2020 03 03 Council
CITY COUNCIL AGENDA 1 MARCH 3, 2020
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, MARCH 3, 2020
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not
listed on the agenda. Please complete a "Request to Speak" form and limit your
comments to three minutes. The City Council values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION;
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2)
OR (3) OF SUBDIVISION (d) of GOVERNMENT CODE SECTION 54956.9
(NUMBER OR POTENTIAL CASES: 1)
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION;
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2)
OR (3) OF SUBDIVISION (d) of GOVERNMENT CODE SECTION 54956.9
(NUMBER OR POTENTIAL CASES: 1)
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CITY COUNCIL AGENDA 2 MARCH 3, 2020
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not
listed on the agenda. Please complete a "Request to Speak" form and limit your
comments to three minutes. The City Council values your comments; however in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by GC 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1. RIVERSIDE COUNTY TRANSPORTATION COMMISSION – PRESENTATION BY
EXECUTIVE DIRECTOR ANNE MAYER ON YOUR VOICE YOUR PLAN SURVEY
REGARDING THE DRAFT TRAFFIC RELIEF PLAN FOR RIVERSIDE COUNTY
2. CERTIFICATE OF RECOGNITION – GREATER COACHELLA VALLEY CHAMBER
OF COMMERCE PRESIDENT JOSH BONNER NAMED “CHAMBER EXECUTIVE OF
THE YEAR” FOR THE WESTERN UNITED STATES 2020
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
PAGE
1. APPROVE MINUTES OF FEBRUARY 4, 2020
7
2. APPROVE MINUTES OF FEBRUARY 18, 2020
23
3. ADOPT ORDINANCE NO. 583 ON SECOND READING TO AMEND
SECTIONS OF CHAPTER 2.04 – COUNCIL AND CHAPTER 2.08 – CITY
MANAGER OF THE LA QUINTA MUNICIPAL CODE RELATED TO APPEALS
31
4. APPROVE AMENDMENT TO AGREEMENT REGARDING MEMORANDUM OF
UNDERSTANDING WITH SUNRISE LQ, LLC FOR TIME EXTENSION TO
COMPLETE LANDSCAPING IMPROVEMENTS ON AVENUE 60 FRONTING
ANDALUSIA RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 31681)
LOCATED AT THE NORTHWEST CORNER OF AVENUE 60 AND MONROE
STREET
47
CITY COUNCIL AGENDA 3 MARCH 3, 2020
5. EXCUSE ABSENCE FOR PLANNING COMMISSIONER PROCTOR FROM
THE JANUARY 28, 2020 PLANNING COMMISSION MEETING
55
6. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE DESERT
CONCEPTS CONSTRUCTION FOR UP TO $150,000 OF WORK FOR
FISCAL YEAR 2019/20, WHEN DESERT CONCEPTS CONSTRUCTION IS
THE QUALIFIED AND/OR LOWEST BID
57
7. AUTHORIZE OVERNIGHT TRAVEL FOR MAYOR PRO TEM PEÑA TO
ATTEND THE POWER OF WASTE: RENEWABLE NATURAL GAS
WORKSHOP 2020 IN DOWNEY, CALIFORNIA, MARCH 5, 2020
59
8. APPROVE DEMAND REGISTERS DATED FEBRUARY 7 AND 14, 2020 61
BUSINESS SESSION
PAGE
1. APPROVE REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY
ASSOCIATION OF GOVERNMENTS FOR AVENUE 48 ARTS AND MUSIC
LINE PROJECT DESIGN
83
STUDY SESSION – NONE
PUBLIC HEARINGS – after 5:00 p.m.
For all Public Hearings on the agenda, a completed “Request to Speak” form must
be filed with the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing
or appear in support or opposition to the approval of a project(s). If you challenge
a project(s) in court, you may be limited to raising only those issues you or
someone else raised at the public hearing or in written correspondence delivered
to the City at, or prior to the public hearing.
PAGE
1. CONTINUED FROM FEBRUARY 4, 2020:
REVIEW MODIFIED SITE PLAN FOR A PROPOSED APPROXIMATE
120,000 SQUARE-FOOT SHOPPING CENTER WITH FOUR DRIVE-
THROUGHS AND A 63,000 SQUARE-FOOT SUPERMARKET WITH
ASSOCIATED VEHICLE FUEL CENTER; PROJECTS: ENVIRONMENTAL
ASSESSMENT 2017-0006, SPECIFIC PLAN 2017-0002 AMENDMENT NO.
2, TENTATIVE PARCEL MAP 2017-0003, AND SITE DEVELOPMENT
PERMIT 2017-0009 CEQA: THE DESIGN AND DEVELOPMENT
DEPARTMENT HAS PREPARED A MITIGATED NEGATIVE DECLARATION
UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; LOCATION:
113
CITY COUNCIL AGENDA 4 MARCH 3, 2020
NORTHWEST CORNER OF AVENUE 50 AND JEFFERSON STREET;
PROJECT: PAVILION PALMS SHOPPING CENTER
DEPARTMENTAL REPORTS
1. CITY MANAGER
2. CITY ATTORNEY
3. CITY CLERK
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)
7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Peña)
9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick)
10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi)
11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)
12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)
13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick)
14. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE
(Fitzpatrick)
15. CANNABIS AD HOC COMMITTEE (Peña and Sanchez)
16. CVAG PUBLIC SAFETY COMMITTEE (Peña)
17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)
18. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)
19 IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY
COMMITTEE (Peña)
20. CVAG TRANSPORTATION COMMITTEE (Radi)
21. SUNLINE TRANSIT AGENCY (Radi)
22. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi)
23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez)
24. ANIMAL CAMPUS COMMISSION (Sanchez)
25. LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION AND
PUBLIC WORKS POLICY COMMITTEE (Sanchez)
26. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)
27. PLANNING COMMISSION MEETING MINUTES DATED FEBRUARY 11, 2020 121
CITY COUNCIL AGENDA 5 MARCH 3, 2020
28. FINANCIAL ADVISORY COMMISSION MEETING MINUTES DATED
NOVEMBER 13, 2020
125
ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on March 17, 2020 at
4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta,
CA 92253.
DECLARATION OF POSTING
I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted on the City’s
website, near the entrance to the Council Chambers at 78495 Calle Tampico, and
the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111,
and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on February 28,
2020.
DATED: February 28, 2020
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-
7092, twenty-four (24) hours in advance of the meeting and accommodations will be
made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk’s office at
(760) 777-7092. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City
Council meeting, please be advised that eight (8) copies of all documents, exhibits,
etc., must be supplied to the City Clerk for distribution. It is requested that this take
place prior to the beginning of the meeting.
CITY COUNCIL AGENDA 6 MARCH 3, 2020
Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
CITY COUNCIL MINUTES Page 1 of 16 FEBRUARY 4, 2020
CITY COUNCIL
MINUTES
TUESDAY, FEBRUARY 4, 2020
CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00
p.m. by Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA
Councilmember Radi said he would like to comment on the Consent Calendar
Item No. 6. Council concurred.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED
LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION
PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) of
GOVERNMENT CODE SECTION 54956.9 (NUMBER OR POTENTIAL
CASES: 1)
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) of
GOVERNMENT CODE SECTION 54956.9; NAME OF CASE:
WASHINGTON-111, LTD., CLAIMANT, V. CITY OF LA QUINTA,
RESPONDENT, JUDICATE WEST ALTERNATIVE DISPUTE
RESOLUTION CASE NO. A257070
3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF
GOVERNMENT CODE SECTION 54956.9. NAME OF CASE: CITY OF
LA QUINTA V. CHIN FAMILY PROPERTIES LIMITED
PARTNERSHIP, ET AL., RIVERSIDE COUNTY SUPERIOR COURT
CASE NO. PSC1803284
CONSENT CALENDAR ITEM NO. 1
7
CITY COUNCIL MINUTES Page 2 of 16 FEBRUARY 4, 2020
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING
AND MOVED INTO CLOSED SESSION AT 3:01 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE
CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported no actions were taken in Closed Session that
require reporting pursuant to Government Code section 54957.1 (Brown Act).
PLEDGE OF ALLEGIANCE
Councilmember Sanchez led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
WRITTEN PUBLIC COMMENT: Leslie Young, La Quinta – provided written
comments regarding the top of the Cove parking lot project, located on Calle
Tecate between Avenidas Madero and Juarez, repeating her request, from the
January 21, 2020 Council meeting, that the City close the parking lot at dusk;
and install a barrier, via building a wall or planting hedges, on the strip of land
between Avenida Herrera and Avenida Bermudas, across from the parking lot,
to mitigate increased traffic, noise, and dust.
PUBLIC SPEAKER: Jeffrey L. Gilson, Executive Director for the Palm Springs
Center for the Performing Arts (Center) – said La Quinta has an incredible art
festival coming up in March 2020, and he wanted to introduce himself as the
Center is interested in increasing the synergy between the two organizations;
and noted La Quinta is very supportive of the arts.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. RECOGNITION OF ALEX NAPIER, IRONMAN VOLUNTEER
DIRECTOR/ COMMUNITY LIAISON, FOR HER COMMITMENT,
DEDICATION, AND EFFORTS ON THE COORDINATION AND
COMMUNITY ENGAGEMENT FOR THE 2019 INDIAN WELLS LA
QUINTA IRONMAN 70.3 TRIATHLON EVENT
Mayor Evans and Councilmembers presented Alex Napier, Ironman Volunteer
Director / Community Liaison, with a Certificate of Recognition for her
commitment and efforts on community engagement for the 2019 Indian Wells
La Quinta Ironman 70.3 Triathlon event held on December 8, 2019.
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CITY COUNCIL MINUTES Page 3 of 16 FEBRUARY 4, 2020
CONSENT CALENDAR
1. AUTHORIZE OVERNIGHT TRAVEL FOR THE MARKETING
MANAGER TO ATTEND CALIFORNIA TRAVEL ASSOCIATION
BOARD MEETING IN SAN DIEGO CALIFORNIA, FEBRUARY 24-26,
2020
2. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING
MANAGEMENT SPECIALIST TO ATTEND THE CALIFORNIA
ASSOCIATION OF PUBLIC INFORMATION OFFICIALS (CAPIO)
ANNUAL CONFERENCE IN SANTA BARBARA CALIFORNIA, APRIL
20-22, 2020
3. AUTHORIZE OVERNIGHT TRAVEL FOR PUBLIC WORKS
MANAGEMENT ANALYST TO ATTEND PSMJ RESOURCES, INC
ENGINEERING AND CONSTRUCTION PROJECT MANAGEMENT
TRAINING PROGRAM IN SAN DIEGO, CALIFORNIA, FEBRUARY
27-28, 2020
4. AUTHORIZE OVERNIGHT TRAVEL FOR THE CITY CLERK TO
ATTEND THE 2020 CITY CLERKS ASSOCIATION OF CALIFORNIA
ANNUAL CONFERENCE IN BURLINGAME, CALIFORNIA, APRIL 14-
17, 2020
5. AUTHORIZE OVERNIGHT TRAVEL FOR CONSTRUCTION
MANAGER/INSPECTION SUPERVISOR AND SENIOR
ACCOUNTANT TO ATTEND THE CALIFORNIA JOINT POWERS
INSURANCE AUTHORITY LEADERSHIP ACADEMY IN PASO
ROBLES, CALIFORNIA, MARCH 23-27, 2020
6. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE,
AND ADVERTISE FOR BID THE LA QUINTA LANDSCAPE
RENOVATION IMPROVEMENTS PROJECT LOCATED AT THE LA
QUINTA RANCHO OCOTILLO DEVELOPMENT, ON THE SOUTH
SIDE OF FRED WARING DRIVE AND EAST SIDE OF ADAMS
STREET (PROJECT NO. 2016-03E)
7. APPROVE GRANT OF EASEMENTS TO COACHELLA VALLEY WATER
DISTRICT FOR ACCESS AND MAINTENANCE OF WATER
PIPELINES WITHIN COACHELLA VALLEY WATER DISTRICT’S
BOOSTER SITE 06630 LOCATED OFF OF AVENIDA BERMUDAS
8. APPROVE DEMAND REGISTERS DATED JANUARY 10 AND 17,
2020
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CITY COUNCIL MINUTES Page 4 of 16 FEBRUARY 4, 2020
9. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
NOVEMBER 30, 2019
CONSENT CALENDAR ITEM NO. 6
Councilmember Radi said the City has been able to renovate the City’s
parkways, medians, and retention basins due to the voters passing of Measure
G in 2016 because they recognized the importance of investing in their
community; noted Measure G revenues are funding the on-going La Quinta
Landscape Renovation projects; and commended the improvements currently
underway along Eisenhower Drive, which are not only enhancing the
appearance, but are making the area safer as well.
MOTION – A motion was made and seconded by Councilmembers
Radi/Fitzpatrick to approve the Consent Calendar as recommended. Motion
passed unanimously.
BUSINESS SESSION
1. AWARD CONTRACT TO JONES BROS CONSTRUCTION COMPANY
FOR CONSTRUCTION OF THE SILVERROCK WAY STREET
IMPROVEMENTS (PROJECT NO. 2014-13/141513) BETWEEN
AVENUE 52 AND JEFFERSON STREET
Public Works Director/City Engineer McKinney presented the staff report,
which is on file in the Clerk’s Office.
Council discussed the funding sources for this project and the anticipated
timeline to accept the improvements by November 2020.
MOTION – A motion was made and seconded by Councilmembers
Peña/Fitzpatrick to award a contract to Jones Bros Construction Company in
the amount of $3,994,466 to construct the SilverRock Way Street
Improvements backbone infrastructure Project 2014-13 between Avenue 52
and Jefferson Street; and authorize the City Manager to execute the contract.
Motion passed unanimously.
2. APPROVE SECOND ROUND COMMUNITY SERVICES GRANTS FOR
FISCAL YEAR 2019/20
Community Resources Manager Calderon presented the staff report, which is
on file in the Clerk’s Office.
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CITY COUNCIL MINUTES Page 5 of 16 FEBRUARY 4, 2020
MAYOR EVANS SAID SHE IS A MEMBER OF THE ROTARY CLUB OF LA
QUINTA, WHICH DOES NOT CONSTITUTE A CONFLICT OF INTEREST,
AND SHE CAN PARTICIPATE IN THE DISCUSSION AND VOTE OF THIS
ITEM
Council discussed the grants are focused on organizations that provide
opportunities and services for La Quinta; revising the grant application to
request that applicants provide specific information on what the grant would
be used for and a six-month follow-up report showing how the funds were
used, to aid in the evaluation process.
PUBLIC SPEAKER: Robert Wilkinson, representative of the Rotary Club of La
Quinta (Club) – thanked the Council for their consideration and support; and
spoke about the programs the Club offers to La Quinta youth.
PUBLIC SPEAKER: Bruce Underwood, representative of the Club – said he was
honored to be part of the Club; the Club’s objective is to provide La Quinta
youth opportunities to gain leadership experience in order to train the future
leaders; the Club offers La Quinta students college scholarships; spoke of the
Club’s efforts to raise funds for its programs; and the Club’s other initiatives
worldwide such as eliminating polio and providing clean water.
MOTION – A motion was made and seconded by Councilmembers
Peña/Fitzpatrick to approve the second round of Community Services Grants
for fiscal year 2019/20 as recommended by the Ad-hoc Committee, for a total
grant funding of $7,400 as follows:
Desert Arc $2,500
Rotary Club of La Quinta $4,900
Motion passed unanimously.
STUDY SESSION – None
MAYOR EVANS SAID COUNCIL WILL CONSIDER ITEMS OUT OF AGENDA
ORDER UNTIL 5:00 P.M. WHEN THE PUBLIC HEARING ITEMS ON THE
AGENDA ARE SCHEDULED TO BE HELD
DEPARTMENTAL REPORTS – item taken out of Agenda order
All reports are on file in the City Clerk’s Office.
9. FIRE – QUARTERLY REPORT OCTOBER – DECEMBER 2019
Riverside County Fire Department Division Chief Fish said the regional shared
resources approach to providing mutual aid services to participating
11
CITY COUNCIL MINUTES Page 6 of 16 FEBRUARY 4, 2020
jurisdictions deploys the closest fire response unit available to the calls
received regardless of the unit’s jurisdiction; and explained the total incident
response numbers provided on the quarterly report.
10. COMMUNITY RESOURCES
B. EMERGENCY MANAGEMENT BIANNUAL REPORT
Mayor Evans noted there are 31 certified members under the City’s
Community Emergency Response Team (CERT) program; upcoming CERT
classes will be held on March 27-29, 2020; and very positive feedbacks were
received for the “Stop the Bleed” training held by the City on January 23,
2020.
MAYOR’S AND COUNCIL MEMBERS’ ITEMS – item taken out of Agenda order
Mayor Pro Tem Peña said Council received public comment on temporary
holiday decorations, at the January 21, 2020 Council meeting, and requested
that the matter be placed on a future Council meeting.
REPORTS AND INFORMATIONAL ITEMS – item taken out of Agenda order
La Quinta’s representative for 2020, Mayor Evans reported on her participation
in the following organizations’ meeting:
CVAG EXECUTIVE COMMITTEE
GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU
La Quinta’s representative for 2020, Councilmember Fitzpatrick reported on
her participation in the following organization’s meeting:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)
Councilmember Fitzpatrick said SB 743 (Steinberg) will go into effect July 1,
2020, which amongst other items, will revise the California Environmental
Quality Act regulations to be based from level of service to vehicle miles
traveled; and requested that Staff provide an update on this new regulation,
later on in the year, and how it will impact La Quinta’s projects going forward.
La Quinta’s representative for 2020, Councilmember Peña reported on his
participation in the following organizations’ meeting:
IID ENERGY CONSUMERS’ ADVISORY COMMITTEE
LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY
COMMITTEE
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CITY COUNCIL MINUTES Page 7 of 16 FEBRUARY 4, 2020
La Quinta’s representative for 2020, Councilmember Radi reported on his
participation in the following organizations’ meeting:
CVAG TRANSPORTATION COMMITTEE
SUNLINE TRANSIT AGENCY
La Quinta’s representative for 2019, Councilmember Sanchez reported on his
participation in the following organization’s meeting:
LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION,
COMMUNICATION AND PUBLIC WORKS POLICY COMMITTEE
MAYOR EVANS CALLED FOR A BRIEF RECESS OF THE COUNCIL
MEETING AT 4:47 P.M.
MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 5:00 P.M.
WITH ALL MEMBERS PRESENT
PUBLIC HEARINGS – After 5:00 p.m.
1. ADOPT A RESOLUTION AMENDING RESOLUTION 2013-006
RELATIVE TO THE DEVELOPMENT IMPACT FEE POLICY
PURSUANT TO 2019 DEVELOPMENT IMPACT FEE STUDY
[RESOLUTION NO. 2020-003]
Public Works Director/City Engineer McKinney introduced Management
Analyst Mignogna who presented the staff report, which is on file in the Clerk’s
Office.
Council discussed the financial impacts based on implementing a two- and a
three-year phased-in Development Impact Fee (DIF) increase approach.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:05 P.M.
PUBLIC SPEAKER: Richard (Dick) Mills, La Quinta – said he speaks on behalf
of the Financial Advisory Commission Subcommittee (FACS) charged to review
the DIF Study and present a recommendation for Council; noted the FACS
report recommended the City adopt DIF as proposed in the study without
phase-in or discounts; and read a statement explaining the underlying reasons
for the FACS’s decision, which was incorporated into the record, and made
available to the public.
PUBLIC SPEAKER: Gretchen Gutierrez, CEO of Desert Valley Builders
Association (DVBA) – said the DVBA supports the two-year phased-in DIF
increase; and noted based on the cumulative development report received for
the Coachella Valley, La Quinta has had a slight increase of building permits
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CITY COUNCIL MINUTES Page 8 of 16 FEBRUARY 4, 2020
over the last three years (2019 – 138 permits; 2018 – 126 permits; 2017 –
115 permits for single-family dwellings).
Council commended the DVBA for its partnership with the City, for taking the
time to thoroughly research and provide comments with great attention to
detail, to educate and provide information to Staff and FACS, and to identify
the best option.
General discussion followed regarding new housing requirements imposed by
the California legislature.
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:14 P.M.
Council thanked the FACS for taking the time to review the DIF Study and
propose increases in great detail and objectively.
Council discussed the potential impacts on the development community from
implementing the two-year phased-in DIF increase; the City cannot recover
DIF revenue that it does not charge; the DVBA direction on the DIF increases
that the market could bear; the FACS’s comments were very objective and
justified; and expressed general support for the two-year phased-in approach.
MOTION – A motion was made and seconded by Councilmembers Peña/Radi
to adopt Resolution No. 2020-003, adopting Development Impact Fees
pursuant to the Development Impact Fee Study, dated September 23, 2019:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, ADOPTING DEVELOPMENT IMPACT FEES
Motion passed unanimously.
2. ADOPT RESOLUTIONS TO ADOPT MITIGATED NEGATIVE
DECLARATION AND MITIGATION MONITORING AND REPORTING
PROGRAM FOR ENVIRONMENTAL ASSESSMENT 2017-0006, AND
APPROVE SPECIFIC PLAN 2017-0002 AMENDMENT NO. 2,
TENTATIVE PARCEL MAP 2017-0003, AND SITE DEVELOPMENT
PERMIT 2017-0009 PROPOSING AN APPROXIMATE 120,000
SQUARE-FOOT SHOPPING CENTER WITH FOUR DRIVE-
THROUGHS AND A 63,000 SQUARE-FOOT SUPERMARKET WITH
ASSOCIATED VEHICLE FUEL CENTER; CEQA: THE DESIGN AND
DEVELOPMENT DEPARTMENT HAS PREPARED A MITIGATED
NEGATIVE DECLARATION UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT; LOCATION: NORTHWEST
CORNER OF AVENUE 50 AND JEFFERSON STREET; PROJECT:
PAVILION PALMS SHOPPING CENTER
[RESOLUTION NOS. 2020-004 & 2020-005]
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CITY COUNCIL MINUTES Page 9 of 16 FEBRUARY 4, 2020
Design and Development Director Castro introduced Planning Manager Flores
who presented the staff report, which is on file in the Clerk’s Office.
Council discussed the proposed amendment to the Specific Plan (SP) related
to eliminating additional permitting requirements, such as a Minor Use Permit
(MUP) and a Conditional Use Permit (CUP), when an anchor tenant is coupled
with a fueling station; operating a fueling station independently, without an
anchor tenant, would require obtaining a CUP; landscaping for the six parcels
not included in the proposed Site Development Permit (SDP) would be
installed two years following the City issuing a certificate of occupancy for the
Pavilions grocery store, should they remain undeveloped; a fueling station was
a permitted use under the two prior SP approvals in 1999 and 2001; a specific
location for a fueling station was never determined by any of the prior
approvals; a left-turn exit from the shopping center onto Avenue 50 was not
included in the prior approvals, and it is included in the current proposed
development.
Council commended Staff for their thorough efforts in answering the
community’s inquiries related to this project, and addressing the community’s
concerns.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:39 P.M.
PUBLIC SPEAKER: Greg Bever, Applicant with Lundin Development Company
– gave a detailed presentation of the proposed Pavilion Palms shopping center
project; including the site plan, pergola screening features to shield the center
from the streets, traffic circulation within the center, the fuel center will be
operated by Pavilions, it includes 6 pumps (2 stations on each side for a total
of 12 pumps) and staging vehicle capacity of 24 with a maximum of 36,
shading throughout the center, including covered parking, gathering spaces
design, access to the center from Derek Alan Drive has been closed off as
requested by the adjacent Renaissance residential development; additional
concessions were made by substantially reducing the size of the fuel center
store, prohibiting the sale of alcoholic beverages, limiting the store operating
hours from 7 am to 10 pm, reducing the height of the parking lot standards
from 40’ to 20’, and agreeing to enter into Conditions, Covenants, and
Restrictions (CC&Rs) with the home owners associations of the Renaissance
and Palmilla residential developments, and the City to establish the landscape
and maintenance standards for the center.
PUBLIC SPEAKER: Jeff Herbst, Project Director with MCG Architecture –
presented the gathering spaces incorporated into the center’s design as
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CITY COUNCIL MINUTES Page 10 of 16 FEBRUARY 4, 2020
requested by the Planning Commission; explained the center’s site and
architectural design; lighting; and color palette.
The following PUBLIC SPEAKERS submitted written comments and/or spoke in
support/opposition of the Pavilion Palms Shopping Center project:
Diana Soto, Director of Public Affairs for the Greater Coachella Valley
Chamber of Commerce, representing the La Quinta Chamber of
Commerce Board of Directors position in support of the project – was not
able to speak due to having to leave by 5:30 p.m., and submitted written
comments in support of the project, which were incorporated into the
record;
Kevin McCune, La Quinta – expressed support of the project, but did not
wish to speak;
Anonymous La Quinta resident – submitted written comments expressing
concerns that the project would adversely affect property values, and the
fueling station would have harmful effects to the community;
Elisa Guerrero, La Quinta – in support of the project;
Judith Young, La Quinta – in opposition of the project;
David George, Thermal – in support of the project;
Richard (Dick) Mills, La Quinta – submitted and read a written statement
in support of the Pavilions grocery store, and opposition to the proposed
fueling station, which was incorporated into the record and made
available to the public;
Joe Duffle, Union Leader for UFCW 1167, Bloomington CA – in support of
the project;
Ruthann Banner, La Quinta – in opposition of the project, and assigned
her time to Joel Banner;
Rich Garibaldi, La Quinta – in opposition of the project, and assigned her
time to Joel Banner;
Julie Woods, La Quinta – in opposition of the project, and assigned her
time to Joel Banner;
Robin Diefendorf, La Quinta – in opposition of the project, and assigned
her time to Joel Banner;
Joel Banner, La Quinta – in opposition of the project and presented a
Power Point presentation, which was incorporated into the record, and
made available to the public;
Yolanda Mills, La Quinta – in support of the Pavilions grocery store, and
opposition to the proposed fueling station;
Gabe Suarez, Coachella – in support of the project;
Dale Tyerman, La Quinta – in opposition of the project;
Walter Lincoln, veteran and La Quinta resident; also spoke in his capacity
as the President and Treasurer of the American Armed Forces Mutual Aid
Association – in support of the project;
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CITY COUNCIL MINUTES Page 11 of 16 FEBRUARY 4, 2020
Kathy Cole, La Quinta – in opposition of the project.
City Attorney Ihrke explained the regulations related to public meetings and
Council’s obligation to conduct all deliberations and votes publicly and openly
pursuant to the Brown Act (Government Code Section 54950 et seq.).
The following PUBLIC SPEAKERS submitted written comments and/or spoke in
support/opposition of the Pavilion Palms Shopping Center project:
Rex Marlowe, La Quinta – in support of the project;
Leila Namvar, La Quinta – in opposition of the project;
Kyle Namvar, La Quinta – in opposition of the project.
MAYOR EVANS CALLED FOR A BRIEF RECESS OF THE COUNCIL
MEETING AT 7:07 P.M.
MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 7:18 P.M.
WITH ALL MEMBERS PRESENT
The following PUBLIC SPEAKERS submitted written comments and/or spoke in
support/opposition of the Pavilion Palms Shopping Center project:
Espe Valdez, La Quinta – in support of the project, was not present to
speak;
John Gamlin, La Quinta – in support of the project;
Chuck Crookall, La Quinta – in support of the project, was not present to
speak;
Ariel Ganezer, La Quinta – in support of the project;
Marty Martinovich, Indian Wells resident, business office in La Quinta – in
support of the project;
Tee Jones, Palm Desert – in support of the project, was not present to
speak;
Doug Jones, Palm Desert – in support of the project;
Heidi Helbig, La Quinta – in support of the project, was not present to
speak;
Sam Spinello, Indian Wells – in support of the project;
Tom Ward, La Quinta – in support of the project, was not present to speak
Ken Holbert, La Quinta – in opposition of the project, and assigned her
time to Marilyn Lang;
Marilyn Lang, La Quinta; Board of Director of the Palmilla HOA, also
representing the Renaissance at La Quinta HOA – in opposition of the
project;
James O’Brien, La Quinta – in opposition of the project.
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CITY COUNCIL MINUTES Page 12 of 16 FEBRUARY 4, 2020
In summary, the comments in support of the project included that a grocery
store and a fueling station are much needed amenities in the south part of La
Quinta to service the community; there is a need for commercial
developments that are not along the City’s Highway 111 commercial corridor;
the center will improve the quality of life for the community; the developer
has been amenable to make concessions and mitigate the community’s
concerns; the City should reevaluate SDP Conditions of Approval (COA) Nos.
126 and 127 related to the developer entering into CC&Rs establishing the
landscape and maintenance requirements for the center; the center and retail
spaces would be an improvement for the community; will create local and
quality employment opportunities; will generate tax revenue for the City; will
bring a high-end grocery store to the community; Pavilions is a well-
recognized grocery store brand name; the project is well designed and it is a
great addition to the City.
In summary, the comments in opposition of the project included concerns
about approving additional retail real estate when traditional store shopping
is dying and being replaced by online shopping; the future of fueling stations
is uncertain and there is a progressive trend toward the use of Uber, Lyft, and
electric vehicles; there doesn’t seem to be sufficient parking proposed, and
the flat parking design could be replaced by a multi-story parking building;
increase of traffic along Jefferson Street; the City should set regulations that
commit private developers to obligations to ensure the well-being of the
community; a fueling station and drive-through restaurants are not needed,
will have an adverse effect on property values and the quality of life for the
residents in the immediate vicinity, and a fueling station is also being proposed
across the street for the Ralph’s shopping center in the City of Indio; Jefferson
Street and Avenue 50 intersection is the gateway to SilverRock Resort, a world
class resort that will develop an international reputation for the City, a fueling
station is not appropriate at this location, and the land should be developed
in a way that carries and promotes the La Quinta brand; this development is
an opportunity for the City to realize its vision for the Highway 111 Corridor;
Pavilion is not a recognized brand name and it’s closing stores around the
country; the developer does not properly maintain its commercial centers;
recommendation for the City to purchase the land and build the Kobe Bryant
Memorial Park instead; incorporate open spaces in the architectural design;
the project is not compatible with the general plan; safety concerns from the
lack of adequate separation between the proposed gathering areas and the
parking lot; the environmental review only considered the center’s change in
size; clarification of water authority approval; project’s traffic analysis;
potential need to install a second left-hand turn lane on the Jefferson Street;
clarification of the developer’s intent that this center would not be built unless
it includes a fueling station; and the City should have rezoned the retention
basin located immediately behind the center, owned by the Renaissance
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CITY COUNCIL MINUTES Page 13 of 16 FEBRUARY 4, 2020
development, to low-density residential from commercial, as it was originally
intended when the residential communities were developed.
PUBLIC SPEAKER: Bob Lichter, owner of the Ralph’s shopping center in the
City of Indio across the street from the proposed project – said he would like
to clarify that the fueling station project scheduled for review and
consideration by the City of Indio on February 26, 2020, is proposing to build
seven fueling pumps.
PUBLIC SPEAKER: Yolanda Mills, La Quinta – said the information that the
Ralph’s shopping center was proposing to build an 18-pump gas station was
published in The Desert Sun.
Council clarified The Desert Sun article stated in was nine-pumps with 18
vehicle stacking capacity.
PUBLIC SPEAKER: Greg Bever, Applicant with Lundin Development Company
– said the owners of the Ralphs shopping center across the street are fully
aware of the Pavilion Palms center proposal; adding fueling stations to grocery
stores has become the new development model and Pavilions is installing
them whenever possible; the design of the gathering spaces will be revised to
increase and ensure safety; the developer is flexible and willing to reduce the
two-year timeframe for landscaping the six vacant parcels; drive-through
buildings could house coffee shops, financial institutions, casual dining, etc.,
the needs of retail are constantly changing and the developer would like to
have the flexibility to accommodate the market needs; there is a proposal to
have Starbucks both inside the Pavilions grocery store as well as a separate
store in the center; Lundin Development Company is under contractual
agreement with Albertson’s Corporation, parent company of Pavilions, who’s
directive has been that the fueling station is a necessary component of their
operation; the Pavilions are proposing 12 fueling stations as compared to the
proposed 14 at the Ralph’s shopping center across the street; the exact
location of the fueling station was not included in the site plan of the 2001 SP
approval, neither was a left-turn required from the center onto Avenue 50,
which becomes a requirement with the current proposal; explained the loading
dock and fueling truck traffic circulation within the center; the CC&Rs between
the developer and the HOAs would be reviewed and approved by the City to
satisfy the project’s COA that there are adequate enforcement provisions; the
developer has received “will serve” letters from the Coachella Valley Water
District (CVWD); and storm water retention would be self-contained within the
site.
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CITY COUNCIL MINUTES Page 14 of 16 FEBRUARY 4, 2020
General Council discussion recommended that the developer explore moving
the gas station further north in the center, which could encourage vehicles to
exit onto Jefferson Street instead; and the fueling station at its current location
would hinder any ability to develop the center’s corner at Jefferson Street and
Avenue 50 into a more iconic and experiential design.
General discussion followed regarding the Pavilions grocery store would have
been subject to different setback requirements if the retention basin
immediately behind the center, owned and maintained by the Renaissance
development, was zoned low-density residential; a fueling station is required
to go through a rigorous permitting process with multiple outside agencies
prior to being built, in addition to the City approving the site plan for the site;
the addition of the COA requiring the developer to enter into CC&Rs was
recommended by the Planning Commission as a response to concerns raised
by residents during the public hearing to ensure the City was able to enforce
maintenance standards, and such an agreement would create a contractual
obligation related to addressing maintenance issues, that goes above and
beyond what the City would be able to enforce under the municipal code.
PUBLIC SPEAKER: Herb Lundin, Lundin Development Company – said entering
into CC&Rs is a topic related to individual private property rights; an
agreement would establish the maintenance standards agreed upon by the
developer and the HOAs.
General discussion followed about alternative traffic flow options in and out of
the center; the developer would secure a bond to provide a second left-turn
lane at Jefferson Street should it be needed in the future; potential back-up
onto Avenue 50 from vehicles stacking at the fueling station; the fueling
station’s current location takes away from making the Jefferson Street and
Avenue 50 corner an iconic entrance into La Quinta; placement and monitoring
of security cameras; center lighting; design of gathering spaces; the center is
overparked by 32 spaces; the design should explore incorporating locations
for Uber-type pick-up and drop-off; 12 electric vehicle stations are provided
with this proposal, and building code regulations would require the developer
to provide infrastructure for up to 33 stations at build-out; no pick-up locations
were identified for grocery orders placed online; ability not to eliminate
additional CUP and MUP permitting requirements as a method to implement
increased control; and process and requirements to remove gas stations.
PUBLIC SPEAKER: Marilyn Lang, La Quinta – sought clarification and
assurances that the fueling station gasoline tank is in a secure location and its
proximity to the Renaissance retention basin would not jeopardize it; who has
the authority to determine that the need for building a second left-turn lane
on Avenue 50 is triggered; and whether there is sufficient space for the lane.
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Staff noted the City would monitor and determine the need for an additional
lane, and confirmed there is sufficient room to implement it; and the additional
permitting through the multiple outside agencies the fueling station would
need to obtain prior to build-out, would consider the concerns raised by Ms.
Lang above.
PUBLIC SPEAKER: Marilyn Lang, La Quinta – said the Renaissance HOA has a
letter dated January 2020 regarding a conversation with Bryan Patterson, the
Environmental Supervisor for CVWD, stating he was concerned, but CVWD
was not the permitting authority, and explained the land-use permitting
authority was the State of California Regional Water Quality Control Board.
Staff stated that CVWD was notified and provided comments on this project
as part of the project review process; and Mr. Patterson’s comments are
unclear as the City is the land-use permitting authority and entitling agency
because the land is within the City’s jurisdiction.
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 8:42 P.M.
Council thanked the community for the engaged discussion and constructive
comments provided; commended the Planning Commission for being detailed
and thorough in their recommendations to the developer; and applauded Staff
for their efforts with this project and their responsiveness to the questions and
comments received by the community.
Council discussed the City is looking for a high-quality development that
maximizes the interactions between the adjacent and nearby land uses; it is
Council’s obligation to lead to the vision of the City; the public gathering
spaces are unsafe and not a cohesive part of the site plan; importance to
improve the pedestrian engagement and circulation within the project, and
consider use of more permeable paving; the Highway 111 Corridor Area Plan
visioning aims to effectively integrate the public area use into the development
design and incorporates shading components; the developer revised the site
plan in an effort to respond to the Planning Commission’s recommendations,
however, the site design as proposed is not up to the City’s high standards;
the fueling station should be relocated further to the north along Jefferson
Street, and its current location adjacent to the south-entry into the
development poses safety concerns; the project is overparked and the
landscape design should be integrated from the beginning; the Jefferson
Street and Avenue 50 corner is an iconic entrance into La Quinta and the
design should reflect it; a City monument could also be installed at this
intersection; consider eliminating building 6; better activate the southwest
corner of the center into the site design; importance to incorporate improved
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CITY COUNCIL MINUTES Page 16 of 16 FEBRUARY 4, 2020
shading through trees and other elements; the increasing use of Uber, Lyft,
and electric vehicles; the project provides electric vehicle charging stations;
retail trends are changing and retailers are adjusting to the evolving market;
re-evaluate the number of proposed drive-through buildings, and try to attract
high-end restaurants instead; the developer has the right to develop the
property as originally zoned and permitted by the SP, and include a fueling
station; re-evaluate the need for a left-hand turn onto Avenue 50 from the
center; consider incorporating mixed-uses; importance to engage the
community during the project design; the site design must be experiential;
the previous owner of this site, Landmark, had offered it, years ago, to the
City to build the Civic Center Campus; appreciation for bringing job
opportunities in La Quinta; and the City of Indio is collecting tax revenue from
La Quinta residents.
Council expressed general support for the development, but the site design
must be modified and improved pursuant to the comments provided during
this public hearing before the project can move forward.
Council discussed continuing the public hearing with 30 days to allow the
applicant an opportunity to revise the site plan and present it to Council for
further comments and direction.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 9:42 P.M.
MOTION – A motion was made and seconded by Councilmembers Peña/Radi
to continue Public Hearing Item No. 2 until the March 3, 2020 regular Council
meeting. Motion passed unanimously.
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Peña/Radi to adjourn at 9:42 p.m. Motion passed
unanimously.
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL MINUTES Page 1 of 8 FEBRUARY 18, 2020
CITY COUNCIL
MINUTES
TUESDAY, FEBRUARY 18, 2020
CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00
p.m. by Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA
City Clerk Radeva requested to add “Introduction of New City Staff” under the
Announcements, Presentations, and Written Communications section of the
Agenda. Council concurred.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED
LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION
PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) of
GOVERNMENT CODE SECTION 54956.9 (NUMBER OR POTENTIAL
CASES: 1)
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) of
GOVERNMENT CODE SECTION 54956.9; NAME OF CASE:
WASHINGTON-111, LTD., CLAIMANT, V. CITY OF LA QUINTA,
RESPONDENT, JUDICATE WEST ALTERNATIVE DISPUTE
RESOLUTION CASE NO. A257070
3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF
GOVERNMENT CODE SECTION 54956.9. NAME OF CASE: CITY OF
LA QUINTA V. CHIN FAMILY PROPERTIES LIMITED
PARTNERSHIP, ET AL., RIVERSIDE COUNTY SUPERIOR COURT
CASE NO. PSC1803284
CONSENT CALENDAR ITEM NO. 2
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CITY COUNCIL MINUTES Page 2 of 8 FEBRUARY 18, 2020
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING
AND MOVED INTO CLOSED SESSION AT 3:02 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE
CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported the following pursuant to Government Code
section 54957.1 (Brown Act):
1. Closed Session No. 1 – no actions taken;
2. Closed Session No. 2 – pursuant to Government Code Section 54957.1,
subdivision (a)(3), the City Council received and reviewed a copy of a
settlement agreement signed by Claimant Washington 111, LTD, the
substance of which involves the implementation of path of travel
improvements at the Washington Park Shopping Center. The City
Council unanimously approved the settlement agreement subject to and
contingent on confirmation by counsel for Washington 111, LTD of (1)
the ownership of a parcel in the vicinity of the Washington Park
Shopping Center, and (2) the addresses and suite numbers relative to
the implementation of the improvements at the shopping center.
Assuming counsel for Washington 111, LTD confirms the requested
information, then as soon as the settlement agreement is completely
signed and final, upon inquiry of any person, the terms and conditions
of the settlement agreement would be available for inspection as a
public record.
3. Closed Session No. 3 – no actions taken.
PLEDGE OF ALLEGIANCE
Councilmember Fitzpatrick led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Stella Church, La Quinta – stated she has been a La Quinta
resident for three years; said the adjacent property owner is considering
planting Ficus trees along her property wall that would become invasive to the
wall and swimming pool within three years, and if left overgrown would also
block her view of the mountains; and requested the City take action on
enforcing a height limit on Ficus trees.
PUBLIC SPEAKER: Susie Del Toro, La Quinta – thanked all veterans for their
services; and asked Council to support a project entitled “Freedom Flags for
Families” offering military veterans banners that can be displayed in the city,
and explained how the program works; said she spearheads other projects
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CITY COUNCIL MINUTES Page 3 of 8 FEBRUARY 18, 2020
which include a Veterans Breakfast held the 1st Saturday of November at the
Veterans’ Park in the City of Coachella, and “Freedom Wreaths for Families”
which involves placing wreaths in all the plots at the Coachella Valley
Cemetery three time a year for Memorial Day, Veterans Day, and Christmas;
and provided Council with information related to these programs, which was
incorporated into the record.
PUBLIC SPEAKER: Susan Thronson, La Quinta – said she represents PFLAG,
which is the United States’ first and largest organization uniting parents,
families, and allies with people who are lesbian, gay, bisexual, transgender,
and queer, and the extended family of the Lesbian, Gay, Bisexual,
Transgender, and Questioning (LGBTQ) community; has been a La Quinta
resident for eight years; asked Council to participate more proactively in
acknowledging, representing, and celebrating the LGBTQ residents of La
Quinta; spoke about the challenges and complexities the transgender
community encounters on federal, state, and local levels, as well as school
districts, healthcare system, etc.; requested the City consider participating in
the annual Municipal Equality Index survey (Survey) produced by the Human
Rights Campaign Organization and study the results to determine future
actions; noted the Cities of Palm Springs, Cathedral City, Rancho Mirage, and
Palm Desert participated in the Survey for the last four years; provided a
hand-out of the 2019 Survey for the City of Rancho Mirage, which was
incorporated into the record; and spoke about events held throughout the
Coachella Valley as affirmations of the LGBTQ community.
PUBLIC SPEAKER: Danielle Rotunno, La Quinta – spoke about her son’s
transgender transition; and requested that La Quinta provide “safe haven”
opportunities for the transgender community to be themselves, meet friends,
and be accepted.
PUBLIC SPEAKER: Kelsey Brookes, La Quinta – said healthcare services for
the transgender community are provided in the Cities of Palm Springs and
Cathedral Cities; there aren’t any venues in La Quinta that offer the
transgender community the ability to gather; and requested that the City
explore options to facilitate this need.
Council thanked the residents for their public comment.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
>>> Item Added INTRODUCTION OF NEW CITY STAFF
City Manager McMillen introduced Deputy Facilities Director Tony Ulloa, who
thanked Council for the opportunity to serve the City, and spoke about his
qualifications and experience.
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CITY COUNCIL MINUTES Page 4 of 8 FEBRUARY 18, 2020
1. PROCLAMATION RECOGNIZING LIEUTENANT TAPP WITH
RIVERSIDE COUNTY SHERRIFF’S DEPARTMENT FOR HIS PUBLIC
SERVICE
Mayor Evans and Councilmembers presented Riverside County Sheriff’s
Department Lieutenant Tapp with a proclamation in recognition of his public
service, commended him for his dedication, and wished him good luck in his
new endeavor. Lieutenant Tapp expressed his gratitude.
>>> Item Added INTRODUCTION OF NEW CITY STAFF
Riverside County Sheriff’s Department Police Chief Reynolds thanked Lt. Tapp
for his service, and said Lieutenant Jeff Buompensiero is replacing Lt. Tapp.
Lt. Buompensiero spoke about his qualifications and experience, and said he
looks forward to serving La Quinta.
CONSENT CALENDAR
1. APPROVE MINUTES OF JANUARY 21, 2020 MEETING
2. APPROVE MINUTES OF FEBRUARY 3, 2020 SPECIAL CITY
COUNCIL MEETING FOR SHORT-TERM VACATION RENTAL AD-
HOC COMMITTEE APPOINTMENTS
3. RECEIVE AND FILE SECOND QUARTER 2019/20 TREASURY
REPORTS FOR OCTOBER, NOVEMBER, AND DECEMBER 2019
4. APPROVE DEMAND REGISTERS DATED JANUARY 24 AND 31,
2020
5. APPROVE AMENDMENT NO. 9 TO PROFESSIONAL SERVICES
AGREEMENT WITH MICHAEL BAKER INTERNATIONAL TO
PERFORM ADDITIONAL SERVICES FOR THE SILVERROCK VENUE
SITE PROJECT NO. 2016-08
6. AUTHORIZE OVERNIGHT TRAVEL FOR THE MARKETING
MANAGER TO ATTEND VISIT CALIFORNIA MEDIA RECEPTION IN
LOS ANGELES, CALIFORNIA, APRIL 28-29, 2020
CONSENT CALENDAR ITEM NO. 6
Mayor Evans said the City was one of 15 cities in California that was invited
to attend the Visit California Media Reception, and commended Staff for
getting the invitation.
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CITY COUNCIL MINUTES Page 5 of 8 FEBRUARY 18, 2020
Marketing Manager Graham said La Quinta was awarded this invitation
because it was recognized for its efforts related to health and wellness, arts
pillars, new developments, etc.; La Quinta competed along-side gateway cities
such as San Francisco, Los Angeles, Orange County; it is a privilege to be
recognized, and it provides an opportunity to promote the Gem of the Desert.
MOTION – A motion was made and seconded by Councilmembers
Fitzpatrick/Peña to approve the Consent Calendar as recommended. Motion
passed unanimously.
BUSINESS SESSION
1. ADOPT RESOLUTION TO AMEND TITLE AND CLASSIFICATION OF
SENIOR ACCOUNTANT TO ACCOUNTING MANAGER, ASSOCIATE
ENGINEER TO A HIGHER RATING, MANAGEMENT ASSISTANT TO
AN ADMINISTRATIVE TECHNICIAN, ADD ACCOUNT TECHNICIAN
POSITION; AND APPROVE RELATED BUDGET ADJUSTMENTS
[RESOLUTION NO. 2020-004]
Human Resources Manager Scott presented the staff report, which is on file
in the Clerk’s Office.
Council discussed the proposed personnel adjustments and addition would
result in budgetary savings for fiscal year 2019/20; and ongoing fiscal year
expenses could be offset by savings in temporary services.
MOTION – A motion was made and seconded by Councilmembers
Radi/Fitzpatrick to adopt Resolution No. 2020-004 to approve finance,
engineering, and public works position reclassifications, add an Account
Technician position; and approve the recommended budget adjustments
related to these personnel reclassifications and addition:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, AMENDING THE CLASSIFICATIONS OF SENIOR
ACCOUNTANT, ASSOCIATE ENGINEER, AND MANAGEMENT ASSISTANT,
AND ADDING A POSITION OF ACCOUNT TECHNICIAN
Motion passed unanimously.
2. RECEIVE AND FILE COMPREHENSIVE ANNUAL FINANCIAL
REPORT (CAFR) FOR YEAR ENDING JUNE 30, 2019
Finance Director Romero, Accounting Manager Martinez, and Lauren
Stapleton, Senior Manager with Eide Bailly LLP presented the staff report
which is on file in the Clerk’s Office.
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CITY COUNCIL MINUTES Page 6 of 8 FEBRUARY 18, 2020
Council discussed the payoff schedule for the last remaining library interfund
loan; the importance to ensure that the auditing firm completes the audit
timely going forward; the write-off of the interfund loans resulted in a greater
transparency of the City’s financial reporting; the City’s fiscal proactiveness in
ensuring its pension and retiree health obligations are funded; the City’s
overall fiscal stability; and the Financial Advisory Commission’s valuable
recommendations.
MOTION – A motion was made and seconded by Councilmembers
Fitzpatrick/Radi to receive and file the Comprehensive Annual Financial Report
for the year ended June 30, 2019, as presented. Motion passed unanimously.
3. INTRODUCE AN ORDINANCE AT FIRST READING TO AMEND
SECTIONS OF CHAPTER 2.04 – COUNCIL AND CHAPTER 2.08 –
CITY MANAGER OF THE LA QUINTA MUNICIPAL CODE RELATED
TO APPEALS [ORDINANCE NO. 583]
City Clerk Radeva presented the staff report, which is on file in the Clerk’s
Office.
Council discussed the process of notifying appellants of incomplete filings and
the notification process; ability and requirements to waive appeal filing fees;
and amending the language of Section 2.08.040 Expense Reimbursement,
listed on page 342 of the Agenda Packet, by adding the word “business” in the
first sentence to read “The City Manager shall be reimbursed for all actual and
necessary business expenses …”
MOTION – A motion was made and seconded by Councilmembers Peña/Radi
to take up Ordinance No. 583, as amended by adding the word “business” in
the first sentence of Section 2.08.040, by title and number only and waive
further reading. Motion passed unanimously.
City Clerk Radeva read the following title of Ordinance No. 583 into the record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, AMENDING SEVERAL SECTIONS OF CHAPTER 2.04
COUNCIL AND CHAPTER 2.08 CITY MANAGER OF THE LA QUINTA
MUNICIPAL CODE RELATED TO APPEALS
MOTION – A motion was made and seconded by Councilmembers Peña/Radi
to introduce at first reading Ordinance No. 583 as amended. Motion passed
unanimously.
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CITY COUNCIL MINUTES Page 7 of 8 FEBRUARY 18, 2020
STUDY SESSION
1. DISCUSS LA QUINTA ART CELEBRATION TRAFFIC PLAN
Community Resources Director Escobedo presented the staff report which is
on file in the Clerk’s Office.
PUBLIC SPEAKERS: Kathleen Hughes, Event Director with La Quinta Art
Celebration and Divid Dangleis, Operations Manager with Resort Parking
Services, Inc. – presented in great detail the traffic plan for the event,
including the flow of traffic, designated parking areas and the use of electronic
sign boards to direct attendees to the correct parking areas, cashiering
locations, vehicle entry and exit points, street closures, and strategies that
could be implemented to mitigate traffic congestions should they occur; the
event’s Grand Entrance; secured side entry points would also be available;
tickets can be purchased online through Purplepass, which accounts for 25%
of ticket sales; importance for Staff to conduct expanded community outreach
to ensure awareness of the event and traffic plan; community outreach should
include all vendors in the Village, in addition to Old Town La Quinta, as well
as Arnold Palmer, Embassy Suites, the La Quinta Resort and the schools; and
importance of closely monitoring traffic congestion during the opening and
closing hours of the event to ensure mitigation measures are appropriately
deployed.
Council reached a consensus and expressed general support for the proposed
traffic plan for the La Quinta Art Celebration event.
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS
All reports are on file in the City Clerk’s Office.
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Council reported their attendance of the Annual Riverside County Fair &
National Date Festival on February 17, 2020.
Mayor Evans commended the Greater Coachella Valley Chamber of Commerce
La Quinta Car Show held on February 15, 2020; she said it was very well
attended.
Mayor Evans said Councilmember Sanchez and she had the pleasure to
present La Quinta resident and veteran Bill Pitman with a certificate of
recognition at his 100-year-old birthday party.
29
CITY COUNCIL MINUTES Page 8 of 8 FEBRUARY 18, 2020
Mayor Evans noted the City is going to use additional “No Event Parking”
signage in the La Quinta residential communities in close proximity to the
Indian Wells Tennis Gardens during the annual tennis event, in an effort to
proactively mitigate prohibited event parking in those areas; and encouraged
law enforcement to be proactive in issuing illegal parking citations as well to
ensure compliance.
REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2020, Mayor Evans reported on her participation
in the following organizations’ meetings:
CVAG CONSERVATION COMMISSION
CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE
GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU
La Quinta’s representative for 2020, Councilmember Peña reported on his
participation in the following organization’s meeting:
CVAG PUBLIC SAFETY COMMITTEE
La Quinta’s representative for 2020, Councilmember Sanchez reported on his
participation in the following organization’s meeting:
ANIMAL CAMPUS COMMISSION
Council discussed Riverside County is increasing its fees related to animal
control services effective March 1, 2020; directed Staff to review the terms of
the City’s agreement with Riverside County for animal control services;
prepare a cost comparison between contracting out and providing these
services in-house; explore other agencies that provide similar services, such
as SNIP and Animal Samaritans; and ask the County to present the basis for
the fee increases at a future Council meeting.
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Fitzpatrick to adjourn at 6:04 p.m. Motion passed
unanimously.
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
30
City of La Quinta
CITY COUNCIL MEETING: March 4, 2020
STAFF REPORT
AGENDA TITLE: ADOPT ORDINANCE NO. 583 ON SECOND READING TO
AMEND SECTIONS OF CHAPTER 2.04 – COUNCIL AND CHAPTER 2.08 – CITY
MANAGER OF THE LA QUINTA MUNICIPAL CODE RELATED TO APPEALS
RECOMMENDATION
Adopt Ordinance No. 583 on second reading.
EXECUTIVE SUMMARY
On February 18, 2020, Council introduced Ordinance No. 583 for first
reading to amend Sections of Chapters 2.04 and 2.08 to standardize the
filing and noticing of appeals to the City Council and City Manager,
respectively, as prescribed by the La Quinta Municipal Code (Code).
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
Updates to the Code are necessary from time to time to align the Code with
current best practices, eliminate redundancies, ensure consistency,
consolidate provisions, remove unnecessary detail, provide for flexibility, and
update terms.
Staff proposes amending the filing and noticing of appeals sections under
Chapters 2.04-Council and 2.08-City Manager to ensure the process is
consistent throughout the Code and eliminate confusion.
ALTERNATIVES
As Council approved this ordinance at first reading, Staff does not recommend
an alternative.
Prepared by: Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
CONSENT CALENDAR ITEM NO. 3
31
32
ORDINANCE NO. 583
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, AMENDING
SEVERAL SECTIONS OF CHAPTER 2.04 COUNCIL
AND CHAPTER 2.08 CITY MANAGER OF THE LA
QUINTA MUNICIPAL CODE RELATED TO
APPEALS
WHEREAS, Municipal Code additions, deletions, amendments have
occurred since the City’s incorporation in 1982; and
WHEREAS, this amendment seeks to standardize the filing process and
noticing of appeals to the City Council and City Manager throughout the
Municipal Code and revises several sections of Chapter 2.04 Council and
Chapter 2.08 City Manager.
NOW, THEREFORE, the City Council of the City of La Quinta does ordain
as follows:
SECTION 1. Several sections in Chapter 2.04 Council and Chapter 2.08
City Manager shall be amended as written in “Exhibit A” attached hereto and
incorporated by this reference.
SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and
effect thirty (30) days after its adoption.
SECTION 3. SEVERABILITY: The City Council declares that, should any
provision, section, paragraph, sentence or word of this ordinance be rendered
or declared invalid by any final court action in a court of competent jurisdiction
or by reason of any preemptive legislation, the remaining provision, sections,
paragraphs, sentences or words of this ordinance as hereby adopted shall
remain in full force and effect.
SECTION 4. POSTING: The City Clerk shall, within 15 days after passage
of this Ordinance, cause it to be posted in at least three public places
designated by resolution of the City Council, shall certify to the adoption and
posting of this Ordinance, and shall cause this Ordinance and its certification,
together with proof of posting to be entered into the permanent record of
Ordinances of the City of La Quinta.
PASSED, APPROVED and ADOPTED, at a regular meeting of the La
Quinta City Council held this 3rd day of March, 2020, by the following vote:
33
Ordinance No. 583
Amending Sections of Chapters 2.04 and 2.08 related to Appeals
Adopted: March 3, 2020
Page 2 of 3
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_______________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
__________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
34
Ordinance No. 583
Amending Sections of Chapters 2.04 and 2.08 related to Appeals
Adopted: March 3, 2020
Page 3 of 3
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LA QUINTA )
I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby
certify the foregoing to be a full, true, and correct copy of Ordinance No. 583
which was introduced at a regular meeting on the 18th day of February, 2020,
and was adopted at a regular meeting held on the 3rd day of March, 2020, not
being less than 5 days after the date of introduction thereof.
I further certify that the foregoing Ordinance was posted in three places within
the City of La Quinta as specified in the Rules of Procedure adopted by City
Council Resolution No. 2015-023.
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
DECLARATION OF POSTING
I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby
certify that the foregoing ordinance was posted on March 4, 2020, pursuant
to Council Resolution.
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
35
36
Chapter 2.04 COUNCIL
2.04.010 Time of regular meetings.
The regular meetings of the city council shall be held on the first and third Tuesday of each month at an
hour to be established by resolution of the city council. (Ord. 163 § 1, 1990; Ord. 21 § 1, 1982; Ord. 4 §
1, 1982; Ord. 2 § 1, 1982)
2.04.020 Place of regular meetings.
The regular meetings of the city council shall be held at the City Hall, 78-495 Calle Tampico, La Quinta,
California. (Ord. 524 § 4, 2015; Ord. 232 § 1, 1993; Ord. 21 § 1, 1982; Ord. 4 § 1, 1982; Ord. 2 § 1,
1982)
2.04.030 Improper conduct at meeting.
Any member or other person using profane, vulgar, loud or boisterous language at any meeting or
otherwise interrupting the proceedings, who refuses to be seated or kept quiet when ordered to do so by
the mayor or other presiding officer of the council, is guilty of a misdemeanor. (Ord. 2 § 1, 1982)
2.04.040 Adoption of rules of procedure.
The city council shall, by resolution, adopt rules of procedure to govern the conduct of its meetings, any
of its other functions and activities, and regulations pertaining thereto. (Ord. 524 § 4, 2015; Ord. 2 § 1,
1982)
2.04.050 Compensation and reimbursement.
Compensation shall be paid to each member of the city council in the amount of two thousand three
hundred dollars per month. The mayor shall receive additional compensation in the amount of five
hundred dollars per month. Further, in the event a council member or the mayor wishes to utilize personal
electronic devices or personal data service for city-related business communication rather than city-issued
devices and/or service, an additional reimbursement pursuant to the city’s adopted personnel policy shall
be added to the monthly reimbursement amounts set forth herein. In the event that official duties require
travel outside the Coachella Valley or overnight, the costs shall be reimbursed according to the city’s
adopted policy for such expenditures. The compensation amount will be effective from July 1, 2015.
(Ord. 524 § 4, 2015; Ord. 442 § 1, 2007; Ord. 430 § 1, 2006; Ord. 419 § 1, 2005; Ord. 386 § 1, 2003;
Ord. 335 § 2, 2000; Ord. 322 § 2, 1998; Ord. 231 § 1, 1993; Ord. 100 § 1, 1986; Ord. 83 § 1, 1985; Ord.
36 § 1, 1983; Ord. 11 § 1, 1982; Ord. 2 § 1, 1982)
2.04.060 Commission appointments.
Unless otherwise specifically provided in this code or by state law, all city board and commission
appointments, except for ex officio members where applicable, shall be made by the city council. (Ord. 2
§ 1, 1982)
2.04.100 Appeals to council.
A. Except when an appeals procedure is otherwise specifically set forth in this code, any person
excepting to the denial, suspension, or revocation of a permit or license applied for or held by him or
her pursuant to any of the provisions of this code, or aggrieved by an administrative decision made
by any city official, if the denial, suspension, or revocation of the permit or license, or the
determination of the administrative decision involves the exercise of administrative discretion or
personal judgment exercised pursuant to any of the provisions of this code, may appeal in writing to
ORDINANCE NO. 583
EXHIBIT A
37
the council by filing with the city clerk a written notice of the appeal. Notwithstanding any other
provision in this code to the contrary, the appellant must file the notice of appeal with the city clerk
in addition to any other department or designated city officer identified in this code.
B. No appeal may be taken to any such administrative decision made by a city official pursuant to
any of the provisions of this chapter unless the decision to appeal has been first taken up with the
permit administrator and with the city manager, and each such official has not adjusted the matter to
the appellant’s satisfaction.
C. No right of appeal to the council from any administrative decision made by a city official
pursuant to any of the provisions of this code shall exist when the decision is ministerial and thus
does not involve the exercise of administrative discretion or personal judgment exercised pursuant to
any of the provisions of this code, whether the administrative decision involves the denial,
suspension, or revocation of a permit, license, or any other administrative decision. Also, there shall
be no such right of appeal with regard to law enforcement activities involving state law.
D. In the event no appeal is made within the time period or in the manner prescribed in this code,
the decision of the city official shall become final and conclusive on the expiration of the time fixed
for an appeal. (Ord. 524 § 4, 2015; Ord. 2 § 1, 1982)
2.04.110 Notice of appeal—Time limit—Contents—Fee.
A. Any such notice of appeal shall not be acted upon unless filed within ten calendar days after
service of written notice of the action being appealed; provided, that if the notice of action has not
been served in writing, the appellant may, within ten calendar days after being apprised of the
action, demand service of written notice thereof, and shall have ten calendar days following such
service in which to file the notice of appeal. If the tenth calendar day is a nonworking day for the
city, the appeal period shall be extended to include the next city working day. No appeal shall be
accepted after the appeal period has expired.
B. The notice of appeal shall be in writing and shall set forth: (1) name(s) of the person(s) filing the
appeal (“appellants”); (2) the specific action being appealed; (3) the specific grounds of the appeal;
(4) the relief or action sought from the city council; and (5) the signatures of all parties named as
appellants and their mailing addresses. The notice of appeal may also include any additional
information or documentation the appellant(s) wish to provide on the matter. The notice of appeal,
or certain information contained in the notice of appeal, may be subject to public disclosure.
C. Except in those instances where an appeal is filed by the city manager or other public official in
pursuance of official duties, the written notice of appeal from the action of an administrative official
or from an administrative body of the city, as the case may be, shall be accompanied by such fee as
may have been established by resolution of the city council. An appellant may request a waiver of a
filing fee, which shall be reviewed and decided upon, based on the provisions set forth in Section
2.04.115 of this code.
D. Any appeal filed that fails to provide all of the information required by this section, or fails to
include the appropriate filing fee, or both, shall be deemed incomplete. The city clerk shall return
the incomplete appeal to the appellant with a brief statement explaining the reasons for the
deficiency, and the appellant shall thereafter be allowed five calendar days in which to perfect and
refile the notice of appeal. If the fifth calendar day is a nonworking day for the city, the appeal
period shall be extended to include the next city working day; no appeal shall be accepted after this
period has expired. (Ord. 524 § 4, 2015; Ord. 2 § 1, 1982)
38
2.04.115 Waiver of appeal fees.
A. The city manager may waive the fee required for filing an appeal as set forth in Section 2.04.110
of this chapter or in any other applicable city code section if the appellant meets the requirements of
this section.
B. The party seeking the fee waiver must be the real, and not nominal, party in interest, and shall
not be granted a waiver if there are any interested parties financially capable of paying the fee.
C. Subject to the limitations of subsection B of this section, waiver of the fee shall be granted by
the city manager if the applicant declares under penalty of perjury and the city clerk determines that
the applicant is receiving benefits pursuant to the Supplemental Security Income (SSI) and State
Supplemental Payments (SSP) programs (Sections 12200 through 12205.2 of the California Welfare
and Institutions Code), or the Aid to Families with Dependent Children (AFDC) program (42 United
States Code 601 through 644), or the Food Stamp program (7 United States Code 2011 through
2027) or Section 17000 of the California Welfare and Institutions Code or the appellant declares
under penalty of perjury that their monthly income is less than the current monthly poverty threshold
annually established by the U.S. Community Services Administration pursuant to Section 625 of the
U.S. Economic Opportunity Act of 1964, as amended. In order to be considered for the fee waiver,
appellant must obtain from the city manager and fully complete and submit an application for
waiver of city appeal fees. The city manager may require the appellant to furnish such financial
information as the city manager deems necessary to deem the application complete in order to make
a decision. The decision of the city manager on the fees waiver shall be final and conclusive and
there shall be no appeal to a city body or official from such decision.
D. An appellant desiring waiver of an appeal fee shall submit a fully completed application for
waiver of city appeal fees at the same time as the appeal is filed. Said appellant shall furnish within
two working days of the city manager’s request, any additional information requested by the city
manager to substantiate the waiver request. If the information requested is not furnished within two
working days, the city manager may deny the fee waiver request. After an appellant requests waiver
of the appeal fee, the applicable dates or time periods for hearing the appeal shall be tolled until the
city manager decides the fee waiver request.
E. Any person who willfully provides the city manager with false statements of material facts is
guilty of a misdemeanor and upon conviction thereof is punishable by a fine of not more than one
thousand dollars or by imprisonment for a period of not more than six months, or by both such fine
and imprisonment. (Ord. 524 § 4, 2015; Ord. 412 §§ 1, 2, 2005)
2.04.120 Appeals—Hearings—Notices.
Upon the timely filing of a complete notice of appeal in proper form, along with the filing fee, if
applicable, the appeal shall be reviewed by the city manager. Unless an adjustment of the matter is made
by the city manager satisfactory to the appellant, the city clerk shall schedule the matter promptly upon
the city council agenda at a subsequent regular meeting and shall cause notice thereof to be given the
appellant not less than five calendar days prior to the hearing, unless the notice is waived in writing by the
appellant. Notice shall be served in accordance with Section 1.01.300 of this code. The city clerk shall
also cause a copy of the notice of appeal to be transmitted to the official or body whose action has been
appealed. (Ord. 524 § 4, 2015; Ord. 2 § 1, 1982)
39
2.04.130 Appeals—Hearings.
A. The city council at the hearing may limit participation in the hearing to the directly interested
parties, or may allow participation by the public. Such public participation, however, shall only be
appropriate when the council deems it necessary and in the public interest. If a hearing is ordered
open to public participation, notice thereof shall be given by posting notice of the hearing in
accordance with city council rules of procedure for council meetings, in accordance with state law
for notice of a public hearing, if applicable, and by such other means as the city council deems
necessary.
B. At the time of consideration of the appeal by the city council the appellant shall be limited to a
presentation on the specific grounds of appeal and matters set forth in the notice of appeal. The
appellant shall have the burden of establishing cause why the action being appealed should be
altered, reversed or modified. The council may continue the matter from time to time, and at the
conclusion of its consideration may affirm, reverse or modify the action being appealed and may
take any action which might have been legally taken in the first instance by the official or body from
whose action the appeal has been taken. In ruling on the appeal the findings and action of the
council shall be final and conclusive in the matter. (Ord. 524 § 4, 2015; Ord. 2 § 1, 1982)
View the mobile version.
Chapter 2.08 CITY MANAGER
2.08.010 Office created—Term.
The office of the city manager is created and established. The city manager shall be appointed by the city
council wholly on the basis of administrative and executive ability and qualifications. The city manager
shall hold office for and during the pleasure of the city council. (Ord. 2 § 1, 1982)
2.08.020 Eligibility.
No member of the city council shall be eligible for appointment as city manager until one year has
elapsed after the council member has ceased to be a member of the city council. (Ord. 2 § 1, 1982)
2.08.030 Compensation.
The city manager shall receive such compensation and expense allowances as the city council shall from
time to time determine, and such compensation shall be a proper charge against such funds of the city as
the council shall designate. (Ord. 2 § 1, 1982)
2.08.040 Expense reimbursement.
The city manager shall be reimbursed for all actual and necessary business expenses incurred by him or
her in the performance of official duties, including those incurred when traveling on business pertaining
to the city. (Ord. 524 § 5, 2015; Ord. 2 § 1, 1982)
2.08.050 Designation of acting city manager.
The city manager, by a letter filed with the city clerk, shall designate a qualified city administrative
officer to exercise the powers and perform the duties of manager during his or her temporary absence or
disability. The city council may appoint, at any time, an acting city manager. If the city manager position
is vacant or the city manager is removed from office in accordance with the provisions in this chapter, the
40
city council shall appoint an acting or interim city manager to serve as such until the city council appoints
a permanent city manager. (Ord. 524 § 5, 2015; Ord. 2 § 1, 1982)
2.08.060 Powers and duties.
The city manager shall be the administrative head of the government of the city under the direction and
control of the city council except as otherwise provided in this chapter. The city manager shall be
responsible for the efficient administration of all affairs of the city which are under his or her control. In
addition to his or her general powers as administrative head, and not as a limitation thereon, he or she
shall be expected to, and shall have the power to:
A. Enforce all laws and ordinances of the city and to see that all franchises, contracts, permits and
privileges granted by the city council are faithfully observed;
B. Appoint, remove, promote and demote any and all officers and employees of the city except
elective officers and the city attorney, subject to all applicable personnel rules and regulations which
may be adopted by the city council, or imposed by the state or federal governments;
C. Control, order and give directions to all department heads who are subject to his or her
appointment and removal authority, and to subordinate officers and employees of the city under his
or her jurisdiction through their department heads;
D. Conduct studies and effect such organization and reorganization of offices, positions or units
under his or her direction as may be indicated in the interest of efficient, effective and economical
conduct of the city’s business;
E. Recommend to the city council for adoption such measures and ordinances as he or she deems
necessary;
F. Attend all meetings of the city council unless excused therefrom by the mayor individually or
the city council as a whole, except when his or her removal is under consideration;
G. Prepare and submit the proposed annual budget and the proposed annual salary plan to the city
council for its approval;
H. To serve as purchasing agent, collector, tax administrator, and fee administrator as defined by
this code, or appoint an officer or employee to serve in one or more of these capacities, and
thereafter direct and supervise such activities of the city;
I. Keep the city council at all times fully advised as to the financial condition and needs of the city;
J. Make investigations into the affairs of the city and any department or division thereof and any
contract or the proper performance of any of the obligations of the city, and further, to investigate all
complaints in relation to matters concerning the administration of the city government and in regard
to the service maintained by public utilities in the city;
K. Exercise general supervision over all public buildings, public parks and all other public
properties which are under the control and jurisdiction of the city council;
L. Have the same authority as the mayor (as conveniences to the parties may dictate) to sign
documents specified in Section 40602 of the Government Code whenever such documents have
been approved by the city council for execution by resolution, motion, minute order or other
appropriate action; and
M. Perform such other responsibilities and exercise such other powers as may be delegated to him
or her from time to time by ordinance or resolution or other official action of the city council. (Ord.
524 § 5, 2015; Ord. 334 § 1, 1999; Ord. 196 § 1, 1991; Ord. 2 § 1, 1982)
41
2.08.070 Relations with council.
The city council and its members shall deal with the administrative services of the city only through the
city manager, except for the purpose of inquiry, and neither the city council nor any member thereof shall
give orders to any subordinates of the city manager. For purposes of this section, inquiry means any and
all communications short of giving orders, directions or instructions to any member of the administrative
staff. Such members shall give all information reasonably requested by any councilmember. The city
manager shall take his or her orders and instructions from the city council only when sitting in a duly
convened meeting of the city council and no individual councilmember shall give any orders or
instructions to the city manager. The city council shall instruct the city manager in matters of policy. Any
action, determination or omission of the city manager shall be subject to review by the city council. The
city council may not overrule, change or modify any such action, determination or omission except by the
affirmative vote of at least three members of the city council. (Ord. 524 § 5, 2015; Ord. 2 § 1, 1982)
2.08.080 Departmental cooperation.
It shall be the duty of all subordinate officers and the city attorney and city clerk to assist the city manager
in administering the affairs of the city efficiently, economically and harmoniously. (Ord. 334 § 2, 1999;
Ord. 2 § 1, 1982)
2.08.090 Attendance at commission meetings.
The city manager may attend any and all meetings of the planning commission, and any other
commission, board or committee created by the city council, upon his or her own volition or upon
direction of the city council. At such meetings which the city manager attends, he or she shall be heard by
such commissions, boards or committees as to all matters upon which he or she wishes to address the
members thereof. He or she shall inform such members as to the status of any matter being considered by
the city council, and he or she shall cooperate to the fullest extent with members of all commissions,
boards or committees appointed by the city council. (Ord. 524 § 5, 2015; Ord. 2 § 1, 1982)
2.08.100 Removal—Method—Notice.
The removal of the city manager shall be effected only by a majority vote of the whole council as then
constituted, convened in a regular council meeting, subject, however, to the provisions of Sections
2.08.110 through 2.08.160. In case of his or her removal by the city council, the city manager shall be
furnished with a written notice stating the council’s intention to remove him or her and the reason therefor
at least thirty days before the effective date of his or her removal. (Ord. 524 § 5, 2015; Ord. 2 § 1, 1982)
2.08.110 Removal—Hearing.
Within seven days after the delivery to the city manager of the notice required in Section 2.08.100, he or
she may, by written notification to the city clerk, request a hearing before the city council. Thereafter, the
city council shall fix a time for the hearing which shall be held at its usual meeting place, but before the
expiration of the thirty-day period, at which the city manager shall appear and be heard, with or without
counsel. (Ord. 524 § 5, 2015; Ord. 2 § 1, 1982)
2.08.120 Removal—Suspension pending hearing.
After furnishing the city manager with written notice of intended removal, the city council may suspend
him or her from duty, but his or her compensation shall continue until the latter of: (a) the effective date
of his or her removal as stated in the written notice of intention to remove him or her, or (b) his or her
42
removal by resolution of the council passed subsequent to the hearing described in Section 2.08.110.
(Ord. 524 § 5, 2015; Ord. 2 § 1, 1982)
2.08.130 Removal—Council discretion.
In removing the city manager, except as provided in Section 2.08.150, the city council shall use its
uncontrolled discretion and its action shall be final and shall not depend upon any particular showing or
degree of proof at the hearing, the purpose of which is to allow the city manager to present to the city
council his or her grounds of opposition to his or her removal prior to its action. (Ord. 524 § 5, 2015; Ord.
2 § 1, 1982)
2.08.140 Removal—Limitation.
Notwithstanding the provisions of Sections 2.08.100 through 2.08.130, the city manager shall not be
removed from office, other than for misconduct in office, during or within a period of ninety days next
succeeding any general municipal election held in the city at which election a member of the city council
is elected. The purpose of this provision is to allow any newly-elected member of the city council or a
reorganized city council to observe the actions and ability of the city manager in the performance of the
powers and duties of his or her office. After the expiration of the ninety-day period aforementioned, the
provisions of Sections 2.08.100 through 2.08.130 as to the removal of the city manager shall apply and be
effective. (Ord. 524 § 5, 2015; Ord. 2 § 1, 1982)
2.08.150 Willful misconduct—Determination.
In the event the intended removal of the city manager is for willful misconduct in office, written notice to
the city manager as provided in Section 2.08.100 shall state that the reason for removal is willful
misconduct in office and shall state specific facts which constitute such willful misconduct. The
procedure for hearing and for suspension pending hearing shall be followed as stated in Sections 2.08.100
through 2.08.140. A determination of willful misconduct in office shall be evidenced by specific findings
of facts constituting such willful misconduct. The determination of what constitutes willful misconduct
shall be within the sole discretion of the city council; provided, that it shall relate to the welfare of the
city. (Ord. 524 § 5, 2015; Ord. 2 § 1, 1982)
2.08.160 Willful misconduct—Defined.
Willful misconduct includes conduct directly related to conduct in office and/or directly related to the
duties of the office. It includes the refusal to follow the lawful directions of the city council. It also
includes conduct not directly related to the performance of official duties of the office when such conduct
has a direct and harmful effect on the welfare of the city. Evidence of such direct and harmful effect
includes, but is not limited to, conviction of a felony. (Ord. 524 § 5, 2015; Ord. 2 § 1, 1982)
2.08.170 Agreement with council.
Nothing in this chapter shall be construed as a limitation on the power or authority of the city council to
enter into agreement with the city manager delineating terms and conditions of employment. (Ord. 524 §
5, 2015; Ord. 2 § 1, 1982)
2.08.180 Appeals to the city manager.
A. Except when an appeals procedure is otherwise specifically set forth in this code, any person
excepting to the denial, suspension, or revocation of a permit or license applied for or held by him or
her pursuant to any of the provisions of this code, or aggrieved by an administrative decision made
43
by any city official, if the denial, suspension, or revocation of the permit or license, or the
determination of the administrative decision involves the exercise of administrative discretion or
personal judgment exercised pursuant to any of the provisions of this code, may appeal in writing to
the city manager by filing with the city clerk a written notice of the appeal. Notwithstanding any
other provision in this code to the contrary, the appellant must file the notice of appeal with the city
clerk in addition to any other department or designated city officer identified in this code.
B. No appeal may be taken to any such administrative decision made by a city official pursuant to
any of the provisions of this chapter unless the decision to appeal has been first taken up with the
permit administrator, and each such official has not adjusted the matter to the appellant’s
satisfaction.
C. No right of appeal to the city manager from any administrative decision made by a city official
pursuant to any of the provisions of this code shall exist when the decision is ministerial and thus
does not involve the exercise of administrative discretion or personal judgment exercised pursuant to
any of the provisions of this code, whether the administrative decision involves the denial,
suspension, or revocation of a permit, license, or any other administrative decision. Also, there shall
be no such right of appeal with regard to law enforcement activities involving state law.
(Ord. 524 § 5, 2015)
2.08.190 Notice of appeal—Time limit—Contents—Fee.
A. Within ten calendar days after the issuance of an administrative decision, an appellant may
request a hearing before the city manager to present evidence on his or her behalf. If the tenth
calendar day is a nonworking day for the city, the appeal period shall be extended to include the next
city working day; no appeal shall be accepted after this period has expired.
B. The notice of appeal shall be in writing and shall set forth: (1) name(s) of the person(s) filing the
appeal (“appellant(s)”); (2) the specific action being appealed; (3) the specific grounds of the appeal;
(4) the relief or action sought from the city manager; and (5) the signatures of all parties named as
appellants and their mailing address. The notice of appeal may also include any additional
information or documentation the appellant(s) wish to provide on the matter. The notice of appeal,
or certain information contained in the notice of appeal, may be subject to public disclosure.
C. Except in those instances where an appeal is filed by a public official in pursuance of official
duties, the written notice of appeal from the action of an administrative official shall be
accompanied by such fee as may have been established by resolution of the city council. An
appellant may request a waiver of a filing fee, which shall be reviewed and decided upon, based on
the provisions set forth in Section 2.04.115 of this code.
D. Any appeal filed that fails to provide all of the information required by this section, or fails to
include the appropriate filing fee, or both, shall be deemed incomplete. The city clerk shall return
the incomplete appeal to the appellant with a brief statement the reasons for the deficiency, and the
appellant shall thereafter be allowed five calendar days in which to perfect and refile the notice of
appeal. If the fifth calendar day is a nonworking day for the city, the appeal period shall be extended
to include the next city working day; no appeal shall be accepted after this period has expired. (Ord.
524 § 5, 2015)
2.08.200 Appeal initiated by the city manager.
At the discretion of the city manager, or as required in this code, the city manager may initiate and
conduct a hearing prior to the issuance of an administrative decision to afford an applicant an opportunity
to present evidence on the applicant’s behalf when an application denial, or existing permit suspension or
44
revocation is about to be issued. Notice shall be serviced as prescribed in Section 1.01.300 and the city
manager may include in the notice a requirement for the applicant to provide additional information or
documentation at the time of the hearing. (Ord. 524 § 5, 2015)
2.08.210 Appeals—Hearings—Notices.
Upon the timely filing of a notice of appeal in proper form, the city manager shall set the time and place
for such hearing and shall serve notice to the appellant pursuant to Section 1.01.300 as soon as practical
thereafter but in no event, shall the notice be served less than five calendar days prior to the date of the
hearing thereon. Where applicable, the notice shall state the grounds for the administrative decision at
issue. (Ord. 524 § 5, 2015)
2.08.220 Failure to appeal.
In the event no appeal is made within the time period or in the manner prescribed in this code, the
decision of the city manager shall become final and conclusive on the expiration of the time fixed for an
appeal. (Ord. 524 § 5, 2015)
2.08.230 Appeals to the city council.
Any person aggrieved by any decision of the city manager may appeal to the city council pursuant to
Sections 2.04.100 through 2.04.130 of this code. (Ord. 524 § 5, 2015)
View the mobile version.
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46
City of La Quinta
CITY COUNCIL MEETING: March 3, 2020
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT TO AGREEMENT REGARDING
MEMORANDUM OF UNDERSTANDING WITH SUNRISE LQ, LLC FOR TIME
EXTENSION TO COMPLETE LANDSCAPING IMPROVEMENTS ON AVENUE 60
FRONTING ANDALUSIA RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 31681)
LOCATED AT THE NORTHWEST CORNER OF AVENUE 60 AND MONROE STREET
RECOMMENDATION
Approve Amendment to extend time to complete landscaping improvements
as specified in the Agreement Regarding Memorandum of Understanding
(MOU) with Sunrise LQ, LLC, for Tract Map No. 31681, Andalusia, to April 30,
2020; and authorize the City Manager to execute the Amendment subject to
any final revisions by the City Attorney.
EXECUTIVE SUMMARY
•Andalusia is a residential development located at the northwest corner
of Avenue 60 and Monroe Street (Attachment 1).
•Developer has requested a time extension to the Memorandum of
Understanding (MOU) to complete the landscaping improvements along
the north side of Avenue 60 between Madison Street and Monroe Street.
•The MOU allows for amendments with the City’s and Developer’s
consent.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
In October 2018, Council approved the MOU with Developer which includes
the completion of street, signing and striping, sidewalk, and landscaping
improvements on Avenue 60 fronting the Andalusia residential development.
The Developer has constructed the street, signing and striping, and sidewalk
improvements on Avenue 60. The remaining improvements include
landscaping, of which the irrigation infrastructure is underway.
The MOU conditions the landscaping improvements be completed by March
13, 2020. In a letter dated February 21, 2020, Developer requested a time
extension to April 30, 2020 to complete the landscape work (Attachment 2).
CONSENT CALENDAR ITEM NO. 4
47
The Amendment to the MOU extends the time to complete the landscaping
improvements to April 30, 2020 (Attachment 3).
ALTERNATIVES
Council may elect not to approve this time extension.
Prepared by: Amy Yu, Associate Engineer
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachments: 1. Vicinity Map
2. Letter from Nolan Sparks dated February 21, 2020
3. Amendment to MOU
48
V I C I N I T Y M A P
NOT TO SCALE
ATTACHMENT 1
TRACT MAP NO. 31681 ANDALUSIA
TM 31681
ANDALUSIA
49
50
51
52
AMENDMENT TO AGREEMENT REGARDING MEMORANDUM OF
UNDERSTANDING WITH SUNRISE LQ, LLC
This Amendment to Agreement Regarding Memorandum of
Understanding (MOU) is made and entered into as of the ____ day of March,
2020 (“Effective Date”) by and between the CITY OF LA QUINTA (“City”), a
California municipal corporation and SUNRISE LQ, LLC, a Delaware limited
liability company (“Sunrise”).
RECITALS
WHEREAS, on or about October 18, 2018, the City and Sunrise entered
into a MOU related to Andalusia at Coral Mountain, Tract Map No. 31681; and
WHEREAS, this Amendment, will amend the completion date of the
landscaping improvements to April 30, 2020; and
AMENDMENT
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency
and receipt of which are hereby acknowledged, the parties hereto agree as
follows:
1.Section 1.d – Additional Landscaping and Sidewalk Improvements is
amended to read as follows:
Landscaping and sidewalk improvements along the north side of the
Avenue 60 roadway shall be installed and completed no later than April
30, 2020.
In all other respects, the Original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment to the MOU on the respective dates set forth below.
CITY OF LA QUINTA a California municipal corporation
Dated:
JON MCMILLEN, City Manager
ATTACHMENT 3
53
ATTEST:
____________________
MONIKA RADEVA, City Clerk
APPROVED AS TO FORM:
__________________________
WILLIAM H. IHRKE, City Attorney
SUNRISE LQ, LLC, a Delaware limited liability company
By:
Name: ______________________
Title: ________________________
54
City of La Quinta
CITY COUNCIL MEETING: March 3, 2020
STAFF REPORT
AGENDA TITLE: EXCUSE ABSENCE FOR PLANNING COMMISSIONER
PROCTOR FROM THE JANUARY 28, 2020 PLANNING COMMISSION MEETING
RECOMMENDATION
Excuse absence for Planning Commissioner Michael Proctor from the January
28, 2020 Planning Commission meeting.
EXECUTIVE SUMMARY
Commissioner Proctor requested to be excused from the January 28, 2020
Planning Commission meeting due to flight delays.
Commissioner Proctor has two excused absences in fiscal year 2019/20.
FISCAL IMPACT
No meeting attendance compensation is paid to absent members.
BACKGROUND/ANALYSIS
The Municipal Code states: “If any member of a board, commission or
committee absents him/herself from two consecutive regular meetings, or
absents him/herself from a total of three regular meetings within any fiscal
year, his/her office shall become vacant and shall be filled as any other
vacancy. A board, commission or committee member may request advance
permission from the city council to be absent at one or more regular meetings
due to extenuating circumstances, and/or may request the city council to
excuse an absence after-the-fact where such extenuating circumstances
prevented the member from seeking advance permission to be absent. If such
permission or excuse is granted by the city council, the absence shall not be
counted toward the above-stated limitations on absences.”
ALTERNATIVES
Council may deny this request, which would result in the absence being
counted toward the Commissioner’s limitation on absences as noted above.
Prepared by: Tania Flores, Management Assistant
Approved by: Monika Radeva, City Clerk
CONSENT CALENDAR ITEM NO. 5
55
56
City of La Quinta
CITY COUNCIL MEETING: March 3, 2020
STAFF REPORT
AGENDA TITLE: AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE
DESERT CONCEPTS CONSTRUCTION FOR UP TO $150,000 OF WORK FOR
FISCAL YEAR 2019/20, WHEN DESERT CONCEPTS CONSTRUCTION IS THE
QUALIFIED AND/OR LOWEST BID
RECOMMENDATION
Authorize the Public Works Department to utilize Desert Concepts Construction
for up to $150,000 during fiscal year 2019/20 where Desert Concepts
Construction is the qualified and/or low bidder.
EXECUTIVE SUMMARY
•Per the purchasing policy, amounts paid to vendors/contractors over
$50,000 must be approved by Council.
•Desert Concepts Construction (Desert Concepts) provides quality work, has
sufficient staff and resources to perform a variety of services.
•Staff requests Authority to utilize Desert Concepts for up to $150,000 of
work should Desert Concepts submit a qualified and/or lowest bid.
FISCAL IMPACT
The $150,000 would be charged in increments, as needed, to the appropriate
account(s) should Desert Concepts be awarded any other bids in 2019/20.
BACKGROUND/ANALYSIS
The purchasing policy requires Council approval for purchases and/or contracts
over $50,000. In FY 2019/20 the City has utilized Desert Concepts for a variety
of services totaling $47,960.
Desert Concepts has a history of providing quality work and will bid on prevailing
wage projects. The City has utilized them for services such as construction,
HVAC, electrical, plumbing, landscape, and other tasks including emergency
repairs. Staff requests authorization to utilize Desert Concepts for up to
$150,000 of work should Desert Concepts be the qualified and/or low bidder
during FY 2019/20 where each project would be subject to the City’s current
purchasing policy.
CONSENT CALENDAR ITEM NO. 6
57
ALTERNATIVES
Staff could request approval from Council for any future work awarded to
Desert Concepts on a per project basis. However, this approach would delay
work schedules.
Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape
Approved by: Bryan McKinney, Public Works Director
58
City of La Quinta
CITY COUNCIL MEETING: March 3, 2020
STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR MAYOR PRO TEM
PEÑA TO ATTEND THE POWER OF WASTE: RENEWABLE NATURAL GAS
WORKSHOP 2020 IN DOWNEY, CALIFORNIA, MARCH 5, 2020
RECOMMENDATION
Authorize overnight travel for Mayor Pro Tem Peña to attend the Power of
Waste: Renewable Natural Gas Workshop 2020 in Downey, California, March
3, 2020.
EXECUTIVE SUMMARY
The fourth annual Power of Waste: Renewable Natural Gas (RNG)
Workshop will discuss renewable natural gas and its vital role in helping
California reach its greenhouse gas reduction and air quality goals.
Mayor Pro Tem Peña was invited to attend the all-day workshop and
serve as a panelist in one of the sessions.
Participants will be educated on renewal natural gas, bioenergy, carbon
neutrality and net zero emission energy from many of the industry’s
leading experts as well as state and local agencies.
FISCAL IMPACT
Estimated expenses are $500, which includes travel, lodging, and meals.
There is no registration fee. Funds are available in the 2019/20 City Council
Travel and Training budget (101-1001-60320).
BACKGROUND/ANALYSIS
The RNG Workshop has become an annual event to discuss renewable natural
gas and its critical role in enabling California to achieve its greenhouse gas
reduction and air quality goals. The RBG Workshop is presented by SoCalGas
Company and Energy Vision and provides an opportunity to interact with many
of the industry’s leading experts.
CONSENT CALENDAR ITEM NO. 7
59
Mayor Pro Tem Pena’s was invited to participate as a panelist in his role as a
City councilmember as well as his representing La Quinta on the Imperial
Irrigation District’s Energy Consumer Affairs Commission.
ALTERNATIVES
Council may choose not to approve this request.
Prepared by: Teresa Thompson, Management Specialist
Approved by: Jon McMillen, City Manager
60
City of La Quinta
CITY COUNCIL MEETING: March 3, 2020
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED FEBRUARY 7 AND 14,
2020
RECOMMENDATION
Approve demand registers dated February 7 and 14, 2020.
EXECUTIVE SUMMARY – None
FISCAL IMPACT
Demand of Cash:
City 6,645,113.42$
Successor Agency of RDA -$
Housing Authority 12,056.62$
6,657,170.04$
BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1
details the weekly demand registers for February 7 and 14, 2020.
Warrants Issued:
200875-200960 3,766,848.10$
200961-201047 2,295,050.72$
AP Voids (3,868.50)$
Wire Transfers 345,596.48$
Payroll Tax Transfers 36,750.12$
Payroll Direct Deposit 216,793.12$
6,657,170.04$
In the amounts listed above, two checks were voided due to an incorrect address
and incorrect amount. One check was an instructor payment sent to an old
address and reissued to the new address. The other check was for CVWD and
reissued for a reduced amount net of a discount.
CONSENT CALENDAR ITEM NO. 8
61
The most significant expenditures on the demand register are:
Riverside County Various 1,201,696.58$ Nov - Dec 2019
Sheriff Dept Police Services
Granite Various 1,186,794.80$ Nov 2019 Eisenhower
Construction Company Drive Drainage & Dec 2019
Complete Streets
Riverside County Various 1,172,376.83$ Dec 2019 - Jan 2020
Sheriff Dept Police Services
DBX Inc Various 548,734.44$ Dec 2019 - Jan 2020
HSIP Interconnect
Improvements
Alongi Ebenisterie Various 378,500.00$ SilverRock Venue Mobile
Et Gc Inc Structure, Interior Design,
Upgrades & Modifications
Wire Transfers: Six transfers totaled $345,596. Of this amount, $168,506 was
for PERS and $167,553 for Landmark. (See Attachment 2 for a full listing).
Investment Transactions: Full details of investment transactions as well as
total holdings are reported quarterly in the Treasurer’s Report.
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate
Purchase Federal Farm Credit Bank Agency 1,000,000$ 2/5/20 1.400%
Maturity Microsoft Corp 500,000$ 2/6/20 1.850%
Purchase United Community Bank CD 248,000$ 2/7/20 1.650%
Purchase Rollstone Bank & Trust CD 245,000$ 2/12/20 1.650%
Purchase First Nat Bank of Michigan CD 248,000$ 2/14/20 1.650%
Purchase Freedom Financial Bank CD 248,000$ 2/14/20 1.550%
Purchase Federal Farm Credit Bank Agency 1,000,000$ 2/14/20 1.430%
ALTERNATIVES
Council may approve, partially approve, or reject the demand registers.
Prepared by: Bernice Choo, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst
Attachments:1. Demand Registers
2.Wire Transfers
62
2/10/2020 12:46:51 PM Page 1 of 7
Demand Register
City of La Quinta Packet: APPKT02277 - BC 02/07/2020
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
-52.41Sales Taxes Payable01/24/20 - WC GYM WIPES SALES TAX2008752XL CORPORATION 101-0000-20304
797.13Operating Supplies01/24/20 - WC GYM WIPES2008752XL CORPORATION 101-3002-60420
442.00Community Experiences02/07/20 - TOAST TO LQ INSURANCE200877ALLIANT INSURANCE SERVICES …101-3003-60149
143.36PM 10 - Dust Control01/20-02/16/20 - PM10 ANSWERING SERV…200878ANSAFONE CONTACT CENTERS 101-7006-60146
19.80HVAC01/24/20 - CH DURALAST PULLEY200879AUTOZONE 101-3008-60667
15,233.45Professional Services12/31/19 REGIONAL SCOUR ANALYSIS200881BENGAL ENGINEERING INC 101-7006-60103
489.46Travel & Training01/29-01/31/20 - REIMB 2020 CSMFO CO…200884BLONDELL, KRYSTENA 101-1006-60320
22.00Over Payments, AR Policy01/28/20 - LIC-765612 REFUND OVERPYM…200886CABRILLO PROPERTIES 101-0000-20330
3,400.00Membership Dues02/03/20 - SILVER MEMBER M GRAHAM200888CALIFORNIA TRAVEL ASSOCIAT…101-3007-60351
196.05LT Care Insurance PayLONG TERM CARE200889CALPERS LONG-TERM CARE P…101-0000-20949
8,627.25Dental Insurance Pay01/2020 - DENTAL INSURANCE200890CIGNA HEALTH CARE 101-0000-20943
8,436.27Dental Insurance Pay02/2020 - DENTAL INSURANCE200890CIGNA HEALTH CARE 101-0000-20943
4,893.75Community Experiences02/07/20 - CATERING TOAST TO LQ200891COACHELLA VALLEY CATERING…101-3003-60149
230.90Water -Pioneer Park - Utilities02/03/20 - WATER SERVICE200892COACHELLA VALLEY WATER DI…101-3005-61207
1,004.54PM 10 - Dust Control02/03/20 - WATER SERVICE200892COACHELLA VALLEY WATER DI…101-7006-60146
1,476.29Water -Fritz Burns Park - Utiliti…01/29/20 - WATER SERVICE200892COACHELLA VALLEY WATER DI…101-3005-61204
537.17Water - Utilities01/29/20 - WATER SERVICE200892COACHELLA VALLEY WATER DI…101-3008-61200
10,000.00Professional Services02/04/20 - REGIONAL SCOUR ANALYSIS200896COACHELLA VALLEY WATER DI…101-7006-60103
1,368.50Instructors01/24/20 - BRIDGE200899DAVID, MIRIAM 101-3002-60107
4,500.00Supplies-Graffiti and Vandalism01/23/20 - FENCE ACCIDENT DAMAGE200901DESERT CONCEPTS CONSTRUC…101-3005-60423
4,800.00LQ Park Water Feature01/23/20 - LQ PARK SPLASHPAD REPAIRS200901DESERT CONCEPTS CONSTRUC…101-3005-60554
12,253.56School Officer11/07-12/04/19 - BP#6 SCHOOL RESOURC…200902DESERT SANDS UNIFIED SCHO…101-2001-60168
2,854.81Community Experiences11/01-12/31/19 FY1920 ART ON MAIN SP…200903DESERT SUN PUBLISHING, LLC 101-3003-60149
69.82Cable - Utilities01/22-02/21/20 - EOC CABLE200904DISH NETWORK 101-2002-61400
12.71Maintenance/Services01/22/20 - FS #32 MATERIALS200906FERGUSON ENTERPRISES, INC 101-2002-60691
106.57Training & Education/MOU02/05/20 - TUITION REIMB MUSIC200907FLORES, TANIA 101-1004-60322
175.90Travel & Training01/28-01/30/2020 - REIMB 2020 CSMFO …200912HALLICK, ROSEMARY 101-1006-60320
85.00Maintenance/Services01/07/20 - FS #32 EXHAUST FAN RESTRO…200914HYDE'S AC 101-2002-60691
268.00Maintenance/Services01/22/20 - FS #32 HEATER MAINT200914HYDE'S AC 101-2002-60691
765.00Maintenance/Services01/22/20 - FS #32 EXHAUST FAN ATTIC200914HYDE'S AC 101-2002-60691
288.00Maintenance/Services01/22/20 - FS #32 HEATER MAINT200914HYDE'S AC 101-2002-60691
2,199.00Maintenance/Services01/27/20 - INSTALL INDUCER DRAFT MOT…200914HYDE'S AC 101-2002-60691
391.55Electricity - Utilities01/29/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-2002-61101
3,017.21Electric - Civic Center Park - Uti…01/29/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-3005-61103
552.17Electric - Fritz Burns Park - Utili…01/29/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-3005-61105
1,904.65Electric - Sports Complex - Utili…01/29/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-3005-61106
13.40Electric - Velasco Park - Utilities01/29/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-3005-61111
25.48Electric - Eisenhower Park - Util…01/29/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-3005-61113
5,527.56Electricity - Utilities01/29/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-3008-61101
532.73Electricity - Utilities02/03/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-2002-61101
13.18Electric - Monticello Park - Utili…02/03/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-3005-61102
36.00Electric - Colonel Paige - Utiliti…02/03/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-3005-61108
4,231.51Electric - Community Park - Util…02/03/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-3005-61109
49.36Electric - Adams Park - Utilities02/03/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-3005-61110
13.18Electric - Desert Pride - Utilities02/03/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-3005-61114
28.53Electricity - Utilities02/03/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 101-3008-61101
2,330.00Community Experiences01/2020 FY1920 ART ON MAIN SPONSOR…200916KPSP 101-3003-60149
55.00Travel & Training01/22/20-01/21/22 - REIMB CHILD SAFETY…200919MUNOZ, CANDELARIA 101-2001-60320
78.87Office Supplies01/21/20 - OFFICE SUPPLIES200920OFFICE DEPOT 101-1002-60400
1,397.53HVAC01/17/20 - CH AC UNITS 66 & 69200922PACIFIC WEST AIR CONDITION…101-3008-60667
2,210.63Printing01/28/20 CLQ BUSINESS CARD SHELLS200923PALMS TO PINES PRINTING 101-3007-60410
491.80Printing01/28/20 CLQ BUSINESS CARDS200923PALMS TO PINES PRINTING 101-3007-60410
164.56Travel & Training01/23-01/24/20 - TRAVEL REIMB LEAGUE200924PENA, JOHN 101-1001-60320
ATTACHMENT 1
63
Demand Register Packet: APPKT02277 - BC 02/07/2020
2/10/2020 12:46:51 PM Page 2 of 7
AmountVendor Name Payment Number Description (Item)Account Name Account Number
800.00Map/Plan Checking01/06/20 LLA 2019-0008200927RASA/ERIC NELSON 101-7002-60183
900.00Map/Plan Checking01/06/20 PARCEL MERGER 2019-0007200927RASA/ERIC NELSON 101-7002-60183
870.00Map/Plan Checking01/13/20 CVWD EASEMENTS200927RASA/ERIC NELSON 101-7002-60183
360.00Map/Plan Checking01/14/20 FPM 2019-0003 SURVEY200927RASA/ERIC NELSON 101-7002-60183
724,559.04Sheriff Patrol11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…101-2001-60161
36,391.31Police Overtime11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…101-2001-60162
201,113.60Target Team11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…101-2001-60163
58,321.85Community Services Officer11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…101-2001-60164
13,622.40Gang Task Force11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…101-2001-60166
13,622.40Narcotics Task Force11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…101-2001-60167
49,178.56Motor Officer11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…101-2001-60169
37,798.40Dedicated Sargeants11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…101-2001-60170
21,363.20Dedicated Lieutenant11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…101-2001-60171
34,615.76Sheriff - Mileage11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…101-2001-60172
461.51Special Enforcement Funds11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…101-2001-60175
196.01Operating Supplies01/28/20 - PW STAMPS200929RIVERSIDE RUBBER STAMP & …101-6001-60420
29,080.00Developer Deposits01/07/20 - RELEASE DUST CTRL DEP TM 3…200930ROBERT E. RIPPE 101-0000-22810
1,206.08Temporary Agency Services01/17/20 - HUB TEMP SVCS M GONZALEZ200931ROBERT HALF TECHNOLOGY 101-6006-60125
750.00Maintenance/Services01/21/20 - WC PLUMBING SERVICE200932ROTO ROOTER PLUMBERS INC 101-3008-60691
147.49Travel & Training01/22-01/23/20 - REIMB LEAGUE 2020 C…200933SANCHEZ, STEVE 101-1001-60320
2,747.50Fritz Burns Pool01/2020 FRITZ BURNS POOL MAINTENAN…200934SHARK POOLS INC 101-3005-60184
2,580.00LQ Park Water Feature01/2020 LQ WATER FEATURE MAINTENA…200934SHARK POOLS INC 101-3005-60554
19.25LQ Police Volunteers01/15/20 - POLICE SHRED200935SHRED-IT USA - SAN BERNADI…101-2001-60109
111.00Sales Taxes Payable10/2019-12/2019 QUARTERLY SALES/USE …200936SILVERROCK RESORT 101-0000-20304
139.97Operating Supplies12/16/19 - HOLIDAY LUNCH SUPPLIES200937SMART & FINAL 101-3002-60420
46.48Office Supplies12/10/19 - MEETING SUPPLIES200937SMART & FINAL 101-6001-60400
96.26Operating Supplies01/15/20 - JAN LUNCHEON200937SMART & FINAL 101-3002-60420
1,350.00Civic Center Lake Maintenance01/2020 CC CAMPUS LAKE MAINT200938SOUTHWEST AQUATICS INC 101-3005-60117
316.10Life Insurance Pay02/2020 - LIFE INSURANCE/DISABILITY200940STANDARD INSURANCE COMP…101-0000-20947
2,816.08Disability Insurance Pay02/2020 - LIFE INSURANCE/DISABILITY200940STANDARD INSURANCE COMP…101-0000-20955
316.10Life Insurance Pay01/2020 - LIFE INSURANCE/DISABILITY200940STANDARD INSURANCE COMP…101-0000-20947
2,784.92Disability Insurance Pay01/2020 - LIFE INSURANCE/DISABILITY200940STANDARD INSURANCE COMP…101-0000-20955
489.81Add'l Life Insurance Pay02/2020 - ADD'L LIFE INSURANCE200941STANDARD INSURANCE COMP…101-0000-20948
489.81Add'l Life Insurance Pay01/2020 - ADD'L LIFE INSURANCE200941STANDARD INSURANCE COMP…101-0000-20948
248.23Office Supplies01/25/20 - OFFICE SUPPLIES200942STAPLES ADVANTAGE 101-3002-60400
167.10Consultants01/13/20 - ADMIN FEES TASC RUNOUT200943TASC - FEES 101-1004-60104
120.46Gas - Utilities12/19/19-01/21/20 - FS #32 GAS SERVICE200944THE GAS COMPANY 101-2002-61100
1,183.39Gas - Utilities12/19/19-01/21/20 - CITY HALL GAS SVC200944THE GAS COMPANY 101-3008-61100
492.96Gas - Utilities12/19/19-01/21/20 - WC GAS SERVICE200944THE GAS COMPANY 101-3008-61100
1,100.00Travel & Training01/24/20 - 2020 GOLDEN ANNIV GALA (2)200945THE LIVING DESERT ZOO AND …101-1001-60320
1,000.00Advertising01/30/20 - SPONSORSHIP/GALA AD200945THE LIVING DESERT ZOO AND …101-3007-60450
70.00Pest Control12/06/19 - WC PEST CONTROL200949TRULY NOLEN INC 101-3008-60116
48.00Pest Control12/06/19 - WC RODENT MONTHLY200949TRULY NOLEN INC 101-3008-60116
2,950.00Pest Control12/10/19 - WC RODENT RENEWAL COMM…200949TRULY NOLEN INC 101-3008-60116
78.00Pest Control01/03/20 - CITY HALL PEST CONTROL200949TRULY NOLEN INC 101-3008-60116
47.00Pest Control01/03/20 - PW BLDG PEST CONTROL200949TRULY NOLEN INC 101-3008-60116
92.00United Way DeductionsCONTRIBUTION200950UNITED WAY OF THE DESERT 101-0000-20981
3,000.00Professional Services01/2020 STVRP COMPLIANCE SERVICES200954VACATION RENTAL COMPLIAN…101-6006-60103
4,369.00Supplies-Graffiti and Vandalism01/23/20 - SPORTS COMPLEX VANDALISM…200956VINTAGE E & S INC 101-3005-60423
404.00Consultants01/2020 WELLNESS WORKS - EMP ASSIST …200957WELLNESS WORKS 101-1004-60104
2,275.00Map/Plan Checking11/29/19 ON-CALL DEV PLAN CHECK SVCS…200958WILLDAN 101-7002-60183
75.00Fitness Membership Reimburs…02/05/20 - FITNESS REIMB200960YU, PUI TING 101-1004-50252
Fund 101 - GENERAL FUND Total:1,366,089.81
Fund: 201 - GAS TAX FUND
10,337.51Traffic Control Signs01/16/20 TRAFFIC CONTROL EQUIPMENT …200880BC TRAFFIC SPECIALIST 201-7003-60429
614.63Electricity - Utilities01/29/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 201-7003-61101
302.86Uniforms09/24/19 - UNIFORMS200918MISSION LINEN SUPPLY 201-7003-60690
Fund 201 - GAS TAX FUND Total:11,255.00
Fund: 202 - LIBRARY & MUSEUM FUND
48,750.00Museum Operations10/19-12/19 - MUSEUM CONTRACT SVCS …200905ECONOMIC DEVELOPMENT A…202-3006-60105
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
41,297.50Makerspace Operations10/19-12/19 - MAKERSPACE CONTRACT S…200905ECONOMIC DEVELOPMENT A…202-3009-60105
132.83Telephone - Utilities01/13-02/12/20 - MUSEUM PHONE200908FRONTIER COMMUNICATIONS…202-3006-61300
1,181.49Electricity - Utilities01/29/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 202-3004-61101
286.64Electricity - Utilities01/29/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 202-3006-61101
250.00HVAC01/2020 - LIBRARY WATER TREATMENT200922PACIFIC WEST AIR CONDITION…202-3004-60667
662.69Gas - Utilities12/19/19-01/21/20 - LIBRARY GAS SVC200944THE GAS COMPANY 202-3004-61100
8.19Maintenance/Services01/23/20 - LIBRARY KEYS200946THE LOCK SHOP, INC 202-3004-60691
74.00Pest Control01/03/20 - LIBRARY PEST CONTROL200949TRULY NOLEN INC 202-3004-60116
49.00Pest Control01/03/20 - MUSEUM PEST CONTROL200949TRULY NOLEN INC 202-3006-60116
Fund 202 - LIBRARY & MUSEUM FUND Total:92,692.34
Fund: 212 - SLESA (COPS) FUND
2,340.52COPS Robbery Prevention11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…212-0000-60178
8,308.03COPS Burglary/Theft Preventi…11/07-12/04/19 - BP6 POLICE SERVICE200928RIVERSIDE COUNTY SHERIFF D…212-0000-60179
Fund 212 - SLESA (COPS) FUND Total:10,648.55
Fund: 215 - LIGHTING & LANDSCAPING FUND
1,695.96Materials/Supplies01/27/20 - MATERIALS200885C.V CACTUS NURSERY 215-7004-60431
1,074.45Materials/Supplies01/27/20 - MATERIALS200885C.V CACTUS NURSERY 215-7004-60431
969.75Materials/Supplies01/13/20 - MATERIALS200887CALIFORNIA DESERT NURSERY,…215-7004-60431
51.72Materials/Supplies01/15/20 - MATERIALS200887CALIFORNIA DESERT NURSERY,…215-7004-60431
290.92Materials/Supplies01/23/20 - MATERIALS200887CALIFORNIA DESERT NURSERY,…215-7004-60431
6,107.06Water - Medians - Utilities01/29/20 - WATER SERVICE200892COACHELLA VALLEY WATER DI…215-7004-61211
155.95Water - Medians - Utilities02/03/20 - WATER SERVICE200892COACHELLA VALLEY WATER DI…215-7004-61211
1,780.00Supplies-Graffiti and Vandalism01/20/20 - ACCIDENT DAMAGE200897CREATIVE LIGHTING & ELECTR…215-7004-60423
2,039.24Electric - Utilities01/29/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 215-7004-61116
1,420.59Electric - Medians - Utilities01/29/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 215-7004-61117
3,032.74Electric - Utilities02/03/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 215-7004-61116
1,449.99Electric - Medians - Utilities02/03/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 215-7004-61117
3,990.00Maintenance/Services01/22/20 - MAINT MONTEREY COLIMA ON…200926PWLC II, INC 215-7004-60691
4,738.00Maintenance/Services01/22/20 - MAINT COLIMA ARROBA ON EI…200926PWLC II, INC 215-7004-60691
611.35Materials/Supplies01/20/20 - APACHE SUNSET BOULDERS200939SOUTHWEST BOULDER & STO…215-7004-60431
2,290.77Materials/Supplies01/20/20 - DESERT GOLD DG BAJA CRESTA…200939SOUTHWEST BOULDER & STO…215-7004-60431
1,212.19Materials/Supplies01/10/20 - MATERIALS200955VINTAGE ASSOCIATES 215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total:32,910.68
Fund: 235 - SO COAST AIR QUALITY FUND
224.64Electricity - Utilities02/03/20 - ELECTRICITY SERVICE200915IMPERIAL IRRIGATION DIST 235-0000-61101
Fund 235 - SO COAST AIR QUALITY FUND Total:224.64
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
1,229.09DesignDEC 2019 DUNE PALMS BRIDGE LOW WA…200881BENGAL ENGINEERING INC 401-0000-60185
31,000.00Construction01/17/20 CALLE TAMPICO AT PARK AVE G…200882BENOLD CONSTRUCTION CO., …401-0000-60188
-5,994.31Retention Payable1920 1920-0144 RETENTION #2200883BEST SIGNS INC 401-0000-20600
119,886.10Construction01/17/20 PURCHASE & INSTALLATION OF …200883BEST SIGNS INC 401-0000-60188
2,500.00Design02/04/20 - DUNE PALMS BRIDGE ENCROA…200893COACHELLA VALLEY WATER DI…401-0000-60185
125,428.60Construction10/21/19 - CVWD CONST FEES 2016-08200894COACHELLA VALLEY WATER DI…401-0000-60188
1,960.00Construction01/30/20 - 2018-01 CVWD INSPECTION FE…200895COACHELLA VALLEY WATER DI…401-0000-60188
500.00Construction01/29/20 - STORM DRAIN PIPE VIDEO INS…200898CV PIPELINE CORP 401-0000-60188
-28,880.76Retention PayablePO 1920-0101 RETENTION 2200900DBX, INC.401-0000-20600
577,615.20Construction12/18/19-01/21/20 2016-02 HSIP INTERC…200900DBX, INC.401-0000-60188
5,978.50Design12/14/19 GHD VILLAGE COMPLETE STREE…200909GHD INC.401-0000-60185
3,410.00Design12/2019 CORPORATE YARD200910GILLIS & PANICHAPAN ARCHIT…401-0000-60185
-34,310.32Retention PayablePO 1920-0064 RETENTION 4200911GRANITE CONSTRUCTION CO…401-0000-20600
686,206.26Construction12/20/19 2015-03 VILLAGE COMPLETE ST…200911GRANITE CONSTRUCTION CO…401-0000-60188
-28,152.58Retention PayablePO 1819-0137-R1 RETENTION #6200911GRANITE CONSTRUCTION CO…401-0000-20600
563,051.44Construction11/30/19 EISENHOWER DRIVE DRAINAGE …200911GRANITE CONSTRUCTION CO…401-0000-60188
300.00Design12/31/19 COVE PUBLIC RESTROOM & TRA…200913HERMANN DESIGN GROUP INC 401-0000-60185
6,395.84Design12/31/19 SRR EVENT SITE DESIGN SVCS P…200913HERMANN DESIGN GROUP INC 401-0000-60185
1,260.00Construction01/15/20 - BID AD 2019-09200917LA PRENSA HISPANA 401-0000-60188
107.94Construction01/30/20 - 2018-01 POSTERS200925PLANIT REPROGRAPHICS SYST…401-0000-60188
6,400.00Construction12/20/19 2017-04 EISENHOWER BASIN L…200926PWLC II, INC 401-0000-60188
8.53Retention PayablePO 1920-0125 RETENTION BALANCE200951URBAN HABITAT 401-0000-20600
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
1,866.47Construction01/01-01/31/20 LQ LANDSCAPE IMPR - HI…200951URBAN HABITAT 401-0000-60188
-6,890.79Retention PayablePO 1920-0128 RETENTION #5200952URBAN HABITAT 401-0000-20600
137,815.74Construction12/17/19-01/21/20 2016-08 SILVERROCK …200952URBAN HABITAT 401-0000-60188
36,076.71Retention Payable12/29/19 - RETENTION PO 1920-0125 HIG…200953URBAN HABITAT 401-0000-20600
6,310.80Construction01/24/20 2015-03 POSTCARDS AND MAIL…200959XPRESS GRAPHICS 401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:2,211,078.46
Fund: 501 - FACILITY & FLEET REPLACEMENT
304.38City Bldg Repl/Repair01/08/20 - WC REMODEL CAT6 WIRES200876ALARM MONITORING SERVICE…501-0000-71103
3,088.51Building Leases02/2020 PW TRAILER RENTAL W/ RAMPS200921PACIFIC MOBILE STRUCTURES, …501-0000-71032
37,861.31Machinery & Equipment01/08/20 TRAFFIC CONTROL SIGNAGE200948TOPS' N BARRICADES INC 501-0000-80100
Fund 501 - FACILITY & FLEET REPLACEMENT Total:41,254.20
Fund: 502 - INFORMATION TECHNOLOGY
141.75Cable - Utilities12/15/19-01/14/20 - WC CABLE (8105)200947TIME WARNER CABLE 502-0000-61400
8.83Cable - Utilities01/20-02/19/20 - WC CABLE (1909)200947TIME WARNER CABLE 502-0000-61400
Fund 502 - INFORMATION TECHNOLOGY Total:150.58
Fund: 504 - INSURANCE FUND
72.20Operating Supplies01/09/20 - INDEX FILE DIVIDERS SAS PROJ…200920OFFICE DEPOT 504-1010-60420
Fund 504 - INSURANCE FUND Total:72.20
Fund: 601 - SILVERROCK RESORT
421.54Repair & Maintenance01/22/20 - SRR MATERIALS200906FERGUSON ENTERPRISES, INC 601-0000-60660
50.10Repair & Maintenance01/22/20 - SILVERROCK KEYS200946THE LOCK SHOP, INC 601-0000-60660
Fund 601 - SILVERROCK RESORT Total:471.64
Grand Total:3,766,848.10
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,366,089.81
201 - GAS TAX FUND 11,255.00
202 - LIBRARY & MUSEUM FUND 92,692.34
212 - SLESA (COPS) FUND 10,648.55
215 - LIGHTING & LANDSCAPING FUND 32,910.68
235 - SO COAST AIR QUALITY FUND 224.64
401 - CAPITAL IMPROVEMENT PROGRAMS 2,211,078.46
501 - FACILITY & FLEET REPLACEMENT 41,254.20
502 - INFORMATION TECHNOLOGY 150.58
504 - INSURANCE FUND 72.20
601 - SILVERROCK RESORT 471.64
Grand Total:3,766,848.10
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable 58.59
101-0000-20330 Over Payments, AR Policy 22.00
101-0000-20943 Dental Insurance Pay 17,063.52
101-0000-20947 Life Insurance Pay 632.20
101-0000-20948 Add'l Life Insurance Pay 979.62
101-0000-20949 LT Care Insurance Pay 196.05
101-0000-20955 Disability Insurance Pay 5,601.00
101-0000-20981 United Way Deductions 92.00
101-0000-22810 Developer Deposits 29,080.00
101-1001-60320 Travel & Training 1,412.05
101-1002-60400 Office Supplies 78.87
101-1004-50252 Fitness Membership Reim…75.00
101-1004-60104 Consultants 571.10
101-1004-60322 Training & Education/MOU 106.57
101-1006-60320 Travel & Training 665.36
101-2001-60109 LQ Police Volunteers 19.25
101-2001-60161 Sheriff Patrol 724,559.04
101-2001-60162 Police Overtime 36,391.31
101-2001-60163 Target Team 201,113.60
101-2001-60164 Community Services Offic…58,321.85
101-2001-60166 Gang Task Force 13,622.40
101-2001-60167 Narcotics Task Force 13,622.40
101-2001-60168 School Officer 12,253.56
101-2001-60169 Motor Officer 49,178.56
101-2001-60170 Dedicated Sargeants 37,798.40
101-2001-60171 Dedicated Lieutenant 21,363.20
101-2001-60172 Sheriff - Mileage 34,615.76
101-2001-60175 Special Enforcement Funds 461.51
101-2001-60320 Travel & Training 55.00
101-2002-60691 Maintenance/Services 3,617.71
101-2002-61100 Gas - Utilities 120.46
101-2002-61101 Electricity - Utilities 924.28
101-2002-61400 Cable - Utilities 69.82
101-3002-60107 Instructors 1,368.50
101-3002-60400 Office Supplies 248.23
101-3002-60420 Operating Supplies 1,033.36
101-3003-60149 Community Experiences 10,520.56
101-3005-60117 Civic Center Lake Mainten…1,350.00
101-3005-60184 Fritz Burns Pool 2,747.50
101-3005-60423 Supplies-Graffiti and Van…8,869.00
101-3005-60554 LQ Park Water Feature 7,380.00
101-3005-61102 Electric - Monticello Park -…13.18
101-3005-61103 Electric - Civic Center Park…3,017.21
101-3005-61105 Electric - Fritz Burns Park -…552.17
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Account Summary
Account Number Account Name Expense Amount
101-3005-61106 Electric - Sports Complex -…1,904.65
101-3005-61108 Electric - Colonel Paige - U…36.00
101-3005-61109 Electric - Community Park …4,231.51
101-3005-61110 Electric - Adams Park - Util…49.36
101-3005-61111 Electric - Velasco Park - Uti…13.40
101-3005-61113 Electric - Eisenhower Park …25.48
101-3005-61114 Electric - Desert Pride - Uti…13.18
101-3005-61204 Water -Fritz Burns Park - …1,476.29
101-3005-61207 Water -Pioneer Park - Utili…230.90
101-3007-60351 Membership Dues 3,400.00
101-3007-60410 Printing 2,702.43
101-3007-60450 Advertising 1,000.00
101-3008-60116 Pest Control 3,193.00
101-3008-60667 HVAC 1,417.33
101-3008-60691 Maintenance/Services 750.00
101-3008-61100 Gas - Utilities 1,676.35
101-3008-61101 Electricity - Utilities 5,556.09
101-3008-61200 Water - Utilities 537.17
101-6001-60400 Office Supplies 46.48
101-6001-60420 Operating Supplies 196.01
101-6006-60103 Professional Services 3,000.00
101-6006-60125 Temporary Agency Servic…1,206.08
101-7002-60183 Map/Plan Checking 5,205.00
101-7006-60103 Professional Services 25,233.45
101-7006-60146 PM 10 - Dust Control 1,147.90
201-7003-60429 Traffic Control Signs 10,337.51
201-7003-60690 Uniforms 302.86
201-7003-61101 Electricity - Utilities 614.63
202-3004-60116 Pest Control 74.00
202-3004-60667 HVAC 250.00
202-3004-60691 Maintenance/Services 8.19
202-3004-61100 Gas - Utilities 662.69
202-3004-61101 Electricity - Utilities 1,181.49
202-3006-60105 Museum Operations 48,750.00
202-3006-60116 Pest Control 49.00
202-3006-61101 Electricity - Utilities 286.64
202-3006-61300 Telephone - Utilities 132.83
202-3009-60105 Makerspace Operations 41,297.50
212-0000-60178 COPS Robbery Prevention 2,340.52
212-0000-60179 COPS Burglary/Theft Prev…8,308.03
215-7004-60423 Supplies-Graffiti and Van…1,780.00
215-7004-60431 Materials/Supplies 8,197.11
215-7004-60691 Maintenance/Services 8,728.00
215-7004-61116 Electric - Utilities 5,071.98
215-7004-61117 Electric - Medians - Utiliti…2,870.58
215-7004-61211 Water - Medians - Utilities 6,263.01
235-0000-61101 Electricity - Utilities 224.64
401-0000-20600 Retention Payable -68,143.52
401-0000-60185 Design 19,813.43
401-0000-60188 Construction 2,259,408.55
501-0000-71032 Building Leases 3,088.51
501-0000-71103 City Bldg Repl/Repair 304.38
501-0000-80100 Machinery & Equipment 37,861.31
502-0000-61400 Cable - Utilities 150.58
504-1010-60420 Operating Supplies 72.20
601-0000-60660 Repair & Maintenance 471.64
Grand Total:3,766,848.10
68
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Project Account Summary
Project Account Key Expense AmountProject Account Name
**None**1,474,010.52**None**
111205D 3,729.09Design Expense
12-002E 29,080.00MONTERRA HOLDINGS EXP
151603CT 692,517.06LQ Village Complete Streets Const…
151603D 5,978.50LQ Village Complete Streets Desig…
151603RP -34,310.32LQ Village Complete Streets Reten…
151612CT 563,051.44Construction Expense
151612RP -28,152.58Retention Payable
201602CT 577,615.20Construction Expense
201602RP -28,880.76Retention Payable
201603CT 1,866.47Construction Expense
201603RP 36,085.24Retention Payable
201608CT 263,744.34Construction Expense
201608D 6,395.84Design Expense
201608RP -6,890.79Retention Payable
201704CT 6,400.00Construction Expense
201801CT 2,067.94Construction Expense
201801D 300.00Design Expense
201804E 16,925.11Landscape & Lighting Median Isla…
201805D 3,410.00Design Expense
201906CT 119,886.10Construction Expense
201906RP -5,994.31Retention Payable
201909CT 1,260.00Construction Expense
201914-CT 31,000.00Construction Expense
201919E 25,233.45Regional Scour Analysis Expense
OTLQE 5,184.81OLD TOWN LQ SPONSORSHIP EXP…
TOASTE 5,335.75Toast La Quinta Expense
Grand Total:3,766,848.10
69
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Demand Register
City of La Quinta Packet: APPKT02288 - BC 02/14/2020
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
115,000.00Buildings02/13/20 EXHIBIT B SEC 1 PART 1/2 MOBI…200962ALONGI EBENISTERIE ET GC INC 101-1007-71050
50,000.00Buildings02/13/20 EXHIBIT B SEC 1 PART 2/2 MOBI…200962ALONGI EBENISTERIE ET GC INC 101-1007-71050
156,000.00Buildings02/13/20 EXHIBIT B SEC 4 PART 1/3 UPGR…200962ALONGI EBENISTERIE ET GC INC 101-1007-71050
57,500.00Buildings02/13/20 EXHIBIT B SEC 5 PART 1/3 INTER…200963ALONGI EBENISTERIE ET GC INC 101-1007-71050
110.00Blood/Alcohol Testing12/15/19 - BLOOD/ALCOHOL ANALYSIS200964AMERICAN FORENSIC NURSES …101-2001-60174
495.00Blood/Alcohol Testing12/31/19 - BLOOD/ALCOHOL ANALYSIS200964AMERICAN FORENSIC NURSES …101-2001-60174
1,204.00Blood/Alcohol Testing01/14/20 - BLOOD/ALCOHOL ANALYSIS200966BIO-TOX LABORATORIES 101-2001-60174
46.00Blood/Alcohol Testing01/14/20 - BLOOD/ALCOHOL ANALYSIS200966BIO-TOX LABORATORIES 101-2001-60174
86.00Travel & Training03/24/20 - VERBAL TACTICS M SALAS200968CACEO 101-6004-60320
86.00Travel & Training03/24/20 - VERBAL TACTICS K MEREDITH200968CACEO 101-6004-60320
86.00Travel & Training03/24/20 - VERBAL TACTICS G DUCHENE200968CACEO 101-6004-60320
86.00Travel & Training03/24/20 - VERBAL TACTICS M RODARTE200968CACEO 101-6004-60320
126.00Travel & Training03/24/20 - VERBAL TACTICS C GAMEZ200968CACEO 101-6004-60320
86.00Travel & Training03/24/20 - VERBAL TACTICS E ESCATEL200968CACEO 101-6004-60320
86.00Travel & Training03/24/20 - VERBAL TACTICS W CAMPBELL200968CACEO 101-6004-60320
150.00Membership Dues01/10/20 - MEMBERSHIP C DORAN200970CALIFORNIA PARK & RECREAT…101-3002-60351
161.86Travel & Training01/29-01/30/20 - REIMB 2020 CSMFO CO…200971CHOO, BERNICE 101-1006-60320
75.00Travel & Training01/30/20 - ATHENIAN DIALOGUE M MEN…200972CITY CLERK ASSOCIATION OF C…101-3001-60320
75.00Travel & Training01/30/20 - ATHENIAN DIALOGUE M RADE…200972CITY CLERK ASSOCIATION OF C…101-1005-60320
75.00Travel & Training01/30/20 - ATHENIAN DIALOGUE N ROM…200972CITY CLERK ASSOCIATION OF C…101-1005-60320
75.00Travel & Training01/30/20 - ATHENIAN DIALOGUE T FLORES200972CITY CLERK ASSOCIATION OF C…101-1005-60320
75.00Travel & Training01/30/20 - ATHENIAN DIALOGUE T SANCH…200972CITY CLERK ASSOCIATION OF C…101-6006-60320
75.00Travel & Training01/30/20 - ATHENIAN DIALOGUE L CHAU…200972CITY CLERK ASSOCIATION OF C…101-3001-60320
75.00Travel & Training01/30/20 - ATHENIAN DIALOGUE K ROME…200972CITY CLERK ASSOCIATION OF C…101-1006-60320
600.00Travel & Training02/04/20 - CONF & ADV ACADEMY M RAD…200972CITY CLERK ASSOCIATION OF C…101-1005-60320
125.00Citywide Conf Room Supplies02/2020 - COFFEE EQPT200977DAIOHS FIRST CHOICE SERVICES 101-1007-60403
91.92Citywide Conf Room Supplies02/06/20 - CITY WIDE COFFEE200977DAIOHS FIRST CHOICE SERVICES 101-1007-60403
277.47Citywide Conf Room Supplies02/07/20 - CITY WIDE COFFEE200977DAIOHS FIRST CHOICE SERVICES 101-1007-60403
570.28Administrative Citation Services12/2019 - POLICE CITATION PROCESSING200978DATA TICKET, INC.101-6004-60111
477.00Administrative Citation Services12/2019 - CODE CITATION PROCESSING200978DATA TICKET, INC.101-6004-60111
-8.06Sales Taxes Payable01/22/20 - EISENHOWER PK REPL PARTS S…200979DAVE BANG, INC.101-0000-20304
2,500.00Grants & Economic Developm…02/11/20 - COMMUNITY SVCS GRANT FU…200981DESERT ARC 101-3001-60510
950.00Maintenance/Services01/30/20 - LQ PARK INSTALL GATE VALVE200983DESERT CONCEPTS CONSTRUC…101-3005-60691
4,250.00Maintenance/Services02/06/20 - CC PARK PAINT GAZEBO200983DESERT CONCEPTS CONSTRUC…101-3005-60691
45.00Over Payments, AR Policy01/30/20 - LIC-764425 REFUND OVERPYM…200984DUENES, BENJAMIN 101-0000-20330
2,351.00State Unemployment Insurance10/01-12/31/19 - 4TH QTR SU1 PAYMENT200986EMPLOYMENT DEVELOPMENT…101-1007-50244
-6,576.00State Unemployment Insurance10/30/19 - RECLASS TO 101-1007-50244200986EMPLOYMENT DEVELOPMENT…101-1004-50244
6,576.00State Unemployment Insurance10/30/19 - RECLASS FROM 101-1004-502…200986EMPLOYMENT DEVELOPMENT…101-1007-50244
225.00Plan Checks12/2019 ON-CALL BUILDING PLAN REVIEW…200987ESGIL CORPORATION 101-6003-60118
131.79Uniforms01/20/20 - CODE UNIFORMS200990GALLS LLC 101-6004-60690
350.00LQ Police Volunteers01/01/20 - LQPD WEBSITE HOSTING200991GRAPHTEK HOSTING, LLC 101-2001-60109
37.50LQ Police Volunteers01/17/20 - LQPD SUPPORT200991GRAPHTEK HOSTING, LLC 101-2001-60109
3,500.00Advertising02/03/20 - RESTAURANT WEEK SPONSOR200992GREATER PALM SPRINGS CVB 101-3007-60450
54.00Business Licenses01/15/20 - LIC-0109635 REFUND DUP PY…200995INNOVATIVE FIRE PROTECTION 101-0000-41600
6,910.00Plan Checks12/2019 ON-CALL BUILDING PLAN CHECK …200996INTERWEST CONSULTING GR…101-6003-60118
103.50Recruiting/Pre-Employment01/2019 - PRE EMPLOYMENT BACKGROU…200997IRC CORPORATION 101-1004-60129
4,900.00Grants & Economic Developm…02/13/20 - COMMUNITY SVCS GRANT FU…200999LA QUINTA ROTARY CLUB 101-3001-60510
160.91Printing02/12/20 - REIMB 2019 PAYROLL TAX FO…201001LAUREANO, SANDRA 101-1006-60410
15,997.00Membership Dues01/01/20 - 2020 MEMBERSHIP DUES201002LEAGUE OF CALIFORNIA CITIES 101-1002-60351
21.00Digitization/Records Manage…12/27/19 - BCPR2019-0016 REFUND201003LENNAR HOMES OF CALIFORN…101-0000-42416
250.00Building Plan Check Fees12/27/19 - BCPR2019-0016 REFUND201003LENNAR HOMES OF CALIFORN…101-0000-42600
21.00Digitization/Records Manage…12/27/19 - BCPR2019-0017 REFUND201003LENNAR HOMES OF CALIFORN…101-0000-42416
250.00Building Plan Check Fees12/27/19 - BCPR2019-0017 REFUND201003LENNAR HOMES OF CALIFORN…101-0000-42600
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
21.00Digitization/Records Manage…12/27/19 - BCPR2019-0018 REFUND201003LENNAR HOMES OF CALIFORN…101-0000-42416
250.00Building Plan Check Fees12/27/19 - BCPR2019-0018 REFUND201003LENNAR HOMES OF CALIFORN…101-0000-42600
75.00Fitness Membership Reimburs…07/26/19 - FITNESS REIMB201004McMillen, Jon 101-1004-50252
4,571.57Non-Reimbursable Misc02/06/2020 BODY-WORN THERMAL IMAG…201005MUNICIPAL EMERGENCY SERV…101-2002-60445
1,603.33Marketing & Tourism Promoti…01/31-02/27/20 IN-THEATER ADVERTISING201006NATIONAL CINEMEDIA LLC 101-3007-60461
2,977.50Professional Services01/07/20 - SURVEY FOR FINAL SALE ASSET…201008NV5 101-1002-60103
17.39Office Supplies01/31/20 - HEATER201009OFFICE DEPOT 101-1006-60400
56.92Office Supplies01/31/20 - OFFICE SUPPLIES201009OFFICE DEPOT 101-1006-60400
136.67Forms, Copier Paper01/31/20 - WC 8 1/2 X 11 COPY PAPER201009OFFICE DEPOT 101-1007-60402
133.60Office Supplies02/05/20 - OFFICE SUPPLIES CODE201009OFFICE DEPOT 101-6004-60400
79.96Office Supplies02/10/20 - COFFEE FIRE201009OFFICE DEPOT 101-2002-60400
774.72Temporary Agency Services01/10/20 - HUB TEMP SVCS E KOLTWEIT201010OFFICE TEAM 101-6006-60125
968.40Temporary Agency Services01/17/20 - HUB TEMP SVCS E KOLTWEIT201010OFFICE TEAM 101-6006-60125
774.72Temporary Agency Services01/24/20 - HUB TEMP SVCS E KOLTWEIT201010OFFICE TEAM 101-6006-60125
968.40Temporary Agency Services01/31/20 - HUB TEMP SVCS E KOLTWEIT201010OFFICE TEAM 101-6006-60125
8.24Postage02/01/20 - OVERNIGHT MAIL201011ONTRAC 101-1007-60470
296.83Operating Supplies01/27/20 PARTS FOR WC GYM EQUIPMENT201012PAX FITNESS REPAIR 101-3002-60420
1,461.00Landscape Contract02/2020 GENERAL MAINT LLMD PROJ 201…201014PWLC II, INC 101-2002-60112
400.00Map/Plan Checking01/16/20 LLA 2019-0008201015RASA/ERIC NELSON 101-7002-60183
550.02Operating Supplies12/2019 - RADIO MAINT201016RIVERSIDE COUNTY INFORMAT…101-2001-60420
694,806.66Sheriff Patrol12/05/19-01/01/20 - BP7 POLICE SERVICE201017RIVERSIDE COUNTY SHERIFF D…101-2001-60161
20,015.31Police Overtime12/05/19-01/01/20 - BP7 POLICE SERVICE201017RIVERSIDE COUNTY SHERIFF D…101-2001-60162
199,856.64Target Team12/05/19-01/01/20 - BP7 POLICE SERVICE201017RIVERSIDE COUNTY SHERIFF D…101-2001-60163
57,466.87Community Services Officer12/05/19-01/01/20 - BP7 POLICE SERVICE201017RIVERSIDE COUNTY SHERIFF D…101-2001-60164
13,622.40Gang Task Force12/05/19-01/01/20 - BP7 POLICE SERVICE201017RIVERSIDE COUNTY SHERIFF D…101-2001-60166
13,622.40Narcotics Task Force12/05/19-01/01/20 - BP7 POLICE SERVICE201017RIVERSIDE COUNTY SHERIFF D…101-2001-60167
48,235.84Motor Officer12/05/19-01/01/20 - BP7 POLICE SERVICE201017RIVERSIDE COUNTY SHERIFF D…101-2001-60169
37,798.40Dedicated Sargeants12/05/19-01/01/20 - BP7 POLICE SERVICE201017RIVERSIDE COUNTY SHERIFF D…101-2001-60170
21,363.20Dedicated Lieutenant12/05/19-01/01/20 - BP7 POLICE SERVICE201017RIVERSIDE COUNTY SHERIFF D…101-2001-60171
33,515.99Sheriff - Mileage12/05/19-01/01/20 - BP7 POLICE SERVICE201017RIVERSIDE COUNTY SHERIFF D…101-2001-60172
6,043.58Special Enforcement Funds12/05/19-01/01/20 - BP7 POLICE SERVICE201017RIVERSIDE COUNTY SHERIFF D…101-2001-60175
134.48Forms, Copier Paper01/27/20 - CITY WIDE INVOICE STAMPS201018RIVERSIDE RUBBER STAMP & …101-1007-60402
15.00Consultants01/09/20 - FINGERPRINT VOLUNTEER201019RJW NOTARY PUBLIC 101-1004-60104
1,185.23Temporary Agency Services01/10/20 - HUB TEMP SVCS M GONZALEZ201020ROBERT HALF TECHNOLOGY 101-6006-60125
1,148.24Temporary Agency Services01/24/20 - HUB TEMP SVCS M GONZALEZ201020ROBERT HALF TECHNOLOGY 101-6006-60125
1,185.64Temporary Agency Services01/31/20 - HUB TEMP SVCS M GONZALEZ201020ROBERT HALF TECHNOLOGY 101-6006-60125
994.50Attorney858768 - SILVERROCK RESORT201022RUTAN & TUCKER 101-1003-60153
288.00Attorney858765 - PERSONNEL GENERAL201022RUTAN & TUCKER 101-1003-60153
216.00Attorney858770 - WASHINGTON PLAZA PATH OF T…201022RUTAN & TUCKER 101-1003-60153
2,010.91Attorney858769 - DUNEPALMS PROJECT ROW201022RUTAN & TUCKER 101-1003-60153
6,429.06Attorney858764 - GENERAL ACCOUNT201022RUTAN & TUCKER 101-1003-60153
516.00Attorney858767 - CODE ENFORCEMENT201022RUTAN & TUCKER 101-1003-60153
526.00Attorney/Litigation858766 - LITIGATION GENERAL201022RUTAN & TUCKER 101-1003-60154
3,425.00Training & Education/MOU02/12/20 - TUITION REIMB201023SANCHEZ, TOMMI 101-1004-60322
2,008.50Civic Center Lake Maintenance01/31/20 - REPLACE AUTOFILL LAKE LEVEL…201024SOUTHWEST AQUATICS INC 101-3005-60117
304.55Materials/Supplies01/25/20 - PS GOLD FINES201025SOUTHWEST BOULDER & STO…101-3005-60431
68.24Citywide Conf Room Supplies01/24/20 - CITY WIDE DRINKING WATER201026SPARKLETTS 101-1007-60403
1,500.00Veterinary Service02/15/20 LOW COST SPAY / NEUTER SERV…201027SPAY NEUTER IMPERATIVE PR…101-6004-60194
65.23Office Supplies01/30/20 - OFFICE SUPPLIES FIRE201029STAPLES ADVANTAGE 101-2002-60400
65.23Office Supplies01/30/20 - OFFICE SUPPLIES CODE201029STAPLES ADVANTAGE 101-6004-60400
25.05Office Supplies01/31/20 - OFFICE SUPPLIES201029STAPLES ADVANTAGE 101-1004-60400
8.69Office Supplies02/05/20 - OFFICE SUPPLIES201029STAPLES ADVANTAGE 101-1004-60400
8.69Office Supplies02/05/20 - OFFICE SUPPLIES201029STAPLES ADVANTAGE 101-1004-60400
139.30Office Supplies02/08/20 - OFFICE SUPPLIES201029STAPLES ADVANTAGE 101-6001-60400
1,962.00Due to SunLine01/2020 - SUNLINE BUS PASSES201030SUNLINE TRANSIT AGENCY 101-0000-20305
-165.00Miscellaneous Revenue01/2020 - SUNLINE BUS PASSES201030SUNLINE TRANSIT AGENCY 101-0000-42301
895.00Marketing & Tourism Promoti…01/29-02/25/20 AIRPORT ADVERTISING201031THE LAMAR COMPANIES 101-3007-60461
10.50Cable - Utilities02/05-03/04/20 - FS #32 CABLE (1841)201033TIME WARNER CABLE 101-2002-61400
89.99Cable - Utilities02/03-03/02/20 - FS #93 INTERNET (3514)201033TIME WARNER CABLE 101-2002-61400
89.99Cable - Utilities01/29-02/28/20 - FS #32 INTERNET (6491)201033TIME WARNER CABLE 101-2002-61400
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
1,296.12Telephone - Utilities01/23-02/22/20 - EOC201035TPX COMMUNICATIONS 101-2002-61300
780.00Marketing & Tourism Promoti…02/2020 LOCAL PRINT PUBLICATION201037TRAVELHOST PALM SPRINGS 101-3007-60461
34.00Over Payments, AR Policy02/04/20 - LIC-762881 REFUND OVERPYM…201038TURNQUIST, KATHY AND FLOYD 101-0000-20330
919.45Telephone - Utilities12/26/19-01/25/20 - LQPD CELL SVC (6852)201040VERIZON WIRELESS 101-2001-61300
712.50Maintenance/Services12/04/19 - CH WALL MOTION SENSORS201041VINTAGE E & S INC 101-3008-60691
990.63Supplies-Graffiti and Vandalism01/20/20 - VANDALISM201042WALTERS WHOLESALE ELECTR…101-3005-60423
705.97Supplies-Graffiti and Vandalism01/23/20 - VANDALISM201042WALTERS WHOLESALE ELECTR…101-3005-60423
705.97Supplies-Graffiti and Vandalism01/23/20 - VANDALISM201042WALTERS WHOLESALE ELECTR…101-3005-60423
39.64Operating Supplies01/31/20 - CABLE TIES201042WALTERS WHOLESALE ELECTR…101-7003-60420
211.69Tools/Equipment01/31/20 - TOOLS201042WALTERS WHOLESALE ELECTR…101-7003-60432
68.92Tools/Equipment01/31/20 - PLIERS201042WALTERS WHOLESALE ELECTR…101-7003-60432
-910.00Sales Taxes PayableSOLAR BEACONS FOR HIGH SCHOOL SALES…201043WISE, JOSEPH A 101-0000-20304
255.00Sheriff - Other12/29/19 - LA193620079 POLICE TOW201044WOOD, RUSSELL DAVID 101-2001-60176
7,354.92Community Experiences10/18/19 - DOOR CLINGS & POSTCARDS201045XPRESS GRAPHICS 101-3003-60149
111.36Operating Supplies01/31/20 - POSTCARDS201045XPRESS GRAPHICS 101-3002-60420
487.50Professional Services01/2020 EMPLOYEE WELLNESS201046YOCKEY, JENNIFER LYNNE 101-1004-60103
Fund 101 - GENERAL FUND Total:1,628,361.42
Fund: 201 - GAS TAX FUND
69.40Materials/Supplies02/01/20 - DIG ALERT FEES201039UNDERGROUND SERVICE ALERT 201-7003-60431
26.13Materials/Supplies02/2020 - CA STATE FEE DIG ALERT201039UNDERGROUND SERVICE ALERT 201-7003-60431
Fund 201 - GAS TAX FUND Total:95.53
Fund: 212 - SLESA (COPS) FUND
26,029.54COPS Burglary/Theft Preventi…12/05/19-01/01/20 - BP7 POLICE SERVICE201017RIVERSIDE COUNTY SHERIFF D…212-0000-60179
Fund 212 - SLESA (COPS) FUND Total:26,029.54
Fund: 215 - LIGHTING & LANDSCAPING FUND
97.88Materials/Supplies01/30/20 - MATERIALS200967C.V CACTUS NURSERY 215-7004-60431
801.00Maintenance/Services12/19/19 - EISENHOWER MEDIAN200976CREATIVE LIGHTING & ELECTR…215-7004-60691
6,349.83Consultants01/2020 LIGHTING MAINTENANCE SERVICE200976CREATIVE LIGHTING & ELECTR…215-7004-60104
6,349.83Consultants02/2020 LIGHTING MAINTENANCE SERVICE200976CREATIVE LIGHTING & ELECTR…215-7004-60104
633.77Materials/Supplies01/22/20 - MATERIALS200994HIGH TECH IRRIGATION INC 215-7004-60431
55,793.00Landscape Contract02/2020 GENERAL MAINT LLMD PROJ 201…201014PWLC II, INC 215-7004-60112
4,871.00Maintenance/Services02/04/20 - MAINT CHILLON & MADRID ON…201014PWLC II, INC 215-7004-60691
2,319.30Materials/Supplies01/23/20 - BAJA CRESTA RUBBLE201025SOUTHWEST BOULDER & STO…215-7004-60431
42.20Operating Supplies01/24/20 - OPERATING SUPPLIES201034TOPS' N BARRICADES INC 215-7004-60420
114.51Operating Supplies01/24/20 - OPERATING SUPPLIES201034TOPS' N BARRICADES INC 215-7004-60420
195.75Operating Supplies01/24/20 - OPERATING SUPPLIES201034TOPS' N BARRICADES INC 215-7004-60420
226.44Materials/Supplies01/23/20 - ADAPTERS (40)201042WALTERS WHOLESALE ELECTR…215-7004-60431
2,840.16Materials/Supplies01/23/20 - MATERIALS - LIGHTS (40)201042WALTERS WHOLESALE ELECTR…215-7004-60431
544.41Materials/Supplies01/22/20 - COLIMA MEDIAN201042WALTERS WHOLESALE ELECTR…215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total:81,179.08
Fund: 221 - AB 939 - CALRECYCLE FUND
33,939.27AB 939 Recycling Solutions02/03/20 RECYCLE (16) & WASTE CONTAI…201036TRASHCANS UNLIMITED 221-0000-60127
Fund 221 - AB 939 - CALRECYCLE FUND Total:33,939.27
Fund: 223 - MEASURE A FUND
6,105.70Signal Knockdowns, Contingen…12/31/19 ACCIDENT FRED WARING & AD…201028ST. FRANCIS ELECTRIC, LLC 223-0000-60510
Fund 223 - MEASURE A FUND Total:6,105.70
Fund: 230 - CASp FUND, AB 1379
4.00SB 1186 Revenue01/15/20 - LIC-0109635 REFUND DUP PY…200995INNOVATIVE FIRE PROTECTION 230-0000-42130
Fund 230 - CASp FUND, AB 1379 Total:4.00
Fund: 241 - HOUSING AUTHORITY
6,200.00Professional Services01/2020 HOUSING COMPLIANCE AND M…200969CAHA, BECKY 241-9101-60103
Fund 241 - HOUSING AUTHORITY Total:6,200.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
2,983.00Design11/30/19 DUNE PALMS WIDENING PRJ 09…200965BENGAL ENGINEERING INC 401-0000-60185
4,167.05DesignNOV 2019 DUNE PALMS BRIDGE LOW WA…200965BENGAL ENGINEERING INC 401-0000-60185
2,400.00Design02/04/20 - DUNE PALMS BRIDGE ENCROA…200973COACHELLA VALLEY WATER DI…401-0000-60185
15,300.00Construction02/04/20 - 2015-03 CVWD WATER SVCS200974COACHELLA VALLEY WATER DI…401-0000-60188
50.00Design02/11/20 - NOTICE EXEMPT FEE 2019-09200975COUNTY OF RIVERSIDE 401-0000-60185
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
83.00Technical12/13/19 2017-01 MATERIALS TESTING FR…200985EARTH SYSTEMS PACIFIC 401-0000-60108
333.80Technical12/13/19 2016-08 MATERIALS TESTING S…200985EARTH SYSTEMS PACIFIC 401-0000-60108
427.95Technical01/30/20 2016-08 MATERIALS TESTING S…200985EARTH SYSTEMS PACIFIC 401-0000-60108
944.90Technical01/30/20 2019-18 MATERIALS TESTING FB…200985EARTH SYSTEMS PACIFIC 401-0000-60108
965.00Design12/31/19 EISENHOWER RETENTION BASIN200993HERMANN DESIGN GROUP INC 401-0000-60185
-7,169.08Retention PayablePO 1819-0145-R1 RETENTION #6200998JACOBSSON ENGINEERING CO…401-0000-20600
143,381.63Construction11/30/19 PROG PMT 6 2009-04 DUNE PA…200998JACOBSSON ENGINEERING CO…401-0000-60188
5,057.00Technical10/17-11/30/19 EISENHOWER BASIN MAT…201000LANDMARK GEO-ENGINEERS &…401-0000-60108
1,644.00Technical12/04/19 EISENHOWER BASIN MAT'L TEST…201000LANDMARK GEO-ENGINEERS &…401-0000-60108
11,775.00Technical11/24-12/31/19 SRR PARK VENUE CONST …201008NV5 401-0000-60108
228.63Construction01/29/20 - 2019-09 BID SET201013PLANIT REPROGRAPHICS SYST…401-0000-60188
57,645.48Construction11/22/19 SRR FAB RESTROOM 50% DEPOS…201021ROMTEC INC.401-0000-60188
-1,827.72Retention PayablePO 1920-0173 RETENTION 1201032THREE PEAKS CORP 401-0000-20600
36,554.31Construction12/05/19-01/20/20 COVE RESTROOM & T…201032THREE PEAKS CORP 401-0000-60188
11,644.90Construction12/19/19 SOLAR BEACONS FOR HIGH SCH…201043WISE, JOSEPH A 401-0000-60188
21,840.00Construction01/2020 2016-08 SILVERROCK CONSTRUCT…201047Z & K CONSULTANTS, INC.401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:308,428.85
Fund: 502 - INFORMATION TECHNOLOGY
23,160.00Consultants02/2020 IT SERVICES NETWORK ADMIN200961ACORN TECHNOLOGY SERVICES 502-0000-60104
664.82Computers03/01/-03/31/20 - COMPUTER LEASE200980DELL FINANCIAL SERVICES 502-0000-80103
350.00Consultants02/04/20 - COUNCIL MTG VIDEO200982DESERT C.A.M INC 502-0000-60104
800.00Consultants01/2020 COUNCIL MTG MEDIA RECORD, …200988FISHER INTEGRATED INC 502-0000-60104
85.98Cable - Utilities01/25-02/24/20 - CITY HALL INTERNET200989FRONTIER COMMUNICATIONS…502-0000-61400
50.98Cable - Utilities01/27-02/26/20 - BLACKHAWK/LQ PARK D…200989FRONTIER COMMUNICATIONS…502-0000-61400
65.01Cable - Utilities01/26-02/25/20 - CITY HALL DSL200989FRONTIER COMMUNICATIONS…502-0000-61400
5.00Technology Enhancement Sur…12/27/19 - BCPR2019-0016 REFUND201003LENNAR HOMES OF CALIFORN…502-0000-43611
5.00Technology Enhancement Sur…12/27/19 - BCPR2019-0017 REFUND201003LENNAR HOMES OF CALIFORN…502-0000-43611
5.00Technology Enhancement Sur…12/27/19 - BCPR2019-0018 REFUND201003LENNAR HOMES OF CALIFORN…502-0000-43611
244.24Cable - Utilities01/24-02/23/20 - WC CABLE (4601)201033TIME WARNER CABLE 502-0000-61400
2,489.77Technical01/23-02/22/20 - PHONE LINE SVC201035TPX COMMUNICATIONS 502-0000-60108
Fund 502 - INFORMATION TECHNOLOGY Total:27,925.80
Fund: 503 - PARK EQUIP & FACILITY FUND
1,256.53Parks01/22/20 - EISENHOWER PARK REPL PARTS200979DAVE BANG, INC.503-0000-71060
Fund 503 - PARK EQUIP & FACILITY FUND Total:1,256.53
Fund: 504 - INSURANCE FUND
102,390.00Prepaid Expense02/07/2020-02/07/2021 - EARTHQUAKE I…201007NFP PROPERTY & CASUALTY S…504-0000-13600
73,135.00Earthquake Insurance02/07/2020-02/07/2021 - EARTHQUAKE I…201007NFP PROPERTY & CASUALTY S…504-1010-60447
Fund 504 - INSURANCE FUND Total:175,525.00
Grand Total:2,295,050.72
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,628,361.42
201 - GAS TAX FUND 95.53
212 - SLESA (COPS) FUND 26,029.54
215 - LIGHTING & LANDSCAPING FUND 81,179.08
221 - AB 939 - CALRECYCLE FUND 33,939.27
223 - MEASURE A FUND 6,105.70
230 - CASp FUND, AB 1379 4.00
241 - HOUSING AUTHORITY 6,200.00
401 - CAPITAL IMPROVEMENT PROGRAMS 308,428.85
502 - INFORMATION TECHNOLOGY 27,925.80
503 - PARK EQUIP & FACILITY FUND 1,256.53
504 - INSURANCE FUND 175,525.00
Grand Total:2,295,050.72
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable -918.06
101-0000-20305 Due to SunLine 1,962.00
101-0000-20330 Over Payments, AR Policy 79.00
101-0000-41600 Business Licenses 54.00
101-0000-42301 Miscellaneous Revenue -165.00
101-0000-42416 Digitization/Records Man…63.00
101-0000-42600 Building Plan Check Fees 750.00
101-1002-60103 Professional Services 2,977.50
101-1002-60351 Membership Dues 15,997.00
101-1003-60153 Attorney 10,454.47
101-1003-60154 Attorney/Litigation 526.00
101-1004-50244 State Unemployment Insu…-6,576.00
101-1004-50252 Fitness Membership Reim…75.00
101-1004-60103 Professional Services 487.50
101-1004-60104 Consultants 15.00
101-1004-60129 Recruiting/Pre-Employme…103.50
101-1004-60322 Training & Education/MOU 3,425.00
101-1004-60400 Office Supplies 42.43
101-1005-60320 Travel & Training 825.00
101-1006-60320 Travel & Training 236.86
101-1006-60400 Office Supplies 74.31
101-1006-60410 Printing 160.91
101-1007-50244 State Unemployment Insu…8,927.00
101-1007-60402 Forms, Copier Paper 271.15
101-1007-60403 Citywide Conf Room Suppl…562.63
101-1007-60470 Postage 8.24
101-1007-71050 Buildings 378,500.00
101-2001-60109 LQ Police Volunteers 387.50
101-2001-60161 Sheriff Patrol 694,806.66
101-2001-60162 Police Overtime 20,015.31
101-2001-60163 Target Team 199,856.64
101-2001-60164 Community Services Offic…57,466.87
101-2001-60166 Gang Task Force 13,622.40
101-2001-60167 Narcotics Task Force 13,622.40
101-2001-60169 Motor Officer 48,235.84
101-2001-60170 Dedicated Sargeants 37,798.40
101-2001-60171 Dedicated Lieutenant 21,363.20
101-2001-60172 Sheriff - Mileage 33,515.99
101-2001-60174 Blood/Alcohol Testing 1,855.00
101-2001-60175 Special Enforcement Funds 6,043.58
101-2001-60176 Sheriff - Other 255.00
101-2001-60420 Operating Supplies 550.02
101-2001-61300 Telephone - Utilities 919.45
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Account Summary
Account Number Account Name Expense Amount
101-2002-60112 Landscape Contract 1,461.00
101-2002-60400 Office Supplies 145.19
101-2002-60445 Non-Reimbursable Misc 4,571.57
101-2002-61300 Telephone - Utilities 1,296.12
101-2002-61400 Cable - Utilities 190.48
101-3001-60320 Travel & Training 150.00
101-3001-60510 Grants & Economic Devel…7,400.00
101-3002-60351 Membership Dues 150.00
101-3002-60420 Operating Supplies 408.19
101-3003-60149 Community Experiences 7,354.92
101-3005-60117 Civic Center Lake Mainten…2,008.50
101-3005-60423 Supplies-Graffiti and Van…2,402.57
101-3005-60431 Materials/Supplies 304.55
101-3005-60691 Maintenance/Services 5,200.00
101-3007-60450 Advertising 3,500.00
101-3007-60461 Marketing & Tourism Pro…3,278.33
101-3008-60691 Maintenance/Services 712.50
101-6001-60400 Office Supplies 139.30
101-6003-60118 Plan Checks 7,135.00
101-6004-60111 Administrative Citation Se…1,047.28
101-6004-60194 Veterinary Service 1,500.00
101-6004-60320 Travel & Training 642.00
101-6004-60400 Office Supplies 198.83
101-6004-60690 Uniforms 131.79
101-6006-60125 Temporary Agency Servic…7,005.35
101-6006-60320 Travel & Training 75.00
101-7002-60183 Map/Plan Checking 400.00
101-7003-60420 Operating Supplies 39.64
101-7003-60432 Tools/Equipment 280.61
201-7003-60431 Materials/Supplies 95.53
212-0000-60179 COPS Burglary/Theft Prev…26,029.54
215-7004-60104 Consultants 12,699.66
215-7004-60112 Landscape Contract 55,793.00
215-7004-60420 Operating Supplies 352.46
215-7004-60431 Materials/Supplies 6,661.96
215-7004-60691 Maintenance/Services 5,672.00
221-0000-60127 AB 939 Recycling Solutions 33,939.27
223-0000-60510 Signal Knockdowns, Conti…6,105.70
230-0000-42130 SB 1186 Revenue 4.00
241-9101-60103 Professional Services 6,200.00
401-0000-20600 Retention Payable -8,996.80
401-0000-60108 Technical 20,265.65
401-0000-60185 Design 10,565.05
401-0000-60188 Construction 286,594.95
502-0000-43611 Technology Enhancement…15.00
502-0000-60104 Consultants 24,310.00
502-0000-60108 Technical 2,489.77
502-0000-61400 Cable - Utilities 446.21
502-0000-80103 Computers 664.82
503-0000-71060 Parks 1,256.53
504-0000-13600 Prepaid Expense 102,390.00
504-1010-60447 Earthquake Insurance 73,135.00
Grand Total:2,295,050.72
Project Account Summary
Project Account Key Expense AmountProject Account Name
**None**1,969,999.59**None**
091004CT 143,381.63Dune Palms Road St Imp Construct…
75
Demand Register Packet: APPKT02288 - BC 02/14/2020
2/14/2020 3:10:25 PM Page 7 of 7
Project Account Summary
Project Account Key Expense AmountProject Account Name
091004D 2,983.00Dune Palms Road St Imp Design E…
091004RP -7,169.08Dune Palms Road St Imp Retentio…
111205D 6,567.05Design Expense
151603CT 15,300.00LQ Village Complete Streets Const…
151612T 6,701.00Technical Expense
1920TMICT 11,644.90Construction Expense
201608CT 79,485.48Construction Expense
201608T 12,536.75Technical Expense
201701T 83.00Technical Expense
201704D 965.00Design Expense
201801CT 36,554.31Construction Expense
201801RP -1,827.72Retention Payable
201804E 9,267.36Landscape & Lighting Median Isla…
201909CT 228.63Construction Expense
201909D 50.00Design Expense
201918T 944.90Technical Expense
IRONE 7,354.92Ironman Expense
Grand Total:2,295,050.72
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2/14/2020 6:21:23 PM Page 1 of 2
Payment Reversal Register
City of La Quinta APPKT02275 - BC 02/06/20
Payables Left To Pay Again
Vendor Set:01 - Vendor Set 01
Bank:APBNKBOW - APBNK- BOW
06151
Vendor Number
DAVID, MIRIAM
Total Vendor Amount
-1,368.50
Vendor Name
Check 200812 02/06/2020 -1,368.5001/31/2020
Payment Type Payment Number Original Payment Date Reversal Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
012420 01/31/202001/24/20 - BRIDGE 1,368.5001/24/2020
77
Payment Reversal Register Packet: APPKT02275 - BC 02/06/20
2/14/2020 6:21:23 PM Page 2 of 2
Bank Code Summary
Canceled Payables Payables Left To Pay AgainBank Code Total
APBNKBOW 0.00 -1,368.50 -1,368.50
0.00 -1,368.50Report Total:-1,368.50
78
2/14/2020 6:12:21 PM Page 1 of 2
Payment Reversal Register
City of La Quinta APPKT02283 - BC 02/11/2020
Canceled Payables
Vendor Set:01 - Vendor Set 01
Bank:APBNKBOW - APBNK- BOW
00267
Vendor Number
COACHELLA VALLEY WATER DISTRICT
Total Vendor Amount
-2,500.00
Vendor Name
Check 200893 02/11/2020 -2,500.0002/07/2020 02/11/2020
Payment Type Payment Number Original Payment Date Reversal Date Cancel Date Payment Amount
Payable Number:Description Payable AmountDue DatePayable Date
020420-R 02/07/202002/04/20 - DUNE PALMS BRIDGE ENCROACH PERMIT 2,500.0002/04/2020
79
Payment Reversal Register Packet: APPKT02283 - BC 02/11/2020
2/14/2020 6:12:21 PM Page 2 of 2
Bank Code Summary
Canceled Payables Payables Left To Pay AgainBank Code Total
APBNKBOW -2,500.00 0.00 -2,500.00
-2,500.00 0.00Report Total:-2,500.00
80
City of La Quinta
Bank Transactions 02/01 – 02/14/2020
Wire Transaction
Listed below are the wire transfers from 02/01 – 02/14/2020
Wire Transfers:
02/05/2020 - WIRE TRANSFER - AMERICAN FIDELITY 5,216.22$
02/05/2020 - WIRE TRANSFER - AMERICAN FIDELITY 1,595.62$
02/05/2020 - WIRE TRANSFER - LANDMARK 167,552.52$
02/07/2020 - WIRE TRANSFER - PERS 124,402.13$
02/07/2020 - WIRE TRANSFER - PERS 44,104.31$
02/07/2020 - WIRE TRANSFER - AM FSA 2,725.68$
TOTAL WIRE TRANSFERS OUT 345,596.48$
ATTACHMENT 2
81
82
City of La Quinta
CITY COUNCIL MEETING: March 3, 2020
STAFF REPORT
AGENDA TITLE: APPROVE REIMBURSEMENT AGREEMENT WITH COACHELLA
VALLEY ASSOCIATION OF GOVERNMENTS FOR AVENUE 48 ARTS AND MUSIC
LINE PROJECT DESIGN
RECOMMENDATION
Approve a Reimbursement Agreement with the Coachella Valley Association
of Governments Avenue 48 Arts and Music Line Project design; and authorize
the City Manager to execute the agreement.
EXECUTIVE SUMMARY
•Coachella Valley Association of Governments (CVAG) is lead agency for
the proposed Avenue 48 Arts and Music Line (Arts and Music Line
Project) improvements and has contracted with Webb and Associates to
design the project (Attachment 1).
•The proposed Arts and Music Line Project will be a community connector
to the CV Link located primarily along Avenue 48 between Highway 86
and Washington Street.
•CVAG has requested the City’s participation with the design, along with
the Cities of Coachella and Indio, to make it more competitive in the
next round of Active Transportation Program (ATP) grants.
•The City Council discussed the proposed Arts and Music Line Project
during study session on January 21, 2020.
•The participating cities’ local share of the design cost is determined by
linear mileage.
FISCAL IMPACT
The total project design cost is $2,731,897 (Attachment 2). CVAG’s regional
share is $2,048,923, and the 25% local share is $682,974. The 25% local
share is determined by linear mileage for the Cities of La Quinta, Indio and
Coachella. The City’s share would be $324,061, or approximately 11.9% of
the total design cost. If approved, the City’s share would be incorporated into
the 2020/21 General Fund operating budget.
BUSINESS SESSION ITEM NO. 1
83
84
BACKGROUND/ANALYSIS
CVAG worked with the cities of La Quinta, Coachella, Indio, and Riverside
County to develop the 10-mile project. The Arts and Music Line is a community
connector to the CV Link that’s located primarily along Avenue 48 between
Highway 86 and Washington Street. The eastern end will extend along Dillon
Road to the Spotlight 29 Casino. The western end will extend southward along
Washington Street and then further west and south along Eisenhower Drive,
connecting to the Bear Creek Trailhead at the western terminus of Calle
Tampico. The project’s design will incorporate both light and sound, plus
provide pedestrians and cyclists safe access to the music and art festivals at
the Empire Polo Grounds. The project also includes partnerships with two
school districts and Golden Voice, as the route provides an opportunity to
feature students’ art and music.
The Avenue 48 Arts and Music Line is a priority identified in CVAG’s
Transportation Project Prioritization Study (TPPS) and is therefore eligible for
regional transportation funding. By designing this project, the goal is to have
a shelf ready project to help secure a future ATP grant for construction.
The City Council discussed the Arts and Music Line Project during Study
Session on January 21, 2020. The proposed local share is now being calculated
by linear mileage of the design. Additional factors, such as sidewalk use and
construction of trail along one or both sides of the road were included in the
calculation. The County of Riverside will be designing their own portion of the
project. The local share construction cost breakdown has not yet been
determined. La Quinta could use non-ATP grant funding to leverage the City’s
local share.
ALTERNATIVES
Council may elect not to approve this agreement.
Prepared by:
Approved by:
Julie Mignogna, Management Analyst
Bryan McKinney, PE, Public Works Director/City Engineer
Attachments: 1.. Avenue 48 Ar and Music Line Project Map
2.. Reimbursement Agreeme
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ATTACHMENT 1
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86
AGENCY REIMBURSEMENT AGREEMENT
BY AND BETWEEN CVAG AND THE CITY OF LA QUINTA
ATP – ARTS & MUSIC LINE
THIS AGREEMENT is made and entered into this ___ day of ______________
2020, by and between the City of La Quinta ("Agency"), and the Coachella Valley
Association of Governments, a California joint powers agency, ("CVAG"), and is made
with reference to the following background facts and circumstances:
RECITALS
The "Coachella Valley Area Transportation Study", a valley-wide study prepared
under the auspices of CVAG, has identified various transportation and highway projects
and corridors throughout the Coachella Valley to be of regional importance. This project
is in the 2016 Transportation Project Prioritization Study (TPPS) document; and,
Approval of a highway financing measure by the voters of Riverside County in
November of 1988, as well as the approval of an extension of Measure A by the voters in
November of 2002, has created a source of funds with which to construct such projects;
and,
CVAG by agreement with its member agencies and with the Riverside County
Transportation Commission ("RCTC"), has been designated as the agency through which
such funds are to be conveyed and disbursed for the purpose of completing said regional
transportation projects; and,
CVAG Executive Committee, on July 31, 2006, approved the implementation of the
amended Transportation Uniform Mitigation Fee “TUMF” Fee Ordinance to increase the
collected TUMF Fee, effective January 1, 2007; and,
Under CVAG's policy of funding eligible projects with member jurisdictions, effective
January 1, 2007, the responsible jurisdiction(s) will be responsible for paying Twenty-five
Percent (25%) of the Project costs (the Local Share), as well as any ineligible project
costs, and CVAG will be responsible for Seventy-five Percent (75%) of eligible Project
costs (the Regional Share).
CVAG and the Agency desire to proceed with the ATP – ARTS & MUSIC LINE
Project. The estimated engineering cost of the Project is $2,731,897. CVAG’s
share of the Project cost is not-to-exceed $2,048,923, being 75% of the anticipated
Regional Share of the Project costs.
NOW, THEREFORE, in consideration of the mutual covenants and subject to the
conditions contained herein, the parties do agree as follows:
1. The program embodied in this agreement for the reimbursement of funds
by CVAG shall apply only to those regional arterial projects that have heretofore been
identified in CVAG’s Transportation Project Prioritization Study or specifically authorized
by CVAG’s Executive Committee. The Project was specifically approved by CVAG’s
ATTACHMENT 2
87
Executive Committee as consistent with the TPPS on 30 September 2019 and is therefore
eligible.
2. The Project is generally described as and consists of the following: ATP
– ARTS & MUSIC LINE Project. These services will hereinafter be referred to as the
"Project".
3. The scope of work of the Project is more particularly described in Exhibit
"A", entitled "Scope of Services " attached hereto and made a part hereof. The cost
estimate for the Project is more particularly described in Exhibit "B" - "Estimate of Cost",
attached hereto and made a part hereof. The cost estimates include amount CVAG shall
pay to outside contractors in connection with the Project. The amount of the Jurisdiction
One-Quarter and the CVAG Three-Quarters shall be calculated by reference to the cost
estimates as shown on Exhibit "B" unless amended pursuant to the provisions of
Paragraph 6.
4. It is the agreement between CVAG and Agency that of the total
estimated cost of the project will be approximately $2,731,897, CVAG’ Regional Share
will equal $2,048,923, and the Local share shall be $682,974. The 25% local share shall
be split between The City of La Quinta, the City of Indio and the City of Coachella.
The proportional share owed by each jurisdiction shall be determined by linear mile of the
Arts & Music Line located within that Jurisdiction and is included in Exhibit “B”. This
Agreement shall establish that CVAG may decline or delay regional funds should it be
determined that such action is necessary to maintain a minimum balance of regional
funds.
5. Agency agrees to Pay reimbursement for its proportional share of only
those costs which are eligible for reimbursement to CVAG, as outlined in the CVAG
Policies and Procedures Manual for the Regional Arterial Program, as most recently
amended.
6. CVAG shall be responsible for initial payment of all covered costs as they
are incurred. Following payment of such costs, CVAG shall submit invoices to Agency
requesting reimbursement of the proportionate share of those eligible costs associated
with the Project. Each invoice shall be accompanied by detailed contractor invoices, or
other demands for payment addressed to CVAG, and documents evidencing CVAG’s
payment of the invoices or demands for payment. CVAG shall also submit a Project
Completion Report, in a form acceptable to Agency.
6.1 Upon receipt of an invoice from CVAG, Agency may request
additional documentation or explanation of the Project costs. Undisputed reimbursement
amounts shall be paid by Agency to CVAG within thirty (30) days.
6.2 If a post-payment audit or review indicates that Agency has
Provided reimbursement to CVAG in an amount in excess of its proportionate share of
eligible costs, or has provided reimbursement of ineligible Project costs, CVAG shall
reimburse Agency for the excess or ineligible payments within thirty (30) days of
notification by Agency.
7. Prior to any final payment to CVAG by Agency, a final report shall be
submitted to Agency by CVAG containing a record of all payments made for said Project 88
and the source of funds of all such payments, together with a record of all change orders,
cost over-runs, and other expenses incurred. Final payment will thereafter be paid by
Agency in accordance with its rules, regulations and policies concerning project cost
determination and expense eligibility.
8. The format used for all bids solicited by CVAG for the Project shall require
itemization sufficient to allow quantities of each bid item to be easily discernible.
9. The parties agree that should unforeseen circumstances arise which result
in new work not covered in Exhibit “A,” an increase of any costs over those shown in
Exhibit “B,” or other changes in the Scope of Work are proposed, CVAG and Agency will
in good faith consider an amendment to this Agreement to provide for further appropriate
reimbursement if the proposed amendment is in accordance with the policies,
procedures, and cost determination/expense eligibility criteria adopted by CVAG. Non-
substantive changes may be made to this agreement subject to CVAG and Agency’s
General Counsel’s approval.
10. CVAG shall maintain an accounting of all funds received from Agency
pursuant to this Agreement in accordance with generally accepted accounting principles.
CVAG agrees to keep all Project contracts and records for a period of not less than three
years from the date a notice of completion is filed by CVAG on such Project; or, if the
Project is not one as to which a notice of completion would normally be recorded, for three
years from the date of completion. CVAG shall permit Agency, at any reasonable time,
upon reasonable notice, to inspect any records maintained in connection with the Project.
Agency shall have no duty to make any such inspection and shall not incur any liability or
obligation by reason of making or not making any such inspection.
11. The occurrence of any one or more of the following events shall constitute
an event of default and CVAG shall provide Agency with immediate notice thereof.
11.1 Any warranty, representation, statement, report or certificate
made or delivered to Agency by CVAG or any of CVAG’s officers, employees or agents
now or hereafter which is incorrect, false, untrue or misleading in any material respect;
11.2 CVAG shall fail to pay, perform or comply with, or otherwise
shall breach, any obligation, warranty, term or condition in this Agreement or any
amendment to this Agreement, or any agreement delivered in connection with the Project;
or,
11.3 There shall occur any of the following: dissolution, termination
of existence or insolvency of Agency; the commencement of any proceeding under any
bankruptcy or insolvency law by or against Agency; entry of a court order which enjoins,
restrains or in any way prevents Agency from paying sums owed to creditors.
12. No waiver of any Event of Default or breach by one party hereunder shall
be implied from any omission by the other party to take action on account of such default,
and no express waiver shall affect any default other than the default specified in the
waiver and the waiver shall be operative only for the time and to the extent therein stated.
Waivers of any covenant, term, or condition contained herein shall not be construed as a
waiver of any subsequent breach of the same covenant, term or condition. The consent 89
or approval by one party to or of any act by the other party shall not be deemed to waive
or render unnecessary the consent or approval to or of any subsequent or similar act.
13. This Agreement is made and entered into for the sole protection and benefit
of CVAG and Agency and no third person shall have any right of action under this
Agreement.
14. It is the intent of the Agency and CVAG that the Project be represented as
being funded by Measure “A”/TUMF funds. All public notices, news releases, and
documents shall indicate that the Project is being cooperatively developed by the Agency,
RCTC, and CVAG using Measure “A”/TUMF funds. Prior to initiation of on-site
construction, CVAG agrees to provide at least one “Project Sign” to be placed in a safe
and visible location near the site of construction so that all travelers passing the location
have the opportunity to observe who the agencies are that are providing funds for the
construction of the Project. The project funding sign for this Project shall be
modified to conform to the Bicycle and Pedestrian Safety Program with the design
to be approved by CVAG.
15. This Agreement is for funding purposes only and nothing herein shall be
construed so as to constitute Agency as a party to the construction or in ownership or a
partner or joint venturer with CVAG as to the Project. The Agency shall assume the
defense of, indemnify and hold harmless CVAG, its member agencies, and their
respective officers, directors, agents, employees, servants, attorneys, and volunteers,
and each and every one of them, from and against all actions, damages, claims, losses
and expenses of every type and description to which they may be subjected or put by
reason of or resulting from the actions or inactions of the Agency related to the Project or
taken in the performance of this Agreement or any agreement entered into by Agency
with reference to the Project. CVAG shall assume the defense of, indemnify and hold
harmless the Agency, its officers, directors, agents, employees, servants, attorneys, and
volunteers, and each of them, from and against all actions, damages, claims, losses, and
expenses of every type and description to which they may be subjected or put by reason
of or resulting from the actions of CVAG taken in the performance of this Agreement.
16. CVAG agrees to include in its contract specifications and bid documents
a requirement that all prime contractors shall name Agency and its member agencies as
“also insured” on all liability insurance coverage required by CVAG on each contract.
CVAG will provide a copy of the Insurance Certificate to Agency, depicting Agency as
“also insureds,” within 30 days of signing a contract with the prime contractor.
17. Any dispute concerning a question of fact arising under this Agreement that
is not disposed of by voluntary negotiations between the parties shall first be decided by
the CVAG Executive Director or designee, who may consider any written or verbal
evidence submitted by Agency. This decision shall be issued in writing. However, no
action in accordance with this Section shall in any way limit either party’s rights and
remedies through actions in a court of law with appropriate jurisdiction. Neither the
pendency of dispute nor its consideration by CVAG will excuse Agency from full and
timely performance in accordance with the terms of this Agreement.
18. Any agency receiving federal funds must have an approved
Disadvantaged Business Enterprise program. All recipients of Federal Highway
Administration (FHWA) funds must carry out the provisions of Part 26, Title 49 of the Code 90
of Federal Regulations (CFR) which established the Federal Department of
Transportation’s policy supporting the fullest possible participation of firms owned and
controlled by minorities and women in the Department of Transportation programs.
Except to the extent that such or other contrary federal regulations may apply, Agency
covenants that, by and for itself and all persons claiming under or through it, there shall
be no discrimination against or segregation of any person or group of persons on account
of race, color, creed, religion, sex, marital status, national origin or ancestry in the
performance of this Agreement.
19. CVAG warrants that all aspects of the Project shall be undertaken in
compliance with all applicable local, state and federal rules, regulations and laws.
20. This Agreement may not be assigned without the express written consent
of Agency first being obtained.
21. Agency, its successors in interest and assigns shall be bound by all the
provisions contained in this Agreement.
22. No officer or employee of CVAG shall be personally liable to Agency, or
any successor in interest, in the event of any default or breach by CVAG or for any amount
with may become due to Agency or to its successor, or for breach of any obligation of the
terms of this Agreement.
23. Notwithstanding any other provision herein, CVAG shall not be liable for
payment or reimbursement of any sums for which CVAG has not first obtained the
necessary and appropriate funding from TUMF and/or Measure “A” monies.
24. No officer or employee of Agency shall have any personal interest, direct
or indirect, in this Agreement; nor shall any such officer or employee participate in any
decision relating to this Agreement which effects his or her personal interest or the interest
of any corporation, partnership or association in which she or he is, directly or indirectly,
interested, in violation of any state, federal or local law.
25. CVAG warrants that the funds received by Agency pursuant to this
Agreement shall only be used in a manner consistent with CVAG’s reimbursement policy
and all applicable regulations and laws. Any provision required to be included in this
type of agreement by federal or state law shall be deemed to be incorporated into this
Agreement.
26. All notices or other communications required or permitted hereunder shall
be in writing and shall be either personally delivered (which shall include delivery by
means of professional overnight courier service which confirms receipt in writing, such as
Federal Express or UPS); sent by telecopier or facsimile machine capable of confirming
transmission and receipt; or sent by certified or registered mail, return receipt requested,
postage prepaid to the following parties at the following addresses or numbers:
If to City of La Quinta: Bryan McKinney
Public Works Director/City Engineer
City of La Quinta
78495 Calle Tampico 91
La Quinta, California 92253
Telephone: (760) 777-7045
If to CVAG: CVAG
Eric V. Cowle
73-710 Fred Waring Drive
Palm Desert, CA 92260
Telephone: (760) 346-1127
Notices sent in accordance with this paragraph shall be deemed delivered upon the next
business day following the: (i) date of delivery as indicated on the written confirmation
of delivery (if sent by overnight courier service); (ii) the date of actual receipt (if personally
delivered by other means); (iii) date of transmission (if sent by telecopier or facsimile
machine); or (iv) the date of delivery as indicated on the return receipt if sent by certified
or registered mail, return receipt requested. Notice of change of address shall be given
by written notice in the manner detailed in this paragraph.
27. This Agreement and the exhibits herein contain the entire agreement
between the parties and is intended by the parties to completely state the agreement in
full. Any agreement or representation respecting the matter dealt with herein or the
duties of any party in relation thereto, not expressly set forth in this Agreement, is null and
void.
28. If any term, provision, condition, or covenant of this Agreement, or the
application thereof to any party or circumstance, shall to any extent be held invalid or
unenforceable, the remainder of the instrument, or the application of such term, provision,
condition or covenant to persons or circumstances other than those as to whom or which
it is held invalid or unenforceable, shall not be affected thereby and each term and
provision of this Agreement shall be valid and enforceable to the fullest extent permitted
by law.
29. In the event either party hereto brings an action or proceeding for a
declaration of the rights of the parties, for injunctive relief, for an alleged breach or default,
or any other action arising out of this Agreement, or the transactions contemplated
hereby, the prevailing party in any such action shall be entitled to an award of reasonable
attorneys’ fees and costs incurred in such action or proceeding, in addition to any other
damages or relief awarded, regardless of whether such action proceeds to final judgment.
30. Time is of the essence in this Agreement, and each and every provision
hereof in which time is an element.
31. This Agreement and all documents provided for herein shall be governed
by and construed in accordance with the laws of the State of California. Any litigation
arising from this Agreement shall be adjudicated in the courts of Riverside County, Desert
Judicial District, State of California.
32. CVAG warrants that the execution, delivery and performance of this
Agreement and any and all related documents are duly authorized and do not require the
further consent or approval of any body, board or commission or other authority.
33. This Agreement may be executed in one or more counterparts and when 92
a counterpart shall have been signed by each party hereto, each shall be deemed an
original, but all of which constitute one and the same instrument.
93
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
by their duly authorized representatives on this date:
ATTEST: CITY OF La Quinta
By: ________________________________ By: __________________________
ATTEST: CVAG
By: _______________________________
Tom Kirk, Executive Director
By: _________________________________
Jeff Grubbe, Chairman
94
EXHIBIT "A"
SCOPE OF SERVICES
AGENCY REIMBURSEMENT AGREEMENT
BY AND BETWEEN CVAG AND CATHEDRAL CITY
2019 ATP Safety Projects
The Scope of Services for this Project includes:
The preparation of Plans, Specifications, and Cost Estimates for the Arts and Music Line,
a bike boulevard along Avenue 48 approximately from Spotlight 29 northeast of the City
of Coachella to the Bear Creek Bike Path in the City of La Quinta.
See attached scope documents from Albert A. Webb Associates.
95
Exhibit A – Statement of Work
A. Preliminary Engineering and Environmental
Task 1 Project Kick-Off Meeting
WEBB will schedule and attend meetings in the planning phase as follows:
Kick-off meeting including
sub-consultants and agencies.
WEBB will schedule, chair, and prepare meeting agendas and minutes for all meetings. The agendas will be submitted to
the Agency for review two working days before the meeting. The minutes will be distributed to all attendees, everyone
who was invited, and the Agency’s Project Manager within five working days after the meeting. The minutes shall include,
but not be limited to a list of attendees with phone numbers and email, synopsis of discussion items, any pertinent
information, action items, and
follow-up to action items.
WEBB will prepare the project schedule for the three phases utilizing Microsoft Project. WEBB will provide the schedule in
both digital and hard copy. An updated schedule is to be handed out during PDT Meetings.
The project schedule will be divided into tasks and subtasks in full detail including, but not limited to Agency function
timeline, critical path, and outside sources such as agencies or utilities. Some of the tasks shall be, but are not limited to
planning, environmental, right-of-way, design, relevant Agency meetings, CVWD Review, utility relocation, advertising,
and construction. The schedule will indicate anticipated durations for all tasks.
Task 2. Surveying and Topographic Mapping
WEBB will perform all surveys (aerial and field) necessary for the preliminary and the final design of the project. WEBB
will perform 200-FT wide aerial survey of the entire alignment. WEBB will also perform field survey of all signalized and
un-signalized intersections. Topography will include, but not be limited to all features within the existing and proposed
right-of-way. The topography will extend the length of the street, a minimum of 300-FT beyond the existing and proposed
improvements.
Field survey information will also include surface ground surface culture, all features within and around the project area,
and existing roadway profile and pavement limits. WEBB will perform detailed surveying work including the tie-out of any
and all existing survey centerlines and property corner monuments that could be disturbed and affected by the proposed
work.
Task 3. Utilities Research and Coordination
WEBB will conduct existing utility research for all utilities within the Project limits to identify, locate, and accurately layout
all underground improvements. WEBB will determine which utility is to receive the notification, address the utility
notification letters, and provide the Agency with a copy of the letters. The Agency will print on Agency letterhead and
provide them to WEBB. WEBB will mail these letters to the respective utility. WEBB will prepare letters to comprise of first
utility notice letter (Preliminary Project Notice) with response form and second utility notice letter (Prepare to Relocate)
with response form. WEBB will call the utility companies, as necessary, until a written response form is received from
each potentially conflicting utility. WEBB will identify all utilities that could potentially conflict with the planned Project, and
determine special requirements for facilities including protection, relocation, right-of-way easements, and construction
Task 4. Environmental
Task 4.1 - CEQA Documentation
WEBB will draft a project description based on the improvement alignments. Using CVAG’s preferred Initial Study (IS)
format, WEBB will prepare an IS with explanatory text for all topical issue areas in compliance with the requirements of
CEQA, the CEQA Guidelines, and CVAG’s procedures for implementing CEQA. It is expected the IS will support the
preparation of an MND.
Since Assembly Bill 52 (AB 52) is an important component of the CEQA process and can take time to complete (which
affects the CEQA schedule), WEBB has included a task to assist CVAG with this process by drafting notification letters for
CVAG to mail and will trade status. It is assumed a summary of the government to government AB 52 consultation efforts
between CVAG and relevant tribes will be provided to WEBB for inclusion in the Tribal Cultural Resources Section of the
IS/MND.
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• This task includes preparing the document for public review through final formatting and compiling the relevant
technical appendices for CVAG. WEBB will coordinate and conduct the public review process for the
IS/MND. WEBB will draft the Notice of Intent (NOI), the Notice of Completion (NOC) for the State Clearinghouse,
and draft an ad to be placed in a newspaper of local circulation. CVAG will need to review and sign the
appropriate notices, and then WEBB will mail the NOA’s to recipients on the Distribution List provided by CVAG
via overnight mail or US Mail return receipt requested. An estimated budget of $1,500 for mailing has been
included. It is assumed CVAG will publish the newspaper ad.
Final MND/Mitigation, Monitoring, and Reporting Program/Notice of Determination
As part of the Final MND, WEBB will review and prepare responses to comments received during the 30 day public
comment period and prepare a Screencheck Final IS/MND. The response to comments includes preparation of responses
from no more than 30 individual comments that require answers other than “comment noted.” All documents will be
provided electronically to CVAG for its use and reproduction for any public hearings.
If mitigation measures are required to lessen impacts from the project, a mitigation monitoring and reporting program
(MMRP) will be required per Section 15097 of the CEQA Guidelines. Given the project location and components, we do
expect mitigation measures will be necessary. Therefore, WEBB will prepare an MMRP for CVAG. The MMRP will consist
of a matrix that identifies, for each impact category, the applicable mitigation measures, timing for implementation of the
mitigation measure, the party responsible for implementation, and the method of reporting or monitoring to be used.
WEBB will prepare a Screencheck MMRP for CVAG review and incorporate one round of revisions.
The Final MND will be compiled by WEBB incorporating responses to comments, final MMRP, the MND, and technical
appendices.
Finally, WEBB will prepare the Notice of Determination (NOD) as required by Section 15094 of the CEQA Guidelines for
the Agency to file the NOD with the Riverside County Clerk’s Office and State Clearinghouse.
Applicable CEQA filing fees are the responsibility of CVAG.
Task 4.2 - CEQA Technical Studies
The proposed project will require a few technical analyses to support the documentation in the MND. The only other
technical areas of impacts that would require detailed analysis include air quality, greenhouse gas emissions/energy,
biological resources, and cultural/paleontological resources. The scopes of work for these technical reports are provided
below:
Air Quality and Greenhouse Gas/Energy Analysis
WEBB will prepare an Air Quality/Greenhouse Gas (AQ/GHG) Analysis in accordance with the South Coast Air Quality
Management District (SCAQMD) requirements. The analysis will: 1) calculate emissions from construction activities using
the SCAQMD’s CalEEMod (version 2016.3.2) program; 2) prepare a regional significance threshold analysis as well as a
localized significance threshold analysis using the LST Look Up Tables per SCAQMD requirements; 3) compare project
emissions to the SCAQMD draft GHG thresholds; and 4) analyze model results and incorporate mitigation measures, as
appropriate, into the computer model. The results will be summarized in a technical memorandum and include
project-related emissions, identification of potential impacts from the project, and recommend mitigation measures to
reduce those impacts, as appropriate. This scope includes revisions from one round of CVAG comments that are editorial
in nature.
WEBB will also calculate the energy consumption from both construction activities and long-term energy usage, if
applicable, associated with the proposed Project. Calculations will be presented in tables and included under separate
cover. Energy impacts of projects are now required under the 2019 CEQA Guidelines and this information will be included
in the Project’s IS/MND using the technical analysis completed under this task. In order to complete the analysis,
assumptions regarding construction timing and equipment and operations such as LED and charging station energy
usage will be required and are assumed to be available from the project team or provided by CVAG.
Biological Resources
WEBB will partner with Wood Environment & Infrastructure Solutions (Wood) to conduct biological resource services. It is
anticipated up to four separate tasks will be needed to support the CEQA document:
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Habitat Suitability Assessment/Coachella Valley Multiple Species Habitat Conservation Plan (CVMSHCP) Report
Wood will perform a literature review along the project alignment and immediate vicinity to determine if any sensitive
biological resources have been reported in the area. A field survey will be conducted using methodologies appropriate for
the detection of special-status elements identified by the CVMSHCP. Depending on the timing of the field survey, certain
elements may be undetectable. Habitat suitability will be assessed for all special-status elements potentially occurring on
the site including, but not limited to Coachella Valley fringed-toed lizard, bats, and burrowing owl. If suitable habitat is
present within the project area, focused surveys may be required, but due to the disturbed/developed nature of the project
footprint, surveys are not anticipated at this time. Since the project site does include some areas containing agricultural
areas and golf courses, focused surveys for burrowing owl have been included in a separate task.
Wood will prepare a habitat suitability report which will include supporting documentation including a comprehensive
species list, photographic figures, and maps. The report will be prepared according to the standards of the CVMSHCP.
Wood will prepare a report describing the results of the biological assessment for the project. An electronic copy of the
draft report will be provided to CVAG for review. Following one round of comments review, necessary changes will be
incorporated into a final report for CVAG review and approval. If changes are not adequately addressed, subsequent
corrections will be made to CVAG’s satisfaction.
Jurisdictional Delineation
The project site will be evaluated for jurisdictional resources. Jurisdictional waters of the U.S. and wetlands are regulated
by the U.S. Army Corps of Engineers (USACE) under Section 404 of the Clean Water Act. Jurisdictional waters of the
State are regulated by the Regional Water Quality Control Board (RWQCB) under Section 401 of the Clean Water Act and
Porter Cologne Act. Jurisdictional streambeds and associated riparian habitat are regulated by the California Department
of Fish and Wildlife (CDFW) under Section 1602 of the State Fish and Game Code.
As part of the jurisdictional delineation, a Wood wetland specialist will: 1) review background information including, but not
limited to topographic maps, aerial photos, soils surveys, and engineering plans; 2) conduct an on-site evaluation of the
site using the methods described in the 1987 USACE Wetlands Manual and the 2008 Arid West Supplement; and 3)
produce a Jurisdictional Delineation Report that defines methods and results of the field assessment. Boundaries of
jurisdictional areas and proposed impact areas will be overlaid onto aerial photographs for identification and quantification.
An electronic copy of the draft report will be provided to CVAG for review. Following one round of review comments, any
necessary changes will be incorporated into a final electronic report.
Regulatory Permitting
Wood permitting specialists will prepare permit applications for the project. Permit applications will be prepared for the
following agencies:
• US Army Corps of Engineers: A Nationwide Permit Pre-construction Notification (PCN) Form will be prepared. This
scope assumes the project will qualify under an existing Nationwide Permit (NWP). If the project does not qualify
under an existing NWP, an Individual Permit (IP) would be required. Procurement of an IP includes assessments of
alternatives and public comment and, therefore, would exceed the cost provided herein and is not included in this
scope
• Regional Water Quality Control Board: An application for 401 Water Quality Certification will be prepared
• California Department of Fish and Game: An application for a Streambed Alteration Agreement will be prepared
Draft copies of the permits will be provided to CVAG for review and approval, submit applications, and follow up with
agencies on a monthly basis to ensure proper permit processing. Permit fees are not included in this scope.
Focused Burrowing Owl Surveys
Focused burrowing owl surveys are required where suitable habitat is present. Where applicable, focused burrowing owl
surveys will be conducted, as described below. Focused burrow surveys and four breeding season focused burrowing owl
surveys will need to be performed between March 1 and August 31 (during the breeding season). Focused Burrowing Owl
Surveys will consist of visits to the project area on four separate days. This scope of work includes surveys on an
estimated 20-acres of suitable habitat. If additional habitat is identified within the project site, additional costs may be
required.
Results of the surveys, including the methodology transect width, duration, conditions, and findings, will be incorporated
into an MSHCP compliant burrowing owl report. Following one round of review comments, any necessary changes will be
incorporated into a final electronic report. Appropriate maps showing burrow locations will be included. If burrowing owls
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are present, a relocation program and preconstruction surveys may be necessary; this scope does not include costs for
any type of relocation program or preconstruction survey. If needed, a cost proposal will be prepared at that time.
Cultural Resources Assessment
WEBB will partner with Applied Earthworks (Æ) to conduct the archaeological/historical and paleontological resources
assessments needed to support not only the CEQA process, but the AB 52 process as well. The portion of the Project
along Dillon Road traverses Tribal Lands. If the Project extends beyond the existing right-of-way (ROW), Æ will need to
obtain authorization from the Bureau of Indian Affairs (BIA) to conduct surveys on tribal lands. In addition, if the Project
involves tribal land, the cultural report will need to comply with Section 106 of the National Historic Preservation Act
(NHPA). For the purposes of this proposal, Æ assumes the Project will be within existing road ROW and will not extend
into tribal lands.
Cultural Resources Tasks
• Æ will complete a cultural resource literature and records search from the Eastern Information Center (EIC)
housed at the University of California, Riverside. This search will encompass a one-mile radius of the Project
area. We assume the EIC records search fee will not exceed $2,000.00. The current turnaround time to have the
literature and records search conducted by the EIC is approximately four weeks
• Æ will contact the Native American Heritage Commission (NAHC) for a search of the Sacred Lands Files (SLF).
Æ also will contact tribes/individuals identified by the NAHC with local Traditional Use Areas that may have
information regarding Native American cultural resources within the project vicinity. Contact will be initiated by a
letter and followed once by a single email or telephone call.
• A team of two qualified archaeologists will conduct a day-long intensive pedestrian surface survey of the
undeveloped portions of the Project area and a reconnaissance survey of the portions of the Project area within
existing roadways. Survey transect spacing will range from 10 to 15 meters (30 FT to 50-FT), and the ground
surface of all landforms likely to contain or exhibit intact and significant cultural resources, if any, will be
examined. Additionally, the surveyors will investigate any unusual contours, soil changes, distinctive vegetation
patterns, features (e.g., road cuts, ditches, and stream cuts), and other potential cultural site markers. CVAG is
responsible for landowner permission or access
• For the purposes of this proposal, we assume no subsurface testing and no archaeological resources requiring
documentation or evaluation will be encountered during Æ’s intensive pedestrian surface survey of the project
area. However, Æ is aware of one existing built environment resource, the Coachella Valley Stormwater Channel,
within the Project area. Through a combination of fieldwork and desktop research, Æ will characterize this
resource, document its boundary in relation to the Project area, complete archival research, evaluate its
significance using criteria set forth in the California Register of Historical Resources (CRHR), and develop
appropriate mitigation measures if necessary. Fieldwork will involve visual inspection and photo-documentation of
the built environment resource within the Project area. For the built environment fieldwork, CVAG is responsible
for landowner permission or access to the Project area. For the purposes of this proposal, it is assumed this
resource will need to be reported on California Department of Parks and Recreation (DPR) Forms 523 A & B
• Following completion of the field investigation, Æ will prepare a combined archaeology/built environment report of
our findings to CEQA standards. This report will describe the Project, cultural setting, investigation methods,
survey results, resource evaluations, and management recommendations. The report will also incorporate the
results of the records search from the EIC, as well as communication with local Native American tribes, and will
offer recommendations for further cultural resource management efforts, if necessary. Æ assumes one round of
comments will be addressed following review of the draft technical report by CVAG and no major revisions will be
required. If changes are not adequately addressed, subsequent revisions will be made to CVAG’s satisfaction.
The draft report will be provided for CVAG review and the final report will be submitted electronically as a PDF
file. No hard copies will be prepared. The DPR forms will be submitted as an appendix within the report. After the
report has been approved by the Agency, Æ will submit a copy of the final report to the EIC
Paleontological Resource Tasks
• According to the Riverside County paleontological sensitivity map, the majority of the Project area is ranked High
A (Ha). This category is based on geologic formations or mapped rock units associated with significant
paleontological resources, such as fossil fish and trace fossils. A small portion of the Project, along the extreme
eastern portion of the Trail, is within an area of Undetermined Potential (U). This category is assigned to areas
underlain by sedimentary rocks about which literature and unpublished studies are not available and which,
therefore, must be evaluated by field studies and then designated as high or low sensitivity. Æ will request
museum records searches from the Natural History Museum of Los Angeles County (NHMLAC) and Western
Science Center (WSC) for recorded paleontological resource localities within and in the vicinity of the Project
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boundary. For the purposes of this proposal, Æ assumes the total costs for the two records searches will not
exceed $800.00
• To supplement museum collections records search results, Æ also will review published and unpublished
geologic maps and literature to characterize the geology and paleontology of the Project area
• Upon receipt of the museum records searches, Æ will complete a pedestrian field reconnaissance survey of the
portion of the Project area with Undetermined Potential. The purpose of the field survey will be to visually inspect
the ground surface for exposed fossils and to evaluate geologic exposures for their potential to contain preserved
fossil material at the subsurface. For the paleontological survey, CVAG is responsible for landowner permission or
access to the Project area. We anticipate no fossil discoveries during the field survey (i.e., significant or
insignificant) that would require documentation, evaluation, or collection
• Upon completion of the paleontological field survey, Æ will prepare a Paleontological Resources Assessment
(PRA) Report. The report will document the desktop and field findings, including a customized update to the
paleontological sensitivity ranking, and will provide Project-specific recommendations. The report will include a
GIS map depicting areas where mitigation is recommended, such as Worker Environmental Awareness training,
prior to construction and construction monitoring. All paleontological work will be conducted according to Society
of Vertebrate Paleontology (2010) guidelines and will meet the requirements of CEQA. Æ’s draft PRA will be
submitted electronically to CVAG for review and the final PRA will be submitted electronically as a PDF file. Æ
assumes one round of comments will need to be addressed following review of the draft technical report by CVAG
and no major revisions will be required
Assumptions and Exclusions
• No additional technical studies, checklist, or additional analyses will be required
• The appropriate CEQA document is assumed to be an IS/MND
• Permitting or Agency fees are not included
• Only electronic copies of environmental documents will be required
• Land owner permission or access will be obtained by CVAG
• Assumes no federal funds, lands, or permits are required
• Assumes one cultural resource and no paleontological resources will require documentation and evaluation (i.e.,
the Coachella Valley Stormwater Channel)
Task 4.3 - Traffic Impact Study (LOS-based)
WEBB will coordinate with the Coachella Valley Association of Governments (CVAG) and affected cities such as Indio, La
Quinta, and Coachella to finalize the project study area. It is assumed 26 intersections (23 signalized and three all-way
stop-controlled) and 25 roadway segments are to be included as a part of this analysis. The list of intersections is
provided below.
26 Signalized Intersections
1. Eisenhower Drive / Cale Tampico
2. Eisenhower Drive / Avenue 50
3. Eisenhower Drive / Avenida Fernando
4. Eisenhower Drive / Coachella Drive
5. Washington Street / Eisenhower Drive
6. Washington Street / 48th Avenue
7. Adam Street / Avenue 48
8. Dune Palms Road / Avenue 48
9. Jefferson Street / Avenue 48
10. Shields Road / Avenue 48
11. Madison Street / Avenue 48
12. Hjorth Street / Avenue 48
13. Calle Diamante / Avenue 48
14. Monroe Street / Avenue 48
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15. Jackson Street / Avenue 48
16. Calhoun Street / Avenue 48
17. Dillon Road / Avenue 48
18. Dillon Road / Cabazon Road
19. Dillon road / Highway 111 EB Ramps
20. Dillon Road / Highway 111 WB Ramps
21. Dillon Road / Harrison Place
22. Desert Grove Drive / Avenue 49
23. Jefferson Street / Highway 111
Three All-Way Stop-Controlled Intersections
24. Van Buren Street / Avenue 48
25. Madison Street / Avenue 49
26. Hjorth Street / Avenue 49
The study roadways following the Arts and Music Line alignment were segmented by the 26 study intersections. As a
result, 25 segments will be studied. An additional 35 segments (a total of 60 segments) will need to be counted in order to
develop near-term and long-term intersection turning movements. These 35 segments are side-streets connecting the
study intersections.
Additionally, WEBB will complete the following:
• Commission data collection for the 26 study intersections (7:00-9:00 AM and 4:00–6:00 PM including pedestrian
and bicycle counts) and 60 roadway segments (24-hr volume). See above for explanation on segment data
collection
• Coordinate with the cities of Indio, La Quinta, and Coachella, and Caltrans to obtain signal timing for the 23
signalized intersections
• Conduct a field review to document the existing features of the study corridors. The following features are
included as a part of the field observation:
o Number of travel lanes, posted speed limit, median treatment, presence of on-street parking, and bicycle
facilities
o Intersection geometrics, signal phasing, pedestrian signal
o Traffic queuing during peak hours
• Analyze and document existing conditions
• Coordinate with CVAG and the project team to determine the appropriate project opening year
• Develop traffic volumes for the project opening year (near-term) scenario. Background traffic volumes for the
project opening year conditions will be based on a straight-line growth between the existing data collected and the
recent General Plan Update (GPU) travel model forecasts.
• Coordinate with the project team to determine the appropriate intersection treatments such as bicycle signal
phase
• Analyze and document project opening year (near-term) traffic conditions without and with the proposed project
• Analyze and document horizon year (long-term) traffic conditions without and with the proposed project. The
horizon year traffic volumes will be obtained from the respective GPUs
• Prepare a draft technical report for submittal to the project team and CVAG for review and comment (electronic
submittal)
• Analyze and provide recommendations for complete streets on Eisenhower Drive
• Prepare a final technical report incorporating comments and direction (electronic submittal)
Traffic Impact Study (VMT-based)
WEBB will complete the following:
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Provide qualitative analysis of the transportation impact associated with the Art and Music Line project. Since this is an
active transportation project and will not likely generate, induce, or divert vehicular traffic, it is estimated no VMT impacts
will be anticipated.
Document the findings in a draft technical memorandum.
Prepare a final technical memorandum incorporating comments and direction.
Task 5. Project Theme
As an Art Director of the CV Link Art & Music Line Cristopher Cichocki will create a destination point of experience that
appeals to all generations. Through collaboration with CVAG, City of Indio, City of La Quinta, City of Coachella, and other
stakeholders, Cristopher will generate artistic designs and musical concepts that embody a “contemporary desert”
aesthetic that looks to the future with sustainable respect to the past. In addition, WEBB and Cristopher will work with
executives from the Coachella Arts & Music Festival (Golden Voice) to integrate ideas that bridge the relationship
between the festival and the Art & Music Line. When completed, the Arts & Music Line will offer the Coachella Valley
residents and international visitors a passageway and recreational environment that is inviting, safe, and inspiring to
experience throughout the day and night.
Scope of Services
• Collaborate in the development of a cohesive aesthetic within the designated artistic elements of the CV Link Arts
& Music Line
• Generate and present concepts, sketches, and renders of artworks or any artistic applications
• Work in direct collaboration within all art or design-related elements such as bike path, waveform sculpture, art &
music barrier, painted crosswalk, column lights, art wall, underpass light sculpture, street furniture, and road
design detail
• Assist in the research and development of sustainable strategies for all art material applications
• Provide documentation of artwork for promotional use
• Propose artistic concepts, sketches, budgets & renders of original artworks
Task 5.1. Art and Music Barrier
The project has proposed an iconic barrier that provides a clear delineation of traffic lanes at the intersection while also
creating artistic opportunities. The barrier can be lighted from within or externally. It can also act as the canvas for
projections and the source for the recorded sound installations programmed by local schools through their engineering
and art curriculum. The buffer could be constructed out of precast concrete or 3D-printed form with colored inside and
solar LED strip light for iconic night effect. The barrier will be designed to provide safety to the bike path while it doesn’t
create safety issues for vehicles.
WEBB, in collaboration with the art director and Golden Voice, will develop up to four (4) scale models for the barrier. WEBB
will work with the 3-D printing company, Golden Voice, electrical engineer, and the art director to create an actual scale
model. WEBB will prepare details, plans, specifications, and cost estimates for the art and music barrier.
Task 5.2. Waveform Sculpture
The waveform sculpture will serve functional and aesthetic purposes. It will increase safety through a vertical separation
between car and cyclists. It will also act as a wind-powered south sculpture and interactive light display. At night the
lighted tubes illuminate in sequence in response to the cyclist movement along the connector.
WEBB, in collaboration with the art director and Golden Voice, will develop up to four (4) scale models for the Waveform
Sculpture. WEBB will work with the 3-D printing company, Golden Voice, electrical engineer, and the art director to create
an actual scale model. WEBB will prepare details, plans, specifications, and cost estimates for the Waveform Sculpture.
Task 5.3. Barrier Curb
A barrier curb, providing separation between bikes and vehicular traffic, can be installed with and without the waveform
sculpture depending on the specific conditions of each location along the connector. The curb can also be illuminated at
ground level and also houses the light and electronics for the waveform sculpture.
WEBB will review the barrier curb proposed in Palm Desert for the CV Link and provide modification needed to
accommodate Waveform Sculpture, lights, and electronics. WEBB will develop up to two scale models for the barrier curb.
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WEBB will work with the 3-D printing company to create an actual scale model. WEBB will prepare plans, specifications,
and cost estimates for the barrier curb.
Task 5.4. Painted two-way
Bike Path, Column Lights, Art, Wall, and Underpass Light Sculpture
Whimsical pavement painting readily identifies the Art & Music path and provides a fun and unifying design elements.
Local schools and communities have the opportunity to claim sort stretches of the part to paint with their own designs.
WEBB, Art Director, and Golden Voice will work with local schools and local art groups or foundations to create painted
two-way bike path design. The approved painted two-way bike path design will be incorporated into project plans,
specifications, and cost estimate.
The large column lights sculpture elements serve to illuminate the path at night and will also perform motion-activated light
and sound displays. WEBB, Art Director, and Golden Voice will work with local schools and local art groups or foundations
to create column light engineering and art. WEBB will prepare plans, specifications, and cost estimates for the large
column light sculpture.
The sloping walls common in the underpass and along washes in the Valley provide the backdrop for additional art
installations. The blank canvas could be painted by school children as a mural that is updated every year. The canvas
could also be used as a medium for programmable video projections. WEBB and the Art Director will identify the slopings
wall to be used for the blank canvas. WEBB will prepare plans, specifications, and cost estimates for art walls.
In order to make the underpass more welcoming to trail users, a sculptural light installation illuminates the path. This will
be a unique opportunity to collaborate with a local artist on the prominent piece of public art. The Art Director will create
sketches and renderings (up to four) for the prominent piece of public art.
Task 6. Geotechnical Investigation
The proposed improvements include the construction of a trail along various roadways and storm channels within
Coachella Valley. The trail along the wash beneath Jefferson Street and Highway 111 will cross the wash from the
southeast to the northwest side. The crossing location is unknown at this time, but it is anticipated to include retaining
walls within the channel slope protection and a trail within the wash, or a bridge across the wash to connect the trails.
Detailed plans of the proposed construction are not available at this time. We understand design of the improvements will
follow Caltrans guidelines, and a Preliminary Foundation Report is needed during initial design of the structures followed
by a Foundation Report once more details are available.
We understand field exploration will require drilling within the right-of-way of the Coachella Valley Water District (CVWD).
Our services are anticipated to include drilling of geotechnical borings, laboratory testing, and providing a geotechnical
report with geotechnical recommendations for design and construction of the walls.
Task 7. Drainage Report
WEBB will provide a drainage report for the La Quinta Evacuation Channel and Dillon Road. WEBB will coordinate with
CVWD, City of Indio, and the City of Coachella for review and approval.
Task 8. Water Quality Management Plan
WEBB will evaluate Project site-specific conditions and constraints, examining the feasibility of implementing the Low
Impact Design BMPs and its associated cost, and provide our recommendations to the Agency.
Task 9. Preliminary Design
Task 9.1 Preliminary Signing and Striping Plans
WEBB will review, compare the proposed Art and Music Line design with the Cities General plans, Standard Plans,
AASHTO Standards, NACTO Design Guidelines, Caltrans Highway Design Manual, and Caltrans MUTCD. WEBB will
survey all existing pavement delineation, markers, and signing over the project limits. WEBB will prepare the design and
layout of the proposed striping plan.
WEBB will develop conceptual striping layout plan (up to two options) for the alignments identified in Project
Understanding. The conceptual layout will consist of a color exhibit (24-inches x 36-inches) of the project area including
the protected bikeway, enhanced pedestrian crossings, and connections to existing bike facilities. These improvements
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will be presented to the agencies for review and comment. This scope assumes comments will be addressed as part of
the Final Design.
Task 9.2 Preliminary Traffic Signal Plans
WEBB will prepare preliminary traffic signal improvement plans. WEBB will prepare a traffic signal plan per the City of
Indio, City of La Quinta, City of Coachella, California MUTCD, and Caltrans Standards. The plan will include the location
of traffic signal poles. The preliminary plans will show as a minimum with construction notes, curb gutter, sidewalk,
driveways, approaches, centerline profile, curb profile, existing utilities, storm drain, catch basins, traffic signal, striping,
and all existing feature/improvements.
In coordination with the Traffic Study, WEBB will develop up to two conceptual operations alternatives for the signalized
intersections. These may include bike signals, leading bike/pedestrian intervals, right turn on red restrictions, and other
innovative techniques to enhance safety. WEBB will also develop conceptual alternatives for bike detection and bike
detection indicators.
Task 9.3 Preliminary Street Improvement Plans
The project is proposing curb and barrier along the entire route. WEBB will prepare preliminary street improvement plans
for installation of the curb and barrier.
WEBB will create color-coded designs so Agencies can clearly see what elements will be removed, added, and adjusted
in the project area. Existing structures that could be affected by the new construction such as surface improvements,
entrances, driveway approaches, edge of pavement, sewer manhole, water valve and gas valve lids, electrical vaults, air
vac, cross gutters, pedestrian ramps, and curb returns will be shown in a halftone or dashed background format to
distinguish them from new improvements proposed for the project.
New street improvements (pavement, curbs, gutters, sidewalks, ADA ramps, driveways, barriers.), contractor performed
facility or structure adjustments (water valves, gas valves, sewer manholes, telephone manholes, electrical manholes,
etc.), relocations, reconstructions, and modifications shall be shown in full tone or highlighted with appropriate
construction note, detail reference, or standard plan reference identified.
Task 9.4 Intersection Improvements
Most collisions involving people biking occur at intersections. Designing a bikeway that is separated from vehicles mid-
block but includes conflict zones at intersection approaches can defeat the entire purpose of implementing a Class 1
facility. This can be especially challenging where right-turning vehicles are allowed to make conflicting movements across
the bikeway crossing. The design will consider intersection improvements that will create an environment that is safer and
more comfortable for people biking. Actual and perceived safety at intersections will enhance the experience for people
biking and lead to a greater sense of comfort.
WEBB will develop conceptual designs for innovative treatments at up to 15 signalized intersections. Treatments may
include protected intersections, protected corners, bend out, and other innovative treatments to enhance safety and
comfort. These improvements will be presented to the Agency for review and comment. This scope assumes comments
will be addressed as part of the final design.
Task 9.5 Connection Path on La Quinta Evacuation Channel (Class I)
WEBB will design the two-way community connector between Avenue 48 and Coachella Valley Storm channel where the
CV Link is proposed. The distance between Avenue 48 and Coachella Valley Storm Channel is little over one mile. The
two-way community connector will be located on the west side of the La Quinta Evacuation Channel up to the Jefferson
Bridge, it will go down the Channel, and it will come up on the east side after the Highway 111 bridge.
Task 9.6 Dillon Road Pathway (Class I)
WEBB will design the community connector from Avenue 48 to the west edge of the Coachella Valley Storm Channel and
from the east edge of the Coachella Valley Storm Channel to the Spotlight 29 Casino located on Harrison Place. The
Dillon Road Pathway goes through Caltrans’ right-of-way at the Highway 86/Dillon Road Interchange. WEBB will
coordinate with the City of Coachella for the Dillon Road interchange improvements. WEBB will prepare roadway
widening plans, traffic signal improvement plans, signing & striping plans, traffic control plans, and Design Standard
Decision Documents. WEBB will prepare and process the Caltrans Encroachment Permit for improvement within the
Caltrans right-of-way.
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The proposed alignment from Avenue 48 to the Dillon Road/Cabazon Road intersection follows Dillon Road which has an
over-crossing over Indio Boulevard. The over-crossing is not wide enough to accommodate bike lanes and sidewalks.
WEBB will prepare the preliminary layout. The design and construction will be part of the over-crossing project.
The project is proposing a 14-FT wide two-way community connector on Dillon Road. The existing bridge over Whitewater
Channel is a two-lane bridge and not wide enough to accommodate the 14 FT wide two-way community connector.
WEBB will prepare the preliminary layout. The design and construction will be part of the bridge improvement project.
Task 9.7 Coachella Connector (Class I)
The Coachella Connector is proposed along Van Buren Street from Avenue 48 to Rancho Las Flores Park and along the
north side of Rancho Las Flores Park to Ed Mitchell Drive. WEBB will design the Coachella two-way community connector
from Avenue 48 to Ed Mitchell Drive.
Task 9.8 Street Light/Electrical Design
Feature Locations 1, 2, 3, 7 -
1. These locations shall have minimal thematic lighting elements and controls and shall be condensed to smaller
footprints.
2. Provide lighting design services for determining the type of lighting and controls for key areas in this area. The
intent at this time shall be to provide themed lighting and music at intersections only. The design intent is for
Lighted Arts & Music Barriers, Lighted Curbs, and Lighted Waveform Sculpture (bollards) with color-changing
ability, which shall be sequence controlled when triggered by motion of bicyclists Lighting through projection shall
also be discussed for implementation. Much of the lighting product may have to be custom made to withstand
traffic collision. Design themes shall be coordinated with the artist and design team.
3. Provide product options to client until an acceptable selection is determined. Provide preliminary cost estimate for
product only.
4. Provide electrical engineering for the installation of the selecting lighting product and controls. Designs shall
include all wiring, conduit and circuit designs, voltage drop diagrams, lighting controls and schematics for DMX
controls, specifications, schedules of lighting product, installation details, panel schedules and 1-line diagrams for
meter panels and control cabinets, and construction notes. Lighting controllers shall be housed inside of an
environmentally controlled enclosure, either inside of a building, or environmentally controlled exterior cabinet due
to heat of the desert.
5. Coordination with utility consultant for the installation of meter pedestal as required.
6. Coordinate with artist and civil and landscape architects for conflict resolution.
Feature Locations 4, 6, 8 -
1. These locations shall have more thematic lighting elements and controls than Task 1 above.
2. Provide lighting design services for determining the type of lighting and controls for key areas along this area.
Preliminary discussions determined minimal lighting shall be required for this area. The intent at this time shall be
to provide themed lighting and music along more than just the intersections, but not the entire block. These areas
shall be designed further during design development. The design intent is for Lighted Arts & Music Barriers,
Lighted Curbs, and Lighted Waveform Sculpture (bollards) with color changing ability, which shall be sequence
controlled when triggered by motion of bicyclists. Lighting through projection shall also be discussed for
implementation. Much of the lighting product may have to be custom made to withstand traffic collision. Design
themes shall be coordinated with the artist and design team.
3. Provide product options to the client until an acceptable selection is determined. Provide preliminary cost estimate
for product only.
4. Provide electrical engineering for the installation of the selected lighting product and controls. Designs shall
include all wiring, conduit and circuit designs, voltage drop diagrams, lighting controls and schematics for DMX
controls, specifications, schedules of lighting product, installation details, panel schedules and 1-line diagrams for
meter panels and control cabinets, and construction notes. Lighting controllers shall be housed inside of an
environmentally controlled enclosure, either inside of a building or environmentally controlled exterior cabinet due
to heat of the desert.
5. Coordination with the utility consultant for the installation of a meter pedestal as required. Application for utility
service shall be by others.
6. Coordinate with artist and civil and landscape architects for conflict resolution.
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Feature Location 5
1. This location shall have the most thematic lighting elements compared to Tasks 1 and 2.
2. Provide lighting design services for determining the type of lighting and controls for key areas along this area.
Preliminary discussions determined minimal lighting shall be required for this area. The intent at this time shall be
to provide themed lighting and music along the entire block leading up to the Polo Grounds, but not into the
grounds itself. This area shall be designed further during design development. The design intent is for Lighted
Arts & Music Barriers, Lighted Curbs, and Lighted Waveform Sculpture (bollards) with color changing ability,
which shall be sequence controlled when triggered by motion of bicyclists. Lighting through projection shall also
be discussed for implementation. Much of the lighting product may have to be custom made to withstand traffic
collision. Design themes shall be coordinated with the artist and design team.
3. Provide product options to the client until an acceptable selection is determined. Provide preliminary cost estimate
for product only.
4. Provide electrical engineering for the installation of the selected lighting product and controls. Designs shall
include all wiring, conduit and circuit designs, voltage drop diagrams, lighting controls and schematics for DMX
controls, specifications, schedules of lighting product, installation details, panel schedules and 1-line diagrams for
meter panels and control cabinets, and construction notes. Lighting controllers shall be housed inside of an
environmentally controlled enclosure, either inside of a building, or environmentally controlled exterior cabinet due
to heat of the desert.
5. Coordination with the utility consultant for the installation of a meter pedestal as required. Application for utility
service shall be by others.
6. Coordinate with artist and civil and landscape architects for conflict resolution.
Task 9.9 Structural Design
WEBB will design retaining walls in the La Quinta evacuation channel.
Task 10. Multi-modal Transit
Multi-modal Transit
• Site visits/field work (days and nights). Deliverable - Assessment of lighting, accessibility, shade feature, etc. to
accommodate active transportation modes
• Review SunLine’s short and long term transit plans, ATP strategies, first/last mile strategies, Transit Design
Standards, ADA issues, and other needs they may have. This is a sensitive step often missed and results in
costly revisions and delays. Provide a brief technical memo summarizing SunLine’s active transportation mobility
needs related to these two projects
• Review RCTC’s short and long term transit plans, ATP strategies, first/last mile strategies, unmet needs/ADA
issues and other needs they may have. Coordination and communication with RCTC’s transit and planning and
programming group is essential. Provide a brief technical memo summarizing RCTC’s active transportation
mobility needs and information that is essential for them to process ATP grant applications
• Based on the initial findings, provide team initial design input and recommendations from a transit/multi-modal
design perspective (recommend a team discussion)
• Review preliminary plans (<30%) and provide input from an end-user/transit/multimodal perspective to WEBB’s
project team. This critical step ensures costly and time-consuming revisions at the end
• Coordinate ongoing project development efforts with RCTC and SunLine staff members that serve on grant
evaluation teams to ensure and enable the successful implementation of the projects. This step will open the door
to Federal Transit Administration (FTA) funds to address unmet needs/ADA issues, pedestrian safety
improvements, first/last mile strategies that are all key components of the ATP equation
• Review and comment on the plans to ensure a sufficient response to the stakeholder and end-user comments
Task 11. Preliminary Cost Estimate
Preliminary Cost Estimate
WEBB will prepare a preliminary cost estimate for the proposed project.
B. Final Plans, Specifications, and Cost Estimate
Task 12. Final Design
WEBB will prepare 65%, 95%, and final PS&E documents for the following.
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• Task 12.1 - Signing and Striping Plans
• Task 12.2 - Traffic Signal Plans
• Task 12.3 - Street Improvement Plans
• Task 12.4 - Intersection Improvements
• Task 12.5 - Connection Path on La Quinta Evacuation Channel (Two-Way Connector)
• Task 12.6 - Dillon Road Pathway (Two-Way Connector)
• Task 12.7 - Coachella Connector (Two-Way Connector)
• Task 12.8 - Street Light/Electrical Design
• Task 12.9 - Structural Design
Task 13. Specifications, Final Estimate of Quantities and Cost
WEBB will prepare project specifications. WEBB will provide a construction quantity and cost estimate with each submittal
of plans. The unit costs shall be based upon the most current cost information for recent similar projects in the area
compiled by WEBB and approved by the Agency.
Task 14. Utility Potholing
Our sub-consultant, Underground Solutions, Inc., will pothole underground utilities to determine the depth for clearance or
conflicts for any underground improvements such as gas lines, telephone lines, electrical lines, sewer lines, water lines,
storm drain lines, etc. WEBB will submit each utility company set of plans that provide the location, elevation of the utility,
and the elevation of the improvement with the conflict area clouded to show utility companies the areas of conflict with the
proposed improvements. The potholing information and plan will be submitted to the Agency after completion of the task.
WEBB has assumed 20 potholes for this project.
Task 15. Legal and Plats
We have assumed no right-of-way or easement is required for the project.
C. Project Management, Public Outreach, Agency Coordination, and Grant Assistance
Task 16. Project Management
WEBB will schedule and attend meetings in the planning phase as follows:
• Project Development Team (PDT) meetings – monthly and on a as-needed basis
• Environmental meetings
• Agencies (the City of Indio, City of La Quinta, City of Coachella Valley, CVWD, CVAG, RCTC, Sunline, Caltrans,
and resource agencies] meetings
• Agency and City Council Meetings
• Other meetings as necessary such as, but not limited to agencies, HOAs, business, property owners, field
reviews, utilities, and meeting with individuals
WEBB will schedule, chair, and prepare meeting agendas and minutes for all meetings. The agendas will be submitted to
the Agency for review two working days before the meeting. The minutes will be distributed to all attendees, everyone
who was invited, and the Agency’s Project Manager within five working days after the meeting. The minutes shall include,
but not be limited to a list of attendees with phone numbers and email, synopsis of discussion items, any pertinent
information, action items, and follow-up to action items.
WEBB will prepare the project schedule for the three phases utilizing Microsoft Project. WEBB will provide the schedule in
both digital and hard copy. An updated schedule is to be handed out during PDT Meetings.
The project schedule will be divided into tasks and subtasks in full detail including, but not limited to Agency function
timeline, critical path, and outside sources such as agencies or utilities. Some of the tasks shall be, but not be limited to
planning, environmental, right-of-way, design, relevant Agency meetings, CVWD Review, utility relocation, advertising,
and construction. The schedule will indicate anticipated durations for all tasks.
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Task 17. Public Outreach
Public Workshops
WEBB will participate in up to four public outreach meeting/events. The goal of these meetings is to identify the
community values, priorities, and concerns throughout the project corridors. We propose to have these meetings as open
house public workshops. These workshops would include a number of boards placed throughout the venue with project
team staff available at each board or set of boards to discuss the project with the residents and stakeholders. WEBB will
work closely with CVAG to develop these boards.
WEBB will provide poster size boards for use at these public meetings. These boards may include a project location map
for orientation purposes, examples of complete streets improvements that have been implemented in the Coachella Valley
or other jurisdictions, and large aerial maps showing the existing conditions. Post-it notes will be provided at each board to
allow attendees to identify their specific priorities and concerns. A map of the boards will be developed to guide
participants through the open house. Comment cards will also be provided to solicit general feedback about the proposed
project. Up to two WEBB staff members will attend each public input meeting.
All meeting notifications and materials will be provided in both English and Spanish. On site translation services will be
available and we are prepared to either host the meeting in two languages or have the meeting presented in English and
translated to Spanish (or vice versa) via wireless headsets. WEBB will record audio of the meeting and provide meeting
minutes and record any questions or responses that the community may have.
Task 18. Agency Coordination
WEBB will provide coordination with CVAG, City of Indio, City of La Quinta, City of Coachella, RCTC, Sunline, and
Caltrans to ensure street section, lanes, bike lanes, barrier, traffic signal, and signing & striping improvements are
consistent and accepted by them.
WEBB will set up a meeting with all agencies involved during the planning and design phase to ensure consistency and
avoid any issues later on. In case we don’t agree with either of the Agency’s comments, WEBB will set up a meeting to
resolve the issues.
WEBB will provide coordination with Agency stakeholders involved in the project. In most cases and in coordination with
the client, WEBB will take the lead on all meeting arrangements, taking and providing minutes, and providing follow-up
action items on project issues. These meetings will be either phone conference calls or meetings at the Agencies’ or
stakeholders’ offices. WEBB is expected to either advise or provide consultation at each meeting.
WEBB will:
• Attend meetings with City Staff (up to eight)
• Prepare an agenda, sign-in sheet, graphics, and a follow-up summary for each meeting
• Document decisions made and action items
• Track action item resolutions
Task 19. ATP Grant Application Assistance
WEBB will assist CVAG the next ATP grant application assistance. CVAG will prepare an application. WEBB will assist
CVAG with writeups, exhibits, and cost estimates.
D. Regional Active Transportation Standards
As an expansion of the 2019 Bike and Pedestrian Safety Program, Coachella Valley Association of Governments (CVAG)
is requesting WEBB to create regional standards that would provide consistency for active transportation improvements,
particularly as it relates to bike lane design, appropriate signage, on-street markings, and barriers. To create regional
consistency, WEBB will identify and establish methods being deployed across the region.
The plan shall contain the following tasks:
Task 20. Conducting an Inventory of Active Transportation Standards and Practices used by
CVAG Member Jurisdictions
WEBB will provide outreach to CVAG member jurisdiction for the active transportation standards, stand-alone active
transportation projects, and transportation projects with active transportation improvements.
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Task 21. Develop Regional Standards
Based on best practices regionally and nationally, WEBB will develop regional standards for active transportation projects,
particularly those that are Class II or Class III. This plan will cover all aspects of the bicyclist and pedestrian experience
and have a heavy focus on safety and connectivity. Aspects could include but are not limited to barriers, bike lanes,
signage, and uniform sizes and color-coded markings. Additionally, the plan should detail standardized approaches for CV
Link Community Connectors across the Coachella Valley, with some unique characteristics, such as color, for each
connector.
Task 22. Suggest Ways CVAG can Standardize Methodologies from Each Respective City
As part of the review, WEBB will identify opportunities for CVAG to encourage and implement regional active
transportation standards. This could include designs into reimbursement agreements and/or future regional transportation
planning efforts.
Task 23. Outreach Efforts
As part of this work, WEBB will consider the outreach necessary to complete the task. That could include meetings with
staff from CVAG and member jurisdictions. It will also include at least two presentations to the CVAG Transportation
Committee and one meeting of the CVAG Executive Committee.
E. Contingency
Task 24. Contingency
WEBB will provide following and other out of scope services on an as-needed basis.
• Title Reports
• Appraisals
• Acquisition
• Escrow Coordination
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EXHIBIT "B"
AGENCY REIMBURSEMENT AGREEMENT
BY AND BETWEEN CVAG AND CATHEDRAL CITY
COST ESTIMATES
2019 ATP Safety Projects
The total estimated engineering cost of the Project is $2,731,897.
CVAG agrees to pay 75% of the qualified project costs estimated as not-to-exceed
$2,048,923.
The City of La Quinta Agrees to pay no more than $324,061, which represents a
proportionate share (calculated by linear mileage) of the remaining 25% of the qualified
project costs, beginning July 1, 2020. Payments may be billed retroactively for services
rendered, properly invoiced and paid by CVAG.
The anticipated cost share breakdown for the Local 25% Share $682,974.25 is:
La Quinta Indio Coachella
$324,061 $327,094 $31,819.25
See attached Cost document from Albert A. Webb Associates.
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Task DescriptionPrincipal IIPrincipal ISenior IIISenior IAssociate IIIAssociate IIAssociate IAssistant VAssistant IVAssistant III2 Person Survey CrewProject Coordinator WEBB Total Sub-Consultant Expenses Total $273 $252 $231$203 $192 $176 $166 $155 $139 $123 $276 $104Task 1 - Kick-off Meeting952.00$ 337.00$ -$ 1,289.00$ Kick-off meeting2 2 952.00$ 337.00$ 1,289.00$ Task 2 - Survey145,176.00$ 25,960.00$ 3,000.00$ 174,136.00$ Field and Aerial Topography 8 32 16 160 360 40 145,176.00$ 25,960.00$ 3,000.00$ 174,136.00$ Task 3 - Utility Research and Coordination54,592.00$ 21,279.50$ 1,000.00$ 76,871.50$ Utility Research and Coordination 24 120 80 100 54,592.00$ 21,279.50$ 1,000.00$ 76,871.50$ Task 4 - Environmental62,675.00$ 119,248.90$ 1,600.00$ 183,523.90$ 4.1 CEQA Documentation 8 104 8 132 39,716.00$ 1,600.00$ 41,316.00$ 4.2 CEQA Technical Studies 26 40 31 18,591.00$ 47,530.00$ 66,121.00$ 4.3 Traffic Study 16 4,368.00$ 71,718.90$ 76,086.90$ Task 5 - Project Theme42,892.00$ 110,000.00$ 10,000.00$ 162,892.00$ 5.1 Art and Music Barrier 16 16 40 12,536.00$ 22,000.00$ 3,000.00$ 37,536.00$ 5.2 Waveform Sculpture 16 16 40 12,536.00$ 22,000.00$ 3,000.00$ 37,536.00$ 5.3 Barrier Curb8 8 12 5,284.00$ 11,000.00$ 1,000.00$ 17,284.00$ 5.4 Painted 2-Way Bike Path, Column Lights, Art, Wall & Underpass16 16 40 12,536.00$ 55,000.00$ 3,000.00$ 70,536.00$ Task 6 - Geotechnical Investigation3,132.00$ 18,700.00$ -$ 21,832.00$ Geotechnical Investigation4 8 43,132.00$ 18,700.00$ 21,832.00$ Task 7 - Drainage Report20,318.00$ -$ -$ 20,318.00$ Drainage Report6 8 24 80 20,318.00$ 20,318.00$ Task 8 - Water Quality Management Plan14,212.00$ -$ -$ 14,212.00$ Water Quality Management Plan4 8 24 40 14,212.00$ 14,212.00$ Task 9 - Preliminary Design312,968.00$ 169,564.00$ -$ 482,532.00$ 9.1 Preliminary Signing and Striping Plans20 140 400 892,932.00$ 92,932.00$ 9.2 Preliminary Traffic Signal and RRFB Plans8 16 40 812,032.00$ 7,761.60$ 19,793.60$ 9.3 Preliminary Street Improvement Plans16 120 400 899,960.00$ -$ 99,960.00$ 9.4 Intersection Improvements8 40 810,056.00$ 94,802.40$ 104,858.40$ 9.5 Connection Path on La Quinta Evacuation Channel (Class I)8 40 120 834,176.00$ -$ 34,176.00$ 9.6 Dillon Road Pathway (Class I)8 40 120 834,176.00$ -$ 34,176.00$ 9.7 Coachella Connector (class I)4 16 60 816,692.00$ -$ 16,692.00$ 9.8 Street Light / Electrical Design8 24 168,720.00$ 55,000.00$ 63,720.00$ 9.9 Structural Design8 8 44,224.00$ 12,000.00$ 16,224.00$ Task 10 - Multi-modal Transit-$ 4,209.70$ -$ 4,209.70$ Multi-modal Transit-$ 4,209.70$ 4,209.70$ Task 11 - Preliminary Cost Estimate32,248.00$ 11,114.40$ -$ 43,362.40$ Preliminary Cost Estimate8 40 40 40 40 1632,248.00$ 11,114.40$ 43,362.40$ Task 12 - Final Design510,646.00$ 356,288.00$ -$ 866,934.00$ 12.1 Signing and Striping Plans40 180 600 8 136,432.00$ 136,432.00$ 12.2 Traffic Signal and RRFB Plans16 80 160 841,520.00$ 288,288.00$ 329,808.00$ 12.3 Street Improvement Plans32 120 400 8 104,328.00$ 104,328.00$ 12.4 Intersection Improvements16 100 300 883,100.00$ 83,100.00$ 12.5 Connection Path on La Quinta Evacuation Channel (Two-Way 8 50 140 840,046.00$ 40,046.00$ 12.6 Dillon Road Pathway (Two-Way Connector) 16 60 140 40 24 52,964.00$ 52,964.00$ 12.7 Coachella Connector (Two-Way Connector ) 8 48 120 8 33,880.00$ 33,880.00$ 12.8 Street Light / Electrical Design 8 24 24 8 12,112.00$ 55,000.00$ 67,112.00$ 12.9 Structural Design 8 16 8 6,264.00$ 13,000.00$ 19,264.00$ Task 13 - Specifications, Final Estimate of Quantities and Cost40,832.00$ 48,012.80$ -$ 88,844.80$ Specifications, Final Estimate of Quantities & Cost 16 80 60 40 16 40,832.00$ 48,012.80$ 88,844.80$ Task 14 - Utility Potholing6,872.00$ 30,000.00$ -$ 36,872.00$ Utility Potholing8 16 8 6,872.00$ 30,000.00$ 36,872.00$ Task 15 - Legal and Plats-$ -$ -$ -$ Legal and Plats (Not needed at this time)-$ -$ Task 16 - Right-of-Way and As needed Out of Scope Services248,354.00$ -$ -$ 248,354.00$ Right-of Way and As Needed Out of Scope Services (Time and Material after CVAG Approval)248,354.00$ 248,354.00$ Task 17 - Project Management45,040.00$ 61,600.00$ 2,000.00$ 108,640.00$ Project Management 120 40 40 45,040.00$ 61,600.00$ 2,000.00$ 108,640.00$ Task 18 - Public Outreach50,090.00$ -$ 4,923.00$ 55,013.00$ Public Outreach90 40 40 12050,090.00$ 4,923.00$ 55,013.00$ Task 19 - Agency Coordination46,400.00$ 11,488.40$ 3,000.00$ 60,888.40$ Agency Coordination80 80 8046,400.00$ 11,488.40$ 3,000.00$ 60,888.40$ Task 20 - Conducting and Inventory of Active Transportation Standard and Practices used by CVAG Member Jurisdictions 19,020.00$ - 500.00$ 19,520.00$ Conducting and Inventory of Active Transportation Standard and Practices12 80 1619,020.00$ 500.00$ 19,520.00$ Task 21 - Develop Regional Standards23,940.00$ - -$ 23,940.00$ Develop Regional Standards12 80 40 1623,940.00$ 23,940.00$ Task 22 - Suggest Ways CVAG can Standardize Methodologies from each Respective City15,256.00$ - -$ 15,256.00$ Standardize Methodologies from each Respective City24 40 1615,256.00$ 15,256.00$ Task 23 - Outreach Efforts20,456.00$ - 2,000.00$ 22,456.00$ Outreach Efforts40 40 2420,456.00$ 2,000.00$ 22,456.00$ Total (Tasks 1 - 23) 796 48 48 1,156 1,124 1,920 88 1,040 320 375 376 660 7,951 Total Cost per Person/Group $ 1,716,071 $ 987,803 $ 28,023 $ 2,731,897 C. Project Management, Public Outreach, Agency CoordinationD. Regional Active Transportation StandardsCoachella Valley Association of Governments (CVAG) Avenue 48 (Art and Music Line) and Regional Active Transportation StandardsA. Preliminary Engineering and Environmental B. Final Plans, Specifications, and Cost Estimate (PS&E)111
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City of La Quinta
CITY COUNCIL MEETING: March 3, 2020
STAFF REPORT
AGENDA TITLE: CONTINUED FROM FEBRUARY 4, 2020: REVIEW MODIFIED
SITE PLAN FOR A PROPOSED APPROXIMATE 120,000 SQUARE-FOOT SHOPPING
CENTER WITH FOUR DRIVE-THROUGHS AND A 63,000 SQUARE-FOOT
SUPERMARKET WITH ASSOCIATED VEHICLE FUEL CENTER; PROJECTS:
ENVIRONMENTAL ASSESSMENT 2017-0006, SPECIFIC PLAN 2017-0002
AMENDMENT NO. 2, TENTATIVE PARCEL MAP 2017-0003, AND SITE
DEVELOPMENT PERMIT 2017-0009 CEQA: THE DESIGN AND DEVELOPMENT
DEPARTMENT HAS PREPARED A MITIGATED NEGATIVE DECLARATION UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT; LOCATION: NORTHWEST CORNER
OF AVENUE 50 AND JEFFERSON STREET; PROJECT: PAVILION PALMS SHOPPING
CENTER
RECOMMENDATION
A. Review modified conceptual plans for Specific Plan 2017-0002, Amendment
No. 2 of the Fairway Plaza Specific Plan (SP 1998-034), Tentative Parcel
Map 2017-0003 (TPM 37370), and Site Development Permit 2017-0009,
and provide the applicant with direction on the site’s configuration and
design.
B. Continue the public hearing to a date certain to give the applicant time to
prepare revised application package for Council’s review and consideration.
EXECUTIVE SUMMARY
The applicant is requesting a Specific Plan Amendment (SPA), TPM, Site
Development Permit (SDP), and Environmental Assessment (EA) to
construct an approximate 120,000 sq. ft. shopping center consisting of
commercial/office and retail buildings.
On December 10, 2019, the Planning Commission (Commission)
recommended Council approval of this item, following review and
consideration of the item and public testimony during four public hearings.
Council considered this item (Attachment 1) during a public hearing held on
February 4, 2020, considered public testimony, directed the applicant to
revise the site design, and continued the public hearing to March 3, 2020.
The applicant has submitted a revised conceptual site plan for Council’s
review.
PUBLIC HEARING ITEM NO. 1
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FISCAL IMPACT
If approved, once operational the project would generate sales and property
taxes. Estimated taxable sales range from $7-9 million per year for the Pavilions
store, $5-8 million per year in gas sales and approximately $16 million per year
for retail and restaurant sales for the remainder of the center. This volume of
sales will produce $560,000-660,000 per year in new sales tax revenues for the
City. Additionally, the estimated assessed value of the property is $28 million,
yielding an estimated $29,000 per year in property taxes to the City.
BACKGROUND/ANALYSIS
Council held a public hearing on February 4, 2020 (the February 4, 2020 staff
report and related materials are hereby incorporated by this reference), reviewed
the proposal, considered public testimony, and asked the applicant to further
revise the design of the site as follows:
Revise the site plan to provide better pedestrian circulation;
Make the gathering spaces a more cohesive part of the plan and incorporate
improved shade features;
Consider reducing the amount of parking for the center, in favor of more
neighborhood design features;
Move the gas station further to the north along Jefferson Street to create a
more iconic corner at Avenue 50 and Jefferson Street;
Explore not having a left out at the eastern driveway on Avenue 50; and
Consider what incorporating mixed uses could do for the center.
The applicant has submitted a conceptual site plan for Council’s review
(Attachment 2) which shows the following:
Fuel center relocated from southeast corner of site to northeast corner of
site;
Buildings clustered towards southeast corner of site to create plaza and
patios between buildings;
Gathering spaces removed to create room for corner plaza;
Architecture of Retail 1 and Shops 1 buildings revised to more closely mimic
the Pavilions architecture (Attachment 3);
Pavilions parking area and circulation redesigned in a curvilinear form to
create more interest;
One building added bringing the total number of buildings to 13;
Building square footage decreased from 119,195 to 118,957;
Parking spaces reduced from 546 to 463; and
One drive-through building eliminated, reducing drive-throughs from 4 to 3.
The conceptual site plan shows the size of the shopping center reduced from
119,195 sq. ft. to 118,957 sq. ft., still resulting in 0.22 Floor Area Ratio (FAR),
below the allowed 0.30 FAR for the underlying Community Commercial (CC) zone.
This allows for a reduction in parking spaces as well since required parking is
based on square footage. Minimum required parking based on the reduced size is
440 stalls. The site plan provides 463, which is a surplus of 23.
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Staff reviewed the conceptual site plan and has the following recommendations:
Switch the fuel center with Building 3 or 4, which moves the fuel center
further south, directly across from Pavilions to minimize impacts to the
Renaissance neighborhood;
If fuel center remains in the northeast corner, incorporate either the
pergolas, as previously proposed, or enhanced landscaping on the north
side of the site to provide with screening;
Reduce the number of fuel dispensers from 8 to 6, which reduces the pump
stations from 16 to 12, as originally proposed.
Extend the architectural treatments of the Pavilions, Retail 1 and Shops 1 to
the rest of the buildings to have consistent architecture throughout the
center;
Incorporate larger planters in the parking areas to better accommodate
shade trees and break up the appearance of a large expanse of parking;
Further decrease number of parking spaces:
o The ratios currently used to calculate parking spaces are correct;
however, there is an alternate ratio that can be used for shopping
centers with a cumulative area of more than 100,000 sq. ft., 1 space
per 350 sq. ft., which could reduce the number of spaces from 463 to
340;
o By reducing the number of spaces, the site design can be enhanced
with more landscaping and/or more pedestrian friendly and public
spaces; and
Further define the design elements in the patios and plaza areas and add
shade, landscaping and pedestrian friendly features to all open areas and
near the Shops 1 building.
If the proposed changes are implemented, they would not require substantive
changes to the proposed Specific Plan amendment because they would not result
in an increase in the intensity of the shopping center or propose new uses that
were not previously considered. Per Government Code 65356, the project would
not require Planning Commission review.
Public Notice
The public hearing notice was advertised in The Desert Sun newspaper on January
24, 2020 and was sent to property owners and occupants within a 500-foot radius
of the project site, in accordance with Section 9.200.100 of the Municipal Code.
Since the February 4, 2020 Council meeting was continued to a date certain, it
was not necessary to issue another notice.
ENVIRONMENTAL REVIEW
The Design and Development Department has determined that a Mitigated
Negative Declaration (MND) be prepared for the proposed project, which was
circulated for public review in accordance with CEQA guidelines. Because these
new changes to the site plan do not increase the intensity of the shopping center
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and no new uses are proposed, it is reasonable to determine that the changes
would not increase or introduce new impacts; therefore, the MND can be updated
with these changes and would not need to be recirculated for public review per
CEQA Guidelines Section 15073.5.
ALTERNATIVES
Council may review the revised design of the project site, provide feedback
to the applicant and continue the meeting to allow applicant time to prepare
a revised package; or
Council may refer the application back to Planning Commission, although
not required, for their review before returning to Council for final approval.
Prepared by: Cheri Flores, Planning Manager
Approved by: Danny Castro, Design and Development Director
Attachments: 1. February 2020 Site Plan
2. Conceptual Site Plan
3. Conceptual Elevations—Retail 1 and Shops 1 Buildings
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ATTACHMENT 3
ATTACHMENT 3
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REPORTS AND INFORMATIONAL ITEMS NO. 27
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FINANCIAL ADVISORY COMMISSION MINUTES NOVEMBER 13, 2019
REGULAR QUARTERLY MEETING
FINANCIAL ADVISORY COMMISSION
MINUTES
WEDNESDAY, NOVEMBER 13, 2019
CALL TO ORDER
A regular quarterly meeting of the Financial Advisory Commission (Commission) was
called to order at 4:00 p.m. by Chairperson Mills.
PRESENT: Commissioners Batavick, Hoffner, Hunter, Rosen, and Chairperson Mills
ABSENT: Commissioner Twohey (joined meeting at 4:19 p.m.)
VACANCY: One
PLEDGE OF ALLEGIANCE
Commissioner Rosen led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS – None
CONSENT CALENDAR
1.APPROVE MINUTES DATED OCTOBER 9, 2019
2.RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JULY
31, 2019
3.RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
AUGUST 31, 2019
4.RECEIVE AND FILE THE FIRST QUARTER 2019/20 TREASURY REPORTS
FOR JULY, AUGUST, AND SEPTEMBER 2019
MOTION – A motion was made and seconded by Commissioners Rosen/Hunter to
approve the Consent Calendar as recommended. Motion passed: ayes 5, noes 0,
absent 1 (Twohey), vacancy 1.
REPORTS AND INFORMATIONAL ITEM NO. 28
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FINANCIAL ADVISORY COMMISSION MINUTES NOVEMBER 13, 2019
REGULAR QUARTERLY MEETING
BUSINESS SESSION
1. RECEIVE AND FILE THE ANNUAL MEASURE G SALES TAX OVERSIGHT
COMPLIANCE REPORT
Finance Director Romero presented the staff report, which is on file in the Finance
Department.
The Commission discussed the City’s ten-year fiscal projections; the City’s current
fiscal stability due to the passing of Measure G transactions and use tax increase in
2016; the City’s efforts to secure grant funding; community projects funded with
Measure G revenues, such as the skate park, the SilverRock Event Site, etc.; regional
collaborative efforts between cities to evaluate public safety service level needs,
anticipated cost increases, and ability to mutually mitigate costs while maintaining
the current level of services; public safety costs constitute the largest percentage of
the City’s annual budget, thus when savings are realized, they are substantive.
The Commission further discussed whether there is a benefit to establish a cap on
the Measure G reserves; the City’s prudent spending practices; healthy reserves will
secure the City’s future fiscal stability; and importance to exercise caution in
restricting funds or allocating them to capital improvement projects, as it can affect
the City’s ability to respond to unanticipated occurrences.
COMMISSIONER TWOHEY JOINED THE MEETING AT 4:19 P.M.
MOTION – A motion was made and seconded by Commissioners Batavick/Rosen to
receive and file fiscal year 2018/19 Measure G Sales Tax Compliance Report. Motion
passed: ayes 6, noes 0, vacancy 1.
STUDY SESSION
1. DISCUSS THE FISCAL YEAR 2018/19 YEAR-END BUDGET REPORT AND
AMENDED BUDGET CARRYOVERS
Finance Director Romero presented the staff report, which is on file in the Finance
Department.
The Commission discussed fiscal years 2017/18 and 2018/19 Measure G revenues,
allocations for SilverRock Event Space and X-Park, and current available fund
balance; public safety service cost savings, related grant funding secured by
Riverside County, and maintaining the same level of services; and Riverside County
Sheriff’s Department change in leadership, and collaborative efforts to establish a
cohesive and united front throughout all areas they service.
Commission discussion followed regarding non-spendable balances, including the
write-off of four uncollectible interfund loans for the Civic Center, SilverRock, Fire
Protection, and Street Facility; disposal of portions of land held for resale on
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FINANCIAL ADVISORY COMMISSION MINUTES NOVEMBER 13, 2019
REGULAR QUARTERLY MEETING
Highway 111 and SilverRock; ability to use reserves to make a lump sum payment
towards the City’s CalPERS pension trust to reduce the unfunded liability; fiscal year
2018/19 carryovers; current reserve balances; and Council’s ability to allocate
unassigned funds to the City’s not-fully-funded Pension Trust Fund and Capital
Replacement reserve targets; the reserve study is reviewed every five years and
amended as needed; and applicability of Transient Occupancy Tax mitigation fees to
certain parcels originally intended for commercial use that were subsequently built
out for residential uses instead.
2. DISCUSS THE FISCAL YEAR 2019/20 FIRST QUARTER BUDGET REPORT
Financial Services Analyst Hallick presented the staff report, which is on file in the
Finance Department.
The Commission discussed the City reviews its budget comprehensively every
quarter.
3. DISCUSS ACTIVE ECONOMIC SUBSIDY AGREEMENTS
Finance Director Romero presented the staff report which is on file in the Finance
Department.
The Commission discussed the terms and financial obligations under the two
economic subsidy agreements; and developer incentives offered by other cities in the
Coachella Valley.
DEPARTMENTAL REPORTS
1. SECOND QUARTER 2019 (APRIL – JUNE) SALES TAX UPDATE FOR THE
CITY OF LA QUINTA
Financial Services Analyst Hallick presented the staff report, which is on file in the
Finance Department.
The Commission discussed the different allocations of sales tax revenues based on
brick-and-mortar, online, delivery, furniture, and automobile sales.
2. 2019 DEVELOPMENT IMPACT FEE (DIF) STUDY SUBCOMMITTEE
UPDATE
Financial Director Romero and Financial Services Analyst Hallick presented the staff
report, which is on file in the Finance Department.
The Commission discussed the current Transportation DIF has been discounted by
22% for quite some time; methodology used to adopt fees based on a DIF study
conducted every five-years and the City’s intent to stimulate growth and
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FINANCIAL ADVISORY COMMISSION MINUTES NOVEMBER 13, 2019
REGULAR QUARTERLY MEETING
development; increase in fees has not negatively impacted development; and
comparison of La Quinta’s fees to other Coachella Valley cities indicate that La
Quinta’s fees are on the lower end of the spectrum.
3. VERBAL UPDATE ON 2018/19 AUDITS
Financial Director Romero presented a timeline of the completed and upcoming City
audits; and due dates for completing the City’s annual financial reports.
4. VERBAL UPDATE ON BANK OF THE WEST BANKING SERVICES
IMPLEMENATION
Financial Services Analyst Hallick provided an update on the transitioning of City’s
banking services from Wells Fargo to Bank of the West; Staff has completely
transitioned signature cards for checks, cash vault management services, accepting
deposits, and credit card terminals; and currently underway are accounts payables,
testing checks, armored service deposits, payroll, and City credit cards for Directors.
COMMISSIONERS’ ITEMS
Commissioner Batavick inquired if the City anticipates conducting new studies in
2020. Staff said general policy updates are continuous, and a transient occupancy
tax (TOT) study may be conducted in the spring of 2020, which would compare La
Quinta’s TOT rates to other local agencies. Scheduled for review are also the City’s
457 Deferred Compensation Plans account contract fees.
ADJOURNMENT
There being no further business, a motion was made and seconded by Commissioners
Rosen/Hoffner to adjourn at 6:09 p.m. Motion passed: ayes 6, noes 0, vacancy 1.
Respectfully submitted,
JESSICA DELGADO, Management Assistant
City of La Quinta, California
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POWER POINTS
CITY COUNCIL
MEETING
MARCH 3, 2020
CITY COUNCIL MEETING MARCH 3, 2020
1
City Council Meeting
March 3, 2020
City Council Meeting
March 3, 2020
P1 – Draft Traffic Relief Plan
Riverside County Transportation Commission
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2
DRAFT TRAFFIC RELIEF PLAN
YOUR VOICE. YOUR PLAN.
COACHELLA VALLEY
Presentation to La Quinta City Council
March 3, 2020
1
Why a Traffic Relief Plan?
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•Connect communities, reduce traffic,
improve safety
•Ensure equity and balance
•Focus on travel within Riv County – jobs and tourism
•New funding needed or projects delayed for decades
Local control with a new funding source
•State gas tax = mostly road maintenance and transit, not expansion
•Fed sources = status quo at best
CITY COUNCIL MEETING MARCH 3, 2020
3
Coachella Valley Regional System Cost1
$3.43 billion
Draft Traffic Relief Plan: Coachella Valley2
$1.84 billion
1 CVAG TPPS
2 30 Years
Why a Traffic Relief Plan?
4
Planned Improvements
CITY COUNCIL MEETING MARCH 3, 2020
Plan highlights
5
•Upgrade infrastructure to eliminate or reduce road closures due
to natural disasters –flooding, blowing sand
•Synchronize traffic signals
•Improve Highway 111 and widen I-10 east of Cook Street
•Keep bus fares low for seniors, disadvantaged riders
•Rebuild bridges and access to I-10 – Monroe St., Jackson St.,
Ave. 50, Portola Ave.
Plan highlights
6
•Separate streets from tracks
at Route 86/Ave. 52,
Ave. 62/66th Ave.
•Build stations to support
passenger rail to connect
Coachella Valley to L.A.,
O.C., Riverside
CITY COUNCIL MEETING MARCH 3, 2020
7
We are listening
TrafficReliefPlan.org
Accepting feedback until June 10
QUESTIONS,
DISCUSSION
8
CITY COUNCIL MEETING MARCH 3, 2020
CITY COUNCIL MEETING MARCH 3, 2020
2
City Council Meeting
March 3, 2020
B1 – Avenue 48 Arts and Music Line
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4
CITY COUNCIL MEETING MARCH 3, 2020
3
Background
•Coachella Valley Association of Governments
(CVAG) lead agency
•Community connector to CV Link
•Located along Avenue 48 between Highway 86
and Calle Tampico (Bear Creek Trail)
•CVAG contracted with Webb and Associates
to design project for ATP Cycle 5 Grant
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CITY COUNCIL MEETING MARCH 3, 2020
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CITY COUNCIL MEETING MARCH 3, 2020
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CITY COUNCIL MEETING MARCH 3, 2020
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Design Cost
•Total project design cost: $2,731,897
•CVAG regional share (75%): $2,048,923
•Local share (25%): $682,974
•City shares determined by linear miles
calculation
•La Quinta share (11.9%): $324,061
Cost Calculation
•Factors included in calculation:
•Use of sidewalk: .25 X linear ft. cost
•Both sides of street: 1.5 X linear ft. cost
•One side of street: 1 X linear ft. cost
La Quinta Indio Coachella
$324,061 $327,094 $31,819.28
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CITY COUNCIL MEETING MARCH 3, 2020
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CITY COUNCIL MEETING MARCH 3, 2020
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2
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3
6
5
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CITY COUNCIL MEETING MARCH 3, 2020
13
Questions?
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CITY COUNCIL MEETING MARCH 3, 2020
14
City Council Meeting
March 3, 2020
PH1 – Pavilion Palms Shopping
Center
Vicinity Map
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CITY COUNCIL MEETING MARCH 3, 2020
15
Proposal
•Requested Entitlements
–Specific Plan Amendment 2017-0002
–Tentative Parcel Map 2017-0003
–Site Development Permit 2017-0009
–Environmental Assessment 2017-0006
Proposal
•120,000 sq. ft. shopping center
•Pavilions market with drive-through
pharmacy
•Pavilions branded fuel center
•Twelve buildings total
–Three standalone drive-through buildings
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CITY COUNCIL MEETING MARCH 3, 2020
16
Site Plan presented at Feb 4
Council meeting
Council Recommendations
•Better pedestrian circulation
•Better integrated gathering spaces
•Reduce parking
•Move fuel center north and east along Jefferson
•Iconic corner at Ave. 50 and Jefferson St.
•Evaluate left out at eastern driveway on Ave 50
•Consider mixed uses
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CITY COUNCIL MEETING MARCH 3, 2020
17
Applicant Revisions
•Fuel center shifted north
•Buildings clustered near corner
•Corner plaza created
•Parking area redesigned, spaces reduced
•Square footage decreased
•One drive-through building eliminated
•Architecture revised
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CITY COUNCIL MEETING MARCH 3, 2020
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CITY COUNCIL MEETING MARCH 3, 2020
19
Staff Recommendations
•Extend revised
architecture to all
buildings
Staff Recommendations
•Move fuel center
directly across
from Pavilions
market
•Reduce fuel
dispensers from
8 to 6
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CITY COUNCIL MEETING MARCH 3, 2020
20
Staff Recommendations
•Larger planters
in parking areas
•More shade
•Break up
expanse of
parking
Staff Recommendations
•Decrease
parking spaces
•Enhanced
landscaping
•More public
spaces
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CITY COUNCIL MEETING MARCH 3, 2020
21
Staff Recommendations
•Define elements
in plaza
•Show exterior
view from
•Ave. 50 and
Jefferson St.
Alternative Plan
•Applicant request
–Reduce landscape
setback
–Provides more
parking for
Pavilions
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CITY COUNCIL MEETING MARCH 3, 2020
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CITY COUNCIL MEETING MARCH 3, 2020
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Elevations - Pavilions
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CITY COUNCIL MEETING MARCH 3, 2020
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Site Plan Revisions
Site Plan Revisions
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City Council Presentation
CITY COUNCIL MEETING MARCH 3, 2020
CITY COUNCIL MEETING MARCH 3, 2020
CITY COUNCIL MEETING MARCH 3, 2020
CITY COUNCIL MEETING MARCH 3, 2020
CITY COUNCIL MEETING MARCH 3, 2020
CITY COUNCIL MEETING MARCH 3, 2020
HAND OUTS
CITY COUNCIL
MEETING
MARCH 3, 2020
CITY COUNCIL MEETING - MARCH 3, 2020 - HAND-OUT BY APPLICANT GREG BEVER PUBLIC HEARING ITEM NO. 1 - PAVILION PALMS SHOPPING CENTER
CITY COUNCIL MEETING - MARCH 3, 2020 - HAND-OUT BY APPLICANT GREG BEVER
PUBLIC HEARING ITEM NO. 1 - PAVILION PALMS SHOPPING CENTER
CITY COUNCIL MEETING - MARCH 3, 2020 - HAND-OUT BY RESIDENT YOLANDA MILLS
PUBLIC HEARING ITEM NO. 1 - PAVILION PALMS SHOPPING CENTER
CITY COUNCIL MEETING - MARCH 3, 2020 - HAND-OUT BY RESIDENT YOLANDA MILLS
PUBLIC HEARING ITEM NO. 1 - PAVILION PALMS SHOPPING CENTER
CITY COUNCIL MEETING - MARCH 3, 2020 - HAND-OUT BY RESIDENT YOLANDA MILLS
PUBLIC HEARING ITEM NO. 1 - PAVILION PALMS SHOPPING CENTER