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2015 08 04 CCClick here to return to Agenda City Council agendas and staff reports are now available on the City's web page: www.ia-quinta.org CITY COUNCIL AGENDA CITY HALL - STUDY SESSION ROOM 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, AUGUST 4, 2015 3:00 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Franklin, Osborne, Pena, Radi, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CLOSED SESSION 1. CONFERENCE WITH LABOR NEGOTIATOR, TERRY DEERINGER, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS 2. CONFERENCE WITH LEGAL COUNSEL —EXISTING LITIGATION (PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1)) NAME OF CASE: WALKER V. CITY OF LA QUINTA, RIVERSIDE COUNTY SUP. CT. CASE NO. INS1501295 3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED ON THE SOUTHWEST CORNER OF CALLE TAMPICO AND AVENIDA NAVARRO (APN: 773- 076-018). CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTY: KNICKERBOCKER ENTERPRISES, LLC. CITY COUNCIL AGENDA 1 AUGUST 4, 2015 Click here to return to Agenda UNDER CONSIDERATION: PRICE AND TERM OF PAYMENT FOR ACQUISITION AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA ANNOUNCEMENTS. PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. CERTIFICATE OF EXCELLENCE IN FINANCIAL REPORTING AWARDED TO CITY OF LA QUINTA FOR COMPREHENSIVE ANNUAL FINANCIAL REPORT 2. CV LINK UPDATE BY EXECUTIVE DIRECTOR OF COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS 3. PROPOSED DEVELOPMENT BY SAXONY GROUP CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. MINUTES OF JULY 21, 2015 7 2. DEMAND REGISTERS DATED JULY 17 AND JULY 24, 2015 15 3. SECOND READING AND ADOPTION OF ORDINANCE NO. 527 TO 35 EXPEDITE PERMITTING PROCEDURES FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS AND ADD CHAPTER 8.90 TO THE LA QUINTA MUNICIPAL CODE 4. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS FOR THE 37 MONTH OF JUNE 2015 (PRELIMINARY) 5. RATIFY GRANT APPLICATION SUBMISSION TO CALIFORNIA 41 DEPARTMENT OF TRANSPORTATION HIGHWAY SAFETY IMPROVEMENT PROGRAM FOR FISCAL YEAR 2015/16 FUNDING CITY COUNCIL AGENDA 2 AUGUST 4, 2015 Click here to return to Agenda PAGE 6. AWARD CONTRACT TO MATICH CORPORATION FOR MONROE STREET 43 PAVING REHABILITATION PROJECT 7. AUTHORIZE OVERNIGHT TRAVEL FOR PERMIT OPERATIONS 49 SUPERVISOR AND EXECUTIVE ASSISTANT TO ATTEND MANAGEMENT ACADEMY TRAINING ON OCTOBER 5, 6, 7 AND 8, 2015, IN PASO ROBLES, CALIFORNIA 8. ACCEPT LA QUINTA WELLNESS CENTER IMPROVEMENTS PROJECT 51 9. AWARD CONTRACT TO GOLDEN VALLEY CONSTRUCTION FOR 55 EXTERIOR PHASE OF LIBRARY 10TH ANNIVERSARY IMPROVEMENTS PROJECT 10. ACCEPT AWARD CONTRACT TO PAINTING AND DECOR, INC. FOR 61 INTERIOR PHASE OF LIBRARY 10TH ANNIVERSARY IMPROVEMENTS PROJECT BUSINESS SESSION 1. APPOINT TWO COUNCIL MEMBERS TO AD -HOC COMMITTEE FOR 67 DEVELOPMENT CODE TUNE UP 2. ADOPT RESOLUTION TO APPROVE MEMORANDUM OF 69 UNDERSTANDING BETWEEN CITY OF LA QUINTA AND LA QUINTA CITY EMPLOYEES' ASSOCIATION THROUGH FISCAL YEAR 2016/17 AND APPROVE CLASSIFICATION SPECIFICATION REVISIONS [RESOLUTION 2015-0361 3. ADOPT RESOLUTION TO APPROVE BENEFIT ADJUSTMENTS FOR 145 MANAGEMENT, CONTRACT EMPLOYEES AND CONFIDENTIAL EMPLOYEES THROUGH FISCAL YEAR 2016/17 {RESOLUTION 2015-0371 STUDY SESSION - NONE PUBLIC HEARINGS - 5:00 P.M. For all Public Hearings on the agenda, a completed "Request to Speak" form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. CITY COUNCIL AGENDA 3 AUGUST 4, 2015 Click here to return to Agenda PAGE 1. ADOPT RESOLUTION TO APPROVE TIME EXTENSION FOR TENTATIVE 151 TRACT MAP AND REMOVE A CONDITION FROM CONDITIONS OF APPROVAL TO ELIMINATE AGE RESTRICTION FOR PROJECT LOCATED AT MONROE STREET AND AVENUE 61. [NO FURTHER ENVIRONMENTAL ANALYSIS REQUIRED.] APPLICANT: MONROE DATES, LLC [RESOLUTION 2015-0381 2. INTRODUCE ORDINANCE AMENDING SECTION 9.150.060 OF THE 185 MUNCIPAL CODE (SPACES REQUIRED BY USE) TO ALLOW FOR A REDUCED NUMBER OF REQUIRED PARKING SPACES FOR PROPERTIES WITHIN THE VILLAGE COMMERCIAL ZONING DISTRICT, AND CONFIRM A DETERMINATION OF EXEMPTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT SECTION 15061 (B)(3) REVIEW OF EXEMPTIONS - GENERAL RULE [ORDINANCE NO.528] DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY SERVICES 2015/16 MARKETING PLAN 201 5. COMMUNITY DEVELOPMENT REPORT - JUNE 2015 219 MAYOR'S AND COUNCIL MEMBER'S ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans) 7. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 11. SUNLINE TRANSIT AGENCY (Franklin) 12. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Osborne) 13. CVAG PUBLIC SAFETY COMMITTEE (Osborne) 14. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 15. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) CITY COUNCIL AGENDA 4 AUGUST 4, 2015 Click here to return to Agenda PAGE 16. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 17. EAST VALLEY COALITION (Osborne) 18. ANIMAL CAMPUS COMMISSION (Pena) 20. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi) 21. CVAG TRANSPORTATION COMMITTEE (Radi) 22. INVESTMENT ADVISORY BOARD MINUTES -JUNE 10, 2015 223 23. PLANNING COMMISSION MINUTES -JUNE 23, 2015 225 24. COMMUNITY SERVICES COMMISSION MINUTES - JUNE 87 2015 229 ADJOURNMENT The regular meetings of August 18 and September 1, 2015 have been cancelled. The next regular meeting of the City Council will be held on September 15, 2015 commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on July 31, 2015 DATED: July 31, 2015 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices The La Quints City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. CITY COUNCIL AGENDA AUGUST 4, 2015 Click here to return to Agenda Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA 6 AUGUST 4, 2015 Click here to return to Agenda CITY COUNCIL MINUTES TUESDAY, JULY 21, 2015 A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON AGENDA CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT: SILVERROCK RESORT (APNS 770-200-026; 776-150-021; 776-150-023; 770- 060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060- 062; 777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490- 014) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTY: SILVERROCK DEVELOPMENT, LLC. UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR ACQUISITION AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED 2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED: WITHIN FRITZ BURNS PARK, SOUTH OF AVENUE 52, EAST OF AVENIDA BERMUDAS, NORTH AND WEST OF TRADITIONS (PORTION OF APN 770-184-011). CITY NEGOTIATOR: LES JOHNSON, COMMUNITY DEVELOPMENT DIRECTOR NEGOTIATING PARTIES: DANEEN WILDER, VERIZON WIRELESS UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR LEASE OF PROPERTY FOR CELL TOWER SITE 3. CONFERENCE WITH LABOR NEGOTIATOR, TERRY DEERINGER, REGARDING NEGOTIATIONS WITH THE LA QUINTA CITY EMPLOYEES ASSOCIATION PURSUANT TO GOVERNMENT CODE SECTION 54957.6 MEET AND CONFER PROCESS COUNCILMEMBER PENA ANNOUNCED THAT HE HAS A CONFLICT OF INTEREST REGARDING CLOSED SESSION ITEM NO. 2 DUE TO A BUSINESS RELATIONSHIP AS WELL AS PROXIMITY TO HIS PROPERTY AND WILL BE ABSENT DURING THE DISCUSSION AND VOTE, IF ANY, ON THIS ITEM. COUNCIL RECESSED TO CLOSED SESSION AT 3:02 P.M. CITY COUNCIL MINUTES JULY 21, 2015 7 Click here to return to Agenda MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION 54957.1 (BROWN ACT). MAYOR EVANS ANNOUNCED THAT THE CITY COUNCIL WILL RECESS AGAIN INTO CLOSED SESSION AT THE END OF THE OPEN SESSION PORTION OF THE MEETING TO FINISH THEIR DISCUSSION ON CLOSED SESSION ITEM NO. 3. Councilmember Radi led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKERS: The following speakers spoke against any proposal to euthanize a dog after the first time it bites a person: 1. Janet Litton, Palm Desert 2. Tabatha Davis, Paradise Valley 3. Kimberly Albert, La Quinta 4. Carol Brandel, La Quinta 5. Deborah Hardy Godley, La Quinta 6. Valerie Masi, Indio 7. Lisa Blodgett, La Quinta 8. Adriana Everson, La Quinta Speakers suggested alternatives such as mandatory training; mandatory muzzling in some cases; mandatory spay/neutering and microchipping; evaluating bite incidents on a case -by -case basis; banning backyard breeders and puppy mills; forming a community task force to provide recommendations; and examining German dog laws for good examples. Mayor Evans thanked speakers for their input and explained that the concept of euthanizing a dog after one bite was one of many proposals Council discussed at its last meeting. She asked the City Clerk to notify all the speakers when this matter is next on a Council agenda. PUBLIC SPEAKER: Jim Mace, La Quinta - Mr. Mace spoke in favor of euthanizing dogs that bite. He also asked Council to consider restrictions on leaf blowers because they generate clouds of particles and aggravate respiratory problems. CONFIRMATION OF AGENDA City Attorney Ihrke requested that Consent Calendar Item No. 5 be pulled so he could point out minor corrections before the Council voted on the item. Council concurred. City Clerk Maysels stated that the CV Link presentation was postponed to the August 4, 2015 agenda. CITY COUNCIL MINUTES 2 JULY 21, 2015 8 Click here to return to Agenda ANNOUNCEMENTS. PRESENTATIONS AND WRITTEN COMMUNICATIONS Mayor Evans presented proclamations to outgoing board member/commissioner, Katherine Godbey (Investment Advisory Board Member) and Maria Ryser (Housing Commissioner) for their service to the City. CONSENT CALENDAR 1. MINUTES OF JULY 7, 2015 2. DENY CLAIM FOR DAMAGES FILED BY ELIZABETH HAY; DATE OF LOSS - SEPTEMBER 8, 2014 3. AUTHORIZE OVERNIGHT TRAVEL FOR A CONTENT EDITOR/WRITER, EXECUTIVE OFFICE ASSISTANT AND THE HOUSING COORDINATOR TO ATTEND CALIFORNIA CITY CLERK'S ASSOCIATION "NUTS AND BOLTS" WORKSHOP, OCTOBER 8-9, 2015 IN BREA, CALIFORNIA 4. AUTHORIZE OVERNIGHT TRAVEL FOR TWO COUNCILMEMBERS, CITY MANAGER, ASSISTANT TO CITY MANAGER AND BUSINESS ANALYST TO ATTEND THE INTERNATIONAL COUNCIL OF SHOPPING CENTERS WESTERN DIVISION CONFERENCE IN SAN DIEGO, CALIFORNIA, SEPTEMBER 16-18, 2015 5. pulled by City Attorney Ihrke to point out minor corrections for the record >>> APPROVE EMPLOYMENT AGREEMENT FOR FRANK J. SPEVACEK, CITY MANAGER 6. ADOPT RESOLUTION APPROVING FINAL PARCEL MAP FOR PROPERTY LOCATED WEST OF EISENHOWER DRIVE AND NORTH OF AVENIDA FERNANDO [RESOLUTION 2015-0341 7. ADOPT RESOLUTION APPROVING FINAL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR LA QUINTA SQUARE DEVELOPMENT [RESOLUTION 2015-0351 8. APPROVE DEMAND REGISTERS DATED JUNE 26, JULY 2 AND JULY 10, 2015 9. RECEIVE AND FILE TREASURER'S REPORT FOR THE MONTH ENDED MAY 31, 2015 MOTION - A motion was made and seconded by Councilmembers Franklin/Radi to approve Consent Calendar Item Nos. 1-4 and 6-9 as recommended with Item Nos. 6 and 7 adopting Resolutions 2015-034 and 2015-035 respectively. Motion passed unanimously. City Attorney Ihrke explained the minor corrections needed to the Spevacek employment agreement. CITY COUNCIL MINUTES 3 JULY 21, 2015 M Click here to return to Agenda MOTION - A motion was made and seconded by Councilmembers Franklin/Radi to approve Consent Calendar Item No. 5 as amended. Motion passed unanimously. BUSINESS SESSION 1. APPOINT A LA QUINTA REPRESENTATIVE TO THE COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT'S BOARD OF TRUSTEES Mayor Evans thanked all the applicants for their willingness to serve the City, and explained the process Council would follow in conducting the appointment. The following applicants gave a brief presentation on their qualifications followed by a question and answer period between Council and the applicant: Richard N. Gray Mary Ann Hackney Douglas D. Hassett City Clerk Maysels collected, tabulated and announced the votes as follows: La Quinta Rep La Quinta Alternate Rep Councilmember Franklin: Doug Hassett Mary Ann Hackney Councilmember Osborne: Doug Hassett Richard Gray Councilmember Pena: Doug Hassett Mary Ann Hackney Councilmember Radi: Doug Hassett Richard Gray Mayor Evans: Doug Hassett Richard Gray Councilmembers discussed and reached the consensus that a resident may serve simultaneously on an internal and an external board. MOTION - A motion was made and seconded by Councilmembers Osborne/Radi to appoint Doug Hassett to the Coachella Valley Mosquito and Vector Control District Board of Trustees to complete the term of Robert Cox expiring December 31, 2016, and to appoint Richard Gray as La Quinta's Alternate. Motion passed unanimously. 2. RENAME FIRE STATION NO. 32 IN MEMORY OF LA QUINTA PARAMEDIC/ FIREFIGHTER CHRISTOPHER DOUGLAS Marketing and Events Supervisor Larson presented the staff report, which is on file in the City Clerk's Office. PUBLIC SPEAKERS: The following speakers spoke in favor of renaming the fire station in memory of Christopher Douglas, who was a paramedic, coworker, husband and father, and active community member: • Riverside County Fire Unit Chief John Hawkins • Riverside County Deputy Chief Dorian Cooley • Amy Douglas, widow of Christopher Douglas • Patrice Healy, local teacher and mother of a firefighter CITY COUNCIL MINUTES 4 JULY 21, 2015 lull Click here to return to Agenda Councilmembers remembered Chris and suggested increasing the lettering size; adding Chris' badge number and the firefighters' cross above or below his name; and adding the fire station to La Quinta's places of interest. MOTION - A motion was made by all Councilmembers simultaneously to rename Fire Station No. 32 to the "Christopher Douglas Memorial Fire Station" with the sign and dedication ceremony funded by CalFire. The City will fund any additional costs related to implementation of Council's above suggestions. Motion passed unanimously. 3. INTRODUCE ORDINANCE TO EXPEDITE PERMITTING PROCEDURES FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS AND ADD CHAPTER 8.90 TO THE LA QUINTA MUNICIPAL CODE [ORDINANCE NO.5271 Building Official Hanada presented the staff report, which is on file in the City Clerk's Office. City Attorney Ihrke pointed out two typos to be corrected in the ordinance. MOTION - A motion was made and seconded by Councilmembers Radi/Osborne to take up Ordinance No. 527 as corrected by title and number only and waive further reading. Motion passed unanimously. City Clerk Maysels read the following title of Ordinance 527 in to the record: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING CHAPTER 8.90 OF THE LA QUINTA MUNICIPAL CODE RELATING TO EXPEDITED PERMITTING PROCEDURES FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS MOTION - A motion was made and seconded by Councilmembers Radi/Franklin to introduce at first reading, Ordinance No. 527 thereby adding Chapter 8.90 relating to expedited permitting procedures for small residential solar systems. Motion passed unanimously. STUDY SESSION 1. LOGO REFINEMENT DISCUSSION Marketing & Events Supervisor Larson presented the staff report, which is on file in the City Clerk's Office. Councilmembers discussed a general disappointment in all options; reasons for not including the tag line: Gem of the Desert in the logo; how to convey the meaning of the gem graphic so it does not come across as a jewelry store logo; requirement of different specs when the logo is to be used on paper versus an electronic medium, and; general support for the new font with the thicker lines but not the gem graphic. By consensus of Council, staff was directed to give Graphtek free reign to provide five to ten logo options using only the preferred new thick -lined font as a starting point. CITY COUNCIL MINUTES 5 JULY 21, 2015 `s Click here to return to Agenda Business Analyst Shove presented the staff report, which is on file in the City Clerk's Office. Councilmembers discussed their appreciation for the tactical plan and its measurable aspect; the understanding that economic development is a long-term endeavor; the need for La Quinta to stand out among neighboring cities that are all attempting to be business and permit -friendly; avenues for citizen input; importance of focusing on sectors and segments of the economy that have an affinity for this environment, e.g. retail; the need to address incentives to attract businesses; openness to land banking opportunities; partnership with regional organizations with like goals and objectives; wish list for types of businesses to attract; and need to consider surveying all those who hold business licenses to gage their satisfaction in doing business with the City. 3. PROPOSED DEVELOPMENT CODE TUNE UP Planning Manager Perez presented the staff report, which is on file in the City Clerk's Office. Councilmembers discussed networking with other cities using the same permitting software; possibility of integrating approvals required from other agencies; importance of public input received and need to continue to seek it; support for the planned mix of ad hoc committees, outreach to stakeholders, and face-to-face meetings; recommendation to conduct a blind consumer test by sending a novice through the permit process; the advantage of feedback from local development professionals who are able to compare La Quinta with other communities in which they work; importance of maintaining La Quinta's high quality of residential and commercial development, which cannot be lost in streamlining effort; possibility of holding the community meeting at a local business; and the aggressiveness of the proposed implementation timeline. PUBLIC HEARINGS 1. SECOND READING AND ADOPTION OF ORDINANCE NO. 526 AMENDING SEVERAL CHAPTERS OF TITLE 5 RELATING TO BUSINESS REGULATIONS AND DELETING CHAPTERS 5.16, 5.28, 5.4415.52, AND 11.60 City Clerk Maysels presented the staff report, which is on file in the City Clerk's Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:50 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:50 P.M. MOTION - A motion was made and seconded by Councilmembers Osborne/Radi to adopt Ordinance No. 526. Motion passed unanimously. CITY COUNCIL MINUTES 6 JULY 21, 2015 IN Click here to return to Agenda >>> COUNCILMEMBER PENA LEFT THE MEETING AT 6:51 P.M. DEPARTMENT REPORTS Department Reports were received and filed. Copies are available in the City Clerk's Office. Regarding the marketing report, Mayor Evans requested that the Time Warner Cable ads be shown to Council, and next year's ads, released before or during the Goldenvoice concerts, include La Quinta hotels. Regarding the police quarterly report, Mayor Evans committed to assist with the promotion of the new NIXLE alert system whereby residents text "LQPD" to the number 88877 for active information on their cellular phones about road closures, emergencies, or community messages as they occur. Mayor Evans also congratulated LQPD staff for the growth in the Citizens on Patrol program and the phenomenal Cadet Academy. Regarding the fire department quarterly report, Mayor Evans expressed support for exploring collaborative permitting. MAYOR'S AND COUNCIL MEMBER'S ITEMS Councilmember Osborne commented on the wonderful success of the Cadet Academy program, and reported on his attendance at the Coachella Valley Economic Partnership as representative of his firm. Mayor Evans promoted the Salton Sea license plate fundraiser, and the July 22, 2015 blood drive at Embassy Suites. She also commented on the Palm Springs International Airport minutes, which cite statistics showing the majority of visitors to California are coming from Mexico and China. This supports the targeting of Mexico and China with campaigns to bring more of those visitors to the Coachella Valley. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2015, Councilmember Franklin, reported on her participation in the following organizations' meetings: • SUNLINE • COACHELLA VALLEY MOUNTAINS CONSERVANCY • JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY La Quinta's representative for 2015, Councilmember Osborne, reported on his participation in the following organizations' meetings: • CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE • EAST VALLEY ECONOMIC DEVELOPMENT COALITION • LA QUINTA ECONOMIC DEVELOPMENT AD HOC COMMITTEE CITY COUNCIL MINUTES 7 JULY 21, 2015 13 Click here to return to Agenda La Quinta's representative for 2015, Councilmember Radi, reported on his participation in the following organization's meeting: • RIVERSIDE COUNTY TRANSPORTATION COMMISSION COUNCIL RECESSED AGAIN INTO CLOSED SESSION AT 7:15 P.M. COUNCIL RECONVENED THE MEETING AT 8:02 P.M. WITH FOUR MEMBERS PRESENT AND COUNCILMEMBER PENA ABSENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION 54957.1 (BROWN ACT). ADJOURNMENT There being no further business, a motion wa Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES JULY 21, 2015 A s 14 Cliche ego return �O AgeRda EM NO. 2 City of La Quinta CI TY COUNCI L MEETI NG: August 4, 2015 STAFF REPORT AGENDA TI TLE: APPROVE DEMAND REGI STERS DATED JULY 17 AND JULY24, 2015 RECOM M EDATI ON Approve Demand Registers dated July 17 and July 24, 2015. E(ECUTI VE SUMMARY - None FI SCAL I M PACT Demand of Cash: -- City $ 996,226.46 -- Successor Agency of RDA $ 8,276.76 -- Housing Authority $ 1,677.00 -- Housing Authority Commission $ 0.00 1,006,180.22 BACKGROUND/ANALYSI S Between City Council meetings, routine bills and payroll must be paid in order to avoid late fees/penalties. Attachment 1 provides the detail for the weekly demand registers from July 11 through July 24, 2015. Warrants Issued: 107664 - 1077521 107753 - 1078211 Voids} Wire Transfers} Payroll Direct Deposit) Payroll Tax Transfers} $ 371,508.17 $ 245,407.71 $ (2,176.87) $ 206,111.90 $ 148,299.66 $ 37,029.65 $ 1,006,180.22 I n the amounts listed above, stale dated Check Nos. 105482, 103273, 103752, 106513, 105171, and 102716 were voided and re -issued. Check 101907, a duplicate payment, was also voided. 15 Click here to retur to genda The most significant expenditures on the demand registers listed above are as�ol ows: Significant Expenditures: Vendor: Account Name: Amount: Purpose: Granite Construction Construction $ 116,962.35 Adams St 2012-01 AVI R Electronic Sys. $ 89,994.50 Council Chambers Dectronic System Ratan & Tucker Various $ 46,370.26 May Legal Fees Conserve Landcare Various $ 37,080.00 Jul. Landscaping Vintage Associates Natural Disaster $ 36,492.00 Fire Station No. 32 Rood Damage Wire Transfers: Six wire transfers totaled $206,111.90. Of thisamount, $151,744.13 was to Landmark for golf course management and $33,999.85 to CalPERSfor retirement costs (see Attachment 2 for a full listing). IkLTERNATI VES City Council may approve, partially approve, or reject the register of demands. Report prepared by: Sandra Mancilla, Account Technician Report approved by: Rta Conrad, Finance Director Attachments: 1. Demand Registers 2. Wire Transfers 16 ATTACHMENT 1 Click h ur t A e a i�far�ci 'register Ifk City of La Quinta, CA Packet: APkT00494 - SHM 7/17/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101-GENERAL FUND 2XL CORPORATION 107664 07/17/2015 OPERATING SUPPLIES 101-3002-60420 652.61 2XL CORPORATION 107664 07/17/2015 OPERATING SUPPLIES 101-3002-60420 652.61 ALVAREZ, MARIA ISABEL 107665 07/17/2015 INSTRUCTOR PAYMENT 101-3002-60107 396.87 AMERICAN FORENSIC NURSE 107666 07/17/2015 BLOOD ALCOHOL 101-2001-36310 260.00 AMERICAN PLANNING ASSO 107667 07/17/2015 MEMBERSHIP-PEREZ, G 101-6001-60351 455.00 AMERICAN PUBLIC WORKS A 107668 07/17/2015 MEMBERSHIP 101-7001-60351 375.00 AMERICAN PUBLIC WORKS A 107668 07/17/2015 MEMBERSHIP 101-7002-60351 375.00 AMERICAN PUBLIC WORKS A 107668 07/17/2015 MEMBERSHIP 101-7006-60351 375.00 AMERIPRIDE SERVICES INC 107669 07/17/2015 JANITORIAL 101-3002-60115 114.24 BIO CLEAR WATER SOLUTION 107671 07/17/2015 LAKE MAINT 6/26-7/7 101-3005-60117 452.00 BIO-TOX LABORATORIES 107672 07/17/2015 BLOOD ALCOHOL 101-2001-36310 66.70 BIO-TOX LABORATORIES 107672 07/17/2015 BLOOD ALCOHOL 101-2001-36310 1,213.00 CALIFORNIA PARK & RECREA 107674 07/17/2015 MEMBERSHIP 9/1/15-8/31/1 101-3002-60351 150.00 CALPERS LONG-TERM CARE 107675 07/17/201S LONG TERM CARE 101-0000-20949 106.00 CAPSTONE FITNESS 107676 07/17/2015 REFUND OVERPAYMENT 101-0000-42300 24.70 CASH/PETTY CASH 107677 07/17/2015 PETTY CASH REIMB 101-0000-41600 3.00 CASH/PETTY CASH 107677 07/17/2015 PETTY CASH REIMB 101-1004-60321 25.60 CASH/PETTY CASH 107677 07/17/2015 PETTY CASH REIMB 101-2002-60670 2.55 CASH/PETTY CASH 107677 07/17/2015 PETTY CASH REIMB 101-3008-60432 3.77 CITY OF INDIO 107678 07/17/2015 FY 15/16 CONTRIBUTION 101-3007-60351 10,000.00 COACHELLA VALLEY CONSER 107680 07/17/2015 JUN-MITIGATION FEE 101-0000-20310 12,803.00 COACHELLA VALLEY CONSER 107680 07/17/2015 JUN-MITIGATION FEE 101-0000-43631 -128.03 DAVILA, BRIDGETTE 107681 07/17/2015 CITATION REFUND 101-0000-42706 100.00 DESERT C A M 107682 07/17/2015 COUNCIL MTG 7/7/15 101-3008-60108 925.00 DESERT ELECTRIC SUPPLY 107683 07/17/2015 ELECTRICAL MATERIAL 101-7004-60431 26.70 DESERT ELECTRIC SUPPLY 107683 07/17/2015 ELECTRICAL MATERIAL 101-7004-60431 80.09 DESERT FOUNTAIN GAS SUP 107684 07/17/2015 ICE MACHINE SVC 101-3008-60665 80.00 DESERT SUN PUBLISHING CO 107685 07/17/2015 ADS 101-6001-60450 441.00 DUNE, CLARE 107686 07/17/2015 INSTRUCTOR PAYMENT 101-3002-60107 31.50 DURSO, ADRIENNE & CHRIST 107687 07/17/2015 REFUND OVERPAYMENT 101-0000-41400 27.90 ECS IMAGING INC 107688 07/17/2015 FY15/16-LSAP RENEWAL 101-1005-60103 9,330.00 FASTENALCOMPANY 107689 07/17/2015 MATERIAL 101-7003-60431 32.91 FASTENALCOMPANY 107689 07/17/2015 MATERIAL 101-7003-60431 327.99 FOREMOST HOMES LLC 107690 07/17/2015 REFUND SFD13-1215 & SFD1 101-0000-42400 792.06 FOREMOST HOMES LLC 107690 07/17/2015 REFUND SFD13-1215 & SFD1 101-0000-42401 267.00 FOREMOST HOMES LLC 107690 07/17/2015 REFUND SFD13-1215 & SFD1 101-0000-42402 209.76 FOREMOST HOMES LLC 107690 07/17/2015 REFUND SFD13-1215 & SFD1 101-0000-42403 286.38 FRANCHISE TAX BOARD 107691 07/17/2015 GARNISHMENT 101-0000-20985 125.00 GALLS LLC 107693 07/17/2015 ARROW GLASSES 101-2001-60175 719.97 GAS COMPANY, THE 107694 07/17/2015 GAS 5/22-6/23 101-3002-61100 76.10 GRAPHTEK INTERACTIVE 107696 07/17/2015 JUL-RETAINER 101-3007-60461 10,000.00 HOTSPOT TAX INC 107697 07/17/2015 REFUND OVERPAYMENT 101-0000-42300 17.00 ICMA 107698 07/17/2015 AD PLACEMENT 101-1004-60450 100.00 INTERNATIONAL NAMEPLATE 107699 07/17/2015 POLICE CAR GRAPHICS 101-2001-98140 645.99 JAS PACIFIC INC 107700 07/17/2015 JUN-BLDG PLAN CHECK 101-6003-60118 15,600.00 JNS MEDIA SPECIALISTS 107701 07/17/2015 JUL-AUG MARKETING 101-3007-60461 2,321.25 KEPLER, KRISTOFFER 107702 07/17/2015 INSTRUCTOR PAYMENT 101-3002-60107 14.70 KLEIN, SANDRA 107703 07/17/2015 INSTRUCTOR PAYMENT 101-3002-60107 637.00 KLEIN, SANDRA 107703 07/17/2015 INSTRUCTOR PAYMENT 101-3003-60107 500.50 LANDMARK GOLF MANAGE 107705 07/17/2015 JUN-SRR LANDSCAPING 101-7004-60143 5,278.00 LORBEL INC 107706 07/17/2015 ANN'L BACKUP POWER SVC 101-6005-98140 4,100.00 LUXE VACATION HOMES 107707 07/17/2015 REFUND OVERPAYMENT 101-0000-42300 175.19 MAILFINANCE 107708 07/17/2015 LEASE 7/26/15-10/25/15 101-1007-60661 1,104.29 7/20/2015 10:01:16 AM Page 1 of 7 17 Demand Register Click hereRatfeMo@PWAgG494- SHM 7/17/15 Vendor Name Payment Number . Payment Date Description (Payable) Account Number Amount MAXWELL SECURITY SERVICE 107710 07/17/2015 JUL-SECURITY 101-3008-60123 150.00 MCDONALD,JACQUELINE 107711 07/17/2015 REFUND 101-0000-42200 50.00 MOTION PICTURE LICENSING 107712 07/17/2015 MEMBERSHIP 101-3002-60351 262.42 MOYA, DANIEL 107714 07/17/2015 44060 DALEA CIRCLE 101-6004-60108 1,800.00 OFFICE DEPOT 107715 07/17/2015 BACKTOSCHOOLSUPPLIES 101-3002-60420 85.27 OFFICE DEPOT 107715 07/17/2015 OFFICE SUPPLIES 101-6001-60410 56.06 OFFICE DEPOT 107715 07/17/2015 OFFICE SUPPLIES 101-1006-60400 155.51 OFFICE DEPOT 107715 07/17/2015 OFFICE SUPPLIES 101-1006-60400 66.25 OFFICE TEAM 107716 07/17/2015 TEMP STAFFING WKEND 6/1 101-7002-60125 257.55 OFFICE TEAM 107716 07/17/2015 TEMP STAFFING WKEND 6/1 101-7002-60125 437.84 OFFICE TEAM 107716 07/17/2015 TEMP STAFFING WKEND 6/1 101-6001-60125 686.80 OFFICE TEAM 107716 07/17/2015 TEMP STAFFING WKEND 6/1 101-6001-60125 544.00 OFFICE TEAM 107716 07/17/2015 TEMP STAFFING WKEND 6/2 101-6001-60125 489.35 OFFICE TEAM 107716 07/17/2015 TEMP STAFFING WKEND 6/2 101-7002-60125 463.59 ONTRAC 107717 07/17/2015 OVERNIGHT MAIL 101-1007-60470 14.36 PACIFIC WEST AIR CONDITIO 107718 07/17/2015 SERVICE CALL 6/11/15 101-3008-60667 504.50 PACIFIC WEST AIR CONDITIO 107718 07/17/2015 CHAMBER A/V 101-3008-60667 1,125.00 PROPER SOLUTIONS INC 107720 07/17/2015 TEMP STAFFING WKEND 7/3 101-1002-60125 420.00 PROPER SOLUTIONS INC 107720 07/17/2015 TEMP STAFFING WKEND 7/3 101-6001-60125 544.64 PROPER SOLUTIONS INC 107720 07/17/2015 TEMP STAFFING WKEND 7/3 101-7003-60125 195.73 PSOMAS INC 107721 07/17/2015 MAY-CONT SVC INSPECTION 101-7006-60104 26,712.00 RIVERSIDE COUNTY DEPART 107723 07/17/2015 ANIMAL LIC 6/15-7/5 101-0000-42409 7.00 RIVERSIDE COUNTY SHERIFF' 107724 07/17/2015 GARNISHMENT 101-0000-20985 136.76 RIVERSIDE DEPARTMENT OF 107725 07/17/2015 GARNISHMENT 101-0000-20985 200.00 ROJAS, MIGUEL ANGEL 107726 07/17/2015 INSTRUCTOR PAYMENT 101-3002-60107 168.00 ROJAS, MIGUEL ANGEL 107726 07/17/2015 INSTRUCTOR PAYMENT 101-3003-60107 1,682.64 SANTA FE BUILDING MAINTE 107727 07/17/2015 JUN-JANITORIAL 101-3002-60115 2,774.70 SANTA FE BUILDING MAINTE 107727 07/17/2015 JUN-JANITORIAL 101-3004-60115 2,566.32 SANTA FE BUILDING MAINTE 107727 07/17/2015 JUN-JANITORIAL 101-3005-60115 1,304.34 SANTA FE BUILDING MAINTE 107727 07/17/2015 JUN-JANITORIAL 101-3006-60115 751.74 SANTA FE BUILDING MAINTE 107727 07/17/2015 JUN-JANITORIAL 101-3008-60115 2,881.50 SANTA FE BUILDING MAINTE 107727 07/17/2015 JUN-JANITORIAL 101-7003-60115 414.12 SHIRY, TERESA 107728 07/17/2015 INSTRUCTOR PAYMENT 101-3003-60107 126.00 SMART&FINAL 107730 07/17/2015 LUNCHEON 101-3002-60420 95.76 STAPLES ADVANTAGE 107731 07/17/2015 OFFICE SUPPLIES 101-1005-60400 741.21 STAPLES ADVANTAGE 107731 07/17/2015 OFFICE SUPPLIES 101-6001-60400 41.96 STAPLES ADVANTAGE 107731 07/17/2015 OFFICE SUPPLIES 101-6001-60400 120.07 STAPLES ADVANTAGE 107731 07/17/2015 BACK TO SCHOOL SUPPLIES 101-3002-60420 264.40 STAPLES ADVANTAGE 107731 07/17/2015 RETURN CREDIT 101-6001-60400 -7.01 STAPLES ADVANTAGE 107731 07/17/2015 OFFICE SUPPLIES 101-6001-60400 77.26 STAPLES ADVANTAGE 107731 07/17/2015 OFFICE SUPPLIES 101-6001-60400 29.12 TAG/AMS INC 107732 07/17/2015 E E TESTING 101-1004-60103 12.00 TERRA NOVA PLANNING & R 107733 07/17/2015 MAY-JUN ZONING CONSULTI 101-6001-60103 2,615.25 THYSSENKRUPP ELEVATOR C 107734 07/17/2015 FY15/16-CITY HALL CONTRA 101-3008-60108 3,681.36 TOPS'N BARRICADES INC 107736 07/17/2015 PAINT/LEGEND 101-7003-60433 55.08 TOPS'N BARRICADES INC 107736 07/17/2015 PAINT/LEGEND 101-7003-60433 385.56 TRUE, ARTHUR ALLEN 107738 07/17/2015 INSTRUCTOR PAYMENT 101-3002-60107 156.80 TRUE, ARTHUR ALLEN 107738 07/17/2015 INSTRUCTOR PAYMENT 101-3003-60107 214.20 UNITED WAY OF THE DESERT 107739 07/17/2015 CONTRIBUTION 101-0000-20981 60.00 URIBE, LUIS 107740 07/17/2015 MILEAGE REIMB 7/6-7/10 101-6003-50250 40.25 US DEPARTMENT OF EDUCAT 107742 07/17/2015 GARNISHMENT 101-0000-20985 205.14 VACATION RENT SEEKERS 107743 07/17/2015 REFUND TOT OVERPAYMENT 101-0000-42300 48.55 VACATION RENTAL COMPLIA 107744 07/17/2015 JUN-SERVICES 101-1006-60104 2,700.00 VALLEY LOCK & SAFE 107745 07/17/2015 LOCKS 101-7004-60431 8.61 VARGAS, MARIA 107746 07/17/2015 REFUND 101-0000-42200 50.00 VERIZON CALIFORNIA 107747 07/17/2015 PHONE SVC 6/10-7/9 101-7004-60189 46.20 VERIZON WIRELESS 107748 07/17/2015 ESCHAT5/11-6/10 101-1007-61301 43.36 VINTAGE ASSOCIATES 107749 07/17/2015 LQ PARK WOOD CHIPS 101-3005-60113 2,308.00 VINTAGE ASSOCIATES 107749 07/17/2015 FS#32 FLOOD DAMAGE 101-7003-60180 36,492.00 WALKEMEYER, DEBRA & LAR 107750 07/17/2015 REFUND OVERPAYMENT 101-0000-42300 18.00 7/20/2015 10:01:16 AM Page 2 of 7 18 Demand Register Click hereRdcf"rApptpKQ "gjAp- SHM 7/17/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount WALTERS WHOLESALE ELECT 107751 07/17/2015 ELECTRICAL 101-7004-60431 164.16 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-1001-60320 2,500.00 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-1002-60320 1,088.05 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-1002-60352 104.00 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-1004-60320 36.21 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-1004-60321 42.77 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-1005-60400 807.06 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-3001-60134 416.00 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-3003-60420 285.00 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-6001-60320 75.47 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-6001-60410 118.65 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-6001-60450 26.00 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-7001-60104 160.00 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-7002-60320 -30.00 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 101-7006-53040 156.00 Fund 101- GENERAL FUND Total: 187,238.39 Fund: 202 - LIBRARY FUND THYSSENKRUPP ELEVATOR C 107734 07/17/2015 FY15/16-MUSEUM CONTRAC 202-3006-60108 3,681.36 Fund 202 - LIBRARY FUND Total: 3,681.36 Fund: 224 - TUMF COACHELLA VALLEY ASSOC 0 107679 07/17/2015 JUN-TUMF FEE 224-0000-20320 25,474.56 Fund 224 - TUMF Total: 25,474.56 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN US BANK 107741 07/17/2015 ADMIN 2011 SERIES A 237-9001-60104 1,650.00 US BANK 107741 07/17/2015 ADMIN 2011 SERIES PA2 237-9001-60104 1,650.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 3,300.00 Fund: 250 - TRANSPORTATION DIF FUND FOREMOST HOMES LLC 107690 07/17/2015 REFUND SFD13-1215 & SFD1 250-0000-43200 5,684.00 Fund 250 -TRANSPORTATION DIF FUND Total: 5,684.00 Fund: 251- PARKS & REC DIF FUND FOREMOST HOMES LLC 107690 07/17/2015 REFUND SFD13-1215 & SFD1 251-0000-43200 4,096.00 Fund 251- PARKS & REC DIF FUND Total: 4,096.00 Fund: 252 - CIVIC CENTER DIF FUND FOREMOST HOMES LLC 107690 07/17/2015 REFUND SFD13-1215 & SFD1 252-0000-43200 1,884.00 Fund 252 - CIVIC CENTER DIF FUND Total: 1,884.00 Fund: 253 - LIBRARY DEVELOPMENT DIF FOREMOST HOMES LLC 107690 07/17/2015 REFUND SFD13-1215 & SFD1 253-0000-43200 688.00 Fund 253 - LIBRARY DEVELOPMENT DIF Total: 688.00 Fund: 254 - COMMUNITY CENTER DIF FOREMOST HOMES LLC 107690 07/17/2015 REFUND SFD13-1215 & SFD1 254-0000-43200 258.00 Fund 254 - COMMUNITY CENTER DIF Total: 258.00 Fund: 255 - STREET FACILITY DIF FUND FOREMOST HOMES LLC 107690 07/17/2015 REFUND SFD13-1215 & SFD1 255-0000-43200 232.00 Fund 255 - STREET FACILITY DIF FUND Total: 232.00 Fund: 256 - PARK FACILITY DIF FUND FOREMOST HOMES LLC 107690 07/17/2015 REFUND SFD13-1215 & SFD1 256-0000-43200 80.00 Fund 256 - PARK FACILITY DIF FUND Total: 80.00 Fund: 257 - FIRE PROTECTION DIF FOREMOST HOMES LLC 107690 07/17/2015 REFUND SFD13-1215 & SFD1 257-0000-43200 866.00 Fund 257 - FIRE PROTECTION DIF Total: 866.00 Fund: 270 - ART IN PUBLIC PLACES FUND RESTORATION ARTECHS 107722 07/17/2015 DANCING FIGURES RESTORA 270-0000-43550 2,480.00 RESTORATION ARTECHS 107722 07/17/2015 SCULPTURE RESTORATION 270-0000-43550 2,395.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 4,875.00 Fund: 401- CAPITAL IMPROVEMENT PROGR CASH/PETTY CASH 107677 07/17/2015 PETTY CASH REIMB 401-1891-45010 8.54 7/20/2015 10:01:16 AM Page 3 of 7 19 Demand Register Click here 0@MvrAptpKd=gd4- SHM 7/17/15 Vendor Name, Payment Number Payment Date Description (Payable) Account Number Amount DESERT SUN PUBLISHING CO 107685 07/17/2015 ADS 401-1884-60185 778.80 DESERT SUN PUBLISHING CO 107685 07/17/2015 ADS 401-1898-45010 745.20 DESERT SUN PUBLISHING CO 107685 07/17/2015 ADS 401-1898-45010 759.60 DESERT SUN PUBLISHING CO 107685 07/17/2015 ADS 401-1910-45010 802.80 GRANITE CONSTRUCTION CO 107695 07/17/2015 ADAMS ST-CONT SVC 2012-0 401-1885-45010 116,962.35 KRIBBS, BRUCE 107704 07/17/2015 PED BUTTON POLES-111/SI 401-1891-45010 4,875.00 MARKETPLACE TRUE VALUE 107709 07/17/2015 SIGNAL HEAD PAINT 401-1891-45010 20.27 PLANIT REPROGRAPHICS SYS 107719 07/17/2015 EMAILED PLANS 401-1910-45010 5.00 PLANIT REPROGRAPHICS SYS 107719 07/17/2015 EMAILED PLANS 401-1898-45010 5.00 PLANIT REPROGRAPHICS SYS 107719 07/17/2015 EMAILED PLANS 2014-13B 401-1910-45010 5.00 PLANIT REPROGRAPHICS SYS 107719 07/17/2015 BID PLANS 2014-16 401-1913-45010 174.59 PLANIT REPROGRAPHICS SYS 107719 07/17/2015 EMAILED PLANS 401-1910-45010 5.00 PLANIT REPROGRAPHICS SYS 107719 07/17/2015 EMAILED PLANS 401-1913-45010 5.00 PLANIT REPROGRAPHICS SYS 107719 07/17/2015 EMAILED PLANS 401-1913-45010 5.00 PLANIT REPROGRAPHICS SYS 107719 07/17/2015 BID PLANS/SPECS 2014-13B 401-1910-45010 187.04 PSOMAS INC 107721 07/17/2015 MAY-CONT SVC INSPECTION 401-1907-60108 280.00 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 125,624.19 Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 107670 07/17/2015 TK# 47 DOOR HANDLE 501-0000-60675 43.48 BMW MOTORCYCLES OF RIV 107673 07/17/2015 MAINT PARTS -MOTORCYCLE 501-0000-60679 82.13 F U E LMAN 107692 07/17/2015 JUN-FUEL 501-0000-60674 2,193.95 MOUNTAIN VIEW TIRE 107713 07/17/2015 TK#31 FLAT TIRE 501-0000-60676 36.20 TOWER ENERGY GROUP 107737 07/17/2015 FUEL 6/1-15/15 501-0000-60674 2,506.59 Fund 501- EQUIPMENT REPLACEMENT Total: 4,862.35 Fund: 502 - INFORMATION TECHNOLOGY SIGMANET 107729 07/17/2015 WEBTRAC SERVER 502-0000-60300 103.00 TIME WARNER CABLE 107735 07/17/2015 WELLNESS CENTER 6/20-7/1 502-0000-60108 8.83 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 502-0000-56220 237.45 WELLS FARGO BUSINESS CAR 107752 07/17/2015 JUN-VISA CARD PAYMENT 502-0000-80100 2,315.04 Fund 502 - INFORMATION TECHNOLOGY Total: 2,664.32 Grand Total: 371,508.17 7/20/2015 10:01:16 AM Page 4 of 7 20 Demand Register Click here {Y t1rAFtp1( d4 - SHIM 7/17/15 Fund Summary Fund 101-GENERAL FUND 202 - LIBRARY FUND 224 - TUMF 237 - SUCCESSOR AGCY PA 1 ADMIN 250-TRANSPORTATION DIF FUND 251- PARKS & REC DIF FUND 252 - CIVIC CENTER DIF FUND 253 - LIBRARY DEVELOPMENT DIF 254 - COMMUNITY CENTER DIF 255 - STREET FACILITY DIF FUND 256 - PARK FACILITY DIF FUND 257 - FIRE PROTECTION DIF 270 - ART IN PUBLIC PLACES FUND 401- CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20310 101-0000-20949 101-0000-20981 101-0000-20985 101-0000-41400 101-0000-41600 101-0000-42200 101-0000-42300 101-0000-42400 101-0000-42401 101-0000-42402 101-0000-42403 101-0000-42409 101-0000-42706 101-0000-43631 101-1001-60320 101-1002-60125 101-1002-60320 101-1002-60352 101-1004-60103 101-1004-60320 101-1004-60321 101-1004-60450 101-1005-60103 101-1005-60400 101-1006-60104 101-1006-60400 101-1007-60470 101-1007-60661 101-1007-61301 101-2001-36310 101-2001-60175 101-2001-98140 101-2002-60670 101-3001-60134 101-3002-60107 101-3002-60115 Grand Total: Account Summary Account Name MSHCP Mitigation Fee LT Care Insurance Pay United Way Deductions Garnishments Payable Transient Occupancy Tax Business Licenses Leisure Enrichment Cash Over/Short Building Permits Plumbing Permits Mechanical Permits Electrical Permits Animal Licenses Parking Violations CVMSHCP Admin Fee Travel & Training Temporary Agency Servi Travel & Training Subscriptions & Publicati Professional Travel & Training Training & Education Advertising Professional Office Supplies Consultants Office Supplies Postage Postage Machine Mobile/Cell Phones Blood/Alcohol Testing Special Enforcement Fun Facility & Fleet Mainten Fire Station Promotional Instructors Janitorial Expense Amount 187,238.39 3,681.36 25,474.56 3,300.00 5,684.00 4,096.00 1,884.00 688.00 258.00 232.00 80.00 866.00 4,875.00 125,624.19 4,862.35 2,664.32 371,508.17 Expense Amount 12,803.00 106.00 60.00 666.90 27.90 3.00 100.00 283.44 792.06 267.00 209.76 286.38 7.00 100.00 -128.03 2,500.00 420.00 1,088.05 104.00 12.00 36.21 68.37 100.00 9,330.00 1,548.27 2,700.00 221.76 14.36 1,104.29 43.36 1,539.70 719.97 645.99 2.55 416.00 1,404.87 2,888.94 Report Summary 7/20/2015 10:01:16 AM 21 Page 5 of 7 Demand Register Click herept&WW gg - SHIM 7/17/15 Account Summary Account Number Account Name Expense Amount 101-3002-60351 Membership Dues 412.42 101-3002-60420 Operating Supplies 1,750.65 101-3002-61100 Utilities - Gas 76.10 101-3003-60107 Instructors 2,523.34 101-3003-60420 Operating Supplies 285.00 101-3004-60115 Janitorial 2,566.32 101-3005-60113 Landscape Improvement 2,308.00 101-3005-60115 Janitorial 1,304.34 101-3005-60117 Civic Center Lake Mainte 452.00 101-3006-60115 Janitorial 751.74 101-3007-60351 Membership Dues 10,000.00 101-3007-60461 Economic Development/ 12,321.25 101-3008-60108 Technical 4,606.36 101-3008-60115 Janitorial 2,881.50 101-3008-60123 Security & Alarm 150.00 101-3008-60432 Small Tools/Equipment 3.77 101-3008-60665 Maint.-Other Equipment 80.00 101-3008-60667 HVAC 1,629.50 101-6001-60103 Professional 2,615.25 101-6001-60125 Temporary Agency Servi 2,264.79 101-6001-60320 Travel & Training 75.47 101-6001-60351 Membership Dues 455.00 101-6001-60400 Office Supplies 261.40 101-6001-60410 Printing 174.71 101-6001-60450 Advertising 467.00 101-6003-50250 Vehicle Reimbursement 40.25 101-6003-60118 Plan Check 15,600.00 101-6004-60108 Technical 1,800.00 101-6005-98140 Facility & Fleet Mainten 4,100.00 101-7001-60104 Consultants 160.00 101-7001-60351 Membership Dues 375.00 101-7002-60125 Temporary Agency Servi 1,158.98 101-7002-60320 Travel & Training -30.00 101-7002-60351 Membership Dues 375.00 101-7003-60115 Janitorial 414.12 101-7003-60125 Temporary Agency Servi 195.73 101-7003-60180 Natural Disaster - FEMA 36,492.00 101-7003-60431 Materials 360.90 101-7003-60433 Paint/Legends 440.64 101-7004-60143 SilverRock Way Landsca 5,278.00 101-7004-60189 Technical 46.20 101-7004-60431 Materials 279.56 101-7006-53040 Subscrip & Publications 156.00 101-7006-60104 Consultants 26,712.00 101-7006-60351 Membership Dues 375.00 202-3006-60108 Technical 3,681.36 224-0000-20320 TUMF Payable to CVAG 25,474.56 237-9001-60104 Consultants 3,300.00 250-0000-43200 Developer Fees 5,684.00 251-0000-43200 Developer Fees 4,096.00 252-0000-43200 Developer Fees 1,884.00 253-0000-43200 Developer Fees 688.00 254-0000-43200 Developer Fees 258.00 255-0000-43200 Developer Fees 232.00 256-0000-43200 Developer Fees 80.00 257-0000-43200 Developer Fees 866.00 270-0000-43550 APP 4,875.00 401-1884-60185 Design 778.80 7/20/2015 10:01:16 AM Pi Page 6 of 7 Demand Register Click herep&ketuAPti 5IP- SHM 7/17/15 Account Summary Account Number Account Name Expense Amount 401-1885-45010 Construction 116,962.35 401-1891-45010 Construction 4,903.81 401-1898-45010 CONSTRUCTION 1,509.80 401-1907-60108 Technical 280.00 401-1910-45010 Contract Svcs/Constructi 1,004.84 401-1913-45010 Contract Svcs/Constructi 184.59 501-0000-60674 Fuel & Oil 4,700.54 501-0000-60675 Parts & Maintenance Su 43.48 501-0000-60676 Vehicle Repair & Mainte 36.20 501-0000-60679 Motorcycle Repair & Ma 82.13 502-0000-56220 Computers 237.45 502-0000-60108 Technical 8.83 502-0000-60300 Maintenance Agreemen 103.00 502-0000-80100 Machinery & Equipment 2,315.04 Grand Total: 371,508.17 Project Account Summary Project Account Key Expense Amount **None** 371,508.17 Grand Total: 371,508.17 7/20/2015 10:01:16 AM 23 Page 7 of 7 City of La Quinta, CA Click here to return to A enda d DemanRegister Packet: APPKT00498 - SHM 7/24/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Fund: 101-GENERAL FUND AUTOZONE 107754 07/24/2015 REISSUING CK#103273 101-7003-60431 AUTOZONE 107754 07/24/2015 REISSUING CK#103273 101-7003-60431 BRAGONIER, STEVEN & SHIR 107756 07/24/2015 REISSUING CK#102716 101-0000-41400 BRAGONIER, STEVEN & SHIR 107756 07/24/2015 REISSUING CK#102716 101-0000-41600 CALIFORNIA BUILDING STAN 107757 07/24/2015 APR-JUN ADMIN FEE 101-0000-20306 CALIFORNIA BUILDING STAN 107757 07/24/2015 APR-JUN ADMIN FEE 101-0000-42615 CAPITAL ONE COMMERCIAL 107758 07/24/2015 SUBSTATION TV 101-2001-60175 CISNEROS, BEATRIZ 107759 07/24/2015 REFUND 101-0000-42214 COACHELLA VALLEY WATER 107761 07/24/2015 WATER SERVICES 101-2002-61200 COACHELLA VALLEY WATER 107761 07/24/2015 WATER SERVICES 101-3004-61200 COACHELLA VALLEY WATER 107761 07/24/2015 WATER SERVICES 101-3005-61204 COACHELLA VALLEY WATER 107761 07/24/2015 WATER SERVICES 101-3005-61207 COACHELLA VALLEY WATER 107761 07/24/2015 WATER SERVICES 101-3005-61208 COACHELLA VALLEY WATER 107761 07/24/2015 WATER SERVICES 101-3005-61209 COACHELLA VALLEY WATER 107761 07/24/2015 WATER SERVICES 101-3006-61200 COACHELLA VALLEY WATER 107761 07/24/2015 WATER SERVICES 101-3008-61200 CONSERVE LANDCARE 107763 07/24/2015 JUL-LANDSCAPING MAINT 101-3005-60108 CONSERVE LANDCARE 107763 07/24/2015 JUL-LANDSCAPING MAINT 101-7004-60189 CORONEL, ISMAEL 107764 07/24/2015 REFUND 101-0000-42214 COSTCO WHOLESALE MEMB 107765 07/24/2015 MEMEBERSHIP 101-1007-60351 COUNTY OF RIVERSIDE 107766 07/24/2015 APR-JUN CITATION REVENUE 101-6004-31190 DAIOHS FIRST CHOICE SERVI 107767 07/24/2015 COFFEE SUPPLIES 101-1007-60403 DATA TICKET, INC. 107768 07/24/2015 JUN-ADMIN CITATION SVC 101-6004-31190 DEPARTMENT OF ANIMAL SE 107769 07/24/2015 JUN-SHELTER SVC 101-6004-51070 DESERT ELECTRIC SUPPLY 107771 07/24/2015 ELECTRICAL MATERIAL 101-7004-60431 DESERT ELECTRIC SUPPLY 107771 07/24/2015 ELECTRICAL MATERIAL 101-7004-60431 DESERT ELECTRIC SUPPLY 107771 07/24/2015 ELECTRICAL 101-7004-60431 DESERT SUN, THE 107772 07/24/2015 AUG-SUBSCRIPTION 101-6001-60450 DISH NETWORK 107773 07/24/2015 EOC DISH 7/13-8/12 101-6005-60107 DOOR TECH, LLC 107774 07/24/2015 GENERAL R&M 101-3002-60691 DUNN-EDWARDS CORPORAT 107776 07/24/2015 WC PAINT 101-3002-60691 DUNN-EDWARDS CORPORAT 107776 07/24/2015 POOL PAINT STUCCO 101-3001-60184 FEDEX 107778 07/24/2015 OVERNIGHT MAIL 101-1007-60470 GAS COMPANY, THE 107779 07/24/2015 LIBRARY 5/22-6/23 101-3004-61100 GUEREQUE,ANGELA 107780 07/24/2015 REIMBTUITION 101-1004-60322 HIGH TECH IRRIGATION INC 107781 07/24/2015 IRRIGATION CLOCKS 1Q1-7004-60431 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-2002-60670 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-3002-60691 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-3005-60117 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-3005-60423 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-3008-60691 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-3008-60691 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-3008-60691 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-3008-60691 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7003-56490 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7003-56490 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7003-56490 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7003-60431 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7003-60431 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7003-60431 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7003-60432 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7003-60433 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7004-60423 Amount 10.17 13.11 5.28 12.00 1,300.00 -130.00 1,239.00 100.00 932.50 195.90 98.35 692.60 21.24 139.20 93.11 36.94 28,575.00 5,815.00 100.00 110.00 4,778.00 26.01 790.87 6,466.78 208.80 151.48 1.68 130.41 63.73 450.06 27.90 33.21 39.17 15.78 242.11 1,863.00 115.50 8.08 183.65 35.70 5.04 11.25 4.07 4.65 13.32 36.57 274.83 43.29 8.14 22.51 55.33 135.72 72.05 7/23/2015 5:56:21 PM Page 1 of 6 24 Demand Register Click here0a'cVeERPWM8RV SHIM 7/24/15 Vendor Name Payment Number Payment Date gescription (Payable) Accougt Number Amoynt HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7004-60423 93.04 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7004-60423 307.32 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7004-60423 10.13 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7004-60423 186.08 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7004-60431 37.67 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT5/28-6/26 101-7004-60431 139.50 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7004-60431 266.52 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7004-60431 74.08 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 101-7004-60431 26.64 IMPERIAL IRRIGATION DIST 107783 07/24/2015 ELECTRICITY SERVICE 101-2002-61101 1,158.05 IMPERIAL IRRIGATION DIST 107783 07/24/2015 ELECTRICITY SERVICE 101-3005-61104 36.01 IMPERIAL IRRIGATION DIST 107783 07/24/2015 ELECTRICITY SERVICE 101-3005-61106 2,004.87 IMPERIAL IRRIGATION DIST 107783 07/24/2015 ELECTRICITY SERVICE 101-3005-61108 211.59 IMPERIAL IRRIGATION DIST 107783 07/24/2015 ELECTRICITY SERVICE 101-3005-61109 337.38 IMPERIAL IRRIGATION DIST 107783 07/24/2015 ELECTRICITY SERVICE 101-3005-61110 58.43 IMPERIAL IRRIGATION DIST 107783 07/24/2015 ELECTRICITY SERVICE 101-3005-61114 13.59 IMPERIAL IRRIGATION DIST 107783 07/24/2015 ELECTRICITY SERVICE 101-3002-61101 2,403.37 IMPERIAL IRRIGATION DIST 107783 07/24/2015 ELECTRICITY SERVICE 101-7004-61116 1,299.26 IMPERIAL IRRIGATION DIST 107783 07/24/2015 ELECTRICITY SERVICE 101-7004-61117 525.90 JARVIS COMPANY, THE 107785 07/24/2015 XMAS TREE MAINT 101-3001-60553 1,192.25 JOHNSON POWER SYSTEMS 107786 07/24/2015 FS#32 GENERATOR MAINT 101-2002-60670 1,799.13 KOCHELL, STEVE 107788 07/24/2015 FITNESS CTR RIEMB 101-1004-60104 40.00 LEAGUE OF CALIFORNIA CITI 107789 07/24/2015 LEAGE DIVISION MEETING-E 101-1001-60320 15.00 LEAGUE OF CALIFORNIA CITI 107790 07/24/2015 REISSUING CK#100209 101-1001-60320 70.00 LEAGUE OF CALIFORNIA CITI 107790 07/24/2015 REISSUING CK#100837 101-1001-60320 50.00 LEAGUE OF CALIFORNIA CITI 107790 07/24/2015 REISSUING CK#100837 101-1002-60320 25.00 LOPEZ, CRYSTAL 107791 07/24/2015 REFUND 101-0000-42214 100.00 MCTIGUE, MICHAEL 107792 07/24/2015 REIMB TACTICAL VEST 101-2001-60175 105.84 OFFICE DEPOT 107794 07/24/2015 OFFICE SUPPLIES 101-1005-60400 42.12 OFFICE TEAM 107795 07/24/2015 TEMP STAFFING WKEND 7/3 101-6001-60125 480.76 PETTY, TAMARA 107796 07/24/2015 REFUND 101-0000-42214 100.00 PLUG & PAY TECHNOLOGIES 107797 07/24/2015 JUN-CC PROCESSING FEES 101-3003-60122 20.00 QUILL, PAUL 107798 07/24/2015 REISSUING CK#105482 101-0000-42214 15.75 REYNOSO, EDUARDO 107799 07/24/2015 REIMB TACTICAL VEST 101-2001-60175 100.44 RIVERSIDE COUNTY RECORD 107800 07/24/2015 RECORDER FEES 101-0000-20325 78.00 RIVERSIDE COUNTY RECORD 107801 07/24/2015 MAR -RECORDING FEES 101-6004-60108 69.00 RUTAN & TUCKER 107802 07/24/2015 MAY -LEGAL FEES 101-0000-22810 2,040.00 RUTAN & TUCKER 107802 07/24/2015 MAY -LEGAL FEES 101-1003-60153 4,595.76 RUTAN & TUCKER 107802 07/24/2015 MAY -LEGAL FEES 101-1003-60153 322.50 RUTAN & TUCKER 107802 07/24/2015 MAY -LEGAL FEES 101-1003-60153 1,353.00 RUTAN & TUCKER 107802 07/24/2015 MAY -LEGAL FEES 101-1003-60153 15,185.55 RUTAN & TUCKER 107802 07/24/2015 MAY -LEGAL FEES 101-1003-60153 4,000.00 RUTAN & TUCKER 107802 07/24/2015 MAY -LEGAL FEES 101-1003-60153 621.50 RUTAN & TUCKER 107802 07/24/2015 MAY -LEGAL FEES 101-1003-60154 24.00 RUTAN & TUCKER 107802 07/24/2015 MAY -LEGAL FEES 101-1003-60154 11,574.19 SALUTE, GENE 107804 07/24/2015 REIMB HATS/CKPOINT MEAL 101-2001-60109 414.46 SALUTE, GENE 107804 07/24/2015 REIMB HATS/CKPOINT MEAL 101-2001-60175 43.94 SHARK POOLS INC 107805 07/24/2015 WATER FT CHLORINE TABLET 101-3005-60554 119.90 SHARK POOLS INC 107805 07/24/2015 JUL-LQ PARK WATER FT 101-3005-60554 295.00 SPEVACEK, FRANK 107807 07/24/2015 MEAL REIMB-MEETING 7/20 101-1002-60320 91.90 STAPLES ADVANTAGE 107808 07/24/2015 OFFICE SUPPLIES 101-1007-60402 60.91 STAPLES ADVANTAGE 107808 07/24/2015 OFFICE SUPPLIES 101-6001-60400 20.36 STAPLES ADVANTAGE 107808 07/24/2015 OFFICE SUPPLIES 101-6001-60400 56.85 SUNLINE TRANSIT AGENCY 107810 07/24/2015 JUN-BUS PASSES 101-0000-20305 1,143.00 SUNLINETRANSITAGENCY 107810 07/24/2015 JUN-BUS PASSES 101-0000-42301 -53.00 TELEPACIFIC COMMUNICATI 107811 07/24/2015 TELEPACIFIC 6/23-7/22 101-1007-61300 330.42 TELEPACIFIC COMMUNICATI 107811 07/24/2015 TELEPACIFIC 6/23-7/22 101-1007-61300 46.60 TELEPACIFIC COMMUNICATI 107811 07/24/2015 TELEPACIFIC 6/23-7/22 101-1007-61300 277.56 TELEPACIFIC COMMUNICATI 107811 07/24/2015 TELEPACIFIC 6/23-7/22 101-1007-61300 514.97 TELEPACIFIC COMMUNICATI 107811 07/24/2015 TELEPACIFIC 6/23-7/22 101-1007-61300 481.38 7/23/2015 5:56:21 PM Page 2 of 6 25 Demand Register Click hereORAYrRORKWI gi-SHIM 715 24 / / Vendor Name , Payment Number Payment Date Description (Payable) Account Number Amount TELEPACIFIC COMMUNICATI 107811 07/24/2015 TELEPACIFIC 6/23-7/22 101-3001-60184 46.26 TELEPACIFIC COMMUNICATI 107811 07/24/2015 TELEPACIFIC 6/23-7/22 101-3005-60554 231.30 TELEPACIFIC COMMUNICATI 107811 07/24/2015 TELEPACIFIC 6/23-7/22 101-3005-61204 46.26 TELEPACIFIC COMMUNICATI 107811 07/24/2015 TELEPACIFIC 6/23-7/22 101-3006-61300 46.26 TELEPACIFIC COMMUNICATI 107811 07/24/2015 TELEPACIFIC 6/23-7/22 101-6005-61300 1,044.01 TELEPACIFIC COMMUNICATI 107811 07/24/2015 TELEPACIFIC 6/23-7/22 101-7004-60189 46.26 TELEPACIFIC COMMUNICATI 107811 07/24/2015 TELEPACIFIC 6/23-7/22 101-7004-60189 46.26 TOPS'N BARRICADES INC 107813 07/24/2015 SIGNS 101-7003-60429 132.30 TRAYNOR, JEFF & MICHA 107814 07/24/2015 REISSUING CK#103752 101-0000-41600 19.00 UNDERGROUND SERVICE AL 107815 07/24/2015 DIG ALERTS-45 101-7003-60431 67.50 URBAN LAND INSTITUTE 107816 07/24/2015 MEMBERSHIP 101-6001-60351 220.00 URIBE, LUIS 107817 07/24/2015 MILEAGE REIMB 7/13-7/17 101-6003-50250 45.42 VAZQUEZ, DORA 107818 07/24/2015 REFUND 101-0000-42214 45.00 VINTAGE ASSOCIATES 107820 07/24/2015 ADD'L WOODCHIPS @ LQ PK 101-3005-60113 2,380.00 WALTERS WHOLESALE ELECT 107821 07/24/2015 ELECTRICAL 101-7004-60431 41.59 Fund 101- GENERAL FUND Total: 117,188.98 Fund: 201- GAS TAX FUND ALSCO INC 107753 07/24/2015 UNIFORM EOM 7/10/15 201-7003-60690 88.05 ELITE SIGNS 107777 07/24/2015 SIGN REPLACEMENT 201-7003-60429 1,308.64 Fund 201- GAS TAX FUND Total: 1,396.69 Fund: 202 - LIBRARY FUND CONSERVE LANDCARE 107763 07/24/2015 JUL-LANDSCAPING MAINT 202-3004-60112 1,575.00 CONSERVE LANDCARE 107763 07/24/2015 JUL-LANDSCAPING MAINT 202-3006-60108 1,115.00 Fund 202 - LIBRARY FUND Total: 2,690.00 Fund: 218 - CV VIOLENT CRIME TASK FOR COFIELD, MICHAEL 107762 07/24/2015 PLAQUE/RAMOS 218-0000-60420 140.00 DESERT BUSINESS MACHINE 107770 07/24/2015 SERVICE/SUPPLIES 6/23-7/22 218-0000-60665 107.62 IMPERIAL IRRIGATION -GANG 107784 07/24/2015 ELECTRICITY SERVICE 218-0000-61101 603.72 VERIZON CA - GANG TASK F 107819 07/24/2015 PHONE SVC 6/22-7/21 218-0000-61300 385.74 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 1,237.08 Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN RUTAN & TUCKER 107802 07/24/2015 MAY -LEGAL FEES 237-9001-60153 976.76 RUTAN & TUCKER 107802 07/24/2015 MAY -LEGAL FEES 237-9001-60153 4,000.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 4,976.76 Fund: 241- HOUSING AUTHORITY PA3 RUTAN & TUCKER 107802 07/24/2015 MAY -LEGAL FEES 241-9101-60153 1,677.00 Fund 241- HOUSING AUTHORITY PA1 Total: 1,677.00 Fund: 401- CAPITAL IMPROVEMENT PROGR COACHELLA VALLEY ASSOC 107760 07/24/2015 JEFFERSON/I-10 10.70% SHA 401-1911-80040 15,399.75 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 401-1891-45010 43.14 HOME DEPOT CREDIT SERVI 107782 07/24/2015 HOME DEPOT 5/28-6/26 401-1891-45010 7.41 JTB SUPPLY CO., INC. 107787 07/24/2015 LED'S 401-1891-45010 984.96 JTB SUPPLY CO., INC. 107787 07/24/2015 LED LIGHTS 401-1885-45010 1,944.00 NEW CONSTRUCTION SOLUT 107793 07/24/2015 POLICE SUBSTATION 401-1906-60185 1,980.00 NEW CONSTRUCTION SOLUT 107793 07/24/2015 OPEN CUSTOMER SERVICE C 401-1906-60185 2,385.00 SIEMENS INDUSTRY INC 107806 07/24/2015 SIGNAL KNOCKDOWN REPAI 401-1891-45010 1,290.00 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 24,034.26 Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 107754 07/24/2015 REISSUING CK#103273 501-0000-60675 6.88 AVIR 107755 07/24/2015 ELECTRONIC SYS PROPOSAL 501-0000-71103 35,999.00 AVIR 107755 07/24/2015 ELECTRONIC SYS PROPOSAL 501-0000-71103 53,995.50 DRTTRANSPORT 107775 07/24/2015 TK#41SWEEPER 501-0000-60678 638.23 SAFELITE FULFILLMENT, INC 107803 07/24/2015 TK#44 SOLAR STATIONARY 501-0000-60676 229.29 STONES, CAM AUTOMOTIVE 107809 07/24/2015 TK#71 SERVICE/MAINT 501-0000-60676 204.35 STONES, CAM AUTOMOTIVE 107809 07/24/2015 TK#48 SERVICE 501-0000-60676 42.56 STONES, CAM AUTOMOTIVE 107809 07/24/2015 TK#37 SERVICE 501-0000-60676 95.00 STONES, CAM AUTOMOTIVE 107809 07/24/2015 TK#42 SERVICE 501-0000-60678 877.01 Fund 501- EQUIPMENT REPLACEMENT Total: 92,087.82 7/23/2015 5:56:21 PM Page 3 of 6 26 Demand Register Vendor Name Payment Number Fund: 502 - INFORMATION TECHNOLOGY TIME WARNER CABLE 107812 Click here WPWAP"gi-SHM 7/24/15 Payment Date Description (Payable) Account Number Amount 07/24/2015 CABLE7/15-8/14 502-0000-60108 119.12 Fund 502 - INFORMATION TECHNOLOGY Total: 119.12 Grand Total: 245,407.71 7/23/2015 5:56:21 PM 27 Page 4 of 6 Demand Register Click hereFtQc rAiF"@Rg@- SHM 7/24/15 Fund Summary Fund 101-GENERAL FUND 201 - GAS TAX FUND 202 - LIBRARY FUND 218 - CV VIOLENT CRIME TASK FOR 237 - SUCCESSOR AGCY PA 1 ADMIN 241- HOUSING AUTHORITY PA1 401 - CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20305 101-0000-20306 101-0000-20325 101-0000-22810 101-0000-41400 101-0000-41600 101-0000-42214 101-0000-42301 101-0000-42615 101-1001-60320 101-1002-60320 101-1003-60153 101-1003-60154 101-1004-60104 101-1004-60322 101-1005-60400 101-1007-60351 101-1007-60402 101-1007-60403 101-1007-60470 101-1007-61300 101-2001-60109 101-2001-60175 101-2002-60670 101-2002-61101 101-2002-61200 101-3001-60184 101-3001-60553 101-3002-60691 101-3002-61101 101-3003-60122 101-3004-61100 101-3004-61200 101-3005-60108 101-3005-60113 101-3005-60117 101-3005-60423 101-3005-60554 101-3005-61104 101-3005-61106 101-3005-61108 101-3005-61109 101-3005-61110 101-3005-61114 Grand Total: Account Summary Account Name Due to SunLine CBSC Fees Due to County Recorder Developer Deposits Transient Occupancy Ta Business Licenses Senior Center Leisure En Miscellaneous Revenue CBSC Administrative Fee Travel & Training Travel & Training Attorney Attorney/Litigation Consultants Training & Education/M Office Supplies Membership Dues Forms Coffee Postage Utilities - Telephone LQ Police Volunteers Special Enforcement Fu Fire Station Utilities - Electricity Utilities - Water Fritz Burns Park Christmas Tree Mainten Repair & Maintenance Utilities - Electricity Credit Card Fees Utilities - Gas Water- Inside Technical Landscape Improvement Civic Center Lake Mainte Supplies -Graffiti LQ Park Building Utilities - Electric - Pione Utilities - Electric - Sport Utilities - Electric - Colon Utilities - Electric - Corn Utilities - Electric - Adam Utilities - Electric - Deser Expense Amount 117,188.98 1,396.69 2,690.00 1,237.08 4,976.76 1,677.00 24,034.26 92,087.82 119.12 245,407.71 Expense Amount 1,143.00 1,300.00 78.00 2,040.00 5.28 31.00 460.75 -53.00 -130.00 135.00 116.90 26,078.31 11, 598.19 40.00 242.11 42.12 110.00 60.91 26.01 39.17 1,650.93 414.46 1,489.22 1,914.63 1,158.05 932.50 79.47 1,192.25 486.04 2,403.37 20.00 15.78 195.90 28,575.00 2,380.00 183.65 35.70 646.20 36.01 2,004.87 211.59 337.38 58.43 13.59 Report -Summary 7/23/2015 5:56:21 PM 28 Page 5 of 6 Demand Register Click here�Qerr��Pa�� - SHM 7/24/15 Account Summary Account Number Account Name Expense Amount 101-3005-61204 Utilities - Water -Fritz Bu 144.61 101-3005-61207 Utilities - Water -Pionee 692.60 101-3005-61208 Utilities - Water -Season 21.24 101-3005-61209 Utilities - Water -Comm 139.20 101-3006-61200 Water - Inside 93.11 101-3006-61300 Utilities - Telephone 46.26 101-3008-60691 Repair & Maintenance 25.01 101-3008-61200 Utilities - Water 36.94 101-6001-60125 Temporary Agency Servi 480.76 101-6001-60351 Membership Dues 220.00 101-6001-60400 Office Supplies 77.21 101-6001-60450 Advertising 130.41 101-6003-50250 Vehicle Reimbursement 45.42 101-6004-31190 Admin Citation Services 5,568.87 101-6004-51070 Animal Shelter 6,466.78 101-6004-60108 Technical 69.00 101-6005-60107 Instructors 63.73 101-6005-61300 Utilities - Telephone 1,044.01 101-7003-56490 Asphalt 324.72 101-7003-60429 Signs 132.30 101-7003-60431 Materials 164.72 101-7003-60432 Small Tools/Equipment 55.33 101-7003-60433 Paint/Legends 135.72 101-7004-60189 Technical 5,907.52 101-7004-60423 Supplies -Graffiti 668.62 101-7004-60431 Materials 2,810.96 101-7004-61116 Utilities - Electric - Signal 1,299.26 101-7004-61117 Utilities - Electric - Medi 525.90 201-7003-60429 Signs 1,308.64 201-7003-60690 Uniforms 88.05 202-3004-60112 Landscape Contract 1,575.00 202-3006-60108 Technical 1,115.00 218-0000-60420 Operating Expenses 140.00 218-0000-60665 Maint.-Other Equipment 107.62 218-0000-61101 Electricity 603.72 218-0000-61300 Utilities - Telephone 385.74 237-9001-60153 Attorney 4,976.76 241-9101-60153 Attorney 1,677.00 401-1885-45010 Construction 1,944.00 401-1891-45010 Construction 2,325.51 401-1906-60185 Design 4,365.00 401-1911-80040 Contribution 15,399.75 501-0000-60675 Parts & Maintenance Su 6.88 501-0000-60676 Vehicle Repair & Mainte 571.20 501-0000-60678 Street Sweeper 1,515.24 501-0000-71103 Cvc Ctr Bldg Repl/Repair 89,994.50 502-0000-60108 Technical 119.12 Grand Total: 245,407.71 Project Account Summary Project Account Key Expense Amount **None** 245,407.71 Grand Total: 245,407.71 7/23/2015 5:56:21 PM 29 Page 6 of 6 City of La Quinta, CA Canceled Payables Vendor Set: 01 - Vendor Set 01 Bank: APBNK-APBNK Vendor Number Vendor Name 00095 QUILL, PAUL Payment Type Payment Number Check 105482 Payable Number: 72963 Vendor Number Vendor Name 06856 AUTOZONE Payment Type Payment Number Check 103273 Payable Number: 556089157002 556089175202 556089255304 Vendor Number Vendor Name 07331 HOEBER, DON Payment Type Payment Number Check 101907 Payable Number: 1112014 Paymenhieversale�egister APPKT00497 - SHM VOIDES 7/23/15 Q'rj ' �'� Original Payment Date Reversal Date 12/19/2014 07/23/2015 Description Payable Date Due Date REFUND 12/08/2014 12/19/2014 Original Payment Date Reversal Date 05/23/2014 07/23/2015 Description Payable Date Due Date PARTS 05/06/2014 05/23/2014 THREAD LOCK 05/06/2014 05/23/2014 EPDXY 05/07/2014 05/23/2014 Original Payment Date Reversal Date 01/10/2014 07/23/2015 Description Payable Date Due Date HUMANA EVENT 12/30/2013 01/10/2014 Vendor Number Vendor Name _0,.7412. BRAGONIER, STEVEN & SHIRLEY Payment Type Payment Number Check 102716 Payable Number: Description 9367 REFUND OVERPAYMENT 9369 REFUND TOT OVERPAYMENT Vendor Number Vendor Name 07450 TRAYNOR, JEFF & MICHA Payment Type Payment Number Check 103752 Payable Number: Description 12458 REFUND OVERPAYMENT Original Payment Date Reversal Date 03/28/2014 07/23/2015 Payable Date Due Date 03/24/2014 03/28/2014 03/28/2014 03/28/2014 Original Payment Date Reversal Date 07/03/2014 07/23/2015 Payable Date Due Date 06/11/2014 06/30/2014 Total Vendor Amount -15.75 Payment Amount -15.75 Payable Amount 15.75 Total Vendor Amount -30.16 Payment Amount -30.16 Payable Amount 6.88 10.17 13.11 Total Vendor Amount -1,750.00 Payment Amount -1,750.00 Payable Amount 1,750.00 Total Vendor Amount -17.28 Payment Amount -17.28 Payable Amount 12.00 5.28 Total Vendor Amount -19.00 Payment Amount -19.00 Payable Amount 19.00 7/23/2015 4:34:13 PM 30 Page 1 of 2 Payment Reversal Register Pa&&� WO&MO t%'WV6IDES 7/23/15 Bank Code Canceled Payables Payables Left To Pay Again APBNK-1,832.19 0.00 Report Total:-1,832.19 0.00 Bank Code Summary Total -1,832.19 -1,832.19 7/23/2015 4:34:13 PM 31 Page 2 of 2 City of La Quints; CA �'. airytumr.�Ya< f40rs Canceled Payables Vendor Set: 01- Vendor Set 01 Bank: APBNK-APBNK Vendor Number Vendor Name 04538_ MOST DEPENDABLE FOUNTAINS Payment Type Payment Number Check 106513 Payable Number: Description INV36167. DRINKING FT VALVES Vendor Number Vendor Name 0.7640 CUSTOM BUILT POOLS & SPAS Payment Type Payment Number Check 105171 Payable Number: Description 1.058. REFUND OVERPAYMENT Payme' 1R&M41"Pifgister APPKT00471 - SHM 6/22/15 Total Vendor Amount -335.68 Original Payment Date Reversal Date Payment Amount 03/27/2015 06/22/2015-335.68 Payable Date Due Date Payable Amount 03/13/2015 03/27/2015 335.68 Total Vendor Amount -9.00 Original Payment Date Reversal Date Payment Amount 11/21/2014 06/22/2015 -9.00 Payable Date Due Date Payable Amount 11/18/2014 11/21/2014 9.00 i/22/2015 6:38:18 PM 32 Page 1 of 2 Payment Reversal Register ClickftActp *IVK-M64$mda;HM 6/22/15 Bank Code Summary Bank Code Canceled Payables Payables Left To Pay Again Total APBNK-344.68 0.00-344.68 Report Total:-344.68 0.00-344.68 ;/22/2015 6:38:18 PM 33 Page 2 of 2 ATTACHMENT 2 Click here to return to Agenda CITY OF LA QUINTA BANK TRANSACTIONS 7/11 /15 - 7/24/15 7/16/15 WIRE TRANSFER - PARS EXCESS PLAN 7/17/15 WIRE TRANSFER - LQCEA 7/17/15 WIRE TRANSFER - ICMA 7/20/15 WIRE TRANSFER - PERS 7/21 /15 WIRE TRANSFER - TASC 7/24/15 WIRE TRANSFER - LANDMARK TOTAL WIRE TRANSFER OUT $12,832.86 $348.50 $6,309.50 $33,999.85 $877.06 $151,744.13 $ 206,111.90 34 ClickFere o,,fALT,NR eR�atM R10. 3 City of La Quinta CITY COUNCIL MEETING: August 4, 2015 STAFF REPORT AGENDA TITLE: SECOND READING AND ADOPTION OF ORDINANCE NO. 527 TO EXPEDITE PERMITTING PROCEDURES FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS AND ADD CHAPTER 8.90 TO THE LA QUINTA MUNICIPAL CODE RECOMMENDATION Adopt Ordinance No. 527 on second reading. EXECUTIVE SUMMARY • At the July 21, 2015 Council meeting, Council approved a motion to take up and introduce Ordinance No. 527 on first reading, which will expedite permitting procedures for small residential rooftop solar systems and add Chapter 8.90 to the La Quinta Municipal Code. • Bylaw, a second reading of an ordinance must occur, followed by adoption and a 30-day posting period, before an ordinance may take effect. FISCAL IMPACT - None BACKGROUND/ANALYSIS On September 21, 2014, Governor Brown signed AB 2188 into law that requires an expedited permitting process for small residential solar systems of 10 kilowatts or less; this process must be established by September 30, 2015. The current requirement allows 60 days to process permits and AB 2188 reduced that time to 45 days. In order to reflect this change, new language was proposed for Title 8 (Building and Construction) of the Municipal Code. AB 2188 also requires the City to create a checklist that identifies eligibility requirements for expedited review, which will be brought forward to Council as a separate matter. The City's permit operations currently comply with (and exceed) the newly -mandated permit processing time periods. All solar energy applications are processed and reviewed within 14 days of receipt. ALTERNATIVES As Council approved this ordinance at first reading, staff does not recommend an alternative. Report prepared by: Pam Nieto, Administrative Technician Report approved for submission by: Susan Maysels, City Clerk 35 Click here to return to Agenda 36 Click here to return to Agenda ORDINANCE NO. 2015 - 527 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING CHAPTER 8.90 OF THE LA QUINTA MUNICIPAL CODE RELATING TO EXPEDITED PERMITTING PROCEDURES FOR SMALL RESIDENTIAL ROOFTOP SOLAR SYSTEMS WHEREAS, on September 21, 2014, the governor signed Assembly Bill 2188 (Stats. 2014, Ch. 521) into law; and WHEREAS, Assembly Bill 2188 provides that the implementation of consistent statewide standards to achieve the timely and cost-effective installation of solar energy systems is a matter of statewide concern; and WHEREAS, Assembly Bill 2188 amended section 714 to the California Civil Code, and section 65850.5 to the California Government Code; and WHEREAS, Section 65850.5 to the California Government Code now provides that, on or before September 30, 2015, every city, county, or city and county shall adopt an ordinance that creates an expedited and streamlined permitting process for small residential rooftop solar energy systems. NOW, THEREFORE, the City Council of the City of La Quinta, California, does hereby ordain as follows: SECTION 1. The above recitals and true and correct and incorporated herein. SECTION 2. This Ordinance shall be known as the "Residential Solar Panel Permit Streamlining Ordinance." SECTION 3. Chapter 8.90 shall be added to the La Quinta Municipal Code as written in Exhibit A attached hereto. SECTION 4. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or portions might subsequently be declared invalid or unconstitutional. SECTION 5. This Ordinance shall be in full force and effect thirty (30) days after its adoption. Click here to return to Agenda Ordinance No. 527 Adding Chapter 8.90 to Municipal Code Adopted: Page 2 SECTION 6. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. SECTION 7. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this day of , 2015 by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California Click here to return to Agenda Ordinance No. 527 Adding Chapter 8.90 to Municipal Code Adopted: Page 3 EXHIBIT A CHAPTER 8.90 Standards for small residential rooftop solar energy systems. 8.90.010 Purpose and intent. A. The purpose of this chapter is to create an expedited, streamlined permitting process for small residential rooftop solar energy systems, in accordance with California Civil Code section 714 and California Government Code section 65850.5. B. It is also the purpose of this chapter to promote and encourage the use of solar energy systems and to limit obstacles to their use, in accordance with the standards adopted by the City pursuant to this section and State law. C. It is hereby declared that in any instance where the provisions of this chapter conflict with any applicable State law or regulation, such State law or regulation shall govern. 8.90.020 Definitions. The following definitions shall govern the meaning of words and phrases used herein: A. "Checklist of Requirements for Small Residential Rooftop Solar Energy Systems" or "Checklist" means the rules, regulations, guidelines, and checklist adopted by resolution of the City Council that sets forth implementing and additional requirements for small residential rooftop solar energy systems consistent with Section 65850.5 of the Government Code. B. "Director" means the director of the City's Community Development Department, or successor City official or department responsible for the implementation of this section, as may be identified from time to time, in the Checklist of Requirements for Small Residential Rooftop Solar Energy Systems. C. "Electronic submittal" means the utilization of one or more of the following: 1. e-mail, 2. the internet, 3. facsimile. Click here to return to Agenda Ordinance No. 527 Adding Chapter 8.90 to Municipal Code Adopted: Page 4 D. "Small residential rooftop solar energy system" means all of the following: 1. A solar energy system that is no larger than 10 kilowatts alternating current nameplate rating or 30 kilowatts thermal. 2. A solar energy system that conforms to all applicable state fire, structural, electrical, and other building codes as adopted or amended by the City and paragraph (3) of subdivision (c) of Section 714 of the Civil Code, as such section or subdivision may be amended, renumbered, or re -designated from time to time. 3. A solar energy system that is installed on a single or duplex family dwelling. 4. A solar panel or module array that does not exceed the maximum legal building height. E. "Solar energy system" has the same meaning set forth in paragraphs (1) and (2) of subdivision (a) of Section 801.5 of the Civil Code, as such section or subdivision may be amended, renumbered, or re -designated from time to time. 8.90.030 Development Standards. In addition to the Checklist of Requirements for Small Residential Rooftop Solar Energy Systems, the following standards shall apply to each small residential rooftop solar energy system: A. Solar energy systems shall meet applicable health and safety standards and requirements imposed by state and local permitting authorities, consistent with Section 65850.5 of the Government Code. B. Solar energy systems for producing electricity shall meet all applicable safety and performance standards established by the California Electrical Code, the Institute of Electrical and Electronics Engineers, and accredited testing laboratories such as Underwriters Laboratories and, where applicable, rules of the Public Utilities Commission regarding safety and reliability. C. The Community Development Department may from time to time revise the Checklist of Requirements for Small Residential Rooftop Solar Energy Systems as long as any revisions are consistent with the most recently adopted resolution of the City Council adopting the Checklist, and are consistent with Section 65850.5 of the Government Code. Click here to return to Agenda Ordinance No. 527 Adding Chapter 8.90 to Municipal Code Adopted: Page 5 D. The Checklist of Requirements for Small Residential Rooftop Solar Energy Systems shall be made available to the public during regular business hours at the Community Development Department and by posting the Checklist on the City's Internet web site. 8.90.040 Application Requirements; Signatures. The applicant may submit the permit application and associated documentation to the City's Community Development Department by personal, mailed, or electronic submittal together with any required permit processing and inspection fees. For electronic submittal, the City shall accept an electronic signature on all forms, applications, and other documentation in lieu of a wet signature by an applicant to the extent permitted by law and to the extent such electronic submittal complies with the requirements set forth in this chapter and the Checklist of Requirements for Small Residential Rooftop Solar Energy Systems. 8.90.050 Review. Review of the application to install a solar energy system shall be limited to the Community Development Department's review of whether the application meets all health and safety requirements of local, state, and federal law. The requirements of local law shall be limited to those standards and regulations necessary to ensure that the solar energy system will not have a specific, adverse impact upon the public health or safety. If the Director of the Community Development Department makes a finding based on substantial evidence, that a solar energy system could have a specific, adverse impact upon the public health and safety, the City may require the applicant to apply for a conditional use permit or other applicable license or permit. 8.90.060 Approval Requirements. A. An application that satisfies the requirements of this chapter and the Checklist of Requirements for Small Residential Rooftop Solar Energy Systems shall be deemed complete upon confirmation by the Director of the Community Development Department that the application and supporting documents are complete and meet the requirements of this chapter and the Checklist. Upon the Director's determination that an application is complete, the City's Community Development Department shall approve the application and issue all required permits or authorizations. Upon receipt of an incomplete application, the Director shall issue a written correction notice detailing all deficiencies in the application and any additional information required to be eligible for expedited permit issuance. B. If the City denies the application, the City shall make written findings based upon substantial evidence in the record that the proposed installation would Click here to return to Agenda Ordinance No. 527 Adding Chapter 8.90 to Municipal Code Adopted: Page 6 have a specific, adverse impact upon the public health or safety, and there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. The findings shall include the basis for the rejection of potential feasible alternatives of preventing the adverse impact. C. The decision of the Director of the Community Development Department pursuant to paragraphs (A) and (B) above may be appealed to the Planning Commission pursuant to Section 9.200.120, and, if a subsequent decision of the Planning Commission is sought, may be appealed to the City Council pursuant to Chapter 2.04 of this code. 8.90.070 Inspections. For a small residential rooftop solar energy system eligible for expedited review, only one inspection shall be required, which shall be done in a timely manner and may include a consolidated inspection, except that a separate fire safety inspection may be performed if the City does not have an agreement with a local fire authority to conduct a fire safety inspection on behalf of the fire authority. If a small residential rooftop solar energy system fails inspection, a subsequent inspection is authorized, however the subsequent inspection need not conform to the requirements of this section. 8.90.080 Approval by Association Not Required. The City shall not condition approval for any solar energy system permit on the HOA approval of a solar energy system by an association, as that term is defined in Section 4080 of the Civil Code. Click here to return to Agenda Ordinance No. 527 Adding Chapter 8.90 to Municipal Code Adopted: Page 7 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 527 which was introduced at a regular meeting on the 21st day of July, 2015, and was adopted at a regular meeting held on the 4th day of August, 2015, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2014-013. SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , 2015 pursuant to Council Resolution. SUSAN MAYSELS, City Clerk City of La Quinta, California Click here to return to Agenda ClicR,N,S return �O KgeRda M NO. 4 Oty of La Quinta CI TY COUNO L MEETI NG: August 4, 2015 STAFF REPORT AGENDATITLE RECEIVEANDFILE REVENUEANDEXPEND TUREREPORT FORTHEMONTH OF JUNE (PRELI MI NARY) RECOM MEN DATI ON Receive and file. EXECUTIVE SUMMARY Revenue and expenditure reportsare submitted monthlyto Cty Council for review. The preliminary report summarizes the City's year-to-date (YTD) revenues and expenditures for June 2015 (Attachments 1). FISCAL I MPACT - None I_ACKGROU N D/ ANALYSI S This report is preliminary as it only reflects actual transactions that have occurred through June 31, 2015 (the last month of Fiscal Year 2014/15); however, through August 2015 Finance will continue to make payments and receive revenues related to 2014/15. These transactions will then be recorded in June of 2015. In September, a 2014/15 year- end report will be presented that will reflect these transactions as well. Revenues Below is a summary of the column headers used on the Fbvenue Summary Fbport All Funds: Original Total Budget - representsthe revenue budget the Council adopted in June 2014 for 2014/15. Current Total Budget - includes original adopted revenue budget, plus carryovers, from the prior fiscal year and Council -approved budget amendments. The bulkof the carryovers are related to Capital Improvement Project (CI P) matters. Each year total C1 P projects are budgeted; however, project length may span over multiple years. Therefore, unfinished projectsfrom the prior year are carried over (along with associated revenue reimbursements). Fbriod Activity- represents actual revenues received in the reporting month. Fiscal Activity - presents actual revenues collected YTD. For example, the June report shows revenues collected in the Fbriod Activity column, but revenues 37 Click er t0 re' rn to end collected from July 1, 2014 through June 31, 2015 are presen eIn Me' scaI Activity column . Variance Favorable/ (Unfavorable) - represents the difference between YTD collections and the budgeted amount. Fbrcent Used - represents the percentage of budgeted revenues collected YTD. The revenue report includes revenues and transfers into funds from other funds (income items). Unlike expenditures, revenues are not received uniformly throughout the year, which results in peaks and valleys depending upon large payments that are received throughout the year. For example, large property tax payments are usually received in December and April. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. June Revenues $5 million in General Fund revenue was collected in June bringing the total YTD collectionsto 90.83 percent ($33.75 million). Total collections for all funds combined in June were $17.8 million, bringing total collections for all funds to 48.78 percent ($75.3 million). Because this is a preliminary report, and transactions related to 2014/15 will still be recorded in 2014/15 through August, the amount spent YTD appears low. Additionally, many CI Pprojects are not completed and will be carried over into 2015/16. The larger General Fund payments consisted of: $1 million payment for property tax in lieu of sales tax (second of two annual payments related to the "Triple - Flip"). $1.73 million payment for property tax in lieu of motor vehicle fees (second of two annual payments). $764,670 property tax distribution from the County. The largest non -General Fund payment received in June was $11. 7 million in residual property tax for debt service payments authorized on the Successor Agency's Recognized Obligations Payment Schedule. The Successor Agency funds the bond debt service payments of the former Redevelopment Agency. Expenditures Below is a sum mary of the column headers used on the Expenditure Summary Fbport All Funds: Original Total Budget - represents the expenditure budget adopted by Council in June 2014 for 2014/15. Current Total Budget - includes the original adopted expenditure budget plus any carryovers from the prior fiscal year, and any Council approved budget amendments. The bulk of the carryovers are related to CI P matters. Each year total ClPprojects are budgeted; however, project length can span over multiple 38 Click here return t genda years. Therefore, unfinished projects from the prior year are carried o over �a ong with associated revenue reimbursements). Fbriod Activity- represents actual expenditures made in the reporting month. Fiscal Activity- presents actual expenditures made YTD. For example, the June report shows expenditures made in the Period Activity column (June), but expenditures from July through June are presented in the Fiscal Activity column. Variance Favorable/ (Unfavorable] - represents the difference between YTD expenditures and the budgeted amount (the amount yet to be expended). Fbrcent Used - represents the percentage of budget spent to date. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are fairly consistent month to month. However, large Debt Service payments, or CI Pexpenditures can cause swings. June Expenditures General Fund expenditures in June total $3.1 million; of this amount, $910,087 is related to monthly personnel costs (salaries, benefits, etc.). YTD General Fund personnel costs are $7.9 million (93.66 percent expended), which is on target. Total YTD General Fund expenditures are $31.2milIion (79.05 percent expended). In addition to personnel costs, the other significant General Fund expenditures in June were: $1.05 million to Riverside County Sheriff's Department for contract police services. $1.2 million to BurrtecWaste & Recycling for a passthrough payment for receipts collected on the City's property tax rolls on behalf of Burrtec. $102,980 to Costco for the quarterly sales tax reimbursement payment. Total expenditures for all funds equaled $4.67 million in June. The largest non -General Fund expenditure in Junewas $169,859 to Landmark Golf Management for contract golf course management services. Summary All funds are generally on target or under budget with regard to expenditures. Revenue collections appear low due to timing issues discussed in the revenue section above. The tim ing im balance of revenues receipts vs. outflowsfor expenditures isthe reason why the City maintains a cash flow reserve. A 2014/15 year-end report will be presented to the Council in September. Report prepared by: Rita Conrad, Finance Director Report approved by: Frank J. Spevacek, City Manager Attachments: 1. Preliminary Revenue and Expenditure Reports for June 2015 39 Click here to return to Agenda 40 ClickATTAWNWA City of La Quinta June 2015 Preliminary Revenue and Expenditure Reports Click here to return to Agenda REVENUE SUMMARY REPORT ALL FUNDS City of La Quinta, CA Group Summary For Fiscal: 2014-2015 Period Ending: 06/30/2015 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activlty (Unfavorable) Used 101- GENERAL FUND 36125620.00 37,154,182.00 5,001,032.08 33,747,768.49 -3,406,413.51 90.83 % 201- GAS TAX FUND 1117063.00 1,117,063.00 218,167.14 1,120,852.11 3,789.11 100.34 % 202 - LIBRARY FUND 2006000.00 2,006,000.00 0.00 767,132.70 -1,238,867.30 38.24 % 210 - FEDERAL ASSISTANCE FUND 145000.00 145,000.00 16,065.00 16,065.00 -128,935.00 11.08 % 212 - SLESF (COPS) FUND 100100.00 153,896.00 16,666.66 106,429.72 -47,466.28 69.16 % 213 - JAG FUND 12978.00 16,518.00 0.00 0.00 -16,518.00 0.00 % 214 - INDIAN GAMING 0.00 38,026.00 0.00 -0.24 -38,026.24 0.00 % 215 - LIGHTING & LANDSCAPING FU 960000.00 960,000.00 0.00 922,885.32 -37,114.68 96.13 % 217 - DEVELOPMENT AGREEMENT 0.00 0.00 0.00 -43.54 -43.54 0.00 % 218 - CV VIOLENT CRIME TASK FOR 41578.00 41,578.00 0.00 25,257.69 -16,320.31 60.75 % 219 - ASSET FORFEITURE 0.00 0.00 0.00 18.68 18.68 0.00 % 220 - QUIMBY FUND 943000.00 943,000.00 0.00 47,620.13 -895,379.87 5.05 % 221- AB 939 3000.00 3,000.00 0.00 1,556.64 -1,443.36 51.89 % 223 - MEASURE A 754500.00 754,500.00 62,706.84 603,856.15 -150,643.85 80.03 % 224 - TUMF 0.00 0.00 0.00 212.58 212.58 0.00 % 225 - INFRASTRUCTURE FUND 0.00 0.00 0.00 47.67 47.67 0.00 % 231- SUCCESSOR AGCY PA 1 RORF 23883019.00 23,883,019.00 11,352,868.59 16,706,846.89 -7,176,172.11 69.95 % 235 - SO COAST AIR QUALITY FUND 40500.00 40,500.00 0.00 48,339.09 7,839.09 119.36 % 237 - SUCCESSOR AGCY PA 1 ADMIN 718095.00 718,095.00 365,505.00 790,543.00 72,448.00 110.09 % 240 - CMAQ/ISTEA 1813332.00 1,813,332.00 0.00 0.00 -1,813,332.00 0.00 % 241- HOUSING AUTHORITY PA1 245500.00 245,500.00 24,779.67 350,332.65 104,832.65 142.70 % 242 - HOUSING AUTHORITY PA2 634200.00 634,200.00 1.00 575,839.57 -58,360.43 90.80 % 245 - SA PA 1 LOW/MOD TAX FUND 0.00 0.00 13.78 8,009.35 8,009.35 0.00 % 246 - SA PA 2 LO/MOD TAX FUND 0.00 0.00 0.00 2,876.26 2,876.26 0.00 % 248 - SA 2004 LO/MOD BOND FUND 0.00 0.00 0.00 12.72 12.72 0.00 % 249 - SA 2011 LOW/MOD BOND FUND 0.00 0.00 130.74 1,539.27 1,539.27 0.00 % 250-TRANSPORTATION DIF FUND 681700.00 681,700.00 48,314.00 1,399,530.75 717,830.75 205.30 % 251- PARKS & REC DIF FUND 560000.00 560,000.00 34,816.00 610,854.00 50,854.00 109.08 % 252 - CIVIC CENTER DIF FUND 183600.00 183,600.00 14,992.00 290,145.46 106,545.46 158.03 % 253 - LIBRARY DEVELOPMENT DIF 94100.00 94,100.00 5,848.00 103,949.40 9,849.40 110.47 % 254 - COMMUNITY CENTER DIF 39700.00 39,700.00 2,193.00 39,125.40 -574.60 98.55 % 255 - STREET FACILITY DIF FUND 27800.00 27,800.00 4,252.00 69,452.70 41,652.70 249.83 % 256 - PARK FACILITY DIF FUND 11000.00 11,000.00 680.00 11,901.18 901.18 108.19 % 257 - FIRE PROTECTION DIF 86300.00 86,300.00 6,892.00 131,989.92 45,689.92 152.94 % 270 - ART IN PUBLIC PLACES FUND 53500.00 53,500.00 3,289.49 112,876.00 59,376.00 210.98 % 275 - LQ PUBLIC SAFETY OFFICER 2100.00 2,100.00 0.00 64.84 -2,035.16 3.09 % 299 - INTEREST ALLOCATION FUND 0.00 0.00 74.47 68,746.75 68,746.75 0.00 % 301- SA PA 1 DEBT SERVICE 0.00 0.00 0.00 13,600.43 13,600.43 0.00 % 302 - SA PA 2 DEBT SERVICE 0.00 0.00 3.07 1,175.11 1,175.11 0.00 % 310 - LQ FIN AUTHORITY DEBT SVC 678400.00 678,400.00 0.00 673,047.65 -5,352.35 99.21 % 401- CAPITAL IMPROVEMENT PROGR 25587480.00 75,667,953.80 461,201.69 10,862,164.74 -64,805,789.06 14.36 % 405 - SA PA 1 CAPITAL IMPRV FU 0.00 0.00 0.00 1,712.59 1,712.59 0.00 % 501- EQUIPMENT REPLACEMENT 594909.00 594,909.00 0.00 557,853.29 -37,055.71 93.77 % 502 - INFORMATION TECHNOLOGY 650866.00 650,866.00 0.00 598,376.28 -52,489.72 91.94 % 503 - PARK EQUIP & FACILITY FND 503523.00 503,523.00 0.00 464,497.74 -39,025.26 92.25 % 601- SILVER ROCK RESORT 3857494.00 3,857,494.00 147,912.61 3,449,647.65 -407,846.35 89.43 % 602 - SILVERROCK GOLF RESERVE 68500.00 68,500.00 0.00 984.37 -67,515.63 1.44 % Report Total: 103,224,457.00 154,428,854.80 17,788,404.83 75,305,694.15 -79,123,160.65 48.76% Click here to return to Agenda EXPENDITURE SUMMARY REPORT ALL FUNDS City of La Quinta, CA Group Summary . r For Fiscal: 2014-2015 Period Ending: 06/30/2015 Variance Original Current Period Fiscal Favorable Percent Fund Total Budget Total Budget Activity Activity (Unfavorable) Used 101- GENERAL FUND 35947267.39 39,468,088.44 3,102,805.06 31,199,686.83 8,268,401.61 79.05 % 201- GAS TAX FUND 1116862.00 1,805,172.00 6,045.80 694,355.80 1,110,816.20 38.46 % 202 - LIBRARY FUND 1765242.00 3,086,404.00 15,621.53 109,401.18 2,977,002.82 3.54 % 210 - FEDERAL ASSISTANCE FUND 30000.00 30,000.00 16,065.00 16,065.00 13,935.00 53.55 % 212 - SLESF (COPS) FUND 100000.00 153,796.00 0.00 49,791.51 104,004.49 32.38 % 213 - JAG FUND 12978.00 16,518.00 0.00 0.00 16,518.00 0.00 % 214 - INDIAN GAMING 0.00 38,026.00 0.00 0.00 38,026.00 0.00 % 215 - LIGHTING & LANDSCAPING FU 960000.00 960,000.00 596.55 596.55 959,403.45 0.06 % 218 - CV VIOLENT CRIME TASK FOR 55650.00 55,650.00 16,328.16 47,017.72 8,632.28 84.49 % 220 - QUIMBY FUND 294887.00 7,860,360.00 175,124.47 2,735,145.56 5,125,214.44 34.80 % 221- AB 939 124087.00 126,087.00 2,792.00 26,407.48 99,679.52 20.94 % 223 - MEASURE A 774627.00 1,199,025.00 84,286.01 429,919.52 769,105.48 35.86 % 231- SUCCESSOR AGCY PA 1 RORF 24180256.00 24,180,256.00 0.00 11,582,106.27 12,598,149.73 47.90 % 235 - SO COAST AIR QUALITY FUND 40200.00 40,200.00 14,117.22 28,854.88 11,345.12 71.78 % 237 - SUCCESSOR AGCY PA 1 ADMIN 714595.00 714,595.00 9,991.04 82,670.78 631,924.22 11.57 % 240 - CMAQ/ISTEA 1813332.00 0.00 0.00 0.00 0.00 0.00 % 241- HOUSING AUTHORITY PA1 320934.05 140,219.05 28,017.11 231,496.29 -91,277.24 165.10 % 242 - HOUSING AUTHORITY PA2 594482.00 594,482.00 125.00 483,703.83 110,778.17 81.37 % 248 - SA 2004 LO/MOD BOND FUND 0.00 2,499,252.00 8,319.25 12,980.50 2,486,271.50 0.52 % 249 - SA 2011 LOW/MOD BOND FUND 0.00 25,514,502.00 0.00 0.00 25,514,502.00 0.00 % 250- TRANSPORTATION DIF FUND 126355.00 650,353.00 41,659.22 -55,900.13 706,253.13 -8.60% 251- PARKS & REC DIF FUND 3500.00 3,500.00 0.00 907.72 2,592.28 25.93 % 252 - CIVIC CENTER DIF FUND 292400.00 292,400.00 8,986.85 35,722.76 256,677.24 12.22 % 253 - LIBRARY DEVELOPMENT DIF 7200.00 7,200.00 2,118.21 8,576.68 -1,376.68 119.12 % 255 - STREET FACILITY DIF FUND 10000.00 10,000.00 2,424.10 9,757.16 242.84 97.57 % 256 - PARK FACILITY DIF FUND 10000.00 10,000.00 2,280.00 11,901.95 -1,901.95 119.02 % 257 - FIRE PROTECTION DIF 3500.00 3,500.00 837.94 3,570.01 -70.01 102.00 % 270 - ART IN PUBLIC PLACES FUND 164200.00 364,200.00 1,800.00 110,432.49 253,767.51 30.32 % 310 - LQ FIN AUTHORITY DEBT SVC 676400.00 676,400.00 0.00 677,552.25 -1,152.25 100.17 % 401- CAPITAL IMPROVEMENT PROGR 0.00 75,220,133.80 605,307.87 11,006,270.92 64,213,862.88 14.63 % 405 - SA PA 1 CAPITAL IMPRV FU 0.00 7,587,091.00 4,691.82 4,961,226.48 2,625,864.52 65.39 % 417 - SA PA2 TAXABLE BOND CIP 0.00 2,399,786.00 0.00 0.00 2,399,786.00 0.00 % 501- EQUIPMENT REPLACEMENT 782785.00 860,150.00 26,330.72 274,327.13 585,822.87 31.89 % 502 - INFORMATION TECHNOLOGY 721372.00 896,685.00 85,158.52 636,439.08 260,245.92 70.98 % 503 - PARK EQUIP & FACILITY FND 502523.00 502,523.00 0.00 0.00 502,523.00 0.00 % 601- SILVER ROCK RESORT 4287417.87 4,304,014.87 405,869.11 4,642,513.30 -338,498.43 107.86 % 602 - SILVERROCK GOLF RESERVE 0.00 213,208.00 0.00 230,264.58 -17,056.58 108.00 % 760 -SUPPLEMENTAL PENSION PLAN 0.00 0.00 0.00 12,832.86 -12,832.86 0.00 % Report Total: 76,433,052.31 202,483,777.16 4,667,698.56 70,296,594.94 132,187,182.22 34.72 % Click here to return to Agenda CIicCge e Yo etCAn EoNRAR ITEM No. 5 City of La Quinta genda CITY COUNCIL MEETING: August 4, 2015 STAFF REPORT AGENDA TITLE:; RATIFY GRANT APPLICATION SUBMISSION TO CALIFORNIA DEPARTMENT OF TRANSPORTATION HIGHWAY SAFETY IMPROVEMENT PROGRAM FUNDING FOR FISCAL YEAR 2015/16 RECOMMENDATION Ratify grant application submission to the California Department of Transportation for the Highway Safety Improvement Program funding for Fiscal Year 2015/16. EXECUTIVE SUMMARY • The federal Highway Safety Improvement Program (HSIP) offers grants for improvements that reduce serious and fatal injuries on public roads. • The City submitted two applications for a total of $3,231,400, with a total matching funds requirement of $126,100; Measure A funds can be used. • The proposed traffic safety projects include upgrades to certain intersections to improve lighting, signal timing and signal coordination. • Since these improvements can be made at minimal cost to the City, staff recommends ratification of the grant applications, which were due in July 2015. FISCAL IMPACT The $126,100 of matching funds is not included in the 2015/16 budget. However, if the HSIP grant is awarded, staff will recommend that the Council appropriate Measure A funds to achieve the matching obligation. t—Y Nl ehl8111ZI1 L ra 'am HSIP grants are used to improve traffic safety by funding street and signal improvements that reduce serious injury or fatal traffic accidents. Proposals are ranked by quantifying the expected traffic accident reduction versus the cost of the improvement. After a detailed, data -driven safety evaluation, staff recommends two separate, but equally important projects. The first would upgrade La Quinta's traffic signal interconnect network to fiber optic. This will create a more robust and reliable network than the current system, which is a mixture of both wireless and copper wire communication systems between the controllers at the signalized intersections. This project will also improve signal coordination, which is sometimes compromised by trees and other obstructions to the existing wireless system or by the slower transmission speed and reduced data transmission capacity of copper wire versus fiber optic lines. This application qualifies for 41 to return to Agen a 100 percent reimbursement; HSIP funding would cover the total $1,9 �`A project cost, including all engineering and other professional costs (with no required match). The second project would upgrade all intersections with light -emitting diode (LED) safety lights and street name signs. This will improve visibility and help reduce collisions at night. In addition, the improvements will include upgrading the remaining out of date traffic signal cabinets and signal controllers that would improve system reliability and traffic circulation. These improvements are estimated to cost $1,260,400, and qualify for 90 percent reimbursement totaling $1,134,300. The City must provide a 10 percent match of $126,100. Both grant applications are available for review in the Public Works Department. ALTERNATIVES There is no application cost for this grant and, if successful, the City will make important traffic safety improvements at minimal cost. Therefore, staff does not recommend an alternative. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer rya City of La Quinta CITY COUNCIL MEETING: August 4, 2015 STAFF REPORT Click ere to return to �g Rda EM NQ. 6 AGENDA TITLE: AWARD CONTRACT TO MATICH CORPORATION FOR MONROE STREET PAVEMENT REHABILITATION PROJECT RECOMMENDATION Award a contract to Matich Corporation, in the amount of $207,000, to construct the Monroe Street Pavement Rehabilitation Project. *3X41111 /*111ulul_1.�'1 • The Monroe Street Pavement Rehabilitation Project, between Avenue 54 and Avenue 55 (Attachment 1), was identified as a high priority project during the Capital Improvement Program (CIP) study session at the April 7, 2015 City Council meeting. Improvements will include pavement rehabilitation of the west side of Monroe Street, shoulder grading, and Americans with Disabilities Act (ADA) compliant curb ramp construction. • Matich Corporation, of Highland, California, submitted the lowest responsive overall bid and is therefore recommended for award of this construction contract in the amount of $207,000. FISCAL IMPACT The Monroe Street Pavement Rehabilitation Project (Project No. 2014-16) is included in the 2014/15 CIP, with a total budget of $350,000 from the General Fund. The approved budget is: BUDGET LINE ITEM BUDGET Professional/Design: $ 41,400 Technical (Inspection/Test/Survey): $ 23,500 Construction: $207,000 Contingency: $ 66,100 City Administration: $ 12,000 TOTAL BUDGET: $350,000 BACKGROUND/ANALYSIS The southbound lane of Monroe Street from Avenue 54 to just south of Mountain View Lane (Avenue 55) has not been improved since it was constructed by the County of Riverside and is need of repair. The proposed improvements will remove and replace the deteriorated pavement on this portion of Monroe Street similar to the pavement 43 Click her to re t r to Age da rehabilitation performed by the County on the east side of the roadway. in aaraitionTo the pavement rehabilitation, the work includes shoulder grading and removing and replacing substandard curb ramps. On June 2, 2015, City Council approved the bid documents as well as authorized staff to solicit construction bids. On July 16, 2015, the City received three sealed bids. A detailed bid comparison summary is provided in Attachment 2. Matich Corporation submitted the lowest responsive bid in the total amount of $210,000. Staff recommends awarding Matich Corporation $207,000, which includes the base bid plus Additive Alternate 1, grading the west shoulder and removing excess soil that has accumulated in the parkways, as well as, Additive Alternate 3, adjusting Coachella Valley Water District (CVWD) manholes for which the City is reimbursed by CVWD. The award of Additive Alternate 2 in the amount of $3,000 for only grading the west shoulder without removing the excess material is not recommended since it is covered in Additive Alternate 1. The following is the proposed project schedule: Award of Construction Execute Contract and Mobilize Construction (20 working days) Accept Improvements ALTERNATIVES August 4, 2015 August 5 through August 26, 2015 August 31 through September 25, 2015 October 2015 Considering this project is a high priority and best constructed during summer months when there will be less disruption to residents and motorists, no alternative action is recommended. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Bid Comparison Summary 44 Click here to return to Agenda ATTACHMENT 1 01 Am TENTATIVE TM 34642 GRIFFIN RANCH sk N ' >: PROJECT BE SUBMITTED --- _ TM 26769 THE ESTATES i1a AT LA QUINTA N 1. 45 Click here to return to Agenda 46 O O O O O M O OOMQ O O O M O N M 0 U 0 0 0 OM1 0 7 (NO W O O d C O O M (D M M 0) O O .6 a M V' (o M O O 2 x 6 c W Eri Fri FFi Eri Eri (» Eri En E» E» M T O c,M O O O M � O O O V O N N O O (L 0 0 0 M 7 fA EA fA fA EA Eli Eri EA fA fA 0 0 0 0 0 0 O O O O O U O O m M O M O (O O O O M O NO dOmd mM OM O 0 � d C c {{ U vi Eri (n F» ui Va ui F» es vi Vi 01 0 0 0 0 0 0 0 0 0 0 M O O M O M O O O 10 U O O O O O O dO N O a M M 'E rn N 7 O O O M O O M O O O O y cc, O O O O O N 0 0 0 0 0 O d y M N N OJ T L G � a L x U W jp EfT EA EA Eri Vi fR fA vi fA FR <A O N W O O M 100 N O 00 V ` C1 0 N ON 0 7 O 0 N M O N O a LQ O O oD N M t` EA EA EA EA EA EA Efl EA EA EA 0 0 0 0 0 0 O O 00 O y O O O O O O M O O O M (� O O O d' O O N O O O (D (L O O O O M d) M M O O D p M O M a2 (0 M (n y � .- OJ O M N c v x W Esi Esi E» Esi Eri Eri (» Esi ei (» M 0 0 0 0 o 0 0 0 0 0 0 U O O O N O O V N m 0 O 0 O a O O 6 o Sri M L6 g .E w � F o »aim J 'c (n(n(i u- lL LLLL Q(n Q D -1 J J(n(n(n (n(n W J0 F m D CJ M N Co m E W N N (D O O C c O c cmN r- a� w u w a -o a m U Q 0 E ° o fl- o N c d' U o O (n a o o v () M N N Q L � � d U 6¢ 0 C > > Q m Y E-a = 3 Co-o N a mL6m� na N -2 c o O O 'O — r (n U o - O m o U _ (0 U-c Lam, U U U .N o (D O O ` ` w -o :m w E U O 3 U (�/) x c x x i/1 N @ �F-0K(nm a _ NO o-- o o UU(n E Z V M (O ATTACHMENT 2 Click here to return to Agenda 0 0 O O O O V O O O O m do 0 0 o a O O O d O O O (1 O O O V O O O ao 0 o d o 0 0 ar v m a m v c y N c ry M c y Q W Q W ¢ W EA EA EA fri EA ER Vi EA RR Q Q ¢ O O O O 0 0 y O O (D O O y O O U O O O U O O O O U O O 0 0 aO o o d O o d O M 7 � � fA fA Efl Vi EA Efi O O O O O O N O O O V O O O O O V •. O O O O O O V •- O O O O O dO M N d M N d O O c O M y N ry M y Q W Q W ¢ W 64 fA EA FA Efl ER Vi Vi bi Q Q ¢ o o o o o 0 y 0 0 N O O y O O U O O o U O O o o U O O m a a a 7 7 7 Efi fR EA Efi Eli Eri O O O O O O O y O O d y 0 00 0 V O O O U O O O a oMM d MMo d (Ovo -Q In M W -Q N M .0 M M N v d a d v c -x c m i c x Q W Q W Q W p fA fA EA -p Eri fA fAp EA EH ER Q ¢ ¢ O O O O O O N O O d O O 0 O O U O O V O O V O O W 1 O L'I d LO"1 (OD (L V M M _+ N G C c 7 7 7 EA EA EA EA EA EA O O O O O O O y O N O y U O O O O O O a o 0 o a o M M a o 0 0 °a a v c m c m c m x X x W W W Efl EA f9 EA EA fA EA EA 1A O O N co N O O N N 0 0 N 0 0 N 0 0 oOu) oo(� u oo(q O 1 O M M M a` � W a` oo Cf w a` w D o o o Efl ffl m ffl fA m fli Efl m a a a H H w H D J J O J J 0 W 11J 0 m m m 7 7 u) y N y M y W o W o W a �� a a a F H IW- Q W Q u >M > Q W > N > O > r o E o o Q o ¢ ¢ c O o c c O O L O c a u a U ao U N `O N O v= N 41 N d N N 6 6 O N `m � D xx o 3 o c 0 0 3 O j O u) (n d o UU > D O O N m m1 mN 2b U' �¢ N y y Z �- N Z �- N Z .- N M N N N 47 Click here to return to Agenda 48 Clic�c�ere o,,> AL N geR�faEM N0. 7 City of La Quinta CITY COUNCIL MEETING: August 4, 2015 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR PERMIT OPERATIONS SUPERVISOR AND EXECUTIVE ASSISTANT TO ATTEND MANAGEMENT ACADEMY TRAINING ON OCTOBER 5, 6, 7 AND 8, 2015, IN PASO ROBLES, CALIFORNIA RECOMMENDATION Authorize overnight travel for the Permit Operations Supervisor and Executive Assistant to attend the California Joint Powers Insurance Authority Management Academy on October 5 through 8, 2015. EXECUTIVE SUMMARY The Management Academy is offered annually by the California Joint Powers Insurance Authority (JPIA) to improve management and supervisory skills. The Permit Operations Supervisor and Executive Assistant desire to improve their service delivery skills through this training and certification program. FISCAL IMPACT Estimated expenses are $750 per person or $1,500, which includes registration, travel, lodging, parking and meals. Funds are available in the Community Development Department's 2015/16 budget (Travel, Training, and Meetings). BACKGROUND/ANALYSIS The Management Academy is designed for entry-level managers and supervisors. The Permit Operations Supervisor and Executive Assistant are seeking training in the following areas: public sector supervisor roles/responsibilities; decision making; new hire orientation training, coaching, and delegating; and performance appraisals and performance issues. This training is offered annually and Paso Robles is this year's location. ALTERNATIVE The Council could deny this request. However, this alternative is not recommended as staff would not be allowed to take advantage of this professional development opportunity, which would benefit City service delivery. Report prepared by: Monika Radeva, Executive Assistant Report approved for submission by: Les Johnson, Community Development Director 49 Click here to return to Agenda 50 City of La Quinta CITY COUNCIL MEETING: August 4, 2015 STAFF REPORT Click ere to return to �g Rda EM NQ. 8 AGENDA TITLE: ACCEPT LA QUINTA WELLNESS CENTER IMPROVEMENTS PROJECT RECOMMENDATION Accept the La Quinta Wellness Center Project as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; authorize withholding $7,200 to install missing insulation; and release the remaining retention, in the amount of $150,240, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY • This project entailed the expansion and transformation of the former Senior Center into the La Quinta Wellness Center (Attachment 1). • The work has been completed. Staff is requesting City Council acceptance of the improvements in order to complete the contract and allow payment. FISCAL IMPACT The following is the final accounting for this project: Original Contract Amount $ 2,888,309 Contract Change Order Nos. 1-6 $ 303,478 Final Contract Amount $ 3,191,787 Project Budget $ 3,308,725 Final Contract Amount ($ 3,191,787) Inspection, Plans & Miscellaneous Construction Costs ($ 16,500) Funds Remaining $ 100,438 There is adequate funding to close out this project. BACKGROUND/ANALYSIS In recent years, demand increased for fitness facilities and additional classroom space at the former Senior Center. This project addressed those needs, as well as upgraded the building exterior, flooring and finishes. The design/build team was responsible for all aspects of delivering a complete project from inception through construction. 51 C ick her to return to A nd On November 19, 2013, City Council awarded a design -build contract in tie am000 of $2,888,309, to Doug Wall Construction. Contract Change Order Nos. 1-6 were issued for the vaulted ceiling, kitchen renovation, emergency switchboard, flooring upgrades, the removal and replacement of roof tiles, asphalt and concrete, and converting turf to desert scape. The project was deemed substantially complete on January 17, 2015. As per project specifications, no liquidated damages or early completion incentives were recommended. Since the City has had beneficial use of the facility since January, the City Attorney recommends that the City release the retention (minus 150 percent of the disputed work) or be liable for 1.5 percent per month of the undisputed amount pursuant to Civil Code Section 3320. Acceptance of the project will allow payment to the subcontractors and materials suppliers; the remaining work (insulation omitted from the Arts and Leisure Room) will be completed by the contractor this summer. Staff recommends acceptance of the project, withholding $7,200 to install missing insulation and releasing the remaining retention thirty-five days after the Notice of Completion is recorded. Since the project was deemed substantially complete on January 17, 2015, the one year warranty will expire on January 17, 2016. ALTERNATIVES Do not accept the project until the insulation work is complete. Since the project has been constructed and reviewed for conformance to the plans and specifications and delaying payment to the contractor will likely result in interest being charged for the unpaid retention, staff does not recommend any alternatives to the recommended action. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachment: 1. Site Plan 52 Lr` ATTACHMENT Clic "o return to Agenda s � a � w S CL Z LU Z LU [aJ a L W z J W< Lu W < J Z p H J z LL LV 2 a w T to 11 Click here to return to Agenda 54 CRNSFNT CALF,NPAR ITEM NO. City of La Quinta Click ere o return Agenda CITY COUNCIL MEETING: August 4, 2015 STAFF REPORT AGENDA TITLE: AWARD CONTRACT TO GOLDEN VALLEY CONSTRUCTION FOR EXTERIOR PHASE OF LIBRARY 10TH ANNIVERSARY IMPROVEMENTS PROJECT RECOMMENDATION Award a contract to Golden Valley Construction, in the amount of $420,350, to construct the Exterior Phase of the Library 10th Anniversary Improvements Project. EXECUTIVE SUMMARY The La Quinta Library (Attachment 1) requires routine maintenance and refurbishment. Improvements include expanding the parking lot to accommodate the greater parking demand; improved pedestrian access both to the Library and through the parking lot; drainage improvements; and pavement maintenance to extend the design life of the parking lot. Golden Valley Construction of Lancaster, California, submitted the lowest responsive bid in the amount of $420,350 and is therefore recommended for award of this construction contract. FISCAL IMPACT The Library 10th Anniversary Improvements (Project No. 2014-13A) are included in the 2014/15 Capital Improvement Plan (CIP) with a total budget of $1,189,610 for the interior and exterior improvements. Funding is provided from unassigned Library Funds. The budget for the exterior phase is $711,908. The total interior/exterior improvement budget is: Project Total Interior Phase Exterior Phase Professional: $60,505 $24,297 $36,208 Design: $78,071 $31,350 $46,721 Inspection/Testing/Survey: $76,119 $30,566 $45,553 Construction: $780,712 $313,505 $420,350 City Administration: $39,036 $15,675 $23,361 Contingency: $155,167 $62,309 $139,715 55 Total Budget: $11189,610 $4771702�'$71f,469 BACKGROUND/ANALYSIS The La Quinta Library is one of the busiest libraries in Riverside County and, after nearly 10 years of heavy use, is in need of interior and exterior refurbishment as well as expansion of the existing parking lot. The proposed exterior improvements including the expanded parking lot will also facilitate development of City -owned parcels to the west. To improve drainage, a retention basin will be installed on the south side of the parking lot and the entire parking lot will be seal coated. On June 16, 2015, City Council approved the bid documents and authorized staff to solicit construction bids. On July 30, 2015, the City received three sealed bids. A detailed bid comparison summary is provided in Attachment 2. Golden Valley Construction submitted the lowest responsive bid in the amount of $420,350, which is 21 percent below the Engineer's Estimate including all additive alternates, and is therefore recommended for award of this construction contract. The following is the proposed project schedule: Award of Construction Execute Contract and Mobilize Construction (40 working days) Accept Improvements ALTERNATIVES August 4, 2015 August 5 through August 26, 2015 August 31 through October 23, 2015 November 2015 To minimize impacts to Library operations, staff recommends constructing this project as soon as possible. Therefore, no alternative is recommended. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Bid Comparison Summary 56 r IFF , W Qv C £ E r � u d§ vawnovr-9 vo I- i V _ a 1.ALE �I 7137-7; 0 M ME WIF a i' 3W3N37H377bO ID A m k •' r '` sr •I. ._.; v7vWv1_bnE) 377VO --. �• v�M A U "ILI i J ow y AVM SNOSV33S '�' � f ... "� * �6 MOM, 40 —3 t pr _ 1 LU pp @ i All op .-_- �--c- +twe --. ► 57 i x ' Click here to return to Agenda 58 LIBRARY 10TH ANNIVERSARY IMPROVEMENTS - EXTERIOR PHASE PROJECT NO. 2014-13A BID OPENING: July 30, 2015 Click here*[ I TAC#MF-NT 2 Engineers Estimate Item No. Description QTY Unit Unit Price Extended Price 1 Mobilization 1 LS $ 35,000.00 $ 35,00000 2 Dust Control 1 LS $ 4,800.00 $ 4,800.00 3 Clearing & Grubbing 1 LS $ 5,500.00 $ 5,500.00 4 Traffic Control 1 LS $ 1,000.00 $ 1,000.00 Sub Total General $ 46,300.00 Parking Lot Bid Items 5 Remove Existing AC Pavement 3,054 SF $ 1.70 $ 5,191.80 6 Remove Existing 6" Curb & Gutter 184 LF $ 17.60 $ 3,238.40 7 Remove Existing Ribbon Curb 97 LF $ 11.00 $ 1,067.00 8 Remove Existing 6" Curb 295 LF $ 17.60 $ 5,192.00 9 Remove Existing Valley Gutter 31 LF $ 14.50 $ 449.50 10 Remove Existing Concrete 392 SF $ 5.00 $ 1,960.00 11 Remove/Relocate Existing Trees, Shrubs, & Irrigation within Demo Area 1 LS $ 7,500.00 $ 7,500.00 12 Remove/Relocate Ex Landsca ing & Irrigation As Needed 1 LS $ 2,500.00 $ 2,500.00 13 Remove Existing Fence in Demo Area 418 LF $ 5.00 $ 2,090.00 14 Remove/Relocate Existing Light Pole 3 EA $ 2,885.00 $ 8,655.00 15 Remove/Relocate Existing Post Office Box 1 EA $ 750.00 $ 750.00 16 Remove/Relocate Existing Irrigation Box 8 EA $ 1,150.00 $ 9,200.00 17 Remove/Relocate Existing Gravel Base Course as directed by CLQ 17,955 SF $ 1.10 $ 19,750.50 18 Remove/Relocate Existing StopSin 1 EA $ 750.00 $ 750.00 19 Construct 6" Curb and Gutter Per City of La Quinta STD 201 138 LF $ 30.00 $ 4,140.00 20 Construct 6" Concrete Curb per City of La Quinta STD 210 1,038 LF $ 25.00 $ 25,950.00 21 Construct 3" AC Pavement over 4.5" Base 22,812 SF $ 6.50 $ 148,278.00 22 Furnish & Install Concrete Wheel Stop 28 EA $ 125.00 $ 3,500.00 23 3' Wide Valle Gutter per Detail Sheet 1, Precise GradingPlan 390 LF $ 15.50 $ 6,045.00 24 Furnish & Install Crosswalk Striping 280 LF $ 3.00 $ 840.00 25 Curb Rams per City of La Quinta STD 250 Case A 2 EA $ 3,500.00 $ 7,000.00 26 Curb Rams per City of La Quinta STD 250 Case E & F 2 EA $ 3,500.00 $ 7,000.00 27 Construct Curb to Ground Transition per Detail, Sheet 1 12 EA $ 15.00 $ 180.00 28 Construct Retaining Wall per Detail Sheet 7 78 LF $ 380.00 $ 29,640.00 29 Remove soil, compact Construct Concrete Sidewalk at Grade within Median Island 1,034 SF $ 8.00 $ 8,272.00 30 Construct 6" Concrete over compacted Base per Soils Report 1,162 SF $ 10.50 $ 12,201.00 31 Install/Relocate Existing Fence 138 LF $ 10.00 $ 1,380.00 32 Install Truncated Domes in Concrete Walkways per City of La Quinta STD 250 216 SF $ 10.00 $ 2,160.00 33 Construct Curb Transition per City of La Quinta STD 205 1 EA $ 250.00 $ 250.00 34 Install Handicap Signs per CA MUTCD D6-9 2 EA $ 150.00 $ 300.00 35 Install R100B (CA) ADA Sign per CALTRANS. See detail, sheet 7 2 EA $ 150.00 $ 300.00 36 Install TWO (2) 2" CONDUITS and stub electric & irrigation lines into planter area 1 LS $ 2,520.00 $ 2,520.00 37 Furnish and Install 3/8" Minus Desert Gold Decomposed Granite (Parking Lot) 1 LS $ 1,000.00 $ 1,000.00 38 ISigning, Striping and Markers 1 LS $ 500.00 $ 500.00 Sub Total Parkin Lot $ 329,750.20 Landscape and Irrigation Bid Items Around Library 39 Soil Prep and Fine Grading 1 LS $ 2,370.00 $ 2,370.00 40 Demolition and Disposal 1 LS $ 2,500.00 $ 2,500.00 41 French Drains and Weep Holes 1 LS $ 11,300.00 $ 11,300.00 42 Furnish and Install Boulders per Plan - "Desert Cloud" 22 EA $ 130.00 $ 2,860.00 43 Furnish and Install 3/4" Apache Sunset Crushed Rock 2,730 SF $ 1.50 $ 4,095.00 44 Furnish and Install 3/8" Minus Desert Gold Decomposed Granite 620 SF $ 1.25 $ 775.00 45 Furnish and Install 6" Minus Cresta Rubble Crushed Rock 1,125 SF $ 2.45 $ 2,756.25 46 Furnish and Install Landscaping er Plan 1 LS $ 2,090.00 $ 2,090.00 47 Furnish and Install Irrigation per Plan 1 LS $ 8,950.00 $ 8,950.00 48 180-Day Landscaping Maintenance and Plant Establishment 1 LS $ 2,500.00 $ 2,500.00 Sub Total Landscape and Irrigation $ 40,196.25 TOTAL BID ITEMS 1-48: $ 416,246.45 ADDITIVE ALTERNATIVE NO. 1 1 Construct Guard To 2 coats over existing paving 44,925 SF $ 0.20 $ 8,985.00 Install std CLQ white 4" hairpin parking stripe with 4 " white 2 header stripe in ExistingParkin Lot 1 LS $ 1,270.00 $ 1,270.00 TOTAL ADDITIVE ALTERNATE NO. 1: $ 10,255.00 ADDITIVE ALTERNATIVE NO. 2 1 Construct 6' Wide Sidewalk per City of La Quinta STD 240 1,299 SF $ 8.00 $ 10,392.00 2 Install Truncated Domes 24 SF $ 10.00 $ 240.00 3 Curb Rams per City of La Quinta STD 250 Case E 1 EA $ 3,500.00 $ 3,500.00 4 Furnish & Install Crosswalk Striping 70 LF $ 3.00 $ 210.00 TOTAL ADDITIVE ALTERNATE NO. 2: $ 14,342.00 ADDITIVE ALTERNATIVE NO. 3 1 Furnish & Install 18" HDPE Storm Drain Pie 185 LF $ 91.50 $ 16,927.50 2 Furnish & Install DATELAND Drywall Percolation Chamber 1 EA $ 25,000.00 $ 25,000.00 3 Furnish & Install Overflow Box W/ Galvanized Steel Grate per Detail Sheet 6 1 EA 550. $ 1,00 $ 1,550.00 4 Construct Retention Basin 5,100 SF $ 0.95 $ 4,845.00 5 Install Flared End Section 1 EA $ 450.00 $ 450.00 6 Furnish and Install Rip Rap over 20 mil Geotextile per San Diego Regional Std Dw D-40 94 SF $ 30.00 $ 2,820.00 7 Connect overflow 18"HDPE to exist structure per CLQ 353 1 LS $ 1,647.00 $ 1,647.00 Golden Valley Construction Unit Price Extended Price $ 35,000.00 $ 35,000.00 $ 10,000.00 $ 10,000.00 $ 6,000.00 $ 6,000.00 $ 8,000.00 $ 8,000.00 Sub Total $ 59,000.00 Parking Lot $ 0.80 $ 2,443.20 $ 4.50 $ 828.00 $ 4.00 $ 388.00 $ 3.25 $ 958.75 $ 7.00 $ 217.00 $ 1.10 $ 431.20 $ 16,400.00 $ 16,400.00 $ 8,500.00 $ 8,500.00 $ 4.75 $ 1,985.50 $ 3,200.00 $ 9,600.00 $ 500.00 $ 500.00 $ 150.00 $ 1,200.00 $ 0.75 $ 13,466.25 $ 200.00 $ 200.00 $ 24.00 $ 3,312.00 $ 18.00 $ 18,684.00 $ 3.05 $ 69,576.60 $ 80.00 $ 2,240.00 $ 26.00 $ 10,140.00 $ 4.00 $ 1,120.00 $ 2,200.00 $ 4,400.00 $ 2,425.00 $ 4,850.00 $ 80.00 $ 960.00 $ 110.00 $ 8,580.00 $ 7.20 $ 7,444.80 $ 8.25 $ 9,586.50 $ 40.00 $ 5,520.00 $ 35.00 $ 7,560.00 $ 600.00 $ 600.00 $ 220.00 $ 440.00 $ 220.00 $ 440.00 $ 600.00 $ 600.00 $ 2,400.00 $ 2,400.00 $ 5,200.00 $ 5,200.00 SubTotal $ 220,771.80 Landscape and Irrigation $ 5,500.00 $ 5,500.00 $ 4,000.00 $ 4,000.00 $ 4,800.00 $ 4,800.00 $ 120.00 $ 2,640.00 $ 1.75 $ 4,777.50 $ 0.60 $ 372.00 $ 2.80 $ 3,150.00 $ 14,800.00 $ 14,800.00 $ 6,500.00 $ 6,506.00 $ 4,800.00 $ 4,800.00 SubTotal $ 51,339.50 $ 331,111.30 1 Granite Construction Company Unit Price Extended Price $ 33,585.75 $ 33,585.75 $ 500.00 $ 500.00 $ 40,000.00 $ 40,000.00 $ 9,000.00 $ 9,000.00 Sub Total $ 83,085.75 Parking Lot $ 2.50 $ 7,635.00 $ 7.00 $ 1,288.00 $ 4.00 $ 388.00 $ 4.00 $ 1,180.00 $ 9.00 $ 279.00 $ 2.00 $ 784.00 $ 12,000.00 $ 12,000.00 $ 6,800.00 $ 6,800.00 $ 5.00 $ 2,090.00 $ 4,000.00 $ 12,000.00 $ 1,700.00 $ 1,700.00 $ 175.00 $ 1,400.00 $ 0.35 $ 6,284.25 $ 300.00 $ 300.00 $ 40.00 $ 5,520.00 $ 20.00 $ 20,760.00 $ 3.00 $ 68,436.00 $ 50.00 $ 1,400.00 $ 45.00 $ 17,550.00 $ 3.00 $ 840.00 $ 1,500.00 $ 3,000.00 $ 1,250.00 $ 2,500.00 $ 250.00 $ 3,000.00 $ 300.00 $ 23,400.00 $ 6.00 $ 6,204.00 $ 7.00 $ 8,134.00 $ 12.00 $ 1,656.00 $ 45.00 $ 9,720.00 $ 400.00 $ 400.00 $ 300.00 $ 600.00 $ 320.00 $ 640.00 $ 7,000.00 $ 7,000.00 $ 7,000.00 $ 7,000.00 $ 3,500.00 $ 3,500.00 SubTotal $ 245,388.25 Landscape and Irrigation $ 3,500.00 $ 3,500.00 $ 5,500.00 $ 5,500.00 $ 4,000.00 $ 4,000.00 $ 550.00 $ 12,100.00 $ 3.50 $ 9,555.00 $ 3.50 $ 2,170.00 $ 5.00 $ 5,625.00 $ 8,500.00 $ 8,500.00 $ 15,000.00 $ 15,000.00 $ 14,000.00 $ 14,000.00 SubTotal $ 79,950.00 I $ 403,424.00 1 Earth Sculptures, Inc. Unit Price Extended Price $ 25,000.00 $ 25,000.00 $ 15,000.00 $ 15,000.00 $ 16,000.00 $ 16,000.00 $ 3,000.00 $ 3,000.00 Sub Total $ 59,000.00 Parking Lot $ 2.00 $ 6,108.00 $ 15.00 $ 2,760.00 $ 4.00 $ 388.00 $ 9.00 $ 2,655.00 $ 20.00 $ 620.00 $ 2.00 $ 784.00 $ 30,000.00 $ 30,000.00 $ 20,000.00 $ 20,000.00 $ 5.00 $ 2,090.00 $ 6,500.00 $ 19,500.00 $ 500.00 $ 500.00 $ 150.00 $ 1,200.00 $ 1.00 $ 17,955.00 $ 300.00 $ 300.00 $ 40.00 $ 5,520.00 $ 25.00 $ 25,950.00 $ 4.50 $ 102,654.00 $ 60.00 $ 1,680.00 $ 48.00 $ 18,720.00 $ 3.00 $ 840.00 $ 4,000.00 $ 8,000.00 $ 2,200.00 $ 4,400.00 $ 370.00 $ 4,440.00 $ 280.00 $ 21,840.00 $ 9.00 $ 9,306.00 $ 12.50 $ 14,525.00 $ 25.00 $ 3,450.00 $ 48.00 $ 10,368.00 $ 375.00 $ 375.00 $ 300.00 $ 600.00 $ 300.00 $ 600.00 $ 6,000.00 $ 6,000.00 $ 3,800.00 $ 3,800.00 $ 4,000.00 $ 4,000.00 SubTotal $ 351,928.00 Landscape and Irrigation $ 7,500.00 $ 7,500.00 $ 6,500.00 $ 6,500.00 $ 16,500.00 $ 16,500.00 $ 200.00 $ 4,400.00 $ 2.50 $ 6,825.00 $ 2.00 $ 1,240.00 $ 3.80 $ 4,275.00 $ 6,000.00 $ 6,000.00 $ 11,500.00 $ 11,500.00 $ 10,000.00 $ 10,000.00 SubTotal $ 74,740.00 $ 435,663.001 $ 0.40 $ 17,970.00 $ 0.40 $ 17,970.00 $ 0.60 $ 26,955.00 $ 3,500.00 $ 3,500.00 $ 1,000.00 $ 1,000.00 $ 1,500.00 $ 1,500.00 $ 21,470.00 $ 18,970.00 $ 28,455.00 $ 4.20 $ 5,455.80 $ 4.00 $ 5,196.00 $ 7.00 $ 9,093.00 $ 35.00 $ 840.00 $ 40.00 $ 960.00 $ 48.00 $ 1,152.00 $ 2,300.00 $ 2,300.00 $ 300.00 $ 300.00 $ 2,200.00 $ 2,200.00 $ 4.00 $ 280.00 $ 2.50 $ 175.00 $ 3.00 $ 210.00 $ 8,875.80 $ 6,631.00 $ 12,655.00 $ 34.50 $ 6,382.50 $ 12,500.00 $ 12,500.00 $ 3,880.00 $ 3,880.00 $ 4.00 $ 20,400.00 $ 1,760.00 $ 1,760.00 $ 55.00 $ 5,170.00 $ 2,600.00 $ 2,600.00 $ 35.00 $ 6,475.00 $ 5,500.00 $ 5,500.00 $ 2,000.00 $ 2,000.00 $ 2.00 $ 10,200.00 $ 300.00 $ 300.00 $ 30.00 $ 2,820.00 $ 700.00 $ 700.00 $ 44.00 $ 8,140.00 $ 14,500.00 $ 14,500.00 $ 1,500.00 $ 1,500.00 $ 6.00 $ 30,600.00 $ 2,000.00 $ 2,000.00 $ 30.00 $ 2,820.00 $ 8,000.00 $ 8,000.00 TOTAL ADDITIVE ALTERNATE NO. 3: $ 53,239.50 $ 52,692.50 $ 27,995.00 $ 67,560.00 ADDITIVE ALTERNATIVE NO. 4 Remove Entire Trash Enclosure and Pad, Construct Curb, Relocate Irrigation Controller and Conduit, and Match 1 LS $ 13,000.00 $ 13,000.00 1 Landscape and Irrigation $ 6,200.00 $ 6,200.00 $ 6,500.00 $ 6,500.00 $ 18,000.00 $ 18,000.00 TOTAL ADDITIVE ALTERNATE NO. 4: $ 13,000.00 $ 6,200.00 $ 6,500.00 $ 18,000.00 GRAND TOTAL: $507,082.95 $420,349.60 $468,520.00 $612,338.00 * Note: Denotes Calculation Error 7/30/2015 Page 1 of 1 59 Click here to return to Agenda 60 �Yic ShEere to efuN�fo AlgendaNO. 10 City of La Quinta CITY COUNCIL MEETING: August 4, 2015 STAFF REPORT AGENDA TITLE°_ AWARD CONTRACT TO PAINTING & DECOR, INC. FOR INTERIOR PHASE OF LIBRARY 10TH ANNIVERSARY IMPROVEMENTS PROJECT RECOMMENDATION Award a contract to Painting & Decor, Inc., in the amount of $355,700, to construct the Interior Phase of the Library 10th Anniversary Improvements Project. EXECUTIVE SUMMARY • The La Quinta Library (Attachment 1) has been heavily used for nearly 10 years and requires routine maintenance and refurbishment. Improvements will include new carpet, paint, and upgraded restrooms. • On July 2, 2015, the City received one sealed bid for the construction of these improvements plus rehabilitated furnishings, and light -emitting diode (LED) lighting, from RDP/SDI, Inc., in the amount of $581,422. The bid received was $279,982 over the engineer's estimate. On July 7, 2015, Council rejected all bids and directed staff to re -scope the project to encourage competition. • Painting and Decor, Inc. of Orange, California, submitted the lowest responsive bid in the amount of $355,700 and is recommended for this construction contract. Staff is recommending award for both the Base Bid, $317,000, and the Additive Alternative to replace the stone tile in the Lobby with carpet for $38,700. FISCAL.. IMPACT The Library 10th Anniversary Improvements Project (No. 2014-13B) is included in the 2014/15 Capital Improvement Program (CIP), with a total budget of $1,189,610 for the interior and exterior improvements; funding is provided from unassigned Library Funds. The budget for the Interior Phase is $477,702. The lowest bid was $42,700 greater than the Engineer's Estimate. Staff recommends transferring $42,195 from the Contingency Budget to the Construction Budget to fund this difference. The total interior/exterior improvement budget is: Project Total Interior Phase Exterior Phase Professional: $60,505 $24,297 $36,208 Design: $78,071 $31,350 $46,721 Inspection/Testing/Survey: $76,119 $30,566 $45,553 rs Construction: $780,712 $355,700 , City Administration: $39,036 $15,675 $23,361 Contingency: $155,167 $20,114 $139,715 Total Budget: $1,189,610 $477,702 $711,908 BACKGROUND/ANALYSIS The City's Library is one of the busiest in Riverside County and in need interior and exterior refurbishment after nearly ten years of heavy use. On July 2, 2015 the City received bids for the interior improvements that were well in excess of the budget and were therefore rejected. During re-scoping of the project, it was determined that the LED lighting conversion project should be a standalone contract to be re -bid in August 2015. On July 7, 2015, City Council approved the re -advertisement of the Library's interior improvements excluding the LED lighting conversion. On July 30, 2015, the City received three sealed bids. A detailed bid comparison summary is provided in Attachment 2. Painting & Decor, Inc. submitted the lowest responsive bid in the amount of $355,700, which is 14 percent over the Engineer's Estimate including the Additive Alternate to remove the stone lobby the and replace it with carpet. Since including this would improve the acoustics, maintenance and accessibility of the facility, staff recommends awarding this construction contract at the higher amount. The following is the proposed project schedule: Award of Construction Execute Contract and Mobilize Construction (30 Calendar Days) Accept Improvements ALTERNATIVES August 4, 2015 August 5 through August 31, 2015 September 1 through October 5, 2015 October 2015 The alternative would be to reject all bids and re -advertise the project in order to receive lower bids. Since the project is within the overall budget and doing this work in the summer and early fall will minimize impacts to Library operations, no alternative is recommended. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved by: Timothy R. Jonasson, P.E. Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Bid Comparison Summary 62 d II —jzl I I IKILI r4 u d§ Ynnivr3l.iA 1 { 7t.i, i co ICA F% IH 9177b'0 it i ILL I A rvyv 7 Lu AVM SNOSV3S "FIE' Apt ZZ) 57 ui ur -A It k Z -.0 63 Click here to return to Agenda 64 LLI a IL z O_ m w z y z LLl 2 w mIL w g Ir N K W z z a x F O K I IG J N zz C~J w O Ir IL 0 0 0 0 0 y o 0 0 0 0 V - �ocoo �00 co co co y corncl�rn rn c cfl co in rn o0 o � y o n n o0 c v y K c O U w ua v3 <»f»w o 0 0 0 c rn N m y V o 0 o 0 0 co 0 G y co a rn o ai M rn fl co u rn 7 EA fA fA fA O O O O O V O O O O O V 0 0 O O 0 o O O 0 O a in in o in Ln N N � 7 6Ni c�0 M V C � K U w N 'a V3 H3 ffl fR fR O o 0 0 G K y O o 0 0 V O O O O a` in in o in V3 ER cA fPr O o O O O y 0 0 0 0 0 V 0 0 0 0 0 0 0 0 0 U 1 I� O M O O o y a M N O lI1 M V C N a K w e m e»E»e»e3» O O O O 8I C V O O O O c U O O O O q r O M O •� M N O l(1 7 Efl H3 fl 6f1 O o 0 0 0 y o 0 0 0 0 u o 0 0 0 0 o 0 0 0 a0 0 0 C 0 0 y o0 N N o W vi N C v K w ea <»ea fsr» O O O O O O O O W O o O o rn V d O O O o O O O O 2 o o t o w N N W r C 7 0 64 fH fA 64 m Q C 7 J J J J Q N F R w 2 N C 'aa w 0 c N N E N `p O U O m ti L) � °O -O i N c N � � N o - m m _ �_ N Q O E O a) .� L ) d yO . z N M 7 J O 0 z c w .O H ~ z z o UJ U) H Q) 'j O a E w > Ir F 0 o Q 0 N v 40 O O O O N O 49 O O O LO Ln 40 aicATTAGHMEN12 65 0 N 0 Click here to return to Agenda 66 Click here toBQSINto ' QEP NO. 1 City of La Quinta return CITY COUNCIL MEETING: August 4, 2015 STAFF REPORT AGENDA TITLE: APPOINT TWO COUNCIL MEMBERS TO AD -HOC COMMITTEE FOR DEVELOPMENT CODE TUNE UP RECOMMEDATION Appoint two Council Members to serve on an Ad -Hoc Committee. EXECUTIVE SUMMARY • The City is conducting a comprehensive review of the development code to identify measures to modernize and improve the permitting process. • Staff recommends that a Project Action Team (PAT) and an Ad -Hoc Committee be formed to assist in this endeavor. FISCAL IMPACT - None BACKGROUND/ANALYSIS The City is conducting a comprehensive review of the development permitting process. Staff proposed that a PAT and Ad -Hoc Committee be established to review procedures and processes, and identify improvements. The PAT is a cross -departmental committee with representatives from the Building, Public Works and Planning Divisions. The Ad -Hoc Committee would include two City Council members, two Planning Commissioners and a representative from the Architecture & Landscape Review Board. ALTERNATIVES The alternative would entail not appointing Council Members. Report prepared by: Gabriel Perez, Planning Manager Report approved by: Frank J. Spevacek, City Manager 67 Click here to return to Agenda 68 CTi,kSfiere , ,tLE AR ITEM NO. 2 City of La Quinta nda CITY COUNCIL MEETING: August 4, 2015 STAFF REPORT AGENDA TITLE, ADOPT RESOLUTION TO APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF LA QUINTA AND LA QUINTA CITY EMPLOYEES' ASSOCIATION THROUGH FISCAL YEAR 2016/17 AND APPROVE CLASSIFICATION SPECIFICATION REVISIONS RECOMMENDATION Adopt a Resolution approving a Memorandum of Understanding between the City of La Quinta and the La Quinta City Employees' Association for Fiscal Year 2015/16 and Fiscal Year 2016/17, and approve revisions to four Classification Specifications. EXECUTIVE SUMMARY • The current Memorandum of Understanding (MOU) with the La Quinta City Employees' Association (LQCEA) expired on June 30, 2015. • The City and LQCEA met and conferred on matters relating to employment conditions and employee/employer relations including compensation, hours and benefits. • The recommended MOU (Exhibit A of the Resolution) is the result of these negotiations, which include an increase in medical benefits and additional floating holiday credits days, shall be retroactive to July 1, 2015 and remain in effect until June 30, 2017. • The classification specification revisions (Exhibit B of the Resolution) area result of additions/reclassifications of positions approved in the 2015/16 Budget. FISCAL IMPACT The cost to implement the medical benefit cap increase for the remainder of 2015/16 is $11,136 and the additional floating holiday hours cost is $5,196, totaling $16,332. Funds are available in the unappropriated General Fund Reserves. When the 2015/16 Budget was approved, $180,200 was reserved for unanticipated operating budget expenditures. The classification specification revisions total $57,000; this cost is included in the 2015/16 Budget. BACKGROUND/ANALYSIS In a series of meetings beginning this April, the City and LQCEA met and conferred on matters relating to employment conditions and employee/employer relations including compensation, hours and benefits. The negotiations process began with a set of Guiding Principles, which included: • Increase Productivity .• • Reward Performance Click here to return to Agenda • Work within the Class and Compensation Structure • Manage CalPERS increases • Ensure job rates reflect market rates The LQCEA negotiating team worked diligently to explore and craft ways to meet the Guiding Principles and recommend negotiable items that were beneficial to everyone. The Class and Compensation report completed in April 2014 provided wage and benefit comparisons that were used in the discussions. The resulting MOU implements the following: • A reopener in Fiscal Year 2016/17 to discuss and consider potential World at Work salary range adjustments and medical insurance rate increases. • Provides a Request for Reconsideration of the Performance Evaluation as a secondary review and communication measure. • Increases the medical cap from $1,312 to $1,370 monthly. • Creates a cash buyout for medical benefits of $250 a month for employees with alternative coverage starting January 2016 • Adds a fourth tier to provide 100 percent sick leave payout for employees that have worked 20 years or more for the City. • Grants an additional eight hours of bereavement leave to 32 hours per occurrence. • Grants an additional four floating hours to the floating leave bank (20 hours annually). • Incorporates various legislative and procedural amendments to the Personnel Policies reviewed and approved by the LQCEA. ALTERNATIVEF The LQCEA and City have worked in the true spirit of cooperation to assemble this MOU and to equitably serve the needs of both parties. Approval of the MOU will conclude a successful labor negotiation process. Staff does not recommend any alternatives. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved by: Frank J. Spevacek, City Manager 70 Click here to return to Agenda RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING AND ADOPTING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA CITY EMPLOYEES' ASSOCIATION (LQCEA) COMMENCING ON JULY 1, 2015, AND TERMINATING JUNE 30, 2017 AND REVISIONS TO FOUR CLASSIFICATION SPECIFICATIONS WHEREAS, the City of La Quinta, hereinafter referred to as "City" and the La Quinta City Employees' Association, the recognized organization representing its members, hereinafter referred to as "Association," have met and conferred over wages, hours, terms, and conditions of employment pursuant to Government Code 3500, as amended; and WHEREAS, the City and the Association have negotiated a Memorandum of Understanding for the period commencing on July 1, 2015, and terminating June 30, 2017; and WHEREAS, the City and the Association have agreed upon revisions to the Classification Specifications for Administrative Assistant, Administrative Technician, Management Assistant, and Management Analyst; and WHEREAS, the Association ratified the Memorandum of Understanding on July 29, 2015. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City does hereby ratify and approve, ratify and authorize implementation of each economic and non -economic benefit and right set forth in the Memorandum of Understanding between the City and the Association, attached and incorporated herein as Exhibit "A" and said to the extent the City may legally do so in accordance with the time constraints of said Memorandum of Understanding. SECTION 2. The City does hereby approve and adopt the revisions to the Classification Specifications for the Administrative Assistant, Administrative Technician, Management Assistant, and Management Analyst, attached and incorporated herein as Exhibit "B." PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 4th day of August, 2015, by the following vote: 71 Click here to return to Agenda Resolution No. 2015- MOU Adoption 2015-2017 & Revisions to Classification Specifications Adopted: August 4, 2015 Page 2 AYES: Council Members Franklin, Osborne, Pena, Radi, Mayor Evans NOES: None ABSENT: None ABSTAIN: None LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 72 Click here to return to Agenda EXHIBIT A MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding ("MOU") is made and entered into by and between the CITY OF LA QUINTA ("City") and the LA QUINTA CITY EMPLOYEES' ASSOCIATION ("Association") WHEREAS, the City and the Association have met and conferred in good faith with respect to the wages, hours, and terms and conditions of employment of City employees and all other subjects within the scope of bargaining under the Meyers- Milias-Brown Act (Government Code Section 3500, et seq.), and have reached an agreement that they wish to set forth in writing in the form of this MOU; NOW, THEREFORE, the City and the Association agree as follows: SECTION 1: TERM. This MOU shall take effect on July 1, 2015, and shall remain in effect for two (2) years through and including June 30, 2017. SECTION 2: SALARY Fiscal Years 2015-16 and 2016-17. The 2015/2016 Classification Schedule ("Authorized Positions -Salary Ratings") and Schedule of Salary Ranges ("Salary Ranges") reflect the Pay for Performance Classification and Compensation System agreed upon by the City and Association. Both documents attached hereto as Exhibits 1 and 2, respectively, and by this reference made a part hereof, shall become effective on July 1, 2015, and shall remain in effect during the full term (July 1, 2015 through June 30, 2017) of this MOU, unless modified in writing by mutual agreement of both parties. SECTION 3: PAY FOR PERFORMANCE CLASSIFICATION AND COMPENSATION SYSTEM AND PERFORMANCE EVALUATION RATINGS A. Potential Salary Range Considerations. The parties agree to use the 2016 World at Work ("WOW") salary range adjustment projections as the basis for a meet and confer reopener to determine an appropriate salary range increase 2015-16 FINAL MOU - 7-28-15 - 1 73 Click here to return to Agenda recommendation, which is subject to Council approval. The parties further agree to consider the WOW salary range adjustments in 2016 and 2017, and agree a full market survey shall be performed by Fox Lawson & Associates prior to June 30, 2018, and every 3rd year thereafter. Recommendations from Fox Lawson & Associates will be considered for potential adjustments to the existing salary ranges based on the market survey data. Any adjustments made to the existing salary ranges shall be considered PERSable adjustments. B. Pay for Performance Compensation Methodology. Pay increases retroactive to July 1, 2015 shall be based upon individual performance review ratings for the year ending June 30, 2015 as follows: If more than 2 steps below the job rate: Overall Performance Rating NI SU EX No increase 1 step 2 steps If only one step below the job rate: NI SU EX No increase 1 step 1 step + Performance Pool If at or above job rate: NI SU EX No increase No increase Performance Pool Pay increases retroactive to July 1, 2016 shall be based upon individual performance review ratings for the year ending June 30, 2016 in the same manner as described above. The City Council has the discretion to establish the total performance pool for all City of La Quinta employees for performance evaluations, which has already been budgeted at $33,000 for Fiscal Year 2015-16. Council, at its discretion, may establish the Performance Pool, if any, for performance evaluations based on the year ending on June 30, 2016. 2015-16 FINAL MOU - 7-28-15 -2- 74 Click here to return to Agenda C. Overall Performance Evaluation Ratings. City shall provide the Association with the overall performance evaluation ratings only (no employee names), identifying the number of ratings falling into each rating category, no later than October 31 each year. D. Request for Reconsideration of Performance Evaluation Rating. City and Association agree to follow the guidelines provided in the "Request for Reconsideration of Performance Evaluation Rating" (Exhibit 3) as the basis for reviewing performance evaluation ratings of employees who choose to utilize same. These guidelines in no way alter the Personnel Policies Section 12.10.2, which states performance evaluations are not grievable. SECTION 4: MEDICAL, DENTAL, VISION AND LIFE INSURANCE COVERAGE. Effective January 1, 2016, the parties agree to the maximum contribution by the City of $1,370.00 per month. The parties further agree to reopen negotiations in July, 2016 in order to meet and confer on the amounts paid by the City and employees for insurance coverage for the next calendar year. A. Contributions. The employee contribution for insurance coverage shall be paid by payroll deduction as a condition of enrollment and continuous insurance coverage. The benefits, terms and conditions of coverage shall be governed by the formal plan documents. B. Opt -out of City Coverage. Personnel Policy Section 14.05 is amended by adding the following subsection: C. An employee who provides the City evidence of medical insurance under a separate policy and requests to be deleted from the City's coverage shall receive $250 per month as an in lieu payment. Should such other coverage subsequently be unavailable to the employee, the employee shall have the right to seek reinstatement to coverage under the City's policy upon written request. In such a case, the City shall reinstate the employee's coverage and cancel the in lieu payment if reinstatement is permitted under the provisions for reinstatement then in effect with the City's health insurance provider. 2015-16 FINAL MOU - 7-28-15 -3 75 Click here to return to Agenda C. Flexible Spending Plan. The City has implemented a Flexible Spending Plan through Total Administrative Services Corporation (TASC) for interested employees. The City has paid the initial one-time enrollment fee of $350.00 and will pay the $15.00 per employee enrollment fee for new employees who elect to join, and those employees who participate will pay the monthly administration fee and optional medical reimbursement debit card fee through payroll deduction. SECTION 5: EDUCATIONAL INCENTIVE PROGRAM. All employees are eligible for tuition reimbursement pursuant to Section 15.25 of the City's Personnel Policies. The total of such reimbursement for all employees shall not exceed $25,000 during the term of this MOU at a maximum of $2,500 (or 10%) per employee. SECTION 6: MANAGEMENT RIGHTS. Except as limited by the terms of this MOU, the City retains sole and exclusive right to manage its operations and direct its work force using any or all of the powers and authority previously exercised or possessed by the City or traditionally reserved to management, including but not limited to the right to determine its organization and the kinds and levels of services to be provided; to direct the work of its employees; to assign work from one classification of employees to another, including work currently performed by employees in the classifications covered by this MOU; to establish work standards and levels of required performance; to utilize part-time or temporary employees; to pay wages and benefits in excess of those required by this MOU; to select, modify, alter, abandon, or modernize methods of conducting its operations; to build, move, modify, close, or modernize facilities, machinery, processes, and equipment; to establish budgetary procedures and allocations; to determine methods of raising revenues; to sublet and subcontract work except work currently performed by City employees; to take all necessary action in the event of an emergency; to establish and amend rules of conduct and to impose discipline and discharge; to establish and amend rules for safety and health; to select, hire, classify, reclassify, assign, evaluate, transfer, promote, demote, upgrade, downgrade, reprimand, 2015-16 FINAL MOU - 7-28-15 -4- 76 Click here to return to Agenda discipline, suspend, discharge, lay off, and rehire employees; to determine job content and to create, combine or modify job classifications and rates or classes of pay; and to exercise all other customary powers and authority of management, regardless of whether the City has exercised such power previously. Nothing in this provision shall be construed to restrict grievances concerning any part of this MOU. In the event of an emergency, the City may amend, modify or rescind any provision of the MOU. Such amendment, modification or rescission shall remain in force only for the period of the emergency. The City shall have the sole and complete discretion to declare that an emergency exists for the purposes of this Section. City retains the right to reopen negotiations during the term of this MOU for the purpose of meeting and conferring on implementation of furlough days. SECTION 7: NON-DISCRIMINATION. All personnel decisions and actions, including but not limited to appointments, promotions, demotions, transfers, layoffs, and discharges, shall be made without regard to race, color, creed, sex, marital status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, or any other unlawful consideration. Further, the City shall not discriminate against any employee based upon his/her activity on behalf of his/her membership in any employee association or group. SECTION 8: HOURS. Employee hours of work shall be as stated in the City's Personnel Policies unless superseded as provided in Section 14 herein. SECTION 9: HOLIDAYS. Holidays shall be recognized as provided in the City's Personnel Policy, to include the addition of the following: Four (4) additional hours paid holiday on Christmas Eve, when that day falls on a weekday; 2015-16 FINAL MOU - 7-28-15 -5- 77 Click here to return to Agenda Four (4) additional hours paid holiday on New Years' Eve when that day falls on a weekday; and Four (4) additional hours paid floating holiday. SECTION 10: VACATION. 10.1 Accrual. Vacation accrual shall be as provided in the City's Personnel Policies unless superseded as provided herein. 10.2 Buy-back. Personnel Policy 14.15.4(B) is amended as follows: B. Optional In addition to the above, employees with a minimum of 80 hours of accrued vacation time as of the last pay period in May or November in any calendar year, may receive pay at the employee's regular rate of pay, for a portion or the entire amount over 80 hours. Any employee desiring to exercise this option must make a written request to the Finance Director no later than May 15 or November 15 in the calendar year for which vacation buy back is sought. The buy-back pay will be issued as a separate check in June or December. SECTION 11: SICK LEAVE. Sick leave shall be accrued as provided in the City's Personnel Policies unless superseded as provided herein. 11.1 Sick Leave Pay Back: Personnel Policy 14.20.6 is amended as follows: 14.20.6 Sick Leave Pay Back: A. City agrees to provide Sick Leave pay back upon employee's termination, as follows: 2 through 4 years of service 25% 5 through 9 years of service 50% 10 through 19 years of service 75% 20 years of service and up 100% B. Mandatory Pay Back: A maximum Sick Leave accrual of four hundred eighty (480) hours shall be established. If the maximum accrual of Sick Leave has been reached as of the last pay period in November in any calendar year, employee shall be 2015-16 FINAL MOU - 7-28-15 -6- 78 Click here to return to Agenda reimbursed for the number of Sick Leave days that would have been accrued and unused above the maximum, according to the formula used for Sick Leave pay back upon employee termination, as above. C. Optional Pay Back: Employees have the option to be reimbursed for accrued and unused sick leave above 240 hours up to 480 hours twice every year for accruals through the last pay period in May or November. The sick time pay back will be issued as a separate check in June or December. 11.2 Bereavement Leave: Personnel Policy 14.25, Bereavement Leave is hereby amended to allow thirty-two (32) hours of Bereavement Leave. SECTION 12: CalPERS RETIREMENT A. Employer/Employee Obligations. For purposes of the City's election to pay to the California Public Employees' Retirement System (CalPERS), effective July 1, 2013, the City shall pay to CalPERS on behalf of each full-time, regular employee, the required employer contribution, and an amount equal to 0% of the required member contribution to CalPERS. Effective July 1, 2013, each full-time, regular employee shall pay an amount equal to 100% of the required member contribution to CalPERS, not to exceed eight percent (8%). B. Public Employees' Retirement System WERS) Retirement Formulas for New Hires. Any employee hired on or after January 1, 2013 shall be subject to the following retirement formulas with the retiree's annuity based on the average of the employee's three (3) highest paid consecutive years, in accordance with the City's contract with PERS and the Public Employees' Pension Reform Act of 2013 (PEPRA): Classic Employees (current PERS members) hired on or after January 1, 2013: 2% @ 60 New Employees (new PERS members) hired on or after January 1, 2013: 2% @ 62 2015-16 FINAL MOU - 7-28-15 -7- 79 Click here to return to Agenda C. Unused Sick Leave Election. Government Code Section 20965 and the City's contract for retirement benefits with CalPERS permits conversion of unused sick leave to service credit, pursuant to certain restrictions. Upon retirement, employees are required to complete the "Unused Sick Leave Election Form" prior to receiving their final paycheck. Upon retirement, employees will have the option of selecting one of the following: (1) receiving payout for the full amount of unused sick leave (pursuant to the payout schedule contained in Personnel Policy Section 14.20.4, as amended by this MOU); (2) receiving payout for a set amount of unused sick leave, and requesting conversion to service credit of the remainder; or (3) converting the entire amount of unused sick leave to service credit, waiving their right to a payout for unused sick leave. SECTION 13: COMPUTER LOAN PROGRAM. The City agrees to continue the Computer Loan Program (Program) as set forth in Exhibit 4, and to fund the Program in the amount of $17,500 for the term of this MOU at a maximum of $1,750 per employee. Any employee who has participated in the Program and has paid his/her loan in full may participate again if there is money available after those employees who have not previously participated have been funded. SECTION 14: ALTERNATE WORKWEEK SCHEDULE. The City and Association agree to continue the Alternate Work Week Schedule ("AWWS"), utilizing a 9/80 schedule, whereby employees may elect to participate in the AWWS by working eight 9-hour days and one 8-hour day, with every other 8-hour day off. The AWWS will continue for the term of this MOU, or until cancelled by Management, whichever occurs sooner. SECTION 15: PERSONNEL POLICY ADDITIONS AND AMENDMENTS. The City and Association have agreed to modify City Personnel Policies where appropriate to clarify the intent of those policies. A red -lined version of the changes to 2015-16 FINAL MOU - 7-28-15 -8- 80 Click here to return to Agenda the Personnel Policies is provided as Exhibit 5. The sections containing modifications are as follows: a) Section 1.10 Application & Exceptions b) Section 3.50 Reclassifications c) Section 3.51 Temporary Assignment Pay d) Section 5.10 Employee Performance Evaluations e) Section 6.05 Work Week and Overtime f) Section 6.30 Lunch and Break Policy g) Section 7.25 Family and Medical Leave h) Section 14.05 Health, Dental, Vision and Life Benefits i) Section 14.06 Patient Protection and Affordable Care Act (ACA) 1) Section 14.10 Holidays k) Section 14.15.4 Vacation Buy -Back 1) Section 14.20 Sick Leave m) Section 14.20.6 Sick Leave Pay Back n) Section 14.25 Bereavement Leave o) Section 14.30 Administrative Leave p) Section 15.30 Travel & Expense Policy q) Exhibit A - Computer Loan Program Criteria SECTION 16: EMPLOYEE FITNESS MEMBERSHIP SUBSIDY AT LA QUINTA WELLNESS CENTER OR DESERT RECREATION DISTRICT FITNESS The City agrees to subsidize the cost of membership at either the La Quinta Wellness Center or the Desert Recreation District's Fitness Center. City employees may submit their paid receipt for La Quinta Wellness Center or Desert Recreation District membership to the City's Finance Department for reimbursement of $40.00 toward their annual membership fee. 2015-16 FINAL MOU - 7-28-15 -9- 81 Click here to return to Agenda SECTION 17: PERFORMANCE REVIEW/TRANSPARENCY PROCESS. The City agrees to the following with regard to the performance review and transparency process: 17.1 Review Period: Annual Performance Reviews will be completed between July 1 and September 30 for the previous fiscal year ending on June 30. 17.2 Association Survey: Association may survey its members for input regarding the performance review process and may provide survey results to City for consideration. Any changes to the Performance Evaluation form shall be a subject of the meet and confer process. 17.3 Labor/Management Committee: City and Association agree to form a Labor/Management Committee (LMC) that may meet three (3) times per year at the request of either party to address concerns regarding employee relations. The LMC is not authorized to change the MOU or to settle any grievance being processed under the MOU. SECTION 18: SOLE AND ENTIRE AGREEMENT. It is the intent of the parties hereto that the provisions of this MOU shall supersede all prior agreements, memoranda of agreement or memoranda of understanding, or contrary salary and/or personnel rules and regulations, administrative codes, provisions of the City (other than the Municipal Code), whether oral or written, expressed or implied, between the parties, and shall govern the entire relationship and be the sole source of any and all rights which may be asserted hereunder. This MOU is not intended to conflict with federal or state law. The Association and the City agree that all personnel rules not specifically included herein shall be incorporated herein by this reference. The City reserves the right to add to, modify or delete from its Personnel Policies, subject to its obligations under the Meyers-Milias-Brown Act. 2015-16 FINAL MOU - 7-28-15 - 1 0- 82 Click here to return to Agenda SECTION 19. WAIVER OF BARGAINING DURING TERM OF THIS AGREEMENT. During the term of this MOU, the Association agrees that it will not seek to negotiate or bargain with respect to wages, hours and terms and conditions of employment, whether or not covered by this MOU or in the negotiations preceding execution of this MOU, except as required by specific provisions of this MOU. Despite the terms of this waiver, the parties may, by mutual agreement, agree in writing to meet and confer concerning any matter during the term of this MOU. This MOU is hereby executed by the parties hereto as set forth below. CITY OF LA QUINTA By: Linda Evans, Mayor DATED: ATTEST: Susan Maysels, City Clerk APPROVED AS TO FORM: William H. Ihrke, City Attorney 2015 LA QUINTA CITY EMPLOYEES' ASSOCIATION Moises Rodarte, President Anthony Moreno, Vice -President 2015-16 FINAL MOU - 7-28-15 - 1 1 83 Click here to return to Agenda 84 Click here to return to Agenda EXHIBIT 1 3 �m do INa r- O N Sb v 3 Q Q Q Q N Q Q <Q (DCD (D CD 7 D N Cl) CD CD CD (D 3 CD v N z 3. z� z > N >' _3 CD �_ _� �_ �. v_ v n a n ((DD uO Sk (�D Sk Q° �, �� C CD (D CD n) �a Om vv o z mmm �~ 65 ' Q) Cn cn O* m 01 C; j O ((DD n N' 0 O (n CO (n N 4 (D ? (? j °= 71 3 nV O n 4 p " 7 O �' n' Z O O D C 2 O W -0D-Uw D-o m 0 > 0 m D mm =2. Cn O C Cn -h >' CD O O 0 {u CD O N N p) a) a) O O .n X O C1 X O O7C70O ' 3 o 0 ' N• CD 7� n n 08 •(o m o 3 3 cCn . 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'S)' LO WM V MaNO (RDm W CD ��2NM M (D (D M �- a0 (D V V R N N (D Vk N(D O LO O(O O(r)O (DN aO q nR R 00 CO C)(7) v) 6')6 ) e9 69'69 � v3 u) EA fe EA EA fA f9 (D N m N m N V rO cO r r'- C)CD V V O M m N N W C)N m O c:) r-(D (D rO r'-N M c) cO ram. 0o r(D (O (a m m NM N OO V (D N OC L N CC CO m (n V V M V N V (1(0D 2 (mD c') 6 o0 ORO m N 0 0 �_ N� (D fA 69 Ffl fA FA U, e9 (� ui fe v3 ui Ui 69 fA (O 00 0) LOM m 0 0 m cO N LnO cO co C0 R Cl) O (D O 00 ce) R O M R O m O N M R M m N m 0 m N (D O m M (D M V M O C) (D LO W M R M N M r- M N O O O V R (O m m m (O ' R O V W CD N r N r-N a0 V C3 M V V V 47 cO 6M cO (D Z �' (fl R r'-R 2 W CD m m(D cD N_ (D fA Mffl E9 v369 A ffl E9 fA e9 e9 v> e9 e9 u)u)fe eri E9 v3 v3 6,3 M NM. -CV C] V W-, —N r-NM q n —N M q 1O-"M p 87 Click here to return to Agenda 88 Click here to return to Agenda EXHIBIT 3 Request for Reconsideration — Performance Evaluation Rating Employees who are not in agreement with the performance evaluation rating may present a written request to their Department Director for reconsideration of their performance evaluation rating within ten (10) working days of receiving the evaluation. The written request shall briefly state the reasons the employee disagrees with the performance evaluation rating and include any supporting documentation. The Department Director shall schedule a meeting within ten (10) working days of receipt of the written request to discuss the performance evaluation rating. The Department Director shall have the right, but not the duty, to change or modify the performance review based on the discussion with the employee and review of any supporting documentation. The Department Director shall render a written decision to the employee within ten (10) working days after meeting with the employee. The decision of the Department Director shall be final and not subject to review or appeal. If the employee's supervisor is the Department Director, the request for reconsideration may be submitted to the Employee Relations Officer instead, following the same process mentioned above. The decision will be mutually agreed upon between the Employee Relations Officer and the Department Director and shall be final and not subject to review or appeal. This process does not replace or diminish any of the rights afforded employees or management under Section 5.10 of the Personnel Policies. Performance evaluations (including a request for reconsideration) shall not be subject to the grievance process, per Section 12.10.2 of the Personnel Policies. M Click here to return to Agenda 90 Click here to return to Agenda EXHIBIT 4 Rev. July 2015 CITY OF LA QUINTA Computer Loan Program Criteria The following criteria apply to the Computer Loan Program for the City of La Quinta, California: ELIGIBILITY All full-time employees who have completed probation are eligible. This is strictly a volunteer program and the employee will use their own time and expense in order to participate. Also, program parameters such as the maximum loan amount, interest rate and scope of the program, will be evaluated on an annual basis. SCOPE The City has adopted a Windows operating system. The following items are eligible for inclusion in the loan amount: Desktop computers, laptops, tablets, printers, monitor, scanner, backup devices, hard drive, CD/DVD ROM drives, surge protector, wireless routers, speakers, battery backup, upgrading current equipment, including memory, and warranty costs. Software that is commonly used at the City is eligible. Normal installation costs, protection plans and sales tax are also included. The following items are not included: Internet software and service charges. The City Manager may approve items not included within the scope of this section. FREQUENCY An employee may apply for participation in the program at any time by contacting Human Resources and submitting an application form. After an employee has participated in the program, the employee will not be eligible again until all loans are repaid in full. AMOUNT OF LOAN A maximum of $1,750 will be reimbursed to the City within 2 years. In the event that an employee is eligible to receive the entire $1,750 and spends less, the remaining Page 1 of 5 91 Click here to return to Agenda Rev. July 2015 amount cannot be carried over to the next year. For example, if an employee receives approval to spend up to $1,750 and only requires $1,000, the remaining amount of $750 cannot be loaned in future years. Loans are awarded based on the availability of funds. INTEREST RATE The interest rate is five percent (5 %) per year simple interest payable in 26 or 52 equal installments from the nearest payroll date of the loan. A $1,750 loan would be repaid in accordance with Attachment No. 1. Early payoff of loans will be for the outstanding principal at the next payroll date after notification. SELECTION PROCESS Eligible employees must submit an Intent to Participate form in order to be considered for the loan. Each loan request will be processed upon submission, subject to approval and available funds. Employees will be classified into two groups - New Participants and Repeat Participants. New participants have priority over repeat participants. Repeat participants are not eligible for a new loan until all new participant requests have been approved and their previous loans are repaid. Any participant who has defaulted on a previous loan is ineligible for future loans. The Human Resources/RiskManager will track the receipt of loan requests to determine the selection order of eligible employees. Funding of the approved loan requests will continue until available funded slots are filled. A list of each employee participating in the program and the order selected will be compiled and will be available on request. Employees have sixty days to complete their purchase from the date of being notified of their eligibility. Each year the City will determine the amount that may be loaned for the Computer Program. No carryover of unused funds to the next fiscal year is allowed. EMPLOYEE RESPONSIBILITIES The employee is responsible for application to the Computer Loan Program. The employee is responsible for purchasing the equipment within sixty days of award, handling vendor complaints, and maintaining service of the equipment. The computer equipment will be purchased by the employee in the employee's name. The City's only role is to provide loans for the purchase and the collection of the loan. Page 2 of 5 92 Click here to return to Agenda Rev. July 2015 The City loan is for the purchase of computer equipment and eligible software with payment by the City for its portion made payable to the computer vendor and not to the employee. The City will give the check payable to the vendor to the employee. If the employee purchase is for more than the City loan amount, the employee is responsible for the difference. The City will not be responsible for any difference nor will it cosign for any loans. In addition, no City purchase order may be used for any purchase nor may any employee verbally or in writing represent that the City is purchasing equipment for its use. If the purchase price is greater than $1,750, the employee must make arrangements with a vendor to accommodate this method of payment. Prior to any payments being made, the employee must submit a sales quote for the items being selected to Human Resources. After being reviewed for eligibility, the employee will be notified of any items not qualifying under the Program. After the sales quote has been reviewed and modifications made, a check to the computer vendor will be produced. The vendor check will be given directly to the employee. The employee will then produce a final invoice to the Finance Director evidencing the transaction. The City will not make a loan if the previously described steps have not been complied with. For instance, the City will not reimburse an employee after a purchase has been made by the employee. REPAYMENT The employee will sign a slip authorizing withholding of the principal and interest amount from future paychecks and authorizing the City to withhold any remaining principal and interest still due and owing from their final paycheck, in the event the employee leaves City service before the loan is repaid. If the loan amount exceeds the final paycheck after all other withholdings are made, the employee will pay the remaining principal amount due with personal funds within one week of leaving City service. It is the employee's responsibility to make payment. If such payment is not made within seven days, the employee is deemed to have defaulted on the loan. The City will commence actions it deems necessary to collect on the remaining loan. Interest will continue to accrue after default until repaid in full. Interest may accrue past the two-year term of the loan if still in default at the end of the second year. The City may turn the defaulted loan over to a collection agency, Small Claims Court, City legal resources or other measures necessary for collection. The City will attempt to recover any costs expended on collecting the loan from the employee. VENDOR SELECTION The City has not specified one particular vendor nor does it recommend a particular vendor. The employee is responsible for selecting a vendor and negotiating the price, Page 3 of 5 93 Click here to return to Agenda Rev. July 2015 warranty and other terms of the purchase. Those items are listed in the Scope Section of this Policy. The employee is responsible for any mailing and service charges not covered by any warranties. USE OF COMPUTERS The City does not restrict the use of this equipment to its employees. The City encourages employees to use the computers. Employees may not claim hours worked at home. If the equipment is sold before the end of the loan, the outstanding principal and any accrued interest will continue to be due and owing to the City, and payroll deductions will continue until such time as the loan is repaid in full. Returning merchandise purchased under this program for a cash refund or exchange for other than items permitted under this computer loan policy is strictly prohibited. . EARLY DUE DATE OF LOAN The loan is for a one- or two-year period unless the employee leaves City employment, in which case the principal and interest is due from the final paycheck. ATTACHMENT The attached form will be used to document the transaction. Page 4 of 5 94 Click here to return to Agenda Rev. July 2015 CITY OF LA QUINTA COMPUTER LOAN PROGRAM EMPLOYEE NAME (Please print) DATE: SUPPORTING DOCUMENTATION: SALES QUOTE $ (Please attach all documentation) ------------------------------------------------ AMOUNT OF AUTHORIZED LOAN $ I have received and read the Computer Loan Policy of the City of La Quinta and hereby authorize the City to withhold the following amount from my paycheck for the number of pay periods indicated in the following table: Number of Pay Periods: (Please circle one) 26 ($_ or 52 (5 } In the event I leave City service before the loan is repaid, I hereby authorize the City to withhold any remaining principal and interest still due and owing from my final paycheck, and to pursue other collection remedies in accordance with the provisions of the Computer Loan Policy. Employee Signature Date: Finance Director Signature Date: PLEASE RETURN TO HUMAN RESOURCES Page 5 of 5 95 Click here to return to Agenda 96 Click here to return to Agenda EXHIBIT 5 CITY OF LA QUINTA PERSONNEL POLICIES AND PROCEDURES Amended: November 2000; July 2003; January 2007; October 2007; April 2008; July 2009; June 2010; July 2011; July 2012; July 2014; July 2015 97 Click here to return to Agenda (Last Update July, 20154) SECTION 1: GENERAL PROVISIONS 1.05 PURPOSE: The purpose of these Policies and Procedures is to establish systematic and uniform procedures for handling personnel matters. 1.10 APPLICATION AND EXCEPTIONS: 1.10.1 These Policies shall apply to all offices, positions, and employments in the service of the City, as defined in Section 1.25 of these Policies, with the exception of the following: A. Members of the City Council and other elected officials (except for Sections 1.80. 1.85, 1.96. 1.97, 2.35}-cnd 14.05, and 15.31.) B. Members of commissions and advisory bodies appointed by the City Council or City Manager. C. Direct appointees of the City Council, including the City Manager and City Attorney. A regular employee who also holds the position of City Treasurer shall not be excluded from the Policies, unless the employee has entered into an employment agreement pursuant to sub -section "F" herein. D. Volunteer personnel who provide services to the City without receiving compensation (although such persons may receive reimbursement for actual expenses incurred in the service of the City). E. Outside and independent contractors, engaged to provide expert, professional, technical or other services. F. Regular employees who have entered into a written employment agreement with the City, unless otherwise specified in the employment agreement. 1.10.2 These Policies, with the exception of Sections 8 through 12 inclusive, shall apply to the following employees, who serve at the pleasure of their respective appointing authorities and are considered "at will" employees: A. Emergency employees, such as those hired to meet immediate needs of an emergency condition (i.e. fire, flood, or earthquake) which threatens life or property. B. Employees who are considered temporary or seasonal. C. Other non -career employees who are not specifically mentioned in Section 1.10.1 of these Personnel Policies. D. Probationary Employees. 1.15 VALIDITY OF POLICIES SEVERABILITY : If any section, subsection, sentence, clause, phrase or portion of these Policies is for any reason held to be invalid or unconstitutional by the final decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of these Policies. The Rev. July 20154 EM 98 Click here to return to Agenda The voluntarily demoted employee shall be placed in the salary which is closest to, but lower than, the employee's salary rate in the employee's former position. In lieu of a reduction in salary, the Employee Relations Officer may approve a Y-rated salary for a voluntarily demoted employee. 3.50 RECLASSIFICATION: The Classification Specifications will be reviewed by the Department Director and Human Resources periodically to ensure they meet current needs. The Employee Relations Officer will facilitate the review process. Existing positions, where the duties have changed materially so as to necessitate reclassification, shall be reclassified by the Employee Relations Officer to a more appropriate classification, whether new or existing. The Employee Relations Officer must approve all new classifications. The City Manager is responsible for reclassifications to all Department Director and executive positions. Regardless of the circumstances, the Employee Relations Officer may require a competitive examination, and no incumbent shall have a right to be appointed to a reclassified position. No person shall be appointed or employed to fill a reclassified post unless the said reclassified position has been incorporated in the Classification Plan and approved by City Council, as provided by these Policies. The employee or Department Director may submit a request for a job audit to the Employee Relations Officer who shall determine if the reclassification is justified and provide a recommendation to the City Manager for approval. The Employee Relations Officer will respond to requests for reclassification, and will assist with the revision of Classification Specifications and development of new Classification Specifications within the broad class concept, as necessary to meet the ongoing operational requirements of the City. Reclassification shall not be used for the purpose of avoiding restrictions concerning demotions, promotions, or unit modifications. The Employee Relations Officer may conduct objective, noncompetitive examinations to establish qualifications for the position. The salary of an employee in a position that is reclassified shall be determined as follows: 3.50.1 Classification with Some Salary Range: If the position is reclassified to a Classification with the same salary range as the previous Classification, and if the incumbent is appointed to the reclassified post, the salary rate of the employee shall not change. The provision shall also apply to the change of Classification title, provided there is no change in the basic duties of the Classification. 3.50.2 Classification with Higher Salary Range: If the position is reclassified to a Classification with a higher salary range than the previous Classification, and if the incumbent is appointed to the reclassified position, the employee shall be compensated at the salary in the new salary range which is_at, least equivalent to an advancement of a fclll sty over the step the employee heir# in the previous salory IRev. July 20154 - 54 - 99 Click here to return to Agenda range, but in no .case shall such salary exceed the top- salary step of the higher classification. cen4es-Re+;est-to,-bUt-is--not44Dvwer- n-4he-salary the emptoyee-held in +�k�c�Lls -s+Ei4C-F'ry44nge. Employees who are reclassified will not receive any adjustment in their base compensation unless the salary range for the Classification into which they are reclassified has a minimum salary that exceeds the employee's current salary. 3.50.3 Classification with Lower Salary Ran e: If the position is reclassified to a Classification with a lower salary range than the previous Classification, and if the incumbent is appointed to the reclassified position, the Employee Relations Officer may approve a Y-rate salary for the employee if the employee is at or above the job rate of the salary range. Otherwise, the employee's new salary at the lower salary range shall be placed at a salary rate which yields a salary closest to, but not less than, the current salary. Benefits may be Y-rated, as specifically approved by the Employee Relations Officer. The effective date of reclassification shall coincide with the first working day of a pay period after the reclassification is approved by the Employee Relations Officer and the new Classification is adopted by City Council, if necessary. 3.50.4 Reclassification to Position with Hi her-LevelQualifications: Incumbents who do not meet the minimum qualifications of the new Classification to which they are assigned, will be grandfathered in but will be required to acquire the applicable knowledge and/or skills within a reasonable time period as determined by the Department Director so that they qualify for the job. Where practical and feasible, the City will work with the employee to identify and obtain the requisite training and/or skills. 3.51 TEMPORARY ASSIGNMENT PAY: Temporary Assignment Pay allows for temporary increases in pay beyond an employee's Base rate of pay when duties performed by the em to ee su ort such additional pay for specific periods of time. Increases in pay may be granted „to recognize the temporary assignment requiring 2-greater level of skill. "Temporary assignment" shall mean a period of six months or less. Requests for temporary assignment compensation may be initiated by the Department Director or designee. Employees directed to continuously --perform higher level duties shall be entitled to a salary rate increase equivalent to one step within their existing range. All Temporary Assignment Pay will be approved provided that: 1. The Department Director shall state in writing to the Employee Relations Office rHuMem Res esDepartment that the em to ee is performing duties requiring a higher level of skill and outside the scope of their current classification. IRev. July 201 -55- 100 Click here to return to Agenda 2. Such assignment shall be temporgr and will not exceed six months. 3. _Temporary Assignment Pay shall be granted when employees are assigned higher level duties due to position vacancies, special assignments, or when duties performed by the employee support such additional pay. 4. Such increases in pay will not affect , an employee's merit increases pursuant to Section 5.15.1. 3.55 LAYOFFS/REDUCTION-IN-FORCE/RECALL: Subject to City Council approval, the Employee Relations Officer may lay off permanent and probationary workers at any time based upon: 1) lack of work; 2) budgetary reasons; 3) elimination of programs; or 4) elimination of services. At least two (2) weeks written notice shall be given to any employee who is to be laid off. If less than two weeks' notice is provided, the employee will be paid for the difference between the date of layoff and two weeks. At the sole discretion of the Employee Relations Officer, a demotion or transfer to another department or Classification may be made to prevent a layoff, provided the employee is qualified by education and/or experience and is capable of performing the duties of the Classification. The Department Directors, in consultation with the Employee Relations Officer, and as approved by the City Manager, will affect the layoffs. Reduction in Force (RIF): When it becomes necessary to reduce the work force in the City, the Employee Relations Officer shall designate the Classification, division, department, or other organizational unit in order to effect a reduction in the work force. Contract, temporary, part-time, seasonal, or probationary employees in the same Classification as ones proposed to be reduced within the City shall be laid off first. Although the Employee Relations Officer may elect to do so, he/she is not required to allow laid off employees to "bump" employees in other Classifications unless the employee has previously successfully held a position in another Classification, in which case the laid off employee would be considered for layoff, if any, from the previously held Classification, along with others in that Classification, in accordance with the "Order of Layoff" set forth below. Probationary promotional employees who are laid off shall, if applicable, be returned to their former Classification. Employees who accept lower positions or transfers in lieu of layoff shall be placed at a salary range and step which yields a salary closest to existing salary at the time of the giving of notice of layoff. Order of Layoff: The order of layoff of regular employees shall be made in accordance with a system which favors retention of the more meritorious employees, based upon evaluation of the following factors in the listed order of importance: A. The two most recent performance evaluation records as finalized and/or filed in Human Resources, except when an employee has less than two years of Rev. July 201 3MV. Iin Click here to return to Agenda The Employee Relations Officer reserves the right to review any performance evaluation prior to review with the employee. The employee shall have the right to attach a written response to the corresponding performance evaluation in his/her personnel file. This response must be made within ten (10) working days of receiving the evaluation. No other administrative ^^l„ reply, request, or appeal shall be allowed, except as may be provided in the current Memorandum of Understanding with the La Quinta City Employees' Association. The employee and Supervisor must sign and date the evaluation. If the employee refuses to sin the evaluation, the Supervisor shall note this fact and any circumstances surrounding the employee's refusal on the Performance Evaluation. Copies of the evaluation shall be distributed to the employee, the Department Director and Employee Relations Officer. Performance evaluations shall not be subject to the grievance process. (See Section 12.10.2). 5.15 PROGRESSION BASED ON SUCCESSFUL PERFORMANCE: Employees should receive salary increases for successful performance until they reach the job rate. Employees who perform at less than standard or successful should not receive any in - range adjustment. Employees who have reached the job rate and whose performance exceeds the standard for the job class shall be eligible for exceptional performance awards. Exceptional performance awards may or may not be added to base pay, at the discretion of management and based on budgetary constraints. 5.15.1 Regular_Full-time and Regular Part-time Employees shall earn increases based on meeting satisfactory performance of duties in the overall rating, as follows: A. Normal Progression: Employees who are hired below the job rate and who receive an overall successful performance rating following completion of an initial employment period of not less than six (6) months, become eligible for enrollment in the performance pay system. From the date of employment until the successful conclusion of the probationary period, no salary increase shall be granted. At the end of a successful probationary period, the employee becomes eligible for enrollment in the performance pay system, which shall occur annually during the City's evaluation period for all employees. Employees must achieve at least an overall "successful" rating to be deemed to be eligible for consideration of a salary increase. An employee who receives an overall "successful" rating is not, thereby, guaranteed a salary increase once they reach the job rate. An employee who receives an overall performance rating of "needs improvement" shall not be eligible for consideration of a salary increase. Nothing in this Section shall preclude the City from adopting new evaluation procedures and forms. Rev. July 201 - 70 - IMI Click here to return to Agenda B. Promotional Pro ression: From the date of promotion until the successful conclusion of the probationary period, no salary increase may be granted. When an employee is promoted to a classification with greater salary range, his/her salary increases to an appropriate salary within the range of the new job classification. An employee who is promoted shall be compensated at the salary in the new salary range which is at least five (5%) per cent higher than the salary the employee held in the previous salary range. All promoted employees who successfully pass their probationary periods are eligible for enrollment in the performance pay system which shall occur annually during the City's evaluation period for all employees annually, again provided they satisfy the eligibility criteria set forth herein. C. Exceptional Performance Awards: Exceptional performance awards should be based solely on performance that exceeds defined standards or expectations for incumbents in the job class. Exceptional performance awards shall be granted to those employees whose above standard performance is on- going and their long-term performance indicates that such above standard performance is the norm. D. Pay for Performance Compensation Methodology_: Pay increases shall be based upon individual performance review ratings as follows: If more than 2 steps below the ' b Overall Performance Ratin EX NI SU No increase 1 step 2 ste s rate: _ If only one step below the job rate: NI SU EX No increase 1 step 1 step Performance Pool If at or above jab rate: NI SU EX No increase No increase Performance Pool 5.20 BILINGUAL COMPENSATION: 5.20.1 Bilingual Pay: Each full-time employee who has qualified for bilingual compensation under Section 5.20.2 shall receive additional compensation of $.25 per hour. If a Department Director determines that an employee spends more than 50% of his/her work time performing bilingual duties the amount of additional compensation shall be $.50 per hour. Upon verification of the employee's qualification by the Employee Relations Officer, the employee shall receive bilingual compensation to commence as of the next pay period. Rev. July 201 - 71 - 103 Click here to return to Agenda SECTION 6: ATTENDANCE AND HOURS OF WORK 6.05 WORK WEEK AND OVERTIME: The work week for City employees not on the 9/80 Alternate Work Week Schedule shall begin at 12:01 A.M. on Monday, and end at 12:00 P.M. (midnight) on Sunday. The basic work week for full-time employees shall be forty (40) hours, rendered in units of eight (8) hours per day (or as defined in the 9/80 Alternate Work Week Schedule Policy). The City may assign a different work week when it is deemed to be beneficial to the City. Except in cases of emergencies, the City will provide a two -week advance notice of schedule changes. For any illness or emergency absence from work, the employee must notify his/her supervisor within the first half-hour of normal reporting time unless extraordinary circumstances prevent such notification. Each Department Director is responsible for establishing a specific department call -in policy and procedure, and for insuring that each employee is advised of the policy and procedure. General non-exempt positions: For general non-exempt positions which do not meet one of the FLSA exemption categories, overtime shall consist of time actually worked in excess of forty (40) hours in a work week. Floating holidays, sick leave, vacation or compensatory time will not be included as time worked for purposes of calculating FLSA overtime. Legal holidays, for which City offices are closed, will be recognized as time worked for purposes of calculating overtime. If state law should change to mandate that public employees be paid overtime after eight hours work in one day, the City agrees to amend Section 6.05 to reflect such change. All overtime must be authorized in advance by the employee's supervisor. Employees who work unauthorized overtime shall be paid, but are subject -to discipline for violation of this policy. - Overtime for general non-exempt employees shall be compensated in one of the following two ways: A. As paid time at one and one-half the regular rate of pay; or B. As compensatory time accrued at one and one-half the regular rate of pay. Prior to authorization of overtime, the employee and his/her supervisor shall agree as to how the employee shall be compensated (paid time or compensatory time). If the employee and supervisor cannot agree on the method of compensation, the supervisor may ask another employee to perform the overtime work. If the supervisor requires that a particular employee perform the overtime, but they are unable to agree on the method of compensation, the employee shall be given his/her choice of compensation (paid time or compensatory time). Compensatory time is vested time, and must be used or paid upon termination of employment. 6.10 NO GUARANTEE OF HOURS: Nothing contained in these Policies shall be construed to constitute a guarantee of minimum hours of work per day or per work Rev. July 20154 - 73 - 104 Click here to return to Agenda week or of days of work per work week, provided that when reasonably possible at least fourteen (14) calendar days advance notice shall be given to each employee whose work hours are to be reduced. When economic conditions dictate, management may direct a reduction of hours, a furlough, or a reduction -in -force. 6.15 STAND-BY AND CALL-BACK POLICY: Policies relating to stand-by and call-back duty shall be established by the Employee Relations Officer. (For more information on stand-by and callback requirements and compensation; reference Section 14.35). 6.20 TIME SHEETS: All City employees must complete electronic time sheets showing hours worked and leave taken. Time sheets must be approved by the individual employee, the employee's Supervisor and Department Director. Time sheets will be reviewed and audited by the Finance Department. Notice of any correction(s) to the time sheet will be sent to the employee and the Department Director. Such corrections will be deemed final unless questioned by the employee within thirty (30) days after notice of correction has been given to the employee. Unresolved matters may be taken to the Employee Relations Officer for review and recommendation. Final determination shall be made by the Employee Relations Officer. 6.25 ABANDONMENT OF EMPLOYMENT: An employee who is absent, without authorized leave, for three (3) or more consecutive work days is deemed to have resigned his/her employment with the City. If the Department Director, with the concurrence of the Employee Relations Officer, determines that extenuating circumstances exist, the resignation may be rescinded, in which case, the absence may be covered by leave, with or without pay, if so approved by the Employee Relations Officer. 6.30 LUNCH AND BREAK POLICY: Employees may take one break in the morning (before 11:00 a.m.) and one in the afternoon (after 2:00 p.m.). Break periods shall not exceed fifteen (15) minutes, and shall not be added to lunch periods nor used as comp time earned if employee chooses not_ to take them during the designated time periods. Non -compensated lunch periods shall be at least thirty (30) minutes, but no more than sixty (60) minutes per day. Employees are expected to conform their lunch hours in accordance with department schedules. As department schedules may not permit all employees to take lunch between 12:00 noon and 1:00 p.m., the Department Director may authorize staggered lunch periods throughout the late morning and early afternoon. Break and lunch periods may be taken only in the time period for which they are designated and may not be accrued. Lunch Deriods Mov not be waived and accrued CIS COMP, time fOr purposes of increasing an. employee's leave bank. _Extenuating circumstances, as determined by the immediate Supervisor, may establish cause for variation from the scheduling of break and lunch periods. Rev. July 201 . - 74 - 105 Click here to return to Agenda part of the employee to report to work promptly at the expiration of the leave shall result in the employee being deemed to have resigned from employment. 7.25 FAMILY AND MEDICAL LEAVE: 7.25.1 Statement of Policy To the extent not already provided for under current leave policies and provisions, the City will provide family and medical care leave for eligible employees as required by State and Federal law. The following provisions set forth certain of the rights and obligations with respect to such leave. Rights and obligations which are not specifically set forth below are set forth in the Department of Labor regulations implementing the Federal Family and Medical Leave Act of 1993 (as revised in January, 2009) ("FMLA"), and the regulations of the California Family Rights Act ("CFRA"). Unless otherwise provided by this article, "Leave" under this article shall mean leave pursuant to the FMLA and CFRA. Employees may use any accrued leave for the purposes of FMLA leaves, or the time off may be taken as leave without pay. 7.25.2 Definitions A. "12-Month Period" means a rolling 12-month period measured backward from the date leave is taken and continuous with each additional leave day taken. B. "Child" means a child under the age of 18 years of age, or 18 years of age or older who is incapable of self -care because of a mental or physical disability. An employee's child is one for whom the employee has actual day- to-day responsibility for care and includes a biological, adopted, foster or step- child. A child is "incapable of self -care" if he/she requires active assistance or supervision to provide daily self -care in three or more of the activities of daily living or instrumental activities of daily living - such as, caring for grooming and hygiene, bathing, dressing and eating, cooking, cleaning shopping, taking public transportation, paying bills, maintaining a residence, using telephones and directories, etc. C. "Parent" means the biological parent of an employee or an individual who stands or stood in loco parentis (in place of a parent) to an employee when the employee was a child. This term does not include parents -in-law. D. "Covered Servicemember" is a current member of the Armed Forces, including a member of the National Guard or Reserves, who has a serious injury or illness incurred in the line of duty on active duty that may render the servicemember medically unfit to perform his or her duties for which the servicemember is undergoing medical treatment, recuperation, or therapy; or in outpatient status; or is on the temporary disability retired list. E. "Spouse" means a husband; wife, or registered domestic partner as defined or recognized under California State law for purposes of marriage. For purposes of this definition, husband or wife refers to the other person with whom an individual entered into marriage as defined or recognized under state law for purposes of marriage in the State in which the marriage was entered into or, in the case of a marriacie entered into outside of anv State if the 1 Rev. July 20154 106 Click here to return to Agenda marriage is valid in the place where entered into and could have been entered into in at least one State. This definition includes an individual in a same -sex or common law marriage that either: 1 Was entered into in a State that recognizes such marriages: or (2) If entered into outside of any State, is valid in the place where entered into and could have been entered into in at least one State. State means any State of the United States or the District of Columbia_ or any Territory or possession of the United States. F. "Serious health condition" means an illness, injury, impairment, or physical or mental condition that involves: 1. Inpatient Care (i.e., an overnight stay) in a hospital, hospice, or residential medical care facility, including any period of incapacity (i.e., inability to work, or perform other regular daily activities due to the serious health condition, treatment involved, or recovery therefrom), or 2. Continuing treatment by a health care provider: A serious health condition involving continuing treatment by a health care provider includes any one or more of the following: a. A period of incapacity (i.e., inability to work, or perform other regular daily activities due to serious health condition of more than three (3) consecutive calendar days, and any subsequent treatment or period of incapacity relating to the same condition) that also involves: i) Treatment of two or more times by a health care provider, by a nurse or physician's assistant under direct supervision by a health care provider, or by a provider of health care services (e.g., a physical therapist) under orders of, or on referral by, a health care provider within thirty (30) days from the first day of incapacity, absent extenuating circumstances, and the first medical visit must take place within seven (7) days of the first day of incapacity; or ii) Treatment by a health care provider within seven (7) days of the first day of incapacity on at least one occasion which results in a regimen of continuing treatment under the supervision of the health care provider. This includes, for example, a course of prescription medication or therapy requiring special equipment to resolve or alleviate the health condition. If the medication is over the counter, and can be initiated without a visit to a health care provider, it does not constitute a regimen of continuing treatment. Rev. July 201 SAM Click here to return to Agenda SECTION 14: EMPLOYEE BENEFIT PLAN In order to establish an equitable system of working hours, compensation, and benefits, the City Council will, from time to time, establish a Benefits Plan, which will define separate benefit categories for compensation, benefits, and accrual rates, depending upon the nature of the position. An Employee, other than a City Council Member, must work a minimum of thirty (30) hours per week to be eligible for the health benefit plan offered by the City. An Employee who works between thirty (30) and forty (40) hours per week (other than employees participating in the Alternate Work Week Schedule) will receive 75% of the contribution the City pays for a full-time Employee and/or dependent(s). 14.05 HEALTH DENTAL VISION AND LIFE INSURANCE BENEFITS: A. Benefits for City Employees shall be provided as outlined in the City's Health Benefit Plan. Further information on these benefits may be obtained by contacting Human Resources. Regular Employees working less than thirty (30) hours per week and temporary Employees are not eligible for any health benefits. The City retains the right to alter the benefit plan, if it finds such changes to be in the best interest of the City. B. At -will Employees shall be provided benefits as outlined in the contract negotiated for each position. C. An_employee who provides the City evidence of medical insurance under a separate policy and requests to be deleted from the City's coverage shall receive $256 per month as an in lieu payment. Should such other coverage subsequently be unavailable to the employee, the employee shall have the right to seek reinstatement to coverage under the City's policy upon written request.. in such a case, the City shall reinstate the employee's coverage and cancel the in lieu payment if reinstatement is permitted under the provisions for reinstatement then in effect with the City's health insurance provider. 14.06 PATIENT PROTECT_I.ON AND AFFORDABLk CARE ACT (ACA) Statement of Intent: To the extent not already provided for under current health and welfare benefit policies and regulations, the City of Lo Quinta ("City") will provide benefits for eligible employees as required by the Patient Protection and Affordable Care Act (ACA") enacted on March 23, 2010, including the Internal Revenue Code Section 4980H Shared Responsibility for Employers Regarding Health Care Coverage. The City is considered a "large employer" for the purposes of the Shared Responsibility Provisions Section 4980H to Title 26 of the United States Code the Internal Revenue Code of the ACA. The Internal Revenue Service will assess a penalty on the City if (1) it fails to offer "substantially all" of its benefit eligible employees (and their dependents) the opportunity to enroll in minimum essential coverage or offers coverage to "substantially all" of its benefit eligible employees (and their dependents) that is IRev. July 20154 - ill - 108 Click here to return to Agenda either "unaffordable" or does not provide "minimum value" and 2 any benefit eligible employee receives a subsidy for coverage through the exchange ("Penalty"l This Personnel. Policy "Policy") establishes the "Look Back Measurement Method Safe Harbor" ("Look Back Safe Harbor") under the ACA. The City establishes this Look Back Safe Harbor for the purposes of managing any potential. Penalty, This policy also establishes the Affordability Safe Harbors to determine affordability for purposes of managing any potential Penalt . Definitions: For purposes of this policy, the following definitions shall apply 1. Benefits: The Fixed Monthly City Contribution as provided under the City Council adopted Memorandum of Understandinci in effect at the time with the La Quinto Cit Employees' Association. 2. Benefit Eligible Employee: a. An em to ee hired into a budgeted position as included in the Authorized Positions - Salary Ratings Schedule) for an indefinite period of time and scheduled to re ularly work thirty 3030) or more hours per week: b. A member of the City Council: or C. An Hourl !Seasonal/Tem orar HST employee that: i. Is determined to have worked at least thirty (30) hours per week after the City has analyzed the total hours of work during either the employee's Initial Measurement Period or Standard Measurement Period; or ii. Effective January 1, 2015, reasonably expected to work thirty 30) hours or more per week. 3. Variable Hour Employee: An Hourl /Seasonal/Tem orar HST employee that. at the time of hire is not reasonably expected to work an average of thirty (30) hours per week. 4. On --Gain Employee: An em to ee hired on or before November 2 2013 or has completed at least one full Standard Measurement Period. S. New Employee: An employee hired after November 2 2013 and has not completed their Initial Measurement Period. Policy: 1. Look Back Measurement Method Safe Harbor - Ongoing Employees: The City establishes the Look -Back Safe Harbor with regard to all ongoing employees as follows: Standard Measurement Period: November 2 throulah November 1 (starting November 2, 2013 and continuing each year thereafter) IRev. July 20154 - 112 - 109 Click here to return to Agenda Administrative eriod: November 2 through December 31 startin November 2014 and continuing each year thereafter) Stability period: January 1 through December 31(starting January 1 2015 and continuing each year thereafter.) If an ongoing employee's employment status changes (as benefit eligible or not benefit el ible) before the end of a Stability Period the change in status will not affect the classification of that employee's status for the remaining portion of the Stability Period. New Employees: Beginning January 1 2015 on the start date of a new employee the City will determine whether the employee is reasonably expected to be a benefit eligible employee. If the employee is reasonably expected to be a benefit eligible employee the City will offer health coverage before the end of the employee's first 60 days of employment. New Variable Hour Employees: If, based on the facts and circumstances, on the start date of a new employee the City is unable to determine that the employee is reasonably expected to be employed an average of at least thirty (30) hours per weep over the initial measurement period, then the employee is considered a variable hour employee. The City establishes the following measurement periods for new variable hour employees: Initial Measurement Period: Twelve months (beginning on the first of the month following the start date unless the start date is the first of a calendar month in which case the period will start on that date) Administrative —period: One calendar month (beginning the first of the month following the end of the Initial Measurement Period) Stability period: Twelve months following the administrative period unless the new variable hour employee does not measure as a benefit eligible employee during the initial measurement period, then the stability period associated with the initial measurement period must not exceed the remainder of the standard measurement period (plus any associated administrative period). Trainsitioning from New to OngoingOng(Ying Employee: The City wi(l measure the hours of a new variable hour employee during the first complete standard measurement period for which he/she is employed. This means that a new employee's status may be tested under an initial measurement period and at the same time be measured under the overlapping standard measurement period. IRev. July 20154 - 113 - 110 Click here to return to Agenda a if an employee measures as benefit eligible during the initial measurement period, he/she will retain benefit eligible status for the entire associated stability period (even if the employee does not qualify as benefit eligible during the standard measurement period). b) If an employee does not measure as benefit eligible during the initial measurement period, but qualifies as benefit eligible during the standard measurement period, the employee must be treated as benefit eligible during. the stability period associated with the standard measurement period - even if that means coverage must be offered before the end of the stability period associated with the initial measurement period). Breaks In Service;_ When an employee experiences a break in service without providing at least one hour of service the em to ee will retain the status the employee had previously with respect to any stability off. except that an employee will be treated as, anew employee: a if the employee resumes em la meat after a period of at least 26 consecutive weeks with less than an hour of service; or bL if the employee's period of no service (measured in weeks) is at least four consecutive weeks long and exceeds the number of weeks of that employee's period of employment immediatety precedingthe period of no service. Hours of Service Calculation: Hours of service means each hour for which an employee is paid. or entitled to payment by -the City fora period of time during which no duties are performed due to comprehensive annual leave compensatory time off, holiday, jury duty, or military dut The Citywill calculate actual fours of service and hours for which payment is due for hourly employees. For nary -hourly employees, the City will apply one of three methods on a reasonable and consistent basis: a) calculate actual hours of service and hours for which payment is made or due; b) calculate hours of service using a days -worked equivalency (8 hours per day for each day employee is credited with an hour of service); or c) calculate hours of service using a weeks -worked equivalency (40 hours per week for each week employee is credited with an hour of service Hours Based_ On Payroll Periods: The City has two options for calculating hours based on payrotl-periods. The Qjy may exclude the entire payroll period that contains November the first day of the Standard Measurement Period as long as it includes the entire payroll period that contains November 1 the last day of the Standard Measurement Period). Alternatively, the City may exclude the entire payroll period that contains November 1 the last day of the Standard Measurement Period as long as it includes the entire payroll period that contains November 2 (the first day of the Standard Measurement Period). The option chosen will be applied on a uniform and consistent basis for all employees. Rev. July 20154 - 114 - 111 Click here to return to Agenda Special Unpaid Leave: Special Unpaid Leave is defined only as unpaid leave under the Family and Medical Leave Act of 1993, unpaid leave under the Uniformed Services Em io meat and Reemployment Rights Act of 1994 or unpaid leave on account of jury duty. When an employee takes special unpaid leave to determine hours of service the City will compute the average after excluding any periods of special unpaid leave during the measurement period and apply that average for the entire measurement period. 2. Affordability Safe Harbors - The Cif intends to apply the Rate of Pay Safe Harbor to determine the affordability of the minimum essential coverage that it offers its benefit eli ible employees. The City in its sole discretion may also apply the Form W-2 Safe Harbor or Federal poverty Line Safe Harbor. These_ affordability safe harbors will be applied on a uniform and consistent basis for all employees in a reasonable category. Rate of Pay Safe Harbor a. The Cit.y measures whether the employee's required contribution for the calendar month for the lowest cost self -only coverage that provides minimum value exceeds 9.5 percent of an amount equal to 130 hours multiplied by the employee's hourly rate of pay as of the first day of the coverage period. b. The Gly may use this safe harbor only if the City does not reduce the employee's wages during the calendar year with respect to the employees for whom the City applies the safe harbor). C. If rate of pay increases during the year, the City will use the lowest rate of pay for the year in the calculation. d. The coverage offered by the City will be deemed affordable if the employee's monthly contribution is equal to or less than 9.5 percent of the monthly wage. Form_ W-2 Safe Harbor a. The City measures whether the employee's required contribution for the calendar month for the lowest cost self -only coverage that provides minimum value exceeds 9.5_ percent of the Form W-2 wages as reported in Box 1 for the employee from the employer for the calendar year in which coverage is offered. b. The covera e offered by the City will be deemed affordable if the employee's contribution_ is equal to or less than 9.5% of the employee's Form W-2 wages as reported in Box 1. Federal Poverty Line Safe Harbor a. The City measures whether the employee's required contribution for the calendar month for the lowest cost self -only coverage that provides minimum value exceeds 9.5 percent of a monthly amount determined as the Federal Poverty Line (FPL) for a single individual for the applicable calendar -year. b. The coverage offered by the City will be deemed affordable if the employee's monthly contribution does not exceed 9.5 percent of the monthly FPL for a sin le individual for the applicable calendar year. IRev. July 20154 - 115 - 11M Click here to return to Agenda 14.10 HOLIDAYS: Days which are designated as paid holidays by the City Council shall be legal holidays for City employees unless otherwise specified. Each holiday shall be considered eight (8) hours. A holiday falling on Sunday will be observed the following Monday. A holiday falling on Saturday will be observed the previous Friday. 14.10.1 R�ec ular full-time employees are entitled to the following ten (10) paid holidays each year: New Year's Day Dr. Martin Luther King, Jr. Day Presidents' Day Memorial Day Independence Day Labor Day Veterans' Day Thanksgiving Day Day after Thanksgiving *Christmas Eve Day Christmas Day *New Year's Eve Day January 1 3rd Monday in January 3rd Monday in February Last Monday in May July 4 1st Monday in September November 11 4th Thursday in November Friday after Thanksgiving December 24 December 25 December 31 *Christmas Eve (December 24) and New Year's Eve (December 31) in the event those days fall on a weekday are considered paid holidays, and all employees shall receive eight (8) hours of holiday pay for each. In the event an employee is required to work on a holiday, he/she shall be entitled to: (1) a minimum of four (4) hours straight time (either paid or in compensatory time); (2) eight (8) hours Holiday Pay; and (3) if the minimum four hours takes the employee over forty (40) hours for the work week, he/she shall be paid at time and one-half for all hours worked over 40. In the event of a conflict between any provision of this section and Section 14.35.5 (Call-back), the affected employee shall be given the greatest benefit provided under the two sections. Floatinci holidays: Regular full-time employees are also entitled to twenty Can (204-6) hours of floating holidays each calendar year, to be selected by the employee provided the employee's supervisor deems the selected day(s) compatible with work schedules. All floating holiday hours must be taken within the calendar year in which they are earned. In the event of the employee's failure for any reason to take such floating holiday hours during any calendar year or prior to his/her termination of employment with the City, he/she shall be entitled to compensation for the floating holiday hours not used. Rev. July 20154 - 1 1 6 - 113 Click here to return to Agenda C. No vacation shall be credited for time during which a regular employee is absent from duty without pay in excess of thirty (30) days. D. All vacations shall be requested in writing in advance, and taken at such time as approved by the Department Director. The Department Director shall either approve or deny a vacation request within three (3) work days after receiving the request. Failure to obtain prior written approval may result in loss of pay for unapproved time off. E. Each accrued vacation day shall be considered eight (8) hours. F. Vacation leave may be taken in any increment of minutes, approved by management. , G. Illness during a vacation period shall not be considered as sick leave. H. Employees absent due to sick leave or other approved leave of absence shall continue to accrue vacation leave unless such absence exceeds thirty (30) consecutive days, in which case there shall be no accrual of vacation leave during the period of absence. 14.15.3 Regular Part-time Employees who work at least thirty (30) hours per week shall receive vacation benefits on a pro rata basis, calculated by the number of hours worked as a percentage of a forty (40) hour work week. Employees in this category may accrue up to 160 hours of vacation leave. 14.15.4 Vacation Buy -Back: A. Mandatory Buy -Back Vacation hours may be accumulated and carried over to succeeding calendar years up to a maximum accrual of 320 hours. Accrued vacation hours which exceed 320 hours as of the last pay period of November of each year shall be paid at the employee's regular rate of pay as time worked and shall be issued as a separate check in December. B. Optional In addition to the above, employees with a minimum of 80 hours of accrued vacation time as of the last pay period 6n Mny or i-R-November in any calendar year, may receive pay at the employee's regular rate of pay, for a portion or the �ery �nyt�i,�rr�e amount over ry 801 hours; p�r-aa��f/t4/�b}` _m pley the . ar=atioR bGRk he bee, - I +]d'�'by at —least 40 hours of TQL�_ie_P 1n the p'r,f1rT{7r year betweeL Y Gfl��Z'L7 Gi7'niCLiTTr vPTI DeceNovember 30. Any employee desiring to exercise this option must make a written request to the Finance Director no later than May 15 or November 15 in the calendar year for which vacation buy back is sought. The buy-back pay will be issued as a separate check in Juror or December. C. Regular Part -Time Employees Regular Part -Time employees with a minimum of 60 hours of accrued vacation time as of the last pay period in November in any calendar year, may receive pay at the employee's regular rate of pay, for a portion or the entire amount over 60 hours, provided that the employee's vacation bank has been reduced by at least 30 hours of vacation time in the prior year between December 1 and November 30. Regular, part-time employees wishing to exercise this option must make a written request to the Finance Director no later than November 15 Rev. July 201 - 1 1 8 - 114 Click here to return to Agenda 14.20 SICK LEAVE: Sick Leave shall be allowed only in case of necessity and actual sickness or disability of the employee and employee's dependents (as "dependent" is defined in Section 1.25.20 of these Personnel Policies). Sick Leave is not an earned right to time off from work. If an employee is to be absent from work due to illness or other allowable reason, the employee must notify the Supervisor by telephone within the first half hour of normal reporting time, or earlier if possible. An employee's preventative medical and dental appointments (within reason) and dependent care ("dependent" is defined in Section 1.25.20 of these Personnel Policies) are acceptable uses of sick leave. The City's policy for Sick Leave accrual and "buy- back" is as follows: 14.20.1 Use of Sick Leave: Sick Leave shall be used for illness, off -duty, non -work connected injury, physical examination, including eye examinations, dentist appointments, or other commonly accepted health related matters. 14.20.2 Eligibility: All full-time regular employees are eligible for Sick Leave after completing three (3) months of service, -,Aat which time sick leave, in an amount which would have been earned during the first three (3) months period, will be credited to the employee's Leave Account in a lump sum and is available for use. All regular part-time employees who work less than 30 hours per week, in accordance with "The Healthy Workplaces, Healthy Families Act of 2014" which takes effect July 1 2015 shall earn 24 hours of paid sick leave per calendar year aid at their hourly rate in each year of em to meat. Regular Part-time Em to ees who, on or after Jul 1. 2015, work in California for 30 or more days within a year from the commencement of em to meat are eligible to use accrued paid sick leave beginning on the 90th da of employment, at which time sick leave of 24 hours (or such pro -rated amount as is warranted based on start date) will be credited to the employee's Leave Account in a lump sum and is available for use. Accrued paid sick leave does not carry over to the following year, but will be paid out at the rate of 50% on the final paycheck in December each year, or upon termination if some occurs earlier than the end of the calendar year. 14.20.3 Number of Hours Sick Leave Allowed: The employees shall be credited with eight (8) hours per month of work, or major fraction thereof. 14.20.4 Excessive Absenteeism or Tardiness: An employee may be disciplined for excessive absenteeism or tardiness (excused or not) which affects the employee's ability to perform assigned duties; interferes with the efficient or effective operation of City programs, or establishes a pattern of abuse or neglect. Each situation of excessive absenteeism or tardiness shall be evaluated on a case -by -case basis (exceptions may include FMLA leave or other approved leaves of absence). Discipline under this Section shall be subject to the progressive discipline guidelines outlined in Personnel Policy Section 9.05. IRev. July 201 -121- "1141 Click here to return to Agenda 14.20.5 Definitions: a. Sick Leave: absence for health related matters of the employee or dependents of the employee (as defined in Section 1.25.20 of these Personnel Policies). b. Improper Use of Sick Leave: Evidence substantiating any improper use of sick leave, use of such leave for anything other than a bona fide reason, or any violation of the rules herein shall be considered grounds for disciplinary action, up to and including termination. C. Misuse of Sick Leave: Use of sick leave for that which it was not intended or provided. d. Pattern Abuse: Consistent periods of sick leave usage, for example: i. Before and/or after weekends. ii. Any one specific day. iii. Half days. iv. Continued pattern of maintaining zero or near zero sick leave balances. V. Excessive absenteeism - use of more sick leave than accrued or granted. 14.20.6 Sick Leave Pav Back: A. City agrees to provide Sick Leave pay back upon employee's termination, as follows: 2 through 4 years of service 25% 5 through 9 years of service 50% 10 throuah 19 vears of service-e 75% 20_years of service and up 1000% B. Mandatary _Pay Back: A maximum Sick Leave accrual of four hundred eighty (480) hours shall be established. If the maximum accrual of Sick Leave has been reached as of the last pay period in November in any calendar year, employee shall be reimbursed for the number of Sick Leave days that would have been accrued and unused above the maximum, according to the formula used for Sick Leave pay back upon employee termination, as above. C. Optional Pay Back: Employees have the option to be reimbursed for accrued and unused sick leave above 240 hours up to 480 hours twiceonce every year for accruals through the last pay period in May or November. The sick time pay back will be issued as a separate check in June or December. C.D.__. _City agrees to provide short-term disability insurance coverage. The actual terms and benefits of the City's Disability Leave are governed by the disability insurance program in effect at the time the disability leave is requested. 1 Rev. July 201 - 122 - "r1 Click here to return to Agenda (A) The employee is physically or mentally unable to perform his or her duties due to illness, injury, or a medical condition of the employee. (B) The absence is for the purpose of obtaining professional diagnosis or treatment for a medical condition of the employee. (C) The absence is for other medical reasons of the employee, such as pregnancy or obtaining a physical examination. "Sick leave" does not include any benefit provided under an employee welfare benefit plan subject to the federal Employee Retirement Income Security Act of 1974 (Public Law 93-406, as amended) and does not include any insurance benefit, workers' compensation benefit, unemployment compensation disability benefit, or benefit not payable from the employer's general assets. 14.25 BEREAVEMENT LEAVE: Employees shall be allowed thirty-two (32) twx�e�.,��r 2- 4 hours Bereavement Leave in the event of death of an immediate family member as defined in Section 1.25.57. Regular, part time employees who work at least thirty (30) hours per week shall be allowed twenty-four (24)eighteefl--(18-) hours of Bereavement Leave. There is no annual restriction on the number of bereavement leaves required by an employee. Initial probationary employees are not eligible for bereavement leave until after the first three (3) months. 14.30 ADMINISTRATIVE LEAVE: The following designated employees will receive Administrative Leave days. The probationary status of such employees will not preclude the accrual and/or utilization of administrative leave. 14.30.1 Executive Management: The following positions shall receive eighty (80) hours of Administrative Leave per calendar year: City Clerk City Manager Community Development Director (:is_y Manager/Community Services Director Finance Director/Treasurer Deputy City MGRager Public Works Director/City Engineer If any of the above positions have a written employment contract with the City, administrative leave will be negotiated on a case by case basis, and the eighty (80) hours shall not apply. 14.30.2 Professional/Administrative/Monagement Employees: The following FLSA exempt positions shall receive forty (40) hours of Administrative Leave per calendar year: Accounting Manager Assistant Civil Engineer 1 Rev. July 201 - 124 - "m Click here to return to Agenda Associate Engineer Associate Planner .Build ial Business Analyst Golf, Parks & Facilities Manager Maintenance Manager Management Analyst Mrariag-em_er-►-A-s&ist4nt Human Resources/Risk Manager Planning Manager Principal Planner Principal Engineer Construction Manager/ Inspection Supervisor 14.30.3 Accrual and Use: Upon hire, employees are credited a prorated amount of Administrative Leave upon appointment. The prorated amount of Administrative Leave to be accrued for the calendar year may be used at any time during the year subject to the Supervisor's approval. Administrative Leave is available for use by probationary employees, at the discretion of the Department Director. If an employee terminates, the employee will only be paid for the prorated Administrative Leave earned to the date of termination. If the employee who terminates has not earned enough prorated Administrative Leave to cover Administrative Leave used prior to termination, the remaining balance due shall be subtracted from any Vacation or Sick Leave buy out, or earned salary that the employee may be due upon termination. Administrative Leave should not be accrued beyond calendar year end and is encouraged to be taken. It should be utilized within the calendar year it is earned. The Employee Relations Officer may allow carry-over accrual when circumstances warrant. 14.35 OVERTIME COMPENSATION: Overtime compensation shall be provided to City employees as follows: 14.35.1 Executive Management, Middle Management and Professional/Administrative. Management Employees are salaried employees and shall not receive overtime compensation. 14.35.2 General Non-exempt and Part-time Employees may receive overtime compensation in the form of paid time or compensatory time off, at a pay rate of time and one-half, for all hours worked in excess of forty (40) in one work week. For purposes of calculating overtime, floating holidays, sick leave, compensatory time used, and vacation will not be counted toward the 40-hour work week. All overtime must be approved by the Department Director prior to any accumulation of hours. IRev. July 201 - 125 - "n Click here to return to Agenda business meetings and travel and the reporting thereof and may not be all-inclusive. The reasonableness of any unforeseen situations will be decided upon by the City Manager for employee expenditures and by the City Council for elected and appointed officials' expenditures. POLICY: 1. AUTHORIZED EXPENSES City funds, equipment, supplies (including letterhead) and employee time must only be used for authorized City business. The following types of expenses generally constitute authorized expenses, provided that other requirements of the policy are met: A. Communicating with representatives of regional, state and national government on City -adopted policy positions; B. Attending educational seminars designed to improve officials' skill and information levels; C. Participating in regional, state, and national organizations whose activities affect the City's interest; D. Recognizing service to the City (for example, thanking a longtime official or employee with a retirement gift or celebration of nominal value or cost); E. Attending City events; F. Implementing a City -approved strategy for attracting or retaining business to the City of La Quinta, this will typically involve at least one staff member; G. City Council stipends for cellular use, as provided in Section 1.98 Cell Phone Use Policy of these policiesby—Qty 4unid-pG1 Code eo} bn an increased re[W$r-phone-use-eherge-s. 2. RESPONSIBILITY All persons subject to this policy have the responsibility to determine the reasonableness of travel costs, as justified by the nature of travel. The intent is to account for actual and necessary reimbursable expenses while each City Council member, member of a City legislative body or employee accomplishes City goals as reasonably as possible. This policy is not intended to address every issue, exception or contingency that may arise in the course of City travel or attendance at meetings. Accordingly, the basic standard that should prevail is to use good judgment in the use and stewardship of City funds. Any deviations from this policy should be approved by the City Council. The City Manager shall administer and be the approving authority for the expenditure of travel and expense funds in accordance with appropriations made by the City Council in the annual adopted budget for all City employees and City legislative bodies, with the exception of the appropriations made for City Council members travel. Personal and City travel must not be commingled in such a manner as to increase allowable expense or otherwise affect adversely the interest of the City. IRev. July 201 - 130 - Im Click here to return to Agenda Expense claims for meals including people other than the claimant shall include the following information: 1. Date expense incurred 2. Parties participating 3. Purpose of the meeting Itemized meal receipts are required. 9. OTHER ALLOWABLE EXPENSES The following expenses shall be permissible, subject to other provisions of this policy to the extent that they are actual and necessary: A. Incidental transportation expenses, such as ferry fares; bridge, toll road and vehicle parking fees; B. Telephone and facsimile charges for official business; C. Personal telephone-C-Cffls cre alp^1,�b,1e, not-to-exceed-52-5--p e rA Gy, FReasonable fees and tips paid to waiters, porters, baggage handlers, bellhops, hotel maids, and other service personnel; and E. Business related entertainment functions that are attended to promote City related business objectives are allowable, as long as detail is provided stating who attended and what subjects were discussed. 10. NON -ALLOWABLE EXPENSES Personal expenses are not allowable. These may include, but are not limited to: A. Barber and/or beauty shop charges B. Fines for traffic violations C. Private automobile repairs D. Expenses of any persons accompanying the person subject to this policy on the trip (except as noted in Section 99(UE)) L.—Per-sonol telephone--c-alls-(-except-as-cal-lvwed4n Section-(c-)-) EF. Purchase of personal items n . Fitness/Health Facilities or Massages GOPolitical contributions !H= Alcohol Expenses that are not otherwise listed or identified in this policy shall require prior approval at a public hearing of the City Council pursuant to Government Code section 53232.2(f). 11. SETTLEMENT OF EXPENSES All covered persons are responsible for the accurate preparation of their claims, and the responsibility of omission or commission cannot be shifted to another individual. A "Travel Expense Report" (obtainable in the Finance Department) substantiated by receipts which verifies the claimed expenditures as being an actual expense, must be submitted to the City Manager within ten (10) days of the expense being incurred or Rev. July 201 < - 1 34 - 120 Click here to return to Agenda EXHIBIT A CITY OF LA QUINTA Computer Loan Program Criteria The following criteria apply to the Computer Loan Program for the City of La Quinta, California: ELIGIBILITY All full-time employees who have completed probation are eligible. This is strictly a volunteer program and the employee will use their own time and expense in order to participate. Also, program parameters such as the maximum loan amount, interest rate and scope of the program, will be evaluated on an annual basis. SCOPE The following items are eligible for inclusion in the loan amountided: Desktop cComputers, laptops, tablets._ printers, monitor, scanner, backup devices, hard drive, CD/DVD ROM drives, surge protector, wireless routers, speakers, battery backup, upgrading current equipment, including memory, CPU--i-nother-bea-rd-c-omporet-ts and warranty costs for up to ^ o e-yeGr period. Software that is commonly used at the City is eligible. Normal installation costs, protection plans and sales tax are also included. The following items are not included: Software (not included as loaded software in the computer purchase unless commonly used at the City) and Internet software and service charges. The City Manager may approve items not included within the scope of this section. FREQUENCY Two ri-Wings will%-hetd--eaeh--f'r al year on —July 31- and january31. An employee may apply for participation in the program at any time by contacting Human Resources and submitting an application form. After an employee has participated in the program, the employee will not be eligible again until all loans are repaid in full and r-t-4e-44e*t4wenty four (24) months after the date of their previous drGW'ng. -a AMOUNT OF LOAN IRev. July 201 - 139 - in Click here to return to Agenda A maximum of $1,750 will be reimbursed to the City within 2 years. In the event that an employee is eligible to receive the entire $1,750 and spends less, the remaining amount cannot be carried over to the next year. For example, if an employee receives approval to spend up to $1,750 and only requires $1,000, the remaining amount of $750 cannot be loaned in future years. Loans are awarded based on the availability of funds. INTEREST RATE The interest rate is five percent (5%) per year simple interest payable in 26 or 52 equal installments from the nearest payroll date of the loan. A $1,750 loan would be repaid in accordance with Attachment No. 1. Early payoff of loans will be for the outstanding principal at the next payroll date after notification. SELECTION PROCESS Eligible employees must submit an Intent to Participate form— in order to be considered for the loan. Each loan request will be processed upon submission by-ji-y Inns Gr-Y 3 5t ,rd dn'rh .fe„r,- subject to approval and available funds. Employees will be classified mod- into two grou sela s - New Participants and Repeat Participants. A separGte dFGWiR9 will be held for each +clGss New participants have priority over repeat participants. Repeat participants are not eligible for a new loan dFGWiR9 -until all new participant requests have been approved and_2 from their previous drGw'-Rg hye pe end and all loans are repaid. Any participant who has defaulted on a previous loan is ineligible for future loans. The u„^^^^ ResourRis-General-Serv+Ees MManager will track Genduct a --duly wk4w&sedd-rand-norn I,I4n4-4rGw ng to -the receipt of loan requests to determine the selection order of eligible employees. The first nGme drGWR Will be the fkst on the selection ^�ocess an %A111' t-r%lRue * Funding of the apRraved loan requests will continue until available funded slots are filled. -A list of each employee participating in the program and the order selected will be compiled and will be available on request. Employees have sixty days to complete their purchase from the date of being notified of their eligibility+�,a �r^,^l^^ nr ,• grin +tAnss her^i,rrmn �slirihlo Irytor -_--�rcrrc-c�ervrrreg err�u�n� carrcrr��r� e�vrrrc-c�rr�-ry cc,-rr-ra-eci . Each year the City will determine the amount that may be loaned for the Computer Program. No carryover of unused funds to the next fiscal year is allowed. ■ • r .. . .. .. ■ . ■.. r . •. . w w .■ ■ a . . .r.. • ■ r •T.Mi �.. ..••. it ..�■ .,... . Rev. July 20154 - 140 - 122 Click here to return to Agenda EMPLOYEE RESPONSIBILITIES The employee is responsible for application to the Computer Loan Programby july st and ORuGry �'15t_n nnth_ficrn! rcznr The employee is responsible for purchasing the equipment within sixty days of award, handling vendor complaints, and maintaining service of the equipment. The computer equipment will be purchased by the employee in the employee's name. The City's only role is to provide loans for the purchase and the collection of the loan. The City loan is for the purchase of computer equipment and eligible software with payment by the City for its portion made payable to the computer vendor and not to the employee. The City will give the check payable to the vendor to the employee. If the employee purchase is for more than the City loan amount, the employee is responsible for the difference. The City will not be responsible for any difference nor will it cosign for any loans. In addition, no City purchase order may be used for any purchase nor may any employee verbally or in writing represent that the City is purchasing equipment for its use. If the purchase price is greater than $1,750, the employee must make arrangements with a vendor to accommodate this method of payment. Prior to any payments being made, the employee must submit a sales quote for the items being selected to th-e-Human Resources GeReF^! SP_FVir@c N4„nG9e . After being reviewed for eligibility, the employee will be notified of any items not qualifying under the Program. _After the sales quote has been reviewed and modifications made, a check to the computer vendor will be produced. The vendor check will be given directly to the employee. The employee will then produce a final invoice to the Finance Director evidencing the transaction. The City will not make a loan if the previously described steps have not been complied with. For instance, the City will not reimburse an employee after a purchase has been made by the employee. REPAYMENT The employee will sign a slip authorizing withholding of the principal and interest amount from future paychecks and authorizing the City to withhold any remaining principal and interest still due and owing from their final paycheck, in the event the employee leaves City service before the loan is repaid. If the loan amount exceeds the final paycheck after all other withholdings are made, the employee will pay the remaining principal amount due with personal funds within one week of leaving City service. It is the employee's responsibility to make payment. If such payment is not made within seven days, the employee is deemed to have defaulted on the loan. The City will commence actions it deems necessary to collect on the remaining loan. Interest will continue to accrue after default until repaid in full. Interest may accrue past the two-year term of the loan if still in default at the end of the second year. The City may turn the defaulted loan over to a collection agency, Small Claims Court, Rev. July 20154 - 141 - 123 Click here to return to Agenda City legal resources or other measures necessary for collection. The City will attempt to recover any costs expended on collecting the loan from the employee. VENDOR SELECTION The City has not specified one particular vendor nor does it recommend a particular vendor. The employee is responsible for selecting a vendor and negotiating the price, warranty and other terms of the purchase. he— "7 '- �'1 only ^ay f��ee+-4f w n ty� c f--t-fae--er pleyee4:vGs-GR-i-riter-est i F 1 t 11 i s -,^tea . 4bG&e4tems are li i•n the Crane Cartierr of this Policy. The employee is responsible for any mailing and service charges not covered by any warranties. USE OF COMPUTERS .r .I kw �_ _i r ■ If the equipment is retuFRed sold before the end of the loan, the outstanding principal and any accrued interest will continue to be due and owing to the City, and payroll deductions will continue until such time as the load is repaid in full. Returning merchandise _purchased under this program for a cash refund or exchange for other than items permitted under this computer loan policy is strictly prohibited. Wee next pigyroll rate rare due and pGy(3ble if the lawn amaUnt exceeds the nays -heck the repayment nrarec described previously will he followed EARLY DUE DATE OF LOAN The loan is for a one- or two-year period unless the employee leaves City employment, fnllOWina events a,., - in which case the principal and interest is due from the final paycheck.on the newt PGYdGy' w W 0 11.E Mt _ •WV ► . + ATTACHMENT The attached form will be used to document the transaction. Rev. July 201 - 142 - 124 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Administrative Assistant EXHIBIT B CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Administrative All NE CLASS SUMMARY: This class is the first level in a two -level series. Incumbents perform basic, recurring routine functions such as reception, mail handling, filing, data entry, facility/room/event scheduling, typing, and general customer service. DISTINGUISHING CHARACTERISTICS: Employees in this classification follow well-defined policies and procedures that can be learned readily through on-the-job training. After employees become familiar with procedures, they may work with some independence. This job class requires the use of tact, courtesy and discretion in communications and customer service. ESSENTIAL DUTIES: This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department. Provides administrative support to assigned management staff. Prepares, proofreads, duplicates and files a wide variety of documents and correspondence, including confidential information. Performs reception activities such as answering and transferring incoming phone calls, taking messages, greeting visitors and giving directions to the public; may operate a central PABX telephone system. Assists with sorting and distributing incoming mail. Assists in office supply ordering, inventory and reconciling deliveries to receipts. Assists in a variety of functions such as mailing and publication of newsletters, maintaining mailing lists and establishing/maintaining a filing and retrieval system. Performs other duties of a similar nature and level as assigned. Rev. JuneMAreh- i 4y 20154 125 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Administrative Assistant POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: sitions assigned to Administrative Assistant/Receptionist (Customer Service)�it'y 8##+Ge) may also be responsible for: • Providing -main receptionist function for City,including answering and directing all incoming calls and greeting all incoming/outgoing visitors-, • Reviewing all area media for city -related news clipping and scanning articles. and maintaining historic scrap books; • Routing of all City incoming mail; reviewing and distributing department's mail • Scanning,reviewing for -quality control and attaching Development Services related documents in the permitting software and LaserFiche; • Preparing and posting department related items on the City's website, including permit applications, weekly garage sale list special events etc.: and • Tracking and maintaining Customer Service related statistical data and reports as applicable to department metrics.; Galls arm r+FeetiRg all jAGG iRgn 91 ifg9ilRg Vi6i►GF6; } "� Q� � Y S�T � news, taim4344Rg. r i • PerfarmiRg qua4y nGr'i-+l;Gl--f{{ G�� "OGUraae„}�.-rrA d Positions assigned to Executive Office Assistant (City Manager's Office) may also be responsible for: • Processing contracts and invoices for multiple departments; • Processing Information Technology support requests; • Preparing and routing contracts through the City processes; • Developing administrative systems and processes to support internal operations of department; • Maintaining inventory of assets and develop replacement schedules; and + Tracking contract expenses to budgets through regular reports. ce Assistant [Customer may also be responsible for: 1 Providing back-up receptionist function for City, including answering and directing all incoming calls messages, greeting all incomin lout oin visitors; 2 Assisting the Customer Center with the preparation, processing,and routing of all Development Services related files and plans; 3 Processing all Records Requests reguiring Building, Planning, and other relevant Development Services information; 4 Tracking and maintaining Customer Services related statistical data and reports as applicable to department metrics; 5 Managing all Building and Planning files including filing,archiving, and destruction of such; 6) Scanning, reviewing for quality control, and attaching Development Services related documents in the permitting software and LaserFiche; 7 Preparing and postingdepartment related items on the Cit 's website including permit applications, week1v garage sale list special events etc. Rev. juneMarWuly 20154 126 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Administrative Assistant ce Assistant/Animal Control/Code Comoliance may also be • Providing main receptionist function for Code Compliance/Animal Control counter, includin answering and directing all incoming calls. messages, and assisting all visitors; • Talking complaints, initiating cases in computer database, assigning to officers for inspection, and dispgLtchina officers to "in progress" issues• • Providing general clerical adi:p �support to Code Compliance/Animal Control Division . such as maintaining records, coordinating inspections with the officers,and familiarization with the Municipal Code; • Administering weed abatement program, including sending out notices, obtaining contractor bids receiving authorization to process abatement billing owners and Processing payments; • Processing citations and all related administrative tasks and • Maintaining the 'lost and found logs and issuing animal traps to residents. TRAINING AND EXPERIENCE: High School Diploma or GED and some office or customer service experience. Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: Valid Class C California Driver's License,. KNOWLEDGE OF: • Modern office procedures and administrative support methods; • Modern office equipment; Proper English usage, grammar and punctuation; and • Reception techniques and communication skills. SKILL IN: • Customer service principles; Accurately proofreading, filing and word-processing; • Operating a computer and relevant software applications; Operating modern office equipment; and • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. Rev. Junebbj20154 3 127 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Administrative Assistant ADA AND OTHER REQUIREMENTS: Positions in this class typically require: repetitive motions. walking, standing, fingering, talking, hearing, seeing and Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson & Associates, a Division of Gallagher Benefit Services (DT)Date: (1 /2014) Rbvised by City of La Quinta (6/2015:42014) Rev. June V�aKgWy 20154 128 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Administrative Technician CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Administrative B21 — B22 NE CLASS SUMMARY: This class is the second level in a two -level Administrative series. Incumbents are devoted to advanced, specialized administrative support for internal and/or external customers. DISTINGUISHING CHARACTERISTICS: Incumbents require a broad knowledge of the organization and/or provide specific support for functions that require administration or coordination with all employees of the City, not just those in a specific department. ESSENTIAL DUTIES: This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department. Provides administrative support, such as maintaining department and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures and basic reports, researching basic information and providing related support. Assists with coordinating department and/or management activities, such as tracking work and change orders and project schedules, relaying communications, researching information and providing related support. Compiles, formats and proofs complex documents, reports and other written materials such as meeting agendas, meeting minutes, meeting summaries and legal or other specific correspondence. Performs financial related activities such as advanced bookkeeping or cashiering functions, contract administration and budget and expenditure tracking. May serve as lead to staff to include assigning and monitoring work and providing direction. Performs other duties of a similar nature and level as assigned, Rev. Junely 20154 `�7 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Administrative Technician POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to Administrative Technician (City Clerk's Office) may also be responsible for: • Serving as Secretary to the Oversight Board, including preparing agendas and taking minutes; • Performing webmaster duties for department and assisting other departments as needed; • Performing Laserfiche document archive administrator duties; • Compiling election manual, processing candidates' filings, and assisting the Elections Officer to fulfill election duties; • Notarizing city documents; and Preparing Council resolutions and ordinances for signature; and • Providing customer service to internal employees, members of the public, and outside agencies. ositions assigned to Administrative Technician(Community Development) may also be - responsible for: • Providing administrative support to the Community Development Department, including the department's commissions and boards, such as assembling, copying, distributing, and pasting agenda related items, administering meetings, and taking minutes; • Providing back-up assistance for the processing of all Records Requests requiring Building, Planning, and other relevant Development Services informationo • Managing all Building and Planning files including filing, archiving,and destruction of such as well as processing on -going archiving and scanning proiects; • Managing all department related records and ensuring all permanent records are posted in the permitting software and LaserPiche; • Assistin with the processing and monitoring of department related a reements; • Performing accounting support functions such as supply ordering, monitoring budget and contract expenditures, reviewing and processing invoices and resolving discre ancies • Processing of legal notices within stipulated time requirements. Positions assigned to Executive Assistant (City Manager/Council) may also be responsible for: • Providing responsible, complex and confidential secretarial and administrative support to the Mayor, City Council and City Manager, and other assigned management staff; • Assisting in the coordination of appointments and activities with other governmental agencies elected officials, City Manager and other management staff; • Screens inquiries from the public, provides related information, forwards complaints and requests for information to the appropriate City official; and • Employing discretion and independent judgment, as actions can have significant effect upon City operations. ■ City operations. Rev. Junely 20154 130 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Administrative Technician Positions assigned to Executive Assistant (Comm Svcs/HR) may also be responsible for: Preparing agendas and taking minutes for the Community Services Commission; • Providing administrative support to the Community Services Department such as City Council staff reports, assisting with contract development and tracking and community outreach efforts; • Providng administrative support to Human Resources, preparing a wide variety of complex and confidential documents (many related directly to the meet and confer process with represented employees); maintaining City-wide personnel record -keeping system, preparing a variety of materials and documents related to personnel, employee benefits, and risk management; • Assisting with all aspects of human resources operations, including recruiting, new employee orientations, terminations, benefit enrollments and changes, employee recognition, claims management, etc.; and • Employing discretion and independent judgment, as actions can have significant effect upon City operations. Positions assigned to Executive Assistant (Community Development) may also be responsible for: • Providing administrative support to the Planning Commission, Architecture & Landscape Review Committee, and Historic Preservation Commission, including the preparation of agendas and taking of meeting minutes; • Providing administrative support to the Community Development Department, such as City Council staff reports, assisting with contract management and management of department budget; • Employing discretion and independent judgment, as actions can have significant effect upon Department and City operations; and • Performing supervisory duties for subordinates -including assigning, reviewing and planning work and writing performance evaluations. Positions assigned to Content Editor/Writer may also be responsible for: • Creating and editing a wide variety of complex and confidential reports, including staff reports, legislative letters, grants, and award applications; • Working closely with management to develop content and execute the organization's overall communications strategy; • Preparing and disseminating press releases/media advisories/event notices; • Responsible for maintaining the City's "voice" throughout all external communications; ■ Delivering editorial copy with an audience -appropriate tone across a broad spectrum of communications channels; and • Demonstrating excellent attention to detail, organizational skills, problem -solving skills and political and/or issue sensitivity. Rev. Junely 20154 3 131 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Administrative Technician TRAINING AND EXPERIENCE: High School Diploma or GED and three (3) years office or customer service experience. As assigned, a minimum of three to five years' experience with increasingly advanced writing projects, including report writing, speeches, newsletters and other publications, with heavy emphasis on editing. Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. As assigned, must be able to attend occasional evening meetings. LICENSING/CERTIFICATIONS: • Valid Class C California Driver's License. KNOWLEDGE OF: • Modern office procedures and administrative support methods; • Modern office equipment; • Proper English usage, grammar and punctuation; • Customer service principles; • Basic budgetary principles; • Meeting coordination, agenda development, minute taking and preparation; • Lead work principles, as assigned; and ■ City policies, rules and regulations, operations, procedures and precedents of SKILL IN: nment. ■ Tact, diplomacy and customer service; • Use of independent judgment in a variety of situations; • Reading and interpreting reference books, manuals, policies and procedures; • Accurately proofreading, filing and word-processing; • Mathematical computations used in business; • Taking minutes and summarizing meetings; • Tracking budgets and project timelines/deadlines; + Operating a computer and relevant software applications; • Operating modern office equipment; • Prioritizing and assigning work; • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction; and • Some positions may require skill working with legal or industry specific terminology and/or providing supervision, direction, coaching and evaluation of subordinates. Rev. Junely 20154 4 132 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Administrative Technician ADA AND OTHER REQUIREMENTS: Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson & Associates, a Division of Gallagher Benefit Services (DT) Date: (1 /2014) j RR vised by City of La Quinta 7/2014 ; 6/2015) Rev. Junely 20154 133 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Management Assistant CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Management Administration B21 - B22 Non -Exempt CLASS SUMMARY: This class is the first level in a four -level Management Administration Series. As assigned, incumbents are responsible for providing specialized services and customer service in support of City programs and finance. Incumbents, as assigned, may be responsible for processing receipts and cashiering; assisting in budget preparation; collection and disbursement of payments, developing and supporting program operations; performing research; maintaining databases; providing technical assistance and training; and processing claims. DISTINGUISHING CHARACTERISTICS: Positions assigned to this classification perform tasks that are generally routine and repetitive in monitoring and processing information or coordinating and implementing programs. Work requires considerable attention to detail and is reviewed by a supervisor for conformance to established requirements. ESSENTIAL DUTIES: This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department. Assists with coordinating department activities such as tracking work and change orders, relaying communications, researching information and providing related support. Assembles, matches, sorts tabulates, checks numerical data, creates and checks records and logs. P epares reports, correspondence and forms. Maintains records, references, reports, statistics; reviews forms and documents for compliance with operational policies and procedures. Assists in the acquisition of supplies and equipment. Provides customer service to other employees and citizens. Responds to citizen/customer questions and calls. Performs filing and retrieval of information. Rev. Junely 20154 134 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Management Assistant As assigned, serves as a lead to staff to include assigning and monitoring work and providing direction. Performs other duties of a similar nature and level as assigned. POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Positions assigned to Senior Account Clerk functions may also be responsible for: PrnG ^h^�'^"-^c�n{Y4eGo446"kRg-Ga-sh-r-e ipt-_' _ r' i eya. q -requests fee refunds,-ha44d-ii-ng-,x -ieG#G"f i-Yd�-bFi� • Processing TOT payments, Short -Term Vacation Rental applications and various associated reports; • Serving as cashier; and • Processing and reviewing applications for deed business licenses.; Assisti�lg-with-prepara-tiorl--of .payrGO-and4',a e"GGu 6F4ts-{-such as t mesl"Ieets; retireme t mferr+Aa ort ate: ;-arid • Ass+st+ra w#h--prepaf--ation--ef,ceE)Ynts payable-a-re4ated44nrAief�s. Positions assigned to Account Technician functions may also be responsible for: • Reviewing requests for payments for accuracy and processing accounts payable, preparing checks for payments and reporting on A/P and wire disbursements; • Reconciling bank statements; • Preparing warrants for payment and recording all disbursements; • Preparing various schedules and reports as requested to support accounting manager; • Reconciling daily deposits for all departments: • Processing and reconciling Cash receipts, re grin re uests for refunds handling collection of NSF checks; and • Assisting with preparation of payroll and related documents such as timesheets. retirement information, etc.). P�sitions assigned to Community Services Coordinator (Wellness SGniGF Center) functions may also be responsible for: • Recruiting instructors; • Developing programs and classes; • Developing partnerships with a variety of community service providers • Recruiting and training volunteers; and • Coordinating daily operations in assigned area. Rev. Junely 20154 2 135 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Management Assistant Positions assigned to Community Services Coordinator (Facility Rentals, Sports, Programs, Events, Marketing) functions may also be responsible for: • Developing sports and community -related programs; • Overseeing facility rentals; • Coordinating and development city-wide events; • Assisting with marketing and Promotion of events and programs; and • Providing administrative support as requested. P sitions assi ned to Management Assistant(City Manager's Office functions may also be responsible for; Monitoring legislative items, providing recommendations and writing letters on the Cit 's positiom • • Creating spreadsheets, monitoring budgets, and Creating contract tracking databases; and • Coordinatingand developing city-wide trainin s in identified areas of need. sitions assigned to Management Assistant Finance functions may also be responsible for: P • Providing responsible, complex secretarial and administrative support to the Finance Director Investment Advisor Board and Finance Department, • As needed, serving as backup for reviewing requests for payments for accuracy and rocessirl accounts payable! • Preparing and maintaining various service contracts coordinating annual sale of surplus items: • Implementin and managing the purchasing module and Function; and Overseeing timekeepin mana ement for all City staff. • TRAINING AND EXPERIENCE: High School Diploma or GED and two (2) years experience related to area of assignment. Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSING/CERTIFICATIONS: • Some positions may require valid California Class C Driver's License. Rev. junely 20154 3 136 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Management Assistant KNOWLEDGE OF: • Modern office procedures; • Modern office equipment; • Program coordination; • Proper English usage, grammar and punctuation; • Principles of customer service; • Basic budgetary principles; • City policies, rules and regulations, operations, procedures and precedents of assignment; and • Supervisory principles, as assigned. Finance/Accounting positions also require knowledge of: • Principles of basic accounting/bookkeeping; ■ Computer accounting applications; ■ Basic governmental accounting and budgeting; and • Methods of receiving and accounting for funds. Community Services_positions also require knowledge of: • Principles of marketing, community service, recreational programming and cultural activities; • Needs, interests and requirements of the community; and • Available local agencies, organizations and providers of public service resources. SKILL IN: • Tact, diplomacy and customer service; • Comprehending and correctly using a variety of informational documents including logs, ledgers and financial records; • Preparing documents and records with a high degree of accuracy; • Data entry; • Basic business math (addition, subtraction, division, multiplication, percentages); + Operating a computer and relevant software applications; + Operating modern office equipment; + Some assignments may require prioritizing and assigning work; and + Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. ADA AND OTHER REQUIREMENTS: Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing and repetitive motions. Some assignments may require occasional pushing, pulling, lifting, Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. Rev. Junely 20154 4 137 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Management Assistant NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson & Associates, a Division of Gallagher Benefit Services (DT) Date: (3/2014) Rbvised by City of La Quinta (7/2014): (6/2015) Rev. June1 20154 5 138 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Management Analyst CLASS SERIES BAND/GRADE/SUBGRADE FLSA STATUS Management Administration C42 — C44 Exempt CLASS SUMMARY: This class is the fourth level in a four -level Management Administration Series focused on advanced journey level responsibilities. Incumbents are involved with the highest -level analysis work associated, as assigned, with designated City management functions or programs. DISTINGUISHING CHARACTERISTICS: Positions assigned to this classification are responsible for more complex work products and more complex project management and/or program administration/oversight. As assigned, incumbents may supervise staff including conducting performance evaluations, coordinating training; and implementing hiring, discipline and termination procedures. ESSENTIAL DUTIES: This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department. Leads meetings with internal and external customers and stakeholders regarding projects or to address complaints and concerns escalated to a higher staff level. Prepares and administers contracts and consultant or franchise agreements, approves billing, ensures service levels and contractual/franchise expectations are met. Conducts comprehensive research, keeps abreast of changes in assigned field, performs complex, detailed analyses. Prepares and presents complex plans, programs, and technical reports including staff reports for the City Council or Commissions; coordinates/reviews/approves staff input into plans, programs and reports. Prepares and monitors budgets and related documents, prepares and manages project schedules, oversees day-to-day program or staff activities. As assigned, supervises staff to includes: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination and disciplinary recommendations. Assists in the development of standards, ordinances, regulations, policies and procedures; interprets same. Performs other duties of a similar nature and level as assigned. Rev. June 2015 139 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Management Analyst POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE: Traffic Engineers. • Reviewing applications, maps, designs, drawings, improvement plans, specifications, cost estimates, and supporting documents; • Coordinating engineering activities with other City departments; • Processing encroachment permits and other permits for developments; • Processing agreements including Subdivision Improvement Agreements with related bonds/ securities and Reimbursement Agreements; and • Assisting at the front counter. Positions assigned to Associate Planner functions may also be responsible for: • Assisting with preparation of the General Plan and other specific plan documents; • Researching, reviewing and analyzing environmental, social and economic data related to planning, land use and community development; and • Meeting with the development community to review proposed projects. Positions assigned to Business Analyst (City Manager's Office) functions may also be responsible for: • Negotiating and preparing contracts; • Mana in es service contracts; • Develo in s organizational metrics and implementings them across departments,, • Leadin.gs_customer service initiatives; • Analyzing contractor or franchisee performance, financial performance, market data and trends, real estate pro formas and project cash flows; • Liaison for the City's business community, assisting in economic development efforts and business attraction; • Preparing financial models, operational studies, revenue and expenditure projections; • Leading city-wide initiatives such as technology project teams, strategic planning and performance metrics; and • Providing assistance/serving as a technical resource for City departments. Rev. June 2015 140 Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Management Analyst Positions assigned to Management Analyst (Public Works) functions may also be responsible for: * Coordinating department annual budget analysis, development and reporting via financial software; • Coordinating Public Works Internship Program and National Public Works Week celebration; + Creating department communication, promotion, and outreach: preparing presentations/ articles/press releases, assisting homeowners and businesses, developing and updating department Webpages, and providing GORequest system administration; • Updating Developer Engineer's Handbook, Public Works Strategic Plan, Self -Assessment Update; etc., as assigned; and • Assisting with overall department support on agreements, requests for proposals, public process for Capital Improvement Projects, staff report processing, department meetings/special events, staff reward program, and counter support. Positions assigned to Principal Planner functions may also be responsible for: Analyzing complex planning, zoning, and development issues and developing recommendations; Preparing and presenting a variety of oral reports and recommendations for projects at public and commission hearings; Meeting with developers, customer and other department representatives regarding proposed or contemplated projects; and • Researching, reviewing, and analyzing complex environmental, social, and economic data related to planning, community development and land use activities. TRAINING AND EXPERIENCE: Bachelor's Degree and, as assigned, four (4) years experience related to area of assignment. Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. LICENSINGICERTIFICATIONS: • Some positions may require a valid Class C California Driver's License. • Engineer In Training (EIT) certificate required within one year of hire for engineering assignments. Rev. June 2015 ME Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Management Analyst KNOWLEDGE IN: • Supervisory principles; ■ Budgetary principles; • Applicable local, state and federal laws, rules and regulations; • Project management methods including leading cross -functional teams; • Contract administration and performance monitoring; • Program development, administration and evaluation principles; • Research methods, statistical analysis, program analysis and report preparation; • Organizational structure of the city and city services as they relate to area of assignment; • Operating modern office equipment; and • Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information, evaluate performance and provide and/or receive work direction. Positions assigned to Engineering also require knowledge of: • Principles of civil engineering; • Topographic and construction surveying; • Methods and materials used in engineering construction; and ® Computer Aided Design (CAD) programs. Positions assigned to Management/Business Analysts also require knowledge of: • Principles of change management; • Principles of business process analysis and financial analysis; and • Advanced financial modeling and forecasting techniques. Positions assigned to Planning also require knowledge of: • Principles of land use planning and development; and • Demographic, environmental, social, economic and land use concepts. SKILL IN: • Advanced research and critical thinking; • Analysis and problem -solving; • Influencing the organization across multiple levels; • Mathematical computations; • Negotiation and conflict resolution; • Supervising and evaluating employees; • Prioritizing and assigning work; • Preparing written reports of high complexity and keeping accurate records; • Operating a computer and applicable software applications; • Applying local, state and federal laws, rules and regulations; • Customer service; and • Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to_exchange or convey_ information and to receive work direction. Rev. June 2015 `EPA Click here to return to Agenda The City of La Quinta CLASS SPECIFICATION Management Analyst ADA AND OTHER REQUIREMENTS: Positions in this class typically require: repetitive motions. standing, walking, fingering, talking, hearing, seeing and Some assignments may be characterized as Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. CLASS HISTORY INFORMATION: Draft prepared by Fox Lawson & Associates, a Division of Gallagher Benefit Services (DT) Date: (3/2014) of La Quinta (7/20146/2015 Rev. June 2015 5 143 Click here to return to Agenda 144 CTi,kSfiere , ,tLE AR ITEM NO. 3 City of La Quinta nda CITY COUNCIL MEETING: August 4, 2015 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO APPROVE BENEFIT ADJUSTMENTS FOR MANAGEMENT, CONTRACT EMPLOYEES AND CONFIDENTIAL EMPLOYEES THROUGH FISCAL YEAR 2016/17 RECOMMEDATION Adopt a Resolution approving benefit adjustments for Management, Contract Management, and Confidential Employees for Fiscal Year 2015/16 and Fiscal Year 2016/17. EXECUTIVE SUMMARY • The La Quinta City Employees' Association (LQCEA) has accepted a new Memorandum of Understanding (MOU) that is in effect to June 30, 2017, which includes adjustments to medical benefits and floating holiday hours. • The benefit adjustments also affect Management, Contract Management and Confidential Employees who are not represented by the LQCEA. FISCAL IMPAC' The cost to implement the medical benefit cap increase for the remainder of 2015/16 for Management, Contract Management, Confidential Employees and City Council is $8,700, and the additional floating hours cost is $5,073, totaling $13,773. Funds are available in the unappropriated General Fund Reserves. BACKGROUND/ANALYSIS When the City elects to change salaries and benefit packages for the LQCEA, it has also provided the Management, Contract Management and Confidential employees the some salary and benefit adjustments. A new agreement has been reached with the LQCEA; staff is recommending that the following benefits be provided to Management, Contract Management and Confidential employees. • A reopener in Fiscal Year 2016/17 to discuss a World at Work salary range adjustment. • A Request for Reconsideration of the Performance Evaluation as a secondary review and communication measure. • Increase the medical cap from $1,312 to $1,370 monthly, starting January 2016 (this increase also applies to City Council). • A cash buyout for medical benefits of $250 per month for employees with alternative coverage. • A fourth tier to provide 100 percent sick leave payout for employees who have worked 20 years or more for the City. 145 Click here to return to Agenda • An additional 8 hours of bereavement leave to 32 hours per occurrence. • Adds 4 floating hours to the floating leave bank, an increase to 20 hours annually. • Incorporates various legislative and procedural amendments to the Personnel Policies reviewed and approved by LQCEA. ALTERNATIVES The Council may elect to not provide the same salary and benefit changes to the unrepresented employees. Report prepared by: Terry Deeringer, Human Resources/Risk Manager Report approved by: Frank J. Spevacek, City Manager 146 Click here to return to Agenda RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING BENEFIT ADJUSTMENTS FOR NON -REPRESENTED MANAGEMENT, CONTRACT MANAGEMENT AND CONFIDENTIAL EMPLOYEES, COMMENCING ON JULY 17 20152 AND TERMINATING JUNE 30, 2017 WHEREAS, the City of La Quinta, hereinafter referred to as "City" desires to make benefit adjustments for non -represented management, contract management and confidential employees commencing on July 1, 2015 and terminating June 30, 2017. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City does hereby ratify and approve, ratify and authorize for non -represented management, contract management and confidential employees implementation of fringe benefit adjustments for Fiscal Year 2014/2015, as set forth in Exhibit "A" attached hereto. SECTION 2. The City recognizes contract management positions as the City Clerk, City Manager, Deputy City Manager/Community Services Director, Community Development Director, Finance Director, Principal Engineer, and Public Works Director. PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 41h day of August, 2015, by the following vote: AYES: Council Members Franklin, Osborne, Pena, Radi, Mayor Evans NOES: None ABSENT: None ABSTAIN: None LINDA EVANS, Mayor City of La Quinta, California 147 Click here to return to Agenda Resolution No. 2015- Adoption Benefit Adjustments for Non -Represented Employees Adopted: August 4, 2015 Page 2 ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 148 Click here to return to Agenda EXHIBIT A City of La Quinta Salary and Benefit Adjustments for Non -Represented Employees July 1, 2015 Term 2-year term beginning 7/1/15 and ending 6/30/17 with reopeners for World at Work survey and 2017 medical rates Salary No change to salary ranges Pay for Performance Consider 2016 World at Work survey for range adjustments Class & Comp System Full Fox Lawson market survey to be conducted in 2018 Allow a Request for Reconsideration of Performance Evaluation Compensation Methodology as set forth in Personnel Policies Medical/Dental/Vision/ Life Raise medical cap from $1,312 per month to $1,370 per month Provide a $250/month medical opt -out payment to employees choosing alternative insurance Holidays Increase floating holiday hours from 16 to 20 per year Vacation Permit optional buy -backs twice a year (May and November) Sick Leave Permit optional pay -backs twice a year (May and November Add a 41h tier to sick leave pay back (20 yrs or more = 100%) Increase bereavement leave from 24 to 32 hours per occurrence Personnel Policy Revisions Section 1.10 Application & Exceptions Section 3.50 Reclassifications Section 3.51 Temporary Assignment Pay Section 5.10 Employee Performance Evaluations Section 6.05 Work Week and Overtime Section 6.30 Lunch and Break Policy Section 7.25 Family and Medical Leave Section 14.05 Health, Dental, Vision and Life Benefits Section 14.06 Patient Protection and Affordable Care Act (ACA) Section 14.10 Holidays `rp, Click here to return to Agenda Personnel Policy Revisions (continued) Section 14.15.4 Vacation Buy -Back Section 14.20 Sick Leave Section 14.20.6 Sick Leave Pay Back Section 14.25 Bereavement Leave Section 14.30 Administrative Leave Section 15.30 Travel & Expense Policy Exhibit A - Computer Loan Program Criteria 150 Click here to Ie Hn t AgendaEM N0. City of La Quinta CITY COUNCIL MEETING: August 4, 2015 STAFF REPORT AGENDA TITLL ADOPT RESOLUTION TO APPROVE TIME EXTENSION FOR TENTATIVE TRACT MAP AND REMOVE A CONDITION FROM CONDITIONS OF APPROVAL TO ELIMINATE AGE RESTRICTION FOR PROJECT LOCATED AT MONROE STREET AND AVENUE 61 [NO FURTHER ENVIRONMENTAL ANALYSIS REQUIRED]. APPLICANT: MONROE DATES, LLC RECOMMENDATION Adopt a resolution approving a one-year time extension for Tentative Tract Map 31434; and remove Condition No. 84 from the Conditions of Approval to eliminate the age restriction. EXECUTIVE SUMMARY • A one-year time extension has been requested by Monroe Dates, LLC for Tentative Tract Map 31434 (a subdivision of approximately 30.2 acres into 94 single-family lots, located west of Monroe Street at the end of Avenue 61). • The extension request is based on the applicant's hardship in the marketing/sale of the property due to a Condition of Approval which limits future residents to age 55 years and older. • The applicant is also requesting that the age restriction that limits sales to people 55 years and older be eliminated. FISCAL IMPACT - None BACKGROUND On February 17, 2008, City Council approved Tentative Tract Map 31434 for the subdivision of two parcels of approximately 30.2 acres into 94 single-family residential lots. Environmental Assessment 2008-597, General Plan Amendment 2008-116, and Zone Change 2008-136 were approved in conjunction with this Tentative Tract Map. The project is surrounded on the north, south and west by Trilogy Country Club, and the undeveloped Palizada subdivision and vacant land is located to the east. At the January 27, 2009 Planning Commission meeting, several homeowners from Trilogy desired a guarantee of the adult nature of the project, resulting in the addition of Condition No. 84, which provides that the project be limited to active adults age 55 years or older. The applicant requests that this condition be removed, citing a hardship in marketing and selling the property with this age restriction. A request to extend the term of the tentative map allows the applicant to request changes to the conditions of approval, subject to public notification and consideration at a public hearing held by the City In Click er to retur to Agenda Council. So in addition to requesting that the age restriction be remove , tie applicant is requesting a time extension that would extend the term to March 17, 2017. This is the first of three, one-year time extensions that the applicant is eligible to receive. The approval of the requested time extension will extend the life of the map to March 17, 2018. The applicant organized a community meeting on July 28, 2015 at the La Quinta Museum to provide the public with information about the project, and to further discuss the applicant's request to remove the current age restriction of the project to 55 years of age and older. Approximately 30 community members attended the meeting, primarily homeowners in Trilogy at La Quinta. Several homeowners were opposed to the removal of the age restriction at this time, when approximately two-thirds of Trilogy homeowners are away for the summer. Two homeowners spoke in favor of the project and expressed no concern for the removal of the age restriction. AGENCY & PUBLIC REVIEW Public Notice: This project was advertised in The Desert Sun newspaper on July 24, 2015. A comment letter was received by the Imperial Irrigation District with respect to standard conditions related to development of the site. The comments have been added as conditions of approval of the project (Condition Nos. 89-93). Any written comments received subsequent to this report will be provided at the City Council hearing. d-NVIRONMENTAL REVIEW No further environmental review of the proposed time extension is required under CEQA as a mitigated negative declaration was approved under Environmental Assessment 2008-597 by the City Council on March 17, 2009 (Resolution No. 2009-024) and there are no new circumstances with this proposal that warrant additional environmental review. ALTERNATIVES Council may deny the time extension and removal of Condition No. 84; however, staff recommends the City Council approve the time extension and removal of Condition No. 84. Report prepared by: Gabriel Perez, Planning Manager Report approved by: Frank J. Spevacek, City Manager Attachments: 1. Vicinity Map 2. Tentative Tract Map 31434 152 Click here to return to Agenda RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A TIME EXTENSION FOR TENTATIVE TRACT MAP 31434 AND REMOVING CONDITION NO. 84 FROM THE CONDITIONS OF APPROVAL TO ELIMINATE THE AGE RESTRICTION OF LIMITING RESIDENTS TO 55 YEARS AND OLDER CASE NO.: TENTATIVE TRACT MAP 15-0005 APPLICANT: MONROE DATES, LLC WHEREAS, The City Council of the City of La Quinta, California, did on the 4th day of August, hold a duly noticed Public Hearings to consider the request of MONROE DATES, LLC., to approve a one-year time extension for Tentative Tract Map 31434 and removal of condition no. 84 from the conditions of approval to eliminate the age restriction of 55 years and older for residents of the project consisting of a subdivision of 30.2± acres into 94 single-family residential lots and other miscellaneous lots, located on the west side of Monroe Street at the west termination of Avenue 61, more particularly described as: APN's: 764-280-014 and 764-270-015 WHEREAS, The City Council of the City of La Quinta, California, did on the 17th day of March, 2009, hold a duly noticed Public Hearing to consider the request of MONROE DATES, LLC., for the subdivision of 30.2± acres into 94 single-family residential lots and other miscellaneous lots and did adopt Resolution 2009-024; and, WHEREAS, the Planning Director conducted an Initial Study (Environmental Assessment 2008-597) and determined that, although the proposed Project could have a significant effect on the environment, there will not be a significant effect in this case because mitigation measures for EA 2008-597 incorporated into the Project approval will mitigate or reduce any potential impacts to a level of non -significance; and, WHEREAS, the Community Development Director has determined that the removal of condition no. 84 will not create any new environmental impacts that required additional review in the Initial Study (Environmental Assessment 2008-597) pursuant to the California Environmental Quality Act; and, WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, said City Council did make the following Mandatory Findings to justify approval of Tentative Tract Map 2015-0005: 153 Click here to return to Agenda Resolution No. 2015-XXX Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 2 of 3 1. The Tentative Tract Map and its improvement and design, are consistent with the General Plan in that its street design and lots are in conformance with applicable goals, policies, and will provide adequate infrastructure and public utilities. 2. The design of the subdivision and its proposed improvements are not likely to create environmental damage or substantially and avoidably injure wildlife or their habitat because the site does not contain significant biological resources. 3. The design of the subdivision and subsequent improvements are not likely to cause serious public health problems because the construction of 94 residential units will not have considerable cumulative impacts. The project is consistent with the General Plan, and the potential impacts associated with General Plan build out. 4. The design of the subdivision and the proposed types of improvements will not conflict with easements acquired by the public at large, for access through or use of the property within the subdivision in that none presently exist and access is provided within the project and to the adjacent public street (Monroe Street). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: 1. That the above recitations are true and constitute the findings of the City Council in this case; 2. That the City Council does hereby approve Tentative Tract Map 2015-0005 for a one-year time extension of Tentative Tract Map 31434 for the reasons set forth in this Resolution, subject to the attached Conditions of Approval. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council, held on this 4th day of August, 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: 154 Click here to return to Agenda Resolution No. 2015-XXX Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 3 of 3 LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 155 Click here to return to Agenda 156 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 GENERAL 1. The applicant agrees to defend, indemnify and hold harmless the City of La Quinta ("City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Tentative Tract Map, or any Final Map recorded thereunder. The City shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. This Tentative Tract Map, and any Final Map recorded thereunder, shall comply with the requirements and standards of Government Code §§ 66410 through 66499.58 (the "Subdivision Map Act"), and Chapter 13 of the La Quinta Municipal Code ("LQMC"). The City of La Quinta's Municipal Code can be accessed on the City's Web Site at www.la-quinta.org. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: • Riverside County Fire Marshal (comments on file in Planning Department) • Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Improvement Permit) Planning Department • Riverside Co. Environmental Health Department • Coachella Valley Unified School District • Coachella Valley Water District (CVWD) • Imperial Irrigation District (IID) • California Water Quality Control Board (CWQCB) • SunLine Transit Agency • South Coast Air Quality Management District Coachella Valley 157 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 2 of 24 The applicant is responsible for all requirements of the permits and/or clearances from the above listed agencies. When the requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvements plans for City approval. A project -specific NPDES construction permit must be obtained by the applicant; who then shall submit a copy of the Regional Water Quality Control Board's ("RWQCB") acknowledgment of the applicant's Notice of Intent ("NOI"), prior to the issuance of a grading or site construction permit by the City. 4. The applicant shall comply with applicable provisions of the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; the California Regional Water Quality Control Board - Colorado River Basin Region Board Order No. R7-2008-0001 and the State Water Resources Control Board's Order No. 99-08-DWQ. A. For construction activities including clearing, grading or excavation of land that disturbs one (1) acre or more of land, or that disturbs less than one (1) acre of land, but which is a part of a construction project that encompasses more than one (1) acre of land, the Permitee shall be required to submit a Storm Water Pollution Protection Plan ("SWPPP"). The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant's SWPPP shall be approved by the City Engineer prior to any on or off -site grading being done in relation to this project. C. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. D. The applicant's SWPPP shall include provisions for all of the following Best Management Practices ("BMPs") (LQMC Section 8.70.020 (Definitions)): 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 158 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 3 of 24 4) Tracking Control. 5) Non -Storm Water Management. 6) Waste Management and Materials Pollution Control. E. All erosion and sediment control BMPs proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. F. The approved SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City. Additionally, the applicant shall comply with applicable provisions for post construction runoff per the City's NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and the California Regional Water Quality Control Board - Colorado River Basin (CRWQCB- CRB) Region Board Order No. R7-2008-001. G. For post -construction urban runoff from New Development and Redevelopment Projects, the applicant shall implement requirements of the NPDES permit for the design, construction and perpetual operation and maintenance of BMPs per the approved Water Quality Management Plan (WQMP) for the project as required by the California Regional Water Quality Control Board - Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2008-001. H. The applicant shall implement the WQMP Design Standards per (CRWQCB- CRB) Region Board Order No. R7-2008-001 utilizing BMPs approved by the City Engineer. I. The applicant shall submit a Final WQMP after approved entitlement and concurrent with the initial Grading Plan submittal for approval by the City Engineer. 5. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). `m Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 4 of 24 6. Approval of this Tentative Tract Map shall not be construed as approval for any horizontal dimensions implied by any site plans or exhibits unless specifically identified in these conditions of approval. PROPERTY RIGHTS 7. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 8. Pursuant to the aforementioned condition, conferred rights shall include approvals from the master developer or the HOA over easements and other property rights necessary for construction and proper functioning of the proposed development not limited to access rights over proposed and/or existing private streets that access public streets and open space/drainage facilities of the master development. 9. The applicant shall offer for dedication on the Final Map all public street rights -of - way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 10. The public street right-of-way offers for dedication required for this development include: A. PUBLIC STREETS 1) Monroe Street (Modified Secondary Arterial C per General Plan Amendment 08-112; 88' R/W - The standard 44 feet from the centerline shall be modified per GPA 2008-112 along all frontages adjacent to the Tentative Map boundary to its ultimate width on the west side as specified in the General Plan Amendment 08-112 and the requirements of these conditions. The required R/W shall be modified as required to facilitate road and lane transitions as approved by the City Engineer. The following right of way dedications shall be applicable to this tentative tract map to accommodate improvements conditioned under STREET AND TRAFFIC IMPROVEMENTS: a) The street right of way dedication shall be located fifty five feet (55') west of the centerline of Monroe Street from the `.4 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 5 of 24 existing westerly right of way on Monroe Street adjacent to Tract Map No. 30023-2 to the Monroe Street primary entry except where additional street width is needed to accommodate a deceleration/right turn only lane at the Monroe Street primary entry. The street right of way shall be located sixty three feet (63') west of the centerline of Monroe Street for a length of 194' north of the primary entry BCR plus an additional 120' reverse taper connecting the deceleration/right turn only lane to the street right of way located 55' west of the centerline. The street right of way south of the Monroe Street primary entry shall be located forty seven feet (47') west of the centerline of Monroe Street except for a 165' taper to transition to the existing 44' westerly right of way adjacent to Tract Map No. 30023-5. 11. The applicant shall retain for private use on the Final Map all private street rights - of -way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 12. The private street rights -of -way to be retained for private use required for this development include: A. PRIVATE STREETS 1) LOTS A THROUGH G - Private Residential Streets measured at gutter flow line to gutter flow line shall have a 36-foot travel width with parking permitted on both sides; except the travel width may be reduced to 32 feet with parking restricted to one side at the east end of LOT D and the west end of LOT C and provided there is adequate off-street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Engineering and Planning Departments and approved by the Planning Department prior to recordation of the Final Map. B. CUL DE SACS 1) The cut de sac shall conform to the shape shown on the tentative map with a 38-foot curb radius at the bulb or larger as shown on the IM. Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 6 of 24 tentative map. Curve radii for curbs at all street intersections shall not be less than 25 feet. 13. Dedications shall include additional widths as necessary for dedicated right and left turn lanes, bus turnouts, and other features contained in the approved construction plans. Pursuant to this requirement, the Applicant shall include in the submittal packet containing the draft final map submitted for map checking, an offsite street geometric layout, drawn at 1" equals 40 feet, detailing the following design aspects: median curb line, outside curb line, lane line alignment including lane widths, left turn lanes, deceleration lane(s) and bus stop turnout(s). The geometric layout shall be accompanied with sufficient professional engineering studies to confirm the appropriate length of all proposed turn pockets and auxiliary lanes that may impact the right of way dedication required of the project and the associated landscape setback requirement 14. When the City Engineer determines that access rights to the proposed street rights -of -way shown on the approved Tentative Tract Map are necessary prior to approval of the Final Map dedicating such rights -of -way, the applicant shall grant the necessary rights -of -way within 60 days of a written request by the City. 15. The applicant shall offer for dedication on the Final Map a ten -foot wide public utility easement contiguous with, and along both sides of all private streets. 16. The applicant shall create perimeter landscaping setbacks along all public rights - of -way as follows: A. Monroe Street (Secondary Arterial) - 10-foot from the R/W-P/L. The setback requirements shall apply to all frontages including, but not limited to, remainder parcels and sites dedicated for utility purposes. Where public facilities (e.g., sidewalks) are placed on privately -owned setbacks, the applicant shall offer for dedication blanket easements for those purposes on the Final Map. 17. The applicant shall offer for dedication those easements necessary for the placement of, and access to, utility lines and structures, drainage basins, mailbox clusters, park lands, and common areas on the Final Map. ION Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 7 of 24 18. Direct vehicular access to Monroe Street from lots with frontage along Monroe Street is restricted, except for those access points identified on the tentative tract map, or as otherwise conditioned in these conditions of approval. The vehicular access restriction shall be shown on the recorded final tract map. 19. The applicant shall furnish proof of easements, or written permission, as appropriate, from those owners of all abutting properties on which grading, retaining wall construction, permanent slopes, or other encroachments will occur. 20. The applicant shall cause no easement to be granted, or recorded, over any portion of the subject property between the date of approval of the Tentative Tract Map and the date of recording of any Final Map, unless such easement is approved by the City Engineer. STREET AND TRAFFIC IMPROVEMENTS 21. The applicant shall comply with the provisions of LQMC Sections 13.24.060 (Street Improvements), 13.24.070 (Street Design - Generally) & 13.24.100 (Access for Individual Properties and Development) for public streets; and Section 13.24.080 (Street Design - Private Streets), where private streets are proposed. 22. The applicant shall construct the following street improvements to conform with the General Plan (street type noted in parentheses.) A. OFF -SITE STREETS 1) Monroe Street (Modified Secondary Arterial C per General Plan Amendment 08-112; 88' R/W: Widen the west side of the street along all frontages adjacent to the Tentative Map boundary to its ultimate width on the west side as specified in the General Plan Amendment 08-112 modified as required to facilitate road and lane transitions and the requirements of these conditions. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural county -road design standard to La Quinta's modified urban arterial design standard. The following street improvements shall be applicable to this tentative tract map: a) The west curb face shall be constructed by the applicant and located forty three feet (43') west of the centerline of Monroe Street from the existing westerly curb face on Monroe Street adjacent to Tract Map No. 30023-2 to the Monroe Street Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 8 of 24 primary entry except where additional street width is needed to accommodate a deceleration/right turn only lane at the Monroe Street primary entry. The west curb face shall be located fifty one feet (51') west of the centerline of Monroe Street for a length of 194' north of the primary entry BCR plus an additional 120' reverse taper connecting the deceleration/right turn only lane to the curb line located 43' west of the centerline. The west curb face south of the Monroe Street primary entry shall be constructed by the applicant and located thirty five feet (35') west of the centerline of Monroe Street except for a 165' taper to transition to the existing 32' westerly curb face adjacent to Tract Map No. 30023-5. Other required improvements in the Monroe Street right-of-way and/or adjacent landscape setback area include: b) All appurtenant components such as, but not limited to: curb, gutter, traffic control striping, legends, and signs. c) 8-foot wide meandering sidewalk. The meandering sidewalk shall have an arrhythmic horizontal layout that utilizes concave and convex curves with respect to the curb line that touches the back of curb at intervals not to exceed 250 feet. The sidewalk curvature radii should vary between 50 and 300 feet and at each point of reverse curvature, the radius should change to assist in creating the arrhythmic layout. The sidewalk shall meander into the landscape setback lot and approach within 5 feet of the perimeter wall at intervals not to exceed 250 feet. d) Install raised landscaped median island on Monroe Street as depicted on Tentative Tract Map No. 31434 dated January 7, 2009 and as approved by the City Engineer. The median shall terminate at the northerly end of the development's frontage with appropriate transitions tojoin existing improvements to the north. The median shall join the existing median to the south of the project on Monroe Street and maintain an exclusive left turn pocket for northbound traffic at the Monroe Street primary entry. IME Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 9 of 24 Any work that must be accomplished east of the Monroe Street centerline will require concurrent review and approval by the County of Riverside. e) Widen the east side of the street along all frontages adjacent to the Tentative Map boundary to provide 14 feet of pavement for a northbound lane east of the aforementioned raised landscaped median. Rehabilitate and/or reconstruct existing roadway pavement as necessary to augment and convert it from a rural County road design standard to the La Quinta Primary Arterial Standard including required transitions. f) Establish a benchmark in the Monroe Street right of way and file a record of the benchmark with the County of Riverside. g) The applicant shall install the traffic signal at the project's main entry (Monroe Street at Lot A) when warrants are met. Applicant is responsible for 50 % of the cost to design and install the traffic signal. Other developments that may contribute to the cost for design and installation of the traffic signal at Monroe Street and Primary Entry/Avenue 61 intersection are 1) Tract Map No.31733 for 25%, and 2) Riverside County (future development at the south east corner of Monroe Street and Avenue 61) for 25%. h) Install traffic signal interconnection and loop detection conduit and pull boxes for future traffic signal installations at Avenues 60 and 62 along the project frontage. The applicant shall extend improvements beyond the subdivision boundaries to ensure they safely integrate with existing improvements (e.g., grading; traffic control devices and/or transitions in alignment, elevation or dimensions of streets and sidewalks). The applicant is responsible for construction of all improvements mentioned above. The development is eligible for reimbursement from the City's Development Impact Fee fund in accordance with policies established for that program. Traffic signal improvements identified in the DIF Study may be eligible for reimbursement not to exceed 50% of the DIF amount of $430,000 or $215,000. IOR! Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 10 of 24 The applicant is responsible for the remaining cost of the improvements. B. PRIVATE STREETS 1) Private Residential Streets measured at gutter flow line to gutter flow line shall have a 36-foot travel width. The travel width maybe reduced to 32 feet with parking restricted to one side, and 28 feet if on -street parking is prohibited and provided there is adequate off- street parking for residents and visitors, and the applicant establishes provisions for ongoing enforcement of the parking restriction in the CC&R's. The CC&R's shall be reviewed by the Public Works and Planning Departments and approved by the Planning Department prior to recordation. 2) The location of driveways of corner lots shall not be located within the curb return and away from the intersection when possible. C. PRIVATE CUL DE SACS 1) They shall be constructed according to the lay -out shown on the tentative map with 38-foot curb radius or greater at the bulb similar to the layout shown on the rough grading plan. 23. All gated entries shall provide for a three -car minimum stacking capacity for inbound traffic to be a minimum length of 62 feet from call box to the street; and shall provide for a full turn -around outlet for non -accepted vehicles. Where a gated entry is proposed, the applicant shall submit a detailed exhibit at a scale of 1" = 10', demonstrating that those passenger vehicles that do not gain entry into the development can safely make a full turn -around (minimum radius to be 24 feet) out onto the main street from the gated entry. Pursuant to said condition, there shall be a minimum of twenty five feet width provided at the turn- around opening provided. Two lanes of traffic shall be provided on the entry side of each gated entry, one lane shall be dedicated for residents, and one lane for visitors. The two travel lanes shall be a minimum of 20 feet of total paved roadway surface or as approved by the Fire Department. Entry drives, main interior circulation routes, standard knuckles, corner cutbacks, bus turnouts, dedicated turn lanes and other features shown on the approved `.. Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval — Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 11 of 24 construction plans, may require additional street widths as may be determined by the City Engineer. 24. The applicant shall design street pavement sections using CalTrans' design procedure for 20-year life pavement, and the site -specific data for soil strength and anticipated traffic loading (including construction traffic). Minimum structural sections shall be as follows: Residential 3.0" a.c./4.5" c.a.b. Secondary Arterial 4.0" a.c./6.0" c.a.b. Primary Arterial 4.5" a.c./6.0" c.a.b. or the approved equivalents of alternate materials. 25. The applicant shall submit current mix designs (less than two years old at the time of construction) for base, asphalt concrete and Portland cement concrete. The submittal shall include test results for all specimens used in the mix design procedure. For mix designs over six months old, the submittal shall include recent (less than six months old at the time of construction) aggregate gradation test results confirming that design gradations can be achieved in current production. The applicant shall not schedule construction operations until mix designs are approved. 26. General access points and turning movements of traffic are limited to the following: A. Primary Entry (Monroe Street): All turn movements in and out are permitted. B. Emergency Access (Monroe Street): Right turn movements in and out are permitted. Left turn movements in and out are prohibited. 27. Improvements shall include appurtenances such as traffic control signs, markings and other devices, raised medians if required, street name signs and sidewalks. Mid -block street lighting is not required. 28. Improvements shall be designed and constructed in accordance with City adopted standards, supplemental drawings and specifications, or as approved by the City Engineer. Improvement plans for streets, access gates and parking areas shall be stamped and signed by qualified engineers. 167 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 12 of 24 29. Prior to the City's approval of a Final Map, the applicant shall furnish mylars of the Final Map that were approved by the City's map checker. The Final Map shall be 1" = 40' scale. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as "engineer," "surveyor," and "architect," refer to persons currently certified or licensed to practice their respective professions in the State of California. 30. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of LQMC Section 13.24.040 (Improvement Plans). 31. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified, unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. On -Site Rough Grading Plan 1" = 40' Horizontal B. PM10 Plan 1" = 40' Horizontal C. SWPPP 1" = 40' Horizontal D. WQMP (Plan submitted in Report Form) NOTE: A through D to be submitted concurrently. E. On -Site Street Improvements/Signing & Striping/Storm Drain Plan 1" = 40' Horizontal, 1"= 4' Vertical Off -Site F. Off -Site Street Improvement/Storm Drain Plan 1" = 40' Horizontal 1" = 4' Vertical Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 13 of 24 G. Off -Site Signing & Striping Plan 1" = 40' Horizontal The Off -Site street improvement plans shall have separate plan sheet(s) (drawn at 20 scale) that show the meandering sidewalk, mounding, and berming design in the combined parkway and landscape setback area. NOTE: E through G to be submitted concurrently. (Separate Storm Drain Plans if applicable) The following plans shall be submitted to the Building and Safety Department for review and approval. The plans shall utilize the minimum scale specified, unless otherwise authorized by the Building and Safety Director in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note, the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. H. On -Site Residential Precise Grading Plant" = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. All Off -Site Plan & Profile Street Plans and Signing & Striping Plans shall show all existing improvements for a distance of at least 200-feet beyond the project limits, or a distance sufficient to show any required design transitions. All On -Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants) and Street Name Signs per Public Works Standard Plans and/or as approved by the Engineering Department. "Rough Grading" plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1-foot of cover, or sufficient cover to clear any adjacent obstructions. 32. The City maintains standard plans, detail sheets and/or construction notes for elements of construction which can be accessed via the "Plans, Notes and Design Guidance" section of the Public Works Department at the City website (www.la- guinta.org). Please navigate to the Public Works Department home page and look for the Standard Drawings hyperlink. `.• Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval — Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 14 of 24 33. The applicant shall furnish a complete set of the mylars of all approved improvement plans on a storage media acceptable to the City Engineer. 34. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing," "As -Built" or "As -Constructed" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as -built conditions. The applicant shall employ or retain the Engineer Of Record (EOR) during the construction phase of the project so that the FOR can make site visits in support of preparing As Built drawings. However, if subsequent approved revisions have been approved by the City Engineer and reflect said "As -Built" conditions, the FOR may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. IMPROVEMENT SECURITY AGREEMENTS 35. Prior to approval of any Final Map, the applicant shall construct all on and off -site improvements and satisfy its obligations for same, or shall furnish a fully secured and executed Subdivision Improvement Agreement ("SIA") guaranteeing the construction of such improvements and the satisfaction of its obligations for same, or shall agree to any combination thereof, as may be required by the City. 36. Any Subdivision Improvement Agreement ("SIA") entered into by and between the applicant and the City of La Quinta, for the purpose of guaranteeing the completion of any improvements related to this Tentative Tract Map, shall comply with the provisions of LQMC Chapter 13.28 (Improvement Security). 37. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements; and shall provide for the setting of the final survey monumentation. 38. Depending on the timing of the development of this Tentative Tract Map, and the status of the off -site improvements at the time, the applicant may be required to: A. Construct certain off -site improvements. B. Construct additional off -site improvements, subject to the reimbursement of its costs by others. 170 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval — Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 15 of 24 C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this tentative tract map. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these actions, as the City may require. Off -Site Improvements should be completed on a first priority basis. The applicant shall complete Off -Site Improvements in the first phase of construction or by the issuance of the 20 % Building Permit or the nineteenth Building Permit issued. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map, or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 39. If the applicant elects to utilize the secured agreement alternative, the applicant shall submit detailed construction cost estimates for all proposed on -site and off - site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule adopted by City resolution, or ordinance. For items not listed in the City's unit cost schedule, the proposed unit costs shall be approved by the City Engineer. At the time the applicant submits its detailed construction cost estimates for conditional approval of the Final Map by the City Council, the applicant shall also submit one copy each of an 8-1/2" x 11" reduction of each page of the Final Map, along with a copy of an 8-1/2" x 11" Vicinity Map. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant's detailed cost estimates. Security will not be required for telephone, natural gas, or cable T.V. improvements. 40. Should the applicant fail to construct the improvements for the development, or fail to satisfy its obligations for the development in a timely manner, the City shall have the right to halt issuance of building permits, and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 171 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 16 of 24 GRADING 41. The applicant shall comply with the provisions of LQMC Section 13.24.050 (Grading Improvements). 42. Prior to occupancy of the project site for any construction, or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 43. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a qualified engineer, B. A preliminary geotechnical ("soils") report prepared by a qualified engineer, C. A Fugitive Dust Control Plan prepared in accordance with LQMC Chapter 6.16, (Fugitive Dust Control), and D. A Best Management Practices report prepared in accordance with LQMC Sections 8.70.010 and 13.24.170 (NPDES stormwater discharge permit and Storm Management and Discharge Controls). Additionally, the applicant shall follow requirements of the approved WQMP for the development. All grading shall conform to the recommendations contained in the Preliminary Soils Report, and shall be certified as being adequate by a soils engineer, or by an engineering geologist. A statement shall appear on the Final Map that a soils report has been prepared in accordance with the California Health & Safety Code § 17953. The applicant shall furnish security, in a form acceptable to the City, and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. 44. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping, or stabilized with such other erosion control measures, as were approved in the Fugitive Dust Control Plan. 45. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) 11110 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 17 of 24 except as otherwise modified by this condition requirement. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e. the slope at the back of the landscape lot) which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of sidewalk is within six feet (6') of the curb, otherwise the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one-half inches (1.5") in the first eighteen inches (18") behind the curb. 46. Building pad elevations on the rough grading plan submitted for City Engineer's approval shall conform with pad elevations shown on the tentative map, unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 47. Building pad elevations of perimeter lots shall not differ by more that one foot higher from the building pads in adjacent developments. 48. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus five tenths of a foot (0.5') from the elevations shown on the approved Tentative Tract Map, the applicant shall submit the proposed grading changes to the City Staff for a substantial conformance finding review. 49. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot pad certification stamped and signed by a qualified engineer or surveyor with applicable compaction tests and over excavation documentation. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number, and listed cumulatively if submitted at different times. 50. The applicant shall comply with the provisions of LQMC Section 13.24.120 (Drainage), Retention Basin Design Criteria, Engineering Bulletin No. 06-16 - Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. More specifically, stormwater falling on site during the 100 year storm shall be retained within the development, unless otherwise approved 173 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 18 of 24 by the City Engineer. The design storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the greatest total run off. 51. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 - Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. 52. In design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site specific data indicating otherwise and as approved by the City Engineer. 53. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on -site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for development of this property. 54. No fence or wall shall be constructed around any retention basin unless approved by the Planning Director and the City Engineer. 55. For on -site above ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-16 - Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems. Side slopes shall not exceed 3:1 and shall be planted with maintenance free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin. 56. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to LQMC Section 9.100.040(B)(7). 57. The design of the development shall not cause any increase in flood boundaries and levels in any area outside the development. 58. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 59. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 174 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval — Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 19 of 24 UTILITIES 60. The applicant shall comply with the provisions of LQMC Section 13.24.110 (Utilities). 61. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way, and all above -ground utility structures including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 62. Existing overhead utility lines within, or adjacent to the proposed development, and all proposed utilities shall be installed underground. All existing utility lines attached to joint use 92 KV transmission power poles are exempt from the requirement to be placed underground. 63. Underground utilities shall be installed prior to overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained, or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. CONSTRUCTION 64. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly - maintained streets. The improvements shall include required traffic control devices, pavement markings and street name signs. If on -site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPE AND IRRIGATION 65. The applicant shall comply with LQMC Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans). 66. The applicant shall provide landscaping in the required setbacks, retention basins, common lots and park areas. 175 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 20 of 24 67. Landscape and irrigation plans for landscaped lots and setbacks, medians, retention basins, and parks shall be signed and stamped by a licensed landscape architect. 68. The final landscaping and irrigation plans shall be prepared by a licensed landscape professional, be reviewed by the Architecture and Landscape Review Committee and Public Works Director, and approved by the Planning Director prior to issuance of the first building permit. An application for Final Landscape Plan Check shall be submitted to the Planning Department for final landscape plan review. Said plans shall include all landscaping associated with this project and be in compliance with Chapter 8.13 (Water Efficient Landscaping) of the Municipal Code. The landscape and irrigation plans shall be approved by the Coachella Valley Water District and Riverside County Agriculture Commissioner prior to submittal of the final plans to the Planning Department. Final landscape plans for on -site planting shall be reviewed by the ALRC and approved by the Planning Director prior to issuance of first building permit. Final plans shall include all landscaping associated with this project. NOTE: Plans are not approved for construction until signed by both the Planning Director. 69. Landscape areas shall have permanent irrigation improvements meeting the requirements of the Planning Director. Use of lawn areas shall be minimized with no lawn, or spray irrigation, being placed within 24 inches of curbs along public streets. 70. The applicant or his agent has the responsibility for proper sight distance requirements per guidelines in the AASHTO "A Policy on Geometric Design of Highways and Streets, 5th Edition" or latest, in the design and/or installation of all landscaping and appurtenances abutting and within the private and public street right-of-way. Said appurtenances shall include any IID transformers and above ground utility equipment installed by any utility purveyor. 71. The approximately 12 full grown Washingtonia fan palms that exist near the northeast quadrant of the site along Monroe Street shall be retained and incorporated into the landscape near the project entry and/or in the retention basin bottoms or edges unless determined by a licensed arborist that they cannot be retained and transplanted. 176 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval — Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 21 of 24 MAINTENANCE 72. The applicant shall comply with the provisions of LQMC Section 13.24.160 (Maintenance). 73. The applicant shall make provisions for the continuous and perpetual maintenance of all private on -site improvements, including but not limited to retention basins, WQMP BMPs, perimeter landscaping, access drives, and sidewalks. FEES AND DEPOSITS 74. The applicant shall comply with the provisions of La Quinta Municipal Code Section 13.24.180 (Fees and Deposits). These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes application for plan check and permits. 75. Permits issued under this approval shall be subject to the provisions of the Infrastructure Fee Program and Development Impact Fee program in effect at the time of issuance of building permit(s). 76. Quimby Act in -lieu fees, as specified in Chapter 13.48, of the Municipal Code shall be paid to the City prior to approval of the Final Map by the City Council. 77. The applicant shall pay the Coachella Valley Multi -Species Habitat Conservation Plan/Natural Community Habitat Conservation Plan Mitigation Fee, in accordance with Chapter 3.34 of the Municipal Code. 78. On the day after City Council approval of the Tentative Tract Map, a check made out to the "County of Riverside" for $2057. shall be delivered to the Planning Department for the environmental Notice of Determination fee. MISCELLANEOUS 79. Perimeter, front yard and common area landscaping, active and/or passive recreation area(s), entry gate, perimeter wall, and home plans shall be approved under a Site Development Permit. 80. A hard surface walking path (minimum 4' wide) shall be established within Lot H (open space/retention basin). The walking path route should tie in with and include the retention basin access between Lots 78 and 79 as well as provide 177 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval — Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 22 of 24 connection to the easterly private road. Passive use amenities such as a gazebo, benches, etc. shall be included. Plans shall be included as part of the landscaping plans with the walking path and amenities design and location approved by the Planning Director. 81. Lots 24 and 25 shall provide a minimum 15' interior side yard setback on the side adjacent to the project boundary. Lot 54 shall have a 20' interior side yard setback on the side adjacent to the project boundary. 82. A rolled or similar curb shall be used throughout the project. 83. Minimum four foot wide sidewalks shall be provided adjacent to the street curbs, except in areas adjacent to the retention basin where the required walking pathways are provided. _. ...On. .. . .. .. ._ 85. All structures in the project shall be limited to one story in height. 86. This Tentative Tract Map shall expire two years after City Council approval, unless recorded or granted a time extension pursuant to the requirements of La Quinta Municipal Code 9.200.080 (Permit expiration and time extensions). 87. Approval and development of this subdivision is subject to all Mitigation Measures included in EA 2008-897 as certified, in association with this project. 88. The following amenities as noted in Monroe Dates, LLC's letter dated March 9, 2009, on file in the Planning Department, shall be provided unless noted as optional: A. Shade structure, picnic table, bar-b-que, drinking fountain B. Play structure, swings (optional amenity) C. Bocci ball court D. Exercise/fitness course 178 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 23 of 24 E. Basketball court (half court) F. Walking path G. Open turf area H. Park benches I. Dog park (with fencing, water fountain, shade structure, benches, clean-up facility, and turf as the primary base material for the play area) Specifics for these amenities shall be included in the Site Development Permit processed for the approval of the house and landscaping plans. IMPERIAL IRRIGATION DISTRICT 89. Developer is required to provide rights -of -way and easements for the distribution line extensions (conduit system, cable and underground structures) needed to serve this project. 90. Power line extension to serve this development will be made in accordance with IID regulation No. 15 and Regulation No. 2. The final cost will be determined once the applicant submits a customer proposal application and final design completed. 91. Applicant should contact IID Energy La Quinta Division Customer Operations, 91-600 Avenue 58, La Quinta, CA 92253, telephone (760)398-5890 or (760)398- 5841, for further information regarding electrical service for the project and/or any additional IID electrical infrastructure that may needed to service this project. 92. Any construction or operation on IID property or within its existing and proposed right of way or easements including but not limited to: surface improvements such as proposed new streets, driveways, parking lots, landscape; and all water, sewer, storm water, or any other above ground or underground utilities; will require an encroachment permit, or encroachment agreement (depending on circumstances). A copy of the IID encroachment permit application and instructions for its completion can be found at the IID website. The IID Real estate Section should be contacted at (760)339-9239 for `111101 Click here to return to Agenda Resolution No. 2015-XXX Conditions of Approval - Recommended Tentative Tract Map 2015-0005 Applicant: Monroe Dates, LLC Adopted: August 4, 2015 Page 24 of 24 additional information regarding encroachment permits or agreements. 93. Any new, relocated, modified or reconstructed IID facilities required for and by the project (which can include but is not limited to electrical utility substations, electrical transmission and distribution lines, etc.) need to be included as part of the project's CEQA and/or NEPA documentation, environmental impact analysis and mitigation. Failure to do so will result in postponement of any construction and/or modification of IID facilities until such time as the environmental documentation is amended and environmental documentation is amended and environmental impacts are fully mitigated. Any and all mitigation necessary as a result of the construction, relocation and/or upgrade of IID facilities is the responsibility of the project proponent. IM.4 Click here to return to Agenda ATTACHMENT 1 181 Click here to return to Agenda 182 Click here to return to Agenda ATTACHMENT 2 IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA �.��. Ilk- TENTAIWE TRACT MAP NO.31434 PORTION OF ME E 1/2. SEC. M. E.65.. ME.. S.B.M. SICNON :i SECTION FF 'SECTION a -a F'FWPARKM� ` U E 1% 0= MOD JAR 07. 20M SECTION A•A SECTION C-C SECSgN P'D SECTION .hJ SECTION WN SECTION H VICINI7V MAP ptl YV II 1 r i 7a r.�Al1F`9T' ps.l� YCI iR « . DATES, LLC M D 5 183 Click here to return to Agenda 184 Click here to Ie Hn t AgendaEM N0. City of La Quinta CITY COUNCIL MEETING: August 4, 2015 STAFF REPORT AGENDA TITLE: INTRODUCE ORDINANCE AMENDING SECTION 9.150.060 OF THE LA QUINTA MUNICIPAL CODE (SPACES REQUIRED BY USE) TO ALLOW FOR A REDUCED NUMBER OF REQUIRED PARKING SPACES FOR PROPERTIES WITHIN THE VILLAGE COMMERCIAL ZONING DISTRICT, AND CONFIRM A DETERMINATION OF EXEMPTION PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT SECTION 15061 (B)(3) REVIEW OF EXEMPTIONS - GENERAL RULE RECOMMENDATION • Confirm a determination of exemption pursuant to the California Environmental Quality Act Section 15061 (B)(3) Review of Exemptions - General Rule • Move to take up Ordinance No. by title and number only and waive further reading. • Move to introduce at first reading Ordinance No., adopting Zoning Ordinance Amendment 2015-0001. EXECUTIVE SUMMARY • Multiple parties have expressed interest in La Quinta Village development (Attachment 1). • To facilitate this demand, the City Council directed staff to establish interim - parking standards while staff develops new parking standards. • The Planning Commission recommends adopting this amendment. FISCAL IMPACT None; however, reductions in parking standards could stimulate sales tax from new businesses and expansion of existing businesses. A reduction in in -lieu parking revenue is also likely. BACKGROUNDIANALYSIS At the June 2, 2015 City Council meeting, staff proposed the following interim parking options for the Village: • 50 percent reduction in required off-street parking for all new development and expansion of existing businesses. • No additional parking required for change of use. IBM Click here to return to Agenda • Interim period to exist until June 30, 2016, with option of extending interim period for up to one additional year. Exhibit A of the proposed City Council Ordinance identifies the proposed changes to the Municipal Code. This amendment will provide relief from current off-street parking requirements. As a result, there is potential for additional parking demand being placed upon existing on - street parking, the City parking lot at Avenida Bermudas and Avenida Montezuma, as well as existing private parking lots. However, existing on -street parking and the City parking lot are not fully utilized, with the exception of special events and peak periods in season. Providing relief during the identified interim period is expected to stimulate new development as well as the expansion of existing businesses, the extent of which is unknown. The impact to existing public parking opportunities in the Village is dependent upon how much development activity results during the interim period. During the interim period, staff will comprehensively address new parking standards for the Village, as well as update existing alternatives such as the parking fee in -lieu program, consideration of alternative methods and parking reductions specific to the Village. This comprehensive review process will include engagement with the Planning Commission and City Council. PLANNING COMMISSION RECOMMENDATION At their July 14, 2015 meeting, the La Quinta Planning Commission reviewed the proposal and unanimously recommend that the City Council adopt the zoning ordinance amendment (Attachment 2). The Commission primarily discussed the potential short and long-term impacts of the interim ordinance, and received both written and oral testimony supporting the ordinance. The Commission recommended approval with the following considerations: • The interim period to last one year from the adoption of the ordinance. The Planning Commission staff report stated a sunset date of June 30, 2016 for the interim parking standards. • Staff to provide Commission and Council with quarterly updates on any development activity during the interim period. AGENCY & PUBLIC REVIEW Public Notice: Comments were not requested from any public agencies or other City Departments, given the limited scope of the amendment. This project was advertised in The Desert Sun newspaper on July 24, 2015. To date, no comments have been received. Any written comments received subsequent to this report will be provided at the City Council hearing. IM.0 Click here to return to Agenda ENVIRONMENTAL REVIEW The Community Development Department has determined that the proposed zone text amendment is exempt from environmental review under CEQA, pursuant to Section 15061(b)(3), Review for Exemptions - General Rule, in that it can be seen with certainty that there is no possibility for this action to have a significant effect on the environment, and individual development plans will be reviewed under CEQA as they are proposed. ALTERNATIVES Council may direct staff to make additionaVdifferent amendments to the code. Report prepared by: Jay Wuu, AICP, Associate Planner Report approved by: Les Johnson, Community Development Director Attachment: 1. Village Boundary Map 2. Minutes of July 14, 2015 Planning Commission meeting 187 Click here to return to Agenda 188 Click here to return to Agenda ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING ZONING ORDINANCE AMENDMENT 2015-0001, AMENDING SECTION 9.150.060 (SPACES REQUIRED BY USE) TO ALLOW FOR A REDUCED NUMBER OF REQUIRED PARKING SPACES FOR PROPERTIES WITHIN THE VILLAGE COMMERCIAL ZONING DISTRICT CASE NUMBER: ZONING ORDINANCE AMENDMENT 2015-0001 APPLICANT: CITY OF LA QUINTA WHEREAS, the City Council of the City of La Quinta, California did, on the 4th day of August 2015, hold a duly noticed public hearing for review of a City -initiated request of a Zoning Ordinance Amendment to modify Title 9 (Zoning) of the La Quinta Municipal Code; and WHEREAS, the Planning Commission of the City of La Quinta, California, did on the 23rd day of June 2015, which was continued to the 14th day of July 2015, hold a duly noticed Public Hearing for review of a Zoning Ordinance Amendment to amend Chapter 9.150.060 of the La Quinta Municipal Code, as identified by Title of this Resolution; and WHEREAS, subsequent to said Public Hearing, the Planning Commission of the City of La Quinta did adopt Planning Commission Resolution 2015-007 to recommend to the City Council adoption of said Zone Ordinance Amendment; and, WHEREAS, the Community Development Department published a public hearing notice for this request in The Desert Sun newspaper on July 24, 2015, as prescribed by the Municipal Code; and, WHEREAS, the proposed amendments are intended to serve as an interim allowance, expiring September 4, 2016, as prescribed in Section 4 below. During this interim period, the Community Development Department will comprehensively address new parking standards for the Village, as well as update existing alternatives such as the parking fee in -lieu program, consideration of alternative methods and parking reductions specific to the Village; and, WHEREAS, at said public hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons wanting to be heard, the City Council did make the following mandatory findings to justify adoption of said Zoning Ordinance Amendment: IBE Click here to return to Agenda Ordinance No. 2015- Zoning Ordinance Amendment 2015-0001 Applicant: City of La Quinta August 4, 2015 1. Consistency with General Plan The code amendment is consistent with the goals, objectives and policies of the General Plan. The proposed amendments are supported by Policy LU-6.2, relating to the maintenance of development standards in the Zoning Ordinance to assure a high quality of development; Goal LU-7.1, relating to innovative land uses in the Village; Policy LU-7.7 relating to allowing creative parking alternatives in the Village. 2. Public Welfare Approval of the code amendment will not create conditions materially detrimental to the public health, safety and general welfare. The amendment allows for reduced parking standards and does not incorporate any changes that affect the regulation and/or provision of public services, utility systems, or other foreseeable health, safety and welfare considerations. NOW, THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. That the above recitations are true and constitute the Findings of the City Council in this case. SECTION 2. The proposed zone text amendment is exempt from environmental review under CEQA, pursuant to Section 15061(b)(3), Review for Exemptions - General Rule, in that it can be seen with certainty that there is no possibility for this action to have a significant effect on the environment, and individual development plans will be reviewed under CEQA as they are proposed. SECTION 3. That the City Council does hereby approve Zoning Ordinance Amendment 2015-0001, as set forth in attached Exhibit "A," for the reasons set forth in this Resolution. SECTION 4. This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 5. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. 190 Click here to return to Agenda Ordinance No. 2015- Zoning Ordinance Amendment 2015-0001 Applicant: City of La Quinta August 4, 2015 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held this 4th day of August 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 191 Click here to return to Agenda Ordinance No. 2015- Zoning Ordinance Amendment 2015-0001 Applicant: City of La Quinta August 4, 2015 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. (enter number) which was introduced at a regular meeting on the (date) day of (month), (year), and was adopted at a regular meeting held on the (date) day of (month), (year), not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. SUSAN MAYSELS, City Clerk City of La Quinta, California 192 Click here to return to Agenda EXHIBIT A — CITY COUNCIL ORDINANCE NO. DRAFT AMENDMENTS Amend 9.150.060, Spaces required by use, as follows: 9.150.060 Spaces required by use. A. Land Uses Not Listed. If no provisions for the required number of off-street parking spaces are set forth in Tables 9-11 or 9-12 of this section or the provisions are not clear for a specific use, the decision -making authority for the applicable use or project shall determine the number of parking spaces required. B. Definition of GFA. For purposes of this chapter and this code, gross floor area or GFA means the total square footage of all floors of a building, including the exterior walls but excluding courtyards and other outdoor areas. C. Parking for Residential Land Uses. 1. Table 9-11 following contains the minimum number of parking spaces required for each type of residential land use. 2. Whenever any commercial or industrial use is located on a building site that is also used for residential purposes, parking facilities shall be provided for the residential use per Table 9-11 in addition to the spaces required for the nonresidential use(s). D. Parking Requirements within the La Quinta Village. Properties within the Village Commercial zoning district shall be subject to the following requirements: 1. For all new development and expansion of existing business, a 50% reduction of the off-street parking required in Table 9-11, is permitted. For all changes of use, no additional off-street parking is required. a. 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I V., . .'.f - - `_ 6_1_11* �_ '_:71JTO�'a � � - , 'A . , , ,� 4 I ' Villaqe Analysis ATTACHMENT 1 * ...0 NOMMENE1 Village Zoning District LEE 9 N w E S February, 2015 * 0 -1 U-C Loil, I 0 1 11 -,_� I 11 V 0 City of La Quinta �" �1) - - - ___ - -,- - - __ _:,��`� I�COL�z,-D� Planning Division G� OF Community Development Department 195 Click here to return to Agenda 196 Click here to return to Agenda ATTACHMENT 2 PLANNING COMMISSION MINUTES TUESDAY, JULY 14, 2015 CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:04 p.m. by Chairperson Wright. PRESENT: Commissioners Bettencourt, Blum, Fitzpatrick, Wilkinson, and Wright ABSENT: None STAFF PRESENT: Community Development Director Les Johnson, Planning Manager Gabriel Perez, Principal Engineer Bryan McKinney, Associate Planner Jay Wuu, and Executive Assistant Monika Radeva Commissioner Wilkinson led the Commission in the Pledge of Allegiance. APPOINTMENT OF OFFICERS �\ 1. Appointment of Planning Commission Chairperson Motion - A motion was made and seconded by Commissioners Bettencourt/Blum to nominate Vice Chairperson Wilkinson as Chairperson. Motion passed unanimously. 2. Appointment of Planning Commission Vice Chairperson Motion - A motion was made and seconded by Commissioners Fitzpatrick/Wilkinson to nominate Commissioner Bettencourt as Vice Chairperson. Motion passed unanimously. PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Fitzpatrick/Blum to approve the Planning Commission Minutes of June 23, 2015, as submitted. AYES: Commissioners Blum, Fitzpatrick, and Chairperson Wilkinson. NOES: None. ABSENT: None. ABSTAIN: Commissioners Bettencourt and Wright. PLANNING COMMISSION MINUTES 1 JULY 14, 2015 197 Click here to return to Agenda PUBLIC HEARINGS 1. Continued from June 23, 2015 - Zoning Ordinance Amendment 2015-0001 submitted by the City of La Quinta proposing to amend Title 9, Section 9.150.060, Spaces Required by Use, of the La Quinta Municipal Code to allow for the a reduced number of required parking spaces for properties within the Village Commercial Zoning District. CEQA: exempt from environmental review pursuant to Section 15061 (B)(3), Review for Exemptions of the CEQA Guidelines. Associate Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Associate Planner Wuu noted that Marvin Investments, Inc. had submitted a letter dated July 14, 2015, copies of which were distributed to the Commission, expressing Mr. Marvin's support of the proposed reduced parking requirements for properties located within the Village Commercial Zoning District. Commissioner Blum said he was supportive of a village -type concept for the Village and it would likely be beneficial to the existing businesses in the area. He expressed a concern that a 50% reduction in parking requirements might be excessive and that a 25% reduction might be more appropriate. Community Development Director Johnson explained the different options of parking reduction that were originally proposed and said that based on the comments received from several business owners, Council had directed staff to move forward with the 50% reduction. Commissioner Bettencourt said he was in support of the proposal as it was only for an interim period of time and the City was already working alternative options to amend the existing parking requirements permanently. Commissioner Fitzpatrick said that she was in support of the proposal as long as it was being monitored. General discussion followed regarding the existing and proposed parking requirements and the undergoing Village Build Out Plan. Public Speaker: Mr. Robert Novella, La Quinta, CA - introduced himself and said he was very much in support of the proposed reduction in parking requirements for the Village Commercial Zoning District. He noted he would like to have an opportunity to expand his business and this change would allow him to proceed with such expansion. He said the Village currently had sufficient parking available and could accommodate possible future expansions. PLANNING COMMISSION MINUTES 2 JULY 14, 2015 Click here to return to Agenda Chairperson Wilkinson declared the PUBLIC HEARING CLOSED at 7:29 p.m. Vice Chair Bettencourt said he would like for the parking reduction period to begin from the day the ordinance goes into effect. Commissioner Wright said he thought a 75% reduction would be more appropriate, but he was in support of the proposed 50% reduction. Motion - A motion was made and seconded by Commissioners Bette ncourt/Fitzpatrick to adopt Resolution 2015-007 recommending to the City Council approval of Zoning Ordinance Amendment 2015-0001 as submitted with staffs recommendations. Motion passed unanimously. BUSINESS SESSION - None CORRESPONDENCE AND WRITTEN MATERIAL - None COMMISSIONER ITEMS 1. Discussion of the Commission's Summer Schedule - the Commission will be dark during the month of August. 2. Report on City Council meeting of July 7, 2015. 3. Commissioner Wright is scheduled to attend the July 21, 2015, City Council meeting. DIRECTOR'S ITEMS 1. Electronic distribution of the Planning Commission packet. 2. Community Development Director Johnson introduced Planning Manager Gabriel Perez to the Commission. 3. Upcoming development code review and update through the collaboration of staff and an Ad -hoc Committee. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Fitzpatrick to adjourn this meeting at 8:10 p.m. Motion passed unanimously. PLANNING COMMISSION MINUTES 3 JULY 14, 2015 `.. Click here to return to Agenda Respectfully submitted, MONIKA RADEVA, Executive Assistant City of La Quinta, California PLANNING COMMISSION MINUTES JULY 14, 2015 200 DEPARTMENT REPORT ITEM NO. 4 Click here to return to Agenda City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: The Honorable Mayor and Members of the City Council FROM: Tustin K. Larson, Marketing & Events Supervisor Edie Hylton, Deputy City Manager DATE: August 4, 2015 SUBJECT: COMMUNITY SERVICES 2015/16 MARKETING PLAN The Community Services 2015/16 Marketing Plan, approved by the Community Services Commission, is attached. This plan is identified in the Community Services Commission Work Plan as a guide to market and promote City programs, facilities and events. Attachment: 1. Community Services 2015/16 Marketing Plan 201 Click here to return to Agenda 202 ATTACHMENT 1 Click here to return to Agenda ta OUL&(V GEM of the DESERT — Community Services P IA � I I WT-I Click here to return to Agenda 204 Click here to return to Agenda CITY OF LA QUINTA COMMUNITY SERVICES MARKETING PLAN 2015/2016 This marks the ninth year the Community Services Department has implemented a marketing plan in collaboration with the City marketing strategies to promote active lifestyles through quality recreation and cultural opportunities. The Community Services Marketing Plan is used as a guide for the direct and indirect communication with residents; keep them informed of important City news and programs; and promote activities and special events, and enhance the quality of life in La Quinta. OBJECTIVES Seek new partnerships for promotion and collaboration of health and fitness opportunities. These events should align with the City's Healthy Eating, Active Living (HEAL) mission. Promote existing event and program partnerships. These include: o CareerBuilder Challenge (Desert Classic Charities) • Continue to improve the partnership with Desert Classic Charities by aligning the tournament sponsor's brand with existing events for sponsorship and promotion opportunities. • Continue to increase participation and attendance for tournament related community events. o La Quinta Arts Festival (La Quinta Arts Foundation) • Continue to improve the partnership with the La Quinta Arts Foundation by promoting ancillary events and programs such as: Art Under the Umbrellas Community Gallery at City Hall Programs with La Quints Library & Museum o Youth Sports Programs ■ Continue to improve partnerships with YMCA of the Desert, La Quinta Boys & Girls Club, and other youth service providers to promote activities such as: Y-Rookies Programs YMCA Triathlon (Y-Tri) Desert Youth Olympics Zombie Run o La Quinta Museum and La Quinta Library • Promote museum programs to families and school children about the resources available to them at the Museum. ■ Expand programs and events at the Museum and continue to host programs such as: TED Talks Senior Moments STEM & STEAM Summer Camps Adult coloring club 205 Click here to return to Agenda Artist's Studio Tour, Historical Cosita Tour ■ Expand programs and events at the Library and continue to host programs such as: Day of the Child / Dia de los Ninos Thursdays at 3pm Teen Pulse events Bookmobile in North La Quinta Summer reading programs ■ Work with the School District to encourage teachers to schedule a class visit for their students at the Museum and Library. • Market summer activities for children that encourage library use and reading during the summer months. Promote new event and program partnerships. These include: o La Quinta Wellness Center • Promote daily activities at the center including: fitness classes, fitness center, educational and leisure programs, special events, and other recreation programs. • Advertisements will include: GEM, Coachella Valley Health News, e-blast, social media postings, and other delivery methods. o Desert Recreation District (DRD) ■ Promote joint use of Wellness Center and DRD's La Quints Community Center during the La Quinta Arts Festival and on official holidays. o Old Town La Quinta ■ Assist with production and promote "Block Party" events held throughout the year at Old Town La Quinta. • Increase partnership opportunities with Old Town La Quinta for City events held at their venue. These include: Christmas Tree Lighting Possible golf tournament related events Possible Outdoor movie series Continue to expand programs and classes through the approved delivery methods. In 2014/2015 the department interacted with over 78,000 participants (an increase of 29,000 participants from 2013/2014). This substantial increase is credited toward the opening and daily use of the new Wellness Center. Promote Outdoor Recreation programs including: o Nature Walks provided by the Stewards of the Fred Wolff Nature Preserve. o Guided destination hikes led by Philip Ferranti, Volunteers from Friends of the Desert Mountains, and Cove Neighborhood Association. o Summer Golf Tour program that is held at golf courses around the valley. o Disc Golf events including those held in the Cove, La Quinta Park, Civic Center Campus, and a partnership with "The Lights" golf course in Indio. Promote Fritz Burns Pool and the aquatics programs including: Swim lessons, Lap swim, Recreation swim, and Pool party rentals. Promote and seek new and continued participation from community groups in the Adopt -A -Park program. Identify and promote accessibility of large scale city events including: 206 Click here to return to Agenda o City Picnic & Birthday Party o Community Events in conjunction with CareerBuilder Challenge o La Quinta Arts Festival Promote Facilities and Park Rentals on the City website to include a listing of all the parks and facilities, photos, their amenities, and provide information on-line to check facility availability for rentals. Market facility rentals by advertising in The Gem while also marketing via web media such as City website, La Quinta Cove website, and monthly department email blasts. Promote activities to older adult participants by mail and email through the LQ Active newsletter which is accessible on the City website. Identify new program opportunities through City partners, surveys, and user feedback. Conduct a community needs survey to provide the Commission and staff with useful information about planning for future parks and recreation programs and facilities. Promote the City's participation in water use reduction requirements including: o Working with Coachella Valley Water District to provide educational assistance to residents. o Maintain "Efficient" water meter readings throughout the city. o Use of MaxiCom system to regulate water use in parks and landscapes. o Introduce additional turf removal programs at large city parks and facilities including: • Civic Center Campus ■ Fritz Burns Park ■ La Quinta Park ■ Fire Station # 70 DELIVERY METHODS Currently the Community Services Department and program partners use the following advertising delivery methods: PRINT / MEDIA The Gem. A monthly publication produced by the La Quinta Chamber of Commerce featuring the "La Quinta City Scene," including news and information directly from the City, and "Monthly Activities" pages including classes, events, and featured programs. Circulated to all households via United States Postal Service. Self -serve racks placed in community buildings and other areas. Produced by the Chamber of Commerce LQ Active Newsletter. A monthly newsletter produced by the Senior Center that has information on free seminars, classes, special events, movie times, and listing of all the dates and times for classes beginning that month. Self -serve racks at La Quinta Senior Center. Available online and emailed to user list. Produced by the City Maps. The City offers five stylized, full color maps. Maps are available for free at City Hall or downloadable on the City's website. • Bicycle map outlining the approved bike routes along City streets. Includes a list of rest stops with shade, benches, and drinking fountains. 207 Click here to return to Agenda • Art in Public Places map outlining locations throughout the City of Art in Public Places pieces. • Trails map for the Top of the Cove was developed to show trail directions and information about desert hiking. • Park map that shows the parks, open space areas and trails within the City. • Historic Places in La Quinta map shows places of historical interest. Light Pole Banners. The City uses light pole banners in the Village to promote the healthy and cultural lifestyle of La Quinta. Over 80 banner locations throughout the Village. Produced by the City Promotional Items. The City is very active in marketing programs and utilizes promotional premium items to spread the word. Over 8,000 giveaway items are distributed annually. Produced by the City Flyers. The City has created new templates for creating flyers. Templates are color coded for Programs, Events, Sports, Library, and Museum. Each template includes the City logo, a photo, and all pertinent information about the activity. Self -serve racks placed in community buildings. Produced by the City, Library, and Museum Television / Radio. From time to time local news and radio stations will allow a special program or exhibit to be featured on programs such as "Eye on the Desert" and others. These requests are considered free public service announcements and not part of a paid advertising program. Media programs distributed throughout the valley via television or radio media. Rack Cards. These cards are used primarily for the Museum and Library to promote exhibits and upcoming events. Self -serve racks placed in community buildings. Produced by the Museum and Library DIGITAL City Website. The City website will be undergoing a brand refresh during the summer months and will be launched in the fall of 2015. The updated site will be more dynamic and easier to navigate. The site will contain links to the Wellness Center, updated online program registration, links to programs, parks, facilities, event calendar, Library, Museum, photo and video galleries, public art information, downloadable maps, and more. www.la-guinta.org PlayinLaQuinta.com - The City's tourism website features Large-scale Local/Regional events, Shopping, Dining, Healthy Living, Staying, and Playing in La Quinta. The website hosts links to multiple hotels, restaurants, shopping centers, outdoor activities, and events. www.playinlaquinta.com Facebook. This social networking membership website connects the City directly with other members who include citizens, businesses, and other agencies. This site allows 208 Click here to return to Agenda the City to post news, event listings, event photo albums, discussion items, status updates, and program reminders and updates. To date the Facebook page has over 44,000 likes. www.facebook.com/cityoflaquinta Twitter. This social media network connects the City directly with other members who include citizens, businesses, and other agencies. This site allows the City to post news, event information, event photos, interesting links, and more in 140 characters or less. To date the Twitter account has approximately 10,000 followers. Twitter - @cityoflaquinta Instagram. This social media networks is a photo -driven system that allows followers to view event photos, interesting links, tourism pictures, "like" the posts, and make comments about the images. A bigger emphasis is being placed on Instagram this year to build a larger following. To date the Instagram account has approximately 300 followers. Instagram - cityoflaquinta Pinterest. This social media network is a pinboard-style photo -sharing website that allows users to create and manage theme -based image collections such as events, interests, and hobbies. It allows people who are interested in various categories (Recreation, Travel, Golf, Vacations, etc) to share images of these categories including places and activities in La Quinta. To date the Pinterest account has approximately 1,300 followers. www.pinterest.com/cityoflaquinta Nextdoor. This is a social media network that works within the boundaries of your neighborhood. The City has an account that can broadcast to all participating neighborhoods in La Quinta. The primary use for this account will be to promote community activities, provide important public information, and communicate urgent or public emergency notices. www.nextdoor.com "Quail Mail." This feature of the City's website allows users to subscribe to the calendar and news listings. Once subscribed, users will receive email updates from the City when new calendar and news items are posted. www.la-guinta.org LaQuintaCove.org. This website is maintained by the La Quints Cove Association, a neighborhood group that advocates for the largest neighborhood in the City. Users can post news articles, promote events and other programs, post pictures and video, and Wag about happenings in the community. www.lo q u i nta cove.o rg Email blasts. The Community Services Department and Library maintain large email databases and send out an email blast monthly to promote upcoming events and programs. For a more targeted marketing approach, the City, Library, and Museum collaborates with many non-profit service providers and their email databases to promote activities. Non -Profit Service Providers include: La Quinta Boys and Girls Club, La Quinta Chamber of Commerce, La Quints Arts Foundation, La Quinta Historical Society, YMCA of the Desert, La Quinta Cove Association, Friends of the Library, and Desert Recreation District 209 Click here to return to Agenda AGENCY PARTNERSHIPS The Community Services Department works with non -profits and local businesses to share in the costs of event supplies, staffing, production, and marketing. Examples of this include: Easter Egg Hunt - Windermere Real Estate. Community Picnic and Birthday Party - Numerous Non -Profits and local business support. Distinguished Artists - La Quinta Arts Foundation and Library. Tails on Trails and Nature Walks - Stewards of the Fred Wolff Nature Preserve and Cove Neighborhood Association. City Hall Community Art Gallery - La Quinta Arts Foundation, Local artists, and Non-profit groups. E-blast promotions - La Quinta Historical Society, Friends of the Library, La Quinta Arts Foundation, Cove Neighborhood Association, Chamber of Commerce, Library, and Museum. 210 Click here to return to Agenda EXAMPLES GEM Pages COMMUNITY SERVICES CLASSES & PROGRAMS: IULY & AUGUST onllne regrsvntfon b wdlable atlo-grdrrtn.mp_ WELLNESS CENTER EVENTS COMMUNITY ROOM Ilaaated atV llws&Gi atlby s1aNgstapaFL.A.an 11:15 a, m. mly2 TH Oarce, Play,Pretentl [2 n-5yean) 9.— 9,45a.m. F $b per p¢rwvlmatimum d2 people per hpyseholdl. t]nfinerepafmdvn is vumtivble vt/o-mabsta.org LA QUINTA HIGH SCHOOL DANCE ROOM 1IX115 tyalyaE tgnic Oance,PeZretantlp.S.5geanl 630pm- PIS p.m.. TH a121nj11tbn1tse?wtltaehargaal Sa,m,-lom. Friday: Begin-CFAlet is-1oy ) 7:15 pm-8 p.m. TH wajas Martial Arts Jaye¢'"'") 6pm.'3pm. wW For detoif£ pkm a anlf f750J 564 OM WELLNESS CENTER (CYeative Wallaess) ArtAttad I6-lx wapl 2pm.-330 pm, T jluly) 6eginrdra;Gbr" 6:30p.m.-7:30p.m T (Jay) Seaand Level Guitar 130 bon. -a:30 p.m T duly) Learn Rank Subs 7:30 a.m.-R:30 am. T IJuly) Loaurro Glee IS-1a wrrA 6pm.-7pm. TH lorry Tigers [s-5 years) 1L30pm.-1:15 p.m. M/fH _ Ukulele Summers Acivarood 1pm.-3:45 p.m, IF '• - P1..Fortygeglnnarls.Jayaanl 2p.m.�3p.m. W Nano Party lrrt, ls-1ayo.ry 3:30 p.m-4:30p.1n W - ;!/Y�'�— esr► Ran -Fatty Ach,(s-14ytanl Sp—Spm. W Rothe Radiu: MusiI (S-U,bb 8S.m,-neon Mjr/WtrH _ Onthe Radia: Music Camp I Naan-4:30arr. pntelledual Wellness) Alls5a11eodver 851 am.-4;30 our. W duly 291 (Physical wAssess) Ballroom Dance 7pm, Sn- T 13a1rovm0anrelmrrmedleb, sp.m.-7pm. T RENTALS aaan Nme:s 1015 a.m.-111sa.m. W/F Interval Training AM 6a.m.6:45 a.m. T/TM godc Park Rentals Online! Int—I Training l'M 7pm.-]:45 pm. " Reserve the Fntr earns Park a r La ❑uirto Park by Asdlra; Mat NI 9:15 ant. - $AS am. "/F laa{ulnt—Birregdder and cho'Search","F,dll 'Calendar" Munnng Workout 9a.m.-10am. MIWPF and se1e0 your date and time. 9snsetlbga(15yaarsmdep) 5:33om-6:15p.m wW Taekwondv 5pm.-a p.m. M/W Having an Event? Weve got you cavered! Chair Massage CMT lbya9:15 am. 10 a.m. Nkw The to Q., t, WelIn. ss Center is— I b le for p-1h, rent, IM Clair Massage CMT IS"o-) 10 a.m.-nwn Tth ""9 1. This f�edfly is parfcd for your wedding receptfa n, h lrl Way party, ov m p,ny gathering, banquet, nelghbo r ho od event, family reun in In, or other meal (5adal WeFness) ant. ThemultipurposErvam has a capacity of TW and i,d,d,, urge of Sochi Bridge Nwn-3:30pm. M tables and chairs for ulo to]W people. An O'.Euated 4,ge ,ntl tlanoe floor are INahlangg 1p—sln . T Induded; I arge klmhen lswallable for additional fee. Call (]6C)]]]-]09Ofor Ig more Inf ormanan and prlong. UPCOMING SPECIAL EVENTS Sports OPpdLGyMlBoys&Girls Cduh) 7p.m.-9p.m. I II.ybti: Mandaysr'Thursd.ya Oasketbelf: Tuesdays/Wednesdays SIIrnmer Golf ToUF— SaturdaystHough Aug-T9 ll . / F1oy Play some oEthe beAgdlwursa intkeCoachdla Valley eta discountedraze. ofthe beggolfsrosoofrtreeafcha la alle4 adis All ,,anal 1l day shogun format and ronll tee off at 7:30 a.m Neese enrol mmmuniryutvice WI.-puimxong far more d.vols. oare course GreNf loseACIHRLICS— A Inamingrt Fritz dams Pool luly4 Marrlott's Shad —Wage $5O Swim Lessons RAS a.m.-11:45 a:m NVT/W)TH July 11 �91-110 ck Resoak $40 Swim lBaaena 5p.nl.-&15p.m WT/WITH Julyie PGAW.st,Nickl— Course $55 ,I Swim Ndan -4p.m. INVY"" 11I lap Swim 7:30,.m.-9:30 a.m. MMW/TH July 25 Indi— Wells Country Club, C.—Course $50 lap Swim 630p.m.-]3dpm. W/WITH Augustl Westin MPSSIpn Hlls GolFResort. Pe[e eye $45 Pro, Swim Team lla.m�1145a.m. MIT/WITH Aigusla Sil.,Rock Resort $50 PmSwim Team 5:30p.m. 6:15p.m. MIT/W/TN SpEash Ball T¢am o— Ip.m. SAT August 15 Desert Willow Golf Revert, FI—Ifff $45 W, rA¢mb. Sant.- MS.- TIM August 22 Indian Wells Galf Resort, Celebrity $50 ws.rAewbd R30 p.m. - ASS p.m. Ww August2p PGAWesr,TPC5tedNm Course S55 Far mere pod inEormabm, please c,Il th, F,m IyYM(A bfth, [),— A End-©f-Tour Ba�quetwill be held atvaor,—August29 of PGA West I]6q 341A522 orregister online atym[adhhedeaerRorg. Tournament Clubhouse Legends Ballroom (Free 9c¢ members, $25 far guests). Superhero Summer Movies` John a at Fd t Burns Peel [781O7A.,11 521 forth. superhero summer movies.ri.s. The movie Fww s will be down on , 2C' wF.Nb1. movie mean in the pool area S, arks will be w,1,ble for purchase f fpranominal We. The Lego The Amazlog Teenage Mutant Guardia. htSpider Men SMeng Ninje Turtles tithe Gelary Friday; July L9 rriday, July 24 "[day, t,,q-7 Friday, August 21 Ctty Newg 15 211 Click here to return to Agenda Flyer Templates �e A 4 sw l Join your friends and neighbors for coffee at the Tuesday Museum! This new program is held monthly and will June 30, 2015 feature special events, such as early exhibit previews, speakers and more! 10am This month there will bean informal Q&Awith Brent La Quinta Museum 5tewart of the Coachella Valley Water District. FREE! Bring your questions and bring a friend! (WWW US vnnne ❑f 1'nO CYou M /cityoflaquirta 212 Click here to return to Agenda 19116* ■EE■ WHEN/WHERE DETAILS Grab yourflying discs and join usfor some high flying action at Saturday, June 6 The Lightsat Indio GC. The cities of La Quinta and Indio have partnered together with Helix Disc Golf to bring you 18 holes of 6 pm exciting disc golf. Prizes will be awardedtothe top finishers in each division The Lights at Indio GC (advanced, novice, youth). All ages and experience are welcome. Registration to be taken onsite day of the event. (Corner of Avenue 42 and Jackson) $15 per player •;�,� •y.�, nrsc cacr www,helixdg, com The Lights at Indio GC 213 Click here to return to Agenda City Website G wwwJa-quiata.org 214 Click here to return to Agenda Facebook IFKI vi,a Te Qeinta CalNernie F (;' � https://www.facebookmrrk/CityO,`LaQuinta ": � s,J -Apps L) Desert Sun EventCa... Events Calendar-C.. ^The20 B-Maheti... M Follow This Schedul._ ry Micmlancer Design Templates-... 33:TrAmazingly Useful... n • Visit LB Quints - California Is on Facebook. I 1 i To connect with Visit La Quints - Ce fornia, sign up for Facebook today_ P92M 1 AN Tlmellne Aeout Photos Instagram feed More > ®Visit La Quinta - Califamia created en event_ so mins e 44,672 likes 1,082 visits s ABOUT j La Quote hassomelhing for everyonef GOlBng, dining 1I and shopping, biking and Diking In the Santa Rosa mounlainskwww.playlnlaqulnla. corn h�o-.Ib—playinlaqulntacoml FREE Superhero summer Movie - The Lego Movie Friday, July 10 at8'.00pm in PDT Fritz Bums Park Pool in Le Quints, Califamia 9 people are going APPS ® Like Comment Share l Q`t291e Insfagram feed 6Oscar Acevedo. Jessica Valdez Sambrano. Angelica Mendoza and 7 others like �nstn— this_ Rreesla IS...Bloc Victor A_ Orantes 34 mins -Like Tvdner Visit La Quints, - California t. -Request Happy FOLII I.Ii o` u.u, averyonel Re�oYt B GO Revsesl Concern LiAe Cpr�rner[ Share 0 Richard Erbert, Dawn Winchell, Bonnie Tannahlll and 229 others Most Releveml.- like this._ 1> 29 shares Hinoinsa Wish was mere I love Ln Quint. ®Loy July 4 at 6.55pm ClNfurd FerrNer S0000 miss LaQuinta.. milial MMaureen July 4 a15.01 pm O uew 2 mo.e comments Vile t La Quinta - California July2e 1'54pm la UPCOMING EVENTS j We apoWg¢e for Ine incorrect €nPormatton on our TlreworKs post out here are the corrected dates and times Thar l#Fireworks#PlaylnLaQuinta FREE superhe s er Movie -The... #4tnofJuly#IndependenceDay F'tl lul} 10 2C i [' OOpm in FDT 99 I, __. .. .... .. 9 Citi—Ch.11I El Dive. L. Qu... rnerm' 1 1 A VAI I FV 215 Click here to return to Agenda Twitter W C,tyof La Quinla t@tit,, x F - C In Twitter, Inc €UEI I https://twitter.com/LityOfLa4duinta „� a_ Apps b Desert S o EVen4 Ca... IU Events Calendar-C,.. The 20 Best Ahad<eti., m Follow This Sch dul... r � Microlanmr 0 Cesign Templams -... m 33 A—mglg Useful,.. •� Q Have an account? Log in - �j � � TWFFrs Fa ..N. rouoWERs -RITES usTs "'� 2,396 6,421 10.11K 282 11 Follow City of La Quinta @Cnyolt-au,.. Tucked in the cove of line Santa Rosa mountains, La Quinta. Is the premier playground her -tile living, dining & worid-elass #golf Gem of the Desert) #hiking 9 La Quinta, CA & playintagmnta.com C) Joined October 2012 10 221 Photos and videas New to Twitter? Sgn up naw to get your awn personalized t-11-1 You may also like Ratcsh 1 Palm Springs Life @Pal'mspdrogsf'de CV Weekly te`1,CVWeeklyl ® Cityoflndio @Cdyoflndio Skip 13escanto @TDSsklp ■Laf3uinia CA f�LaOuEraaCA Trends #NoMayhes Promoted by Ns. Soccer #Happyairthday&ht.n #mondaymalfv h- #I ntcmatianalKiss IngDay Frank Ocean Walter Reed ffSharkRhmovles Andrea Piro #SRK14Millil.n Kadowc Venus Tweets Tweets & replies Photos & videos la Pinned T—t City of La Quinta G"I"Quirda May 15 Discover how you can engage with our city. Let your voice be heard. @paimspringsusa #EmpowerLaQuinta #CoachellaValley View photo City of La Quinta . Cityuf-cQumta 15h The City of La Quinta Daily is out] paper JifCitycfLaQuinta_. Stories via LaKAWKS_Athletics fq�ranjltraot @TheWellnessUniv 1 View summary City of La Quinta r&rCI1yofLaQulma Jul A The City of La Quinta Daily is out] paper.lilCityofLaQuinta... Stories via (a`elliesangelwing @uvici mabik @WholelnbonWC Yew summary City of La Quinta Citp LaOuinta Jul d How I did on Twitter this week: 18. Mentions, 2.2K Mention Reach, 7 Retweets. How'd your week go? via sumall comlmyweek View summary Cityof La Quinta CifyofCaQuinta Ju14 Happy Fourth of July everyonel Cityof La quinta - uryofLauuioa Jul 3 The City of La Quinta Daily is out! paper-Ii/CityofLaQuinta_. Stories via Vew chat. 216 Click here to return to Agenda Instagram ®La Qul-i@dtyoflaguint x4-_ E — C 8 https://instagram.com!CityOfLat2ulnta a_ Apps C1 Desert Sun Event Ca... U, Eventc Calendar-C,.. The206est Marketi... M Follnw This Schi&I,., 0Micrhr— 0D—gnT—plains-... m33Amaang1q Useful... Get the app Log in cityoflaquinta FaLLow La Quinta The City of La Quinta's a vibrant city tucked in the cove of the Santa Rasa - Mountains. The premier playground for active living. #golf #hiking #travel ww w. P l a yi n La Q ui nta.c o m t8 posts 320 followers S80 following COACHELLAVALLEV INDEPENDENCE DAY EVENTS rur.r T�i a,ryu.. s��v+a.wwo 0o rreuwu.eEx,t�...�.o. P..., orsEnv ®'Y5 YAe Wur�sav�wcsiwuµwwswvwi 5.ew.W aYYWY.Ln Y. �vYtiawae s,� PAN Click here to return to Agenda 218 DEPARTMENT REPORT: 5 Click here to return to Aqenda ('!J P-4—f r COMMUNITY DEVELOPMENT DEPARTMENT 219 Building 0 Code Compliance/Animal Control # Housing # Planning Click here to return to ,4 f sr M pi r ri ie n z I v e SLISoLa i r:,.l�i.. tra `fig i c •>' - i, e. r', vi rin rll v iL r`•'r.cl I .. I 11 a 'C •�-_r nay-1morrf'orrr1Ang use h:i st cprA c Submitted Applications Year 2015 2014 June 13 8 Year To Date 60 76 Building Permits Submitted Year 2015 2014 June 288 247 Year To Date 11234 969 Submitted Applications Year 2015 2014 June 7 3 Year To Date 30 16 Building Permits Issued Building Inspections Year 2015 2014 Year 2015 2014 June 250 213 June 937 512 Year To Date 1,112 897 Year To Date 4,896* 2,625 * Inspection totals from 2015 reflect total amount of individual inspections performed versus 2014 totals, which indicate the amount of inspection sites visited. COMMUNITY DEVELOPMENT DEPARTMENT 220 Building • Code Compliance/Animal Control • Housing • Planning Click here to return to Agenda . Year 201 22014 June 115 80 Year To Date 600 546 ANIMAL CONTROL ACTIVITY ♦ 11236 Active Cases ♦ ❑2 Dog Bite Incidents CODE COMPLIANCE ACTIVITY ♦ 11420 Active Cases ♦ ❑19 Completed Code Inspections Includes Home Occupation and Pool Draining Inspections) COMMUNITY DEVELOPMENT DEPARTMENT 221 Building 0 Code Compliance/Animal Control • Housing # Planning Click here to return to Agenda pjwa REPORTS AND INFORMATIONAL ITEM: 22 Click here to return to Agenda I NVESTM ENT ADVI SORY BOARD MI NUTES Wednesday. June 10.2015 CALL TO ORDER A regular meeting of the La Quinta Investment Advisory Board was called to order at 4:01 p.m. by Chairperson Donais. PRESENT: Board Members Park, Spirtos, Donais and Mortenson (via teleconference) ABSENT: None. STAFF PRESENT: Finance Director Rita Conrad, and Administrative Technician, Vianka Orrantia PUBLICCOMMENT - None CONFI RMATI ON OF AGENDA- Confirmed. APPROVAL OF M I N UTES Approval of the Minutes of May 13, 2015 Motion - A motion was made and seconded by Board Members Morten son/Spirtos to approve the Investment Advisory Board minutes of May 13, 2015 as submitted. Motion passed unanimously. CONSENT CALENDAR ITEMS 1. Receive and File Treasurer's Reports for April 30, 2015 and the Pooled Money Investment Board Report for April 2015. Mrs. Conrad presented and reviewed the Treasurer's Reports for April 30, 2015 and the Pooled Money Investment Board Reports for April 2015. General discussion ensued amongst the Board and Staff regarding investment alternates to CD's. The Board suggested that Staff revisit investing in Corporate Notes. I NVESTMENTADVI SORY MINUTES 1 June 10, 2015 223 Click here to return to Agenda Motion - A motion was made and seconded by Board Members Spirtos/Park to receive and file the Treasurer's Report for April 30, 2015 and the Pooled Money Investment Board Reports for April 2015. Motion passed unanimously. BUSINESS SESSION - None CORRESPON DEN CE AND W RI TTEN M ATERI AL Mrs. Conrad advised the Board that Board Member Spirtos was resigning, (she will be serving on the Planning Commission), and a copy of her resignation letter was forwarded to the Board via email. BOARD MEMBER I TEMS - None DIRECTOR'S I TEMS Mrs. Conrad advised the Board that Board Member Godbey's term would be expiring on June 30, 2015, and with the resignation of Board Member Spirtos, the Board will have two new board members in July, Mr. George Batavick and Mr. Mike Krmpotich. Mrs. Conrad thanked both Board Members Spirtos and Godbey for their time and service, and wished them well on their future endeavors. ADJOU RN M ENT There being no further business, it was moved and seconded by Board Members Park/Spirtos adjourn at 4:25 p.m. Motion passed unanimously. Respectfully submitted, 1"LaKAa Vianka Orrantia, Administrative Technician City of La Quinta, California I NVESTMENTADVI SORY MINUTES 2 June 10, 2015 224 REPORTS ANDc NFORtMjIqfflgjjjEM: 23 PLANNING COMMISSION MINUTES TUESDAY, JULY 14, 2015 CALL TO ORDER A regular meeting of the La Quinta Planning Commission was called to order at 7:04 p.m. by Chairperson Wright. PRESENT: Commissioners Bettencourt, Blum, Fitzpatrick, Wilkinson, and Wright I_1I-Ma01 ►re i - STAFF PRESENT: Community Development Director Les Johnson, Planning Manager Gabriel Perez, Principal Engineer Bryan McKinney, Associate Planner Jay Wuu, and Executive Assistant Monika Radeva Commissioner Wilkinson led the Commission in the Pledge of Allegiance. APPOINTMENT OF OFFICERS 1. Appointment of Planning Commission Chairperson Motion - A motion was made and seconded by Commissioners Bettencourt/Blum to nominate Vice Chairperson Wilkinson as Chairperson. Motion passed unanimously. 2. Appointment of Planning Commission Vice Chairperson Motion - A motion was made and seconded by Commissioners Fitzpatrick/Wilkinson to nominate Commissioner Bettencourt as Vice Chairperson. Motion passed unanimously. PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Fitzpatrick/Blum to approve the Planning Commission Minutes of June 23, 2015, as submitted. AYES: Commissioners Blum, Fitzpatrick, and Chairperson Wilkinson. NOES: None. ABSENT: None. ABSTAIN: Commissioners Bettencourt and Wright. PLANNING COMMISSION MINUTES 1 JULY 14, 2015 225 Click here to return to Agenda PUBLIC HEARINGS 1. Continued from June 23, 2015 - Zoning Ordinance Amendment 2015-0001 submitted by the City of La Quinta proposing to amend Title 9, Section 9.150.060, Spaces Required by Use, of the La Quinta Municipal Code to allow for the a reduced number of required parking spaces for properties within the Village Commercial Zoning District. CEQA: exempt from environmental review pursuant to Section 15061 (B)(3), Review for Exemptions of the CEQA Guidelines. Associate Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Associate Planner Wuu noted that Marvin Investments, Inc. had submitted a letter dated July 14, 2015, copies of which were distributed to the Commission, expressing Mr. Marvin's support of the proposed reduced parking requirements for properties located within the Village Commercial Zoning District. Commissioner Blum said he was supportive of a village -type concept for the Village and it would likely be beneficial to the existing businesses in the area. He expressed a concern that a 50% reduction in parking requirements might be excessive and that a 25% reduction might be more appropriate. Community Development Director Johnson explained the different options of parking reduction that were originally proposed and said that based on the comments received from several business owners, Council had directed staff to move forward with the 50% reduction. Commissioner Bettencourt said he was in support of the proposal as it was only for an interim period of time and the City was already working alternative options to amend the existing parking requirements permanently. Commissioner Fitzpatrick said that she was in support of the proposal as long as it was being monitored. General discussion followed regarding the existing and proposed parking requirements and the undergoing Village Build Out Plan. Public Speaker: Mr. Robert Novello, La Quinta, CA - introduced himself and said he was very much in support of the proposed reduction in parking requirements for the Village Commercial Zoning District. He noted he would like to have an opportunity to expand his business and this change would allow him to proceed with such expansion. He said the Village currently had sufficient parking available and could accommodate possible future expansions. PLANNING COMMISSION MINUTES 2 JULY 14, 2015 226 Click here to return to Agenda Chairperson Wilkinson declared the PUBLIC HEARING CLOSED at 7:29 p.m. Vice Chair Bettencourt said he would like for the parking reduction period to begin from the day the ordinance goes into effect. Commissioner Wright said he thought a 75% reduction would be more appropriate, but he was in support of the proposed 50% reduction. Motion - A motion was made and seconded by Commissioners Bettencourt/Fitzpatrick to adopt Resolution 2015-007 recommending to the City Council approval of Zoning Ordinance Amendment 2015-0001 as submitted with staffs recommendations. Motion passed unanimously. BUSINESS SESSION - None CORRESPONDENCE AND WRITTEN MATERIAL - None COMMISSIONER ITEMS 1. Discussion of the Commission's Summer Schedule - the Commission will be dark during the month of August. 2. Report on City Council meeting of July 7, 2015. 3. Commissioner Wright is scheduled to attend the July 21, 2015, City Council meeting. DIRECTOR'S ITEMS 1. Electronic distribution of the Planning Commission packet. 2. Community Development Director Johnson introduced Planning Manager Gabriel Perez to the Commission. 3. Upcoming development code review and update through the collaboration of staff and an Ad -hoc Committee. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Wright/Fitzpatrick to adjourn this meeting at 8:10 p.m. Motion passed unanimously. PLANNING COMMISSION MINUTES 3 JULY 14, 2015 227 Click here to return to Agenda Respectfully submitted, r` MONIKA RADEVA, Executive Assistant City of La Quinta, California PLANNING COMMISSION MINUTES 4 JULY 14, 2015 228 REPORTS/INFORMATIONAL ITEMS: 24 Click here to return to Agenda COMMUNITY SERVICES COMMISSION MINUTES MONDAY, JUNE 8, 2015 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:33p.m. by Commissioner Engel. ROLL CALL PRESENT: Commissioners Engel, Blakeley, Johnson, and Simonds ABSENT: None PLEDGE OF ALLEGIANCE Commissioner Engel led the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None CONFIRMATION OF AGENDA - Confirmed PRESENTATIONS 1. LA QUINTA ARTS FOUNDATION Executive Director Salamone presented report. CONSENT CALENDAR 1. APPROVE MINUTES OF MAY 11, 2015 Motion - A motion was made and seconded by Commissioners Johnson/Blakeley to approve the May 11, 2015 Community Services Commission Minutes as submitted. Motion passed unanimously. STUDY SESSION 1. WATER USE STRATEGIES FOR 2015/16 Manager Howlett presented the staff report. REPORTS AND INFORMATION ITEMS 1. SPORTS FIELD MAINTENANCE UPDATE 2. COMMUNITY SERVICES DEPARTMENT REPORT - APRIL 2015 3. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED 4. CALENDAR OF MONTHLY EVENTS 229 Click here to return to Agenda COMMISSIONER BLAKELEY EXCUSED HERSELF FROM THE MEETING AT 6:31 P.M. COMMISSIONER ITEMS ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Johnson/Simonds to adjourn the meeting at 6:39 p.m. Motion passed unanimously. Respectfully submitted, LISA CHAUDHRY, Executive Office Assistant City of La Quinta, California 230