CC Resolution EM 2020-005 COVID-19 Emrg Small Business Loan Relief ProgramEMERGENCY RESOLUTION NO. EM 2020 – 005
AN EMERGENCY RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, ADOPTING THE COVID-19 SMALL
BUSINESS EMERGENCY ECONOMIC RELIEF
PROGRAM
WHEREAS, on March 17, 2020, at its regular meeting, the City
Council adopted Emergency Resolution No. EM 2020-001, proclaiming a local
emergency as defined in La Quinta Municipal Code Section 2.20.020, due to
the threat of the existence and spread of novel coronavirus disease 2019
(COVID-19); and
WHEREAS, the Recitals in Emergency Resolution No. EM 2020-001 set
forth facts and responses, guidelines, and orders of federal, state, and
regional public health officials relating to limiting the spread of COVID-19, all
of which Recitals are hereby incorporated by reference into this Resolution;
and
WHEREAS, pursuant to La Quinta Municipal Code Section 2.20.110,
Subsection (B), during a proclaimed local emergency, the City Council may
promulgate orders and regulations necessary to provide for the protection of
life and property; and
WHEREAS, on March 20, 2020, at an emergency meeting, the City
Council adopted Emergency Resolution No. EM 2020-002, directing the City
Manager in his capacity as the Emergency Corps Commander to oversee the
implementation of California Governor Executive Order N-33-20 issued on
March 19, 2020, ordering all individuals living in the State of California to
stay home or at their place of residence except as needed to maintain
continuity of operations of the federal critical infrastructure sectors and
essential services, as identified therein; and
WHEREAS, the City recognizes that the City’s small business
community has been significantly affected by the “stay at home” executive
order issued by the Governor and recognizes that this community is
otherwise facing difficult economic burdens due to the COVID-19 pandemic;
and
WHEREAS, at its Emergency Meeting on March 25, 2020, the City
Council authorized the appropriation of up to $1,500,000 from the City’s
emergency disaster reserves and directed Staff to bring back to the Council
Emergency Resolution No. EM 2020 – 005
COVID-19 Small Business Emergency Economic Relief Fund and Program
Adopted: April 16, 2020
Page 2 of 3
for consideration a program offering micro-loans or similar relief to assist
local businesses affected by the COVID-19 local emergency; and
WHEREAS, the City would like to respond to the needs of the small
business community by establishing a Small Business Emergency Economic
Relief Program as provided by this Resolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
SECTION 1. Emergency Resolution Nos. EM 2020-001, EM 2020-002,
and all other emergency resolutions adopted by the City Council remain in
full force and effect pursuant to their respective provisions.
SECTION 2. The Small Business Emergency Economic Relief Program is
hereby established and adopted pursuant to Exhibit A, incorporated by
reference into this Resolution and effective immediately. The City Manager
and Staff, as designated by the City Manager, shall administer the program
consistent with the provisions in Exhibit A and this Resolution.
SECTION 3. This Resolution, and the powers, duties, response efforts,
and immunities available by its adoption, shall remain in place for as long as
the local emergency exists and until determined to be terminated by the City
Council, unless otherwise this Resolution is terminated by operation of state
law that is no longer waived or suspended by the Governor of California.
SECTION 4. This Resolution is not intended to, and does not, create
any rights or benefits, substantive or procedural, enforceable at law or in
equity, against the City of La Quinta, or any of its boards, commissions,
committees, departments, officers, officials, employees or any other person.
SECTION 5. If any section, subsection, subdivision, sentence, clause,
phrase, or portion of this Resolution is, for any reason, held to be invalid or
unconstitutional by the decision of any court of competent jurisdiction, such
decision shall not affect the validity of the remaining portions of this
Resolution. The City Council hereby declares that it would have adopted this
Resolution and each and every section, subsection, subdivision, sentence,
clause, phrase, or portion thereof, irrespective of the fact that any one or
more section, subsections, subdivisions, sentences, clauses, phrases, or
portions thereof be declared unconstitutional.
SECTION 6. This Resolution shall go into effect immediately upon its
adoption, and the City Clerk shall certify to its adoption.
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City of La Quinta
COVID-19 Small Business Emergency Economic Relief Program
COVID-19 SMALL BUSINESS
EMERGENCY ECONOMIC RELIEF PROGRAM
For City of La Quinta Businesses Impacted by COVID-19
The City of La Quinta (City) recognizes that coronavirus disease (COVID-19) has put a
difficult burden on our small business community. As a response to this unprecedented
challenge, the City is establishing a $1.5 million COVID-19 Small Business Emergency
Economic Relief Program (Program), which will help to provide small businesses with
emergency cash flow during this immediate health crisis. Funds will be provided on a first-
come, first-served basis to eligible businesses of 25 or fewer full-time equivalent employees
in the form of zero percent interest loans of $5,000; $10,000; $15,000; or $20,000. Up to
$500,000 will be made available exclusively to restaurants in the City that are currently
open for pickup and delivery orders.
Loan applications are administered through our City’s Finance Department. The City will
open the Program on Tuesday, April 21, 2020 and the deadline to submit applications is
April 30, 2020 at 5pm. The application period will close once all funds have been allocated.
Eligibility and Program Guidelines are described in the following pages.
LOAN TERMS
1)Repayment Term: 0% interest. Initial loan payment will begin after April 1, 2021 and
will be equally billed on a monthly basis in accordance to a loan repayment schedule
of two years. Early repayments will be accepted.
2)Loan Amount: Up to $20,000 per business.
3)Loan Proceeds: Funds shall be used for operational needs such as lease/mortgage
payments, payroll, supplies, and services.
ELIGIBILITY
One-time loan per business (applications may not include a business that has
previously applied for a zero-interest loan under this program;
Successful applicants are required to execute a promissory note in order to receive
funding;
Be a for-profit, independently owned local business. NOTE: Short Term Vacation
Rentals (governed by Chapters 3.24 & 3.25 of the La Quinta Municipal Code) do not
qualify to receive a loan under this program;
EM RESOLUTION NO. 2020-005
EXHIBIT A
ADOPTED: APRIL 16, 2020
2
City of La Quinta
COVID-19 Small Business Emergency Economic Relief Program
ELIGIBILITY (CONTINUED)
Employ up to 25 full-time equivalent (FTE) employees;
Be a restaurant, retail, service, or entertainment business with a storefront physically
established within the City of La Quinta;
Have a current City of La Quinta Business License and have been in operation as of
March 1, 2020;
Provide a written statement demonstrating a hardship due to COVID-19, such as a
loss in revenue;
Have written sick leave policies to assist workers impacted by the COVID-19
pandemic;
Comply with the State of California non-discrimination employment policies;
Be in good standing with the City of La Quinta as of March 1, 2020 (e.g., no liens,
judgments, or code enforcement cases, etc.); and
Application is deemed complete by City Staff.
ALLOCATION OF FUNDS
In order to assist as many businesses as possible, upon approval, funding will be allocated
in the previously noted increments as follows:
Businesses employing 0-5 Full-Time Equivalent (FTE) employees would be eligible for
$5,000
Businesses employing 6-10 FTE employees would be eligible for up to $10,000
Businesses employing 11-15 FTE employees would be eligible for up to $15,000
Businesses employing 16-25 FTE employees would be eligible for up to $20,000
Meaning of FTE and Full-time Employee
The abbreviation FTE is short for “full-time equivalent.” The City of La Quinta determines
the total number of employees of a business on a FTE basis. A full-time employee is one
who works 40 hours per week. For example, one employee who works 40 hours per week
equals one FTE. To determine the FTE number for part-time employees, add the total
number of hours worked in a week by all part-time employee, and then divide that number
by 40. For example, if a business has four part-time employees who work a total of 10 hours
each per week, those employees equal one FTE.
Example of Weekly FTE Calculation:
If you have 5 part-time employees working a combined total of 120 hours per a week, this
equals 3 FTE (120 hours ÷ 40 hours = 3).
If hours vary per week, apply the calculation to each week and provide the largest FTE
count. Payroll records provided should support FTE calculation.
EM RESOLUTION NO. 2020-005
EXHIBIT A
ADOPTED: APRIL 16, 2020
3
City of La Quinta
COVID-19 Small Business Emergency Economic Relief Program
APPLICATION QUESTIONS
Disclosure of Information
The City of La Quinta understands and supports the public's right to access public
records. Information submitted through this application is a public record and
may be subject to disclosure under the California Public Records Act (PRA). In
addition, the City of La Quinta may be required to disclose information submitted
through the application by some other legal process, for example, a subpoena.
Please note, that all identifiable personal information will be redacted from any
such response.
I agree that the City of La Quinta may determine in its sole discretion whether information
submitted through this application is subject to disclosure under the California Public
Records Act or through another legal process.
PRINTED NAME:
SIGNATURE:
Please submit the following required documentation along with your application.
The loan applicant may be required to provide additional documentation.
1.Current City of La Quinta Business License
2.W-9 Form (can be found at https://www.irs.gov/pub/irs-pdf/fw9.pdf)
3.2020 Balance Sheets and Profit-and-Loss Statements for the months of
January, February, and March
4.2019 Balance Sheets and Profit-and-Loss Statements January, February and
March to show hardship.
5.Payroll records for the months of January and February 2020 (Confidential
information such as social security numbers or employee birth dates should
be excluded).
6.Tax returns for 2018 and 2019.
7.Current FICO score of principal officer/majority owner.
* If March 2020 financial statements are not yet prepared, banking records for
March 2019 and 2020 demonstrating business losses may be accepted. Please
redact account numbers before submitting.
EM RESOLUTION NO. 2020-005
EXHIBIT A
ADOPTED: APRIL 16, 2020
4
City of La Quinta
COVID-19 Small Business Emergency Economic Relief Program
CONTACT INFORMATION
Applicant Name:
Applicant Email:
Applicant Phone Number:
BUSINESS INFORMATION
Business Name (dba):
Business Address:
Primary Business Owner Name:
Primary Business Owner Home Address:
Do you own or lease your establishment at this location?
How long have you been in business?___________________________________________
Type of Business Entity – Please provide Articles of Incorporation or bylaws for type of entity
Corporation (C-corp, S-corp)
Limited Liability Company (LLC)
Partnership (LLP, joint venture)
Individual/Sole Proprietorship
Franchise
Other
Primary Business Activity
Retail
Restaurant
Other:
Please describe your business: (Include what the business produces and how it generates
revenue.)
EM RESOLUTION NO. 2020-005
EXHIBIT A
ADOPTED: APRIL 16, 2020
5
City of La Quinta
COVID-19 Small Business Emergency Economic Relief Program
Normal Business Hours (Pre-COVID-19):
Normal Day(s) of the Week (Pre-COVID-19):
Current Business Hours:
Current Day(s) of the Week:
How many years has this establishment been in business?
IMPACT OF COVID-19
Describe the business hardship that has resulted from COVID-19. Describe impacts on
revenues, number of employees, modified business hours, etc. (verification may be
required)
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
If funded; how would you utilize these resources:
When did the hardship begin?
What do you envision the impacts might be over the course of the next 90 days?
Are there other services you may need, such as Marketing or Remote Work Assistance?
EM RESOLUTION NO. 2020-005
EXHIBIT A
ADOPTED: APRIL 16, 2020
6
City of La Quinta
COVID-19 Small Business Emergency Economic Relief Program
FINANCIAL INFORMATION
The City of La Quinta reserves the right to request supporting documentation for
all requested information. Please be prepared to provide tax information, payroll
documentation, and other items as necessary.
Federal Tax ID (EIN):
City of La Quinta Business License #:
Amount of Monthly Rent or Mortgage (please provide copy of mortgage statement or current
lease): $
Does the business or owner(s) have any outstanding liens or judgements?
Yes
No
If Yes, please explain: ______________________________________________________
________________________________________________________________________
________________________________________________________________________
Is the business or business owner(s) currently the subject of any litigation?
Yes
No
If Yes, please explain: ______________________________________________________
________________________________________________________________________
________________________________________________________________________
EM RESOLUTION NO. 2020-005
EXHIBIT A
ADOPTED: APRIL 16, 2020
7
City of La Quinta
COVID-19 Small Business Emergency Economic Relief Program
CERTIFICATIONS
I understand that I am applying for a loan that must be repaid.
I hereby certify that my business follows all applicable laws, including providing paid
sick leave and following anti-discrimination laws.
I hereby certify that I will use the funds allotted as described in this application.
I hereby certify that all of the information submitted in this application is true and
correct and agree to audits by the City of La Quinta.
I hereby certify that all required eligibility documents in Exhibit A have been
submitted with this application. Missing documents will extend the loan review
process, which may result in non-funding due to priority funding of fully executed
applications.
Person(s) signing this certification is an authorized representative and owner of the
business.
By signing this certification, I acknowledge that I agree to and understand the
eligibility and repayment terms of the loan program.
PRINTED NAME:
SIGNATURE:
EM RESOLUTION NO. 2020-005
EXHIBIT A
ADOPTED: APRIL 16, 2020
8
City of La Quinta
COVID-19 Small Business Emergency Economic Relief Program
EXHIBIT A
All required documentation shall be attached to the loan application at time of submittal.
Please use this checklist to ensure your application is complete.
Current City of La Quinta Business License
W-9 Form (can be found at https://www.irs.gov/pub/irs-pdf/fw9.pdf)
2020 Balance Sheets and Profit-and-Loss Statements for the months of January,
February, and March
2019 Balance Sheets and Profit-and-Loss Statements for the months of January,
February, and March to demonstrate hardship
Payroll records for the months of January and February 2020 (Confidential
information such as social security numbers or employee birth dates should be
excluded)
Tax Returns for 2018 and 2019
Current FICO score of principal officer/majority owner
Fully executed and signed loan application form
* If March 2020 financial statements are not yet prepared, banking records for March
2019 and 2020 demonstrating business losses may be accepted. Please redact account
numbers before submitting.
EM RESOLUTION NO. 2020-005
EXHIBIT A
ADOPTED: APRIL 16, 2020