2020 Bengal Engineering Amendment 9 - Dune Palms Bridge Project 2011-05Revised May 2017
M E M O R A N D U M
TO: Jon McMillen, City Manager
FROM: Julie Mignogna, Management Analyst
DATE: April 22, 2020
RE: Amendment No. 9 to Professional Services Agreement with Bengal
Engineering in the amount of $53,310 to include additional engineering
services related to design accommodations for connector trails and
artistic CV Link Project components, design of CVWD access
accommodations and additional project management for the Dune
Palms Road Bridge Project (2011-05).
Attached for your signature is the Amendment referenced above.
Please sign the attached agreement(s) and return to the City Clerk for processing
and distribution.
Requesting department shall check and attach the items below as appropriate:
X Contract payments will be charged to account number: 401-0000-60185-D
X Amount of Agreement, Amendment, Change Order, etc.: $53,310.00
N/A A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
____ no reportable interests in LQ or ____ reportable interests
___ A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
X Approved by the City Council on April 21, 2020
___ City Manager’s signature authority provided under Resolution No. 2018-014 for budgeted expenditures
of $50,000 or less. This expenditure is $____________and authorized by _________[Council, Director, etc]
___ Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents are attached to the agreement:
X Insurance certificates as required by the agreement (approved by Risk Manager on _____________ date)
___ Performance bonds as required by the agreement (originals)
X City of La Quinta Business License number LIC-0100872 Exp. 6/30/20
X A requisition for a Purchase Order has been prepared (amounts over $5,000)
X A copy of this Cover Memo has been emailed to Finance (Claudia)
AMENDMENT NO. 9 TO PROFESSIONAL SERVICES AGREEMENT
WITH BENGAL ENGINEERING, INC.
This Amendment No. 9 to Professional Services Agreement with Bengal
Engineering ("Amendment No. 9") is made and entered into as of the 22nd
day of April 2020 ("Effective Date") by and between the CITY OF LA
QUINTA ("City"), a California municipal corporation and Bengal
Engineering, Inc., a California corporation (“Consultant”).
RECITALS
WHEREAS, on or about July 1, 2014, the City and Consultant
entered into a Professional Services Agreement to provide those services
related to the Dune Palms Road Low Water Crossing Replacement at the
Coachella Valley Storm Water Channel, Project No. 2011-05. The term of
the Agreement expires on July 31, 2021; and
WHEREAS, Amendment 1, executed on or about March 24, 2015,
previously amended Scope of Services, and Contract Sum to include
additional Utility Pothole, Data Collection, and Noise Modeling work and
to remove Section 7 Consultation Work Objective, resulting in a net
contract sum decrease in the amount of ($2,233.00); and
WHEREAS, Amendment 2, executed on or about December 1, 2015,
previously amended Scope of Services and Contract Sum to include
additional Cultural and Architectural Survey, resulting in a net contract
sum increase in the amount of $7,800.00; and
WHEREAS, Amendment 3, executed on or about 0DUFK ,
2016, previously amended Scope of Services and Contract Sum to
revise the Traffic Technical Memorandum and Noise Study and to
prepare and process an Air Quality Report, resulting in a net contract
sum increase in the amount of $31,678.00; and
WHEREAS, Amendment 4, executed on or about July , 2016,
previously amended Scope of Services and Contract Sum to include the
development of Three Conceptual Grade Control Structure Alternatives,
resulting in a net contract sum increase in the amount of
$16,100.00; and
WHEREAS, Amendment 5 executed on or about June 13, 2016,
previously amended Scope of Services and Contract Sum to include
additional Hydrology and Hydraulic Study to address concerns expressed
by the Coachella Valley Water District, resulting in a net contract sum
increase in the amount of $19,900.00; and
WHEREAS, Amendment 6, executed on or about October 27, 2016,
previously amended Scope of Services and Contract Sum to include an
Extended Archeological Phase I Work Plan (XP1) as directed by Caltrans
Environmental, resulting in a net contract sum increase in the amount of
$9,583.00; and
WHEREAS, Amendment 7, executed on or about April 20, 2017,
previously amended Scope of Services and Contract Sum to include the
Field Work for the Extended Archeological Phase I Work Plan required by
Caltrans, resulting in a net contract sum increase in the amount of
$96,449.00; and
WHEREAS, Amendment 8 executed on or about October 16, 2018
previously amended Scope of Services, Contract Sum, and Agreement
Term to include additional engineering services related to Coachella Valley
Water District Equilibrium Slope and Scour Determination, Environmental
Permitting, Right of Way Acquisition, and preparation of Water, Sewer and
Landscape Plans; and
WHEREAS, Amendment 9 will amend the Scope of Services to
include additional engineering services related to design accommodations
for connector trails and artistic CV Link Project components, design of
CVWD access accommodations and additional project management; and
WHEREAS, the Contract Sum of the Agreement is being amended by
$53,310 for the additional services being provided;
NOW THEREFORE, in consideration of the mutual covenant herein
contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and
promises hereinafter contained, and for good and valuable consideration,
the sufficiency and receipt of which are hereby acknowledged, the parties
hereto agree as follows:
1.Section 1.1 – Scope of Services is amended to read as follows:
For the services rendered pursuant to this Agreement, Consultant
shall provide additional services outlined in Exhibit “A”, dated,
0DUFKattached hereto and made apart hereof.
2.Section 2.1 – Contract Sum is amended to read as follows:
For the Services rendered pursuant to this Agreement, Consultant
shall be compensated in accordance with “Exhibit B” (the “Schedule
of Compensation”) in a total amount up to but shall not exceed One
Million Four Hundred Ninety-Nine Thousand Two Hundred and Forty
Three Dollars ($1,499,243) (the “Contract Sum”) for the life of the
Agreement encompassing initial terms and Amendments 1 through
9, except as provided in Section 1.6.
Exhibit B –Budget is amended as attached in “Exhibit B”, attached
hereto and made apart hereof.
In all other respects, the Original Agreement shall remain in effect
DunePalmsLowͲWaterCrossing(Replace):
CityProject2011Ͳ05;FederalAidProj.#BRLKSͲ5433(014)
AdditionalWorkRequest#9
BengalEngineering,Inc.
ExhibitA”:
ScopeofServices,
AdditionalWorkRequest#9
Thefollowingisthescopeofworkfortheadditionaldesign,outsideoftheapprovedcurrentscopeof
work.
Task1AccommodationsforConnectorTrailandArtisticComponentsRequestedfortheCVLink
Project
Consultantwillperformthefollowing:
x MeetingsandcoordinationwithCVAGandtheCVLinkdesignteamontheCVLinkelements
integratedintotheBridgedesign;
x Designmeans/pointsofattachmentforsoffitfixture;
x Design/Draftlayoutofpaint/letteronsoffit/exteriorgirders;
x Provideapointofconnection,ductsandpullropeforproposedsoffitlightingpower;
x SecondarytrailconnectorsfrommainCVLinktrailtoDunePalmsRoad,botheastandwest
side;and
x AccommodateCVLinkͲstylerailingalongsecondarytrailstreetconnectors
Task2DesignofCVWDAccessaccommodations:NorthBank
Consultantwillperformthefollowing:
x CoordinationwithCVWDontheAccessRampdetails;
x DesignofCVWDAccessRampsusingcriteriaprovided;
x Designofretainingwallstosupporttheaccessramps;and
x Modificationtobridgeplanstoaccommodateaccess.
Task3AdditionalProjectManagement:ProjectTeamMeetings
Consultantwillperformthefollowing:
x Prepare,attendandprovidepostmeetingfollowͲupforuptoeight(8)PDTmeetings
betweenApril2020andJuly2021.ThisitemwillbeinvoicedonaperͲmeetingbasisas
showninExhibitB.
Exhibit B
Budget
With the exception of compensation, Additional Services provided
for in Section 2.3 of this Agreement, the maximum total compensation to
be paid to Consultant under Amendment 9 to this Agreement is Fifty-Three
Thousand, Three Hundred and Ten Dollars ($53,310.00) (“Contract
Sum”). The Contract Sum shall be paid to Consultant in conformance with
Section 2.4 of the Agreement.
The following represents the revised contract total of One Million,
Four Hundred Ninety-Nine Thousand, Two Hundred Forty-Three Dollars
($1,499,243.00) after the consideration of Amendments 1 through 9.
Base Contract Amount: $ 1,176,781.00
Amendment No. 1: ($2,233.00)
Amendment No. 2: $7,800.00
Amendment No. 3: $31,678.00
Amendment No. 4: $16,100.00
Amendment No. 5: $19,900.00
Amendment No. 6: $9,583.00
Amendment No. 7: $ 96,449.00
Amendment No. 8: $89,875.00
Amendment No. 9:$53,310.00
Revised Contract Total: $ 1,499,243.00
Estimated Hrs & Fee for AWR #9
mod,
Project No.: 2011-05 1
Title: Dune Palms Road Low -Water Crossing Replacement at Coachella Valley Water Channel "
Client: City of La Quinta SO
Date: March 25, 2020 T&M
Bengal Engineering
360 S. Hope Ave., Suite C-110
Santa Barbara, CA 93105
(805) 563-0788
t
��,�ti.6��.r,4�'`r�
4; H� ,
EIN =
MSA CONTRACT NO.:
Item Descriptions
HOURS
LABOR
COST
SPEC.
CONSULT.
PROJECT
MANAGER
BRIDGE
ENG
CIVIL
ENG
TECH/
DRAFTER
GEOTECH
ENG
ENG CLERICAL
GEOLOGIST
TOTAL
HOURS
Task 1: Accommodations for Connector Trail and Artistic Components Requested for the CV Link Project
Meetings & Coordination on CV Link elements
10
15
10
35
4600
Design / Draft layout of paint / letter on soffit / exterior girders
0
Provide point of connection, ducts and pull rope for proposed soffit lighting power
8
2
8
18
2180
Secondary trail connectors from main CV Link trail to Dune Palms, both east and west sides
30
30
4500
Accommodate CV Link -style railing along secondary trail street connectors
4
4
600
Task 2: Design of Additional CVWD Access accommodations: North Bank
Coordination with CVWD on Access Ramp details
7
7
1050
Design of CVWD Access Ramps using criteria provided
14
14
2100
Design of retaining walls to support the access ramps
40
4
40
84
10000
Modification to bridge plans to accommodate access
40
0
40
80
9400
Task 3: Additional Project Management: Project Team Meetings
Preparation, attenance & post meeting coordination, up to 8 meetings.
32
88
16
136
18880
Meetings will be charged "each" : total labor cost divided by 8 meetings: $2,360 Each
=Heptagon Seven Effort
TOTALS
- - 130 164 98 -
- 16 - -
-
-
-
- 408
53310
Classification
Rate/Hr.
Expenses
Units
Unit Cost
Billing
Reimbursables
Consultant
special uoosultant
175.00
Factor
Project Manager
150.00
Geotech Exploration (Budget figure)
1.15
Bridge Engineer
150.00
Laboratory Testing (Budget figure)
1.15
Senior Engineer
150.00
0
1.15
Structural Design
150.00
1.15
Civil Engineer
150.00
Surveyor
0
1.15
Engineering Geologist
150.00
BW - Size D
0
1.15
Drafter/Technician
85.00
Color- Size D
0
1.15
Geotech Engr
150.00
Mylar- Size D
0
0
1.15
Eng. Geologist
150.00
Color Photocopies -Budget
0
25
1.15
Clerical
55.00
BW Photocopies Budget
0
25
1.15
Mail -Budget
0
25
1.15
Average Rate:
130.66
Grand Total = $53,310.00
CONSENT CALENDAR ITEM NO. 8
City of La Quinta
CITY COUNCIL MEETING April 21, 2020
STAFF REPORT
AGENDA TIT' - APPROVE AMENDMENT NO. 9 TO PROFESSIONAL SERVICES
AGREEMENT WITH BENGAL ENGINEERING, INC. FOR THE DUNE PALMS ROAD
BRIDGE IMPROVEMENT PROJECT NO. 2011-05
RECOMMENDATION
Approve Amendment No. 9 to the Professional Services Agreement with
Bengal Engineering, Inc., in the amount of $53,310, for the Dune Palms
Road Bridge Improvement Project No. 2011-05; and authorize the City
Manager to execute the amendment.
EXECUTIVE SUMMAR`
• The proposed improvements will replace the existing low water crossing
with an all-weather access bridge on Dune Palms Road at the Coachella
Valley Storm Water Channel (Attachment 1).
• Amendment No. 9 to the Professional Services Agreement (PSA) with
Bengal Engineering, Inc., (Bengal) authorizes additional engineering
services related to design accommodations for connector trails and
artistic CV Link Project components, design of CVWD access
accommodations and additional project management for the Dune
Palms Road Bridge Project (Project).
FISCAL IMPACT
The Project has an approved budget of $17,510,000. This project is funded
through a combination of Federal Surface Transportation Funds through the
state's Highway Bridge Program. Federal funds will provide up to $15,501,603
of the total project cost. The Coachella Valley Association of Governments
(CVAG) will fund up to $1,506,750, and the City will fund the remaining
$502,250.
Sufficient funds are available for this amendment; the design budget is
$1,500,000.
Base Contract Amount:
Amendment No. 1:
Amendment No. 2:
Amendment No. 3:
Amendment No. 4:
$ 1,176,781.00
($2,233.00)
$7,800.00
$31,678.00
$16,100.00
53
Amendment No. 5:
Amendment No. 6:
Amendment No. 7:
Amendment No. 8:
Amendment No. 9:
Revised Contract Total:
BACKGROUND/ANALYSIS
$19,900.00
$9,583.00
$ 96,449.00
$89,875.00
$53,310.00
$ 1,499,243.00
In June 2014, Council approved a PSA with Bengal to provide professional
engineering and environmental services for an all-weather bridge. The project
is currently in the right of way acquisition, utility clearance and final design
phase.
This amendment will allow Bengal to:
• Prepare design accommodations for connector trails and artistic CV Link
Project components. It is anticipated that these costs will be fully
reimbursed by CVAG;
• Design of CVWD access accommodations for the north bank;
• Provide additional project management for Project Team Meetings
during the completion of the PS&E package.
ALTERNATIVES
Staff does not recommend an alternative. The work contemplated by
Amendment No. 9 is required to complete the improvements.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachments: 1. Vicinity Map
2. Bengal Engineering Inc. Amendment No. 9
54
ATTACHMENT 1
Dune Palms Bridge
N.T.S.
Vicinity Map
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