2020 Martha's Village & Kitchen MOU - Homeless Prevention Serviceta Q�W
GEM ofrhr DESERT —
MEMORANDUM
TO: ]on McMillen, Executive Director
FROM: Doug Kinley, Housing Specialist
DATE: May 13, 2020
RE: Memorandum of Understanding - Martha's Village and Kitchen
Attached for your signature is a Memorandum of Understanding between the Housing
Authority and Martha's Village and Kitchen for homeless service funding.
Please sign the attached agreement(s) and return to the City Clerk for processing
and distribution.
Requesting department shall check and attach the items_helow as appropriate:
_X_ Contract payments will be charged to account number: 243-000-60532
_X_ Amount of Agreement, Amendment, Change Order, etc.: $83,333
—N/A_ A Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) is attached with
no reportable interests in LQ or reportable interests
_N/A_ A Conflict of Interest Form 700 Statement of Economic Interests is not required because this Consultant
does not meet the definition in FPPC regulation 18701(2).
Authority to execute this agreement is based upon:
_X_ Approved by the Housing Authority on 04/21/20, Business Session 2.
_N/A_ City Manager's signature authority provided under Resolution No. 2018-014 for budgeted expenditures of
$50,000 or less. This expenditure is $83,333 and authorized by Assistant to City Manager [Council,
Director, etc]
_N/A_Initial to certify that 3 written informal bids or proposals were received and considered in selection
The following required documents are attached to the agreement:
_X_ InSLIYance certificates s required by the agYeement (approved by Risk Manager on l'�l�D date)
_N/A_ Performance bonds as required by the agreement (originals)
_N/A_ City of La Quinta Business License number
_X_ A requisition for a Purchase Order has been prepared (amounts over $5,000) — PENDING APPROVAL OF
AGREEMENT
_X_ A copy of this Cover Memo has been emailed to Finance Sent by Doug Kinley on
05/13/20
Revised May 2017
Page 1 of 7
MEMORANDUM OF UNDERSTANDING
BETWEEN
LA QUINTA HOUSING AUTHORITY
AND
MARTHA’S VILLAGE AND KITCHEN
This Memorandum of Understanding (the “Memorandum”) is made by and
between the La Quinta Housing Authority, a public body, corporate and politic
(“Authority”) and the MARTHA’S VILLAGE AND KITCHEN, INC., a California nonprofit
corporation (“MVK”), as of May __, 2020 with respect to the following:
RECITALS
WHEREAS, the Authority is interested in providing food and shelter to those
in need and, in that regard would like to support the MVK homeless shelter;
WHEREAS, the MVK agrees to use the Authority funding for operation of the
shelter this fiscal year;
NOW, THEREFORE, the Authority and MVK agree to the following:
1.0TERM OF MEMORANDUM. The term of this Memorandum shall expire on
December 31, 2020.
2.0OBLIGATIONS OF THE PARTIES.
2.1 MVK will provide food and shelter services at the MVK facility, located at 83791
Date Avenue, Indio, CA 92201. MVK shall provide the services set forth in Exhibit
A attached hereto and incorporated herein by this reference (“Scope of
Services”). MVK shall deliver to the Authority periodic reports and compliance
metrics as set forth in Exhibit B attached hereto and incorporated by this reference
(“Compliance Reports”). MVK shall comply with any and all federal, state, and local
laws and regulations applicable to MVK, the Scope of Services, and the use of the
Authority Financial Support Funds (as defined in Section 2.2 below) and the use of
any other public moneys (collectively, the “Compliance Requirements”).
2.2 The Authority will provide financial support of Eighty-Three Thousand Three
Hundred Thirty-Three Dollars ($83,333) (“Authority Financial Support Funds”) to
MVK. Provided MVK complies with its obligations under this Memorandum, the
Authority shall disburse the Authority Financial Support Funds no later than 10 days
after the execution of this Memorandum. MVK agrees to provide the Authority with
two (2) financial quarter Compliance Reports with reporting periods as follows: May
1 – August 31, 2020, and September 1 – December 31, 2020. All Authority Financial
Support Funds shall be used by MVK for the Scope of Services and for no other
purpose. If MVK fails to timely deliver a Compliance Report, the Authority may
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withhold an installment disbursement of the Authority Financial Support Funds that
has not yet been disbursed. If MVK fails to comply with any Compliance
Requirements, the Authority may (i) withhold an installment disbursement that has
not yet been disbursed, (ii) order a return to the Authority of any portion or all
Authority Financial Support Funds that were not used in compliance with this
Memorandum or any other Compliance Requirements, and/or (iii) seek any other
rights or remedies available at law or in equity.
3.0INDEMNITY AND RELEASE. MVK hereby agrees to indemnify, defend, and
hold harmless the Authority and its officers, employees, agents and independent
contractors (collectively, “Indemnitees”) from and against any and all of claims,
causes of action, obligations, losses, liabilities, judgments, or damages, including
reasonable attorneys’ fees and costs of litigation (collectively “Claims”) arising out
of and/or in any way relating to MVK’s activities in the performance of this
Memorandum, or to MVK’s acts and/or omissions in providing or administering the
same, excepting only those claims, actions, obligations, losses, liabilities,
judgments, or damages arising out of the sole negligence, active negligence or
willful misconduct of the Authority.
4.0MVK INSURANCE OBLIGATIONS. Without limiting the indemnification
provisions provided herein, MVK, at its sole expense, shall obtain and keep in force
during the term of this Memorandum and any extensions thereof, a policy or policies
of general liability insurance covering all injuries to persons and damage to property
occurring in, upon or about the MVK facility(ies) resulting from any actions or
omissions of MVK or any use of the MVK facility(ies), or the MVK’s invitees in
accordance with the terms of this Memorandum. The policy or policies evidencing
such insurance shall name the Authority and its officials, officers, employees, and
agents, as additional insureds, shall provide that same may not be cancelled or
amended without thirty (30) days prior written notice to the Authority, and shall
provide for a combined single limit coverage of bodily injury and property damage
in the amount of not less than Two Million Dollars ($2,000,000). Such policy or
policies shall be issued by an insurance company licensed to do business in the State
of California and be rated A-/VIII or better by ambest.com. Prior to the date of this
Memorandum, and upon renewal of such policies, MVK shall submit to the Authority
certificates of insurance and any applicable endorsements evidencing that the
foregoing policy or policies are in effect. The coverage contemplated in this
paragraph will be primary and the Authority’s coverage will not contribute. MVK
shall provide workers’ compensation insurance in accordance with California law.
5.0ADDITIONAL PROVISIONS.
5.1In all cases, the language in all parts of this Memorandum shall be construed
according to its fair meaning and not strictly for or against either party, if being
agreed that the parties or their agents have all participated in the preparation of
this Memorandum.
Page 3 of 7
5.2This Memorandum contains the entire agreement of the Parties and
supersedes any prior oral or written statements or agreements between the Parties
regarding the operation of the MVK.
5.3No termination of this Memorandum shall release either party from any liability
or obligation hereunder resulting from any acts, omissions or events happening prior
to the termination of this Memorandum.
5.4In the event either party brings any suit or other proceeding with respect to
the subject matter or enforcement of this Memorandum, the prevailing party (as
determined by California law) shall, in addition to such other relief as may be
awarded, be entitled to recover reasonable attorneys’ fees, expenses and costs of
suit or investigation as actually incurred (including, without limitation, reasonable
attorneys’ fees, expenses, and costs incurred in establishing the right to
indemnification).
6.0 HOMELESS OUTREACH. The Authority shall utilize the MVK shelter and
staff to provide emergency homeless services and prevention services to
Coachella Valley individuals and families, and more specifically in the City of La
Quinta, who are at risk of homelessness by providing face-to-face or telephone
outreach, shelter (emergency and / or permanent), employment services, case
management with referrals so as to help individuals stay in their current home or
locate other permanent housing. MVK will also provide food distribution, public
meals, referrals to onsite non-emergency medical and behavioral health counseling
as well as education. MVK will address emergencies and engage individuals as well
as families. MVK will work with City of La Quinta Law Enforcement & Code
Enforcement as well as the Riverside County Sheriff’s Department to support and
maximize the effectiveness of emergency services. MVK will accept drop-offs from
these agencies provided that MVK approves drop-off in advance.
The following personnel are authorized to provide approvals for client drop-offs:
1) Residential Floor 760-347-4741, Ext. 105 and 106
2) Rosa Torres, Senior Program Manager 760-347-4741, Ext. 109
3) Security 760-347-4741, Ext. 103
4) Linda Barrack, President & CEO 760-218-3200
Authority shall initiate contact first with the Rosa Torres and then if unable to contact
her, contact other personnel in the order listed above. MVK will not accept any
individual with criminal record of violence, sexual offense, or arson. Clients must
be able to self-toilet and self-feed to receive services at the MVK shelter facility.
[signatures on next page]
Digitally signed by Jon McMillen
DN: cn=Jon McMillen, o=City of La
Quinta, ou=City Manager,
email=jmcmillen@laquintaca.gov,
c=US
Date: 2020.05.14 17:08:12 -07'00'
May 14, 2020
Page 5 of 7
EXHIBIT A
Scope of Services
Provide homeless prevention assistance to those on the east side of the
Coachella Valley, and more specifically in the City of La Quinta, who are at risk of
homelessness by providing face-to-face or telephone outreach, shelter (emergency
and/or permanent), employment services, emergency rental and utility service
assistance, or other supportive services and resources to help individuals stay in
their current home such as food distribution, free child care, health clinics, and
education.
* Emergency rental assistance is to be issued for no more than one month’s actual
rent in the rears, which cannot be above the fair market rate for the occupied unit.
To be eligible for rental assistance the household must have a verifiable three day
pay or quit notice and landlords must be contacted to insure that they will accept
payment to bring the household to a state of good standing. To receive utility
assistance households must have a verifiable shutoff notice for cost for, electric,
gas, and/or water. These funds cannot be used for reconnection. Both rental and
utility assistance can only be received once per MOU term, per household. Recipients
of emergency aid must demonstrate financial ability to sustain household finances
after aid has been received by presenting pay stubs, bank records or other
supporting documents. All assistance payments are to be made out to verified
landlords and utility companies only. **Please note priority is to be given to verified
La Quinta residents for both types of emergency services.
Page 6 of 7
EXHIBIT B
City of La Quinta Reporting Metrics Eastern Valley Services Only
(East of Cook Street)
Provide homeless outreach via face to
face and/or phone:
Number of completed interactions
Number of Referrals/Resources
provided (Provide narrative of what
type of Resources used )
Provide homeless prevention
assistance to those who are at risk of
homelessness through, emergency
rental and utility assistance, or other
directly provided resources to stay in
current home such as Food
Distribution, Free Child Care, Health
Clinic, Education, etc. resulting in
successful diversion.
Provide type of Resources used
Emergency rental and utility
assistance:
Rental – Households served
Expenditures
Rental – La Quinta Households
Expenditures
Utility – Households served
Expenditure
Utility –La Quinta Households served
Expenditures
Sheltering:
How many Individuals who were safely
sheltered
Units of face to face case management
Number of clients assessed by case
manager
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Number of individuals placed into
housing
Provide Rapid Rehousing or similar
type placement
Number placed
Housing Stability/ Three month follow
up after financial support ends
Provide Employment Services:
Description of direct Employment
Services offered
(Submit narrative of what direct
services are provided)
Number of Individuals served
Units of Service
Eligible reportable items with supporting documentation:
Shelter -Direct Client Services with full benefits and Workman Comp costs:
Staff -Outreach, Case Management, Employment Services, Emergency Assistance,
Housing Placement, Kitchen, Maintenance and Security.
Direct Shelter Costs:
Rent Payment
Utility Costs
Cleaning Supplies
Food for Prepared Meals
Emergency Assistance:
Rental payments
Utility payments
Rapid Rehousing or Similar Housing Placement Costs:
Navigators and Case Managers with full benefits and Workman Comp costs
Costs associated with placement – rent, deposits, and utilities