2020 06 09 FAC Special MeetingFINANCIAL ADVISORY COMMISSION 1 JUNE 9, 2020
SPECIAL MEETING
SPECIAL MEETING
OF THE LA QUINTA FINANCIAL ADVISORY COMMISSION
TO THE MEMBERS OF THE LA QUINTA FINANCIAL ADVISORY COMMISSION
AND TO THE COMMISSION SECRETARY:
NOTICE IS HEREBY GIVEN that a Special Meeting of the La Quinta Financial
Advisory Commission is hereby called to be held on Tuesday, June 9, 2020 starting
at 4:00 p.m.;at La Quinta City Hall located at 78495 Calle Tampico, La Quinta, CA
92253. Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20, executed
by the Governor of California in response to the state of emergency relating to novel
coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by
suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code
§ 54950 et seq.), members of the Financial Advisory Commission, the City Manager, City
Attorney, City Staff, and City Consultants may participate in this emergency meeting by
teleconference. The emergency meeting is called for the following purpose:
BUSINESS SESSION
1.Discuss Fiscal Year 2020/21 Proposed Budget and Approve Allocation of
Measure G Sales Tax Revenue
Dated: June 5, 2020 /s/W. Richard Mills
W. RICHARD MILLS, Chairperson
Attest:
Jessica Delgado, Management Assistant
DECLARATION OF POSTING
I, Jessica Delgado, Management Assistant, do hereby declare that the foregoing notice
for the La Quinta Financial Advisory Commission Special Meeting of June 9, 2020 was
posted on the outside entry to the Council Chamber at 78495 Calle Tampico and on the
bulletin boards at 51321 Avenida Bermudas and 78630 Highway 111 on June 5, 2020.
Jessica Delgado, Management Assistant
FINANCIAL ADVISORY COMMISSION AGENDA 1 JUNE 9, 2020
SPECIAL MEETING
FINANCIAL ADVISORY COMMISSION
AGENDA
CITY HALL COUNCIL CHAMBERS
78-495 Calle Tampico, La Quinta
SPECIAL MEETING ON TUESDAY, JUNE 9, 2020 AT 4:00 P.M.
******************************
SPECIAL NOTICE
Teleconferencing and Telephonic Accessibility in Effect
Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20, executed by the
Governor of California in response to the state of emergency relating to novel coronavirus
disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending
or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et
seq.), members of the Financial Advisory Commission, the City Manager, City Attorney,
City Staff, and City Consultants may participate in this meeting by teleconference.
Additionally, pursuant to the above-referenced executive orders, the public is not
permitted to physically attend at City Hall the meeting to which this agenda applies, but
any member of the public may listen or participate in the open session of this meeting as
specified below.
Members of the public wanting to listen to this meeting may do so by tuning-in live via
https://laquinta.12milesout.com/video/live.
Members of the public wanting to address the Financial Advisory Commission, either
for public comment or for a specific agenda item, or both, are requested to send an email
notification to the La Quinta Finance Department Management Assistant at
jdelgado@LaQuintaCA.gov, and specify the following information:
1) Full Name 4) Public Comment or Agenda Item Number
2) City of Residence 5) Subject
3) Phone Number 6) Written or Verbal Comments
The email “subject line” must clearly state “Written Comments” or “Verbal
Comments.”
Financial Advisory Commission agendas and staff
reports are now available on the City’s web page:
www.laquintaca.gov
FINANCIAL ADVISORY COMMISSION AGENDA 2 JUNE 9, 2020
SPECIAL MEETING
Verbal public comments – requests to speak must be emailed to the Finance
Department Management Assistant no later than 3:00 p.m. on the day of the
meeting; the City will facilitate the ability for a member of the public to be audible to
the Financial Advisory Commission and general public for the item(s) by contacting
him/her via phone and queuing him/her to speak during the discussion.
Only one person at a time may speak by telephone and only after being
recognized by the Financial Advisory Commission’s Chair.
Written public comments, received prior to the adjournment of the meeting, will be
distributed to the Financial Advisory Commission, incorporated into the agenda packet
and public record of the meeting, and will not be read during the meeting unless, upon
the request of the Financial Advisory Commission Chair, a brief summary of any public
comment is asked to be read, to the extent the Finance Department Management
Assistant can accommodate such request.
It would be appreciated that any email communications for public comments related to
the items on the agenda, or for general public comment, are provided to the Finance
Department Management Assistant at the email address listed above prior to the
commencement of the meeting. If that is not possible, and to accommodate public
comments on items that may be added to the agenda after its initial posting or items that
are on the agenda, every effort will be made to attempt to review emails received by the
Finance Department Management Assistant during the course of the meeting. The
Financial Advisory Commission’s Chair will endeavor to take a brief pause before action
is taken on any agenda item to allow the Finance Department Management Assistant to
review emails and share any public comments received during the meeting. All emails
received by the Finance Department Management Assistant, at the email address above,
until the adjournment of the meeting, will be included within the public record relating to
the meeting.
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CALL TO ORDER
Roll Call: Commissioners: Batavick, Hoffner, Hunter, Rosen, Twohey and Chair Mills
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT
At this time members of the public may address the La Quinta Financial Advisory
Commission on any matter not listed on the agenda. Please email “Written Public
Comments” to jdelgado@laquintaca.gov and limit your comments to three minutes
(approximately 350 words). The Commission values your comments; however, in
accordance with State law, no action shall be taken on any item not appearing on the
agenda unless it is an emergency item authorized by the Brown Act [Government Code
Section 54954.2(b)].
FINANCIAL ADVISORY COMMISSION AGENDA 3 JUNE 9, 2020
SPECIAL MEETING
CONFIRMATION OF AGENDA
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS – None
CONSENT CALENDAR – None
BUSINESS SESSION
1.Discuss Fiscal Year 2020/21 Proposed Budget and Approve Allocation of
Measure G Sales Tax Revenue
STUDY SESSION – None
DEPARTMENTAL REPORTS – None
COMMISSIONERS’ ITEMS
ADJOURNMENT
The next regular quarterly meeting of the La Quinta Financial Advisory Commission will
be held on August 5, 2020 at 4:00 p.m. at the La Quinta Study Session Room, 78-495
Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Jessica Delgado, Management Assistant, of the City of La Quinta, do hereby declare
that the foregoing Agenda for the Financial Advisory Commission meeting was posted on
the City’s website, near the entrance to the Council Chamber at 78-495 Calle Tampico,
and the bulletin boards at 78-630 Highway 111, and 51-321 Avenida Bermudas, on
June 5, 2020.
DATED: June 5, 2020
Jessica Delgado, Management Assistant
City of La Quinta, California
Public Notices
The La Quinta City Hall Council Chambers is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7092, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the Commission,
arrangements should be made in advance by contacting the City Clerk’s office at
(760) 777-7092. A one (1) week notice is required.
If background material is to be presented to the Commission during a Commission meeting,
please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the
Management Assistant for distribution. It is requested that this take place prior to the beginning
of the meeting.
Any Writings or documents provided to a majority of the Commission regarding any item(s) on
the agenda will be made available for public inspection at the Community Development counter
at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal
business hours.
City of La Quinta
FINANCIAL ADVISORY COMMISSION MEETING: June 9, 2020
STAFF REPORT
AGENDA TITLE: DISCUSS FISCAL YEAR 2020/21 PROPOSED BUDGET AND
APPROVE ALLOCATION OF MEASURE G SALES TAX REVENUE
RECOMMENDATION
Discuss fiscal year 2020/21 proposed budget and approve allocation of Measure
G Sales Tax revenue.
EXECUTIVE SUMMARY
This first budget study session focused on the General Fund and Internal
Service Funds. Budgetary proposals for Special Revenue Funds and
Capital Funds were also included.
All departments evaluated budget needs based on the City’s priorities and
COVID-19 operational impacts when preparing their 2020/21 budgets.
Revenues (inclusive of Measure G) are approximately 4% lower when
compared to the current 2019/20 budget or 12% lower when compared
to the original 2019/20 budget.
Final budget adoption may be scheduled for June 16, 2020.
FISCAL IMPACT
The updated General Fund budget projects a surplus of $300 with projected
General Fund revenues of $50,726,100 (including Measure G sales tax) and
proposed operational and capital expenditures of $48,070,800. Unappropriated
Measure G sales tax revenue of $2,655,000 shall remain in reserves.
BACKGROUND/ANALYSIS
The goal of the June 9 study session is to provide an overview of updates since
June 3, 2020 for the General Fund and approve the use of Measure G sales tax
revenues. Budget study sessions regarding the uses of Measure G funds have
been provided to the Financial Advisory Commission (FAC) during two FAC
meetings on May 13 and June 3, 2020. In addition, two task force committees
comprising of five FAC members (Hoffner, Mills, Rosen, Twohey, and Batavick)
were created to review the proposed 2020/21 Capital Improvement Program
(CIP) and Operating Budgets, which incorporate the proposed uses of Measure
G revenues.
BUSINESS SESSION ITEM NO. 1
On June 3, 2020, the FAC requested a third budget study session with a focus
on Measure G sales tax revenues and additional updates as approved on June 2
and June 3, 2020 by City Council.
Attachments 1, 2, and 4 summarize changes made to the preliminary proposed
budget. Attachment 4 is a draft FAC memorandum regarding the Music Line
Contribution. The budget update will be presented to the City Council on June
16, 2020. Per State code the budget must be adopted prior to June 30, 2020.
ALTERNATIVES
The Commission may wish to request further information regarding specific
items. Per State code the budget must be adopted prior to June 30.
Prepared by: Karla Romero, Finance Director
Attachment: 1. General Fund 2020/21 Budget Summary
2. Measure G Revenue and Expenditure Summary
3. Summary of Revenues and Expenditures by Fund for
2020/21
4. Budget Memorandum to the La Quinta City Council from
the Financial Advisory Commission June 8, 2020
General Fund Revenues
2019/20
Original
2019/20
Current
2020/21
Proposed 1
2020/21
Proposed 2
2020/21
Proposed 3
Taxes 45,530,600 40,115,600 38,616,000 38,596,000 38,596,000
License & Permits 1,315,400 1,346,400 1,136,800 1,136,800 1,136,800
Intergovernmental 8,561,600 8,572,269 8,471,900 8,462,300 8,479,700
Charges for Services 999,800 999,800 785,500 785,500 785,500
Fines & Assessment 276,500 276,500 290,000 290,000 290,000
Other/Misc. 1,163,300 1,564,300 1,438,100 1,438,100 1,438,100
Total Revenues 57,847,200 52,874,869 50,738,300 50,708,700 50,726,100
Capital/Operating Carryovers*- 12,598,462 - - -
Use of Reserves - 1,734,804 - - -
Total Operating Revenues 57,847,200 67,208,135 50,738,300 50,708,700 50,726,100
General Fund Expenditures 2019/20
Original
2019/20
Current
2020/21
Proposed 1
2020/21
Proposed 2
2020/21
Proposed 3
City Council 308,700 294,700 292,000 292,000 292,900
City Manager 883,500 861,975 725,100 720,500 707,000
Marketing & Community Relations 1,301,600 1,338,469 1,129,800 1,121,700 1,110,300
City Attorney 505,000 565,000 565,000 565,000 565,000
City Clerk 623,700 580,530 643,600 663,100 593,400
Human Resources 617,200 537,000 555,900 545,800 264,400
Police 16,866,100 16,396,100 17,508,100 17,508,100 17,506,700
Fire 7,663,600 8,254,300 8,013,900 8,004,300 8,021,700
Community Resources Admin. 911,400 912,650 700,600 692,800 700,600
Wellness Center Operations 796,400 725,720 735,800 721,500 543,800
Recreational Programs & Events 559,800 633,130 501,600 494,000 438,700
Code Compliance/Animal Control 1,346,300 1,279,600 1,352,200 1,336,800 1,196,800
Parks Maintenance 2,330,900 2,155,800 1,899,500 1,875,300 1,843,300
Public Buildings 1,109,900 1,142,200 1,321,700 1,287,100 1,140,700
Public Works Administration - - 722,800 710,400 718,700
Public Works Dev. Services 619,900 566,500 389,600 389,600 390,200
Streets 74,500 72,000 489,100 483,600 480,600
Engineering Services 1,229,200 1,198,865 830,700 1,148,000 999,900
Design & Development Admin.986,300 952,300 665,600 665,600 519,300
Planning 536,200 591,000 519,100 507,200 513,900
Building 983,100 899,100 939,000 924,900 777,100
The Hub 1,150,100 1,012,100 1,089,500 1,067,200 908,300
Finance 1,253,200 1,256,400 1,386,700 1,375,200 1,393,400
Centralized Services 2,403,300 3,127,395 2,255,700 2,555,700 2,492,200
Transfers Out (CIP/Other Funds)*10,578,600 23,856,657 4,080,000 3,875,000 3,951,900
Total Expenditures 55,638,500 69,209,491 49,312,600 49,530,400 48,070,800
Measure G Reserves (1,916,400) (516,400) (4,325,000) (3,500,300) (2,655,000)
Budget Surplus/(Deficit) 292,300 (2,517,756) (2,899,300) (2,322,000) 300
* FY 2019/20 current budget includes multi-year capital project carryovers.
ATTACHMENT 1
Revenues
2016/17 Actual 1,462,650$
2017/18 Actual 9,967,657
2018/19 Actual 10,958,118
2019/20 Estimated Budget 8,846,500
2020/21 Proposed 8,197,200
TOTAL 39,432,125$
Expenditures Operational Capital Reserves Total by Year
2016/17 Eisenhower Dr. Retention Basin 750,000
Measure G Reserves 16/17 (X-Park Funding)712,650 - 1,462,650
2017/18 Public Safety Fund 300,000
North La Quinta Landscape Improvements 1,802,576
Citywide Drainage Enhancements 2,407,373
La Quinta Village Road Diet Project 1,000,388
Measure G Reserves 17/18 (X-Park Funding)147,350
Measure G Reserves 17/18 (Alongi Building Improvements)800,000
Measure G Reserves 17/18 3,509,970 9,967,657
2018/19 Public Safety Fund 850,000
Public Safety Services 2,100,000
Citywide Drainage Enhancements 1,166,500
North La Quinta Landscape Improvements 2,129,613
SilverRock Event Space 1,300,000
Measure G Reserves 18/19 3,412,005 10,958,118
2019/20 Public Safety Services 2,750,000
Corporate Yard Administration/Crew Quarters 411,000
Highway 111 Corridor Improvements 1,000,000
North La Quinta Landscape Improvements 3,859,100
Village Art Plaza Promenade 310,000
Measure G Reserves 19/20 516,400 8,846,500
2020/21 Public Safety Services 4,695,300
SilverRock Event Space 321,900
X-Park Landscaping 275,000
Highway 111 Corridor Improvements 250,000 2,655,000 8,197,200
TOTAL 10,695,300$ 18,643,450$ 10,093,375$ 39,432,125$
27%47%26%
MEASURE G REVENUES AND EXPENDITURES SUMMARY
In 2018/19, the City allocated $860,000 from Measure G reserves for the XPark. $712,650 from 2016/17 and a portion of
2017/18 ($147,350) reserves.
In 2019/20, $800,000 of Measure G reserves was allocated to the SilverRock Event Site Alongi Building Improvements.
ATTACHMENT 2
FUND
#FUND NAME
TOTAL
REVENUES
TOTAL
EXPENSES
SURPLUS /
(DEFICIT)
101 GENERAL FUND 50,726,100 50,725,800 300
201 GAS TAX FUND 1,778,400 1,774,400 4,000
202 LIBRARY & MUSEUM FUND 2,890,000 2,130,500 759,500
203 PUBLIC SAFETY FUND 10,000 1,000,000 (990,000)
210 FEDERAL ASSISTANCE FUND (CDBG)141,900 141,900 -
212 SLESF (COPS)101,000 100,000 1,000
215 LIGHTING & LANDSCAPING FUND 1,877,000 1,876,600 400
220 QUIMBY FUND 80,000 - 80,000
221 AB 939 - CALRECYCLE 76,000 100,000 (24,000)
223 MEASURE A FUND 1,319,000 1,263,900 55,100
225 INFRASTRUCTURE FUND 200 - 200
226
EMERGENCY MANAGEMENT
PERFORMANCE FUND 12,100 12,000 100
227 STATE HOMELAND SECURITY PROGRAM 5,000 5,000 -
230 CASp FUND, AB 1379 18,200 4,400 13,800
235 SO COAST AIR QUALITY FUND 53,000 42,200 10,800
241 HOUSING AUTHORITY FUND 513,300 822,300 (309,000)
243 RDA LOW-MOD HOUSING FUND 35,000 250,000 (215,000)
247 ECONOMIC DEVELOPMENT FUND 40,000 10,000 30,000
249 SA 2011 LOW/MOD BOND 200,000 60,000 140,000
250 TRANSPORTATION DIF 380,000 1,293,000 (913,000)
251 PARKS & RECREATION DIF 304,000 - 304,000
252 CIVIC CENTER DIF 110,000 - 110,000
253*LIBRARY DEVELOPMENT DIF 45,000 30,000 15,000
254 COMMUNITY CENTER DIF 16,500 - 16,500
255 STREET FACILITY DIF 17,000 - 17,000
256 PARK FACILITY DIF 7,100 - 7,100
257 FIRE PROTECTION DIF 55,500 - 55,500
270 ART IN PUBLIC PLACES FUND 111,000 110,000 1,000
275 LQ PUBLIC SAFETY OFFICER FUND 2,600 - 2,600
310 LQ FINANCE AUTHORITY FUND 1,100 1,100 -
401 CAPITAL IMPROVEMENT PROGRAMS 19,058,300 19,058,300 -
405 SA PA1 CAPITAL IMPROVEMENT BOND 100,000 - 100,000
501 FACILITY & FLEET REPLACEMENT FUND 902,500 902,500 -
502 INFORMATION TECHNOLOGY FUND 1,721,500 1,684,200 37,300
503 PARK EQUIP & FACILITY FUND 417,500 595,000 (177,500)
504 INSURANCE FUND 928,500 827,500 101,000
601 SILVERROCK RESORT FUND 3,882,100 3,881,500 600
602 SILVERROCK GOLF RESERVE FUND 4,500 - 4,500
760 SUPPLEMENTAL PENSION PLAN 6,500 12,850 (6,350)
761 CERBT OPEB TRUST (HEALTH BENEFITS)60,000 1,500 58,500
762 PARS PENSION TRUST 300,000 52,000 248,000
88,307,400 88,768,450 (461,050)
SilverRock Golf Resort Funds will be presented on 5/21/2020.
SUMMARY OF REVENUES AND EXPENDITURES BY FUND FOR 2020/21
GRAND TOTAL
* This funds has an outstanding inter-agency loan due to the Successor Agency.
ATTACHMENT 3
BUDGET MEMORANDUM TO THE LA QUINTA CITY COUNCIL FROM THE
FINANCIAL ADVISORY COMMISSION JUNE 8, 2020
In the course of the Financial Advisory Commission meeting on June 3, 2020
the budget expenditure entitled “Music Line Contribution” in the amount of
$324,100 was addressed during the Study Session topic respecting the
2020/21 Preliminary Proposed Budget.
The Commission understands that the City Council committed to this
expenditure on March 3, 2020 as part of a cost sharing project with the
cities of Indio and Coachella. However, times are very different now than
they were in early March.
The Commission also recognizes that the reference to “Music Line” may be
sensitive as supported by Councilman Pena’s comment during the Council
meeting on June 2, 2020 wherein he stated to the effect that he wished it
could be called something else.
Furthermore, the FAC understands that the City may be contractually
obligated. However, in respect to the deep budget cuts being implemented,
particularly in regard to the staff reductions, the FAC has unanimous
consensus that every step possible to defer, if not rescind entirely, this
expenditure should be investigated by the City.
Also, the City should identify the consequences if La Quinta funds this
project and if either or both Indio and Coachella fail to honor their
commitment.
In conclusion, it simply does not seem to be in the best interest of the
citizens of La Quinta to proceed with this expenditure at this time.
ATTACHMENT 4