2020 03 11 HCHOUSING COMMISSION AGENDA
REGULAR MEETING
1 March 6, 2020
HC agendas and staff reports are now available
on the City’s web page: www.laquintaca.gov
HOUSING COMMISSION
AGENDA
CITY HALL STUDY SESSION ROOM
78-495 Calle Tampico, La Quinta
REGULAR MEETING WEDNESDAY, MARCH 11, 2020 AT 4:00 P.M.
Roll Call: Commissioners Casto, Davidson, McDonough, Pacheco, and Chairperson
Gaeta-Mejia
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Housing Commission on any matter
not listed on the agenda. Please complete a "Request to Speak" form and limit your
comments to three minutes. The Housing Commission values your comments; however, in
accordance with State law, no action shall be taken on any item not appearing on the agenda
unless it is an emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
ANNOUNCEMENT, PRESENTATIONS, AND WRITTEN COMMUNICATION - NONE
CONSENT CALENDAR
1. APPROVE MINUTES DATED JANUARY 29, 2020
BUSINESS SESSION
1. RECOMMEND REVISED FUNDING OPTION FOR AREA HOMELESS PREVENTION
PROGRAMS
2. RECOMMEND FUNDING FOR HABITAT FOR HUMANITY OF THE COACHELLA VALLEY
STUDY SESSION - NONE
DEPARTMENTAL REPORTS
1. LOCAL EARLY ACTION PLANNING (LEAP) GRANTS PROGRAM APPLICATION
City of La Quinta
HOUSING COMMISSION MEETING: March 11, 2020
STAFF REPORT
AGENDA TITLE: RECOMMEND REVISED FUNDING OPTION FOR AREA
HOMELESS PREVENTION PROGRAMS
RECOMMENDATION
Recommend approval to the Housing Authority (Authority) one of the funding
options presented to provide assistance to area homeless service providers and
homeless prevention partners: Coachella Valley Rescue Mission (CVRM), Martha’s
Village and Kitchen (MVK), Coachella Valley Association of Governments (CVAG),
and Linc Housing.
EXECUTIVE SUMMARY
• The Housing Commission (Commission) and Authority agreed on the
allocation of $266,666 of Authority funds to area homeless service
providers and homeless prevention partners in previous Fiscal Year (FY)
2018/2019.
• Staff has acquired metrics regarding the success of this funding and is
able to track how it positively impacts the City of La Quinta and greater
Coachella Valley community.
• Staff offers two funding options for consideration:
o Option 1: Provide $83,333 to CVRM, $83,333 to MVK, and
$83,333 to CVAG.
o Option 2: Provide $83,333 to CVRM, $83,333 to MVK, and
$100,000 to CVAG.
FISCAL IMPACT
Authority funds are available in account number 243-0000-60532.
BACKGROUND/ANALYSIS
After receiving direction on a funding option to present to the Authority, during
a special session meeting of the Commission on January 29, 2020, Staff
received notice that Desert Healthcare District (DHD) will no longer match
BUSINESS SESSION ITEM NO. 1
funds provided to CVAG for homelessness prevention. Additionally, discussion
around the previously approved $10,000 funding proposed for Linc Housing to
use for a homeless prevention program, similar to the current program at
Coral Mountain Apartments, has since been designated to require more
discussion to ensure the success of the program for all parties involved. As
such, the $10,000 funding will be removed from options currently proposed
for recommendation for approval to the Authority. Staff proposes the following
revised funding options:
Option 1:
Provide $250,000 in total contributions as follows:
• Provide CVRM with $83,333 using Authority funding.
• Provide MVK with $83,333 for their continued services that
were implemented last year, including a program known as the
“Homeless Prevention Trial Program”, a partnership between
the City of La Quinta, MVK, and Coral Mountain Apartments, to
provide rapid rehousing services, which has been successful at
a trial capacity; and
• Provide $83,333 in funding to CVAG, which will not be matched
by DHD this year.
Option 2:
Provide $266,667 in total contributions as follows:
• Provide CVRM with $83,333 using Authority funding.
• Provide MVK with $83,333 for their continued services that
were implemented last year, including a program known as the
“Homeless Prevention Trial Program”, a partnership between
the City of La Quinta, MVK, and Coral Mountain Apartments, to
provide rapid rehousing services, which has been successful at
a trial capacity; and
• Provide $100,000 in funding to CVAG, their requested amount
for FY 2019/2020, which, unlike last year, will not be matched
by DHD this year.
Each organization will continue to be required to provide a quarterly report on
their use of the funds.
ALTERNATIVE
The Housing Commission can direct staff with a new option.
Prepared by: Doug Kinley, Management Specialist
Approved by: Gil Villalpando, Assistant to City Manager
City of La Quinta
HOUSING COMMISSION MEETING: March 11, 2020
STAFF REPORT
AGENDA TITLE: RECOMMEND FUNDING FOR HABITAT FOR HUMANITY OF
THE COACHELLA VALLEY
RECOMMENDATION
Recommend approval to the Housing Authority an option to fund Habitat for
Humanity of the Coachella Valley (Habitat) with an initial contribution of up to
$20,000, contingent upon the signing of a Memorandum of Understanding (MOU).
EXECUTIVE SUMMARY
• Habitat recently met with the City Manager’s Office to discuss assistance
opportunities that have been provided in the Coachella Valley.
• Staff reviewed the request for funding and discussed an option to
provide up to $20,000 under the condition an MOU is signed.
• Habitat was awarded the 2017 Non-Profit of the Year by the Greater
Coachella Valley Chamber of Commerce for their outstanding service in
the community.
FISCAL IMPACT
Authority funds are available in the Low-Mod Housing Fund.
BACKGROUND/ANALYSIS
Habitat for Humanity of the Coachella Valley was created as an affiliate of
Habitat for Humanity on July 18, 1989. It is a religious nonprofit housing
organization dedicated to eliminating substandard housing locally and
worldwide through constructing, rehabilitating and preserving homes; by
advocating for fair and just housing policies; and by providing training and
access to resources to help families improve their shelter conditions.
In February, staff met with the newly appointed Executive Director of Habitat,
Dave Thornton, a discussion was held regarding the recent success and growth
of the organization, and local efforts and services that can be provided to La
Quinta residents. In addition to the home building effort they are known for,
BUSINESS SESSION ITEM NO. 2
the organization has provided assistance to locals with the “A Brush with
Kindness” program, helping low-income homeowners impacted by age,
disability and family circumstances, who struggle to ma intain the exterior of
their homes, to reclaim their homes with pride and dignity. Additionally,
Habitat has been known to provide services beyond this, such as major
appliance repair such as broken-down AC Units in the summer, to temporary
housing during times of need such as an unexpected flooding or fire. Funding
will be accompanied by an agreed upon MOU that defines the use of these
funds, which will be primarily used for City of La Quinta low-income seniors.
Services could include critical repairs such as leaking roofs, broken AC units,
overgrowth of landscaping, emergency needs, etc.
Through earnest networking and a track record of care, Habitat boasts the
ability to call upon miscellaneous tradesmen, shops, and charitable
individuals, that work together to provide affordable solutions to those in
need, and have stated they will be able to do the same with this funding for
La Quinta residents.
ALTERNATIVE
The Housing Commission can direct staff to:
1) Not provide funding
2) Provide funding of a different amount
Prepared by: Doug Kinley, Management Specialist
Approved by: Gil Villalpando, Assistant to City Manager
City of La Quinta
HOUSING COMMISSION MEETING
DEPARTMENT REPORT
TO: Madam Chair and Members of the Housing Commission
FROM: Doug Kinley, Management Specialist
City Manager’s Office
DATE: March 11, 2020
SUBJECT: Local Early Action Planning (LEAP) Grants Program
Application
The Local Early Action Planning (LEAP) Grants Program is part of the
broader program formerly known as the Local Government Planning
Support Grants Program, which was established as part of the 2019-20
Budget Act. The 2019-20 Budget Act provides a spectrum of support,
incentives, resources and accountability to meet California’s housing
goals. Some specific elements include:
• Planning Support (local and regional planning grants)
• Incentives (Pro-housing preference and infill incentive grants)
• Funding Resources
• Accountability (penalties for noncompliant housing plans)
• Reform (collaborative processes to reform regional housing
needs)
LEAP provides one-time grant funding to regions and jurisdictions for
technical assistance, preparation and adoption of planning documents,
and process improvements. The over-arching goals of the Program are
to (1) accelerate housing production; and (2) facilitate compliance to
implement the sixth cycle of the regional housing need assessment
(RHNA). Maximum award amounts are based on population estimates
as of January 1, 2019. The maximum award amount the City of La
Quinta is eligible for is $150,000 based on an estimated population size
of 40,000 residents.
Pending the Housing Authority’s Approval, Staff will be submitting the
City’s application by the end of April 2020. It is anticipated that the
$150,000 will assist in the creation of a minimum 10-15 Affordable
Housing Multi-Family Units and provide opportunity to streamline
implementation of the sixth cycle RHNA requirements within our General
Plan’s Housing Element update.
City of La Quinta
HOUSING COMMISSION MEETING
DEPARTMENT REPORT
TO: Madam Chair and Members of the Housing Commission
FROM: Doug Kinley, Management Specialist
City Manager’s Office
DATE: March 11, 2020
SUBJECT: Brown Act Information
The Ralph M. Brown Act is an act of the California State Legislature passed in
1953 that guarantees the public’s right to attend and participate in meetings
of local legislative bodies, as well as acting as a guide for conduct and decorum
of said meetings. To better interpret the standards applied by the act, and suit
needs within the City of La Quinta, the City adopted Rules of Procedure,
Resolution 2015-023.
Types of meetings stipulated within the Brown Act:
• Regular Meetings – Have a set agenda and allow for public comment,
including an opportunity to address items not on the agenda. Must have
their agenda posted 72 hours in advance.
• Special Meetings – Requires discussion and actions to be limited to
matters listed on the agenda. Must have their agenda posted 24 hours
in advance.
• Joint Meetings – Meetings that allow for local agency boards,
commissions and committees to meet and discuss items together, but
must follow the same rules as Special Meetings, such as an agenda
posted 24 hours in advance, and discussion to be limited to matters
listed on the agenda.
• Teleconference Meetings – Meetings may be conducted by
teleconferencing (i.e., any electronic audio or video connection) but
must adhere to a set of regulations that provide for accessibility to the
public at any venue the teleconference takes place. Should a regular or
special meeting be via teleconference, the agenda requirements would
be applied accordingly.
The Housing Commission conducts regular meetings every 2nd Wednesday of
September, December, March and June at 4:00 p.m., and holds special
meetings as necessary.
DEPARTMENT REPORT ITEM NO. 2
POWER POINTS
HOUSING
COMMISSION
SPECIAL
MEETING
MARCH 11, 2020
6/15/2020
1
Housing Commission
March 11, 2020
Housing Commission
March 11, 2020
Business Session Item No. 1
RECOMMEND REVISED FUNDING OPTION FOR AREA
HOMELESS PREVENTION PROGRAMS
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2019
Homeless
Program
Funding
•In 2019, the Housing Authority
approved a budget allocation for
the following contributions:
–$83,333 to the Coachella Valley
Rescue Mission
–$83,333 to Martha’s Village and
Kitchen
–$100,000 to Path of Life
Ministries, run by Coachella
Valley Association of
Governments
•Matching donation of
$100,000 provided by
Desert Healthcare District
2020 Homeless Program Funding Proposed
(Revised)
•Previous Recommended Option: $276,666 Total - The January 29, 2020’s option that was
recommended for approval previously, which was the same funding as FY 18/19, with an
added $10,000 allotment for a Homeless Prevention Trial Program with Linc Housing.
•Reasons for Revised Options: No longer proposing $10,000 funding for homeless prevention
program to Linc Housing until further discussions are held. Desert Healthcare District is no
longer matching funding provided by local cities.
•Revised Option 1: $250,000 Total - $83,333 equally provided to CVRM, MVK and CVAG.
•Revised Option 2: $266,666 Total - $83,333 provided to CVRM and MVK, with $100,000
provided to CVAG per their request.
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Thoughts?
Housing Commission
March 11, 2020
Business Session Item No. 2
RECOMMEND FUNDING FOR HABITAT FOR HUMANITY
OF THE COACHELLA VALLEY
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Habitat for
Humanity
of the
Coachella
Valley
Staff recently met with the
Executive Director.
A request for funding was
discussed, with an internal
proposal of up to $20,000 is being
proposed.
Funding to be accompanied by
Memorandum of Understanding
with reporting requirements
defined for all expenditures.
Thoughts?
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Housing Commission
March 11, 2020
Department Report No. 1
LOCAL EARLY ACTION PLANNING (LEAP) GRANTS
PROGRAM APPLICATION
Housing Commission
March 11, 2020
Department Report No. 1
LOCAL EARLY ACTION PLANNING (LEAP) GRANTS
PROGRAM APPLICATION
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Housing Commission
March 11, 2020
Department Report No. 2
BROWN ACT INFORMATION
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Housing Commission:
Brown Act and
Meetings Review
March 11, 2020
The Brown Act and Council
Resolution 2015-023
The City of La Quinta adopted Rules of
Procedure which were drafted in
accordance with the Brown Act and
unique to the City, stipulating further
requirements in Resolution 2015-023.
Ralph M. Brown Act (GC § 54950 et
seq.)
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Brown Act (1953)
Meetings – all meetings of the legislative
body of a local agency shall be open and
public, and all persons shall be permitted to
attend any meeting of the legislative body of
a local agency, unless an exception applies
(Gov. Code, Section 54953).
Regular Meetings – occur at dates, times,
and location set by resolution, ordinance, or
other formal action. Agenda must be posted
72 hours in advance.
Brown Act (1953)
Special Meetings – may be called by the
presiding officer or the staff liaison to the
Commission. Notice must be posted 24
hours in advance. Actions may be taken
ONLY on matters listed on the agenda.
Joint Meetings – meetings of the legislative
body with local agency’s boards,
commissions, and committees. The same
procedures for Special meetings would apply
for Joint meetings.
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Brown Act (1953)
Teleconferences – Meetings may be conducted by
teleconferencing (i.e., any electronic audio or video
connection) under all the following conditions (Gov.
Code, Section 54953 (a) and (b).):
Agendas must be posted at teleconference locations
specifying all teleconference locations.(Cannot be last
minute)
There is public access to teleconference locations meaning
compliance with all ADA Regulations.(Cannot be from car
or plane while traveling)
This is a public opportunity to speak at each teleconference
location.(Make sure there is public access to home,
hotel room or other location of teleconference)
All votes are taken by roll call.
TIME TO POST THE AGENDA?
Regular Meetings
72 hours prior to the meeting
Special Meetings
24 Hours Prior to Meeting
Agenda Packet = Agenda & Staff Reports
Before every meeting, staff shall prepare and publish
an agenda containing a brief description of all items
to be acted upon; these items are further elaborated
on in a staff report which provides recommended
action(s) as well as background on the necessity and
implications of the action to be taken.
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HC SCOPE OF PURVIEW AND
REGULARLY SCHEDULED
MEETINGS
Housing Authority Annual Report
Housing Successor Annual Report
Housing Annual Budget
Federal/State Housing Legislation Oversight
Advisory to Housing Authority
Advisory to Staff
Meets – 2
nd Wednesday of September, December,
March, June at 4:00 p.m.
QUESTIONS
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Housing Commission Meeting
Next Meeting Date
April 15, 2020
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