2020 06 10 HC
HOUSING COMMISSION AGENDA 1 May 6, 2020
SPECIAL MEETING
Housing Commission agendas and staff
reports are available on the City’s web
page: www.LaQuintaCA.gov
HOUSING COMMISSION
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING
WEDNESDAY, JUNE 10, 2020 AT 4:00 P.M.
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SPECIAL NOTICE
Teleconferencing and Telephonic Accessibility In Effect
Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20,
executed by the Governor of California in response to the state of emergency
relating to novel coronavirus disease 2019 (COVID -19) and enabling
teleconferencing accommodations by suspendi ng or waiving specified
provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.),
members of the Housing Commission, the City Manager, City Attorney, City
Staff, and City Consultants may participate in this meeting by teleconference.
Additionally, pursuant to the above-referenced executive orders, the public is
not permitted to physically attend at City Hall the meeting to which this
agenda applies, but any member of the public may listen or participate in the
open session of this meeting as specified below.
Members of the public wanting to listen to this meeting may do so by tuning-
in live via http://laquinta.12milesout.com/video/live .
Members of the public wanting to address the Housing Commission, either
for public comment or for a specific agenda item, or both, are requested to
send an email notification to Housing Specialist Doug Kinley at
DKinley@LaQuintaCA.Gov, and specify the following information:
HOUSING COMMISSION AGENDA 2 May 6, 2020
SPECIAL MEETING
1) Full Name 4) Public Comment or Agenda Item Number
2) City of Residence 5) Subject
3) Phone Number 6) Written or Verbal Comments
The email “subject line” must clearly state “Written Comments” or “Verbal
Comments.”
Verbal public comments – requests to speak must be emailed to Housing
Specialist Doug Kinley no later than 3:00 p.m. on the day of the meeting;
the City will facilitate the ability for a member of the public to be audible to the
Housing Commission and general public for the item(s) by contacting him/her via
phone and queuing him/her to speak during the discussion.
Only one person at a time may speak by telephone and only after being
recognized by the Housing Commission’s Chairperson.
Written public comments, received prior to the adjournment of the meeting, will
be distributed to the Housing Commission, incorporated into the agenda packet
and public record of the meeting, and will not be read during the meeting unless,
upon the request of the Housing Commission Chairperson, a brief summary of any
public comment is asked to be read, to the extent the Commission Secretary can
accommodate such request.
It would be appreciated that any email communications for public comments
related to the items on the agenda, or for general public comment, are provided to
the City Manager’s Office at the email address listed above prior to the
commencement of the meeting. If that is not possible, and to accommodate public
comments on items that may be added to th e agenda after its initial posting or
items that are on the agenda, every effort will be made to attempt to review emails
received by the City Manager’s Office during the course of the meeting. The
Housing Commission’s Chairperson will endeavor to take a brief pause before action
is taken on any agenda item to allow the Commission Secretary to review emails
and share any public comments received during the meeting. All emails received
by the City Manager’s Office, at the email address above, until the adjournment of
the meeting, will be included within the public record relating to the meeting.
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HOUSING COMMISSION AGENDA 3 May 6, 2020
SPECIAL MEETING
CALL TO ORDER
ROLL CALL: Commissioners: Casto, Davidson, McDonough, Pacheco, Chairperson
Gaeta-Mejia
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Housing Commission on
any matter not listed on the agenda. Please email “Written Public
Comments” to DKinley@LaQuintaCA.gov and limit your comments to
three (3) minutes (approximately 350 words). The Commission values your
comments; however, in accordance with State law, no action shall be taken on
any item not appearing on the agenda unless it is an emergency item authorized
by the Brown Act [Government Code Section 54654.2(b)].
CONFIRMATION OF AGENDA
ANNOUNCEMENT, PRESENTATIONS, AND WRITTEN COMMUNICATION -
NONE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
1. APPROVE SPECIAL MEETING MINUTES OF MAY 6, 2020
BUSINESS SESSION
1. DISCUSS FISCAL YEAR 2020/21 PROPOSED HOUSING AUTHORITY BUDGET,
AND MAKE RECOMMENDATION TO THE HOUSING AUTHORITY
STUDY SESSION – NONE
STAFF REPORTS AND INFORMATIONAL ITEMS
1. VERBAL UPDATE BY HOUSING SPECIALIST DOUG KINLEY REGARDING PAST
ACTIONS BY HOUSING AUTHORITY
COMMISSIONERS’ ITEMS – NONE
ADJOURNMENT
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The next regular quarterly meeting of the La Quinta Housing Commission will
HOUSING COMMISSION AGENDA 4 May 6, 2020
SPECIAL MEETING
be held on June 10, 2020, commencing at 4:00 p.m., at the La Quinta
Study Session Room, 78495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Doug Kinley, Housing Specialist, do hereby declare that the foregoing Agenda
for the La Quinta Housing Commission meeting was posted on the City’s website,
near the entrance to the Council Chambers at 78495 Calle Tampico, and the
bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and
the La Quinta Cove Post Office at 51321 Avenida Bermudas, on May 5, 2020.
DATED: June 4, 2020
Doug Kinley, Housing Specialist
City of La Quinta, California
PUBLIC NOTICES
• The La Quinta City Hall Study Council Chamber is handicapped accessible. If
special equipment is needed for the hearing impaired, please call the City Clerk’s
office at (760) 777-7092, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
• If special electronic equipment is needed to make presentations to the
Commission, arrangements should be made in advance by contacting the City
Clerk’s office at (760) 777-7092. A one (1) week notice is required.
• If background material is to be presented to the Commission during a Housing
Commission meeting, please be advised that eight (8) copies of all documents,
exhibits, etc., must be supplied to the Secretary for distribution. It is requested
that this take place prior to the beginning of the meeting.
• Any writings or documents provided to a majority of the Commission regarding
any item(s) on this agenda will be made available for public inspection at The
Hub counter at City Hall located at 78-495 Calle Tampico, La Quinta, California,
92253, during normal business hours.
HOUSING COMMISSION MINUTES Page 1 of 3 MAY 6, 2020
SPECIAL MEETING
HOUSING COMMISSION
SPECIAL MEETING
MINUTES
TUESDAY, MAY 6, 2020
CALL TO ORDER
A special meeting of the La Quinta Housing Commission (Commission) was
called to order at 4:00 p.m. by Chairperson Gaeta-Mejia.
This meeting was held by teleconference pursuant to Executive orders N -25-
20, N-29-20, N-33-20, and N-35-20, executed to by the Governor of California
in response to the state of emergency relating to novel coronavirus disease
2019 (COVID-19) and enabling teleconferencing accommodations by
suspending or waiving specified provisions of the Ralph M. Brown Act
(Government Code § 54950 et seq.).
PRESENT: Commissioners Casto, Davidson, McDonough, Pacheco,
Chairperson Gaeta-Mejia
ABSENT: None
STAFF PRESENT: City Clerk Radeva, Finance Director Romero, Management
Specialist Kinley
PLEDGE OF ALLEGIANCE
Chairperson Gaeta-Mejia led the audience in the Pledge of Allegiance.
CONFIRMATION OF AGENDA - Confirmed
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
City Clerk Radeva said no requests for WRITTEN PUBLIC COMMENTS or
VERBAL COMMENTS have been received up until this time; and Staff continues
to monitor emails and will announce if any requests were received prior to the
adjournment of the meeting.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
- None
CONSENT CALENDAR
1. APPROVE MINUTES DATED MARCH 11, 2020
HOUSING COMMISSION MINUTES Page 2 of 3 MAY 6, 2020
SPECIAL MEETING
2. RECEIVE AND FILE THE LA QUINTA HOUSING AUTHORITY
ANNUAL REPORT FOR FISCAL YEAR 2018/19 PURSUANT TO
CALIFORNIA HEALTH AND SAFETY CODE SECTION 34328, AND
MAKE A RECOMMENDATION TO THE HOUSING AUTHORITY
3. RECEIVE AND FILE HOUSING SUCCESSOR ANNUAL REPORT FOR
FISCAL YEAR 2018/19 REGARDING THE LOW- AND MODERATE-
INCOME HOUSING ASSET FUND PURSUANT TO CALIFORNIA
HEALTH AND SAFETY CODE SECTION 34176.1(f) FOR THE LA
QUINTA HOUSING AUTHORITY, AND MAKE A RECOMMENDATION
TO THE HOUSING AUTHORITY
MOTION – A motion was made and seconded by Commissioners
Davidson/McDonough to approve the Consent Calendar as recommended.
Motion passed – ayes (4), noes (0), abstain (0), absent (1 – Casto).
BUSINESS SESSION
1. REVIEW FISCAL YEAR 2020/21 PROPOSED HOUSING
AUTHORITY BUDGET, AND MAKE RECOMMENDATION TO THE
HOUSING AUTHORITY
Finance Director Romero and Management Specialist Kinley presented the
staff report, which is on file in the Clerk’s Office.
COMMISSIONER CASTO JOINED THE MEETING AT 4:06 P.M.
The Commission discussed the budget increase for salaries and professional
services; anticipated real property purchase for affordable housing; existing
City Staff experience and expertise in affordable housing projects; services
provided by contracted consultants; expenses related to the 28 rental homes
in the Cove; anticipated General Fund revenue deficits, and potential
mitigation measures to reduce the gap between revenues and expenses.
Staff noted the Housing Authority will review the budget on May 19, 20 20,
and adoption is anticipated for June 19, 2020.
MOTION – A motion was made and seconded by Commissioners
Casto/Pacheco to recommend Housing Authority approval of fiscal year
2020/21 Housing Authority Budget as recommend. Motion passed
unanimously.
HOUSING COMMISSION MINUTES Page 3 of 3 MAY 6, 2020
SPECIAL MEETING
2. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH LA
QUINTA PALMS REALTY TO PROVIDE RESIDENTIAL PROPERTY
MANAGEMENT SERVICES
Management Specialist Kinley presented the staff report, which is on file in
the Clerk’s Office.
The Commission discussed the residential property management services to
be provided under this agreement, and the agreement terms; the requests for
proposals and solicitation process; La Quinta Palms Realty was the only
proposal received, and the company’s history, experience, and ex pertise of
the City’s affordable housing inventory.
MOTION – A motion was made and seconded by Commissioners
Davidson/McDonough to recommend Housing Authority approval of
Agreement for Contract Service with La Quinta Palms Realty for residential
property management services, in an amount not to exceed $42,000 annually,
for the first three years; and authorize the Executive Director to execute the
agreement. Motion passed unanimously.
STUDY SESSION - None
COMMISSIONER’S ITEMS – None
ADJOURNMENT
There being no further business, a motion was made and seconded by
Commissioners Davidson/Gaeta-Mejia to adjourn at 4:37 p.m. Motion passed
unanimously.
Respectfully submitted,
REYNA CAMARENA, Commission Secretary
City of La Quinta, California
City of La Quinta
HOUSING COMMISSION MEETING: June 10, 2020
STAFF REPORT
AGENDA TITLE: DISCUSS FISCAL YEAR 2020/21 PROPOSED HOUSING
AUTHORITY BUDGET AND MAKE RECOMMENDATION TO THE HOUSING
AUTHORITY
RECOMMENDATION
Discuss the Fiscal Year 2020/21 Proposed Housing Authority Budget and make
recommendation to the Housing Authority.
EXECUTIVE SUMMARY
• The updated proposed 2020/21 Housing Authority (HA) Budget is
presented to the Commission for review.
• The Housing Authority reviewed the updated proposed budget on June 2,
2020.
• The updated proposed HA budget when all funds are combined has a
surplus of $269,967.
• Final budget adoption is scheduled for June 16, 2020.
FISCAL IMPACT
The updated proposed Housing Authority budget projects revenues of
$1,396,067 (inclusive of the annual loan repayment) and expenditures of
$1,126,100. Unappropriated loan repayment revenues of $647,767 will remain
in housing reserves.
BACKGROUND/ANALYSIS
The Housing Commission reviewed and approved the initial proposed budget on
May 6, 2020. This updated report was presented to the Authority Board on June
2, 2020 and the final budget may be adopted by the Housing Authority on June
16, 2020.
Attachment 1 provides a narrative of changes to Housing Authority revenues
and expenses. Line item details for revenues and expenses are located in
BUSINESS SESSION ITEM NO. 1
Exhibit A of the Attachment. The Exhibit includes the initial Proposed Budget 1
and the updated Proposed Budget 2 revenue and expense line item details.
ALTERNATIVES
The Commission may recommend further adjustments to the budget. Per State
law, the Authority must adopt a budget by June 30.
Prepared by: Karla Romero, Agency Finance Director
Approved by: Jon McMillen, Agency Director
Attachment: 1. Fiscal Year 2020/21 Proposed Budget Update
ATTACHMENT 1
HOUSING AUTHORITY
FISCAL YEAR 2020/21 PROPOSED BUDGET UPDATE
A preliminary proposed 2020/21 Housing Authority budget was presented to
the Housing Commission on May 6, 2020 and subsequently to the Housing
Authority Board on May 19, 2020. An amended budget is presented as Exhibit
A for final consideration before the budget is formally adopted. This report
summarizes changes made to the preliminary proposed budget. The Exhibit
includes the initial Proposed Budget 1 and the updated Proposed Budget 2
revenue and expense line item details.
The updated proposed budget (summarized below) projects revenues of
$1,396,067 (inclusive of the annual loan repayment) and expenditures of
$1,126,100 for an overall budget surplus of $269,967.
CHANGES IN ASSUMPTIONS
REVENUES
Anticipated interest earnings for all three Authority fun ds have been reduced
to match current interest earnings based on anticipated cash balances within
each fund.
EXPENSES
A $20,000 contribution for Habitat for Humanities has been added to the
operating budget. These funds will be utilized to assist with the rehabilitation
of homes occupied by low-income seniors.
As Side Letter Agreement with La Quinta City Employees Association for fiscal
year 2020/21 to implement a salary and benefit plan freeze was approved on
May 19, 2020. This approval has resulted in s alary and benefits savings of
$8,700.
FUND
#FUND NAME
ESTIMATED
AVAILABLE
FUND
BALANCE
July 1, 2020
ESTIMATED
REVENUES
ESTIMATED
EXPENDITURES
ESTIMATED
ENDING FUND
BALANCE
June 30, 2021
241 HOUSING AUTHORITY FUND 10,800,000 513,300 816,100 10,497,200
243*RDA LOW-MOD HOUSING FUND 2,600,000 682,767 250,000 3,032,767
249 SA 2011 LOW/MOD BOND 17,100,000 200,000 60,000 17,240,000
30,500,000 1,396,067 1,126,100 30,769,967 GRAND TOTAL
2020 212020CITY OF
LA QUINTA
HOUSING AUTHORITY
PROPOSED BUDGET UPDATED
EXHIBIT AATTACHMENT 1
As of May 25, 2020
FUND
#FUND NAME
ESTIMATED
AVAILABLE
FUND
BALANCE
July 1, 2020
ESTIMATED
REVENUES
ESTIMATED
EXPENDITURES
ESTIMATED
ENDING FUND
BALANCE
June 30, 2021
241 HOUSING AUTHORITY FUND 10,800,000 513,300 816,100 10,497,200
243* RDA LOW-MOD HOUSING FUND 2,600,000 682,767 250,000 3,032,767
249 SA 2011 LOW/MOD BOND 17,100,000 200,000 60,000 17,240,000
30,500,000 1,396,067 1,126,100 30,769,967
CITY OF LA QUINTA ESTIMATED ENDING FUND BALANCES
FISCAL YEAR ENDING JUNE 30, 2021
GRAND TOTAL
* General Fund and RDA Low-Mod Housing Fund estimates are for unappropriated reserves and included annual
Successor Agency loan repayments as approved with the last and final recognized obligation payment schedule.
The repayment for FY 2020/21 is $647,767.
As of 5/25/2020
Housing Fund Revenues
2019/20
Original
2019/20
Current
Variance
Original vs
Current
2020/21
Proposed
Variance
Current vs.
Proposed % Change
-
241 - Housing Authority 448,000 1,688,256 1,240,256 513,300 (1,174,956) -70%
243 - RDA Low-Mod Housing 22,000 40,000 18,000 35,000 (5,000) -13%
249 - SA 2011 Low/Mod Bond 270,000 350,000 80,000 200,000 (150,000) -43%
Total Revenues 740,000 2,078,256 1,338,256 748,300 (1,329,956) -64%
RDA Loan Repayment 635,065 635,065 - 647,767 12,702
Total Operating Revenues 1,375,065 2,713,321 1,338,256 1,396,067 (1,317,254)
Housing Fund Expenditures 2019/20
Original
2019/20
Current
Variance
Original vs
Current
2020/21
Proposed
Variance
Current vs.
Proposed % Change
241 - Housing Authority 609,300 990,957 381,657 816,100 (174,857) -18%
243 - RDA Low-Mod Housing 250,000 351,000 101,000 250,000 (101,000) -29%
249 - SA 2011 Low/Mod Bond 20,000 60,000 40,000 60,000 - 0%
Total Expenditures 879,300 1,401,957 522,657 1,126,100 (275,857) -20%
Budget Surplus/(Deficit) 495,765 1,311,364 815,599 269,967
HOUSING AUTHORITY 2020/21 BUDGET SUMMARY
CITY OF LA QUINTA FY 2020/21 PROPOSED BUDGETATTACHMENT 1
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget241 - HOUSING AUTHORITY9101 - Housing Authority - Admin360 - Use of Money & Property110,000230,000150,852250,000200,000(30,000)-13 %241-9101-41900 Allocated Interest005993003003000 %241-9101-41915 Non-Allocated Interest058,800118,78900(58,800)-100 %241-9101-43500 Home Sale Proceeds01,061,456 1,061,45600 (1,061,456)-100 %241-9101-45000 Sale of Other Assets360 - Use of Money & Property Totals:110,0001,350,256 1,331,695 250,300 200,300 (1,149,956)-85 %380 - Transfers In50,00050,000025,00025,000(25,000)-50 %241-9101-43504 2nd Trust Deed Repayme380 - Transfers In Totals:50,00050,000025,00025,000(25,000)-50 %9101 - Housing Authority - Admin Totals:160,0001,400,256 1,331,695 275,300 225,300 (1,174,956)-84 %9103 - Housing Authority - LQRP360 - Use of Money & Property288,000288,000249,616288,000288,00000 %241-9103-43502 Rent Revenue/LQRP360 - Use of Money & Property Totals:288,000288,000 249,616 288,000 288,00000 %9103 - Housing Authority - LQRP Totals:288,000288,000 249,616 288,000 288,00000 %241 - HOUSING AUTHORITY Totals:448,0001,688,256 1,581,311 563,300 513,300 (1,174,956)-70 %243 - RDA LOW-MOD HOUSING FUND0000 - Undesignated360 - Use of Money & Property22,00040,00031,01840,00035,000(5,000)-13 %243-0000-41900 Allocated Interest360 - Use of Money & Property Totals:22,00040,00031,01840,00035,000(5,000)-13 %0000 - Undesignated Totals:22,00040,00031,01840,00035,000(5,000)-13 %3 - RDA LOW-MOD HOUSING FUND Totals:22,00040,00031,01840,00035,000(5,000)-13 %248 - SA 2004 LO/MOD BOND FUND (Refin0000 - Undesignated340 - Charges for Services001,8200000 %248-0000-42305 Miscellaneous Reimbursem340 - Charges for Services Totals:001,8200000 %360 - Use of Money & Property005,3070000 %248-0000-41900 Allocated Interest360 - Use of Money & Property Totals:005,3070000 %0000 - Undesignated Totals:007,1270000 % BOND FUND (Refinanced in 2014) Totals:007,1270000 %249 - SA 2011 LOW/MOD BOND FUND (Re110,000230,000150,852250,000200,000(30,000)00599300300300058,800118,78900(58,800)01,061,456 1,061,45600 (1,061,456)110,0001,350,256 1,331,695 250,300 200,300 (1,149,956)50,00050,000025,00025,000(25,000)50,00050,000025,00025,000(25,000)160,0001,400,256 1,331,695 275,300 225,300 (1,174,956)288,000288,000249,616288,000288,0000288,000288,000 249,616 288,000 288,0000288,000288,000 249,616 288,000 288,0000448,0001,688,256 1,581,311 563,300 513,300 (1,174,956)22,00040,00031,01840,00035,000(5,000)22,00040,00031,01840,00035,000(5,000)22,00040,00031,01840,00035,000(5,000)22,00040,00031,01840,00035,000(5,000)001,820000001,820000005,307000005,307000007,127000007,127000CITY OF LA QUINTAHOUSING AUTHORITY REVENUESFY 2020/21 PROPOSED BUDGET* As of 5/25/2020ATTACHMENT 1
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget0000 - Undesignated360 - Use of Money & Property005,6460000 %249-0000-41900 Allocated Interest270,000350,000280,502350,000200,000(150,000)-43 %249-0000-41915 Non-Allocated Interest360 - Use of Money & Property Totals:270,000350,000 286,148 350,000 200,000(150,000)-43 %0000 - Undesignated Totals:270,000350,000 286,148 350,000 200,000(150,000)-43 %BOND FUND (Refinanced in 2016) Totals:270,000350,000 286,148 350,000 200,000(150,000)-43 %005,646000270,000350,000280,502350,000200,000(150,000)270,000350,000 286,148 350,000 200,000(150,000)270,000350,000 286,148 350,000 200,000(150,000)270,000350,000 286,148 350,000 200,000(150,000)241 Fund Second Trust Deed Payments and Home Sale Proceeds vary from year-to-year. Additional repayment of silent second trust deeds are recognized upon receipt. 241 Fund, 241-9101-45000, Sale of Other Assets revenues in FY 2019/20 reflects the purchase and sale agreement between the City of La Quinta and the La Quinta Housing Authority for property at Dune Palms Road for the Dune Palms Retention Basin and XPark projects. 243 Fund the 2020/21 former Redevelopment Agency loan repayment of $647,767 will be recognized in reserves within this Fund. 248 Fund was fully used for the Washington Street Apartment rehabilitation and expansion project. 249 Fund was partially used for the Washington Street Apartment rehabilitation and expansion project. Remaining bond funds continue to earn interest and are available for future housing projects. CITY OF LA QUINTAHOUSING AUTHORITY REVENUESFY 2020/21 PROPOSED BUDGET* As of 5/25/2020ATTACHMENT 1
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget241 - HOUSING AUTHORITY9101 - Housing Authority - Admin50 - Salaries and Benefits142,000143,595118,130254,800246,900103,30572 %241-9101-50101 Permanent Full Time005780000 %241-9101-50105 Salaries - Overtime3,0003,0007503,0003,00000 %241-9101-50110 Commissions & Boards200200175400400200100 %241-9101-50150 Other Compensation10,60010,6009,59017,50016,8006,20058 %241-9101-50200 PERS-City Portion002310000 %241-9101-50215 Other Fringe Benefits31,80031,80020,67757,50057,50025,70081 %241-9101-50221 Medical Insurance002830000 %241-9101-50222 Vision Insurance001,0760000 %241-9101-50223 Dental Insurance00570000 %241-9101-50224 Life Insurance9009005021,5001,50060067 %241-9101-50225 Long Term Disability3,4003,4002,5505,2005,2001,80053 %241-9101-50230 Workers Comp Insurance2,1002,1001,7353,7003,6001,50071 %241-9101-50240 Social Security-Medicare00900000 %241-9101-50241 Social Security-FICA50 - Salaries and Benefits Totals:194,000195,595 156,426 343,600 334,900139,30571 %60 - Contract Services81,000121,00064,148100,000100,000(21,000)-17 %241-9101-60103 Professional Services5,0005,0005,0005,0005,00000 %241-9101-60106 Auditors25,00025,0003,37035,00035,00010,00040 %241-9101-60153 Attorney60 - Contract Services Totals:111,000151,00072,519 140,000 140,000(11,000)-7 %62 - Maintenance & Operations3,0003,0001,211500500(2,500)-83 %241-9101-60320 Travel & Training1,5001,5002,4702,0002,00050033 %241-9101-60420 Operating Supplies62 - Maintenance & Operations Totals:4,5004,5003,6812,5002,500(2,000)-44 %63 - Insurance6,0006,0004,5008,0008,0002,00033 %241-9101-91843 Property & Crime Insuran63 - Insurance Totals:6,0006,0004,5008,0008,0002,00033 %64 - Other Expenses000020,00020,0000 %241-9101-60480 Contributions64 - Other Expenses Totals:000020,00020,0000 %69 - Internal Service Charges14,00014,00010,50014,00014,00000 %241-9101-91844 Earthquake Insurance24,80024,80018,60046,70046,70021,90088 %241-9101-98110 Information Tech Charges69 - Internal Service Charges Totals:38,80038,80029,10060,70060,70021,90056 %99 - Transfers Out0278,062000(278,062)-100 %241-9101-99900 Transfers Out99 - Transfers Out Totals:0278,062000(278,062)-100 %9101 - Housing Authority - Admin Totals:354,300673,957 266,226 554,800 566,100(107,857)-16 %142,000143,595118,130254,800246,900103,305005780003,0003,0007503,0003,000020020017540040020010,60010,6009,59017,50016,8006,2000023100031,80031,80020,67757,50057,50025,70000283000001,07600000570009009005021,5001,5006003,4003,4002,5505,2005,2001,8002,1002,1001,7353,7003,6001,5000090000194,000195,595 156,426 343,600 334,900139,30581,000121,00064,148100,000100,000(21,000)5,0005,0005,0005,0005,000025,00025,0003,37035,00035,00010,000111,000151,00072,519 140,000 140,000(11,000)3,0003,0001,211500500(2,500)1,5001,5002,4702,0002,0005004,5004,5003,6812,5002,500(2,000)6,0006,0004,5008,0008,0002,0006,0006,0004,5008,0008,0002,000000020,00020,000000020,00020,00014,00014,00010,50014,00014,000024,80024,80018,60046,70046,70021,90038,80038,80029,10060,70060,70021,9000278,062000(278,062)0278,062000(278,062)354,300673,957 266,226 554,800 566,100(107,857)CITY OF LA QUINTAHOUSING AUTHORITY EXPENSESFY 2020/21 PROPOSED BUDGET* As of 5/25/2020ATTACHMENT 1
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget9103 - Housing Authority - LQRP62 - Maintenance & Operations255,000317,000251,439250,000250,000(67,000)-21 %241-9103-60157 Rental Expenses62 - Maintenance & Operations Totals:255,000317,000 251,439 250,000 250,000(67,000)-21 %9103 - Housing Authority - LQRP Totals:255,000317,000 251,439 250,000 250,000(67,000)-21 %241 - HOUSING AUTHORITY Totals:609,300990,957 517,664 804,800 816,100(174,857)-18 %255,000317,000251,439250,000250,000(67,000)255,000317,000 251,439 250,000 250,000(67,000)255,000317,000 251,439 250,000 250,000(67,000)609,300990,957 517,664 804,800 816,100(174,857)241 HOUSING AUTHORITY FUND- These funds are used to account for the housing activities of the Housing Authority which are to promote and provide quality affordable housing.CITY OF LA QUINTAHOUSING AUTHORITY EXPENSESFY 2020/21 PROPOSED BUDGET* As of 5/25/2020ATTACHMENT 1
Fund: 241 - HOUSING AUTHORITYPermanent Full Time246,900.00241-9101-5010120% - City Manager (80% City Manager)10% - Finance Director (90% Finance)10% - City Clerk (90% City Clerk)40% - Assistant to City Manager (60% City Manager) 60% - Management Analyst (40% Information Technology Fund)60% - Management Specialist (40% City Manager)80% - Management Assistant (20% City Manager)In 2020/21, staff has been reallocated to meet business demands. City Council Member Stipends (5)Housing Commissioner StipendsProfessional Services100,000.00241-9101-60103Expense increase in 2019/20 due to recent request for proposal responses. Travel & Training500.00241-9101-60320Rental Expenses250,000.00241-9103-60157Expenses are associated with 28 homes owned by the Authority which are located in the La Quinta Cove. CITY OF LA QUINTAHOUSING AUTHORITY EXPENSESFY 2020/21 PROPOSED BUDGET* As of 5/25/2020ATTACHMENT 1
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget243 - RDA LOW-MOD HOUSING FUND0000 - Undesignated64 - Other Expenses250,000351,000183,333250,000250,000(101,000)-29 %243-0000-60532 Homelessness Assistance64 - Other Expenses Totals:250,000351,000 183,333 250,000 250,000(101,000)-29 %0000 - Undesignated Totals:250,000351,000 183,333 250,000 250,000(101,000)-29 %3 - RDA LOW-MOD HOUSING FUND Totals:250,000351,000 183,333 250,000 250,000(101,000)-29 %250,000351,000183,333250,000250,000(101,000)250,000351,000 183,333 250,000 250,000(101,000)250,000351,000 183,333 250,000 250,000(101,000)250,000351,000 183,333 250,000 250,000(101,000)243 RDA LOW-MOD HOSUING FUND – The 2020/21 former Redevelopment Agency loan repayment of $647,767 will be recognized in reserves within this Fund. These funds are used to account for the housing activities of the Housing Authority which are to promote and provide quality affordable housing.CITY OF LA QUINTAHOUSING AUTHORITY EXPENSESFY 2020/21 PROPOSED BUDGET* As of 5/25/2020ATTACHMENT 1
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget248 - SA 2004 LO/MOD BOND FUND (Refin9102 - Housing Authority - Wash St Apts60 - Contract Services0145,000000(145,000)-100 %248-9102-60103 Professional Services0245,5001,93900(245,500)-100 %248-9102-60159 Relocation Benefits60 - Contract Services Totals:0390,5001,93900(390,500)-100 %Housing Authority - Wash St Apts Totals:0390,5001,93900(390,500)-100 % BOND FUND (Refinanced in 2014) Totals:0390,5001,93900(390,500)-100 %0145,000000(145,000)0245,5001,93900(245,500)0390,5001,93900(390,500)0390,5001,93900(390,500)0390,5001,93900(390,500)248 BOND FUND - These funds are restricted per individual bond covenants and were fully used for the Washington Street Apartment rehabilitation and expansion project. CITY OF LA QUINTAHOUSING AUTHORITY EXPENSESFY 2020/21 PROPOSED BUDGET* As of 5/25/2020ATTACHMENT 1
2019/20Original Budget2019/20Current Budget2019/20YTD Activity*2020/21Proposed 12020/21Proposed 220/21 vs. Current 19/20% Change in Budget249 - SA 2011 LOW/MOD BOND FUND (Re0000 - Undesignated68 - Capital Expenses20,00060,000060,00060,00000 %249-0000-80050 Affordable Housing Projec68 - Capital Expenses Totals:20,00060,000060,00060,00000 %0000 - Undesignated Totals:20,00060,000060,00060,00000 %BOND FUND (Refinanced in 2016) Totals:20,00060,000060,00060,00000 %20,00060,000060,00060,000020,00060,000060,00060,000020,00060,000060,00060,000020,00060,000060,00060,0000249 BOND FUND - These funds are restricted per individual bond covenants and were partially used for the Washington Street Apartment rehabilitation and expansion project. CITY OF LA QUINTAHOUSING AUTHORITY EXPENSESFY 2020/21 PROPOSED BUDGET* As of 5/25/2020ATTACHMENT 1
POWER POINTS
HOUSING
COMMISSION
SPECIAL
MEETING
JUNE 10 , 2020
6/15/2020
1
Housing Commission
June 10, 2020
Housing Commission Meeting
June 10, 2020
B1 – Approve Fiscal Year 2020/21
Proposed Budget
1
2
6/15/2020
2
Revenue Projection Updates
Funds 241, 242, 249 – Interest earnings reduced, total of $205,000
Fund 243 – Includes annual loan repayment $647,767
Housing Fund Revenues
2019/20
Original
2019/20
Current
2020/21
Proposed 1
2020/21
Proposed 2
Variance
Current vs.
Proposed % Change
241 - Housing Authority 448,000 1,688,256 563,300 513,300 (1,174,956) -70%
243 - RDA Low-Mod Housing 22,000 40,000 40,000 35,000 (5,000) -13%
249 - SA 2011 Low/Mod Bond 270,000 350,000 350,000 200,000 (150,000) -43%
Total Revenues 740,000 2,078,256 953,300 748,300 (1,329,956) -64%
RDA Loan Repayment 635,065 635,065 647,767 647,767 12,702
Total Operating Revenues 1,375,065 2,713,321 1,601,067 1,396,067 (1,317,254)
Expense Projection Updates
Fund 241 – Professional services, legal fees, upgrades and repairs, insurances,
information technology charges
Salaries and benefits reduced by $1,300
Habitat for Humanities $20,000
Fund 243 – Homelessness funding no change
Fund 249 - Evaluate future affordable housing projects no change
Will add $6,125,000 for property acquisition
Housing Fund Expenditures 2019/20
Original
2019/20
Current
2020/21
Proposed 1
2020/21
Proposed 22
Variance
Current vs.
Proposed % Change
241 - Housing Authority 609,300 990,957 804,800 816,100 (174,857) -18%
243 - RDA Low-Mod Housing 250,000 351,000 250,000 250,000 (101,000) -29%
249 - SA 2011 Low/Mod Bond 20,000 60,000 60,000 60,000 - 0%
Total Expenditures 879,300 1,401,957 1,114,800 1,126,100 (275,857) -20%
3
4
6/15/2020
3
Bottom Line Update
FUND
# FUND NAME
ESTIMATED
AVAILABLE
FUND
BALANCE
July 1, 2020
ESTIMATED
REVENUES
ESTIMATED
EXPENDITURES
ESTIMATED
ENDING FUND
BALANCE
June 30, 2021
241 HOUSING AUTHORITY FUND 10,800,000 513,300 816,100 10,497,200
243* RDA LOW-MOD HOUSING FUND 2,600,000 682,767 250,000 3,032,767
249 SA 2011 LOW/MOD BOND 17,100,000 200,000 60,000 17,240,000
30,500,000 1,396,067 1,126,100 30,769,967
CITY OF LA QUINTA ESTIMATED ENDING FUND BALANCES
FISCAL YEAR ENDING JUNE 30, 2021
GRAND TOTAL
* General Fund and RDA Low-Mod Housing Fund estimates are for unappropriated reserves and included annual
Successor Agency loan repayments as approved with the last and final recognized obligation payment schedule.
The repayment for FY 2020/21 is $647,767.
Housing Fund Balances at Adoption
FUND
# FUND NAME
ESTIMATED
AVAILABLE
FUND
BALANCE
July 1, 2020
ESTIMATED
REVENUES
ESTIMATED
EXPENDITURES
ESTIMATED
ENDING FUND
BALANCE
June 30, 2021
241 HOUSING AUTHORITY FUND 10,800,000 513,300 816,100 10,497,200
243* RDA LOW-MOD HOUSING FUND 2,600,000 682,767 250,000 3,032,767
249 SA 2011 LOW/MOD BOND 17,100,000 200,000 6,185,000 11,115,000
30,500,000 1,396,067 7,251,100 24,644,967
CITY OF LA QUINTA ESTIMATED ENDING FUND BALANCES
FISCAL YEAR ENDING JUNE 30, 2021
GRAND TOTAL
* General Fund and RDA Low-Mod Housing Fund estimates are for unappropriated reserves and included annual
Successor Agency loan repayments as approved with the last and final recognized obligation payment schedule.
The repayment for FY 2020/21 is $647,767.
5
6
6/15/2020
4
What’s next?
•Budget Adoption on 6/19/2020
•Monitor and adjustment as needed
7
8
6/15/2020
5
Housing Commission Meeting
Next Regularly Scheduled Meeting
September 9, 2020
9
10