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Follow-- 6(&85(6LJQDWXUH 3DJH *RYHUQPHQW*RYHUQPHQW 028 *29(510(17 $*(1&< '(3$570(17 2) *RYHUQPHQW $JHQF\BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB &2817< BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB $SSURYHG %\ BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB 6LJQDWXUH BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB 7LWOH BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB 'DWH BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB City of La Quinta Riverside Monika Radeva City Clerk April 24, 2020 APPROVED AS TO FORM: _________________________ William H. Ihrke, City Attorney City of La Quinta, California __________________________________________________________________________________________________________________________________________________ William H Ihrke City Attorne 6(&85($WWDFKPHQW$ *RYHUQPHQW*RYHUQPHQW028 $WWDFKPHQW$7HFKQLFDO6SHFLILFDWLRQV 6XEPLVVLRQ0HWKRGV 6(&85(**3RUWDO8VHU,QWHUIDFH8,±*RYHUQPHQW$JHQFLHVZKRZLOOEHVFDQQLQJ SDSHURUXSORDGLQJLPDJHILOHVGLUHFWO\LQWRWKH6(&85(**3RUWDOPXVWXVHDWRNHQ IRUDXWKHQWLFDWLRQ*RYHUQPHQW$JHQFLHVZLOOUHFHLYHUHFRUGLQJFRQILUPDWLRQYLDWKH8, 7KH8,DOORZVXVHUWRXSORDGDSUHVFDQQHG'3,7,))*URXS,9LPDJHRUXVHD EURZVHUVFDQQHU7:$,1SOXJLQ 6(&85(**3RUWDO:HE$3,$3,±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x $QWLPDOZDUHVRIWZDUHFRQILJXUHGWRVWDUWRQV\VWHPERRWXS x $OOFULWLFDORSHUDWLQJV\VWHPSDWFKHVDSSOLHGZLWKLQRQHPRQWKIURPZKHQWKHSDWFK ILUVWEHFRPHVDYDLODEOH x $KDUGZDUHILUHZDOOLQVWDOOHGDQGPDLQWDLQHG x 8SWRGDWHYLUXVVFDQVRIWZDUHWKDWVKDOOFKHFNIRUGHILQLWLRQXSGDWHVHYHU\WZHQW\ IRXUKRXUV x $IXOOYLUXVVFDQFRQILJXUHGWRUXQZHHNO\DWDPLQLPXP x ,QVWDOOHGDSSOLFDWLRQVVKDOOEHOLPLWHGWRWKHSXUSRVHRISHUIRUPLQJWKHQHFHVVDU\ RSHUDWLRQDOQHHGVRIWKHUHFRUGLQJSURFHVVDVGHILQHGE\WKH&RXQW\5HFRUGHU x 6FUHHQ/RFNPXVWEHFRQILJXUHGIRUDFWLYDWLRQDIWHUPLQXWHVRILQDFWLYLW\ 6KDUHGXVHUDFFRXQWVPD\QRWEHLVVXHG$WQRWLPHVKDOOPRUHWKDQRQHSHUVRQEH DXWKRUL]HGDFFHVVWR6(&85(**3RUWDOXVLQJDVLQJOH6(&85(**3RUWDOXVHU DFFRXQWRUVHWRILGHQWLW\FUHGHQWLDOV(DFKSHUVRQVKDOOEHXQLTXHO\ LGHQWLILHG ,I D XVHU¶VVWDWXVFKDQJHVVRWKDWDFFHVVWR6(&85(**3RUWDOLVQRORQJHUUHTXLUHGWKH XVHU¶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evised 4/08/2020 Attachment B- Riverside County B.1 Hours of Operation a) 8:00a.m. Recording Time Government Agency documents may be submitted to SECURE each day from 4:01p.m. the previous day to 8:00a.m. (Pacific Time). b) Daily Documents Government Agency documents may be submitted to SECURE from 8:01a.m. to 4:00p.m. (Pacific Time) each day by all Government Agencies. Submissions will be processed by the County of Riverside Monday through Friday, excluding County Holidays. Submissions on Saturdays, Sundays, and County Holidays are unacceptable and will be rejected by our office. B.2 Types of Documents and Processing Timeframes a) 8:00a.m. Government Agency Documents Documents submitted will be recorded and returned daily on a First In – First Out (FIFO) basis and will receive a time stamp of 8:00a.m. b) Daily Documents Documents submitted under this category will be recorded on a FIFO basis and will receive a time stamp of the real time receipted; however any documents in the daily queue not processed the day they were electronically received will be processed within three business days thereafter. B.3 Concurrent Packages/Related and Severable Documents a) Concurrent Packages Government Agencies must identify all packages that are to record concurrently with another package by checking the appropriate box in SECURE, identifying the recording specifics in the notes field and within the package order number (i.e. CoR- 123456- 1 of 3). It is the responsibility of the Government Agency to submit the packages in the proper recording order. Revised 4/08/2020 b) Related and Severable Documents Riverside County will reject an entire package if any document in the package requires further attention. B.4 Correction Handling Government Agencies will have the opportunity to correct only those documents that have been marked as “Correction”. When a package is received in SECURE with a status of “Correction Uploaded by County”, the Government Agency will have 30 minutes to complete the necessary corrections and resubmit the package for recording. The 30-minute timeframe includes packages that are returned for correction after the 4:00p.m. queue closure. Packages returned for correction after 4pm will have one opportunity to be corrected before they are expired for the day. Upon the return of the corrected package, it will be processed “in priority” using the original submission date and time. Packages that are not resubmitted within the 30-minute timeframe will have expired and will then receive an updated status in SECURE of “Completed Uploaded by County”. If customers choose to resubmit a package that has previously expired, they can do so by creating a new package. B.5 Package Submittals Government Agencies are required to request a unique “Account Code” from the County of Riverside Assessor-County Clerk-Recorder for financial billing purposes. Packages shall be submitted using the unique “Account Code” as the leading prefix, followed by the transaction order number: i.e. COR-125630. The Government Agency shall limit the size of each package to a maximum of 25 documents. B.6 Recording Fees All fees shall be paid in accordance with Riverside County’s approved process as described in B.13 and may be amended from time to time by the County. B.7 Return Options Recorded documents will be returned to the Government Agency in electronic format after recordation is complete. Recorded documents will include endorsement labels which will provide the following: Document Number, Recording Date and Time, Fees, Transfer Tax Paid (if applicable), and Number of Pages. Revised 4/08/2020 The County of Riverside reserves the right to make changes to the indexing and/or Documentary Transfer Tax information, as well as any fee adjustments as necessary. Submitted documents that are rejected for correction will be returned to the Government Agency in electronic format along with a description of the reason(s) for rejection. B.8 Scanning Requirements  Solid black characters on white paper  Embossed text and seals shall be shaded and legible  Minimum font size is 10 pt. Arial font type is recommended  Scan in black and white scale. Grey or colored scale is unacceptable  Original page size must be maintained when scanning into SECURE. Page size must not exceed 8 ½ x 14 B.9 Illegible Documents The Government Agency is responsible for scanning documents at 300 dpi quality level and performing quality assurance on each page of all documents to ensure compliance with photographically reproducible requirements. Documents or pages not meeting this requirement will be rejected for rescanning and resubmission. B.10 Preliminary Change of Ownership Report (PCOR) PCORs shall be scanned as a separate attachment to the document and submitted into the “PCOR” image field. Documents containing PCORs as part of the recordable document will be rejected and returned to the Government Agency for correction and resubmission. B.11 Documentary Transfer Tax Affidavit If a document includes a PCOR and a DTT Affidavit, the DTT Affidavit must be scanned after the PCOR into the “Other” image field. B.12 Technical Service Help and Security Incident Contact Information If assistance is required for technical issues or a security issue requires reporting, please call SECURE at (714) 478-9891, Monday through Friday between the hours of 7:00a.m. and 5:00p.m. B.13 Payment Options The Government Agency is responsible for the payment of all recording fees. The Government Agency agrees to provide the County of Riverside with an authorization to originate Automated Clearing House (ACH) debits against its bank account in payment of said fees. If any ACH debit is returned unpaid, the County of Riverside may immediately stop the submission and recording of electronic documents from the Revised 4/08/2020 Government Agency. The Government Agency must pay all outstanding balances and returned item fees and may be required to post a security deposit as condition to resume the submission and recording of electronic documents. B.14 Account Setup Procedures The Government Agency is required to complete the applicable Memorandum of Understanding, the Application for Charge Account and the ACH Debit Authorization forms. Once the account request is approved, a Customer Code will be created and activated for use. B.15 Reporting and Reconciliation The County of Riverside will e-mail a detail report to each Government Agency, showing the breakdown of the fees due to be debited via ACH. The Government Agency is responsible for reconciling the detail report and notifying the County Recorder’s Accounting department of any discrepancy. B.16 Agent Responsibilities All Government Agencies are required to follow the guidelines listed above when using an Agent to submit on their behalf. It is the responsibility of every Agent to deliver a copy of this Attachment B, which outlines the rules for electronic recording in Riverside County, to each of their Authorized Submitters. The above ‘Attachment B’ is a component of the Electronic Recording Memorandum of Understanding (“MOU” or “Agreement”), made and entered into, between the counties of Los Angeles, Orange, Riverside, and San Diego that own the Statewide Electronic Courier Universal Recording Environment (“SECURE”), which contains specific business operating procedures for the County of Riverside. IN WITNESS WHEREOF, the Government Agency/Agent have thoroughly reviewed the contents of the above ‘Attachment B’, have thorough understanding of, and agree to comply with its terms and conditions. Government Agency/Agent: City of La Quinta Signed & Approved By: ________________________________ Printed Name: Monika Radeva Title: City Clerk Office Location: 78495 Calle Tampico, La Quinta, California, 92256 Telephone #: (760) 777 – 7035; Email Address: MRadeva@LaQuintaCA.gov SECURE EntitySubmitter Current State SECURE is a California State certified system with oversite from the California Department of Justice. SECURE Support is We This If SECURESupport@rec.ocgov.com. at immediately Support SECURE email please form, this completing in delay a expect or questions any have you System. SECURE the update to information this use will Support SECURE Support. SECURE to email and electronically out Fill ! print not do Please form. electronic an is form. this complete to company your from authority making decision with representative a need agents. of customers for used be to not is form This SECURE. to submit and login staff whose entity any by completed be to needs form This regulations. ERDS with compliance rsubmitte ensuring with ktas ed Please take a moment now to register for the SECURE Submitters Blog by clicking here. The SECURE Submitters Blog has many resources and is the preferred method of receiving notifications regarding system and county status. Entity Representative: Name: Title: Authorized Names Local Name: List information) token include not (do numbers serial with :orkstationsw SECURE dedicated of IT: Users: Login Entity Name: Entity Address: Email: Emails Email: Phone: Phone Numbers Phone: Form version 1.3 City of La Quinta 78495 Calle Tampico, La Quinta, California 92253 Monika Radeva MRadeva@LaQuintaCA.gov (760) 777 - 7035 City Clerk Monika Radeva MRadeva@LaQuintaCA.gov (760) 777 - 7035 Nichole Romane NRomane@LaQuintaCA.gov (760) 777 - 7092 Tania Flores TFlores@LaQuintaCA.gov (760) 777 - 7016 Monika Radeva MRadeva@LaQuintaCA.gov (760) 777 - 7035 The City has only 1 SECURE workstation in a locked room ('the recording room') using a stand-alone PC that is not connected to the network. Service Ta: DP60MP2; Express Service Code: 29819931878; City IT computer ID: LAQWRK012. I did not see a 'serial number' listed on the PC.