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2020 06 16 CC MinutesCITY COUNCIL MINUTES Page 1 of 10 JUNE 2, 2020 CITY COUNCIL MINUTES TUESDAY, JUNE 16, 2020 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:30 p.m. by Mayor Evans. This meeting was held by teleconference pursuant to Executive Orders N-25- 20, N-29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None STAFF PRESENT: City Manager McMillen, City Attorney Ihrke, City Clerk Radeva, Deputy City Clerk Romane, Finance Director Romero, Senior Emergency Management Coordinator Johnston, Public Works Director / Civil Engineer McKinney, Management Analyst Hansen, and Management Analyst Mignogna. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER VIA TELEPHONIC ACCESSIBILITY: Brad Anderson, Rancho Mirage – spoke in opposition of Council’s deliberations related to Closed Session Item No. 1 on the Agenda related to the threat to public services or facilities, and asked Council to consider conducting these deliberations during the open session portion of the meeting. CONFIRMATION OF AGENDA City Clerk Radeva requested to pull Consent Calendar Item No. 8 and consider it as Business Session Item No. 3 instead on tonight’s Agenda. Councilmember Radi said his son attends the Boys and Girls Club, and due to the perception of a potential conflict of interest, he will recuse himself from discussion and vote on Consent Calendar Item No. 13.   CITY COUNCIL MINUTES Page 2 of 10 JUNE 2, 2020 Councilmembers Fitzpatrick and Sanchez requested to comment on Consent Calendar Item No. 11. Council concurred. CLOSED SESSION 1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:34 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:03 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to the Brown Act (Government Code section 54950 et seq.): MOTION – A motion was made and seconded by Councilmembers Radi/Fitzpatrick to ratify the termination of Executive Order No. 7 by the City Manager related to Short Term, Vacation, Hotel, Motel, Time-share, and Similar Lodging Rentals effective June 12, 2020. Motion passed unanimously. PLEDGE OF ALLEGIANCE Mayor Evans led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA City Clerk Radeva said the following WRITTEN PUBLIC COMMENTS were received as of 4:05 p.m., which were distributed to Council, and incorporated into the agenda packet and public record of the meeting:  Paiga Wajda, La Quinta – in support of the Complete Streets project improvements; importance to ensure the community’s safety during the current epidemic of police brutality; need to repair the roof of the La Quinta Library; and public safety funds can be diverted to projects that help the community flourish;  Shelley Morgan, La Quinta – in opposition of reducing police funding;  John and Carol O’Donnel, La Quinta – in opposition of reducing police funding; CITY COUNCIL MINUTES Page 3 of 10 JUNE 2, 2020  Laurie Muhlhauser, La Quinta – in opposition of reducing police funding;  Becky Franco, La Quinta – in opposition of reducing police funding;  Paul Franco, La Quinta – in opposition of reducing police funding;  Rosemary Andre, La Quinta – in opposition of reducing police funding;  Wendy Lepham, La Quinta – in opposition of reducing police funding;  La Quinta Family Residents – in opposition of reducing police funding;  Mary Ann Farnsworth, La Quinta – in opposition of reducing police funding;  James Nava, La Quinta – requesting that the City take measures to ensure an inclusive community. PUBLIC SPEAKER: Brad Anderson, Rancho Mirage – asked that the City notify its community of the “Lift to Rise” rental assistance program for local families facilitated by the Coachella Valley Association of Governments (CVAG); said the Coachella Valley Mosquito and Vector Control District (CVMVCD) office in Indio is currently closed, and that if the CVMVCD is not able to serve the Coachella Valley, having an outside agency take over should be considered, to mitigate and control mosquito outbreaks and related diseases. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. SILVERROCK RESORT PROJECT – MONTAGE AND PENDRY DESIGN MODIFICATIONS UPDATE BY PROJECT MANAGER JOHN GAMLIN WITH SILVERROCK DEVELOPMENT COMPANY (MBA 2020-0005 & MBA 2020-0006) Design and Development Director Castro said the design modifications met the standards for a staff-level review and approval as they were minor and maintain the original intent of the site development permit; and introduced Project Manager Gamlin with SilverRock Development Company who gave a detailed presentation on the modifications of the Montage hotel architectural building design, site layout, and outdoor amenities, pool and landscaping; and the modifications of the Pendry hotel which included replacing carports with garages, architectural features for residences, bungalows, and hotel, and site layout. CONSENT CALENDAR 1. APPROVE MINUTES DATED JUNE 2, 2020 2. APPROVE SPECIAL MEETING MINUTES DATED JUNE 3, 2020 3. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE WASHINGTON STREET CITY COUNCIL MINUTES Page 4 of 10 JUNE 2, 2020 INTERSECTION WITH FRED WARING DRIVE TRIPLE LEFT TURN PROJECT NO. 2017-01 4. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE WASHINGTON STREET PAVEMENT REHABILITATION PROJECT NO. 1920-PMP, FROM CALLE TAMPICO TO AVENIDA MONTERO 5. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE EISENHOWER BASIN FENCE AND DRAINAGE IMPROVEMENTS PROJECT NO. 2017-04 6. APPROVE DEMAND REGISTERS DATED MAY 29 AND JUNE 5, 2020 7. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2020/21 INVESTMENT POLICY [RESOLUTION NO. 2020-019] 8. Pulled and moved to Business Session Item No. 3 by Staff >>> APPROVE DOMESTIC WATER AND SEWER UTILITY AGREEMENTS AND BILL OF SALE WITH THE COACHELLA VALLEY WATER DISTRICT FOR THE DUNE PALMS ROAD BRIDGE PROJECT NO. 2011-05 /111205 9. APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH HEGGE ELECTRICAL CONTRACTORS, INC AND VINTAGE ELECTRIC FOR ON-CALL ELECTRICAL SERVICES 10. APPROVE AMENDMENT NO. 3 TO GOLF COURSE MANAGEMENT AGREEMENT WITH LANDMARK GOLF MANAGEMENT, LLC FOR SILVERROCK GOLF COURSE MANAGEMENT SERVICES 11. APPROVE MEMORANDUM OF UNDERSTANDING WITH DESERT SANDS UNIFIED SCHOOL DISTRICT FOR PARTIAL FUNDING OF TWO SCHOOL RESOURCE OFFICERS 12. ADOPT RESOLUTION TO AUTHORIZE CITY PARTICIPATION IN THE COUNTY OF RIVERSIDE’S URBAN COUNTY PROGRAM FOR FISCAL YEARS 2021-2022, 2022-2023, AND 2023-2024 [RESOLUTION NO. 2020-020] 13. Pulled for a separate vote by Councilmember Radi >>> APPROVE JOINT USE OF FACILITY AND SERVICES AGREEMENT WITH THE BOYS AND GIRLS CLUB OF COACHELLA VALLEY CITY COUNCIL MINUTES Page 5 of 10 JUNE 2, 2020 14. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH SCOPE EVENTS, LLC, TO PRODUCE THE LA QUINTA ART CELEBRATION EVENT ON MARCH 4 – 7, 2021 15. APPROVE SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING WITH THE COUNTY OF RIVERSIDE FOR A ONE- YEAR EXTENSION FOR LIBRARY, MUSEUM AND MAKERSPACE MANAGEMENT PUBLIC SPEAKER VIA TELEPHONIC ACCESSIBILITY ON CONSENT CALENDAR ITEM Nos. 7, 11, AND 12: Kay Wolff, La Quinta – said social factors influence peoples’ lives, particularly inequities in health, education, and economics exposed by COVID-19; spoke of the current social and economic movements in the United States, including Black Lives Matter movement; No. 7 – noted the City’s Investment Policy does not list what institutions it merits; No. 11 – asked the City to evaluate the effectiveness and benefits received from spending almost $200K in collaboration with the Desert Sands Unified School District to fund School Resource Officers to be at La Quinta schools; and No. 12 – said one facet of the program is homelessness and inquired of the services provided to the community under this program. Mayor Evans, on behalf of the City Council, thanked Mrs. Wolff for her comments and the reflection she provided of the La Quinta community’s values and harmonious culture, and commended her continuous contribution to the community. CONSENT CALENDAR ITEM NO. 7 Finance Director Romero explained the purpose of the City’s Investment Policy (Policy) and the specific restrictions and limitations pursuant to the Municipal Code on the type of investments allowed; and noted the Policy is reviewed annually, the proposed changes were minimal and intended to list in further detail the financial reporting the City provides on monthly, quarterly, and annual basis, which are also audited; and the Policy was reviewed and approved by the Financial Advisory Commission. CONSENT CALENDAR ITEM NO. 11 Council discussed the proactive interactions of the School Resource Officers’ (SRO) with students and the community, which allows them to establish a rapport with the students, become a valuable resource, create a culture of safety, and not be only viewed as figures of authority, but as a friend and a resource instead; these relationships can help solve crimes as well as prevent them, and assist in addressing threats stemming from bullying, substance abuse, weapons, etc.; La Quinta used to have a Youth Accountability Board and efforts were made, a couple of years ago, to create it again but was unsuccessful due to lack of interest in participation; importance to CITY COUNCIL MINUTES Page 6 of 10 JUNE 2, 2020 communicate with the school district and request reports on the activities and programs the SROs use to engage the youth and how their effectiveness is being measured; and noted the success and popularity of the Cadet Leadership program operated by the Sheriff’s Youth Activities League. CONSENT CALENDAR ITEM NO. 12 Council noted La Quinta’s contributions to homelessness programs that address this matter regionally, not only locally, are primarily case management focused to prevent homelessness in collaboration with other agencies throughout the Coachella Valley; and that by pursuing a resolve through partnership, economies of scale and higher efficiencies can be achieved; and explained the program being approved under this program is related to the Riverside County Community Development Block Grant, which is very limited in the scope of projects it could be used for. CONSENT CALENDAR ITEM NO. 10 Mayor Evans, on behalf of the City Council, thanked Landmark Golf Management for offering to continue to provide the same level of services at a reduced cost due to the economic impacts caused by the COVID-19 pandemic, and for the impeccable services they have provided throughout the years in managing the SilverRock golf course. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to approve Consent Calendar Item Nos. 1-7, 9-12, and 14-15, as recommended, with Item Nos. 7 and 12 adopting Resolution Nos. 2020-019 and 2020-020, respectively. Motion passed unanimously. CONSENT CALENDAR ITEM NO. 13 COUNCILMEMBER RADI SAID HIS SON ATTENDS THE BOYS AND GIRLS CLUB, AND DUE TO THE PERCEPTION OF A POTENTIAL CONFLICT OF INTEREST HE RECUSED HIMSELF FROM DISCUSSION AND VOTE ON CONSENT CALENDAR ITEM NO. 13 MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to approve Consent Calendar Item No. 13 as recommended. Motion passed – ayes (4), noes (0), abstain (1 – Radi). BUSINESS SESSION 1. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2020/21 BUDGET AND ESTABLISH THE CITY’S APPROPRIATIONS LIMIT [RESOLUTION NO. 2020-021] CITY COUNCIL MINUTES Page 7 of 10 JUNE 2, 2020 Finance Director Romero presented the staff report, which is on file in the Clerk’s Office. Council discussed fiscal year 2020/21 budget does not reduce police service levels and incorporates the anticipated 7% cost increase; the City formed an ad-hoc committee comprised of City staff and members of the Financial Advisory Commission to review the police services study prepared by Matrix Consulting and make recommendations to the City Council on how to reduce costs and ensure the community is provided the appropriate level of services; the County’s proposal presented at the last meeting to utilize an alternative approach in providing services to achieve higher efficiencies of the resources and ensure the same level or service with less resources in order to mitigate cost increases; importance of the Sheriff’s Department community outreach and proactive interactions with the community, such as “coffee with a cop,” holiday outreach, etc.; public safety contracts amount for a majority of the City’s annual budget; La Quinta’s consistent investments in social and community services. Council discussed the former Redevelopment Agency loan repayment is approved by the Department of Finance, distributed by the state, stems from property tax revenue, and no changes are anticipated at this time. Council commended Staff for their efforts and fiscal responsibility in the budget preparation, as well as the Financial Advisory Commission, and the COVID-19 Small Business Emergency Economic Relief Program Ad-hoc Committee. MOTION – A motion was made and seconded by Councilmembers Radi/Fitzpatrick to adopt Resolution No. 2020-021 to approve the Fiscal Year 2020/21 Budget and establish the City’s appropriation limit: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY’S APPROPRIATION LIMIT FOR FISCAL YEAR 2020/21 AND APPROVING A BUDGET FOR FISCAL YEAR 2020/21 Motion passed unanimously. 2. APPROVE REOPENING PLAN FOR CITY FACILITIES WITH WORKPLACE MODIFICATIONS Senior Emergency Management Coordinator Johnston presented the staff report, which is on file in the Clerk’s Office. Council discussed reopening City Hall gradually to members of the public starting with by appointment only; methods for disseminating the COVID-19 safety protocol to be followed while visiting City Hall; mandatory health CITY COUNCIL MINUTES Page 8 of 10 JUNE 2, 2020 screening upon arrival inclusive of a thermal temperature check and digitally completing a COVID-19 health self-certification; installation of glass guards, hand sanitizing stations; the south entrance to City Hall is the designated for the public; automated and no-touch door upgrades; mandatory face coverings and physical distancing at all times while at City Hall; employees follow the same safety protocol; and ability for employees to work from home if needing to quarantine. MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to approve the reopening plan for City facilities with workplace modifications. Motion passed unanimously. MAYOR EVANS CALLED FOR A BRIEF RECESS AT 6:24 P.M. MAYOR EVANS RECONVENED THE MEETING AT 6:35 P.M. WITH ALL MEMBERS PRESENT 3. Pulled from Consent Calendar Item No. 8 and moved to Business Session by Staff >>> APPROVE DOMESTIC WATER AND SEWER UTILITY AGREEMENTS AND BILL OF SALE WITH THE COACHELLA VALLEY WATER DISTRICT FOR THE DUNE PALMS ROAD BRIDGE PROJECT NO. 2011-05 /111205 Public Works Director and City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. Council discussed the anticipated construction timeframe is 18 months, and will not interrupt any water or sewer services to residents. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve Domestic Water and Sewer Agreements, and Bill of Sale with the Coachella Valley Water District for the Dune Palms Road Bridge Project No. 2011-05 / 111205; and authorize the City Manager to execute the agreements. Motion passed unanimously. STUDY SESSION – None PUBLIC HEARINGS – After 5:00 P.M. 1. ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT DIAGRAM FOR FISCAL YEAR 2020/21 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 [RESOLUTION NO. 2020-022] CITY COUNCIL MINUTES Page 9 of 10 JUNE 2, 2020 Public Works Director / City Engineer McKinney introduced Management Analyst Hansen who presented the staff report, which is on file in the Clerk’s Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:44 P.M. PUBLIC SPEAKER: None. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:45 P.M. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to adopt Resolution No. 2020-022 confirming the assessment and district diagram for the Landscape and Lighting Assessment District 89-1 for fiscal year 2020/21, pursuant to the Engineer’s report: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR FISCAL YEAR 2020/2021 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972 Motion passed unanimously. 2. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2020/21 THROUGH 2024/25 CAPITAL IMPROVEMENT PROGRAM [RESOLUTION NO. 2020-023] Public Works Director / City Engineer McKinney introduced Management Analyst Mignogna who presented the staff report, which is on file in the Clerk’s Office. Council discussed construction of the La Quinta X-Park project is anticipated to being the fall of 2020, and the perimeter landscaping will be installed after the park is fully constructed. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:58 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:58 P.M. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to adopt Resolution No. 2020-023 to approve the 2020/21 through 2024/25 Capital Improvement Program: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE FISCAL YEAR 2020/2021 THROUGH 2024/2025 CAPITAL IMPROVEMENT PROGRAM Motion passed unanimously. CITY COUNCIL MINUTES Page 10 of 10 JUNE 2, 2020 DEPARTMENTAL REPORTS All reports are on file in the City Clerk’s Office. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Councilmember Fitzpatrick reported on her attendance at the unveiling of the Australian Adventures habitat exhibit at The Living Desert on June 1, 2020. Mayor Evans requested that as part of the City’s Ad-Hoc Committee police services review, the Riverside County Sheriff’s Department report on the mutual aid that is provided to the City of Coachella, and what would be the anticipated impacts to La Quinta’s response times resulting from Coachella’s reduction in service levels. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2020, Mayor Evans reported on her participation in the following organizations’ meeting:  CVAG COACHELLA VALLEY CONSERVATION COMMISSION  CVAG EXECUTIVE COMMITTEE  LEAGUE OF CALIFORNIA CITIES DELEGATE La Quinta’s representative for 2020, Councilmember Fitzpatrick reported on her participation in the following organization’s meeting:  RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) La Quinta’s representative for 2020, Councilmember Peña reported on his participation in the following organizations’ meeting:  CVAG PUBLIC SAFETY COMMITTEE  IID ENERGY CONSUMERS’ ADVISORY COMMITTEE ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Peña/Fitzpatrick to adjourn at 7:11 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California