CC Resolution 2015-036 LQCEA MOURESOLUTION NO. 2015 - 036
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, APPROVING AND ADOPTING A
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY
OF LA QUINTA AND THE LA QUINTA CITY EMPLOYEES'
ASSOCIATION (LQCEA) COMMENCING ON JULY 1, 2015,
AND TERMINATING JUNE 30, 2017 AND REVISIONS TO
FOUR CLASSIFICATION SPECIFICATIONS.
WHEREAS, the City of La Quinta, hereinafter referred to :as "City" and the
La Quinta City Employees' Association, the recognized organization representing its
members, hereinafter referred to as "Association," have met and conferred over
wages, hours, terms, and conditions of employment pursuant to Government Code
3500, as amended; and
WHEREAS, the City and the Association have negotiated a Memorandum . of
Understanding for the period commencing on July 1, 2015, and terminating June 30,
2017;and
WHEREAS, the City and the Association have agreed upon revisions to the
Classification Specifications for Administrative Assistant, Administrative
Technician, Management Assistant, and Management Analyst; and
WHEREAS, the Association ratified the Memorandum of -Understanding on July
29, 2015.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the_1ity of La Quinta,
California, as follows:
SECTION 1. The City does hereby ratify and approve, ratify and authorize
implementation of each economic and non -economic benefit and right set forth in
the Memorandum of Understanding between the City and the Association, attached
and incorporated herein as Exhibit "A" and said to the extent the City may legally
do so in accordance with the time constraints of said Memorandum of
Understanding.
SECTION 2. The City does hereby approve and adopt the revisions to the
Classification Specifications for the Administrative Assistant, Administrative
Technician, Management Assistant, and Management Analyst, attached and
incorporated herein as Exhibit "B."
Resolution No. 2015-036
MOU Adoption 2015-2017 &
Revisions to Classification Specifications
Adopted: August 4, 2015
Page 2
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City
Council held on this 4th day of August, 2015, by the following vote:
AYES: Council Members Franklin, Radi, Mayor Evans
NOES: None
ABSENT: Council Members Osborne and Pena
ABSTAIN: None
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
*4W4---
SUSAN MAYSELS, City erk
City of La Quinta, California
(CITY SEAL)
APPROVED -AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
CCRES 2015-036 EXHIBIT A
TO VIEW THIS EXHIBIT, PLEASE GO TO AGREEMENTS, LA QUINTA CITY EMPLOYEES ASSOCIATION M.O.U.
2015
EXHIBIT B
The City of La Quinta
CLASS SPECIFICATION
Administrative Assistant
CLASS SERIES
BAND/GRADE/SUBGRADE
FLSA STATUS
Administrative
All
NE
CLASS SUMMARY:
This class is the first level in a two -level series. Incumbents perform basic, recurring routine
functions such as reception, mail handling, filing, data entry, facility/room/event scheduling,
typing, and general customer service.
DISTINGUISHING CHARACTERISTICS:
Employees in this classification follow well-defined policies and procedures that can be learned
readily through on-the-job training. After.employees become familiar with procedures, they may
work with some independence. This job class requires the use of tact, courtesy and discretion in
Communications and customer service.
ESSENTIAL DUTIES:
This class specification represents only the core areas of responsibilities; specific position assignments will vary
depending on the needs of the department.
Provides administrative support to assigned management staff.
Prepares, proofreads, duplicates and files a wide variety of documents and correspondence, including
confidential information..
Performs reception activities such as answering and transferring incoming phone calls, taking
messages, greeting visitors and giving directions to the public; may operate a central PABX telephone
system.
Assists with sorting and distributing incoming mail.
Assists in office supply ordering, inventory and reconciling deliveries to receipts.
Assists in a variety of functions such as mailing and publication of newsletters, maintaining mailing lists
and establishing/maintaining a filing and retrieval system.
Performs other duties of a similar nature and level as assigned.
Rev. July 2015
The City of La Quinta
CLASS SPECIFICATION
Administrative Assistant
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to Administrative Assistant/Receptionist (Customer Service)) may also be
responsible for:
• Providing main receptionist function for City, including answering and directing all incoming
calls, and greeting all incoming/outgoing visitors;
• Reviewing all area media for city -related news, clipping and scanning articles, and maintaining
historic scrap books;
• Routing of all City incoming mail; reviewing and distributing department's mail
• Scanning, reviewing for quality control, and attaching Development Services related documents
in the permitting software and LaserFiche;
• Preparing and posting department related items on the City's website; including permit
applications, weekly garage sale list, special events, etc.; and
• Tracking and maintaining Customer Service related statistical data and reports as applicable to
department metrics.
Positions assigned to Executive Office Assistant (City Manager's Office) may also be responsible for:
• Processing contracts and invoices for multiple departments;
• Processing Information Technology support requests;
• Preparing and routing contracts through the City processes;
• Developing administrative systems and processes to support internal operations of department;
• Maintaining inventory of assets and develop replacement schedules; and
• Tracking contract expenses to budgets through regular reports.
Positions assigned to Office Assistant (Customer Service/Development Services) may also be
responsible for:
• Providing back-up receptionist function for City, including answering and directing all incoming
calls, messages, greeting all incoming/outgoing visitors;
• Assisting the Customer Center with the preparation, processing, and routing of all Development
Services related files and plans;
• Processing all Records Requests requiring Building, Planning, and other relevant Development
Services information;
• Tracking and maintaining Customer Services related statistical data and reports as applicable
to department metrics;
• Managing all Building.and Planning files, including filing, archiving, and destruction of such;
• Scanning, reviewing for quality control, and attaching Development Services related documents
in the.permitting software and LaserFiche;
• Preparing and posting department related items on the City's website, including permit
applications, weekly garage sale list, special events, etc.
Rev. July 2015 2
The City of La Quinta
CLASS SPECIFICATION
Administrative Assistant
Positions assigned to Office Assistant/Animal Control/Code Compliance may also be responsible
for:
• Providing main receptionist function for Code Compliance/Animal Control counter, including
answering and directing all incoming calls, messages, and assisting all visitors;
• Taking complaints, initiating cases in computer database, assigning to officers for inspection,
and dispatching officers to "in progress" issues;
• Providing general clerical support to Code Compliance/Animal Control Division, such as
maintaining records, coordinating inspections with the officers, and familiarization with the
Municipal Code;
• Administering weed abatement program, including sending out notices, obtaining contractor
.bids, receiving authorization to process abatement, billing owners, and processing payments;
• Processing citations and all related administrative tasks; and
• Maintaining the lost and found logs and issuing animal traps to residents.
TRAINING AND EXPERIENCE:
High School Diploma or GED and some office or customer service experience.
Or an equivalent combination of education and experience sufficient to successfully perform the
essential duties of the job such as those listed above.
LICENSING/CERTIFICATIONS:
• Valid Class C California Driver's License.
KNOWLEDGE OF:
• Modern office procedures and administrative support methods;
• Modern. office equipment;
• Proper English usage, grammar and punctuation; and
• Reception techniques and communication skills. .
SKILL IN:
• Customer service principles;
• Accurately proofreading, filing and word-processing;
• Operating a computer and relevant software applications;
• Operating modern office equipment; and
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the.
general public, etc. sufficient to exchange or convey information and to receive work direction.
Rev. July 2015 3
The City of La Quinta
CLASS SPECIFICATION
Administrative Assistant
ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: walking, standing, fingering, talking, hearing, seeing and
repetitive motions.
Sedentary. Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently, or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are
required only occasionally and all other sedentary criteria are met.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific
position assignments will vary depending on the business needs of the department.
CLASS HISTORY INFORMATION:
Draft prepared by Fox Lawson & Associates, a Division of Gallagher Benefit Services (DT)Date:
(1 /2014)
Revised by City of La Quinta 7/2015
Rev. July 2015 4
The City of La Quinta
CLASS SPECIFICATION
Administrative Technician
CLASS SERIES
BAND/GRADE/SUBGRADE
FLSA STATUS
Administrative
B21 — B22
NE
CLASS SUMMARY:
This class is the second level in a two -level Administrative series. Incumbents are devoted to
advanced, specialized administrative support for internal and/or external customers.
DISTINGUISHING CHARACTERISTICS:
Incumbents require a broad knowledge of the organization and/or provide specific support for
functions that require administration or coordination with all employees of the City, not just those
in a specific department.
ESSENTIAL DUTIES:
This class specification represents only the core areas of responsibilities; specific position assignments will vary
depending on the needs of the department.
Provides administrative support, such as maintaining department and employee schedules,
coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters,
brochures and basic reports, researching basic information and providing related support.
Assists with coordinating department and/or management activities, such as tracking work and change
orders and project schedules, relaying communications, researching information and -providing related
support.
Compiles, formats and proofs complex documents, reports and other written materials such as meeting
agendas, meeting minutes, meeting summaries and legal or other specific correspondence.
Performs financial related activities such as advanced bookkeeping or cashiering functions, contract
administration and budget and expenditure tracking.
May serve as lead to staff to include assigning and monitoring work and providing direction.
Performs other duties of a similar nature and level as assigned.
Rev. July 2015
The City of La Quinta
CLASS SPECIFICATION
Administrative Technician
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to Administrative Technician (City Clerk's Office) may also be responsible for:
• Serving as Secretary to the Oversight Board, including preparing agendas and taking minutes;
• Performing webmaster duties for department and assisting other departments as needed;
• Performing Laserfiche document archive administrator duties;
• Compiling election manual, processing candidates' filings, and assisting the Elections Officer to
fulfill election duties;
• Notarizing city documents; and
• Preparing Council resolutions and ordinances for signature; and.
• Providing customer service to internal employees, members of the public, and outside agencies.
Positions assigned to Administrative Technician (Community Development) may also be
responsible for:
• Providing administrative support to the Community Development Department, including the
department's commissions and boards, such as assembling, copying, distributing, and posting
agenda related items, administering meetings, and taking minutes;
• Providing back-up assistance for the processing of all Records Requests requiring Building,
Planning, and other relevant Development Services information;
• Managing all Building and Planning files, including filing, archiving, and destruction of such, as well
as processing on -going archiving and scanning projects;
• Managing all department related records and ensuring all permanent records are posted in the
permitting software and LaserFiche;
• Assisting with the processing and monitoring of department related agreements;
• Performing accounting support functions, such as supply ordering, monitoring budget and contract
expenditures, reviewing and processing invoices, and resolving discrepancies;
• Processing of legal notices within stipulated time requirements.
Positions assigned to Executive Assistant (City Manager/Council) may also be responsible for:
• Providing responsible, complex. and confidential secretarial and administrative support to the
Mayor, City Council and City Manager, and other assigned management staff;
• Assisting in the coordination of appointments and activities with other governmental agencies
elected officials, City Manager and other management staff;
• Screens inquiries from the public, provides related information, forwards complaints and requests
for information to the appropriate City official; and
• Employing discretion and independent judgment, as actions can have significant effect upon City
operations.
Rev. July 2015 2
The City of La Quinta
CLASS SPECIFICATION
Administrative Technician
Positions assigned to Executive Assistant (Community Services/Human Resources) may also be
responsible for:
• Preparing agendas and taking minutes for the Community Services Commission;
• Providing administrative support to the Community Services Department such as City Council staff
reports, assisting with contract development and tracking and community outreach efforts;
• Providng administrative support to Human Resources, preparing a wide variety.of complex and
confidential documents (many related directly to the meet and confer process with represented
employees); maintaining City-wide personnel record -keeping system, preparing a variety of
materials and documents related to personnel, employee benefits, and risk management;
• Assisting with all aspects of human resources operations, including recruiting, new employee
orientations, terminations, benefit enrollments and changes, employee recognition, claims
management, etc.; and
• Employing discretion and independent judgment, as actions can have significant effect upon
City operations.
Positions assigned to Executive Assistant (Community Development) may also be responsible for:
• Providing administrative support to the Planning Commission, Architecture & Landscape Review
Committee, and Historic Preservation Commission, including the preparation of agendas and
taking of meeting minutes;
• Providing administrative support to the Community Development Department, such as City Council
staff reports, assisting with contract management and management of department budget;
• Employing discretion and independent judgment, as actions can have significant effect upon
Department and City operations; and
• Performing supervisory duties for subordinates including assigning, reviewing and planning work
and writing performance evaluations.
Positions assigned to Content Editor/Writer may also be responsible for:
• Creating and editing a wide variety of complex and confidential reports, including staff reports,
legislative letters, grants, and award applications;
• Working closely with management to develop content and execute the organization's overall
communications strategy;
• Preparing and disseminating press releases/media advisories/event. notices;
• Responsible for maintaining the City's "voice" throughout all external communications;
• Delivering editorial copy with an audience -appropriate tone across a broad spectrum of
communications channels; and
• Demonstrating excellent attention to detail, organizational skills, problem -solving skills and political
and/or issue sensitivity.
Rev. July 2015 3
The City of La Quinta
CLASS SPECIFICATION
Administrative Technician
TRAINING AND EXPEO.IENCE:
High School Diploma or GED and three (3) years office or customer service experience. As assigned, a
minimum of three to five years' experience with increasingly advanced writing projects, including report
writing, speeches, newsletters and other publications, with heavy emphasis on editing.
Or an equivalent.combination of education and experience sufficient to successfully perform the
essential duties of the job such as those listed above.
As assigned, must be able to attend occasional evening meetings.
LICENSING/CERTIFICATIONS:
• Valid Class C California Driver's License.
KNOWLEDGE OF:
• Modern office procedures and administrative support methods;
• Modern office equipment;
• Proper English usage, grammar and punctuation;
• Customer service principles;
• Basic budgetary principles;
• Meeting coordination, agenda development, minute taking and preparation;
• Lead work principles, as assigned; and
• City policies, rules and regulations, operations, procedures and precedents of assignment
SKILL IN:
• Tact, diplomacy and customer service;
• Use of independent judgment in a variety of situations;
• Reading and interpreting reference books, manuals, policies and procedures;
• Accurately proofreading, filing and word-processing;
• Mathematical computations used in business;
• Taking minutes and summarizing meetings;
• Tracking budgets and project timelines/deadlines;
• Operating a computer and relevant software applications;
• Operating modern office equipment;
• Prioritizing and assigning work;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the
general public, etc. sufficient to exchange or convey information and to receive work direction; and
• Some positions may require skill working with legal or industry specific terminology and/or providing
supervision, direction, coaching and evaluation of subordinates.
Rev. July 2015 4
The City of La Quinta
CLASS SPECIFICATION
Administrative Technician
ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing and
repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are
required only occasionally and all other sedentary criteria are met.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific
position assignments will vary depending on the business needs of the department.
CLASS HISTORY INFORMATION:
Draft prepared by Fox Lawson & Associates, a Division of Gallagher Benefit Services (DT)
Date: (1/2014)
Revised by City of La Quinta (7/2014); (7/2015)
Rev. July 2015
The City of La Quinta
CLASS SPECIFICATION
Management Assistant
CLASS SERIES
BANDIGRADE/SUBGRADE
FLSA STATUS
Management Administration
B21 - B22
Non -Exempt
CLASS SUMMARY:
This class is the first level in a four -level Management Administration Series. As assigned,
incumbents are responsible for providing specialized services and customer service in support of
City programs and finance. Incumbents, as assigned, may be responsible for processing receipts
and cashiering; assisting in budget preparation; collection and disbursement of payments,
developing and supporting program operations; performing research; maintaining databases;
providing technical assistance and training; and processing claims.
DISTINGUISHING CHARACTERISTICS:
Positions assigned to this classification perform tasks that are generally routine and repetitive in
monitoring and processing information or coordinating and implementing programs. Work
requires considerable attention to detail and is reviewed by a supervisor for conformance to
established requirements.
ESSENTIAL DUTIES:
This class specification represents only the core areas of responsibilities; specific position assignments will vary
depending on the needs of the department.
Assists with coordinating department activities such as tracking work and change orders, relaying
communications, researching information and providing related support.
Assembles, matches, sorts tabulates, checks numerical data, creates and checks records and logs.
Prepares reports, correspondence and forms.
Maintains records, references, reports, statistics; reviews forms and documents for compliance with
operational policies and procedures.
Assists in the acquisition of supplies and equipment.
Provides customer service to other employees and citizens.
Responds to citizen/customer questions and calls.
Performs filing and retrieval of information.
Rev. July 2015
The City of La Quinta
CLASS SPECIFICATION
Management Assistant
As assigned, serves as a lead to staff to include assigning and monitoring work and providing direction.
Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to Senior Account Clerk functions may also be responsible for:
• Processing TOT payments, Short -Term Vacation Rental applications and various associated
reports;
• Serving as cashier; and
• Processing and reviewing applications for business licenses.
Positions assigned to Account Technician functions may also be responsible for:
• Reviewing requests for payments for accuracy and processing accounts payable, preparing
checks for payments and reporting on A/P and wire disbursements;
• Reconciling bank statements;
• Preparing warrants for payment and recording all disbursements;
• Preparing various schedules and reports as requested to support accounting manager;
• Reconciling daily deposits for all departments;
• Processing and reconciling Cash receipts, preparing requests for refunds, handling collection of
NSF checks; and
• Assisting with preparation of payroll and related documents (such as timesheets, retirement
information, etc.).
Positions assigned to Community Services Coordinator (Wellness Center) functions may also be
responsible for:
• Recruiting instructors;
• Developing programs and classes;
• Developing partnerships with a variety of community service providers
• Recruiting and training volunteers; and
• Coordinating daily operations in assigned area.
Positions assigned to Community Services Coordinator (Facility Rentals, Sports, Programs,
Events, Marketing) functions may also be responsible for:
• Developing sports and community -related programs;
• Overseeing facility rentals;
• Coordinating and development city-wide events;
• Assisting with marketing and Promotion of events and programs; and
• Providing administrative support as requested.
Rev. July 2015 2
The City of La Quinta
CLASS SPECIFICATION
Management Assistant
Positions assigned to Management Administration Assistant (City Manager's Office) functions
may also be responsible for:
• Monitoring legislative items, providing recommendations, and writing letters on the City's position;
• Creating spreadsheets, monitoring budgets, and creating contract tracking databases; and
• Coordinating and developing city-wide trainings in identified areas of need.
Positions assigned to Finance Assistant functions may also be responsible for:
• Providing responsible, complex secretarial and administrative support to the Finance Director,
Investment Advisory Board and Finance Department;
• As needed, serving as backup for reviewing requests for payments for accuracy and processing
accounts payable;
• Preparing and maintaining various service contracts, coordinating annual sale of surplus items;
• Implementing and managing the purchasing module and function; and
• Overseeing timekeeping management for all City staff.
TRAINING AND EXPERIENCE:
High School Diploma or GED and two (2) years experience related to area of assignment.
Or an equivalent combination of education and experience sufficient to successfully perform the
essential duties of the job such as those listed above.
LICENSING/CERTIFICATIONS:
• Some positions may require. valid California Class C Driver's License.
KNOWLEDGE OF:
• Modern office procedures;
• Modern office equipment;
• Program coordination;
• Proper English usage, grammar and punctuation;
• Principles of customer service;
• Basic budgetary principles;
• City policies, rules and regulations, operations, procedures and precedents of assignment; and
• Supervisory principles, as assigned.
Finance/Accounting positions also require knowledge of:
• Principles of basic accounting/bookkeeping;
• Computer accounting applications;
• Basic governmental accounting and budgeting; and
• Methods of receiving and accounting for funds.
Community Services_positions also require knowledge of:
• Principles of marketing, community service, recreational programming and cultural activities;
• Needs, interests and requirements of the community; and
• Available local agencies, organizations and providers of public service resources.
Rev. July 2015 3
The City of La Quinta
CLASS SPECIFICATION
Management Assistant
SKILL IN:
• Tact, diplomacy and customer service;
• Comprehending and correctly using a variety of informational documents including logs, ledgers
and financial records;
• Preparing documents and records with a high degree of accuracy;
• Data entry;
• Basic business math (addition, subtraction, division, multiplication, percentages);
• Operating a computer and relevant software applications;
• Operating modern office equipment;
• Some assignments may require prioritizing and assigning work; and
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the
general public, etc. sufficient to exchange or convey information and to receive work direction.
ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing and
repetitive motions. Some assignments may require occasional pushing, pulling, lifting,
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force
frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are
required only occasionally and all other sedentary criteria are met.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific
position assignments will vary depending on the business needs of the department.
CLASS HISTORY INFORMATION:
Draft prepared by Fox Lawson & Associates, a Division of Gallagher Benefit Services (DT)
Date: (3/2014)
Revised by City of La Quinta (7/2014); (7/2015)
Rev. July 2015 4
The City of La Quinta
CLASS SPECIFICATION
Management Analyst
CLASS SERIES
BAND/GRADE/SUBGRADE
FLSA STATUS
Management Administration
C42 — C44
Exempt
CLASS SUMMARY:
This class is the fourth level in a four -level Management Administration Series focused on
advanced journey level responsibilities. Incumbents are involved with the highest -level analysis
work associated, as assigned, with designated City management functions or programs.
DISTINGUISHING CHARACTERISTICS:
Positions assigned to this classification are responsible for more complex work products and
more complex project management and/or program administration/oversight. As assigned,
incumbents may supervise staff including conducting performance evaluations, coordinating
training; and implementing hiring, discipline and termination procedures.
ESSENTIAL DUTIES:
This class specification represents only the core areas of responsibilities; specific position assignments will vary
depending on the needs of the department.
Leads meetings with internal and external customers and stakeholders regarding projects or to
address complaints and concerns escalated to a higher staff level.
Prepares and administers contracts and consultant or franchise agreements, approves billing, ensures
service levels and contractual/franchise expectations are met.
Conducts comprehensive research, keeps abreast of changes in assigned field, performs complex,
detailed analyses.
Prepares and presents complex plans, programs, and technical reports including'staff reports for the
City Council or Commissions; coordinates/reviews/approves staff input into plans, programs and
reports.
Prepares and monitors budgets and related documents, prepares and manages project schedules,
oversees day-to-day program or staff activities.
As assigned, supervises staff to includes: prioritizing and assigning work; conducting performance
evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures;
maintaining a healthy and safe working environment; and making hiring, termination and disciplinary
recommendations.
Assists in the development of standards, ordinances, regulations, policies and procedures; interprets
same.
Performs other duties of a similar nature and level as assigned.
Rev. July 2015
The City of La Quinta
CLASS SPECIFICATION
Management Analyst
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to Associate Engineer functions may also be responsible for:
• Performing plan check as requested;
• Preparing annual Storm Water report;
• Preparing conditions of approval in land action services, as requested;
• Coordinating plan check services with City Surveyor, contract plan check engineers and City
Traffic Engineer;
• Reviewing applications, maps, designs, drawings, improvement plans, specifications, cost
estimates, and supporting documents;
• Coordinating engineering activities with other City departments;
• Processing encroachment permits and other permits for developments;
• Processing agreements including Subdivision Improvement Agreements with related bonds/
securities and Reimbursement Agreements; and
• Assisting at the front counter.
Positions assigned to Associate Planner functions may also be responsible for:
• Assisting with preparation of the General Plan and other specific plan documents;
• Researching, reviewing and analyzing environmental, social and economic data related to planning,
land use and community development; and
• Meeting with the development community to review proposed projects.
Positions assigned to Business Analyst -(City Manager's Office) functions may also be responsible
for:
• Negotiating and preparing contracts;
• Managing service contracts;
• Developing organizational metrics and implementing them across departments;
• Leading customer service initiatives;.
• Analyzing contractor or franchisee performance, financial performance, market data and trends,
real estate pro formas and project cash flows;
• Liaison for the City's business community, assisting in economic development efforts and business
attraction;
• Preparing financial models, operational studies, revenue and expenditure projections;
• Leading city-wide initiatives such as technology project teams, strategic planning and performance
metrics; and
• Providing assistance/serving as a technical resource for City departments.
Rev. July 2015 2
The City of La Quinta
CLASS SPECIFICATION
Management Analyst
Positions assigned to Management Analyst (Public Works) functions may also be responsible for:
• Coordinating department annual budget analysis, development and reporting via financial
software;
• Coordinating Public Works Internship Program and National Public Works Week celebration;
• Creating department communication, promotion, and outreach: preparing presentations/
articles/press releases, assisting homeowners and businesses, developing and updating
department Webpages, and providing GORequest system administration;
• Updating Developer Engineer's Handbook, Public Works Strategic Plan, Self -Assessment Update;
etc., as assigned; and
• Assisting with overall department support on agreements, requests for proposals, public process
for Capital Improvement Projects, staff report processing, department meetings/special events,
staff reward program, and counter support.
Positions assigned to Principal Planner functions may also be responsible for:
• Analyzing complex planning, zoning, and development issues and developing recommendations;
• Preparing and presenting a variety of oral reports and recommendations for projects at public and
commission hearings;
• Meeting with developers, customer and other department representatives regarding proposed or
contemplated projects; and
• . Researching, reviewing, and analyzing complex environmental, social, and economic data related
to planning, community development and land use activities.
TRAINING AND EXPERIENCE:
Bachelor's Degree and, as assigned, four (4) years experience related to area of assignment.
Or an equivalent combination of education and experience sufficient to successfully perform the
essential duties of the job such as those listed above.
LICENSING/CERTIFICATIONS:
• Some positions may require a valid Class C California Driver's License.
• Engineer In Training (EIT) certificate required within one year of hire for engineering assignments.
KNOWLEDGE IN:
• Supervisory principles;
• Budgetary principles;
• Applicable local, state and federal laws, rules and regulations;
• Project management methods including leading cross -functional teams;
• Contract administration and performance monitoring;
• Program development, administration and evaluation principles;
• Research methods, statistical analysis, program analysis and .report preparation;
• Organizational structure of the city and city services as they relate to area of assignment;
Rev. July 2015 3
The City.of La Quinta
CLASS SPECIFICATION
Management Analyst
KNOWLEDGE IN:
• Operating modern office equipment; and
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers,
supervisor, the general public, etc. sufficient to exchange or convey information, evaluate
performance and provide and/or receive work direction.
Positions assigned to Engineering also require knowledge of:
• Principles of civil engineering;
• Topographic and construction surveying;
• Methods and materials used in engineering construction; and
• Computer Aided Design (CAD) programs.
Positions assigned to Management/Business Analysts also require knowledge of:
• Principles of change management;
• Principles of business process analysis and financial analysis; and.
• . Advanced financial modeling and forecasting techniques.
Positions assigned to Planning also require knowledge of:
Principles of land use planning and development; and
Demographic, environmental, social, economic and land use concepts.
SKILL IN:
• Advanced research and critical thinking;
• Analysis and problem -solving;
• Influencing the organization across multiple levels;
• Mathematical computations;
• Negotiation and conflict resolution;
• Supervising and evaluating employees;
• Prioritizing and assigning work;
• Preparing written reports of high complexity and keeping accurate records;
• Operating a computer and applicable software applications;
• Applying local, state and federal laws, rules and regulations;
• Customer service; and
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the
general public, etc. sufficient to exchange or convey information and to receive work direction.
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The City of La Quinta
CLASS SPECIFICATION
Management Analyst
ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: standing, walking, fingering, talking, hearing, seeing and
repetitive motions.
Some assignments may be characterized as Sedentary Work: Exerting up to 10 pounds of force
occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or
otherwise move objects, including the human body. Sedentary work involves sifting most of the time.
Jobs are sedentary if walking and standing are required only occasionally and all other sedentary
criteria are met.
NOTE:
The above job description is intended to represent only the key areas of responsibilities; specific
position assignments will vary depending on the business needs of the department.
CLASS HISTORY INFORMATION:
Draft prepared by Fox Lawson & Associates, a Division of Gallagher Benefit Services (DT)
Date: (3/2014)
Revised by City of La Quinta (7/2014); (7/2015)
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