2020 06 03 FAC MinutesFINANCIAL ADVISORY COMMISSION
MINUTES
WEDNESDAY, JUNE 3, 2020
CALL TO ORDER
A special meeting of the Financial Advisory Commission (Commission) was called to
order at 2:00 p.m. by Chairperson Mills.
This meeting was held by teleconference pursuant to Executive orders N-25-20, N-
29-20, N-33-20, and N-35-20, executed by the Governor of California in response to
the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and
enabling teleconferencing accommodations by suspending or waiving specified
provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Commissioners Batavick, Hoffner, Hunter, Rosen, Twohey and
Chairperson Mills
ABSENT: None
VACANCY: One
STAFF PRESENT: Finance Director Romero, Financial Service Analyst Hallick,
Management Assistant Delgado, City Clerk Radeva, City Manager McMillen, and City
Attorney Ihrke
PLEDGE OF ALLEGIANCE
Commissioner Batavick led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None
CONFIRMATION OF AGENDA
Commissioner Hoffner requested to update the Commission on the status of the City's
COVID-19 Small Business Emergency Economic Relief Program under
Commissioners' Items.
The Commission concurred.
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS - None
FINANCIAL ADVISORY COMMISSION MINUTES I JUNE 3, 2020
SPECIAL MEETING
CONSENT CALENDAR ITEMS
1. APPROVE MINUTES DATED MAY 13, 2020
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
APRIL 30, 2020
Motion - A motion was made and seconded by Commissioners Twohey/Hoffner to
approve the Consent Calendar, as submitted. Motion passed: ayes 6, noes 0,
vacancy 1.
BUSINESS SESSION
1. APPOINT TWO COMMISSIONERS TO SERVE ON THE AD -HOC
COMMITTEE FOR POLICE SERVICES REVIEW
Finance Director Romero presented the staff report, which is on file in the Finance
Department.
Finance Director Romero provided the Commission with a summary of tasks and
objectives and anticipated timeline for the police services review process required to
be conducted by the members appointed to serve on the ad -hoc committee.
The Commission and staff discussed the proposed fiscal year 2020/21 police services
presented to Council at the June 2, 2020 regular meeting; revenue options available
to the Riverside County Sheriff's Department; the scope of the police services study
prepared by Matrix Consulting; and fiscal year 2020/21 anticipated police services
cost increase.
Commissioners Batavick and Rosen expressed their willingness to serve on this ad -
hoc committee.
Motion - A motion was made and seconded by Commissioners Hoffner/Twohey to
appoint Commissioners Batavick and Rosen to serve on the ad -hoc committee for
police services review. Motion passed: ayes 6, noes 0, vacancy 1.
2. APPROVE FISCAL YEAR 2020/21 INVESTMENT POLICY
Financial Services Analyst Hallick presented the staff report, which is on file in the
Finance Department.
Motion - A motion was made and seconded by Commissioners Twohey/Hoffner to
approve fiscal year 2020/21 Investment Policy as presented. Motion passed: ayes 6,
noes 0, vacancy 1.
FINANCIAL ADVISORY COMMISSION MINUTES 2 JUNE 3, 2020
SPECIAL MEETING
3. REVIEW AND APPROVE FISCAL YEAR 2020/21 MEETING DATES
Finance Director Romero presented the staff report, which is on file in the Finance
Department.
Staff noted Commission meetings' start time will remain at 4:00 p.m.
Motion - A motion was made and seconded by Commissioners Hunter/Twohey to
approve the fiscal year 2020/21 meeting dates. Motion passed: ayes 6, noes 0,
vacancy 1.
STUDY SESSION
1. DISCUSS FISCAL YEAR 2020/21 PRELIMINARY PROPOSED BUDGET
Finance Director Romero presented the staff report, which is on file in the Finance
Department.
The Commission and staff discussed the expense increases to special funds; Measure
G funds reserved for the Highway 111 Corridor Plan (Plan); the request for proposal
for form -based code planning services & engineering services (RFP) for the Plan
currently posted on the City's website; and the committee members appointed to
review the RFP proposals for the Plan.
Chairperson Mills expressed his willingness to join the committee for the Plan and
represent the Commission in the RFP review process. The Commission concurred.
Finance Director Romero said she would communicate Chairperson Mills' desire to
represent the Commission and participate on the committee to Design and
Development staff.
Further discussion followed on the general fund expenses for the Music Line project
and the contribution commitments by the Cities of La Quinta, Indio and Coachella;
possible staff reductions and furloughs being presented to Council for review and
consideration during a special meeting on June 3, 2020; and Measure G reserve fund
balance. The Commission expressed general opposition on fulfilling the City's financial
obligation to contribute to the Music Line project at this time due to the financial
constraints imposed by COVID-19. The Commission requested a special meeting be
held on Tuesday, June 9, 2020, to review and discuss Measure G fund balance in
reserves.
FINANCIAL ADVISORY COMMISSION MINUTES 3 JUNE 3, 2020
SPECIAL MEETING
DEPARTMENTAL REPORTS
1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Finance Director Romero presented the departmental report, which is on file in the
Finance Department.
Finance Director Romero also thanked the Commission for their continued
commitment to serve on the Commission.
COMMISSIONERS' ITEMS
1. COMMISSION ENGAGEMENT STRATEGY TO ALLOW ABILITY TO ACT
PROACTIVELY VERSUS REACTIVELY
Chairperson Mills requested projects being brought to the Commission should be
brought sooner rather than later and thanked staff for highlighting upcoming projects
in the Departmental Report No. 1 - Finance Department Current and Future
Initiatives of this Agenda, was helpful to this request.
2. UPDATE OF SUBCOMMITTEE REVIEW FORTH E CITY'S COVID-19 SMALL
BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM
Commissioner Hoffner gave an update on the funding and review process for the
City's COVID-19 Small Business Emergency Economic Relief Program.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Hunter/ Rosen to adjourn this meeting at 4:06 p.m. Motion passed: ayes 6, noes 0,
vacancy 1.
Respectfully submitted,
Dlgltally s Is —by Je Ica Delgado
DN: cn=Jessica Delgado, o=City of La
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2020, mailado[mlaquin..........US
Date: 2U20.08.1911 21:,8-07'00'
Jessica Delgado, Management Assistant
City of La Quinta, California
FINANCIAL ADVISORY COMMISSION MINUTES 4 JUNE 3, 2020
SPECIAL MEETING