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BRKLS 5344 (014)
✔
✔
08-RIV-La Quinta
In the City of La Quinta along Dune Palms Road at the
Coachella Valley Storm Water Channel (Whitewater River)
✔
159,354.00180,000.00
Final design and ROW appraisals for the project to replace a 3 lane low
water crossing with 4 lane bridge.
See Attached.
7/13/20Public Works DirectorBryan McKinney Digitally signed by Bryan McKinney
DN: cn=Bryan McKinney, o, ou, email=bmckinney@laquintaca.gov, c=US
Date: 2020.07.13 17:03:48 -07'00'
, '800%02* 8., 4. 08*4'8 88
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REASONS THAT REQUESTED APPROVAL IS CONSIDERED TO BE COST EFFECTIVE OR IN
THE PUBLIC’S BEST INTEREST (STATE)
In 2013, during the selection of Bengal Engineering to perform the professional engineering and
environmental services the City of La Quinta complied with the requirements set forth by the
Caltrans LAPM and conducted a competitive one-step RFP consultant selection process. The
following represents the chronology of events associated with the Consultant Selection Process:
The City Appointed a Consultant Selection Committee Consisting of Project Engineers and
Managers. The Request for Proposal was issued on October 15, 2013 and the Pre-Proposal
Conference was conducted on November 12, 2013 at 10:30 am. The City received four (4)
proposals from the following qualified consultants on November 25, 2013: Bengal Engineering,
Inc., CNS Engineers, Inc., IDC Consulting, Engineers, Inc., and RBF Consulting. The Consultant
Selection Committee met on December 16, 2013 and determined that all four (4) of the
engineering firms submitting proposals should be interviewed. Interviews were conducted on
January 17, 2014. Following the interviews, the Consultant Selection Committee recommended
Bengal Engineering, Inc. be awarded a Professional Services Agreement to prepare the plans,
specifications, and estimates for the Dune Palms Road Low Water Crossing Replacement at the
Coachella Valley Stormwater Channel.
The Professional Services Agreement with Bengal Engineering was prepared in accordance with the
requirements outlined within Chapter 10 of the Caltrans LAPM and was submitted for review and
acceptance by Caltrans Audit and Investigation. This included Exhibits 10K and 10H which outlined
key personnel. Caltrans Audit and Investigation issued the contract Conformance Letter Review on
May 22, 2014 . All deficiencies noted by Caltrans Audit and Investigation Conformance Review
were incorporated and submitted to City Council for award consideration. The City Council
considered and approved a Professional Services Agreement with Bengal Engineering, Inc. on June
17, 2014
While addressing other scope related changes which were ultimately included within Amendment
No. 8, and approved by Council on October 16, 2018, staff realized that Bengal’s contract term had
expired and included an extended term as part of that Amendment. At this point, the project had
experienced several environmental and right of way processing delays. The environmental
document, special studies, and environmental permitting took nearly 4 years to complete.
During the time frame leading up to the expired term, the City had just received notification from
Caltrans Environmental that that the Project’s environmental document was finally approved. The
City and its Consultants were working diligently to make up time and avoid losing the funding
authorized for the preliminary engineering phase due to the approaching reversion date. The
project development team was working through the requirements of the adopted environmental
document, environmental permitting requirements, initiating the right of way acquisition phase and
coordinating with utilities. The project could not proceed with any of these steps until the
NEPA/CEQA environmental documents were adopted.
It was not feasible to stop all work with Bengal and initiate a new competitive procurement process
for the engineering services needed to complete the Project. Doing so would have been
detrimental to the project, the general public, the City of La Quinta, the Coachella Valley Sub-
Region, the State, and Federal Highway Administration (FHWA).
Bengal Engineering is thoroughly aware of the issues surrounding the design and construction of
the Dune Palms Bridge. They had been working in partnership with City for over 4 years on the
project. They have coordinated with the Federal Emergency Management Agency, Riverside County
Flood Control, Coachella Valley Water District, Caltrans District 8, and are well aware of the
requirements for 1602 Streambed Alteration Agreement with the California Department of Fish and
Game, the 401 Water Quality Certification from the Regional Water Quality Control Board and the
404 permit from the Army Corps of Engineers. The City finds the continuation of Bengal
Engineering and Consulting, Inc. for the proposed project is in the best interest of the City of La
Quinta, the State of California, and Federal Highway Administration.