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2020 09 14 CSC COMMUNITY SERVICES COMMISSION 1 SEPTEMBER 14, 2020 AGENDA COMMUNITY SERVICES COMMISSION AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING MONDAY, SEPTEMBER 14, 2020 AT 5:30 P.M. ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the Community Service Commission, the City Manager, City Attorney, City Staff, and City Consultants may participate in this meeting by teleconference. Additionally, pursuant to the above-referenced executive orders, the public is not permitted to physically attend at City Hall the meeting to which this agenda applies, but any member of the public may listen or participate in the open session of this meeting as specified below. Members of the public wanting to listen to this meeting may do so by tuning-in live via http://laquinta.12milesout.com/video/live. Members of the public wanting to address the Community Services Commission, either for public comment or for a specific agenda item, or both, are requested to send an email notification to the Community Resources Commission agendas and staff reports are available on the City’s web page: www.laquintaca.gov COMMUNITY SERVICES COMMISSION 2 SEPTEMBER 14, 2020 AGENDA Department at commresource01@laquintaca.gov and specify the following information: 1) Full Name 4) Public Comment or Agenda Item 2) City of Residence Number 3) Phone Number 5) Subject 6) Written or Verbal Comments The email “subject line” must clearly state “Written Comments” or “Verbal Comments.” Written public comments must be emailed to the Community Services Secretary no later than 3:00 p.m. on the day of the meeting. Written public comments will be distributed to the Community Services Commission, incorporated into the agenda packet and public record of the meeting, and will not be read during the meeting unless, upon the request of the Community Services Commission Chairperson, a brief summary of any public comment is asked to be read, to the extent the Commission Secretary can accommodate such request. ****************************** CALL TO ORDER ROLL CALL: Commissioners Biondi, Blakeley, La Greca, Marley, and Chair Wyler PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA Please email “Written Public Comments” to Commission Secretary Chaudhry at LChaudhry@LaQuintaCA.gov and limit your coments to three (3) minutes (approximately 350 words). The Commission values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda. CONFIRMATION OF AGENDA CONSENT CALENDAR (MOTION REQUIRED) 1. APPROVE JUNE 8, 2020 MINUTES COMMUNITY SERVICES COMMISSION 3 SEPTEMBER 14, 2020 AGENDA DEPARTMENTAL REPORT 1. CITY REOPENING PLAN UPDATE – COMMUNITY RESOURCES DIRECTOR ESCOBEDO AND COMMUNITY RESOURCES MANAGER CALDERON 2. 2020-21 COMMUNITY PROGRAMS AND EVENTS, - COMMUNITY RESOURCES MANAGER CALDERON BUSINESS SESSION 1. APPOINT CHAIR - COMMUNITY SERVICES COMMISSION SECRETARY CHAUDHRY 2. APPOINT VICE-CHAIR - COMMUNITY SERVICES COMMISSION SECRETARY CHAUDHRY 3. APPROVE NEW COMMUNITY SERVICES COMMISSION REGULAR MEETING SCHEDULE – COMMUNITY SERVICES COMMISSION SECRETARY CHAUDHRY 4. SELECT AND APPROVE ART INSTALLATION FOR WALL MURAL ON FRED WARING AND ADAMS - COMMUNITY RESOURCES ANALYST TORRES 5. SELECT AND APPROVE ART INSTALLATION FOR ROUNDABOUTS ON AVENIDA BERMUDAS AT CALLE SINALOA AND CALLE TAMPICO – COMMUNITY RESOURCES ANALYST TORRES COMMISSIONER’S ITEMS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on January 11, 2021, commencing at 5:30 p.m. at the La Quinta Study Session Room, 78495 Calle Tampico, La Quinta, California, 92253. DECLARATION OF POSTING I, Lisa Chaudhry, Community Services Commission Secretary (Secretary) of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta Community Services Commission meeting was posted on the City’s website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on September 10, 2020. COMMUNITY SERVICES COMMISSION 4 SEPTEMBER 14, 2020 AGENDA DATED: September 10, 2020 LISA CHAUDHRY, Community Services Commission Secretary City of La Quinta, California Public Notices • The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Community Resources office at 760- 777-7106, twenty-four (24) hours in advance of the meeting and accommodations will be made. • If special electronic equipment is needed to make presentations to the Community Services Commission, arrangements should be made in advance by contacting the Community Services office at 760-777-7106. A one (1) week notice is required. • If background material is to be presented to the Commissioners during a Commission meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the Secretary for distribution. It is requested that this take place prior to the beginning of the meeting. • Any writings or documents provided to a majority of the Commissioners regarding any item(s) on this agenda will be made available for public inspection at the Community Resources Department at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. COMMUNITY SERVICES COMMISSION MINUTES June 8, 2020 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, JUNE 8, 2020 CALL TO ORDER A regular meeting of the Community Services Commission was called to order by Chair Wyler at 5:30 p.m. This meeting was held by teleconference pursuant to Executive Orders N-25-20, N- 29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Commissioners Biondi, Blakeley, La Greca, Marley, and Chair Wyler STAFF PRESENT: Community Resources Director Escobedo, Community Resources Manager Calderon, Community Resources Analyst Torres, Community Services Commission Secretary Chaudhry, and City Clerk Radeva. PLEDGE OF ALLEGIANCE Chair Blakeley led the Commission in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None. CONFIRMATION OF AGENDA – Confirmed. CONSENT CALENDAR 1. APPROVE MINUTES OF MAY 11, 2020 MOTION - A motion was made and seconded by Commissioners La Greca/Marley to approve the Consent Calendar as submitted. Motion passed unanimously. DEPARTMENT REPORTS 1. DISCUSS NOVEL CORONAVIRUS DISEASE (COVID-19) OPERATIONAL IMPACTS, CONTINUITY OF CITY OPERATIONS, COMMUNITY, AND BUSINESS RESOURCES Community Resources Director Escobedo presented the staff report verbally. • Childcare services for essential workers at the LQ Museum • Council to review City facilities reopening plan and updated safety protocols • Until new protocols are operationally implemented and services can be provided safely, events are temporarily postponed and the Wellness Center, LQ Museum, LQ Library, and Fritz Burns Pool are currently closed. CONSENT CALENDAR ITEM NO. 1 COMMUNITY SERVICES COMMISSION MINUTES June 8, 2020 2. DISCUSS REGULAR MEETING FREQUENCY Community Resources Director Escobedo presented the staff report verbally. Commission reached a consensus and expressed support to change the regular meeting from monthly to quarterly given that the following occur: • Staff informs Commission of new relevant items • Commission will maintain contact with staff to discuss new developments, concerns, or questions • Should a pressing item(s) requiring Commission direction or action during non- meeting months arise, staff will arrange for a special meeting. Staff was asked to prepare a schedule to be discussed and voted on in the September 14 meeting. BUSINESS SESSION 1. AUTHORIZE THE ISSUANCE OF A REQUEST FOR PROPOSALS TO DESIGN AND INSTALL ARTWORKS AT ROUNDABOUTS ON AVENIDA BERMUDAS AT CALLE SINALOA AND CALLE TAMPICO – COMMUNITY RESOURCES ANALYST TORRES Community Resources Analyst Torres presented the staff report, which is on file in the Community Resources Department. MOTION - A motion was made and seconded by Commissioners Blakeley/La Greca to authorize the issuance of a Request for Proposals to design and install artworks at the roundabouts on Avenida Bermudas at Calle Sinaloa and Calle Tampico. Motion passed unanimously. Community Services Secretary Chaudhry presented the staff report, which is on file in the Community Resources Department. 2. ESTABLISH CHAIR AND VICE-CHAIR APPOINTMENT ROTATION - COMMUNITY RESOURCES DIRECTOR ESCOBEDO MOTION - A motion was made and seconded by Commissioners Marley/Blakeley to keep the current process in place of appointing chair and vice-chair at the first meeting held after June 30 of each year. Motion passed unanimously. 3. APPROVE SUMMER SCHEDULE MOTION - A motion was made and seconded by Commissioners Biondi/Wyler to approve the cancellation of the July 13 and August 10 regular meetings and to return on September 14. Motion passed unanimously. COMMISSIONER’S ITEMS There was a consensus among Commissioners for staff to present options for Chair and Vice-Chair rotation at the next regular Community Services Commission meeting. COMMUNITY SERVICES COMMISSION MINUTES June 8, 2020 ADJOURNMENT There being no further business, it was moved and seconded by Commissioners La Greca/Blakeley to adjourn the meeting at 6:04 p.m. Motion passed unanimously. Respectfully submitted, LISA CHAUDHRY, Community Services Commission Secretary City of La Quinta, California City of La Quinta COMMUNITY SERVICES COMMISSION MEETING: September 14, 2020 STAFF REPORT AGENDA TITLE: APPOINT A CHAIR TO THE COMMUNITY SERVICES COMMISSION RECOMMENDATION Appoint a commissioner to serve as chair to the Community Services Commission. EXECUTIVE SUMMARY • Per Municipal Code, the selection of a chair is required and appointed annually at the first meeting held after June 30. • A chair presides over the meetings and is selected by open vote. BACKGROUND/ANALYSIS On June 8, the Commission discussed alternatives to appoint chair and vice- chair annually. Commission considered the following options: 1) Two-year service for chair and vice-chair; or 2) Vice-chair succeeding to chair each year, and a new vice-chair appointed 3) Continue with the current process of voting for each seat annually as established by Council After some discussion, the Commission reached a consensus not to submit a change to the current process and agreed appoint a chair and vice-chair in the first meeting following June 30. ALTERNATIVES Commission may elect to choose one of the other options discussed and submit to Council for approval. Prepared by: Lisa Chaudhry, Administrative Technician Approved by: Chris Escobedo, Community Resources Director BUSINESS SESSION ITEM NO. 1 City of La Quinta COMMUNITY SERVICES COMMISSION MEETING: September 14, 2020 STAFF REPORT AGENDA TITLE: APPOINT A VICE-CHAIR TO THE COMMUNITY SERVICES COMMISSION RECOMMENDATION Appoint a commissioner to serve as vice-chair to the Community Services Commission. EXECUTIVE SUMMARY • Per Municipal Code, the selection of a vice-chair is required and appointed annually at the first meeting held after June 30. • The vice-chair presides over the meetings in the chair’s absence and is selected by open vote. BACKGROUND/ANALYSIS On June 8, the Commission discussed alternatives to appoint chair and vice- chair annually. Commission considered the following options: 1) Two-year service for chair and vice-chair; or 2) Vice-chair succeeding to Chair seat each year, and a new vice-chair appointed 3) Continue with the current process of voting for each seat annually as established by Council After some discussion, the Commission reached a consensus not to submit a change to the current process and agreed appoint a Chair and Vice-Chair in the first meeting following June 30. ALTERNATIVES Commission may elect to choose one of the other options discussed and submit to Council for approval. Prepared by: Lisa Chaudhry, Administrative Technician Approved by: Chris Escobedo, Community Resources Director BUSINESS SESSION ITEM NO. 2 City of La Quinta COMMUNITY SERVICES COMMISSION MEETING: September 14, 2020 STAFF REPORT AGENDA TITLE: APPROVE NEW REGULAR MEETING SCHEDULE RECOMMENDATION Approve the new regular meeting schedule from monthly to quarterly. EXECUTIVE SUMMARY •The Community Services Commission (Commission) meets on the second Monday of every month. BACKGROUND/ANALYSIS The onset of the COVID-19 pandemic has compelled the City to adjust and adopt new methods for conducting business in a safer environment while continuing to deliver services to constituents by implementing new business processes, embracing automation, and providing flex schedule for employees. These changes have increased efficiencies and productivity. With efficiencies in mind, staff and Commission discussed the option to hold meetings quarterly, allowing staff to tailor meetings for business items focused on Commission’s initiatives as outlined in the Community Services Commission Road Map. During the discussion on June 8, Commission expressed support for changing the meetings to occur quarterly if the following conditions are honored: •Staff informs Commission of new relevant items •Commission will maintain contact with staff to discuss new developments, concerns, or questions •Should a pressing item(s) requiring Commission direction or action during non- meeting months arise, staff will arrange for a special meeting. If Commission approves, staff recommends that meetings occur annually in September, December, March, and June and remain on the second Monday of said months. The new schedule for FY2020/21 will be as follows: •Monday, September 14, 2020 •Monday, December 14, 2020 •Monday, March 8, 2020 •Monday, June 14, 2020 BUSINESS SESSION ITEM NO. 3 ALTERNATIVES Commission may choose to continue meet monthly. Prepared by: Lisa Chaudhry, Community Services Commission Secretary Approved by: Chris Escobedo, Community Resources Director City of La Quinta COMMUNITY SERVICES COMMISSION: September 14, 2020 STAFF REPORT AGENDA TITLE: SELECT AND APPROVE MURAL FOR THE WALL LOCATED ON FRED WARING DRIVE AND ADAMS STREET RECOMMENDATION Select and approve mural for the wall located on Fred Waring Drive and Adams Street EXECUTIVE SUMMARY • The Community Resources Department distributed a Request for Proposal (RFP) to the City’s prequalified artists list for mural designs. • The City received five (5) proposals. • The mural will serve as an entrance monument for the north end of La Quinta. • The addition of a mural North of Highway 111 was identified as a part of the Community Services Commission art opportunities initiative. FISCAL IMPACT The total cost for the mural is $11,000 of which $7,500 will be funded by the North La Quinta Landscape project budget (Account No. 401-0000-60188, Project #151603-CT) and $3,500 from the Art in Public Places Art Purchase budget (Account No. 270-0000-74800). BACKGROUND/ANALYSIS In 2019, the Community Services Commission (CSC) initiated a refresh of the Art in Public Places program which included identifying spaces for art opportunities, approval of policies and establishing a list of prequalified artists. Both efforts are intended to secure a diverse and robust art program. The City Completed a landscaping project along Fred Waring Drive (Attachment 1). The project included adding drought-tolerant landscaping and a minor restructuring of the wall. Due to its location and underwhelming appearance, staff identified it as an opportunity to place a mural and meet the Commission’s objective. To secure a high-quality mural, D&D appropriated $7,500 and CR supplemented the budget with an additional $3,500 for a total amount of $11,000. On July 22, 2020 an RFP was distributed to the City’s BUSINESS SESSION ITEM NO. 4 prequalified artist list; the proposed artworks (Attachment 2) are specifically designed for La Quinta. The wall is located on a major vehicular thoroughfare where the artwork will be visible to large volumes of people, serve as a cultural asset, enhance the visual experience in La Quinta, North of Hwy 111, and serve as an entrance monument. ALTERNATIVES The Commission may elect not to select any proposals and reopen the RFP. Prepared by: Jaime Torres, Community Resources Analyst Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Wall Photos and Map 2. Proposed Artworks 0XUDO6LWHATTACHMENT 1 Before Landscaping Project After Landscaping Project After Landscaping Project After Landscaping Project Artist Statement of Interest Hungerman – rrastudio24@yahoo.com cj-hungerman.squarespace.com Successful pieces of public art begin with the idea of collaboration. The desire of unity in our community is the base abstract concept I use in all my work. I do this to demonstrate the way all of us can interact with each other as we traverse through the friction of life. The lyrical design, color, or flow of the way humans are constructed at a cellular level is reflected with these organic shapes and vibrant colors. Each person is engineered the same way and turns out unique. We are all different shapes, sizes, and colors. The variety of shapes and colors I use in my work reflect those differences abstractly in each harmonious piece. The content of all my art reaches out with splashes of paint and lines of communication to all. The color choices are fun, uplifting, with an excited feeling of joy and love. When people are happy they gush with jubilant emotions and conversations. I abstractly depict those emotions, ideas, and interactions in my art. There is nothing more satisfying and creative than paring my artistic style and form with the ideas of the commissioning party. The joy of working with others, groups or individuals, has a fantastic effect on the design for the intended space. As you will see in my submitted images I have had the opportunity to work with a variety of different communities. Each opportunity allowed me to create a meaningful piece of art that expressed the desired concept. On some projects I used my abstract art to convey the communities theme in the RFQ and others I was given specific images and icons as in the Abrahamic Center for Cultural Education project to create the design for the space. Other projects like the one I am currently creating for the Bline in Chicago, I work with people and kids from the community. It is a pleasure to interact with people of all professions and backgrounds. I learn new things about different cultures and apply those influences to my art. I utilize stencils and projectors to create the design on the wall. I purchase high quality UV protected paint and UV protected sealers. After the mural is dry I put a final 2-part coat of Anti-Graffiti sealer on the art. If the mural is defaced the damaged area can be fixed simply by cleaning it off with a towel and water or a light cleaner such as Windex. With the Anti-Graffiti sealer on the wall it can be cleaned as often as desired. My goal for this project is to create an original piece of art based on my abstract icons and vibrant colors that will attract people to come in and explore the area. Every time my art is experienced new things are discovered. $77$&+0(172 Miscellaneous art supplies for on site needs = $1000 Travel and Lodging = $3000 On site Insurance if needed = $2000 Scissor Lift Rental =$0 Artist Fee for mural = $2,697.49 Total for paint supplies, travel, lodging, insurance and artist fee =$11,000 All fees are negotiable and supplies can be purchased from local vendors if requested. Two notable examples of my work with large budgets are the Chinatown Library and the Abrahamic Center for Cultural Education. The Chinatown Library was a stipend of $20,500 and completed in 19 days. The Abrahamic Center for Cultural Education commission was $32,000 and completed in 14 days. I utilize stencils and projectors to create the design on the wall. I purchase high quality UV protected paint and UV protected sealers. After the mural is dry I put a final 2-part coat of Anti-Graffiti sealer on the art. If the mural is defaced the damaged area can be fixed simply by cleaning it off with a towel and water or a light cleaner such as Windex. With the Anti-Graffiti sealer on the wall it can be cleaned as often as desired. When I am awarded a commission I will stay on site until it is complete. A wall and pillars the size of this project will take approximately 10 to 15 days depending on weather and if there are any time constraints when I am allowed to be on site. I am completely accessible 24 hours a day when on location. I believe that experiencing art should be a joyful event in order to allow people to be pulled out of their moment and asked to evaluate not only the art but also how it affects them. Budget- CJ Hungerman rrastudio24@yahoo.com = $1,130.70 = $864.73 = $307.08 Susan Chorpenning Mural Proposal 1. Cover Letter: August 30, 2020 To: City of La Quinta From: Susan Chorpenning Attn: Jaime Torres 370 W. Loma Alta Drive 78495 Calle Tampico Altadena CA 91001 La Quinta CA 92253 917.627.9043 RE: RFP Fred Waring Mural The proposed mural is to be made of powder-coated steel, and attached with bolts anchored into the wall. The process of powder coating produces a hardened industrial painted surface, like that on a tractor or washing machine, which will outlast most other types of paint. Thus this project would be more permanent than most painted murals. The design is based on the idea that the city of La Quinta is built in a valley surrounded on all 4 sides by mountains: the San Jacinto to the west, the Santa Rosa to the southwest, the Little San Bernardino to the east, and the San Gorgonio to the north. So in all directions, we see the beautiful desert sky with mountains in the distance. I have translated this image into a symbolic series of wavy blue sky images alternating with mountain proﬁle images, along the length of the wall. These images will be made by taking 2’ x 8’ sections of thin steel sheet, and cutting the proﬁle line through the center, creating two lengths, which will be placed next to each other, sky image next to the mountain image, repeating along the wall. (See sketch.) The upper piece will become blue sky, and the lower piece will become a mountain range proﬁle, colored orange, like the sand of the desert, and like the reﬂection of sun on the mountains. These 8’ long pieces will be placed next to each other across most of the length of the wall, all powder- coated, with alternating colors. As proposed, the piece would run along 64’ of the 75’ wall. The cost of the project can be shifted by using more or fewer pieces along the wall, making a longer (64’, as proposed) or shorter (48’) mural. 2. Complete Pricing List Allowances: - 2 sheets of 1/8” steel with multiple cuts, powder-coating $3250 - carting to site, unloading, placing $1100 - labor measuring, drilling, bolting to wall (assistants’ pay) $ 900 - hardware, bolts, anchors, bits, misc. tools $ 300 - lodging for installation (artist 4 nights, 2 assistants 1 night each) $ 900 - mileage for artist’s, assistants’ travel (1st site visit, installation) $ 500 - meals during installation $ 600 - artist’s stipend $1650 - overage allowance for errors and problems $ 550 - insurance $1250 Total $10,950 3. Stafﬁng and Project Organization The artist will design and organize the project. My experience includes installation of a permanent sculpture, "Granite Lookout", at Firehouse 4 in LA through Dept of Cultural Affairs, with a $76,000 budget, which came in on time and on budget, using multiple subcontractors. I've installed many temporary public works, including three for Phantom Galleries LA, two at German museums, and one at SF Airport, also on time and on budget. My experience includes many years of curating and installing art, beginning as Gallery Director at Humboldt State University, later working at the Cooper Hewitt and Guggenheim Museums in NYC, and traveling/installing shows at the Stedelijk Museum, Musée de Marseilles and Tate Gallery in London. I am comfortable planing installations, and well able to organize and manage others working on a project, including crews and subcontractors. Note: I will not be able to work on parts of the project requiring face to face contact until the threat of the pandemic is over, due to very high risk in my family members. 4. Budget: $11,000 See above pricing list for details. 5. Project Proposal Sketch 6. Subcontracting Services Subcontracting will be essential for the industrial processes of laser cutting steel sheets and powder coating them. Also it will require several people to move, lift and hold the pieces in place for installation, and a truck for moving them. The artist will assume responsibility for all work done by subcontractors. Please note that all subcontracting was successfully carried out on the previous public work done for the LA Dept. of Cultural Affairs by this artist. 7. Disclosure I, Susan Chorpenning, have no negative history, civil nor criminal. 8. Insurance If selected, I will supply the minimum insurance covered and indemniﬁcation noted in Exhibits E and F of the city’s art agreement. 0XUDO3URMHFW3URSRVDO&LW\RI/D4XLQWD -XQH &RDFKHOODUWSURSRVHVWKHIROORZLQJ ¶[¶SDLQWHGPXUDOWREHORFDWHGDWWKHLQWHUVHFWLRQRI)UHG:DULQJ DQG$GDPV6WLQ/D4XLQWD&$ 'HVFULSWLRQRI$UWZRUN $FRORUIXODEVWUDFWODQGVFDSHGHVLJQHQWLWOHGµ'HVHUW6HUHQLW\¶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roject: Mural for Adams St. and Fred Waring Proposal: The design I am submitting is very, very rough. After much deliberation and many wrong turns, I arrived at this concept. Which is perfect for the location. You will see classic Roman/Greek bare-chested figures in the design. I do not plan on having them in the final mural, but it is where I finally found the voice of this mural. Like a Greek/Roman vase, I want this mural to describe our daily lives, our routines. Instead of the orb shown, some portraits will have a rectangle stand in for a smartphone. If I am selected for this mural location, I will need about 2 weeks of drawing time to create drawings of residents. Luckily, I live about 2 blocks from this location so I know the neighborhood. I want this mural to be diverse in every manner imaginable: age, race, gender, body type, physical challenges, emotional range; some are happy, pensive, aloof, determined, tired, energetic, in love, etc… Sometimes just seeing yourself depicted is enough to give you that boost of “get back in the game” endorphins. It’s Lines are a part of contemporary life. They are very apparent right now due to the covid pandemic, but they have always been around. At amusement parks and grocery stores. The very act of waiting at a red light is a car line. This simple structure dominates our era. I’ve always liked lines, it’s a time to socialize or reflect. In writing this, I reflect and think, lines must have been a part of ancient, medieval and other eras. I think what I’m trying to say is that depicting it in Art feels new. As Art it celebrates those interstitial moments of our lives. It celebrates those coordinating conjunctive structures we take for granted. If I am selected and because of the open stage where this design is being submitted, I can incorporate and accommodate any suggestions the Council and Community may have. My plan is to photograph the community, have the members sign a release and create the drawings for the mural. I welcome any one that the Council would like to nominate as well. I will be pulling from the local grocery stores, parks, schools, mechanics, doctors, nurses, librarians etc… I just need this mural to look 100% like the community it is in. I want the figure -RKQ&XHYDV depicted in the rendering as a bearded spear holding figure to be one of the landscape caretakers that keeps our medians looking like a million bucks. Instead of a spear it will be a shovel or other gardening tool, but the point is to make this figure proud, on point and looking like a jillion bucks. This is easy to do, if it’s a direct portrait. The final mural will be paired down to 4 or 5 tones/colors. I want it to feel like a traditional screen-print and I want the drawing to take center stage. I’ve developed a new form of image transferring. What I will do is create the drawing digitally, then render it to scale. I print these renderings, and then create an onsite mask using a proprietary adhesive. It’s a time saver, but first and foremost the effect is beautiful. I would love to answer any further questions the review board may have. It’s important to me that this mural be a show/traffic stopper! I hope we will be collaborating once again to inspire this awesome desert community and our guest! City of La Quinta COMMUNITY SERVICES COMMISSION: September 14, 2020 STAFF REPORT AGENDA TITLE: SELECT AND APPROVE ART INSTALLATION FOR ROUNDABOUTS ON AVENIDA BERMUDAS AT CALLE SINALOA AND AVENIDA BERMUDAS AND CALLE TAMPICO. RECOMMENDATION Select an artist to fabricate artwork for the roundabouts on Avenida Bermudas at Calle Sinaloa and Calle Tampico. EXECUTIVE SUMMARY • The Community Resources Department distributed a Request for Proposal (RFP) to the City’s prequalified artists list for artwork designs. • The City received four (4) proposals. • The selected artist will program both roundabouts. FISCAL IMPACT The total cost for the artwork is $95,000 and funds are available in the CIP Construction budget (Account No. 401-0000-60188, Project No. 151603-CT). BACKGROUND/ANALYSIS In 2019, the Community Services Commission (Commission) initiated a refresh of the Art in Public Places program. This included identifying spaces for art opportunities and establishing a list of prequalified artists. Both efforts are intended to secure a strong and diverse art program. Five Village Complete Streets’ roundabouts were identified as art opportunities. The Commission elected to create a roundabout art subcommittee (Subcommittee) to identify which roundabouts will be the first to get art and allocate funding. After great deliberation, the Subcommittee decided on the following: • Program the two roundabouts located on Avenida Bermudas at Calle Sinaloa and Calle Tampico since little to no public art is located nearby (Attachment 1); and • Allocate $47,500 for each roundabout to secure a large art piece that complements each roundabout; and • Program the three other roundabouts at a later date. BUSINESS SESSION ITEM NO. 5 The Commission decided to follow the Subcommittee’s recommendation and on July 22, a Request for Proposal was distributed to the City’s prequalified artist list. The proposed artworks (Attachment 2) are specifically designed for La Quinta. Because the roundabouts are located on major roadways, the artwork will be visible to large volumes of vehicles and pedestrians, serve as a cultural asset, and enhance the visual experience of the Village Corridor by reflecting the surrounding area’s natural beauty and embracing the Village’s vibrancy. ALTERNATIVES The Commission has identified programming the roundabouts with art as a top priority from the Commission’s art opportunity list, however, the Commission may elect not to select a proposal and reopen the RFP. Prepared by: Jaime Torres, Community Resources Analyst Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Art Roundabout Map 2. Proposed Artworks Roundabout 1Roundabout 2ATTACHMENT 1 52 Calle Sinaloa/Avenida Bermudas Calle Tampico/Avenida Bermudas ATTACHMENT 2 JOHN DAVIS ARTWORKS - LA QUINTA ROUNDABOUT ARTWORKS ARTWORK PRICING LIST FABRICATION Materials Fabrication Labor Equipment Supplies FABRICATION TOTAL 46,000.00$ SITE WORK Excavation Form and Pour Foundation Backfill SITE WORK TOTAL 8,000.00$ TRANSPORTATION & INSTALLATION Artist Travel Expenses Delivery to site, offload Equipment Install Labor Install Materials Lighting materials Electrician TRANS. & INSTALL TOTAL 16,000.00$ MISCELLANEOUS Engineering Fabrication and Const. Drawings Insurance Studio Expenses Artist Fee Contingency MISCELLANEOUS TOTAL 25,000.00$ GRAND TOTAL FOR TWO ARTWORKS 95,000.00$ La Quinta Village Complete Streets Roundabouts Proposal (52 Calle Sinaloa and Calle Tampico) These roundabouts present an exciting opportunity for public art. They are both visually accessible and provide a dynamic viewing perspective. As drivers and pedestrians circle the roundabout they will have a continuously changing view of the sculptures. The designs I am proposing will utilize these visual and dynamic opportunities to create a stimulating experience. The most important aspect of my public art is communication. Normally, my work sits in a gallery, museum, or a collector’s home where the general public's access is limited. In those cases, the sentiments I am trying to convey are subtle and personal; however, with public art, the opportunity for broader engagement is much greater! It’s the difference between an intimate discussion with a friend and a crowd of people singing along at a concert. I enjoy making works that are beautiful and approachable, but also interject an altered perspective of the present moment. Integrating natural aspects of the landscape back into our urban environment turns the notion of sprawl on its head. This project presents an amazing opportunity to create an experience between the viewer, the sculpture, the surrounding nature and all the intersecting layers. These sculptural works are carefully arranged groupings of the flowers and plants present in the landscaping. Giant polished aluminum representations of Red Yucca Flowers, Lantana, Cressia Blossoms, and Texas Rangers reflect the light of the Coachella Valley. They highlight the nature that surrounds them both literally and figuratively, reflecting the evolving relationship between them. In addition, intricate compositions of negative space allow the viewer to “look through” the work, revealing the environment that surrounds them. They convey a poetic juxtaposition similar to a blade of grass pushing through the concrete or a coyote strolling across a golf course at sunrise. Initial sketches of the flowers mentioned in the proposed landscaping are included in this proposal. Engineering and cad design will follow. The sculptures will be laser cut from half inch- thick aluminum plates. My fabrication team will refine the work, assemble the pieces, and create all the necessary mounting hardware. The sculptures will be polished and clear coated to give them both a final finish and protect them against the elements. My installation team will cast concrete forms and mount the sculptures to them. The final sculptures and concrete forms will integrate themselves into the existing design and landscaping while creating a visual attraction to stand out as well. Tunable and subtle uplighting will create the final touch after the sun goes down, giving the sculptures another dimension at night. These sculptural creations will bracket this stretch of Avenida Bermuda, giving the area an identifiable presence and unique feel. Thank you, Sage Vaughn Itemized budget For both sculptures: materials - 7500 cutting - 4000 fabricating -9000 finishing/coating - 7000 concrete - 5000 artist fee- 15000 hardware - 1800 insurance - 1200 design - 4500 transportation - 3500 installation - 16000 lighting - 3500 engineering - 5000 contingency - 9000 total - 92000 Calle Sinaloa Calle Sinaloa (alternate angle) Calle Tampico Relevant Prior Works Main St Mural Downtown Los Angeles 2018 Relevant Prior Works Hotel Joaquin Laguna Beach 2019 Relevant Prior Works Jane Sanders Stadium University of Oregon, Eugene 2017 Relevant Prior Works Jane Sanders Stadium University of Oregon, Eugene 2017 Susan Chorpenning Roundabout Proposal, Sinaloa and Tampico 1. Cover Letter: August 31, 2020 To: City of La Quinta From: Susan Chorpenning Attn: Jaime Torres 370 W. Loma Alta Drive 78495 Calle Tampico Altadena CA 91001 La Quinta CA 92253 917.627.9043 RE: RFP Roundabouts, Calle Tampico and Calle Sinaloa The proposed roundabout sculptures are to be made of powder-coated steel and slabs of stone set on a concrete base. The process of powder coating steel produces a hardened, industrially painted surface which is long-lasting and durable, while the stone will outlast most other materials. The design is based on the idea that the city of La Quinta is built in a valley surrounded by mountains: the San Jacintos to the west, the Santa Rosas to the southwest, the Little San Bernardinos to the east, and the San Gorgonios to the north. In all directions, there is a beautiful desert sky with mountains below, then the desert ﬂoor below that. In each sculpture, we see the background (tallest piece) of blue sky, then layers of stone symbolizing mountains (middle layers), then in the ﬁnal layer at the bottom, crushed rock epoxied to a steel surface, evoking the desert ﬂoor (an alternative might be to allow the steel to rust, creating an orange color like the desert ﬂoor). The stone layers will be granite and crystalline based, similar to the composition of the mountains, and their rough silhouettes will evoke layers of mountain ranges seen from a distance. Each sculpture will contain (as per this proposal) 5 slabs of stone and 3 sheets of steel, the tallest being about 8’. In the attached sketch, you can see how they will be layered, a tall piece in the center, and successively shorter pieces on two sides. The layers will not be aligned on left and right, but staggered, adding to the interest as seen from different sides. Each piece will be installed on a concrete pad, about 4’ x 6’, designed to carry the weight. A structural engineer will be consulted as to the design of the concrete pad, and whether the proposed structural supports are adequate (see Steel Schedule). If the proposed steel supports are not strong enough, we have the option of removing the space between stone slabs and steel sheets and compressing them for strength. This may also bring down the cost of adding steel supports and decreasing the size of the pad. 2. Complete Pricing List Allowances: - Structural engineering $ 900 - 6 cut sheets of steel (with powder-coating on 2 large) $ 9000 - steel supports, braces $ 6000 - 10 stone slabs, cut to size, drilling holes, carting, installing $33000 - carting steel to site, unloading, installing $ 1800 - building concrete bases (2) on site $16000 - hardware, bolts, anchors, bits, epoxy, misc. tools $ 600 - lodging for installation (artist 5 nights) $ 750 - lodging for installation (3 assistants’ x 4 nights) $ 1800 - mileage for assistants’ travel $ 375 - pay for assistants (3 assistants x 5 days) $ 3750 - meals, coffee during installation (4 people x 5 days @$100/day) $ 2400 - artist’s stipend $14250 - overage, unexpected emergencies (3%) $ 3100 - insurance $ 1250 Total $94,975 Added by Artist: Stafﬁng and Project Organization The artist will design and organize the project. My experience includes installation of a permanent sculpture, "Granite Lookout", at Firehouse 4 in LA through Dept of Cultural Affairs. This piece, made of granite and lit acrylic boxes, had a $76,000 budget, and came in on time and on budget using multiple subcontractors. I've installed many temporary public works, including three for Phantom Galleries LA, two at German museums, and one at SF Airport, also on time and on budget. My experience includes many years of curating and installing art, beginning as Gallery Director at Humboldt State University, later working at the Cooper Hewitt and Guggenheim Museums in NYC, and traveling/ installing shows at the Stedelijk Museum, Musée de Marseilles and Tate Gallery in London. I am comfortable planning installations, and easily able to organize and manage others working on a project, including crews and subcontractors. Note: I will not be able to work on parts of the project requiring face to face contact until the threat of the pandemic is over, due to very high risk in my family members. Budget: $95,000 3. Project Proposal Sketch (and Steel Schedule if needed) 4. Subcontracting Services Subcontracting will be essential for the industrial processes of laser cutting steel sheets and powder coating them. It will also be required for moving and installing heavy stone slabs, and building a structurally reinforced concrete base. Crews are needed to move, lift and hold the steel and stone in place for installation, including the heavy equipment required. Please note that all subcontracting was successfully carried out on the previous public work done for the LA Dept. of Cultural Affairs by this artist. 5. Disclosure I, Susan Chorpenning, have no negative history, civil nor criminal. 6. Insurance If selected, I will supply the minimum insurance covered and indemniﬁcation noted in Exhibits E and F of the city’s art agreement. 7. Non-collusion Afﬁdavit 8. Acknowledgement of Addenda LETTER of INTEREST Roundabout Art La Quinta, CA UrbanRock Design [Jeanine Centuori and Russell Rock] jeanine@urbanrockdesign.com russell@urbanrockdesign.com 323-227-0955 We, Russell Rock and Jeanine Centuori of UrbanRock Design are interested in creating site-specific artwork for the roundabouts at Calle Sinaloa & Avenida Bermudas and Calle Tampico & Avenida Bermudas. We are interested in this project because of the integrated nature of the public art for the community of La Quinta. We are well-versed in created both two- and three-dimensional artworks that are site-specific and rooted in shared values. We are interested in public art that serves as an amplification of the goals and ethos of La Quinta. We think that public art for this site can and should expand opportunities for an aesthetic experience and alternate perspectives. INTERTRWINED (working title) Our proposal for the double roundabout project for La Quinta is entitled INTERTWINED. This embodies the implied motion of the sculpture and the interrelationship of NATURE and CULTURE. It is comprised of two planar elements that are curved. These wave-like pieces are a duality- one recalling elements NATURE; the other naming CULTURE themes. Through the cut- out letters within the artwork, light will project words and concepts onto the ground plane, creating a shifting, sometimes legible set of shadows, that remark on the mutability of places and ideas. Each wrapping wave has identifiable words connected with the themes. La Quinta’s natural environment is represented in the collection of flora and fauna names and qualities, while the culture theme is shown through words of place names, historical figures, and other important landmarks of the community. Together they are the blending of the history of the community and the futures to be discovered. The sculpture is to be fabricated from 1” thick aluminum plates that have been water jet cut, rolled, welded, bead blasted, and powder-coated. The exact shaping, configuration, and thematic content would be determined in the design development phase. It is proposed that the exact words and concepts be derived from a workshop session with stakeholders and/or design team members. Intertwined seeks to make an identifiable marker for La Quinta. Its curling motion invites pedestrians in to experience the artwork, while, its active surface and warm colors are a visible and pleasant presence for passing motorists. With a gesture to the relationship between nature and culture, Intertwined is a collection, much like its environs and the people that contribute to the community. BUDGET Aug-20 ITEM AMOUNT Professional Fees Artist Fee (20%)$19,000 Structural Engineer $1,500 Permit Fees Fabrication and Material Costs 1" thick aluminum plate $13,000 Waterjet Cutting $18,000 Welding, Assembling $15,000 Powdercoating $5,000 Packing $1,000 Rolling Aluminum plates $7,000 Miscellaneous Hardware $500 Shipping (between shops)$1,000 Site Work Shipping to LaQuinta $3,000 Concrete Foundations $5,000 Extended Fork-lift Rental $1,500 Installation Labor $3,000 Travel (for installation)$500 Contingency $1,000 TOTAL $95,000 POWERPOINTS &20081,7< 6(59,&(6 &200,66,21 MEETING SEPTEMBER 1, 2020 1 Community Services Commission Meeting September 14, 2020 Community Service Commission Consent Calendar 1 2 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 2 Community Service Commission D1 – COVID-19 City Operations Update Community Service Commission D2 – 2020-21 Community Programs & Events 3 4 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 3 Wellness Center Programming •Virtual & Hybrid Fitness Classes •Appointment Based Gym Access •Appointment Based Hikes •Youth & Adult Sports Leagues Virtual Events •9/11 Vigil & Virtual Memorial Tour •Veterans Day Ceremony •Tree Lighting* •Pillars of the Community •APP & Art Projects *May request for Commission Representative to participate 5 6 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 4 Live Events •Desert Youth Olympics •Mission LQ: Rocket Launch •Soaring Over LQ: A Kite Experience •Easter Egg Hunt •City Picnic •Concert in the Park/ Car Concert •Summer Golf Tour Library Programming •“How to” Workshops •Virtual Video Series •Events –October: Pumpkin Day Drive-Thru –November: Letters to Seniors –December: Dungeons & Dragons VirtualGaming Tournament •Creation Station 7 8 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 5 Museum Programming •Friday Fun Facts & Artifacts •Virtual Museum Exhibit Tour •Uncertain Times Exhibit •Virtual Tour of Historic Homes & Sites •Cultural Experiences Community Service Commission B1 – Appoint Chair 9 10 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 6 Current Chair History •Doriel Wyler –Appointed on April 8, 2019, succeeded acting chair, Dori Quill –Re-appointed on September 9, 2019 Community Service Commission B2 – Appoint Vice-Chair 11 12 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 7 Current Vice-Chair History •Brandon Marley –Appointed on April 8, 2019 –Re-appointed on September 9, 2019 Community Service Commission B3 – Approve New Community Services Commission Regular Meeting Schedule 13 14 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 8 •From Monthly to Quarterly •Remain on the 2 nd Monday: –Monday, September 14, 2020 –Monday, December 14, 2020 •Senior Inspiration Awards recommendation •Civic Center Art Purchase Committee –Monday, March 8, 2020 •Pillar of the Community recommendation –Monday, June 14, 2020 Proposed Schedule Community Service Commission B4 – Select & approve art installation for wall mural 15 16 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 9 Mural •Mural located on southwest corner Adams St. and Fred Waring Dr. •Unique to La Quinta •Satisfies Commission's goal to program more art North of Highway 111. •Serves as an entrance monument. CJ Hungerman 17 18 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 10 CJ Hungerman CJ Hungerman Example Work 19 20 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 11 Susan Chorpenning Patrick Sheehan 21 22 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 12 Patrick Sheehan Example Work Nate Frizzel 23 24 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 13 Nate Frizzell Example Work John Cuevas 25 26 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 14 John Cuevas Example Work Questions? 27 28 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 15 Community Service Commission B5 – Select & approve art installation for roundabouts Roundabouts •Two roundabouts: –Avenida Bermudas & Calle Tampico –Avenida Bermudas & Calle Sinaloa •Will serve as Village corridor cultural assets and enhance the visual experience of the surrounding area. 29 30 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 16 John Davis John Davis 31 32 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 17 Sage Vaughn Avenida Bermudas & Calle Tampico Sage Vaughn Avenida Bermudas & Calle Tampico 33 34 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 18 Sage Vaughn Avenida Bermudas & Calle Sinaloa Sage Vaughn Avenida Bermudas & Calle Sinaloa 35 36 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 19 Example Work Sage Vaughn Susan Chorpenning Rendering/Concept 37 38 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 20 Urban Rock Design TechniqueExample Urban Rock Design Example Work 39 40 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 21 Questions? 41 42 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 +$1'287S C20081,7< 6(59,&(6 &200,66,21 MEETING SEPTEMBER 1, 2020 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020 COMMUNITY SERVICES COMMISSION MEETING September 14, 2020