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2020 11 03 CouncilCITY COUNCIL AGENDA 1 NOVEMBER 3, 2020 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, NOVEMBER 3, 2020 3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the City Council, the City Manager, City Attorney, City Staff, and City Consultants may participate in this meeting by teleconference. Members of the public wanting to listen to this meeting may do so by tuning-in live via http://laquinta.12milesout.com/video/live. Members of the public wanting to address the City Council during the open session, either for public comment or for a specific agenda item, or both, may do so in person or via teleconference by sending an email notification to the La Quinta City Clerk’s Office at CityClerkMail@LaQuintaCA.gov, and specify the following information: 1) Full Name 4) Public Comment or Agenda Item Number 2) City of Residence 5) Subject 3) Phone Number 6) Written or Verbal Comments The email “subject line” must clearly state “Written Comments” or “Verbal Comments.” City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA 2 NOVEMBER 3, 2020 Verbal public comments via teleconference – requests to speak must be emailed to the City Clerk no later than 3:00 p.m. on the day of the meeting; the City will facilitate the ability for a member of the public to be audible to the City Council and general public for the item(s) by contacting him/her via phone and queuing him/her to speak during the discussion. Only one person at a time may speak by telephone and only after being recognized by the Mayor. Written public comments must be received by the City Clerk’s Office no later than 2:00 p.m. on the day of the meeting, and will be distributed to the City Council, incorporated into the agenda packet and public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. Please Note: Written public comment received after 2:00 p.m. will be distributed to the City Council for review and consideration, however, they will not be incorporated into the agenda packet and public record of the meeting. ****************************** CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda by emailing written public comments or requests to provide verbal public comments via teleconference as indicated above. Members of the public attending the meeting in-person are requested to complete a "Request to Speak" form. Please limit your comments to three minutes (or approximately 350 words). The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION 1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY (Review Continued Need and Response to Proclaimed State and Local Emergencies Caused by COVID-19) CITY COUNCIL AGENDA 3 NOVEMBER 3, 2020 RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda by emailing written public comments or requests to provide verbal public comments via teleconference as indicated above. Members of the public attending the meeting in-person are requested to complete a "Request to Speak" form. Please limit your comments to three minutes (or approximately 350 words). The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS - NONE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MEETING MINUTES OF OCTOBER 6, 2020 7 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JUNE 30, 2020 21 3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED AUGUST 31, 2020 27 4. APPROVE DEMAND REGISTERS DATED OCTOBER 16 AND 23, 2020 33 BUSINESS SESSION PAGE 1. APPROVE PLANS, SPECIFICATIONS AND ENGINEER’S ESTIMATE AND ADVERTISE FOR BID THE ADAMS STREET RESTRIPING PROJECT NO. 2020-06 LOCATED ON ADAMS STREET BETWEEN MILES AVENUE AND FRED WARING DRIVE 45 2. RECEIVE AND FILE FISCAL YEAR 2019/20 GENERAL FUND YEAR-END BUDGET REPORT AND APPROVE THE AMENDED BUDGET CARRYOVERS 71 3. RECEIVE AND FILE FISCAL YEAR 2019/20 MEASURE G SALES TAX COMPLIANCE REPORT 93 CITY COUNCIL AGENDA 4 NOVEMBER 3, 2020 4. RECEIVE AND FILE FISCAL YEAR 2020/21 FIRST QUARTER BUDGET REPORT 101 STUDY SESSION - NONE PUBLIC HEARINGS – NONE DEPARTMENTAL REPORTS 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES 5. DESIGN AND DEVELOPMENT 6. FINANCE – QUARTERLY REPORT – JULY – SEPTEMBER 2020 105 7. PUBLIC WORKS – QUARTERLY REPORT – JULY – SEPTEMBER 2020 107 MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Peña) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi) 11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick) 14. CANNABIS AD HOC COMMITTEE (Peña and Sanchez) 15. CVAG PUBLIC SAFETY COMMITTEE (Peña) 16. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) 17. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña) 18. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (Peña) 19. COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM AD HOC COMMITTEE (Peña and Radi) 20. CVAG TRANSPORTATION COMMITTEE (Radi) 21. SUNLINE TRANSIT AGENCY (Radi) CITY COUNCIL AGENDA 5 NOVEMBER 3, 2020 22. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi) 23. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Radi) 24. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez) 25. ANIMAL CAMPUS COMMISSION (Sanchez) 26. LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION AND PUBLIC WORKS POLICY COMMITTEE (Sanchez) 27. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) 28. SUCCESSOR AGENCY SPECIAL MEETING MINUTES DATED OCTOBER 6, 2020 149 ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on November 17, 2020, at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on October 30, 2020. DATED: October 30, 2020 MONIKA RADEVA, City Clerk City of La Quinta, California Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777- 7092, twenty-four (24) hours in advance of the meeting and accommodations will be made. CITY COUNCIL AGENDA 6 NOVEMBER 3, 2020  If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at (760) 777-7092. A one (1) week notice is required.  If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL MINUTES Page 1 of 14 OCTOBER 6, 2020 CITY COUNCIL MINUTES TUESDAY, OCTOBER 6, 2020 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:30 p.m. by Mayor Evans. This meeting provided teleconference accessibility pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code §54950 et seq.). PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None STAFF PRESENT: City Manager McMillen, City Attorney Ihrke, City Clerk Radeva, Deputy City Clerk Romane, Finance Director Romero, Planning Manager Flores, Design and Development Director Castro, Public Works Director/City Engineer McKinney, Community Resources Director Escobedo, Community Resources Manager Calderon, Management Analyst Torres, Management Assistant Calderon, and Traffic Operations Analyst Gunterson. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA City Clerk Radeva said Staff requests the following:  Add “Introduce Sergeant George Acevedo with the Riverside County Sheriff’s Department Special Enforcement Team” under Announcements, Presentations, and Written Communications; and  Pull Business Session Item No. 3 from the Agenda. Councilmember Sanchez requested that Consent Calendar Item Nos. 3 and 4 be pulled from the Consent Calendar and considered as Business Session Item Nos. 5 and 6, respectively. Councilmember Peña said he will recuse himself from discussion and vote on Consent Calendar Item No. 4, requested to be moved to Business Session Item No. 6, due to a potential conflict of interest stemming from the proximity of real property to the projects. Council concurred. CONSENT CALENDAR ITEM NO. 1 7 CITY COUNCIL MINUTES Page 2 of 14 OCTOBER 6, 2020 CLOSED SESSION 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED ON HIGHWAY 111 EAST OF DUNE PALMS (APN 600-020-053) CITY NEGOTIATOR: JON MCMILLEN, CITY MANAGER PROPERTY OWNER: CITY OF LA QUINTA UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED 2. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957. CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:33 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:07 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to Government Code 54950 et seq. (Brown Act): CLOSED SESSION ITEM NO. 1 – no reportable actions; and CLOSED SESSION ITEM NO. 2 – the City Council continued its review of the status of the threat to public services and facilities relating to the state and local public health emergencies caused by COVID-19 and the City’s responses to limit the general spread of the virus and took the following action: Motion – A motion was made and seconded by Councilmembers Radi/Peña directing and authorizing the City Manager to amend Executive Order No. 10 and extend the moratorium on processing new applications for short-term vacation rental (STVR) permits until February 2, 2021. Motion passed unanimously. Mayor Evans said the Council anticipates to hear and consider recommendations from the Short-Term Vacation Rental Program Ad-hoc Committee (STVR Committee) at the October 20, 2020, regular meeting; and the moratorium on new STVR permits is appropriate until Council has an opportunity to consider the STVR Committee’s findings and recommendations in order to determine what amendments to the current STVR program might be suitable. 8 CITY COUNCIL MINUTES Page 3 of 14 OCTOBER 6, 2020 Mayor Evans on behalf of the City Council commended the Riverside County Sheriff’s Department for their quick and brave actions related to an officer- involved shooting and an avoidance of an active shooter incident in front of La Quinta City Hall on Thursday, September 24, 2020; and expressed Council’s and Staff’s immense gratitude. PLEDGE OF ALLEGIANCE Mayor Pro Tem Peña led the audience in the Pledge of Allegiance. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS Added by City Staff >>> INTRODUCE SERGEANT GEORGE ACEVEDO WITH THE RIVERSIDE COUNTY SHERIFF’S DEPARTMENT SPECIAL ENFORCEMENT TEAM Riverside County Sheriff’s Department Lieutenant Buompensiero introduced Sergeant George Acevedo who spoke about his experience and qualifications, and said he is excited to join the La Quinta Special Enforcement Team. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA City Clerk Radeva said the following WRITTEN PUBLIC COMMENTS, listed in alphabetical order, were received as of 3:00 p.m., which were distributed to Council, and incorporated into the agenda packet and public record of the meeting:  Shevy Akason, La Quinta – in support of STVRs;  Philip Bettencourt, La Quinta – related to the proposed Church of the Red Door project in the City of Indio;  Peter Capobianco, La Quinta – in opposition of STVRs;  Marcia Cutchin, La Quinta – in support of extending the moratorium for STVRs;  Kimberly Estrada, La Quinta – requesting that the same noise restrictions are imposed to both homeowners and STVR operators;  Andrew Forester – in opposition of State Measure 16;  George and Geraldine Harmina, La Quinta – in opposition of STVRs;  Stephen Klempa, La Quinta – requesting the City implement a designated pedestrian crossing on Adams Street, near La Palma Drive (Adams Park);  La Quinta Residents on Fiesta Drive – petition to ban STVRs;  Jim and Barbara Lambert, La Quinta – in opposition of STVRs;  Kenneth (Ken) and Gail Merchant, La Quinta – in opposition of STVRs;  Barbara Montavon, La Quinta – in support of stricter regulations of STVRs;  Robert Cedergreen, La Quinta – in support of The Wave project at Coral Mountain. 9 CITY COUNCIL MINUTES Page 4 of 14 OCTOBER 6, 2020 The following PUBLIC SPEAKERS provided verbal comments via TELEPHONIC ACCESSIBILITY:  Kimberly Estrada, La Quinta – requested that the same noise restrictions are imposed to both homeowners and STVR operators; and said a lot of the complaints related to STVRs are false.  Carrie Breeswine, La Quinta – said a balance between STVRs and residents’ quality of life is necessary; consider imposing a minimum 14-day rental for STVRs; thanked Council for extending the moratorium on new STVR permits; and said compliance and enforcement must be achieved.  Philip Bettencourt, La Quinta – in support of the street improvements recommended by City Staff related to the mitigated negative declaration for the Church at the Red Door project in the City of Indio.  Olivier Chaine, La Quinta – in support of responsible STVR operators and ensuring undisturbed quality of life for the surrounding neighbors.  Kim Heerlein, Indio – inquired about the City’s process of contacting the owner/local contact of STVRs when complaints are received.  Karen Parnell, La Quinta – requested the lifting of the moratorium on new STVR permits; and asked the STVR Committee’s recommendations related to additional regulations to the STVR program be supported by data. The following PUBLIC SPEAKER, listed in the order in which they spoke, provided IN-PERSON verbal comments:  Michael Case, La Quinta – spoke about the issues he is experiencing from the STVR operated property next to his home; and provided recommendations on how the City can improve STVR compliance and regulations enforcement.  Richard Gray, La Quinta – said La Quinta should switch from at-large to district elections; consider imposing term-limits for serving on the City Council; requested the City implement a designated pedestrian crossing on Adams Street, near La Palma Drive (Adams Park); and spoke in opposition of the Pavilion Palms shopping center project, including of the proposed fueling station; asked that the construction of the Dune Palms bridge be expedited; expressed concerns about the approval of delays for the SilverRock resort project; general community safety concerns; the former Ralph’s grocery store on Calle Tampico must be rejuvenated; recommended the City consider reducing taxes to attract more businesses.  David Dinnel, La Quinta – said he is a member of the Vacation Rental Owners and Neighbors – La Quinta (VRON-LQ) organization; Burrtec offers enhanced trash pick-up services; there are a lot of responsible STVR operators; STVR operators’ best practices; and occupancy allowances. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. 2020/21 COMMUNITY PROGRAMS AND EVENTS UPDATES 10 CITY COUNCIL MINUTES Page 5 of 14 OCTOBER 6, 2020 Community Resources Director Escobedo introduced Management Assistant Calderon who gave a brief presentation on the re-opening, at limited capacities, of the Wellness Center and La Quinta Library effective October 5, 2020; virtual and outdoor fitness classes, hikes, gym access by appointment only, youth and adult sports leagues have not yet resumed; virtual events, such as the 9/11 Vigil and Virtual Memorial tours, veterans recognition, pillars of the community, etc.; exploring holding live event in compliance with COVID-19 guidelines; La Quinta Library and Museum events, exhibits, and workshops, etc. 2. PROCLAMATION IN RECOGNITION OF NATIONAL FIRE PREVENTION WEEK – OCTOBER 4 – 10, 2020 Riverside County Fire Department La Quinta Chief Fish spoke about the importance of fire prevention awareness, preparedness, and having an escape plan; and provided recommendations and tips on fire prevention. Mayor Evans, on behalf of the City Council, presented Chief Fish with a proclamation in recognition of National Fire Prevention Week. Mayor Evans said October is Mental-Health Month and it is important the community understands and is aware of the resources available to provide mental-health assistance, not only through the City of La Quinta, but through the County of Riverside as well. DEPARTMENTAL REPORTS 3. NOVEMBER 3, 2020 ELECTION – NEW MANDATES City Clerk Radeva presented the staff report, which is on file with the Clerk’s Office. MAYOR EVANS CALLED FOR A BRIEF RECESS AT 5:31 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 5:34 P.M. WITH ALL MEMBERS PRESENT CONSENT CALENDAR 1. APPROVE MINUTES OF SEPTEMBER 15, 2020 2. EXCUSE ABSENCES FOR HOUSING COMMISSIONERS McDONOUGH AND GAETA-MEJIA FROM THE SEPTEMBER 9, 2020 HOUSING AUTHORITY MEETING 3. Pulled from the Consent Calendar and moved to Business Session Item No. 5 by Councilmember Sanchez >>> APPROVE PURCHASE OF FIVE 11 CITY COUNCIL MINUTES Page 6 of 14 OCTOBER 6, 2020 AUTOSCOPE VISION VIDEO DETECTION CAMERA SYSTEMS FROM ECONOLITE SYSTEMS INC FOR USE AT INTERSECTIONS ON THE JEFFERSON STREET CORRIDOR 4. Pulled from the Consent Calendar and moved to Business Session Item No. 6 by Councilmember Sanchez >>> APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE CITYWIDE PUBLIC SAFETY CAMERA SYSTEM PROJECT (PROJECT NO. 2020-03) 5. ACCEPT EISENHOWER DRIVE DRAINAGE IMPROVEMENTS PROJECT LOCATED ON THE WEST SIDE OF EISENHOWER DRIVE BETWEEN AVENIDA FERNANDO AND COACHELLA DRIVE (PROJECT NO. 2015- 12B/151612) 6. APPROVE DEMAND REGISTERS DATED SEPTEMBER 4, 11, 18, AND 25, 2020 7. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JULY 31, 2020 8. ADOPT RESOLUTION TO AUTHORIZE CITY PARTICIPATION IN THE COUNTY OF RIVERSIDE’S URBAN COUNTY PROGRAM FOR FEDERAL FISCAL YEARS 2021, 2022, AND 2023 [RESOLUTION NO. 2020-034] MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to approve the Consent Calendar Item Nos. 1, 2, and 5 – 8 as recommended, with Item No. 8 adopting Resolution No. 2020-034. Motion passed unanimously. BUSINESS SESSION 1. APPROVE FIRST ROUND COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2020/21 Community Resources Manager Calderon presented the staff report, which is on file in the Clerk’s Office. Council discussed the City would like to support the services provided by the Coachella Valley Sexual Assault Services, however, the community services grant program is specific to sponsoring the actual services provided by an organization and not special events that are unrelated to the agency’s core services. Staff was able to assist this organization and help promote their services in the local community by running advertisements in The Gem. Council discussed the services offered by the “A Brush with Kindness” program offered by Habitat for Humanity of the Coachella Valley (HFHCV) assist low- 12 CITY COUNCIL MINUTES Page 7 of 14 OCTOBER 6, 2020 income households with necessary home repairs, maintenance, and at risk of housing or financial insecurity, including seniors, the disabled, communities of color, veterans, and struggling families. Staff will work with HFHCV to identify households in La Quinta that are in need of this assistance. The following PUBLIC SPEAKERS provided verbal comments via VIRTUAL- VIDEO/AUDIO ACCESSIBILITY providing an overview of the services each organization provides to the community and expressing their gratitude for the City’s support and assistance:  Maribel Rivera, Publicity Director/Treasure with Palm Desert La Quinta Youth Football;  Dave Thornton, Executive Director with Habitat for Humanity of the Coachella Valley;  Tom Snyder, CEO with Animal Samaritans;  Nina Waszak, Associate Director with Coachella Valley Waterkeeper; and  Chris Morin, Research and Evaluation Associate with HARC, Inc. City Clerk Radeva read into the record WRITTEN PUBLIC COMMENTS submitted by Affiliate Administrator Juanita Hernandez with Coachella Valley Autism Society providing an overview of the services the organization provides to the community and thanking the City of its support and assistance; the written comments were distributed to Council, made publicly available, and incorporated into the agenda packet and public record of the meeting. The following PUBLIC SPEAKERS provided IN-PERSON verbal comments providing an overview of the services each organization provides to the community and expressing their gratitude for the City’s support and assistance:  Frank Harrison, President and Event Eden, Executive Director with the Desert Cancer Foundation; and  Susan Francis, Chief Executive Officer with JFK Foundation Ophelia Project. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to approve first round Community Service Grants for fiscal year 2020/21 as recommended:  Animal Samaritans $2,500  Coachella Valley Autism Society $2,000  Coachella Valley Sexual Assault Services $ 0  Coachella Valley Waterkeeper $ 500  Desert Cancer Foundation $3,500  Habitat for Humanity of the Coachella Valley $5,000  HARC, Inc. $3,000  JFK Foundation – Ophelia Project $5,000  KVCR TV – Inland Future Foundation $1,000  Palm Desert La Quinta Youth Football $2,500  Palm Springs Cultural Center – Certified Farmers Market La Quinta $2,800 Motion passed unanimously. 13 CITY COUNCIL MINUTES Page 8 of 14 OCTOBER 6, 2020 2. APPROVE VETERAN NOMINATIONS FOR INCLUSION ON VETERANS ACKNOWLEDGEMENT SCULPTURE AT CIVIC CENTER CAMPUS Management Assistant Calderon presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to approve veteran nominations for inclusion on the Veterans Acknowledgment monument at the Civic Center Campus as recommended: 2020 Veteran Nominees Last Name Middle Name First Name Branch Rank Years of Service Lanham Wayne Ken Air Force SFC 1946-1950 Mooney Edgar Robert Air Force A1C 1952-1954 Prisbrey G. Jerry Air Force SSGT 1951-1955 Vargas Gabriel Robert Army PFC 2002-2004 Jagger Stewart William Army CAPT 1967-1969 Reserve 1971-1976 Calero, Jr. C. Julio Army SP5 1968-1974 La Baugh James William Army LTC 1965-1990 Anderson Vincent David Army SP4 1966-1968 Massucci Alan Todd Marine Corps CPL 1991-1995 Morris Clyde Theron Navy Seaman 1949-1953 Plascencia Francisco Javier Navy PO3 1972-1978 Summerfield Warren Thomas Navy PO2/E- 5 1967-1971 Motion passed unanimously. 14 CITY COUNCIL MINUTES Page 9 of 14 OCTOBER 6, 2020 3. Pulled from Agenda by City Staff >>> APPROVE ART INSTALLATIONS FOR TWO ROUNDABOUTS IN THE LA QUINTA VILLAGE BY ARTIST SAGE VAUGHN 4. APPROVE ART INSTALLATION FOR A MURAL ON THE SOUTHWEST WALL OF THE FRED WARING DRIVE AND ADAMS STREET INTERSECTION BY ARTIST NATE FRIZZELL Community Resources Analyst Torres presented the staff report, which is on file in the Clerk’s Office. PUBLIC SPEAKER via TELEPHONIC ACCESSIBILITY: Nate Frizzell, Artist - spoke about his experience, artistic style, and uniqueness of each mural he creates, which is specific and custom designed to fit the location. Council discussed the paint technique used to create the mural and related protection and maintenance for the artwork; the mural image included in the staff report is not the final image that will be used; the final image used for the mural will be reviewed and approved by the City Manager prior to artwork installation begins. MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve art installation of a mural by artist Nate Frizzell on the southwest wall at the intersection of Fred Waring Drive and Adams Street; approve the associated budget adjustments to the La Quinta Landscape Renovation Improvement Project No. 2016-03; and authorize City staff to execute an agreement for this project as recommended. Motion passed unanimously. 5. Pulled from the Consent Calendar (Item No. 3) by Councilmember Sanchez and moved to Business Session >>> APPROVE PURCHASE OF FIVE AUTOSCOPE VISION VIDEO DETECTION CAMERA SYSTEMS FROM ECONOLITE SYSTEMS INC FOR USE AT INTERSECTIONS ON THE JEFFERSON STREET CORRIDOR Traffic Operations Analyst Gunterson presented the staff report, which is on file in the Clerk’s Office. Council discussed the video detection camera system along the Jefferson Street corridor is dated, mostly analog, and at end-of-life; this project is specifically traffic related, the video feed is live and it is not recorded; it does have the capability to record if additional storage space is added to the Public Safety Camera System project to accommodate the data storage; traffic recordings, if implemented, will show traffic signal lights and functionality, and can provide evidence for potential traffic accident litigation; the new system also provides real time traffic count and speed data. 15 CITY COUNCIL MINUTES Page 10 of 14 OCTOBER 6, 2020 Planning Manager Flores said the new system will not eliminate the requirement for new developments to conduct traffic studies as they are mandated by the California Environmental Quality Act (CEQA) and encompass more than traffic counts, including vehicle miles traveled, environmental impacts, etc. MOTION – A motion was made and seconded by Councilmembers Sanchez/Radi to approve purchase of five autoscope vision video detection systems from Econolite Systems Inc. in the amount of $83,710; and authorize the City Manager to execute the purchase order. Motion passed unanimously. MAYOR PRO TEM PEÑA RECUSED HIMSELF FROM DISCUSSION AND VOTE ON BUSINESS SESSION ITEM NO. 6 DUE TO A POTENTIAL CONFLICT OF INTEREST STEMMING FROM THE PROXIMITY OF THIS PROJECT TO REAL ESTATE PROPERTY INTEREST AND LEFT THE DIAS 6. Pulled from the Consent Calendar (Item No. 4) by Councilmember Sanchez and moved to Business Session >>> APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE CITYWIDE PUBLIC SAFETY CAMERA SYSTEM PROJECT NO. 2020-03 Traffic Operations Analyst Gunterson presented the staff report, which is on file in the Clerk’s Office. Council discussed including additional locations to the scope of work for this project to achieve greater economies of scales, such as the La Quinta Museum and the La Quinta Sports Complex; ability to include additional locations as the infrastructure will be in place, but it will require additional project funding allocations; Desert Sands Unified School District approval will be needed prior to adding the La Quinta Sports Complex in accordance with the City’s Joint Use Agreement; the addition of City Hall to the project scope; importance to obtain costs for all locations in order to have the ability to make informed decisions on what the project’s scope should be; explore having better camera-view coverage at Adams Park and including the new X-park as well; the proposed coverage at Fritz Burns Park; ability to include Fire Station 32 to the project scope and utilize fire funds for related expenses; this action would only approve to advertise this project for bid to identify the exact project cost; the contract award will be a subsequent and separate action; and importance to have checks and balances in place to ensure and maintain the integrity of the system. Council requested Staff to provide them with the pilot program materials and established policies and protocols, to review again in detail, while the bid is underway. 16 CITY COUNCIL MINUTES Page 11 of 14 OCTOBER 6, 2020 The following WRITTEN PUBLIC COMMENTS were distributed to Council, made publicly available, and incorporated into the agenda packet and public record of the meeting:  Linda Williams, La Quinta – requested that the La Quinta Museum be included in the scope of work for this project. MOTION – A motion was made and seconded by Councilmembers Kathleen/Sanchez to approve plans, specifications, engineer’s estimate, and authorize Staff to bid the Citywide Public Safety Camera System Project No. 2020-03. Motion passed – ayes 4, noes 0, absent 1 (Peña). MAYOR EVANS CALLED FOR A BRIEF RECESS AT 7:04 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 7:32 P.M. WITH ALL MEMBERS PRESENT Taken out of Agenda order >>> PUBLIC HEARING – After 5:00 P.M. 1. CONTINUED FROM JULY 7, 2020: CONSIDER REQUEST FOR CONTINUANCE OF THE PUBLIC HEARING FOR A PROPOSED APPROXIMATE 125,000 SQUARE-FOOT SHOPPING CENTER WITH DRIVE-THROUGHS AND A 63,000 SQUARE-FOOT SUPERMARKET WITH ASSOCIATED VEHICLE FUEL CENTER; CEQA: THE DESIGN AND DEVELOPMENT DEPARTMENT HAS PREPARED A MITIGATED NEGATIVE DECLARATION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; LOCATION: NORTHWEST CORNER OF AVENUE 50 AND JEFFERSON STREET; PROJECT: PAVILION PALMS SHOPPING CENTER Planning Manager Flores presented the staff report, which is on file in the Clerk’s Office. City Attorney Ihrke said Council has the authority to approve or modify a Specific Plan Amendment (SPA) based on the Planning Commission (PC) recommendation. However, if there is a “substantial modification” to the SPA that has not been previously considered by the PC, the project should be referred back to the PC for review and be given the opportunity to comment and make a recommendation. There is no binding legal case or precedent deciding that the proposed height modification is a “substantial modification” under State law, and neither City Staff nor the City Attorney’s Office would characterize it as such. In light of the applicant’s request tonight to continue consideration of this project until December 15, 2020, the continued timeline would allow a review by the PC prior to this project coming back before the Council, and Staff recommends referring it back so that the PC can review the proposed height modifications prior to Council approval. The PC’s review of the height modification does not need to be conducted as a public hearing. 17 CITY COUNCIL MINUTES Page 12 of 14 OCTOBER 6, 2020 Council discussed providing the PC with more detailed rendering of the project than what was included in tonight’s agenda packet. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 7:46 P.M. PUBLIC SPEAKER: Greg Beaver, Applicant with Lundin Development Company – said the project team would like to present the updated design to Council and seeks their direction; they continue to work with Staff on a couple of outstanding items; and the next step is to finalize the drawings and present to Council at the December 15, 2020 regular meeting. PUBLIC SPEAKER: Jeff Herbst, Project Director with MCG Architecture – explained the proposed design revisions, including the iconic corner at Jefferson Street and Avenue 50 corner, fuel station relocation, landscaping embellishments, added shade features, potential art location options, opportunities to place wall murals on the building’s façade, and using a white- wash adobe-type finish for the corner beacon feature design. Council discussed the reasons for which the power poles at the project site cannot be undergrounded based on Imperial Irrigation District comments; ability to camouflage the power poles; and the size of the proposed mural locations. PUBLIC SPEAKER via TELEPHONIC ACCESSIBILITY: Sam Spinello, Indian Wells – spoke in support of the Pavilion Palms project, including of its quality design and community benefits. Mayor Evans said the following WRITTEN PUBLIC COMMENTS, listed in alphabetical order, were received as of 7:57 p.m., which were distributed to Council, made publicly available, and incorporated into the agenda packet and public record of the meeting:  Tim & Sandy Moore, La Quinta – in opposition of the proposed fueling station as part of this project; and  Bruce Ferguson, La Quinta – in general support of the project, but in opposition of the proposed fueling station and drive-thru units. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 7:58 P.M. MAYOR EVANS DECLARED THE PUBLIC HEARING RE-OPENED AT 7:58 P.M. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to approve: (A) The applicant’s request for continuance of the public hearing until December 15, 2020, for Environmental Assessment 2017-0006, Specific Plan 2017-0002, Amendment No. 2 of the Fairway Plaza Specific Plan (SP 1998-034), Tentative Parcel Map 2017-0003 (TPM 18 CITY COUNCIL MINUTES Page 13 of 14 OCTOBER 6, 2020 37370), and Site Development Permit 2017-0009, to give the applicant more time to prepare revised application package for staff and Council review; and (B) Remand image corridor height deviation request, stemming from revised building design, to Planning Commission for review at its regular meeting on November 24, 2020 and return with the complete application package to Council on December 15, 2020. Motion passed unanimously. MAYOR PRO TEM PEÑA ASKED TO BE EXCUSED FROM THE MEETING DUE TO AN EMERGENCY AND LEFT THE MEETING AT 8:01 P.M. STUDY SESSION 1. DISCUSS PROPOSED UPDATES TO GOLF CART PROGRAM AND MAP Design and Development Director Castro and Public Works Director/City Engineer presented the staff report, which is on file in the Clerk’s Office. Council discussed golf carts are being used as alternative transportation; permits are issued for a 2-year period following an inspection to verify safety features such as mirrors, turn signals, etc. are in place; additional research is needed to ensure permit requirements are not in violation of the Vehicle Code; golf cart routes/path maps are made available online and in print, and will include the program regulations; Council expressed general support to allow both, gas and electrically powered golf carts under the City’s Golf Cart Program; remove the current restriction requiring a covered passenger compartment; set the decal placement on the right side; remove restrictions for no more than 2 persons and add a restriction requiring seatbelts; allow golf carts to be driven on sidewalks per City Engineer approval; add a quiz requirements on the golf cart regulations prior to issuance of a permit; importance to ensure the permit requirements are attainable and further research the Vehicle Code; include all paths city-wide in the program that can provide safe golf cart riding; MAYOR’S AND COUNCIL MEMBERS’ ITEMS Councilmember Sanchez reported on his and Councilmember Fitzpatrick’s attendance, on October 2, 2020, at the Boys & Girls Club Grand Re-Opening of the La Quinta site. Mayor Evans asked Staff to table the Adams Street pedestrian crossing item for Council discussion at the October 20, 2020 regular meeting. City Manager 19 CITY COUNCIL MINUTES Page 14 of 14 OCTOBER 6, 2020 McMillen said Staff will bring forth a traffic study, alternatives, and cost proposals for Council’s consideration as requested. Councilmember Fitzpatrick said the East Indio Hills Trailhead (aka Badlands Trail), located at Avenue 42 and Golf Center Parkway in Indio, will hold their formal opening on November 20, 2020. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2020, Councilmember Radi reported on his participation in the following organization’s meeting:  SUNLINE TRANSIT AGENCY ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/Radi to adjourn at 8:40 p.m. Motion passed: ayes 4, noes 0, absent 1 (Peña). Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 20 City of La Quinta CITY COUNCIL MEETING: November 3, 2020 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JUNE 30, 2020 RECOMMENDATION Receive and file revenue and expenditure report dated June 30, 2020. EXECUTIVE SUMMARY •The report summarizes the City’s period and year-to-date (YTD) revenues and expenditures for June 2020 (Attachment 1). •These reports are also reviewed by the Financial Advisory Commission. FISCAL IMPACT - None BACKGROUND/ANALYSIS Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports: Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2019 for fiscal year 2019/20. Current Total Budget – represents original adopted budgets plus any carryovers (typically associated with long-term Capital Improvement Projects (CIP) from the prior fiscal year) and any Council approved budget amendments from throughout the year. Period Activity – represents actual revenues received and expenditures outlaid in the reporting month. Fiscal Activity – represents actual revenues received and expenditures outlaid YTD. Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount. Percent Used – represents the percentage activity as compared to budget YTD. CONSENT CALENDAR ITEM NO. 2 NO. 21 The revenue report includes revenues and transfers into funds from other funds (income items). Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings. Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Karla Romero, Finance Director Attachment: 1. Revenue and Expenditure Report for June 30, 2020 MTD YTD YTD Percent of Budget General Fund 17,682,855$ 58,089,234$ 109.86% All Funds 44,960,710$ 124,328,814$ 72.24% MTD YTD YTD Percent of Budget General Fund 12,863,574$ 56,103,152$ 77.37% Payroll - General Fund 1,090,676$ 13,434,550$ 94.74% All Funds 13,387,214$ 109,956,951$ 56.80% June Revenues June Expenditures General Fund Non-General Fund Property Tax 3,453,547$ County Government Revenue for Debt Service 13,304,206$ 3,035,784$ Transfers in - Capital Improvement (CIP)(1)5,488,211$ Measure G Sales Tax 2,382,535$ Active Transportation Grant - Complete Streets 3,247,213$ Sales Tax 2,308,074$ County Government Revenue -Library/Museum 1,962,150$ Property Tax in Lieu of Vehicle License Fees (VLF)2,128,549$ Lighting and Landscape District Assessments 427,283$ General Fund Non-General Fund Sheriff Contract (April, May, June)4,949,924$ Capital Improvement Program (CIP)- Construction(2)2,541,828$ Fire Service Costs 2,842,982$ Transfers Out -Parks & Rec DIF to CIP 1,440,287$ Transfers Out to CIP 1,934,826$ Transfers Out -Measure A to CIP 1,259,045$ Loss on Disposal - reduce land held for resale 327,338$ Contributions to Other Agencies(3)625,558$ Contract Legal Services 131,412$ Depreciation Expense 544,770$ (3) Payment to City of Indio (lead agency) for Madison Street widening from Avenue 50 to 52 (2) CIP Construction: Expenses associated with Highway Safety Improvement Program (HSIP) intersection improvement, Eisenhower drainage, Village Complete Streets, Cove restroom, and SilverRock Event Site projects. Top Five Revenue/Income Sources for June Top Five Expenditures/Outlays for June (1) Transfers in to the Capital Improvement Fund are from General Fund, Quimby, Parks & Rec Developer Impact Fees (DIF) and transportation sources including DIF and Measure A. 22 For Fiscal: 2019/20 Period Ending: 06/30/2020 10/9/2020 Page 1 of 2 Revenue Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 58,089,23417,682,85557,847,200 52,874,869 5,214,365 109.86 % 201 - GAS TAX FUND 2,191,125227,0332,360,900 2,107,400 83,725 103.97 % 202 - LIBRARY & MUSEUM FUND 3,132,4552,139,6172,752,000 2,752,000 380,455 113.82 % 203 - PUBLIC SAFETY FUND (MEASURE G)45,45929,1403,200 3,200 42,259 1,420.61 % 210 - FEDERAL ASSISTANCE FUND 14,938339123,200 193,840 -178,902 7.71 % 212 - SLESA (COPS) FUND 162,94637,788100,500 100,500 62,446 162.14 % 215 - LIGHTING & LANDSCAPING FUND 1,975,779443,0932,274,200 1,974,200 1,579 100.08 % 220 - QUIMBY FUND 69,68932,789140,000 140,000 -70,311 49.78 % 221 - AB 939 - CALRECYCLE FUND 97,13946,75670,000 70,000 27,139 138.77 % 223 - MEASURE A FUND 1,578,319439,2011,311,300 1,311,300 267,019 120.36 % 224 - TUMF FUND 4,7345,14000 4,734 0.00 % 225 - INFRASTRUCTURE FUND 715458300300 415 238.23 % 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)26416912,000 12,000 -11,736 2.20 % 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)03,19400 0 0.00 % 230 - CASp FUND, AB 1379 20,7641,95421,200 21,200 -436 97.94 % 231 - SUCCESSOR AGCY PA 1 RORF 19,916,90512,458,84520,539,264 20,539,264 -622,359 96.97 % 235 - SO COAST AIR QUALITY FUND 41,53213,98953,500 53,500 -11,968 77.63 % 237 - SUCCESSOR AGCY PA 1 ADMIN 20,5357,5111,500 13,505 7,030 152.06 % 241 - HOUSING AUTHORITY 1,474,316-132,182448,000 1,688,256 -213,940 87.33 % 243 - RDA LOW-MOD HOUSING FUND 269,013237,99422,000 40,000 229,013 672.53 % 247 - ECONOMIC DEVELOPMENT FUND 1,643,488101,50001,500,000 143,488 109.57 % 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)4,326-2,80200 4,326 0.00 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)403,942117,794270,000 350,000 53,942 115.41 % 250 - TRANSPORTATION DIF FUND 801,997327,968395,000 395,000 406,997 203.04 % 251 - PARKS & REC DIF FUND 472,951201,223306,000 306,000 166,951 154.56 % 252 - CIVIC CENTER DIF FUND 222,94298,180110,000 110,000 112,942 202.67 % 253 - LIBRARY DEVELOPMENT DIF 75,33633,02445,000 45,000 30,336 167.41 % 254 - COMMUNITY CENTER DIF 35,27217,07122,000 22,000 13,272 160.33 % 255 - STREET FACILITY DIF FUND 30,25112,13923,000 17,000 13,251 177.95 % 256 - PARK FACILITY DIF FUND 8,9153,9917,000 7,000 1,915 127.35 % 257 - FIRE PROTECTION DIF 102,37345,06655,000 55,000 47,373 186.13 % 270 - ART IN PUBLIC PLACES FUND 197,45721,926160,500 160,500 36,957 123.03 % 275 - LQ PUBLIC SAFETY OFFICER 3,7781,1462,600 2,600 1,178 145.32 % 299 - INTEREST ALLOCATION FUND 0-414,03200 0 0.00 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,10001,000 1,000 100 110.00 % 401 - CAPITAL IMPROVEMENT PROGRAMS 19,384,8708,707,08321,222,000 73,315,692 -53,930,822 26.44 % 405 - SA PA 1 CAPITAL IMPRV FUND 235,393149,066100,000 100,000 135,393 235.39 % 501 - FACILITY & FLEET REPLACEMENT 994,911297,762900,200 900,200 94,711 110.52 % 502 - INFORMATION TECHNOLOGY 1,531,991373,1731,394,400 1,494,400 37,591 102.52 % 503 - PARK EQUIP & FACILITY FUND 803,509415,060719,000 382,000 421,509 210.34 % 504 - INSURANCE FUND 937,050233,904929,500 929,500 7,550 100.81 % 601 - SILVERROCK RESORT 3,381,948149,0394,105,600 4,405,600 -1,023,652 76.76 % 602 - SILVERROCK GOLF RESERVE 9,3552,1175,500 5,500 3,855 170.09 % 735 - 97-1 AGENCY REDEMPTION FUND 97,69797,28600 97,697 0.00 % 760 - SUPPLEMENTAL PENSION PLAN 8,7782,4497,000 7,000 1,778 125.40 % 761 - CERBT OPEB TRUST 88,397171,55740,000 40,000 48,397 220.99 % 762 - PARS PENSION TRUST 3,744,924122,336200,000 3,660,000 84,924 102.32 % Report Total:44,960,710 124,328,814119,100,564 172,106,326 -47,777,511 72.24 % ATTACHMENT 1 Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all final audited numbers. 23 For Fiscal: 2019/20 Period Ending: 06/30/2020 10/9/2020 Page 2 of 2 Expenditure Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 56,103,15212,863,57455,638,500 72,513,757 16,410,605 77.37 % 201 - GAS TAX FUND 1,937,156281,1922,360,900 2,478,134 540,979 78.17 % 202 - LIBRARY & MUSEUM FUND 1,885,556495,5182,419,100 2,541,100 655,544 74.20 % 210 - FEDERAL ASSISTANCE FUND 20,20918,105123,200 197,172 176,963 10.25 % 212 - SLESA (COPS) FUND 94,8256,020100,000 100,000 5,175 94.82 % 215 - LIGHTING & LANDSCAPING FUND 1,865,409182,8342,274,200 2,165,200 299,791 86.15 % 220 - QUIMBY FUND 1,933,252228,546263,000 4,714,876 2,781,625 41.00 % 221 - AB 939 - CALRECYCLE FUND 133,18055,29950,000 180,000 46,820 73.99 % 223 - MEASURE A FUND 1,489,6721,259,0451,298,300 2,996,248 1,506,576 49.72 % 225 - INFRASTRUCTURE FUND 1,4100024,118 22,708 5.85 % 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)0012,000 12,000 12,000 0.00 % 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)3,1943,19400 -3,194 0.00 % 230 - CASp FUND, AB 1379 3,1289254,600 5,600 2,472 55.85 % 231 - SUCCESSOR AGCY PA 1 RORF 8,455,836-8,917,1058,394,963 8,405,468 -50,368 100.60 % 235 - SO COAST AIR QUALITY FUND 121,15610,21391,500 111,500 -9,656 108.66 % 237 - SUCCESSOR AGCY PA 1 ADMIN 14,2551,50012,005 13,505 -750 105.55 % 241 - HOUSING AUTHORITY 615,05171,426609,300 990,957 375,906 62.07 % 243 - RDA LOW-MOD HOUSING FUND 350,779167,446250,000 351,000 221 99.94 % 247 - ECONOMIC DEVELOPMENT FUND 585,07783,24001,500,000 914,923 39.01 % 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)388,632386,6920390,500 1,868 99.52 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)0020,000 60,000 60,000 0.00 % 250 - TRANSPORTATION DIF FUND 943,219539,402483,700 1,608,730 665,511 58.63 % 251 - PARKS & REC DIF FUND 1,441,6971,440,28702,401,500 959,803 60.03 % 252 - CIVIC CENTER DIF FUND 1,4110130,000 1,500 89 94.08 % 253 - LIBRARY DEVELOPMENT DIF 30,2785,53132,000 33,500 3,222 90.38 % 254 - COMMUNITY CENTER DIF 1,41000103,139 101,729 1.37 % 255 - STREET FACILITY DIF FUND 1,410030,000 1,500 90 94.00 % 256 - PARK FACILITY DIF FUND 1,41006,000 1,500 90 94.00 % 257 - FIRE PROTECTION DIF 1,41007,500 1,500 90 94.00 % 270 - ART IN PUBLIC PLACES FUND 41,67913,022160,000 760,000 718,321 5.48 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,10001,000 1,000 -100 110.00 % 401 - CAPITAL IMPROVEMENT PROGRAMS 22,669,7322,358,98421,222,000 73,568,427 50,898,695 30.81 % 405 - SA PA 1 CAPITAL IMPRV FUND 273,58459,53305,812,738 5,539,155 4.71 % 501 - FACILITY & FLEET REPLACEMENT 865,69297,803898,200 1,539,037 673,345 56.25 % 502 - INFORMATION TECHNOLOGY 1,574,901236,3871,390,400 1,980,600 405,699 79.52 % 503 - PARK EQUIP & FACILITY FUND 914,709619,225700,000 975,036 60,327 93.81 % 504 - INSURANCE FUND 896,63916,671870,500 870,500 -26,139 103.00 % 601 - SILVERROCK RESORT 4,148,191699,7044,185,700 4,153,200 5,009 99.88 % 735 - 97-1 AGENCY REDEMPTION FUND 98,46598,46500 -98,465 0.00 % 760 - SUPPLEMENTAL PENSION PLAN 12,833012,850 12,850 17 99.87 % 761 - CERBT OPEB TRUST 1,067000 -1,067 0.00 % 762 - PARS PENSION TRUST 35,1864,53600 -35,186 0.00 % Report Total:13,387,214 109,956,951104,051,418 193,577,393 83,620,443 56.80 % Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all final audited numbers. 24 Fund #Name Notes 101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related expenditures. 202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources. 212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities. Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources. 217 Development Agreement Revenue and Expenditures related to development agreement for Village. 220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements. 221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939. 223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures. 224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County. 225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution 226 Emergency Mgmt. Performance Grant (EMPG) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Agency (RDA). 235 SO Coast Air Quality Fund (AB2766, PM10)Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766. 237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing. Accounts for RDA loan repayments (20% for Housing) and housing programs,. 244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development. 247 Economic Development Fund Proceeds from sale of City-owned land; transferred from General Fund for future economic development. 248 SA 2004 LO/MOD Bond Fund Successor Agency (SA) low/moderate housing fund; 2004 bonds refinanced in 2014; for Washington Street Apartment rehabilitation only. 249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks. 275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting requirements. This bond was fully paid in October 2018. 401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants. Used for SilverRock infrastructure improvements. 501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 735 97-1 Agency Redemption Fund To account for sewer improvement assessments. 760 Supplemental Pension Plan (PARS Account) Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB) For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account)For all pension-related benefits and unfunded liabilities. Fund Descriptions 25 26 City of La Quinta CITY COUNCIL MEETING: November 3, 2020 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED AUGUST 31, 2020 RECOMMENDATION Receive and file revenue and expenditure report dated August 31, 2020. EXECUTIVE SUMMARY •The report summarizes the City’s year-to-date (YTD) revenues and period expenditures for July 2020 (Attachment 1). •These reports are also reviewed by the Financial Advisory Commission. FISCAL IMPACT – None BACKGROUND/ANALYSIS Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports: Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2020 for fiscal year 2020/21. Current Total Budget – represents original adopted budgets plus any Council approved budget amendments from throughout the year. The 2019/20 operating and Capital Improvement Project carryovers to 2020/21 will be processed after the year-end audit is completed. Period Activity – represents actual revenues received and expenditures outlaid in the reporting month. Fiscal Activity – represents actual revenues received and expenditures outlaid YTD. Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount. Percent Used – represents the percentage activity as compared to budget YTD. CONSENT CALENDAR ITEM NO. 3 27 The revenue report includes revenues and transfers into funds from other funds (income items). Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings. Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Karla Romero, Finance Director Attachment: 1. Revenue and Expenditure Report for August 31, 2020 MTD YTD Total Annual Budget YTD Percent of Budget General Fund (GF)1,317,945$ 1,528,086$ 51,076,100$ 2.99% All Funds 1,964,731$ 3,879,857$ 108,975,679$ 3.56% MTD YTD Total Annual Budget YTD Percent of Budget General Fund 776,516$ 2,364,268$ 48,583,500$ 4.87% Payroll (GF)593,363$ 1,950,044$ 10,043,600$ 19.42% All Funds 1,869,999$ 6,210,659$ 100,472,743$ 6.18% August Revenues August Expenditures General Fund Non-General Fund Transient Occupancy (Hotel) Tax 434,441$ Non-allocated Interest (Pension Trust)138,616$ Mitigation Fees 384,944$ Allocated Interest 112,975$ 83,672$ SilverRock Greens Fees 97,273$ Burrtec Admin Reimbursement 55,892$ Transportation Developer Impact Fees 63,995$ Building Plan Check Fees 53,378$ Housing Authority Deed Repayments 63,744$ General Fund Non-General Fund Parks Landscape Maintenance 35,765$ Capital Improvement Program - Construction(1)313,585$ Marketing and Tourism Promotions 15,265$ Property Insurance Premium 120,255$ City Buildings - Electricity 13,398$ SilverRock Maintenance 89,351$ Janitorial 11,091$ Lighting & Landscape Maintenance 57,510$ Contract Services-Administrative 10,185$ Small Business Economic Relief 54,475$ Top Five Revenue/Income Sources for August Top Five Expenditures/Outlays for August (1) CIP Construction: Expenses associated with SilverRock (SRR) Way street improvements and SRR site water connections. 28 For Fiscal: 2020/21 Period Ending: 08/31/2020 10/22/2020 Page 1 of 2 Revenue Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 1,528,0861,317,94550,726,100 51,076,100 -49,548,014 2.99 % 201 - GAS TAX FUND 139,65858,8451,778,400 1,778,400 -1,638,743 7.85 % 202 - LIBRARY & MUSEUM FUND -11,55102,808,500 2,808,500 -2,820,051 0.41 % 203 - PUBLIC SAFETY FUND (MEASURE G)-1,924010,000 10,000 -11,924 19.24 % 210 - FEDERAL ASSISTANCE FUND -200141,900 141,900 -141,920 0.01 % 212 - SLESA (COPS) FUND -2910101,000 101,000 -101,291 0.29 % 215 - LIGHTING & LANDSCAPING FUND -1,03401,877,000 1,877,000 -1,878,034 0.06 % 220 - QUIMBY FUND -2,481080,000 80,000 -82,481 3.10 % 221 - AB 939 - CALRECYCLE FUND -1,253076,000 76,000 -77,253 1.65 % 223 - MEASURE A FUND -1,94401,319,000 1,319,000 -1,320,944 0.15 % 224 - TUMF FUND -376000 -376 0.00 % 225 - INFRASTRUCTURE FUND -310200200 -231 15.38 % 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)-11012,100 12,100 -12,111 0.09 % 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)005,000 5,000 -5,000 0.00 % 230 - CASp FUND, AB 1379 2,8291,35618,200 18,200 -15,371 15.54 % 231 - SUCCESSOR AGCY PA 1 RORF -17,350020,539,264 20,539,264 -20,556,614 0.08 % 235 - SO COAST AIR QUALITY FUND -37053,000 53,000 -53,037 0.07 % 237 - SUCCESSOR AGCY PA 1 ADMIN -298013,505 13,505 -13,803 2.21 % 241 - HOUSING AUTHORITY 1,158,42690,454513,300 513,300 645,126 225.68 % 243 - RDA LOW-MOD HOUSING FUND -4,181035,000 35,000 -39,181 11.95 % 247 - ECONOMIC DEVELOPMENT FUND -6,543040,000 40,000 -46,543 16.36 % 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)0-1,82000 0 0.00 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)-6660200,000 200,000 -200,666 0.33 % 250 - TRANSPORTATION DIF FUND 66,00063,995380,000 380,000 -314,000 17.37 % 251 - PARKS & REC DIF FUND 30,60226,972304,000 304,000 -273,398 10.07 % 252 - CIVIC CENTER DIF FUND 16,55115,145110,000 110,000 -93,449 15.05 % 253 - LIBRARY DEVELOPMENT DIF 5,4784,79045,000 45,000 -39,522 12.17 % 254 - COMMUNITY CENTER DIF 6,5926,63916,500 16,500 -9,908 39.95 % 255 - STREET FACILITY DIF FUND 1,8011,63117,000 17,000 -15,199 10.59 % 256 - PARK FACILITY DIF FUND 3512807,100 7,100 -6,749 4.94 % 257 - FIRE PROTECTION DIF 6,4365,78555,500 55,500 -49,064 11.60 % 270 - ART IN PUBLIC PLACES FUND 12,98411,326111,000 111,000 -98,016 11.70 % 275 - LQ PUBLIC SAFETY OFFICER -7502,600 2,600 -2,675 2.90 % 299 - INTEREST ALLOCATION FUND 351,742112,97500 351,742 0.00 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,100 1,100 -1,100 0.00 % 401 - CAPITAL IMPROVEMENT PROGRAMS 0019,058,300 19,077,810 -19,077,810 0.00 % 405 - SA PA 1 CAPITAL IMPRV FUND -9,8880100,000 100,000 -109,888 9.89 % 501 - FACILITY & FLEET REPLACEMENT -5,3110902,500 902,500 -907,811 0.59 % 502 - INFORMATION TECHNOLOGY 1,4151,6201,721,500 1,721,500 -1,720,085 0.08 % 503 - PARK EQUIP & FACILITY FUND -5,7920245,000 245,000 -250,792 2.36 % 504 - INSURANCE FUND -330928,500 928,500 -928,533 0.00 % 601 - SILVERROCK RESORT 248,215108,1773,882,100 3,882,100 -3,633,885 6.39 % 602 - SILVERROCK GOLF RESERVE -83104,500 4,500 -5,331 18.46 % 760 - SUPPLEMENTAL PENSION PLAN -16306,500 6,500 -6,663 2.51 % 761 - CERBT OPEB TRUST 0060,000 60,000 -60,000 0.00 % 762 - PARS PENSION TRUST 374,779138,616300,000 300,000 74,779 124.93 % Report Total:1,964,731 3,879,857108,606,169 108,975,679 -105,095,822 3.56 % Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all final audited numbers. ATTACHMENT 1 29 For Fiscal: 2020/21 Period Ending: 08/31/2020 10/22/2020 Page 2 of 2 Expenditure Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 2,364,268776,51647,911,600 48,583,500 46,219,232 4.87 % 201 - GAS TAX FUND 61,78937,2471,775,300 1,775,300 1,713,511 3.48 % 202 - LIBRARY & MUSEUM FUND 34,41423,4031,715,100 1,715,100 1,680,687 2.01 % 203 - PUBLIC SAFETY FUND (MEASURE G)001,000,000 1,000,000 1,000,000 0.00 % 210 - FEDERAL ASSISTANCE FUND 00141,900 141,900 141,900 0.00 % 212 - SLESA (COPS) FUND 00100,000 100,000 100,000 0.00 % 215 - LIGHTING & LANDSCAPING FUND 193,970111,2901,876,600 1,876,600 1,682,630 10.34 % 221 - AB 939 - CALRECYCLE FUND 2000100,000 100,000 99,800 0.20 % 223 - MEASURE A FUND 001,263,900 944,510 944,510 0.00 % 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)9,750012,000 12,000 2,250 81.25 % 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)005,000 5,000 5,000 0.00 % 230 - CASp FUND, AB 1379 004,400 4,400 4,400 0.00 % 231 - SUCCESSOR AGCY PA 1 RORF 008,405,468 8,405,468 8,405,468 0.00 % 235 - SO COAST AIR QUALITY FUND 5542,200 42,200 42,195 0.01 % 237 - SUCCESSOR AGCY PA 1 ADMIN 0013,505 13,505 13,505 0.00 % 241 - HOUSING AUTHORITY 69,07340,930822,300 822,300 753,227 8.40 % 243 - RDA LOW-MOD HOUSING FUND 00250,000 250,000 250,000 0.00 % 244 - HOUSING GRANTS (Multiple)6,4976,49700 -6,497 0.00 % 247 - ECONOMIC DEVELOPMENT FUND 169,40994,45110,000 10,000 -159,409 1,694.09 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)618,00006,185,000 6,185,000 5,567,000 9.99 % 250 - TRANSPORTATION DIF FUND 001,293,000 1,293,000 1,293,000 0.00 % 253 - LIBRARY DEVELOPMENT DIF 0030,000 30,000 30,000 0.00 % 256 - PARK FACILITY DIF FUND 0005,600 5,600 0.00 % 270 - ART IN PUBLIC PLACES FUND 11,23811,238110,000 110,000 98,763 10.22 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,100 1,100 1,100 0.00 % 401 - CAPITAL IMPROVEMENT PROGRAMS 1,382,345313,04319,058,300 19,077,810 17,695,465 7.25 % 501 - FACILITY & FLEET REPLACEMENT 31,64914,254902,500 902,500 870,851 3.51 % 502 - INFORMATION TECHNOLOGY 365,19487,4111,684,200 1,684,200 1,319,006 21.68 % 503 - PARK EQUIP & FACILITY FUND 10595,000 606,400 606,399 0.00 % 504 - INSURANCE FUND 508,095123,244827,500 827,500 319,405 61.40 % 601 - SILVERROCK RESORT 362,674225,8023,881,500 3,881,500 3,518,826 9.34 % 760 - SUPPLEMENTAL PENSION PLAN 12,833012,850 12,850 17 99.87 % 761 - CERBT OPEB TRUST 001,500 1,500 1,500 0.00 % 762 - PARS PENSION TRUST 9,2564,67052,000 52,000 42,744 17.80 % Report Total:1,869,999 6,210,659100,083,723 100,472,743 94,262,084 6.18 % Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all final audited numbers. 30 Fund #Name Notes 101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related expenditures. 202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources. 212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities. Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources. 217 Development Agreement Revenue and Expenditures related to development agreement for Village. 220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements. 221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939. 223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures. 224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County. 225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution 226 Emergency Mgmt. Performance Grant (EMPG) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Agency (RDA). 235 SO Coast Air Quality Fund (AB2766, PM10)Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766. 237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing. Accounts for RDA loan repayments (20% for Housing) and housing programs,. 244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development. 247 Economic Development Fund Proceeds from sale of City-owned land; transferred from General Fund for future economic development. 248 SA 2004 LO/MOD Bond Fund Successor Agency (SA) low/moderate housing fund; 2004 bonds refinanced in 2014; for Washington Street Apartment rehabilitation only. 249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks. 275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting requirements. This bond was fully paid in October 2018. 401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants. Used for SilverRock infrastructure improvements. 501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 735 97-1 Agency Redemption Fund To account for sewer improvement assessments. 760 Supplemental Pension Plan (PARS Account) Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB) For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account)For all pension-related benefits and unfunded liabilities. Fund Descriptions 31 32 City of La Quinta CITY COUNCIL MEETING: November 3, 2020 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED OCTOBER 16 AND 23, 2020 RECOMMENDATION Approve demand registers dated October 16 and 23, 2020. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 1,367,350.37$ Successor Agency of RDA -$ Housing Authority 12,300.08$ 1,379,650.45$ BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for October 16 and 23, 2020. Warrants Issued: 203070-203102 85,655.18$ 203103-203154 809,171.16$ Wire Transfers 262,607.46$ Payroll Tax Transfers 32,031.83$ Payroll Direct Deposit 190,184.82$ 1,379,650.45$ CONSENT CALENDAR ITEM NO. 4 33 The most significant expenditures on the demand register are: Account Name Amount Granite Construction Construction 601,249.34$ Aug 2020 Village Complete Company INC Streets Project Okura Robata Grill Economic Relief 30,000.00$ Emergency Economic & Sushi Bar Business Relief Pokehana Economic Relief 18,636.49$ Emergency Economic Business Relief Village Park Animal Economic Relief 18,135.74$ Emergency Economic Hospital INC Business Relief Fortun's Kitchen Economic Relief 15,583.31$ Emergency Economic And Bar LLC Business Relief PurposeVendor Wire Transfers: Two transfers totaled $262,607. Of this amount, $223,687 was for Landmark and $38,920 for PERS. (See Attachment 2 for a full listing). Investment Transactions: There was no investment activity during this time period. ALTERNATIVES All payments were reviewed by the Finance Department for completeness, proper approvals, and if applicable, in accordance with underlying contracts. All items were properly supported; therefore, no alternatives are recommended. Prepared by: Derrick Armendariz, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1. Demand Registers 2.Wire Transfers 34 10/27/2020 11:18:16 PM Page 1 of 4 Demand Register City of La Quinta Packet: APPKT02577 - JD 10/16/20 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 525.00Professional Services08/2020 STVR HOTLINE203071CENTRAL COMMUNICATIONS 101-6004-60103 1,957.06Professional Services07/2020 STVR ADD'L MIN203071CENTRAL COMMUNICATIONS 101-6004-60103 515.00Professional Services09/2020 STVR HOTLINE203071CENTRAL COMMUNICATIONS 101-6004-60103 668.36Professional Services08/2020 ADD'L MIN203071CENTRAL COMMUNICATIONS 101-6004-60103 434.84Professional Services10/2020 STVR HOTLINE203071CENTRAL COMMUNICATIONS 101-6004-60103 970.20Professional Services09/2020 STVR ADD'L MIN203071CENTRAL COMMUNICATIONS 101-6004-60103 969.46Water - Utilities10/14/20 WATER SVC203072COACHELLA VALLEY WATER DI…101-2002-61200 1,875.24Water -Monticello Park - Utiliti…10/14/20 WATER SVC203072COACHELLA VALLEY WATER DI…101-3005-61201 117.64Water -Fritz Burns Park - Utiliti…10/14/20 WATER SVC203072COACHELLA VALLEY WATER DI…101-3005-61204 17.68Water -Seasons Park - Utilities10/14/20 WATER SVC203072COACHELLA VALLEY WATER DI…101-3005-61208 157.31Water -Community Park - Utilit…10/14/20 WATER SVC203072COACHELLA VALLEY WATER DI…101-3005-61209 89.30Water - Utilities10/14/20 WATER SVC203072COACHELLA VALLEY WATER DI…101-3008-61200 1,193.83Water -Desert Pride - Utilities10/14/20 WATER SVC203072COACHELLA VALLEY WATER DI…101-3005-61206 39.55PM 10 - Dust Control10/14/20 WATER SVC203072COACHELLA VALLEY WATER DI…101-7006-60146 4,770.00Marketing & Tourism Promoti…09/01/2020 PS LIFE VISION203073DESERT PUBLICATIONS INC 101-3007-60461 77.30Subscriptions & Publications11/2020 C.H. NEWSPAPER203074DESERT SUN 101-6001-60352 47.56Telephone - Utilities10/2020 LQ PARK PHONE203075FRONTIER COMMUNICATIONS…101-3005-61300 37.24Telephone - Utilities09/28-10-27/20 SPORTS COMPLEX PHONE203075FRONTIER COMMUNICATIONS…101-3005-61300 149.59Uniforms09/21/20 CODE UNIFORMS203076GALLS LLC 101-6004-60690 1,775.00Maintenance/Services10/13/20 C.H. GRAVEL/DIRT WORK203078H&G HOME IMPROVEMENTS I…101-3008-60691 594.00Plan Checks07/31/20 ON-CALL ENG PLAN CHECK SVCS…203079HR GREEN PACIFIC INC 101-6003-60118 9,309.57Marketing & Tourism Promoti…09/2020 MEDIA INVOICE RETAINER203081JNS MEDIA SPECIALISTS 101-3007-60461 3,544.72Medical InsuranceAUG&SEP COBRA REIMB PER SEVERANCE …203082MENDOZA, MISSY 101-6006-50221 325.35Uniforms08/18/20 UNIFORMS203084MISSION LINEN SUPPLY 101-3005-60690 2,389.08Fritz Burns Pool Maintenance07/03/20 FB POOL REPAIR203085OCEAN SPRINGS TECH INC 101-3005-60184 29.13Office Supplies10/09/20 OFFICE SUPPLIES203086OFFICE DEPOT 101-1005-60400 7,949.00HVAC07/2020-C.H. CHILLER REPAIR203087PACIFIC WEST AIR CONDITION…101-3008-60667 360.00Map/Plan Checking10/02/20 REVIEW PARCEL MAP NO. 37823203089RASA/ERIC NELSON 101-7002-60183 470.00Map/Plan Checking10/02/20 REVIEW LLA 2020-007203089RASA/ERIC NELSON 101-7002-60183 475.00Map/Plan Checking10/02/20 REVIEW LLA 2020-0009203089RASA/ERIC NELSON 101-7002-60183 875.00Map/Plan Checking10/05/20 REVIEW LLA 2020-0011203089RASA/ERIC NELSON 101-7002-60183 875.00Map/Plan Checking10/05/20 REVIEW LLA 2020-0012203089RASA/ERIC NELSON 101-7002-60183 244.56Sheriff - Other08/25-09/24/20 COPS FUEL203090RIVERSIDE COUNTY SHERIFF D…101-2001-60176 455.18Uniforms07/28/20 UNIFORMS203091SUMMIT SAFETY LLC 101-7006-60690 5,500.00Marketing & Tourism Promoti…10/20 ART CONTEST SPONSORSHIP203092SUNLINE TRANSIT AGENCY 101-3007-60461 7,229.17Marketing & Tourism Promoti…10/2020 GEM AD203093THE CHAMBER 101-3007-60461 56.64Gas - Utilities08/25-09/24/20 FS #93 GAS SVC203094THE GAS COMPANY 101-2002-61100 10.50Cable - Utilities10/05-11/04/20 FS 32 CABLE (1841)203096TIME WARNER CABLE 101-2002-61400 114.22Cable - Utilities09/24-10/23/20 FS #93 CABLE (2415)203096TIME WARNER CABLE 101-2002-61400 89.99Cable - Utilities10/03-11/02/20 FS 93 INTERNET (3514)203096TIME WARNER CABLE 101-2002-61400 89.99Cable - Utilities09/29-10/28/20 FS 32 INTERNET (6491)203096TIME WARNER CABLE 101-2002-61400 61.00Pest Control08/31/20 - LQ PARK PEST CONTROL203098TRULY NOLEN INC 101-3008-60116 67.00Pest Control08/31/20 - FS 70 PEST CONTROL203098TRULY NOLEN INC 101-2002-60116 62.00Pest Control08/31/20 - FS 93 PEST CONTROL203098TRULY NOLEN INC 101-2002-60116 65.00Pest Control08/25/20 - C.H. RODENT MONTHLY203098TRULY NOLEN INC 101-3008-60116 67.00Pest Control09/22/20 - FS 70 PEST CONTROL203098TRULY NOLEN INC 101-2002-60116 62.00Pest Control09/22/20 - FS 93 PEST CONTROL203098TRULY NOLEN INC 101-2002-60116 65.00Pest Control09/15/20 - C.H. RODENT MONTHLY203098TRULY NOLEN INC 101-3008-60116 150.00Pest Control08/27/20 - C.H. BEE HIVE REMOVAL203098TRULY NOLEN INC 101-3008-60116 72.00United Way DeductionsCONTRIBUTION203099UNITED WAY OF THE DESERT 101-0000-20981 1,723.24Medical InsuranceOCT COBRA REIMB PER SEVERANCE AGRE…203102WISE-LATTA, WANDA P 101-6001-50221 Fund 101 - GENERAL FUND Total:59,767.50 ATTACHMENT 1 35 Demand Register Packet: APPKT02577 - JD 10/16/20 10/27/2020 11:18:16 PM Page 2 of 4 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 201 - GAS TAX FUND 749.83Traffic Control Signs10/13/20 TRAFFIC CONTROL SIGNS203097TOPS' N BARRICADES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:749.83 Fund: 202 - LIBRARY & MUSEUM FUND 140.93Water - Utilities10/14/20 WATER SVC203072COACHELLA VALLEY WATER DI…202-3006-61200 74.00Pest Control08/25/20 - LIBRARY PEST CONTROL203098TRULY NOLEN INC 202-3004-60116 183.49Maintenance/Services09/25/20 MATERIALS-LIBRARY203101WALTERS WHOLESALE ELECTR…202-3004-60691 Fund 202 - LIBRARY & MUSEUM FUND Total:398.42 Fund: 215 - LIGHTING & LANDSCAPING FUND 5,766.67Water - Medians - Utilities10/14/20 WATER SVC203072COACHELLA VALLEY WATER DI…215-7004-61211 107.72Electric - Utilities10/07-11/06/20 PHONE SVC203075FRONTIER COMMUNICATIONS…215-7004-61116 467.06Electric - Utilities10/14/20 ELECTRICITY SVC203080IMPERIAL IRRIGATION DIST 215-7004-61116 50.67Electric - Medians - Utilities10/14/20 ELECTRICITY SVC203080IMPERIAL IRRIGATION DIST 215-7004-61117 81.73Materials/Supplies10/06/20 MATERIALS203097TOPS' N BARRICADES INC 215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:6,473.85 Fund: 247 - ECONOMIC DEVELOPMENT FUND 7,605.44Marketing & Tourism Promoti…FACE COVERINGS203088PALMS TO PINES PRINTING 247-0000-60461 2,750.00Marketing & Tourism Promoti…07/06-08/02/20 COVID-19 BILLBOARD AD…203095THE LAMAR COMPANIES 247-0000-60461 Fund 247 - ECONOMIC DEVELOPMENT FUND Total:10,355.44 Fund: 501 - FACILITY & FLEET REPLACEMENT 26.35Street Sweeper09/2020 SWEEPER FUEL203094THE GAS COMPANY 501-0000-60678 Fund 501 - FACILITY & FLEET REPLACEMENT Total:26.35 Fund: 502 - INFORMATION TECHNOLOGY 531.25Consultants10/01/20 KNOWBE4 SEC AWARENESS TRA…203070ACORN TECHNOLOGY SERVICES 502-0000-60104 86.86Cable - Utilities09/27-10/26/20 BLACKHAWK/LQ PARK DSL203075FRONTIER COMMUNICATIONS…502-0000-61400 224.13Cable - Utilities10/04-11/03/20 DSL SVC203075FRONTIER COMMUNICATIONS…502-0000-61400 943.66Software Licenses08/10-09/09/20 MS AZURE203083MICROSOFT CORPORATION 502-0000-60301 1,709.45Software Licenses09/10-10/09/20 MS AZURE203083MICROSOFT CORPORATION 502-0000-60301 171.25Cable - Utilities10/2020 C.H. CABLE (4625)203096TIME WARNER CABLE 502-0000-61400 249.50Cable - Utilities09/24-10/23/20 WC CABLE (4601)203096TIME WARNER CABLE 502-0000-61400 66.52Cable - Utilities09/02-10/01/20 BACKUP SERVER (2183)203100VERIZON WIRELESS 502-0000-61400 1,267.99Cell/Mobile Phones09/02-10/01/20 CITY IPADS (5587)203100VERIZON WIRELESS 502-0000-61301 1,824.68Cell/Mobile Phones09/02-10/01/20 CITY CELL SVC203100VERIZON WIRELESS 502-0000-61301 Fund 502 - INFORMATION TECHNOLOGY Total:7,075.29 Fund: 504 - INSURANCE FUND 159.85Operating Supplies10/02/20 ERGONOMIC MOUSE203086OFFICE DEPOT 504-1010-60420 Fund 504 - INSURANCE FUND Total:159.85 Fund: 601 - SILVERROCK RESORT 648.65Bank Fees10/20 SRR ARMORED SVC203077GARDAWORLD 601-0000-60455 Fund 601 - SILVERROCK RESORT Total:648.65 Grand Total:85,655.18 36 Demand Register Packet: APPKT02577 - JD 10/16/20 10/27/2020 11:18:16 PM Page 3 of 4 Fund Summary Fund Expense Amount 101 - GENERAL FUND 59,767.50 201 - GAS TAX FUND 749.83 202 - LIBRARY & MUSEUM FUND 398.42 215 - LIGHTING & LANDSCAPING FUND 6,473.85 247 - ECONOMIC DEVELOPMENT FUND 10,355.44 501 - FACILITY & FLEET REPLACEMENT 26.35 502 - INFORMATION TECHNOLOGY 7,075.29 504 - INSURANCE FUND 159.85 601 - SILVERROCK RESORT 648.65 Grand Total:85,655.18 Account Summary Account Number Account Name Expense Amount 101-0000-20981 United Way Deductions 72.00 101-1005-60400 Office Supplies 29.13 101-2001-60176 Sheriff - Other 244.56 101-2002-60116 Pest Control 258.00 101-2002-61100 Gas - Utilities 56.64 101-2002-61200 Water - Utilities 969.46 101-2002-61400 Cable - Utilities 304.70 101-3005-60184 Fritz Burns Pool Maintena…2,389.08 101-3005-60690 Uniforms 325.35 101-3005-61201 Water -Monticello Park - …1,875.24 101-3005-61204 Water -Fritz Burns Park - …117.64 101-3005-61206 Water -Desert Pride - Utili…1,193.83 101-3005-61208 Water -Seasons Park - Util…17.68 101-3005-61209 Water -Community Park -…157.31 101-3005-61300 Telephone - Utilities 84.80 101-3007-60461 Marketing & Tourism Pro…26,808.74 101-3008-60116 Pest Control 341.00 101-3008-60667 HVAC 7,949.00 101-3008-60691 Maintenance/Services 1,775.00 101-3008-61200 Water - Utilities 89.30 101-6001-50221 Medical Insurance 1,723.24 101-6001-60352 Subscriptions & Publicati…77.30 101-6003-60118 Plan Checks 594.00 101-6004-60103 Professional Services 5,070.46 101-6004-60690 Uniforms 149.59 101-6006-50221 Medical Insurance 3,544.72 101-7002-60183 Map/Plan Checking 3,055.00 101-7006-60146 PM 10 - Dust Control 39.55 101-7006-60690 Uniforms 455.18 201-7003-60429 Traffic Control Signs 749.83 202-3004-60116 Pest Control 74.00 202-3004-60691 Maintenance/Services 183.49 202-3006-61200 Water - Utilities 140.93 215-7004-60431 Materials/Supplies 81.73 215-7004-61116 Electric - Utilities 574.78 215-7004-61117 Electric - Medians - Utiliti…50.67 215-7004-61211 Water - Medians - Utilities 5,766.67 247-0000-60461 Marketing & Tourism Pro…10,355.44 501-0000-60678 Street Sweeper 26.35 502-0000-60104 Consultants 531.25 502-0000-60301 Software Licenses 2,653.11 502-0000-61301 Cell/Mobile Phones 3,092.67 502-0000-61400 Cable - Utilities 798.26 504-1010-60420 Operating Supplies 159.85 37 Demand Register Packet: APPKT02577 - JD 10/16/20 10/27/2020 11:18:16 PM Page 4 of 4 Account Summary Account Number Account Name Expense Amount 601-0000-60455 Bank Fees 648.65 Grand Total:85,655.18 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**75,299.74**None****None** CORONAMISC 2,750.00MiscellaneousCorona Virus Emergency Response CORONANR 7,605.44Corona Non Reimbursable Corona Virus Emergency Response Grand Total:85,655.18 38 10/27/2020 11:17:52 PM Page 1 of 5 Demand Register City of La Quinta Packet: APPKT02583 - JD 10/23/20 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 294.06Materials/Supplies09/30/20 MATERIALS203103AIR & HOSE SOURCE, INC.101-3005-60431 50.00Travel & TrainingAFTER ELECTION TRAINING203106CITY CLERK ASSOCIATION OF C…101-1005-60320 262.41Water - Utilities10/21/20 WATER SVC203107COACHELLA VALLEY WATER DI…101-2002-61200 100.13Water -Eisenhower Park - Utilit…10/21/20 WATER SVC203107COACHELLA VALLEY WATER DI…101-3005-61203 102.15Water -Velasco Park - Utilities10/21/20 WATER SVC203107COACHELLA VALLEY WATER DI…101-3005-61205 222.54Administrative Citation Services09/2020 POLICE CITATION PROCESSING203108DATA TICKET, INC.101-6004-60111 4,471.57Building Permits10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…101-0000-42400 719.30Plumbing Permits10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…101-0000-42401 751.39Mechanical Permits10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…101-0000-42402 292.64Electrical Permits10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…101-0000-42403 32.20Grading Permits10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…101-0000-42408 128.80Fire Inspection Fee10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…101-0000-42421 1,500.00Coronavirus Expenses09/2020 COVID-19 - EMERGENCY MEETIN…203112FISHER INTEGRATED INC 101-1007-60195 465.00HVAC10/14/20 LQ PARK SNACKBAR AC REPAIR203114FROSTY'S AIR CONDITIONING …101-3008-60667 171.21Professional Services10/2020 ARMORED SVC203116GARDAWORLD 101-1006-60103 195.00Plan Checks09/2020 ON CALL BLDG PLAN REVIEW & I…203120HR GREEN PACIFIC INC 101-6003-60118 3,487.50Plan Checks08/2O20 ON CALL BLDG PLAN REVIEW & I…203124INTERWEST CONSULTING GR…101-6003-60118 37.24Supplies - Field10/15/20 VEHILE #15 FUEL203125KIRKLAND, RICHARD 101-6003-60425 607.35Maintenance/Services10/01-12/31/20 MAINTENANCE-CITY HALL203126KONE INC 101-3008-60691 215.02Materials/Supplies09/10/20 MATERIALS203129LOWE'S HOME IMPROVEMENT…101-3005-60431 159.30Materials/Supplies09/09/20 MATERIALS203129LOWE'S HOME IMPROVEMENT…101-3005-60431 66.09Materials/Supplies09/17/20 C.H. MATERIALS203129LOWE'S HOME IMPROVEMENT…101-3008-60431 91.76Materials/Supplies09/17/20 C.H. MATERIALS203129LOWE'S HOME IMPROVEMENT…101-3008-60431 38.27Operating Supplies09/14/20 STREET NAME SIGN REPAIR203129LOWE'S HOME IMPROVEMENT…101-7003-60420 70.00Operating Supplies09/21/20 MATERIALS203129LOWE'S HOME IMPROVEMENT…101-7003-60420 26.43Operating Supplies08/26/20 FLEET KEY RINGS203129LOWE'S HOME IMPROVEMENT…101-7003-60420 300.00Lot Cleaning/Gravel Program10/13/20 LOT ABATEMENT CASE #20-1416203130MOYA, DANIEL 101-6004-60120 1,603.33Marketing & Tourism Promoti…10/09-11/05/20 IN-THEATER ADVERTISING203131NATIONAL CINEMEDIA LLC 101-3007-60461 1,626.53Fritz Burns Pool Maintenance10/14/20 FB POOL ZEOBRITE/INSTALL OF …203132OCEAN SPRINGS TECH INC 101-3005-60184 42.85Office Supplies10/13/20 OFFICE SUPPLIES203133OFFICE DEPOT 101-1005-60400 451.30Postage09/28/20 CITY-WIDE USPS POSTAGE203139QUADIENT FINANCE USA, INC.101-1007-60470 425.00Map/Plan Checking10/14/20 REVIEW TRACT NO. 37959-R203140RASA/ERIC NELSON 101-7002-60183 425.00Map/Plan Checking10/14/20 REVIEW TRACT NO. 37960-R203140RASA/ERIC NELSON 101-7002-60183 240.23Materials/Supplies09/29/20 MATERIALS203143SMITH PIPE & SUPPLY CO 101-3005-60431 225.00Annual Permits/Inspections09/29/20 MUSEUM ELEVATOR INSP203144STATE OF CALIFORNIA DEPAR…101-3008-60196 1,200.00Marketing & Tourism Promoti…10/07-11/03/20 AIRPORT ADVERTISING203146THE LAMAR COMPANIES 101-3007-60461 61.00Pest Control06/08/20 LQ PARK203150TRULY NOLEN INC 101-3008-60116 70.00Pest Control06/05/20 WC PEST CONTROL203150TRULY NOLEN INC 101-3008-60116 78.00Pest Control06/05/20 C.H. PEST CONTROL203150TRULY NOLEN INC 101-3008-60116 48.00Pest Control06/05/20 WC MONTHLY RODENT203150TRULY NOLEN INC 101-3008-60116 65.00Pest Control06/05/20 C.H. MONTHLY RODENT203150TRULY NOLEN INC 101-3008-60116 876.29Telephone - Utilities08/26-09/25/20 LQPD CELL SVC (6852)203151VERIZON WIRELESS 101-2001-61300 255.00Sheriff - Other09/03/20 POLICE TOW LA202250009203153WOOD, RUSSELL DAVID 101-2001-60176 Fund 101 - GENERAL FUND Total:22,549.89 Fund: 201 - GAS TAX FUND 28.45Materials/Supplies09/08/20 MATERIALS203129LOWE'S HOME IMPROVEMENT…201-7003-60431 147.68Traffic Control Signs10/15/20 TRAFFIC SIGNS203148TOPS' N BARRICADES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:176.13 Fund: 202 - LIBRARY & MUSEUM FUND 607.35Maintenance/Services10/01-12/31/20 MAINTENANCE-MUSEUM203126KONE INC 202-3006-60691 16.52Maintenance/Services09/03/20 BRASS RESET COMB-MUSEUM203129LOWE'S HOME IMPROVEMENT…202-3006-60691 32.98Maintenance/Services08/26/20 MUSEUM SUPPLIES203129LOWE'S HOME IMPROVEMENT…202-3006-60691 250.00HVAC10/20 WATER TREATMENT - LIBRARY203135PACIFIC WEST AIR CONDITION…202-3004-60667 39 Demand Register Packet: APPKT02583 - JD 10/23/20 10/27/2020 11:17:52 PM Page 2 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 74.00Pest Control06/05/20 LIBRARY203150TRULY NOLEN INC 202-3004-60116 Fund 202 - LIBRARY & MUSEUM FUND Total:980.85 Fund: 215 - LIGHTING & LANDSCAPING FUND 3,081.68Water - Medians - Utilities10/21/20 WATER SVC203107COACHELLA VALLEY WATER DI…215-7004-61211 91.81Electric - Utilities10/21/20 ELECTRICITY SVC203121IMPERIAL IRRIGATION DIST 215-7004-61116 204.93Electric - Medians - Utilities10/21/20 ELECTRICITY SVC203121IMPERIAL IRRIGATION DIST 215-7004-61117 950.00Maintenance/Services10/19/20 WEED ABATEMENT SVC203138PWLC II, INC 215-7004-60691 149.77Materials/Supplies09/23/20 MATERIALS203143SMITH PIPE & SUPPLY CO 215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:4,478.19 Fund: 247 - ECONOMIC DEVELOPMENT FUND 357.05Small Bus.Emer. Econ. Relief P…10/22/20 COVID-19 EMERG ECON RELIEF …203104ASPEN MILLS BREAD CO.247-0000-60510 15,583.31Small Bus.Emer. Econ. Relief P…10/22/20 COVID-19 EMERG ECON RELIEF …203113FORTUN'S KITCHEN AND BAR, …247-0000-60510 7,856.57CARES Small Business Rebate P…10/22/20 COVID-19 EMERG ECON RELIEF …203123INTERNATIONAL SALES ASSOC…247-0000-60520 12,641.20Small Bus.Emer. Econ. Relief P…10/22/20 COVID-19 EMERG ECON RELIEF …203127LA QUINTA BAKING COMPANY 247-0000-60510 6,154.50Small Bus.Emer. Econ. Relief P…10/22/20 COVID-19 EMERG ECON RELIEF …203128LA QUINTA POSTAL CONNECT…247-0000-60510 30,000.00Small Bus.Emer. Econ. Relief P…10/22/20 COVID-19 EMERG ECON RELIEF …203134OKURA ROBATA GRILL & SUSHI…247-0000-60510 18,636.49Small Bus.Emer. Econ. Relief P…10/22/20 COVID-19 EMERG ECON RELIEF …203137POKEHANA 247-0000-60510 8,334.92Small Bus.Emer. Econ. Relief P…10/22/20 COVID-19 EMERG ECON RELIEF …203141SANDBAR INC.247-0000-60510 2,750.00Marketing & Tourism Promoti…09/28-10/25/20 COVID BILLBOARD ADVE…203146THE LAMAR COMPANIES 247-0000-60461 18,135.74Small Bus.Emer. Econ. Relief P…10/22/20 COVID-19 EMERG ECON RELIEF …203152VILLAGE PARK ANIMAL HOSPI…247-0000-60510 11,721.10Small Bus.Emer. Econ. Relief P…10/22/20 COVID-19 EMERG ECON RELIEF …203154YOU GRILL KOREAN BBQ 247-0000-60510 Fund 247 - ECONOMIC DEVELOPMENT FUND Total:132,170.88 Fund: 250 - TRANSPORTATION DIF FUND 2,842.00Developer Fees10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…250-0000-43200 Fund 250 - TRANSPORTATION DIF FUND Total:2,842.00 Fund: 251 - PARKS & REC DIF FUND 2,048.00Developer Fees10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…251-0000-43200 Fund 251 - PARKS & REC DIF FUND Total:2,048.00 Fund: 252 - CIVIC CENTER DIF FUND 942.00Developer Fees10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…252-0000-43200 Fund 252 - CIVIC CENTER DIF FUND Total:942.00 Fund: 253 - LIBRARY DEVELOPMENT DIF 344.00Developer Fees10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…253-0000-43200 Fund 253 - LIBRARY DEVELOPMENT DIF Total:344.00 Fund: 254 - COMMUNITY CENTER DIF 129.00Developer Fees10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…254-0000-43200 Fund 254 - COMMUNITY CENTER DIF Total:129.00 Fund: 255 - STREET FACILITY DIF FUND 116.00Developer Fees10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…255-0000-43200 Fund 255 - STREET FACILITY DIF FUND Total:116.00 Fund: 256 - PARK FACILITY DIF FUND 40.00Developer Fees10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…256-0000-43200 Fund 256 - PARK FACILITY DIF FUND Total:40.00 Fund: 257 - FIRE PROTECTION DIF 433.00Developer Fees10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…257-0000-43200 Fund 257 - FIRE PROTECTION DIF Total:433.00 Fund: 270 - ART IN PUBLIC PLACES FUND 2,157.66APP Fees10/12/20 REFUND OF PERMIT FEES BRES2…203109DISCOVERY BUILDERS CALIFO…270-0000-43201 11,237.50APP Maintenance09/2020 ART IN PUBLIC PLACES MAINT203142SIGNATURE SCULPTURE 270-0000-60683 900.00APP Maintenance08/10/20- CAMPUS PARK MOSAIC REPAIR…203145SWAN, BRUCE 270-0000-60683 Fund 270 - ART IN PUBLIC PLACES FUND Total:14,295.16 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 8,742.50Technical07/2020 PALEONTOLOGICAL MONITORIN…203110DUDEK & ASSOCIATES INC 401-0000-60108 2,733.00DesignGHD VILLAGE COMPLETE STREETS203117GHD INC.401-0000-60185 -31,644.70Retention Payable08/31/20 2015-03 VILLAGE COMPLETE STS…203118GRANITE CONSTRUCTION CO…401-0000-20600 632,894.04Construction08/31/20 2015-03 VILLAGE COMPLETE ST…203118GRANITE CONSTRUCTION CO…401-0000-60188 40 Demand Register Packet: APPKT02583 - JD 10/23/20 10/27/2020 11:17:52 PM Page 3 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 965.00Design09/2020 RANCHO OCOTILLO N. LQ L&L IM…203119HERMANN DESIGN GROUP INC 401-0000-60185 1,867.50Design09/2020 SRR EVENT SITE DESIGN SVC PROJ…203119HERMANN DESIGN GROUP INC 401-0000-60185 136.25Construction10/06/20 CONSTRUCTION SET PLANS 2203136PLANIT REPROGRAPHICS SYST…401-0000-60188 2,160.00Land Acquisition10/19/20 ROW CLEANING203138PWLC II, INC 401-0000-74010 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:617,853.59 Fund: 501 - FACILITY & FLEET REPLACEMENT 571.87Fuel & Oil10/12-10/18/20 FUEL CHARGES203115FUELMAN 501-0000-60674 2,543.97Fuel & Oil10/01-10/15/20 VEHICLE FUEL203149TOWER ENERGY GROUP 501-0000-60674 Fund 501 - FACILITY & FLEET REPLACEMENT Total:3,115.84 Fund: 502 - INFORMATION TECHNOLOGY 400.73Software Licenses09/30/20 ACROBAT PRO-C.ESCOBEDO203105CDW GOVERNMENT INC 502-0000-60301 4,243.60Maintenance AgreementsSOFTWARE203111EMPHASYS 502-0000-60300 800.00Consultants09/2020 COUNCIL VIDEO STREAMING203112FISHER INTEGRATED INC 502-0000-60104 1,106.43Copiers07/01-09/30/20 COPIER CONTRACT203122INNOVATIVE DOCUMENT SOL…502-0000-60662 Fund 502 - INFORMATION TECHNOLOGY Total:6,550.76 Fund: 601 - SILVERROCK RESORT 17.48Repair & Maintenance09/14/20 SRR MATERIALS203129LOWE'S HOME IMPROVEMENT…601-0000-60660 88.39Repair & Maintenance10/15/20 SRR MATERIALS203147THE SHERWIN-WILLIAMS CO.601-0000-60660 Fund 601 - SILVERROCK RESORT Total:105.87 Grand Total:809,171.16 41 Demand Register Packet: APPKT02583 - JD 10/23/20 10/27/2020 11:17:52 PM Page 4 of 5 Fund Summary Fund Expense Amount 101 - GENERAL FUND 22,549.89 201 - GAS TAX FUND 176.13 202 - LIBRARY & MUSEUM FUND 980.85 215 - LIGHTING & LANDSCAPING FUND 4,478.19 247 - ECONOMIC DEVELOPMENT FUND 132,170.88 250 - TRANSPORTATION DIF FUND 2,842.00 251 - PARKS & REC DIF FUND 2,048.00 252 - CIVIC CENTER DIF FUND 942.00 253 - LIBRARY DEVELOPMENT DIF 344.00 254 - COMMUNITY CENTER DIF 129.00 255 - STREET FACILITY DIF FUND 116.00 256 - PARK FACILITY DIF FUND 40.00 257 - FIRE PROTECTION DIF 433.00 270 - ART IN PUBLIC PLACES FUND 14,295.16 401 - CAPITAL IMPROVEMENT PROGRAMS 617,853.59 501 - FACILITY & FLEET REPLACEMENT 3,115.84 502 - INFORMATION TECHNOLOGY 6,550.76 601 - SILVERROCK RESORT 105.87 Grand Total:809,171.16 Account Summary Account Number Account Name Expense Amount 101-0000-42400 Building Permits 4,471.57 101-0000-42401 Plumbing Permits 719.30 101-0000-42402 Mechanical Permits 751.39 101-0000-42403 Electrical Permits 292.64 101-0000-42408 Grading Permits 32.20 101-0000-42421 Fire Inspection Fee 128.80 101-1005-60320 Travel & Training 50.00 101-1005-60400 Office Supplies 42.85 101-1006-60103 Professional Services 171.21 101-1007-60195 Coronavirus Expenses 1,500.00 101-1007-60470 Postage 451.30 101-2001-60176 Sheriff - Other 255.00 101-2001-61300 Telephone - Utilities 876.29 101-2002-61200 Water - Utilities 262.41 101-3005-60184 Fritz Burns Pool Maintena…1,626.53 101-3005-60431 Materials/Supplies 908.61 101-3005-61203 Water -Eisenhower Park -…100.13 101-3005-61205 Water -Velasco Park - Utili…102.15 101-3007-60461 Marketing & Tourism Pro…2,803.33 101-3008-60116 Pest Control 322.00 101-3008-60196 Annual Permits/Inspectio…225.00 101-3008-60431 Materials/Supplies 157.85 101-3008-60667 HVAC 465.00 101-3008-60691 Maintenance/Services 607.35 101-6003-60118 Plan Checks 3,682.50 101-6003-60425 Supplies - Field 37.24 101-6004-60111 Administrative Citation Se…222.54 101-6004-60120 Lot Cleaning/Gravel Progr…300.00 101-7002-60183 Map/Plan Checking 850.00 101-7003-60420 Operating Supplies 134.70 201-7003-60429 Traffic Control Signs 147.68 201-7003-60431 Materials/Supplies 28.45 202-3004-60116 Pest Control 74.00 202-3004-60667 HVAC 250.00 202-3006-60691 Maintenance/Services 656.85 215-7004-60431 Materials/Supplies 149.77 215-7004-60691 Maintenance/Services 950.00 42 Demand Register Packet: APPKT02583 - JD 10/23/20 10/27/2020 11:17:52 PM Page 5 of 5 Account Summary Account Number Account Name Expense Amount 215-7004-61116 Electric - Utilities 91.81 215-7004-61117 Electric - Medians - Utiliti…204.93 215-7004-61211 Water - Medians - Utilities 3,081.68 247-0000-60461 Marketing & Tourism Pro…2,750.00 247-0000-60510 Small Bus.Emer. Econ. Rel…121,564.31 247-0000-60520 CARES Small Business Reb…7,856.57 250-0000-43200 Developer Fees 2,842.00 251-0000-43200 Developer Fees 2,048.00 252-0000-43200 Developer Fees 942.00 253-0000-43200 Developer Fees 344.00 254-0000-43200 Developer Fees 129.00 255-0000-43200 Developer Fees 116.00 256-0000-43200 Developer Fees 40.00 257-0000-43200 Developer Fees 433.00 270-0000-43201 APP Fees 2,157.66 270-0000-60683 APP Maintenance 12,137.50 401-0000-20600 Retention Payable -31,644.70 401-0000-60108 Technical 8,742.50 401-0000-60185 Design 5,565.50 401-0000-60188 Construction 633,030.29 401-0000-74010 Land Acquisition 2,160.00 501-0000-60674 Fuel & Oil 3,115.84 502-0000-60104 Consultants 800.00 502-0000-60300 Maintenance Agreements 4,243.60 502-0000-60301 Software Licenses 400.73 502-0000-60662 Copiers 1,106.43 601-0000-60660 Repair & Maintenance 105.87 Grand Total:809,171.16 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**187,067.57**None****None** 111205L 2,160.00Land Acquisition Dune Palms Bridge Imp/BRLKS-5433(014) 141513CT 136.25Construction Expense SilverRock Way Infra/Street Improvements 141513T 8,742.50Technical Expense SilverRock Way Infra/Street Improvements 151603CT 632,894.04Construction Expense La Quinta Village Complete St-ATPSBIL-5433(020) 151603D 2,733.00Design Expense La Quinta Village Complete St-ATPSBIL-5433(020) 151603RP -31,644.70Retention Payable La Quinta Village Complete St-ATPSBIL-5433(020) 201603D 965.00Design Expense La Quinta Landscape Renovation Improvement 201608D 1,867.50Design Expense SilverRock Event Space CORONAMISC 2,750.00MiscellaneousCorona Virus Emergency Response CORONAP 1,500.00ContractsCorona Virus Emergency Response Grand Total:809,171.16 43 City of La Quinta Bank Transactions 10/10 – 10/23/2020 Wire Transaction Listed below are the wire transfers from 10/10 – 10/23/2020 Wire Transfers: 10/16/2020 - WIRE TRANSFER - PERS 38,920.47$ 10/22/2020 - WIRE TRANSFER - LANDMARK 223,686.99$ TOTAL WIRE TRANSFERS OUT 262,607.46$ ATTACHMENT 2 44 City of La Quinta CITY COUNCIL MEETING: November 3, 2020 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS AND ENGINEER’S ESTIMATE AND ADVERTISE FOR BID THE ADAMS STREET RESTRIPING PROJECT NO. 2020-06 LOCATED ON ADAMS STREET BETWEEN MILES AVENUE AND FRED WARING DRIVE RECOMMENDATION Approve plans, specifications, engineer’s estimate and authorize staff to bid the Adams Street Restriping Project No. 2020-06. EXECUTIVE SUMMARY •In September, the City’s contract Traffic Engineer (Traffic Engineer) conducted a traffic study along Adams Street near La Palma Drive to address resident safety concerns. •At the October 20, 2020 Council Meeting, recommended options were presented for consideration to address the safety concerns. •A “road diet” along Adams Street between Miles Avenue and Fred Waring Drive was selected for implementation as the recommended option (Attachment 1). •The Adams Street Restriping Project (Project) entails restriping the roadway on Adams Street between Miles Avenue and Fred Waring Drive to one (1) lane each direction with a buffered bike and golf cart lane. FISCAL IMPACT Restriping this roadway as part of a “road diet” will cost an estimated $38,000. Gas Tax funds are currently available for these improvements in the Street Striping Account No. 201-7003-60141. Total Budget Professional: $ 5,000 Inspection/Testing/Survey: $ 5,000 Construction: $ 23,000 Contingency: $ 5,000 Total Budget: $ 38,000 BUSINESS SESSION ITEM NO. 1 45 BACKGROUND/ANALYSIS The Council requested an analysis be performed along Adams Street near La Palma Drive to address resident’s concerns about excessive vehicular speeds and pedestrian crossings. The Traffic Engineer provided options for consideration by the City, along with recommendations for best results (Attachment 2). A “road diet” on Adams Street would eliminate one travel lane in each direction between Fred Waring Drive and Miles Avenue. Based on existing and projected traffic volumes, the City can still maintain reasonable circulation and capacity for future growth, while resolving most of the current issues experienced by residents driving, walking along or crossing Adams Street. At the October 20, 2020 meeting, Council supported the concept and provided direction to prepare plans for the restriping project. This project includes the restriping of the roadway on Adams Street between Miles Avenue and Fred Waring Drive to one vehicular travel lane in each direction. Pedestrian safety, walkability, expanding golf cart connectivity, bicycling, and speed calming along Adams Street are some of the primary purposes for this type of project. Implementation of this project should assist significantly with those goals. Once implemented, a follow-up study could take place to see if further traffic calming measures are justified, if any measures need to be adjusted, and if enforcement strategies are being effective. Future additional measures that could be implemented, if needed after such review, include installation of a mid-block crosswalk, rectangular Rapid Flashing Beacon (RRFB) for the mid-block crosswalk, feedback signs in each direction reminding drivers of the speed limits, a raised center median on Adams Street at the mid-block crossing, or flashing beacons reinforcing when the 25-mph speed limit is in effect. Contingent upon approval to advertise the project for bid on November 3, 2020, the following is the project schedule: Council Bid Authorization November 3, 2020 Bid Period November 4 to December 3, 2020 Council Considers Project Award December 15, 2020 Execute Contract and Mobilize Dec 16, 2020 to January 11, 2021 Construction (15 Working Days) January 2021 to February 2021 Accept Improvements March 2021 46 Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Vicinity Map 2.Adams Traffic Study 47 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Julie Mignogna, Management Analyst 48 Project Vicinity Map ATTACHMENT 1 Adams Street Restriping Project 2020-06 49 50 CITY OF LA QUINTA Adams Street Crosswalk Study Prepared for: City of La Quinta 78495 Calle Tampico La Quinta, California 92253 Prepared by: Willdan Engineering 13191 Crossroads Parkway North, Suite 405 Industry, California 91746 Telephone (562) 908-6200 Fax (562) 695-2120 September 2020 ATTACHMENT 2 51 City of La Quinta Adams Street Crosswalk Study Table of Contents Page Executive Summary ........................................................................................................ 1 Introduction ..................................................................................................................... 3 Background/Existing Conditions ...................................................................................... 3 Data Collection ................................................................................................................ 4 Analysis ........................................................................................................................... 4 Traffic Calming Measures ............................................................................................... 8 Recommendation .......................................................................................................... 13 Conclusions ................................................................................................................... 14 Exhibits Exhibit 1 – Area Map ....................................................................................................... 5 Exhibit 2 – Road Diet Only ............................................................................................ 10 Exhibit 3 – Road Diet w/ mid-block crossing ................................................................. 12 Appendix A. Speed Surveys 52 1 City of La Quinta Adams Street Crosswalk Study Executive Summary: The City of La Quinta requested an analysis be performed along Adams Street near La Palma Drive to address resident’s concerns about excessive vehicular speeds and pedestrian crossings. Willdan Engineering has been contracted to provide a review of the existing conditions, analyze the issues, provide options for consideration by the City, along with recommendations for best results. The findings and recommendations will be presented to City staff and/or City Council for final determinations. Adams Street is essentially a 4-lane divided highway with painted medians, or two way turn lanes, dividing the travel lanes. Left turn pockets are provided at intersections and no bike or golf cart lanes currently exist anywhere along the entire segment between Miles Avenue and Fred Waring Drive. There are controlled crossings at the signalized intersections of Fred Waring Drive and Adams Street approx. 750 ft. to the north of La Palma Drive, and at the intersection of Miles Avenue and Adams Street approx. 1,750 ft. to the south of La Palma Drive. At other adjacent intersections, pedestrians cross Adams Street unassisted at uncontrolled locations. A review of visibility indicates that visibility is acceptable for conditions and speeds at these intersections along Adams Street. Field observations also revealed light volumes along Adams Street. This is primarily due to 3 major factors a) the summer season is about half the population as the winter season b) the COVID 19 restrictions has reduced travel on all streets in the Coachella Valley and c) nearby schools are not open for attendance and classes are being held virtually online. Our review also determined that speeds are the primary issue that residents have concerns with, with some drivers adhering to the posted 25 mph near the park, and some ignoring that limit and reaching speeds up to 50 mph in the posted 40 mph and 25 mph sections, making it more difficult for pedestrians to select appropriate gaps when crossing. Recommendations: As mentioned, Willdan Engineering was tasked with analyzing conditions along Adams Street and developing mitigation measures including the possible implementation of a “road diet” on Adams Street. The road diet on Adams Street would require the elimination of one travel lane in each direction. In order to maintain a level of service “E” or better with just one lane in each direction and left turn lanes at intersections, segment traffic volumes need to be less than 17,000 vehicles per day. The entire section of Adams Street is well below that threshold. Based on the available capacity, this allows the City to consider a “road diet” solution on Adams Street and still maintain reasonable circulation and capacity with future growth. The primary advantages of having just one lane on the segment between Miles Avenue and Fred Waring Drive are: • Improved sight distance for exiting side street traffic. • Less lanes for exiting drivers to gauge the speed of approaching vehicles • Potentially reduced speeds along Adams Street by platooning vehicles into one lane and not allowing any passing • Allows for the addition of a wide bike / golf cart lane to connect to the amenities nearby 53 2 City of La Quinta Adams Street Crosswalk Study • Creation of a wide buffer zone between moving vehicles and golf carts, bicyclists & pedestrians • Create potential for adding right turn only lanes at key intersections • Create potential for adding acceleration lanes at key intersections • Reduces the number of moving travel lanes that pedestrians, school children, and bicyclists must cross • Provides several refuge areas for pedestrians, school children, and bicyclists when crossing • Potentially reduce collisions • Enhance pedestrian safety when crossing. For these reasons, a “road diet” should be considered as the first feasible option for implementation on Adams Street. The “road diet” resolves most of the current issues experienced by residents driving and walking along and crossing Adams Street. Additional measures are also suitable for implementation at various locations, as well as cost effective, and could be phased in or included with the initial restriping of Adams Street to include as example some of the following: 1. Continue to enforce the speed limit along Adams Street 2. Installation of a mid-block crosswalk approx. 180 ft. s/o La Palma at the opening to the park and relocating advance warning signs to this crossing 3. Speed feedback signage in each direction to remind drivers of the posted speed limits. 4. Install a Rectangular Rapid Flashing Beacon (RRFB) for the mid-block crosswalk 5. Install a raised center median on Adams Street at the mid-block crossing 6. Install flashing beacons reinforcing when the 25 mph speed limit is in effect Summary: Application of various traffic calming and safety measures will help the City of La Quinta resolve issues along Adams Street in the most cost-efficient manner. The program outlined will include public comments and be tailored to the needs of the residents and the City. Traffic volumes are such that the levels of service at key intersections will be maintained with the new striping proposed yet enhancing the flow where needed. Approximate cost estimates have been provided for many of the options to allow the City to gauge how many traffic calming features they wish to pursue. Pedestrian safety, walkability, expanding golf cart connectivity, bicycling and speed calming along Adams Street are some of the primary purposes for this type of project and implementation of these recommendations should assist significantly with those goals. Meeting with staff, City Council, and residents will help ensure public input and buy-in for the proposals presented. Once implemented, a follow-up study could take place to see if further traffic calming measures are justified, if any measures need to be adjusted, and if enforcement strategies are being effective. 54 3 City of La Quinta Adams Street Crosswalk Study Adams Street Crosswalk Study Introduction: The City of La Quinta requested an analysis be performed along Adams Street near La Palma Drive to address resident’s concerns about excessive vehicular speeds and pedestrian crossings. Willdan Engineering has been contracted to provide a review of the existing conditions, analyze the issues, provide options for consideration by the City, along with recommendations for best results. The findings and recommendations will be presented to City staff and/or City Council for final determinations. Background/Existing Conditions: Adams Street is essentially a 4-lane divided highway with painted medians, or two way turn lanes dividing the travel lanes. Left turn pockets are provided at intersections and no bike or golf cart lanes currently exist anywhere along the entire segment between Miles Avenue and Fred Waring Drive. There are controlled crossings at the signalized intersections of Fred Waring Drive and Adams Street approx. 750 ft. to the north of La Palma Drive, and at the intersection of Miles Avenue and Adams Street approx. 1,750 ft. to the south of La Palma Drive. At other adjacent intersections, pedestrians cross Adams Street unassisted at uncontrolled locations. A review of visibility indicates that visibility is acceptable for conditions and speeds at these intersections along Adams Street. The adjacent land use along Adams Street is non-fronting residential communities with Adams Park located at the southwest corner of Adams Street and La Palma Drive. Field observations also revealed light volumes along Adams Street. This is primarily due to 3 major factors: a) the summer season is about half the population at the winter season; b) the COVID 19 restrictions has reduced travel on all streets in the Coachella Valley; and c) nearby schools are not open for attendance and classes are being handled on-line. Our review also determined that speeds are the primary issue that residents have concerns with, with some drivers adhering to the posted 25 mph near the park, and some ignoring that limit and reaching speeds up to 50 mph in the posted 40 mph and 25 mph sections, making it more difficult for pedestrians to select appropriate gaps when crossing. An area map of the study area is shown in Exhibit 1. 55 4 City of La Quinta Adams Street Crosswalk Study Exhibit 1- Study Area Data Collection: The existing volumes were not collected at various key locations or along Adams Street, as engineering judgment reveals that these volumes are currently much lower than peak season. However, the review of previous data indicates that none of the uncontrolled intersections would meet any warrants for upgrading to signalization based on traffic volumes or collision history. Speed surveys were collected in August 2016. Sight distances were observed at each of the uncontrolled intersections in both directions. Lane widths were measured along Adams Street and the street was driven to identify where possible placement of speed feedback signs may be helpful. Analysis: Speed Data – Initially, speed data was reviewed to see what options may be available for possible reducing of speed limits along Adams Street. Radar speed surveys were collected in this roadway segments in August 2016 for La Quinta’s Engineering and Traffic Survey. The speed survey is in Appendix A and is summarized in the table below: Roadway Segment Posted Speed Limit 85th Percentile Speed Proposed Speed Limit Adams Street: Fred Waring Drive – Miles Avenue 40 42 40 56 5 City of La Quinta Adams Street Crosswalk Study Roadway Segment Posted Speed Limit 85th Percentile Speed Proposed Speed Limit Adams Street: n/o Ocotillo to La Palma 25 25 The results show that the section of Adams Street from Miles Avenue to Fred Waring Drive has an 85th percentile speed of 42 mph currently. Due to the current California Vehicle Code and MUTCD standards, it is possible to reduce the speed limit to 40 mph by rounding down. It should be noted that restriping portions of Adams Street as one lane each way (road diet) could lead to lower speeds and thus resurveying Adams Street after such installations could lead to additional lowering of speed limits should the 85th percentile speed drop a few miles per hour. Sight Distance – Existing sight distances were measured at each of the uncontrolled intersections in both approaching directions. The primary purpose for this evaluation is to identify possible candidates for adjustment of the existing speed limits. The latest California Manual of Uniform Traffic Control Devices (CA MUTCD) standards for corner sight distance and minimum stopping sight distance are: Speed Corner Sight Distance (7.5 seconds) Minimum Stopping Sight Distance 25 mph 275 ft 150 ft 30 mph 330 ft 200 ft 35 mph 385 ft 250 ft 40 mph 440 ft 300 ft 45 mph 495 ft 360 ft 50 mph 550 ft 430 ft 55 mph 605 ft 500 ft Sight distances were then compared to the latest California Manual of Uniform Traffic Control Devices (CA MUTCD) standards for corner sight distance and minimum stopping sight distance. Ideally, agencies would prefer to have corner sight distance available at all intersections. However, due to location, geometric design in place, curvature of the roadway (vertical and horizontal curves), walls, trees, shrubs, monument signs, etc., corner sight distance isn’t always achievable. To that end, sight distance greater than the minimum stopping distance but less than corner sight distance is generally considered acceptable. A review of the sight distance revealed no locations that are less than the “minimum stopping sight distance” of 300’ for the existing posted speed limit of 40 mph. These are: 57 6 City of La Quinta Adams Street Crosswalk Study Corner and Minimum Sight Distance at Study Intersections Direction of Driver / Street Left Right Allowable Speed for Available Sight Distance WB La Palma Drive 1750’ 750’ C/M = >55mph each way EB La Palma Drive 750’ 1750’ C/M = >55mph each way WB Ocotillo Drive 700’ 1800’ C/M = 27/40mph Bold and Underlined = critical distance / direction C/M = current corner sight distance allowable speed/minimum stopping sight distance allowable speed OK = more than 605’ of sight distance (55 mph) Options like reducing the roadway width by restriping to one lane and providing a “buffer” zone between the bike / golf cart lane and travel lane or striping right turn only lanes and acceleration lanes at certain side streets, allows vehicles to creep further into the street and increase their visibility, thereby making all locations acceptable in terms of sight distance for approaching vehicles. Upon installation of a road diet, speeds along those segments may also decline as “no passing” is allowed and vehicles wanting to speed can no longer go around slower vehicles that are driving the speed limit. Re-evaluation of speeds may also lead to a lower posted speed limit in this section of Adams Street, further enhancing the opportunities for side street traffic to exit and pedestrian safety when crossing. Volume Data – Existing volumes (both 24 hour and peak hours) were measured and reviewed by Willdan Engineering to see what options were available for restriping and possible lane reductions. Twenty-four (24) hour traffic volumes conducted in September 2016 (when school was in session) along Adams Street and are shown in the table and figure below. Street Average Annual Daily Traffic (ADT) Adams Street: Fred Waring Drive - Miles Avenue 8,353 per day La Palma Drive w/o Adams Street (estimated) 1,000 per day As mentioned, Willdan Engineering was tasked with analyzing conditions on Adams Street and developing mitigation measures including the possible implementation of a “road diet”. The road diet on Adams Street would require the elimination of one travel lane in each direction. In order to maintain level of service “E” or better with just one lane in each direction and left turn lanes at intersections, segment traffic volumes need to be less than 17,000 vehicles per day. The entire street is well below that threshold and based on the available capacity, this allows the City to consider a “road diet” solution on Adams Street and still maintain reasonable circulation and capacity with future growth. The advantages of having just one lane on the segment between Fred Waring Drive and Miles Avenue are: • Improved sight distance for exiting side street traffic. 58 7 City of La Quinta Adams Street Crosswalk Study • Less lanes for exiting drivers to gauge the speed of approach vehicles • Potentially reduced speeds along Adams Street by platooning vehicles into one lane and not allowing any passing • Allows for the addition of a wide bike / golf cart lane to connect to the amenities nearby • Creation of a wide buffer zone between moving vehicles and golf carts, bicyclists and pedestrians • Create potential for adding right only lanes at key intersections • Create potential for adding acceleration lanes at key intersections • Reduces the number of moving travel lanes that pedestrians, school children, and bicyclists must cross • Provides several refuge areas for pedestrians, school children and bicyclists when crossing • Potentially reduces collisions • Enhance pedestrian safety when crossing. Collision Data – Existing collision data from the California Statewide Integrated Traffic Records System (SWITRS) was researched along Adams Street between Fred Waring Drive and Miles Avenue to identify if there were any reoccurring patterns that would be considered “correctable” with the installation of traffic control devices or restriping options. The search of the collision history for the last 5 full calendar years indicated that no collisions were reported in this area, neither vehicular nor pedestrian type. 59 8 City of La Quinta Adams Street Crosswalk Study Traffic Calming Measures: Traffic calming measures are various techniques applied that have achieved some success over years of studies in slowing down or making streets safer for vehicles, pedestrians and bicyclists. The list of traffic calming options below are those that were reviewed to see which may be best suited for application to Adams Street based on a combination of geometry, volumes, collision history, sight distances, prevailing speeds, and other engineering factors. Possible Solutions Considered and Not Recommended Include: 1. Painted Crosswalk ($1,500) – Merely painting a crosswalk with paint on the ground in itself does not add any safety for pedestrians trying to select gaps and negotiate crossing 4 approaching lanes of travel. If located at the intersection of La Palma Drive as example, it is further complicated by the vehicles approaching from the side street and turning across the crossing. Painted lines on the pavement are not deterrents for drivers to slow down as commonly believed. It has been studied for decades by industry safety leaders and found that pedestrians are 6 times more likely to be struck in a painted crosswalk than in an unpainted crossing. The primary reason for this is the “false sense” of security many pedestrians assume when they step into the street in front of an approaching vehicle. It is recommended that a crosswalk not be painted without other safety enhancements put into place with it. 2. All way stop control ($4,000) – All way stop control warrants were not completed, but engineering judgment concluded that these intersections would not meet the minimum criteria for all-way stop control. Additionally, this arterial street is not designed for this type of control measure, but instead signalization is typically along an arterial street such as Adams Street. 3. Traffic Signal ($400,000) – Similarly, a signal would not meet the minimum criteria for this intersection and the cost would not be recommended with other less costly options available to consider first. 4. Pedestrian Bridge ($2,000,000) – Extremely expensive option that may not even have the r-o-w to construct and would not be recommended with other less costly options available to consider first. 5. Pedestrian Tunnel ($2,000,000) - Extremely expensive option that may not even have the r-o-w to construct and would not be recommended with other less costly options available to consider first. 6. Raised Crosswalk ($30,000) – Not appropriate design feature for an arterial roadway like Adams Street. 60 9 City of La Quinta Adams Street Crosswalk Study 7. Speed Humps ($40,000) – Not appropriate design feature for an arterial roadway like Adams Street. 8. Lighting ($20,000) – Adding lighting to an intersection increases the appearance and location where potential crossings may be either a vehicle or pedestrian, but not likely effective to resolving the speed concerns nor pedestrian issues with selecting gaps in traffic. Since this does not currently have a safety history, lighting isn’t recommended at this time at the intersection of La Palma Drive. 9. Roundabout ($1,000,000) - A mini traffic circle in lieu of all- way stop is an option that can be considered for assisting with slowing of traffic approaching an intersection. These work best with just one entering lane from each approach and could possibly be designed to fit within the existing right-of-way on Adams Street at La Palma Drive. An example of a mini traffic circle is shown in the image on the right. This would be instead of an all way stop or signal. With a road diet installation and an all-way stop at this intersection, traffic could back up during peak periods. The cost for such an installation is high and based on existing accident history and public acceptance for these types of designs, it may be prudent to hold off and try lessor cost options first. Solutions Considered for Possible Recommendations Include: 1. Enforcement by Police (Included in current contract) – provide monitoring and enforcement as appropriate to help control vehicle speeds. 2. Road Diet ($40,000) – Restriping the roadway to provide one lane in each direction will provide many traffic calming and safety advantages including: • Improved sight distances for side street traffic exiting • Less lanes to have to gauge the speed of approaching vehicles • No high-speed passing, potentially reducing speeds along Adams Street • Creation of wide bike/golf cart lanes w/ buffer zones between moving vehicles and bicyclists/golf carts • Creation for potential adding right only lanes or acceleration lanes at key intersections • Provide wide refuge for pedestrians, children and bicyclists when crossing 61 10 City of La Quinta Adams Street Crosswalk Study • Reduces the number of moving travel lanes that pedestrians, school children, and bicyclists must cross • Potentially reduces collisions / enhance pedestrian safety when crossing. 3. Rectangular Rapid Flashing Beacons ($30,000) – This option is to bring attention to pedestrians crossing at uncontrolled locations. The rectangular rapid flashing beacon (RRFB), shown in the image below does not stop traffic on the major street, but when activated by the pedestrian, it flashes a yellow strobe like light warning the driver a pedestrian may be in or soon entering the roadway. This type of additional control may be beneficial at either location (at La Palma Drive or at the proposed option for a mid-block crossing approx. 180 ft s/o La Palma Drive). The combination of an RRFB and a road diet (one lane only each way) can enhance the opportunity for pedestrians to cross safely. The cost and installation for an RRFB is relatively minor and can be added in future if desired at any uncontrolled location where pedestrian activity may be higher than others. 62 11 City of La Quinta Adams Street Crosswalk Study 4. Raised Median ($10,000) – providing a raised refuge w/ ADA compliant ramps in the center of the roadway will give pedestrians an added option to stop crossing and allow a vehicle to pass by before continuing. If the location of the crossing has also RRFB capabilities, then the refuge area also allows for placement of push buttons to re-activate those flashing lights when pedestrians re-start their crossing. 5. Speed Feedback Signs ($25,000) – to assist drivers with monitoring their speeds, La Quinta and other cities have had success with the deployment of speed feedback signs along various streets. Adams Street is a candidate for this type of application to remind drivers to maintain speeds at the posted speed limit by displaying traveling speeds of the approaching vehicles. The suggested locations for speed feedback signs include: o NB Adams Street n/o Ocotillo Drive – where 25 MPH zone ahead sign is o SB Adams Street s/o Fred Waring Drive – at the 25 MPH sign Speed feedback signs at the suggested locations will allow the City to record and monitor speeds along these segments and recommend police enforcement strategies accordingly. The signs help remind drivers of their speed and can assist with reducing speeds along Adams Street. 6. Flashing Beacons on 25 MPH Speed Limit Signs ($20,000) – these would be to add flashing yellow beacons to the existing 25 mph signs to alert drivers when 25 mph is appropriate. (currently 6am to 10pm). This reminder may be helpful in getting driver attention to reduce from the 40 mph zone to 25 mph zone quicker 63 12 City of La Quinta Adams Street Crosswalk Study and/or allow the City Council to consider other hours of operation such as sunrise to sunset and flashing lights adjusted throughout the year accordingly. 7. Relocating Crossing to Mid-Block s/o La Palma Drive ($20,000) – By relocating a potential crossing of Adams Street to 180 ft s/o La Palma Drive, there is an opportunity to line up a crosswalk directly with the opening in the Adams Street Park fencing and lead pedestrians directly to a major neighborhood destination. The advantage of this location for pedestrians is that they would only have to seek a gap in traffic in one direction, walk to the center median, and then continue after seeking a gap in the opposing direction. There would not be a need to encounter turning vehicles in and out of La Palma Drive along with the 4 lanes approaching. 8. Add Gates to Park Fencing ($10,000) – Part of the concern for establishing the 25 mph zone adjacent to the Adams Streets Park may have been to help protect against a young child entering the roadway from the adjacent park site which was unfenced. Fencing has since been added and by adding self-closing gates to the 3 openings, it could add one more safety measure along this side of the roadway. 64 13 City of La Quinta Adams Street Crosswalk Study 9. Installing Pedestrian HAWK Signal ($45,000) – This device is designed to stop all approaching traffic when activated by a pedestrian. The signal will go solid red and have countdown pedestrian heads to get the pedestrian started. Once crossing has begun, the signal will flash red allowing cars in the opposing lanes to clear the crosswalk if the pedestrian has already crossed that half of the street. This has an advantage over the RRFB devices in that it brings all traffic to a stop, instead of just warning drivers that someone may be crossing. 10. Mid-Block Pedestrian Signal ($150,000) – This is similar to a full traffic signal at an intersection but has the advantage of less equipment needed to cross only pedestrians mid-block. The pedestrian signal stops all approaching traffic and provides crossing time to clear the entire street with countdown pedestrian signal heads. The signal would typically also include overhead safety lighting and illuminated signs on the mast arms for better identification. Recommendations: While the ten measures listed above are suitable for implementation at various locations, as well as cost effective, Willdan Engineering would recommend the following traffic calming be considered first for possible implementation: 65 14 City of La Quinta Adams Street Crosswalk Study Phase 1 (approx. $50,000) 1. Provide active enforcement as appropriate for the 25 mph zone 2. Road diet for one lane in each direction to include – right turn lanes at intersections, bike/golf cart lanes on each side 3. Buffer zones separating moving vehicles from bikes and golf carts 4. Install crosswalk approx. 180 ft s/o La Palma Drive with ADA ramps and appropriate signs and markings Phase 2 (if needed – approx. $55,000) 5. Add pedestrian RRFB/Flashing Beacon to crosswalk to alert drivers a pedestrian is in the roadway or about to cross 6. Speed feedback signs to remind drivers of the 25 mph speed limit and their prevailing speed. Conclusions: Application of various traffic calming measures will help the City of La Quinta resolve issues along Adams Street in a cost-efficient manner. The program outlined will include public comments and be tailored to the needs of the residents and the City. Traffic volumes are such that the levels of service at key intersections will be maintained with the new striping proposed yet enhancing the flow where needed. Approximate cost estimates have been provided for many of the options to allow the City to gauge how many traffic calming features they wish to pursue. The options recommended were selected based on the lower cost for the most benefits, helping stretch the City’s funding further. Pedestrian safety, walkability, connecting golf cart lanes, bicycling and speed calming on Adams Street are some of the primary purposes for this type of project and implementation of these recommendations should assist significantly with those goals. Meeting with staff, Council, and residents will help ensure public input and buy-in for the proposals presented. Once implemented, a follow-up study should take place to see if further speed reductions are justified, if any measures need to be adjusted, and if enforcement strategies are being effective. 66 City of La Quinta Adams Street Crosswalk Study Appendix 67 City of La Quinta Adams Street Crosswalk Study APPENDIX A SPEED SURVEYS 68 City of La Quinta Adams Street Crosswalk Study 69 City of La Quinta Adams Street Crosswalk Study 70 City of La Quinta CITY COUNCIL MEETING: November 3, 2020 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2019/20 GENERAL FUND YEAR-END BUDGET REPORT AND APPROVE THE AMENDED BUDGET CARRYOVERS RECOMMENDATION Receive and file Fiscal Year 2019/20 General Fund Year-End Budget Report and approve the amended budget carryovers from 2019/20 to 2020/21. EXECUTIVE SUMMARY •After closing the prior fiscal year (FY), Finance presents a year-end summary that compares the final budget to actual transactions. •Revenue was nearly $2.9 million higher than budgeted. •Expenditures (including approved carryovers from FY 2018/19 into FY 2019/20) were $16.8 million under budget. Of these savings, approximately $14.9 million will be carried over to 2020/21 for capital improvements and operations, and $2.1 million was allocated to Measure G reserves for net savings of $718,326. FISCAL IMPACT Amended budget carryovers from 2019/20 to 2020/21 total $16,930,044 for all Funds and are funded with budgetary savings from 2019/20. BACKGROUND/ANALYSIS The Fiscal Year 2019/20 General Fund Year-End Budget Report (Report) focuses on the General Fund. Revenues were over budget by $2,842,132; mostly due to taxes and interest earnings. BUSINESS SESSION ITEM NO. 2 ESTIMATED REVISED General Fund (101) - Operating 602,600$ 1,778,800$ General Fund (101) - Capital Improvements 13,000,000$ 13,155,144$ Gas Tax Fund (201)-$ 82,000$ Library and Museum Fund (202)280,000$ 280,000$ Lighting & Landscape Fund (215)100,000$ 250,000$ Economic Development Fund (247)1,000,000$ 951,400$ Facility and Fleet Replacement Fund (501)-$ 150,000$ Information Technology Fund (502)-$ 240,000$ Housing Authority Fund (241)-$ 42,700$ 14,982,600$ 16,930,044$ TOTAL CARRYOVERS BY FUND CARRYOVER TOTALS BY FUND 71 Overall, 96% of department expenditures were under budget with total savings of $16,791,904. Of these savings, $14,933,944 will be carried over to FY 2020/21 for multi-year capital projects and operations. The net savings (net of carryovers) were $718,326. Revenues, expenditures, carryovers, reserve balances, and a year-over-year comparison are discussed in the Fiscal Year 2019/20 General Fund Year-End Budget Report (Attachment 1). ALTERNATIVES Council may request additional information regarding this Report before approving the recommended amended budget carryovers. Prepared by: Karla Romero, Finance Director Approved by: Jon McMillen, City Manager Attachment: 1. Fiscal Year 2019/20 General Fund Year-End Budget Report 72 OVERVIEW The City oversees multiple sources of funds which are reported in the Comprehensive Annual Financial Report (CAFR) issued prior to December 30th of each year and presented at a public meeting shortly thereafter. This Fiscal Year 2019/20 Budget Report (Report) focuses on the General Fund and summarizes the overall financial activities of fiscal year (FY) 2019/20 and the City’s financial position through June 30, 2020. The FY 2019/20 budget was altered by unforeseen COVID-related adjustments; therefore, the Report also includes a summary comparison to FY 2018/19, which further illustrates the financial impacts resulting from volatile economic conditions. The chart below provides a summary comparison of the FY 2019/20 final budget versus actual revenues and expenses. FISCAL YEAR 2019/20 GENERAL FUND YEAR-END BUDGET REPORT General Fund 2019/20 Final Budget 2019/20 Actuals Col Variance Operational Revenues 52,928,830 55,770,962 *2,842,132 Capital/Operational Carryovers 12,598,462 12,598,462 - Unassigned Reserves for CIP 234,804 234,804 - Pension Trust Reserves 3,460,000 3,460,000 - Economic Disaster Reserves 1,500,000 1,500,000 - Total Revenues 70,722,096 73,564,228 2,842,132 - Operational/CIP Expenses Multi-Year Capital Improvements 20,518,423 7,251,369 (13,267,054) Operational 52,049,295 48,524,445 *(3,524,850) Expenses Before Carryovers 72,567,718 55,775,814 (16,791,904) - Plus Carryovers to 2020/21 Multi-Year Capital Improvements 13,155,144 13,155,144 Operational 1,778,800 1,778,800 Adjusted Expenditures 72,567,718 70,709,758 (1,857,960) Plus Measure G Reserves 1,316,400 2,136,144 819,744 Total Expenditures 73,884,118 72,845,902 (1,038,216) Surplus/(Deficit) After Carryovers (3,162,022) 718,326 3,880,348 * Reduced by non-cash transactions described in the 2019/20 Year-End Budget Report. ATTACHMENT 1 73 The General Fund performed well, with revenues exceeding budgetary projections and expenditures having savings. In 2019/20, the City leveraged one-time revenues to fund capital improvements, increase the Pension Trust contribution, and contribute to the Economic Development Fund to establish several Small Business Economic Relief Programs. The final budget, including adjustments approved during FY 2019/20, is detailed in Exhibit A of this report. Operational revenues were approximately $2.9 million over budget and expenses after adjustments, carryovers, and reserve savings were $1,038,216 under budget resulting in a budget surplus of $3,880,348. Stronger than expected revenues are credited to the quick adaptation by many consumers and businesses to virtual interactions and safe physical distancing practices, unprecedented monetary support by the Federal Reserve, and multiple fiscal stimulus packages deployed. REVENUE VARIANCES As detailed in Exhibit B and summarized on the chart below, most General Fund revenues experienced positive variances when compared to the final budget. Two categories representing the largest variances included taxes and use of money and property. •Taxes represent 75% of all General Fund revenues and include the three largest funding sources for the City – sales taxes $19,136,015, property taxes $9,653,473, and transient occupancy taxes (TOT) $7,603,481. Combined, these top three revenues account for $36,392,969 or 84% of all taxes. General Fund Revenues 2019/20 Final Budget 2019/20 Actuals Variance % Variance Tax Revenue 40,115,600 43,286,631 3,171,031 8% Licenses & Permits 1,346,400 1,911,656 565,256 42% Intergovernmental 8,626,230 7,079,738 (1,546,492) -18% Charges for Services 999,800 1,169,982 170,182 17% Fines, Forfeitures & Abatements 276,500 375,713 99,213 36% Use of Money & Property 943,000 3,020,427 2,077,427 220% Miscellaneous/Transfers In 621,300 1,245,086 623,786 100% Total Revenues 52,928,830 58,089,233 5,160,403 10% Non-Cash Adjustments Investments Fair Market Value Adjustment (1,624,037) (1,624,037) RDA Loan Interest Earned, Extraordinary Gain (694,234) (694,234) (2,318,271) (2,318,271) Total Adjusted Revenues 52,928,830 55,770,962 2,842,132 74 •Licenses and permits continued to perform well. COVID did not shut down the building industry and in most instances allowed for the acceleration of current projects. •The Intergovernmental revenue variance is a result of not drawing down $1,046,529 from Fire Service Reserves and $508,961 is for a pending CSA 152 Assessment reimbursement which was billed but not received in FY 2019/20. This reimbursement will be recognized in FY 2020/21. •Use of Money and Property includes the annual fair market value adjustment to the City’s investments. In FY 2019/20 the portfolio holdings were valued greater than book value due to market conditions, therefore a positive adjustment in the amount of $1,624,037 was recorded. This amount has been reduced as an adjustment to revenues, as it is not cash received nor anticipated to be received in the future. The City’s investments have a five-year horizon with laddered maturities. The City has worked diligently to leverage highly restricted investments under volatile market conditions. At June 30, 2019, the portfolio was earning a 2.04% rate of return and on June 30, 2020 the return was 1.82%. Today the average investment purchases are yielding about a 0.50% return. In addition, General Fund interest earnings have increased after the passage of Measure G because the portfolio investment balance has increased for multi-year capital funding. •Miscellaneous and Transfers In revenue includes $694,234 to record the annual former Redevelopment Agency loan repayment interest earned in FY 2019/20. The loan repayments are structured to pay all principal first, then interest. Each year the City records the payment received and interest earned in accordance with the State Department of Finance approved loan repayment schedule. This amount is also reduced from revenues as an adjustment because it is earned, but not received until a future date. 75 EXPENSE VARIANCES General Fund expenses are summarized on the following page by department, and details by department and expense category are located in Exhibit C. Overall, despite significant reductions to budgets during FY 2019/20, nearly all departments remained within budget. Savings were derived from the judicious management of contract and professional services, postponing non-critical repairs and upgrades, and salary and benefits savings from vacant and temporarily furloughed positions. General Fund Expenditures 2019/20 Final Budget 2019/20 Actuals Variance Carryovers to 2020/21 City Council 294,700 250,144 (44,556) - City Manager 861,975 751,206 (110,769) 50,000 City Attorney 565,000 550,548 (14,452) - Human Resources 537,000 521,077 (15,923) 10,000 City Clerk 580,530 502,284 (78,246) 25,700 Finance 1,256,400 1,194,343 (62,057) 30,000 Centralized Services*30,288,318 16,744,332 (13,543,986) 13,801,221 Police 16,396,100 16,278,322 (117,778) 30,000 Fire 8,254,300 6,804,305 (1,449,995) 609,723 Community Resources Admin. 912,650 823,403 (89,247) 30,000 Wellness Center Operations 725,720 670,974 (54,746) 15,000 Recreational Programs & Events 633,130 456,413 (176,717) 40,000 Parks Maintenance 2,155,800 1,958,099 (197,701) 59,000 Marketing & Community Relations 1,338,469 1,052,957 (285,512) 90,000 Public Buildings 1,142,200 1,069,132 (73,068) - Design & Development Admin.952,300 869,367 (82,933) - Planning 591,000 507,224 (83,776) 55,000 Building 899,100 789,707 (109,393) 10,000 Code Compliance/Animal Control 1,279,600 1,144,286 (135,314) 50,000 The Hub 1,012,100 975,546 (36,554) 25,000 Public Works Administration - 13,288 13,288 Public Works Dev. Services 566,500 556,793 (9,707) - Streets 125,961 123,180 (2,781) - Engineering Services 1,198,865 1,168,884 (29,981) 3,300 Total Operating/CIP Expenditures 72,567,718 55,775,814 (16,791,904) 14,933,944 Estimated Actual Variance Carryovers to 2020/21 Capital Improvements - 13,155,144 13,155,144 Operational - 1,778,800 1,778,800 Total Carryovers - 14,933,944 14,933,944 Adjusted Expenditures before Reserves 72,567,718 70,709,758 (1,857,960) Plus Measure G Reserves 1,316,400 2,136,144 819,744 Total Adjusted Expenses 73,884,118 72,845,902 (1,038,216) * Non-cash expense of $327,338 removed from Actual Centralized Services expenses. 76 •The largest budget variance was reflected in Centralized Services (CS). CS captures citywide expenses such as pension liabilities, retiree medical benefits, and transfers out to other funds such as the Gas Tax Fund for street improvements, Lighting and Landscape Fund, SilverRock Golf Course Fund, Public Safety Fund, Economic Development Fund and the Capital Improvement Project Fund. This department also has the greatest carryovers to FY 2020/21 to fund multi-year capital improvement projects as detailed in Exhibit D. The majority of capital improvement carryover funding ($9,892,641 or 75%) is provided from Measure G sales tax revenue. In FY 2019/20 CS also included a non-cash expense of $327,338 to record the disposal of 35 acres of SilverRock land held for resale. This park land is now a capital asset under the Park and Equipment Fund of the City and the non-cash transaction has been removed from the summary chart on the preceding page and noted in Exhibit C. •Total savings of $1,449,995 derived from Fire Services included $490,723 for the fire station 70 revitalization project, which is being carried over to FY 2020/21 and contract service savings of $673,358. Carryovers totaling $609,723 also include vehicle equipment upgrades and fire station 93 building improvements. •Marketing savings of $285,512 were derived from postponed marketing campaigns during the final quarter of the fiscal year. Of this amount, $90,000 is being carried over to FY 2020/21 for commercial, photography, and other marketing campaigns. •Parks Maintenance savings of $197,701 were a result of postponed maintenance services and supplies; of these savings, $59,000 is being carried over to FY 2020/21 for irrigation and landscape improvements, repairs, and painting of light posts. •One department was over budget. o Public Works Administration did not have a budget in FY 2019/20 because the department was not active prior to the Public Works/Engineering reorganization, which occurred in February 2020. Salary and benefit expenses of $13,288 resulted from the final payroll cycle of the FY. 77 Operational carryovers, detailed in Exhibit E, from FY 2019/20 to FY 2020/21 increased by $1,176,200 from the original anticipated amount of $602,600 to $1,778,800. This increase is recommended because of the continued volatility in reopening the economy, which impacts City operations. In addition, carryovers allow for operational flexibility, recognize updated Federal guidelines which disallow many previously allowed COVID-related reimbursable expenses, and amended operational needs such as the implementation of best practice recommendations from the Short-Term Vacation Rental Committee. Funds not being carried over are recognized as Unassigned Reserve Fund balance in the General Fund. CIP revenue commitments are reflected in assigned reserves and operational carryovers are noted in committed reserves, both discussed next. RESERVES The chart below depicts reserve balances by category and the value change from June 30, 2019 to June 30, 2020. These reserve balances reflect the financial health of the City at fiscal-year end. Reserve/Fund Balance As of June 30, 2019 As of June 30, 2020 Change in Value Non-Spendable Prepaid Costs 37,182 14,065 (23,117) Land Held for Resale 5,730,990 5,403,652 (327,338) Advances to Other Funds - - - Due from Other Governments 27,915,770 26,069,742 (1,846,028) Total Non-Spendable 33,683,942 31,487,459 (2,196,483) Restricted Pension Trust 6,540,000 10,249,738 3,709,738 Committed Operational Carryovers 745,300 1,778,800 1,033,500 Cash Flow Reserve 5,000,000 5,000,000 - Natural Disaster Reserve 10,000,000 10,000,000 - Economic Disaster 11,000,000 6,800,000 (4,200,000) Capital Replacement Reserve 5,000,000 6,540,000 1,540,000 Total Committed 31,745,300 30,118,800 (1,626,500) Assigned Public Safety Fire Services 9,864,841 10,491,654 626,813 Measure G Sales Tax 7,721,975 8,736,219 1,014,244 Capital Projects 11,853,162 13,155,144 1,301,982 Total Assigned 29,439,978 32,383,017 2,943,039 Unassigned 16,228,627 8,844,915 (7,383,712) TOTAL FUND BALANCE 117,637,847 113,083,929 (4,553,918) 78 •Non-spendable balance decreased by a total of $2,196,483 and included: •The disposal of 35 acres of Land Held for Resale at SilverRock for a total value of $327,338. This property is now recognized as a City Park and home of the SilverRock Event Site. The FY 2019/20 Redevelopment Agency loan repayment of $2,540,262 and interest earnings of $694,234 resulted in a decrease of $1,846,028 in Due from Other Governments. •The Due from Other Governments balance of $26,069,742 represents the principal ($15,662,342) and interest ($10,407,400) owed to the General Fund (80% of total loan repayments). An additional 20% or $6,978,943 is recognized in the Housing Authority Fund. The total outstanding loan balance as of June 30, 2020 was $33,048,685. Non-spendable reserves cannot be used to fund ongoing operations and primarily represent commitments due to the General Fund. •Restricted reserves are limited to funds held in a Section 115 Pension Trust set aside to fund the City’s pension obligations. The trust was initially established in FY 2018/19 with $6,540,000 and in FY 2019/20 an additional $3,460,000 was deposited. Coupled with investment gains, resulted in an increase in total value to $3,709,738. •Committed reserves decreased by $1,626,500. The increase of $1,033,500 in operational carryovers is detailed in Exhibit E and is lowering the Unassigned fund balance. During the FY 2019/20 Mid-Year Budget Report, the Unassigned balance was reduced by $5,000,000 and used to fund the following reserves: •$1,540,000 for Capital Replacement Reserves •$3,460,000 for the Pension Trust In March 2020, the Council allocated $4,200,000 from the Economic Disaster Reserve to cover anticipated COVID revenue shortfalls ($2,700,000) and established Small Business Economic Relief Programs ($1,500,000). 79 •An increase of $2,943,039 in assigned reserves was due to multi-year capital improvement project funding ($1,301,982), which is also lowering the Unassigned fund balance. During FY 2019/20 the Measure G reserve allocation was $2,136,144 and $1,121,900 was allocated from prior year Measure G reserves to increase the funding for the SilverRock Event Site; resulting in an overall increase of $1,014,244 to Measure G reserves. The 2020/21 Mid-Year Budget Report will be presented in February 2021. Usually the Mid-Year Budget Report includes funding options for Council to consider placing a portion of unassigned reserves into Restricted or Committed reserves which are not fully funded. Staff will continue to monitor current economic impacts, local business restrictions, and current operating expenses to determine if additional reserve funding is recommended during the Mid-Year Budget Report. Current reserve balances and targets are summarized below. Reserve/Trust Reserve Target Current Funding Over/(Under) Funded Annual Target Emergency Reserve Natural Disaster 10,000,000 10,000,000 - 1,500,000 Economic Disaster 11,000,000 6,800,000 (4,200,000) 1,000,000 Total 21,000,000 16,800,000 (4,200,000) 2,500,000 Cash Flow Reserve 5,000,000 5,000,000 - - Capital Replacement 10,000,000 6,540,000 (3,460,000) 1,000,000 Total Reserves 36,000,000 28,340,000 (7,660,000) 3,500,000 Pension Trust Fund 10,000,000 10,249,738 249,738 1,000,000 Unassigned Reserves 10,000,000 8,844,915 (1,155,085) - Overall Total 56,000,000 47,434,653 (8,565,347) 4,500,000 80 YEAR-OVER-YEAR COMPARISON In FY 2018/19, the City received total General Fund revenues of $62,668,834 and before March 2020 and COVID impacts, was on pace to exceed this amount. The chart on the following page provides a year-over-year revenue comparison. Tax revenues include the top three revenue sources of the City; sales taxes, property taxes, and transient occupancy taxes (TOT). Property taxes experienced a gain of $300,792; while sales taxes and TOT declined by $1,769,228 and $3,079,396 respectively. In FY 2018/19 and FY 2019/20, the adjustment to the fair market value of investments was $604,126 and $1,624,037 respectively. In FY 2019/20, the RDA loan interest earnings of $694,234 were also reduced for this year-over- year comparison. As discussed earlier these are non-cash transactions. After these adjustments, the year-over-year revenue variance reflects a total decline of $6,897,872. General Fund Expenses and Carryovers for FY’s 2018/19 and 2019/20 are compared in the chart below. General Fund Expenses 2018/19 2019/20 Variance Operating & CIP 57,191,129 *55,775,814 *(1,415,315) Measure G Reserves 3,412,005 2,136,144 (1,275,861) * Reduced by non-cash transactions. Carryovers 2018/19 2019/20 Variance Capital Improvements 11,853,162 13,155,144 1,301,982 Operational 745,300 1,778,800 1,033,500 General Fund Revenues 2018/19 2019/20 Variance Tax Revenue 47,664,927 43,286,631 (4,378,296) Licenses & Permits 1,545,524 1,911,656 366,132 Intergovernmental 7,256,245 7,079,738 (176,507) Charges for Services 1,153,487 1,169,982 16,495 Fines, Forfeitures & Abatements 384,308 375,713 (8,595) Use of Money & Property 2,046,307 *1,396,390 *(649,917) Miscellaneous/Transfers In 2,622,105 550,852 *(2,071,253) Total Revenues 62,672,903 55,770,962 (6,901,941) * Reduced by non-cash transactions. 81 •Expenses were $1,087,977 or 2% less in FY 2019/20 when compared to FY 2018/19, however, FY 2019/20 included several unanticipated furloughs, unfilled vacant positions, and forced reductions to the operating budget as a result of anticipated declines in revenues due to COVID. •The Measure G sales tax reserve allocation declined as a result of reduced revenues and a year-over-year increase of $1,795,000 in the allocation for police services. Details regarding Measure G revenues and uses can be found in the Annual Measure G Sales Tax Report. •Capital Improvement carryovers increased by $1,301,982 and represent 25 active capital projects detailed in Exhibit D of this Report. In FY 2018/19, there were 16 active projects. •If approved, the amended Operational Carryovers would have a year- over-year increase of $1,033,500. The adopted FY 2020/21 Budget has minimal operational flexibility to accommodate additional requests for unforeseen needs such as staffing shortfalls, updates to processes, additional marketing efforts, or consulting services for fee studies. At this time, based on current economic conditions, Finance does not anticipate increasing revenues in FY 2020/21; therefore expense adjustments in FY 2020/21 may be limited to these carryovers. __________________________________________________________________ Questions regarding this report may be directed to the Finance Department by calling 760-777-7150 or by email at finance@laquintaca.gov. 82 EXHIBIT A 2019/20 GENERAL FUND BUDGET ADJUSTMENT DETAILS The 2019/20 Budget was adopted in June 2019 and budgetary adjustments detailed below were approved throughout the fiscal year to reflect updated economic conditions and operational needs. One-time funds, which include the use of reserves and carryovers from 2018/19 to 2019/20, are color coded in blue. These one-time funds were used for multi-year capital projects ($13,633,266), to establish Small Business Loan Programs ($1,500,000), and for an additional contribution to the Pension Trust Fund ($3,460,000). The use of these reserve funds was limited to one-time expenses and do not support ongoing operational needs. The remaining adjustments were operational. Operating Revenue 57,847,200$ Carryover Funding (Capital Projects/Operating)12,598,462 1st Quarter Adjustment (110,000) Use of Unassigned Reserves, Dune Palms Rd. 138,839 Use of Unassigned Reserves, Dune Palms Rd. 95,965 2nd Quarter Adjustments Operating 1,377,000 2nd Quarter Adjustments Measure G Reserves 800,000 2020 Census, County Revenue 10,669 3rd Quarter Adjustments COVID Reductions (7,050,000) Economic Disaster Reserves, Loan Program 1,500,000 Pension Trust Contribution 3,460,000 CSA 152 Reimbursement 53,961 TOTAL REVENUES 70,722,096 55,638,500 12,598,462 167,000 (213,482) 22,900 138,839 242,436 95,965 527,468 800,000 10,669 (2,458,600) 500,000 1,500,000 (516,400) 3,460,000 Operating/CIP Expenses Carryover Funding (Capital Projects/Operating) Dune Palms Rd. Widening La Quinta Landscape Improvement Fritz Burns Pool Maintenance Dune Palms Rd. Drainage Improvements Citywide Drainage Dune Palms, Whitewater Channel Scour Analysis 2nd Quarter Adjustments Operating Alongi Building, Allocated Measure G Reserves 2020 Census Community Outreach 3rd Quarter Adjustments COVID Reductions 3rd Quarter Adjustments COVID Expenses Transfer Out, Small Business Loan Programs Measure G Reserves Pension Trust Contribution Vacuum Excavator Heavy Equipment 53,961 TOTAL EXPENDITURES 72,567,718 Plus Measure G Reserves 1,316,400 TOTAL EXPENDITURE AFTER RESERVES 73,884,118 AMENDED BUDGET DEFICIT (3,162,022)$ GENERAL FUND BUDGET SUMMARY 83 2018/19 Actuals 2019/20 Original Budget 2019/20 Final Budget 2019/20 Actuals 101 - GENERAL FUND 310 - Tax Revenues 2,382,606 2,306,200 2,306,200 2,429,495101-0000-40310 Property Tax Revenue 4,717,774 4,692,000 4,692,000 4,664,722101-0000-40311 No-Low City Property Tax 2,252,301 2,346,000 2,346,000 2,559,256101-0000-40315 RPTTF Pass Through 9,947,125 9,535,900 8,235,900 8,825,489101-0000-41320 State Sales Tax 10,958,118 10,246,500 9,646,500 10,310,526101-0000-41326 Measure G Sales Tax 713,237 575,000 575,000 662,545101-0000-41327 Document Transfer Tax 6,718,848 6,600,000 3,830,000 4,426,061101-0000-41400 TOT - Hotels 3,489,726 2,800,000 2,205,000 2,851,145101-0000-41401 TOT - Short Term Vac. Rentals 97,870 100,000 50,000 63,581101-0000-41402 TOT - Bed and Breakfast 376,433 360,000 260,000 262,694101-0000-41416 TOT - Resort Fees 791,256 750,000 750,000 852,858101-0000-41505 Franchise Taxes - Burrtec 133,519 129,000 129,000 159,003101-0000-41508 Southern California Gas Franchise Fee 694,603 600,000 600,000 671,888101-0000-41509 Cable Television Franchise Fee 304,975 325,000 325,000 256,952101-0000-41510 Communications Franchise Fees 4,086,536 4,165,000 4,165,000 4,290,417101-0000-41800 Property Tax in Lieu of VLF 310 - Tax Revenues Totals:47,664,927 45,530,600 40,115,600 43,286,631 320 - Licenses & Permits 16,575 4,000 4,000 13,975101-0000-41411 STVR Inspection Fee 146,914 120,000 147,000 279,878101-0000-41415 STVR Registration Fee 410,762 345,000 345,000 371,294101-0000-41600 Business Licenses 3,475 500 500 1,195101-0000-41610 Film Permits 146,528 150,000 150,000 444,444101-0000-42400 Building Permits 74,983 55,000 55,000 98,478101-0000-42401 Plumbing Permits 86,146 75,000 75,000 92,896101-0000-42402 Mechanical Permits 56,202 50,000 50,000 77,005101-0000-42403 Electrical Permits 197,580 150,000 150,000 174,893101-0000-42404 Miscellaneous Permits 9,580 11,000 11,000 6,020101-0000-42405 Garage Sale Permits 160 200 200 450101-0000-42406 Golf Cart Permits 13,790 7,000 11,000 26,718101-0000-42408 Grading Permits 7,314 4,000 4,000 1,687101-0000-42410 Driveway Permits 20 500 500 0101-0000-42414 Massage Permits 53,496 50,000 50,000 73,338101-0000-42420 Fire Plan Review Fee 37,518 30,000 30,000 56,535101-0000-42421 Fire Inspection Fee 2,078 2,000 2,000 2,142101-0000-42430 Transportation Permits 9,346 13,000 13,000 21,640101-0000-42431 Conditional Use Permits 2,875 2,800 2,800 2,789101-0000-42433 Minor Use Permit 14,385 18,000 18,000 19,695101-0000-42434 Sign Permit 56,125 54,000 54,000 24,948101-0000-42435 Site Development Permit 5,817 12,100 12,100 11,709101-0000-42436 Final Landscaping Plans 0 3,300 3,300 0101-0000-42437 Development Agreement 10,087 8,000 8,000 5,052101-0000-42439 Temporary Use Permit 183,768 150,000 150,000 96,908101-0000-43632 Public Works Permits 0 0 0 7,967101-0000-43638 NPDES Inspections 320 - Licenses & Permits Totals:1,545,524 1,315,400 1,346,400 1,911,656 330 - Intergovernmental 15,000 0 0 0101-0000-41710 State Gov't Revenue 0 0 10,669 0101-0000-41720 County Government Revenue 7,071,162 7,127,700 7,127,700 7,057,071101-0000-42500 Fire Service Credit 0 975,900 975,900 0101-0000-42501 Fire Service Reserves 165,583 455,000 508,961 0101-0000-43633 CSA 152 Assessments 4,500 3,000 3,000 22,668101-0000-43650 Contributions from Other Agencies 330 - Intergovernmental Totals:7,256,245 8,561,600 8,626,230 7,079,738 340 - Charges for Services 36,712 45,000 45,000 19,432101-0000-42200 Leisure Enrichment 12,078 6,000 6,000 6,668101-0000-42202 Gift Shop 41,782 45,000 45,000 23,138101-0000-42210 Youth Sports 950 6,000 6,000 705101-0000-42211 Adult Sports 43,217 35,000 35,000 27,972101-0000-42212 Facility Rental 17,685 20,000 20,000 12,865101-0000-42213 Special Event 2,382,606 2,306,200 2,306,200 2,429,495 4,717,774 4,692,000 4,692,000 4,664,722 2,252,301 2,346,000 2,346,000 2,559,256 9,947,125 9,535,900 8,235,900 8,825,489 10,958,118 10,246,500 9,646,500 10,310,526 713,237 575,000 575,000 662,545 6,718,848 6,600,000 3,830,000 4,426,061 3,489,726 2,800,000 2,205,000 2,851,145 97,870 100,000 50,000 63,581 376,433 360,000 260,000 262,694 791,256 750,000 750,000 852,858 133,519 129,000 129,000 159,003 694,603 600,000 600,000 671,888 304,975 325,000 325,000 256,952 4,086,536 4,165,000 4,165,000 4,290,417 47,664,927 45,530,600 40,115,600 43,286,631 16,575 4,000 4,000 13,975 146,914 120,000 147,000 279,878 410,762 345,000 345,000 371,294 3,475 500 500 1,195 146,528 150,000 150,000 444,444 74,983 55,000 55,000 98,478 86,146 75,000 75,000 92,896 56,202 50,000 50,000 77,005 197,580 150,000 150,000 174,893 9,580 11,000 11,000 6,020 160 200 200 450 13,790 7,000 11,000 26,718 7,314 4,000 4,000 1,687 20 500 500 0 53,496 50,000 50,000 73,338 37,518 30,000 30,000 56,535 2,078 2,000 2,000 2,142 9,346 13,000 13,000 21,640 2,875 2,800 2,800 2,789 14,385 18,000 18,000 19,695 56,125 54,000 54,000 24,948 5,817 12,100 12,100 11,709 0 3,300 3,300 0 10,087 8,000 8,000 5,052 183,768 150,000 150,000 96,908 0 0 0 7,967 1,545,524 1,315,400 1,346,400 1,911,656 15,000 0 0 0 0 0 10,669 0 7,071,162 7,127,700 7,127,700 7,057,071 0 975,900 975,900 0 165,583 455,000 0 4,500 3,000 3,000 22,668 7,256,245 8,561,600 7,079,738 36,712 45,000 45,000 19,432 12,078 6,000 6,000 6,668 41,782 45,000 45,000 23,138 950 6,000 6,000 705 43,217 35,000 35,000 27,972 17,685 20,000 20,000 12,865 CITY OF LA QUINTA GENERAL FUND REVENUE DETAILS EXHIBIT B 2019/20 YEAR-END BUDGET REPORT Unaudited, final numbers will be reported in the 2019/20 Financial Statements issued in December 2020.84 2018/19 Actuals 2019/20 Original Budget 2019/20 Final Budget 2019/20 Actuals 54,183 55,000 55,000 33,689101-0000-42214 Wellness Center Leisure Enrichment 1,126 1,500 1,500 956101-0000-42216 Senior Center Special Events 137,300 150,000 150,000 104,144101-0000-42218 Wellness Center Memberships 111 0 0 4,968101-0000-42300 Cash Over/Short 405 200 200 275101-0000-42303 NSF Charges 0 5,000 5,000 0101-0000-42411 Village Use Permit 3,168 2,500 2,500 13,060101-0000-42412 Minor Adjustment, Plan Checks 5,036 15,000 15,000 40,600101-0000-42415 Tentative Tract Map 22,171 15,000 15,000 29,397101-0000-42416 Digitization/Records Management 960 1,500 1,500 3,920101-0000-42417 Modification by Applicant 685 0 0 0101-0000-42429 Appeal Bid Process 1,750 1,500 1,500 2,000101-0000-42440 Appeals - Permits, Licenses, Projects, Bids 20,518 8,500 8,500 10,707101-0000-42443 Zone Change 1,440 5,000 5,000 2,735101-0000-42445 Environmental Assessment 10,406 5,000 5,000 10,465101-0000-42446 General Plan Amendment 7,925 5,000 5,000 7,450101-0000-42447 Home Occupations 20,898 10,000 10,000 10,090101-0000-42448 Tenative Parcel Map 4,750 0 0 9,552101-0000-42451 Specific Plan 0 0 0 4,508101-0000-42460 Pre-Application Review 541,925 450,000 450,000 563,741101-0000-42600 Building Plan Check Fees 671 300 300 534101-0000-42610 SMIP Fees 1,066 300 300 492101-0000-42615 CBSC Administrative Fees 162,857 110,000 110,000 223,148101-0000-42810 Public Works Dev. Plan Check Fee 1,710 1,500 1,500 2,772101-0000-43631 CVMSHCP Admin Fee 340 - Charges for Services Totals:1,153,487 999,800 999,800 1,169,982 350 - Fines, Forfeitures & Abatements 39,456 14,000 14,000 81,952101-0000-42700 Administrative Citations 21,881 3,000 3,000 3,756101-0000-42701 Lot Abatement 36,301 15,000 15,000 41,931101-0000-42702 Vehicle Abatement 70,040 70,000 70,000 59,473101-0000-42703 Vehicle Impound Fee 133,042 105,000 105,000 113,721101-0000-42705 Motor Vehicle Code Fines 26,486 20,000 20,000 42,048101-0000-42706 Parking Violations 2,125 10,000 10,000 1,885101-0000-42707 Misc Fines 8,059 6,500 6,500 8,436101-0000-42708 Graffiti Removal 38,101 25,000 25,000 17,189101-0000-42709 False Alarm Fees - Police 8,817 8,000 8,000 5,322101-0000-42710 False Alarm Fees - Fire 350 - Fines, Forfeitures & Abatements Totals:384,308 276,500 276,500 375,713 360 - Use of Money & Property 2,295,827 300,000 800,000 1,252,458101-0000-41900 Allocated Interest 0 0 0 1,624,037101-0000-41910 GASB 31 Interest 213,946 110,000 0 0101-0000-41915 Non-Allocated Interest 396 0 0 0101-0000-42111 Rental Income 140,264 143,000 143,000 143,932101-0000-42120 Lease Revenue - Cell Towers 360 - Use of Money & Property Totals:2,650,433 553,000 943,000 3,020,427 370 - Miscellaneous 401,124 400,000 400,000 196,035101-0000-41410 Zoning Change Mitigation Fees 26,351 17,000 17,000 20,854101-0000-41504 AMR Compliance 108,495 110,000 110,000 55,892101-0000-41507 Burrtec Admin Cost Reimbursement 0 0 0 1,500101-0000-41920 Memorial Tree Revenue 60,315 0 11,000 42,865101-0000-42000 Insurance Recoveries 129 100 100 15101-0000-42140 Sales of Publications & Materials 18,135 25,000 25,000 11,116101-0000-42301 Miscellaneous Revenue 58,701 50,000 50,000 51,099101-0000-42305 Miscellaneous Reimbursements 8,776 8,000 8,000 5,175101-0000-43505 Credit Card Fee Revenue 1,383,750 200 200 136,491101-0000-45000 Sale of Other Assets 0 0 0 694,234101-0000-48500 Extraordinary Gain 370 - Miscellaneous Totals:2,065,775 610,300 621,300 1,215,277 54,183 55,000 55,000 33,689 1,126 1,500 1,500 956 137,300 150,000 150,000 104,144 111 0 0 4,968 405 200 200 275 0 5,000 5,000 0 3,168 2,500 2,500 13,060 5,036 15,000 15,000 40,600 22,171 15,000 15,000 29,397 960 1,500 1,500 3,920 685 0 0 0 1,750 1,500 1,500 2,000 20,518 8,500 8,500 10,707 1,440 5,000 5,000 2,735 10,406 5,000 5,000 10,465 7,925 5,000 5,000 7,450 20,898 10,000 10,000 10,090 4,750 0 0 9,552 0 0 0 4,508 541,925 450,000 450,000 563,741 671 300 300 534 1,066 300 300 492 162,857 110,000 110,000 223,148 1,710 1,500 1,500 2,772 1,153,487 999,800 999,800 1,169,982 39,456 14,000 14,000 81,952 21,881 3,000 3,000 3,756 36,301 15,000 15,000 41,931 70,040 70,000 70,000 59,473 133,042 105,000 105,000 113,721 26,486 20,000 20,000 42,048 2,125 10,000 10,000 1,885 8,059 6,500 6,500 8,436 38,101 25,000 25,000 17,189 8,817 8,000 8,000 5,322 384,308 276,500 276,500 375,713 2,295,827 300,000 800,000 1,252,458 0 0 0 1,624,037 213,946 110,000 0 0 396 0 0 0 140,264 143,000 143,000 143,932 2,650,433 553,000 943,000 3,020,427 401,124 400,000 400,000 196,035 26,351 17,000 17,000 20,854 108,495 110,000 110,000 55,892 0 0 0 1,500 60,315 0 11,000 42,865 129 100 100 15 18,135 25,000 25,000 11,116 58,701 50,000 50,000 51,099 8,776 8,000 8,000 5,175 1,383,750 200 200 136,491 0 0 0 694,234 2,065,775 610,300 621,300 1,215,277 **** ** * FY 2018/19 GASB 31 investment portofolio fair market value adjustment was $604,126 and included in the Allocated Interest account total. ** FY 2019/20 Non-Cash Transactions included the investment portfolio fair market value adjustment of $1,624,037 and the RDA loan repayment interest earned of $694,234. Both are explained in the 2019/20 Year-End Budget Report. CITY OF LA QUINTA GENERAL FUND REVENUE DETAILS EXHIBIT B 2019/20 YEAR-END BUDGET REPORT Unaudited, final numbers will be reported in the 2019/20 Financial Statements issued in December 2020.85 2018/19 Actuals 2019/20 Original Budget 2019/20 Final Budget 2019/20 Actuals 380 - Transfers In 556,329 0 0 29,809101-0000-49500 Transfers In 380 - Transfers In Totals:556,329 0 0 29,809 101 - GENERAL FUND Totals:63,277,029 57,847,200 58,089,234 556,329 0 0 29,809 556,329 0 0 29,809 63,277,029 57,847,200 52,928,830 58,089,234 Minus Non-Cash Transactions (604,126)(2,318,271) Adjusted Operating Revenues (62,672,903)(55,770,962) CITY OF LA QUINTA GENERAL FUND REVENUE DETAILS EXHIBIT B 2019/20 YEAR-END BUDGET REPORT Unaudited, final numbers will be reported in the 2019/20 Financial Statements issued in December 2020.86 2018/19 Actuals 2019/20 Original Budget 2019/20 Final Budget 2019/20 Actuals 1001 - City Council 277,235 308,700 294,700 250,144 Salaries and Benefits 236,827 272,800 272,800 233,237 Maintenance & Operations 40,409 35,900 21,900 16,907 1002 - City Manager 887,662 883,500 861,975 751,206 Salaries and Benefits 647,975 616,900 600,275 517,987 Contract Services 106,225 105,000 105,000 63,102 Maintenance & Operations 96,763 101,000 96,100 109,516 Internal Service Charges 36,700 60,600 60,600 60,600 1003 - City Attorney 509,738 505,000 565,000 550,548 Contract Services 509,738 505,000 565,000 550,548 1004 - Human Resources 528,995 617,200 537,000 521,077 Salaries and Benefits 324,867 367,400 361,900 422,160 Contract Services 80,540 96,500 46,500 16,908 Maintenance & Operations 100,289 112,000 87,300 40,710 Internal Service Charges 23,300 41,300 41,300 41,300 1005 - City Clerk 541,059 623,700 580,530 502,284 Salaries and Benefits 352,912 398,300 452,530 406,655 Contract Services 127,298 147,000 52,100 24,518 Maintenance & Operations 18,349 24,700 22,200 17,410 Internal Service Charges 42,500 53,700 53,700 53,700 1006 - Finance 1,055,104 1,253,200 1,256,400 1,194,343 Salaries and Benefits 791,787 910,100 956,000 930,571 Contract Services 133,813 200,000 161,300 125,424 Maintenance & Operations 37,503 35,200 31,200 30,448 Internal Service Charges 92,000 107,900 107,900 107,900 1007 - Central Services 36,101,167 12,981,900 30,288,318 17,071,668 Salaries and Benefits 7,420,590 1,453,000 4,587,095 4,494,831 Maintenance & Operations 197,420 223,200 223,200 103,397 Other Expenses 15,017,126 0 0 87,769 Capital Expenses 2,755,926 60,000 1,110,000 793,484 Internal Service Charges 680,700 667,100 667,100 667,100 Transfers Out 10,029,405 10,578,600 23,700,923 10,925,087 2001 - Police 15,656,713 16,866,100 16,396,100 16,278,322 Contract Services 15,590,110 16,753,000 16,253,000 16,130,014 Maintenance & Operations 16,132 12,500 12,500 18,904 Utilities 11,471 14,000 14,000 12,733 Capital Expenses 0 35,000 65,000 65,072 Internal Service Charges 39,000 51,600 51,600 51,600 2002 - Fire 6,677,844 7,663,600 8,254,300 6,804,305 Salaries and Benefits 72,335 194,000 194,000 189,319 Contract Services 6,244,079 7,019,700 7,019,700 6,346,342 Maintenance & Operations 89,149 149,700 205,400 98,793 Other Expenses 362 0 0 0 Utilities 62,670 83,000 83,000 62,858 Capital Expenses 139,649 135,000 170,000 16,010 Internal Service Charges 69,600 82,200 82,200 82,200 Transfers Out 0 0 500,000 8,782 3001 - Community Resources Administration 787,129 911,400 912,650 823,403 Salaries and Benefits 592,466 624,300 635,050 625,944 Contract Services 48,032 97,000 93,000 60,482 Maintenance & Operations 100,031 128,100 122,600 74,978 Internal Service Charges 46,600 62,000 62,000 62,000 3002 - Wellness Center Operations 560,154 796,400 725,720 670,974 Salaries and Benefits 371,164 565,600 561,920 525,609 277,235 308,700 294,700 250,144 236,827 272,800 272,800 233,237 40,409 35,900 21,900 16,907 887,662 883,500 861,975 751,206 647,975 616,900 600,275 517,987 106,225 105,000 105,000 63,102 96,763 101,000 96,100 109,516 36,700 60,600 60,600 60,600 509,738 505,000 565,000 550,548 509,738 505,000 565,000 550,548 528,995 617,200 537,000 521,077 324,867 367,400 361,900 422,160 80,540 96,500 46,500 16,908 100,289 112,000 87,300 40,710 23,300 41,300 41,300 41,300 541,059 623,700 580,530 502,284 352,912 398,300 452,530 406,655 127,298 147,000 52,100 24,518 18,349 24,700 22,200 17,410 42,500 53,700 53,700 53,700 1,055,104 1,253,200 1,256,400 1,194,343 791,787 910,100 956,000 930,571 133,813 200,000 161,300 125,424 37,503 35,200 31,200 30,448 92,000 107,900 107,900 107,900 36,101,167 12,981,900 30,288,318 17,071,668 7,420,590 1,453,000 4,587,095 4,494,831 197,420 223,200 223,200 103,397 15,017,126 0 0 87,769 2,755,926 60,000 1,110,000 793,484 680,700 667,100 667,100 667,100 10,029,405 10,578,600 23,700,923 10,925,087 15,656,713 16,866,100 16,396,100 16,278,322 15,590,110 16,753,000 16,253,000 16,130,014 16,132 12,500 12,500 18,904 11,471 14,000 14,000 12,733 0 35,000 65,000 65,072 39,000 51,600 51,600 51,600 6,677,844 7,663,600 8,254,300 6,804,305 72,335 194,000 194,000 189,319 6,244,079 7,019,700 7,019,700 6,346,342 89,149 149,700 205,400 98,793 362 0 0 0 62,670 83,000 83,000 62,858 139,649 135,000 170,000 16,010 69,600 82,200 82,200 82,200 0 0 500,000 8,782 787,129 911,400 912,650 823,403 592,466 624,300 635,050 625,944 48,032 97,000 93,000 60,482 100,031 128,100 122,600 74,978 46,600 62,000 62,000 62,000 560,154 796,400 725,720 670,974 371,164 565,600 561,920 525,609 * * Capital Expenses in FY 2018/19 includes $17,606,136 of non-cash transactions as detailed in the 2018/19 Year-End Budget Report. Capital Expenses in FY 2019/20 includes $327,338 of non-cash transactions as detailed in the 2019/20 Year-End Budget Report. CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DEPARTMENT EXHIBIT C 2019/20 YEAR-END BUDGET REPORT Unaudited, final numbers will be reported in the 2019/20 Financial Statements issued in December 2020. * 87 2018/19 Actuals 2019/20 Original Budget 2019/20 Final Budget 2019/20 Actuals Contract Services 72,136 99,300 54,300 46,577 Maintenance & Operations 59,754 68,500 46,500 35,789 Internal Service Charges 57,100 63,000 63,000 63,000 3003 - Recreation Programs & Special Events 395,602 559,800 633,130 456,413 Salaries and Benefits 137,341 200,500 203,830 135,528 Maintenance & Operations 213,961 316,300 386,300 277,885 Internal Service Charges 44,300 43,000 43,000 43,000 3005 - Parks Maintenance 2,120,846 2,330,900 2,155,800 1,958,099 Salaries and Benefits 471,310 346,400 346,400 344,583 Contract Services 430,720 502,700 502,700 502,680 Maintenance & Operations 192,229 410,600 532,500 395,417 Utilities 277,287 296,500 336,500 277,719 Internal Service Charges 749,300 774,700 437,700 437,700 3007 - Marketing & Community Relations 1,194,173 1,301,600 1,338,469 1,052,957 Salaries and Benefits 140,609 231,400 231,400 231,383 Contract Services 241,288 297,000 331,369 228,232 Maintenance & Operations 800,577 745,600 748,100 565,741 Internal Service Charges 11,700 27,600 27,600 27,600 3008 - Public Buildings 1,849,202 1,109,900 1,142,200 1,069,132 Salaries and Benefits 459,367 417,200 418,300 375,193 Contract Services 145,600 152,000 152,000 150,704 Office Supplies 0 0 0 16 Maintenance & Operations 821,080 121,500 137,500 135,439 Utilities 151,753 141,000 156,200 129,580 Capital Expenses 1,702 0 0 0 Internal Service Charges 269,700 278,200 278,200 278,200 6001 - Design & Development Administration 981,828 986,300 952,300 869,367 Salaries and Benefits 711,701 761,500 736,500 652,125 Contract Services 83,990 44,000 44,000 50,178 Maintenance & Operations 21,937 25,400 16,400 11,664 Internal Service Charges 164,200 155,400 155,400 155,400 6002 - Planning 593,792 536,200 591,000 507,224 Salaries and Benefits 292,449 367,400 367,400 342,570 Contract Services 244,177 100,000 168,800 113,758 Maintenance & Operations 22,166 27,500 13,500 9,596 Internal Service Charges 35,000 41,300 41,300 41,300 6003 - Building 711,820 983,100 899,100 789,707 Salaries and Benefits 518,156 635,300 635,300 516,746 Contract Services 79,281 200,000 125,000 136,314 Maintenance & Operations 7,284 21,000 12,000 9,847 Internal Service Charges 107,100 126,800 126,800 126,800 6004 - Code Compliance/Animal Control 1,084,144 1,346,300 1,279,600 1,144,286 Salaries and Benefits 696,076 824,700 799,000 732,405 Contract Services 210,935 308,000 274,000 220,475 Maintenance & Operations 14,132 28,800 21,800 6,607 Internal Service Charges 163,000 184,800 184,800 184,800 6006 - The Hub 786,722 1,150,100 1,012,100 975,546 Salaries and Benefits 656,141 810,100 760,100 730,616 Contract Services 59,620 205,000 121,000 128,167 Maintenance & Operations 6,861 24,800 20,800 6,563 Internal Service Charges 64,100 110,200 110,200 110,200 7001 - Public Works Administration 0 0 0 13,288 Salaries and Benefits 0 0 0 13,288 7002 - Public Works Development Services 536,055 619,900 566,500 556,793 Salaries and Benefits 323,557 330,600 332,200 330,328 72,136 99,300 54,300 46,577 59,754 68,500 46,500 35,789 57,100 63,000 63,000 63,000 395,602 559,800 633,130 456,413 137,341 200,500 203,830 135,528 213,961 316,300 386,300 277,885 44,300 43,000 43,000 43,000 2,120,846 2,330,900 2,155,800 1,958,099 471,310 346,400 346,400 344,583 430,720 502,700 502,700 502,680 192,229 410,600 532,500 395,417 277,287 296,500 336,500 277,719 749,300 774,700 437,700 437,700 1,194,173 1,301,600 1,338,469 1,052,957 140,609 231,400 231,400 231,383 241,288 297,000 331,369 228,232 800,577 745,600 748,100 565,741 11,700 27,600 27,600 27,600 1,849,202 1,109,900 1,142,200 1,069,132 459,367 417,200 418,300 375,193 145,600 152,000 152,000 150,704 0 0 0 16 821,080 121,500 137,500 135,439 151,753 141,000 156,200 129,580 1,702 0 0 0 269,700 278,200 278,200 278,200 981,828 986,300 952,300 869,367 711,701 761,500 736,500 652,125 83,990 44,000 44,000 50,178 21,937 25,400 16,400 11,664 164,200 155,400 155,400 155,400 593,792 536,200 591,000 507,224 292,449 367,400 367,400 342,570 244,177 100,000 168,800 113,758 22,166 27,500 13,500 9,596 35,000 41,300 41,300 41,300 711,820 983,100 899,100 789,707 518,156 635,300 635,300 516,746 79,281 200,000 125,000 136,314 7,284 21,000 12,000 9,847 107,100 126,800 126,800 126,800 1,084,144 1,346,300 1,279,600 1,144,286 696,076 824,700 799,000 732,405 210,935 308,000 274,000 220,475 14,132 28,800 21,800 6,607 163,000 184,800 184,800 184,800 786,722 1,150,100 1,012,100 975,546 656,141 810,100 760,100 730,616 59,620 205,000 121,000 128,167 6,861 24,800 20,800 6,563 64,100 110,200 110,200 110,200 0 0 0 13,288 0 0 0 13,288 536,055 619,900 566,500 556,793 323,557 330,600 332,200 330,328 CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DEPARTMENT EXHIBIT C 2019/20 YEAR-END BUDGET REPORT Unaudited, final numbers will be reported in the 2019/20 Financial Statements issued in December 2020.88 2018/19 Actuals 2019/20 Original Budget 2019/20 Final Budget 2019/20 Actuals Contract Services 143,296 210,000 160,000 154,430 Maintenance & Operations 1,602 8,500 3,500 1,235 Internal Service Charges 67,600 70,800 70,800 70,800 7003 - Streets 21,794 74,500 72,000 123,180 Salaries and Benefits 0 0 0 8,655 Contract Services 0 200 200 0 Maintenance & Operations 21,794 19,300 16,800 17,490 Capital Expenses 0 55,000 97,035 7006 - Engineering Services 938,487 1,229,200 1,168,884 Salaries and Benefits 536,891 759,800 728,300 674,816 Contract Services 312,483 355,000 356,965 388,478 Maintenance & Operations 7,613 18,000 17,200 9,190 Internal Service Charges 81,500 96,400 96,400 96,400 GENERAL FUND EXPENSES 74,797,265 55,638,500 56,103,152 143,296 210,000 160,000 154,430 1,602 8,500 3,500 1,235 67,600 70,800 70,800 70,800 21,794 74,500 72,000 123,180 0 0 0 8,655 0 200 200 0 21,794 19,300 16,800 17,490 0 55,000 108,961 97,035 938,487 1,229,200 1,252,826 1,168,884 536,891 759,800 728,300 674,816 312,483 355,000 356,965 388,478 7,613 18,000 17,200 9,190 81,500 96,400 96,400 96,400 74,797,265 55,638,500 72,567,718 56,103,152 Minus Non-Cash Transactions (17,606,136) (327,338) Adjusted Operating Expenses 57,191,129 55,775,814 CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DEPARTMENT EXHIBIT C 2019/20 YEAR-END BUDGET REPORT Unaudited, final numbers will be reported in the 2019/20 Financial Statements issued in December 2020.89 Project #Project Name Fire Reserves General Fund Measure G TOTAL 91004 Dune Palms Road Improvements 45,947$ - 45,946.73$ 111205 Dune Palms Bridge Improvements (82,038) - (82,038) 151603 La Quinta Village Complete Streets - (818,547) (818,547) 151609 La Quinta X-Park - 860,000 860,000 151612 Citywide Drainage Enhancements 506,841 971,770 1,478,611 1920PMP Pavement Management 450,993 - 450,993 1920STI Sidewalk Improvements 32,604 - 32,604 201601 HSIP Intersection Improvements 19,902 - 19,902 201602 Traffic Signal Interconnect (264,471) - (264,471) 201603 Landscape Renovations 131,782 6,041,120 6,172,902 201606 Civic Center Campus Lake 524,418 - 524,418 201608 SilverRock Event Space - 502,230 502,230 201704 Eisenhower Retention Basin - 678,309 678,309 201709 Ave. 53/Jefferson Roundabout 630,650 - 630,650 201801 Cove Public Restroom 97,395 - 97,395 201805 Corporate Yard Admin. Offices - 355,240 355,240 201901 Village Art Plaza Promenade - 309,505 309,505 201905 Highway 111 Corridor - 993,014 993,014 201907 Fire Station 70 Revitalization 490,723 - - - 201908 Citywide Catch Basin Modifications 250,000 - 250,000 201909 Citywide ADA Improvements 26,176 - 26,176 201910 PMP Slurry Seal Improvements 223,325 - 223,325 201923 Washington St. at Ave. 50 95,523 - 95,523 SAVINGS Prior CIP Project Savings 47,747 - 47,747 999902 Jefferson Interchange 34,987 - 34,987 - TOTAL 490,723$ 2,771,781$ 9,892,641$ 13,155,144$ 4%21%75%100% (Negative balances represent temporary funding until grants are received.) GENERAL FUND Capital Improvement Project Carryovers from 2019/20 to 2020/21 EXHIBIT D 90 EXHIBIT E AMENDED CARRYOVERS Estimated carryovers from the 2019/20 to 2020/21 budget were estimated based on projected invoices in the Spring of 2020. Upon completion of the final audit in October, Finance verifies account balances and carryovers. Amended carryovers will be added to the 2020/21 budget. Vendor/Program Account Number Description Estimated Revised IID Assessment, Economic Development 101-1002-60101 Contract Services -$ 50,000$ Human Resources Initiatives 101-1004-60103 Professional Services -$ 10,000$ Fee Study, Disclosure Filing State Mandate 101-1005-60103 Professional Services -$ 25,700$ Audits, Internal Controls, Policy Updates 101-1006-60103 Professional Services -$ 30,000$ Operational Flexibility 101-1007-50115 Contingency for Staffing -$ 400,000$ TOT Resort Rebate Program 101-1007-60536 Future Reimbursements 100,000$ 100,000$ Buildings 101-1007-71050 Alongi Building 437,600$ 636,800$ Tri-City Police Contract Study 101-2001-60103 Professional Services -$ 30,000$ Machinery & Equipment, Fire Services 101-2002-71031 Vehicle Purchase 30,000$ 30,000$ Building Improvements, Fire Station 101-2002-72110 Fire Station #70 35,000$ 35,000$ Fire Station Generators 101-2002-80101 Machinery & Equipment -$ 54,000$ Wellness West & Old Town Artisan Studio 101-3001-60510 Grants & Economic Development -$ 30,000$ Wellness Center Outdoor Programs 101-3002-60108 Instructors -$ 10,000$ Wellness Center COVID Supplies 101-3002-60420 Operating Supplies -$ 5,000$ Programming, COVID Supplies 101-3003-60149 Community Experiences -$ 40,000$ Parks, Landscape Improvements 101-3005-60431 Materials/Supplies -$ 25,000$ Parks, Fence & Lighting Improvements 101-3005-60691 Maintenance/Services -$ 34,000$ Advertising, Photography, COVID 101-3007-60461 Marketing & Tourism Promotions -$ 90,000$ Planning, Professional Services 101-6002-60103 Environmental Project Reviews -$ 55,000$ Building 101-6003-60118 Plan Checks -$ 10,000$ Code Compliance 101-6004-60103 Professional Services -$ 50,000$ Short-Term Vacation Rental Programs 101-6006-60103 Professional Services -$ 25,000$ Engineering Services 101-7006-60427 Safety Gear -$ 2,000$ Engineering Services 101-7006-60690 Uniforms -$ 1,300$ 602,600 1,778,800 Gas Tax Fund 201-7003-72111 Road Improvements - 82,000$ Library Fund Building Improvements 202-3004-72110 Roof Repairs 280,000 280,000$ Lighting & Landscape District Improvements 215-7004-60431 Materials and Supplies 100,000 250,000$ Economic Development Fund 247-0000-60510 Small Bus. Emer. Relief Program 1,000,000 951,400$ Facility and Fleet Replacement Fund 501-0000-71003 Asset Management Software - 150,000$ Information Technology Fund 502-0000-60108 Technical, Fiber Back Up - 30,000$ Information Technology Fund 502-0000-60301 Software, Cyber Security, Website Updates - 100,000$ Information Technology Fund 502-0000-71042 D & D Software Enhancements - 30,000$ Information Technology Fund 502-0000-80100 Machinery & Equipment, Council Chambers - 80,000$ 1,380,000 1,953,400 Housing Authority Fund 241-9101-60103 Professional Services, Housing Element Update - 42,700$ $ 1,982,600 $ 3,774,900 Revised Continuing Appropriations/Carryovers from 2019/20 to 2020/21 GENERAL FUND CARRYOVERS SPECIAL FUNDS CARRYOVERS TOTAL CARRYOVERS FOR ALL FUNDS NOTE: In June 2020 when the budget was adopted all carryovers were estimates based on projected invoices to end fiscal year 2019/20. Upon completion of the final audit (October 2020), Finance verified account balances and additional carryover recommendations based on current budgetary needs and constraints due to COVID. In no event shall a carryover exceed the revised per account amount noted above. 91 92 City of La Quinta CITY COUNCIL MEETING: November 3, 2020 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2019/20 MEASURE G SALES TAX COMPLIANCE REPORT RECOMMENDATION Receive and file fiscal year 2019/20 Measure G Sales Tax Compliance Report. EXECUTIVE SUMMARY •Measure G revenues for fiscal year 2019/20 were $10,310,526 and the Measure G reserve balance as of June 30, 2020 was $8,736,219. •The Financial Advisory Commission (FAC) provides oversight of Measure G revenues and their uses. •The FAC prepares an annual Measure G Sales Tax Oversight Report to ensure Measure G revenues and their uses are in compliance with the ballot initiative. •At the FAC’s meeting on November 4, 2020, the full Commission will formally receive, review and file this Report. FISCAL IMPACT - None BACKGROUND/ANALYSIS In accordance with the Measure G ballot measure, the FAC provides oversight of Measure G funds. This Measure G Report was prepared by the Finance Department with assistance from two FAC members (Commissioners Batavick and Rosen). The next FAC meeting is on November 4, 2020. This Report will be presented to the FAC, and subject to their review, received and filed on this date, with an update to the City’s website. The attached Annual Measure G Sales Tax Oversight Report for Fiscal Year 2019/20 Ended June 30, 2020 (Attachment 1) covers the period from July 1, 2019 through June 30, 2020, provides a summary of the Measure G budget for fiscal year ending June 30, 2021, and includes an inception to date summary. BUSINESS SESSION ITEM NO. 3 93 ALTERNATIVES The City Council or FAC may request additional information before filing this Report. Prepared by: Karla Romero, Finance Director Approved by: Jon McMillen, City Manager Attachment: 1. Annual Measure G Sales Tax Oversight Report for Fiscal Year Ended June 30, 2020 94 ANNUAL MEASURE G SALES TAX OVERSIGHT REPORT FOR FISCAL YEAR ENDED JUNE 30, 2020 PURPOSE The Financial Advisory Commission (FAC) provides oversight of Measure G sales tax revenues. This fourth Annual Measure G Sales Tax Oversight Report covers the fiscal year July 1, 2019 through June 30, 2020. This report also provides a summary of the Measure G budget for the fiscal year ending June 30, 2021. Exhibit A includes a detailed recap of all Measure G activity. This Report clearly shows the importance of Measure G revenues to the current and future financial health of the City. The uses of these revenues follow the City’s Sacred Values which focus on - Health and Wellness, High Quality Aesthetics, a Vibrant and Safe Community, a Visually Beautiful City and Cultural Diversity. Following these Sacred Values secures our City’s standing as “The Gem of the Desert.” REPORT HIGHLIGHTS •Since inception, over $18 million or 45% of Measure G funds have been allocated to improving citywide infrastructure and public recreational facilities. •Public safety services are a priority of La Quinta and have been supported with Measure G funds. •Fiscally responsible budgeting, prudent long- term financial projections, funds oversight, and financial transparency have strengthened the City’s reserves since the implementation of Measure G in April 2017. •No Measure G funds have been used for Covid-19 related purposes. The City’s strong fiscal health continues to allow the City to respond quickly and effectively to Covid-19 related financial impacts to City operations, and provides much needed support to local businesses. ATTACHMENT 1 95 FISCAL YEAR 2019/20 REVENUES Total Measure G sales tax revenues for fiscal year 2019/20 were $10,310,526. As a result of the pandemic, this fiscal year ended with many unexpected challenges and uncertainties. Abruptly in March 2020, mandatory Statewide stay at home orders closed non-essential businesses, limited travel, restricted working outside the home, closed hotels, and limited restaurants to take out orders. Stronger than anticipated fiscal year-end Measure G sales tax revenues are primarily the result of both rising online sales with a better collection rate and La Quinta residents and visitors continuing to support our local economy. With the City’s financial support, businesses have pivoted operations by taking advantage of extended outdoor Al Fresco Dining options and Small Business Economic Relief Loans and Rebates. REVENUES SINCE INCEPTION The chart below summarizes Measure G revenues received from fiscal year 2016/17 to 2019/20 and budgeted revenues for 2020/21. Revenues received in 2019/20 were lower than the previous year because of COVID-19 business closures. Budgeted revenues for 2020/21 are subject to change as State mandates are revised and expected seasonal local events are adjusted. Additionally, the effects of unemployment continue to impact discretionary travel and spending in our City. FISCAL YEAR 2019/20 USES The fiscal year 2019/20 operational expenses and capital improvements were prioritized and budgeted prior to COVID with a prudent reserve allocation for Budgeted 96 operational flexibility. The impacts of COVID did not alter essential funding for public safety or capital projects. By allocating some revenue to reserves, the City was able to preserve and fully fund public safety and capital projects. USES SINCE INCEPTION Each year, in January, the City hosts a community workshop to either affirm or determine the next year’s budget priorities. Staff then evaluates funding options such as grants, interagency cost sharing, and use of reserves. Public safety services have been a community priority since before Measure G, and with the support of this additional revenue, the City has been able to maintain the public safety service levels the community desires. The chart below summarizes uses, since inception, of Measure G funds. The majority ($18,487,732 or 45%) of these funds are for projects to improve citywide infrastructure and public recreational facilities. •Public Safety use shows the City’s continuing commitment to provide all residents with a safe living environment. •Infrastructure improvement projects have included numerous road repairs, street striping projects, drainage improvements to avoid street flooding, an investment in Highway 111 where since 2016 nearly 80% of annual sales taxes are collected, an overhaul of landscape medians north of Highway 111, and the design of updated corporate yard administrative and crew quarters. 26% 36% 9% 29% 97 •Recreation projects have included funding for the new X-Park adjacent to the La Quinta High School, the SilverRock event site, and the design of a new future Village Art Plaza Promenade connected to the La Quinta Museum. •Measure G reserves reflect fiscal responsibility and allow for operational flexibility by ensuring cash is available for public safety services and capital improvement projects when these are most efficient to complete. The chart below summarizes citywide infrastructure improvements and recreational projects funded with Measure G revenues. MEASURE G BACKGROUND AND COMPLIANCE SUMMARY Voters passed Ballot Measure G in November 2016. Measure G provides a permanent one percent transaction and use tax, effective April 1, 2017, which is fully allocated to the City of La Quinta and protected from State takeaways. All Measure G revenues shall be used in accordance with the ballot measure for costs including police protection, projects such as parks, landscaping and flood control, programs attracting businesses, youth/senior services, sports recreation programs, and preserving property values and quality of life. This report concludes all Measure G tax revenues are properly recorded and are being used in accordance with the ballot measure. Prior oversight reports and information on Measure G are located online at https://www.laquintaca.gov/business/tax-measure. Questions regarding this report or the use of Measure G funds may be directed to the Finance Department by calling 760-777-7150 or by email at finance@laquintaca.gov. 98 Fiscal Year (FY) REVENUES 2016/17 Actual 1,462,650$ 2017/18 Actual 9,967,657 2018/19 Actual 10,958,118 2019/20 Actual 10,310,526 2020/21 Budgeted 8,197,200 TOTAL 40,896,151$ USES Operational Capital Reserves Total by Year 2016/17 Eisenhower Dr. Retention Basin 750,000 Measure G Reserves 16/17 (X-Park Funding)712,650 - 1,462,650 2017/18 Public Safety Fund 300,000 North La Quinta Landscape Improvements 1,802,576 Citywide Drainage Enhancements 2,407,373 La Quinta Village Road Diet Project 1,972,158 Measure G Reserves 17/18 (X-Park Funding)147,350 Measure G Reserves 17/18 (Alongi Building Improvements)800,000 Measure G Reserves 17/18 2,216,300 9,967,657 Measure G Reserves 17/18 (SilverRock Event Site)321,900 2018/19 Public Safety Fund 850,000 Public Safety Contract Services 2,100,000 Citywide Drainage Enhancements 194,730 North La Quinta Landscape Improvements 2,129,613 SilverRock Event Site 1,300,000 Measure G Reserves 18/19 4,383,775 10,958,118 2019/20 Public Safety Contract Services 2,750,000 Corporate Yard Administration/Crew Quarters 411,013 Highway 111 Corridor Improvements 1,000,000 North La Quinta Landscape Improvements 3,703,369 Village Art Plaza Promenade 310,000 Measure G Reserves 19/20 2,136,144 10,310,526 2020/21 Public Safety Contract Services 4,545,000 X-Park Landscaping 275,000 Highway 111 Corridor Improvements 250,000 3,127,200 8,197,200 TOTAL 10,545,000$ 18,487,732$ 11,863,419$ 40,896,151$ 26%45%29% MEASURE G REVENUES AND USES SUMMARY In FY 2018/19, the City allocated $860,000 from Measure G reserves for the XPark. $712,650 from FY 2016/17 and a portion of FY 2017/18 ($147,350) reserves. In FY 2019/20, $800,000 of Measure G reserves was allocated from FY 2017/18 reserves to the SilverRock Event Site Alongi Building Improvements. In FY 2020, $321,900 of Measure G reserves was allocated from FY 2017/18 reserves to the SilverRock Event Site. EXHIBIT A 99 100 City of La Quinta CITY COUNCIL MEETING: November 3, 2020 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2020/21 FIRST QUARTER BUDGET REPORT RECOMMENDATION Receive and file fiscal year 2020/21 First Quarter Budget Report. EXECUTIVE SUMMARY •The Fiscal Year (FY) 2020/21 First Quarter Budget Report (Attachment 1) provides an update of the City’s fiscal activities from July to September 2020. •Quarterly, a budget report is prepared to assess the adopted budget and incorporate adjustments based on current economic conditions and operational requirements. FISCAL IMPACT - None BACKGROUND/ANALYSIS Throughout the fiscal year each Department monitors their budget and proposes adjustments to reflect current conditions and ongoing operational needs. Requests are reviewed and discussed before recommending approval. This Report does not include budget adjustments. Recommended expense adjustments have been incorporated in the Fiscal Year 2019/20 Year-End Budget Report. ALTERNTIVES The Council may request additional information before approving the Report. Prepared by: Karla Romero, Finance Director Approved by: Jon McMillen, City Manager Attachment: 1. Fiscal Year 2020/21 First Quarter Budget Report BUSINESS SESSION ITEM NO. 4 101 102 Fiscal Year 2020/21 First Quarter Budget Report The 2020/21 General Fund Budget was adopted on June 16, 2020 with a budget surplus of $9,200, and as a living document the budget allows for flexibility to accommodate business needs. Quarterly budget reports are presented to provide ongoing oversight of public funds, relate current and upcoming activities, and request funding adjustments. Due to ongoing economic volatility, this FY 2020/21 First Quarter Budget Report (Report) focused on the General Fund does not recommended any adjustments. The outlook for economic activity is largely dependent on the course of the pandemic and to some degree election results, the amount of additional fiscal relief from the government, and the timeline for a vaccine. All variables are outside of the City’s control, therefore, Staff believes the best approach is to continue to monitor the economic environment and business trends before recommending any possible changes. REVENUES Two of the City’s top three revenues sources, (sales and transient occupancy taxes) have thus far been performing better than anticipated during the first quarter of the fiscal year. Property taxes, the third revenue source is anticipated to be within budget by year-end. However, with large events being cancelled in the Spring of 2021 and a temporary closure of the La Quinta Resort, this past summer, it is too soon to tell if adjustments will be needed. Revenue adjustments at Mid-Year may be limited to unanticipated revenues received, such as CARES Act funds. EXPENSES As noted in the FY 2019/20 General Fund Year-End Budget Report, increased carryovers from expense savings were recommended because of the continued volatility in reopening the economy, which impacts City operations. In addition, those carryovers allow for operational flexibility, recognize updated Federal guidelines which disallow many previously allowed COVID- related reimbursable expenses, and account for amended operational needs such as the implementation of best-practice recommendations from the Short- Term Vacation Rental Committee (Committee). With these carryovers approved, Staff does not anticipate any further amendments to expenses during FY 2020/21; unless there are major operational changes implemented from Committee recommendations or unanticipated unfunded State mandates due to the ongoing pandemic. ATTACHEMENT 1 103 Staff will continue to monitor current economic impacts, local business restrictions, larger local events, the tourism market, and current operating expenses. These economic conditions will determine if revenue or expense adjustments are warranted during the FY 2020/21 Mid-Year Budget Report which will be presented in February 2021. 104 City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: Madam Mayor and Members of the City Council FROM: Karla Romero, Finance Director DATE: November 3, 2020 SUBJECT: FINANCE DEPARTMENT FIRST QUARTER FISCAL YEAR 2020/21 UPDATE During the first quarter of fiscal year (FY) 2020/21 the Finance Department has completed and commenced several projects. A brief summary is included in this quarterly update. • The Financial Advisory Commission (FAC) held meetings on August 5 and September 30, 2020. In addition to routine financial reports, the following items were approved during these meetings: o Richard W. Mills was reappointed as Chairman. o Daniel Twohey was reappointed as Vice Chair. o The FAC supported Staff recommendation for issuance and sale of subordinate Successor Agency tax allocation refunding bonds. o Commissioners Batavick and Rosen were appointed to audit and formulate the Annual Measure G Sales Tax Oversight Compliance Report for FY 2019/20. o Commissioners Hunter and Twohey were appointed to serve on the review and selection committee for request for proposals for actuarial services. o Commissioners Mills and Hoffner were appointed to review the 2004 interfund Library Development Impact Fee Fund loan. o Commissioners Hoffner, Hunter, and Mills were appointed to serve on a future Short-Term Vacation Rental Subcommittee to review fiscal impacts associated with the Short-Term Vacation Rental (STVR) Ad-Hoc Committee (Committee) recommendations. • An initial CARES Act Report was submitted to the State Department of Finance on September 4, 2020. The report indicated the City has fully spent the allocation of $502,034. DEPARTMENTAL REPORT ITEM NO. 6 105 • The Financial Services Analyst continues to assist with the review and approval of the Small Business Emergency Economic Relief Program administered by the City Manager’s Office. • Completed a comprehensive review of the Centre Pointe Transient Occupancy Tax (TOT) mitigation fee, summarized findings, prepared recommendations, and reinitiated discussions with the HOA on possible future amendments. • Staff has been working with the consulting firm to gather the proper documentation for COVID eligible FEMA reimbursements. • Staff has been tracking the numerous State Department of Finance CARES Act and FEMA Federal updates to ensure proper budgeting, reporting, and future reimbursements. o FEMA guidelines were updated effective September 15, 2020 to disallow many previously allowed COVID-related reimbursable expenses including personnel protective equipment, marketing, and protective measures such as partitions and signage for social distancing. During September, the Finance Department gained a new employee, Daniele. However, October 9, 2020 was the final day of employment for our Accounts Payable Technician. Since then, AP duties have been redistributed among finance staff to ensure critical processes are completed and internal controls are maintained. A recruitment is underway, and we are optimistic to have a new member by the end of November. Finance staff is also proud to serve and volunteer in leadership roles in professional financial organizations as follows: • The Accounting Manager serves as the Vice-Chair for the Coachella Valley Chapter of California Society of Municipal Finance Officers (CSMFO). • The Financial Services Analyst is serving on an Ad-hoc CalPERS Pension Review Committee with various statewide representatives. • The Senior Accountant will be presenting Lessons Learned: Improving Efficiency in a Time of Crisis at a statewide virtual CSMFO conference in February 2021 with the Vice President of Product Strategy for Tyler Technologies and the Information Technology Director for the City of Rancho Mirage. • The Finance Director serves as the Editor and Chair for CSMFO News, a digital publication focused on government finance. The items mentioned in this update are in addition to the daily functions of the Finance Department. 106 DEPARTMENTAL REPORT ITEM NO. 7 107 108 109 110 AFTER AFTER BEFORE BEFORE AFTER ATTACHMENT 1 111 112 AFTER BEFORE AFTER 113 114 AFTER BEFORE AFTER 115 116 AFTER AFTER BEFORE AFTER BEAR CREEK- TRAIL BEFORE BEFORE AFTER BE-BEFORE BEFORE AFTER AFTER 117 118 AFTER BEFORE AFTER 119 120 AFTER AFTER BEFORE AFTER ART IN PUPLIC PLACES RAM INSTALLATION AFTER AFTER BEFORE 121 122 AFTER BEFORE AFTER AFTER BEFORE 123 124 AFTER BEFORE AFTER BEFORE AFTER 125 126 AFTER BEFORE AFTER 127 128 AFTER AFTER BEFORE AFTER BEAR CREEK- TRAIL BEFORE BEFORE AFTER BEFORE BEFORE BEFORE BEFORE AFTER AFTER AFTER 129 130 AFTER BEFORE AFTER FRITZ BURNS PARK MONTICELLO PARK ADAMS PARK MONTICELLO PARK LA QUINTA PARK 131 132 AFTER AFTER BEFORE AFTER GRAFFITI REMOVAL AFTER BEFORE BEFORE AFTER AFTER 133 134 BEFORE BEFORE AFTER BEFORE AFTER AFTER AFTER WELLNESS CENTER GLASS PARTITIONSATTACHMENT 2135 136 BEFORE BEFORE AFTER BEFORE AFTER AFTER BEFORE 137 138 BEFORE BEFORE AFTER AFTER BEFORE AFTER AFTER BEFORE CITY HALL GLASS PARTITIONS139 140 BEFORE AFTER 141 142 BEFORE BEFORE AFTER AFTER BEFORE AFTER AFTER 143 144 BEFORE BEFORE AFTER BEFORE AFTER AFTER AFTER 145 146 BEFORE BEFORE AFTER BEFORE HUNGER AWARENESS MONTH147 148 CITY AS SUCCESSOR AGENCY TO RDA Page 1 of 2 OCTOBER 6, 2020 SPECIAL MEETING SUCCESSOR AGENCY TO THE LA QUINTA REDEVELOPMENT AGENCY MINUTES TUESDAY, OCTOBER 6, 2020 CALL TO ORDER A Special Meeting of the La Quinta City Council in their capacity as Successor Agency to the La Quinta Redevelopment Agency (“SA”) was called to order at 8:40 p.m. by Chairperson Evans. This meeting provided teleconference accessibility pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code §54950 et seq.). PRESENT: Agency Members Fitzpatrick, Radi, Sanchez, Chair Evans ABSENT: Agency Member Peña STAFF PRESENT: Executive Director McMillen, Agency Counsel Ihrke, Agency Secretary Radeva, Deputy City Clerk Romane, Finance Director Romero PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA – Confirmed BUSINESS SESSION 1. ADOPT A RESOLUTION FOR ISSUANCE AND SALE OF SUBORDINATE TAX ALLOCATION REFUNDING BONDS [RESOLUTION NO. SA 2020-001] Finance Director Romero presented the staff report, which is on file in the Clerk’s Office. Agency Members discussed that it is anticipated for interest rates to remain low over the next five (5) months until the bond refinance is completed. PUBLIC SPEAKER via TELEPHONIC ACCESSIBILITY: Robin Thomas, SVP, Managing Director with Hilltop Securities, Inc. – said the upcoming REPORTS AND INFORMATIONAL ITEM NO. 27 149 CITY AS SUCCESSOR AGENCY TO RDA Page 2 of 2 OCTOBER 6, 2020 SPECIAL MEETING November 3, 2020 election could affect the interest rates, however, due to COVID-19, additional market volatility is very low. Finance Director Romero said she, City Manager McMillen, and Financial Services Analyst Hallick will be the point Staff member on the Last and Final Recognized Obligation Payment amendment, which will be initiated following the bond refinance. Council discussed the Riverside County Oversight Board membership and appointment process. MOTION – A motion was made and seconded by Agency Members Fitzpatrick/Sanchez to adopt Resolution No. SA 2020-001 authorizing the issuance and sale of Subordinate Tax Allocation Refunding Bonds by the Successor Agency to the La Quinta Redevelopment Agency in the approximate amount of $99,210,000, 2021 Taxable Series A, and authorize certain actions in connection therewith as recommended: A RESOLUTION OF THE SUCCESSOR AGENCY TO LA QUINTA REDEVELOPMENT AGENCY AUTHORIZING THE ISSUANCE AND SALE OF SUBORDINATE TAX ALLOCATION REFUNDING BONDS APPROVING THE FORM OF A THIRD SUPPLEMENTAL INDENTURE OF TRUST, OFFICIAL STATEMENT, BOND PURCHASE CONTRACT, CONTINUING DISCLOSURE AGREEMENT, FORM OF ESCROW AGREEMENT, AND RELATED DOCUMENTS AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH Motion passed: ayes 4, noes 0, absent 1 (Peña) CHAIR AND AGENCY MEMBERS' ITEMS REPORTS AND INFORMATIONAL ITEMS – None ADJOURNMENT There being no further business, it was moved and seconded by Agency Members Radi/Sanchez to adjourn at 8:59 p.m. Motion passed: ayes 4, noes 0, absent 1 (Peña). Respectfully submitted, MONIKA RADEVA, Agency Secretary Successor Agency to the dissolved La Quinta Redevelopment Agency 150 POWER POINTS CITY COUNCIL MEETING NOVEMBER 3, 2020 City Council Meeting November 3, 2020 1 City Council Meeting November 3, 2020 City Council Meeting November 3, 2020 Closed Session In Progress 1 2 City Council Meeting November 3, 2020 2 City Council Meeting November 3, 2020 B1 –Approve PS&E for Adams Street Restriping Project Background •Resident safety concerns •Conducted Traffic Study along Adams Street near La Palma Drive •October 20, 2020 discussed options for consideration •“Road diet” selected for implementation 3 4 City Council Meeting November 3, 2020 3 Project Location La Palma Drive Adams StreetProject Improvements •A “road diet” along Adams Street between Miles Avenue and Fred Waring Drive •Entails restriping roadway on Adams between Miles and Fred Waring to one lane each direction with buffered bike and golf cart lane 5 6 City Council Meeting November 3, 2020 4 Striping Improvements Striping Improvements 7 8 City Council Meeting November 3, 2020 5 Striping Improvements Road Diet Benefits •Pedestrian safety •Walkability •Expands golf cart connectivity •Bicycling safety •Speed calming 9 10 City Council Meeting November 3, 2020 6 Future Assessment •Future follow‐up study: •Assess current measures •Are enforcement strategies effective •Are further traffic calming measures required Future Options •Install mid‐block crosswalk at opening to park •Rectangular Rapid Flashing Beacon (RRFB) for mid‐block crosswalk •Feedback signs in each direction reminding drivers of speed limits 11 12 City Council Meeting November 3, 2020 7 Future Options •Raised center median on Adams Street at mid‐ block crossing •Flashing beacons reinforcing when 25‐mph speed limit is in effect 13 14 City Council Meeting November 3, 2020 8 Rectangular Rapid Flashing Beacon Example 15 16 City Council Meeting November 3, 2020 9 City Council Meeting November 3, 2020 B2 – 2019/20 Year-End Budget Report Report Content RevenuesRevenues ExpendituresExpenditures CarryoversCarryovers Reserve Balances Reserve Balances Year-Over- Year Year-Over- Year 5 Exhibits5 Exhibits 17 18 City Council Meeting November 3, 2020 10 General Fund Revenues General Fund Revenues 2019/20 Final Budget 2019/20 Actuals Variance % Variance Tax Revenue 40,115,600 43,286,631 3,171,031 8% Licenses & Permits 1,346,400 1,911,656 565,256 42% Intergovernmental 8,626,230 7,079,738 (1,546,492) -18% Charges for Services 999,800 1,169,982 170,182 17% Fines, Forfeitures & Abatements 276,500 375,713 99,213 36% Use of Money & Property 943,000 3,020,427 2,077,427 220% Miscellaneous/Transfers In 621,300 1,245,086 623,786 100% Total Revenues 52,928,830 58,089,233 5,160,403 10% Non-Cash Adjustments Investments Fair Market Value Adjustment (1,624,037) (1,624,037) RDA Loan Interest Earned, Extraordinary Gain (694,234) (694,234) (2,318,271) (2,318,271) Total Adjusted Revenues 52,928,830 55,770,962 2,842,132 General Fund Expenses 96% of departments within budget 1 department over budget $13,288 Measure G reserves allocation $2,136,144 Total savings $1,038,216 General Fund 2019/20 Final Budget 2019/20 Actuals Col Variance Operational/CIP Expenses Multi-Year Capital Improvements 20,518,423 7,251,369 (13,267,054) Operational 52,049,295 48,524,445 * (3,524,850) Expenses Before Carryovers 72,567,718 55,775,814 (16,791,904) - Plus Carryovers to 2020/21 Multi-Year Capital Improvements 13,155,144 13,155,144 Operational 1,778,800 1,778,800 Adjusted Expenditures 72,567,718 70,709,758 (1,857,960) Plus Measure G Reserves 1,316,400 2,136,144 819,744 Total Expenditures 73,884,118 72,845,902 (1,038,216) * Reduced by non-cash transactions described in the 2019/20 Year-End Budget Report. 19 20 City Council Meeting November 3, 2020 11 “Non-Cash” Transactions Revenues • Fair market value investment adjustment $1,624,037 • RDA loan interest earned $694,234 Expenses • Park land for SilverRock event site • Disposal Value $327,338 • Asset now recognized in Park and Equipment Fund Carryovers to 2020/21 Capital Improvements • Total $13,155,144 • For 25 Projects, detailed in Exhibit D Operating • Total $1,778,800 • No FEMA reimbursements after 9-14-2020 • No capacity in current FY 2020/21 budget for unanticipated expenses Other Funds $1,996,100 21 22 City Council Meeting November 3, 2020 12 Year-Over-Year Comparison General Fund Revenues 2018/19 2019/20 Variance Tax Revenue 47,664,927 43,286,631 (4,378,296) Licenses & Permits 1,545,524 1,911,656 366,132 Intergovernmental 7,256,245 7,079,738 (176,507) Charges for Services 1,153,487 1,169,982 16,495 Fines, Forfeitures & Abatements 384,308 375,713 (8,595) Use of Money & Property 2,046,307 * 1,396,390 * (649,917) Miscellaneous/Transfers In 2,622,105 550,852 * (2,071,253) Total Revenues 62,672,903 55,770,962 (6,901,941) * Reduced by non-cash transactions. General Fund Expenses 2018/19 2019/20 Variance Operating & CIP 57,191,129 * 55,775,814 * (1,415,315) Measure G Reserves 3,412,005 2,136,144 (1,275,861) * Reduced by non-cash transactions. Carryovers 2018/19 2019/20 Variance Capital Improvements 11,853,162 13,155,144 1,301,982 Operational 745,300 1,778,800 1,033,500 Fund BalanceCommitted Operational Carryovers 745,300 1,778,800 1,033,500 Cash Flow Reserve 5,000,000 5,000,000 - Natural Disaster Reserve 10,000,000 10,000,000 - Economic Disaster 11,000,000 6,800,000 (4,200,000) Capital Replacement Reserve 5,000,000 6,540,000 1,540,000 Total Committed 31,745,300 30,118,800 (1,626,500) Reserve/Fund Balance As of June 30, 2019 As of June 30, 2020 Change in Value Non-Spendable Prepaid Costs 37,182 14,065 (23,117) Land Held for Resale 5,730,990 5,403,652 (327,338) Advances to Other Funds - - - Due from Other Governments 27,915,770 26,069,742 (1,846,028) Total Non-Spendable 33,683,942 31,487,459 (2,196,483) Restricted Pension Trust 6,540,000 10,249,738 3,709,738 Assigned Public Safety Fire Services 9,864,841 10,491,654 626,813 Measure G Sales Tax 7,721,975 8,736,219 1,014,244 Capital Projects 11,853,162 13,155,144 1,301,982 Total Assigned 29,439,978 32,383,017 2,943,039 Unassigned 16,228,627 8,844,915 (7,383,712) TOTAL FUND BALANCE 117,637,847 113,083,929 (4,553,918) 23 24 City Council Meeting November 3, 2020 13 Reserve Funds Reserve/Trust Reserve Target Current Funding Over/(Under) Funded Annual Target Emergency Reserve Natural Disaster 10,000,000 10,000,000 - 1,500,000 Economic Disaster 11,000,000 6,800,000 (4,200,000) 1,000,000 Total 21,000,000 16,800,000 (4,200,000) 2,500,000 Cash Flow Reserve 5,000,000 5,000,000 - - Capital Replacement 10,000,000 6,540,000 (3,460,000) 1,000,000 Total Reserves 36,000,000 28,340,000 (7,660,000) 3,500,000 Pension Trust Fund 10,000,000 10,249,738 249,738 1,000,000 Unassigned Reserves 10,000,000 8,844,915 (1,155,085) - Overall Total 56,000,000 47,434,653 (8,565,347) 4,500,000 Discussion & Questions Well managed resources Funding pension obligations Reserves funded at 84% No General Fund debt Economic instability Ongoing pandemic Continue to pivot and serve La Quinta 25 26 City Council Meeting November 3, 2020 14 City Council Meeting November 3, 2020 B3 - Annual Measure G Sales Tax Oversight Compliance Report 27 28 City Council Meeting November 3, 2020 15 Overview of Measure G •Transaction and use sales tax •Voter approved on November 2016 •Effective on April 1, 2017 •No sunset •Protected from State takeaways •Oversight by Financial Advisory Commission Summary Since Inception REVENUES Fiscal Year Revenues 2016/17 $ 1,462,650 2017/18 $ 9,967,657 2018/19 $ 10,958,118 2019/20 $ 10,310,526 2020/21 (Budgeted) $ 8,197,200 Total $ 40,896,151 USES Use Allocation Public Safety $10,545,000 Landscape Improvements $ 7,635,558 Parks $ 3,866,900 Drainage $ 3,352,103 Road Improvements $ 1,972,158 Highway 111 $ 1,250,000 City Facilities $ 411,013 Reserves $ 11,863,419 Total $ 40,896,151 29 30 City Council Meeting November 3, 2020 16 Thank you, City of La Quinta Discussion and Questions Finance Advisory Commissioners •Dick Mills •Daniel Twohey •George Batavick •Jon Hoffner •Corry Hunter •Steven Rosen •Ellen Way 31 32 City Council Meeting November 3, 2020 17 City Council Meeting November 3, 2020 B4 – Receive and File the Fiscal Year 2020/21 First Quarter Budget Report 33 34 City Council Meeting November 3, 2020 18 Revenue •Sales tax has shown some strength over the summer, boosted by online sales and to some degree payments related to Q1 and Q2 sales •TOT is up over LY in STVR, but hotels are down; we anticipate STVR may continue to outpace projections until Spring when scheduled festivals and events were to occur •Staff is diligently monitoring trends and may adjust projections based on actual revenues received and calculated impacts of Spring cancellations for the Mid-Year and Third Quarter Budget Reports Expenditures •City Departments appropriately adjusted spending in response to the pandemic at the end of FY 2019/20, and despite budget adjustments still realized savings which were available to be carried over into 2020/21 •Carryovers will enable departments to react to continually changing events and operational needs •Since staff does not currently anticipate revenue increases, carryovers may be the only opportunity for expenditure changes this fiscal year 35 36 City Council Meeting November 3, 2020 19 Questions and Discussion 37 38 WRITTEN PUBLIC COMMENT CITY COUNCIL MEETING NOVEMBER 3, 2020 1 From:Robert Buce Sent:Tuesday, November 3, 2020 1:59 PM To:Monika Radeva Subject:Request EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. As a homeowner in La Quinta, I ask that the City Council members schedule a meeting and commence dialog with a group representing owners of homes in PGA West who short term rent responsibly. The Council has met with HOA representatives who largely represent owners who are against short term rentals. Given the impact that short term rentals have on the City budgets and the economic vitality of the City and local area, I believe it is in the interest of and the responsibility of the Council to listen to all constituencies. Bob Robert E. Buce La Quinta, CA 92553 CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:John Burns Sent:Tuesday, November 3, 2020 2:30 PM To:Monika Radeva Subject:Meet with STVR group EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. I respectfully request that the city council meet with the STVR group led by Eddy Estrada. Sincerely John Burns Sent from my Sprint Samsung Galaxy A51. Get Outlook for Android CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From: on behalf of Rene Castillo Sent:Tuesday, November 3, 2020 1:17 PM To:Monika Radeva Subject:STVR EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Hello, I would kindly like to request that the city council members meet with the STVR group to discuss the future of STVR. Thank you. You can include this in the notes. Rene Castillo PGA WEST ‐Stadium CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From: Sent:Tuesday, November 03, 2020 1:01 PM To:Monika Radeva Subject:Re: City of La Quinta EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. To whom it may concern, I am writing this to request city council members to meet with our stvr group PGA West Vacation Home Owners. We would like to have our voices heard and given a chance to share our input on how to make the city of La Quinta a successful and inclusive community. Thank you, Steve Castillo CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Bill Cooley Sent:Tuesday, November 3, 2020 1:15 PM To:Monika Radeva Subject:City Council should meet with all STVR Groups ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Dear Council, We respectfully request that you meet with, and listen carefully, to those who represent STVRs in La Quinta. I do not have a dog in this fight, but do have experience with cities that may want to limit, restrict, or ban STVRs. Any restriction is A really bad idea for the City of La Quinta, and your legacy with the city and future, will be, we believe, forever tarnished if you do not listen to those who have increased tourism and lifted home values with STVRs. This years' noise is due to Covid, therefore regulate the noise and solve the problem. Those who represent SVRs want the City to lift the moratorium. Cities who enable restrictions of STVRs send a message worldwide "We do not like tourists" How much money will be lost when La Quinta does not have young and old tourists? Today's renters are tomorrow's buyers. When property values fall 25% due to lack of buyers, how will your friends, family and heirs feel? J. William “Bill” Cooley, PE, MBA CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Kelly DePersio Sent:Tuesday, November 03, 2020 12:56 PM To:Monika Radeva Subject:Please meeting with the STVR group during today's meeting EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. We kindly ask that you that the City Council members meet with our STVR group during today’s meeting. We would like our voice to be heard. Chris & Kelly Depersio CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Mike Devoy Sent:Tuesday, November 3, 2020 1:32 PM To:Monika Radeva Subject:Stvrs ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** I am requesting that the city council members meet with our group of owners (from PGA West) who use their homes as short term vacation rentals to hear our perspectives. Thank you. Mike Devoy CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Dominique El Moussa Sent:Tuesday, November 3, 2020 1:28 PM To:Monika Radeva Subject:STVRs ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Good afternoon. We own a house in PGA west and I kindly request that you meet with our group also called PGA WEST COALITION. Thank you very much Sent from my iPhone CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Graham Lucas Sent:Tuesday, November 3, 2020 1:38 PM To:City Clerk Mail Cc:Eddy Estrada Subject:Written Comments - 11/3 City Council EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Name: Graham Lucas City: La Quinta Phone: Public Comment Subject: STVR and request for city to formally meet with the PGA West Coalition Hi City of La Quinta, As a homeowner in PGA West, I am requesting for city to: 1.Formally meet with the PGA West Coalition (led by Eddy Estrada) as you seek a pragmatic approach that supports both homeowners holistically along with supporting a significant source revenue for the City of La Quinta. 2.Remove the current moratorium on STVR licenses. This does nothing to solve the issue of small proportion of properties that are causing most of the complaints. Additionally, this hurts current homeowners in need of alternative revenue options due to COVID. Eliminating STVRs will have a dramatic impact in City of La Quinta: Reduction in local property values. Resort/vacation communities have experienced 15‐20% reductions in value versus rest of market. Devastating to local service businesses. We will lose restaurants and other service businesses. Income loss to the public golf courses as most renters come to play golf. Loss of over significant (millions) in TOT and sales taxes paid by renters; these taxes fund critical local services and keep our community vibrant ‐ especially in the current COVID downturn Erosion of your property rights. All homeowners purchased with the assumption and belief with the right to rent. The win‐win answer to ensure quiet enjoyment is a strong consistent enforcement (funded by STVRs tax revenue), requiring noise monitoring systems, and clear communications to renters, owners, and neighbors. Let's not hurt the whole community due to a minority of properties that are bad apples. There are significantly more STVRs trying to do the right thing; support the vibrant and tourism friendly nature of La Quinta, while also bringing in TOT tax revenue for the city. Thank you, CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 2 Graham CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Steph Griffith Sent:Tuesday, November 3, 2020 1:33 PM To:Monika Radeva Subject:Request for City Council Members to meet with STVR Group ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Hi, My name is Stephanie and I own a home in PGA West with my husband Dan. We are reaching out to request that the city council meet with our STVR group formed to voice our concerns over the potential limitations on our neighborhood. We know the council has met with the HOA members from PGA West and we too would like to have the opportunity to speak with the council members. Thank you, Steph CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Jeff Jones Sent:Tuesday, November 3, 2020 2:17 PM To:Monika Radeva Cc:Katie Negrete; Jeff Jones Subject:Meet with STVR owners ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Like to request that council meets with our group... STVR are essential to the economy and housing values of the valley and efforts to ban them are one sided and dangerous. I rent my personal residence at PGA West and have Royale Vacation Rental manage it Have never had a complaint, citation or fine...and know some of the renters now own homes in the valley. Thanks Jeff Jones Sent from my iPad CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Elizabeth LaDue Sent:Tuesday, November 03, 2020 12:55 PM To:Monika Radeva Cc:Eddy Estrada Subject:Please meet with STVR group. ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** I would like to voice my support for short term vacation rentals. While a few bad apples may be inconveniencing some neighbors, I believe that short term vacation rentals can be managed so that everybody wins and our community continues to welcome guests and support/ boost our struggling economy. Please meet with the group that wants to voice their concerns about the unfair move to eliminate short‐term vacation rentals. It is only fair & imperative that everyone has a voice in the decisions being made ...as we all have a vested interest both emotionally and financially. Sincerely, Elizabeth LaDue CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Jan Maize Sent:Tuesday, November 3, 2020 1:18 PM To:Monika Radeva Subject:Meeting request with STVR group ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Good afternoon ! I am a home owner at Pga west and part of the STVR group at PGAWest requesting a meeting with city council with the intention to work together on a solution moving forward for the betterment of all! We have been working together as a group sharing best practices as Stvr owners and request the opportunity to collaborate with the city and HOA. Warm regards, Jan maize Sent from my iPhone CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Justin McKindley Sent:Tuesday, November 3, 2020 1:51 PM To:Monika Radeva Subject:comments for City of La Quint City Council EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Thank you for accepting my comments as I am unable to attend todays council meeting due to work obligations. First, I would like to introduce myself, my name is Justin Mckindley and I own within PGA West for the past 4 years. I was drawn to the area due to plethora golf and additional amenities provided within La Quinta. I currently utilize my home for both personal\family enjoyment and as a STR when I am not utilizing the home. I, as many of my direct neighbors own our properties as second homes since we are still employed or split our time seasonally. During these trying times of Covid, coupled with the events of the economy being able to utilize my home as a STR truly helped defray the cost of ownership and sustain. I take great pride in my home and the community of PGA West. In addition, I am always concerned with my neighbor’s enjoyment which is why I keep in contact with them whether my home is rented to address any concerns\comments or I am in town and enjoying a good conversation over coffee with them since this is the essence of a community. I don’t deny that there are bad actors out there that bring a bad name to the whole. But updating policy, how it is enforced, training the owners and agents, updating how the renters are informed of the rules, and additional progressive ideas are how we continue to improve the process to root out the bad actors and while ensuring peace and enjoyment for the whole The council discuss wanting to hear both sides of the story to help create an informed opinion regarding STRs within the city. I am formally requesting that city council members please find time in their schedule to meeting with the PGA West Vacation Home Owners. This meeting is to both discuss initiatives we are wanting to partner with both the PGA West HOA and the city to ensure we are part of the process of improvement. But please do not move the goal line on the average joe too far that we are watching from the sideline. Sincerely, Justin McKindley CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Karen Parnell Sent:Tuesday, November 3, 2020 1:53 PM To:City Clerk Mail Subject:Written Public Comments for today's Council Meeting EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. NAME: KAREN PARNELL ADDRESS: PUBLIC COMMENT PGA WEST STVR COALITION OF RESPONSIBLE RENTERS ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Dear Mayor and City Council, In addition to the comments that will be made by Eddy Estrada at today's Council Meeting, I am outlining additional details of our Coalition efforts. We are a Coalition of PGA West Owners and STVR Supporters‐ 200 strong ‐ that meet multiple times per week to understand and address issues related to short term rentals in our community. Through outreach efforts we have added even more members who are not STVR operators, but those in the community that support Responsible Renting. Progress since the Last Council Meeting: 1.We are putting the final touches on a Coalition agreed set of STVR rules which are more comprehensive than what the City and HOA allow. These rules address what we believe to be the primary obstacles to achieve balance between short term renters and residents: o Occupancy & Day Guests o Noise o Minimum nights o Vehicles o Trash o Trespassing on the Golf Course o Local Management 2.On Nov 1 we launched an initiative to self‐police and patrol our own STVR properties. This effort will not involve resources from PGA West Security or City Compliance. Our patrols will begin November 5th. 3.Through outreach and education we were able to assist many STVR owners with documentation and best practice they can use in their short term rental to reinforce our rules and regulations. We found many owners were not aware of some very basic STVR rules. CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 2 Obstacles preventing us from moving faster to implementing solutions; 1.We need more specific data regarding complaints and citations to address the most immediate problems and prioritize our efforts and resources. We don't know where the worst offenders reside. The Coalition wants to address those homes immediately. 2.We need 2‐way communication and transparency with the STVR Ad hoc committee ‐ and access to the data they have as it pertains to PGA West. Having a member of our team on the Adhoc Committee, as PGA West is such a "hot‐spot", will benefit everyone. 3.There is a perception that if the rules are being broken it must be an STVR guest (example, trespassing on the golf course or putting garbage on the street). In a short poll last week we found equal amount of citations were given to owners as short term rentals. We would like to formally validate the data so we can address our community as a whole. We are requesting a meeting, similar to the meeting held with Neighbors‐4‐Neighborhoods, with the council and STVR Ad hoc committee at your soonest convenience so that we can update you further on our goals and progress. Best regards, Karen Parnell La Quinta Resident and Business Owner for 20+ years Karen Parnell Licensed California RE Agent Resort Home Destinations OLD TOWN LA QUINTA LA QUINTA, CA 92253 760 564 2564 office karen@resorthd.com CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Joby Ross Sent:Tuesday, November 3, 2020 1:26 PM To:Monika Radeva Subject:Meeting with short term rental group ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** My name is Joby Ross and I am a property owner in LaQuinta and my house is part of the fairways HOA And I am a short term renter Our group of fellow short term renters are requesting a meeting with the city council so you can hear of the proactive things we are doing to make everyone happy Thanks for your consideration Joby Ross Sent from my iPhone CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:John Seoane Sent:Tuesday, November 03, 2020 1:05 PM To:Monika Radeva Subject:Meeting with STVR Group EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. I would like to request the City Council members meet with the STVR group to further outline and plan to make sure our concerns are being addressed and we are collective coming up with a plan to solve any existing issues between STVR owners and the community. It’s my understanding that City Council members have met with the HOA members from PGA so we would like to have the same meeting. Regards, John Seoane Senior Vice President/Principal Lee & Associates | Ontario D 909.373.2946 O 909.989.7771 F 909.373.2951 C 562.547.8021 jseoane@lee-assoc.com ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ Corporate ID 00976995 l DRE #01453455 3535 Inland Empire Boulevard Ontario, California 91764 Confidentiality Notice: The information contained in this electronic e‐mail and any accompanying attachment(s) is intended only for the use of the intended recipient and may be confidential. If any reader of this communication is not the intended recipient, unauthorized use, disclosure or copying is strictly prohibited, and may be unlawful. If you have received this communication in error, please immediately notify the sender by return e‐mail, and delete the original message and all copies from your system. Thank you. CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Matthew Shapiro Sent:Tuesday, November 03, 2020 12:57 PM To:Monika Radeva Subject:meet with STVR group EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. I am a home owner in PGA West and hereby request that City Council members meet with Eddy Estrada and his STVR group. Thank You. Matthew Shapiro La Quinta, CA 93253 CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:William Stanick Sent:Tuesday, November 3, 2020 2:04 PM To:Monika Radeva Subject:LA Quinta STVR EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Hello, I am the owner of a STVR in PGA West at:  I respectfully ask that you meet with the group representing us to discuss our issues. As you have already met with the HOAs and PGA West this is only due process. Thank You In Advance, William Stanick CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Laurene Volkel Sent:Tuesday, November 3, 2020 1:32 PM To:Monika Radeva Subject:STVR EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Dear City Council, I am an owner at PGA west and I’d like to request that the City Council members meet with our STVR group. Your City Council members met with HOA members from PGA West already and we are requesting our voice to be heard too. Our contact person is Eddy Estrada Thank you, Laurene Volkel Sent from my iPhone CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Nanette Young Sent:Tuesday, November 3, 2020 2:56 PM To:Monika Radeva Subject:Written Comments EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Hello City of La Quinta, As a homeowner in PGA West, I am requesting for the city to meet with the PGA West Coalition to find a compromise and address problems by both pro and anti STVR advocates. STVRs provide a vital part of La Quinta's economy, contributing millions annually to the city's general fund. Eliminating STVRs will have a huge impact on local property values, local services, and public golf courses. We look forward to the City Council considering our proposal in the near future. Thank you, Nanette Young CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS MATTERS NOT ON THE AGENDA - REQUEST FOR COUNCIL TO MEET WITH PGA WEST STVR GROUP 1 From:Jim Alderson Sent:Tuesday, November 03, 2020 12:27 PM To:City Clerk Mail Subject:STR Written Comments for Board Meeting Agends 5 EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. To the Mayor and City Council, My name is James Alderson and my wife and I have lived as residents of La Quinta at since 2006. I am writing to express the views of a La Quinta resident homeowner.. The vast majority of La Quinta residents own one home, and in most cases it is the largest asset they have. A lifetime of hard work enabled them to purchase a home in La Quinta and retire. The STR owners seem to have a common theme. They want to own a vacation home in La Quinta but they cannot afford it. Or they see a great investment opportunity to rent a house out to 12-16 people at well over $1,000 per night. So they buy a house in La Quinta. Today's Desert Sun editorial page had a guest columnist from Ranch Mirage, which I feel sums up the feelings of virtually every La Quinta resident who lives here and owns one house. I quote from the last paragraph. "If owners can't afford a second home unless it operates as unsupervised, incompatible mini-motel, they may want to reconsider their investment priorities. Our neighborhoods are not their personal cash registers." All the La Quinta residents, including the many of us who live in HOAs, need you to protect us. Other cities have done this and now it is La Quinta's turn to step up to the plate and address the concerns of its citizens, not just of its out of town investors. Thank You, James Alderson La Quinta, CA 92253 CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY RESIDENT JIM ALDERSON PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION OF STVRS 1 From:Marcia Cutchin Sent:Tuesday, November 3, 2020 2:58 PM To:Monika Radeva Cc:City Clerk Mail Subject:RE: STVRs Written Comments Council Mtg. 11/3/2020 Attachments:LQCityCouncil11_3_2020.docx EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Dear Monica, Please include my attached letter in today's city council meeting written comments. 1) Full Name Marcia Cutchin 4)Public Comment or Agenda Item Number - ??? 2) City of Residence - La Quinta 5)Subject - STVRs 3) Phone Number - 6) Written or Verbal Comments - Written Comments Thank you, Marcia L Cutchin CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY RESIDENT MARCIA CUTCHIN PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION OF STVRS November 3rd, 2020 Dear La Quinta City Council, I was at my brother’s house out on the coast several months ago with a very large group of family and it was super loud with music blaring and kids running in and out of the water, playing in the sand, jumping in and out of the hot tub and given the situation here I said, “I feel sorry for your neighbors”. My brother said, “Why?” I said, “Because we are so loud, and they are just two old people”. He said, “This doesn’t go on all the time around here. It’s the fourth of July. Kerry and I work. My kids are in sports, working and at community activities most of the time and besides…my neighbors love us. I was just over there this morning. They always have work being done and Kerry goes over and gives their workers lunch. Plus, she gives them all kinds of stuff to entertain their granddaughter when she comes for extended stays. They love us.” STVR proponents would have you believe crabby old people hate the sound of children playing in a pool. I would think they do. Twelve hours a day, into the night, all year long, without a single break. It is that heavy usage of a home that is inconsistent with residential community norms coupled with the void of neighbor to neighbor reciprocity. When I moved into my home, my only neighbor stopped by and introduced herself and we exchanged numbers with a promise of getting together. We never got the opportunity and didn’t speak until four months later when she came over to give me a tin of cookies for Christmas. I then left for a party in Los Angeles. Late that night I went to charge my phone and saw I had a missed text. It was my neighbor. It said, “Marcie, are you alright? I am worried about you. Did you fall asleep? Your garage door is open, and the light is on. In a state of panic, I pushed the phone icon and she answered before the first ring finished. I said “OH MY GOD, THANK GOD YOU ANSWERED. I don’t know a soul who would have their ringer turned on at this time of night. And she said, “I wouldn’t either but went to sleep with it by my head because I was so worried about you. She went to great lengths to take care of it for me. I cannot tell you the hardship that would have put on me if I did not have that neighbor. I have been wondering when she will be bought out by an investor. The home on the other side of her sold for 100 to 150k over comps because it had an STVR license that advertised they slept 17. That is how people like me are being pushed out of this community. Soon there will soon be no middle class to speak of. We will be living in a two‐caste society, the haves and the have nots. Those with two, three and four homes and those that clean their toilets. But the people who clean their toilets won’t be living here. I know because I barely made it in myself as every home here was being advertised across the valley and now the whole nation, as the STVR investors dream. Please stop trading our neighbors for TOT. It isn’t worth it. Sincerely, Marcia L Cutchin CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY RESIDENT MARCIA CUTCHIN PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION OF STVRS WASHINGTON POST: KEEP HOUSING FOR RESIDENTS: https://www.washingtonpost.com/business/after-lockdown-new-thoughts- on-affordable-housing/2020/10/07/bb85dcba-085a-11eb-8719- 0df159d14794 story.html?fbclid=IwAR3KUetW2VCKaIlm6ZngxRDjNolex-EidYFpIpyn1RHqU6z8vNmh3IkwKwY THE IMPACT OF AIRBNBS ON OUR CITIES https://labgov.city/theurbanmedialab/the-impact-of-airbnb-on-our-cities-gentrification- and-disneyfication-2-0/?fbclid=IwAR335MQpVNdiIDuENYL0yS8mZ42gIIa5UDYOWBF iKfzvlmWlexGiMAGkjg VACATION RENTAL ISSUE ALL ABOUT QUALITY OF LIFE https://ukenreport.com/vacation-rentals-issue-all-about-quality-of- life/?fbclid=IwAR04YPMLh15vl8n5Mo5eKbLTnth-UAeVd24g7W0m76VqQsMQUf36g UwqUc SHORT-TERM RENTALS ARE REMOVING HOUSING STOCK FROM THE REAL ESTATE MARKET AND DRIVING UP RENTS. https://www.azcentral.com/story/opinion/op-ed/2020/10/24/want-affordable-housing-allow-arizona-regulate-airbnb-type- rentals/3720462001/ WHERE HAVE ALL THE LOCALS GONE? https://www.sfgate.com/renotahoe/article/bay-area-transients-bring-housing-crisis-tahoe- 15640932.php?utm campaign=CMS%20Sharing%20Tools%20(Premium)&utm source=UTMSOURCE&utm medium=UTMMEDIUM&f bclid=IwAR04YPMLh15vl8n5Mo5eKbLTnth-UAeVd24g7W0m76VqQsMQUf36g UwqUc# = DEBATE OVER HOW SHORT-TERM RENTALS SHOULD BE REGULATED CONTINUES TO BE CONTENTIOUS. https://www.danapointtimes.com/rate-stay-city-leaders-grapple-balance-residents-needs-regulation-short-term- rentals/?fbclid=IwAR1Clv4hqYm-m8Est4pIcnUiLAeFoaFfrakAJyAh3DVnVL 7aBLCUCM2ruY RANCHO MIRAGE TO BAN STRS IN NON-GATED RESIDENTIAL NEIGHBORHOODS BY END OF YEAR https://www.desertsun.com/story/news/local/rancho-mirage/2020/10/15/rancho-mirage-ban-strs-non-gated-residential- neighborhoods/3675023001/?fbclid=IwAR0ESbFB2sOTDYxou71hYAQ2MGku8g ehMAFhLnXDegWNSRB36mQE5jE6AQ PALM DESERT EXTENDS MORATORIUM ON NEW SHORT-TERM RENTAL PERMITS IN AREA NOT INCLUDED UNDER BAN https://www.desertsun.com/story/news/local/palm-desert/2020/10/16/palm-desert-extends-moratorium-new-short-term-rental- permits/3682063001/?fbclid=IwAR3KUetW2VCKaIlm6ZngxRDjNolex-EidYFpIpyn1RHqU6z8vNmh3IkwKwY MURRIETTA VOTES TO LIMIT SHORT TERM RENTALS https://www.pe.com/2020/10/12/murrieta-votes-to-limit-short-term- rentals/?fbclid=IwAR0PLdRiW3VjjKD8qUhv5ltEZlOhVlkr6GS5eZTXuZJh0ex-8N4O2GdQFdQ 10 CITIES WITH AIRBNB LEGAL ISSUES IN 2020 https://www.mashvisor.com/blog/cities-airbnb-legal-issues- 2020/?fbclid=IwAR3KUetW2VCKaIlm6ZngxRDjNolex-EidYFpIpyn1RHqU6z8vNmh3IkwKwY MORROW BAY MOVES FORWARD WITH NEW VACATION RENTAL LAW https://www.sanluisobispo.com/news/local/article246268965.html?fbclid=IwAR3P3VighL1GUAWrDiGgbJ- JmfVag7jkOIQ2C0xxk0FrklgajHnHUAex0ng THE LONG-TERM EFFECT OF SHORT TERM RENTALS: https://www.snowboarder.com/transworld-snowboarding- archive/snowboarding-features/long-term-effects-short-term-rentals-examination-mountain-town-housing- crisis/?fbclid=IwAR2Bs2crxjDeIwF7vR-rChM9PTB0WsE-Uz QXSLnjSYsaB 9p2YUZsl89aI GENTRIFICATION AND DISNEYFICATION OF OUR CITIES: https://labgov.city/theurbanmedialab/the-impact-of-airbnb-on-our-cities- gentrification-and-disneyfication-2-0/?fbclid=IwAR335MQpVNdiIDuENYL0yS8mZ42gIIa5UDYOWBF iKfzvlmWlexGiMAGkjg COASTAL COMMISSION OK’s LAGUNA BEACH BAN ON STVRs https://www.lagunabeachindy.com/coastal-commission-oks- laguna-beach-ban-on-new-short-term-rentals-in-residential- zones/?fbclid=IwAR3XNYCCWAxgjLGkNY4cpKRthseqcQc4LPw3SnbtUxsRBTBdUTnYz1zxEe4 SPRINGVILLE ADOPTS SHORT TERM RENTAL ORDINANCE REQUIRING OWNER OCCUPANCY https://www.heraldextra.com/news/local/south/springville/springville-adopts-short-term-rental-ordinance-requiring-owner- occupancy/article adef8178-f4f1-5142-ac6a-7cb8eb3e33b4.html HUNTINGTON BEACH FAVORS ON SIGHT OWNERS FOR STVRs https://www.latimes.com/socal/daily-pilot/news/story/2020-09- 22/huntington-beach-city-council-favors-on-site-owners-for-short-term-housing?fbclid=IwAR3xh GfHhA-fNQ4Posptbl- tdgCG16uxUWkif4Om8oCbX7KE92h5HJXkPg SHORT-TERM VACATION RENTALS SATURATING NEIGHBORHOODS - CITY TO VOTE ON PAUSING ON NEW PERMITS https://www.nevadacurrent.com/2020/08/24/short-term-vacation-rentals-saturating-henderson-neighborhoods/ NEW STVR PROPOSAL CAPS VOLUME, LIMITS PERMITS AND ENFORCES ‘GOOD NEIGHBOR' POLICY https://www.nbcsandiego.com/news/local/new-stvr-proposal-caps-volume-limits-permits-and-enforces-good-neighbor-policy/2357880/ CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY RESIDENT MARCIA CUTCHIN PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION OF STVRS Arlene Gotshalk La Quinta, CA City Council Members, Many people have justifiably presented the damaging effects STVRs. They have shared heartbreaking, toxic personal experiences about being a neighbor to a VR. They have suffered ongoing amplified noise, fireworks, trash, traffic, personal insults, threats, and harassment, while response time to complaints is extremely slow or non-existent. What I have not heard being discussed is that STVRs, being mini hotels, are not held the same standard as hotels. They are a liability waiting to happen: • They do not have mandated ADA accessibility • They are not required to follow the same health regulations as hotels. Additionally, STVRs do not take into consideration the safety and wellness of the residents in the neighborhood. • I was living ½ a block away from the party and shooting on Cortez near Chillon last year. Violence could have spilled out of the rental into the neighborhood. If the party had been stopped, a death could have been prevented. • There are no background checks on customers coming to these mini hotels • Sex offenders are not required to report to local law enforcement so that the intent of Meagan’s Law is not enforced • When residents do not know who is staying next door to them, they have to be constantly vigilant in order to protect their families from predation or violence. • Residents should not have to be first responders to these problems. Whole house STVRS also violate the spirit of Home Occupations Ordinances and are not held to regulations that were created to ensure businesses in the Cove are compatible with the neighborhood. Vacation Rentals, a business • Are not owner occupied • Are not incidental or an accessory • Have customers coming all day and night The lead premise of the Ad Hoc STVR Committee states: It is seeking a balance between residential quality of life and property owners that host STVRs. With the rapidly expanding numbers STVRs, this statement is a wish, based on a FALSE PREMISE, and is impossible to achieve. CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY RESIDENT ARLENE GOTSHALK PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION OF STVRS STVR's owners are not hosting guests - rather they are running a mini hotel business in a Residential District. They are not are not part of the Neighborhood. They undermine and erode the quality of life for residents. With the exploding number is VRs in the Cove, 2528% increase of STVR licenses since January 2019, there can be no balance between residential quality of life and STVRs. Districts that do not have HOAs are dependent on City Council to protect them. The City Council has a legal and moral responsibility to take care of these districts. We implore you to be an informed and responsible decision-maker and defend us, the residents. I ask City Council to protect the LQ residents in the Cove. Please ban whole house STVRs in the La Quinta Cove District. Thank you, Arlene Gotshalk CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY RESIDENT ARLENE GOTSHALK PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION OF STVRS 1 From:Linda Evans Sent:Tuesday, November 3, 2020 1:24 PM To:Jan & Walt Cc:Monika Radeva; Linda Evans Subject:Re: STVR's Follow Up Flag:Follow up Flag Status:Flagged Walt ‐ Thank you for your email(s), and for attached the statement by Jim at today’s upcoming meeting. I understand the challenges and disruptions that some STVRs are causing at PGA West and other areas of the city. We met with your HOA Presidents a few weeks ago to discuss what you/PGA West wants and how they need the cities help to get there based on your CC&Rs. Please know that we value our full time residents and want to ensure quality of life. STVRs have changed that for some. We want solutions that can address the problem STVR owners/renters, not penalize the compliant ones, and keep our neighborhoods happy. Thank you for sharing your thoughts. It’s greatly appreciated. Linda Evans | Mayor City of La Quinta 78495 Calle Tampico | La Quinta, CA 92253 Ph. 760.777.7030 C: 760.899.3279 E: levans@laquintaca.gov www.laquintaca.gov www.playinlaquinta.com On Nov 3, 2020, at 11:31 AM, Jan & Walt wrote: ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Please take the time to read and listen to Jim Lambert's letter re: the above subject and its affect on PGA West. STVR’s are absolutely ruining our beautiful community. Get past the TOT and do something to help full time LQ residents. Vote to limit future STVRs to no less than 30 days. Thank you, Walt Lloyd La Quinta, CA 92253 <L.Q. Council meeting Tuesday November 3 (TODAY).eml> CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY RESIDENT WALKT LOYD PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION OF STVRS 2 The moratorium on new permits must be made permanent and eliminating rentals less than 2 weeks, ideally 28 days should be enacted. CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY RESIDENT WALKT LOYD PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION OF STVRS From: Stephanie Nevels Yanchar Sent: Tuesday, November 3, 2020 2:59 PM To: Tania Flores <tflores@laquintaca.gov> Subject: Re: RECEIVED: Nevels‐Yanchar, Stephanie ‐ Written Comments Dear Tania Flores, Here is the requested statement. I was having technical issue before. Best, Stephanie Nevels‐Yanchar On Nov 3, 2020, at 2:48 PM, Tania Flores <tflores@laquintaca.gov> wrote: Good afternoon, The City has not received the Written Comment that you would like to have distributed to the Council. Thank you. Tania Flores | Management Assistant City Clerk's Office City of La Quinta 78495 Calle Tampico | La Quinta, CA 92253 Ph. 760.777.7016 TFlores@LaQuintaCA.gov www.LaQuintaCA.gov Due to COVID‐19 safety precautions, City Hall is open by appointment only. Please use online submittal forms for public records requests and claims at https://www.laquintaca.gov/business/city‐ clerk/forms. City Staff is available at (760) 777‐7016, (760) 777–7092, (760) 777–7035, or via email at CityClerkMail@LaQuintaCA.gov to answer any questions or to schedule your appointment. ‐‐‐‐‐Original Message‐‐‐‐‐ From: Nichole Romane <nromane@laquintaca.gov> Sent: Tuesday, November 3, 2020 2:17 PM To: Stephanie Nevels‐Yanchar ; City Clerk Mail <CityClerkMail@laquintaca.gov> Subject: RECEIVED: Nevels‐Yanchar, Stephanie ‐ Written Comments Hi Stephanie The City has received your request, please provide the written statement that you would like to be submitted to the Council. Please also note as stated on the agenda, written public comment received after 2:00 p.m. will be distributed to the City Council for review and consideration, however, it will not be incorporated into the agenda packet and public record of the meeting. Nichole Romane | Deputy City Clerk City Clerk’s Office City of La Quinta 78495 Calle Tampico ◦ La Quinta, CA 92253 Ph. 760.777.7092 nromane@laquintaca.gov www.laquintaca.gov CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY RESIDENT STEPHANIE NEVELS-YANCHAR PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN SUPPORT OF STVRS ‐‐‐‐‐Original Message‐‐‐‐‐ From: Stephanie Nevels‐Yanchar Sent: Tuesday, November 3, 2020 2:01 PM To: City Clerk Mail <CityClerkMail@laquintaca.gov> Subject: Have comments read at meeting. To whom it may concern, I would like to put in a request to submit a written statement at today’s meeting. Best, Stephanie Nevels‐Yanchar Sent from my iPhone CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY RESIDENT STEPHANIE NEVELS-YANCHAR PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN SUPPORT OF STVRS To whom it may concern, My name is Stephanie Nevels‐Yanchar and I reside at , La Quinta in Pga West. I spoke at the last meeting and at recent meetings at Pga. I expressed how diligent I am with communicating the rules to my guest. I raised the concern of being responsible for the actions of others and how it can be difficult no matter what efforts are made. This weekend I rented to a fellow host. I followed my usual procedures of sending out the community rules, regulations and city ordinance. Of all of the people that I would expect to be in violation of any rules would be a fellow Airbnb host. My point is that no matter how hard we try to be responsible host and follow the rules to respect our community, there are some people that just won’t follow the rules. I made contact with my guest when my neighbor expressed concern and after a fair amount of warning from the security team, I found out today that a citation was given. I have contacted Airbnb to make them aware of the situation, because I don’t want another host to deal with people not willing to follow the rules. With this said, I am and have been targeted by non‐stvr neighbors to the level of harassment. This is infringing on my rights as a homeowner as well. Rules such as no music outside (even at a moderate respectable level) seems extreme and gives non‐stvr another target for complaint. My hope is that there will be reasonable and fair rules for everyone. I’m doing my best and I don’t like feeling that my home is being policed by neighbors to end our license or harass us and guest enough to make us move. I am more than happy to speak to anyone of you regarding this. I want to be a part of the solution, not problem. Sincerely, Stephanie Nevels‐Yanchar CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY RESIDENT STEPHANIE NEVELS-YANCHAR PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN SUPPORT OF STVRS 1 From:JESSE RHODES Sent:Tuesday, November 3, 2020 1:53 PM To:Monika Radeva Subject:Short team rentals ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. ** Hi my name is Jesse Rhodes and my daughter and son in-law both own and operate business in la Quinta and live in la Quinta and have 3 grandkids that go to school here . So my family and I are very involved in the Community over the last 20 years Here and I hope you serious listen to short term home ownership. For some of us it the only way for us to be able to afford to be close to our family. And be able to Supplement the high cost of living in the desert thank you Sent from my iPhone CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY JESSE RHODES PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN SUPPORT OF STVRS 1 From:Gord Wengreniuk Sent:Tuesday, November 03, 2020 12:22 PM To:Monika Radeva Subject:Short Term Rental advocacy group EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Good morning. I am an owner of a condo at PGA West who has enjoyed the valley for the past six years and have shared our place with renters when we are not in the valley. Many families, retired couples and families of residents needing extra space have used our place without incident to our neighbors. We have always promoted communication with our fellow residents and have advocated for a strong relationship based on open communication and mutual respect creating a harmonious balance that brings prosperity and visibility to the valley and allows us to spend time cycling, hiking and golfing ourselves when time permits. I understand there are some strong advocacy to remove short term rentals and we would like to work with all the stakeholders to find common ground. We are part of the recently formed Short Term Rental Owners group at PGA west who have formed a coalition to work with the city, community and residents and would ask that the city add members from our group to the existing STVR working groups and to allow us a voice to be considered at council meetings. We are eager to be part of the solution and create a La Quinta that is inclusive, vibrant and inviting. Regards, Gord Wegreniuk La Quinta CA 92253 CITY COUNCIL MEETING - NOVEMBER 3, 2020 - PUBLIC COMMENTS BY RESIDENT GORD WENGRENIUK PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN SUPPORT OF STVRS