American Legal Publisihing
Municipal Codification Services
La Quinta, California
American Legal Publishing Corporation
525 Vine Street, Ste 310 Cincinnati, Ohio 45202
www. amlegal.com
Colleen T. Engle
Codification Consultant
cengle@amlegal.com
714.348.9529
Table of Contents
Section
Cover Letter………………………………………………………………………...1
References .................................................................................................................. 2
Pricing ........................................................................................................................ 3
Complementary Services ........................................................................................... 4
Staffing and Project Organization .............................................................................. 5
Subcontracting Services……………………………………..……………………..6
Disclosures………………………………………………………………………….7
Complete List of American Legal Features and Options…………………………..8
Acknowledgement of Insurance Requirements………………….…........................9
Non-Collusion Affidavit…………………………………………………….……10
Acknowledgement of Addenda………………………………..………………….11
October 13, 2020
Ms. Monika Radeva
City Clerk
78-495 Calle Tampico
La Quinta, CA 92253
Dear Ms. Monika Radeva:
Thank you for allowing American Legal Publishing to submit a cost proposal in response to your
Request for Proposals. Enclosed is a copy of our proposal to convert your existing municipal
code, process your supplemental updates and host La Quinta’s Municipal Code on our American
Legal Publishing website.
We are very confident that you will find our list of standard features exceed those of the
competition and yet maintain a cost effective solution. We take great pride in providing a solution
that is functional for not only your staff, citizens, city businesses but also your City Council. I
have reviewed your scope of services list along with the electronic publishing and internet services,
and we will be able to meet all your requirements.
In future years, new ordinances can be easily added to your code with American Legal's
supplement services. You will be able to set the schedule for updates to meet the needs of La
Quinta. We offer updating of your online codes after each meeting if you wish. By doing this,
there is far less need to have a list of uncodified ordinances. We typically get the online codes
updated within 2-10 business days. For your printed supplements, you will decide the schedule.
Typically clients chose quarterly, bi-annually or annually. Whatever works best for La Quinta!
And, when you need a model ordinance, simply call us; we don’t charge for providing model
ordinances. Or if you prefer you can also search all codes we host online for FREE!
All information and pricing provided in this proposal has been validated and is valid for at least
ninety (90) days. All employees of American Legal Publishing are free from any conflict of
interest. Your account will be serviced by the editing team out of our Cincinnati office, but I
will be your local contact. I work out of Anaheim and would be able to provide onsite visits if
necessary.
Best Regards,
Colleen T. Engle
American Legal Publishing
525 Vine Street, Ste 310
Cincinnati, OH 45202
Codification Consultant
cengle@amlegal.com
1a – f: Firms Background, Qualifications and Experience
(a) Years in Business: American Legal Publishing has been in the ordinance codification
business since 1934 as part of the Anderson Publishing Company. We became a separate
corporation in 1979. We became an independent employee-owned corporation in 2006.
(b) Tax payer ID - 20-4561833
(c) Size and Experience: American Legal is the choice of the top cities in the country. We
currently serve nearly 3,500 local government clients across the country. Our clients
include the Cities of Los Angeles, San Diego County, San Francisco, Murrieta, Ontario,
Corona, Chicago, Philadelphia, Cleveland, Boston, and many others. We are the
codification consultants to the International Municipal Lawyers Association and numerous
state municipal leagues.
(d) Projects Attorneys: American Legal employs 16 attorneys, including the company
President, Executive Vice President (Editor in Chief), the Vice President of Client Relations,
and the Vice President of Major Client Services.
STEPHEN G. WOLF - CEO
Qualifications: · J.D., University of Cincinnati College of Law
· B.B.A., Management, University of Cincinnati
· Former City Law Director of an Ohio city, former Mayor and
council person; with 35 years’ experience as an elected city official
· Member, International Municipal Lawyers Association (IMLA)
· 37 years with American Legal
RAY G. BOLLHAUER - PRESIDENT
Qualifications: · J.D., University of Cincinnati College of Law
· B.A., Economics, University of Cincinnati
· Past President and Trustee of local community Council
· Twenty years with American Legal
· Federal Bar member
· Presenter throughout the country regarding codification (Institute
for Local Government Drafting Seminar at Tulane Law School;
Milwaukee Bar Association, Ohio Municipal Clerks Association;
Kent State Clerks Certification Program; League of Wisconsin
Municipal Attorneys Association; North Carolina City and County
Clerks Association at UNC; Arkansas County Clerks Association;
Southwest Ohio Clerks Association; Ohio Municipal League;
International Municipal Lawyers Association (New Orleans and
Portland, OR); Queen City Chapter of the National Parliamentarians
Association; and the International Institute of Municipal Clerks
Association conferences)
CYNTHIA POWELEIT - EXECUTIVE VICE PRESIDENT, EDITING
Qualifications: · Editor-in-Chief, oversees all aspects of code editing
· J.D., Salmon P. Chase College of Law, Northern Kentucky
University
· B.A., English, Denison University.
· Twenty-three years with American Legal Publishing.
Role: Oversees editing of new code and legal review
AMY OAKS - SUPPLEMENT EDITING DIRECTOR
Qualifications: . Experience in editing and overseeing production of thousands of
supplements
· B.A., English, Northern Kentucky University
· Fourteen years with American Legal
Role: Oversee supplement editing
SARAH CRABTREE BAUER – DIRECTOR OF ELECTRONIC PUBLISHING
Qualifications: Manages American Legal’s CD-ROM and Internet publishing
Department
· Project manager for high level clients
· B.A., English, Northern Kentucky University
· M.A., English, University of Cincinnati
. Eleven years with American Legal
Role: Responsible for production of Code on electronic media and online;
primary technical contact for the City
Project Support Staff: American Legal employs 36 staff members. Our editorial support staff
consists of experienced editors skilled in the multiple disciplines required in providing codification
services: editing, computer operation, proofreading and indexing. Our typical editor has a
college degree in English or Law.
(e) Firm ownership - Previously incorporated in 1979 (after being part of the Anderson
Publishing Company since the 1930’s). Our current structure is a C-Corporation,
becoming employee-owned and incorporated in Ohio 9/1/2006.
(f) Our firm is not a subsidiary of a parent company.
2. REFERENCES:
City of Murrieta
Stephanie Smith – City Clerk
951-461-6030
SSmith@MurrietaCA.gov
Project: In 2005, American Legal Publishing took over providing supplemental services and
hosting of the code online. We have provided these services continually for the last 15 years.
City of Ontario
Karen Morrison – Senior Records Specialist
909-395-2009
kmorrison@ontarioca.gov
Project: In 1999, American Legal Publishing created a new code for the City of Ontario. That
project also included hosting the newly created code online. We have provided supplemental
services and hosting of the code online for the past 21 years.
City of Corona
Denise Fuller –
951-736-2201
Denise.Fuller-Alonzo@CoronaCA.gov
Project: In 1999, American Legal Publishing took over producing supplemental services and
hosting of the code online. In 2004, we produced a recodified version of the Corona Municipal
Code. Since the recodification in 2004, we have provided supplemental services and hosting of
the code online, 16 years.
County of San Bernardino
Lynna Monell – Chief Deputy Clerk of the Board
909-387-3841
lmonell@cob.sbcounty.gov
Project: In 2008, American Legal Publishing created a new code for the County of San
Bernardino. That project also included the online hosting of the municipal code. We have
provided supplemental services and hosting of the code online for the past 12 years.
County of San Gabriel
Marilyn Bonus – Assistant City Clerk
626-308-2816
mbonus@SGCH.ORG
Project: In 1996, American Legal Publishing took over producing supplemental services and
hosting of the code online. We have provided supplemental services and hosting of the code
online for the past 24 years.
I included this site not because of their locality to La Quinta, but because of how well we work
with our clients. They submitted a request to us that they were looking to reduce all contracts
by 5% for the current fiscal year. We obliged with their request. We value our relationships
with our clients and recognize the unusual circumstances this year has created.
3. Pricing:
American Legal Publishing proposes to convert the municipal code, host the municipal code and
produce supplemental updates for the City of La Quinta, CA at the following prices:
1) Convert existing La Quinta Municipal Code into our fully searchable
online format (folio)* This is a onetime cost! $495.
*Code to be provided in MS Word Format
2) Municipal Code hosted on the Internet (annual hosting fee) $400./year
3) Supplements of La Quinta Municipal Code – $21./page
(Includes supplemental updates, edits and online code updates)
4) If the code page contains an image (diagram, photograph, graph, etc.) or table,
there is an additional $10.00 per page charge.
5) Phone Support no charge
4. Complementary Services:
Key standard features that set us apart from the completion:
Immediate updating of your online code.
A private account within our online code.
The ability to set bookmarks to Titles or Sections
The ability to add Annotation notes to Titles or Sections. These are
private based on the user account you are logged in with.
The ability to search all codes we host online for FREE!
Saved searches.
No administrative fees EVER! Some codifiers do not disclose that
down the road you will be hit with these fees.
A full list of our features and options may be found as Attachment A in this
proposal.
5. Staffing and Project Organization:
Please note that staff that is listed under item 1d in this proposal will be main participants in the
process below.
La Quinta and American Legal sign contract.
La Quinta provides American Legal with a printed copy of their current code.
This will allow for American Legal Publishing to match the pagination of the
current code.
Process for future supplements submission to American Legal Publishing:
La Quinta submits ordinances to American Legal Publishing as ordinances are passed.
The ordinances are submitted via email to Alison Cook, Client Support Specialist.
Alison logs all information and passes the ordinances submitted onto Amy Oak’s edit
team. Amy’s team will make the appropriate edits to the code.
Once the edits are complete, Amy hands the update off to Sarah Bauer and her online
update team. Sarah and her team will get the online code updated and notify the client
that the updates have taken place.
This process will repeat until the client is ready print their supplemental updates. Typically
quarterly, bi-annually or annually. You will receive 5 printed copies of your updates along with
the insertion guide.
You do have the option to only submit ordinances on a scheduled basis, but we find that most of
our clients enjoy the opportunity to submit and update as ordinances are passed.
6) Subcontracting Services – American Legal Publishing does not use any
subcontractors.
7) Disclosures – American Legal Publishing has no negative history to disclose.
ATTACHMENT A:
A complete list of our standard features and optional features:
Online Features: Many features are included in current
annual hosting fee at no additional cost
Price:
PC, Tablet, Smart Phone versions Single viewer regardless of device you
access the code from
Included
Multiple Search formats Single search screen. With simple and
advanced search options
Included
Automatic Stem Searches
(finds plurals of words)
Dog finds dog and dogs
Fence finds fence, fences, fencing and
fenced
Included
Synonym Searches Users can choose synonym searching: Grass
finds grass, turf, lawn
Garbage finds garbage, litter, trash,
rubbish
Included
Continuous Next Hit feature You can go through all hits without having
to go back to the Results List for each
chapter
Included
Table of Contents expands and links
to sections
View and navigate the TOC while also
viewing code text and option to view TOC,
Document and Search Results at same time
Included
Download text in multiple file choices
from the web
Can download into MS Word, HTML, TXT,
PDF, MOBI and EPUB (can also use
copy/paste feature)
Included
Email links to text Can email link to specific text in code Included
Cross-references hyperlinked Cross-references to other sections, including
Penalty references are hyperlinked
Included
Color Graphics Yes - if provided in color by the
Municipality
Included
Static Links to specific sections can
be set
Ability to set links to titles, chapter or
individual sections in the code
Included
Scrolling tables - static header The titles of table columns remain visible as
you scroll through tables
Included
Limit searches to specific sections Use TOC feature to limit search to chapters
or sections (or expand search to other
municipal codes)
Included
Email notifications of code changes Staff and the public can create a free
account to receive email notifications when
the code changes
Included
Annotations Staff and the public can create a free
account to create annotations
Included
Electronic format Online document flows uninterrupted; no
page breaks or page numbers to interrupt the
text
Included
Translation into other languages Apply Google Translate to the Code Included
Search over 1,500 municipal codes Free access to all codes we publish online;
no need to subscribe to any service
Included
Searchable CD-ROM/USB version
provided
Searchable CD/USB version of the
documents can be provided
Included
Online help features Use online help features or contact our
technical service reps via email or toll-free
phone number
Included
OPTIONAL SERVICES:
New Ordinance List Service
(Advance Legislation Notice)
Ordinances not yet codified listed with link
to full text of ordinances (ordinances
removed from list once they are codified)
List = $125/yr +
$10/ordinance or
$300/yr unlimited
ordinances
New Ordinance Notification Notice posted at beginning of code section
with link to ordinance that will amend that
section
(ordinances removed from code once they
are codified)
$10/ordinance
that is linked (5
links included; $2
per addit. link)
Comprehensive Ordinance List New ordinances added to list of all
ordinances codified and remain even after
code is updated
$8/ordinance if
hosted on city's
website, or
$10/ordinance if
hosted on ALP
website;
additional
$50/year hosting
fee with annual
increase of $10
Ordinances History Links within code
section histories
As new ordinances are added to the code
section history list, links to the original
ordinance can be set
$8/ordinance if
hosted on city's
website, or
$10/ordinance if
hosted on ALP
website
Definition Links Defined terms in the code can be
hyperlinked directly to their definition (See
Weston, FL code)
$75/hour
Archive of prior versions of code
online and Comparing different
versions
Prior versions of the code may be hosted
online for research purposes, including
creating a compared document
Annual code
updates: $50/yr;
6 month or
quarterly updates:
$100/yr;
More often:
$250/yr
Custom Website Banner Municipal seal or logo posted at code site,
or partial or complete banner from the
Municipality's website can be used
$0 for city
seal/logo on front
page; $100-950
for banner
Meeting Minutes hosted online in searchable database:
Prior minutes (initial set-up of database): 75¢ per page if provided from city to ALP in
electronic format such as PDF or MS Word (minimum startup fee of $300) + hosting fee
Future minutes posted at 75¢ per page if provided from city to ALP in electronic format
such as PDF or MS Word (minimum fee of $10 per update) + hosting fee
Hosting Fee: $250/year hosting fee; increases by 5% per year after third year