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2019 11 05 Council CITY COUNCIL AGENDA 1 NOVEMBER 5, 2019 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, NOVEMBER 5, 2019 3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). CONFIRMATION OF AGENDA CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) of GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: WASHINGTON-111, LTD., CLAIMANT, V. CITY OF LA QUINTA, RESPONDENT, JUDICATE WEST ALTERNATIVE DISPUTE RESOLUTION CASE NO. A257070 2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) of GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: THE PEOPLE OF THE STATE OF CALIFORNIA, BY AND THROUGH, THE CITY OF LA QUINTA V. BOZEK, RIVERSIDE COUNTY SUPERIOR COURT CASE NO. INM1802766 City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA 2 NOVEMBER 5, 2019 3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (QUARTERLY REVIEW) PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY MANAGER RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. PROCLAMATION HONORING THE 25TH ANNIVERSARY OF THE CALIFORNIA DESERT PROTECTION ACT 2. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (CVB) UPDATE BY SCOTT WHITE, CEO CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE MINUTES OF OCTOBER 15, 2019 7 2. EXCUSE ABSENCE FOR PLANNING COMMISSIONER PROCTOR FROM THE OCTOBER 22, 2019 PLANNING COMMISSION MEETING 17 3. APPROVE RECIPIENT FOR THE 2020 SENIOR INSPIRATION AWARD 19 4. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGER TO ATTEND 2020 VISIT CALIFORNIA FORUM IN SAND DIEGO, CALIFORNIA, FEBRUARY 9–12, 2020 23 5. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGEMENT SPECIALIST TO ATTEND CAPIO EMERGENCY COMMUNICATIONS ACADEMY IN SACRAMENTO, CALIFORNIA, FEBRUARY 3–6, 2020 25 CITY COUNCIL AGENDA 3 NOVEMBER 5, 2019 6. AUTHORIZE OVERNIGHT TRAVEL FOR THE FINANCE DEPARTMENT MANAGEMENT ASSISTANT AND CITY CLERK DEPARTMENT ADMINISTRATIVE ASSISTANT TO ATTEND THE LASERFICHE EMPOWER 2020 CONFERENCE IN LONG BEACH, CALIFORNIA, FEBRUARY 11–14, 2020 27 7. AUTHORIZE OVERNIGHT TRAVEL FOR CITY CLERK DEPARTMENT MANAGEMENT ASSISTANT TO ATTEND CITY CLERKS’ ASSOCIATION OF CALIFORNIA TECHNICAL TRAINING FOR CLERKS SERIES 300 IN RIVERSIDE, CALIFORNIA, MARCH 10–13, 2020 29 8. AUTHORIZE OVERNIGHT TRAVEL FOR DEPUTY CITY CLERK TO ATTEND CITY CLERKS’ ASSOCIATION OF CALIFORNIA TECHNICAL TRAINING FOR CLERKS SERIES 400 IN RIVERSIDE, CALIFORNIA, JUNE 16–19, 2020 31 9. AUTHORIZE OVERNIGHT TRAVEL FOR FACILITIES MAINTENANCE WORKER I TO ATTEND THE FIRST YEAR OF MAINTENANCE MANAGEMENT SCHOOL IN LAKE ARROWHEAD, CALIFORNIA, NOVEMBER 11–15, 2019 33 10. APPROVE AMENDMENT NO. 8 TO PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL TO PERFORM ADDITIONAL SERVICES FOR THE SILVERROCK WAY PROJECT NO. 2014-17/141513 AND THE SILVERROCK VENUE PROJECT NO. 2016-08 35 11. AWARD CONTRACT TO PAVEMENT COATINGS CO. FOR THE FISCAL YEAR 2019/20 PAVEMENT MANAGEMENT PLAN SLURRY SEAL IMPROVEMENTS LOCATED ON AVENUE 54, MADISON STREET, AVENUE 58, AND CALLE TECATE (PROJECT NO. 2019-10) 51 12. APPROPRIATE $138,839 OF UNASSIGNED GENERAL FUND RESERVES, APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE DUNE PALMS ROAD DRAINAGE IMPROVEMENTS LOCATED ON THE EAST SIDE OF DUNE PALMS ROAD AND SOUTH SIDE OF WESTWARD HO DRIVE (PROJECT NO. 2015- 12D/151612) 57 13. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED AUGUST 31, 2019 61 14. APPROVE DEMAND REGISTERS DATED OCTOBER 11 AND 18, 2019 65 CITY COUNCIL AGENDA 4 NOVEMBER 5,2019 BUSINESS SESSION PAGE 1.APPROVE LOT LINE ADJUSTMENT, ACCESS EASEMENT, AND AGREEMENT FOR PURCHASE AND SALE AND ESCROW INSTRUCTIONS OF PORTIONS OF REAL PROPERTY AT 46150-46176 DUNE PALMS ROAD (APNs 600-030-022 AND -023) FROM THE LA QUINTA HOUSING AUTHORITY TO THE CITY OF LA QUINTA FOR FUTURE PARK AND DRAINAGE IMPROVEMENTS 95 2. INTRODUCE AN ORDINANCE AT FIRST READING TO AMEND TITLE 8 OF THE LA QUINTA MUNICIPAL CODE AND ADOPT THE 2019 CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS [ORDINANCE NO. 581] 119 3. APPROVE CANCELLATION OF REGULAR CITY COUNCIL MEETING OF JANUARY 7, 2020 157 4. RECEIVE AND FILE FISCAL YEAR 2018/19 GENERAL FUND YEAR-END BUDGET REPORT AND APPROVE THE AMENDED BUDGET CARRYOVERS 159 STUDY SESSION PAGE 1. DISCUSS PROPOSED AMENDMENTS TO TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATED TO MINIMUM LOT SIZES, FLAGPOLES, SPECIFIC PLAN REQUIREMENTS, AND GARAGE REQUIREMENTS 177 PUBLIC HEARINGS – after 5:00 p.m. For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item. A person may submit written comments to City Council before a public hearing or appear in support or opposition to the approval of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. PAGE 1. RECEIVE AND FILE REPORTS FOR ACTIVE ECONOMIC SUBSIDY AGREEMENTS 191 DEPARTMENTAL REPORTS CITY COUNCIL AGENDA 5 NOVEMBER 5, 2019 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY RESOURCES 5. DESIGN AND DEVELOPMENT 6. FACILITIES 7. FINANCE MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Radi) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick) 10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick and Radi) 11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña) 12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick) 14. CANNABIS AD HOC COMMITTEE (Peña and Sanchez) 15. CVAG PUBLIC SAFETY COMMITTEE (Peña) 16. EAST VALLEY COALITION (Peña) 17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña) 18. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña) 19. CVAG TRANSPORTATION COMMITTEE (Radi) 20. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Radi) 21. SUNLINE TRANSIT AGENCY (Radi) 22. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi) 23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi and Sanchez) 24. ANIMAL CAMPUS COMMISSION (Sanchez) 25. COACHELLA VALLEY ECONOMIC PARTNERSHIP (Sanchez) 26. LEAGUE OF CALIFORNIA CITIES – GOVERNANCE, TRANSPARENCY AND LABOR POLICY COMMITTEE (Sanchez) 27. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) 28. FINANCIAL ADVISORY COMMISSION MINUTES DATED AUGUST 7, 2019 201 ADJOURNMENT CITY COUNCIL AGENDA 6 NOVEMBER 5, 2019 ********************************* The next regular meeting of the City Council will be held on November 19, 2019 at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on November 1, 2019. DATED: November 1, 2019 MONIKA RADEVA, City Clerk City of La Quinta, California Public Notices  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777- 7092, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk’s office at (760) 777-7092. A one (1) week notice is required.  If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL MINUTES Page 1 of 10 OCTOBER 15, 2019 CITY COUNCIL MINUTES TUESDAY, OCTOBER 15, 2019 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:30 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA Councilmember Peña requested that Consent Calendar Item No. 2 be pulled for a separate vote, and said he will recuse himself from voting on Intersection Improvement No. 48 under Consent Calendar Item No. 2, due to a potential conflict of interest stemming from the proximity of real property to this project. Mayor Evans said she will make a comment on Consent Calendar Item No. 6. Council concurred. CLOSED SESSION 1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) of GOVERNMENT CODE SECTION 54956.9; NAME OF CASE: WASHINGTON-111, LTD., CLAIMANT, V. CITY OF LA QUINTA, RESPONDENT, JUDICATE WEST ALTERNATIVE DISPUTE RESOLUTION CASE NO. A257070 2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9. NAME OF CASE: CITY OF LA QUINTA V. CHIN FAMILY PROPERTIES LIMITED PARTNERSHIP, ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC1803284 7 CONSENT CALENDAR ITEM NO. 1 CITY COUNCIL MINUTES Page 2 of 10 OCTOBER 15, 2019 COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:32 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:01 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act). PLEDGE OF ALLEGIANCE Councilmember Fitzpatrick led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. INTRODUCE NEW LA QUINTA LIBRARIAN AND BRANCH MANAGER MELISSA LUNDELL Desert Zone Manager Sue Duran introduced new La Quinta Librarian and Branch Manager Melissa Lundell, and gave a brief presentation of her qualifications, background, and experience. Ms. Lundell said she looks forward to serving the community, and bringing enthusiasm, new programs and ideas to enhance the services and experiences the library offers the community. CONSENT CALENDAR 1. APPROVE MINUTES OF OCTOBER 1, 2019 2. pulled for a separate vote by Councilmember Peña >>> ACCEPT HIGHWAY SAFETY IMPROVEMENT PROGRAM INTERSECTION IMPROVEMENTS PROJECT, LOCATED THROUGHOUT THE CITY OF LA QUINTA (PROJECT NO. 206-01, FEDERAL PROJECT NO. HSIPL-5433(015)) 3. ACCEPT HIGHWAY 111 SIDEWALK IMPROVEMENTS PROJECT LOCATED ON THE SOUTH SIDE OF HIGHWAY 111, BETWEEN ADAMS STREET AND LA QUINTA DRIVE (PROJECT No. 2018-03) 4. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE COVE PUBLIC RESTROOM AND TRAILHEAD PROJECT, LOCATED ON THE SOUTH SIDE OF CALLE 8 CITY COUNCIL MINUTES Page 3 of 10 OCTOBER 15, 2019 TECATE ADJACENT TO THE COVE PARKING LOT (PROJECT NO. 2018-01) 5. APPROVE DECLARATION AND DISPOSAL OF SURPLUS EQUIPMENT AND CITY OWNED MOTORCYCLES 6. AUTHORIZE PURCHASES WITH ALPHA MEDIA FOR UP TO $80,000 FOR FISCAL YEAR 2019/20 7. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JUNE 30, 2019 8. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED JULY 31, 2019 9. APPROVE DEMAND REGISTER REPORTS FOR SEPTEMBER 20, 27, AND OCTOBER 4, 2019 CONSENT CALENDAR ITEM NO. 6 - Comments Mayor Evans and Marketing Manager Graham explained the requested expenditures were for radio marketing advertisements to increase community outreach, create awareness, and educate the community on emergency services, recycling, and promote events such as Ironman 70.3 triathlon, Street Food Cinema, and Brew in LQ; funds for these expenses have been budgeted for fiscal year 2019/20 in the Community Resources Department and special recycling fund, however, as the City’s aggregate expenditures with Alpha Media exceed $50,000, Council approval is required per the City’s Purchasing Policy. MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve Consent Calendar Item Nos. 1, and 3 – 9, as recommended. Motion passed unanimously. CONSENT CALENDAR ITEM NO. 2 COUNCILMEMBER PEÑA SAID HE IS RECUSING HIMSELF FROM VOTING ON INTERSECTION IMPROVEMENT NO. 48 LISTED UNDER COSENT CALENDAR ITEM NO. 2, LOCATED ON AVENUE 52 AND AVENIDA BERMUDAS, DUE TO A POTENTIAL CONFLICT OF INTEREST STEMMING FROM THE PROXIMITY OF REAL PROPERTY INTEREST TO THE PROPOSED PROJECT MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve the Intersection Improvements, except for No. 9 CITY COUNCIL MINUTES Page 4 of 10 OCTOBER 15, 2019 48, under Consent Calendar Item No. 2, as recommended. Motion passed unanimously. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Radi to approve Intersection Improvement No. 48 only under Consent Calendar Item Nos. 2, as recommended. Motion passed: ayes (4), noes (0), abstain (1 - Peña). BUSINESS SESSION 1. APPROVE VETERAN NOMINATIONS FOR INCLUSION ON VETERANS’ ACKNOWLEDGEMENT SCULPTURE AT CIVIC CENTER CAMPUS Management Assistant Calderon presented the staff report, which is on file in the Clerk’s Office. Council discussed the line-up for the event remains unchanged and will include the La Quinta High School Wind Ensemble band, Boy Scouts, and Ophelia Project staff; and it is great to combine this City event with Old Town Artisan Studio’s veterans recognition. Council suggested that Staff collaborate with local Veterans of Foreign Wars clubs and senior centers to promote this veterans’ recognition event and invite them to participate. MOTION – A motion was made and seconded by Councilmembers Radi/Sanchez to approve veteran nominations for inclusion on the Veterans’ Acknowledgement monument at the Civic Center Campus, as recommended. Motion passed unanimously. 2. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH LODGINGREVS FOR SHORT-TERM VACATION RENTAL (STVR) PROGRAM SERVICES Hub Manager Sanchez presented the staff report, which is on file in the Clerk’s Office. PUBLIC SPEAKER: Tyler Fisher, Community Partnership Manager with LODGINGRevs – answered Council’s questions regarding notifications to STVR owners or operators are primarily sent via email, and if not registered via US postal service; STVR related complaints can be submitted via text messages; LODGINGRevs tracks clients’ requests and releases quarterly system enhancement that continuously improve the level of service; STVR owners or operators are contacted via phone by agents addressing complaints received 10 CITY COUNCIL MINUTES Page 5 of 10 OCTOBER 15, 2019 via the 24/7 STVR hotline, and response must be received within 45 minutes; process for monitoring and addressing transient occupancy tax (TOT) remittance and compliance against confirmed listings; integration between the STVR and the City’s financial software to ensure proper routing and accounting of TOT remittances; and process and resources used to determine the right contact for unregistered properties. Council discussed the City does not have basis to collect TOT on cancelled listings because the property was never physically occupied; a non-refundable deposit collected by the STVR owner or operator due to a cancellation is not subject to TOT; the City determines the most efficient way to manage the STVR program, which can be internally or contracted with a third party vendor; business license (BL) applications are currently not available online; LODGINGRevs will automate the application process for STVR and related BL as part of this process; in the future LODGINGRevs can also fully automate the City’s BL application process, following the transition and launch of the STVR program; due to several ownership turn-overs of the City’s current permitting software TRAKiT, scheduled system upgrades have been delayed multiple times, which has prevented Staff from being able to automate the BL process; importance to ensure the STVR program transition results in a well- functioning process, before any expansion of services is contemplated; transition will begin upon execution of the agreement and Staff anticipates to launch the STVR program with LODGINGRevs by January 2020; and importance to take the time needed to ensure a successful and accurate transition. Mr. Fisher explained the transition process steps, quality assurance, timeline, and rate of success. Council discussed the City’s STVR program permitting and compliance process will remain unchanged, and it will be more convenient for residents to have the ability to report TOT and make payments online; importance to initiate comprehensive community outreach and promotional efforts, including community workshops, social media and City website advertising, and flyers; notification process to owners or operators, and law enforcement’s involvement if no response is received, and the service can be customized based on the City’s preference; importance to provide an update on complaints’ status and resolutions to the reporting party; add STVR link under the ‘resources’ section of the City’s mobile app; ability to integrate the new STVR automated system with the City’s mobile app, and including a link to all active STVR listings; residents must ensure they conduct STVR operations in accordance with the City’s regulations, and collecting accurate data will allow the City to properly address non-compliant properties; the STVR public interface online component must be well thought out from the view point of 11 CITY COUNCIL MINUTES Page 6 of 10 OCTOBER 15, 2019 the user and the City; and ability to upload supporting documents and audio/video files through the complaint submittal form. Mr. Fisher said LODGINGRev was founded in 2011 and provides sales and use tax collection and compliance, and business licensing services, in addition to STVR program monitoring and compliance. Council discussed the automation and streamlining of the STVR processing, will allow staff to focus on developing the STVR programing; providing education and best practices to residents residing in developments whose Homeowner Associations (HOA) do not allow STVR; the City can be divided into different zones via the STVR software, which will then allow Staff to run reports specific to each zone; importance to have a list of every HOA in the City and which ones allow STVR, and have it available online as part of the STVR directory; and ability to post suspended STVR permits on the City’s website. PUBLIC SPEAKER: – Barbara Montavon, PGA West, La Quinta – said the development she resides in allows STVR, and they can be problematic; residents submitting STVR related complaints do not receive a follow up response; residents can call the City’s STVR hotline and the HOAs security, and asked if the data is being shared between the two entities; what repercussions are in place for STVR properties who continue to receive the same violation complaints, but do resolve the matter within the time allotted; it is important to communicate the upcoming changes with residents; and providing the City with complaints resolved by HOA security to be added to the City’s property profiles. City Attorney Ihrke said the City has the authority to enforce City ordinances, but does not have authority enforcing HOA Conditions, Covenants, and Restrictions. Public Safety Manager Mendez said the City records and tracks of all complaints received through the hotline; when complaints are reported to both the STVR hotline and HOA security, security personnel response tends to be faster, and by the time Code Compliance or law enforcement personnel arrives at the property, the complaint has been resolved, this makes it an unconfirmed complaint for the City; HOA security can contact the City to provide information on STVR complaints, and Staff will note these instances to the property records. Mr. Fisher, on behalf of LODGINGRev, said they are very excited to work with the City of La Quinta. 12 CITY COUNCIL MINUTES Page 7 of 10 OCTOBER 15, 2019 Council discussed La Quinta has been proactive and embraced STVR; however, the residents’ quality of life is a priority and it must be preserved; a balance must be achieved between quality of life and providing residents with the option to properly run STVR operations, and ensure adequate enforcements are in place to ensure compliance with the City’s regulations; importance to learn best practices from other communities who are experiencing similar challenges; and creating efficiencies and safer communities, while holding everyone accountable. Council commended the STVR dedicated Staff for their efforts, enthusiasm, and persistency to make this program more efficient and accessible; and to the City’s marketing team for making the STVR link available on the City’s mobile app so expeditiously. MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve Agreement for Contract Services with LODGINGRevs in an amount not to exceed $49,440 per fiscal year, for a term ending June 30, 2022, to provide short-term vacation rental program services; and authorize the City Manager to execute the agreement. Motion passed unanimously. 3. RECEIVE AND FILE FISCAL YEAR 2019/20 FIRST QUARTER BUDGET REPORT AND APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS Financial Services Analyst Hallick presented the staff report, which is on file in the Clerk’s Office. Council inquired as to the need to replace the Creation Station’s laser cutter. Community Resources Escobedo explained the cutter has been down since last fall; Staff has unsuccessfully exhausted all options to have it repaired or replaced via the warranty; the current cutter was purchased based on Vocademy’s recommendation, but proved difficult to obtain maintenance and replacement services, as the service provider is based in Arizona with a service facility in Las Vegas, Nevada. Based on Staff’s research, it was determined the best option for the City is to purchase a cutter from a Southern California laser provider, which will bring Creation Station back in service for the community, and will ensure easy access to maintenance and replacement service going forward, should they be needed; the current cutter will be disposed via the City’s Surplus Policy; the library remodel and refresh completed a few years ago did not include replacing the roof; and the City’s efforts to promote recycling. 13 CITY COUNCIL MINUTES Page 8 of 10 OCTOBER 15, 2019 MOTION – A motion was made and seconded by Councilmembers Peña/Radi to receive and file fiscal year 2019/20 First Quarter Budget Report, and approve the recommended budget adjustments. Motion passed unanimously. 4. ADOPT RESOLUTION TO APPROVE AMENDING THE CITY OF LA QUINTA 2019/20 INVESTMENT POLICY BY ADDING NEW BROKERS TO THE FINANCIAL INSTITUTION LIST [RESOLUTION NO. 2019-044] Financial Services Analyst Hallick presented the staff report, which is on file in the Clerk’s Office. Council discussed the selection of the new brokers was based on their qualifications. MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to adopt Resolution No. 2019-044 to approve amending the City of La Quinta 2019/20 Investment Policy by adding two new brokers to the financial institutions list. Motion passed unanimously. 5. ADOPT RESOLUTION TO APPROVE CASH MANAGEMENT POLICY [RESOLUTION NO. 2019-045] Senior Accountant Martinez presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Councilmembers Peña/Radi to adopt Resolution No. 2019-045 to approve a Cash Management Policy. Motion passed unanimously. STUDY SESSION COUNCILMEMBER PEÑA SAID HE IS RECUSING HIMSELF FROM DISCUSSION ON STUDY SESSION ITEM NO. 1 DUE TO A POTENTIAL CONFLICT OF INTEREST STEMMING FROM THE PROXIMITY OF REAL PROPERTY INTEREST TO THE PROPOSED PROJECT; AND LEFT THE DAIS AT 5:33 P.M. 1. FRITZ BURNS POOL MANAGEMENT AND OPERATIONS UPDATE Community Resources Manager Calderon, Maintenance and Operations Superintendent Ambriz, Desert Recreation District (DRD) Assistant General Manager Barb Adair presented the staff report, which is on file in the Clerk’s Office. 14 CITY COUNCIL MINUTES Page 9 of 10 OCTOBER 15, 2019 Council discussed program attendance report, including monthly registrations versus ‘drop-in’ users; monthly operating costs and revenues; while the pool heater is being installed, the City can offer residents the option to use the Palm Desert Aquatic Center (PDAQ) (resident pricing will be extended to La Quinta residents with proof of residency) or having DRD offer programs at Pawley Pool, and associated costs with each option; potential cold water programing for Fritz Burns pool include, scuba classes, kayaking, and conditioning for the 2019 Ironman triathlon; costs associated with the water heater installation; importance to maintain a useful database of users in order to inform them of the current circumstances and provide mass market for future programming and updates; DRD’s staff efforts to promote Fritz Burns pool for cold water activities and increase community usage during the installation period; regular pool maintenance costs will remain unchanged; DRD’s programing and staffing will substantially be reduced to cover cold water activities only while the heater is being installed; the existing 2” gas lines and electrical lines are sufficient to support the pool heater; the project has been added to the City’s Capital Improvement Program, and will be advertised for bid shortly; anticipated timeline to award the contract, construction period, and resuming pool operations sometime in January 2020; solar heating alternatives were not the best option for the City; importance to collect usage data to better evaluate programming needs; discerning between operational and capital improvement costs; evaluate acquiring a thermal pool blanket to help mitigate water heat loss; progress and timing on the space assessment report of the Fritz Burns Park, Corporate Yard, and Fire Station No. 32 from the consultant; keeping the Community Services Commission apprised; and timing on receiving survey results from the users on preference of the alternative use options. Council reached a consensus and expressed support to offer all users the option to use the PDAQ facility and to send out notifications as to that effect. Council commended DRD and City staff on their efforts with this project to keep it moving and for finding alternatives in the meantime. COUNCILMEMBER PEÑA RETURNED TO THE DAIS AT 6:04 P.M. FOR THE REMAINDER OF THE MEETING PUBLIC HEARINGS – None DEPARTMENTAL REPORTS All reports are on file in the City Clerk’s Office. 15 CITY COUNCIL MINUTES Page 10 of 10 OCTOBER 15, 2019 MAYOR’S AND COUNCIL MEMBERS’ ITEMS Councilmember Peña said he attended a reception hosted by Dr. Carreon Foundation on Monday, October 14, 2019; the Foundation received a large donation; and Cal State University San Bernardino (CSUSB) President Dr. Tomás Morales and the Foundation’s Board of Directors jointly introduced the new Dean, Dr. Jake Zhu, for the CSUSB – Palm Desert campus. Councilmember Peña said he shared an article with Staff regarding the expansion of STVR businesses, published by the Wall Street Journal on October 15, 2019, entitled “This Dallas Apartment Building’s Sole Tenant Is a New Lodging Company.” Council briefly discussed the effects of STVR to residential homes inventory and local hotel operations. Mayor Evans said she received a letter from Chairman Steven Bayard of the Imperial Irrigation District – Energy Consumers Advisory Committee (ECAC) requesting that Council appoint a member to serve on ECAC; and noted that the current citizen appointed representative Mr. George Christopher will be relocating by the end of 2019 and vacating his appointment. Council discussed ECAC membership; importance in having a representative on ECAC to voice the service and infrastructure needs of La Quinta; and reached a consensus to send a follow-up letter to ECAC to reconsider Council’s appointment of Mayor Pro Tem Sanchez, and bring it back for Council consideration after a response is received. REPORTS AND INFORMATIONAL ITEMS – None ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Radi/Fitzpatrick to adjourn at 6:15 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 16 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: EXCUSE ABSENCE FOR PLANNING COMMISSIONER PROCTOR FROM THE OCTOBER 22, 2019 PLANNING COMMISSION MEETING RECOMMENDATION Excuse absence for Planning Commissioner Michael Proctor from the October 22, 2019 Planning Commission meeting. EXECUTIVE SUMMARY Commissioner Proctor requested to be excused from the October 22, 2019 Planning Commission meeting due to illness. Commissioner Proctor has one excused absence in fiscal year 2019/20. FISCAL IMPACT No meeting attendance compensation is paid to absent members. BACKGROUND/ANALYSIS The Municipal Code states: “If any member of a board, commission or committee absents him/herself from two consecutive regular meetings, or absents him/herself from a total of three regular meetings within any fiscal year, his/her office shall become vacant and shall be filled as any other vacancy. A board, commission or committee member may request advance permission from the city council to be absent at one or more regular meetings due to extenuating circumstances, and/or may request the city council to excuse an absence after-the-fact where such extenuating circumstances prevented the member from seeking advance permission to be absent. If such permission or excuse is granted by the city council, the absence shall not be counted toward the above-stated limitations on absences.” ALTERNATIVES Council may deny this request, which would result in the absence being counted toward the Commissioner’s limitation on absences as noted above. Prepared by: Tania Flores, Management Assistant Approved by: Monika Radeva, City Clerk CONSENT CALENDAR ITEM NO. 2 17 18 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: APPROVE RECIPIENT FOR THE 2020 SENIOR INSPIRATION AWARD RECOMMENDATION Approve Jeff Smith as the La Quinta recipient for the 2020 Senior Inspiration Award. EXECUTIVE SUMMARY Riverside County’s Senior Inspiration Award recognizes and honors outstanding senior citizens for their volunteer involvement. Each Coachella Valley city nominates one resident. In September 2019, Staff requested nominations and received two nominees. In October 2019, the Community Services Commission reviewed the nominations and recommended Jeff Smith. FISCAL IMPACT- None. BACKGROUND/ANALYSIS Every year, the County of Riverside and Coachella Valley cities each select a senior citizen, 65 years old or older, who best demonstrates “a zest for the physical and mental well-being through volunteerism and active engagement in the community.” In September 2019, Staff solicited nominations (Attachment 1) from: Greater Coachella Valley Chamber of Commerce, La Quinta Historical Society, La Quinta Rotary Club, Friends of the La Quinta Library, La Quinta Cove Neighborhood Association, Friends of the Desert Mountains, Coachella Valley Rescue Mission, FIND Food Bank, Trilogy, Desert Classic Charities, Riverside County Sheriff’s Department (La Quinta Police), Riverside County Fire Department, Riverside County Office on Aging, La Quinta Library and La Quinta Museum. A call for nominees was published in the Gem and posted on Instagram. The following nominations were received: CONSENT CALENDAR ITEM NO. 3 19 Jeff Smith, nominated by the La Quinta Historical Society; and Alan Woodruff, nominated by Karen Hoeppner and Carol Jensen, Neighbors of La Quinta. Only one nomination can be submitted from each Coachella Valley city. Both nominees meet the award criteria. In October 2019 the Community Services Commission reviewed the nominations, and recommended submittal of Jeff Smith’s nomination for the 2020 Senior Inspiration Award. Jeff Smith has been a resident and an active member of the La Quinta community for 45 years. He and his wife Val raised their children in La Quinta. During his career he worked as a high school history teacher with Desert Sands Unified School District (DSUSD) for over 30 years and during that time he also volunteered as a coach for the La Quinta AYSO for several seasons. Jeff serves as a volunteer with the following organizations: Cove Neighborhood Association, steering committee (13 years); Community Emergency Response Team member (CERT) (12 years); Steward of The Fred Wolff Bear Creek Nature Preserve (14 years); City of La Quinta representative to the Coachella Valley Trails Management Subcommittee (7 years); and a board member of the La Quinta Historical Society and Acquisitions and Archives Committee (12 years). He regularly leads public hikes on the Cove trails in La Quinta and he often leads historical community tours for the La Quinta Historical Society. The award will be presented at the annual Senior Inspiration Awards luncheon on Friday, March 13, 2020 at the Omni Rancho Las Palmas Resort and Spa in Rancho Mirage. ALTERNATIVES Mr. Smith meets the criteria and the Community Services Commission has recommended him; staff does not recommend an alternative. Prepared by: Christina Calderon, Community Resources Manager Approved by: Chris Escobedo, Community Resources Director Attachment: 1. Letter requesting nominations 20 September 5, 2019 Thank you for your continued support and involvement with the City of La Quinta. It’s that time of year again, where we have the opportunity to recognize our senior residents who have gone above and beyond for our community. We’re seeking your assistance for nominations from La Quinta for the Senior Inspiration Awards. Since 1992, the County of Riverside and the nine incorporated cities of the Coachella Valley have sponsored the annual Senior Inspiration Awards. Each city selects one recipient annually as their outstanding senior for this event. This year the event will be held on Friday, March 13, 2020 at the Omni Rancho Las Palmas in Rancho Mirage. Please submit one or more names along with a brief summary (maximum 150 words) on why you chose that person. The following is the criteria: •The honoree should be at least 65 years or older; •Reside and/or volunteer in La Quinta; •Be actively involved in community affairs for a lengthy period of time; •Deserves to receive recognition and/or may not otherwise receive recognition for their service to the community; and •Personifies a healthy, active and contributing attitude and lifestyle. Nomination forms are enclosed for your convenience. Please complete and submit one or more nomination forms and return them to Christina Calderon at ccalderon@laquintaca.gov or La Quinta City Hall, 78-495 Calle Tampico, La Quinta CA, 92253 no later than September 30, 2019. Our deadline is needed to ensure the nominees are reviewed by our Community Services Commission with recommendations to follow to the La Quinta City Council. Also, enclosed is a list of our previous honorees. I’m so proud of the contributions our residents make to the community. Let’s continue to highlight and recognize the great work being done by our La Quinta seniors. Thank you! Sincerely, LINDA EVANS, Mayor City of La Quinta 21 ATTACHMENT 1 1 22 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGER TO ATTEND THE 2020 VISIT CALIFORNIA OUTLOOK FORUM IN SAN DIEGO, CALIFORNIA, FEBRUARY 9-12, 2020 RECOMMENDATION Authorize overnight travel for Marketing Manager to attend the 2020 Visit California Outlook Forum in San Diego, California, February 9-12, 2020. EXECUTIVE SUMMARY The Outlook Forum is the Golden State’s travel industry’s premier annual conference, bringing together experts from around the world to share insights and strategies on tourism’s biggest topics. Registering for this event before November 22, 2019 would provide an Early Bird Discount of $500. FISCAL IMPACT Estimated expenses would be $2,500, which includes registration, travel, lodging, parking, and meals. Funds are available in the 2019/20 Marketing Travel and Training budget (101-3007-60320). BACKGROUND/ANALYSIS Visit California is the Golden State’s official travel and training board with the primary role of developing and maintaining global marketing programs that keep California top of mind as a premier travel destination. By attending this summit, the Marketing Manager would learn strategies to reinforce the value of tourism, ensuring that local businesses, media, and residents understand the economic impact and benefit of tourism to the local economy. This would continue to allow the City to be more innovative and in the forefront of tourism within the Coachella Valley. ALTERNATIVES Council may elect to deny this request. Prepared by: Marcie Graham, Marketing Manager Approved by: Jon McMillen, City Manager CONSENT CALENDAR ITEM NO. 4 23 24 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGEMENT SPECIALIST TO ATTEND CAPIO EMERGENCY COMMUNICATIONS ACADEMY IN SACRAMENTO, CALIFORNIA, FEBRUARY 3-6, 2020 RECOMMENDATION Authorize overnight travel for marketing management specialist to attend CAPIO Emergency Communications Academy in Sacramento, California, February 3-6, 2020 EXECUTIVE SUMMARY • The California Association of Public Information Officials (CAPIO) provide training, resources, and networking opportunities that strengthen and engage communities and advance public sector communications. •The Emergency Communications Academy training educates participants on risk and crisis communication tactics and strategies using lessons learned from real-world events. FISCAL IMPACT Estimated cost would be $1,500, which includes registration, travel, lodging, and meals. Funds are available in 2019/20 Emergency Services budget (101-2002-60320) and Marketing Travel and Training budget (101-3007-60320) accounts to cover the expenses and charged equally to each. BACKGROUND/ANALYSIS CAPIO’s Emergency Communications Academy is taught by public safety experts from federal, state and local government agencies such as Federal Emergency Management Agency, California Office of Emergency Services, CAL FIRE, and includes hands-on training at California’s state emergency operations center. It’s designed for public information professionals who want to expand their knowledge and skills to handle the unique complexities of crises such as natural and manmade disasters. ALTERNATIVES Council may elect to deny this request. Prepared by: Katie Camarena, Marketing Specialist Approved by: Jon McMillen, City Manager CONSENT CALENDAR ITEM NO. 5 25 26 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR THE FINANCE DEPARTMENT MANAGEMENT ASSISTANT AND CITY CLERK DEPARTMENT ADMINISTRATIVE ASSISTANT TO ATTEND THE LASERFICHE EMPOWER 2020 CONFERENCE IN LONG BEACH, CALIFORNIA, FEBRUARY 11–14, 2020 RECOMMENDATION Authorize overnight travel for the Management and Administrative Assistants in the Finance and City Clerk Departments, respectively, to attend the Laserfiche Empower 2020 Conference in Long Beach, California, February 11 – 14, 2020. EXECUTIVE SUMMARY The Finance and City Clerk Departments seek additional knowledge in the City’s Laserfiche content management software, enhanced business processes, and upcoming technological innovations. Annually, Laserfiche holds the Laserfiche Empower Conference (Conference) which provides four days of intense training, hands on labs, and networking with other municipal users. The Conference will instruct Staff, who are robust users and the administrators of the City’s Laserfiche document archive, on expanded capacities of the software and peer-tested ways to utilize the system to benefit all City departments and operations. The City has received two free registrations. FISCAL IMPACT Estimated expenses are $2,350, which includes travel, lodging, and meals for both attendees; the City received two free registrations. Funds are available in the City Clerk and Finance Departments Travel and Training budgets (Account Nos. 101-1005-60320 and 101-1006-60320). CONSENT CALENDAR ITEM NO. 6 27 BACKGROUND/ANALYSIS Laserfiche is a robust enterprise content management software used by the City since 2002 as the City’s permanent records repository, digital research library, and paperless archive. The Conference is the premier educational and peer exchange event for the Laserfiche community and professionals who are interested in learning ways to improve efficiency and transform their organization. Each year 3,000+ Laserfiche customers, partners, and IT professionals attend this Conference, which offers more than 250 sessions and hands-on labs taught by industry experts, Laserfiche engineers, and experienced users. This four-day intensive annual Conference provides participants with the tools and resources they need to get the most out of their Laserfiche system. The City received two free conference registrations valued at $1,990 ($995 each); however, travel, lodging, and meal expenses are not included. ALTERNATIVES The Council may elect not to authorize this request; however, since this would provide information and training that is vital to successfully administering the Laserfiche system to its full potential, Staff does not recommend this alternative. Prepared by: Tania Flores, Management Assistant Approved by: Monika Radeva, City Clerk 28 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR CITY CLERK DEPARTMENT MANAGEMENT ASSISTANT TO ATTEND CITY CLERKS ASSOCIATION OF CALIFORNIA TECHNICAL TRAINING FOR CLERKS SERIES 300 IN RIVERSIDE, CALIFORNIA, MARCH 10-13, 2020 RECOMMENDATION Authorize overnight travel for the City Clerk Department Management Assistant to attend the City Clerks Association of California Technical Training for Clerks Series 300 in Riverside, California, March 10-13, 2020. EXECUTIVE SUMMARY The City Clerk’s Department Management Assistant seeks additional knowledge of the Clerk profession and the laws and ethics that govern it. Technical Training for Clerks (TTC), Series 300, is a four-day intensive program designed to focus on technical skills, enhancing professional interpersonal abilities, and networking opportunities with other professionals. FISCAL IMPACT Estimated expenses are $2,200, which includes registration, travel, lodging, and meals. The funds are available in the 2019/20 City Clerk’s Travel and Training budget (101-1005-60320). Staff has applied for a scholarship with the City Clerk’s Association of California (CCAC), and if funds are awarded, would be applied towards this training expense; results will be announced after November 1, 2019. BACKGROUND/ANALYSIS The CCAC was founded in 1977 with the objective of promoting the Clerk profession throughout the state. It provides mentoring programs, professional development, leadership and management training opportunities, and promotes effective legislation, and uniform and improved standards to effectively administer Clerk duties. This training is the third of four required courses in obtaining the Certified Municipal Clerk certification. TTC Series 300 is focused on the City Clerk’s role as a manager. Staff will gain knowledge in key areas such as managing and supervising employees, public meeting administration, records management, messaging for public and media, negotiation and assessment skills, management and communication skills, CONSENT CALENDAR ITEM NO. 7 29 ethics and personal values, diversity in organizations, and Clerk’s role in crisis management. ALTERNATIVES Council may elect not to authorize this request. Prepared by: Tania Flores, Management Assistant Approved by: Monika Radeva, City Clerk 30 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR DEPUTY CITY CLERK TO ATTEND CITY CLERKS’ ASSOCIATION OF CALIFORNIA TECHNICAL TRAINING FOR CLERKS SERIES 400 IN RIVERSIDE, CALIFORNIA, JUNE 16-19, 2020 RECOMMENDATION Authorize overnight travel for the Deputy City Clerk to attend the City Clerks Association of California Technical Training for Clerks Series 400 in Riverside, California, June 16-19, 2020. EXECUTIVE SUMMARY The Deputy City Clerk seeks additional knowledge of the Clerk profession and the laws and ethics that govern it. Technical Training for Clerks (TTC), Series 400, is a four-day intensive program designed to focus on technical skills related to the election process, enhancing professional interpersonal abilities, and networking opportunities with other professionals. FISCAL IMPACT Estimated expenses are $2,200, which includes registration, travel, lodging, and meals. The funds are available in the 2019/20 City Clerk Travel and Training budget (101-1005-60320). Staff has applied for a scholarship with the City Clerks Association of California (CCAC), and if funds are awarded, they would be applied towards this training expense; results will be announced after November 1, 2019. BACKGROUND/ANALYSIS CCAC was founded in 1977 with the objective of promoting the Clerk profession throughout the state. It provides mentoring programs, professional development, leadership and management training opportunities, and promotes effective legislation, and uniform and improved standards to effectively administer Clerk duties. This training is the third of four required courses in obtaining the Certified Municipal Clerk certification. TTC Series 400 concentrates on the election process. Staff will gain knowledge in key areas such as professional ethics, Political Reform Act, initiative, referendum, and recall, mechanics of conducting elections, election technology and systems, and public speaking and making presentations. CONSENT CALENDAR ITEM NO. 8 31 ALTERNATIVES Council may elect not to authorize this request. Prepared by: Nichole Romane, Deputy City Clerk Approved by: Monika Radeva, City Clerk 32 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR FACILITIES MAINTENANCE WORKER I TO ATTEND THE FIRST YEAR OF MAINTENANCE MANAGEMENT SCHOOL IN LAKE ARROWHEAD, CALIFORNIA, NOVEMBER 11-15, 2019 RECOMMENDATION Authorize overnight travel for the Facilities Maintenance Worker I to attend the first year of Maintenance Management School in Lake Arrowhead, California, November 11-15, 2019. EXECUTIVE SUMMARY •The California Parks and Recreation Society (CPRS) Maintenance Management School instructs participants in a systematic approach to resource management. •This training will provide back-up assistance with park inspections, and focuses on contract and budget management, and contractor communication. FISCAL IMPACT Estimated cost is $1,585, which includes registration, travel, lodging, parking and meals. Funds are available in the 2019/20 Parks Maintenance Travel and Training budget (Account No. 101-3005-60320). BACKGROUND/ANALYSIS The CPRS Maintenance Management School is a five-year program that is well respected in the industry. The classes teach effective facilities maintenance and management, as well as, how to evaluate service levels and labor costs. This training will provide back-up assistance for the parks division within the department. The program consists of five-days of intense educational instruction and group sessions, with shared lodging and meals as part of the registration price. ALTERNATIVES Council may choose to deny this request. Prepared by: Dianne Hansen, Interim Management Analyst Approved by: Gil Villalpando, Acting Facilities Director CONSENT CALENDAR ITEM NO. 9 NO. 33 34 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: APPROVE AMENDMENT NO. 8 TO PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL TO PERFORM ADDITIONAL SERVICES FOR THE SILVERROCK WAY PROJECT NO. 2014- 17/141513 AND THE SILVERROCK VENUE SITE PROJECT NO. 2016-08 RECOMMENDATION Approve Amendment No. 8 to the Professional Services Agreement with Michael Baker International, in the amount of $51,205 to prepare plan amendments and to perform work outside of current scope of work; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY In August 2006, the La Quinta Redevelopment Agency (RDA) contracted with RBF Consulting, now Michael Baker International (MBI), to design the SilverRock Phase II Infrastructure Improvements. In July 2016, Council approved an Im plementation of Services Agreement (Agreement) with MBI to complete project plans, specifications and engineer’s estimate (PS&E) for SilverRock Resort Phase II Infrastructure Improvements (Attachment 1). During the preparation of the various SilverRock projects, it has become necessary for MBI to make plan changes, modifications to bid documents, and prepare easements, which are considered outside the original scope of work. Amendment No. 8 (Attachment 2) includes changes to the plans and bid documents for SilverRock Way, SilverRock Venue Site, and preparation of an easement at the Avenue 53 roundabout. FISCAL IMPACT Sufficient funds are available for this amendment in the SilverRock Way Project (Project No. 2014-17/141513) and the SilverRock Venue Site (Project No. 2016-08) Account No. 401-0000-60185. The SilverRock Way project is funded with Bond proceeds. CONSENT CALENDAR ITEM NO. 10 35 Original Implementation Agreement $394,170 Amendment No. 1 $7,000 Amendment No. 2 $183,565 Amendment No. 3 $26,800 Amendment No. 4 $100,700 Amendment No. 5 $19,150 Amendment No. 6 $4,810 Amendment No. 7 $47,450 Amendment No. 8 $51,205 Revised Agreement Total $834,850 BACKGROUND/ANALYSIS The RDA entered into a Professional Services Agreement (PSA) with RBF Consulting in July 2006 to design Phase II infrastructure improvements for SilverRock. In 2014, Council approved an agreement with SilverRock Development Company, which requires the City to fund the design and construction of SilverRock Way, a public roadway that will be owned and maintained by the City. In August 2016, the City entered into an agreement with Consultant to finish designing these improvements. Amendments Nos. 1 and 2 added the design of the Jefferson Street and Avenue 53 roundabout to the project (Project No. 2017-09), Amendment No. 3 provided preliminary engineering services for the SilverRock Phase II and Event Site, Amendment No. 4 provided final engineering and coordination services for the SilverRock Event Site (Project No. 2016-08), Amendment No. 5 slightly re- aligned SilverRock Way near the intersection with Avenue 52, and Amendment No. 6 added striping and signing modifications to the Avenue 53 and Jefferson Street Intersection Roundabout Design. Amendment No. 7 split the canal crossing into two plan sets for the structure to be built with CVWD’s project. Amendment No. 8 scope of work entails the following: • While preparing the bid documents for the canal crossing at SilverRock Way, Coachella Valley Water District (CVWD) requested the diversion channel be larger to accommodate additional flow. • During preparation of the SilverRock Venue Site, the plan concept changed after the rough grading was prepared and accepted. • Plan modifications were requested to the entrance of SilverRock Way to have a temporary connection allowing full use of the existing SilverRock Way during construction. MBI was also asked to prepare details to allow Bureau of Reclamation irrigation mains to remain in place which were planned to be abandoned. 36 •Preparation of the last remaining easement which is required to construct the roundabout at Avenue 53. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Amendment No. 8 37 38 Vicinity Map SilverRock Way Infrastructure Street Improvements (Project No. 2014-17) ATTACHMENT 1 39 40 AMENDMENT NO. 8 TO PROFESSIONAL SERVICES AGREEMENT WITH MICHAEL BAKER INTERNATIONAL This Amendment No. 8 to Professional Services Agreement (Agreement) is made and entered into as of the ___ day of November, 2019 (“Effective Date”) by and between the CITY OF LA QUINTA (“City”), a California municipal corporation and Michael Baker International (“Consultant”). RECITALS WHEREAS, on or about August 16, 2006, the La Quinta Redevelopment Agency and Consultant, formerly known as RBF, entered into an Agreement to provide services related to the SilverRock Resort Phase II Infrastructure Improvements, Project No. 2014-13. The term of the Agreement is in full force and effect until completion of the services; and WHEREAS, on or about July 8, 2016, the City entered into Implementation of Services Pursuant to the Agreement with Michael Baker International; Scope of Services was unchanged; total not to exceed amount at transfer was $394,170; and WHEREAS, Amendment No. 1, executed on or about August 16, 2017, amended the Scope of Services to include design of a roundabout at Jefferson Street and Avenue 53, and increased the Contract Sum by $7,000; and WHEREAS, Amendment No. 2, executed on or about February 27, 2018, amended the Scope of Services to include additional design of a roundabout at Jefferson Street and Avenue 53; Schedule of Performance; and increased the Contract Sum by $183,565; and WHEREAS, Amendment No. 3, executed on or about April 6, 2018, amended the Scope of Services to include preparation of Plats and Legals for the SilverRock Venue Site; Schedule of Performance; and increased the Contract Sum by $26,800; and WHEREAS, Amendment No. 4, executed on or about July 19, 2018, amended the Scope of Services to include preparation of project Plans, Specifications and Engineer’s estimates for SilverRock Resort Phase II Infrastructure Improvements – SilverRock Venue Site Final Engineering and Coordination; Schedule of Performance; and increased the Contract Sum by $100,700; and WHEREAS, Amendment No. 5, executed on or about October 15, 2018, amended the Scope of Services to include SilverRock Way Plan Modifications, and increased the Contract Sum by $19,150; and ATTACHMENT 2 41 WHEREAS, Amendment No. 6, executed on or about January 27, 2019, amended the Scope of Services to include striping and signing modifications to the Avenue 53 and Jefferson Street Intersection Roundabout Design, and increased the Contract Sum by $4,810; and WHEREAS, Amendment No. 7, executed on or about June 24, 2019, amended the Scope of Services modifications to the canal crossing for SilverRock Way to allow Coachella Valley Water District to construct a portion of the work and to provide construction support services for the canal crossing, and increased the Contract Sum by $47,450.00; and WHEREAS, the City is utilizing the Consultant to prepare the Plans, Specifications and Estimates (PS&E) for SilverRock Resort Phase II Infrastructure Improvements, Project No. 2014-13. WHEREAS, the City and Consultant wish to amend the Scope of Services to include modifications to the canal crossing for SilverRock Way as requested by Coachella Valley Water District to increase the diversion channel; and WHEREAS, the City and Consultant wish to amend the Scope of Services to include modifications to the SilverRock Venue Site as requested by the City to change the site grading for various walkways and to include additional scope to prepare specifications and estimates; and WHEREAS, the City and Consultant wish to amend the Scope of Services to include modifications to the SilverRock Way as requested by the City to change the plans to reflect the temporary entrance at old SilverRock Way, plan modifications to incorporate the Roundabout at Avenue 53, plan modifications for the water and sewer plans, and additional preparation of an easement for the roundabout at Avenue 53; and WHEREAS, the Contract Sum of the Agreement is being amended by $51,205; where, $16,900 is for the canal crossing for SilverRock Way, $21,975 is for the SilverRock Venue Site, and $12,330 is for the SilverRock Way Plan Modifications and will be compensated on a lump sum basis not to exceed amount; WHEREAS, the Term of the Agreement is extended to December 31, 2020 (“Extended Term”); and AMENDMENT NO. 8 NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows: 42 In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 1.1 – Scope of Services. is amended to read as follows: For the services rendered pursuant to this Agreement, Consultant shall provide additional services outlined in Exhibit “A”, attached hereto and made apart hereof. 2.Section 2.1 – Contract Sum is amended to read as follows: For the Services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount up to but shall not exceed Seven Hundred Eighty Seven Thousand Four Hundred Dollars ($787,400.00) (the “Contract Sum”) for the life of the Agreement encompassing initial terms and Amendments 1 through 6 and Amendment 8; and in a time and materials amount up to but shall not exceed Fifty One Thousand Two Hundred Five Dollars ($51,205.00) for Amendment No. 7; for a total Agreement not to exceed amount of Eight Hundred Thirty Four Thousand Eight Hundred Fifty Dollars ($834,850) (the “Contract Sum”) for the life of the Agreement encompassing the initial and extended terms of Amendments 1 through 8 except as provided in Section 1.6. Exhibit B – Deliverables and Budget is amended as attached in Exhibit B attached hereto and made apart hereof. 3.Section 3.4 – Term is amended to read as follows: The Agreement Term is extended to December 31, 2020 In all other respects, the Original Agreement shall remain in effect. 43 IN WITNESS WHEREOF, the City and Consultant have executed this Amendment No. 8 to the Professional Services Agreement on the respective dates set forth below. CITY OF LA QUINTA a California municipal corporation JON MCMILLEN, City Manager ATTEST: ____________________ MONIKA RADEVA, City Clerk APPROVED AS TO FORM: __________________________ City Attorney Dated: CONSULTANT: MICHAEL BAKER INTERNATIONAL By: _________________________ Name: Christopher Alberts Title: Associate Vice-President 44 Exhibit A Scope of Services 45 46 Note from City as Agreed by MBI: Task 2 shall also include plan modifications to include the temporary entrance at Old SilverRock Way in the plan set and to show temporary paving on the sheet. This task requires updating the quantities, cost estimate and specifications. 47 Exhibit B Schedule of Compensation The following represents the contract total of Eight Hundred Thirty-Four Thousand Eight Hundred and Fifty Dollars ($834,850) to be paid after the consideration of Amendments 1- 8: Base Contract: Amendment 1: Amendment 2: Amendment 3: Amendment 4: Amendment 5: Amendment 6: Amendment 7: Amendment 8: Contract Sum with Amendments 1-8: $394,170.00 $ 7,000.00 $183,565.00 $ 26,800.00 $100,700.00 $ 19,150.00 $ 4,810.00 $ 51,205.00 $ 47,450.00 $834,850.00 NOTE: Amendment 7 is to be paid as time and materials not to exceed $47,450.00 Amendments 1-6 and 8 are to be paid as lump sum not to exceed total of $787,400.00 48 The following represents the Amendment 8 Task Detail: Project: SilverRock Way/Canal Diversion Channel Modifications Task 2.1: Modifications to the Canal Diversion Channel ............ $ 16,900 Total Fee: $ 16,900 Project: SilverRock Venue Site Task 1: Precise Grading Plan Revisions .................................. $ 19,075 Task 2: Project Specifications / Bid Schedule / Cost Estimate..... $ 2,900 Total Fee: $ 21,955 Project: SilverRock Way Task 1: Improvement Water and Sewer Plan Modifications.......... $ 4,750 Task 2: Improvement Plan Modifications................................... $ 3,080 Task 3: Prepare Easements, Legal Exhibits & Descriptions .......... $ 4,500 Total Fee: $ 12,330 49 Exhibit C Term of Agreement The Agreement Term is extended to December 31, 2020 (“Extended Term”). 50 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: AWARD CONTRACT TO PAVEMENT COATINGS CO. FOR THE FISCAL YEAR 2019/20 PAVEMENT MANAGEMENT PLAN SLURRY SEAL IMPROVEMENTS LOCATED ON AVENUE 54, MADISON STREET, AVENUE 58, AND CALLE TECATE (PROJECT NO. 2019-10) RECOMMENDATION Award a contract to Pavement Coatings Co. in the amount of $935,758 for the Pavement Management Plan Slurry Seal Improvements located on Avenue 54, Madison Street, Avenue 58 and Calle Tecate; and authorize the City Manager to execute the contract. EXECUTIVE SUMMARY •The Fiscal Year 2019/20 Pavement Management Plan (PMP) Slurry Seal Improvements include over 2.1 million square feet of slurry seal on the following streets (Attachment 1). Avenue 54 – from west of Jefferson Street at the cul-de-sac to Monroe Street Madison Street – from Avenue 54 to Avenue 58 Avenue 58 – from Jefferson Street to Monroe Street Calle Tecate – from Avenida Madero to Avenida Bermudas •This project also entails restriping Avenue 54, Madison Street, and Avenue 58 to include striped buffers along the bike lane. In addition, the parking lane on Calle Tecate will be replaced with a striped bike lane. •Pavement Coatings Co., of Jurupa Valley, California submitted the lowest responsible and responsive bid of $963,258 (Attachment 2). FISCAL IMPACT The 2019/20 Capital Improvement Program (CIP) allocates $1,725,892 from the General Fund. Improvements from FY 2018/19 are complete and there is $1,677,706 available for this year’s project. It is anticipated that Coachella Valley Water District (CVWD) will reimburse the City $11,600 for utility work. The following represents this year’s project budget: 19/20 PMP Professional/Design: $ 40,000 Inspection/Testing/Survey: $ 85,000 Construction: $ 935,758 Contingency: $ 120,000 Total Budget: $ 1,180,758 CONSENT CALENDAR ITEM NO. 11 51 BACKGROUND/ANALYSIS The PMP funds improvements to maintain and upgrade City roadways. The PMP is divided into phases. The City typically implements PMP projects during the summer, when traffic congestion is less; however, this year the City is trying to complete the improvements prior to the music festivals. The FY 2018/19 project is now complete. This fiscal year’s improvements will slurry seal over 2.1 million square feet of pavement and include minor pothole hole repair and striping improvements. On September 19, 2019 staff solicited construction bids from qualified contractors. The City received 6 bids on October 17, 2019. Pavement Coatings Co. submitted the lowest and responsive bid of $963,258. There were three (3) additive alternates. Additive alternates one (1) and two (2) were for Calle Tecate with and without slurry seal. Staff recommends additive alternate two (2) to award slurry seal with the restriping of Calle Tecate to cover any scars from striping removals. Additive alternate three (3) is for CVWD utility adjustment and will be reimbursed by CVWD. The total recommended for award is $935,758. The following is the project schedule: Council Considers Project Award November 5, 2019 Execute Contract and Mobilize November 5 to December 2, 2019 Construction (45 Working Days) December 2019 to January 2020 Accept Improvements February 2020 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Bid Comparison Summary 52 *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS Legend REPORT PRINTED ON...2/7/2019 11:38:16 AM Vicinity Map FY 19/20 PMP Slurry Seal Improvements 0 12,0376, 019 Feet Blueline Streams City Areas World Street Map ATTACHMENT 1 ATTACHEMENT 153 54 BID OPENING: 10-17-2019 BID COMPARISON SUMMARY City Project No. 2019-10 Item No.Description QTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 Mobilization 1 LS 40,000.00$ 40,000.00$ 30,000.00$ 30,000.00$ 26,000.00$ 26,000.00$ 80,000.00$ 80,000.00$ 45,581.88$ 45,581.88$ 50,000.00$ 50,000.00$ 23,157.52$ 23,157.52$ 2 Traffic Control 1 LS 55,000.00$ 55,000.00$ 75,000.00$ 75,000.00$ 59,275.00$ 59,275.00$ 45,000.00$ 45,000.00$ 112,400.00$ 112,400.00$ 120,000.00$ 120,000.00$ 49,419.74$ 49,419.74$ 3 Crack Fill and Type 2 Slurry Seal ######SF 0.24$ 483,002.40$ 0.20$ 402,502.00$ 0.24$ 483,002.40$ 0.20$ 402,502.00$ 0.27$ 543,377.70$ 0.28$ 563,502.80$ 0.28$ 563,502.80$ 4 2” Grind and Overlay 35,189 SF 5.00$ 175,945.00$ 2.25$ 79,175.25$ 1.80$ 63,340.20$ 1.90$ 66,859.10$ 1.78$ 62,636.42$ 2.10$ 73,896.90$ 2.06$ 72,489.34$ 5 Remove Asphalt Concrete to Base (4”) Re- compact Subgrade and Construct Asphalt Concrete (5”)252 SF 5.00$ 1,260.00$ 20.00$ 5,040.00$ 27.50$ 6,930.00$ 19.00$ 4,788.00$ 27.00$ 6,804.00$ 30.00$ 7,560.00$ 5.46$ 1,375.92$ 6 Signing and Striping Improvements, excluding Calle Tecate 1 LS 250,000.00$ 250,000.00$ 265,000.00$ 265,000.00$ 258,500.00$ 258,500.00$ 325,000.00$ 325,000.00$ 232,200.00$ 232,200.00$ 346,000.00$ 346,000.00$ 713,045.55$ 713,045.55$ 1,005,207.40$ 856,717.25$ 897,047.60$ 924,149.10$ 1,003,000.00$ 1,160,959.70$ 1,422,990.87$ Additive Alternate 1 Item No.Description QTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 Mobilization 1 LS 5,000.00$ 5,000.00$ 1,500.00$ 1,500.00$ 2,500.00$ 2,500.00$ 1,000.00$ 1,000.00$ 4,560.00$ 4,560.00$ 2,000.00$ 2,000.00$ 7,326.72$ 7,326.72$ 2 Traffic Control 1 LS 10,000.00$ 10,000.00$ 1,500.00$ 1,500.00$ 2,000.00$ 2,000.00$ 4,900.00$ 4,900.00$ 9,720.00$ 9,720.00$ 5,500.00$ 5,500.00$ 9,513.54$ 9,513.54$ 3 Signing and Striping Improvements Calle Tecate 1 LS 50,000.00$ 50,000.00$ 24,500.00$ 24,500.00$ 20,250.00$ 20,250.00$ 29,000.00$ 29,000.00$ 90,720.00$ 90,720.00$ 32,000.00$ 32,000.00$ 40,689.75$ 40,689.75$ 65,000.00$ 27,500.00$ 24,750.00$ 34,900.00$ 105,000.00$ 39,500.00$ 57,530.01$ Additive Alternate 2 Item No.Description QTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 Mobilization 1 LS 5,000.00$ 5,000.00$ 5,500.00$ 5,500.00$ 40,000.00$ 40,000.00$ 1,000.00$ 1,000.00$ 4,185.92$ 4,185.92$ 3,400.00$ 3,400.00$ 7,326.72$ 7,326.72$ 2 Traffic Control 1 LS 10,000.00$ 10,000.00$ 7,000.00$ 7,000.00$ 5,000.00$ 5,000.00$ 7,000.00$ 7,000.00$ 9,720.00$ 9,720.00$ 4,200.00$ 4,200.00$ 9,513.54$ 9,513.54$ 3 Crack Fill and Type 2 Slurry Seal 85,544 SF 0.24$ 20,530.56$ 0.35$ 29,940.40$ 0.24$ 20,530.56$ 0.55$ 47,049.20$ 0.32$ 27,374.08$ 0.35$ 29,940.40$ 0.42$ 35,928.48$ 4 Signing and Striping Improvements Calle Tecate 1 LS 60,000.00$ 60,000.00$ 25,000.00$ 25,000.00$ 24,750.00$ 24,750.00$ 39,000.00$ 39,000.00$ 90,720.00$ 90,720.00$ 41,000.00$ 41,000.00$ 70,510.00$ 70,510.00$ 95,530.56$ 67,440.40$ 90,280.56$ 94,049.20$ 132,000.00$ 78,540.40$ 123,278.74$ Additive Alternate 3 Item No.Description QTY Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price 1 Lower Water Valve per CVWD Standards 4 EA 500.00$ 2,000.00$ 1,300.00$ 5,200.00$ 1,500.00$ 6,000.00$ 950.00$ 3,800.00$ 2,250.00$ 9,000.00$ 2,000.00$ 8,000.00$ 954.00$ 3,816.00$ 2 Raise Water Valve per CVWD Standards 4 EA 1,000.00$ 4,000.00$ 1,600.00$ 6,400.00$ 1,750.00$ 7,000.00$ 980.00$ 3,920.00$ 2,250.00$ 9,000.00$ 2,000.00$ 8,000.00$ 954.00$ 3,816.00$ 6,000.00$ 11,600.00$ 13,000.00$ 7,720.00$ 18,000.00$ 16,000.00$ 7,632.00$ $1,171,738 $963,258 $1,025,078 $1,060,818 $1,258,000 $1,295,000 $1,611,432 $1,076,207 $895,817 $934,798 $966,769 $1,126,000 $1,216,460 $1,488,153 $1,106,738 $935,758 $1,000,328 $1,025,918 $1,153,000 $1,255,500 $1,553,902 Denotes calculation error SUBTOTAL BID ITEMS 1-3: SUBTOTAL BID ITEMS 1-4: SUBTOTAL BID ITEMS 1-2: Grand Total Base Bid Plus Add Alt 1 &3 Base Bid Plus Add Alt 2 &3 SUBTOTAL BID ITEMS 1-6: Engineers Estimate United PavingRoy Allan Slurry Seal Inc.Pavement Coatings Co.All American Asphalt VSS InternationalAmerican Asphalt South Inc. 10/23/2019 Page 1 of 1 ATTACHMENT 2 55 56 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: APPROPRIATE $138,839 OF UNASSIGNED GENERAL FUND RESERVES, APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE DUNE PALMS ROAD DRAINAGE IMPROVEMENTS LOCATED ON THE EAST SIDE OF DUNE PALMS ROAD AND SOUTH SIDE OF WESTWARD HO DRIVE (PROJECT NO. 2015-12D/151612) RECOMMENDATION Appropriate $138,839 of Unassigned General Fund Reserves, approve plans, specifications, engineer’s estimate, and authorize Staff to advertise for bid the Dune Palms Road Drainage Improvements. EXECUTIVE SUMMARY •In response to the flooding seen at the low spot on Westward Ho, east of the Dune Palms Intersection, and the drainage needs for the X-Park; Staff is proposing to construct three (3) retention basins capable of retaining a 100 year storm event on the current Housing Authority Property located at the south east corner of Dune Palms and Westward Ho (Attachment 1). •Retention Basin No. 1 would be located adjacent to Westward Ho and will be connected to the existing catch basin/drywell located at the streets low point. •Retention Basins No. 2 and No. 3 will be located within the pump track feature in the X-Park. •Funding has not yet been appropriated to the overall project budget for these improvements. FISCAL IMPACT The Capital Improvement Program (CIP) allocates $8,861,279 for citywide drainage enhancements; $5,287,406 of General Funds and $3,573,873 of Measure G Funds. This is the fourth phase of several projects in the Citywide Drainage Enhancements Project. Additional funding has not yet been appropriated to the overall project budget for the Dune Palms drainage improvements. Staff proposes to appropriate $138,839 of General Fund unassigned reserves. There is currently $16.2 million in unassigned reserves. CONSENT CALENDAR ITEM NO. 12 57 It is anticipated that the Housing Authority will contribute 27.4% of the costs for their portion of the retention basins in the amount of $278,062. The following is this project’s proposed budget: Total Budget Professional: $ 17,733 Design: $ 50,000 Land Acquisition: $ 428,320 Inspection/Testing/Survey: $ 34,144 Construction: $ 440,572 Contingency: $ 44,057 Total Budget: $ 1,014,826 The following is the proposed project funding: Total Budget Housing Authority Contribution: $ 278,062 CIP Project Savings: $ 242,436 Citywide Drainage Budget: $ 355,489 Unassigned General Fund Balance: $ 138,839 Total Budget: $ 1,014,826 BACKGROUND/ANALYSIS This project was added to the overall Project in response to the flooding seen at the low spot on Westward Ho, east of the Dune Palms Intersection, and the drainage needs for the X-Park. The City is proposing to purchase a portion of a vacant Housing Authority parcel located at the north east corner of Dune Palms Road and Westward Ho Drive for the X-Park (Project 2015-09) and for use as a retention basin. The capacity for all three retention basins, approximately 1.02 acre-feet of water, would address the drainage needs for the X-Park, remaining Housing Authority parcel and overflow from Westward Ho, east of the Dune Palms Intersection. Retention Basin No. 1 would be located adjacent to Westward Ho and will be connected to the existing catch basin/drywell located at the streets low point. This retention basin will hold approximately 0.36 Ac-Ft. Retention Basins No. 2 and No. 3 will be located within the pump track feature in the X-Park. These retention basins will be connected and approximately 0.38 Ac-ft will be used by the X-Park and approximately 0.28 Ac-Ft. used for future Housing Authority Projects. Contingent upon approval to advertise the project for bid on November 5, 2019, the following is the project schedule: Council Bid Authorization November 5, 2019 Bid Period November 6, 2019 to December 6, 2019 Council Considers Project Award December 17, 2019 Execute Contract and Mobilize December 18, 2019 to January 8, 2020 58 Construction (45 Working Days) January to April 2020 Accept Improvements April 2020 ALTERNATIVES Staff does not recommend an alternative given that this retention basin will alleviate street flooding and address the drainage needs for the X-Park and remaining Housing Authority parcel. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 59 VICINITY MAP Dune Palms Retention Basin Project No. 2015-12D Dune Palms RoadWestward Ho Drive ATTACHMENT 1 60 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED AUGUST 31, 2019 RECOMMENDATION Receive and file revenue and expenditure report dated August 31, 2019. EXECUTIVE SUMMARY •The report summarizes the City’s year-to-date (YTD) revenues and period expenditures for August 2019 (Attachment 1). •These reports are also reviewed by the Finance Advisory Commission. FISCAL IMPACT – None BACKGROUND/ANALYSIS Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports: Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2019 for fiscal year 2019/20. Current Total Budget – represents original adopted budgets plus any Council approved budget amendments from throughout the year. The 2018/19 operating and Capital Improvement Project carryovers to 2019/20 will be processed after the year-end audit is completed. Period Activity – represents actual revenues received and expenditures outlaid in the reporting month. Fiscal Activity – represents actual revenues received and expenditures outlaid YTD. Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount. Percent Used – represents the percentage activity as compared to budget YTD. CONSENT CALENDAR ITEM NO. 13 61 The revenue report includes revenues and transfers into funds from other funds (income items). Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings. Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Karla Campos, Finance Director Attachment: 1. Revenue and Expenditure Report for August 31, 2019 MTD YTD Total Annual Budget YTD Percent of Budget General Fund (GF)651,509$ 683,393$ 57,847,200$ 1.18% All Funds 1,110,074$ 1,463,676$ 119,112,569$ 1.23% MTD YTD Total Annual Budget YTD Percent of Budget General Fund 1,274,162$ 2,517,193$ 55,661,400$ 4.52% Payroll (GF)731,531$ 2,031,802$ 11,087,300$ 18.33% All Funds 3,134,489$ 5,829,668$ 104,330,918$ 5.59% August Revenues August Expenditures General Fund Non-General Fund Transient Occupancy (Hotel) Tax 372,902$ Allocated Interest 137,432$ Building Plan Check Fees 37,168$ Gas Tax 78,085$ Franchise Taxes 35,822$ SilverRock Greens Fees 63,459$ Business Licenses 31,591$ Housing Authority - Sale Proceeds (vacant lot)58,789$ Miscellaneous Permits 18,357$ Transportation Developer Impact Fees 25,578$ General Fund Non-General Fund Marketing and Tourism Promotions 81,226$ Capital Improvement Program - Construction(1)474,591$ Sheriff Contract 52,179$ Developer Reimbursements 400,000$ Buildings 42,000$ Land Acquisition (2) 154,724$ Parks Landscape Maintenance 41,890$ Software Licenses 120,995$ Planning- Hwy 111 Corridor 30,375$ SilverRock Maintenance 82,767$ Top Five Revenue/Income Sources for August Top Five Expenditures/Outlays for August (1) CIP Construction: Expenses associated with Village Complete Streets, Avenue 52 pavement rehab and striping, Dune Palms road widening/bridge work, and North La Quinta Landscape Conversion. (2) Land acquisition costs associated with Dune Palms projects. 62 For Fiscal: 2019/20 Period Ending: 08/31/2019 10/28/2019 Page 1 of 2 Revenue Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 683,393651,50957,847,200 57,847,200 -57,163,807 1.18 % 201 - GAS TAX FUND 144,78078,0852,360,900 2,360,900 -2,216,120 6.13 % 202 - LIBRARY & MUSEUM FUND -16,2631982,752,000 2,752,000 -2,768,263 0.59 % 203 - PUBLIC SAFETY FUND (MEASURE G)-3,24403,200 3,200 -6,444 101.37 % 210 - FEDERAL ASSISTANCE FUND 00123,200 123,200 -123,200 0.00 % 212 - SLESA (COPS) FUND -4300100,500 100,500 -100,930 0.43 % 215 - LIGHTING & LANDSCAPING FUND -1,58302,274,200 2,274,200 -2,275,783 0.07 % 220 - QUIMBY FUND -9,5170140,000 140,000 -149,517 6.80 % 221 - AB 939 - CALRECYCLE FUND 5352,82270,000 70,000 -69,465 0.76 % 223 - MEASURE A FUND -3,80801,311,300 1,311,300 -1,315,108 0.29 % 224 - TUMF FUND -1,249000 -1,249 0.00 % 225 - INFRASTRUCTURE FUND -610300300 -361 20.27 % 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)-19012,000 12,000 -12,019 0.16 % 230 - CASp FUND, AB 1379 3,0351,59821,200 21,200 -18,165 14.32 % 231 - SUCCESSOR AGCY PA 1 RORF 5220,539,264 20,539,264 -20,539,259 0.00 % 235 - SO COAST AIR QUALITY FUND -278053,500 53,500 -53,778 0.52 % 237 - SUCCESSOR AGCY PA 1 ADMIN -50401,500 13,505 -14,009 3.74 % 241 - HOUSING AUTHORITY 78,34884,069448,000 448,000 -369,652 17.49 % 243 - RDA LOW-MOD HOUSING FUND -5,807022,000 22,000 -27,807 26.39 % 247 - ECONOMIC DEVELOPMENT FUND -8,346000 -8,346 0.00 % 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)7241,82000 724 0.00 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)-1,1220270,000 270,000 -271,122 0.42 % 250 - TRANSPORTATION DIF FUND 58,52625,578395,000 395,000 -336,474 14.82 % 251 - PARKS & REC DIF FUND 43,59518,432306,000 306,000 -262,405 14.25 % 252 - CIVIC CENTER DIF FUND 21,2948,332110,000 110,000 -88,706 19.36 % 253 - LIBRARY DEVELOPMENT DIF 7,9123,09645,000 45,000 -37,088 17.58 % 254 - COMMUNITY CENTER DIF 2,5211,16122,000 22,000 -19,479 11.46 % 255 - STREET FACILITY DIF FUND 2,40292823,000 23,000 -20,598 10.45 % 256 - PARK FACILITY DIF FUND 9203607,000 7,000 -6,080 13.14 % 257 - FIRE PROTECTION DIF 9,7903,83055,000 55,000 -45,210 17.80 % 270 - ART IN PUBLIC PLACES FUND 30,3885,198160,500 160,500 -130,112 18.93 % 275 - LQ PUBLIC SAFETY OFFICER -12102,600 2,600 -2,721 4.67 % 299 - INTEREST ALLOCATION FUND 630,837137,43200 630,837 0.00 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,000 1,000 -1,000 0.00 % 401 - CAPITAL IMPROVEMENT PROGRAMS -356,348021,222,000 21,222,000 -21,578,348 1.68 % 405 - SA PA 1 CAPITAL IMPRV FUND -17,4240100,000 100,000 -117,424 17.42 % 501 - FACILITY & FLEET REPLACEMENT -8,9170900,200 900,200 -909,117 0.99 % 502 - INFORMATION TECHNOLOGY 371,6751,394,400 1,394,400 -1,394,363 0.00 % 503 - PARK EQUIP & FACILITY FUND -9,7640719,000 719,000 -728,764 1.36 % 504 - INSURANCE FUND -40929,500 929,500 -929,504 0.00 % 601 - SILVERROCK RESORT 179,99072,9094,105,600 4,105,600 -3,925,610 4.38 % 602 - SILVERROCK GOLF RESERVE -1,20705,500 5,500 -6,707 21.94 % 735 - 97-1 AGENCY REDEMPTION FUND -82000 -82 0.00 % 760 - SUPPLEMENTAL PENSION PLAN -29707,000 7,000 -7,297 4.24 % 761 - CERBT OPEB TRUST 0040,000 40,000 -40,000 0.00 % 762 - PARS PENSION TRUST 11,03811,038200,000 200,000 -188,962 5.52 % Report Total:1,110,074 1,463,676119,100,564 119,112,569 -117,648,893 1.23 % Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all final audited numbers. ATTACHMENT 1 63 For Fiscal: 2019/20 Period Ending: 08/31/2019 10/25/2019 Page 2 of 2 Expenditure Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 2,517,1931,274,16255,638,500 55,661,400 53,144,207 4.52 % 201 - GAS TAX FUND 115,59273,3332,360,900 2,360,900 2,245,308 4.90 % 202 - LIBRARY & MUSEUM FUND 26,57116,6432,419,100 2,419,100 2,392,529 1.10 % 210 - FEDERAL ASSISTANCE FUND 00123,200 123,200 123,200 0.00 % 212 - SLESA (COPS) FUND 1,3931,393100,000 100,000 98,607 1.39 % 215 - LIGHTING & LANDSCAPING FUND 238,862157,4682,274,200 2,274,200 2,035,338 10.50 % 220 - QUIMBY FUND 00263,000 263,000 263,000 0.00 % 221 - AB 939 - CALRECYCLE FUND 2,2002,20050,000 50,000 47,800 4.40 % 223 - MEASURE A FUND 001,298,300 1,298,300 1,298,300 0.00 % 225 - INFRASTRUCTURE FUND 66866800 -668 0.00 % 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)0012,000 12,000 12,000 0.00 % 230 - CASp FUND, AB 1379 004,600 4,600 4,600 0.00 % 231 - SUCCESSOR AGCY PA 1 RORF 008,394,963 8,405,468 8,405,468 0.00 % 235 - SO COAST AIR QUALITY FUND 24624691,500 91,500 91,254 0.27 % 237 - SUCCESSOR AGCY PA 1 ADMIN 1,6501,65012,005 13,505 11,855 12.22 % 241 - HOUSING AUTHORITY 74,35641,616609,300 610,895 536,539 12.17 % 243 - RDA LOW-MOD HOUSING FUND 00250,000 250,000 250,000 0.00 % 248 - SA 2004 LO/MOD BOND FUND (Refinanced in 2014)1,27155000 -1,271 0.00 % 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)0020,000 20,000 20,000 0.00 % 250 - TRANSPORTATION DIF FUND 400,668400,668483,700 483,700 83,032 82.83 % 251 - PARKS & REC DIF FUND 66866800 -668 0.00 % 252 - CIVIC CENTER DIF FUND 668668130,000 130,000 129,332 0.51 % 253 - LIBRARY DEVELOPMENT DIF 66866832,000 32,000 31,332 2.09 % 254 - COMMUNITY CENTER DIF 66866800 -668 0.00 % 255 - STREET FACILITY DIF FUND 66866830,000 30,000 29,332 2.23 % 256 - PARK FACILITY DIF FUND 6686686,000 6,000 5,332 11.13 % 257 - FIRE PROTECTION DIF 6686687,500 7,500 6,832 8.90 % 270 - ART IN PUBLIC PLACES FUND 100100160,000 160,000 159,900 0.06 % 310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,000 1,000 1,000 0.00 % 401 - CAPITAL IMPROVEMENT PROGRAMS 718,977716,98621,222,000 21,222,000 20,503,023 3.39 % 501 - FACILITY & FLEET REPLACEMENT 30,18310,367898,200 1,064,200 1,034,017 2.84 % 502 - INFORMATION TECHNOLOGY 444,583234,4331,390,400 1,390,400 945,817 31.98 % 503 - PARK EQUIP & FACILITY FUND 29,00129,000700,000 777,000 747,999 3.73 % 504 - INSURANCE FUND 757,2844,223870,500 870,500 113,216 86.99 % 601 - SILVERROCK RESORT 451,361164,1094,185,700 4,185,700 3,734,339 10.78 % 760 - SUPPLEMENTAL PENSION PLAN 12,833012,850 12,850 17 99.87 % Report Total:3,134,489 5,829,668104,051,418 104,330,918 98,501,250 5.59 % Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all final audited numbers. 64 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED OCTOBER 11 AND 18, 2019 RECOMMENDATION Approve demand registers dated October 11 and 18, 2019. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 3,447,224.93$ Successor Agency of RDA -$ Housing Authority 8,182.27$ 3,455,407.20$ BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for October 11 and 18, 2019. Warrants Issued: 200000-200009 6,147.46$ 200010-200019 6,147.46$ 124109-124186 1,741,119.11$ 124187-124270 965,407.42$ Wire Transfers 489,353.21$ AP Voids - 200000-200009 (6,147.46)$ AP Voids - 200009-200019 (6,147.46)$ Payroll Tax Transfers 45,727.07$ Payroll Direct Deposit 213,800.39$ 3,455,407.20$ In the amounts listed above, twenty checks numbered 200000-200019 were voided. As part of our conversion to Bank of the West, check formats must be tested to ensure they pass bank specifications. These twenty checks were for test purposes only. CONSENT CALENDAR ITEM NO. 14 65 The most significant expenditures on the demand register are: Account Name Amount Granite Various 1,009,111.43$ Eisenhower Drive Construction Co Drainage Riverside County Various 641,776.65$ July 2019 Police Sheriff Dept Services Urban Habitat Various 88,956.50$ Landscape Improvements Highlands Southstar Various 71,557.99$ LQ Villiage - Complete Engineering & Construction Streets Greater Palm GPSCVB 63,375.00$ FY 19/20 Q2 Springs CVB City Funding PurposeVendor Wire Transfers: Nine transfers totaled $489,353. Of this amount, $281,942 was for Landmark and $169,314 for PERS. (See Attachment 2 for a full listing). Purchase Orders/Contracts: During the quarterly period starting July 1 through September 30, 2019, eighteen purchase orders were issued with a value between $25,000 and $50,000, for a total of $671,913 (See Attachment 3 for a full listing). Investment Transactions: Full details of investment transactions as well as total holdings are reported quarterly in the Treasurer’s Report. Transaction Issuer Type Par Value Settle Date Coupon Rate Maturity Toyota Motor Credit Corp Note 500,000$ 10/18/19 1.550% ALTERNATIVES Council may approve, partially approve, or reject the demand registers. Prepared by: Bernice Choo, Account Technician Approved by: Rosemary Hallick, Financial Services Analyst Attachments:1. Demand Registers 2.Wire Transfers 3.Purchase Orders 66 10/11/2019 6:51:58 PM Page 1 of 8 Demand Register City of La Quinta Packet: APPKT02160 - BC 10/11/19 AmountVendor Name Payable Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 2,500.00Grants & Economic Developm…10/08/19 - CS GRANT FUNDING ROUND 1100819PEGASUS THERAPEUTIC RIDING 101-3001-60510 2,500.00Grants & Economic Developm…10/08/19 - CS GRANT FUNDING ROUND 1100819SOUTHLAND EVENTS-DESERT …101-3001-60510 3,000.00Grants & Economic Developm…10/08/19 - CS GRANT FUNDING ROUND 1100819FIND FOOD BANK INC 101-3001-60510 1,500.00Grants & Economic Developm…10/08/19 - CS GRANT FUNDING ROUND 1100819FAMILY YMCA OF THE DESERT 101-3001-60510 2,000.00Grants & Economic Developm…10/08/19 - CS GRANT FUNDING ROUND 1100819ELDER LOVE USA 101-3001-60510 2,000.00Grants & Economic Developm…10/08/19 - CS GRANT FUNDING ROUND 1100819CHUCK JONES CENTER FOR CR…101-3001-60510 5,000.00Grants & Economic Developm…10/08/19 - CS GRANT FUNDING ROUND 1100819COACHELLA VALLEY VOLUNTE…101-3001-60510 2,500.00Grants & Economic Developm…10/08/19 - CS GRANT FUNDING ROUND 1100819DESERT SANDS EDUCATION F…101-3001-60510 500.00Marketing & Tourism Promoti…10/08/19 - HOMERUN SPONSORSHIP100819LA QUINTA HIGH SCHOOL BLA…101-3007-60461 190.00Over Payments, AR Policy10/10/19 - LIC763225 REFUND OVERPYMT…101019IZMAJTOVICH, ALFREDO 101-0000-20330 356.53Administrative Citation Services08/2019 - POLICE CITATION PROCESSING104405DATA TICKET, INC.101-6004-60111 750.00Administrative Citation Services08/2019 - CODE CITATION PROCESSING105034DATA TICKET, INC.101-6004-60111 5,780.00Marketing & Tourism Promoti…10/01/19 COLOR GRADED DRONE VIDEO …111AIRGRICULTURE, LLC 101-3007-60461 1,840.00Maintenance/Services10/02/19 - SPORTS COMPLEX PAINT SHADE1121BLOWNAWAY BY WILLIAM 101-3005-60691 1,298.50Telephone - Utilities09/23-10/22/19 - EOC121364113-0TPX COMMUNICATIONS 101-2002-61300 50.00Miscellaneous Deposits09/30/19 - RENTAL DEPOSIT REFUND125214CASTILLO, RIGO 101-0000-22830 1,365.00Travel & Training10/02/19 - CALBO TRAINING12892CALIFORNIA BUILDING OFFICI…101-6003-60320 425.00Maintenance/Services09/30/19 - FS #93 CARPET CLEANING1337ACE CARPET CLEANING 101-2002-60691 325.00Maintenance/Services09/30/19 - FS #70 CARPET CLEANING1338ACE CARPET CLEANING 101-2002-60691 780.00Marketing & Tourism Promoti…10/2019 LOCAL PRINT PUBLICATION1563TRAVELHOST PALM SPRINGS 101-3007-60461 -2,500.00Operating Supplies10/26/18 CLQ visitor guide MOVE TO 6006…1583AARK CONNECTS LLC 101-6006-60420 2,500.00Professional Services10/26/18 CLQ visitor guide MOVE FROM 6…1583BARK CONNECTS LLC 101-6006-60103 4,000.00Marketing & Tourism Promoti…11/2019 GRAPHIC DESIGN1708ARK CONNECTS LLC 101-3007-60461 4,800.00HVAC09/11/19 - SPORTS COMPLEX 2 TON UNIT19063044HYDE'S AC 101-3008-60667 3,993.29Community Experiences09/16/19 - COMM BROCHURES IRONMAN19-33423XPRESS GRAPHICS 101-3003-60149 21,250.00Marketing & Tourism Promoti…10/2019-03/2020 9 CLQ PRINT CAMPAIGN2019-52573LOS ANGELES MAGAZINE LLC 101-3007-60461 1,200.00Maintenance/Services09/27/19 - PRESERVE CLEANUP213693VINTAGE ASSOCIATES 101-3005-60691 41,890.00Landscape Contract10/2019 PARKS MAINT213766VINTAGE ASSOCIATES 101-3005-60112 600.00Maintenance/Services09/16/19 - WC REPAIR LEAKS (5)22718WESTERN PACIFIC ROOFING C…101-3008-60691 4,940.00Maintenance/Services09/25/19 - CH LEVEL LIGHT FIXTURES (19)29H&G HOME IMPROVEMENTS I…101-3008-60691 41.69Cable - Utilities09/16-10/15/19 - FS #70 CABLE (1860)31860091619TIME WARNER CABLE 101-2002-61400 7.60Office Supplies09/26/19 - OFFICE SUPPLIES3426049718STAPLES ADVANTAGE 101-6001-60400 86.72Operating Supplies09/26/19 - FOLDERS FOR STVRP3426049718STAPLES ADVANTAGE 101-6006-60420 138.10Office Supplies09/27/19 - OFFICE SUPPLIES3426120253STAPLES ADVANTAGE 101-1004-60400 335.55Materials/Supplies09/19/19 - MATERIALS3497578SMITH PIPE & SUPPLY CO 101-3005-60431 140.72Materials/Supplies09/23/19 - MATERIALS3498991SMITH PIPE & SUPPLY CO 101-3005-60431 25.82Office Supplies09/10/19 - OFFICE SUPPLIES CODE375637199001OFFICE DEPOT 101-6004-60400 6.35Office Supplies09/27/19 - OFFICE SUPPLIES383460695001OFFICE DEPOT 101-1005-60400 1.27Office Supplies09/30/19 - OFFICE SUPPLIES383485756001OFFICE DEPOT 101-1005-60400 1,440.00Marketing & Tourism Promoti…09/23-09/29/19 MIX 100.5 STREET FOOD …423440-1ALPHA MEDIA LLC 101-3007-60461 50.00Marketing & Tourism Promoti…09/27/19 MIX 100.5 ROS BANNERS STREET…423442-1ALPHA MEDIA LLC 101-3007-60461 400.00Marketing & Tourism Promoti…09/24-09/29/19 - MIX 100.5 LOCAL FM R…423459-1ALPHA MEDIA LLC 101-3007-60461 320.00Marketing & Tourism Promoti…09/24-09/29/19 THE BULL 98.5 LOCAL FM…423462-1ALPHA MEDIA LLC 101-3007-60461 248.00Marketing & Tourism Promoti…09/02-09/26/19 107.3 MOD FM BREW423466-2ALPHA MEDIA LLC 101-3007-60461 392.00Community Experiences09/23-09/30/19 93.7 KCLB IRONMAN OU…430579-1ALPHA MEDIA LLC 101-3003-60149 448.00Community Experiences09/23-09/30/19 THE BULL 98.5 IRONMAN…430582-1ALPHA MEDIA LLC 101-3003-60149 140.00Community Experiences09/23-09/30/19 ESPN 103.9 IRONMAN O…430591-1ALPHA MEDIA LLC 101-3003-60149 560.00Community Experiences09/23-09/30/19 MIX 100.5 IRONMAN OU…430595-1ALPHA MEDIA LLC 101-3003-60149 560.00Community Experiences09/23-09/30/19 U 92.7 IRONMAN OUTRE…430597-1ALPHA MEDIA LLC 101-3003-60149 108.94Cable - Utilities09/24-10/23/19 - FS #93 CABLE (2415)502415092419TIME WARNER CABLE 101-2002-61400 1,167.15Temporary Agency Services09/27/19 - HUB TEMP SVCS M GONZALEZ54396496ROBERT HALF TECHNOLOGY 101-6006-60125 8,477.00Marketing & Tourism Promoti…11/01/19-05/31/20 LQ SHOPPING/DINING…570532CERTIFIED FOLDER DISPLAY SE…101-3007-60461 17,920.00Contract Traffic Engineer07/29-08/29/19 ON-CALL TRAFFIC ENGIN…618057WILLDAN 101-7006-60144 67 ATTACHMENT 1 Demand Register Packet: APPKT02160 - BC 10/11/19 10/11/2019 6:51:58 PM Page 2 of 8 AmountVendor Name Payable Number Description (Item)Account Name Account Number 220.00Blood/Alcohol Testing08/31/19 - BLOOD/ALCOHOL ANALYSIS72532AMERICAN FORENSIC NURSES …101-2001-60174 192.74Maintenance/Services09/26/19 - FS #70 SENSOR74535PATTON DOOR & GATE 101-2002-60691 216.86Professional Services09/23/19 FIRE PREVENTION WEEK OUTRE…815CALF-FAPALMS TO PINES PRINTING 101-2002-60103 95.00Recruiting/Pre-Employment10/01/19 - PHYSICALS85862EISENHOWER OCCUPATIONAL…101-1004-60129 140.00Travel & Training10/01/19 - PHYSICALS85862EISENHOWER OCCUPATIONAL…101-7003-60320 1,461.00Landscape Contract10/2019 GENERAL MAINT LLMD PROJ 201…91693PWLC II, INC 101-2002-60112 806.47Materials/Supplies09/24/19 - CITY HALL EXIT SIGN9302285847GRAINGER 101-3008-60431 34.75Materials/Supplies09/25/19 - SPORTS COMPLEXAA00059436LOCK SHOP INC, THE 101-3008-60431 267.00Due to County Recorder08/2019 - RECORD FEES LLA 2019-0003AUG'19RIVERSIDE ASSESSOR 101-0000-20325 111.00Due to County Recorder08/2019 - RECORD FEES LLA 2019-0004AAUG'19RIVERSIDE ASSESSOR 101-0000-20325 49.75Due to County Recorder08/2019 - RECORD FEES LLA 2019-0004BAUG'19RIVERSIDE ASSESSOR 101-0000-20325 21.80Gas - Utilities07/22-08/20/19 - CITY HALL GAS SVCAUG'192692565001GAS COMPANY, THE 101-3008-61100 65.23Gas - Utilities07/22-08/20/19 - WC GAS SERVICEAUG'199422738006GAS COMPANY, THE 101-3008-61100 21.12Materials/Supplies09/25/19 - CITY HALLBB00534331LOCK SHOP INC, THE 101-3008-60431 39.85Materials/Supplies09/27/19 - FS OLD #32BB00534360LOCK SHOP INC, THE 101-3008-60431 1,524.91Electricity - Utilities10/09/19 - ELECTRICITY SERVICECSE167IMPERIAL IRRIGATION DIST 101-2002-61101 208.33Electric - Colonel Paige - Utiliti…10/09/19 - ELECTRICITY SERVICECSE167IMPERIAL IRRIGATION DIST 101-3005-61108 38.52Electric - Adams Park - Utilities10/09/19 - ELECTRICITY SERVICECSE167IMPERIAL IRRIGATION DIST 101-3005-61110 114.60Water - Utilities10/07/19 - WATER SERVICECSW226COACHELLA VALLEY WATER DI…101-2002-61200 1,568.81Water -Pioneer Park - Utilities10/07/19 - WATER SERVICECSW226COACHELLA VALLEY WATER DI…101-3005-61207 35.36Water - Utilities10/07/19 - WATER SERVICECSW226COACHELLA VALLEY WATER DI…101-3008-61200 46.90Telephone - Utilities10/2019 - LQ PARK PHONEOCT'193452951FRONTIER COMMUNICATIONS…101-3005-61300 69.81Cable - Utilities09/22-10/21/19 - EOC CABLEOCT'195631DISH NETWORK 101-2002-61400 37.32Telephone - Utilities09/28-10/27/19 - SPORTS COMPLEX PHO…OCT'197713100FRONTIER COMMUNICATIONS…101-3005-61300 1,238.53Water -Desert Pride - Utilities10/07/19 - WATER SERVICEPWW210COACHELLA VALLEY WATER DI…101-3005-61206 95.00Over Payments, AR Policy09/30/19 - LIC-0107443 REFUND OVERPY…R54010FIVE STAR VACATION RENTALS…101-0000-20330 15.00Business Licenses09/30/19 - LIC-0107443 REFUND OVERPY…R54010FIVE STAR VACATION RENTALS…101-0000-41600 95.00Cash Over/Short10/02/19 - LIC-765302 REFUND OVERPYM…R54158FAMROSE INVESTMENTS, LLC 101-0000-42300 96.00Cash Over/Short10/03/19 - LIC-0110478 REF OVERPMT BL…R54244BETTS, FRED R.101-0000-42300 1,230.72HVAC09/25/19 - HVACS3018302.001JOHNSTONE SUPPLY 101-3008-60667 35.33Electricity - Utilities08/20-09/19/19 - FS #32 GAS SERVICESEP'191208591246GAS COMPANY, THE 101-2002-61101 92.33Recruiting/Pre-Employment09/04-10/01/19 - ASST CONST MGR PANELSEP'191640WELLS FARGO BUSINESS CARD 101-1004-60129 82.95Recruiting/Pre-Employment09/04-10/01/19 - CODE OFFICER II PANELSEP'191640WELLS FARGO BUSINESS CARD 101-1004-60129 978.50Travel & Training09/04-10/01/19 - 19/20 LEADERSHIP CVSEP'191640WELLS FARGO BUSINESS CARD 101-1004-60320 148.93Travel & Training09/04-10/01/19 - LINKS LUNCHEON (8)SEP'191640WELLS FARGO BUSINESS CARD 101-1004-60320 51.98Travel & Training09/04-10/01/19 - PLAYGROUND TRAININGSEP'191640WELLS FARGO BUSINESS CARD 101-1004-60320 792.00Travel & Training09/04-10/01/19 - CALPELRA C ESCOBEDOSEP'191640WELLS FARGO BUSINESS CARD 101-1004-60320 242.85Travel & Training09/04-10/01/19 - TRAINING MAN A AREL…SEP'191640WELLS FARGO BUSINESS CARD 101-1004-60320 187.34Travel & Training09/04-10/01/19 - CONTRACTUAL RISK TRA…SEP'191640WELLS FARGO BUSINESS CARD 101-1004-60320 730.00Travel & Training09/04-10/01/19 - TRAINING A ARRELANOSEP'191640WELLS FARGO BUSINESS CARD 101-1004-60320 156.94Employee Recognition Events09/04-10/01/19 - EMPLOYEE BANQUET S…SEP'191640WELLS FARGO BUSINESS CARD 101-1004-60340 142.54Employee Recognition Events09/04-10/01/19 - EMP REC DINNER CENT…SEP'191640WELLS FARGO BUSINESS CARD 101-1004-60340 134.84Operating Supplies09/04-10/01/19 - WHEELCHAIRSEP'191640WELLS FARGO BUSINESS CARD 101-1004-60420 299.52Travel & Training09/04-10/01/19 - LODGING T FLORESSEP'191640WELLS FARGO BUSINESS CARD 101-1005-60320 109.00Travel & Training09/04-10/01/19 - NOTARY & LIVE SCAN N …SEP'191640WELLS FARGO BUSINESS CARD 101-1005-60320 322.05Travel & Training09/04-10/01/19 - LODGING N ROMANESEP'191640WELLS FARGO BUSINESS CARD 101-1005-60320 326.24Office Supplies09/04-10/01/19 - DRY ERASE BOARDSEP'191640WELLS FARGO BUSINESS CARD 101-1005-60400 68.94Administration09/04-10/01/19 - PROFLOWERSSEP'191640WELLS FARGO BUSINESS CARD 101-1006-60102 -68.94Administration09/04-10/01/19 - PROFLOWERS CREDITSEP'191640WELLS FARGO BUSINESS CARD 101-1006-60102 20.00Travel & Training09/04-10/01/19 - CSMFO INTERN A KHALIDSEP'191640WELLS FARGO BUSINESS CARD 101-1006-60320 50.00Travel & Training09/04-10/01/19 - CSMFO MTG 10/23 C M…SEP'191640WELLS FARGO BUSINESS CARD 101-1006-60320 285.48Travel & Training09/04-10/01/19 - LODGING DEP C MARTI…SEP'191640WELLS FARGO BUSINESS CARD 101-1006-60320 100.00Travel & Training09/04-10/01/19 - CSMFO 10/19 FAC (2)SEP'191640WELLS FARGO BUSINESS CARD 101-1006-60320 350.00Travel & Training09/04-10/01/19 - CSMFO MTG 10/23SEP'191640WELLS FARGO BUSINESS CARD 101-1006-60320 285.48Travel & Training09/04-10/01/19 - LODGING DEP R HALLICKSEP'191640WELLS FARGO BUSINESS CARD 101-1006-60320 285.48Travel & Training09/04-10/01/19 - LODGING DEP K ROME…SEP'191640WELLS FARGO BUSINESS CARD 101-1006-60320 110.00Membership Dues09/04-10/01/19 - CSMFO MEMBER S LAU…SEP'191640WELLS FARGO BUSINESS CARD 101-1006-60351 3.99Office Supplies09/04-10/01/19 - CALC RIBBON STRIPSEP'191640WELLS FARGO BUSINESS CARD 101-1006-60400 7.98Office Supplies09/04-10/01/19 - CALC RIBBONSEP'191640WELLS FARGO BUSINESS CARD 101-1006-60400 -10,000.00Operating Supplies09/04-10/01/19 - REVERSE BANK DRAFT R…SEP'191640WELLS FARGO BUSINESS CARD 101-1006-60420 68 Demand Register Packet: APPKT02160 - BC 10/11/19 10/11/2019 6:51:58 PM Page 3 of 8 AmountVendor Name Payable Number Description (Item)Account Name Account Number 961.55Special Enforcement/Humana09/04-10/01/19 - LODGING D KNIGHT 9/8…SEP'191640WELLS FARGO BUSINESS CARD 101-2001-60165 901.55Special Enforcement/Humana09/04-10/01/19 - LODGING D KNIGHT 9/1…SEP'191640WELLS FARGO BUSINESS CARD 101-2001-60165 22.53Professional Services09/04-10/01/19 - MEASURING WHEELSSEP'191640WELLS FARGO BUSINESS CARD 101-2002-60103 311.36Travel & Training09/04-10/01/19 - LODGING Z JOHNSTONSEP'191640WELLS FARGO BUSINESS CARD 101-2002-60320 109.94Small Tools & Equipment09/04-10/01/19 - FIRE CODE BOOKSSEP'191640WELLS FARGO BUSINESS CARD 101-2002-60545 582.36Small Tools & Equipment09/04-10/01/19 - FIRE CODE BOOKSSEP'191640WELLS FARGO BUSINESS CARD 101-2002-60545 34.72Fire Station09/04-10/01/19 - FS 93 MAINT SUPPLIESSEP'191640WELLS FARGO BUSINESS CARD 101-2002-60670 -398.00Travel & Training09/04-10/01/19 - RISK CERT CREDIT L CH…SEP'191640WELLS FARGO BUSINESS CARD 101-3001-60320 796.00Travel & Training09/04-10/01/19 - RISK CERT L CHAUDHRYSEP'191640WELLS FARGO BUSINESS CARD 101-3001-60320 287.78Operating Supplies09/04-10/01/19 - WC SEPT LUNCHEONSEP'191640WELLS FARGO BUSINESS CARD 101-3002-60420 21.74Community Experiences09/04-10/01/19 - WHITE BOW DED TREESEP'191640WELLS FARGO BUSINESS CARD 101-3003-60149 1,082.80Community Experiences09/04-10/01/19 - WRISTBANDS BREWSEP'191640WELLS FARGO BUSINESS CARD 101-3003-60149 122.51Operating Supplies09/04-10/01/19 - IRONMAN OPEN HOUSESEP'191640WELLS FARGO BUSINESS CARD 101-3003-60420 1,445.00Travel & Training09/04-10/01/19 - CPRS MAINT MGMT D …SEP'191640WELLS FARGO BUSINESS CARD 101-3005-60320 418.38Materials/Supplies09/04-10/01/19 - FLOWERSSEP'191640WELLS FARGO BUSINESS CARD 101-3005-60431 273.78Travel & Training09/04-10/01/19 - LODGING K CAMARENASEP'191640WELLS FARGO BUSINESS CARD 101-3007-60320 14.99Marketing & Tourism Promoti…09/04-10/01/19 - APPLE MUSIC 09/19SEP'191640WELLS FARGO BUSINESS CARD 101-3007-60461 39.12Marketing & Tourism Promoti…09/04-10/01/19 - GLOW STICKSSEP'191640WELLS FARGO BUSINESS CARD 101-3007-60461 580.90Travel & Training09/04-10/01/19 - LODGING D CASTROSEP'191640WELLS FARGO BUSINESS CARD 101-6001-60320 580.90Travel & Training09/04-10/01/19 - LODGING CHERI FLORESSEP'191640WELLS FARGO BUSINESS CARD 101-6002-60320 871.35Travel & Training09/04-10/01/19 - LODGING CARLOS FLOR…SEP'191640WELLS FARGO BUSINESS CARD 101-6002-60320 22.53Supplies - Field09/04-10/01/19 - MEASURING WHEELSSEP'191640WELLS FARGO BUSINESS CARD 101-6004-60425 -25.00Travel & Training09/04-10/01/19 - TRAFFIC CERTS CREDITSEP'191640WELLS FARGO BUSINESS CARD 101-7003-60320 410.00Travel & Training09/04-10/01/19 - TRAFFIC CERTSSEP'191640WELLS FARGO BUSINESS CARD 101-7003-60320 25.13Gas - Utilities08/20-09/19/19 - CITY HALL GAS SVCSEP'192692565001GAS COMPANY, THE 101-3008-61100 67.20Gas - Utilities08/20-09/19/19 - WC GAS SERVICESEP'199422738006GAS COMPANY, THE 101-3008-61100 938.12Machinery & Equipment09/25/19 - FS #70 GENERATOR VALVEWOG00005999QUINN COMPANY 101-2002-80101 988.73Machinery & Equipment09/25/19 - FS #32 GENERATOR BATTERYWOG00006000QUINN COMPANY 101-2002-80101 1,199.45Machinery & Equipment09/25/19 - WC GENERATOR BATTERYWOG00006001QUINN COMPANY 101-2002-80101 Fund 101 - GENERAL FUND Total:169,524.78 Fund: 201 - GAS TAX FUND 193.43Materials/Supplies09/30/19 - LOCKSAA00059456LOCK SHOP INC, THE 201-7003-60431 Fund 201 - GAS TAX FUND Total:193.43 Fund: 202 - LIBRARY & MUSEUM FUND 910.00Landscape Contract10/2019 LIBRARY MAINT213766VINTAGE ASSOCIATES 202-3004-60112 190.00Landscape Contract10/2019 MUSEUM MAINT213766VINTAGE ASSOCIATES 202-3006-60112 168.17Water - Utilities10/07/19 - WATER SERVICECSW226COACHELLA VALLEY WATER DI…202-3006-61200 1,864.00HVAC09/16/19 - LIBRARY ACTUATOR REPLI31312PACIFIC WEST AIR CONDITION…202-3004-60667 2,500.00HVAC09/20/19 - LIBRARY ECON ACTUATORS RE…I31430PACIFIC WEST AIR CONDITION…202-3004-60667 14.89Gas - Utilities08/20-09/19/19 - LIBRARY GAS SVCSEP'19152944404…GAS COMPANY, THE 202-3004-61100 208.39Operating Supplies09/04-10/01/19 - MAKERSPACE SUPPLIESSEP'191640WELLS FARGO BUSINESS CARD 202-3004-60420 45.39Operating Supplies09/04-10/01/19 - STORAGE FILE BOXESSEP'191640WELLS FARGO BUSINESS CARD 202-3004-60420 Fund 202 - LIBRARY & MUSEUM FUND Total:5,900.84 Fund: 215 - LIGHTING & LANDSCAPING FUND 6,349.83Consultants10/2019 LIGHTING MAINTENANCE SERVICE17234CREATIVE LIGHTING & ELECTR…215-7004-60104 11,865.00Landscape Contract10/2019 LIGHTING & LANDSCAPING MAINT213766VINTAGE ASSOCIATES 215-7004-60112 268.56Materials/Supplies09/19/19 - MATERIALS3497584SMITH PIPE & SUPPLY CO 215-7004-60431 45.68Materials/Supplies09/23/19 - MATERIALS3498995SMITH PIPE & SUPPLY CO 215-7004-60431 790.04Materials/Supplies10/02/19 - MATERIALS84534CALIFORNIA DESERT NURSERY,…215-7004-60431 123.37Materials/Supplies10/02/19 - MATERIALS84536CALIFORNIA DESERT NURSERY,…215-7004-60431 55,793.00Landscape Contract10/2019 GENERAL MAINT LLMD PROJ 201…91693PWLC II, INC 215-7004-60112 723.21Electric - Utilities10/09/19 - ELECTRICITY SERVICEPW225IMPERIAL IRRIGATION DIST 215-7004-61116 344.89Electric - Medians - Utilities10/09/19 - ELECTRICITY SERVICEPW225IMPERIAL IRRIGATION DIST 215-7004-61117 2,022.96Water - Medians - Utilities10/07/19 - WATER SERVICEPWW210COACHELLA VALLEY WATER DI…215-7004-61211 113.59Materials/Supplies09/24/19 - MATERIALSREG001-12440VINTAGE ASSOCIATES 215-7004-60431 25.23Materials/Supplies10/02/19 - MATERIALSS114120385.001WALTERS WHOLESALE ELECTR…215-7004-60431 728.62Materials/Supplies09/04-10/01/19 - FLOWER POTS (2)SEP'191640WELLS FARGO BUSINESS CARD 215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:79,193.98 69 Demand Register Packet: APPKT02160 - BC 10/11/19 10/11/2019 6:51:58 PM Page 4 of 8 AmountVendor Name Payable Number Description (Item)Account Name Account Number Fund: 221 - AB 939 - CALRECYCLE FUND 1,480.00AB 939 Recycling Solutions09/02-09/15/19 - MIX 100.5 LOCAL FM R…423469-1ALPHA MEDIA LLC 221-0000-60127 1,480.00AB 939 Recycling Solutions09/16-09/29/19 U 92.7 LOCAL FM RADIO …423472-1ALPHA MEDIA LLC 221-0000-60127 80.00AB 939 Recycling Solutions09/30/19 THE BULL 98.5 LOCAL FM RADIO…423476-1ALPHA MEDIA LLC 221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:3,040.00 Fund: 225 - INFRASTRUCTURE FUND 317.33Consultants, Fee Study09/30/19 DEVELOPMENT IMPACT FEE ST…9190000436NBS 225-0000-60104 Fund 225 - INFRASTRUCTURE FUND Total:317.33 Fund: 241 - HOUSING AUTHORITY 45.13Operating Supplies09/04-10/01/19 - VOICE RECORDER HC B…SEP'191640WELLS FARGO BUSINESS CARD 241-9101-60420 Fund 241 - HOUSING AUTHORITY Total:45.13 Fund: 250 - TRANSPORTATION DIF FUND 317.33Consultants, Fee Study09/30/19 DEVELOPMENT IMPACT FEE ST…9190000436NBS 250-0000-60104 Fund 250 - TRANSPORTATION DIF FUND Total:317.33 Fund: 251 - PARKS & REC DIF FUND 317.33Consultants, Fee Study09/30/19 DEVELOPMENT IMPACT FEE ST…9190000436NBS 251-0000-60104 Fund 251 - PARKS & REC DIF FUND Total:317.33 Fund: 252 - CIVIC CENTER DIF FUND 317.61Consultants, Fee Study09/30/19 DEVELOPMENT IMPACT FEE ST…9190000436NBS 252-0000-60104 Fund 252 - CIVIC CENTER DIF FUND Total:317.61 Fund: 253 - LIBRARY DEVELOPMENT DIF 317.33Consultants, Fee Study09/30/19 DEVELOPMENT IMPACT FEE ST…9190000436NBS 253-0000-60104 Fund 253 - LIBRARY DEVELOPMENT DIF Total:317.33 Fund: 254 - COMMUNITY CENTER DIF 317.33Consultants, Fee Study09/30/19 DEVELOPMENT IMPACT FEE ST…9190000436NBS 254-0000-60104 Fund 254 - COMMUNITY CENTER DIF Total:317.33 Fund: 255 - STREET FACILITY DIF FUND 317.33Consultants, Fee Study09/30/19 DEVELOPMENT IMPACT FEE ST…9190000436NBS 255-0000-60104 Fund 255 - STREET FACILITY DIF FUND Total:317.33 Fund: 256 - PARK FACILITY DIF FUND 317.33Consultants, Fee Study09/30/19 DEVELOPMENT IMPACT FEE ST…9190000436NBS 256-0000-60104 Fund 256 - PARK FACILITY DIF FUND Total:317.33 Fund: 257 - FIRE PROTECTION DIF 317.33Consultants, Fee Study09/30/19 DEVELOPMENT IMPACT FEE ST…9190000436NBS 257-0000-60104 Fund 257 - FIRE PROTECTION DIF Total:317.33 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 10,384.03Design08/2019 SRR PHASE II INFRASTRUCTURE P…1060848MICHAEL BAKER INTERNATIO…401-0000-60185 1,803.40Technical09/03-09/06/19 EISENHOWER RET BASIN …1411AGUA CALIENTE BAND OF CA…401-0000-60108 59,280.00Construction09/30/19 2018-01 COVE RESTROOM PUR…1592MADDEN FABRICATION 401-0000-60188 -7,280.00ConstructionSALES TAX ON $83,200 ($31,200+$52,000)1592MADDEN FABRICATION 401-0000-60188 643.13Construction09/06/19 CITY HALL ENTRY DOORS KEYPA…18698ALARM MONITORING SERVICE…401-0000-60188 5,413.28Construction10/11/19 CITY HALL ENTRY DOORS18748ALARM MONITORING SERVICE…401-0000-60188 550.00Design10/02/19 COVE PUBLIC RESTROOM & TRA…19100204HERMANN DESIGN GROUP INC 401-0000-60185 3,051.75Design09/30/19 SRR EVENT SITE DESIGN SVCS, PJ…19100205HERMANN DESIGN GROUP INC 401-0000-60185 3,815.00Design10/02/19 EISENHOWER RETENTION BASIN19100206HERMANN DESIGN GROUP INC 401-0000-60185 1,047.50Design09/30/19 ON-CALL SVC NO LQ PKWY TURF…19100212HERMANN DESIGN GROUP INC 401-0000-60185 -32,127.39Retention PayablePO 1819-0137-R1 RETENTION #22015-12B PROGRE…GRANITE CONSTRUCTION CO…401-0000-20600 642,547.82Construction07/31/19 EISENHOWER DRIVE DRAINAGE …2015-12B PROGRE…GRANITE CONSTRUCTION CO…401-0000-60188 -20,983.72Retention PayablePO 1819-0137-RI RETENTION #32015-12B PROGRE…GRANITE CONSTRUCTION CO…401-0000-20600 419,674.72Construction08/31/19 EISENHOWER DRIVE DRAINAGE …2015-12B PROGRE…GRANITE CONSTRUCTION CO…401-0000-60188 -9,062.03Retention PayablePO 1819-0145-R1 RETENTION #33JACOBSSON ENGINEERING CO…401-0000-20600 181,240.50Construction08/31/19 PROG PMT 3 DUNE PALMS ROA…3JACOBSSON ENGINEERING CO…401-0000-60188 -2,666.05Retention PayablePO 1819-0116-R14ELECNOR BELCO ELECTRIC, INC 401-0000-20600 53,321.00Construction09/30/19 PYMT #4 2016-01 HSIP INTERSE…4ELECNOR BELCO ELECTRIC, INC 401-0000-60188 -4,681.92Retention PayablePO 1920-0125 RETENTION #15176URBAN HABITAT 401-0000-20600 93,638.42Construction09/2019 2016-03D LQ LANDSCAPE IMPR -…5176URBAN HABITAT 401-0000-60188 1,978.00Construction09/17/19 - 2016-08 CONST SET879030PLANIT REPROGRAPHICS SYST…401-0000-60188 70 Demand Register Packet: APPKT02160 - BC 10/11/19 10/11/2019 6:51:58 PM Page 5 of 8 AmountVendor Name Payable Number Description (Item)Account Name Account Number 265.41Construction09/27/19 - 2019-10 BID SET879328PLANIT REPROGRAPHICS SYST…401-0000-60188 1,433.00Technical08/22-09/04/19 DUNE PALMS WIDENING…LP0919-44LANDMARK GEO-ENGINEERS &…401-0000-60108 1,144.00Technical09/05-09/18/19 EISENHOWER BASIN MAT…LP1019-19LANDMARK GEO-ENGINEERS &…401-0000-60108 1,688.00Technical09/05-09/18/19 DUNE PALMS WIDENING…LP1019-20LANDMARK GEO-ENGINEERS &…401-0000-60108 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:1,406,117.85 Fund: 501 - FACILITY & FLEET REPLACEMENT 1,829.51Furniture09/16/19 - CITY HALL CHAIRS (11)112380443ULINE 501-0000-71020 380.15Furniture09/18/19 - CITY HALL CHAIRS (2)112479206ULINE 501-0000-71020 416.00Vehicle Repair & Maintenance09/20-09/21/19 R.A.N AUTO WASH256RAN AUTO DETAIL 501-0000-60676 372.25Furniture09/20/19 - CITY HALL TABLE9298677502GRAINGER 501-0000-71020 18,224.34Vehicles, Rentals & Leases10/2019 - FLEET LEASEFBN3797978ENTERPRISE FM TRUST 501-0000-71030 Fund 501 - FACILITY & FLEET REPLACEMENT Total:21,222.25 Fund: 502 - INFORMATION TECHNOLOGY 2,491.67Telephone - Utilities09/23-10/22/19 - PHONE LINE SVC121364113-0TPX COMMUNICATIONS 502-0000-61300 809.93Copiers09/20-10/19/19 CANON COPIER CONTRA…20589834CANON FINANCIAL SERVICES, …502-0000-60662 244.22Cable - Utilities09/24-10/23/19 - WC CABLE (4601)504601092419TIME WARNER CABLE 502-0000-61400 20,050.00Consultants10/2019 IT SERVICES NETWORK ADMIN52407ACORN TECHNOLOGY SERVICES 502-0000-60104 95.01Cable - Utilities09/25-10/24/19 - CITY HALL INTERNETOCT'191693171FRONTIER COMMUNICATIONS…502-0000-61400 55.98Cable - Utilities09/26-10/25/19 - CITY HALL DSLOCT'197712842FRONTIER COMMUNICATIONS…502-0000-61400 140.00Consultants10/01/19 - COUNCIL MTG VIDEOPR655-0919DESERT C.A.M INC 502-0000-60104 50.00Software Licenses09/04-10/01/19 - BASECAMP 9/13-10/13/…SEP'191640WELLS FARGO BUSINESS CARD 502-0000-60301 30.94Operating Supplies09/04-10/01/19 - IT SUPPLIESSEP'191640WELLS FARGO BUSINESS CARD 502-0000-60420 29.67Operating Supplies09/04-10/01/19 - IT SUPP/EARBUDSSEP'191640WELLS FARGO BUSINESS CARD 502-0000-60420 119.61Computers09/04-10/01/19 - DOCKING STATIONSEP'191640WELLS FARGO BUSINESS CARD 502-0000-80103 Fund 502 - INFORMATION TECHNOLOGY Total:24,117.03 Fund: 503 - PARK EQUIP & FACILITY FUND 28,069.00Parks10/01/19 LAKE PUMP REPAIRS16420L.O. LYNCH QUALITY WELLS & …503-0000-71060 Fund 503 - PARK EQUIP & FACILITY FUND Total:28,069.00 Fund: 504 - INSURANCE FUND 656.85Operating Supplies09/04-10/01/19 - SIT/STAND DESKSEP'191640WELLS FARGO BUSINESS CARD 504-1010-60420 181.72Operating Supplies09/04-10/01/19 - SAFETY DATA BOOKSSEP'191640WELLS FARGO BUSINESS CARD 504-1010-60420 Fund 504 - INSURANCE FUND Total:838.57 Grand Total:1,741,119.11 71 Demand Register Packet: APPKT02160 - BC 10/11/19 10/11/2019 6:51:58 PM Page 6 of 8 Fund Summary Fund Expense Amount 101 - GENERAL FUND 169,524.78 201 - GAS TAX FUND 193.43 202 - LIBRARY & MUSEUM FUND 5,900.84 215 - LIGHTING & LANDSCAPING FUND 79,193.98 221 - AB 939 - CALRECYCLE FUND 3,040.00 225 - INFRASTRUCTURE FUND 317.33 241 - HOUSING AUTHORITY 45.13 250 - TRANSPORTATION DIF FUND 317.33 251 - PARKS & REC DIF FUND 317.33 252 - CIVIC CENTER DIF FUND 317.61 253 - LIBRARY DEVELOPMENT DIF 317.33 254 - COMMUNITY CENTER DIF 317.33 255 - STREET FACILITY DIF FUND 317.33 256 - PARK FACILITY DIF FUND 317.33 257 - FIRE PROTECTION DIF 317.33 401 - CAPITAL IMPROVEMENT PROGRAMS 1,406,117.85 501 - FACILITY & FLEET REPLACEMENT 21,222.25 502 - INFORMATION TECHNOLOGY 24,117.03 503 - PARK EQUIP & FACILITY FUND 28,069.00 504 - INSURANCE FUND 838.57 Grand Total:1,741,119.11 Account Summary Account Number Account Name Expense Amount 101-0000-20325 Due to County Recorder 427.75 101-0000-20330 Over Payments, AR Policy 285.00 101-0000-22830 Miscellaneous Deposits 50.00 101-0000-41600 Business Licenses 15.00 101-0000-42300 Cash Over/Short 191.00 101-1004-60129 Recruiting/Pre-Employme…270.28 101-1004-60320 Travel & Training 3,131.60 101-1004-60340 Employee Recognition Ev…299.48 101-1004-60400 Office Supplies 138.10 101-1004-60420 Operating Supplies 134.84 101-1005-60320 Travel & Training 730.57 101-1005-60400 Office Supplies 333.86 101-1006-60102 Administration 0.00 101-1006-60320 Travel & Training 1,376.44 101-1006-60351 Membership Dues 110.00 101-1006-60400 Office Supplies 11.97 101-1006-60420 Operating Supplies -10,000.00 101-2001-60165 Special Enforcement/Hu…1,863.10 101-2001-60174 Blood/Alcohol Testing 220.00 101-2002-60103 Professional Services 239.39 101-2002-60112 Landscape Contract 1,461.00 101-2002-60320 Travel & Training 311.36 101-2002-60545 Small Tools & Equipment 692.30 101-2002-60670 Fire Station 34.72 101-2002-60691 Maintenance/Services 942.74 101-2002-61101 Electricity - Utilities 1,560.24 101-2002-61200 Water - Utilities 114.60 101-2002-61300 Telephone - Utilities 1,298.50 101-2002-61400 Cable - Utilities 220.44 101-2002-80101 Machinery & Equipment 3,126.30 101-3001-60320 Travel & Training 398.00 101-3001-60510 Grants & Economic Devel…21,000.00 101-3002-60420 Operating Supplies 287.78 101-3003-60149 Community Experiences 7,197.83 101-3003-60420 Operating Supplies 122.51 72 Demand Register Packet: APPKT02160 - BC 10/11/19 10/11/2019 6:51:58 PM Page 7 of 8 Account Summary Account Number Account Name Expense Amount 101-3005-60112 Landscape Contract 41,890.00 101-3005-60320 Travel & Training 1,445.00 101-3005-60431 Materials/Supplies 894.65 101-3005-60691 Maintenance/Services 3,040.00 101-3005-61108 Electric - Colonel Paige - U…208.33 101-3005-61110 Electric - Adams Park - Util…38.52 101-3005-61206 Water -Desert Pride - Utili…1,238.53 101-3005-61207 Water -Pioneer Park - Utili…1,568.81 101-3005-61300 Telephone - Utilities 84.22 101-3007-60320 Travel & Training 273.78 101-3007-60461 Marketing & Tourism Pro…43,299.11 101-3008-60431 Materials/Supplies 902.19 101-3008-60667 HVAC 6,030.72 101-3008-60691 Maintenance/Services 5,540.00 101-3008-61100 Gas - Utilities 179.36 101-3008-61200 Water - Utilities 35.36 101-6001-60320 Travel & Training 580.90 101-6001-60400 Office Supplies 7.60 101-6002-60320 Travel & Training 1,452.25 101-6003-60320 Travel & Training 1,365.00 101-6004-60111 Administrative Citation Se…1,106.53 101-6004-60400 Office Supplies 25.82 101-6004-60425 Supplies - Field 22.53 101-6006-60103 Professional Services 2,500.00 101-6006-60125 Temporary Agency Servic…1,167.15 101-6006-60420 Operating Supplies -2,413.28 101-7003-60320 Travel & Training 525.00 101-7006-60144 Contract Traffic Engineer 17,920.00 201-7003-60431 Materials/Supplies 193.43 202-3004-60112 Landscape Contract 910.00 202-3004-60420 Operating Supplies 253.78 202-3004-60667 HVAC 4,364.00 202-3004-61100 Gas - Utilities 14.89 202-3006-60112 Landscape Contract 190.00 202-3006-61200 Water - Utilities 168.17 215-7004-60104 Consultants 6,349.83 215-7004-60112 Landscape Contract 67,658.00 215-7004-60431 Materials/Supplies 2,095.09 215-7004-61116 Electric - Utilities 723.21 215-7004-61117 Electric - Medians - Utiliti…344.89 215-7004-61211 Water - Medians - Utilities 2,022.96 221-0000-60127 AB 939 Recycling Solutions 3,040.00 225-0000-60104 Consultants, Fee Study 317.33 241-9101-60420 Operating Supplies 45.13 250-0000-60104 Consultants, Fee Study 317.33 251-0000-60104 Consultants, Fee Study 317.33 252-0000-60104 Consultants, Fee Study 317.61 253-0000-60104 Consultants, Fee Study 317.33 254-0000-60104 Consultants, Fee Study 317.33 255-0000-60104 Consultants, Fee Study 317.33 256-0000-60104 Consultants, Fee Study 317.33 257-0000-60104 Consultants, Fee Study 317.33 401-0000-20600 Retention Payable -69,521.11 401-0000-60108 Technical 6,068.40 401-0000-60185 Design 18,848.28 401-0000-60188 Construction 1,450,722.28 501-0000-60676 Vehicle Repair & Mainte…416.00 501-0000-71020 Furniture 2,581.91 73 Demand Register Packet: APPKT02160 - BC 10/11/19 10/11/2019 6:51:58 PM Page 8 of 8 Account Summary Account Number Account Name Expense Amount 501-0000-71030 Vehicles, Rentals & Leases 18,224.34 502-0000-60104 Consultants 20,190.00 502-0000-60301 Software Licenses 50.00 502-0000-60420 Operating Supplies 60.61 502-0000-60662 Copiers 809.93 502-0000-61300 Telephone - Utilities 2,491.67 502-0000-61400 Cable - Utilities 395.21 502-0000-80103 Computers 119.61 503-0000-71060 Parks 28,069.00 504-1010-60420 Operating Supplies 838.57 Grand Total:1,741,119.11 Project Account Summary Project Account Key Expense Amount **None**319,150.02 091004CT 181,240.50 091004RP -9,062.03 091004T 3,121.00 141513D 10,384.03 151612CT 1,062,222.54 151612RP -53,111.11 151612T 2,947.40 1920CPMCT 6,056.41 201601CT 53,321.00 201601RP -2,666.05 201603CT 93,638.42 201603D 1,047.50 201603RP -4,681.92 201608CT 1,978.00 201608D 3,051.75 201704D 3,815.00 201801CT 52,000.00 201801D 550.00 201910CT 265.41 9/11E 21.74 BREWE 2,050.80 IRONE 11,995.80 MAKERE 253.78 SFCE 1,529.12 Grand Total:1,741,119.11 74 10/17/2019 8:10:15 PM Page 1 of 8 Demand Register City of La Quinta Packet: APPKT02167 - BC 10/18/19 AmountVendor Name Payable Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 196.05LT Care Insurance PayLONG TERM CARE0002066CALPERS LONG-TERM CARE P…101-0000-20949 92.00United Way DeductionsCONTRIBUTION0002067UNITED WAY OF THE DESERT 101-0000-20981 162.00Garnishments PayableGARNISHMENT0002068RIVERSIDE COUNTY SHERIFF'S …101-0000-20985 392.00Instructors10/10/19 - TAI CHI CHUAN101019MEDEIROS, JOYCELEEN 101-3002-60107 1,260.00Instructors10/10/19 - TAEWONDO101019ROJAS, MIGUEL ANGEL 101-3002-60107 395.50Instructors10/10/19 - BALLROOM DANCING101019SHIRY, TERESA 101-3002-60107 343.00Instructors10/10/19 - SUNSET YOGA101019TRUE, ARTHUR ALLEN 101-3002-60107 112.00Instructors10/10/19 - EVENING & GENTLE YOGA101019WILSON, ALBA 101-3002-60107 444.50Instructors10/10/19 - GENTLE YOGA101019VIELHARBER, KAREN 101-3002-60107 653.10Instructors10/10/19 - CARDIO & SUN STYLE TAI CHI101019COHEN, ANN MARIE 101-3002-60107 225.00Instructors10/10/19 - STRETCH & RESTORE101019AJOHNSON, KAREN T. PAYNE 101-3002-60107 300.00Instructors10/10/19 - SCULPT FIT CORE101019BJOHNSON, KAREN T. PAYNE 101-3002-60107 69.00Membership Dues10/15/19 - REIMB LIVE SCAN101519ACOUSINS, NATASHA 101-1005-60351 10.00Membership Dues10/15/19 - REIMB PASSPORT PHOTO101519BCOUSINS, NATASHA 101-1005-60351 36.06Materials/Supplies10/08/19 - CC LAKE SKIMMER BASKETS10-15337SOUTHWEST AQUATICS INC 101-3005-60431 108.33Prepaid Expense07/01-10/31/20 - LIBRARY 202-3004-60116101719TRULY NOLEN INC 101-0000-13600 150.21Materials/Supplies09/30/19 - FRITZ BURNS PAINT1226-2THE SHERWIN-WILLIAMS CO.101-3008-60431 203.08Operating Supplies10/04/19 - DRINKING WATER12852924100419SPARKLETTS 101-7003-60420 63,375.00GPSCVB10/01/19 - Q2 FY 19/20 CITY FUNDING13615-INGREATER PALM SPRINGS CVB 101-3007-60151 59.31Materials/Supplies10/03/19 - CITY HALL PAINT1454-0THE SHERWIN-WILLIAMS CO.101-3008-60431 760.06Maintenance/Services10/09/19 - LQ MIDDLE SCHOOL MAINT SV…17302CREATIVE LIGHTING & ELECTR…101-3005-60691 329.47Vehicles10/09/19 - LIGHT BAR1737GOLF CARS OF THE DESERT 101-2001-71031 -12,550.00Maintenance/Services05/29/19 - Grout repairs move to 501-000…18759ADESERT CONCEPTS CONSTRUC…101-3008-60691 135.86PM 10 - Dust Control09/30-10/27/19 - PM10 ANSWERING SERV…190902190102ANSAFONE CONTACT CENTERS 101-7006-60146 9,000.00Materials/Supplies10/08/19 SPORTS COMPLEX CONCRETE19112DESERT CONCEPTS CONSTRUC…101-3005-60431 127.89Printing10/01/19 - IRONMAN ROUTE MAP19-33719XPRESS GRAPHICS 101-3007-60410 79.75Recruiting/Pre-Employment09/2019 - PRE EMPLOYMENT BACKGROU…2019090001IRC CORPORATION 101-1004-60129 404.00Materials/Supplies09/30/19 - FB DOG PARK MATERIALS213819VINTAGE ASSOCIATES 101-3005-60431 482.00Materials/Supplies09/30/19 - MATERIALS213820VINTAGE ASSOCIATES 101-3005-60431 -0.22Sales Taxes Payable10/08/19 - OFFICE SUPPLIES ADD'L TAX2348637167OFFICE DEPOT 101-0000-20304 11.90Office Supplies10/08/19 - APPLE TV/CAUCUS RM2348637167OFFICE DEPOT 101-1002-60400 8,675.00Community Experiences10/05/19 2nd INSTALLMENT STREET FOOD…2639STREET FOOD CINEMA 101-3003-60149 -48.00Miscellaneous Revenue05/15/19 -sign deposits move to 228352737ACOUNTY OF RIVERSIDE 101-0000-42301 -1,226.37Professional Services05/15/19 -Candidate statements move to …2737ACOUNTY OF RIVERSIDE 101-1005-60103 1,274.37Election DepositMvd frm 1005-60103 Cndidt stmt & 42301…2737BCOUNTY OF RIVERSIDE 101-0000-22835 194.00Consultants10/07/19 - RANDOM DOT TESTING2756559TAG/AMS INC 101-1004-60104 181.57Citywide Conf Room Supplies09/25/19 - CITY WIDE COFFEE3425973251STAPLES ADVANTAGE 101-1007-60403 91.34Citywide Conf Room Supplies10/02/19 - PLOTTER PAPER FOR T9203426793833STAPLES ADVANTAGE 101-1007-60403 23.47Office Supplies10/04/19 - OFFICE SUPPLIES3426943259STAPLES ADVANTAGE 101-6001-60400 91.34Office Supplies10/05/19 - INK FOR D&D PLOTTER MTBK3427519299STAPLES ADVANTAGE 101-6001-60400 106.55Citywide Conf Room Supplies10/05/19 - CITY WIDE COFFEE3427519300STAPLES ADVANTAGE 101-1007-60403 74.30Office Supplies10/09/19 - OFFICE SUPPLIES3427667691STAPLES ADVANTAGE 101-6001-60400 842.04Annual Permits/Inspections09/03/19 - CH ELECTRIC GEN-DIESEL FEES3519201SOUTH COAST AIR QUALITY M…101-3008-60196 136.40Annual Permits/Inspections09/03/19 - CH FY 19/20 EMISSIONS FEE3521972SOUTH COAST AIR QUALITY M…101-3008-60196 960.00Marketing & Tourism Promoti…10/01-10/05/19 MIX 100.5 STREET FOOD …423440-2ALPHA MEDIA LLC 101-3007-60461 50.00Marketing & Tourism Promoti…10/02/19 MIX 100.5 ROS BANNERS STREET…423442-2ALPHA MEDIA LLC 101-3007-60461 20.00Credit Card Fees09/2019 - WC CREDIT CARD FEES518595PLUG & PAY TECHNOLOGIES I…101-3003-60122 20.00Administration09/2019 - HUB CREDIT CARD FEES518596PLUG & PAY TECHNOLOGIES I…101-6001-60102 1,602.50Plan Checks07/2019 ON CALL BUILDING PLAN CHECK …51887INTERWEST CONSULTING GR…101-6003-60118 10.00AdministrationREIMBURSE BANK FEE CHECK 12397152958ENGINEERING RESOURCES 101-1006-60102 1,188.20Temporary Agency Services10/04/19 - HUB TEMP SVCS M GONZALEZ54444644ROBERT HALF TECHNOLOGY 101-6006-60125 958.80Temporary Agency Services10/04/19 - HUB TEMP SVCS E KOLTWEIT54450151OFFICE TEAM 101-6006-60125 84.99Cable - Utilities10/3-11/02/19 - FS #93 INTERNET (3514)583514100319TIME WARNER CABLE 101-2002-61400 75 Demand Register Packet: APPKT02167 - BC 10/18/19 10/17/2019 8:10:15 PM Page 2 of 8 AmountVendor Name Payable Number Description (Item)Account Name Account Number 84.99Cable - Utilities09/29-10/28/19 - FS #32 INTERNET (6491)586491100119TIME WARNER CABLE 101-2002-61400 239.52Citywide Conf Room Supplies09/26/19 - CITY WIDE COFFEE657314DAIOHS FIRST CHOICE SERVICES 101-1007-60403 40.00Pest Control09/18/19 - FRITZ BURNS PEST CONTROL660214244TRULY NOLEN INC 101-3008-60116 9,025.04Marketing & Tourism Promoti…SEPT-OCT 2019 DIGITAL/RETAINER7131JNS MEDIA SPECIALISTS 101-3007-60461 325.00Supplies-Graffiti and Vandalism08/12/19 - FITNESS COURT VANDALISM7613TOP OF THE LINE SIGNS 101-3005-60423 3,000.00Professional Services09/2019 STVRP COMPLIANCE SERVICES900VACATION RENTAL COMPLIAN…101-6006-60103 357.97Maintenance/Services09/30/19 - FS #93 SERVICE91600428AIR EXCHANGE 101-2002-60691 17.82Mobile/Cell Phones/Satellites08/14-09/13/19 - EOC CELL PHONES (7813)9838079806VERIZON WIRELESS 101-2002-61304 7,229.17Marketing & Tourism Promoti…10/2019 GEM ADVERTISING CONTRACTGCVCC 10575THE CHAMBER 101-3007-60461 250.00HVAC10/01/19 - CITY HALLI31520PACIFIC WEST AIR CONDITION…101-3008-60667 1,247.50TOT - Short Term Vac. Rentals05/24/19 - LIC-765530 REFUND DUP TOTR49530CLARK, CHRISTL 101-0000-41401 42.94Miscellaneous Permits10/02/19 - BWFE2019-0203 REF CHANGED…R54141BLANCO, MARIA 101-0000-42404 55.00Cash Over/Short10/07/19 - LIC-0102652 REFUND OVERPY…R54429SULLIVAN'S STONE FACTORY, …101-0000-42300 54.00Cash Over/Short10/07/19 - LIC-768297 REFUND OVERPYM…R54436A GOOD PLUMBING, INC 101-0000-42300 46.00Cash Over/Short10/08/19 - LIC-0106828 REFUND OVERPY…R54456DESERT JACK LLC DBA JACK IN …101-0000-42300 110.00Cash Over/Short10/08/19 - LIC-766462 REFUND OVERPYM…R54467GLEISNER, BOB AND LAURA 101-0000-42300 50.00Cash Over/Short10/08/19 - LIC-0003827 REFUND OVERPY…R54487COUNTRY CLUB AWNING & BL…101-0000-42300 433.96Materials/Supplies10/04/19 - CITY HALL MATERIALSS2657953.002DESERT ELECTRIC SUPPLY 101-3008-60431 17,303.00MSHCP Mitigation Fee09/2019 - MSHCP FEESSEP'19COACHELLA VALLEY CONSERV…101-0000-20310 -173.03CVMSHCP Admin Fee09/2019 - MSHCP FEESSEP'19COACHELLA VALLEY CONSERV…101-0000-43631 57.46Gas - Utilities08/27-09/26/19 - FS #93 GAS SVCSEP'19165682485…GAS COMPANY, THE 101-2002-61100 368.66Fire Station08/28-09/26/19 - FS #32 SHOP FANSEP'198768HOME DEPOT CREDIT SERVICES 101-2002-60670 18.79Maintenance/Services08/28-09/26/19 - FS #32 OUTLET SWITCHSEP'198768HOME DEPOT CREDIT SERVICES 101-2002-60691 73.67Materials/Supplies08/28-09/26/19 - DRINKING FOUNTAIN P…SEP'198768HOME DEPOT CREDIT SERVICES 101-3005-60431 82.89Materials/Supplies08/28-09/26/19 - PARK MAT'LSSEP'198768HOME DEPOT CREDIT SERVICES 101-3005-60431 28.68Tools/Equipment08/28-09/26/19 - FIX TRAILHEAD SIGNSEP'198768HOME DEPOT CREDIT SERVICES 101-3005-60432 55.52Materials/Supplies08/28-09/26/19 - LQ PARK MAT'LSSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 561.15Materials/Supplies08/28-09/26/19 - LQ PARK PARTITIONSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 30.32Materials/Supplies08/28-09/26/19 - CITY HALL HOOKSSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 126.89Materials/Supplies08/28-09/26/19 - CITY HALL MAT'LSSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 108.71Materials/Supplies08/28-09/26/19 - SPORTS COMPLEX FANSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 39.06Materials/Supplies08/28-09/26/19 - CITY HALL DOOR KNOBSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 96.57Materials/Supplies08/28-09/26/19 - CH PARTSSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 21.74Materials/Supplies08/28-09/26/19 - CH SURGE PROTECTORSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 42.31Materials/Supplies08/28-09/26/19 - CITY HALL TOWELSSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 30.91Materials/Supplies08/28-09/26/19 - SPORTS COMPLEX SWIT…SEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 28.21Materials/Supplies08/28-09/26/19 - FS OLD 32 MAT'LSSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 21.25Materials/Supplies08/28-09/26/19 - CITY HALL MAT'LSSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 9.52Materials/Supplies08/28-09/26/19 - SPORTS COMPLEX KEYSSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 325.16Materials/Supplies08/28-09/26/19 - FS OLD 32 CEILING FANSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 140.19Materials/Supplies08/28-09/26/19 - FS OLD 32 DOOR LOCKSSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60431 133.60Tools/Equipment08/28-09/26/19 - TOOLSSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60432 71.73Tools/Equipment08/28-09/26/19 - LADDERSEP'198768HOME DEPOT CREDIT SERVICES 101-3008-60432 7.14Operating Supplies08/28-09/26/19 - KEYSSEP'198768HOME DEPOT CREDIT SERVICES 101-7003-60420 16.28Tools/Equipment08/28-09/26/19 - 10 PC BLADESSEP'198768HOME DEPOT CREDIT SERVICES 101-7003-60432 73.85Tools/Equipment08/28-09/26/19 - TOOLSSEP'198768HOME DEPOT CREDIT SERVICES 101-7003-60432 494.90Travel & Training09/03-10/02/19 - LEAGUE LODGING EVANSSEP'199721WELLS FARGO BUSINESS CARD 101-1001-60320 494.90Travel & Training09/03-10/02/19 - LEAGUE LODGING SAN…SEP'199721WELLS FARGO BUSINESS CARD 101-1001-60320 206.94Travel & Training09/03-10/02/19 - CC MTG 9/17SEP'199721WELLS FARGO BUSINESS CARD 101-1001-60320 35.57Travel & Training09/03-10/02/19 - MAYOR/CM UPDATESEP'199721WELLS FARGO BUSINESS CARD 101-1001-60320 688.95Travel & Training09/03-10/02/19 - EXEC RETREATSEP'199721WELLS FARGO BUSINESS CARD 101-1002-60320 301.92Operating Supplies09/03-10/02/19 - CM OFFICE/FURNSEP'199721WELLS FARGO BUSINESS CARD 101-1002-60420 -10,000.00Operating Supplies09/03-10/02/19 - REVERSE BANK DRAFT R…SEP'199721WELLS FARGO BUSINESS CARD 101-1006-60420 75.00Membership Dues09/03-10/02/19 - MAILCHIMP 9/2019SEP'199721WELLS FARGO BUSINESS CARD 101-3007-60351 9.00Marketing & Tourism Promoti…09/03-10/02/19 - SOCIAL MEDIA BOOSTSSEP'199721WELLS FARGO BUSINESS CARD 101-3007-60461 19.66Fritz Burns Pool08/26-09/24/19 - FB POOL KEYSSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-3005-60184 179.07Tools/Equipment08/26-09/24/19 - CORDLESS VACUUMSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-3005-60432 202.29Materials/Supplies08/26-09/24/19 - CITY HALL MAT'LSSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-3008-60431 40.27Materials/Supplies08/26-09/24/19 - CITY HALL MAT'LSSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-3008-60431 35.07Materials/Supplies08/26-09/24/19 - CITY HALL MAT'LSSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-3008-60431 76 Demand Register Packet: APPKT02167 - BC 10/18/19 10/17/2019 8:10:15 PM Page 3 of 8 AmountVendor Name Payable Number Description (Item)Account Name Account Number 58.19Materials/Supplies08/26-09/24/19 - CITY HALL MAT'LSSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-3008-60431 101.90Materials/Supplies08/26-09/24/19 - CITY HALL MAT'LSSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-3008-60431 21.63Operating Supplies08/26-09/24/19 - NYLON BRAIDSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-7003-60420 33.78Operating Supplies08/26-09/24/19 - MAINT/OPSSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-7003-60420 26.03Operating Supplies08/26-09/24/19 - WATER/GLOVESSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-7003-60420 7.73Operating Supplies08/26-09/24/19 - LIGHT TIMERSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-7003-60420 18.07Operating Supplies08/26-09/24/19 - LIGHT TIMERSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-7003-60420 5.39Operating Supplies08/26-09/24/19 - WATERSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-7003-60420 21.16Tools/Equipment08/26-09/24/19 - STUD SENSORSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-7003-60432 287.21Tools/Equipment08/26-09/24/19 - SAW REPLACEMENTSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-7003-60432 7.22Tools/Equipment08/26-09/24/19 - SOCKET SET BUCKET TR…SEP'19980015809…LOWE'S HOME IMPROVEMENT…101-7003-60432 18.59Tools/Equipment08/26-09/24/19 - CUTTING BLADESSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-7003-60432 8.25Tools/Equipment08/26-09/24/19 - BLADESSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-7003-60432 40.81Tools/Equipment08/26-09/24/19 - MAINT/OPSSEP'19980015809…LOWE'S HOME IMPROVEMENT…101-7003-60432 359,797.25Sheriff Patrol07/01-07/17/19 - BP1 POLICE SERVICESH0000035944RIVERSIDE COUNTY SHERIFF D…101-2001-60161 8,278.67Police Overtime07/01-07/17/19 - BP1 POLICE SERVICESH0000035944RIVERSIDE COUNTY SHERIFF D…101-2001-60162 127,267.20Target Team07/01-07/17/19 - BP1 POLICE SERVICESH0000035944RIVERSIDE COUNTY SHERIFF D…101-2001-60163 36,642.00Community Services Officer07/01-07/17/19 - BP1 POLICE SERVICESH0000035944RIVERSIDE COUNTY SHERIFF D…101-2001-60164 8,514.00Gang Task Force07/01-07/17/19 - BP1 POLICE SERVICESH0000035944RIVERSIDE COUNTY SHERIFF D…101-2001-60166 8,514.00Narcotics Task Force07/01-07/17/19 - BP1 POLICE SERVICESH0000035944RIVERSIDE COUNTY SHERIFF D…101-2001-60167 32,995.20Motor Officer07/01-07/17/19 - BP1 POLICE SERVICESH0000035944RIVERSIDE COUNTY SHERIFF D…101-2001-60169 21,261.60Dedicated Sargeants07/01-07/17/19 - BP1 POLICE SERVICESH0000035944RIVERSIDE COUNTY SHERIFF D…101-2001-60170 14,286.64Dedicated Lieutenant07/01-07/17/19 - BP1 POLICE SERVICESH0000035944RIVERSIDE COUNTY SHERIFF D…101-2001-60171 21,071.93Sheriff - Mileage07/01-07/17/19 - BP1 POLICE SERVICESH0000035944RIVERSIDE COUNTY SHERIFF D…101-2001-60172 510.96Special Enforcement Funds07/01-07/17/19 - BP1 POLICE SERVICESH0000035944RIVERSIDE COUNTY SHERIFF D…101-2001-60175 Fund 101 - GENERAL FUND Total:757,565.44 Fund: 201 - GAS TAX FUND 24.08Materials/Supplies10/2019 - CA STATE FEE DIG ALERT18DSBFE5151UNDERGROUND SERVICE ALERT 201-7003-60431 66.10Materials/Supplies10/01/19 - DIG ALERT FEES920190374UNDERGROUND SERVICE ALERT 201-7003-60431 87.78Safety Gear09/30/19 - SAFETY EQPT92212101PRAXAIR INC 201-7003-60427 16.10Materials/Supplies08/28-09/26/19 - BONDING MORTARSEP'198768HOME DEPOT CREDIT SERVICES 201-7003-60431 88.09Materials/Supplies08/28-09/26/19 - CONCRETE REPAIRSEP'198768HOME DEPOT CREDIT SERVICES 201-7003-60431 9.40Materials/Supplies08/26-09/24/19 - SIDEWALKSEP'19980015809…LOWE'S HOME IMPROVEMENT…201-7003-60431 32.02Materials/Supplies08/26-09/24/19 - WOODSEP'19980015809…LOWE'S HOME IMPROVEMENT…201-7003-60431 -7.05Materials/Supplies08/26-09/24/19 - CONCRETESEP'19980015809…LOWE'S HOME IMPROVEMENT…201-7003-60431 34.71Materials/Supplies08/26-09/24/19 - CONCRETESEP'19980015809…LOWE'S HOME IMPROVEMENT…201-7003-60431 5.73Materials/Supplies08/26-09/24/19 - CONCRETESEP'19980015809…LOWE'S HOME IMPROVEMENT…201-7003-60431 20.75Materials/Supplies08/26-09/24/19 - CONCRETESEP'19980015809…LOWE'S HOME IMPROVEMENT…201-7003-60431 Fund 201 - GAS TAX FUND Total:377.71 Fund: 202 - LIBRARY & MUSEUM FUND 216.67Pest Control11/01/19-06/30/20 - LIBRARY PEST CONT…101719TRULY NOLEN INC 202-3004-60116 165.00Security & Alarm10/1-12/31/19 - LUMBER YARD MONITOR…79060ALARM MONITORING SERVICE…202-3006-60123 416.50HVAC09/25/19 - LIBRARY AHU #3I31411PACIFIC WEST AIR CONDITION…202-3004-60667 54.36Maintenance/Services08/28-09/26/19 - LIBRARY WATER FILTERSEP'198768HOME DEPOT CREDIT SERVICES 202-3004-60691 161.37Maintenance/Services08/28-09/26/19 - MUSEUM LANTERNSEP'198768HOME DEPOT CREDIT SERVICES 202-3006-60691 22.71Operating Supplies08/26-09/24/19 - SANDING/FIBERGLASS …SEP'19980015809…LOWE'S HOME IMPROVEMENT…202-3004-60420 25.88Maintenance/Services08/26-09/24/19 - MUSEUM MAT'LSSEP'19980015809…LOWE'S HOME IMPROVEMENT…202-3006-60691 Fund 202 - LIBRARY & MUSEUM FUND Total:1,062.49 Fund: 212 - SLESA (COPS) FUND 2,637.20COPS Burglary/Theft Preventi…07/01-07/17/19 - BP1 POLICE SERVICESH0000035944RIVERSIDE COUNTY SHERIFF D…212-0000-60179 Fund 212 - SLESA (COPS) FUND Total:2,637.20 Fund: 215 - LIGHTING & LANDSCAPING FUND 331.75Supplies-Graffiti and Vandalism09/16/19 - GRAFFITI REMOVAL31-23PRESTIGE CHEMICALS INC 215-7004-60423 1,212.19Materials/Supplies10/11/19 - MATERIALSREG001-12661VINTAGE ASSOCIATES 215-7004-60431 26.50Supplies-Graffiti and Vandalism08/28-09/26/19 - GRAFFITI SUPPLIESSEP'198768HOME DEPOT CREDIT SERVICES 215-7004-60423 22.74Materials/Supplies08/28-09/26/19 - CAUTION TAPESEP'198768HOME DEPOT CREDIT SERVICES 215-7004-60431 47.51Materials/Supplies08/28-09/26/19 - IRRIGATION MAT'LSSEP'198768HOME DEPOT CREDIT SERVICES 215-7004-60431 26.82Materials/Supplies08/26-09/24/19 - LANDSCAPE MAT'LSEP'19980015809…LOWE'S HOME IMPROVEMENT…215-7004-60431 14.14Materials/Supplies08/26-09/24/19 - IRRIGATION MAT'LSEP'19980015809…LOWE'S HOME IMPROVEMENT…215-7004-60431 77 Demand Register Packet: APPKT02167 - BC 10/18/19 10/17/2019 8:10:15 PM Page 4 of 8 AmountVendor Name Payable Number Description (Item)Account Name Account Number 39.47Materials/Supplies08/26-09/24/19 - IRRIGATION MAT'LSEP'19980015809…LOWE'S HOME IMPROVEMENT…215-7004-60431 114.28Materials/Supplies08/26-09/24/19 - LANDSCAPE MAT'LSEP'19980015809…LOWE'S HOME IMPROVEMENT…215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:1,835.40 Fund: 224 - TUMF FUND 30,030.00TUMF Payable to CVAG09/2019 - TUMF FEE101619COACHELLA VALLEY ASSOC OF…224-0000-20320 Fund 224 - TUMF FUND Total:30,030.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 50.00Design10/16/19 - FILING FEE NOTICE EXEMPT 20…101619COUNTY OF RIVERSIDE 401-0000-60185 402.80Technical09/27/19 EISENHOWER RET BASIN TRIBAL…1415AGUA CALIENTE BAND OF CA…401-0000-60108 430.00Design09/12/19 - CVWD PLAN CHECK FEE 2011-…19-10344COACHELLA VALLEY WATER DI…401-0000-60185 -5,100.00Technical03/31/19 - HWY 111 Sidewalk RECLASS TO…2219.009-01AMSA CONSULTING INC 401-0000-60108 5,100.00Design03/31/19 -Hwy 111 Sidewalk - moved from…2219.009-01BMSA CONSULTING INC 401-0000-60185 7,280.00Technical07/31/19 DUNE PALMS WIDENING 2009-…2219.014-01MSA CONSULTING INC 401-0000-60108 6,167.50Technical08/31/19 DUNE PALMS WIDENING 2009-…2219.014-02MSA CONSULTING INC 401-0000-60108 1,846.25Technical07/31/19 EISENHOWER RETENTION BASIN…2219.015-01MSA CONSULTING INC 401-0000-60108 4,015.85Design09/2019 X PARK NOISE STUDY32449URBAN CROSSROADS INC 401-0000-60185 4,892.50Technical07/29-08/09/19 EISENHOWER RET BASIN …4838CRM TECH 401-0000-60108 5,440.00Technical08/26-09/09-19 EISENHOWER RET BASIN …4879CRM TECH 401-0000-60108 4,615.00Technical09/16-10/04/19 EISENHOWER RET BASIN …4896CRM TECH 401-0000-60108 12,883.15Design08/25/19 WASHINGTON/WARING TRIPLE …52958ENGINEERING RESOURCES 401-0000-60185 389.80Technical08/05-08/06/19 MAT'LS TEST F WARING …814703EARTH SYSTEMS PACIFIC 401-0000-60108 2,718.00Technical08/14-08/30 ON-CALL MAT'LS TEST AVE 58814704EARTH SYSTEMS PACIFIC 401-0000-60108 569.00Technical08/06-08/29/19 MAT'LS TEST AUTO CTR …814705EARTH SYSTEMS PACIFIC 401-0000-60108 3,594.50Technical09/19-10/02/19 EISENHOWER BASIN MAT…LP1019-45LANDMARK GEO-ENGINEERS &…401-0000-60108 2,941.00Technical09/19-10/02/19 DUNE PALMS WIDENING…LP1019-46LANDMARK GEO-ENGINEERS &…401-0000-60108 71,557.99Construction08/2019 LQ VILLAGE COMPLETE STREETS …LQ003SOUTHSTAR ENGINEERING & …401-0000-60188 154.37Construction02/11/19 - CONDUITS112465003.001WALTERS WHOLESALE ELECTR…401-0000-60188 12.90Construction08/26-09/24/19 - FASTENERSSEP'19980015809…LOWE'S HOME IMPROVEMENT…401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:129,960.61 Fund: 501 - FACILITY & FLEET REPLACEMENT 2,698.47Fuel & Oil09/16-09/30/19 - VEHICLE FUEL1323TOWER ENERGY GROUP 501-0000-60674 25.44Vehicle Repair & Maintenance10/08/19 - REPLACE TIRE TRAILER137628MOUNTAIN VIEW TIRE 501-0000-60676 12,550.00Cvc Ctr Bldg Repl/Repair05/29/19 Grout repairs moved from 3008…18759BDESERT CONCEPTS CONSTRUC…501-0000-71103 171.06Parts & Maintenance Supplies10/08/19 - ARROW BOARD TRAILER (SE56…5560170651AUTOZONE 501-0000-60675 -18.00Parts & Maintenance Supplies10/08/19 - ARROW BOARD TRAILER (SE56…5560170666AUTOZONE 501-0000-60675 214.00Vehicle Repair & Maintenance06/26/19 - FIX CHEVY VAN GRAPHICS7567TOP OF THE LINE SIGNS 501-0000-60676 29.98Vehicle Repair & Maintenance09/30/19 - ACETYLENE92212100PRAXAIR INC 501-0000-60676 817.63Fuel & Oil09/2019 - FUEL CHARGESNP57058004FUELMAN 501-0000-60674 97.09Parts & Maintenance Supplies09/23/19 - BACKHOE PARTSP31308POWERPLAN 501-0000-60675 54.98Street Sweeper09/2019 - SWEEPER FUELSEP'199603120297GAS COMPANY, THE 501-0000-60678 301.68Furniture09/03-10/02/19 - AGAVE RM FURNITURESEP'199721WELLS FARGO BUSINESS CARD 501-0000-71020 24.71Vehicle Repair & Maintenance08/26-09/24/19 - LUCAS GREASESEP'19980015809…LOWE'S HOME IMPROVEMENT…501-0000-60676 Fund 501 - FACILITY & FLEET REPLACEMENT Total:16,967.04 Fund: 502 - INFORMATION TECHNOLOGY 2,479.55Operating SuppliesIT/Server Room Access Keypads18770ALARM MONITORING SERVICE…502-0000-60420 11.29Operating Supplies10/08/19 - CM OFFICE2348637167OFFICE DEPOT 502-0000-60420 161.27Cable - Utilities10/2019 - CITY HALL CABLE (4625)34625100119TIME WARNER CABLE 502-0000-61400 364.17Operating Supplies10/14/19 - T-SHIRTS ACORN TEAM924CLQACPO-FAPALMS TO PINES PRINTING 502-0000-60420 4,003.87Software Licenses09/10-10/09/19 - MS AZURE ONLINE SVCSE03009AURGMICROSOFT CORPORATION 502-0000-60301 60.01Cable - Utilities09/27-10/26/19 - BLACKHAWK/LQ PARK D…OCT'193604861FRONTIER COMMUNICATIONS…502-0000-61400 400.00Technical09/03-10/02/19 - WEBSITE/EMAIL PO 192…SEP'199721WELLS FARGO BUSINESS CARD 502-0000-60108 4,705.95Software Licenses09/03-10/02/19 - VMWARE PO 1920-0137SEP'199721WELLS FARGO BUSINESS CARD 502-0000-60301 250.68Operating Supplies09/03-10/02/19 - MONITOR D CASTROSEP'199721WELLS FARGO BUSINESS CARD 502-0000-60420 212.01Machinery & Equipment09/03-10/02/19 - APPLE TV PO 1920-0137SEP'199721WELLS FARGO BUSINESS CARD 502-0000-80100 1,149.48Machinery & Equipment09/03-10/02/19 - PC SCREENS (4) PO1920…SEP'199721WELLS FARGO BUSINESS CARD 502-0000-80100 188.78Machinery & Equipment09/03-10/02/19 - APPLE TV PO 1920-0137SEP'199721WELLS FARGO BUSINESS CARD 502-0000-80100 -1,555.52Machinery & Equipment09/03-10/02/19 - REFUND PO 1920-0137SEP'199721WELLS FARGO BUSINESS CARD 502-0000-80100 148.98Machinery & Equipment09/03-10/02/19 - BATTERY REPL PO 1920-…SEP'199721WELLS FARGO BUSINESS CARD 502-0000-80100 233.80Machinery & Equipment09/03-10/02/19 - SERVER PO 1920-0137SEP'199721WELLS FARGO BUSINESS CARD 502-0000-80100 78 Demand Register Packet: APPKT02167 - BC 10/18/19 10/17/2019 8:10:15 PM Page 5 of 8 AmountVendor Name Payable Number Description (Item)Account Name Account Number 1,558.67Machinery & Equipment09/03-10/02/19 - INTEL NUC PO 1920-0137SEP'199721WELLS FARGO BUSINESS CARD 502-0000-80100 119.48Computers09/03-10/02/19 - HARD DRIVE PO 1920-0…SEP'199721WELLS FARGO BUSINESS CARD 502-0000-80103 1,834.35Computers09/03-10/02/19 - INTEL NUC (3) PO 1920-…SEP'199721WELLS FARGO BUSINESS CARD 502-0000-80103 Fund 502 - INFORMATION TECHNOLOGY Total:16,326.82 Fund: 503 - PARK EQUIP & FACILITY FUND 8,300.00Parks10/08/19 SPORTS COMPLEX BENCH REPL…19113DESERT CONCEPTS CONSTRUC…503-0000-71060 Fund 503 - PARK EQUIP & FACILITY FUND Total:8,300.00 Fund: 601 - SILVERROCK RESORT 154.69Repair & Maintenance08/28-09/26/19 - SRR MATERIALSSEP'198768HOME DEPOT CREDIT SERVICES 601-0000-60660 140.19Repair & Maintenance08/28-09/26/19 - SRR DOOR LOCKSEP'198768HOME DEPOT CREDIT SERVICES 601-0000-60660 49.83Repair & Maintenance08/26-09/24/19 - SRR MAT'LSSEP'19980015809…LOWE'S HOME IMPROVEMENT…601-0000-60660 Fund 601 - SILVERROCK RESORT Total:344.71 Grand Total:965,407.42 79 Demand Register Packet: APPKT02167 - BC 10/18/19 10/17/2019 8:10:15 PM Page 6 of 8 Fund Summary Fund Expense Amount 101 - GENERAL FUND 757,565.44 201 - GAS TAX FUND 377.71 202 - LIBRARY & MUSEUM FUND 1,062.49 212 - SLESA (COPS) FUND 2,637.20 215 - LIGHTING & LANDSCAPING FUND 1,835.40 224 - TUMF FUND 30,030.00 401 - CAPITAL IMPROVEMENT PROGRAMS 129,960.61 501 - FACILITY & FLEET REPLACEMENT 16,967.04 502 - INFORMATION TECHNOLOGY 16,326.82 503 - PARK EQUIP & FACILITY FUND 8,300.00 601 - SILVERROCK RESORT 344.71 Grand Total:965,407.42 Account Summary Account Number Account Name Expense Amount 101-0000-13600 Prepaid Expense 108.33 101-0000-20304 Sales Taxes Payable -0.22 101-0000-20310 MSHCP Mitigation Fee 17,303.00 101-0000-20949 LT Care Insurance Pay 196.05 101-0000-20981 United Way Deductions 92.00 101-0000-20985 Garnishments Payable 162.00 101-0000-22835 Election Deposit 1,274.37 101-0000-41401 TOT - Short Term Vac. Ren…1,247.50 101-0000-42300 Cash Over/Short 315.00 101-0000-42301 Miscellaneous Revenue -48.00 101-0000-42404 Miscellaneous Permits 42.94 101-0000-43631 CVMSHCP Admin Fee -173.03 101-1001-60320 Travel & Training 1,232.31 101-1002-60320 Travel & Training 688.95 101-1002-60400 Office Supplies 11.90 101-1002-60420 Operating Supplies 301.92 101-1004-60104 Consultants 194.00 101-1004-60129 Recruiting/Pre-Employme…79.75 101-1005-60103 Professional Services -1,226.37 101-1005-60351 Membership Dues 79.00 101-1006-60102 Administration 10.00 101-1006-60420 Operating Supplies -10,000.00 101-1007-60403 Citywide Conf Room Suppl…618.98 101-2001-60161 Sheriff Patrol 359,797.25 101-2001-60162 Police Overtime 8,278.67 101-2001-60163 Target Team 127,267.20 101-2001-60164 Community Services Offic…36,642.00 101-2001-60166 Gang Task Force 8,514.00 101-2001-60167 Narcotics Task Force 8,514.00 101-2001-60169 Motor Officer 32,995.20 101-2001-60170 Dedicated Sargeants 21,261.60 101-2001-60171 Dedicated Lieutenant 14,286.64 101-2001-60172 Sheriff - Mileage 21,071.93 101-2001-60175 Special Enforcement Funds 510.96 101-2001-71031 Vehicles 329.47 101-2002-60670 Fire Station 368.66 101-2002-60691 Maintenance/Services 376.76 101-2002-61100 Gas - Utilities 57.46 101-2002-61304 Mobile/Cell Phones/Satell…17.82 101-2002-61400 Cable - Utilities 169.98 101-3002-60107 Instructors 4,125.10 101-3003-60122 Credit Card Fees 20.00 101-3003-60149 Community Experiences 8,675.00 101-3005-60184 Fritz Burns Pool 19.66 80 Demand Register Packet: APPKT02167 - BC 10/18/19 10/17/2019 8:10:15 PM Page 7 of 8 Account Summary Account Number Account Name Expense Amount 101-3005-60423 Supplies-Graffiti and Van…325.00 101-3005-60431 Materials/Supplies 10,078.62 101-3005-60432 Tools/Equipment 207.75 101-3005-60691 Maintenance/Services 760.06 101-3007-60151 GPSCVB 63,375.00 101-3007-60351 Membership Dues 75.00 101-3007-60410 Printing 127.89 101-3007-60461 Marketing & Tourism Pro…17,273.21 101-3008-60116 Pest Control 40.00 101-3008-60196 Annual Permits/Inspectio…978.44 101-3008-60431 Materials/Supplies 2,718.71 101-3008-60432 Tools/Equipment 205.33 101-3008-60667 HVAC 250.00 101-3008-60691 Maintenance/Services -12,550.00 101-6001-60102 Administration 20.00 101-6001-60400 Office Supplies 189.11 101-6003-60118 Plan Checks 1,602.50 101-6006-60103 Professional Services 3,000.00 101-6006-60125 Temporary Agency Servic…2,147.00 101-7003-60420 Operating Supplies 322.85 101-7003-60432 Tools/Equipment 473.37 101-7006-60146 PM 10 - Dust Control 135.86 201-7003-60427 Safety Gear 87.78 201-7003-60431 Materials/Supplies 289.93 202-3004-60116 Pest Control 216.67 202-3004-60420 Operating Supplies 22.71 202-3004-60667 HVAC 416.50 202-3004-60691 Maintenance/Services 54.36 202-3006-60123 Security & Alarm 165.00 202-3006-60691 Maintenance/Services 187.25 212-0000-60179 COPS Burglary/Theft Prev…2,637.20 215-7004-60423 Supplies-Graffiti and Van…358.25 215-7004-60431 Materials/Supplies 1,477.15 224-0000-20320 TUMF Payable to CVAG 30,030.00 401-0000-60108 Technical 35,756.35 401-0000-60185 Design 22,479.00 401-0000-60188 Construction 71,725.26 501-0000-60674 Fuel & Oil 3,516.10 501-0000-60675 Parts & Maintenance Supp…250.15 501-0000-60676 Vehicle Repair & Mainte…294.13 501-0000-60678 Street Sweeper 54.98 501-0000-71020 Furniture 301.68 501-0000-71103 Cvc Ctr Bldg Repl/Repair 12,550.00 502-0000-60108 Technical 400.00 502-0000-60301 Software Licenses 8,709.82 502-0000-60420 Operating Supplies 3,105.69 502-0000-61400 Cable - Utilities 221.28 502-0000-80100 Machinery & Equipment 1,936.20 502-0000-80103 Computers 1,953.83 503-0000-71060 Parks 8,300.00 601-0000-60660 Repair & Maintenance 344.71 Grand Total:965,407.42 Project Account Summary Project Account Key Expense Amount **None**825,547.23 091004T 16,388.50 111205D 430.00 81 Demand Register Packet: APPKT02167 - BC 10/18/19 10/17/2019 8:10:15 PM Page 8 of 8 Project Account Summary Project Account Key Expense Amount 151603CT 71,557.99 151609D 4,015.85 151612T 20,791.05 1920TMICT 167.27 201603T 389.80 201701D 12,883.15 201801D 50.00 201803D 5,100.00 201803T -4,531.00 201910T 2,718.00 BREWE 9.00 CSA152E 54.98 IRONE 127.89 MAKERE 22.71 SFCE 9,685.00 Grand Total:965,407.42 82 City of La Quinta Vendor Number Vendor Name Bank Code: APBNKBOW-APBNK-BOW 04475 JOHNSTONE SUPPLY 00080 LOCK SHOP INC , THE 00041 O FFICE DEPOT 07865 0625 4 05663 08838 04643 08213 09447 PACIFIC WEST AIR CONDITIONING PATION DOOR & GATE PLANIT REPROGRAPHICS SYSTEMS QUINN COMPANY RIVERSIDE ASSESSOR ROBERT HALF TECHNOLOGY SOUTHSTAR ENGINEERI NG & CONS l Payment Type Regular Checks Manual Checks Voided Chec ks Bank Drafts EFT's 10/10/2019 5:40:34 PM Check Register Packet: APPKT02156 -BC 10/10/19 TEST BOTW ® By Check Number Payment Date Payment Type Discount Amount Payment Amount Number 10/10/2019 Regular 0.00 1,230.72 200000 < 10/10/2019 Regular 0.00 34.75 200001 10/10/2019 Regular 0.00 25 .82 200002 10/10/2019 Regular 0 .00 1,864.00 200003 10/10/2019 Regular 0.00 192 .74 200004 10/10/2019 Regular 0 .00 265.41 200005 10/10/2019 Regular 0 .00 938 .12 200006 10/10/2019 Regular 0 .00 427 .75 200007 10/10/2019 Regular 0 .00 1,167 .15 200008 10/10/2019 Regular 0 .00 1.00 200009 / Bank Code APBNKBOW Summary Payable Payment Count Count Discount Payment 10 10 0 .00 6,147.46 0 0 0 .00 0 .00 0 0 0 .00 0 .00 0 0 0 .00 0 .00 0 0 0.00 0 .00 10 10 0.00 6,147.46 Page 1 of 2 83 Check Register 10/10/2019 5:40:34 PM Fund 995 Fund Summary Name POO LED CASH Period 10/2019 Packet : APPKT02156-BC 10/10/19 TEST BOTW Amount 6,147.46 6,147.46 Page 2 of 2 84 JC^dukk City of La Quinta Payables Left To Pay Again Payment Reversal Register APPKT02157 - Check Alignment for 200000-200009 Qm Vendor Set: 01- Vendor Set 01 Bank: APBNKBOW-APBNK-BOW Vendor Number Vendor Name QQQ41 OFFICE DEPOT Payment Type Payment Number Check 200QQ2 Payable Number: TEST3 Description 09/10/19-TESTS Original Payment Date Reversal Date 10/10/2019 10/10/2019 Payable Date Due Date 09/10/2019 10/10/2019 Total Vendor Amount -25.82 Payment Amount -25.82 Payable Amount 25.82 Vendor Number Vendor Name 00080 LOCK SHOP INC, THE Payment Type Payment Number Check 200001 Payable Number: TEST2 Description 09/25/19 - TEST2 Original Payment Date Reversal Date 10/10/2019 10/10/2019 Payable Date Due Date 09/25/2019 10/10/2019 Total Vendor Amount -34.75 Payment Amount -34.75 Payable Amount 34.75 Vendor Number Vendor Name 04475 JOHNSTONE SUPPLY Payment Type Payment Number Check 2QQOOO Payable Number: TESTl Description 09/25/19-TESTl Original Payment Date Reversal Date 10/10/2019 10/10/2019 Payable Date Due Date 09/25/2019 10/10/2019 Total Vendor Amount -1,230.72 Payment Amount -1,230.72 Payable Amount ^ 1,230.72 Vendor Number Vendor Name 04643 RIVERSIDE ASSESSOR Payment Type Payment Number Check 200007 Payable Number: TESTS Description 08/05/19-TEST8 Original Payment Date Reversal Date 10/10/2019 10/10/2019 Payable Date Due Date 08/05/2019 10/10/2019 Total Vendor Amount -427.75 Payment Amount -427.75 Payable Amount 427.75 Vendor Number Vendor Name 05663 PLANIT REPROGRAPHICS SYSTEMS Payment Type Payment Number Check 200005 Payable Number: Description TEST6 09/27/19-TEST6 Original Payment Date Reversal Date 10/10/2019 10/10/2019 Payable Date Due Date 09/27/2019 09/27/2019 Total Vendor Amount -265.41 Payment Amount -265.41 Payable Amount 265.41 Vendor Number Vendor Name 06254 PATTON DOOR & GATE Payment Type Payment Number Check n 200004 Payable Number: TESTS Description 09/26/19-TESTS Original Payment Date Reversal Date 10/10/2019 10/10/2019 Payable Date Due Date 09/26/2019 10/10/2019 Total Vendor Amount -192.74 Payment Amount -192.74 Payable Amount 192.74 Vendor Number Vendor Name 0786S PACIFICWESTAIRCONDITIONING Payment Type Payment Number Check 200003 Payable Number: Description TEST4 09/16/19-TEST4 Original Payment Date Reversal Date 10/10/2019 10/10/2019 Payable Date Due Date 09/16/2019 10/10/2019 Total Vendor Amount -1,864.00 Payment Amount -1,864.00 Payable Amount 1,864:00 10/10/2019 5:44:33 PM Page 1 of 385 Payment Reversal Register Vendor Number Vendor Name 08213 ROBERT HALF TECHNOLOGY Payment Type Payment Number Check 2000Q8 Payable Number: Description TEST9 10/01/19-TEST9 Packet: APPKT02157 - Check Alignment for 200000-200009 Total Vendor Amount ■1,167.15 Payment Amount -1,167.15 Payable Amount 1,167.15 Original Payment Date Reversal Date 10/10/2019 10/10/2019 Payable Date Due Date 10/01/2019 10/10/2019 Vendor Number Vendor Name 08838 QUINN COMPANY PaymenfType Payment Number Check 200006 Payable Number: TEST7 Description 09/25/19-TEST7 Original Payment Date Reversal Date 10/10/2019 10/10/2019 Payable Date Due Date 09/25/2019 10/10/2019 Total Vendor Amount -938.12 Payment Amount -938.12 Payable Amount 938.12 Vendor Number Vendor Name 09447 SOUTHSTAR ENGINEERING & CONSULTING, INC. Payment Type Payment Number Check 200009 Payable Number: Description TESTIO 08/05/19-TESTIO Original Payment Date Reversal Date 10/10/2019 10/10/2019 Payable Date Due Date 08/05/2019 10/10/2019 Total Vendor Amount -1.00 Payment Amount -1.00 Payable Amount 1.00 10/10/2019 5:44:33 PM Page 2 of 386 Payment Reversal Register Packet: APPKT02157 - Check Alignment for 200000-200009 Bank Code Summary Bank Code Canceled Payables Payabies Left To Pay Again Total APBNKBOW OOO -6,147.46 -6,147.46 Report Total: 0.00 -6,147.46 -6,147.46 10/10/2019 5:44:33 PM Page 3 of 387 City of La Quinta Vendor Number Vendor Name Bank Code: APBN KBO W -APBNK-BOW 04475 JOHNSTONE SUPPLY 00080 LOCK SHOP INC , THE 00041 OFFICE DEPOT 07865 PACIFIC WEST AIR CONDITIONING 06254 PATTON DOOR & GATE 05663 PlANIT REPROGRAPHICS SYSTEMS 08838 QUINN CO MPANY 04643 RIVERSIDE ASSESSOR 08213 ROBERT HALF TECHNOLOGY 09447 SOUTHSTAR ENGINEER ING & CONS l Payment Type Regu lar Checks Manual Chec ks Vo ided Checks Bank Drafts EFT's 10/14/2019 7:04:27 PM Check Register Packet: APPKT02161 -BC Check Alignment for 200010-200019 ~ By Check Num be r Payment Date Payment Type Discount Amount Pa yment Amount Number 10/14/2019 Regular 0 .00 -1,230.72 200010 / 10/14/2019 Regular 0 .00 -34.75 200011 10/14/2019 Regular 0.00 -25 .82 200012 10/14/2019 Regular 0 .00 -1,864.00 200013 10/14/2019 Regular 0 .00 -192.74 200014 10/14/2019 Regular 0 .00 -265 .41 200015 10/14/2019 Regular 0 .00 -938.12 200016 10/14/2019 Regular 0 .00 -427 .75 200017 10/14/2019 Regular 0 .00 -1,167.15 200018 10/14/2019 Regu lar 0 .00 -1.00 200019 / Bank Code APBNKBOW Summary Payable Payment Count Count Discount Payment 0 0 0.00 0.00 0 0 0 .00 0 .00 0 10 0.00 -6,147.46 0 0 0 .00 0 .00 0 0 0 .00 0.00 0 10 0 .00 -6,147.46 Page 1 of 2 88 Check Register 10/14/20 19 7:04:27 PM Fund 995 Fund Summary Name POOLED CASH Packet: APPKT02161-BC Check Alignment for 200010-200019 Period Amount 10/2019 -6,147 .46 -6,147.46 Page 2 of 2 89 City of La Quinta • cucroiKik. Canceled Payables Payment Reversal Register APPKT02161 - BC Check Alignment for 200010-200019 Vendor Set: 01 - Vendor Set 01 Bank: APBNKBOW - APBNK-BOW Vendor Number Vendor Name 00041 OFFICE DEPOT Payment Type Payment Number Check 2Q0012 Payable Number: TEST3 Description 09/10/19-TEST3 Total Vendor Amount -25.82 Original Payment Date Reversal Date Cancel Date Payment Amount 10/10/2019 10/14/2019 10/14/2019 -25.82 Payable Date Due Date Payable Amount "^09/10/2019 10/10/2019 25.82 Vendor Number .Vendor Name 00080 LOCKSHOPINC,THE Payment Type Payment Number Check 200011 Payable Number: TEST2 Description 09/25/19-TEST2 Total Vendor Amount -34.75 Original Payment Date Reversal Date Cancel Date Payment Amount 10/10/2019 10/14/2019 10/14/2019 -34.75 Payable Date Due Date Payable Amount 09/25/2019 10/10/2019 34.75 Vendor Number Vendor Name 04475 JOHNSTONE SUPPLY Payment Type Payment Number Check 200010 Payable Number: TESTl Description 09/25/19 - TESTl Total Vendor Amount -1,230.72 Original Payment Date Reversal Date Cancel Date Payment Amount 10/10/2019 10/14/2019 10/14/2019 -1,230.72 Payable Date Due Date Payable Amount 09/25/2019 10/10/2019 1,230.72 Vendor Number Vendor Name 04643 RIVERSIDE ASSESSOR Payment Type Payment Number Check 200017 Payable Number: TESTS Description 08/05/19-TESTS Total Vendor Amount -427.75 Original Payment Date Reversal Date Cancel Date Payment Amount 10/10/2019 10/14/2019 10/14/2019 -427.75 Payable Date Due Date Payable Amount 08/05/2019 10/10/2019 427.75 Vendor Number 05663 Payment Type Check Vendor Name PLANIT REPROGRAPHICS SYSTEMS Payment Number 200015 Payable Number: TEST6 Description 09/27/19-TESTS Total Vendor Amount -265.41 Original Payment Date Reversal Date Cancel Date Payment Amount 10/10/2019 10/14/2019 10/14/2019 -265.41 Payable Date Due Date Payable Amount 09/27/2019 09/27/2019 265.41 Vendor Number 06254 Payment Type Check Vendor Name PATTON DOOR & GATE Payment Number 200014 Payable Number: TESTS Description 09/26/19-TESTS Total Vendor Amount -192.74 Original Payment Date Reversal Date Cancel Date Payment Amount 10/10/2019 10/14/2019 10/14/2019 ' -192.74 Payable Date Due Date Payable Amount 09/26/2019 10/10/2019 192.74 Vendor Number 07865 Payment Type Check Vendor Name PACIFIC WEST AIR CONDITIONING Payment Number 200013 Payable Number: TEST4 Description 09/16/19 - TEST4 Total Vendor Amount -1,864.00 Original Payment Date Reversal Date Cancel Date Payment Amount 10/10/2019 10/14/2019 10/14/2019 -1,864.00 Payable Date Due Date Payable Amount 09/16/2019 10/10/2019 1,864.00 10/14/2019 12:49:17 PM Page 1 of 390 Payment Reversal Register Vendor Number Vendor Name 08213 ROBERT HALF TECHNOLOGY Payment Type Payment Number Check 200018 Payable Number: Description TEST9 10/01/19-TEST9 Packet: APPKT02161 - BC Check Alignment for 200010-200019 Total Vendor Amount -1,167.15 Original Payment Date Reversal Date Cancel Date Payment Amount 10/10/2019 10/14/2019 10/14/2019 -1,167.15 Payable Date Due Date Payable Amount 10/01/2019 10/10/2019 1,167.15 Vendor Number Vendor Name 08838 QUINN COMPANY Payment Type Payment Number Check 200016 Payable Number: TEST? Description 09/25/19-TEST7 Total Vendor Amount -938.12 Original Payment Date Reversal Date Cancel Date Paynient Amount 10/10/2019 10/14/2019 10/14/2019 -938.12 Payable Date Due Date Payable Amount 09/25/2019 10/10/2019 938.12 Vendor Number Vendor Name 09447 SOUTHSTAR ENGINEERING & CONSULTING, INC. Payment Type Payment Number Check 200019 Payable Number: TESTIO Description 08/05/19 - TESTIO Total Vendor Amount -1.00 Original Payment Date Reversal Date Cancel Date Payment Amount 10/10/2019 10/14/2019 10/14/2019 -1.00 Payable Date Due Date Payable Amount 08/05/2019 10/10/2019 1.00 10/14/2019 12:49:17 PM Page 2 of 391 Payment Reversal Register Packet: APPKT02161 - BC Check Alignment for 200010-200019 Bank Code Summary Bank Code Canceled Payables Payables Left To Pay Again Total APBNKBOW -6,147.46 0.00 -6,147.46 Report Total: • -6,147.46 o!0O -6,147.46 10/14/2019 12:49:17 PM Page 3 of 392 City of La Quinta Bank Transactions 10/05/19 – 10/18/19 Wire Transaction Listed below are the wire transfers from 10/05/19 – 10/18/19 Wire Transfers: 10/07/2019 - WIRE TRANSFER - TASC 1,782.97$ 10/07/2019 - WIRE TRANSFER - LANDMARK GOLF 159,494.39$ 10/08/2019 - WIRE TRANSFER - PERS 124,733.41$ 10/09/2019 - WIRE TRANSFER - LAWYERS TITLE 31,140.00$ 10/18/2019 - WIRE TRANSFER - PERS 846.47$ 10/18/2019 - WIRE TRANSFER - PERS 43,734.05$ 10/18/2019 - WIRE TRANSFER - LANDMARK GOLF 122,447.70$ 10/18/2019 - WIRE TRANSFER - ICMA 4,724.22$ 10/18/2019 - WIRE TRANSFER - LQCEA 450.00$ TOTAL WIRE TRANSFERS OUT 489,353.21$ ATTACHMENT 2 93 City of La Quinta Purchase Orders 07/01/19 – 09/30/19 Purchase Orders Listed below are Purchase Orders issued from 07/01/19 – 09/30/19 with a value between $25,000 and $50,000. Purchase Orders over $50,000 are approved by City Council on a case by case basis. P.O Number Amount Gonsalves, Joe A 1920-0010 42,000.00$ Lobbyist Services & Son Locale Magazine 1920-0017 39,500.00$ Regional Print Magazine California Consulting 1920-0025 25,000.00$ Grant Writing Services Elecnor Beloc 1920-0030 49,285.00$ Intersection Rewire - Electric, Inc Washington & Miles Ark Connects LLC 1920-0039 48,000.00$ Branding, Copywriting, Designing CRM Tech 1920-0045 49,000.00$ Eisenhower Retention Monitoring SDI Presence LLC 1920-0060 25,000.00$ Land Management Systems Vacation Rental 1920-0066 36,000.00$ STVRP Compliance Compliance LLC Services Willdan 1920-0069 50,000.00$ On-call Public Works Development Plan Check Agua Caliente Band of 1920-0070 25,000.00$ Eisenhower Retention Cahuilla Indians Basin Tribal Monitoring Henry's Glass Co 1920-0092 47,000.00$ City Hall Entry Doors L.O. Lynch Quality 1920-0097 48,002.00$ Lake Pump Repairs Wells & Pumps, Inc Dudek & Associates, 1920-0100 25,000.00$ Eisenhower Retention Inc Basin Bio Monitoring Kluz International 1920-0108 26,845.00$ Laser Cutter Replacement Corp for Makerspace Airgriculture LLC 1920-0109 30,000.00$ Drone Services Alpha Media LLC 1920-0113 26,475.00$ Ironman Radio & Banners BMW Motorcycles 1920-0117 29,824.42$ LQPD Motorcycle of Riverside Procurement Apollo Wood Products 1920-0122 49,981.88$ City Parks Wood Chips PurposeVendor ATTACHMENT 3 94 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: APPROVE LOT LINE ADJUSTMENT, ACCESS EASEMENT, AND AGREEMENT FOR PURCHASE AND SALE AND ESCROW INSTRUCTIONS OF PORTIONS OF REAL PROPERTY AT 46150-46176 DUNE PALMS ROAD (APNs 600- 030-022 AND -023) FROM THE LA QUINTA HOUSING AUTHORITY TO THE CITY OF LA QUINTA FOR FUTURE PARK AND DRAINAGE IMPROVEMENTS RECOMMENDATION Approve lot line adjustment, access easement, and sale of portions of real property at 46150-46176 Dune Palms Road (APNs 600-030-022 and -023) from the La Quinta Housing Authority to the City of La Quinta for $1,061,456 for future park and drainage improvements; and authorize the City Manager to execute the purchase and sale agreement. EXECUTIVE SUMMARY •The City of La Quinta seeks to acquire property from the La Quinta Housing Authority (Authority) for the La Quinta X-Park, Project No. 2015-09, and Citywide Drainage Enhancement Projects, Project No. 2015-12D (Projects). •A lot line adjustment is proposed to accommodate the required space for each of the Projects. •An access easement is proposed to provide public ingress and egress to the Projects and to the future affordable housing site. •On October 9, 2019 the Housing Commission reviewed the proposed sale and recommends approval. FISCAL IMPACT The Authority will receive $1,061,456, which would be deposited into the Authority Sale of Other Assets (Account No. 241-9101-4500) and used to fund future affordable housing projects. Capital Improvement Program funds will be used for this acquisition. The access easement is proposed to have no associated cost. BUSINESS SESSION ITEM NO. 1 95 The purchase breakdown is as follows: Land Acquisition Project Account Purchase Price Parcel A – La Quinta X Park 401-0000-74010 $633,144 Parcel B - Citywide Drainage Enhancement Project 401-0000-74010 $428,312 TOTAL $1,061,456 BACKGROUND/ANALYSIS The La Quinta X-Park project will construct 31,000 sq. ft. of skate area, a pro-shop with restrooms and shade structure, bowls and features for beginners, advanced, and professional users, and a pump track feature surrounding two of the proposed retention basins. The Citywide Drainage Enhancements project will construct three retention basins to accommodate the on-site drainage for the X-Park and Authority property as well as the off-site drainage along Westward Ho Drive. Approximately .28 Ac-Ft. of the retention basins will accommodate drainage for the Housing Authority’s remaining parcel. The Housing Authority will contribute funding for their portion of the drainage improvements. The proposed lot line adjustment will create the new parcels for the Projects. Parcel A (APN 600-030-022) encompasses 79,143 sq. ft. for the future La Quinta X-Park. Parcel B (APN 600-030-023) encompasses 53,539 sq. ft. for the Citywide Drainage Enhancements Project. Parcel C (APN 600-030-024) will remain Authority owned and encompasses 121,551 sq. ft. A no cost public access easement from Parcel C is also necessary to provide driveway ingress and egress to the Projects and to the future affordable housing site. The former La Quinta Redevelopment Agency (RDA) acquired the land in 2007 to eliminate blight and develop an affordable housing project. The project was stalled due to the elimination of the RDA, and the Authority has held onto the property pending future development. The City is offering the Authority the fair market value of $1,061,456 (Attachment 1) for the properties. The Authority intends to develop the remainder of the property with an affordable housing project. The sale proceeds must be used for affordable housing; State law allows for the sale of affordable housing property provided that the proceeds are used for affordable housing. ALTERNATIVE Council may elect not to approve the transaction, which would result in the Projects not being constructed. Prepared by: Julie Mignogna, Management Analyst Approved by: Bryan McKinney, Public Works Director/City Engineer 96 Attachments: 1.Agreement for Purchase and Sale 2.Exhibits 97 98 882/015610-0046 7101504.1 a10/03/19 -1- AGREEMENT FOR PURCHASE AND SALE AND ESCROW INSTRUCTIONS THIS AGREEMENT FOR PURCHASE AND SALE AND ESCROW INSTRUCTIONS (“Agreement”) is made and entered into as of ______________, 2019 (“Effective Date”) by and between the LA QUINTA HOUSING AUTHORITY, a public body, corporate and politic (“Seller”), and the CITY OF LA QUINTA, a California municipal corporation and charter city (“Buyer”). R E C I T A L S: A. Seller is the owner of that certain unimproved real property located in the City of La Quinta, County of Riverside, State of California, more particularly described as Parcel A and Parcel B in Exhibit “A”, and depicted as Parcel A and Parcel B in Exhibit “B” (the “Property”), each of which exhibits are incorporated herein by this reference. B. Buyer desires to purchase the Property from Seller and Seller desires to sell the Property to Buyer, on the terms and conditions set forth herein. A G R E E M E N T: NOW, THEREFORE, in consideration of the foregoing recitals and mutual covenants herein contained, the parties hereto agree as follows: 1.PROPERTY. Subject to all of the terms, conditions and provisions of this Agreement, and for the consideration herein set forth, Seller hereby agrees to sell to Buyer and Buyer hereby agrees to purchase from Seller the Property. 2.PURCHASE PRICE. 2.1 Amount. The purchase price which Seller agrees to accept, and Buyer agrees to pay for the Property is the sum of ONE MILLION SIXTY-ONE THOUSAND FOUR HUNDRED FIFTY-SIX DOLLARS ($1,061,456) (“Purchase Price”). 2.2 Payment of Total Purchase Price. The Buyer shall deposit with the Escrow Holder the Purchase Price, plus Buyer’s closing costs, subject to adjustment for prorations and other charges, in good funds, prior to the “Close of Escrow” (as defined in Section 6.1 below). 3.ESCROW. 3.1 Opening of Escrow. Closing of the sale of the Property shall take place through an escrow (“Escrow”) to be established within three (3) business days after the execution of this Agreement by the parties hereto, with Four Seasons Escrow (“Escrow Holder”) at its office located at 51350 Desert Club Drive, La Quinta 92253. The opening of the Escrow (the “Opening of Escrow”) shall be deemed to be the date that a fully executed copy of this Agreement is delivered ATTACHMENT 1 99 882/015610-0046 7101504.1 a10/03/19 -2- to the Escrow Holder. Escrow Holder is instructed to notify Buyer and Seller in writing of the date of the Opening of Escrow. 3.2 Escrow Instructions. This Agreement, once deposited in Escrow, shall constitute the joint escrow instructions of Buyer and Seller to Escrow Holder. Additionally, if Escrow Holder so requires, Buyer and Seller agree to execute the standard preprinted form of escrow instructions that Escrow Holder customarily requires in real property escrows administered by it. In the event of any conflict or inconsistency between Escrow Holder’s standard instructions and the provisions of this Agreement, the provisions of this Agreement shall supersede and be controlling. 4.TITLE MATTERS. Buyer shall obtain a preliminary title report prepared by First American Title Company (“Title Company”) describing the state of title of the Property together with copies of all underlying documents (the “Preliminary Title Report”). Buyer may, at its sole cost and expense, obtain a current survey of the Property (a “Survey”). Notwithstanding anything herein to the contrary, Seller shall be obligated to remove all monetary encumbrances against the Property excluding non-delinquent real property taxes. Buyer shall notify Seller in writing of any objections Buyer may have to title exceptions contained in the Preliminary Title Report or matters shown on the Survey (if Buyer has obtained) no later than the date which is twenty-one (21) days after the later of (i) its receipt of the Preliminary Title Report or (ii) its receipt of the S urvey (“Buyer’s Objection Notice”). Buyer’s approval or disapproval of the matters set forth in the Preliminary Title Report (and the Survey, if applicable) may be granted or withheld in Buyer’s sole and absolute discretion. Buyer’s failure to provide Seller with a Buyer’s Objection Notice within said period shall constitute Buyer’s approval of all exceptions to title shown on the Preliminary Title Report and all matters shown on the Survey (if Buyer has obtained). Seller shall have a period of ten (10) days after receipt of Buyer’s Objection Notice in which to deliver written notice to Buyer (“Seller’s Notice”) of Seller’s election to either (i) agree to remove the objectionable items on the Preliminary Title Report or Survey prior to the Close of Escrow, or (ii) decline to remove any such title exceptions or Survey matters and terminate Escrow and the obligations of Buyer and Seller to purchase and sell the Property under this Agreement, in which event the provisions of Section 10.3 below shall apply. Seller’s failure to provide Buyer with Seller’s Notice within said period shall constitute Seller’s election to remove the objectionable items on the Preliminary Title Report. If Seller notifies Buyer of its election to terminate rather than remove the objectionable items on the Preliminary Title Report or Survey, Buyer shall have the right, by written notice delivered to Seller within five (5) days after Buyer’s receipt of Seller’s Notice, to agree to accept the Property subject to the objectionable items, in which event Seller ’s election to terminate shall be of no effect, and Buyer shall take title at the Close of Escrow subject to such objectionable items without any adjustment to or credit against the Purchase Price. All exceptions to title shown on the Preliminary Title Report, other than those which Seller may agree to remove pursuant to this Section 4, shall be deemed to have been approved by Buyer unless Seller is notified otherwise in writing. Upon the issuance of any amendment or supplement to the Preliminary Title Report which adds additional exceptions, including any survey exceptions, the foregoing right of review and approval shall also apply to said amendment or supplement. The process set forth above for Buyer’s review and Seller’s response shall apply to any review and response with respect to any amendment or supplement to the Preliminary Title Report, and the Closing shall be extended for such period as is necessary to allow for that review and response process to be completed. 100 882/015610-0046 7101504.1 a10/03/19 -3- 5.RIGHT OF ENTRY. Beginning on the Effective Date up to and including the Closing Date, Seller grants Buyer, its agents, contractors, employees, and representatives, the right to enter into and upon the Property at reasonable times for the purposes related to Buyer’s inspection and proposed acquisition of the Property. Buyer shall not disturb the physical condition of the Property, or do any intrusive testing of the Property without the prior written consent of Seller, which consent shall not be unreasonably withheld or delayed. Any costs, expenses, or charges incurred or related to Buyer’s activities under this right of entry shall be at the sole cost and expense of Buyer and at no cost and expense to Seller. Buyer shall, at its own cost and expense entirely, repair any damage to the Property resulting from any such entry and shall restore the Property to its condition prior to such entry. Buyer agrees to indemnify, defend and hold Seller and the Property harmless from any and all claims, liabilities, liens, actions, judgments, costs, expense, or charges (including without limitation attorneys’ fees and costs) arising from or connected or related in any way to the right of entry granted under this Agreement. 6.CLOSE OF ESCROW. 6.1 Close of Escrow; Closing Date. Provided that all of the conditions of this Agreement precedent to the “Close of Escrow” (as hereinafter defined) as set forth in Section 10 below have been satisfied (or waived by the appropriate party) prior to or on the Closing Date, the Closing of this transaction for the sale and purchase of the Property shall take place on or before October 31, 2019 (“Outside Closing Date”). The terms “Close of Escrow”, “Closing Date” and the “Closing” are used herein to mean the time Seller’s grant deed conveying fee title to the Property to Buyer is recorded in the Official Records of the Office of the County Recorder of Riverside (“Official Records”). If Escrow is not in a condition to close by the Outside Closing Date, either party not then in default hereunder may, upon five (5) days advance written notice to the other party and Escrow Holder, elect to terminate this Agreement and the Escrow. No such termination shall release either party then in default from liability for such default. If neither party so elects to terminate this Agreement and the Escrow, Escrow Holder shall close the Escrow as soon as possible. 6.2 Recordation; Release of Funds and Documents. 6.2.1 Escrow Holder is directed, on the Closing Date, to record in the Official Records, the following documents in the order listed: (i) the grant deed (in the form attached hereto as Exhibit “C”) transferring title to the Property to Buyer (“Grant Deed”); and (ii) such other and further documents as may be directed jointly by Buyer and Seller. 6.2.2 Upon the Closing, Escrow Holder shall deliver (i) the Purchase Price to Seller, less any amount to Closing costs, and (ii) conformed copies of all recorded documents to both Buyer and Seller. 7.DELIVERY OF DOCUMENTS REQUIRED FROM BUYER AND SELLER. 7.1 Buyer’s Obligations. Buyer agrees that on or before 5:00 p.m. of the last business day immediately preceding the Closing Date, Buyer shall deposit or cause to be deposited with Escrow Holder the following: (a)the Purchase Price; and 101 882/015610-0046 7101504.1 a10/03/19 -4- (b) any and all additional funds, instruments or other documents required from Buyer (executed and acknowledged where appropriate) as may be reasonably necessary in order for the Escrow Holder to comply with the terms of this Agreement and consummate the transaction. 7.2 Seller’s Obligations. Seller agrees that on or before 5:00 p.m. of the last business day immediately preceding the Closing Date, Seller shall deposit or cause to be deposited with Escrow Holder each of the following: (a)the executed and acknowledged Grant Deed, subject only to the Permitted Exceptions (defined hereafter); (b) all other funds, items, and instruments required from Seller (executed and acknowledged where appropriate) as may be reasonably necessary in order for the Escrow Holder to comply with the provisions of this Agreement and consummate the transaction. 8.TITLE INSURANCE POLICY. 8.1 Title Policy. At the Closing Date, the Title Company, as insurer, shall issue a CLTA owner’s standard coverage policy of title insurance (“Title Policy”), in favor of Buyer, as insured, for the Property, with liability in the amount of the Purchase Price, subject only to the following (the “Permitted Exceptions”): (a) covenants, conditions, restrictions and reservations of record that do not interfere with the Buyer’s proposed use of the Property, as determined in the sole and absolute discretion of Buyer; (b)easements or rights-of-way over the Property for public or quasi-public utility or public street purposes; (c)title exceptions approved or deemed approved by Buyer pursuant to Section 4 above; (d)any other exceptions approved by Buyer; and (e)the standard printed conditions and exceptions contained in the CLTA standard owner’s policy of title insurance regularly issued by the Title Company. 8.2 Payment for Title Policy. Seller shall be responsible for the charges for the Title Policy with coverage up to the amount of the Purchase Price. Buyer shall pay any additional amount charged by Title Company for any additional coverage or endorsements it requests. In connection therewith, Buyer may, at its election, request an ALTA extended policy of title insurance and Buyer shall pay for the incremental cost of the extended coverage above and beyond the standard coverage. Buyer shall pay for the Survey, if obtained. 102 882/015610-0046 7101504.1 a10/03/19 -5- 9. INTENTIONALLY OMITTED. 10. CONDITIONS PRECEDENT TO CLOSING. 10.1 Conditions Precedent to Buyer’s Obligations. The obligations of Buyer under this Agreement to purchase the Property and close the Escrow shall be subject to the satisfaction or signed written waiver by Buyer of each and all of the following conditions precedent (collectively, “Buyer’s Conditions to Closing”): (a) on the Closing Date, the Title Company shall be irrevocably committed to issue the Title Policy pursuant to Section 8.1 above insuring fee title to the Property as being vested in Buyer, subject only to the Permitted Exceptions; (b) Escrow Holder holds all instruments and funds required for the Closing and will deliver to Buyer the instruments and funds, if any, accruing to Buyer pursuant to this Agreement; (c) except as otherwise permitted by this Agreement, all representations and warranties by the Seller in this Agreement shall be true on and as of the Closing Date as though made at that time and all covenants of Seller pursuant to this Agreement shall have been fulfilled by the Closing Date; and (d) Seller is not in material default of any term or condition of this Agreement. In the event that any of Buyer’s Conditions to Closing are not satisfied, deemed satisfied, or waived in a writing signed by Buyer prior to the expiration of the applicable period for satisfaction or waiver, Buyer may terminate this Agreement. 10.2 Conditions Precedent to Seller’s Obligations. The obligations of Seller under this Agreement shall be subject to the satisfaction or signed written waiver by Seller of each and all of the following conditions precedent (“Seller’s Conditions to Closing”): (a) Escrow Holder holds the Purchase Price and all other instruments and funds required for the Closing and will deliver to Seller the instruments and funds, including but not limited to the Purchase Price (less any offsets against Seller specifically provided for hereunder) accruing to Seller pursuant to this Agreement; (b) except as otherwise permitted by this Agreement, all representations and warranties by the Buyer in this Agreement shall be true on and as of the Closing Date as though made at that time and all covenants of Buyer pursuant to this Agreement shall have been fulfilled by the Closing Date; and (c) Buyer is not in material default of any term or condition of this Agreement. In the event that any of Seller’s Conditions to Closing are not satisfied, deemed satisfied, or waived in a writing signed by Seller prior to the expiration of the applicable period for satisfaction or waiver, Seller may terminate this Agreement. 103 882/015610-0046 7101504.1 a10/03/19 -6- 11.POSSESSION. Possession of the Property, free from all tenancies, parties in possession and occupants, shall be delivered by Seller to Buyer on the Closing Date, subject only to the Permitted Exceptions. 12.ALLOCATION OF COSTS. 12.1 Buyer’s Costs. Buyer shall pay: (i) one-half (1/2) of any escrow fees or similar charges of Escrow Holder, (ii) the full premium cost for any endorsements to the Title Policy, (iii) the premium for any ALTA coverage over and above the cost of the CLTA (or standard ALTA) Owner’s Title Policy, and (iv) the costs of any Survey, inspection or report requested by Buyer. 12.2 Seller’s Costs. Seller shall pay: (i) the premium cost of the Title Policy (CLTA (or standard ALTA) Owner’s only), and (ii) one-half (1/2) of any escrow fees or similar charges of Escrow Holder. 12.3 Miscellaneous Costs. Except to the extent otherwise specifically provided herein, all other expenses incurred by Seller and Buyer with respect to the negotiation, documentation and closing of this transaction, including, without limitation, attorneys’ fees, shall be borne and paid by the party incurring same. 13.COVENANTS OF SELLER. Seller agrees that during the period between the Effective Date of this Agreement and the Closing Date: (a)Seller shall maintain the Property in not less than the state of repair as that existing on the Effective Date (excepting ordinary wear and tear); (b)Seller shall not convey, grant, lease, assign, mortgage, hypothecate, encumber, or otherwise transfer (on or off record) the Property or any interest therein; (c)Prior to Closing, Seller shall maintain Seller’s existing insurance on the Property; and (d)Prior to the Closing, Seller shall not alter the physical condition of the Property. 14.MISCELLANEOUS. 14.1 Assignment. This Agreement shall be binding upon and shall inure to the benefit of Buyer and Seller and their respective heirs, personal representatives, successors and assigns. 14.2 No Third Party Beneficiaries. No provision of this Agreement is intended nor shall in any way be construed to benefit any party not a signatory hereto or to create a third-party beneficiary relationship. 14.3 Notices. All notices under this Agreement shall be effective upon personal delivery, upon delivery by reputable overnight courier service that provides a receipt with the date and time of delivery, or two (2) business days after deposit in the United States mail, registered, 104 882/015610-0046 7101504.1 a10/03/19 -7- certified, postage fully prepaid and addressed to the respective parties as set forth below or as to such other address as the parties may from time to time designate in writing: To Seller: La Quinta Housing Authority 78-495 Calle Tampico La Quinta, CA 92253 Attn: Executive Director Copy to: Rutan & Tucker, LLP 611 Anton Boulevard, Suite 1400 Costa Mesa, California 92628-1950 Attn: William H. Ihrke, Esq To Buyer: City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attn: City Manager Copy to: Rutan & Tucker, LLP 611 Anton Boulevard, Suite 1400 Costa Mesa, California 92628-1950 Attn: William H. Ihrke, Esq. 14.4 Fair Meaning. This Agreement shall be construed according to its fair meaning and as if prepared by both parties hereto. 14.5 Headings. The headings at the beginning of each numbered Section of this Agreement are solely for the convenience of the parties hereto and are not a part of this Agreement. 14.6 Choice of Laws; Litigation Matters. This Agreement shall be governed by the internal laws of the State of California and any question arising hereunder shall be construed or determined according to such law. The Superior Court of the State of California in and for the County of Riverside, or such other appropriate court in such county, shall have exclusive jurisdiction of any litigation between the parties concerning this Agreement. Service of process on Buyer shall be made in accordance with California law. Service of process on Seller shall be made in any manner permitted by California law and shall be effective whether served inside or outside California. 14.7 Nonliability of Buyer and Seller Officials. No officer, official, member, employee, agent, or representative of Buyer or Seller shall be liable for any amounts due hereunder, and no judgment or execution thereon entered in any action hereon shall be personally enforced against any such officer, official, member, employee, agent, or representative. 14.8 Gender; Number. As used in this Agreement, masculine, feminine, and neuter gender and the singular or plural number shall be deemed to include the others wherever and whenever the context so dictates. 105 882/015610-0046 7101504.1 a10/03/19 -8- 14.9 Time of Essence. Time is of the essence of this Agreement and of each and every term and provision hereof, it being understood that the parties hereto have specifically negotiated the dates for the completion of each obligation herein. 14.10 Time Period Computations. All periods of time referred to in this Agreement shall include all Saturdays, Sundays and California state or national holidays unless the reference is to business days, in which event such weekends and holidays shall be excluded in the computation of time and provide that if the last date to perform any act or give any notice with respect to this Agreement shall fall on a Saturday, Sunday or California state or national holiday, such act or notice shall be deemed to have been timely performed or given on the next succeeding day which is not a Saturday, Sunday or California state or national holiday. 14.11 Waiver or Modification. A waiver of a provision hereof, or modification of any provision herein contained, shall be effective only if said waiver or modification is in writing, and signed by both Buyer and Seller. No waiver of any breach or default by any party hereto shall be considered to be a waiver of any breach or default unless expressly provided herein or in the waiver. 14.12 Broker’s Fees. Seller and Buyer represent and warrant to the other that neither Buyer nor Seller has employed any broker and/or finder to represent its interest in this transaction. Each party agrees to indemnify and hold the other free and harmless from and against any and all liability, loss, cost, or expense (including court costs and reasonable attorney’s fees) in any manner connected with a claim asserted by any individual or entity for any commission or finder’s fee in connection with the conveyance of the Property arising out of agreements by the indemnifying party to pay any commission or finder’s fee. 14.13 Duplicate Originals. This Agreement may be executed in any number of duplicate originals or counterparts, all of which shall be of equal legal force and effect. 14.14 Severability. If any term, covenant or condition of this Agreement or the application thereof to any person, entity, or circumstance shall, to any extent, be invalid or unenforceable, the remainder of this Agreement, or the application of such term, covenant, or condition to persons, entities, or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby and each term, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. 14.15 Exhibits. The following exhibits are attached hereto and incorporated herein by this reference: Exhibit “A” Legal Description of Property Exhibit “B” Depiction of Property Exhibit “C” Form of Grant Deed 14.16 Authority. The person(s) executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement such party is formally bound to the provisions of this Agreement, and (iv) the entering 106 882/015610-0046 7101504.1 a10/03/19 -9- into this Agreement does not violate any provision of any other agreement to which such party is bound. 14.17 Entire Agreement; Amendment. Except as set forth above, this Agreement and the exhibits incorporated herein contain the entire agreement of Buyer and Seller with respect to the matters contained herein, and no prior agreement or understanding pertaining to any such matter shall be effective for any purpose. No provisions of this Agreement may be amended or modified in any manner whatsoever except by an agreement in writing signed by duly authorized officers or representatives of each of the parties hereto. [END -- SIGNATURE PAGE FOLLOWS] 107 882/015610-0046 7101504.1 a10/03/19 -10- IN WITNESS WHEREOF, Buyer and Seller each hereby represents that it has read this Agreement, understands it, and hereby executes this Agreement to be effective as of the day and year first written above. SELLER: LA QUINTA HOUSING AUTHORITY, a public body, corporate and politic By: Jon McMillen, Executive Director ATTEST: Monika Radeva, Housing Authority Secretary APPROVED AS TO FORM: RUTAN & TUCKER, LLP William H. Ihrke, Housing Authority Counsel BUYER: CITY OF LA QUINTA, a California municipal corporation and charter city By: Jon McMillen, City Manager ATTEST: Monika Radeva, City Clerk APPROVED AS TO FORM: RUTAN & TUCKER, LLP William H. Ihrke, City Attorney 108 882/015610-0046 7101504.1 a10/03/19 -11- Four Seasons Escrow, Inc. agrees to act as Escrow Holder in accordance with the terms of this Agreement that are applicable to it. FOUR SEASONS ESCROW, INC. By: Name: Its: 109 882/015610-0046 7101504.1 a10/03/19 EXHIBIT “A” LEGAL DESCRIPTION OF PROPERTY [SEE ATTACHED] 110 882/015610-0046 7101504.1 a10/03/19 EXHIBIT “B” DEPICTION OF THE PROPERTY [SEE ATTACHED] 111 882/015610-0046 7101504.1 a10/03/19 EXHIBIT “C” FORM OF GRANT DEED [SEE ATTACHED] 112 EXHIBIT ‘A’ LEGAL DESCRIPTION Page 1 of 4 EXHIBIT ‘A’ LEGAL DESCRIPTION LOT LINE ADJUSTMENT No. 2019 - ______ PARCEL A: THAT CERTAIN PARCEL OF LAND LOCATED IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, BEING A PORTION OF THE NORTHERLY 660.00 FEET OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE NORTH HALF OF THE SOUTHERLY 330.00 FEET OF SAID NORTHERLY 660.00 FEET; THENCE N 89°38’21” E ALONG THE SOUTHERLY LINE OF SAID NORTH HALF A DISTANCE OF 30.00 FEET TO A LINE PARALLEL WITH AND 30.00 FEET EASTERLY OF THE WEST LINE OF THE SAID NORTHEST QUARTER OF SECTION 29, SAID PARALLEL LINE ALSO BEING THE WESTERLY LINE OF THAT CERTAIN PARCEL OF LAND AS DESCRIBED IN ‘GRANT OF EASEMENT AND AGREEMENT’ RECORDED AUGUST 9, 2017 AS DOCUMENT NO. 2017-0327107; THENCE N 00°09’19” W ALONG SAID PARALLEL LINE A DISTANCE OF 65.00 FEET TO THE TRUE POINT OF BEGINNING; THENCE N 89°38’21” E ALONG A LINE PARALLEL WITH AND 65.00 NORTH OF THE SOUTH LINE OF SAID NORTH HALF A DISTANCE OF 250.00 FEET; THENCE N 00°09’19” W A DISTANCE OF 50.00 FEET; THENCE S 89°38’21” W A DISTANCE OF 61.00 FEET; THENCE N 00°09’19” W A DISTANCE OF 296.00 FEET; THENCE N 89°38’21” E A DISTANCE OF 16.00 FEET; THENCE N 00°09’19” W A DISTANCE OF 54.00 FEET TO A LINE PARALLEL WITH AND 30.00 FEET SOUTHERLY OF THE NORTH LINE OF THE SAID NORTHEAST QUARTER OF SECTION 29, ALSO BEING THE SOUTHERLY RIGHT-OF-WAY LINE OF WESTWARDHO DRIVE; THENCE S 89°38’21” W ALONG SAID PARALLEL LINE A DISTANCE OF 205.00 FEET TO A LINE PARALLEL WITH AND 30.00 FEET EAST OF THE W EST LINE OF SAID NORTHEAST QUARTER OF SECTION 29 AND THE NORTHWEST CORNER OF THAT CERTAIN PARCEL OF LAND AS DESCRIBED IN SAID ‘GRANT OF EASEMENT AND AGREEMENT’ RECORDED AUGUST 9, 2017 AS DOCUMENT NO. 2017-0327107; THENCE S 00°09’19” E ALONG THE SAID PARALLEL LINE A DISTANCE OF 400.00 FEET TO THE TRUE POINT OF BEGINNING. CONTAINING 79,514.3 SQUARE FEET, (1.8254 ACRES), MORE OR LESS. ATTACHMENT 2 113 EXHIBIT ‘A’ LEGAL DESCRIPTION Page 2 of 4 TOGETHER WITH AN EASEMENT FOR INGRESS, EGRESS AND PUBLIC UTILITY PURPOSES OVER THE SOUTH 65.00 FEET OF THE EASTERLY 290.00 FEET OF THE WESTERLY 320.00 FEET OF THE NORTH HALF OF THE SOUTHERLY 330.00 FEET OF THE NORTHERLY 660.00 FEET OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN. PARCEL B: THAT CERTAIN PARCEL OF LAND LOCATED IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, BEING A PORTION OF THE NORTHERLY 660.00 FEET OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE NORTH HALF OF THE SOUTHERLY 330.00 FEET OF SAID NORTHERLY 660.00 FEET; THENCE N 89°38’21” E ALONG THE SOUTHERLY LINE OF SAID NORTH HALF A DISTANCE OF 30.00 FEET TO A LINE PARALLEL WITH AND 30.00 FEET EASTERLY OF THE WEST LINE OF THE SAID NORTHEST QUARTER OF SECTION 29, SAID PARALLEL LINE ALSO BEING THE WESTERLY LINE OF THAT CERTAIN PARCEL OF LAND AS DESCRIBED IN ‘GRANT OF EASEMENT AND AGREEMENT’ RECORDED AUGUST 9, 2017 AS DOCUMENT NO. 2017-0327107; THENCE N 00°09’19” W ALONG SAID PARALLEL LINE A DISTANCE OF 65.00 FEET; THENCE N 89°38’21” E ALONG A LINE PARALLEL WITH AND 65.00 FEET NORTHERLY OF THE SOUTH LINE OF SAID NORTH HALF A DISTANCE OF 250.00 FEET TO THE TRUE POINT OF BEGINNING; THENCE N 00°09’19” W A DISTANCE OF 50.00 FEET; THENCE S 89°38’21” W A DISTANCE OF 61.00 FEET; THENCE N 00°09’19” W A DISTANCE OF 296.00 FEET; THENCE N 89°38’21” E A DISTANCE OF 16.00 FEET; THENCE N 00°09’19” W A DISTANCE OF 54.00 FEET TO A LINE PARALLEL W ITH AND 30.00 FEET SOUTHERLY OF THE NORTH LINE OF THE SAID NORTHEAST QUARTER OF SECTION 29, ALSO BEING THE SOUTHERLY RIGHT-OF-WAY LINE OF WESTWARDHO DRIVE; THENCE N 89°38’21” E A DISTANCE OF 163.95 FEET TO A POINT ON THE WEST LINE OF PARCEL ‘B’ OF PARCEL MAP NO. 18629 AS SHOWN BY MAP FILED FOR RECORD IN BOOK 113 OF PARCEL MAPS, PAGES 54 THROUGH 55, INCLUSIVE, RECORDS OF THE RIVERSIDE COUNTY RECORDER; THENCE S 00°15’57” E ALONG SAID WEST LINE A DISTANCE OF 81.00 FEET; THENCE S 89°38’21” W A DISTANCE OF 34.10 FEET; 114 EXHIBIT ‘A’ LEGAL DESCRIPTION Page 3 of 4 THENCE S 00°09’19” E A DISTANCE OF 145.39 FEET; THENCE S 10°36’06” W A DISTANCE OF 125.91 FEET; THENCE S 89°38’21” W A DISTANCE OF 21.50 FEET; THENCE S 00°09’19” E A DISTANCE OF 50.00 FEET TO A LINE PARALLEL WITH AND 65.00 FEET NORTHERLY OF THE SOUTH LINE OF SAID NORTH HALF; THENCE S 89°38’21” W ALONG SAID PARALLEL LINE A DISTANCE OF 40.00 FEET TO THE TRUE POINT OF BEGINNING. CONTAINING 53,539.9 SQUARE FEET, (1.2291 ACRES), MORE OR LESS. TOGETHER WITH AN EASEMENT FOR INGRESS, EGRESS AND PUBLIC UTILITY PURPOSES OVER THE SOUTH 65.00 FEET OF THE EASTERLY 290.00 FEET OF THE WESTERLY 320.00 FEET OF THE NORTH HALF OF THE SOUTHERLY 330.00 FEET OF THE NORTHERLY 660.00 FEET OF THE NORTHWEST QUARTER OF THE NORT HWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN. PARCEL C: THAT CERTAIN PARCEL OF LAND LOCATED IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, BEING A PORTION OF THE NORTHERLY 660.00 FEET OF THE NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN, MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE NORTH HALF OF THE SOUTHERLY 330.00 FEET OF SAID NORTHERLY 660.00 FEET; THENCE N 89°38’21” E ALONG THE SOUTHERLY LINE OF SAID NORTH HALF A DISTANCE OF 30.00 FEET TO A LINE PARALLEL WITH AND 30.00 FEET EASTERLY OF THE WEST LINE OF THE SAID NORTHEST QUARTER OF SECTION 29, SAID PARALLEL LINE ALSO BEING THE WESTERLY LINE OF THAT CERTAIN PARCEL OF LAND AS DESCRIBED IN ‘GRANT OF EASEMENT AND AGREEMENT’ RECORDED AUGUST 9, 2017 AS DOCUMENT NO. 2017-0327107 TO THE POINT OF BEGINNING; THENCE CONTINUING N 89°38’21” E ALONG SAID SOUTHERLY LINE A DISTANCE OF 633.47 FEET TO ITS INTERSECTION WITH THE WEST LINE OF THE SAID NORTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 29; THENCE N 00°07’59” W ALONG THE SAID WEST LINE OF NORTHWEST QUARTER A DISTANCE OF 165.00 FEET TO THE SOUTHEAST CORNER OF PARCEL 1 OF PARCEL MAP NO. 18629 AS SHOWN BY MAP FILED FOR RECORD IN BOOK 113 OF PARCEL MAPS, PAGES 54 AND 55, INCLUSIVE, RECORDS OF THE RIVERSIDER COUNTY RECORDER; 115 EXHIBIT ‘A’ LEGAL DESCRIPTION Page 4 of 4 THENCE S 89°38’21” W A DISTANCE OF 132.00 FEET ALONG THE SOUTH LINE OF SAID PARCEL 1 OF PARCEL MAP NO. 18629 A DISTANCE OF 132.00 FEET TO THE SOUTHWEST CORNER OF SAID PARCEL 1; THENCE N 00°07’59” W ALONG THE SAID WEST LINE OF PARCEL 1 OF PARCEL MAP NO. 18629 A DISTANCE OF 297.00 FEET TO THE A LINE PARALLEL WITH AND 33.00 FEET SOUTHERLY OF THE NORTH LINE OF SAID NORTHEAST QUARTER OF SECTION 29; THENCE S 89°38’21” W ALONG SAID PARALLEL LINE A DISTANCE OF 132.69 FEET; THENCE S 00°15’57” E A DISTANCE OF 78.00 FEET; THENCE S 89°38’21” W A DISTANCE OF 34.10 FEET; THENCE S 00°09’19” E A DISTANCE OF 145.39 FEET; THENCE S 10°36’06” W A DISTANCE OF 125.91 FEET; THENCE S 89°38’21” W A DISTANCE OF 21.50 FEET; THENCE S 00°09’19” E A DISTANCE OF 50.00 FEET TO A LINE PARALLEL WITH AND 65.00 FEET NORTHERLY OF THE SOUTH LINE OF SAID NORTH HALF; THENCE S 89°38’21” W ALONG SAID PARALLEL LINE A DISTANCE OF 290.00 FEET TO A LINE PARALLEL WITH AND 30.00 FEET EASTERLY OF THE WEST LINE OF SAID NORTHEAST QUARTER OF SECTION 29; THENCE S 00°09’19” E ALONG SAID PARALLEL LINE A DISTANCE OF 65.00 FEET TO THE POINT OF BEGINNING; CONTAINING 121,551.3 SQUARE FEET, (2.7904 ACRES), MORE OR LESS. TOGETHER WITH AN EASEMENT FOR INGRESS, EGRESS AND PUBLIC UTILITY PURPOSES OVER THE SOUTH 65.00 FEET OF THE EASTERLY 290.00 FEET OF THE WESTERLY 320.00 FEET OF THE NORTH HALF OF THE SOUTHERLY 330.00 FEET OF THE NORTHERLY 660.00 FEET OF THE NORTHWEST QUARTER OF THE NORT HWEST QUARTER OF THE NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO MERIDIAN. ALL SUBJECT TO ALL COVENANTS, RIGHTS, RIGHT-OF-WAY AND EASEMENTS OF RECORD. SEE EXHIBIT ‘B’ ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. NV5 INC.: PREPARED BY ME OR UNDER MY DIRECTION: ___________________________________________ JAY S. FAHRION DATE PLS 8207 116 PARCEL 'A' PARCEL 'B' PARCEL 'C' (FORMALLY "46TH AVENUE")DUNE PALMS ROADWESTWARD HO DRIVE T.P.O.B. PARCEL 'B' P.O.C. ALL PARCELS T.P.O.B. PARCEL 'A' P.O.B. PARCEL 'C' PREPARED FOR:DATE:SEPT. 2019CITY OF LA QUINTA CITY OF LA QUINTA LOT LINE ADJUSTMENT No. 2019- _____ EXHIBIT 'B' 42-829 COOK STREET, SUITE 104 760.341.3101 TEL 760.341.5999 FAX PALM DESERT, CA 92211 WWW.NV5.COM 117 PREPARED FOR:DATE:SEPT. 2019CITY OF LA QUINTA CITY OF LA QUINTA LOT LINE ADJUSTMENT No. 2019- _____ EXHIBIT 'B' 42-829 COOK STREET, SUITE 104 760.341.3101 TEL 760.341.5999 FAX PALM DESERT, CA 92211 WWW.NV5.COM 118 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: INTRODUCE AN ORDINANCE AT FIRST READING TO AMEND TITLE 8 OF THE LA QUINTA MUNICIPAL CODE AND ADOPT THE 2019 CALIFORNIA BUILDING STANDARDS CODE WITH LOCAL AMENDMENTS RECOMMENDATION •Move to take up Ordinance No. ___ by title and number only and waive further reading. •Move to introduce at first reading, Ordinance No. ____, to revise Title 8 of the La Quinta Municipal Code relating to the adoption of the 2019 California Building Standards Code with local amendments. EXECUTIVE SUMMARY •The California Building Standards Commission (CBSC) recently adopted the 2019 California Building Standards Code (Code). •This Ordinance will adopt the updated Code with recommended local amendments, which will go into effect January 1, 2020. FISCAL IMPACT – None. BACKGROUND/ANALYSIS The CBSC is responsible for overseeing the adoption, approval and publication of the Code, Title 24 of the California Code of Regulations. Title 24 is published by CBSC and contains building standards divided into 13 “parts” that apply to all building occupancies throughout the state. Title 24 is published in its entirety every three years and applies automatically on January 1st of the coinciding triennial code adoption cycle. Historically, Council has elected to adopt more restrictive requirements than what has been established by CBSC because of local climatic, geological, or topographical conditions. For these requirements to be effective this Ordinance must be filed with the CBSC, and must expressly distinguish the amended text from the published text of the Code. The City’s Interim Building Official and the Riverside County Fire Marshal have again recommended certain changes and modifications be made to the 2019 Code consistent with BUSINESS SESSION ITEM NO. 2 119 historic City practices which are required to be reidentified for the local amendment filing. A summary of the recommended amendments is attached to this report (Attachment 1). If approved, this Ordinance will adopt the Code with the City’s local amendments encompassing, but not limited to, the following:  Reduce size of non-sprinklered buildings;  Require increased fire-retardant roofing;  Limit use of aluminum wiring in electrical installations; and  Permit only underground electrical service installations in new construction. ALTERNATIVES If no action is taken the 2019 Code will take effect on January 1, 2020, without local amendments as recommend by Staff. Therefore, Staff does not recommend an alternative. Prepared by: AJ Ortega, Interim Building Official Approved by: Danny Castro, Design and Development Director Attachments: 1. A summary of the proposed local amendments 2. A summary of the 2019 Code updates 120 ORDINANCE NO. ___ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING TITLE 8 OF THE LA QUINTA MUNICIPAL CODE BY ADOPTING BY REFERENCE THE 2019 CALIFORNIA BUILDING STANDARDS CODE AND CERTAIN SPECIFIED APPENDICES THEREOF, INCLUDING THE 2019 CALIFORNIA ADMINISTRATIVE CODE; 2019 CALIFORNIA BUILDING CODE; 2019 CALIFORNIA RESIDENTIAL CODE; 2019 CALIFORNIA ELECTRICAL CODE; 2019 MECHANICAL CODE; 2019 CALIFORNIA PLUMBING CODE; 2019 CALIFORNIA ENERGY CODE; 2019 CALIFORNIA HISTORICAL BUILDING CODE; 2019 CALIFORNIA FIRE CODE; 2019 CALIFORNIA EXISTING BUILDING CODE; 2019 CALIFORNIA GREEN BUILDING STANDARDS CODE; AND 2019 CALIFORNIA REFERENCED STANDARDS CODE, AND MAKING FINDINGS OF LOCAL CONDITIONS WITHIN THE CITY OF LA QUINTA WHICH MAKE CERTAIN AMENDMENTS TO THE CALIFORNIA BUILDINGS STANDARDS CODE REASONABLY NECESSARY WHEREAS, California Health & Safety Code Section 17958 and 18941.5 mandates that the City of La Quinta adopt ordinances or regulations imposing the requirements of certain uniform industry codes adopted by the State pursuant to Health & Safety Code Section 17922; and WHEREAS, the State of California has adopted the 2019 editions of the California Administrative Code, California Building Code, the California Residential Code, the California Electrical Code, the California Mechanical Code, the California Plumbing Code, the California Energy Code, the California Historical Building Code, the California Fire Code, the California Existing Building Code, the California Green Building Standards Code, and the California Referenced Standards Code, known collectively as the California Building Standards Code, and comprising Title 24 of the California Code of Regulations; and WHEREAS, the California Building Standards Code establishes minimum standards to regulate the construction of buildings throughout the State; and 121 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 2 of 32 WHEREAS, California Health & Safety Code Section 17958.5 permits the City of La Quinta to make such changes and modifications to the California Building Standards Code as are reasonably necessary because of local conditions; and WHEREAS, the Interim Building Official, the Design and Development Director, and the Riverside County Fire Marshal have recommended that changes and modifications be made to the California Building Standards Code and have advised that certain of said changes are reasonably necessary due to local conditions in the City of La Quinta and have further advised that the remainder of said changes and modifications are of an administrative or procedural nature, or concern themselves with subjects not covered by the California Building Standards Code or are reasonably necessary to safeguard life and property within the City of La Quinta. NOW, THEREFORE, the City Council of the City of La Quinta finds and determines, pursuant to the requirements of Health & Safety Code Section 17958.7 and 18941.5, that there is a need to adopt the changes or modifications to the California Building Standards Code because of local climatic, topographical, and geological conditions, and does ordain as follows: SECTION 1. Changes and modifications to the California Building Standards Code adopted by the City of La Quinta, as recommended by the Interim Building Official, the Design and Development Director, and the Riverside County Fire Marshal are hereby found to be reasonably necessary due to the following general findings of local conditions: I. Climatic Conditions: A. La Quinta has an arid desert climate with rainfall averaging just over three inches annually, reducing the moisture content of combustible materials. Frequent periods of drought and low humidity contribute to the probability of a year-round fire season. B. For nearly four months each year, average daily high temperatures in La Quinta reach 100 degrees or higher, reducing the amount of added heat required to bring combustible materials to their ignition point. C. La Quinta is subject to hot, dry winds that further dry combustible materials, adding to the intensity of fires and their potential to spread rapidly. During the summer months the dry winds and existing vegetation mix to create a hazardous fuel condition which has resulted in large loss in vegetation and structure fires. Severe “Santa Ana” winds frequently occur and can move a fire quickly throughout areas of the City. Multiple 122 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 3 of 32 shifting wind patterns throughout the canyon areas add to the difficulty in suppressing fires. D. High winds cause failures of electrical supply and telephone communication, reducing the reliability of water supply pumps and timely emergency notification. E. Because of weather patterns, water is a scarce commodity in desert environments, and La Quinta and its neighboring areas draw more water from the underground aquifer than is replenished naturally. As a result, the area is dependent upon imported water to reduce the effects of overdrafting from the aquifer. Limited storage capacities, high consumption, and droughts reduce the dependability of future water allocations. Scarcity of water necessitates reducing the need for large volumes of water for firefighting efforts by early suppression through the installation of fire sprinklers in buildings that would otherwise be exempt from sprinkler requirements. F. Under desert conditions, aluminum wiring is more likely than copper to fail mechanically. Aluminum is more reactive than copper to ambient temperature changes as well normal heating produced from the flow of electricity. It expands and contracts when subjected to heating and cooling, respectively, more so than does copper. Compared to copper, its lower electrical conductivity generates more heat. Aluminum is also more brittle than copper and is more likely to break or crimp. Arcing can occur if a wire breaks or crimps, causing very high temperatures inside concealed building spaces. Aluminum is more likely to corrode (i.e., oxidize) than copper. When excessive corrosion occurs it increases the resistance in the circuit and causes overheating. All of these mechanisms of failure increase the risks of fire associated with the use of aluminum wire. II. Topographical Conditions: A. La Quinta is separated from Los Angeles to the west and Phoenix to the east by mountainous terrain, isolating it from media broadcasts of news and emergency information originating from major metropolitan areas. B. Much of La Quinta, particularly the southern portion, is situated in alluvial fans, surrounded by mountains, isolating it from media broadcasts of news and emergency information originating from within the Coachella Valley. C. Major roadways, highways, and flood control channels create barriers that increase Fire Department response times. Undulating terrain incorporated into large country clubs also increases these response times. 123 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 4 of 32 D. Streets designed for limited residential traffic and streets designed as storm drains impede emergency vehicle access and evacuation routes. III. Geological Conditions: A. La Quinta is situated in near several significant sources capable of producing moderate to large earthquakes, including the San Andreas, Garnet Hill, Banning, Eureka Peak, Burnt Mountain, Pinto Mountain, San Gorgonio Pass, and San Jacinto Faults. B. Faults near La Quinta are capable of producing earthquakes of Magnitude 7.8 or greater, accompanied by intense shaking, liquefaction, and permanent ground displacement, increasing the risk of property damage, or personal injury or death, caused by the failure of structures, necessitating the permitting and inspection of structures that would otherwise be exempt from permit requirements. C. Seismic activity within the area occurs yearly. As a result, existing structures and planned new development are subject to serious risks, including fire and collapse, disruption of the water supply for firefighting purposes, and isolation from emergency response as a result of bridge, overpass, and road damage and debris. D. Severe ground shaking during a seismic event increases the probability that above-ground structures will fail. The inherent danger to the public is increased when power lines are installed above ground because of the danger from falling or fallen power poles and the possibility of contacting live power lines. IV. Other Conditions: A. Additional amendments are found to be either administrative or procedural in nature or concern themselves with subjects not covered in the California Building Standards Code. These changes include provisions making the California Building Standards Code compatible with other codes enforced by the City. SECTION 2. As recommended by the Interim Building Official, Design and Development Director, and the Riverside County Fire Marshal, the following local amendments to the 2019 California Building Standards Code are hereby found to be reasonably necessary as identified in the table below and referenced to the express findings noted in Section 1, above. 124 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 5 of 32 Local Code Amendments and Express Findings of Necessity Code Legend: CBC = California Building Code; CRC = California Residential Code; CEC = California Electrical Code; CFC = California Fire Code; LQMC = La Quinta Municipal Code Code Amended Section Express Finding LQMC 8.01.010 IV.A LQMC 8.01.020 IV.A LQMC 8.01.030 IV.A CBC 105.2 III.A, III.B, IV.A CBC 903.2 I.A, I.B, I.C, II.D CBC 1505.1.5 I.A, I.B, I.C, II.D CBC 3109.3 IV.A CEC 120 III.D CEC 310.10 I.F CEC 820.1.1 II.A, II.B CEC 841.1 II.A, II.B CFC 101.4 IV.A CFC 102.5 I.A,B,C, II.C,D, III.C,D CFC 103.4 and 103.4.1 IV.A CFC 104.1.1 IV.A CFC 104.12 IV.A CFC 106.2 IV.A CFC 106.6 IV.A CFC 109.1 IV.A 125 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 6 of 32 CFC 110.4 IV.A CFC 202 IV.A CFC 308.1.6.3 I.A,B,C, II.C,D, III.C,D CFC 503.2.1 IV.A CFC 503.2.2 IV.A CFC 503.6.1 IV.A CFC 503.7 IV.A CFC 507.5.7 IA.B,C, III.B,C CFC 507.5.8 IA.B,C, II.C,D, III.B,C CFC 508.1, 508.1.1, 508.1.3, 508.1.6, 508.1.8 I.A,B,C, II.C,D, III.A,B,C CFC 509.2.1 I.B,C, III.B,C,D CFC 606.10.1.2 II.C,D, III.A,B,C CFC 903.2 I.A-E, II.A-D, III.A-D CFC 903.3.5.3 I.A-E, II.A-D CFC 3204.2.1 I,A-E, II.A-D, III.A-D CFC 4904.3 IV.A CFC Appendix Chapter B, Table B105.5 I.A-D, II.A-D, III.A-D CFC Appendix Chapter C C103.1 I.A-D, II.A-D, III.A-D SECTION 3. A copy of this Ordinance adopting the 2019 California Administrative Code, the 2019 California Building Code, the 2019 California Residential Code, the 2019 California Electrical Code, the 2019 California Mechanical Code, the 2019 California Plumbing Code, the 2019 California Energy Code, the 2019 California Historical Building Code, the 2019 126 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 7 of 32 California Fire Code, the 2019 California Existing Building Code, the 2019 California Green Building Standards Code, and the 2019 California Referenced Standards Code, along with the findings, amendments, additions, and deletions, shall be filed with the California Building Standards Commission at 2525 Natomas Park Drive, Suite 130, Sacramento, CA 95833 by the City Clerk of the City of La Quinta. SECTION 4. ADOPTION OF BUILDING AND CONSTRUCTION REGULATIONS. An amendment to Title 8 of the La Quinta Municipal Code, entitled “Buildings and Construction,” attached hereto as Exhibit A and incorporated by this reference, prescribes regulations governing conditions related to building and construction and activities including those certain documents specifically described in said Exhibit A, save and except certain specified portions which are hereinafter deleted, modified, or amended within various Chapters of said Title 8, of which documents being adopted by reference copies are on file with the Building Official and the same are also hereby adopted and incorporated as fully as if set out at length herein. SECTION 5. VALIDITY. If any section, subsection, clause, or phrase of this Ordinance, or of any code adopted thereby is, for any reason, held by a court of competent jurisdiction to be invalid, such a decision shall not affect the validity of the remaining portions of this Ordinance or of any code adopted thereby. The City Council hereby declares that it would have passed this Ordinance and each section or subsection, sentence, clause, and phrase thereof, and each code adopted thereby irrespective of the clauses or phrases being declared invalid. SECTION 6. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty (30) days after its adoption, but no sooner than January 1, 2020. SECTION 7. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. 127 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 8 of 32 PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this ____ day of ___________, 2019 by the following vote: AYES: NOES: ABSENT: ABSTAIN: _______________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: __________________________ MONIKA RADEVA, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 128 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 9 of 32 EXHIBIT “A” Note: In this Exhibit, Code text is differentiated as follows: Existing language to remain unchanged is displayed in standard font. Existing language to be deleted is displayed in strikethrough font. New or revised language is displayed in underlined, italic font. The Sections of Title 8 Buildings and Construction of the La Quinta Municipal Code listed below shall be amended as follows: 1. Section 8.01.010, entitled “Adoption of the California Administrative Code,” shall be amended to read as follows: Certain documents marked and designated as the “2016 2019 California Administrative Code,” published by the California Building Standards Commission, are adopted for establishing administrative, organizational and enforcement rules and regulations for technical codes which regulate site preparation and construction, alteration, moving, demolition, repair, use and occupancy of buildings, structures and building service equipment. Each and all of the regulations, provisions, conditions and terms therein, on file with the building official, are referenced and made a part hereof as if fully set out in this chapter, except as otherwise provided in this chapter. 2. Section 8.02.010, entitled “Adoption of the California Building Code” shall be amended to read as follows: Certain documents marked and designated as the “2016 2019 California Building Code” Volumes 1 and 2, Specifically Chapters 1 through 35, including and Appendix Chapters C (Group U—Agricultural Buildings), Appendix Chapter F (Rodent proofing), Appendix Chapter H (Signs), Appendix Chapter I (Patio Covers), and Appendix Chapter J (Grading) within Volumes 1 and 2, published by the California Building Standards Commission are adopted for regulating the construction, alteration, movement, enlargement, replacement, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every building or structure or any appurtenances connected or attached to such buildings or structures. Each and all of the regulations, provisions, conditions and terms therein, on file with the building official, are referenced and made a part hereof as if fully set out in this chapter, except as otherwise provided in this chapter. 129 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 10 of 32 3. Section 8.02.020, entitled “Work exempt from permit.” shall be amended to read as follows: Subsection 105.2 of Section 105 of the California Building Code is amended by deleting the subheading “Building” and its listed items 1 through 13 and replacing them with the following: Building: 1. One-story detached accessory structures used as tool and storage sheds, playhouses and similar uses, provided the floor area is not greater than 120 square feet (11 m2). 2. Fences and non-retaining masonry walls not over 3 feet (914 mm) in height measured from finished grade. not over 7 feet (2134 mm) high. 3. Oil derricks. 4. Retaining walls that are not over 2 feet (609 mm) 4 feet (1219 mm) in height measured from finished grade to the top of the wall the bottom of the footing, unless supporting a surcharge or impounding Class I, II or IIIA liquids. 5. Water tanks supported directly on grade if the capacity is not greater than 5,000 gallons (18,925 L) and the ratio of height to diameter or width is not greater than 2:1. 6. Sidewalks and driveways not more than 30 inches (762 mm) above adjacent grade, and not over any basement or story below and are not part of an accessible route. 7. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work. 8. Temporary motion picture, television and theater stage sets and scenery. 9. Prefabricated swimming pools accessory to a Group R-3 occupancy that are less than 24 inches (610 mm) deep, are not greater than 5,000 gallons (18,925 L), and are installed entirely above ground. 10. Shade cloth structures constructed for nursery or agricultural purposes, not including service systems. 130 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 11 of 32 11. Swings and other playground equipment accessory to detached one- and two-family dwellings. 12. Window awnings in Group R-3 and U occupancies, supported by an exterior wall that do not project more than 54 inches (1,372 mm) from the exterior wall and do not require additional support. 13. Non-fixed and movable fixtures, cases, racks, counters and partitions not over 5 feet 9 inches (1,753 mm) in height. All such structures must comply with the setback and height requirements of the La Quinta Municipal Code, as applicable. Unless otherwise exempted, separate plumbing, electrical, and mechanical permits are required for the above-exempted items. 4. Section 8.02.030, entitled “Automatic fire-extinguishing systems,” shall be amended to read as follows: Section 903.2 of the 2016 2019 California Building Code is amended to read as follows: Where Required. Approved automatic sprinkler systems in new buildings and structures shall be provided in the locations described in Sections 903.2.1 through 903.2.12. Those requirements notwithstanding, an approved automatic sprinkler system shall be installed throughout any new building or structure where the fire area is 3,600 square feet or greater. 5. Section 8.02.040, entitled “Fire-retardant roofing materials required” shall be amended to read as follows: Section 1505.1.5 of the 2016 2019 California Building Code is added to read as follows: 1505.1.5 Roof coverings within the City of La Quinta. With the exception of patio covers and similar structures, as determined by the building official, roof covering shall be of a Class A rating and shall otherwise comply with the 2016 this code. Exception: At the discretion of the building official, a waiver may be granted when all of the following conditions exist: 1. The scope of work is an addition or roof repair, and; 131 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 12 of 32 2. The newly roofed area consists of less than 25 percent of the existing roof area, and; 3. The existing combustible roof was constructed not more than 25 years prior to currently proposed work. 6. Section 8.02.050, entitled “Swimming pool, spa, and hot tub regulations” is deleted in its entirety and replaced with the following: Section 3109.3 of the 2019 California Building Code is added to read as follows: 3109.3 Additional Swimming pool barrier requirements. The following fencing requirements shall apply to private swimming pools located on individual residential lots: 1. Every person who owns or who is in possession of land upon which a swimming pool is located shall construct and maintain in good condition, completely surrounding such parcel of land or the swimming pool itself, an enclosure not less than five feet in height, consisting of a fence, wall, buildings, or a combination thereof. Exception: Within a walled, gated community, when the swimming pool is located in a rear or side yard that abuts a golf course or other common open space. 2. The enclosure shall be constructed of substantial material, as allowed elsewhere in the La Quinta Municipal Code, and shall have all of the following characteristics: a. Any access gates through the enclosure open away from the swimming pool, and are self-closing with a self-latching device placed no lower than 60 inches (1524 mm) above the ground. b. A minimum height of 60 inches (1524 mm). c. A maximum vertical clearance from the ground to the bottom of the enclosure of 2 inches (51 mm). d. Gaps or voids, if any, do not allow passage of a sphere equal to or greater than 4 inches (102 mm) in diameter. e. An outside surface free of protrusions, cavities or other physical characteristics that would serve as handholds or footholds that could enable a child below the age of five years to climb over. 132 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 13 of 32 7. Section 8.03.010, entitled “Adoption of the California Electrical Code” shall be amended to read as follows: Certain documents marked and designated as the “2016 2019 California Electrical Code,” published by the California Building Standards Commission, are adopted for safeguarding persons and property from hazards arising from the use of electricity Each and all of the regulations, provisions, conditions and terms therein, on file with the building official, are referenced and made a part hereof as if fully set out in this chapter, except as otherwise provided in this chapter. 8. Section 8.03.020, “Underground wiring required.” The body text shall be amended to read as follows: Article 120 of the 2016 2019 California Electrical Code is added to read as follows: ARTICLE 120 Underground Wiring Required 120.1 Scope. This article covers the general requirements for restricting the installation of above-ground electrical and other utility components in new construction, and phasing out their use in existing installations. 120.2 Definitions. See Article 100. For the purposes of this article, the following additional definitions apply. Community Antenna Television System (or CATV). A system of antennas, coaxial cables, wires, wave guides, or other conductors, equipment, or facilities designed, constructed, or used for the purpose of providing television or FM radio service by cable or through its facilities. Cost of Replacing. Those costs as computed by the Building Official or his or her designee. In making said computation, said City Official shall use those tables and figures provided in that publication entitled “Building Standards,” as published by International Code Council, Whittier, California, and which is current at the time of such computations. Said tables and figures shall apply to a building which would conform to all City and State Regulations, including the City’s 133 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 14 of 32 Building, Plumbing, Wiring, Mechanical, Fire Codes and Zoning Regulations, which are effective at the time of the computation. Poles, Wires, and Associated Structures. Poles, towers, supports, wires, crossarms, braces, transformers, insulators, cutouts, switches, communication circuits, appliances, attachments, and appurtenances used in whole or in part for supplying, distributing or transmitting electric energy, radio signals, television signals, telegraphic signals, CATV services, or any similar associated services to a building or structure and the occupants thereof, if any. Also referred to collectively in this article as “utility facilities.” Utility. All persons or entities supplying, transmitting, or distributing electrical energy and service, radio signals, television signals, telegraphic signals, and providing telephone, electrical, light, radio, television, telegraphic, and CATV services or any similar associated services by means of poles, wires, and associated structures. 120.3 Prohibition. Except as provided in Article 120.4, no person shall construct, install, or place above the surface of the ground any poles, wires, and associated structures, regardless of the use or proposed use of the structure or building to be served thereby. 120.4 Exceptions. The provisions of this article shall not apply to the following poles, wires, and associated structures under the circumstances described herein: (A) Termination Point for Overhead Utility Facilities. Utility facilities constructed, placed, or installed (referred to herein collectively as “constructed”), or proposed to be constructed within six feet of the lot line of any real property for which service is being or intended to be provided by said utility facilities, if the sole purpose of the construction of utility facilities is to terminate overhead utility facilities. Such utility facilities may be placed at a distance further than six feet from said lot line to enable a maximum underground run of two hundred feet. (B) Ground-mounted Equipment. Ground-mounted transformers, pedestal-mounted terminal boxes, meter cabinets, concealed ducts, and other appurtenances and associated equipment, which are part of and necessary for the operation of an underground electrical, communication, CATV, radio, or telegraphic system. (C) Temporary Facilities. Utility facilities installed by a utility for temporary purposes, including, but not limited to, servicing building construction projects for which valid building permits have been issued by the City, and which uses are being or proposed to be conducted in 134 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 15 of 32 compliance with all requirements of this code, the remainder of the California Building Standards Code, and the La Quinta Municipal Code. (D) High Voltage Installations. Utility facilities distributing, supplying, and transmitting electrical energy at 34,000 Volts or greater. 120.5 Initial Obligation. The owner, lessee, tenant, or occupant of a building or structure or the owner of property proposed to be developed by a building or structure has the initial obligation to comply with all the requirements of this article, and in performance of said obligation shall make the necessary arrangements with the appropriate utility for the installation and construction of utility facilities so that they will be in compliance with the provisions of this article. This section is not intended to eliminate or limit the obligation of any person, including a utility, to comply at all times with all provisions of this article, but expresses the intent of the La Quinta City Council as to who has the primary obligation of compliance. 120.6 Waiver. If any person believes that the application of any provision of this article is impractical and will cause practical difficulties and unnecessary hardship to him or her or the public in general due to certain topographical conditions, street configurations, underground obstacle, soil, water or other natural conditions which would make the underground installation of utility facilities unreasonable, said person may apply in writing to the Community Design & Development Department for a waiver of such provision of this article. Said application shall be filed with the Community Design & Development Department and the City Council shall consider said application no later than thirty (30) days thereafter, at which time it shall hear the Applicant’s evidence in support of the application, the comments and recommendations of the City’s employees and officials thereon. It may hear other parties. The City Council may grant a waiver from all or any provisions of this article after considering a specific application therefor and after making a finding that the application of the specific provision in question would be unreasonable, impractical and cause undue hardship to the Applicant or the general public. If the City Council does grant a waiver, it may impose reasonable conditions on said grant in the interest of protecting and preserving the public health, safety and general welfare. The City Council shall make its decision on the application no later than thirty (30) days after it has concluded its consideration thereof. The decision of the City Council shall be final. 120.7 Nonconformance: Continuance and Termination. 135 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 16 of 32 (A) Nonconformance. Any legally established utility facility not in conformity with the provision of this article as of the effective date of this ordinance shall be considered nonconforming. (B) Nonconforming Utility Facilities Not Relocated. Any nonconforming utility facility may continue to be used and may be renewed, altered, enlarged, or have additions thereto in its existing location without any provisions of this article being applicable thereto. However, when any building or structure to which any nonconforming utility facility provides any service is enlarged or an addition is made thereto where the cost of replacing said building or structure including its addition or enlargement exceeds by 50 percent the cost of replacing said building or structure prior to its enlargement or the addition thereto, all utility facilities that provide service to such building or structure, as described in the aforesaid clause, shall be caused to comply with all provisions of this article. (C) Nonconforming Utility Facilities Relocated. Whenever an existing service is relocated on nonconforming property, or a new service is established on nonconforming property, any such relocated or new service shall be caused to comply with all the provisions of this article. 9. Section 8.03.030, “Copper wire required.” The body text shall be amended to read as follows: Section 310.10 of the 2016 2019 California Electrical Code is amended to read as follows: 310.10 Uses Permitted. The conductors described in 310.104 shall be permitted for use in any of the wiring methods covered in Chapter 3 and as specified in their respective tables or as permitted elsewhere in this Code. However, aluminum conductors shall only be permitted for use to feed main electrical panels or sub-panels. Such aluminum conductors shall not be smaller than size 1/0 AWG. 10. Section 8.03.040, entitled “Telephone jacks and television cable outlets.” The body text shall be amended to read as follows: A. Section 820.1.1 of the 2016 2019 California Electrical Code, entitled “Television Cabling Required,” is added to read as follows: 820.1.1 Television Cabling Required. 136 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 17 of 32 (A) General Requirement. All newly constructed residences shall be pre-wired for cable television. For the purposes of this section, “pre- wired” shall mean the installation of wires within a structure at the time of construction in such a manner as to be rendered inaccessible by the structure or finish of the building except at required outlets. (B) Required Outlet Locations. Television cable outlets shall be provided in all habitable rooms in a dwelling unit except kitchens and dining areas. B. Section 841.1 of the 2016 2019 California Electrical Code, entitled “Telephone Cabling Required,” is added to read as follows: 841.1 Telephone Cabling Required. (A) General Requirement. All newly constructed residences shall be pre-wired for telephone. For the purposes of this section, “pre-wired” shall mean the installation of wires within a structure at the time of construction in such a manner as to be rendered inaccessible by the structure or finish of the building except at required outlets. (B) Required Outlet Locations. Telephone outlets shall be provided in all habitable rooms in a dwelling unit except dining areas that are immediately adjacent to a kitchen or living room. 11. Section 8.04.010, entitled “Adoption of the California Plumbing Code” shall be amended to read as follows: Certain documents marked and designated as the “2016 2019 California Plumbing Code,” including all appendices, published by the California Building Standards Commission, are adopted for regulating the erection, installation, alteration, addition, repair, relocation, replacement, maintenance, or use of any plumbing system. Each and all of the regulations, provisions, conditions and terms therein, on file with the building official, are referenced and made a part hereof as if fully set out in this chapter, except as otherwise provided in this chapter. 12. Section 8.05.010, entitled “Adoption of the California Mechanical Code” shall be amended to read as follows: Certain documents marked and designated as the “2016 2019 California Mechanical Code” including all appendices, published by the California Building Standards Commission, are adopted for regulating and controlling the design, construction, installation, quality of materials, location, 137 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 18 of 32 operation, and maintenance or use of heating, ventilating, cooling, refrigeration systems, incinerators, and other miscellaneous heat-producing appliances. Each and all of the regulations, provisions, conditions and terms therein, on file with the building official, are referenced and made a part hereof as if fully set out in this chapter, except as otherwise provided in this chapter. 13. Section 8.06.010, entitled “Adoption of the California Residential Code.” The body text shall be amended to read as follows: Certain documents marked and designated as the “2016 2019 California Residential Code”, Specifically Chapters 1 through 10, Chapter 44 and including Appendix H (Patio Covers), published by the California Building Standards Commission are adopted for regulating the construction, alteration, movement, enlargement, replacement, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every detached one- and two-family dwelling, townhouse not more than three stories above grade plane in height with a separate means of egress and structures accessory thereto. Each and all of the regulations, provisions, conditions and terms therein, on file with the building official, are referenced and made a part hereof as if fully set out in this chapter, except as otherwise provided in this chapter. 14. Section 8.06.020, “Work exempt from permit” shall be amended to read as follows: Subsection R105.2 of Section 105 of the California Residential Code is amended by deleting the subheading “Building” and its listed items 1 through 10 and replacing them with the following: Building: 1. One-story detached accessory structures used as tool and storage sheds, playhouses and similar uses, provided the floor area does not exceed 120 square feet (11.15 m²). 2. Fences and non-retaining masonry walls not over 3 feet (914 mm) in height measured from finished grade. not over 7 feet (2134 mm) high. 3. Retaining walls that are not over 2 feet (609 mm) in height measured from finished grade, 4 feet (1219 mm) in height measured from the bottom of the footing to the top of the wall, unless supporting a surcharge. 138 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 19 of 32 4. Water tanks supported directly upon grade if the capacity does not exceed 5,000 gallons (18,927 L) and the ratio of height to diameter or width does not exceed 2 to 1. 5. Sidewalks and driveways. 6. Painting, papering, tiling, carpeting, cabinets, counter tops and similar finish work. 7. Prefabricated swimming pools accessory to a Group R-3 occupancy that are less than 24 inches (610 mm) deep, are not greater than 5,000 gallons (18,925 L), and are installed entirely above ground. 8. Swings and other playground equipment. 9. Window awnings supported by an exterior wall which do not project more than 54 inches (1,372 mm) from the exterior wall and do not require additional support. 10. Decks not exceeding 200 square feet (18.58 m2) in area, that are not more than 30 inches (762 mm) above grade at any point, are not attached to a dwelling, and do not serve the exit door required by Section R311.4. All such structures must comply with the setback and height requirements of the La Quinta Municipal Code, as applicable. Unless otherwise exempted, separate plumbing, electrical, and mechanical permits are required for the above-exempted items. 15. Section 8.06.030, entitled “Fire-retardant roofing materials required” is deleted in its entirety and replaced with the following: Section R902.1.5 of the 2019 California Residential Code is added to read as follows: R902.1.5 Roof coverings within the City of La Quinta. With the exception of patio covers and similar structures, as determined by the building official, roof covering shall be of a Class A rating and shall otherwise comply with the requirements of this code. Exception: At the discretion of the building official, a waiver may be granted when all of the following conditions exist: 1. The scope of work is an addition or roof repair, and; 139 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 20 of 32 2. The newly roofed area consists of less than 25 percent of the existing roof area, and; 3. The existing combustible roof was constructed not more than 25 years prior to currently proposed work. 16. Section 8.07.010, entitled “Adoption of the California Green Building Standards Code.” The body text shall be amended to read as follows: Certain documents marked and designated as the “2016 2019 California Green Building Standards Code” Specifically Chapters 1 through 8, published by the California Building Standards Commission are adopted to improve public health, safety and general welfare by enhancing the design and construction of buildings through the use of building concepts having a reduced negative impact or positive environmental impact and encouraging sustainable construction practices. Each and all of the regulations, provisions, conditions and terms therein, on file with the building official, are referenced and made a part hereof as if fully set out in this chapter, except as otherwise provided in this chapter. 17. Section 8.08.010, entitled “Adoption of the California Fire Code” shall be amended to read as follows: Certain documents marked and designated as the “2016 2019 California Fire Code,” including Appendix B (Fire-Flow Requirements for Buildings), Appendix C (Fire Hydrant Locations and Distribution), except as stated in this Section or as amended below in Section 8.08.020 of this ordinance, all of the provisions and appendices of the 2016 2019 California Fire Code, inclusive of all of the inclusions and exclusions set for in each chapter’s matrix, are hereby adopted and shall apply to the City of La Quinta. In addition, the following provisions that are excluded in the 2016 2019 California Fire Code are hereby adopted - Chapter 1, Division II of the California Fire Code is hereby adopted, except that Section 103.2 and 1089.3 are not adopted, and Chapters 3, 25, and Sections 403.12, 503, 510.2, and 1103.2 are adopted, published by the California Building Standards Commission are adopted for the purpose of establishing the minimum requirements consistent with nationally recognized good practice for providing a reasonable level of life safety and property protection from the hazards of fire, explosion, or dangerous conditions in new and existing buildings, structures, and premises, and to provide safety to firefighters and emergency responders during emergency operations within the city. Each and all of the regulations, provisions, conditions and terms therein, on file with the building official, are referenced and made a part hereof as if fully set out in this chapter, except as otherwise provided in this chapter 140 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 21 of 32 18. Section 8.08.020, entitled “Amendments to the California Fire Code” is deleted in its entirety and replaced with the following: A. Scope and general requirements. Section 101.4 of the California Fire Code is deleted in its entirety and replaced with the following: 101.4 Severability. If any provision, clause, sentence or paragraph of this ordinance or the application thereof to any person or circumstances shall be held invalid, such invalidity shall not affect the other provisions of this ordinance which can be given effect without the invalid provision or application, and to this end, the provisions of this ordinance are hereby declared to be severable. B. Applicability. Section 102.5 of the California Fire Code is amended as follows: 102.5 Application of residential code. Where structures are designed and constructed in accordance with the California Residential Code, the provisions of this code shall apply as follows: 1. Construction and design provisions of this code pertaining to the exterior of the structure shall apply including, but not limited to, premises identification, fire apparatus access and water supplies. Where interior or exterior systems or devices are installed, construction permits required by Section 105.7 of this code shall apply. 2. Administrative, operational and maintenance provisions of this code shall apply. 3. Automatic fire sprinkler system requirements of this code shall apply to detached accessory buildings 3,600 square feet or greater in accordance with Section 903.2. The provisions contained in Section 903.2.18 of the California Fire Code or Section R309.6 of the California Residential Code may be used for the design of the automatic fire sprinkler system for detached private garages. C. Department of fire prevention. Sections 103.4 and 103.4.1 of the California Fire Code are deleted in their entirety and replaced with the following: 103.4 Liability. Any liability against Riverside County or the City of La Quinta or any officer or employee for damages resulting from the discharge of their duties shall be as provided by law. 141 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 22 of 32 D. General authority and responsibilities. Section 104.1.1 is added to Section 104.1 of the California Fire Code to read as follows: 104.1.1 Authority of the Fire Chief and Fire Department. 1. The Fire Chief is authorized and directed to enforce all applicable State fire laws and provisions of this ordinance and to perform such duties as directed by the City Council. 2. The Fire Chief is authorized to administer, interpret and enforce this ordinance. Under the Fire Chief’s direction, the Riverside County Fire Department is authorized to enforce ordinances of the City of La Quinta pertaining to the following: a. The prevention of fires. b. The suppression or extinguishment of dangerous or hazardous fires. c. The storage, use and handling of hazardous materials. d. The installation and maintenance of automatic, manual and other private fire alarm systems and fire extinguishing equipment. e. The maintenance and regulation of fire escapes. f. The maintenance of fire protection and the elimination of fire hazards on land, in buildings, structures and other property, including those under construction. g. The maintenance of means of egress. h. The investigation of the cause, origin and circumstances of fire and unauthorized releases of hazardous materials. 3. The following persons are hereby authorized to interpret and enforce the provisions of this ordinance and to make arrests and issue citations as authorized by law: a. The Unit Chief, Peace Officers and Public Officers of the California Department of Forestry and Fire Protection. b. The Fire Chief, Peace Officers and Public Officers of the Riverside County Fire Department. c. The Riverside County Sheriff and any deputy sheriff. d. The Police Chief and any police officer of any city served by the Riverside County Fire Department. e. Officers of the California Highway Patrol. f. Code Compliance Officers of the City of La Quinta. g. Peace Officers of the California Department of Parks and Recreation. h. The law enforcement officer of the Federal Bureau of Land Management. 142 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 23 of 32 Section 104.12 is added to Section 104 of the California Fire Code to read as follows: 104.12 Authority of the Fire Chief to close hazardous fire areas. Except upon National Forest Land, the Fire Chief is authorized to determine and announce the closure of any hazardous fire area or portion thereof. Any closure by the Fire Chief for a period of more than fifteen (15) calendar days must be approved by the Riverside County Board of Supervisors and/or the City Council within fifteen (15) calendar days of the Fire Chief’s original order of closure. Upon such closure, no person shall go in or be upon any hazardous fire area, except upon the public roadways and inhabited areas. During such closure, the Fire Chief shall erect and maintain at all entrances to the closed area sufficient signs giving notice of closure. This section shall not prohibit residents or owners of private property within any closed area, or their invitees, from going in or being upon their lands. This section shall not apply to any entry, in the course of duty, by a peace officer, duly authorized public officer or fire department personnel. For the purpose of this section, “hazardous fire area” shall mean public or private land that is covered with grass, grain, brush or forest and situated in a location that makes suppression difficult resulting in great damage. Such areas are designated on Hazardous Fire Area maps filed with the office of the Fire Chief. E. Board of appeals. Section 109.1 of the California Fire Code is deleted in its entirety and replaced with the following: 109.1 Board of appeals established. The Board of Appeals shall be the City of La Quinta Construction Board of Appeals as designated in LQMC Chapter 2.40. The Fire Chief shall be notified of any appeal and the Fire Chief or designee shall be in attendance at the appeal hearing. Depending on the subject of the appeal, specialized expertise may be solicited, at the expense of the applicant, for the purpose of providing input to the Construction Board of Appeals. F. Violations. Section 110.4 of the California Fire Code is deleted in its entirety and replaced with the following: 110.4 Violation and penalties. It shall be unlawful for any person, firm, corporation or association of persons to violate any provision of this ordinance, or to violate the provisions of any permit granted pursuant to this code or ordinance. Punishments and penalties for violations 143 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 24 of 32 shall be in accordance with the City of La Quinta ordinances, fee schedule and California Health and Safety Code Sections 17995 through 17995.5. G. Fees. Section 106.2 of the California Fire Code is deleted in its entirety and replaced with the following: 106.2 Schedule of permit fees. Fees for services and permits shall be as set forth in the City of La Quinta Fee Schedule. Section 106.6 is added to Section 106 of the California Fire Code to read as follows: 106.6 Cost recovery. Fire suppression, investigation, rescue or emergency medical costs are recoverable in accordance with Health and Safety Code Sections 13009 and 13009.1, as may be amended from time to time. Additionally, any person who negligently, intentionally or in violation of law causes an emergency response, including, but not limited to, a traffic accident, spill of toxic or flammable fluids or chemicals is liable for the costs of securing such emergency, including those costs pursuant to Government Code Section 53150, et seq, as may be amended from time to time. Any expense incurred by the Riverside County Fire Department for securing such emergency shall constitute a debt of such person and shall be collectable by Riverside County in the same manner as in the case of an obligation under contract, express or implied. H. Definitions Section 202 of the California Fire Code is amended to add the following definitions: FIRE CHIEF. The Fire Chief of Riverside County or the Fire Chief’s designee. I. Open Flames Section 308.1.6.3 of the California Fire Code is deleted in its entirety and replaced with the following: 308.1.6.3 Sky lanterns or similar devices. A person shall not release or cause to be released a sky lantern or similar device. 144 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 25 of 32 J. Fire Apparatus Access Roads. Section 503.2.1 of the California Fire Code is deleted in its entirety and replaced with the following: 503.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less than 24 feet (7315 mm), exclusive of shoulders, except for approved security gates in accordance with Section 503.6, and an unobstructed vertical clearance of not less than 13 feet 6 inches (4115 mm). For additional requirements or alternatives see Riverside County Fire Department Standards and Policies, as may be amended from time to time. Section 503.2.2 of the California Fire Code is deleted in its entirety and replaced with the following: 503.2.2 Authority. The fire code official shall be the only authority authorized to designate fire apparatus access roads and fire lanes and to modify the minimum fire lane access widths for fire or rescue operations. Section 503.6.1 is added to Section 503.6 of the California Fire Code to read as follows: 503.6.1 Automatic opener. New motorized gates shall be provided with means to be automatically opened remotely by emergency vehicle in accordance with Riverside County Fire Department standards and Policies, as may be amended from time to time. Exception: Gates serving individual one- and two-family dwelling parcels. Section 503.7 is added to Section 503 of the California Fire Code to read as follows: 503.7 Loading areas and passenger drop-off areas. On private properties, where fire apparatus access roads are utilized for loading or unloading or utilized for passenger drop-off or pick-up, an additional eight (8) feet of width shall be added to the minimum required width for the fire apparatus access road. K. Fire Protection Water Supplies. Section 507.5.7 is added to Section 507 of the California Fire Code to read as follows: 145 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 26 of 32 507.5.7 Fire hydrant size and outlets. As determined by the fire code official, fire hydrant sizes and outlets shall be based on the following: a. Residential Standard – one (1) four (4) inch outlet and one (1) two and half (2 ½) inch outlet. B. Super Hydrant Standard – one (1) four (4) inch outlet and two (2) two and one half (2 ½) inch outlet. C. Super Hydrant Enhanced – two (2) four (4) inch outlet and one (1) two and one half (2 ½) inch outlet. Section 507.5.8 is added to Section 507 of the California Fire Code to read as follows: 507.5.8 Fire hydrant street marker. Fire hydrant locations shall be visually indicated in accordance with Riverside County Fire Department Standard Technical Policy 06-11, as may be amended from time to time. Any hydrant marker damaged or removed during the course of street construction or repair shall be immediately replaced by the contractor, developer or person responsible for removal or damage. L. Fire Command Center Section 508.1 of the California Fire Code is amended as follows: 508.1 General. Where required by other sections of this code and in all buildings classified as high-rise buildings by the California Building Code, in buildings greater than 300,000 square feet in area and in Group I-2 occupancies having occupied floors located more than 75 feet above the lowest level of fire department vehicle access, a fire command center for fire department operations shall be provided and comply with Sections 508.1.1 through 508.1.5 508.1.8 Section 508.1.1 of the California Fire Code is deleted in its entirety and replaced with the following: 508.1.1 Location and access. The fire command center shall be located adjacent to the main lobby and shall be accessible from fire department vehicular access or as approved by the fire code official. The room shall have direct access from the building exterior at the lowest level of fire department access. Section 508.1.3 of the California Fire Code is amended to add the following: 146 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 27 of 32 Exception: A fire command center solely required because a building is greater than 300,000 square feet in area shall be a minimum of 96 square feet (9 m2) with a minimum dimension of 8 feet (2438mm). 508.1.6 of the California Fire Code is amended to add the following: Exception: A fire command center solely required because a building is greater than 300,000 square feet in area shall comply with NFPA 72 and contain the features set forth in Section 508.1.5 508.1.6 subsections 5, 8, 10, 12, 13 and 14. The features set forth in Section 508.1.5 508.1.6 subsections 1, 2, 3, 4, 6, 7, 9, 11, 15, 16, 17, 18 and 19 shall be required when such building contains systems or functions related to these features. Section 508.1.8 is added to Section 508 of the California Fire Code to read as follows: 508.1.8 Fire command center identification. The fire command center shall be identified by a permanent easily visible sign stating “Fire Dept. Command Center,” located on the door to the fire command center. M. Fire protection and utility equipment identification and location Section 509.2.1 of the California Fire Code is amended to add the following: 509.2.1 Minimum clearances. A 3-foot (914 mm) clear space shall be maintained around the circumference of exterior fire protection system control valves, or any other exterior fire protection system component that may require immediate access, except as otherwise required or approved. N. Mechanical refrigeration. Section 606.10.1.2 of the California Fire Code is deleted in its entirety and replaced with the following: 606.10.1.2 Manual operation. When required by the fire code official, automatic crossover valves shall be capable of manual operation. The manual valves shall be located in an approved location immediately outside of the machinery room in a secure metal box or equivalent and marked as Emergency Controls. 147 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 28 of 32 O. Automatic sprinkler systems. Section 903.2 of the California Fire Code is deleted in its entirety and replaced with the following: 903.2 Where required. In all new buildings and structures which are 3,600 square feet or greater, an approved automatic sprinkler system shall be provided regardless of occupancy classification. Where the Sections 903.2.1 – 903.2.20 of the California Fire Code require more restrictive requirements than those listed below, the more restrictive requirement shall take precedence. Exception: Unless required elsewhere in this code or the California Building Code, automatic fire sprinkler systems shall not be required for the following: 1. Detached Group U occupancies used for agricultural purposes constructed in accordance with the California Building Code. 2. Detached non-combustible equestrian arena shade canopies that are open on all sides and used for riding only - no commercial, assembly or storage uses. 3. Detached fabric or non-combustible shade structures that are open on all sides and used to shade playground equipment, temporary storage of vehicles and dining areas with no cooking. 4. Where determined by the Fire Chief that no major life safety hazard exists, and the fuel load does not pose a significant threat to firefighter safety or to other structures or property, automatic fire sprinklers may be exempted. One- and two-family dwellings shall have an automatic fire sprinkler system regardless of square footage in accordance with the California Residential Code. Fire sprinkler systems shall be installed in mobilehomes, manufactured homes and multifamily manufactured homes with two dwelling units in accordance with Title 25 of the California Code of Regulations. The following exceptions in the California Fire Code shall not be allowed: a. Exception in Section 903.2.3 is deleted in its entirety. b. Exception 2 in Section 903.2.11.3 is deleted in its entirety. Section 903.3.5.3 of the California Fire Code is added as follows: 148 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 29 of 32 903.3.5.3 Hydraulically calculated systems. The design of hydraulically calculated fire sprinkler systems shall not exceed 90% of the water supply capacity. P. Designation of high-piled storage areas. Section 3204.2.1 is added to Section 3204.2 of the California Fire Code to read as follows: 3204.2.1 Minimum requirements for client leased or occupant owned warehouses. Designs of an automatic sprinkler system for client leased or occupant owned buildings containing high pile storage shall be based on the requirements of NFPA 13. The responsible fire protection engineer shall perform a survey of the building to determine commodity classification, storage configuration, building height and other information related to the development of an appropriate sprinkler system design. The fire protection engineer shall also make reasonable efforts to meet with the building owner or operator to understand seasonal or customer related fluctuations to the stored commodities, storage height, and configuration. The sprinkler design shall be based on the most demanding requirements determined through the onsite survey and discussions with the building owner or operator. The technical report shall describe the basis for determining the commodity and sprinkler design selection, how the commodities will be isolated or separated, and include referenced design document(s). If a specific fire test is used as the basis of design, a copy of the fire test report shall be provided at the time of plan review. Q. Fire hazard severity zones. Section 4904.3 is added to Section 4904 of the California Fire Code to read as follows: 4904.3 High Fire Hazard Severity Zone Maps. In accordance with Government Code Sections 51175 through 51189, Very High Fire Hazard Severity Zones are designated as shown on a map titled Very High Fire Hazard Severity Zones, dated December 24, 2009 and retained on file at the office of the Fire Chief, which supersedes other maps previously adopted designating high fire hazard areas. R. Appendix B. Table B105.2 of the California Fire Code is amended as follows: 149 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 30 of 32 TABLE B105.2 REQUIRED FIRE-FLOW FOR BUILDINGS OTHER THAN ONE- AND TWO-FAMILY DWELLINGS, GROUP R-3 AND R-4 BUILDINGS AND TOWNHOUSES AUTOMATIC SPRINKLER SYSTEM (Design Standard) MINIMUM FIRE-FLOW (gallons per minute) FLOW DURATION (hours) No automatic sprinkler system Value in Table B105.1(2) Duration in Table B105.1(2) Section 903.3.1.1 of the California Fire Code 50% of the value in Table B105.1(2)a Duration in Table B105.1(2) at the reduced flow rate Section 903.3.1.2 of the California Fire Code 50% of the value in Table B105.1(2)b Duration in Table B105.1(2) at the reduced flow rate For SI: 1 gallon per minute = 3.785 L/m. a. The reduced fire-flow shall be not less than 1,000 gallons per minute. b. The reduced fire-flow shall be not less than 1,500 gallons per minute. S. Appendix C. Section C103.1 Fire hydrant locations is amended to read as follows: C103.1 Hydrant spacing. Fire apparatus access roads and public streets providing required access to buildings in accordance with Section 503 of the International Fire Code shall be provided with one or more fire hydrants, as determined by Section C102.1. Where more than one fire hydrant is required, the distance between required fire hydrants shall be in accordance with Sections C103.2 and C103.3. Fire hydrants shall be provided at street intersections. 19. Section 8.14.010, entitled “Adoption of the California Energy Code” shall be amended to read as follows: Certain documents marked and designated as the “2016 2019 California Energy Code,” published by the California Building Standards Commission, are adopted to make businesses, homes, and appliances more energy efficient through the development and implementation of energy efficiency building practices. 150 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 31 of 32 Each and all of the regulations, provisions, conditions and terms therein, on file with the building official, are referenced and made a part hereof as if fully set out in this chapter, except as otherwise provided in this chapter. 20. Section 8.15.010, entitled “Adoption of the California Historical Code” shall be amended to read as follows: Certain documents marked and designated as the “2016 2019 California Historical Building Code,” published by the California Building Standards Commission, are adopted to facilitate the preservation and continuing use of qualified historical buildings or properties while providing reasonable safety for the building occupants and access for persons with disabilities Each and all of the regulations, provisions, conditions and terms therein, on file with the building official, are referenced and made a part hereof as if fully set out in this chapter, except as otherwise provided in this chapter. 21. Section 8.16.010, entitled “Adoption of the California Existing Building Code” shall be amended to read as follows: Certain documents marked and designated as the “2016 2019 California Existing Building Code,” published by the California Building Standards Commission, are adopted to promote public safety and welfare by reducing the risk or injury that may result from the effects of earthquakes on existing unreinforced masonry bearing wall buildings Each and all of the regulations, provisions, conditions and terms therein, on file with the building official, are referenced and made a part hereof as if fully set out in this chapter, except as otherwise provided in this chapter. 22. Section 8.17.010, entitled “Adoption of the California Referenced Standards Code” shall be amended to read as follows: Certain documents marked and designated as the “2016 2019 California Referenced Standards Code,” published by the California Building Standards Commission, are hereby adopted Each and all of the regulations, provisions, conditions and terms therein, on file with the building official, are referenced and made a part hereof as if fully set out in this chapter, except as otherwise provided in this chapter. No changes to the remainder of Title 8. 151 Ordinance No. Amending Title 8 – 2019 California Building Standards Code Adopted: Page 32 of 32 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF LA QUINTA ) I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. ____ which was introduced at a regular meeting on the ____ day of November, 2019, and was adopted at a regular meeting held on the (date) day of (month), (year), not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2015- 023. _______________________ MONIKA RADEVA, City Clerk City of La Quinta, California DECLARATION OF POSTING I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , pursuant to Council Resolution. _______________________ MONIKA RADEVA, City Clerk City of La Quinta, California 152                                                                                                                                                                   ATTACHMENT 1 Summary of Local Amendments to the 2019 California Building Standards Code The items, as listed and numbered below, correspond to the items as noted in Exhibit “A” of the Ordinance adopting the 2019 California Building Standards Code and amending Sections of Title 8 of the La Quinta Municipal Code (LQMC). No changes to policy or enforcement from previous triennial code adoption unless otherwise noted. 1. Updates edition of adopted California Administrative Code. 2. Updates edition of adopted California Building Code (CBC), revises Chapter and Appendix adoptions to match California Building Standards Commission (CBSC) adoptions without voluntary measures. 3. Wall and fence exempted permit requirements language per historic City practices, identified for local amendment filing only. 4. Updates reference to edition of adopted Building Code only. 5. Updates reference to edition of adopted Building Code only. 6. Updates historic City practices with Health and Safety Code requirements for private swimming pools as reproduced in the CBC. Minor language revisions to bring in line with H&SC pool barrier provisions. 7. Updates edition of adopted California Electrical Code (CEC) only. 8. Updates reference to edition of adopted Electrical Code, identified for local amendment filing only. 9. Updates reference to edition of adopted Electrical Code, identified for local amendment filing only. 10. Updates reference to edition of adopted Electrical Code, identified for local amendment filing only. 11. Updates edition of adopted California Plumbing Code (CPC) only. 12. Updates edition of adopted California Mechanical Code (CMC) only. 153 13. Updates edition of adopted California Residential Code (CRC), revises Chapter and Appendix adoptions to match California Building Standards Commission (CBSC) adoptions without voluntary measures. 14. Wall and fence exempted permit requirements language per historic City practices, identified for local amendment filing only. 15. Updates reference to edition of adopted Residential Code, correction to code reference from “Building” Code, identified for local amendment filing only. 16. Updates edition of adopted California Green Building Standards Code, revises Chapter adoptions to match California Building Standards Commission (CBSC) adoptions without voluntary measures. 17. Updates edition of adopted California Fire Code (CFC) with minor amendments as recommended by Fire Marshal. 18. Updates local amendments to the California Fire Code as recommended by Fire Marshal due to chapter reorganization of the model code and adds Section 308 for prohibiting the use of sky laterns or similar devices, identified for local amendment filing only. 19. Updates edition of adopted California Energy Code (CEnC) only. 20. Updates edition of adopted California Historical Building Code (CHBC) only. 21. Updates edition of adopted California Existing Building Code (CEBC) only. 22. Updates edition of adopted California Referenced Standards Code (CRSC) only. [END] 154 ATTACHMENT 2 Summary of 2019 California Building Standards Code Updates Items below are a brief summary of 2019 California Building Standards Code Updates that will take effect on January 1, 2020. Building Code: Clarifications of Code Application to Occupiable Roofs, previous code left this area up to interpretation for occupancy and means of egress, roofed areas on roofs are considered stories. Group B – Business Occupancies Occupant Load changed from 100 to 150SF per Occupant, but also added is a Concentrated Business Use Areas of 50SF per Occupant in specific office uses. Changes in “Greenhouses” and their regulation (i.e. Marijuana Grows) Locking provisions added for Educational Occupancies designed to keep intruders from entering the room. Transfer Type Shower Compartments added to Transient Residential Occupancies for Accessibility Compliance. Adopts ASCE 7-16 which revises wind load structural calculation requirements. Residential Code: Required interconnectivity where more than one carbon monoxide alarm is required to be installed, similar to the Existing Smoke Alarm requirement. Further regulation on mounting locations of roof top Photovoltaic Panels and added requirements for Stationary Storage Battery Systems. Further modifications to Conventional Light-Frame Construction. Attic ventilation requirements for spray-foam insulation installations. 155 Energy Code – Residential:  Use of Energy Design Rating (EDR) methodology to produce an index score of a building’s energy consumption allowing for further tradeoffs with energy efficient products and solar electric generation.  Electrical provisions for the future installation of a heat pump type water heater.  Home Energy Rating System (HERS) verification expanded to Domestic Hot Water Systems (already applicable to Mechanical System.)  Solar Ready/PV/Battery Storage in Single Family Dwellings Required, many prescriptive exceptions to reduce system size, only one exception will completely exempt it, Performance method provides greatest flexibility.  Whole new Joint Appendices Section (JA 11 and 12) added to address qualification requirements for Photovoltaic Systems and Battery Storage. Electrical/Mechanical/Plumbing Codes:  For other than dwelling units, GFCI protection shall now be required on all single-phase receptacles that are 50 amperes or less.  Photovoltaic System installations revised, and now include provisions for Energy Storage and Large-Scale PV.  Minor clarifications to existing Mechanical and Plumbing Codes. [END] 156 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: APPROVE CANCELLATION OF REGULAR CITY COUNCIL MEETING OF JANUARY 7, 2020 RECOMMENDATION Approve cancellation of the regular City Council meeting of January 7, 2020. EXECUTIVE SUMMARY The City Manager and Executive Team have reviewed pending items and determined that there is no need to hold the January 7, 2019, City Council meeting. Advance notice of cancelled meetings allows Councilmembers, Staff, and the public to properly plan for deadlines and workflow. FISCAL IMPACT There would be cost savings consisting of the time and materials associated with production and delivery of one agenda packet. BACKGROUND/ANALYSIS The City Manager and the Executive Team have reviewed the items requiring Council consideration, and all matters that require Council review have been scheduled for the two Council meetings in December. Thus, there is no need to hold a Council meeting on January 7, 2020. The City’s Annual Community Workshop will be held on January 11, 2020, and Council will hold its regularly scheduled meeting on January 21, 2020 meeting. The recommended December/January meeting schedule is: December 3, 2019 regular meeting December 17, 2019 regular meeting January 7, 2020 CANCEL January 11, 2020 Council/Community Workshop January 21, 2020 regular meeting Should a pressing situation or matter requiring Council direction or action before the next regular meeting arise, a special meeting would be called. ALTERNATIVES Council may select an alternate date to cancel a meeting or cancel no meetings. Prepared by: Tania Flores, Management Assistant Approved by: Monika Radeva, City Clerk BUSINESS SESSION ITEM NO. 3 157 158 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2018/19 GENERAL FUND YEAR-END BUDGET REPORT AND APPROVE THE AMENDED BUDGET CARRYOVERS RECOMMENDATION Receive and file 2018/19 General Fund Year-End Budget Report and approve the amended budget carryovers from 2018/19 to 2019/20. EXECUTIVE SUMMARY •After closing the prior fiscal year, Finance presents a year-end summary that compares the final budget to actual transactions. •Revenue was $6,058,346 higher than budgeted. •Expenditures (including approved carryovers from 2017/18 appropriations into 2018/19) were $15.3 million under budget. Of these savings, nearly $12.6 million will be carried over to 2019/20 for capital improvements and operations. FISCAL IMPACT Amended budget carryovers from 2018/19 to 2019/20 total $12,598,462 and are funded with budgetary savings from 2018/19. BACKGROUND/ANALYSIS Revenues were over budget by $6 million; mostly due to taxes, interest earnings, and transfers in from other funds. Overall, 87% of department expenditures were under budget with total savings of slightly over $15 million. Of these savings, nearly $12.6 million will be carried over to 2019/20 for multi-year capital projects and operations. The net savings (net of carryovers) were $7,954,015 million. Revenues, expenditures, carryovers, and reserve balances are discussed in the 2018/19 General Fund Year-End Budget Report (Attachment 1). BUSINESS SESSION ITEM NO. 4 159 ALTERNATIVES No alternatives are applicable. Prepared by: Karla Romero, Finance Director Approved by: Jon McMillen, City Manager Attachment: 1. 2018/19 General Fund Year-End Budget Report 160 ATTACHMENT 1 OVERVIEW The City oversees multiple sources of funds which are reported in the Comprehensive Annual Financial Report (CAFR) issued prior to December 30th of each year and presented at a public meeting shortly thereafter. This fiscal year-end budget report focuses on the General Fund and summarizes the overall financial activities and position through June 30, 2019. The General Fund is strong, with revenues exceeding budgetary projections and expenditures savings. In 2018/19, the City leveraged one-time revenues to fund capital improvements and establish Pension Trust and Economic Development Funds. The final budget, including adjustments, is detailed in Exhibit A of this report. Operational revenues were approximately $6 million over budget and expenses after adjustments were $1,895,669 under budget resulting in a budget surplus of $7,954,015. REVENUE VARIANCES As detailed in Exhibit B and summarized on the following page, most General Fund revenues experienced positive variances from the final budget. Three categories representing the largest variances included taxes, use of money and property, and transfers in. Taxes represent nearly 75% of all General Fund revenues and include the three largest funding sources for the City – sales taxes $20,905,243, transient occupancy taxes (TOT) $10,682,877 and property taxes $9,352,681. Combined these top three revenues account for $40,940,801 or 85% of all taxes. Under current economic conditions, sales taxes and TOT continued to outpace projections. Reductions in 2018/19 GENERAL FUND YEAR-END BUDGET REPORT General Fund Final Budget Actual Variance Operational Revenues 57,214,614 63,272,960 6,058,346 Capital/Operational Carryovers 9,590,688 9,590,688 - Unassigned Reserves 295,000 295,000 - Pension Trust Reserves 6,540,000 6,540,000 - Prior Year Measure G Reserves 2,160,000 2,160,000 - Total Revenues 75,800,302 81,858,648 6,058,346 - Operational Expenditures *72,498,378 57,191,129 (15,307,249) New Measure G Reserves 2,598,887 3,412,005 813,118 - Carryovers to 2019/20 Multi-Year Capital Improvements 11,853,162 11,853,162 Operational 745,300 745,300 Adjusted Expenditures 75,097,265 73,201,596 (1,895,669) - Budget Surplus After Carryovers 703,037 8,657,052 7,954,015 * Actual expenses reduced by $17,606,136 for non-cash expenditures. 161 Proposition 8 property valuation adjustments and home sales increased property tax revenues. Use of money and property includes interest earnings from the city-wide investment pool. The City has worked diligently to leverage highly restricted investments under volatile market conditions. At June 30, 2018, the portfolio was earning a 1.31% rate of return and on June 30, 2019 the return was 2.04%. Today the average investment purchases are yielding a 1.50% return. In addition, General Fund interest earnings have increased after the passage of Measure G because the portfolio investment balance has increased for multi-year capital funding. Miscellaneous/transfers in included one-time revenues of $1,383,564 from the sale of three acres of City owned vacant Highway 111 land and $442,079 of restricted funds reimbursed to the General Fund for 2017/18 capital project expenses. EXPENDITURE VARIANCES General Fund expenses are summarized on the next page by department, and details by department and expense category are located in Exhibit C. Overall, most departments remained within budget. Savings were derived from the judicious management of contract and professional services with the largest savings derived from police ($656,037) and fire ($585,356) services. Several departments also experienced salary and benefits savings from vacant positions. The largest budget variance was reflected in Centralized Services (CS). CS captures citywide expenses such as pension liabilities, retiree medical benefits, and transfers out to other funds such as the Gas Tax Fund for street improvements, Lighting and Landscape Fund, SilverRock Golf Course Fund, Public Safety Fund, Economic Development Fund and the Capital Improvement Project Fund. In 2018/19, CS recorded two non-cash expenses transactions totaling $17,606,136. To properly illustrate operating expenses, these non- cash expenses have been removed from the summary chart on the following page and noted in Exhibit C. General Fund Revenues Final Budget Actual Variance % Variance Tax Revenue 44,721,000 47,664,927 2,943,927 7% Licenses & Permits 1,271,900 1,528,949 257,049 20% Intergovernmental 7,311,200 7,256,245 (54,955) -1% Charges for Services 1,013,000 1,153,487 140,487 14% Fines, Forfeitures & Abatements 305,500 384,308 78,808 26% Use of Money & Property 483,000 2,662,940 2,179,940 451% Miscellaneous/Transfers In 2,109,014 2,622,104 513,090 24% Total Revenues 57,214,614 63,272,960 6,058,346 11% Non-Cash Expense Transactions Land Disposals, Hwy 111 & SilverRock 2,589,010 Write-Off of Interfund Loans 15,017,126 TOTAL 17,606,136 162 The write-off of four interfund loans resulted in a non-cash expense of $15,017,126; a reduction of General Fund receivables, and increased ongoing revenues from development impact fees for capital projects. This transaction is detailed in Exhibit D of this report. The second non-cash expense transaction records the disposal of three acres on Highway 111 and 129 acres of vacant land at SilverRock, which is subject to the existing development agreement with SilverRock Development Company. Revenues from these sales are captured in the miscellaneous revenue category. The expense transactions reduce the land held for resale by the City by $1,383,564 for Highway 111 and $1,205,446 for SilverRock for a total of $2,589,010. Three departments were over budget. Parks Maintenance, Public Buildings, and Streets had a combined overage of $146,742 due to operational expenses, maintenance services, and utility expenses. General Fund Expenditures Final Budget Actual Variance Carryover to 19/20 City Council 309,300 277,235 (32,065) - City Manager 920,900 887,662 (33,238) - City Attorney 535,000 509,738 (25,262) - Human Resources 666,857 528,995 (137,862) 30,000 City Clerk 578,493 541,059 (37,434) 11,100 Finance 1,198,800 1,055,104 (143,696) - Centralized Services*30,534,978 18,495,032 (12,039,946) 12,233,162 Police 16,312,750 15,656,713 (656,037) 30,000 Fire 7,263,200 6,677,844 (585,356) 90,700 Community Resources Admin. 848,200 780,257 (67,943) - Wellness Center Operations 652,700 560,154 (92,546) - Recreational Programs & Events 567,000 402,473 (164,527) 101,000 Parks Maintenance 2,070,500 2,120,846 50,346 - Marketing & Community Relations 1,266,100 1,194,173 (71,927) 33,700 Public Buildings 1,759,700 1,849,202 89,502 - Design & Development Admin.1,211,700 981,828 (229,872) - Planning 770,700 593,792 (176,908) 68,800 Building 974,900 711,820 (263,080) - Code Compliance/Animal Control 1,220,200 1,084,144 (136,056) - The Hub 795,300 786,722 (8,578) - Public Works Dev. Services 752,700 536,055 (216,645) - Streets 14,900 21,794 6,894 - Engineering Services 1,273,500 938,487 (335,013) - Total Expenditures 72,498,378 57,191,129 (15,307,249) 12,598,462 Measure G Reserves 2,598,887 3,412,005 813,118 Carryovers to 2019/20 Capital Improvements 11,853,162 Operational 745,300 Total Carryovers 12,598,462 12,598,462 Total Adjusted Expenditures 75,097,265 73,201,596 (1,895,669) *Actual expenses reduced by $17,606,136 for non-cash expenditures. 163 Capital improvement program (CIP) and operational carryovers total $12,598,462 and are detailed in Exhibit E of this report. The majority of capital improvement carryover funding ($8,232,515 or 69%) is provided from Measure G sales tax revenue. CIP revenue commitments are reflected in assigned reserves and operational carryovers are noted in committed reserves, both discussed next. RESERVES The chart below depicts reserve balances by category and the value change from June 30, 2018 to June 30, 2019. These reserve balances reflect the financial health of the City at fiscal-year end. Non-spendable balances decreased by a total of $19,292,507 and included: • The disposal of portions of Land Held for Resale on Highway 111 and SilverRock for a total value of $2,589,010 • The write-off of four uncollectible interfund loans resulting in a $14,954,085 reduction in Advances to Other Funds, and • The 2018/19 Redevelopment Agency loan repayment ($2,490,453) and interest earnings ($794,516) resulting in a decrease of $1,695,937 in Due from Other Governments. Reserve/Fund Balance As of June 30, 2018 As of June 30, 2019 Change in Value Non-Spendable Prepaid Costs 90,657 37,182 (53,475) Land Held for Resale 8,320,000 5,730,990 (2,589,010) Advances to Other Funds 14,954,085 - (14,954,085) Due from Other Governments 29,611,707 27,915,770 (1,695,937) Total Non-Spendable 52,976,449 33,683,942 (19,292,507) Committed Operational Carryovers 2,186,500 745,300 (1,441,200) Cash Flow Reserve 5,000,000 5,000,000 - Natural Disaster Reserve 7,400,000 10,000,000 2,600,000 Economic Disaster 8,140,000 11,000,000 2,860,000 Capital Replacement Reserve 5,000,000 5,000,000 - Pension Trust Benefits 2,000,000 6,540,000 4,540,000 Establish Pension Trust - (6,540,000) (6,540,000) Total Committed 29,726,500 31,745,300 2,018,800 Assigned Public Safety Fire Services 9,754,327 9,864,841 110,514 Measure G Sales Tax 5,169,970 7,721,975 2,552,005 Capital Projects 1,996,815 11,853,162 9,856,347 Total Assigned 16,921,112 29,439,978 12,518,866 Unassigned 19,199,505 16,224,558 (2,974,947) TOTAL FUND BALANCE 118,823,566 111,093,778 (7,729,788) 164 The Due from Other Governments balance of $27,915,770 represents the principal ($18,202,604) and interest ($9,713,166) owed to the General Fund (80% of total loan repayments). An additional 20% or $6,978,943 is recognized in the Housing Authority Fund. The total outstanding loan balance as of June 30, 2019 was $34,894,713. Non- spendable reserves cannot be used to fund ongoing operations and primarily represent commitments due to the General Fund. Committed reserves increased by $2,018,800. During the 2018/19 mid-year budget report the Unassigned balance was reduced by $10,000,000 and used to fund the following reserves: • $2,600,000 for Natural Disaster Reserve • $2,860,000 for Economic Disaster Reserves • $4,540,000 for a Pension Trust established with a total initial amount of $6,540,000 An increase of $12,518,866 in assigned reserves was primarily due to Measure G sales tax revenue ($2,552,005) and multi-year capital improvement project funding ($9,856,347). During the 2019/20 mid-year budget report to be presented in February 2020, staff will provide funding options for Council to consider placing a portion of unassigned reserves into approved reserves which are not fully funded. Current reserve balances and targets are summarized below. Reserve/Trust Reserve Target Current Funding Over/(Under) Funded Annual Target Emergency Reserve Natural Disaster 10,000,000 10,000,000 - 1,500,000 Economic Disaster 11,000,000 11,000,000 - 1,000,000 Total 21,000,000 21,000,000 - 2,500,000 Cash Flow Reserve 5,000,000 5,000,000 - - Capital Replacement 10,000,000 5,000,000 (5,000,000) 1,000,000 Total Reserves 36,000,000 31,000,000 (5,000,000) 3,500,000 Pension Trust Fund 10,000,000 6,540,000 (3,460,000) 1,000,000 Unassigned Reserves 10,000,000 16,224,558 6,224,558 - Overall Total 56,000,000 53,764,558 (2,235,442) 4,500,000 165 MEASURE G SUMMARY The Financial Advisory Commission oversees and audits the use of Measure G sales tax revenues and in December 2019 will issue a year-end report. The summary below provides a preview of the revenues and expenditures to date. The Measure G reserve balance ended the fiscal year at $7,721,975. Revenues 2016/17 Actual 1,462,650$ 2017/18 Actual 9,967,657 2018/19 Actual 10,958,118 TOTAL 22,388,425$ Expenditures Operational Capital Reserves 2016/17 Eisenhower Dr. Retention Basin 750,000 Measure G Reserves 2016/17 (X-park Funding)712,650 - 2017/18 Public Safety Fund 300,000 North La Quinta Landscape Improvements 1,802,576 Citywide Drainage Enhancements 2,407,373 La Quinta Village Road Diet Project 1,000,388 Measure G Reserves 2017/18 (X-Park Funding)147,350 Measure G Reserves 2017/18 4,309,970 2018/19 Public Safety Fund 850,000 Public Safety Services 2,100,000 Citywide Drainage Enhancements 1,166,500 North La Quinta Landscape Improvements 2,129,613 SilverRock Event Space 1,300,000 Measure G Reserves 2018/19 3,412,005 TOTAL 3,250,000$ 11,416,450$ 7,721,975$ 15%51%34% MEASURE G REVENUES AND EXPENDITURES SUMMARY In 2018/19, the City allocated $860,000 from Measure G reserves for the XPark. $712,650 from 2016/17 and a portion of 2017/18 ($147,350) Reserves. 166 EXHIBIT A 2018/19 GENERAL FUND BUDGET ADJUSTMENT DETAILS The 2018/19 budget was adopted in June 2018 and budgetary adjustments detailed below were approved throughout the fiscal year to reflect updated economic conditions and operational needs. One-time funds, which include the use of reserves and carryovers from 2017/18 to 2018/19, are color coded in blue. These one-time funds were used for multi-year capital projects ($7,404,188) and the Economic Development Fund ($2,975,564), to enhance the Information Technology budget ($295,000), to increase construction funding for the SilverRock Event Space ($1,300,000) and X-Park ($860,000), and to establish a Pension Trust Fund ($6,540,000). The use of these funds was limited to one-time expenses and do not support ongoing operational needs. The remaining adjustments were operational. Budget Adjustments Final Budget Revenues Original Adopted Budget 52,297,400 Capital Carryovers from 17/18 to 18/19 7,404,188 Operational Carryovers from 17/18 to 18/19 2,186,500 1st Quarter Adjustments, Reserves 295,000 Fire Positions, Fire Property Taxes 90,600 Measure G Reserves (SilverRock Park)1,300,000 2nd Quarter Adjustments 1,997,000 Pension Trust Reserves 6,540,000 Measure G Reserves (X-Park)860,000 3rd Quarter Adjustments 1,325,250 Highway 111 Land Sale 1,383,564 4th Quarter Adjustments 120,800 Total Revenues 75,800,302 Expenditures Original Adopted Budget 51,153,413 Capital Carryovers from 17/18 to 18/19 7,404,188 Operational Carryovers from 17/18 to 18/1 594,500 Transfer to Economic Development Fund 1,592,000 1st Quarter Adjustments 295,000 Fire Positions (2)90,600 SilverRock Event Space 1,300,000 2nd Quarter Adjustments 156,613 Pension Trust 6,540,000 X-Park Enhancements 860,000 3rd Quarter Adjustments 938,500 Transfer to Economic Development Fund 1,383,564 4th Quarter Adjustments 190,000 Measure G Reserves as of 3rd Quarter 2,598,887 Total Expenditures 75,097,265 Budget Surplus 703,037 2018/19 General Fund Budget Summary as of 6/30/19 167 2017/18 Actuals 2018/19 Original 2018/19 Final 2018/19 Actuals Variance w/ Final Budget 101 - GENERAL FUND 310 - Tax Revenues 2,317,101 2,261,000 2,261,000 2,382,606 121,606101-0000-40310 Property Tax Revenue 4,522,612 4,500,000 4,600,000 4,717,774 117,774101-0000-40311 No-Low City Property Tax 1,995,222 1,978,000 2,300,000 2,252,301 (47,699)101-0000-40315 RPTTF Pass Through 8,989,328 8,900,000 9,300,000 9,947,125 647,125101-0000-41320 State Sales Tax 9,967,657 8,455,000 10,145,000 10,958,118 813,118101-0000-41326 Measure G Sales Tax 718,472 550,000 550,000 713,237 163,237101-0000-41327 Document Transfer Tax 6,588,185 6,400,000 6,550,000 6,718,848 168,848101-0000-41400 TOT - Hotels 2,804,647 2,400,000 2,800,000 3,489,726 689,726101-0000-41401 TOT - Short Term Vac. Rental 105,133 110,000 110,000 97,870 (12,130)101-0000-41402 TOT - Bed and Breakfast 345,291 360,000 360,000 376,433 16,433101-0000-41416 TOT - Resort Fees 817,032 650,000 650,000 791,256 141,256101-0000-41505 Franchise Taxes - Burrtec 125,843 127,000 127,000 133,519 6,519101-0000-41508 Southern California Gas Franc 632,794 590,000 590,000 694,603 104,603101-0000-41509 Cable Television Franchise Fee 245,337 300,000 300,000 304,975 4,975101-0000-41510 Communications Franchise Fe 3,941,348 4,078,000 4,078,000 4,086,536 8,536101-0000-41800 Property Tax in Lieu of VLF 310 - Tax Revenues Totals:44,116,003 41,659,000 44,721,000 47,664,927 2,943,927 320 - Licenses & Permits 119,130 108,000 140,000 146,914 6,914101-0000-41415 STVR Registration Fee 333,942 340,000 340,000 410,762 70,762101-0000-41600 Business Licenses 4,560 6,000 0 0 0101-0000-41601 Cannabis Delivery License 2,220 1,000 1,000 3,475 2,475101-0000-41610 Film Permits 145,194 125,000 125,000 146,528 21,528101-0000-42400 Building Permits 68,615 50,000 50,000 74,983 24,983101-0000-42401 Plumbing Permits 88,756 70,000 70,000 86,146 16,146101-0000-42402 Mechanical Permits 60,833 50,000 50,000 56,202 6,202101-0000-42403 Electrical Permits 185,642 140,000 160,000 197,580 37,580101-0000-42404 Miscellaneous Permits 9,170 10,000 10,000 9,580 (420)101-0000-42405 Garage Sale Permits 240 200 200 160 (40)101-0000-42406 Golf Cart Permits 14,201 8,000 8,000 13,790 5,790101-0000-42408 Grading Permits 5,826 4,000 4,000 7,314 3,314101-0000-42410 Driveway Permits 320 500 500 20 (480)101-0000-42414 Massage Permits 48,538 30,000 35,000 53,496 18,496101-0000-42420 Fire Plan Review Fee 24,930 12,000 19,000 37,518 18,518101-0000-42421 Fire Inspection Fee 2,446 2,500 2,500 2,078 (422)101-0000-42430 Transportation Permits 23,938 12,500 12,500 9,346 (3,154)101-0000-42431 Conditional Use Permits 2,799 2,800 2,800 2,875 75101-0000-42433 Minor Use Permit 17,094 18,000 18,000 14,385 (3,615)101-0000-42434 Sign Permit 58,055 52,000 52,000 56,125 4,125101-0000-42435 Site Development Permit 25,276 12,100 12,100 5,817 (6,283)101-0000-42436 Final Landscaping Plans 0 3,300 3,300 0 (3,300)101-0000-42437 Development Agreement 8,219 6,000 6,000 10,087 4,087101-0000-42439 Temporary Use Permit 144,876 150,000 150,000 183,768 33,768101-0000-43632 Public Works Permits 320 - Licenses & Permits Totals:1,394,820 1,213,900 1,271,900 1,528,949 257,049 330 - Intergovernmental 0 0 0 15,000 15,000101-0000-41710 State Gov't Revenue 7,052,080 7,057,600 7,223,200 7,071,162 (152,038)101-0000-42500 Fire Service Credit 290,673 85,000 85,000 165,583 80,583101-0000-43633 CSA 152 Assessments 125,000 3,000 3,000 4,500 1,500101-0000-43650 Contributions from Other Agen 330 - Intergovernmental Totals:7,467,752 7,145,600 7,311,200 7,256,245 (54,955) 340 - Charges for Services 45,269 55,000 55,000 36,712 (18,288)101-0000-42200 Leisure Enrichment 6,521 6,000 6,000 12,078 6,078101-0000-42202 Gift Shop 42,086 45,500 45,500 41,782 (3,718)101-0000-42210 Youth Sports 7,200 6,000 6,000 950 (5,050)101-0000-42211 Adult Sports 34,033 30,000 30,000 43,217 13,217101-0000-42212 Facility Rental 21,338 20,000 20,000 17,685 (2,315)101-0000-42213 Special Event 55,248 45,000 45,000 54,183 9,183101-0000-42214 Wellness Center Leisure Enrich 2,465 2,000 2,000 1,126 (874)101-0000-42216 Senior Center Special Events 131,147 125,000 125,000 137,300 12,300101-0000-42218 Wellness Center Memberships 2,317,101 2,261,000 2,261,000 2,382,606 121,606 4,522,612 4,500,000 4,600,000 4,717,774 117,774 1,995,222 1,978,000 2,300,000 2,252,301 (47,699) 8,989,328 8,900,000 9,300,000 9,947,125 647,125 9,967,657 8,455,000 10,145,000 10,958,118 813,118 718,472 550,000 550,000 713,237 163,237 6,588,185 6,400,000 6,550,000 6,718,848 168,848 2,804,647 2,400,000 2,800,000 3,489,726 689,726 105,133 110,000 110,000 97,870 (12,130) 345,291 360,000 360,000 376,433 16,433 817,032 650,000 650,000 791,256 141,256 125,843 127,000 127,000 133,519 6,519 632,794 590,000 590,000 694,603 104,603 245,337 300,000 300,000 304,975 4,975 3,941,348 4,078,000 4,078,000 4,086,536 8,536 44,116,003 41,659,000 44,721,000 47,664,927 2,943,927 119,130 108,000 140,000 146,914 6,914 333,942 340,000 340,000 410,762 70,762 4,560 6,000 0 0 0 2,220 1,000 1,000 3,475 2,475 145,194 125,000 125,000 146,528 21,528 68,615 50,000 50,000 74,983 24,983 88,756 70,000 70,000 86,146 16,146 60,833 50,000 50,000 56,202 6,202 185,642 140,000 160,000 197,580 37,580 9,170 10,000 10,000 9,580 (420) 240 200 200 160 (40) 14,201 8,000 8,000 13,790 5,790 5,826 4,000 4,000 7,314 3,314 320 500 500 20 (480) 48,538 30,000 35,000 53,496 18,496 24,930 12,000 19,000 37,518 18,518 2,446 2,500 2,500 2,078 (422) 23,938 12,500 12,500 9,346 (3,154) 2,799 2,800 2,800 2,875 75 17,094 18,000 18,000 14,385 (3,615) 58,055 52,000 52,000 56,125 4,125 25,276 12,100 12,100 5,817 (6,283) 0 3,300 3,300 0 (3,300) 8,219 6,000 6,000 10,087 4,087 144,876 150,000 150,000 183,768 33,768 1,394,820 1,213,900 1,271,900 1,528,949 257,049 0 0 0 15,000 15,000 7,052,080 7,057,600 7,223,200 7,071,162 (152,038) 290,673 85,000 85,000 165,583 80,583 125,000 3,000 3,000 4,500 1,500 7,467,752 7,145,600 7,311,200 7,256,245 (54,955) 45,269 55,000 55,000 36,712 (18,288) 6,521 6,000 6,000 12,078 6,078 42,086 45,500 45,500 41,782 (3,718) 7,200 6,000 6,000 950 (5,050) 34,033 30,000 30,000 43,217 13,217 21,338 20,000 20,000 17,685 (2,315) 55,248 45,000 45,000 54,183 9,183 2,465 2,000 2,000 1,126 (874) 131,147 125,000 125,000 137,300 12,300 CITY OF LA QUINTA GENERAL FUND REVENUE DETAILS EXHIBIT B 2018/19 YEAR-END BUDGET REPORT Unaudited, final numbers will be reported in the 2018/19 financial statements issued in December 2019.168 2017/18 Actuals 2018/19 Original 2018/19 Final 2018/19 Actuals Variance w/ Final Budget 5 0 0 111 111101-0000-42300 Cash Over/Short 360 200 200 405 205101-0000-42303 NSF Charges 0 5,000 5,000 0 (5,000)101-0000-42411 Village Use Permit 4,013 2,000 2,000 3,168 1,168101-0000-42412 Minor Adjustment, Plan Check 32,733 8,200 8,200 5,036 (3,164)101-0000-42415 Tentative Tract Map 14,347 6,000 6,000 22,171 16,171101-0000-42416 Digitization/Records Managem 2,168 1,200 1,200 960 (240)101-0000-42417 Modification by Applicant 0 0 0 685 685101-0000-42429 Appeal Bid Process 1,500 1,500 1,500 1,750 250101-0000-42440 Appeals - Planning Commissio 19,514 9,200 19,200 20,518 1,318101-0000-42443 Zone Change 3,696 4,300 4,300 1,440 (2,860)101-0000-42445 Environmental Assessment 19,456 10,200 10,000 10,406 406101-0000-42446 General Plan Amendment 6,365 4,500 4,500 7,925 3,425101-0000-42447 Home Occupations 10,848 5,000 10,000 20,898 10,898101-0000-42448 Tenative Parcel Map 13,343 0 5,000 4,750 (250)101-0000-42451 Specific Plan 564,556 425,000 425,000 541,925 116,925101-0000-42600 Building Plan Check Fees 575 300 300 671 371101-0000-42610 SMIP Fees 0 300 300 1,066 766101-0000-42615 CBSC Administrative Fees 167,174 175,000 175,000 162,857 (12,143)101-0000-42810 Public Works Dev. Plan Check 1,381 800 800 1,710 910101-0000-43631 CVMSHCP Admin Fee 340 - Charges for Services Totals:1,207,341 993,200 1,013,000 1,153,487 140,487 350 - Fines, Forfeitures & Abatements 26,661 18,000 18,000 39,456 21,456101-0000-42700 Administrative Citations 48,790 20,000 20,000 21,881 1,881101-0000-42701 Lot Abatement 42,268 15,000 15,000 36,301 21,301101-0000-42702 Vehicle Abatement 72,403 70,000 70,000 70,040 40101-0000-42703 Vehicle Impound Fee 110,066 90,000 90,000 133,042 43,042101-0000-42705 Motor Vehicle Code Fines 35,507 37,000 37,000 26,486 (10,514)101-0000-42706 Parking Violations 24,563 16,000 16,000 2,125 (13,875)101-0000-42707 Misc Fines 7,542 6,500 6,500 8,059 1,559101-0000-42708 Graffiti Removal 7,590 3,000 23,000 38,101 15,101101-0000-42709 False Alarm Fees - Police 0 0 10,000 8,817 (1,183)101-0000-42710 False Alarm Fees - Fire 350 - Fines, Forfeitures & Abatements Totals:375,390 275,500 305,500 384,308 78,808 360 - Use of Money & Property 0 0 13,000 16,575 3,575101-0000-41411 STVR Inspection Fee 353,784 270,000 270,000 2,291,758 2,021,758101-0000-41900 Allocated Interest 177,071 60,000 60,000 213,946 153,946101-0000-41915 Non-Allocated Interest 2,554 10,000 10,000 396 (9,604)101-0000-42111 Rental Income 109,762 130,000 130,000 140,264 10,264101-0000-42120 Lease Revenue - Cell Towers 360 - Use of Money & Property Totals:643,171 470,000 483,000 2,662,940 2,179,940 370 - Miscellaneous 790,402 375,000 375,000 401,124 26,124101-0000-41410 TOT - Mitigation Measures 21,999 15,000 26,000 26,351 351101-0000-41504 AMR Compliance 156,173 105,000 105,000 108,495 3,495101-0000-41507 Burrtec Admin Cost Reimburse 4,861 0 0 60,315 60,315101-0000-42000 Insurance Recoveries 5,843 0 0 0 0101-0000-42130 SB 1186 Revenue 61 100 100 129 29101-0000-42140 Sales of Publications & Materia 72,528 25,000 25,000 18,135 (6,865)101-0000-42301 Miscellaneous Revenue 47,466 10,000 70,000 58,701 (11,299)101-0000-42305 Miscellaneous Reimbursement 6,219 10,000 10,000 8,776 (1,224)101-0000-43505 Credit Card Fee Revenue 779 100 1,383,664 1,383,750 86101-0000-45000 Sale of Other Assets 370 - Miscellaneous Totals:1,106,332 540,200 1,994,764 2,065,775 71,011 5 0 0 111 111 360 200 200 405 205 0 5,000 5,000 0 (5,000) 4,013 2,000 2,000 3,168 1,168 32,733 8,200 8,200 5,036 (3,164) 14,347 6,000 6,000 22,171 16,171 2,168 1,200 1,200 960 (240) 0 0 0 685 685 1,500 1,500 1,500 1,750 250 19,514 9,200 19,200 20,518 1,318 3,696 4,300 4,300 1,440 (2,860) 19,456 10,200 10,000 10,406 406 6,365 4,500 4,500 7,925 3,425 10,848 5,000 10,000 20,898 10,898 13,343 0 5,000 4,750 (250) 564,556 425,000 425,000 541,925 116,925 575 300 300 671 371 0 300 300 1,066 766 167,174 175,000 175,000 162,857 (12,143) 1,381 800 800 1,710 910 1,207,341 993,200 1,013,000 1,153,487 140,487 26,661 18,000 18,000 39,456 21,456 48,790 20,000 20,000 21,881 1,881 42,268 15,000 15,000 36,301 21,301 72,403 70,000 70,000 70,040 40 110,066 90,000 90,000 133,042 43,042 35,507 37,000 37,000 26,486 (10,514) 24,563 16,000 16,000 2,125 (13,875) 7,542 6,500 6,500 8,059 1,559 7,590 3,000 23,000 38,101 15,101 0 0 10,000 8,817 (1,183) 375,390 275,500 305,500 384,308 78,808 0 0 13,000 16,575 3,575 353,784 270,000 270,000 2,291,758 2,021,758 177,071 60,000 60,000 213,946 153,946 2,554 10,000 10,000 396 (9,604) 109,762 130,000 130,000 140,264 10,264 643,171 470,000 483,000 2,662,940 2,179,940 790,402 375,000 375,000 401,124 26,124 21,999 15,000 26,000 26,351 351 156,173 105,000 105,000 108,495 3,495 4,861 0 0 60,315 60,315 5,843 0 0 0 0 61 100 100 129 29 72,528 25,000 25,000 18,135 (6,865) 47,466 10,000 70,000 58,701 (11,299) 6,219 10,000 10,000 8,776 (1,224) 779 100 1,383,664 1,383,750 86 1,106,332 540,200 1,994,764 2,065,775 71,011 CITY OF LA QUINTA GENERAL FUND REVENUE DETAILS EXHIBIT B 2018/19 YEAR-END BUDGET REPORT Unaudited, final numbers will be reported in the 2018/19 financial statements issued in December 2019.169 2017/18 Actuals 2018/19 Original 2018/19 Final 2018/19 Actuals Variance w/ Final Budget 380 - Transfers In 38,048 0 114,250 556,329 442,079101-0000-49500 Transfers In 380 - Transfers In Totals:38,048 0 114,250 556,329 442,079 101 - GENERAL FUND Totals:56,348,857 52,297,400 57,214,614 63,272,960 6,058,346 38,048 0 114,250 556,329 442,079 38,048 0 114,250 556,329 442,079 56,348,857 52,297,400 57,214,614 63,272,960 6,058,346 CITY OF LA QUINTA GENERAL FUND REVENUE DETAILS EXHIBIT B 2018/19 YEAR-END BUDGET REPORT Unaudited, final numbers will be reported in the 2018/19 financial statements issued in December 2019.170 2017/18 Actuals 2018/19 Original 2018/19 Final 2018/19 Actuals Variance w/ Final Budget 1001 - City Council 259,964 308,000 309,300 277,235 (32,065) Salaries and Benefits 242,278 272,400 273,700 236,827 (36,873) Maintenance & Operations 17,686 35,600 35,600 40,409 4,809 1002 - City Manager 783,671 901,500 920,900 887,662 (33,238) Salaries and Benefits 597,074 653,300 674,200 647,975 (26,225) Contract Services 77,624 117,000 117,000 106,225 (10,775) Maintenance & Operations 79,573 94,500 93,000 96,763 3,763 Internal Service Charges 29,400 36,700 36,700 36,700 0 1003 - City Attorney 420,511 485,000 535,000 509,738 (25,262) Contract Services 420,511 485,000 535,000 509,738 (25,262) 1004 - Human Resources 474,561 567,650 666,857 528,995 (137,862) Salaries and Benefits 254,899 308,200 351,007 324,867 (26,140) Contract Services 115,282 119,250 142,350 80,540 (61,810) Maintenance & Operations 87,580 116,900 150,200 100,289 (49,911) Internal Service Charges 16,800 23,300 23,300 23,300 0 1005 - City Clerk 527,550 595,100 578,493 541,059 (37,434) Salaries and Benefits 399,776 417,400 373,393 352,912 (20,481) Contract Services 85,544 114,000 141,400 127,298 (14,102) Maintenance & Operations 12,830 21,200 21,200 18,349 (2,851) Internal Service Charges 29,400 42,500 42,500 42,500 0 1006 - Finance 1,033,895 1,149,400 1,198,800 1,055,104 (143,696) Salaries and Benefits 830,963 874,500 884,900 791,787 (93,113) Contract Services 106,426 148,000 184,000 133,813 (50,187) Maintenance & Operations 29,405 34,900 37,900 37,503 (397) Internal Service Charges 67,100 92,000 92,000 92,000 0 1007 - Central Services 8,217,796 9,218,463 30,534,978 36,101,167 5,566,188 Salaries and Benefits 1,646,001 1,221,900 7,525,700 7,420,590 (105,110) Maintenance & Operations 112,228 206,100 296,100 197,420 (98,680) Other Expenses 0 0 0 15,017,126 15,017,126 Capital Expenses 0 0 429,250 2,755,926 2,326,676 Internal Service Charges 635,000 680,700 680,700 680,700 0 Transfers Out 5,824,567 7,109,763 21,603,228 10,029,405 (11,573,824) 2001 - Police 15,083,365 17,019,000 16,312,750 15,656,713 (656,037) Contract Services 15,039,388 16,956,000 16,219,750 15,590,110 (629,640) Maintenance & Operations 6,533 10,000 10,000 16,132 6,132 Utilities 12,444 14,000 14,000 11,471 (2,529) Capital Expenses 0 0 30,000 0 (30,000) Internal Service Charges 25,000 39,000 39,000 39,000 0 2002 - Fire 6,531,244 7,057,600 7,263,200 6,677,844 (585,356) Salaries and Benefits 0 0 90,600 72,335 (18,265) Contract Services 6,336,243 6,789,500 6,759,500 6,244,079 (515,421) Maintenance & Operations 75,553 101,500 141,500 89,149 (52,351) Other Expenses 0 0 0 362 362 Utilities 63,448 82,000 82,000 62,670 (19,330) Capital Expenses 0 15,000 120,000 139,649 19,649 Internal Service Charges 56,000 69,600 69,600 69,600 0 3001 - Community Resources Administrati 631,998 853,900 848,200 780,257 (67,943) Salaries and Benefits 475,456 554,900 549,200 592,466 43,266 Contract Services 52,460 65,000 65,000 41,160 (23,840) Maintenance & Operations 55,783 187,400 187,400 100,031 (87,369) Internal Service Charges 48,300 46,600 46,600 46,600 0 3002 - Wellness Center Operations 581,478 647,700 652,700 560,154 (92,546) Salaries and Benefits 439,880 427,800 434,800 371,164 (63,636) Contract Services 78,169 99,300 99,300 72,136 (27,164) 259,964 308,000 309,300 277,235 (32,065) 242,278 272,400 273,700 236,827 (36,873) 17,686 35,600 35,600 40,409 4,809 783,671 901,500 920,900 887,662 (33,238) 597,074 653,300 674,200 647,975 (26,225) 77,624 117,000 117,000 106,225 (10,775) 79,573 94,500 93,000 96,763 3,763 29,400 36,700 36,700 36,700 0 420,511 485,000 535,000 509,738 (25,262) 420,511 485,000 535,000 509,738 (25,262) 474,561 567,650 666,857 528,995 (137,862) 254,899 308,200 351,007 324,867 (26,140) 115,282 119,250 142,350 80,540 (61,810) 87,580 116,900 150,200 100,289 (49,911) 16,800 23,300 23,300 23,300 0 527,550 595,100 578,493 541,059 (37,434) 399,776 417,400 373,393 352,912 (20,481) 85,544 114,000 141,400 127,298 (14,102) 12,830 21,200 21,200 18,349 (2,851) 29,400 42,500 42,500 42,500 0 1,033,895 1,149,400 1,198,800 1,055,104 (143,696) 830,963 874,500 884,900 791,787 (93,113) 106,426 148,000 184,000 133,813 (50,187) 29,405 34,900 37,900 37,503 (397) 67,100 92,000 92,000 92,000 0 8,217,796 9,218,463 30,534,978 36,101,167 5,566,188 1,646,001 1,221,900 7,525,700 7,420,590 (105,110) 112,228 206,100 296,100 197,420 (98,680) 0 0 0 15,017,126 15,017,126 0 0 429,250 2,755,926 2,326,676 635,000 680,700 680,700 680,700 0 5,824,567 7,109,763 21,603,228 10,029,405 (11,573,824) 15,083,365 17,019,000 16,312,750 15,656,713 (656,037) 15,039,388 16,956,000 16,219,750 15,590,110 (629,640) 6,533 10,000 10,000 16,132 6,132 12,444 14,000 14,000 11,471 (2,529) 0 0 30,000 0 (30,000) 25,000 39,000 39,000 39,000 0 6,531,244 7,057,600 7,263,200 6,677,844 (585,356) 0 0 90,600 72,335 (18,265) 6,336,243 6,789,500 6,759,500 6,244,079 (515,421) 75,553 101,500 141,500 89,149 (52,351) 0 0 0 362 362 63,448 82,000 82,000 62,670 (19,330) 0 15,000 120,000 139,649 19,649 56,000 69,600 69,600 69,600 0 631,998 853,900 848,200 780,257 (67,943) 475,456 554,900 549,200 592,466 43,266 52,460 65,000 65,000 41,160 (23,840) 55,783 187,400 187,400 100,031 (87,369) 48,300 46,600 46,600 46,600 0 581,478 647,700 652,700 560,154 (92,546) 439,880 427,800 434,800 371,164 (63,636) 78,169 99,300 99,300 72,136 (27,164) CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DEPARTMENT EXHIBIT C 2018/19 YEAR-END BUDGET REPORT Unaudited, final numbers will be reported in the 2018/19 financial statements issued in December 2019. * * Includes $17,606,136 of non-cash transactions as detailed in the year-end budget report. 171 2017/18 Actuals 2018/19 Original 2018/19 Final 2018/19 Actuals Variance w/ Final Budget Maintenance & Operations 46,301 63,500 61,500 59,754 (1,746) Utilities 3280000 Internal Service Charges 16,800 57,100 57,100 57,100 0 3003 - Recreation Programs & Special Eve 310,586 529,300 567,000 402,473 (164,527) Salaries and Benefits 129,941 199,700 199,900 137,341 (62,559) Maintenance & Operations 143,845 285,300 322,800 220,833 (101,967) Internal Service Charges 36,800 44,300 44,300 44,300 0 3005 - Parks Maintenance 1,732,772 2,066,700 2,070,500 2,120,846 50,346 Salaries and Benefits 446,735 427,300 431,100 471,310 40,210 Contract Services 400,594 426,000 426,000 430,720 4,720 Maintenance & Operations 252,698 223,600 223,600 192,229 (31,371) Utilities 264,546 240,500 240,500 277,287 36,787 Internal Service Charges 368,200 749,300 749,300 749,300 0 3007 - Marketing & Community Relations 1,074,172 1,199,800 1,266,100 1,194,173 (71,927) Salaries and Benefits 93,047 102,900 139,200 140,609 1,409 Contract Services 278,050 287,500 287,500 241,288 (46,212) Maintenance & Operations 694,675 797,700 827,700 800,577 (27,123) Internal Service Charges 8,400 11,700 11,700 11,700 0 3008 - Public Buildings 1,639,767 1,746,800 1,759,700 1,849,202 89,502 Salaries and Benefits 422,341 411,500 422,400 459,367 36,967 Contract Services 96,675 135,000 135,000 145,600 10,600 Office Supplies 50000 Maintenance & Operations 788,235 799,600 801,600 821,080 19,480 Utilities 139,111 131,000 131,000 151,753 20,753 Capital Expenses 0 0 0 1,702 1,702 Internal Service Charges 193,400 269,700 269,700 269,700 0 6001 - Design & Development Administrat 786,361 1,181,700 1,211,700 981,828 (229,872) Salaries and Benefits 571,442 835,300 861,900 711,701 (150,199) Contract Services 77,234 140,000 143,400 54,320 (89,080) Maintenance & Operations 36,985 42,200 42,200 51,606 9,406 Internal Service Charges 100,700 164,200 164,200 164,200 0 6002 - Planning 482,189 757,100 770,700 593,792 (176,908) Salaries and Benefits 351,820 378,300 393,400 292,449 (100,951) Contract Services 70,527 313,000 313,000 244,177 (68,823) Maintenance & Operations 23,042 30,800 29,300 22,166 (7,134) Internal Service Charges 36,800 35,000 35,000 35,000 0 6003 - Building 686,220 962,100 974,900 711,820 (263,080) Salaries and Benefits 475,631 522,500 535,300 518,156 (17,144) Contract Services 150,295 324,000 324,000 79,281 (244,719) Maintenance & Operations 3,594 8,500 8,500 7,284 (1,216) Internal Service Charges 56,700 107,100 107,100 107,100 0 6004 - Code Compliance/Animal Control 1,018,033 1,166,400 1,220,200 1,084,144 (136,056) Salaries and Benefits 675,867 705,200 734,000 696,076 (37,924) Contract Services 196,759 260,000 285,000 210,935 (74,065) Maintenance & Operations 14,306 38,200 38,200 14,132 (24,068) Internal Service Charges 131,100 163,000 163,000 163,000 0 6006 - The Hub 766,425 727,500 795,300 786,722 (8,578) Salaries and Benefits 700,920 629,300 644,800 656,141 11,341 Contract Services 8,199 15,000 67,300 59,620 (7,680) Maintenance & Operations 11,206 19,100 19,100 6,861 (12,239) Internal Service Charges 46,100 64,100 64,100 64,100 0 7002 - Public Works Development Services 493,811 734,300 752,700 536,055 (216,645) Salaries and Benefits 335,959 430,000 448,400 323,557 (124,843) Contract Services 116,838 230,000 230,000 143,296 (86,704) 46,301 63,500 61,500 59,754 (1,746) 3280000 16,800 57,100 57,100 57,100 0 310,586 529,300 567,000 402,473 (164,527) 129,941 199,700 199,900 137,341 (62,559) 143,845 285,300 322,800 220,833 (101,967) 36,800 44,300 44,300 44,300 0 1,732,772 2,066,700 2,070,500 2,120,846 50,346 446,735 427,300 431,100 471,310 40,210 400,594 426,000 426,000 430,720 4,720 252,698 223,600 223,600 192,229 (31,371) 264,546 240,500 240,500 277,287 36,787 368,200 749,300 749,300 749,300 0 1,074,172 1,199,800 1,266,100 1,194,173 (71,927) 93,047 102,900 139,200 140,609 1,409 278,050 287,500 287,500 241,288 (46,212) 694,675 797,700 827,700 800,577 (27,123) 8,400 11,700 11,700 11,700 0 1,639,767 1,746,800 1,759,700 1,849,202 89,502 422,341 411,500 422,400 459,367 36,967 96,675 135,000 135,000 145,600 10,600 50000 788,235 799,600 801,600 821,080 19,480 139,111 131,000 131,000 151,753 20,753 0 0 0 1,702 1,702 193,400 269,700 269,700 269,700 0 786,361 1,181,700 1,211,700 981,828 (229,872) 571,442 835,300 861,900 711,701 (150,199) 77,234 140,000 143,400 54,320 (89,080) 36,985 42,200 42,200 51,606 9,406 100,700 164,200 164,200 164,200 0 482,189 757,100 770,700 593,792 (176,908) 351,820 378,300 393,400 292,449 (100,951) 70,527 313,000 313,000 244,177 (68,823) 23,042 30,800 29,300 22,166 (7,134) 36,800 35,000 35,000 35,000 0 686,220 962,100 974,900 711,820 (263,080) 475,631 522,500 535,300 518,156 (17,144) 150,295 324,000 324,000 79,281 (244,719) 3,594 8,500 8,500 7,284 (1,216) 56,700 107,100 107,100 107,100 0 1,018,033 1,166,400 1,220,200 1,084,144 (136,056) 675,867 705,200 734,000 696,076 (37,924) 196,759 260,000 285,000 210,935 (74,065) 14,306 38,200 38,200 14,132 (24,068) 131,100 163,000 163,000 163,000 0 766,425 727,500 795,300 786,722 (8,578) 700,920 629,300 644,800 656,141 11,341 8,199 15,000 67,300 59,620 (7,680) 11,206 19,100 19,100 6,861 (12,239) 46,100 64,100 64,100 64,100 0 493,811 734,300 752,700 536,055 (216,645) 335,959 430,000 448,400 323,557 (124,843) 116,838 230,000 230,000 143,296 (86,704) CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DEPARTMENT EXHIBIT C 2018/19 YEAR-END BUDGET REPORT Unaudited, final numbers will be reported in the 2018/19 financial statements issued in December 2019.172 2017/18 Actuals 2018/19 Original 2018/19 Final 2018/19 Actuals Variance w/ Final Budget Maintenance & Operations 1,114 6,700 6,700 1,602 (5,098) Internal Service Charges 39,900 67,600 67,600 67,600 0 7003 - Streets 10,459 14,900 14,900 21,794 6,894 Maintenance & Operations 10,459 14,900 14,900 21,794 6,894 7006 - Engineering Services 1,340,222 1,263,500 1,273,500 938,487 (335,013) Salaries and Benefits 634,688 757,000 767,000 536,891 (230,109) Contract Services 641,816 408,000 408,000 312,483 (95,517) Maintenance & Operations 10,218 17,000 17,000 7,613 (9,387) Internal Service Charges 53,500 81,500 81,500 81,500 0 GENERAL FUND EXPENSES 44,887,050 51,153,413 72,498,378 74,797,265 2,298,887 1,114 6,700 6,700 1,602 (5,098) 39,900 67,600 67,600 67,600 0 10,459 14,900 14,900 21,794 6,894 10,459 14,900 14,900 21,794 6,894 1,340,222 1,263,500 1,273,500 938,487 (335,013) 634,688 757,000 767,000 536,891 (230,109) 641,816 408,000 408,000 312,483 (95,517) 10,218 17,000 17,000 7,613 (9,387) 53,500 81,500 81,500 81,500 0 44,887,050 51,153,413 72,498,378 74,797,265 2,298,887 CITY OF LA QUINTA GENERAL FUND EXPENSE SUMMARY BY DEPARTMENT EXHIBIT C 2018/19 YEAR-END BUDGET REPORT Unaudited, final numbers will be reported in the 2018/19 financial statements issued in December 2019. Minus Non-Cash Transactions (17,606,136) (17,606,136) Adjusted Operating Expenses 57,191,129 15,307,249 173 EXHIBIT D SPECIAL GAIN/LOSS NOTE DISCLOSURE: As of June 30, 2019, the City had four outstanding interfund loans, totaling $15,017,126. These interfund loans were established from 2003 to 2009 and are irregular and non-recurring. They were established to supplement the construction costs associated with the development of major infrastructure which could have been funded with restricted Development Impact Fee (DIF) funds, should they have been available at the time. Since inception, the City has reported the outstanding loan balances in annual financial statements as Advances from Other Funds. The repayment terms and collectability of these loans were evaluated by Staff and confirmed with the City’s 2019 Development Impact Fee analysis. Results were presented to the Financial Advisory Commission who in conjunction with Staff recommended City Council approve the early retirement of these interfund loans resulting in a Special Item (Special Gain to the Development Impact Fee (DIF) Funds and SilverRock; Special Loss to the General Fund) as depicted below. Special Gain or Loss Summary by Fund The forgiveness of these loans 1) recognizes the reduction of development impact fees based on current and projected development capacity, as the City is nearly built out, 2) does not impact operations as future revenues would continue to be collected, remain in the DIF Funds and be subject to restricted DIF uses, and 3) are unusual, infrequent and not considered part of normal business operations thereby are reported separately to ensure transparency of financial reporting. A summary of the uncollectable loans is presented as follows. Uncollectable Interfund Advances Gain Loss Net Impact Civic Center Fund 7,106,231 Golf Course 5,553,561 Fire Protection DIF Fund 455,197 Street Facility DIF Fund 1,902,137 General Fund (15,017,126) 15,017,126 (15,017,126) - Advances to Other Funds Civic Center Fund Golf Course Non-Major Governmental Total From the General Fund 7,106,231 5,553,561 2,357,334 15,017,126 174 EXHIBIT E AMENDED CARRYOVERS Original carryovers from the 2018/19 to 2019/20 budget were estimated based on projected invoices in the Spring of 2019. Upon completion of the final audit in October, Finance verifies account balances and carryovers. Amended carryovers will be added to the 2019/20 budget. Vendor/Program Account Number Original Amended Difference GENERAL FUND OPERATIONAL Employee Leadership & Training Programs 101-1004-60103 30,000$ 30,000$ -$ Comprehensive Fee Study 101-1005-60103 20,100 11,100 (9,000) Healthcare and World at Work Adjustments 101-1007-50115 80,000 80,000 - Alongi Mobile Structure for SRR 101-1007-71050 300,000 300,000 - Greater Palm Springs CVB 101-3007-60151 - 33,700 33,700 Police Motorcycle received in 19/20 101-2001-71031 - 30,000 30,000 Thermal Imagin g Cameras, Fire 101-2002-60445 - 14,200 14,200 Fire Station Upgrades 101-2002-60670 41,600 41,500 (100) Fire Station #70 Bathroom/Kitchen 101-2002-72110 43,000 35,000 (8,000) World Triathlon Corporation 101-3003-60149 75,000 101,000 26,000 Park Landscape Improvements 101-3005-60431 35,000 - (35,000) Park Landscape Improvements 101-3005-60691 15,000 - (15,000) Highway 111 Corridor Visioning 101-6002-60103 120,000 68,800 (51,200) 759,700 745,300 (14,400) CAPTIAL IMRPOVEMENTS Various Multi-Year Capital Projects 101-1007-99900 5,702,700 11,853,162 6,150,462 6,462,400 12,598,462 6,136,062 SPECIAL FUNDS Lighting & Landscape District Improvements 215-7004-60431 90,000 169,000 79,000 Electric Vehicle Charging Stations 235-0000-80100 20,000 20,000 - Wellness Center Multipurpose Room 501-0000-71103 100,000 130,000 30,000 Generator, Other Equipment Needs 501-0000-80100 - 180,000 180,000 Firewall, Servers, Disaster Recovery 502-0000-60108 90,000 - (90,000) Citywide Traffic Control and Asset Management System 502-0000-71042 211,900 204,600 (7,300) Recreation Software Upgrades 502-0000-71043 26,000 25,600 (400) Firewall, Servers, Disaster Recovery 502-0000-80100 - 260,000 260,000 Replace and Upgrade Existing Cameras 503-0000-80100 10,000 10,000 - 547,900 999,200 451,300 HOUSING AUTHORITY FUNDS Washington Street Apts. Rehabilitation 248-9102-60103 145,000 145,000 - Washington Street Apts Rehabilitation 248-9102-60159 250,000 245,500 (4,500) Affordable Housing Programs 249-0000-80050 40,000 40,000 - 435,000 430,500 (4,500)- $ 7,445,300 $14,028,162 $ 6,582,862 Amended Continuing Appropriations/Carryovers from 2018/19 to 2019/20 TOTAL GENERAL FUND CARRYOVERS Operational Carryovers SPECIAL FUNDS CARRYOVERS HOUSING AUTHORITY CARRYOVERS TOTAL CARRYOVERS FOR ALL FUNDS 175 Multi-year capital improvement projects funded by the General Fund are detailed below. Project #Project Name General Funds Measure G Funds TOTAL 151603 La Quinta Village Complete Streets -$ 141,453$ 141,453$ 151609 La Quinta X-Park - 860,000 860,000 151612 Citywide Drainage Enhancements 858,631 2,121,660 2,980,291 1819ADA ADA Improvements 20,691 20,691 1819PMP Pavement Management 707,879 707,879 1819STI Sidewalk Improvements 89,574 89,574 201602 Traffic Signal Interconnect 254,169 254,169 201603 Landscape Renovations 185,808 3,086,356 3,272,164 201606 Civic Center Campus Lake 525,935 525,935 201608 SilverRock Event Space - 1,300,000 1,300,000 201704 Eisenhower Retention Basin - 723,046 723,046 201706 Jefferson Street Sidewalk Gap 73,915 73,915 201709 Ave. 53/Jefferson Roundabout 630,650 630,650 201803 Highway 111 Sidewalk Improvements 473,445 473,445 99902 Jefferson Interchange 156,297 156,297 Grant Advances to be Repaid in 19/20 (356,348) (356,348) TOTAL 3,620,647$ 8,232,515$ 11,853,162$ 31%69%100% GENERAL FUND Capital Improvement Project Carryovers from 2018/19 to 2019/20 176 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: DISCUSS PROPOSED AMENDMENTS TO TITLE 9 OF THE LA QUINTA MUNICIPAL CODE RELATED TO MINIMUM LOT SIZES, FLAGPOLES, SPECIFIC PLAN REQUIREMENTS, AND GARAGE REQUIREMENTS RECOMMENDATION Discuss and provide direction on proposed amendments to Title 9 of the La Quinta Municipal Code related to minimum lot sizes, flagpoles, specific plan requirements, and garage requirements to streamline development processes and standards. EXECUTIVE SUMMARY •Staff proposes the following modifications to Title 9 of the La Quinta Municipal Code to streamline the development review process: Remove 20,000 square foot minimum lot size requirement for subdivisions that are 10 acres or less, located south of Avenue 52 and west of Monroe; Amend standards for flagpoles; Remove Specific Plan requirement for properties 10 acres or less in Regional Commercial (RC) zone (Highway 111 Corridor); and Amend parking requirements for nonconforming single-family residences. FISCAL IMPACT – None. BACKGROUND/ANALYSIS Council has adopted annual Code amendments since 2016 to streamline the development review process and clarify development standards. Staff has identified additional amendments for Council’s review and direction. The proposed amendments (Attachment 1) were presented to the Planning Commission at the October 22, 2019 meeting. The proposed text amendments (Attachment 2) are summarized as follows: Minimum lot size standards (Section 9.50.030 Table of development standards) STUDY SESSION ITEM NO. 1 177 In 2007, the City adopted Code updates requiring Residential Low Density (RL) subdivisions of 10 acres or less located south of Avenue 52 and west of Monroe street to have 20,000 square foot (sf) minimum lot sizes, which was larger than the 7,200 sf minimum requirement in the RL zone (Attachment 3). This was implemented to discourage multiple, smaller subdivisions with no connection or lack cohesion with other neighboring properties. Staff receives requests for land in this area to be subdivided into tracts with lot sizes less than 20,000 sf, but greater than the RL zone minimum 7,200 sf. Staff proposes a Code revision to remove the requirement and have all land in this area regulated by the underlying zone development standards. Along with this change, Section 9.110.140 of the Code would be removed. This section allows exceptions to the 20,000 sf requirement if certain criteria are met. An alternative is to keep the 20,000 sf requirement and not remove Section 9.110.140. Section 9.110.140 allows lot sizes less than 20,000 sf if the proposed subdivision includes a minimum of 25% of open space amenities, the minimum lot size is equal to or greater than the minimum lot size of residential lots of the abutting properties but not less than 10,000 square feet, and driveway access is consolidated with other neighboring properties. The PC was comfortable with providing more flexibility for development, especially as it would provide for more housing opportunity and greater diversity of housing types. Two concerns were discussed. The first concern was increased density and how it will impact roadway capacity, infrastructure, and services. Although this amendment could lead to a greater number of lots in a development, all properties within the RL zone would still be subject to RL density standards, which allows up to four (4) units per acre, and the General Plan build-out considered this land use designation at this density standard. The second concern was in potentially allowing smaller lots within the equestrian overlay zone, this could lead to complaints from smaller lots abutting larger lots with equestrian uses. The existing equestrian overlay development regulations from Code section 9.140.060 are in place to provide an adequate buffer and separation from neighboring properties. The RL density would remain for the equestrian overlay and is compatible and appropriate. This density is currently in place for all equestrian overlay areas throughout the City. Flagpoles (Section 9.60.340 Flagpoles) The City recently established standards for flagpoles in residential zoning districts, allowing them to be located within the front yard. The proposed revision to this standard would allow flagpoles to be located within any yard that does not abut a residential lot. For example, a flagpole could be located on a residential property’s side or rear yard that faces a street. Flagpoles would still have a minimum ten-foot setback from any property line. PC had no objections to this proposal. The alternative is to not amend the Code and allow flagpoles only within front yards. 178 CR Specific Plans (Section 9.70.030 CR Regional Commercial District) The City’s Code currently has a regulation that any development or land division greater than ten acres in the CR district (Highway 111 Corridor) requires approval of a specific plan. Staff is currently proposing removing this requirement in order to streamline development and be consistent with the City’s General Plan. This would allow development to be regulated by the City’s Code, to allow for greater ease in enforcing operational requirements, and to encourage more cohesiveness between developments. PC had no objections to this proposal. The Highway 111 Corridor (Corridor) currently has 11 separate specific plans. Any proposed modifications to the specific plans require extensive planning and full environmental review. If we look at planning the future development of the Corridor more holistically, as envisioned in the Corridor Plan, requiring specific plans for each individual development would go against this vision. Applicants would still be able to propose a specific plan for projects but would not be required to prepare one. This will be an important planning/land use issue we will need to consider as we look at planning the future of the Corridor. Nonconforming garage standards (Section 9.270.030 Nonconforming uses) The City’s current parking standards require single-family residences to have a fully enclosed, two-car garage. Staff currently receives requests from owners of homes with legally nonconforming parking to renovate their home without having to meet the City’s garage requirement. Renovation and remodeling of homes improves their value and extends their lives. However, some properties are constrained by the garage requirement by their lot sizes, house configuration, or a desire to retain historic features (i.e., casitas in the Cove). Staff is proposing the following: When a home with legally nonconforming parking proposes a building addition that exceeds 50% of the square feet of the existing living area, applicant shall construct a two-car garage. If it is less than 50%, applicant may satisfy parking with evidence of two off-street parking spaces via driveway, carport, or other legal parking space. The 50% threshold for additions applies to additions that are done either incrementally or cumulatively over a three-year period. PC expressed general support for this amendment, however, they directed staff to pay careful attention to amount of parking in driveways, especially when a property is adding a bedroom. Another option is to amend the requirement for single family homes to include a two-car garage and to satisfy the two off-street parking requirement by other means. Off-street parking could be satisfied by a carport, driveway, or paved parking space area that is shielded from view from the street. Prepared by: Carlos Flores, Senior Planner Approved by: Cheri Flores, Planning Manager Attachments: 1. Matrix of proposed Code amendments 2. Title 9 proposed Code amendments (redline) 3.Zoning Map (redline) 179 180 Affected Code Section(s)Existing Challenge/ Inefficiency Suggested Change to Code Section 9.50.030 Subdivisions of 10 acres or less in Low Density Residential (RL) subdivisions require minimum lot sizes to be 20,000 sf, making development of some parcels difficult Remove this requirement and alow for subdivisions to be regulated by underlying RL zone development standards. 9.60.340 Flagpole standards allow for flagpoles to be installed only within the front yard Allow flagpoles to be constructed within any yard that does not abut a residential lot. 9.70.030 Developments or land divisions greater than ten acres in the Regional Commercial (CR) district requires approval of a specific plan Remove this requirement to streamline development, be consistent with General Plan, and allow development to be regulated by CR standards. 9.270.030 A home with legally nonconforming parking is required to build a fully enclosed, two car garage if the home is increasing in intensity Create a threshold where the two-car garage requirement is only necessary if applicant proposes an addition that exceeds 50% of the square feet of existing living area. For additions 50% or less than existing living area, off-street parking for two cars can be satisfied by other means, such as a driveway or carport. Code Amendments Prepared for Planning Commission Meeting ATTACHMENT 1 ATTACHMENT 1181 182 ATTACHMENT 2 9.50.030 Table of development standards. A. Definitions. See Chapter 9.280. B. Table of Standards. Table 9-2 and the illustrations in Section 9.50.040, following, set forth standards for the development of property within residential districts. However, standards different from those in Table 9-2 shall apply if special zoning symbols described in Section 9.20.030 are designated on the official zoning map. Table 9-2 Residential Development Standards Development Standard District RVL RL RC RM RMH RH Minimum lot size for single- family dwellings (sq. ft.) 20,000 7200*** 7200 5000 3600 2000 Minimum project size for multifamily projects (sq. ft.) n/a n/a n/a n/a 20,000 20,000 Minimum lot frontage for single-family dwellings (ft.)1 100 60 60 50 40 n/a Minimum frontage for multifamily projects (ft.) n/a n/a n/a n/a 100 100 Maximum structure height (ft.)2 28 28 17 28 28 40 Maximum number of stories 2 2 1 2 2 3 Minimum front yard setback (ft.)3 30 20 20 20 20 20 Minimum garage setback (ft.)4 30 25 25 25 25 25 Minimum interior/exterior side yard setback (ft.)5, 7 10/20 5/10 5/10 5/10 5/10 10/15 Minimum rear yard setback (ft.)7 30 20 for new lots and 10 for existing recorded lots8 10 15 15 20 Maximum lot coverage (% of net lot area) 40 50 60 60 60 60 183 *As shown on the approved specific plan for the project. ** As provided in the underlying base district. *** A minimum lot size of 20,000 sq. ft. shall be required of new lots created within subdivisions of 10 acres or less in size located south of Avenue 52 and west of Monroe Street. 1 Minimum lot frontage on cul-de-sacs and knuckles shall be 35 feet. Minimum lot frontage for flag lots shall be 15 feet. 2 Not including basements. Also, notwithstanding above table, the maximum structure height equals 22 feet for all buildings within 150 feet of any general plan-designated image corridor, except in the RC zone, which is 17 feet. 3 For non-garage portions of dwelling only. Also, projects with 5 or more adjacent single-family dwelling units facing the same street shall incorporate front setbacks varying between 20 feet and 25 feet or more in order to avoid streetscape monotony. 4 For all but RVL district, minimum garage setback shall be 20 feet if “roll-up” type garage door is used. Also, for side-entry type garages, the garage setback may be reduced to 20 feet in the RVL district and 15 feet in all other residential districts. 5 The following are exceptions to the minimum side setbacks shown: For interior side yards in the RL, RM and RMH districts, if the building is over 17 feet in height, the setback is 5 feet plus 1 foot for every foot over 17 feet in height or fraction thereof, to a maximum setback of 10 feet. The additional setback may be provided entirely at grade level or a combination of at grade and airspace above the 17-foot building. For RH, 5 feet minimum plus 1 foot additional setback for every foot of building height above 28 feet, or fraction thereof, up to a maximum setback of 15 feet when said height above 17 feet is located between 5 and 10 feet from said side yard property line. For interior setbacks, if the building is over 28 feet in height the setback is 10 feet plus 1 foot for Minimum livable area excluding garage (sq. ft.) 2500 1400 1200 1400 1400 (multifamily: 750) 750 for multifamily Minimum common open area6 n/a n/a n/a 30% 30% 30% Minimum/average perimeter landscape setbacks (ft.)6 10/20 10/20 n/a 10/20 10/20 10/20 Symbol Description of Special Zoning Symbols Used as per Section 9.20.030 60-RM-10,000 17/1 60-foot minimum lot frontage, medium density residential zoning, 10,000 square foot minimum lot size, 17-foot maximum building height at one story RL 10,000 17/1 Low density residential zoning, 10,000 square foot minimum lot size, 17-foot maximum building height at one story RM 17/1 Medium density residential zoning, 17-foot maximum building height at one story RL 17/1 Low density residential zoning, 17-foot maximum building height at one story 184 every foot over 28 feet in height or fraction thereof, to a maximum setback of 15 feet. The additional setback may be provided entirely at grade level or may be a combination of at grade and airspace above the 28-foot building height. 6 Common open area and perimeter landscape requirements do not apply to single-family detached projects unless a specific plan is required. Common open area equals percent of net project area. Perimeter landscape setbacks are adjacent to perimeter streets: first number equals minimum at any point; second number equals minimum average over entire frontage (thus, 10/20). See Section 9.60.240 and additional landscape/open area standards. 7 Rear and side yard setbacks for residential units abutting the image corridor shall be a minimum of 25 feet with the exception of RVL zone district where it only applies to the side yard. 8 Existing recorded lots prior to May 1, 1997. (Ord. 562 § 1, 2017; Ord. 550 § 1, 2016) 9.60.340 Flagpoles. Flagpoles shall be allowed in all residential zoning districts subject to the following standards: A. Height of flagpoles shall not exceed twenty feet. B. Flagpoles are allowed within any yard not abutting another residential lot. the front yard only. The minimum front yard setback for flagpoles shall be ten feet from any property line. C. Installation of flagpoles shall require a building permit. D. Flagpoles that were installed on locations other than the front yard prior to February 14, 2019, but otherwise meet the height limitation in this section, shall be allowed to remain in place so long as a building permit is obtained if there was no building permit issued previously. Proof of installation or existence of flagpoles prior to February 14, 2019 may be required. (Ord. 580 § 1, 2019; Ord. 577 § 1, 2019) 9.70.030 CR Regional Commercial District. A. Purpose and Intent. To provide for the development and regulation of regionally oriented commercial areas located along the Highway 111 corridor as shown on the general plan. The CR district is intended to provide a broad range of goods and services serving the entire region. Representative land uses include corporate headquarters, regional service centers, research and development facilities, major community facilities, major medical facilities, overnight commercial lodging, entertainment, and automobile-oriented sales and services. B. Permitted Uses. Chapter 9.80 lists permitted land uses. C. Development Standards. Chapter 9.90 contains development standards and illustrations. Approval of a specific plan is required for any development or land division greater than ten acres in the CR district. (Ord. 550 § 1, 2016) 9.110.140 Southeast area overlay. A. Applicability. The following development standards shall apply to all subdivisions less than ten acres in size located in the RL district, south of Avenue 52, and west of Monroe. 185 B. Development Standards. 1.A minimum lot size of twenty thousand square feet shall be required, unless: a.The proposed subdivision establishes a minimum of twenty-five percent open space (exclusive of individual residential lots). Said open space shall include amenities and features such as passive open space, trails, play areas or equipment, picnic facilities, recreational amenities, clubhouse facilities and/or active use parks. Retention basins may be considered as part of the twenty-five percent open space requirement provided they are designed as an integral part of the project, fully landscaped, and accessible for passive and active use. b.The minimum lot size within the proposed subdivision is equal to or greater than the minimum lot size of the residential lots within the abutting subdivided properties; however, under no circumstances shall lots be less than ten thousand square feet in size. c.Driveway access should be consolidated with other neighboring properties. 2.All other development standards of the RL district, including, but not limited to, setbacks, building height and parking requirements, shall apply. (Ord. 550 § 1, 2016) 9.270.030 Nonconforming uses. A. Continuation of Nonconforming Use. A nonconforming use may be continued subject to the restrictions of this section. B. Discontinued Nonconforming Uses. If the nonconforming use is discontinued for a period of one year, it shall not be reestablished and any new use of the premises shall conform to the applicable district regulations of this code. C. Intensification of Nonconforming Uses. 1.A nonconforming nonresidential use shall not be increased in intensity. 2.A nonconforming residential use may be increased in intensity provided the intensification will not create or increase any nonconformity relating to setback, height or any other development standard. (For example, a “granny flat” may be added to a single-family detached dwelling in a district permitting only attached homes provided there is no new setback or other encroachment and all requirements pertaining to creation of second dwelling units are met.) 3. A single family dwelling unit with nonconforming parking per Section 9.150.070 shall conform with parking requirements when an addition exceeds 50% of the square feet of the original living area. For a building addition to a single family dwelling unit with nonconforming parking per Section 9.150.070 that is 50% or less of the original square feet of living area, the parking requirements may be satisfied without a garage if the applicant can provide evidence of two off-street parking spaces (e.g., driveway space, carport), to the satisfaction of the design 186 and development director or designee. The 50% threshold for additions described herein applies either incrementally or cumulatively over a three-year period. Design of additional parking shall also consider any historical significance of the house, including architectural features. D. Restoration of Nonconforming Use. A nonconforming use occupying a structure which is damaged or destroyed by fire, explosion, earthquake or other disaster may be reestablished provided: 1.Restoration of the structure will not create or increase any nonconformity relating to setback, height, or any other development standard; and 2.Application for a building permit is submitted within one year of the damage or destruction and construction is commenced and completed under that permit without any lapses of or extensions to the permit. E. Change of Ownership. Changes in ownership, tenancy, proprietorship or management of a nonconforming use shall not affect its nonconforming status provided that the use or the intensity of use does not change. (Ord. 550 § 1, 2016) 187 188 189 190 City of La Quinta CITY COUNCIL MEETING: November 5, 2019 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE REPORTS FOR ACTIVE ECONOMIC SUBSIDY AGREEMENTS RECOMMENDATION Receive and file reports for active Economic Subsidy Agreements. EXECUTIVE SUMMARY  Pursuant to state law, local agencies shall issue a report for each economic development subsidy and shall hold a public haring to consider any related written or oral testimony.  The City has two active Economic Subsidy Agreements (Agreements) with One Eleven La Quinta, LLC and SilverRock Development Company, LLC.  Both Agreements are in compliance with their terms and conditions. FISCAL IMPACT - None BACKGROUND/ANALYSIS In January 1, 2014, Assembly Bill 562 added Section 53083 to the California Government Code, which requires local agencies to issue a report and hold a public hearing every five years after granting an economic development subsidy. The City has Agreements with One Eleven La Quinta, LLC (Attachment 1) and SilverRock Development Company, LLC. (Attachment 2). The Agreements promote the City’s economy by increasing employment, enhancing infrastructure, developing vacant land, increasing diversification in the local economy, and enhancing tax revenues for the City. A public hearing notice was published with the Desert Sun on October 25, 2019 pursuant with state law. ALTERNATIVES The purpose of this item is to meet the requirements of California Government Code. No alternatives are recommended. PUBLIC HEARING ITEM NO. 1 191 Prepared by: Angela Ferreira, Management Analyst Karla Romero, Finance Director Approved by: Jon McMillen, City Manager Attachments: 1. One Eleven La Quinta, LLC. Economic Subsidy Report 2. SilverRock Development Co., LLC Economic Subsidy Report 192 ECONOMIC DEVELOPMENT SUBSIDY REPORT PURSUANT TO GOVERNMENT CODE SECTION 53083 FOR THE SALES TAX SHARING AGREEMENT BETWEEN ONE ELEVEN LA QUINTA, LLC AND THE CITY OF LA QUINTA IN CONNECTION WITH THE HOBBY LOBBY BOUNDED BY WASHINGTON STREET, HIGHWAY 111, ADAMS STREET AND THE WHITEWATER CHANNEL Pursuant to Government Code Section 53083, the City Council of the City of La Quinta must hold a noticed public hearing and, prior to the public hearing, provide all of the following information in written form and available to the public and through the City’s website, regarding active economic development subsidies. As of November 5, 2019, the City has one existing sales tax sharing agreement. Notice was published on City’s website for a public meeting held on November 5, 2019. The purpose of this report is to provide the information required pursuant to Government Code Section 53083 representing the economic opportunity and development subsidy report associated with the Sales Tax Sharing Agreement (“Agreement”) by and between One Eleven La Quinta, LLC (“Developer”) and the City of La Quinta (“City”). This report shall remain available to the public and posted on the City’s website until the end date of the economic development subsidy, as further described in number 2 below. 1.The name and address of all corporations or any other business entities, except for sole proprietorships, that are the beneficiary of the economic development subsidy. Hobby Lobby is a craft supply retailer. A majority of the 111 La Quinta Center (“Center”), including Hobby Lobby, is owned by One Eleven La Quinta, LLC, managed by Michael Shovlin. One-Eleven La Quinta, LLC. 71084 Tamarisk Avenue Rancho Mirage, CA 92270 2. The start and end dates and schedule, if applicable, for the economic development subsidy. On September 9, 2014, the City entered into a sales tax sharing agreement with One Eleven La Quinta, LLC (“Hobby Lobby”). Under the terms of the agreement the City shall make quarterly payments of 50 percent of any sales tax revenue generated (including Measure G transaction and use tax) from Hobby Lobby in an amount not ATTACHMENT 1 193 to exceed $400,000 over an eight-year period. The agreement terminates when either the $400,000 limit is reached or in eighth year (December 2022) whichever comes first. 3. A description of the economic development subsidy, including the estimated total amount of the expenditure of public funds by, or of revenue lost to, the local agency as a result of the economic development subsidy. Status of the Agreement The Hobby Lobby business opened in December 2014. A traffic signal was installed at Adams Street and Corporate Center Drive, landscaping has been enhanced and continues to be maintained to City standards, pedestrian connectivity within the shopping center was improved along with signage and aesthetics. Anchor stores continue to exist since the Agreement was executed and include Stater Bros., Staples, Big 5, Petco, Ross, Kohl’s, AAA, and Hobby Lobby. In addition, Mor Furniture opened in August of 2018. As of June 30, 2019, the City made $173,017 in reimbursement payments to the owner leaving an outstanding balance of $226,983. The City anticipates making reimbursement payments until the agreement ends in 2022. Summary of Reimbursements 4. A statement of the public purposes for the economic development subsidy. The Center is one of the first and largest shopping centers in La Quinta. The Center consists of approximately 60 acres bounded by Washington Street, Highway 111, Adams Street and the Whitewater Channel. The project Specific Plan identifies approximately 617,000 square feet of retail space when built out. Approximately 539,000 square feet of retail space exist today and includes numerous anchor stores and businesses such as Stater Bros., Staples, Big 5, Petco, Ross, Kohl’s, Mor Furniture, AAA, and Hobby Lobby. The Agreement facilitated improvements such as a new traffic signal located at Adams Street and Corporate Center Drive, creating a new access point to the Center, landscape enhancements, pedestrian connectivity within the shopping center, signage and aesthetic improvements. The Center continues to provide additional shopping interest at the Highway 111 business district. Calendar Year 2015ᵅ 2016 2017ᵇ 2018 2019ᶜ Agreement Year Year 1 Year 2 Year 3 Year 4 Year 5 ᵅ Includes December of 2014. ᵇ Increase due to the passage of Measure G 1% sales tax effective 4/1/2017. ᶜ Reimbursements from 1/1/19 through 6/30/19. Sales Tax Reimbursement 27,342 25,888 42,673 51,884 25,229 173,017 TOTAL 194 5. The projected tax revenue to the local agency as a result of the economic development subsidy. The City retains 50 percent of the sales tax generated by Hobby Lobby and all sales tax revenue generated by the additional anchor stores within the Center. The Agreement is limited to Hobby Lobby, therefore, the additional sales tax generated equals the payments made to date, $173,017. Under current economic conditions, from July 1, 2019 through December 31, 2022, the City anticipates generating an additional $187,000 in sales tax revenue and approximately $53,000 every year thereafter. 6. Estimated number of jobs created by the economic development subsidy, broken down by full-time, part-time, and temporary positions. In October 2019, Staff attempted to obtain employment information from Hobby Lobby’s local and corporate offices. At the time this report was published, the City had not received a response. 195 196 ECONOMIC DEVELOPMENT SUBSIDY REPORT PURSUANT TO GOVERNMENT CODE SECTION 53083 FOR A TRANSIENT OCCUPANCY TAX SHARING AGREEMENT SILVERROCK DEVELOPMENT COMPANY, LLC IN CONNECTION WITH THE DEVELOPMENT OF TWO LUXRY AND LIFESTYLE HOTELS LOCATED AT THE SILVERROCK GOLF COURSE ON JEFFERSON STREET BETWEEN AVENUE 52 AND AVENUE 54 IN THE CITY OF LA QUINTA Pursuant to Government Code Section 53083, the City Council of the City of La Quinta must hold a noticed public hearing and, prior to the public hearing, provide all of the following information in written form and available to the public and through the City’s website, regarding a proposed economic development subsidy to be provided by the City pursuant to a Purchase, Sale, And Development and related Agreements including Hotel TOT Rebate Agreements by and between the City of La Quinta and SilverRock Development Company, LLC (collectively, “Developer”) (“Agreement”). Notice was published on City’s website for a public meeting held on November 5, 2019. The purpose of this report is to provide the information required pursuant to Government Code Section 53083 in regards to the Agreement. This report shall remain available to the public and posted on the City’s website until the end date of the economic development subsidy, as further described in number 2 below. 1. The name and address of all corporations or any other business entities, except for sole proprietorships, that are the beneficiary of the economic development subsidy. The Agreement is with SilverRock Development Company, LLC, who owns and operates the business that will benefit from the economic development subsidy: SilverRock Development Company, LLC 3551 Fortuna Ranch Road Encinitas, CA 92024 2. The start and end dates and schedule, if applicable, for the economic development subsidy. The La Quinta City Council approved the Agreement on November 4, 2014. The TOT rebate period would span 15 years, commencing once the luxury hotels are developed and fully operational. 3. A description of the economic development subsidy, including the estimated total amount of the expenditure of public funds by, or of revenue lost to, the local agency as a result of the economic development subsidy. ATTACHMENT 2 197 The agreement provides a Transient Occupancy Tax (TOT) rebate for a period of up to 15 years for the luxury and lifestyle hotels. In years 1-10, 95% of TOT is available for rebate until the developer achieves an 11% return on cost annually. Years 11-15, 75% of TOT is available for rebate until the developer achieves an 11% return on cost annually. In any given year, the TOT rebate stops upon the developer achieving an 11% return. In addition to generating TOT, the proposed development will generate property and sales tax revenues. The following table outlines the projected tax revenues, the projected rebate amount, and the City’s share of the projected tax revenues. ESTIMATED TAX REVENUE OVER 15-YEAR PERIOD Revenue Category Estimated Net New City Revenues Luxury and Lifestyle Hotel TOT (net revenue after rebate) $16,500,000 Branded Residential TOT $15,800,000 Sales Tax $ 7,600,000* Property Tax $ 7,800,000 Total Net New City Revenues Note: 15-year period starts at the opening of Luxury Hotel *Additional tax revenue is due to the passage of Measure G sales tax increase $47,700,000 4. A statement of the public purposes for the economic development subsidy. The City approved the TOT rebate to enable the development of Silverrock Resort, providing jobs, cultural and recreational opportunities to the community and providing new and ongoing general fund revenue. 5. The projected tax revenue to the local agency as a result of the economic development subsidy. The projected tax revenue and developer returns would result in the developer receiving an economic development subsidy of up to $20,100,000 over a fifteen year period beginning in the first year of operations. The revenue and subsequent subsidy are estimated based upon projected financial returns, occupancy rates and average daily rate for the Luxury and Lifestyle hotels. Sales tax revenues are based on estimated sales from the proposed mixed-use village, resort spa and hotel food and beverage sales. Property tax revenues are derived from the improvements made to the property. 198 No expenditure of public funds is proposed. The estimated economic development subsidy of $20,100,000 is representative of potential revenue lost by the City. However, the City is estimated to receive $47,700,00 in TOT (net revenue after rebate), sales and property tax revenue directly attributed to the proposed development. 6. The net tax revenue accruing to the local agency as a result of the economic development subsidy. To date, the luxury hotels have not been constructed and the City has not yet accrued any tax revenue. 7. Estimated number of jobs created by the economic development subsidy, broken down by full-time, part-time, and temporary positions. The City anticipates the following jobs created: Job Category Full-time Jobs: Part-time Jobs: Temporary Construction Jobs 1,750 206 Permanent Operation Jobs 466 169 * Note: Part-time jobs are presented as full-time equivalents 8. The net number of jobs created by the economic development subsidy, broken down by full-time, part-time, and temporary positions. To date, the luxury hotels have not been constructed and therefore no jobs have been created. 199 200 FINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 3 AUGUST 7, 2019 SPECIAL MEETING FINANCIAL ADVISORY COMMISSION SPECIAL MEETING MINUTES WEDNESDAY, AUGUST 7, 2019 CALL TO ORDER A special meeting of the La Quinta Financial Advisory Commission (Commission) was called to order at 4:00 p.m. by Chairperson Mills. PRESENT: Commissioners: Batavick, Hoffner, Hunter, Lopez, Rosen, Twohey and Chairperson Mills ABSENT: None PLEDGE OF ALLEGIANCE Commissioner Hoffner led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA – Confirmed ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. LA QUINTA VILLAGE COMPLETE STREETS PROJECT Management Analyst Mignogna presented an update on the La Quinta Complete Streets Project, including the timeline for completing the five roundabouts in different stages; the type of pedestrian crossing light signals that would be used at each roundabout; and the City’s past and on-going public outreach efforts, and provided the Commission with the flyers and business cards used to keep the public informed about the project and its progress. City Consultant and Project Manager Nick Nickerson and the Commission discussed the roundabout speed limits. Staff explained that a speed survey will be conducted following the completion of the roundabouts to determine appropriate speed limits for those areas. 2. SILVERROCK MASTER INFRASTRUCTURE UPDATE Staff presented the Council meeting video on the SilverRock project as presented by Project Manager John Gamlin on behalf of SilverRock Development Company, from the August 6, 2019 Council meeting. City Manager McMillen gave an update on the timeframe for the SilverRock event site. Finance Director Romero announced that Council selected Paul Anderson as the new art event producer at the August 6, 2019 Council meeting. 5(32576$1',1)250$7,21$/,7(012 201 FINANCIAL ADVISORY COMMISSION MINUTES Page 2 of 3 AUGUST 7, 2019 SPECIAL MEETING 3. FINANCIAL ADVISORY COMMISSIONERS AND CITY MANAGER INTRODUCTIONS Commissioners and City Staff congratulated Commissioner Hoffner on his appointment to the Commission; introduced themselves, and provided an overview of their backgrounds, and the rolls and responsibilities of their individual capacities for the City. CONSENT CALENDAR ITEMS 1. APPROVE FINANCIAL ADVISORY COMMISSION MINUTES DATED JUNE 5, 2019 The Commission requested a handout of the 10-year financial projections mentioned in the June 5, 2019 Commission minutes; Staff said a draft would be provided during the special Commission meeting scheduled for October 2019. 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MAY 31, 2019 The Commission inquired about the funding for homeless assistance; Staff said this is the second year the City has appropriated this funding, and explained the funding sources and allocations. City Manager McMillen explained the assistance and benefits of homelessness programs and organizations to La Quinta residents who were at risk of becoming homeless. Motion – A motion was made and seconded by Commissioners Batavick/Lopez to approve the Consent Calendar, as submitted. Motion passed unanimously. BUSINESS SESSION 1. APPOINT FINANCIAL ADVISORY COMMISSIONER CHAIRPERSON AND VICE-CHAIRPERSON FOR FISCAL YEAR 2019/20 Finance Director Romero presented the staff report, which is on file in the Finance Department. The Commission recommended to reappoint Commissioner Mills for Chairperson and Commissioner Twohey for Vice-Chairperson. Motion – A motion was made and seconded by Commissioners Rosen/Lopez to appoint Commissioner Mills to serve as Chairperson for fiscal year 2019/20. Motion passed unanimously. Motion – A motion was made and seconded by Commissioners Rosen/Lopez to appoint Commissioner Twohey, to serve as Vice-Chairperson for fiscal year 2019/20. Motion passed unanimously. 202 FINANCIAL ADVISORY COMMISSION MINUTES Page 3 of 3 AUGUST 7, 2019 SPECIAL MEETING DEPARTMENTAL REPORTS Staff provided the Commission with verbal updates on the following Departmental Reports: 1. VERBAL UPDATE ON INFORMATION FOR INVESTMENT BROKERS Financial Director Romero gave a status update on the selection process for the Request for Information (RFI) proposal issued by the City on June 6, 2019; said four brokers were selected to be interviewed; and interviews will be held in early September. Commissioners Rosen and Hoffner commended Financial Services Analyst Hallick for preparing detailed books of the RFI proposals which made the review process much easier; and shared their experience so far throughout the RFI selection process. 2. VERBAL UPDATE ON UPCOMING FINANCIAL REPORTS FOR FISCAL YEAR 2019/20 The Commission and Staff discussed the timeline for the City’s upcoming Financial Reports for fiscal years 2018/19 and 2019/20. The Commission inquired about internal controls; Finance Director Romero said that the most recent audit for internal controls was completed in Spring of fiscal year 2018/19. She mentioned that the City has several external audits, some of which are unexpected, and noted the items the auditors have requested for this upcoming audit cycle. 3. VERBAL UPDATE ON BANKING AND MERCHANT SERVICES TRANSITION The Commission and Staff discussed the transition timeline for banking and merchant services from Wells Fargo to Bank of the West; implementation priorities of product and service items; and the input received from auditors during this transition. COMMISSIONERS’ ITEMS – None ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Lopez/Twohey to adjourn this meeting at 5:29 p.m. Motion passed unanimously. Respectfully submitted, Jessica Delgado, Management Assistant City of La Quinta, California Digitally signed by Jessica Delgado DN: cn=Jessica Delgado, o=City of La Quinta, ou=Finance Department, email=jdelgado@laquintaca.gov, c=US Date: 2019.10.16 17:27:50 -07'00' 203 POWER POINTS CITY COUNCIL MEETING NOVEMBER 5, 2019 CITY COUNCIL MEETING NOVEMBER 5, 2019 1 City Council Meeting November 5, 2019 CVB UPDATE CITY COUNCIL MEETING NOVEMBER 5, 2019 2 DESTINATION DEVELOPMENT PLAN Key Strategies for Reaching 16M Visitors by 2026 51,866 1 IN 4 Jobs Sustained Through Tourism Jobs Depend on Tourism Source: GPS Economic Impact Report 2017. Updated stats for 2019 will be released 1st quarter in 2020. ECONOMIC IMPACT OF LOCAL TOURISM $7 BILLION Annual Economic Impact CITY COUNCIL MEETING NOVEMBER 5, 2019 3 Beyond GPS 3,246 8% Cathedral City 8,252 20.3% Indio 6,982 17.2% Palm Springs 5,117 12.6% Palm Desert 5,019 12.4% Desert Hot Springs 5,007 12.3% Coachella 2,740 6.7% La Quinta 2,561 6.3% Rancho Mirage …Unincorporated Areas 777 1.9% Indian Wells 95 … Source: Tourism Economics/Direct Employees HOSPITALITY/ TOURISM INDUSTRY EMPLOYEES Total Direct Jobs 40,609 Sample Size: 84 Properties, 11,500 People 6.3% of the 40,609 tourism industry employees in our destination live in La Quinta. That is approximately 2,561 people. Estimated Number of Overnight and Day Visitors ECONOMIC IMPACT OF LOCAL TOURISM Estimated Number of Overnight Visitors Amount of Tourist Spending Additional Amount Each Household Would Pay in Annual Taxes without Local Tourism 13.6M 6.1M $5.5B $3,719 *Increase over 2015 Source: GPS Economic Impact Report 2017 5.5%*6%*10%*4%* CITY COUNCIL MEETING NOVEMBER 5, 2019 4 Uses empirical methodology to measure destination strength and community support for tourism development, informing how the public and private sectors can collaborate to grow their visitor economy. 350 Destinations From 18 Countries 216 Detailed Assessments Completed in 11 Countries 10 Destination Strength Variables 10 Community Support & Engagement Variables Is a plan outlining the sustainable development of infrastructure, facilities, services, attractions, events and private-public partnerships to improve the overall visitor experience and quality of life in a destination. 481 Survey Participants destinationNEXT Presentation & Workshop June 2019 Community Leaders 6% Government Leaders 15% Meeting & Travel Industry Professionals 15% Greater Palm Springs CVB 17% CVB Partners 47% CITY COUNCIL MEETING NOVEMBER 5, 2019 5 destinationNEXT GPS OVERALL ASSESSMENT Greater Palm Springs Rancho Mirage Cathedral City Desert Hot Springs Palm Desert Palm Springs Indio La Quinta Indian Wells Coachella Greater Palm Springs Average TRAILBLAZERSVOYAGERS MOUNTAINEERSEXPLORERS Developing Destinations Established Destinations Weak Community Engagement Strong Community Engagement destinationNEXT KEY TAKEAWAYS Transportation •Annual air access •Drive market road congestion •Public transportation (especially for hospitality workers) •Mobility: bike-friendly,walkability, access for those with disabilities Visitor Engagement •Ensure that the destination continues to engage visitors in creative and innovative ways Community Support •Keep residents informed of efforts being made toward growth •Focus on improving local workforce through education Broadband •Public Wi-Fi •Improve communication and Internet infrastructure to attract creative and high-tech industries Large-Scale Meeting & Event Venues •Develop a plan for meeting facilities in the destination for next 10 years •Explore the development of sporting event venues CITY COUNCIL MEETING NOVEMBER 5, 2019 6 •Develop and create product development/guest experience strategies (long- and short-term). •Prepare recommendations for new and existing visitor experiences/engagements. This includes attractions, events, wayfinding, infrastructure and policy. •Inspire and educate the cities with examples/case studies provided by NextFactor. destinationNEXT CITY EXPERIENCE PLAN FOUR KEY DESTINATION PILLARS The destination pillars leverage the positive, authentic experiences available in all nine cities in a coordinated way. The result is a strengthened destination brand that benefits both the resident and the visitor. CITY COUNCIL MEETING NOVEMBER 5, 2019 7 Play PLACEHOLDER – PLAY IN LA QUINTA THIS FALL OUTDOOR ADVENTURE HIKING PAGE Friends of the Desert Mountains is collaborating with the CVB to create a hiking website page that includes 6 trails in the City of La Quinta. There are currently 49 trails approved throughout the destination. SIGNAGE CREATION The CVB is working with CVAG in creating signage on city street posts that will indicate where trails are located. CITY COUNCIL MEETING NOVEMBER 5, 2019 8 VIDEO: “Wellest” 10-Day Challenge filmed in La Quinta at La Quinta Resort & Club. CONTENT: Three Wanderlust articles feature La Quinta. •“Get Your Adventure on in Greater Palm Springs” •“Chillax and Surrender to the Flow in Greater Palm Springs” •“Dining, Juicing and Snacking in Palm Springs: Don’t Miss These Spots” HEALTH & WELLNESS – WANDERLUST RECIPES: 10-Day Challenge recipes feature La Quinta Resort & Club: Morgan’s in the Desert and Twenty6 HEATLH & WELLNESS – FEATURED IN TRAVELZOO “6 Ways to Live Your Wellest in Greater Palm Springs” CITY COUNCIL MEETING NOVEMBER 5, 2019 9 HEALTH & WELLNESS – EVENTS LQ Arts Festival 1,767 Pageviews Ironman 70.3 494 Pageviews 2019 Desert Classic 6,958 Pageviews “Best Instagram Spots” La Quinta Resort & Club ARTS & CULTURE – CVB BLOG PAGEVIEWS 6,717 CITY COUNCIL MEETING NOVEMBER 5, 2019 10 ARTS & CULTURE – artsGPS APP CULINARY & FAMILY FUN – CONTENT ARTICLES CITY COUNCIL MEETING NOVEMBER 5, 2019 11 Chill Deals Social Media Campaign La Quinta Resort & Club SUMMER CAMPAIGN – CHILL DEALS IMPRESSIONS VIEWS ENGAGEMENTS CLICKS Facebook 35,783 20,612 26 9 Instagram 136,024 30,843 449 359 Twitter 37,385 13,943 28 0 Total 209,192 65,398 503 368 @VisitGreaterPS2018 2.3M TV Spots ↑35% YOY 39.3B TV Impressions ↑40% YOY 2.4B Streaming TV Impressions 2019(YTD*) 1.7M TV Spots 30.6B TV Impressions 2.2B Streaming TV Impressions REGIONAL MARKETING – TELEVISION *Through September 30, 2019 CITY COUNCIL MEETING NOVEMBER 5, 2019 12 REGIONAL MARKETING – SUMMER CO-OP Markets: Los Angeles, San Diego, San Francisco, Las Vegas, Phoenix Media: Spectrum Cable, KTLA, Digital/Social Media $1.9M Total Value 206,31 6TV Spots 13.5B Impressions 12 TV Partners YTD through September 30, 2019 LA QUINTA TV CO-OP CAMPAIGN PARTNERS •City of La Quinta •La Quinta Resort & Club •Desert Classic 3.2B IMPRESSIONS 48,167 TOTAL SPOTS YTD through September 30, 2019 CITY COUNCIL MEETING NOVEMBER 5, 2019 13 LA QUINTA EVENT BILLBOARDS 2019 EVENTS –7M Impressions YTD through September 30, 2019 MARKETS: San Diego and Los Angeles/Orange County City of La Quinta Co-Op Desert Classic Co-Op Desert Classic Billboard La Quinta Arts Festival Billboard La Quinta Resort & Club Co-Op CO-OP & IN-KIND SUPPORT –LA QUINTA MEDIA VALUE $1.4M YTD through September 30, 2019 CITY COUNCIL MEETING NOVEMBER 5, 2019 14 WEBSITE VISITOR PAGEVIEWS –LA QUINTA 277,512 Pageviews Mentioning La Quinta 6,160 La Quinta City Pageviews 25,653 Partner Listing Pageviews YTD through September 30, 2019 WEBSITE BLOG POSTS –LA QUINTA 12 Date Night Ideas 20,231 pageviews 2019 TOP-3 BLOG POSTS 47 Posts 36 Partners Mentioned Unique Spa Treatments 9,603 pageviews The Best Oasis Hikes 10,507 pageviews YTD through September 30, 2019 CITY COUNCIL MEETING NOVEMBER 5, 2019 15 WEBSITE EVENT CALENDAR –LA QUINTA 2019 TOP VIEWED EVENTS 77 Events American Express Golf Tournament La Quinta Arts Festival Gingerbread Lane City of La Quinta Christmas Tree Lighting YTD through September 30, 2019 WEBSITE PARTNER LISTINGS AND REFERRALS –LA QUINTA 2019 TOP-VIEWED PARTNERS 25,653 Listing Pageviews 6,878 Partner Referrals La Quinta Resort & Club and PGA West, a Waldorf Astoria Resort Lake Cahuilla Recreation Area Fritz Burns Park The Chateau at Lake La Quinta Old Town La Quinta YTD through September 30, 2019 CITY COUNCIL MEETING NOVEMBER 5, 2019 16 WEBSITE CHILL DEALS –LA QUINTA 21 Chill Deals 2,944 Pageviews YTD through September 30, 2019 TRAVELZOO DIGITAL ADVERTISING –LA QUINTA La Quinta Resort & Club 614 Vouchers Sold $147,128 Gross Revenue Ad Impressions: Over 13M FREE for CVB Partners CHILL DEALS CITY COUNCIL MEETING NOVEMBER 5, 2019 17 DIGITAL ADVERTISING –LA QUINTA 2019(YTD*) 28 Number of Participants 8,687 Room Nights $2,315,553 Total Gross Revenue CANADA 2019(YTD*) 7 Number of Participants 201 Room Nights $60,599 Total Gross Revenue *Through September 30, 2019 SOCIAL MEDIA VIDEO VIEWS –LA QUINTA 6 Videos 7 LQ Partners 374,620 Views 675,919 Minutes Watched YTD through September 30, 2019 CITY COUNCIL MEETING NOVEMBER 5, 2019 18 Play PLACEHOLDER – CHILL CHASER PET-FRIENDLY GETAWAYS SOCIAL MEDIA –LA QUINTA 363K Followers 23.7K Followers 21 Posts 20 Partners Included 18 Posts 6 Partners Included YTD through September 30, 2019 CITY COUNCIL MEETING NOVEMBER 5, 2019 19 @dineGPS 15.6K Followers dineGPS – 61 RESTAURANTS IN LA QUINTA 350,943 Pageviews* WEBSITE – dineGPS.com Participating Restaurants 13 in La Quinta - 5 New Restaurants 121 dineGPS Social Media Followers 15.6K Menu Views Website Sessions 48K 94K RESTAURANT WEEK Total Media Impressions667M CITY COUNCIL MEETING NOVEMBER 5, 2019 20 RESTAURANT WEEK PARTICIPATING RESTAURANTS IN LA QUINTA •Adobe Grill* •Bistro 60* •Ernie’s Bar & Grill* •French Rotisserie Café* •Twenty6* •Cork & Fork •La Brasserie Bistro & Bar •La Quinta Cliffhouse Grill & Bar •LG’s Prime Steakhouse •Mélange •Solano’s West Coast Bistro •Stuft Pizza Bar & Grill •The Grill on Main RETURNING PARTICIPANTS dineGPS Advisory Committee Members NEW FOR 2019 Chris George – Adobe Grill, La Quinta Resort & Club | Shelley Glickstein –Old Town | Marcie Graham – City of La Quinta Play PLACEHOLDER – craftGPS MORGANS CITY COUNCIL MEETING NOVEMBER 5, 2019 21 Play PLACEHOLDER – craftGPS LAVENDER BISTRO MEDIA INCLUSIVE OF LA QUINTA CVB PARTNERS 2018 453 PR Quality Score 110M Circulation 58 Featured Articles 89 Featured Business PR Quality Score: Measures content coverage on a point system based on story type, media tier, visuals and coverage placement. Scores for earned media range from a low of 2 points to a high of 10 points. 2019(YTD*) 888 PR Quality Score 71M Circulation 111 Featured Articles 210 Featured Business Reporting Range: January 2018–September 30, 2019 CITY COUNCIL MEETING NOVEMBER 5, 2019 22 Investing Partners Total Partners 2019 LA QUINTA PARTNERS 37 200 200 TOTAL PARTNERS 4 Arts & Culture 21 Attractions & Recreation 15 Golf & Hiking Trails 11 Hotels, Resorts & Rentals Resources & Services Restaurants Shoppin g Spas, Beauty & Wellness 52 61 14 22 CITY COUNCIL MEETING NOVEMBER 5, 2019 23 This program provides resources and training to help create a new standard of hospitality excellence in our destination. SCHOLARSHIPS EDUCATION SUPPORT –GREATER PALM SPRINGS The CVB awarded six $1,500 scholarships to local high school students in 2019. GREATER PALM SPRINGS TOURISM AMBASSADOR™ (CTA) PROGRAM *Based on provided zip code for place of employment. Through October 16, 2019. AMOUNT RAISED: $9,000TOTAL CTAs YTD: 376 TOTAL CTAs IN LA QUINTA*: 11 2019 SCHOLARSHIP RECIPIENTS CTA EVENT The Greater Palm Springs Tourism Foundation was established to enrich and elevate tourism in the region through educational support. RECENT AIR SERVICE DEVELOPMENT – FALL/WINTER 19/20 New Destination New Airline EVERETT (PAE), Snohomish County, WA 1x daily November 5, 2019 SACRAMENTO (SMF) 1x daily September 16, 2019 Increasing Frequency / Service Extension TORONTO (YYZ) Adding 2-3x weekly flights (to 6-7x) Starts December 20, 2019 January 22 to April 30, 2020 PORTLAND (PDX) Adding a third daily flight January 7, 2020 SAN FRANCISCO (SFO) Adding additional flights (to 3-4x) Nov-Feb All flights are now on E175s (76 seats) March 2019 forward SEATTLE (SEA) Adding daily flight (to 4x) Nov-Dec ATLANTA (ATL) Adding a weekly flight (to 4x) December 21, 2019 to April 30, 2020 MINNEAPOLIS (MSP) Adding weekly flights (to 8-10x) January 6 to April 30 SEATTLE (SEA) Adding a second daily flight December 21, 2019 to April 30, 2020 SAN FRANCISCO (SFO) 4-5x daily flight in December Larger aircraft in Q1 2020 vs 2019 From 88 to 99 seats/departures CITY COUNCIL MEETING NOVEMBER 5, 2019 24 AIR SERVICE GROWTH 2012–2019 Flight Comparison (# of Seats) 2012 2013 2014 2015 2016 2017 2018 2019 (Projected) 1,068,883 1,067,140 1,190,351 1,179,642 1,264,965 1,338,504 1,479,359 1,637,142 53% Increase in Available Seats from 2012 to 2019 1,068,8831,067,140 1,190,3511,179,642 1,264,9651,338,504 1,479,359 950,000 1,050,000 1,150,000 1,250,000 1,350,000 1,450,000 1,550,000 1,650,000 1,750,000 2012 2014 2016 2018 2012-2019 Flight Comparison (# of Seats) 1,637,142 MEETINGS IMPACT ON GREATER PALM SPRINGS Tradeshows and Sales Missions Attended Annually 2018 1,104 Leads Generated 385 Meetings Booked 270,306 Booked Room Nights (Goal: 216,500)42 2019(YTD*) 1,003 Leads Generated 290 Meetings Booked 188,932 Booked Room Nights (Goal: 178,000*) 346,504 Tentative Room Nights *Through October 31, 2019 CITY COUNCIL MEETING NOVEMBER 5, 2019 25 2018 635 Leads Generated 36 Meetings Booked 20,064 Booked Room Nights 2019(YTD*) 614 Leads Generated 28 Meetings Booked 15,562 Booked Room Nights *Through October 31, 2019 Current tentative leads for La Quinta: 217 meetings – worth 131,776 room nights MEETINGS IMPACT ON LA QUINTA 2019 (YTD*) $253,500 City of La Quinta JPA Contribution FY 19/20 $386,823 Estimated TOT Generated $11,079,506 Estimated Economic Impact $606,205 Estimated Local Taxes *Through October 31, 2019 ECONOMIC IMPACT ON LA QUINTA In 2018 for every dollar invested in the CVB, the City received the following ROI: •Economic Impact: $56 to $1 •Transient Occupancy Tax: $2.14 to $1 CVB rebates for groups booked in 2019 are over $17K and over $26K through 2024. CITY COUNCIL MEETING NOVEMBER 5, 2019 26 AUSTRALIAUNITED KINGDOM GERMAN Y CHINAFRANCE SOUTH KOREA INDIA Special Projects ITALY SCANDINAVIA Full-Time The Travel Industry Sales team works with travel agents, tour operators and receptive operators to ensure that Greater Palm Springs stands out as a unique travel destination worldwide. TRAVEL INDUSTRY SALES INTERNATIONAL REPRESENTATION 70 . Client FAMs 15,386 . Client Reach 36 . Countries Touched 38 . Tradeshows & Missions The CVB team hosted 404 international clients.* TRAVEL INDUSTRY SALES CLIENT EVENTS FAM/FAMs: “Familiarization tours,” i.e., bringing groups of media and tourism professionals to the destination to learn more about it. *Through June 30, 2019 CITY COUNCIL MEETING NOVEMBER 5, 2019 27 TBID – Hotels with 50+ Rooms Contribute 3% $16,564,668 Public JPA Formula from 8 Cities & Tribe $2,031,006 Private Revenue & Other Sources $1,729,700 Public JPA Formula from La Quinta $253,500 TOTAL FY 19/20 BUDGET: 20.3M FUNDING SOURCE City of La Quinta Greater Palm Springs 81% TBID 10% Public 9% Private 1.2% La Quinta FY 19/20 DEPARTMENT BUDGETS 50% Marketing and Communications 44% Sales and Business Development 6% Finance & Admin CITY COUNCIL MEETING NOVEMBER 5, 2019 28 THANK YOU! CITY COUNCIL MEETING NOVEMBER 5, 2019 29 City Council Meeting November 5, 2019 B1 - Housing Authority Property Purchase and Access Easement Purpose •City to purchase Housing Authority (HA) property •Facilitate two Capital Improvement Program (CIP) Projects •Proposed lot line adjustment to current parcels CITY COUNCIL MEETING NOVEMBER 5, 2019 30 Proposed Parcels •Parcel A : La Quinta X Park (2016-09) –79,143 Sq. Ft. •Parcel B : Citywide Drainage Project (Dune Palms Retention Basin 2015-12D) –53,539 Sq. Ft. •Parcel C: Housing Authority –121,551 Sq. Ft. •Access Easement: Ingress and Egress CITY COUNCIL MEETING NOVEMBER 5, 2019 31 Property Purchase PROPERTY PURCHASE PRICE PARCEL A: La Quinta X Park $633,144 PARCEL B: Citywide Drainage Project $428,312 ACCESS EASEMENT: Ingress and Egress $0 TOTAL: $1,061,456 •Purchase price based on appraised fair market value CITY COUNCIL MEETING NOVEMBER 5, 2019 32 Dune Palms Retention Basins •Address on-site drainage for X-Park •Address off-site drainage along Westward Ho Drive •Address on-site drainage for remaining HA property •HA will contribute funding for proportionate share of improvements Questions? CITY COUNCIL MEETING NOVEMBER 5, 2019 33 City Council Meeting November 5, 2019 B2 – 2019 California Building Code Adoption CITY COUNCIL MEETING NOVEMBER 5, 2019 34 Background •California Building Standards Commission •Title 24 of the California Code of Regulations •Triennial Code Adoption Cycle Code Update Summary •Building •Residential •Energy •Mechanical / Electrical / Plumbing Background CITY COUNCIL MEETING NOVEMBER 5, 2019 35 Purpose •An Ordinance is required to adopt more restrictive requirements •Local Amendments •2019 Building Code effective January 1, 2020 CITY COUNCIL MEETING NOVEMBER 5, 2019 36 City Council Meeting November 5, 2019 B4 – 2018/19 Year-End Budget Report Report Content Revenues Expenditures Carryovers Reserve  Balances 5 Exhibits CITY COUNCIL MEETING NOVEMBER 5, 2019 37 General Fund Revenues Top 3 – sales, hotel, and property taxes Larger variances   Sales and hotel taxes Allocated interest Transfers in General Fund Final Budget Actual Variance Operational Revenues 57,214,614 63,272,960 6,058,346 Capital/Operational Carryovers 9,590,688 9,590,688 - Unassigned Reserves 295,000 295,000 - Pension Trust Reserves 6,540,000 6,540,000 - Prior Year Measure G Reserves 2,160,000 2,160,000 - Total Revenues 75,800,302 81,858,648 6,058,346 General Fund Expenses 87% of departments within budget 3 departments over budget $146,742 Measure G reserves allocation $3,412,005 Total savings $1,895,669  Police $656,037  Fire $585,356 General Fund Final Budget Actual Variance - Operational Expenditures 72,498,378 57,191,129 (15,307,249) New Measure G Reserves 2,598,887 3,412,005 813,118 - Carryovers to 2019/20 Multi-Year Capital Improvements 11,853,162 11,853,162 Operational 745,300 745,300 Adjusted Expenditures 75,097,265 73,201,596 (1,895,669) CITY COUNCIL MEETING NOVEMBER 5, 2019 38 “Non‐Cash” Loan Write Offs General  Fund  City Hall SilverRock Fire  Station Corporate  Yard Fund Gain / (Loss) Civic Center DIF Fund $7,106,231 SilverRock Fund 5,553,561 Fire Protection DIF Fund 455,197 Street Facility DIF Fund 1,902,137 General Fund ($15,017,126) Each Fund keeps its ongoing revenues  DIF funding for future projects DIF fees were not impacted  Non‐spendable reserves were reduced “Non‐Cash” Land Held for Resale Reserve/Fund Balance As of June 30, 2018 As of June 30, 2019 Change in Value Non-Spendable Land Held for Resale 8,320,000 5,730,990 (2,589,010) Highway 111 • Book Value $3,445,000 • Disposal Value $1,386,564 SilverRock  • Book Value $4,875,000 • Disposal  Value $1,205,446 Expense Land Disposal CITY COUNCIL MEETING NOVEMBER 5, 2019 39 Land Held for Resale $$$ Highway 111 – 3 acres  SilverRock – 129 acres  Highway 111 ‐ $1,389,564  SilverRock ‐ $6 Both generating new development, ongoing $$$ Fund BalanceReserve/Fund Balance As of June 30, 2018 As of June 30, 2019 Change in Value Non-Spendable Prepaid Costs 90,657 37,182 (53,475) Land Held for Resale 8,320,000 5,730,990 (2,589,010) Advances to Other Funds 14,954,085 - (14,954,085) Due from Other Governments 29,611,707 27,915,770 (1,695,937) Total Non-Spendable 52,976,449 33,683,942 (19,292,507) Committed Operational Carryovers 2,186,500 745,300 (1,441,200) Cash Flow Reserve 5,000,000 5,000,000 - Natural Disaster Reserve 7,400,000 10,000,000 2,600,000 Economic Disaster 8,140,000 11,000,000 2,860,000 Capital Replacement Reserve 5,000,000 5,000,000 - Pension Trust Benefits 2,000,000 6,540,000 4,540,000 Establish Pension Trust - (6,540,000) (6,540,000) Total Committed 29,726,500 31,745,300 2,018,800 Assigned Public Safety Fire Services 9,754,327 9,864,841 110,514 Measure G Sales Tax 5,169,970 7,721,975 2,552,005 Capital Projects 1,996,815 11,853,162 9,856,347 Total Assigned 16,921,112 29,439,978 12,518,866 Unassigned 19,199,505 16,224,558 (2,974,947) TOTAL FUND BALANCE 118,823,566 111,093,778 (7,729,788) CITY COUNCIL MEETING NOVEMBER 5, 2019 40 Reserve/Trust Reserve Target Current Funding Over/(Under) Funded Annual Target Emergency Reserve Natural Disaster 10,000,000 10,000,000 - 1,500,000 Economic Disaster 11,000,000 11,000,000 - 1,000,000 Total 21,000,000 21,000,000 - 2,500,000 Cash Flow Reserve 5,000,000 5,000,000 - - Capital Replacement 10,000,000 5,000,000 (5,000,000) 1,000,000 Total Reserves 36,000,000 31,000,000 (5,000,000) 3,500,000 Pension Trust Fund 10,000,000 6,540,000 (3,460,000) 1,000,000 Unassigned Reserves 10,000,000 16,224,558 6,224,558 - Overall Total 56,000,000 53,764,558 (2,235,442) 4,500,000 Reserve FundsDiscussion &  Questions Fiscally healthy Well managed resources Leveraging grant funds Long‐term vision  Focus on economic development Funding pension obligations Reserves funded at 82% No General Fund debt  CITY COUNCIL MEETING NOVEMBER 5, 2019 41 City Council Meeting November 5, 2019 S1 – Proposed 2019 Code Amendments to Title 9 CITY COUNCIL MEETING NOVEMBER 5, 2019 42 Background •Annually recommend Code streamlining amendments •Planning Commission and Council consider Minimum Lot Sizes •Residential Low Density subdivisions, 10 acres or less, south of Ave 52 and west of Monroe require 20,000 sf minimum lots and compliance with Southeast area overlay •Staff proposes removing requirement and make it regulated by underlying zone •PC concerned with increasing density and equestrian overlay CITY COUNCIL MEETING NOVEMBER 5, 2019 43 ~4‐5,000 sf ~20,000+ sf ~9,500 sf CITY COUNCIL MEETING NOVEMBER 5, 2019 44 CITY COUNCIL MEETING NOVEMBER 5, 2019 45 Flagpoles •Standards recently established to allow in front yard •Propose allowing within any yard that does not abut residential lot STREET STREET STREETHOME FLAGPOLE NOT ALLOWED FLAGPOLE NOT ALLOWED FLAGPOLE NOT ALLOWED10 FT 10 FT 10 FT HOME HOME CITY COUNCIL MEETING NOVEMBER 5, 2019 46 Regional Commerical District (CR) •Specific Plan currently required for any development or land division greater than ten acres in CR district •Removing requirement would help streamline development, and be consistent with General Plan CITY COUNCIL MEETING NOVEMBER 5, 2019 47 Nonconforming garages •City receives requests from owners with legally nonconforming parking to renovate home •Propose allowing parking via alternative methods (driveway, carport, etc.) if new square feet living area is less than 50% of existing living area •Alternative is to amend underlying parking requirement CITY COUNCIL MEETING NOVEMBER 5, 2019 48 City Council Meeting November 5, 2019 PH1 – Economic Subsidy Reports CITY COUNCIL MEETING NOVEMBER 5, 2019 49 Purpose •City entered into two agreements in 2014 –Tax Sales Sharing Agreement with One Eleven La Quinta, LLC –Transient Occupancy Tax Sharing Agreement with SilverRock Development Company, LLC •City must provide a progress report every 5 years for any economic subsidy agreement One Eleven La Quinta, LLC •Agreement entered into on September 9, 2014 •City makes quarterly payments of 50% of any sales tax revenue generated from Hobby Lobby not-to-exceed $400,000 in an 8-year period •Agreement terminates when either the $400,000 is reached or in 8 years (December 2022) whichever comes first CITY COUNCIL MEETING NOVEMBER 5, 2019 50 Summary of Reimbursements Projected Tax Revenue •City retains 50% of sales tax generated by Hobby Lobby •To date $173,017 payments made •From July 1, 2019 through December 31, 2022, the City anticipates generating $187,000 in sales tax revenue and $53,000 every year thereafter CITY COUNCIL MEETING NOVEMBER 5, 2019 51 Job Creation •Staff attempted to obtain employment  data from Hobby Lobby ‐ at this time,  none received SilverRock Development Corporation, LLC •Agreement entered into November 4, 2014 •Provides Transient Occupancy Tax (TOT) rebate for a period of 15 years •Years 1-10, 95% of TOT available, until 11% return on cost is achieved •Years 11-15, 75% of TOT available, until 11% return on cost is achieved •In any given year, TOT rebate stops once 11% is achieved CITY COUNCIL MEETING NOVEMBER 5, 2019 52 Estimated Tax Revenue ESTIMATED TAX REVENUE OVER 15‐YEARPERIOD Revenue Category Estimated Net New  City Revenues Luxury and Lifestyle Hotel TOT (net revenue after rebate) $16,500,000 Branded Residential TOT $15,800,000 SalesTax $ 7,600,000*  Property Tax $ 7,800,000 TotalNetNewCityRevenues Note: 15‐yearperiod starts at the opening ofLuxury Hotel *Additional tax revenue is due to the passage of Measure G  sales tax increase $47,700,000 Projected Tax Revenue •Tax revenue and developer returns result in a  subsidy of up to $20,100,000.  •Revenue and subsequent subsidy are estimated  based on projected financial returns, occupancy  rates and average daily rates for the Luxury and  Lifestyle hotels.  CITY COUNCIL MEETING NOVEMBER 5, 2019 53 Job Creation City anticipates the following jobs created: Job Category Full-time Jobs: Part-time Jobs: Temporary Construction Jobs 1,750 206 Permanent Operation Jobs 466 169 * Note: Part-time jobs are presented as full-time equivalents HAND OUTS CITY COUNCIL MEETING NOVEMBER 5, 2019 1 Monika Radeva From:Teresa Thompson Sent:Tuesday, November 5, 2019 12:17 PM To:Teresa Thompson Cc:Jon McMillen; Monika Radeva Subject:COMMENT: STR violations and enforcement Re. 81260 Legends Way - LAMBERT Good Afternoon, For your information/use, please see the email comments received today from Jim and Barbara Lambert regarding STVR’s. They are unable to make their comments in person at today’s council meeting. Thank you, Teresa Thompson | Management Specialist  City Manager’s Office  City of La Quinta  78495 Calle Tampico | La Quinta, CA 92253  Ph. 760.777.7030  www.laquintaca.gov   www.playinlaquinta.com  From: james Lambert <jnblambert212@hotmail.com>   Sent: Tuesday, November 5, 2019 12:00 PM  To: Council <Council@laquintaca.gov>  Subject: STR violations and enforcement Re. 81260 Legends Way  ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information. **  November 5, 2019  Dear Mayor and Council,  We regret we are unable to attend the meeting this evening, but want to have some input via this email.  We live in PGA West and have been invaded by short term rentals.  The house next door started renting in  March, and has been rented every weekend since then except for 2.  There have been multiple instances of  noise and we have followed the procedure outlined to us at the meeting last spring.  We call PGA West  Security and then call the STVR hotline.  In checking with code enforcement today, the property in question  has one violation, filed March 25, which resulted in a citation.  There is another violation in process, for which  we can have no information until it is investigated and concluded.  COUNCIL MEETING - NOVEMBER 5, 2019 - WRITTEN COMMENTS BY JAMES LAMBERT PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - SHORT-TERM VACATION RENTALS 2 We know there have been more than 2 calls for violations.  According to STVR procedure the responsible party  for the rental property has 45 minutes to respond to the complaint, which if successful results in no  verification of the complaint if they shut down before PGA Security responds to verify the complaint.  This can happen multiple times with no violations, but it doesn't mean we have not had our peace and quiet  disrupted each time.  Just because the renters quieted does not mean the noise never happened.  The city of Palm Desert is instituting a ban on STVRs in the R‐1 and R‐2 Zoned properties, We believe the   City of La Quinta should follow Palm Desert's lead and ban STVRs in our Very Low Density and Low Density  Zoned areas. This action does not infringe on the rights of property owners to rent long term, but does give  your full time VOTING residents respite from the onslaught of party mode renters.  Thank you for your consideration,  Jim & Barbara Lambert  81270 Legends Way  La Quinta, CA. 92253  COUNCIL MEETING - NOVEMBER 5, 2019 - WRITTEN COMMENTS BY JAMES LAMBERT PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - SHORT-TERM VACATION RENTALS COUNCIL MEETING - NOVEMBER 5, 2019 - WRITTEN COMMENT BY BRAD ANDERSON PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - COACHELLA VALLEY MOSQUITO & VECTOR CONTROL DISTRICT