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Matrix Consulting Group - LQ RFP Fees Update Proposal to Prepare a User and Regulatory Master Fee Schedule Update and Full Cost Allocation Plan Update LA QUINTA, CALIFORNIA Table of Contents Cover Letter i 1 Firm’s Background, Qualifications, and Experience 1 2 References of California Government Agencies 8 3 Complete Pricing List 10 4 List of Complementary Services Offered 12 5 Staffing and Project Organization 14 6 Subcontracting Services 16 7 Disclosures 17 8 Acknowledgement of Insurance Requirements 18 9 Non-Collusion Affidavit 19 10 Acknowledgement of Addenda 20 8022 Providence Road, Suite 500-106 • Charlotte, NC 28277 • 704.906.8898 SF Bay Area (Headquarters), Boston, Charlotte, Dallas, Irvine, Portland, St. Louis 18012 Cowan, Suite 200 • Irvine, CA 92614 • 650.858.0507 SF Bay Area (Headquarters), Boston, Charlotte, Dallas, Irvine, Portland, St. Louis November 22, 2020 Monika Radeva, City Clerk City of La Quinta 78195 Calle Tampico La Quinta, CA 92253 Dear Ms. Radeva: The Matrix Consulting Group is pleased to have this opportunity to submit a proposal to prepare a User and Regulatory Master Fee Schedule and Full Cost Allocation Plan Update for the City of La Quinta. Our firm understands the urgency and importance of determining direct and indirect costs, and is committed to helping our clients create and establish documented and defensible costs for service that maximize recovery opportunities. The Matrix Consulting Group stands apart for the following reasons: • Experience in cost of service studies: Our firm and consulting team have extensive experience conducting cost of allocation and user fee studies for municipalities across the United States, with recent Southern California clients including: Manhattan Beach, Downey, Montebello, Redlands, and Orange. • La Quinta Specific Experience: The Matrix Consulting Group has worked with the City on several police studies over the past four years and most recently a fire study. Our familiarity with the City provides us with unique insight into the City. • Client support: The Matrix Consulting Group is committed to servicing our clients through a hands-on approach, ensuring results and recommendations can be implemented and follow City goals. • Project team qualifications: We are proposing a highly qualified team with members who are trained in both financial and operational assessments, with the leader of our Financial Services Practice as our proposed project executive. Richard Brady, the firm’s president is authorized to negotiate on its behalf, and can be reached at the contact points below, or via email at rbrady@matrixcg.net. This project would be conducted by staff located in our Irvine office. This proposal will remain valid for a period of ninety (90) days. Proposed project staff do not have any conflicts of interest. Richard P. Brady Matrix Consulting Group Richard Brady, President mat rix consulting group Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 1 1 Firm’s Background, Qualifications, and Experience The following sections respond to, and provide additional information relating to our firm and project team’s background, qualifications, and experience. A Number of Years in Business The Matrix Consulting Group was founded in 2002, with a market focus on management, staffing and operations analysis of local government. The following outlines the core services provided by our firm: Administrative (HR, Finance, IT) Fire and EMS Community Development Fleet Management Corrections and Justice Law Enforcement Emergency Communications Parks, Recreation, and Libraries Financial Services Public Works and Utilities No other firm has a better understanding of how public organizations operate, or how to help them thrive. B Taxpayer Identification Number Our taxpayer identification number is 05-0545979. C Years Performing Cost of Service and Fee Analysis Consulting Services The Matrix Consulting Group has been providing Cost of Service and Fee Analysis services to its clients for over 17 years. The following subsections provide an overview of our specific experience relating to Cost Allocation Plans and User Fee Studies. 1 Cost Allocation Plan Experience Our firm has extensive experience developing Full Cost and OMB compliant Cost Allocation Plans, as well as Indirect Cost Rate Proposals for various municipal organizations across the United States. Whether we are working with large cities, small towns, special districts, or individual departments, our goal is to document and define the services being provided, and accurately allocate costs to all beneficiaries. The following points highlight our experience with developing cost allocation processes and metrics: • Administrative Functions: Our firm has extensive experience in evaluating processes and functions associated with City Clerk, Finance, Human Resources, and Purchasing. From basic tasks and responsibilities to process improvement and oversight controls, our project teams are able to: Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 2 - Identify core service functions, such as payroll, employee benefits, budget preparation, agenda and commission support. - Review current data metrics, and work with staff to ensure resulting allocations are appropriate, fair, and equitable. - Recognize services that are not in direct support of departments, including business licenses and elections, and ensure they are accurately identified, but not further allocated. Our project teams understand the core services associated with administrative functions, as well as the time associated with process completion, and are adept at helping staff determine daily, weekly, monthly, or annual time spent on a task. These assumptions form the core basis of a cost allocation plan, and should be defensible not only through documentation, but also by City staff. • Governmental Functions: The Matrix Consulting Group has worked with, and been a part of managerial studies relating to City Manager and Attorney services. Additionally, we have extensive experience working with, and presenting to various boards, councils, and subcommittees. Our understanding of the various types of services provided allow our project teams to assess what services are best for allocation, including: - Categorizing services and support that benefit the City as an organization, such as contract negotiation, and approval of internal policies. - Identifying services that benefit the City economically, such as lobbying, and economic development, which should not be allocated. Our team understands how these costs can and should be treated in both a Full Cost Plan and OMB compliant plan, including making staff aware of common practices, as well as aggressive allocation options. • Internal Services: The Matrix Consulting Group has significant experience evaluating services and functions associated with Facilities Maintenance, Fleet Services, and Information Technology. While these services can be part of the general fund or internal services, their allocation is important when trying to understand the indirect costs associated with any Fund, Department, or Program. Our project teams work with these departments to: - Review existing allocation processes and metrics to ensure compliance with state and federal regulations. Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 3 - Determine if newer metrics, or metric alterations could provide more accurate allocations. Our project team is committed to ensuring that all cost centers being allocated by our clients are in compliance with state and local laws, use fair and equitable allocation metrics, and are documented and defensible. 2 User Fee Study Experience Our firm has extensive experience conducting comprehensive user fee studies for a variety of municipal organizations and departments. When conducting comprehensive user fee studies, the main focus is often on Community Development (building, planning, and engineering) and Parks and Recreation services. The following points highlight our experience in these areas: • Community Development: Our firm has extensive experience in evaluating development review permitting functions for Building, Planning, Engineering, and Fire Prevention. From the process steps for submitting, reviewing, inspecting, and approving applications and permits to development of processes, procedures, and cost recovery goals, our project teams are able to address topics such as: - The best metric for assessing fees, such as building valuation, square footage, construction estimate, or number of fixtures. - Appropriate deposit amounts, guidelines, and processes to ensure actual cost recovery is achieved. - Setting fees at levels that recover costs but are not prohibitive. - Cost recovery and implementation options for support services including General Plan Updates, Technology Fees, GIS, etc. Beyond understanding processes and assessing time estimates, our project team is aware of the cross-departmental support associated with application and permit services. These costs are included in the full cost calculation, and can be expressed as part of established fee or pulled out separately. • Parks and Recreation: The Matrix Consulting Group has worked with every type of recreation function, including traditional parks and recreation, libraries, and open space preserves. Our experience spans master and strategic planning, park condition assessments, and program staffing and cost recovery. Our project teams are well versed in the areas that most impact cost recovery, including: Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 4 - The best use of a tiered recovery approach, such as resident versus non- resident, or profit versus non-profit. - Setting fees according to the cost recovery pyramid to ensure that premium services have a higher cost recovery. The ultimate goal in reviewing parks and recreation costs for service, is to ensure that fees and rates are set at a level that allows the City to continue to serve the community in a manner consistent with current goals and commitments. Our firm also has extensive experience in calculating cost of services for administrative functions such as Finance and City Clerk, as well as public safety services relating to Police, Fire Prevention, and EMS. The Matrix Consulting Group has conducted hundreds of fee structure studies since its founding in 2003. D Resumes of the Project Manager and Key Personnel who will be Responsible for Performance of any Agreement Results from this RFP The following pages provide long form resumes for our Project Executive and Project Manager. Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 5 COURTNEY RAMOS FINANCIAL SERVICES VICE PRESIDENT, MATRIX CONSULTING GROUP Background: Courtney Ramos is a Financial Services Practice Leader and Vice-President with the Matrix Consulting Group, and is the leader of our Financial Services practice. Since joining the firm in 2004, Ms. Ramos has contributed to a number of cost allocation plan, user fee, management, operations, and staffing analyses for our California and national clients. Revenue Enhancement, Cost Allocation Plans and User Fee Studies: Ms. Ramos has participated in and managed numerous comprehensive revenue enhancement, cost allocation, and user fee studies. These studies determined the costs of providing local government services utilizing activity-based costing principles, and led to recommendations that generated significant additional revenues for local government clients. Asheville, North Carolina Austin, Texas Champaign, Illinois Citrus Heights, California Cupertino, California Dallas, Texas Dixon, California Elk Grove, California Fairfield, California Fort Lauderdale, Florida Garland, Texas Kissimmee, Florida Livermore, California Long Beach, California Manhattan Beach, California Maui County, Hawaii Miami Beach, Florida Orange, California Pacific Grove, California Redwood City, California San Bernardino County, California San Pablo, California San Mateo, California Santa Clara, California Santa Clara County, California Sonoma County, California Sunnyvale, California Vacaville, California Winters, California Willits, California Operational/Management Audits. Ms. Ramos has participated in many operational audit engagements focusing on reviewing operational and organizational structures and recommending restructuring, reorganization, and/or revised administrative procedures to enhance services. Beverly Hills, California Boise, Idaho Clackamas County, Oregon CPS Human Resources, California Dane County, Wisconsin East Palo Alto, California El Centro, California Fresno, California Goodyear, Arizona Hayward, California Monroe, Michigan Mt. Lebanon, Pennsylvania Napa, California Oakland, California Oceanside, California Placer County, California Richmond, Virginia Sacramento, California San Francisco, California San Jose, California Santa Clara Valley Water District, California Seaside, California Spokane, Washington Sunnyvale, California Tiburon, California Vancouver, Canada Education – A.A. Administration of Justice, A.A. Sociology Santa Barbara City College (CA). Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 6 KHUSHBOO HUSSAIN SENIOR MANAGER, MATRIX CONSULTING GROUP Background: Khushboo Hussain is a Senior Manager with the Matrix Consulting Group and is part of our Financial Services Division. Ms. Hussain has contributed to a range of cost allocation plan, user fee, management, and operations analyses for our California and national clients. She is based in our new Orange County (CA) office. Cost Allocation Plans and User Fee Studies: Ms. Hussain has assisted and participated in several cost allocation and user fee studies. These studies determined the costs of providing local government services utilizing activity based costing principles, and led to recommendations that generated significant additional revenues for local government clients. Austin, Texas Asheville, North Carolina Bay Area Air Quality Management District, California Dallas, Texas Elk Grove, California Fairfield, California Huntington Park, California Kissimmee, Florida Long Beach, California Madera, California Manhattan Beach, California Miami Beach, Florida Montebello, California Maui County, Hawaii Orange, California San Bernardino County FPD, California San Pablo, California San Mateo, California South Gate, California South El Monte, California Vacaville, California Willits, California Operational/Management Studies: Ms. Hussain has assisted in analyzing surveys and processes on several management audits focusing on reviewing existing operational and organizational structures to enhance local government services. Albany, California Ashland, Oregon Austin, Texas Bay Area Rapid Transit, California Bellevue, Washington Brea, California Downey, California Fresno, California Half Moon Bay, California Irvine, California Los Angeles, California Napa County, California Pasadena, California Pasadena, California Phoenix, Arizona Rancho Mirage, California Riverside, California San Clemente, California Sunnyvale, California Sunrise, Florida Teaching and Mentoring Communities University of Maryland Vermont Safety Study Washington Department of Fish and Wildlife World Logistics Center Winnipeg, Canada Education: B.A., University of California – San Diego, International Economics M.A., University of California – San Diego, International Affairs Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 7 E Firm Ownership and if Incorporated, List the State in Which the Firm is Incorporated and the Date of Incorporation The Matrix Consulting Group was founded in 2002, and incorporated in California. We have four shareholders – Richard Brady, President and CFO, Courtney Ramos, VP and Secretary, Alan Pennington and Ian Brady, VPs. F If the Firm is a Subsidiary of a Parent Company, Identify the Parent Company The Matrix Consulting Group is not a subsidiary. Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 8 2 References of California Government Agencies The Matrix Consulting Group, as noted in the previous chapter, has been providing Cost Allocation Plan and User Fee analysis services to local government clients since its founding in 2002. The following table provides a list of five (5) recent clients for whom we have provided similar services, including: a Client Name, Client Project Manager, Telephone Number, and Email Address b Project Description c Project Start Date, and End Date d Staff Assigned to Each Project by the Firm e Summary of Final Outcome Client Contact and Scope of Services Project Description Manhattan Beach, CA Steve Charelian Finance Director (310) 802-5555 scharelian@citymb.info Full Cost Allocation Plan Citywide User Fee Study Hourly Rates Schedule FY19/20 The Matrix Consulting Group updated the City’s Cost Allocation Plan and User Fee study in accordance with best management practices. The project team worked with City staff to refine allocation methodologies and update cost information to ensure that the Cost Allocation Plan provided fair and equitable results to all receiving departments and funds. As part of the User Fee Study, fee structures were streamlined to reflect current services, and indirect costs were incorporated to provide the City with an accurate picture of the full cost of providing fee related services. The results of this study were adopted in February 2020 for implementation in July 2020. South San Francisco, CA 400 Grand Ave South San Francisco, CA 94080 Heather Enders Management Analyst II (650) 829-6651 Heather.Enders@ssf.net Full Cost Allocation Plan OMB Compliant Cost Plan Citywide User Fee Study FY19/20 The Matrix Consulting Group is currently working with the City of South San Francisco to develop both a Full Cost and OMB compliant Cost Allocation Plan, and conduct a citywide user fee study. The Full Cost Allocation Plan has been developed for use by the City to identify indirect support provided to non-general fund sources, as well as for incorporation into the citywide user fee study. The OMB Compliant Cost Allocation Plan has been developed primarily for the purpose of supporting indirect costs relating to Fire services, specifically as it relates to ground emergency medical transport (GEMT). The project team has worked with City staff to ensure that all applicable services are identified, and that relevant and equitable metrics were used to develop fair allocations. Additionally, the project team worked with City staff to conduct a comprehensive fee study analysis, reviewing time estimates, streamlining fee structures, and evaluating the full cost of its services. The results of this study will be presented to Council in January 2021 for implementation in July 2021. Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 9 Client Contact and Scope of Services Project Description Montebello, CA David Sosnowski Director of Recreation & Community Services (323) 8887-4588 DSosnowski@cityofmontebello.com Citywide Comprehensive Fee Study February 2018-May 2018 The Matrix Consulting Group conducted a comprehensive User Fee Study for the City of Montebello, which contracts for Building and Engineering services, but provides Police and Fire services in-house. As part of the cost of services study, the project team worked with the City to expand its current valuation schedule, transition to deposit-based fees, and develop fee recommendations. Additionally, the project team provided support and guidance with development of a cost recovery policy, including implementing annual updates to fees. This policy and the results of the study were adopted and approved in July 2018 by City Council. The project team them provided City staff with user fee models to conduct annual updates as needed. South Pasadena, CA Albert Trinh Finance Manager (626) 403-7256 atrinh@southpasadenaca.gov Citywide User Fee Study Jan 2019 – May 2019 The Matrix Consulting Group worked with the City of South Pasadena to conduct a comprehensive citywide user fee study. The comprehensive fee study covered the following departments/divisions: Police, Fire, Planning, Building, Engineering, Parks and Recreation, Library, Finance, and City Clerk. The results of this analysis were presented to council and adopted for implementation in July 2019. Along with conducting the study, the City was also provided technical models for use internally for annual updates. Orange, CA Josephine Chan Revenue Services Manager (714) 744-2236 jchan@cityoforange.org Citywide User Fee Study FY18/19 The Matrix Consulting Group worked with the City of Orange to conduct a comprehensive citywide user fee study. The comprehensive fee study covered the following departments/divisions: Police, Fire, Planning, Building, Engineering, Water, Maintenance, Transportation, Parks and Recreation, Finance, and City Clerk. The study was approved by City Council at the beginning of June and was effective in July 2018. The project team provided city staff with an excel-based model and has been providing on-going support to staff in updates of user fees since 2018. All projects noted above were staffed with the same project team being proposed for this engagement. As noted earlier, our firm has conducted several public safety studies for the City over the past four years, making the best reference for the quality and usefulness of our work. Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 10 3 Complete Pricing List The City has requested a detailed fee schedule for the services requested. The following subsections provide pricing for each study and task component identified. 1 Comprehensive Cost of Service and Fee Analysis of the City’s User and Regulatory MFS and Annual MFS Updates The City is looking for two separate scopes of work: Annual MFS Update and Comprehensive Cost of Service and Fee Analysis. The City will have the option to either conduct an annual update or the comprehensive study, depending on management direction. 1.1 Annual MFS Update In years when the City does not conduct a comprehensive fee analysis, the project team will work with City staff to review current fees and services, and facilitate adjustments based on the all-urban Consumer Price Index (CPI) for Riverside – San Bernardino – Ontario. Should the City identify any services not currently outlined in the MFS, the project team would work with staff to develop an appropriate fee structure, and collect time estimates and cost information needed to develop a defensible fee. Annual MFS updates could be provided to the City for an annual fee of $3,000. 1.2 Comprehensive Cost of Service and Fee Analysis It is a best practice to conduct a Comprehensive Cost of Service and Fee Analysis every three to five years. While the City applies annual CPI updates to its MFS, it would like to conduct a comprehensive cost of service and fee analysis of all city fees and services. During this analysis the project team will meet with City staff to review current fees and services, and identify any areas for improvement relating to fee structures. The project team will then work with staff to refine service level assumptions and time estimates to determine the full cost of providing services. Once costs have been identified, a comparative survey will be conducted in order to provide decision makers with supplemental information to be considered when setting fees for service. All findings will be reviewed with City staff for approval, finalized in a report, and presented to Council and other stakeholders as needed. A Comprehensive Cost of Service and Fee Analysis could be conducted for a fixed fee of $35,000. 2 Full Cost Allocation Plan Study Along with assessing costs associated with fee-based services, the City is also looking to update its full cost allocation plan. This plan will help the City identify the indirect costs associated with various funds, departments, and programs. The results of this plan will Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 11 allow the City to justify transfers from non-general fund sources, as well as be incorporated into the total cost calculation associated with providing fee-based services. The results of this analysis would be a report that summarizes the supporting services (i.e. Finance, HR, City Manager, etc.) and how their support was allocated to general fund and non-general fund departments and services in a fair and equitable manner. Similar to comprehensive cost of service analyses, a Full Cost Allocation Plan should be updated every three to five years. The City’s current plan could be updated for a fixed-price fee of $10,000. Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 12 4 List of Complementary Services Offered The Matrix Consulting Group has extensive experience in working with local municipalities to prepare User Fee Schedule Updates and Full Cost Allocation Plans. However, our firm provides additional services, which could be considered complementary to the scope of services outlined in the City’s RFP. The following points provide an overview of these services: • Excel-Based Models: Excel-based models for each user fee department / division and an excel-based model for the cost allocation plan. This would enable the City to conduct internal updates on both a comprehensive basis or a simplistic basis (cost factor). The model(s) would come with in-person (virtual or on-site) training, user guide, and on-going technical support. • Development Impact Fee Study: Development Impact Fees (DIF), while noted on master fee schedules, and charged in conjunction with development permits, are not considered user fees. Furthermore, these fees are governed by separate state statues (AB 1600), and require specific calculations and reporting. Fees of this nature are required to be documented and updated every five years. • Development Services Organizational Analysis: An organizational analysis of Development Services departments (i.e. Building, Planning, Engineering) would look at the staffing levels and process steps associated with application intake, plan review, inspection, and permit issuance. During these studies staffing levels are reviewed for appropriateness, and process steps are evaluated to ensure efficiency and effectiveness. • Citywide Organizational Analysis: A Citywide organizational analysis, much like a development services analysis, would look at staffing and processes within all City departments. Each department would be assessed based on individual components and best management practices. The above services could complement the development of a Comprehensive User Fee Study and Analysis, as well as a Cost Allocation Plan. Receiving excel-based models to update the City’s Comprehensive Fee Study and Cost Allocation Plan, would mitigate the need for City to hire external consultants to provide these services and would be able to conduct these services in-house. A Citywide Organizational Analysis would help ensure that services being provided internally and externally are staffed appropriately, provided efficiently, meet necessary best management practices, and help ensure that the City’s cost allocation plan is reflective of appropriate services and costs. Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 13 Conducting a Development Services Organizational Analysis would ensure that staffing and processes associated with development related permits are accurate and appropriate, ensuring that cost assumptions used to develop user fees are adequate. Finally, a Development Impact Fee Study would ensure that major permit fee components are being calculated appropriately, and that new development is paying an appropriate share. The following table outlines the pricing ranges for the above studies. Complementary Services Price Range Excel-Based Models (User Fee and Cost Plan) $3,000 - $5,000 Development Impact Fee Study $20,000 - $50,000 Development Services Organizational Analysis $30,000 - $60,000 Citywide Organizational Analysis $60,000 - $100,000 We would be happy to discuss any of the above services further. Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 14 5 Staffing and Project Organization The primary staff being proposed by the Matrix Consulting Group are all full-time employees of our firm. The specific roles of each proposed project team member are outlined below: • Courtney Ramos: Financial Services Vice President for the Matrix Consulting Group will serve as the Project Executive. Ms. Ramos will be the primary contact for the project and provide her expertise in reviewing drafts and presenting results. • Khushboo Hussain: A Senior Manager with the Matrix Consulting Group, will serve as the Project Manager. Ms. Hussain will lead interviews and coordinate necessary data collection for the financial analysis, discuss policies, and work with the Data Analysts to compile and analyze the data. • Jessica Mizenko: A Senior Consultant with the Matrix Consulting Group, will serve as a Lead Data Analyst. Ms. Mizenko will assist with collection and compilation of necessary data, model development, and provide analytical support. The following table provides abbreviated biographical summaries for the staff who would manage, lead and conduct this project. Courtney Ramos Vice President, Project Executive Since joining the firm in 2004, Ms. Ramos has managed and assisted with numerous cost allocation plans, user fee, management, operations, and staffing analyses for our California and national clients. Most recently, Ms. Ramos managed cost of service studies for the following jurisdictions: Manhattan Beach, Downey, South El Monte, Montebello, South Pasadena, Stanislaus County, San Bernardino County, San Mateo, Redwood City, Cupertino, South San Francisco, Sunnyvale, Vacaville, Suisun, Livermore, and Winters (CA), Fort Lauderdale, Kissimmee, and Cape Coral (FL); Asheville (NC), Maui County (HI), and Garland (TX). Ms. Ramos developed the Technical Models used by the Matrix Consulting Group. All of the references included have Ms. Ramos as the Project Executive / Project Manager. Ms. Ramos is a GFOA and CSMFO member. Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 15 Khushboo Hussain Senior Manager, Project Manager Ms. Hussain has been a part of the Matrix Consulting Group for more than eight years. While the primary focus of Ms. Hussain’s tenure has been on Financial Services studies, she is also highly knowledgeable with Management Consulting, specializing in policies and procedures associated with community development fee implementation. Most recently, Ms. Hussain has led or assisted with studies for the following jurisdictions: Austin (TX), Dallas (TX), Manhattan Beach (CA), Downey (CA), South Pasadena (CA), Montebello (CA) Miami Beach (FL), Stanislaus County (CA), Juneau (AK), Richland (WA), Asheville (NC), San Bernardino County (CA), Fort Lauderdale (FL), San Mateo (CA), Maui County (HI), South San Francisco (CA), etc. All references included have Ms. Hussain as the Lead Analyst or Project Manager. Ms. Hussain is trained in Best Management Practices for User Fee, Impact Fee, and Revenue Enhancement practices. Ms. Hussain is a CSMFO Member. Jessica Mizenko Senior Consultant, Lead Data Analyst A Senior Consultant who has worked with senior staff on cost allocation and cost of service, including: Dixon, Elk Grove, Citrus Heights, Stockton, Manhattan Beach, Stanislaus County, San Bernardino County, Santa Clara, South San Francisco, San Mateo, Sonoma, Napa, Livermore, Pleasanton, and Hercules. Non-California clients include: Juneau (AK), Dallas (TX), Austin (TX), Asheville (NC), Miami Beach (FL), Maui County (HI), Osceola County (FL), and Lower Merion Township (PA). Ms. Mizenko is assigned to support our senior staff with a focus on Financial and Development services. Prior to joining the Matrix Consulting Group, Ms. Mizenko worked in Data Analytics for various Silicon Valley firms. Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 16 6 Subcontracting Services The Matrix Consulting Group is not proposing to use any subcontractors on this engagement. Proposal to Prepare a User Fee Schedule Update and Full Cost Allocation Plan LA QUINTA, CA Matrix Consulting Group Page 17 7 Disclosures The Matrix Consulting Group does not have any current or previous civil or criminal litigations or investigations. Therefore, there is no negative history to disclose. Page 46 of 48 ATTACHMENT 2 INSURANCE REQUIREMENTS ACKNOWLEDGEMENT Must be executed by proposer and submitted with the proposal I, ________________________________________ (name) hereby acknowledge and confirm that __________________________________ (name of company) has reviewed the City’s indemnification and minimum insurance requirements as listed in Exhibits E and F of the City’s Agreement for Contract Services (Attachment 1); and declare that insurance certificates and endorsements verifying compliance will be provided if an agreement is awarded. I am _________________________________ of ______________________________, (Title) (Company) Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence); $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Noncontributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Errors and Omissions Liability $1,000,000 (per claim and aggregate) Worker’s Compensation (per statutory requirements) Must include the following endorsements: Worker’s Compensation Waiver of Subrogation Worker’s Compensation Declaration of Sole Proprietor if applicable Richard Brady Matrix Consulting Group President Matrix Consulting Group Page 47 of 48 ATTACHMENT 3 NON-COLLUSION AFFIDAVIT FORM Must be executed by proposer and submitted with the proposal I, ________________________________________ (name) hereby declare as follows: I am _________________________________ of ______________________________, (Title) (Company) the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the agreement of anyone interested in the proposed agreement; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Proposer Signature: __________________________________________________ Proposer Name: __________________________________________________ Proposer Title: __________________________________________________ Company Name: __________________________________________________ Address: __________________________________________________ Richard Brady President Matrix Consulting Group Richard Brady President Matrix Consulting Group 1650 S. Amphlett Blvd., Suite 213, San Mateo, Ca 94402 Page 48 of 48 ATTACHMENT 4 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA Must be executed by proposer and submitted with the proposal; If no addenda has been issued, mark “N/A” under Addendum No. indicating Not Applicable and sign ADDENDUM NO. SIGNATURE INDICATING RECEIPT N/A