2021-23 Riverside County - CDBG Cooperation Agrmt FY 2021-23 REVISED LQ Reso 2020-034 RESOLUTION NO. 2020 – 034
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA,
AUTHORIZING THE CITY OF LA QUINTA TO
PARTICIPATE IN THE COUNTY OF RIVERSIDE’S
URBAN COUNTY PROGRAM FOR FEDERAL FISCAL
YEARS 2021, 2022, AND 2023
WHEREAS, the City of La Quinta has elected to participate as unit of
local government (Cooperating City) in the County of Riverside’s Urban County
Program for Federal Fiscal Years 2021, 2022, and 2023; and
WHEREAS, the Cooperation Agreement will allow the County and City
to carry-out activities which are funded by Community Development Block
Grant (CDBG), Home Investment Partnership Program (HOME) funds, and
Emergency Solutions Grant (ESG); and
WHEREAS, the Cooperation Agreement will allow the Cooperating City
to participate in the Urban County Consolidated Planning Programs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
SECTION 1. The Cooperation Agreement between the County of
Riverside and the City of La Quinta is hereby approved and enclosed hereto
as “Exhibit A” and incorporated by this reference.
SECTION 2. The City Council hereby authorizes and directs the City
Manager to execute the Cooperation Agreement on behalf of the City of La
Quinta.
PASSED, APPROVED, and ADOPTED at a regular meeting of the
La Quinta City Council held on this 6th day of October, 2020, by the following
vote:
AYES: Council Members Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
NOES: None
ABSENT: None
ABSTAIN: None
Cooperation Agreement For CDBG, HOME, and ESG Funds for Federal Fiscal Years 2021-2023
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housing facilities for homeless individuals and families, to operate these facilities and provide
essential social services, and to help prevent homelessness.
WHEREAS, CDBG regulations requires an eligible county to re-qualify as Urban County
under the CDBG program every three (3) years; and
NOW THEREFORE, in consideration of the mutual covenants herein set forth
and the mutual benefits to be derived there from, the Parties agree as follows:
1. GENERAL.
(a). This Agreement gives COUNTY authority to undertake, or assist in
undertaking, activities in Program Years 2021-22, 2022-23, and 2023-24, that will be funded from
the CDBG, HOME, and ESG programs and from any program income generated from the
expenditure of such funds. COUNTY and CITY agree to cooperate, to undertake, or to assist in
undertaking, community renewal and lower-income housing assistance activities. COUNTY is
qualified as an "Urban County" under the ACT. CITY, by executing this Agreement, hereby gives
notice of its election to participate in an Urban County’s Community Development Block Grant
(CDBG), Home Investment Partnership Act (HOME), and Emergency Solutions Grant (ESG)
programs, hereinafter referred to as "Urban County Programs".
(b). By executing this Agreement, CITY understands that it may not apply for
grants from appropriations under the Small Cities or State CDBG Programs for fiscal years during
the period in which it participates in the Urban County’s CDBG program and that CITY may only
participate in the HOME program through the COUNTY’S Urban County Programs, not a HOME
consortium. The CITY may also apply for HOME funds from the State of California, if permitted
by the State.
(c). By executing this Agreement, CITY understands that it may only receive a
formula allocation of ESG funds through the COUNTY’S Urban County Programs. The CITY
may also apply for ESG funds from the State of California, if permitted by the State.
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2. TERM.
The term of this Agreement shall be for three (3) years commencing on July 1,
2021, through June 30, 2024, unless an earlier date of termination is fixed by U.S. Department of
Housing and Urban Development, hereinafter referred to as HUD, pursuant to ACT.
COUNTY shall notify CITY of CITY’s right not to participate in the next three-year period
no later than the date specified by HUD in the Urban County Qualification Notice. CITY shall
notify COUNTY no later than the date specified in COUNTY’s notification that CITY elects not
to participate in the next three-year Urban County Program. COUNTY shall send copies of all
notifications required by this Paragraph to the HUD Field Office.
The terms of this Agreement shall remain in effect until the CDBG, HOME, and
ESG funds and program income received with respect to activities carried out during the three-
year qualification period are expended and the funded activities completed. Furthermore, neither
the COUNTY nor the CITY may terminate or withdraw from this Agreement while it remains in
effect.
3. PREPARATION OF FEDERALLY REQUIRED FUNDING
APPLICATIONS.
The Riverside County Department of Housing, Homelessness Prevention, and
Workforce Solutions, subject to approval of COUNTY’s Board of Supervisors, shall be
responsible for preparing and submitting to HUD, in a timely manner, all reports and statements
required by the ACT and the Federal regulations promulgated by HUD to secure entitlement grant
funding under the CDBG, HOME, and ESG programs. This duty shall include the preparation and
processing of COUNTY Housing, Community, and Economic Development Needs Identification
Report, Citizen Participation Plan, the County Five-Year Consolidated Plan, One-Year Action
Plan, Consolidated Annual Performance and Evaluation Report (CAPER), and other related
programs which satisfy the application requirements of ACT and its regulations.
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4. COMPLIANCE WITH FEDERAL STATUTES, REGULATIONS AND
OTHER APPLICABLE STATUTES, REGULATIONS AND ORDINANCES.
(a) COUNTY and CITY will comply with the applicable provisions of the ACT
and those Federal regulations promulgated by HUD pursuant thereto, as the same currently exists
or may hereafter be amended.
(b) The COUNTY and CITY are hereby obligated to take all actions necessary
to assure compliance with COUNTY’s certification regarding affirmatively furthering fair housing
pursuant to Section 104 (b) of Title I of ACT, as amended.
(c) The COUNTY and CITY are hereby obligated to take all actions necessary
to assure compliance with Section 109 of Title I of the Act, which incorporates Section 504 of the
Rehabilitation Act of 1973, Title II of the American with Disabilities Act, and the Age
Discrimination Act of 1975.
(d) COUNTY and CITY shall comply with the applicable provisions of the
following: National Environmental Policy Act of 1969; Title VI of the Civil Rights Act of 1964
and Title VIII of the Civil Rights Act of 1968; the Fair Housing Act; Title 24 Code of Federal
Regulations part 570; Cranston-Gonzales National Affordable housing Act (Public Law 101-625);
Executive Order 11063, as amended by Executive Order 12259; Executive Order 11988; the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (42
U.S.C.§4630, et. seq.); and other Federal or state statute or regulation applicable to the use of
CDBG, HOME Investment Partnerships Act (enacted as Title II of the National Affordable
Housing Act of 1990), and Emergency Solutions Grant funds.
(e) CITY agrees that the Urban County Program funding for activities in, or in
support of, the CITY are prohibited if CITY does not affirmatively further fair housing within
CITY’S jurisdiction or impedes COUNTY actions to comply with its fair housing certification.
(f) CITY and COUNTY shall meet the citizen participation requirements of 24
CFR 570.301 and provide Riverside County citizens with all of the following:
i. The estimate of the amount of CDBG funds proposed to be used for
activities that will benefit persons of low and moderate-income;
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ii. A plan for minimizing displacement of persons as a result of
activities assisted with CDBG funds and to assist persons actually displaced as a result of such
activities;
iii. A plan that provides for and encourages citizen participation, with
particular emphasis on participation by persons of low and moderate-incomes, residents of slum
and blighted areas, and of areas in which funds are proposed to be used, and provides for
participation of residents in low and moderate-income neighborhoods;
iv. Reasonable and timely access to local meetings, information, and
records relating to the grantee’s proposed use of funds, as required by the regulations of the
Secretary, and relating to the actual use of funds under the ACT;
v. Provide for public meetings to obtain citizen views and to respond
to proposals and questions at all stages of the community development program, including at least
the development of needs, the review of proposed activities and review of program performance.
Meetings shall be held after adequate notice, at times and locations convenient to potential or
actual beneficiaries, and with accommodation for the disabled.
(g) CITY shall develop a community development plan, for the period of this
Agreement, which identifies community development and housing needs and specifies both short
and long-term community development objectives.
(h) CITY certifies, to the best of its knowledge and belief, that:
i. No Federal appropriated funds have been paid or will be paid, by or
on behalf of the CITY, to any person influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress, in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment or modification of any Federal contract, grant,
loan or cooperative agreement.
ii. If any funds other than Federally-appropriated funds have been paid
or will be paid to any person for influencing or attempting to influence an officer or employee of
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any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress, in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit standard Form-LLL, "Disclosure Form to
Report Lobbying", in accordance with its instructions.
iii. The CITY shall require that the language provided in Section 4(e)(i)
and (ii) of this Agreement be included in the award documents for all sub-awards at all tiers
(including subcontracts, sub- grants and contracts under grants, loans, and cooperative agreements)
and that all sub-recipients shall certify and disclose accordingly. This certification is a material
representation of fact upon which reliance was placed when this transaction was made or entered
into.
(i) CITY certifies that it has adopted and is enforcing a policy prohibiting the
use of excessive force by law enforcement agencies within its jurisdiction against any individuals
engaged in non-violent civil rights demonstrations, and that it has adopted and is enforcing
applicable State and local laws against physically barring entrance to, or exit from, a facility or
location which is the subject of such non-violent civil rights demonstrations within its jurisdiction.
5. COMPLIANCE WITH POLICY AND PROGRAM OBJECTIVES.
The COUNTY’s Board of Supervisors have adopted policies and procedures to
ensure efficient and effective administration of the CDBG, HOME, and ESG programs. COUNTY
will provide these policies and procedures to CITY within a reasonable time after this Agreement’s
commencement date. COUNTY and City agree to comply with these said policies and program
objectives and to take no actions to obstruct implementation of the approved 2019-2024 and
subsequent Five Year Consolidated Plans.
6. OTHER AGREEMENTS.
Pursuant to Federal regulations at 24 CFR 570.501(b), CITY is subject to the same
requirements applicable to sub-recipients, including the requirement of a written agreement set
forth in Federal regulations at 24 CFR 570.503. For each fiscal year during the term of this
Agreement, COUNTY and CITY shall enter into an additional agreement, commonly known as a
Supplemental Agreement, that will have a term coinciding with a CDBG Program Year and
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enumerate the project(s) CITY will implement with its entitlement funds. Said Supplemental
Agreement will set forth the time schedule for completion of said project(s) and any funding
sources, in addition to entitlement funds, that will be used in completing the project(s). If
substantial compliance with the completion schedule, due to unforeseen or uncontrollable
circumstances, cannot be met by CITY, the schedule for the project(s) may be extended by
COUNTY. If COUNTY determines that substantial progress toward drawdown of funds is not
made during the term of the Supplemental Agreement, the entitlement funds associated with the
project(s) may be reprogrammed by COUNTY, to other activities as determined by COUNTY,
after COUNTY provides appropriate written notice to CITY. COUNTY's decision not to extend
the completion schedule associated with the project(s), or to reprogram the entitlement funds
associated with the project(s), will not excuse CITY from complying with terms of this Agreement.
7. DETERMINATION OF PROJECTS TO BE FUNDED AND
DISTRIBUTION OF ENTITLEMENT FUNDS.
CITY agrees to submit to COUNTY, no later than the date specified by COUNTY
prior to each program year, the activities that the CITY desires to implement with its entitlement
funds, said designation to comply with statutory and regulatory provisions governing citizen's
participation. Said designation is to be reviewed by COUNTY to determine that the projects are
eligible under Federal regulations for funding and inclusion in the One Year Action Plan of the
County’s Five-Year Consolidated Plan and consistent with both Federal and COUNTY policy
governing use of Community Development Block Grant (CDBG) funds.
In the event that CITY fails to submit to COUNTY the identified activities that the
CITY desires to implement with its entitlement funds by the date specified prior to each program
year, the COUNTY may determine the activities to be funded, without consent of the CITY,
consistent with both Federal and COUNTY policy governing use of Community Development
Block Grant (CDBG) funds.
Consistent with Paragraphs 3, 4, 5, 6, and 7 of this Agreement, COUNTY's Board
of Supervisors will make the final determination of the distribution and disposition of all CDBG
funds received by COUNTY pursuant to the ACT.
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8. COMMUNITY DEVELOPMENT BLOCK GRANT MANUAL.
CITY warrants that those officers, employees, and agents, retained by it and
responsible for implementing projects funded with CDBG have received, reviewed, and will
follow the Community Development Block Grant Manual that has been prepared and amended by
COUNTY, and by this reference, said Manual is incorporated herein and made a part hereof.
9. REAL PROPERTY ACQUIRED OR PUBLIC FACILITY
CONSTRUCTED WITH CDBG FUNDS.
When CDBG funds are used, in whole or in part, by CITY to acquire real property
or to construct a public facility, CITY will comply with the National Environmental Policy Act of
1969 (42 U.S.C. §§4321, et seq.), the California Environmental Quality Act (Cal. Pub. Resources
Code §§21000, et seq.), the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970 (42 U.S.C. §§4630, et seq.), and the California Government Code Sections 7260 et
seq., as those Acts may be amended from time-to-time and any Federal or state regulations issued
to implement the aforementioned laws.
In addition, the following is to occur:
(a) Title to the real property shall vest in CITY;
(b) The real property title will be held by or the constructed facility will be
maintained by the CITY for the approved use until five (5) years after the date that the project is
reported as “Completed” within the annual Consolidated Annual Performance and Evaluation
Report.
(c) While held by CITY, the real property or the constructed facility is to be
used exclusively for the purpose for which acquisition or construction was originally approved by
COUNTY;
(d) CITY shall provide timely notice to COUNTY of any action which would
result in a modification or change in the use of the real property purchased or improved, in whole
or in part, with CDBG or HOME funds from that planned at the time of acquisition or
improvement, including disposition.
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(e) CITY shall provide timely notice to citizens and opportunity to comment
on any proposed modification or change;
(f) Written approval from COUNTY must be secured if the property or the
facility is to be put to an alternate use that is or is not consistent with Federal regulations governing
CDBG funds;
(g) Should CITY desire during the five (5) year period to use the real property
or the constructed facility for a purpose not consistent with applicable Federal regulations
governing CDBG funds or to sell the real property or facility, then:
(i) If CITY desires to retain title, it will have to reimburse either COUNTY
or the Federal government an amount that represents the percentage of current fair market value
that is identical to the percentage that CDBG funds initially comprised to when the property was
acquired or the facility was constructed;
(ii) If CITY sells the property or facility, or is required to sell the property
or facility, CITY is to reimburse the COUNTY an amount that represents the percentage of
proceeds realized by the sale that is identical to the percentage that CDBG funds comprised of the
monies paid to initially acquire the property or construct the facility. This percentage amount will
be calculated after deducting all actual and reasonable cost of sale from the sale proceeds.
10. DISPOSITION OF INCOME GENERATED BY THE EXPENDITURE
OF CDBG FUNDS.
CITY shall inform COUNTY of any income generated by the expenditure of
CDBG funds received by CITY from COUNTY. CITY may not retain any program income so
generated. Any and all program income shall be returned to the County and may only be used for
eligible activities in accordance with all CDBG requirements, including all requirements for citizen
participation.
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Cooperation Agreement For CDBG, HOME, and ESG Funds for Federal Fiscal Years 2021-2023
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The COUNTY is required by HUD to monitor and report the receipt and use of all
program income. CITY is required to track, monitor, and report any and all program income as
requested by COUNTY.
11. TERMINATION.
Except as provided for in Paragraph 2, CITY and COUNTY cannot terminate or
withdraw from this Agreement while it remains in effect.
12. FORMER AGREEMENTS UTILIZING COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS BETWEEN COUNTY AND CITY.
All agreements between CITY and COUNTY regarding the use of CDBG funds for
fiscal years 1975-76 through 2020-2021, and any Supplemental Agreements thereunder, shall
remain in full force and effect. If the language of this Agreement is in conflict or inconsistent with
the terms of any prior said agreements between CITY and COUNTY, the language of this
Agreement will be controlling.
13. INDEMNIFICATION
CITY agrees to indemnify, defend and hold harmless COUNTY and its authorized officers,
employees, agents, and volunteers from any and all claims, actions, losses, damages, and/or
liability arising from CITY acts, errors or omissions and for any costs or expenses incurred by
COUNTY on account of any claim therefore, except where such indemnifications is prohibited by
law. CITY shall promptly notify COUNTY in writing of the occurrence of any such claims,
actions, losses, damages, and/or liability. CITY shall indemnify and hold harmless COUNTY
against any liability, claims, losses, demands, and actions incurred by COUNTY as a result of the
determination by HUD or its successor that activities undertaken by CITY under the program(s)
fail to comply with any laws, regulations, or policies applicable thereto or that any funds billed by
and disbursed to CITY under this Agreement were improperly expended.
14. COMPLIANCE WITH LAWS AND REGULATIONS.
By executing this Agreement, the Parties hereby certify that they will adhere to and
comply with all applicable Federal, state, and local laws, regulations, and ordinances.
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15. ENTIRE AGREEMENT.
It is expressly agreed that this Agreement embodies the entire agreement of the
Parties in relation to the subject matter hereof, and that no other agreement or understanding,
verbal or otherwise, relative to this subject matter, exists between the Parties at the time of
execution.
16. SEVERABILITY.
Each paragraph and provision of this Agreement is severable from each other
provision, and if any provision or part thereof is declared invalid, the remaining provisions shall
remain in full force and effect.
17. ASSIGNMENT.
The Parties will not make any sale, assignment, conveyance or lease of any trust
or power, or transfer in any other form with respect to this Agreement, without prior written
approval of the other Party.
18. INTERPRETATION AND GOVERNING LAW.
This Agreement and any dispute arising hereunder shall be governed by and
interpreted in accordance with the laws of the State of California. This Agreement shall be
construed as a whole according to its fair language and common meaning to achieve the objectives
and purposes of the Parties hereto, and the rule of construction to the effect that ambiguities are
to be resolved against the drafting Party shall not be employed in interpreting this Agreement, all
Parties having been represented by counsel in the negotiation and preparation hereof.
19. WAIVER.
Failure by a Party to insist upon the strict performance of any of the provisions of
this Agreement by the other Party, or the failure by a Party to exercise its rights upon the default
of the other Party, shall not constitute a waiver of such Party’s right to insist and demand strict
compliance by the other Party with the terms of this Agreement thereafter.
20. JURISDICTION AND VENUE.
Any action at law or in equity arising under this Agreement or brought by a Party
hereto for the purpose of enforcing, construing or determining the validity of any provision of this
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Agreement shall be filed in the Superior Court of California, County of R iverside, State of
California, and the Parties hereto waive all provisions of law providing for the filing, removal or
change of venue to any other court or jurisdiction.
21. PROHIBITION OF CDBG FUND TRANSFER
The City may not sell, trade, or otherwise transfer all or any portion of such funds
to another such metropolitan city, urban county, unit of general local government, or Indian tribe,
or insular area that directly or indirectly receives CDBG funds in exchange for any other funds,
credits or non-Federal considerations. City must use such funds for activities eligible under title
I of the ACT.
22. EMERGENCY SOLUTIONS GRANT FORMULA ALLOCATION
CITY acknowledges that while participating in the COUNTY’s Urban County
program, CITY can only receive a formula Emergency Solutions Grant (ESG) allocation from
the Urban County program and only at such times as authorized by the Board of Supervisors. The
CITY and COUNTY may also apply for ESG funds from the State of California, if permitted by
the State.
23. HOME INVESTMENT PARTNERSHIP ACT FORMULA
ALLOCATION
CITY acknowledges that while participating in the COUNTY’s Urban County
program, CITY can only receive a formula HOME allocation from the Urban County program
and only at such times as authorized by the Board of Supervisors. The CITY and COUNTY may
also apply for HOME funds from the State of California, if permitted by the State.
24. AMENDMENTS
No change, amendment, or modification to the Agreement shall be valid or binding
upon CITY or COUNTY unless such change, amendment, or modification is in writing and duly
executed. CITY and COUNTY agree to adopt any necessary amendments to this Agreement to
incorporate changes required by HUD as set forth in the Urban County Qualification Notice.
Amendments must be submitted to HUD as provided in the Urban County Qualification Notice
and failure to do so will void the automatic renewal for such qualification period.
Tracking#D10012149100834
Sent By: NICHOLE ROMANE Phone#: (760)777-7092
wgt(lbs): 0 Reference: ATTN: LAILAH ESPRITT Reference 2: CDBG COOPERATIVE AGRMT
Service:SUNRISE
Sort Code:ONT
Special Services:
Date Printed 11/17/2020
Shipped From: CITY OF LA QUINTA 78495 CALLE TAMPICO
LA QUINTA, CA 92253
Ship To Company:
RIVCO CDBG 1528 PO BOX RIVERSIDE, CA 92502 LAILAH ESPRITT (951)966-5366
RECEPTION AREA
Re-sent to correct PO Box
Tracking#D10012110479127
Sent By: NICHOLE ROMANE Phone#: (760)777-7092
wgt(lbs): 0 Reference: ATTN: LAILAH ESPRITT
Reference 2:
Service:SUNRISE
Sort Code:ONT
Special Services:
Date Printed 10/26/2020
Shipped From: CITY OF LA QUINTA 78495 CALLE TAMPICO
LA QUINTA, CA 92253
Ship To Company:
COUNTY OF RIVERSIDE
4128 PO BOX RIVERSIDE, CA 92514 LAILAH ESPRITT (951)955-5937
RECEPTION AREA
Returned due to incorrect PO Box