2020 12 01 CouncilCITY COUNCIL AGENDA 1 DECEMBER 1, 2020
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, DECEMBER 1, 2020
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
******************************
SPECIAL NOTICE
Teleconferencing and Telephonic Accessibility In Effect
Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20,
executed by the Governor of California in response to the state of emergency
relating to novel coronavirus disease 2019 (COVID-19) and enabling
teleconferencing accommodations by suspending or waiving specified provisions
in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the
City Council, the City Manager, City Attorney, City Staff, and City Consultants
may participate in this meeting by teleconference.
Members of the public wanting to listen to this meeting may do so by tuning-in
live via http://laquinta.12milesout.com/video/live.
Members of the public wanting to address the City Council during the open
session, either for public comment or for a specific agenda item, or both, may
do so in person or via teleconference by sending an email notification to the La
Quinta City Clerk’s Office at CityClerkMail@LaQuintaCA.gov, and specify the
following information:
1) Full Name 4) Public Comment or Agenda Item Number
2) City of Residence 5) Subject
3) Phone Number 6) Written or Verbal Comments
The email “subject line” must clearly state “Written Comments” or
“Verbal Comments.”
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CITY COUNCIL AGENDA 2 DECEMBER 1, 2020
Verbal public comments via teleconference – requests to speak must be
emailed to the City Clerk no later than 3:00 p.m. on the day of the
meeting; the City will facilitate the ability for a member of the public to be audible
to the City Council and general public for the item(s) by contacting him/her via
phone and queuing him/her to speak during the discussion.
Only one person at a time may speak by telephone and only after being
recognized by the Mayor.
Written public comments must be received by the City Clerk’s Office no
later than 2:00 p.m. on the day of the meeting, and will be distributed to the
City Council, incorporated into the agenda packet and public record of the
meeting, and will not be read during the meeting unless, upon the request of the
Mayor, a brief summary of any public comment is asked to be read, to the extent
the City Clerk’s Office can accommodate such request.
Please Note: Written public comment received after 2:00 p.m. will be distributed
to the City Council for review and consideration, however, they will not be
incorporated into the agenda packet and public record of the meeting.
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CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not
listed on the agenda by emailing written public comments or requests to provide
verbal public comments via teleconference as indicated above. Members of the
public attending the meeting in-person are requested to complete a "Request to
Speak" form. Please limit your comments to three (3) minutes (or approximately 350
words). The City Council values your comments; however, in accordance with State
law, no action shall be taken on any item not appearing on the agenda unless it is an
emergency item authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CLOSED SESSION
1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO
SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957.
CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY
MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY
(Review Continued Need and Response to Proclaimed State and Local
Emergencies Caused by COVID-19)
CITY COUNCIL AGENDA 3 DECEMBER 1, 2020
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION;
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2)
OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9
(NUMBER OF POTENTIAL CASES: 1)
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not
listed on the agenda by emailing written public comments or requests to provide
verbal public comments via teleconference as indicated above. Members of the
public attending the meeting in-person are requested to complete a "Request to
Speak" form. Please limit your comments to three (3) minutes (or approximately 350
words). The City Council values your comments; however, in accordance with State
law, no action shall be taken on any item not appearing on the agenda unless it is an
emergency item authorized by GC 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS - NONE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
PAGE
1. APPROVE SPECIAL JOINT CITY COUNCIL AND PLANNING COMMISSION
MEETING MINUTES OF NOVEMBER 10, 2020
7
2. APPROVE CHANGE ORDER NO. 1 TO CONTRACT WITH JONES BROS
CONSTRUCTION COMPANY FOR THE SILVERROCK WAY STREET
IMPROVEMENTS PROJECT NO. 2014-13/141513
11
3. APPROVE CHANGE ORDER NO. 3 TO CONTRACT WITH PWLC II, INC FOR
LANDSCAPE MAINTENANCE SERVICES TO INCLUDE ADDITIONAL
SERVICE AREAS IN THE LANDSCAPE AND LIGHTING ASSESSMENT
DISTRICT 89-1
17
4. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
SEPTEMBER 30, 2020
21
5. APPROVE DEMAND REGISTERS DATED NOVEMBER 13 AND 20, 2020 27
CITY COUNCIL AGENDA 4 DECEMBER 1, 2020
BUSINESS SESSION
PAGE
1. APPROPRIATE MEASURE G FUNDING FOR THE SILVERROCK PARK
VENUE PROJECT NO. 2016-08 AND SILVERROCK RETENTION BASIN
SOIL STABILIZATION PROJECT NO. 2020-07
41
2. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING CHAPTER
3.25 OF LA QUINTA MUNICIPAL CODE RELATED TO SHORT-TERM
VACATION RENTALS [ORDINANCE NO. 586]
49
3. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING
SECTIONS OF CHAPTER 12.69 OF THE LA QUINTA MUNICIPAL CODE
RELATED TO GOLF CARTS [ORDINANCE NO. 587]
69
STUDY SESSION
PAGE
1. DISCUSS POLICE SERVICES RECOMMENDATIONS PREPARED BY AD-
HOC POLICE SERVICES REVIEW COMMITTEE
89
PUBLIC HEARINGS – after 5:00 p.m.
For all Public Hearings on the agenda, a completed “Request to Speak” form
must be filed with the City Clerk prior to consideration of that item.
A person may submit written comments to City Council before a public hearing
or appear in support or opposition to the approval of a project(s). If you
challenge a project(s) in court, you may be limited to raising only those issues
you or someone else raised at the public hearing or in written correspondence
delivered to the City at, or prior to the public hearing.
PAGE
1. ADOPT RESOLUTION TO AUTHORIZE THE CITY MANAGER TO SUBMIT
APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC DEVELOPMENT
AGENCY FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND
EXECUTE SUPPLEMENTAL AGREEMENTS FOR FISCAL YEAR 2021/22
[RESOLUTION NO. 2020-040]
107
DEPARTMENTAL REPORTS
1. CITY MANAGER
2. CITY ATTORNEY
3. CITY CLERK
4. COMMUNITY RESOURCES
5. DESIGN AND DEVELOPMENT
6. FINANCE
7. PUBLIC WORKS
CITY COUNCIL AGENDA 5 DECEMBER 1, 2020
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)
7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Peña)
9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick)
10. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi)
11. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick &
Peña)
12. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)
13. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick)
14. CANNABIS AD HOC COMMITTEE (Peña and Sanchez)
15. CVAG PUBLIC SAFETY COMMITTEE (Peña)
16. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)
17. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)
18. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY
COMMITTEE (Peña)
19. COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM AD
HOC COMMITTEE (Peña and Radi)
19. CVAG TRANSPORTATION COMMITTEE (Radi)
20. SUNLINE TRANSIT AGENCY (Radi)
21. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi)
22. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE
COMMITTEE (Radi)
23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez)
24. ANIMAL CAMPUS COMMISSION (Sanchez)
25. LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION
AND PUBLIC WORKS POLICY COMMITTEE (Sanchez)
26. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)
ADJOURNMENT
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The next regular meeting of the City Council will be held on December 15, 2020,
at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta,
CA 92253.
CITY COUNCIL AGENDA 6 DECEMBER 1, 2020
DECLARATION OF POSTING
I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that
the foregoing Agenda for the La Quinta City Council meeting was posted on the
City’s website, near the entrance to the Council Chambers at 78495 Calle
Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630
Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas,
on November 25, 2020.
DATED: November 25, 2020
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-
7092, twenty-four (24) hours in advance of the meeting and accommodations will
be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk’s office at
(760) 777-7092. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City
Council meeting, please be advised that eight (8) copies of all documents, exhibits,
etc., must be supplied to the City Clerk for distribution. It is requested that this take
place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
SPECIAL JOINT MEETING Page 1 of 4 NOVEMBER 10, 2020
CITY COUNCIL AND PLANNING COMMISSION MINUTES
SPECIAL JOINT MEETING
OF THE CITY COUNCIL AND
PLANNING COMMISSION
MINUTES
TUESDAY, NOVEMBER 10, 2020
CALL TO ORDER
A special joint meeting of the La Quinta City Council and La Quinta Planning
Commission was called to order at 5:00 p.m. by Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
PRESENT: Commissioners Bettencourt, Caldwell, Currie, Libolt Varner,
McCune, Nieto, and Chairperson Proctor
ABSENT: None
STAFF PRESENT: City Manager McMillen, City Clerk Radeva, Public Works
Director/City Engineer McKinney, Design and Development Director Castro,
and Planning Manager Flores.
CHAIR PROCTOR ASKED MAYOR EVANS TO ACT AS PRESIDING OFFICER
OVER THE PLANNING COMMISSION FOR THE REMAINDER OF THE
SPECIAL JOINT MEETING
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
PLEDGE OF ALLEGIANCE
Mayor Evans led the audience in the Pledge of Allegiance.
CONFIRMATION OF AGENDA – Confirmed
STUDY SESSION
1. DISCUSS THE HIGHWAY 111 CORRIDOR (CORRIDOR) PLAN AND
FORM-BASED CODE (FBC) ZONING (PROJECT NO. 2019-05)
Planning Manager Flores presented the staff report, which is on file in the
Clerk’s Office, and introduced the City’s consulting team as listed below:
CONSENT CALENDAR ITEM NO. 1
7
SPECIAL JOINT MEETING Page 2 of 4 NOVEMBER 10, 2020
CITY COUNCIL AND PLANNING COMMISSION MINUTES
Todd Tregenza, Senior Transportation Planner, AICP, with GHD, Inc.,
and overall project manager for this effort;
Lisa Wise, President, AICP with Lisa Wise Consulting, Inc. (LWC);
Roger Eastman, Director, AICP with LWC; and
Kathryn Slama, Senior Associate/Project Manager with LWC.
Topics discussed during the Consultant presentation include the causes for the
inception of zoning designations, which resulted in zoning use driving physical
urban form over the years; ability to create a more connected and walkable
environment by use of FBC, which is a place-based zoning specific to the
character and needs of the community, and regulates land development based
on physical form and the public realm rather than the separation of land uses;
FBCs are highly illustrated through pictures and graphics providing a clear
understanding of the form to be achieved; using ‘transect’ zones as an
organizing tool to create different characters of place in the code; FBC zoning
regulates private space and its relationship to the public realm, where
conventional zoning code regulates private spaces only based on established
standards; FBC elements include transect zones, standards for acceptable
styles of buildings, frontages, civic spaces, and allowable land uses; optional
FBC elements include standards for walkable design, architectural design, and
streetscape design to ensure they are not only for the movement of vehicles,
but are also walkable and pedestrian friendly; importance of the connection
between public and private space; communities that have already adopted
FBC; FBC benefits and diverse applications; and opportunities to reshape the
Corridor in La Quinta into a vibrant, walkable mixed-use corridor by providing
predictable standards for revitalization and infill development, and
establishing a consistent, user-friendly framework for transition over the long-
term.
Mayor Evans said WRITTEN PUBLIC COMMENTS were provided by Jack Tarr
related to FBC methodology and the types of communities that have
implemented it successfully.
General discussion followed regarding the new ecommerce shopping trends
and the potential effects it will have long-term on conventional shopping
malls; ability to address the ‘seas of asphalt’ and turn them into usable real
estate; automobile versus walkable environments, and the applicability of FBC
to an automobile designed environment such as the Corridor; taking a
conservative approach to determine applicability in the Corridor; the lack of
transit availability outside of the Corridor to help facilitate and promote a more
walkable environment; opportunities for certain areas along the Corridor to
incorporate FBC; coupling FBC with other incentives in smaller communities,
such as Mesa, AZ; how would the FBC interact with the existing zoning and
individual specific plan regulations; FBC could supersede the zoning
8
SPECIAL JOINT MEETING Page 3 of 4 NOVEMBER 10, 2020
CITY COUNCIL AND PLANNING COMMISSION MINUTES
regulations in the specific plans, it could be applied as an optional overlay or
only to a part of the Corridor, etc.; how would FBC provide for, enhance and
facilitate the development envisioned for the Corridor in light of the existing
limitations of the Corridor being a state highway and a major vehicle arterial;
ability to develop mixed-use projects while protecting the sales tax revenue
generated by the major retailers, big-box stores and automobile dealers along
the Corridor; FBC would provide flexibility and an opportunity for creativity,
and connectivity to the CV Link project; the City’s anticipated phased-in
approach and timeline to introduce and implement FBC along the Corridor,
and the close collaboration necessary between planning and engineering to
ensure the form and the streets are well aligned; appropriate areas for a FBC
demonstration project may not be along Highway 111, but rather on the inland
north or south sides of Highway 111; importance to ensure the demonstration
project becomes a catalyst for FBC; and the applicability of FBC is vast and it
is not limited to urban high-density places.
Additional discussion followed regarding SunLine Transit Agency’s (SunLine)
efforts to increase transit frequency along the Corridor; roll-out of SunLine’s
new ‘SunRide’ in January 2021, using taxi services to solve the impediment of
first and last mile to public transportation; long-term, FBC can be used to
streamline the development review and approval process based on the model
of predictability by following established development standards, thus aligning
FBC with process and policy; importance to engage the Corridor owners in this
process; ability to provide flexibility and opportunity for creativity under FBC;
challenges with incorporating public transit into the Corridor’s FBC efforts due
to lack of ridership; mitigating the extreme heat factor characteristic to the
desert areas; implementing temporary food truck dining options; FBC is
embedded into the City’s established zoning categories; conducting market
financial feasibility and sensibility of development projects within FBC;
importance to retain the Corridor’s economic base and provide opportunities
for growth through the change in trends; the multiple levels of regulations
that govern development uses, inclusive of zoning designations, general plan,
specific plans, covenants, conditions and restrictions, etc.; importance to
ensure the community is well educated on the objectives and development
options of FBC; and importance to adequately plan and prepare for the future
while preserving the economic vitality of the Corridor.
COUNCILMEMBER RADI LEFT THE MEETING AT 6:51 P.M.
General discussion followed regarding exploring the ability to incorporate
housing into the Corridor through mixed-used developments; importance for
the City to continue to adapt to ever-evolving trends, needs and regulations;
Staff continues its persistent efforts to engage the Corridor’s property owners;
FBC as it relates to short-term vacation rental activities; the City’s efforts to
9
SPECIAL JOINT MEETING Page 4 of 4 NOVEMBER 10, 2020
CITY COUNCIL AND PLANNING COMMISSION MINUTES
implement FBC will provide an opportunity for creativity in the development
community; and the next steps in this effort are to identify an area along the
Corridor appropriate for a FBC demonstration project between now and the
Spring of 2021 when a subsequent special joint meeting between the Council
and Planning Commission will be scheduled; this project will be included in the
City’s Annual Community Workshop scheduled for January 16, 2021; and Staff
shall include a summary of the terms provided on the City’s website.
COUNCIL AND COMMISSION MEMBERS’ ITEMS – None
ADJOURNMENT
Commissioner Bettencourt noted today was the 245th anniversary of the
United States Marine Corps, officially established by the Second Continental
Congress on November 10, 1775, to protect the country’s sovereignty in the
air, on land, and at sea; and asked to adjourn this meeting in memory of the
United States veterans.
Mayor Evans noted the City will hold its annual Veteran’s Day celebration
tomorrow, November 11, 2020, in the courtyard of City Hall.
There being no further business, a motion was made and seconded by
Councilmembers Fitzpatrick/Peña to adjourn at 7:15 p.m. Motion passed:
Council – ayes (4) noes (0) absent (1 – Radi), Planning Commission -
unanimously.
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
10
City of La Quinta
CITY COUNCIL MEETING: December 1, 2020
STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 1 TO CONTRACT WITH
JONES BROS CONSTRUCTION COMPANY FOR THE SILVERROCK WAY STREET
IMPROVEMENTS PROJECT NO. 2014-13/141513
RECOMMENDATION
Approve Change Order No. 1 in the amount of $69,117 to Contract with Jones
Bros Construction Company for the SilverRock Way Street Improvements
backbone infrastructure Project 2014-13/141513; and authorize the City
Manager to execute the change order.
EXECUTIVE SUMMARY
•On February 4, 2020, a contract was awarded to Jones Bros
Construction Company (Contractor) for the construction of the
SilverRock Way Street Improvements backbone infrastructure (Project)
(Attachment 1) and construction began in July 2020.
•Change Order No. 1 (Attachment 2) includes four (4) additional work
requests:
o Request to replace storm drain from reinforced concrete pipe (RCP)
to high-density polyethylene (HDPE) for a credit of ($10,047).
o Sewer alignment modifications in the amount of $50,946.
o Idle time for 15 days while the adjustments to the sewer line
connection were made and approved in the amount of $25,306.
o Additional work requested to protect previously unknown utilities in
place in the amount of $2,912.
FISCAL IMPACT
There are sufficient funds in the project budget (Account No. 401-0000-
60188, Project No. 2014-13/141513) for this change order in the amount of
$69,117. The following illustrates the current project budget.
CONSENT CALENDAR ITEM NO. 2
11
Anticipated
Total Budget
City Contribution
(Bonds)
Developer
Contribution
Professional: $ 90,000 $ 90,000 $ 0
Design: $ 511,000 $ 511,000 $ 0
Inspection/Testing/
Monitors/Utility/
Survey:
$ 263,822 $ 263,822 $ 0
Construction: $ 4,063,583 $ 3,647,809 $ 415,774
CVWD Constructed
Canal Crossing
$ 2,156,843 $ 1,741,070 $ 415,773
Contingency: $ 74,794 $ 0 $ 74,794
Total Budget: $ 7,160,041 $6,253,700 $ 906,341
Note: Staff anticipates a credit of $19,200 from NV5, the surveyor company
performing the work for this project.
The following is a list of all change orders to date:
Total
Contract
Original Contract Amount: $ 3,994,466
This Contract Change Order No. 1: $ 69,117
Final Contract Amount: $ 4,063,583
BACKGROUND/ANALYSIS
Proposed Change Order No. 1 is recommended for approval in the amount of
$69,117 for four additional work requests.
During the construction project set-up, the Contractor proposed that a
different material be used for the storm drain in order to help expedite the
material to the site and to provide a cost savings. After the designer and Staff
reviewed for concurrence, it is recommended to allow this equal product of
HDPE in lieu of RCP.
The remaining three items are related to the on-going sewer main
construction. During the course of the sewer construction, the vertical
alignment for the sewer line needed to be adjusted due to tie-in point elevation
conflicts. This caused a delay in time for the plans to be modified and for
Coachella Valley Water District to review and issue approved plans. The
modification to the sewer line includes an increase in depth. Additional
changes to the sewer line include different/additional tie-in points for the
adjacent development that are not included with this change order. These
changes will be brought to Council separately with a manhole quantity
adjustment.
12
ALTERNATIVES
Council may elect to not approve this change order.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachments: 1. Project Vicinity Map
2. Change Order No. 1
13
14
Vicinity Map
SilverRock Way Street Improvements
(Project No. 2014-13)
ATTACHMENT 1
15
Sheet 1 of 1
CONTRACT: SilverRock Way Street Improvements
PROJECT NO. 2014-13
CONTRACTOR: Jones Bros Construction Company
85900 Jones Court
Coachella, CA 92236
CONTRACT CHANGE ORDER NO. 1
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described
changes or do the following described work not included in the plans and specifications for this Contract. Unless
otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original
Contract.
DESCRIPTION OF CHANGE
-This Contract Change Order allows for the replacement of storm drain from reinforced concrete pipe (RCP) to
high-density polyethylene (HDPE) ($10,047)
-Sewer alignment modifications $50,946
-Idle time for 15 days while the adjustments to the sewer line connection were made and approved $25,306
-Additional work request to protect previously unknown utilities in place $2,912
Total $69,117
By reason of this contract change order the time of completion is adjusted as follows: - 22 - days added to
contract time.
The contract completion date shall be: 4/6/2021
Submitted By: Date:
Approved By: Date:
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this
proposal is approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted
above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the
amount shown above, which includes all direct and indirect overhead expenses for any delays.
Accepted By: Title:
Contractor: Date: _____
Original Contract Amount $3,994,466
Add This Change Order No. 1 $69,117
Revised Contract Total $4,063,583
ATTACHMENT 2
16
City of La Quinta
CITY COUNCIL MEETING: December 1, 2020
STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 3 TO CONTRACT WITH
PWLC II, INC FOR LANDSCAPE MAINTENANCE SERVICES TO INCLUDE
ADDITIONAL SERVICE AREAS IN THE LANDSCAPE AND LIGHTING ASSESSMENT
DISTRICT 89-1
RECOMMENDATION
Approve Contract Change Order No. 3 to Contract with PWLC II, Inc. for
landscape maintenance services to include additional service areas in the
Landscape and Lighting Assessment District 89-1 in the amount of $28,188;
and authorize the City Manager to execute the Change Order.
EXECUTIVE SUMMARY
•The City contracts landscape maintenance services for all public medians,
parkways and retention areas throughout the City.
•On May 21, 2019, City Council awarded a Contract to PWLC II, Inc.
(PWLC) to provide landscape maintenance services for the Landscape and
Lighting Assessment District 89-1 (L&L).
•Change Order No 3. includes additional service areas on Dune Palms
Road, Calle Tampico, Eisenhower Drive, Avenue 52, and Avenida
Bermudas.
FISCAL IMPACT
The total contract cost for fiscal year (FY) 2020/21 is $596,342, the annual cost
for the additional service areas would be $28,188. Service for the additional
areas would begin on January 1, 2021. The increase to the contract amount in
FY 2020/21 would be $14,094, with a total contract price of $610,436. Funds
are available in Landscape Contracts (Account No. 215-7004-60112).
BACKGROUND/ANALYSIS
The L&L provides landscape and lighting maintenance services citywide. This
includes all public medians, parkways, and retention areas. These services are
necessary for roadway safety, water retention, and visual aesthetics.
In May 2019, the City Council approved a Contract with PWLC to provide
maintenance for all City medians in the L&L. In February, 2020, Council
approved Change Order No. 1 which included removal of the maintenance area
on Dunes Palms Road and Avenue 47 and added medians on Monroe Street.
CONSENT CALENDAR ITEM NO. 3
17
In May 19, 2020, Council approved Change Order No. 2 which included a
one-year contract extension, additional landscape maintenance areas on Calle
Tampico from Phase I of the Complete Streets Project, and a 15% contract
reduction.
Change Order No. 3 will include additional maintenance service areas on Dune
Palms Road on the east parkway north of Westward Ho; and from Phases II and
III of the Complete Streets Project on Calle Tampico, Eisenhower Drive, Avenue
52, and Avenida Bermudas. Landscape maintenance service for these areas
would begin on January 1, 2021.
Per the City’s Purchasing Policy, amounts paid to vendors/contractors over
$50,000 must be approved by Council.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Dianne Hansen, Management Analyst, Parks/Landscape
Approved by: Bryan McKinney, Public Work Director, City Engineer
Attachment 1: Contract Change Order No.3
18
ATTACHMENT 1
--GEM oftht DESERT --
Sheet 1 of 1
AGREEMENT: CITYWIDE LANDSCAPE MAINTENTANCE SERVICES, LANDSCAPE AND
LIGHTING DISTRICT 89-1
PROJECT NO. 2018-30
CONTRACTOR: PWLC II, INC.
CHANGE ORDER NO. 3
************************************************************************
Pursuant to the terms of the original Agreement for Contract Services, you are hereby directed to make the herein
described changes or do the following described work not included in the plans and specifications for this Agreement.
Unless otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original
Agreement.
***************************************************************
DESCRIPTION OF CHANGE
1. As provided in Section 2000, 2.0, contract terms; the City and Contractor agree to
2. Add Dune Palms -East parkway from Westward Ho to south of north trailer park entrance .
3. Add Tampico/Eisenhower Round-a-Bout and perimeter landscape
4. Add Bermudas/ Ave 52 Round-a-Bouts (2) and perimeter landscape.
*********************************************************************
Previous Agreement Amount Through
Chanqe Order No. 3 $596,342
Add This Chanae Order $14,094
Revised Aqreement Total $610,436
By reason of this change order the time of completion is adjusted as follows: -0-days
added/deleted to contract time. The start date for these services shall be: 12/01/20
•••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••
Submitted By: ______________________ Date: _______ _
Approved By: _______________________ Date: _______ _
***************************************************************
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if
this proposal is approved, that we will provide all equipment, furnish all materials, perform al! labor, except as may be
noted above, and perform all services necessary to complete the above specified work, and hereby accept as full
payment the amount shown above, which includes all direct and indirect overhead expenses for any delays.
Accepted By: ____ /.J-R~---------------Title: __ --:.P....::.r....;::e=s=id=-e=n=t,,,__ __ _ z_~
Print Na me : ___ P~a .... u ...... l .... R ..... a .... s ... m .......... u ... s .... s ..... e ...... n..__ _____ Print Company:_._P .... W ..... L...,C .......... I ... I ... , ..... I ...... N .... C......_ ___ _
19
20
City of La Quinta
CITY COUNCIL MEETING: December 1, 2020
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED SEPTEMBER 30, 2020
RECOMMENDATION
Receive and file revenue and expenditure report dated September 30, 2020.
EXECUTIVE SUMMARY
The report summarizes the City’s period and year-to-date (YTD) revenues
and expenditures for September 2020 (Attachment 1).
These reports are also reviewed by the Financial Advisory Commission.
FISCAL IMPACT – None
BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and
Expenditure Summary Reports:
Original Total Budget – represents revenue and expenditure budgets the
Council adopted in June 2020 for fiscal year 2020/21.
Current Total Budget – represents original adopted budgets plus any
Council approved budget amendments from throughout the year. The
2019/20 operating and Capital Improvement Project carryovers to
2020/21 have been added to the current budget.
Period Activity – represents actual revenues received and expenditures
outlaid in the reporting month.
Fiscal Activity – represents actual revenues received and expenditures
outlaid YTD.
Variance Favorable/(Unfavorable) - represents the dollar difference
between YTD collections/expenditures and the current budgeted
amount.
Percent Used – represents the percentage activity as compared to
budget YTD.
CONSENT CALENDAR ITEM NO. 4
21
The revenue report includes revenues and transfers into funds from other
funds (income items). Revenues are not received uniformly throughout the
year, resulting in peaks and valleys. For example, large property tax
payments are usually received in December and May. Similarly,
Redevelopment Property Tax Trust Fund payments are typically received in
January and June. Any timing imbalance of revenue receipts versus
expenditures is funded from the City’s cash flow reserve.
The expenditure report includes expenditures and transfers out to other funds.
Unlike revenues, expenditures are more likely to be consistent from month to
month. However, large debt service payments or CIP expenditures can cause
swings.
Prepared by: Rosemary Hallick, Financial Services Analyst
Approved by: Karla Romero, Finance Director
Attachment: 1. Revenue and Expenditure Report for September 30, 2020
MTD YTD
YTD Percent
of Budget
General Fund 2,357,131$ 3,885,217$ 7.61%
All Funds 5,589,536$ 9,410,549$ 5.80%
MTD YTD
YTD Percent
of Budget
General Fund 2,157,035$ 4,521,303$ 7.12%
Payroll - General Fund 592,862$ 2,542,906$ 24.35%
All Funds 18,029,541$ 24,240,200$ 13.41%
September Expenditures
September Revenues
General Fund Non-General Fund
Measure G Sales Tax 795,453$ Active Transportation Grant - Complete Streets 1,297,122$
Sales Tax 693,799$ Hwy Safety Improvement Program (HSIP) Grant 1,263,915$
Transient Occupancy (Hotel) Tax 430,912$ Allocated Interest 249,272$
State Government (CARES distribution)83,672$ Gas Tax 226,667$
Document Transfer Tax 76,686$ SilverRock Greens Fees 143,586$
General Fund Non-General Fund
Sheriff Contract (July)1,176,585$ Successor Agency Debt Service(1)13,302,075$
Greater Palm Springs Convention Bureau 42,207$ Capital Improvement Program (CIP)- Construction(2)1,242,958$
Marketing and Tourism Promotions 36,412$ Developer Reimbursements 400,001$
Parks Landscape Maintenance 35,765$ Small Business Economic Relief 140,526$
Contract Legal Services 34,682$ CIP-Professional Services(3)115,486$
(2) CIP Construction: Expenses associated with Village Complete Streets and the SilverRock Way street improvement and event
site projects.
Top Five Revenue/Income Sources for Se ptember
Top Five Expenditures/Outlays for September
(1)Interest and principal payments for redevelopment bonds, funded by dedicated Redevelopment Property Tax Trust Fund (RPTTF)
revenue.
(3) CIP Professional Services: Consulting expenses associated with SilverRock Way street improvements and event site, Dune
Palms bridge, Hwy 111 Corridor, Eisenhower retention basin, and pavement rehabilitation projects.
22
For Fiscal: 2020/21 Period Ending: 09/30/2020
11/23/2020 Page 1 of 3
Revenue Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 3,885,2172,357,13150,726,100 51,076,100 -47,190,883 7.61 %
201 - GAS TAX FUND 307,480226,6671,778,400 1,778,400 -1,470,920 17.29 %
202 - LIBRARY & MUSEUM FUND -11,55102,808,500 2,808,500 -2,820,051 0.41 %
203 - PUBLIC SAFETY FUND (MEASURE G)-1,924010,000 10,000 -11,924 19.24 %
210 - FEDERAL ASSISTANCE FUND -200141,900 141,900 -141,920 0.01 %
212 - SLESA (COPS) FUND -2910101,000 101,000 -101,291 0.29 %
215 - LIGHTING & LANDSCAPING FUND -1,03401,877,000 1,877,000 -1,878,034 0.06 %
220 - QUIMBY FUND -2,481080,000 80,000 -82,481 3.10 %
221 - AB 939 - CALRECYCLE FUND 1,2192,47276,000 76,000 -74,781 1.60 %
223 - MEASURE A FUND -1,94401,319,000 1,319,000 -1,320,944 0.15 %
224 - TUMF FUND -376000 -376 0.00 %
225 - INFRASTRUCTURE FUND -310200200 -231 15.38 %
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)-11012,100 12,100 -12,111 0.09 %
227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)005,000 5,000 -5,000 0.00 %
230 - CASp FUND, AB 1379 4,3851,55618,200 18,200 -13,815 24.09 %
231 - SUCCESSOR AGCY PA 1 RORF -17,3212920,539,264 20,539,264 -20,556,585 0.08 %
235 - SO COAST AIR QUALITY FUND -37053,000 53,000 -53,037 0.07 %
237 - SUCCESSOR AGCY PA 1 ADMIN -298013,505 13,505 -13,803 2.21 %
241 - HOUSING AUTHORITY 1,158,4260513,300 513,300 645,126 225.68 %
243 - RDA LOW-MOD HOUSING FUND -4,181035,000 35,000 -39,181 11.95 %
247 - ECONOMIC DEVELOPMENT FUND -6,543040,000 40,000 -46,543 16.36 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)34,44835,114200,000 200,000 -165,552 17.22 %
250 - TRANSPORTATION DIF FUND 78,91412,913380,000 380,000 -301,086 20.77 %
251 - PARKS & REC DIF FUND 34,8144,212304,000 304,000 -269,186 11.45 %
252 - CIVIC CENTER DIF FUND 19,3332,782110,000 110,000 -90,667 17.58 %
253 - LIBRARY DEVELOPMENT DIF 6,27279445,000 45,000 -38,728 13.94 %
254 - COMMUNITY CENTER DIF 8,5041,91216,500 16,500 -7,996 51.54 %
255 - STREET FACILITY DIF FUND 2,00120017,000 17,000 -14,999 11.77 %
256 - PARK FACILITY DIF FUND 35107,100 7,100 -6,749 4.94 %
257 - FIRE PROTECTION DIF 7,32288655,500 55,500 -48,178 13.19 %
270 - ART IN PUBLIC PLACES FUND 15,0442,060111,000 111,000 -95,956 13.55 %
275 - LQ PUBLIC SAFETY OFFICER -7502,600 2,600 -2,675 2.90 %
299 - INTEREST ALLOCATION FUND 601,013249,27200 601,013 0.00 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,100 1,100 -1,100 0.00 %
401 - CAPITAL IMPROVEMENT PROGRAMS 2,561,0362,561,03619,058,300 72,477,630 -69,916,594 3.53 %
405 - SA PA 1 CAPITAL IMPRV FUND -9,8880100,000 100,000 -109,888 9.89 %
501 - FACILITY & FLEET REPLACEMENT -5,3110902,500 902,500 -907,811 0.59 %
502 - INFORMATION TECHNOLOGY 2,8951,4801,721,500 1,721,500 -1,718,605 0.17 %
503 - PARK EQUIP & FACILITY FUND -5,7920245,000 245,000 -250,792 2.36 %
504 - INSURANCE FUND -330928,500 928,500 -928,533 0.00 %
601 - SILVERROCK RESORT 412,758164,5433,882,100 3,882,100 -3,469,342 10.63 %
602 - SILVERROCK GOLF RESERVE -83104,500 4,500 -5,331 18.46 %
760 - SUPPLEMENTAL PENSION PLAN -16306,500 6,500 -6,663 2.51 %
761 - CERBT OPEB TRUST 71,45371,45360,000 60,000 11,453 119.09 %
762 - PARS PENSION TRUST 267,802-106,976300,000 300,000 -32,198 89.27 %
Report Total:5,589,536 9,410,549108,606,169 162,375,499 -152,964,950 5.80 %
Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all
final audited numbers.
ATTACHMENT 1
23
For Fiscal: 2020/21 Period Ending: 09/30/2020
11/23/2020 Page 2 of 3
Expenditure Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 4,521,3032,157,03547,911,600 63,541,483 59,020,180 7.12 %
201 - GAS TAX FUND 97,46835,6791,775,300 2,288,769 2,191,301 4.26 %
202 - LIBRARY & MUSEUM FUND 70,87536,4621,715,100 2,295,100 2,224,225 3.09 %
203 - PUBLIC SAFETY FUND (MEASURE G)001,000,000 1,000,000 1,000,000 0.00 %
210 - FEDERAL ASSISTANCE FUND 00141,900 315,767 315,767 0.00 %
212 - SLESA (COPS) FUND 179179100,000 100,000 99,821 0.18 %
215 - LIGHTING & LANDSCAPING FUND 332,388138,4181,876,600 2,126,600 1,794,212 15.63 %
220 - QUIMBY FUND 0002,781,625 2,781,625 0.00 %
221 - AB 939 - CALRECYCLE FUND 2,0001,800100,000 100,000 98,000 2.00 %
223 - MEASURE A FUND 001,263,900 2,455,084 2,455,084 0.00 %
225 - INFRASTRUCTURE FUND 00022,618 22,618 0.00 %
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)9,750012,000 12,000 2,250 81.25 %
227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)005,000 5,000 5,000 0.00 %
230 - CASp FUND, AB 1379 004,400 4,400 4,400 0.00 %
231 - SUCCESSOR AGCY PA 1 RORF 13,302,07513,302,0758,405,468 8,405,468 -4,896,607 158.26 %
235 - SO COAST AIR QUALITY FUND 13,99113,98642,200 42,200 28,209 33.15 %
237 - SUCCESSOR AGCY PA 1 ADMIN 1,6501,65013,505 13,505 11,855 12.22 %
241 - HOUSING AUTHORITY 101,43732,364822,300 1,143,062 1,041,625 8.87 %
243 - RDA LOW-MOD HOUSING FUND 00250,000 250,000 250,000 0.00 %
244 - HOUSING GRANTS (Multiple)6,497000 -6,497 0.00 %
247 - ECONOMIC DEVELOPMENT FUND 317,230147,82110,000 961,400 644,170 33.00 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)618,00006,185,000 6,185,000 5,567,000 9.99 %
250 - TRANSPORTATION DIF FUND 400,001400,0011,293,000 1,957,670 1,557,669 20.43 %
251 - PARKS & REC DIF FUND 000959,713 959,713 0.00 %
253 - LIBRARY DEVELOPMENT DIF 0030,000 30,000 30,000 0.00 %
254 - COMMUNITY CENTER DIF 000101,639 101,639 0.00 %
256 - PARK FACILITY DIF FUND 0005,600 5,600 0.00 %
270 - ART IN PUBLIC PLACES FUND 12,196958110,000 697,200 685,005 1.75 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,100 1,100 1,100 0.00 %
401 - CAPITAL IMPROVEMENT PROGRAMS 2,806,3331,423,98719,058,300 68,943,524 66,137,192 4.07 %
405 - SA PA 1 CAPITAL IMPRV FUND 0005,539,155 5,539,155 0.00 %
501 - FACILITY & FLEET REPLACEMENT 80,49448,845902,500 1,084,464 1,003,969 7.42 %
502 - INFORMATION TECHNOLOGY 425,28860,0941,684,200 1,924,200 1,498,912 22.10 %
503 - PARK EQUIP & FACILITY FUND 677676595,000 682,986 682,310 0.10 %
504 - INSURANCE FUND 508,492398827,500 827,500 319,008 61.45 %
601 - SILVERROCK RESORT 584,693222,0193,881,500 3,881,500 3,296,807 15.06 %
760 - SUPPLEMENTAL PENSION PLAN 12,833012,850 12,850 17 99.87 %
761 - CERBT OPEB TRUST 3813811,500 1,500 1,119 25.39 %
762 - PARS PENSION TRUST 13,9704,71352,000 52,000 38,030 26.86 %
Report Total:18,029,541 24,240,200100,083,723 180,751,682 156,511,482 13.41 %
Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all final
audited numbers.
24
Fund #Name Notes
101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad
range of municipal activities are provided through this fund.
201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related
expenditures.
202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services.
203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures.
210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the
expenditures of those resources.
212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law
enforcement activities. Also known as Citizen's Option for Public Safety (COPS).
215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape
maintenance/improvements and the expenditures of those resources.
217 Development Agreement Revenue and Expenditures related to development agreement for Village.
220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and
improvements.
221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills
through recycling efforts. Assembly Bill (AB) 939.
223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures.
224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in
Riverside County.
225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as
defined by Resolution
226 Emergency Mgmt. Performance Grant (EMPG) Federal Emergency Management Agency (FEMA) grant for emergency preparedness.
227 State Homeland Security Programs (SHSP) Federal Emergency Management Agency (FEMA) grant for emergency preparedness.
230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from
Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186.
231 Successor Agency PA 1 RORF Fund
Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for
Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on
recognized obligations of the former Redevelopment Agency (RDA).
235 SO Coast Air Quality Fund (AB2766, PM10)Contributions from the South Coast Air Quality Management District. Uses are limited to the
reduction and control of airborne pollutants. Assembly Bill (AB) 2766.
237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment
Schedule (ROPS) associated with the former Redevelopment Agency (RDA).
241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing.
243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing.
Accounts for RDA loan repayments (20% for Housing) and housing programs,.
244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and
development.
247 Economic Development Fund Proceeds from sale of City-owned land; transferred from General Fund for future economic
development.
248 SA 2004 LO/MOD Bond Fund Successor Agency (SA) low/moderate housing fund; 2004 bonds refinanced in 2014; for
Washington Street Apartment rehabilitation only.
249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016.
250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related.
251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation.
252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center.
253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library.
254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center.
255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets.
256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks.
257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection.
270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and
maintenance of public artworks.
275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the
line of duty.
299 Interest Allocation Fund Interest earned on investments.
310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting
requirements. This bond was fully paid in October 2018.
401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City.
405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture
covenants. Used for SilverRock infrastructure improvements.
501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities.
502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems.
503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities.
504 Insurance Fund Internal Service Fund for city-wide insurance coverages.
601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course.
602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements.
735 97-1 Agency Redemption Fund To account for sewer improvement assessments.
760 Supplemental Pension Plan (PARS Account) Supplemental pension savings plan for excess retiree benefits to general employees of the City.
761 Other Post Benefit Obligation Trust (OPEB) For retiree medical benefits and unfunded liabilities.
762 Pension Trust Benefit (PARS Account)For all pension-related benefits and unfunded liabilities.
Fund Descriptions
Page 3 of 3
25
26
City of La Quinta
CITY COUNCIL MEETING: December 1, 2020
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED NOVEMBER 13 AND 20,
2020
RECOMMENDATION
Approve demand registers dated November 13 and 20, 2020.
EXECUTIVE SUMMARY – None
FISCAL IMPACT
Demand of Cash:
City 912,062.77$
Successor Agency of RDA 300.00$
Housing Authority 16,800.13$
929,162.90$
BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1
details the weekly demand registers for November 13 and 20, 2020.
Warrants Issued:
203292-203297 4,729.55$
203298-203391 475,899.52$
EFT #108 25.00$
Wire Transfers 249,686.32$
Payroll Tax Transfers 8,294.60$
Payroll Direct Deposit 190,527.91$
929,162.90$
CONSENT CALENDAR ITEM NO. 5
27
The most significant expenditures on the demand register are:
Account Name Amount
Rivco Business &Various 90,047.50$ Museum & Makerspace
Community Service 1st Qtr Services
PWLC II INC Landscape 55,642.00$ Nov- Citywide
Contract Maintenance
Vintage Associates Landscape 46,905.00$ Nov- Parks
Contract Maintenance
Enterprise FM Vehicle Leases 33,863.04$ Oct-Nov City Vehicle
Trust Leases
Acorn Technologies Various 24,377.50$ Nov- Citywide
Services IT Services
PurposeVendor
Wire Transfers: Seven transfers totaled $249,686. Of this amount, $201,994
was for Landmark and $39,007 for PERS. (See Attachment 2 for a full listing).
Investment Transactions: Full details of investment transactions as well as
total holdings are reported quarterly in the Treasurer’s Report.
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate
Maturity First Tech FCU CD 245,000$ 10/19/20 2.700%
Purchase Federal Natl Mortg Assoc Agency 500,000$ 11/17/20 0.560%
Purchase Federal Natl Mortg Assoc Agency 500,000$ 11/18/20 0.420%
ALTERNATIVES
Council may approve, partially approve, or reject the demand registers.
Prepared by: Derrick Armendariz, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst
Attachments: 1. Demand Registers
2.Wire Transfers
28
11/20/2020 5:45:06 PM Page 1 of 2
Demand Register
City of La Quinta Packet: APPKT02600 - JD 11/13/20
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
729.71Employee Recognition Events11/17/20 EMPLOYEE RECOGNITION LUNC…203292ANNAMIA, LLC 101-1004-60340
142.73Employee Recognition Events11/17/20 EMPLOYEE RECOGNITION LUNC…203293ASPEN MILLS BREAD CO.101-1004-60340
616.61Employee Recognition Events11/17/20 EMPLOYEE RECOGNITION LUNC…203294E & E PELS ENTERPRISE, INC 101-1004-60340
309.68Employee Recognition Events11/17/20 EMPLOYEE RECOGNITION LUNC…203295STRAIGHT AND MARROW NO…101-1004-60340
2,332.69Employee Recognition Events11/17/20 EMPLOYEE RECOGNITION LUNC…203296THE BIG EASY SANDWICH 101-1004-60340
598.13Employee Recognition Events11/17/20 EMPLOYEE RECOGNITION LUNC…203297ZAPATA, ALYSSA R 101-1004-60340
Fund 101 - GENERAL FUND Total:4,729.55
Grand Total:4,729.55
29
Demand Register Packet: APPKT02600 - JD 11/13/20
11/20/2020 5:45:06 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 4,729.55
Grand Total:4,729.55
Account Summary
Account Number Account Name Expense Amount
101-1004-60340 Employee Recognition Ev…4,729.55
Grand Total:4,729.55
Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
**None**4,729.55**None****None**
Grand Total:4,729.55
30
11/20/2020 5:42:37 PM Page 1 of 9
Demand Register
City of La Quinta Packet: APPKT02606 - JD 11/20/20
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
25.00Employee Recognition Events11/17/20 EMPLOYEE EVENT GIFT CARD RE…108CHAUDHRY, ELIZABETH 101-1004-60340
500.00Administrative Citations11/12/20 CITATION LQ161965 REFUND203299ADAM SANTIAGO OR ELENA B…101-0000-42700
1,499.20Marketing & Tourism Promoti…10/2020 COVID-19 RADIO ADS-KCLB FM203302ALPHA MEDIA LLC 101-3007-60461
1,500.80Marketing & Tourism Promoti…10/2020 COVID-19 RADIO ADS-KPSI FM203302ALPHA MEDIA LLC 101-3007-60461
335.00Blood/Alcohol Testing10/15/20 BLOOD/ALCOHOL ANALYSIS203303AMERICAN FORENSIC NURSES …101-2001-60174
4,000.00Marketing & Tourism Promoti…11/2020 DESIGN PRODUCTION RETAINER203304ARK CONNECTS LLC 101-3007-60461
394.04Materials/Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3005-60431
1,463.80Materials/Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3005-60431
211.90LQ Police Volunteers10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-2001-60109
351.00Maintenance/Services10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-2002-60691
128.19Community Experiences10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3003-60149
1,264.62Materials/Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3005-60431
-880.00Materials/Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3005-60431
795.00Travel & Training10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-7006-60320
131.84Travel & Training10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-1001-60320
112.80Travel & Training10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-1001-60320
19.35Office Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-1002-60400
65.24Operating Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-1005-60420
169.00Coronavirus Expenses10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-1007-60195
739.63Coronavirus Expenses10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-1007-60195
235.78Citywide Conf Room Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-1007-60403
41.27Fire Station10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-2002-60670
20.12Operating Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3002-60420
347.96Operating Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3002-60420
89.39Community Experiences10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3003-60149
53.27Fritz Burns Pool Maintenance10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3005-60184
632.31Materials/Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3005-60431
-440.00Materials/Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3005-60431
84.99Membership Dues10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3007-60351
27.54Marketing & Tourism Promoti…10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3007-60461
14.99Marketing & Tourism Promoti…10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3007-60461
0.99Marketing & Tourism Promoti…10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-3007-60461
292.69Office Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-6004-60400
372.48Operating Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-6006-60420
175.00Travel & Training10/01-10/30/20 BOTW CC203305BANK OF THE WEST 101-7006-60320
231.00Sexual Assault Exam Fees10/2020 EXAM FEES LA201620079203307BARBARA SINATRA CHILDREN'S…101-2001-60193
240.00Employee Recognition Events11/16/20 EMPLOYEE RECOGNITION DECOR203309CABALLERO PARTY RENTALS 101-1004-60340
117.47Travel & Training11/09/20 PICKED UP VETS DAY PANELS203310CALDERON, MICHAEL 101-3003-60320
515.00Professional Services11/2020 STVR HOTLINE203314CENTRAL COMMUNICATIONS 101-6004-60103
616.42Professional Services10/2020 STVR ADD'L MIN203314CENTRAL COMMUNICATIONS 101-6004-60103
7,846.81Dental Insurance Pay10/2020 DENTAL INSURANCE203315CIGNA HEALTH CARE 101-0000-20943
7,642.47Dental Insurance Pay11/2020 DENTAL INSURANCE203315CIGNA HEALTH CARE 101-0000-20943
54.00Over Payments, AR Policy10/20/20 REFUND BL OVERPAYMENT LIC-…203316COACHELLA VALLEY LIGHTHO…101-0000-20330
332.84Water - Utilities11/20/20 WATER SVC203317COACHELLA VALLEY WATER DI…101-2002-61200
113.53Water -Fritz Burns Park - Utiliti…11/20/20 WATER SVC203317COACHELLA VALLEY WATER DI…101-3005-61204
17.68Water -Seasons Park - Utilities11/20/20 WATER SVC203317COACHELLA VALLEY WATER DI…101-3005-61208
155.94Water -Community Park - Utilit…11/20/20 WATER SVC203317COACHELLA VALLEY WATER DI…101-3005-61209
89.30Water - Utilities11/20/20 WATER SVC203317COACHELLA VALLEY WATER DI…101-3008-61200
39.55PM 10 - Dust Control11/13/20 WATER SVC203317COACHELLA VALLEY WATER DI…101-7006-60146
227.25Administrative Citation Services07/2020 POLICE CITATION PROCESSING203320DATA TICKET, INC.101-6004-60111
222.65Administrative Citation Services10/2020 POLICE CITATION PROCESSING203320DATA TICKET, INC.101-6004-60111
4,880.00Maintenance/Services10/28/20 WELDER SVCS203322DESERT CONCEPTS CONSTRUC…101-3005-60691
3,995.00Marketing & Tourism Promoti…10/01/20 VISION PUBLICATION203323DESERT PUBLICATIONS INC 101-3007-60461
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
58.12Subscriptions & Publications12/2020 C.H. NEWSPAPER203325DESERT SUN 101-6001-60352
48.93Subscriptions & Publications12/2020 WC NEWSPAPER203325DESERT SUN 101-3002-60352
325.00Maintenance/Services10/05/20 C.H. DOOR MAINT SVC203326DOOR TECH, LLC 101-3008-60691
350.00Maintenance/Services10/05/20 WC DOOR MAINT SVC203326DOOR TECH, LLC 101-3008-60691
54.00Over Payments, AR Policy11/05/20 REFUND BL OVERPAYMENT LIC-…203327EARTHCORE INDUSTRIES, INC 101-0000-20330
2,565.00Plan Checks07/2O20 ON CALL BLDG PLAN REVIEW & I…203329ESGIL CORPORATION 101-6003-60118
787.50Plan Checks08/2020 ON CALL BLDG PLAN REVIEW & I…203329ESGIL CORPORATION 101-6003-60118
262.50Plan Checks11/09/20 ON CALL BLDG PLAN REVIEW & …203329ESGIL CORPORATION 101-6003-60118
190.82Postage10/09/20 OVERNIGHT MAIL203330FEDEX 101-1007-60470
47.56Telephone - Utilities11/2020 LQ PARK PHONE203331FRONTIER COMMUNICATIONS…101-3005-61300
30.00Over Payments, AR Policy10/30/20 REFUND BL OVERPAYMENT LIC-…203332G.L. GAYLER CONSTRUCTION, …101-0000-20330
171.21Professional Services11/2020 ARMORED SVC203333GARDAWORLD 101-1006-60103
12.79Fire Station09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-2002-60670
437.71Fire Station09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-2002-60670
296.92Fire Station09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-2002-60670
20.55Fire Station09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-2002-60670
16.25Maintenance/Services09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-2002-60691
26.08Community Experiences09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3003-60149
91.31Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3005-60431
57.47Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3005-60431
74.97Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3005-60431
49.23Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3005-60431
13.64Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3005-60431
70.68Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3005-60431
32.39Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3005-60431
43.38Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60431
134.69Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60431
8.06Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60431
81.35Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60431
40.07Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60431
81.57Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60431
449.08Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60431
71.09Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60431
37.00Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60431
32.30Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60431
24.98Tools/Equipment09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60432
27.18Tools/Equipment09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60432
49.81Tools/Equipment09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60432
102.24Tools/Equipment09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 101-3008-60432
3,835.00Plan Checks10/2020 ON CALL BLDG PLAN REVIEW & I…203337HR GREEN PACIFIC INC 101-6003-60118
7,587.50Map/Plan Checking10/2020 ON-CALL ENG PLAN CHECK SVCS203337HR GREEN PACIFIC INC 101-7002-60183
7,575.00Plan Checks09/2020 ON CALL BLDG PLAN REVIEW & I…203339INTERWEST CONSULTING GR…101-6003-60118
3,150.00Contract Services - Administrat…12/2020 FY 20/21 LOBBYIST SERVICES203340JOE A GONSALVES & SON 101-1002-60101
240.00Membership Dues03/09/20 RIVERSIDE LEAGUE DIVISION M…203341LEAGUE OF CALIFORNIA CITIES 101-1002-60351
825.00Community Experiences911 MEMORIAL EVENT203342LH PRODUCTIONS 101-3003-60149
3,309.69Community Experiences11/11/20 VETERANS DAY EVENT203342LH PRODUCTIONS 101-3003-60149
35.56Materials/Supplies10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…101-3005-60431
65.36Materials/Supplies10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…101-3008-60431
39.25Tools/Equipment10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…101-3008-60432
30.49Operating Supplies10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…101-7003-60420
5,000.00Advertising11/20/20 THANKSGIVING 5K SPONSORSHIP203344MARTHA'S VILLAGE KITCHEN 101-3007-60450
270.00Janitorial08/25/20 C.H. COVID CLEANING203345MERCHANTS BUILDING MAINT…101-3008-60115
1,603.33Marketing & Tourism Promoti…11/06-12/03/20 IN-THEATER ADVERTISING203346NATIONAL CINEMEDIA LLC 101-3007-60461
750.00LQ Park Water Feature11/2020 SPLASH-PAD MONTHLY MAINTE…203347OCEAN SPRINGS TECH INC 101-3005-60554
116.54Office Supplies11/06/20 CONFERENCE CALENDARS203348OFFICE DEPOT 101-1002-60400
3.30Office Supplies10/10/20 BINDER CLIPS203348OFFICE DEPOT 101-1006-60400
45.39Postage10/31/20 OVERNIGHT MAIL203349ONTRAC 101-1007-60470
1,000.00Community Experiences11/11/20 FLY OVER P-51203351PALM SPRINGS AIR MUSEUM …101-3003-60149
75.00Wellness Center Memberships11/12/20 FITNESS MEMBERSHIP REFUND203353PATAJ, JAROSLAW 101-0000-42218
138.11Maintenance/Services11/12/20 FS #32 DOOR REPAIRS203354PATTON DOOR & GATE 101-2002-60691
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
701.78Employee Recognition Events11/17/20 EMPLOYEE RECOGNITION PLAQ…203356POWERS AWARDS INC 101-1004-60340
1,242.42Landscape Contract11/2020 GENERAL MAINT. LLMD PROJ NO.…203357PWLC II, INC 101-2002-60112
680.00Map/Plan Checking10/31/20 REVIEW LLA 2020-0014203358RASA/ERIC NELSON 101-7002-60183
1,340.00Map/Plan Checking10/31/20 REVIEW TRACT NO. 37930203358RASA/ERIC NELSON 101-7002-60183
475.00Map/Plan Checking11/10/20 REVIEW LLA 2020-0011203358RASA/ERIC NELSON 101-7002-60183
231.82Materials/Supplies10/28/20 MATERIALS MADISON ST/AVE 56203360SMITH PIPE & SUPPLY CO 101-3005-60431
1,350.00Civic Center Lake Maintenance11/2020 LAKE MAINTENANCE203361SOUTHWEST AQUATICS INC 101-3005-60117
295.90Life Insurance Pay11/2020 LIFE INSURANCE/DISABILITY203362STANDARD INSURANCE COMP…101-0000-20947
3,237.61Disability Insurance Pay11/2020 LIFE INSURANCE/DISABILITY203362STANDARD INSURANCE COMP…101-0000-20955
1,634.20Vision Insurance Pay11/2020 VSP VIA THE STANDARD203363STANDARD INSURANCE COMP…101-0000-20945
399.46Add'l Life Insurance Pay11/2020 ADD'L LIFE INSURANCE203364STANDARD INSURANCE COMP…101-0000-20948
36.95Operating Supplies11/07/20 OPERATING SUPPLIES203365STAPLES ADVANTAGE 101-7003-60420
36.95Operating Supplies11/08/20 OPERATING SUPPLIES203365STAPLES ADVANTAGE 101-7003-60420
17.25Operating Supplies11/11/20 OPERATING SUPPLIES203365STAPLES ADVANTAGE 101-7003-60420
127.87Operating Supplies11/11/20 OPERATING SUPPLIES203365STAPLES ADVANTAGE 101-7003-60420
36.95Operating Supplies11/11/20 OPERATING SUPPLIES203365STAPLES ADVANTAGE 101-7003-60420
155.76Uniforms11/05/20 UNIFORMS203366SUMMIT SAFETY LLC 101-3005-60690
135.00Uniforms11/05/20 UNIFORMS203366SUMMIT SAFETY LLC 101-3008-60690
135.00Uniforms11/05/20 UNIFORMS203366SUMMIT SAFETY LLC 101-7006-60690
8,437.59Professional Services09/2020 ON-CALL PLANNING SERVICES203368TERRA NOVA PLANNING & RE…101-6002-60103
6,288.59Professional Services10/2020 ON-CALL PLANNING SERVICES203368TERRA NOVA PLANNING & RE…101-6002-60103
6,700.00Developer Deposits11/20/20 DUST CONTROL DEPOSIT203370THE GRIFFIN SADDLECLUB, LLC 101-0000-22810
1,500.00Marketing & Tourism Promoti…11/04-12/01/20 AIRPORT ADVERTISING203371THE LAMAR COMPANIES 101-3007-60461
54.00Over Payments, AR Policy11/10/20 REFUND BL OVERPAYMENT LIC-…203372THE PALMS CAFE LA QUINTA 101-0000-20330
145.94Materials/Supplies11/05/20 C.H. MATERIALS203373THE SHERWIN-WILLIAMS CO.101-3008-60431
145.94Materials/Supplies11/06/20 MATERIALS203373THE SHERWIN-WILLIAMS CO.101-3008-60431
10.50Cable - Utilities11/05-12/04/20 FS 32 CABLE (1841)203374TIME WARNER CABLE 101-2002-61400
89.99Cable - Utilities11/03-12/02/20 FS 93 INTERNET (3514)203374TIME WARNER CABLE 101-2002-61400
89.99Cable - Utilities10//29-11/28/20 FS 32 INTERNET (6491)203374TIME WARNER CABLE 101-2002-61400
318.93Employee Recognition Events11/17/20 EMPLOYEE RECOGNITION ITEMS203377TRIPLETT, ALCADIA 101-1004-60340
61.00Pest Control10/23/20 LQ PARK PEST CONTROL203378TRULY NOLEN INC 101-3008-60116
103.00Pest Control10/27/20 SPORTS COMPLEX PEST CONTR…203378TRULY NOLEN INC 101-3008-60116
70.00Pest Control10/23/20 WC PEST CONTROL203378TRULY NOLEN INC 101-3008-60116
78.00Pest Control10/23/20 C.H. PEST CONTROL203378TRULY NOLEN INC 101-3008-60116
47.00Pest Control10/23/20 PW YARD PEST CONTROL203378TRULY NOLEN INC 101-3008-60116
70.00Pest Control10/23/20 FS #32 PEST CONTROL203378TRULY NOLEN INC 101-2002-60116
40.00Pest Control10/23/20 FB POOL PEST CONTROL203378TRULY NOLEN INC 101-3008-60116
48.00Pest Control10/23/20 WC MONTHLY RODENT203378TRULY NOLEN INC 101-3008-60116
65.00Pest Control10/23/20 C.H. MONTHLY RODENT203378TRULY NOLEN INC 101-3008-60116
40.00Pest Control11/13/20 FB PEST CONTROL203378TRULY NOLEN INC 101-3008-60116
72.00United Way DeductionsCONTRIBUTION203379UNITED WAY OF THE DESERT 101-0000-20981
135.15Professional Services10/2020 PROJECT MGMT OF FEMA DOC…203380VANIR CONSTRUCTION MANA…101-1006-60103
7.11Natural Disaster - FEMA10/2020 FEMA PROJECT MGMT %5 OF CO…203380VANIR CONSTRUCTION MANA…101-1007-50180
876.55Telephone - Utilities09/26-10/25/20 LQPD CELL SVC (6852)203381VERIZON WIRELESS 101-2001-61300
120.00Materials/Supplies09/14/20 TREE REPLACEMENT203382VINTAGE ASSOCIATES 101-3005-60431
35,764.75Landscape Contract11/2020 FY 20/21 PARKS VINTAGE ASSOC…203382VINTAGE ASSOCIATES 101-3005-60112
665.00Maintenance/ServicesON-CALL ELECTRICAL SERVICES203383VINTAGE E & S INC 101-3005-60691
1,497.42Maintenance/Services11/16/20 ON-CALL ELECTRICAL SERVICES203383VINTAGE E & S INC 101-3005-60691
434.50Maintenance/Services11/16/20 ON-CALL ELECTRICAL SERVICES203383VINTAGE E & S INC 101-3005-60691
489.38Community Experiences11/06/20 VETERAN PANEL ENGRAVING203384WATERJET WEST, INC.101-3003-60149
356.00Consultants10/2020 WELLNESS WORKS - EMP ASSIST…203385WELLNESS WORKS 101-1004-60104
102.05Administration11/02/20 CLOSING STATEMENT BANK FEES203386WELLS FARGO BUSINESS CARD 101-1006-60102
255.00Sheriff - Other11/01/20 POLICE TOWING LA203060053203388WOOD, RUSSELL DAVID 101-2001-60176
10.00Digitization/Records Manage…09/24/20 INCORRECT PERMIT MBA2020-0…203389WPG LA QUINTA,LLC 101-0000-42416
400.00Modification by Applicant09/24/20 INCORRECT PERMIT MBA2020-0…203389WPG LA QUINTA,LLC 101-0000-42417
483.61Community Experiences11/13/20 VETERANS DAY SIGNS203390XPRESS GRAPHICS 101-3003-60149
Fund 101 - GENERAL FUND Total:163,421.96
Fund: 201 - GAS TAX FUND
895.67Materials/Supplies10/28/20 MATERIALS203311CALIFORNIA COMMERCIAL AS…201-7003-60431
30.62Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 201-7003-60431
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
71.41Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 201-7003-60431
591.17Materials/Supplies09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 201-7003-60431
60.35Storm Drains09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 201-7003-60672
88.74Materials/Supplies10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…201-7003-60431
49.54Materials/Supplies10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…201-7003-60431
41.63Materials/Supplies10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…201-7003-60431
30.93Materials/Supplies10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…201-7003-60431
49.55Storm Drains10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…201-7003-60672
315.00Uniforms11/05/20 UNIFORMS203366SUMMIT SAFETY LLC 201-7003-60690
1,420.81Traffic Control Signs10/29/20 TRAFFIC CONTROL SIGNS203375TOPS' N BARRICADES INC 201-7003-60429
Fund 201 - GAS TAX FUND Total:3,645.42
Fund: 202 - LIBRARY & MUSEUM FUND
58.42Operating Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 202-3009-60420
320.89Operating Supplies10/01-10/30/20 BOTW CC203305BANK OF THE WEST 202-3009-60420
41,297.50Makerspace Operations07/01-09/30/20 MAKERSPACE CONTRACT…203308BUSINESS AND COMMUNITY S…202-3009-60105
48,750.00Museum Operations07/01-09/30/20 MUSEUM CONTRACT SVC…203308BUSINESS AND COMMUNITY S…202-3006-60105
86.99Water - Utilities11/20/20 WATER SVC203317COACHELLA VALLEY WATER DI…202-3004-61200
160.79Water - Utilities11/20/20 WATER SVC203317COACHELLA VALLEY WATER DI…202-3006-61200
54.35Maintenance/Services09/22/20 METAL MATERIAL203324DESERT STEEL SUPPLY 202-3004-60691
100.89Telephone - Utilities09/26-10/25/20 C.H. DSL203331FRONTIER COMMUNICATIONS…202-3006-61300
179.20Maintenance/Services09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 202-3004-60691
54.36Maintenance/Services09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 202-3004-60691
74.00Pest Control10/23/20 LIBRARY PEST CONTROL203378TRULY NOLEN INC 202-3004-60116
49.00Pest Control10/23/20 MUSEUM PEST CONTROL203378TRULY NOLEN INC 202-3006-60116
773.50Landscape Contract11/2020 FY 20/21 LIBRARY VINTAGE ASSO…203382VINTAGE ASSOCIATES 202-3004-60112
161.50Landscape Contract11/2020 FY 20/21 MUSEUM VINTAGE ASS…203382VINTAGE ASSOCIATES 202-3006-60112
Fund 202 - LIBRARY & MUSEUM FUND Total:92,121.39
Fund: 215 - LIGHTING & LANDSCAPING FUND
2,466.01Water - Medians - Utilities11/13/20 WATER SVC203317COACHELLA VALLEY WATER DI…215-7004-61211
5,397.33Consultants11/2020 MONTHLY MAINTENANCE203319CREATIVE LIGHTING & ELECTR…215-7004-60104
107.72Electric - Utilities11/07-12/06/20 PHONE SVC203331FRONTIER COMMUNICATIONS…215-7004-61116
31.98Electric - Utilities11/10-12/09/20 PHONE SVC203331FRONTIER COMMUNICATIONS…215-7004-61116
28.20Supplies-Graffiti and Vandalism09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 215-7004-60423
17.31Supplies-Graffiti and Vandalism09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 215-7004-60423
73.88Tools/Equipment09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 215-7004-60432
461.98Electric - Utilities11/13/20 ELECTRICITY SVC203338IMPERIAL IRRIGATION DIST 215-7004-61116
57.48Electric - Medians - Utilities11/13/20 ELECTRICITY SVC203338IMPERIAL IRRIGATION DIST 215-7004-61117
29.35Materials/Supplies10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…215-7004-60431
4,200.00Maintenance/Services11/05/20 TREE REMOVAL SVCS203357PWLC II, INC 215-7004-60691
47,424.58Landscape Contract11/2020 GENERAL MAINT. LLMD PROJ NO.…203357PWLC II, INC 215-7004-60112
750.00Palm Trees11/17/20 PALM TREE TRIMMING203357PWLC II, INC 215-7004-60673
875.00Maintenance/Services11/17/20 TREE REMOVAL203357PWLC II, INC 215-7004-60691
1,150.00Maintenance/Services11/17/20 TREE REMOVAL203357PWLC II, INC 215-7004-60691
110.76Uniforms11/05/20 UNIFORMS203366SUMMIT SAFETY LLC 215-7004-60690
10,085.25Landscape Contract11/2020 FY 20/21 L & L VINTAGE ASSOCIA…203382VINTAGE ASSOCIATES 215-7004-60112
Fund 215 - LIGHTING & LANDSCAPING FUND Total:73,266.83
Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN
300.00Consultants10/22/20 19/20 ANNUAL REPORTING203387WILLDAN FINANCIAL SERVICES 237-9001-60104
Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total:300.00
Fund: 241 - HOUSING AUTHORITY
4,500.00Professional Services11/04/20 WASHINGTON ST LOT APPRAISA…203300ADK APPRAISAL SERVICES 241-9101-60103
Fund 241 - HOUSING AUTHORITY Total:4,500.00
Fund: 247 - ECONOMIC DEVELOPMENT FUND
133.02Marketing & Tourism Promoti…10/01-10/30/20 BOTW CC203305BANK OF THE WEST 247-0000-60461
Fund 247 - ECONOMIC DEVELOPMENT FUND Total:133.02
Fund: 270 - ART IN PUBLIC PLACES FUND
245.00APP Maintenance11/10/20 VETS MEMORIAL PATINA WORK203359SIGNATURE SCULPTURE 270-0000-60683
Fund 270 - ART IN PUBLIC PLACES FUND Total:245.00
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
744.00Design05/01-09/30/20 PROJECT NO. 2016-02-FI…203301ADVANTEC CONSULTING ENG…401-0000-60185
1,450.44Construction11/10/20 MAILBOX REIMBURSEMENT203313CATHCART, JAMES 401-0000-60188
147.50Technical08/01-08/28/20 ON-CALL MATERIALS TEST…203318CONVERSE CONSULTANTS 401-0000-60108
13,227.50Design10/2020 N LQ L&L IMPROVEMENTS203334HERMANN DESIGN GROUP INC 401-0000-60185
2,142.50Design10/2020 MARBELLA/SIERRA DEL REY203334HERMANN DESIGN GROUP INC 401-0000-60185
2,012.50Design10/2020 DESERT PRIDE LANDSCAPE ARCHI…203334HERMANN DESIGN GROUP INC 401-0000-60185
231.47Land Acquisition09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 401-0000-74010
114.61Land Acquisition09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 401-0000-74010
496.77Construction10/30/20 WASHINGTON ST 2017-01 CONS…203355PLANIT REPROGRAPHICS SYST…401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:20,567.29
Fund: 501 - FACILITY & FLEET REPLACEMENT
18,180.97Vehicles, Rentals & Leases10/2020 FLEET LEASE203328ENTERPRISE FM TRUST 501-0000-71030
15,682.07Vehicles, Rentals & Leases11/2020 FLEET LEASE203328ENTERPRISE FM TRUST 501-0000-71030
3,088.51Building Leases12/2020 PW TRAILER RENTAL W/RAMPS203350PACIFIC MOBILE STRUCTURES, …501-0000-71032
201.89Vehicle Repair & Maintenance10/19/20 ROAD EMERGENCY SVC203352PARKHOUSE TIRE INC 501-0000-60676
1,983.65Vehicle Repair & Maintenance10/26/20 TIRE REPLACEMENT203352PARKHOUSE TIRE INC 501-0000-60676
13.20Street Sweeper10/2020 SWEEPER FUEL203369THE GAS COMPANY 501-0000-60678
2,131.80Fuel & Oil11/1-11/15/20 VEHICLE FUEL203376TOWER ENERGY GROUP 501-0000-60674
Fund 501 - FACILITY & FLEET REPLACEMENT Total:41,282.09
Fund: 502 - INFORMATION TECHNOLOGY
24,315.00Consultants11/2020 IT SERVICES203298ACORN TECHNOLOGY SERVICES 502-0000-60104
62.50Consultants10/2020 KNOW B4 SOFTWARE INSTALL203298ACORN TECHNOLOGY SERVICES 502-0000-60104
163.09Machinery & Equipment10/01-10/30/20 BOTW CC203305BANK OF THE WEST 502-0000-80100
0.99Software Licenses10/01-10/30/20 BOTW CC203305BANK OF THE WEST 502-0000-60301
81.48Software Licenses10/01-10/30/20 BOTW CC203305BANK OF THE WEST 502-0000-60301
50.00Software Licenses10/01-10/30/20 BOTW CC203305BANK OF THE WEST 502-0000-60301
40.99Software Licenses10/01-10/30/20 BOTW CC203305BANK OF THE WEST 502-0000-60301
486.12Machinery & Equipment10/01-10/30/20 BOTW CC203305BANK OF THE WEST 502-0000-80100
246.64Machinery & Equipment10/01-10/30/20 BOTW CC203305BANK OF THE WEST 502-0000-80100
259.00Computers10/01-10/30/20 BOTW CC203305BANK OF THE WEST 502-0000-80103
736.30Copiers11/20-12/19/20 CANON COPIER CONTRA…203312CANON FINANCIAL SERVICES, …502-0000-60662
2,646.07Copiers11/2020 CITY PRINTERS203312CANON FINANCIAL SERVICES, …502-0000-60662
4,891.05Computers09/17/20 LAPTOPS203321DELL MARKETING LP 502-0000-80103
9,070.38Computers09/26/20 4 LAPTOPS203321DELL MARKETING LP 502-0000-80103
3,129.54Computers10/05/20 2 LAPTOPS203321DELL MARKETING LP 502-0000-80103
105.03Cable - Utilities11/10-12/09/20 C.H. INTERNET203331FRONTIER COMMUNICATIONS…502-0000-61400
274.13Cable - Utilities11/04-12/03/20 DSL SVC203331FRONTIER COMMUNICATIONS…502-0000-61400
95.01Cable - Utilities09/25-10/24/20 C.H. INTERNET203331FRONTIER COMMUNICATIONS…502-0000-61400
992.25Software Licenses07/01/20-06/30/21 ICLOUD/ECHECK ACCE…203367SUPERION, LLC 502-0000-60301
13,891.50Software Licenses07/01/20-06/31/21 ICLOUD/ECHECK ACCE…203367SUPERION, LLC 502-0000-60301
1,036.90Software LicensesFY 20/21 BLUEBEAM - 10/1/2020-06/30/2…203367SUPERION, LLC 502-0000-60301
171.25Cable - Utilities11/2020 C.H. CABLE (4625)203374TIME WARNER CABLE 502-0000-61400
2,079.00Cable - Utilities11/10-12/09/20 C.H. FIBER (2546)203374TIME WARNER CABLE 502-0000-61400
66.52Cable - Utilities10/02-11/01/20 BACKUP SERVER (2183)203381VERIZON WIRELESS 502-0000-61400
1,267.99Cell/Mobile Phones10/02-11/01/20 CITY IPADS (5587)203381VERIZON WIRELESS 502-0000-61301
1,829.64Cell/Mobile Phones10/02-11/01/20 CITY CELL SVC (5496)203381VERIZON WIRELESS 502-0000-61301
5.00Technology Enhancement Sur…09/24/20 INCORRECT PERMIT MBA2020-0…203389WPG LA QUINTA,LLC 502-0000-43611
7,396.30Software Licenses10/22-10/21/21 ZOOM VIDEO COMMUNI…203391ZOOM VIDEO COMMUNICATI…502-0000-60301
-596.48Software LicensesINV48086078 10/22-11/15/20 CREDIT203391ZOOM VIDEO COMMUNICATI…502-0000-60301
Fund 502 - INFORMATION TECHNOLOGY Total:74,793.19
Fund: 601 - SILVERROCK RESORT
648.65Bank Fees11/2020 SRR ARMORED SVC203333GARDAWORLD 601-0000-60455
80.41Repair & Maintenance09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 601-0000-60660
96.36Repair & Maintenance09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 601-0000-60660
159.43Repair & Maintenance09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 601-0000-60660
102.66Repair & Maintenance09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 601-0000-60660
306.24Repair & Maintenance09/28-10/27/20 HOME DEPOT203335HOME DEPOT CREDIT SERVICES 601-0000-60660
35.53Repair & Maintenance10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…601-0000-60660
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
206.59Repair & Maintenance10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…601-0000-60660
10.29Repair & Maintenance10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…601-0000-60660
103.30Repair & Maintenance10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…601-0000-60660
-101.13Repair & Maintenance10/01-10/23/20 LOWES203343LOWE'S HOME IMPROVEMENT…601-0000-60660
Fund 601 - SILVERROCK RESORT Total:1,648.33
Grand Total:475,924.52
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 163,421.96
201 - GAS TAX FUND 3,645.42
202 - LIBRARY & MUSEUM FUND 92,121.39
215 - LIGHTING & LANDSCAPING FUND 73,266.83
237 - SUCCESSOR AGCY PA 1 ADMIN 300.00
241 - HOUSING AUTHORITY 4,500.00
247 - ECONOMIC DEVELOPMENT FUND 133.02
270 - ART IN PUBLIC PLACES FUND 245.00
401 - CAPITAL IMPROVEMENT PROGRAMS 20,567.29
501 - FACILITY & FLEET REPLACEMENT 41,282.09
502 - INFORMATION TECHNOLOGY 74,793.19
601 - SILVERROCK RESORT 1,648.33
Grand Total:475,924.52
Account Summary
Account Number Account Name Expense Amount
101-0000-20330 Over Payments, AR Policy 192.00
101-0000-20943 Dental Insurance Pay 15,489.28
101-0000-20945 Vision Insurance Pay 1,634.20
101-0000-20947 Life Insurance Pay 295.90
101-0000-20948 Add'l Life Insurance Pay 399.46
101-0000-20955 Disability Insurance Pay 3,237.61
101-0000-20981 United Way Deductions 72.00
101-0000-22810 Developer Deposits 6,700.00
101-0000-42218 Wellness Center Member…75.00
101-0000-42416 Digitization/Records Man…10.00
101-0000-42417 Modification by Applicant 400.00
101-0000-42700 Administrative Citations 500.00
101-1001-60320 Travel & Training 244.64
101-1002-60101 Contract Services - Admini…3,150.00
101-1002-60351 Membership Dues 240.00
101-1002-60400 Office Supplies 135.89
101-1004-60104 Consultants 356.00
101-1004-60340 Employee Recognition Ev…1,285.71
101-1005-60420 Operating Supplies 65.24
101-1006-60102 Administration 102.05
101-1006-60103 Professional Services 306.36
101-1006-60400 Office Supplies 3.30
101-1007-50180 Natural Disaster - FEMA 7.11
101-1007-60195 Coronavirus Expenses 908.63
101-1007-60403 Citywide Conf Room Suppl…235.78
101-1007-60470 Postage 236.21
101-2001-60109 LQ Police Volunteers 211.90
101-2001-60174 Blood/Alcohol Testing 335.00
101-2001-60176 Sheriff - Other 255.00
101-2001-60193 Sexual Assault Exam Fees 231.00
101-2001-61300 Telephone - Utilities 876.55
101-2002-60112 Landscape Contract 1,242.42
101-2002-60116 Pest Control 70.00
101-2002-60670 Fire Station 809.24
101-2002-60691 Maintenance/Services 505.36
101-2002-61200 Water - Utilities 332.84
101-2002-61400 Cable - Utilities 190.48
101-3002-60352 Subscriptions & Publicati…48.93
101-3002-60420 Operating Supplies 368.08
101-3003-60149 Community Experiences 6,351.34
101-3003-60320 Travel & Training 117.47
101-3005-60112 Landscape Contract 35,764.75
101-3005-60117 Civic Center Lake Mainten…1,350.00
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Account Summary
Account Number Account Name Expense Amount
101-3005-60184 Fritz Burns Pool Maintena…53.27
101-3005-60431 Materials/Supplies 3,211.84
101-3005-60554 LQ Park Water Feature 750.00
101-3005-60690 Uniforms 155.76
101-3005-60691 Maintenance/Services 7,476.92
101-3005-61204 Water -Fritz Burns Park - …113.53
101-3005-61208 Water -Seasons Park - Util…17.68
101-3005-61209 Water -Community Park -…155.94
101-3005-61300 Telephone - Utilities 47.56
101-3007-60351 Membership Dues 84.99
101-3007-60450 Advertising 5,000.00
101-3007-60461 Marketing & Tourism Pro…14,141.85
101-3008-60115 Janitorial 270.00
101-3008-60116 Pest Control 552.00
101-3008-60431 Materials/Supplies 1,335.83
101-3008-60432 Tools/Equipment 243.46
101-3008-60690 Uniforms 135.00
101-3008-60691 Maintenance/Services 675.00
101-3008-61200 Water - Utilities 89.30
101-6001-60352 Subscriptions & Publicati…58.12
101-6002-60103 Professional Services 14,726.18
101-6003-60118 Plan Checks 15,025.00
101-6004-60103 Professional Services 1,131.42
101-6004-60111 Administrative Citation Se…449.90
101-6004-60400 Office Supplies 292.69
101-6006-60420 Operating Supplies 372.48
101-7002-60183 Map/Plan Checking 10,082.50
101-7003-60420 Operating Supplies 286.46
101-7006-60146 PM 10 - Dust Control 39.55
101-7006-60320 Travel & Training 970.00
101-7006-60690 Uniforms 135.00
201-7003-60429 Traffic Control Signs 1,420.81
201-7003-60431 Materials/Supplies 1,799.71
201-7003-60672 Storm Drains 109.90
201-7003-60690 Uniforms 315.00
202-3004-60112 Landscape Contract 773.50
202-3004-60116 Pest Control 74.00
202-3004-60691 Maintenance/Services 287.91
202-3004-61200 Water - Utilities 86.99
202-3006-60105 Museum Operations 48,750.00
202-3006-60112 Landscape Contract 161.50
202-3006-60116 Pest Control 49.00
202-3006-61200 Water - Utilities 160.79
202-3006-61300 Telephone - Utilities 100.89
202-3009-60105 Makerspace Operations 41,297.50
202-3009-60420 Operating Supplies 379.31
215-7004-60104 Consultants 5,397.33
215-7004-60112 Landscape Contract 57,509.83
215-7004-60423 Supplies-Graffiti and Van…45.51
215-7004-60431 Materials/Supplies 29.35
215-7004-60432 Tools/Equipment 73.88
215-7004-60673 Palm Trees 750.00
215-7004-60690 Uniforms 110.76
215-7004-60691 Maintenance/Services 6,225.00
215-7004-61116 Electric - Utilities 601.68
215-7004-61117 Electric - Medians - Utiliti…57.48
215-7004-61211 Water - Medians - Utilities 2,466.01
237-9001-60104 Consultants 300.00
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Account Summary
Account Number Account Name Expense Amount
241-9101-60103 Professional Services 4,500.00
247-0000-60461 Marketing & Tourism Pro…133.02
270-0000-60683 APP Maintenance 245.00
401-0000-60108 Technical 147.50
401-0000-60185 Design 18,126.50
401-0000-60188 Construction 1,947.21
401-0000-74010 Land Acquisition 346.08
501-0000-60674 Fuel & Oil 2,131.80
501-0000-60676 Vehicle Repair & Mainte…2,185.54
501-0000-60678 Street Sweeper 13.20
501-0000-71030 Vehicles, Rentals & Leases 33,863.04
501-0000-71032 Building Leases 3,088.51
502-0000-43611 Technology Enhancement…5.00
502-0000-60104 Consultants 24,377.50
502-0000-60301 Software Licenses 22,893.93
502-0000-60662 Copiers 3,382.37
502-0000-61301 Cell/Mobile Phones 3,097.63
502-0000-61400 Cable - Utilities 2,790.94
502-0000-80100 Machinery & Equipment 895.85
502-0000-80103 Computers 17,349.97
601-0000-60455 Bank Fees 648.65
601-0000-60660 Repair & Maintenance 999.68
Grand Total:475,924.52
Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
**None**430,516.78**None****None**
09-011E 6,700.00GRIFFIN SADDLECLUB EXP GRIFFIN SADDLECLUB
111205L 346.08Land Acquisition Dune Palms Bridge Imp/BRLKS-5433(014)
151603CT 1,450.44Construction Expense La Quinta Village Complete St-ATPSBIL-5433(020)
201602D 744.00Design Expense HSIP Traffic Signal Interconnect/HSIPL-5433(017)
201603D 17,382.50Design Expense La Quinta Landscape Renovation Improvement
201701CT 496.77Construction Expense Washington Street at Fred Waring Drive
201909T 147.50Technical Expense Citywide Miscellaneous ADA Improvements
9/11E 825.00September 11 Vigil Expense September 11 Vigil
CORONANR 11,246.62Corona Non Reimbursable Corona Virus Emergency Response
CORONAP 7.11ContractsCorona Virus Emergency Response
CSA152E 123.10CSA 152 Expenses CSA 152 Project Tracking
MAKERE 320.89Makerspace Expense Makerspace Tracking
VETSE 5,617.73Veterans Day Ceremony Expense Veterans Day Ceremony
Grand Total:475,924.52
39
City of La Quinta
Bank Transactions 11/07 – 11/20/2020
Wire Transaction
Listed below are the wire transfers from 11/07 – 11/20/2020
Wire Transfers:
11/13/2020 - WIRE TRANSFER - PERS 18,730.19$
11/13/2020 - WIRE TRANSFER - PERS 14,790.00$
11/13/2020 - WIRE TRANSFER - PERS 5,486.42$
11/16/2020 - WIRE TRANSFER - AMERICAN FIDELITY 3,087.10$
11/17/2020 - WIRE TRANSFER - LANDMARK 201,994.32$
11/18/2020 - WIRE TRANSFER - ICMA 5,175.29$
11/18/2020 - WIRE TRANSFER - LQCEA 423.00$
TOTAL WIRE TRANSFERS OUT 249,686.32$
ATTACHMENT 2
40
City of La Quinta
CITY COUNCIL MEETING: December 1, 2020
STAFF REPORT
AGENDA TITLE: APPROPRIATE MEASURE G FUNDING FOR THE SILVERROCK
PARK VENUE PROJECT NO. 2016-08 AND SILVERROCK RETENTION BASIN
SOIL STABILIZATION PROJECT NO. 2020-07
RECOMMENDATION
Appropriate Measure G funding in the amount of $290,000 for the SilverRock
Park Venue Project No. 2016-08 for additional project improvements, and
$10,000 for preliminary design of the SilverRock Retention Basin Soil
Stabilization Project No. 2020-07.
EXECUTIVE SUMMARY
•On November 4, 2020, the Financial Advisory Commission (FAC)
discussed the proposed SilverRock Venue Site Project (Project)
(Attachment 1) Phase II improvements and prioritization.
•A SilverRock Venue Site FAC Subcommittee (Subcommittee) was
formed to perform review and analysis of the Phase II priorities with
staff.
•The Subcommittee identified priority improvements and recommended
appropriation of Measure G Funds in the total amount of $300,000.
•At their November 23 special meeting, the FAC recommended
appropriation for the following priority improvements:
o 50 additional shade trees;
o Safety fence for the outlet structure;
o Conversion of irrigation from well and potable water source to
canal water; and
o Preliminary design for the SilverRock Retention Basin Soil
Stabilization Project (Soil Stabilization Project).
•If preliminary design funding is approved, a budget for the entirety of
the Stabilization Project will be established once a preferred design is
recommended by Staff, reviewed by the FAC, and approved by City
Council.
BUSINESS SESSION ITEM NO. 1
41
•The remaining proposed Phase II enhancements would be evaluated in
the future.
FISCAL IMPACT
Measure G funding is requested in the amount of $290,000 to complete
priority improvements to the SilverRock Venue Site (Attachment 2). The
following table shows the projects budgeted revenue sources and proposed
requested funding:
Current Budget Proposed Budget
Arts in Public Spaces $ 300,000 $ 300,000
Measure G Funding $ 1,866,600 $ 2,156,600
Park & Rec DIF Fund $ 2,400,000 $ 2,400,000
Quimby Funding $ 2,000,000 $ 2,000,000
Total Budget: $ 6,566,600 $ 6,856,600
Measure G funding is also requested in the amount of $10,000 to complete
the preliminary design options for the Soil Stabilization Project. The remaining
budget for this project will be established once a preferred design option is
approved.
Soil Stabilization
Project Budget
Preliminary Design Options $ 10,000
The following is the breakdown of costs for the requested items:
Cost
Convert irrigation from well and potable water source to canal water $ 239,000
Adding 50 additional trees for shade in the park $ 36,425
Safety fencing for top of outlet structure $ 14,575
Preliminary design for retention basin stabilization project $ 10,000
Total: $ 300,000
A list of additional Phase II improvements to be addressed at a future time
are included in Attachment 3.
BACKGROUND/ANALYSIS
On November 4, 2020, the Financial Advisory Commission (FAC)
recommended approval of Measure G Funding ($404,700) to complete
necessary project improvements for the SilverRock Venue Site and Alongi
Building Projects. The FAC also discussed the proposed SilverRock Venue Site
Project Phase II improvements and prioritization.
42
During this meeting, the FAC requested the formation of an FAC SilverRock
Venue Site Subcommittee (Subcommittee) to further review and provide
recommendations on any future Phase II improvements and appropriation of
Measure G funds. The Subcommittee included Commissioners Dick Mills,
Steven Rosen and Ellen Way. The Subcommittee conducted a site visit of
SilverRock Park and held two review meetings to analyze and discuss the
prioritization of proposed Phase II improvements.
The Subcommittee identified priority improvements and the FAC
recommended appropriation of Measure G funds in the amount of $300,000
at the November 23, 2020 special meeting to complete the following
improvements:
•50 additional shade trees
• Safety fence for outlet structure
•Conversion of irrigation from well and potable water source to canal
water
•Preliminary design for the Soil Stabilization Project
If funding is approved for the preliminary design, a budget for the entirety of
the Soil Stabilization Project will be established and funding appropriation will
be requested once a preferred design is recommended by Staff, reviewed by
the FAC, and approved by City Council. A temporary soil stabilization polymer
will be applied in the interim, while a more permanent solution is identified
and designed. Funding for the cost of the temporary polymer application was
included in the previously approved SilverRock Venue Site Project budget at
the November 17 City Council meeting.
All of the remaining proposed Phase II items are identified as non-high priority
improvements and are recommended to be addressed at a future time.
ALTERNATIVES
Council could elect to modify the improvements funded.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director
Attachments: 1.Project Vicinity Map
2.Cost breakdown of recommended improvements
3.Cost breakdown for future Phase II improvements
43
44
13145
46
Convert Irrigation from well and potable
water source to canal water Cost
Construction 164,000$
Design:16,400$
Professional:12,710$
Insp/Test/Survey:15,990$
Utility Allowance:8,200$
Contingency:21,700$
Total Soft Costs 75,000$
TOTAL COSTS 239,000$
Adding 50 additional trees for shade in park Cost
Construction 25,000$
Design:2,500$
Professional:1,938$
Insp/Test/Survey:2,438$
Utility Allowance:1,250$
Contingency:3,300$
Total Soft Costs 11,425$
TOTAL COSTS 36,425$
Safety fencing for top of outlet structure Cost
Construction 10,000$
Design:1,000$
Professional:775$
Insp/Test/Survey:975$
Utility Allowance:500$
Contingency:1,325$
Total Soft Costs 4,575$
TOTAL COSTS 14,575$
Total High Priority Construction:199,000$
Total High Priority Soft Costs 91,000$
TOTAL HIGH PRIORITY COST 290,000$
HIGH PRIORITY IMPROVEMENTS - COST BREAKDOWN
ATTACHMENT 2
47
Shade Structures (3x500sf) Cost Additional Restroom Cost
Construction 135,000$ Construction 234,138$
Design:13,500$ Design:23,414$
Professional:10,463$ Professional:18,146$
Insp/Test/Survey:13,163$ Insp/Test/Survey:22,828$
Utility Allowance:6,750$ Utility Allowance:11,707$
Contingency:17,888$ Contingency:31,023$
Total Soft Costs 61,763$ Total Soft Costs 107,118$
TOTAL COSTS 196,763$ TOTAL COSTS 341,256$
Storage Building Cost
Adding concrete curb between the
parking lot and overflow parking lot Cost
Construction 140,062$ Construction 17,000$
Design:14,006$ Design:1,700$
Professional:10,855$ Professional:1,318$
Insp/Test/Survey:13,656$ Insp/Test/Survey:1,658$
Utility Allowance:7,003$ Utility Allowance:850$
Contingency:18,558$ Contingency:2,253$
Total Soft Costs 64,078$ Total Soft Costs 7,778$
TOTAL COSTS 204,140$ TOTAL COSTS 24,778$
Landscaping and Irrigation
of surrounding slopes Cost
Replacing DG Parking Lot with
Permeable Pavers Cost
Construction 275,000$ Construction 1,600,000$
Design:27,500$ Design:160,000$
Professional:21,313$ Professional:124,000$
Insp/Test/Survey:26,813$ Insp/Test/Survey:156,000$
Utility Allowance:13,750$ Utility Allowance:80,000$
Contingency:36,438$ Contingency:212,000$
Total Soft Costs 125,813$ Total Soft Costs 732,000$
TOTAL COSTS 400,813$ TOTAL COSTS 2,332,000$
Mitigation measures for
retention basin bottom Cost Shade Cover over Stage Cost
Construction 246,700$ Construction 350,000$
Design:24,670$ Design:35,000$
Professional:19,119$ Professional:27,125$
Insp/Test/Survey:24,053$ Insp/Test/Survey:34,125$
Utility Allowance:12,335$ Utility Allowance:17,500$
Contingency:32,688$ Contingency:46,375$
Total Soft Costs 112,865$ Total Soft Costs 160,125$
TOTAL COSTS 359,565$ TOTAL COSTS 510,125$
Total Construction:2,997,900$
Total Soft Costs 1,371,539$
TOTAL COST 4,369,439$
PHASE II FUTURE IMPROVEMENTS - COST BREAKDOWN
ATTACHMENT 3
48
City of La Quinta
CITY COUNCIL MEETING: December 1, 2020
STAFF REPORT
AGENDA TITLE: INTRODUCE FOR FIRST READING AN ORDINANCE
AMENDING CHAPTER 3.25 OF LA QUINTA MUNICIPAL CODE RELATED TO
SHORT-TERM VACATION RENTALS
RECOMMENDATION
A. Move to take up Ordinance No. ___ by title and number only and waive
further reading.
B. Move to introduce at first reading, Ordinance No. ____to amend Chapter
3.25 of the Municipal Code relating to Short-Term Vacation Rentals.
EXECUTIVE SUMMARY
Since the inception of the STVR program in 2012, the City has
continually sought improvements to the Short-Term Vacation Rental
(STVR) program to maintain a balance between residential quality of life
and allowing property owners to host STVRs.
On November 17, 2020, Council discussed the STVR program
characteristics and the City’s past, present, and future objectives and
initiatives including consideration of this Ordinance.
Staff identified a series of STVR code updates including processing
refinements, additional action when a change of property ownership
takes place, responsiveness by local contact, and new requirements of
hosting platforms.
If approved, the ordinance will go into effect 30 days after adoption.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
This ordinance proposes changes to Chapter 3.25 of the La Quinta Municipal
Code (LQMC) related to STVRs in order to streamline and expedite the STVR
permit issuance process, enhance the City’s enforcement efforts, gain
compliance from STVR hosts, and continue to improve the STVR program.
BUSINESS SESSION ITEM NO. 2
49
The items below provide a general summary of the proposed code
amendments of Chapter 3.25:
Hosting Platforms are required to verify property listings have an active
STVR permit prior to booking transactions on their sites.
STVR permit renewal applications shall be submitted no more than 60
but no later than 30 calendar days prior to permit expiration; this code
amendment removes the allowance for STVR permit holders to apply for
a renewal 30 days after the permit has expired.
The person(s) listed as the local contact person for the STVR shall be
available twenty-four (24) hours per day, seven (7) days per week, with
the ability to respond to the location within forty-five (45) minutes to
complaints regarding the condition, operation, or conduct of occupants
of the STVR unit or their guests.
Bedroom additions or conversions must be verified and approved by the
City to ensure compliance with City codes; the STVR permit shall be
reissued to reflect the approved number of bedrooms allowed; a permit
shall not be renewed if STVR hosts advertise the number of bedrooms
inaccurately.
STVR permit applications for properties within Homeowners Associations
(HOA’s) must submit a letter from the HOA indicating STVRs are allowed
in the community; permits will not be issued for communities that do
not allow STVRs.
The City must be notified immediately upon a STVR property ownership
change, which will also terminate the existing STVR permit; the new
owner shall apply for a new STVR permit, if the property will continue
to be used as a STVR unit.
The City Manager shall have the final decision in any appeals brought
under this chapter.
Additional minor changes for language consistency are described in Exhibit A.
ALTERNATIVES
Council may elect to adopt some of the changes; instruct Staff to make
additional/different amendments; and/or amend certain sections of these
chapters of the Code.
Prepared by: Kevin Meredith, Code Compliance Supervisor
Approved by: Chris Escobedo, Community Resources Director
50
ORDINANCE NO. XXX
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, AMENDING
CHAPTER 3.25 OF THE LA QUINTA MUNICIPAL
CODE RELATED TO SHORT TERM VACATION
RENTALS
WHEREAS, Chapter 3.25 of the La Quinta Municipal Code (LQMC)
relates to short-term vacation rentals; and
WHEREAS, the City has the authority to regulate businesses operating
within the City; and
WHEREAS, Chapter 3.25 of the LQMC addresses permitted uses, short-
term vacation rental process and permitting procedures; and
WHEREAS, the proposed amendments are necessary to clarify
regulations, process, and standards for short-term vacation rentals under the
City’s short-term vacation rental program, as more particularly set forth in
this Ordinance.
NOW, THEREFORE, the City Council of the City of La Quinta does
ordain as follows:
SECTION 1. Chapter 3.25 shall be amended as written in "Exhibit A"
attached hereto and incorporated herein by reference.
SECTION 2. The City Council does hereby grant the City Clerk the ability
to make minor amendments to "Exhibit A" to ensure consistency of all
approved text amendments prior to the publication in the La Quinta Municipal
Code.
SECTION 3. Posting: The City Clerk shall, within 15 days after passage
of this Ordinance, cause it to be posted in at least three public places
designated by resolution of the City Council, shall certify to the adoption and
posting of this Ordinance, and shall cause this Ordinance and its certification,
together with proof of posting to be entered into the Book of Ordinances of
the City of La Quinta.
SECTION 4. Effective Date: This Ordinance shall be in full force and
effect thirty (30) days after its adoption.
SECTION 5. Severability: If any section, subsection, subdivision,
sentence, clause, phrase, or portion of this Ordinance is, for any reason,
held to be invalid or unconstitutional by the decision of any court of
51
Ordinance No. XXX
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: Month & Date, 2020
Page 2 of 4
competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this Ordinance. The City Council hereby declares that
it would
have adopted this Ordinance and each and every section, subsection,
subdivision, sentence, clause, phrase, or portion thereof, irrespective of the
fact that any one or more section, subsections, subdivisions, sentences,
clauses, phrases, or portions thereof be declared unconstitutional.
PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta
City Council held this ____ day of _________, 2020 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
52
Ordinance No. XXX
Amendments to Chapter 3.25 Short-Term Vacation Rentals
Adopted: Month & Date, 2020
Page 3 of 4
Chapter 3.25 SHORT-TERM VACATION RENTALS
Ordinance language here
EXHIBIT A
53
54
Chapter 3.25 SHORT-TERM VACATION RENTALS
3.25.010 Title.
This chapter shall be referred to as the “Short-Term Vacation Rental Regulations.” (Ord. 572 § 1, 2018;
Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.020 Purpose.
A. The purpose of this chapter is to establish regulations for the use of privately owned residential
dwellings as short-term vacation rentals that ensure the collection and payment of transient
occupancy taxes (TOT) as provided in Chapter 3.24 of this code, and minimize the negative
secondary effects of such use on surrounding residential neighborhoods.
B. This chapter is not intended to provide any owner of residential property with the right or
privilege to violate any private conditions, covenants and restrictions applicable to the owner’s
property that may prohibit the use of such owner’s residential property for short-term vacation rental
purposes as defined in this chapter. (Ord. 572 § 1, 2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
C. The requirements of this chapter shall be presumed to apply to any residential dwelling that has
received a short-term vacation rental permit. A rebuttable presumption arises that, whenever there is
an occupant(s), paying rent or not, of a residential dwelling that has received a short-term vacation
rental permit, the requirements of this chapter shall apply, including but not limited to any
suspension or other modifications imposed on a short-term vacation rental permit as set forth in this
chapter. The city manager or authorized designee shall have the authority to implement any
necessary or appropriate policies and procedures to implement the rebuttable presumption set forth
in this section.
3.25.030 Definitions.
For purposes of this chapter, the following words and phrases shall have the meaning respectively
ascribed to them by this section:
“Advertise,” “advertisement,” “advertising,” “publish,” and “publication” mean any and all means,
whether verbal or written, through any media whatsoever whether in use prior to, at the time of, or
after the enactment of the ordinance amending this chapter, used for conveying to any member or
members of the public the ability or availability to rent a short-term vacation rental unit as defined in
this section, or used for conveying to any member or members of the public a notice of an intention
to rent a short-term vacation rental unit as defined in this section. For purposes of this definition, the
following media are listed as examples, which are not and shall not be construed as exhaustive:
Verbal or written announcements by proclamation or outcry, newspaper advertisement, magazine
advertisement, handbill, written or printed notice, printed or poster display, billboard display, e-mail
or other electronic/digital messaging platform, electronic commerce/commercial Internet websites,
and any and all other electronic media, television, radio, satellite-based, or Internet website.
“Applicable laws, rules and regulations” means any laws, rules, regulations and codes (whether
local, state or federal) pertaining to the use and occupancy of a privately owned dwelling unit as a
short-term vacation rental.
“Applicant” means the owner of the short-term vacation rental unit.
ORDINANCE NO. XXX
EXHIBIT A
55
“Authorized agent or representative” means a designated agent or representative who is appointed
by the owner and also is responsible for compliance with this chapter with respect to the short-term
vacation rental unit.
“Booking transaction” means any reservation or payment service provided by a person or entity who
facilitates a home-sharing or vacation rental (including short-term vacation rental) transaction
between a prospective occupant and an owner or owner’s authorized agent or representative.
“City manager” means that person acting in the capacity of the city manager of the city of La Quinta
or authorized designee.
“Declaration of non-use” means the declaration described in Section 3.25.050.
“Dwelling” has the same meaning as set forth in Section 9.280.030 (or successor provision, as may
be amended from time to time) of this code; “dwelling” does not include any impermanent,
transitory, or mobile means of temporary lodging, including but not limited to mobile homes,
recreational vehicles (RVs), car trailers, and camping tents.
“Good neighbor brochure” means a document prepared by the city that summarizes the general rules
of conduct, consideration, and respect, including, without limitation, provisions of this code and
other applicable laws, rules or regulations pertaining to the use and occupancy of short-term
vacation rental units.
“Hosting platform” means a person or entity who participates in the home-sharing or vacation rental
(including short-term vacation rental) business by collecting or receiving a fee, directly or indirectly
through an agent or intermediary, for conducting a booking transaction using any medium of
facilitation, including but not limited to the Internet.
“Local contact person” means the person designated by the owner or the owner’s authorized agent
or representative who shall be available twenty-four hours per day, seven days per week with the
ability to respond to the location within forty-five minutes for the purpose of: (1) taking remedial
action to resolve any such complaints; and (2) responding to complaints regarding the condition,
operation, or conduct of occupants of the short-term vacation rental unit. A designated local contact
person must obtain a business license otherwise required by Sections 3.24.060 and 3.28.020 (or
successor provisions, as may be amended from time to time) of this code.
“Notice of permit modification, suspension or revocation” means the notice the city may issue to an
applicant, authorized agent or representative, local contact person, occupant, owner, responsible
person, or any other person or entity authorized to be issued such notice under this code for a short-
term vacation rental unit, upon a determination by the city of a violation of this chapter or other
provisions of this code relating to authorized uses of property subject to this chapter.
“Occupant” means any person(s) withinoccupying the dwelling at any timeunit during the rental
period.
“Owner” means the person(s) or entity(ies) that hold(s) legal and/or equitable title to the subject
short-term vacation rental.
“Property” means a residential legal lot of record on which a short-term vacation rental unit is
located.
“Rent” has the same meaning as set forth in Section 3.24.020 (or successor provision, as may be
amended from time to time) of this code.
56
“Rental agreement” means a written or verbal agreement for use and occupancy of a privately-
owned residential dwelling that has been issued a short-term vacation rental permit, including a
dwelling that may have a permit which has been or is under suspension.
“Responsible person” means the signatory of an agreement for the rental, use and occupancy of a
short-term vacation rental unit, and/or any person(s) occupying the short-term vacation rental unit
without a rental agreement, including the owner(s), owner’s authorized agent(s) or representative(s),
local contact(s), and their guests, who shall be an occupant of that short-term vacation rental unit,
who is at least twenty-one years of age, and who is legally responsible for ensuring that all
occupants of the short-term vacation rental unit and/or their guests comply with all applicable laws,
rules and regulations pertaining to the use and occupancy of the subject short-term vacation rental
unit.
“Short-term vacation rental permit” means a permit that permits the use of a privately owned
residential dwelling as a short-term vacation rental unit pursuant to the provisions of this chapter,
and which incorporates by consolidation a transient occupancy permit and a business license
otherwise required by Sections 3.24.060 and 3.28.020 (or successor provisions, as may be amended
from time to time) of this code.
“Short-term vacation rental unit” means a privately owned residential dwelling, such as, but not
limited to, a single-family detached or multiple-family attached unit, apartment house,
condominium, cooperative apartment, duplex, or any portion of such dwellings and/or property
and/or yard features appurtenant thereto, rented for occupancy and/or occupied for dwelling,
lodging, or any transient use, including but not limited to sleeping overnight purposes for a period of
thirty (30) consecutive calendar days or less, counting portions of calendar days as full days, by any
person(s) with or without a rental agreement.
“STVR” may be used by city officials as an abbreviation for “short-term vacation rental.”
“Suspension” means that short-term vacation rental permit that is suspended pursuant to Section
3.25.090.
“Tenant” or “transient,” for purposes of this chapter, means any person who seeks to rent or who
does rent, or who occupies or seeks to occupy, for thirty (30) consecutive calendar days or less, a
short-term vacation rental unit. (Ord. 572 § 1, 2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.040 Authorized agent or representative.
A. Except for the completion of an application for a short-term vacation rental permit and business
license, the owner may designate an authorized agent or representative to ensure compliance with
the requirements of this chapter with respect to the short-term vacation rental unit on his, her or their
behalf. Nevertheless, the owner shall not be relieved from any personal responsibility and personal
liability for noncompliance with any applicable law, rule or regulation pertaining to the use and
occupancy of the subject short-term vacation rental unit, regardless of whether such noncompliance
was committed by the owner’s authorized agent or representative or the occupants of the owner’s
short-term vacation rental unit or their guests.
B. The owner must be the applicant for and holder of a short-term vacation rental permit and
business license and shall not authorize an agent or a representative to apply for or hold a short-term
vacation rental permit and business license on the owner’s behalf. The owner’s signature is required
on all short-term vacation rental application forms, and the city may prescribe reasonable
57
requirements to verify that an applicant or purported owner is the owner in fact. (Ord. 572 § 1, 2018;
Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.050 Short-term vacation rental permit—Required.
A. The owner is required to obtain a short-term vacation rental permit and a business license from
the city before the owner or the owner’s authorized agent or representative may rent or advertise a
short-term vacation rental unit. No short-term vacation rental use may occur in the city except in
compliance with this chapter. No property in the city may be issued a short-term vacation rental
permit or used as a short-term vacation rental unit unless the property is a residential dwelling that
complies with the requirements of this chapter.
B. A short-term vacation rental permit and business license shall be required to be renewed on an
annual basis in order to remain valid.
1. A short-term vacation rental permit and business license renewal application shall be
submitted no earlier than sixty (60) calendar days but no later than thirty (30) calendar days
prior to the permit’s expiration date. Failure to renew a short-term vacation rental permit
within thirty consecutive days of its expiration date as prescribed in this section maywill
result in the short-term vacation rental permit being terminated.
2. A new owner of a property that previously operated as a short-term vacation rental unit that
had been issued a short-term vacation rental permit to aby the former owner may not renew
the previous owner’s short-term vacation rental permit and shall apply for a new short-term
vacation rental permit, pursuant to this chapter, if the new owner wants to continue to use
the residential dwelling as a short-term vacation rental unit.
3. WhenIf an owner or an owner’s authorized agent or representative, pursuant to all
applicable laws, constructs additional bedrooms to an existing residential dwelling or
converts non-bedroom spaces and areas in an existing residential dwelling into additional
bedrooms, the owner or owner’s authorized agent or representative shall notify the city and
update the short-term vacation rental unit’s online registration profile upon city approval of
the addition or conversion so that the city may confirm that such conversion is consistent
with this chapter and the code, including all applicable provisions in Title 8 of the code,
and reissue the short-term vacation rental permit so that it accurately identifies the number
of approved bedrooms,shall apply for a new short-term vacation rental permit if the owner
wants to continue to use any of the bedrooms in the residential dwelling as a short-term
vacation rental unit. The city may conduct an onsite inspection of the property to verify
compliance with this chapter and the code. Code compliance inspections may be billed for
full cost recovery at one hour for initial inspection and in thirty-minute increments for each
follow-up inspection pursuant to subsection D.
C. A short-term vacation rental permit and business license shall be valid only for the number of
bedrooms in a residential dwelling equal to the number of bedrooms the city establishes as eligible
for listing as a short-term vacation rental unit and shall not exceed the number of bedrooms
allowable for the number of occupants as set forth in Section 3.25.070. The allowable number of
bedrooms shall meet all applicable requirements under federal, state and city codes, including, but
not limited to, the provisions of Section 9.50.100 (or successor provision, as may be amended from
time to time) governing “additional bedrooms” and all applicable building and construction codes in
Title 8 of this code. A short-term vacation rental permit shall not issue for, or otherwise authorize
58
the use of, additional bedrooms converted from non-bedroom spaces or areas in an existing
residential dwelling except upon express city approval for the additional bedrooms in compliance
with this code, including Section 9.50.100 (or successor provision, as may be amended from time to
time), and upon approval of an application for a new or renewed short-term vacation rental permit as
provided in subsection B.
D. A short-term vacation rental permit and business license shall not be issued or renewed, and may
be suspended or permanently revoked, if the property, or any building, structure, or use or land use
on the property is in violation of this code. The city may conduct an inspection of the property prior
to the issuance or renewal of a short-term vacation rental permit and/or business license. Code
compliance inspections may be billed for full cost recovery at one hour for initial inspection and in
thirty-minute increments for each follow-up inspection. For purposes of this subsection, a code
violation exists if, at the time of the submittal of an application for a new or renewed short-term
vacation rental permit or business license, the city has commenced administrative proceedings by
issuing written communication and/or official notice to the owner or owner’s responsible agent or
representative of one or more code violations. For purposes of this chapter, “building,” “structure,”
and “use or land use” have the same meanings as set forth in Section 9.280.030 (or successor
provisions, as may be amended from time to time) of this code.
E. A short-term vacation rental permit and business license shall not be issued or renewed, and
may be suspended or permanently revoked, if any portion of transient occupancy tax has not been
reported and/or remitted to the city for the previous calendar year by the applicable deadline for the
reporting and/or remittance of the transient occupancy tax.
F. A short-term vacation rental permit and business license shall not be issued or renewed, and may
be suspended or permanently revoked, if the residential dwelling to be used as a short-term rental
unit lacks adequate onsite parking. For purposes of this subsection, “adequate onsite parking” shall
be determined by dividing the total number of occupants commensurate with the approved number
of bedrooms as provided in the table under Section 3.25.070 by four, such that the ratio of the total
number of occupants to onsite parking spots does not exceed four to one (4:1). For example, a
residential dwelling with five bedrooms may permissibly host a total number of ten occupants and
therefore requires three on-site parking spots. Onsite parking shall be on an approved driveway,
garage, and/or carport areas only in accordance withPursuant to Section 3.25.070(R), and no more
than two street parking spots may count towards the number of on-site parking spots necessary to
meet the “adequate onsite parking” requirement under this subsection.
G. An owner or owner’s authorized agent or representative who claims not to be operating a short-
term vacation rental unit or who has obtained a valid short-term vacation rental permit and business
license pursuant to this chapter, may voluntarily opt-out of the requirements of this chapter, prior to
the issuance or expiration of a short-term vacation rental permit and business license that are
applicable to the short-term vacation rental unit, only upon the owner, the owner’s authorized agent
or representative and/or the owner’s designated local contact person executing, under penalty of
perjury, a declaration of non-use as a short-term vacation rental unit, in a form prescribed by the city
(for purposes of this chapter, a “declaration of non-use”). Upon the receipt and filing by the city of a
fully executed declaration of non-use, the owner or owner’s authorized agent representative shall be
released from complying with this chapter as long as the property is not used as a short-term
vacation rental unit. Use of the property as a short-term vacation unit after the city’s receipt and
filing of a declaration of non-use, is a violation of this chapter. If, after a declaration of non-use has
been received and filed by the city, the owner or owner’s authorized agent or representative wants to
59
use that property as a short-term vacation rental unit, the owner shall apply for a new short-term
vacation rental permit and business license and fully comply with the requirements of this chapter
and the code; provided, however, that if a short-term vacation rental permit is or will be suspended
on the date an owner or owner’s authorized agent or representative submits to the city a declaration
of non-use for the short-term vacation rental unit under suspension, then the owner may apply for a
new short-term vacation rental permit and business license only after twelve (12) consecutive
months have elapsed from the date of the declaration of non-use, and the owner and owner’s
authorized agent or representative otherwise shall fully comply with the requirements of this chapter
and the code. (Ord. 577 § 1, 2019; Ord. 572 § 1, 2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.060 Short-term vacation rental permit—Application requirements.
A. The owner or the owner’s authorized agent or representative must submit the information
required on the city’s short-term vacation rental permit application form provided by the city, which
may include any or all of the following:
1. The name, address, and telephone number of the owner of the subject short-term vacation
rental unit;
2. The name, address, and telephone number of the owner’s authorized agent or
representative, if any;
3. The name, address, and twenty-four-hour telephone number of the local contact person;
4. The address of the proposed short-term vacation rental unit, Internet listing site and listing
number;
5. The number of bedrooms shall not exceed the number of bedrooms allowable for the
number of occupants as set forth in Section 3.25.070. The allowable number of bedrooms shall
meet all applicable building and construction requirements under federal, state and city codes,
including, but not limited to, the provisions of Section 9.50.100 (or successor provision, as
may be amended from time to time) governing “additional bedrooms” and all applicable
building and construction codes in Title 8 of this code;
6. Acknowledgement of receipt of all electronically distributed short-term vacation rental
information packet from the city, which includinges any copy of the good neighbor brochure;
7. Certification from tThe owner or owner’s authorized agent or representative that issuance
of who has applied for a short-term vacation rental permit shall provide the city with written
authorization that issuance of a short-term vacation rental permit pursuant to this chapter is not
inconsistent with any recorded or unrecorded restrictive covenant, document, or other policy of
a homeowner association (HOA) or other person or entity which has governing authority over
the property on which a short-term vacation rental unit will be operated; in furtherance of this
requirement, there shall be a rebuttable presumption that an owner or owner’s authorized agent
or representative does not have written authorization for the issuance of a short-term vacation
rental permit if a HOA or other person or entity which has governing authority over the
property has submitted to the city a duly-authorized official writing, which informs the city
that short-term vacation rentals of thirty (30) consecutive days or less are not permitted on the
property applying for a short-term vacation rental permit; and
8. Such other information as the city manager or authorized designee deems reasonably
necessary to administer this chapter.
60
B. The short-term vacation rental permit application shall be accompanied by an application fee as
set by resolution of the city council. A short-term vacation rental permit and business license shall
not be issued or renewed while any check or other payment method cannot be processed for
insufficient funds.
C. The city may determine the maximum number of bedrooms in a residential dwelling with
multiple bedrooms eligible for use as a short-term vacation rental unit upon issuance of a short-term
vacation rental permit. When determining the maximum number of bedrooms eligible for use as
short-term vacation rentals, the city shall consider the public health, safety, and welfare, shall
comply with building and residential codes, and may rely on public records relating to planned and
approved living space within the residential dwellings, including, but not limited to, title insurance
reports, official county records, and tax assessor records. Owners of residential dwellings that
exceed five thousand square feet of developed space on a lot may apply for additional bedrooms. An
owner and/or owner’s authorized agent or representative may not advertise availability for
occupancy of a short-term vacation rental unit for more than the approved number of six bedrooms
listed in theunless a short-term vacation rental permit issued by the cityallows advertising for more
bedrooms after the city has determined the maximum number of bedrooms eligible for use as short-
term vacation rental pursuant to this chapter.
D. A short-term vacation rental permit application may be denied if the applicant has failed to
comply with application requirements in this chapter, or has had a prior short-term vacation rental
permit for the same unit revoked within the past twelve (12) calendar months. In addition, upon
adoption of a resolution pursuant to subsection H, the city may limit the number of short-term
vacation rental units in a given geographic area based on a high concentration of short-term vacation
rental units. The city shall maintain a waiting list of short-term vacation rental permit applications
for such geographic areas where the city determines, based on substantial evidence after a noticed
public hearing and public hearing, there is a higher than average concentration of short-term
vacation rental units that either affects the public health, safety, and welfare or significantly
negatively impacts the character and standard of living in a neighborhood within that geographic
area, or both.
E. Short-term vacation rental permit applications may take up to, and the city shall have, at least
thirty (30) calendar days to process but no more than forty-five days. An application for a renewal of
a short-term vacation rental permit and business license should be submitted at least thirty (30) days
prior to the existing permit’s expiration to allow sufficient time for the city to process the renewal
application. Nothing in this subsection or chapter shall be construed as requiring the city to issue or
deny a short-term vacation rental permit in less than thirty (30) days, as no permit shall be issued
until such time as application review is complete. No short-term vacation rental use may occur in
the city without a valid short-term vacation rental permit is issued in accordance with this chapter.
F. Within fourteen days ofUpon a change of property ownership of a property licensed to operate
as a short-term vacation rental unit, change ofthe owner or owner’s authorized agent or
representative shall notify the city of such change immediately. The existing short-term vacation
rental permit shall be terminated and the property must cease operating as a short-term vacation
rental immediately. Failure to comply may result in a fine of $1,000 per day for a continuing
violation of this subsection F, or any other change in material facts pertaining to the information
contained in the vacation rental permit application, the owner or owner’s authorized agent or
representative shall submit an application and requisite application fee for a new short-term vacation
61
rental permit, which must be obtained prior to continuing to rent the subject unit as a short-term
vacation rental.
G. Immediately upon a change of an owner’s authorized agent or representative, local contact, or
any other change pertaining to the information contained in the short-term vacation rental
application, the owner or owner’s authorized agent or representative shall update the short-term
vacation rental unit’s online registration profile used by the city for the implementation of the short-
term vacation rental regulations. Failure to update immediately this information may result in a
violation of this chapter, including but not limited to a suspension or revocation of a short-term
vacation rental permit, until all information is updated.Transient occupancy registration permits
issued for the operation of short-term vacation rental units prior to the effective date of the
ordinance amending this chapter shall remain in effect until December 31, 2018. All short-term
vacation rentals shall be registered annually thereafter in accordance with this chapter.
H. The city manager or authorized designee shall prepare, for adoption by resolution by the city
council, a review procedure and criteria to evaluate the limitation for issuance of STVR permits
and/or STVR applications for geographic areas within the city as set forth in subsection D. (Ord.
572 § 1, 2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.070 Operational requirements and standard conditions.
A. The owner and/or owner’s authorized agent or representative shall use reasonably prudent
business practices to ensure that the short-term vacation rental unit is used in a manner that complies
with all applicable laws, rules and regulations pertaining to the use and occupancy of the subject
short-term vacation rental unit.
B. The responsible person(s) shall be an occupant(s) of the short-term vacation rental unit for
which he, she or they signed a rental agreement for such rental, use and occupancy, and/or any
person(s) occupying the short-term vacation rental unit without a rental agreement, including the
owner, owner’s authorized agent or representative, local contact(s) and their guests. No non-
permanent improvements to the property, such as tents, trailers, or other mobile units, may be used
as short-term vacation rentals. The total number of occupants, including the responsible person(s),
allowed to occupy any given short-term vacation rental unit may be within the ranges set forth in the
table below. By the issuance of a short-term vacation rental permit, the city or its authorized
designees, including police, shall have the right to conduct a count of all persons occupying the
short-term vacation rental unit in response to a complaint or any other legal grounds to conduct an
inspection resulting from the use of the short-term vacation rental unit, and the failure to allow the
city or its authorized designees the ability to conduct such a count may constitute a violation of this
chapter. The city council may by resolution further restrict occupancy levels provided those
restrictions are within the occupancy ranges set forth below.
Number of Bedrooms Total of Overnight* Occupants
Total Daytime** Occupants (Including
Number of Overnight Occupants)
0 – Studio 2 2—8
1 2—4 2—8
2 4—6 4—8
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3 6—8 6—12
4 8—10 8—16
5 10—12 10—18
6 12—14 12—20
7 14 14—20
8 16 16—22
9 18 18—24
* Overnight (10:01 p.m. – 6:59 a.m.)
** Daytime (7:00 a.m. – 10:00 p.m.)
C. While a short-term vacation rental unit is rented, the owner, the owner’s authorized agent or
representative and/or the owner’s designatedThe person(s) listed as the local contact person in the
short-term vacation rental unit’s online registration profile shall be available twenty-four (24) hours
per day, seven (7) days per week, with the ability to respond to the location within forty-five (45)
minutes to complaints regarding the condition, operation, or conduct of occupants of the short-term
vacation rental unit or their guests. The person(s) listed as a local contact person shall be able to
respond personally to the location, or to contact the owner or the owner’s authorized agent or
representative to respond personally to the location, within forty-five (45) minutes of notification or
attempted notification by the city or its authorized short-term vacation rental designated hotline
service provider. No provision in this section shall obligate the city or its authorized short-term
vacation rental designated hotline service provider to attempt to contact any person or entity other
than the person(s) listed as the local contact person.
D. The owner, the owner’s authorized agent or representative and/or the owner’s designated local
contact person shall use reasonably prudent business practices to ensure that the occupants and/or
guests of the short-term vacation rental unit do not create unreasonable or unlawful noise or
disturbances, engage in disorderly conduct, or violate any applicable law, rule or regulation
pertaining to the use and occupancy of the subject short-term vacation rental unit.
E. Occupants of the short-term vacation rental unit shall comply with the standards and regulations
for allowable noise at the property in accordance with Section 9.100.210 and 11.08.040 (or
successor provision, as may be amended from time to time) of this code. No radio receiver, musical
instrument, phonograph, compact disk player, loudspeaker, karaoke machine, sound amplifier, or
any machine, device or equipment that produces or reproduces any sound shall be used outside or be
audible from the outside of any short-term vacation rental unit between the hours of ten10:00 p.m.
and seven7:00 a.m. Pacific Standard Time. Observations of noise related violations shall be made
by the city or its authorized designee from any location at which a city official or authorized
designee may lawfully be, including but not limited to any public right-of-way, any city-owned
public property, and any private property to which the city or its authorized designee has been
granted access.
F. Prior to occupancy of a short-term vacation rental unit, the owner or the owner’s authorized
agent or representative shall:
1. Obtain the contact information of the responsible person;
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2. Provide a copiesy of all electronically distributed short-term vacation rental information
from the city, including anythe good neighbor brochure to the responsible person and post in a
conspicuous location within the short-term vacation rental unit, in a manner that allows for the
information to be viewed in its entirety; and require such responsible person to execute a
formal acknowledgement that he or she is legally responsible for compliance by all occupants
of the short-term vacation rental unit and their guests with all applicable laws, rules and
regulations pertaining to the use and occupancy of the short-term vacation rental unit. This
information shall be maintained by the owner or the owner’s authorized agent or representative
for a period of three years and be made readily available upon request of any officer of the city
responsible for the enforcement of any provision of this code or any other applicable law, rule
or regulation pertaining to the use and occupancy of the short-term vacation rental unit.
G. The owner, the owner’s authorized agent or representative and/or the owner’s designated local
contact person shall, upon notification or attempted notification that the responsible person and/or
any occupant and/or guest of the short-term vacation rental unit has created unreasonable or
unlawful noise or disturbances, engaged in disorderly conduct, or committed violations of any
applicable law, rule or regulation pertaining to the use and occupancy of the subject short-term
vacation rental unit, promptly respond within forty-five (45) minutes to immediately halt and
prevent a recurrence of such conduct by the responsible person and/or any occupants and/or guests.
Failure of the owner, the owner’s authorized agent or representative and/or the owner’s designated
local contact person to respond to calls or complaints regarding the condition, operation, or conduct
of occupants and/or guests of the short-term vacation rental unit within forty-five (45) minutes, shall
be subject to all administrative, legal and equitable remedies available to the city.
H. [reserved]The owner, the owner’s authorized agent or representative and/or the owner’s
designated local contact person shall report to the city manager, or designee, the name, violation,
date, and time of disturbance of each person involved in three or more disorderly conduct activities,
disturbances or other violations of any applicable law, rule or regulation pertaining to the use and
occupancy of the subject short-term vacation rental unit.
I. Trash and refuse shall not be left stored within public view, except in proper containers for the
purpose of collection by the city’s authorized waste hauler on scheduled trash collection days. The
owner, the owner’s authorized agent or representative shall use reasonably prudent business
practices to ensure compliance with all the provisions of Chapter 6.04 (Solid Waste Collection and
Disposal) (or successor provision, as may be amended from time to time) of this code.
J. Signs may be posted on the premises to advertise the availability of the short-term vacation
rental unit as provided for in Chapter 9.160 (Signs) (or successor provision, as may be amended
from time to time) of this code.
K. The owner, authorized agent or representative and/or the owner’s designated local contact
person shall post a copy of the short-term vacation rental permit and a copy of the good neighbor
brochure in a conspicuous place within the short-term vacation rental unit, and a copy of the good
neighbor brochure shall be provided to each occupant of the subject short-term vacation rental unit.
L. Unless otherwise provided in this chapter, the owner and/or the owner’s authorized agent or
representative shall comply with all provisions of Chapter 3.24 concerning transient occupancy
taxes, including, but not limited to, submission of a monthly return in accordance with
Section 3.24.080 (or successor provisions, as may be amended from time to time) of this code,
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which shall be filed monthly even if the short-term vacation rental unit was not rented during each
such month.
M. Guesthouses, detached from the primary residential dwelling on the property, or the primary
residential dwelling on the property, may be rented pursuant to this chapter as long as the
guesthouse and the primary residential dwelling are rented to one party.
N. The owner and/or the owner’s authorized agent or representative shall post the number of
authorized bedrooms and the current short-term vacation rental permit number at the beginning or
top ofon or in any advertisement that promotes the availability or existence of a short-term vacation
rental unit. In the instance of audio-only advertising of the same, the short-term vacation rental
permit number shall be read as part of the advertisement.
O. The owner and/or owner’s authorized agent or representative shall operate a short-term vacation
rental unit in compliance with any other permits or licenses that apply to the property, including, but
not limited to, any permit or license needed to operate a special event pursuant to
Section 9.60.170 (or successor provision, as may be amended from time to time) of this code. The
city may limit the number of special event permits issued per year on residential dwellings pursuant
to Section 9.60.170 (or successor provision, as may be amended from time to time).
P. The city manager, or designee, shall have the authority to impose additional conditions on the
use of any given short-term vacation rental unit to ensure that any potential secondary effects unique
to the subject short-term vacation rental unit are avoided or adequately mitigated, including, but not
limited to, a mitigating condition that would require the installation of a noise monitoring device to
keep time-stamped noise level data from the property that will be made available to the city upon
city’s reasonable request.
Q. The standard conditions set forth herein may be modified by the city manager, or designee, upon
request of the owner or the owner’s authorized agent or representative based on site-specific
circumstances for the purpose of allowing reasonable accommodation of a short-term vacation
rental. All requests must be in writing and shall identify how the strict application of the standard
conditions creates an unreasonable hardship to a property such that, if the requirement is not
modified, reasonable use of the property for a short-term vacation rental would not be allowed. Any
hardships identified must relate to physical constraints to the subject site and shall not be self-
induced or economic. Any modifications of the standard conditions shall not further exacerbate an
already existing problem.
R. On-site parking shall be allowed on an approved driveway, garage, and/or carport areas only;
this section does not impose restrictions on public street parking regulations. Recreational vehicles
may be parked in accordance with the provisions set forth in Section 9.60.130 (or successor
provision, as may be amended from time to time) of this code. (Ord. 577 § 1, 2019; Ord. 572 § 1,
2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.080 Recordkeeping and hosting platform duties.
A. The owner or the owner’s authorized agent or representative shall maintain for a period of three
years, records in such form as the tax administrator (as defined in Chapter 3.24) may require to
determine the amount of transient occupancy tax owed to the city. The tax administrator shall
have the right to inspect such records at all reasonable times, which may be subject to the
subpoena by the tax administrator pursuant to Section 3.24.140 (Records) (Transient Occupancy
Tax) (or successor provisions, as may be amended from time to time) of this code.
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B. Hosting platforms shall not complete any booking transaction for any residential dwelling or
other property purporting to be a short-term vacation rental unit in the city unless the dwelling or
property has a current and valid short-term vacation rental permit issued pursuant to this chapter,
which is not under suspension, for the dates and times proposed as part of the booking
transaction.
1. The city shall maintain an online registry of active and suspended short-term vacation
rental permits, which hosting platforms may reference and rely upon for purposes of
complying with subsection B. If a residential dwelling or other property purporting to be
a short-term vacation rental unit matches with an address, permit number, and/or current
and valid permit dates (not under suspension) set forth in the city’s online registry, the
hosting platforms may presume that the dwelling or other property has a current and valid
short-term vacation rental permit.
2. The provisions of this subsection B shall be interpreted in accordance with otherwise
applicable state and federal law(s) and will not apply if determined by the city to be in
violation of, or preempted by, any such law(s). (Ord. 572 § 1, 2018; Ord. 563 § 1, 2017;
Ord. 501 § 2, 2012)
3.25.090 Violations.
A. Additional Conditions. A violation of any provision of this chapter or this code by any applicant,
occupant, responsible person, local contact person, owner, or owner’s authorized agent or
representative, shall authorize the city manager, or designee, to impose additional conditions on the
use of any given short-term vacation rental unit to ensure that any potential additional violations are
avoided.
B. Permit Modification, Suspension and Revocation. A violation of any provision of this chapter,
this code, California Vehicle Code, or any other applicable federal, state, or local laws or codes,
including, but not limited to, applicable fire codes and the building and construction codes as set
forth in Title 8 of this code, by any applicant, occupant, responsible person, local contact person,
owner, or owner’s authorized agent or representative, shall constitute grounds for modification,
suspension and/or revocation (which may include permanent revocation) of the short-term vacation
rental permit and/or any affiliated licenses or permits pursuant to the provisions set forth in
Section 3.25.100.
C. Notice of Violation. The city may issue a notice of violation to any applicant, occupant,
responsible person, local contact person, owner, or owner’s authorized agent or representative,
pursuant to Section 1.01.300 (or successor provisions, as may be amended from time to time) of this
code, if there is any violation of this chapter committed, caused or maintained by any of the above
parties.
D. Three Strikes Policy. Three violations of any provision of this chapter or this code within one
year by any applicant, occupant, responsible person, local contact person, owner, or owner’s
authorized agent or representative, with respect to any one residential dwelling will result in an
immediate suspension of the short-term vacation rental permit with subsequent ability to have a
hearing before the city, pursuant to this chapter, to request a lifting of the suspension.
E. Administrative and Misdemeanor Citations. The city may issue an administrative citation to any
applicant, occupant, responsible person, local contact person, owner, or owner’s authorized agent or
representative, pursuant to Chapter 1.09 (Administrative Citations) (or successor provisions, as may
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be amended from time to time) of this code, if there is any violation of this chapter committed,
caused or maintained by any of the above parties. Nothing in this section shall preclude the city
from also issuing an infraction citation upon the occurrence of the same offense on a separate day.
An administrative citation may impose a fine for one or more violations of this chapter in the
maximum amount allowed by state law or this code in which the latter amount shall be as follows:
1. General STVR Violations (Occupancy/Noise/Parking).
a. First violation: five hundred dollars;
b. Second violation: one thousand dollars;
c. Third violation: one thousand five hundred dollars.
2. Operating a STVR Without a Valid Short-Term Vacation Rental Permit.
a. First violation: one thousand dollars;
b. Second violation: one thousand five hundred dollars;
c. Third violation: two thousand dollars.
3. Hosting a Special Event at a STVR Without a Special Event Permit as Required by
Section 9.60.170 (or Successor Provision, as May Be Amended From Time to Time) of This
Code.
a. First violation: five thousand dollars;
b. Second violation: five thousand dollars.
F. Public Nuisance. In addition to any and all rights and remedies available to the city, it shall be a
public nuisance for any person or entity to commit, cause or maintain a violation of this chapter,
which shall be subject to the provisions of Section 1.01.250 (Violations public nuisances) (or
successor provisions, as may be amended from time to time) of this code. (Ord. 578 § 1, 2019; Ord.
572 § 1, 2018; Ord. 563 § 1, 2017; Ord. 501 § 2, 2012)
3.25.100 Appeals.
A. Any person aggrieved by any decision of a city officer made pursuant to this chapter may request
a hearing before the city manager in accordance with Chapter 2.08 (or successor provisions, as
may be amended from time to time) of this code.
B. Notwithstanding any provisions in Section 2.08.230 or otherwise in the code, the decision by the
city manager of an appeal brought under this chapter shall be the final decision by the city for any
violation of a short-term vacation rental permit issued under this order, except for any
administrative citation imposing a fine, which shall be processed and subject to an administrative
appeal pursuant to Chapter 1.09 of the code. (Ord. 572 § 1, 2018; Ord. 563 § 1, 2017)
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68
City of La Quinta
CITY COUNCIL MEETING: December 1, 2020
STAFF REPORT
AGENDA TITLE: INTRODUCE FOR FIRST READING AN ORDINANCE
AMENDING CHAPTER 12.69 OF LA QUINTA MUNICIPAL CODE RELATED TO
GOLF CARTS
RECOMMENDATION
A. Move to take up Ordinance No.___ by title and number only and waive
further reading.
B. Move to introduce at first reading, Ordinance No. ___ to amend Chapter
12.69 of the La Quinta Municipal Code related to Golf Carts.
EXECUTIVE SUMMARY
Chapter 12.69, outlining the City’s Golf Cart regulations, was added to
Title 12 of the La Quinta Municipal Code (LQMC) in December 2009
(Ordinance No. 474) (Attachment 1).
Council discussed the Golf Cart program and map at the August 4 and
October 6, 2020 Council meetings, and directed staff to amend the
regulations.
FISCAL IMPACT
None at this time, however, additional golf cart routes and paths could be
included as part of future Capital Improvement Program (CIP) projects, and
associated costs would be identified during the scoping and budgeting process
for each qualified project.
BACKGROUND/ANALYSIS
At the October 6, 2020 meeting, after Council received an update on the City’s
current golf cart regulations and updated map showing routes and paths,
directed staff to bring back proposed amendments for review and
consideration:
BUSINESS SESSION ITEM NO. 3
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Added “Low speed vehicle”: “Golf cart” and “low speed vehicle” (LSV) are
terms often used interchangeably, when in fact they are not the same. LSVs
look like golf carts to the casual observer but are not the same per the CA
Vehicle Code. Golf carts are specifically defined with a weight limit of 1,300
pounds and designed to carry no more than two persons, including the driver.
LSVs, which include neighborhood electric vehicles (NEV), have a weight limit of
3,000 pounds. Both golf carts and LSVs must operate at no more than 25 miles
per hour. LSVs do not have a 2-passenger limit; by adding LSVs to the code it
will allow vehicles that are designed with 4 and more passenger seats.
LSVs must have a vehicle identification number (VIN). Per current
regulations, golf cart operators are required to have a valid driver’s license and
carry insurance. LSVs must be equipped with a vehicle identification number
(VIN) and comply with requirements pursuant to Federal Motor Vehicle Safety
Standard No. 500 (49 CFR 571.500) (attached). Golf carts are not required to
have a VIN. The requirement for LSVs to be equipped with a VIN is included in
the proposed code amendment.
Golf carts and LSVs can be electrically or gas powered. Current
regulations define and require golf carts to be electrically-powered. The Vehicle
Code does not restrict use of gas-powered vehicles. The proposed amendment
states that golf carts and LSVs can be electrically or gas-powered.
No requirement for covered passenger compartment: Current regulations
require a covered passenger compartment. A covered passenger compartment
is not a requirement of the Federal Motor Vehicle Safety Standard No. 500 (49
CFR 571.500). The proposed amendment removes this requirement.
No limit on number of persons: Current regulations define golf carts as
designed to carry no more than two persons, including the driver. LSVs can be
designed with more than two passengers; some NEVs have 4, 6, and even 8
passenger seats especially used for shuttle service. The proposed amendment
removes the two-passenger limit.
Use of sidewalks upon discretion of the City Engineer: Golf carts and
LSVs may be allowed to share use of sidewalks that are at least 6 feet in width,
upon review and discretion of the City Engineer. Section 12.69.060 states that
the city manager or designee (City Engineer) shall have the authority to add or
delete routes as the need arises or as conditions change.
Are golf cart permits necessary? Council asked staff to investigate the
necessity for golf cart permits, since design and safety criteria for golf carts and
LSVs are regulated by the CA Vehicle Code and Federal Motor Vehicle Safety
Standards, and operators must be licensed drivers and carry insurance.
Further, LSVs require a VIN. Riverside County (RivCo) Sheriffs reviewed the CA
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Vehicle Code and La Quinta’s golf cart regulations and determined that a golf
cart permit is not necessary as the Vehicle Code and Federal Motor Vehicle
Safety Standards are referenced in the LQMC and any person operating a golf
cart or LSV in violation of the LQMC is subject to an infraction punishable as set
forth in the LQMC and as permitted by the CA Vehicle Code.
However, RivCo Sheriffs and Code Compliance find that a permit process does
allow for maintaining an inventory and registration of golf carts and LSVs that
are operating in La Quinta and ensures that the vehicles are meeting the design
and safety requirements via inspection. Staff researched with the California
Joint Powers Insurance Authority (CJPIA) and they indicated that a permit
process does have some advantages, but that there is no requirement that local
government agencies have a permit process for golf carts. The advantages
include:
Oversight and control of the number and type of golf carts that are
permitted to be operated on city streets.
Confirmation (via physical inspection) that each golf cart meets the
minimum design criteria (seat belts, mirrors etc.) for operation on public
streets.
Confirmation that the golf cart operator maintains appropriate liability
insurance required by the state.
Collection of permit fees to offset costs associated with the program.
Education of the operator regarding how to safely operate a golf cart on
public streets.
The proposed code amendment has been drafted to remove the golf cart permit
requirements, however, it can remain if it is the desire of the Council.
ALTERNATIVES
Council could recommend additional amendments.
Prepared by: Danny Castro, Design and Development Director
Bryan McKinney, Public Works Director/City Engineer
Attachments:
1. 49 CFR Section 571.500 Standard No. 500 Low Speed Vehicles,
Federal Motor Vehicle Safety Standards
2. Proposed Updated Golf Cart Map
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ORDINANCE NO. xxx
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, AMENDING
CHAPTER 12.69 OF TITLE 12 OF THE LA QUINTA
MUNICIPAL CODE RELATED TO GOLF CARTS
WHEREAS, Chapter 12.69 of Title 12 of the La Quinta Municipal Code
relates to golf carts; and
WHEREAS, the City Council received updates on the golf cart program
regulations and map of routes and paths at the August 4, 2020 and October
5, 2020 meetings, and after review and consideration of this item, the City
Council recommended amendments to the golf cart regulations to encourage
the use of golf carts as a safe alternate to conventional automobile use, and
to connect residential and activity centers; and
WHEREAS, Chapter 12.69 of Title 12 of the La Quinta Municipal Code
establishes standards and requirements for the implementation of the golf cart
transportation plan in furtherance of the 2035 General Plan, adopted by the
City Council at their regular meeting on February 19, 2013.
NOW, THEREFORE, the City Council of the City of La Quinta does
ordain as follows:
SECTION 1. Chapter 12.69 shall be amended as written in “Exhibit A”
attached hereto and incorporated by this reference.
SECTION 2. The City Council does hereby grant the City Clerk the ability
to make minor amendments to “Exhibit A” to ensure consistency of all
approved text amendments prior to the publication in the La Quinta Municipal
Code.
SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and
effect thirty (30) days after its adoption.
SECTION 4. POSTING: The City Clerk shall, within 15 days after
passage of this Ordinance, cause it to be posted in at least three public places
designated by resolution of the City Council, shall certify to the adoption and
posting of this Ordinance, and shall cause this Ordinance and its certification,
together with proof of posting to be entered into the Book of Ordinances of
the City of La Quinta.
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Ordinance No. xxx
Amendments to Section of Title 12 Golf Carts
Adopted: enter date, 2020
Page 2 of 2
SECTION 6. SEVERABILITY: If any section, subsection, subdivision,
sentence, clause, phrase, or portion of this Ordinance is, for any reason, held
to be invalid or unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining portions
of this Ordinance. The City Council hereby declares that it would have adopted
this Ordinance and each and every section, subsection, subdivision, sentence,
clause, phrase, or portion thereof, irrespective of the fact that any one or more
section, subsections, subdivisions, sentences, clauses, phrases, or portions
thereof be declared unconstitutional.
PASSED, APPROVED and ADOPTED, at a regular meeting of the La
Quinta City Council held this ____ day of _______, 2020 by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
____________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Chapter 12.69 GOLF CARTS AND LOW SPEED VEHICLES
12.69.010 Purpose and intent.
The California Streets and Highways Code Sections 1950 through 1961, authorize local jurisdictions to
establish golf cart and low speed vehicle transportation plans within their boundaries, under certain
conditions and with certain requirements. The city has established the golf cart transportation plan in its
general plan and intends, by the addition of this chapter of the municipal code, to establish standards,
requirements and procedures for the implementation of the golf cart and low speed vehicle transportation
plan. (Ord. 559 § 1, 2017; Ord. 474 § 1, 2009)
12.69.020 Definitions.
As used in this chapter, the following words and phrases shall have the following meaning:
“City” means the city of La Quinta.
“Golf cart” means a four-wheeled electric motor vehicle with an unladen weight of less than one
thousand three hundred pounds, which is designed to be, and is operated at not more than twenty-
five miles per hour, and is designed to carry golf equipment and no more than two persons,
including the driver.
“Low speed vehicle” means a four-wheeled electric or gas powered vehicle with a gross vehicle
weight of less than three thousand pounds, and is operated at not more than twenty-five miles per
hour. Neighborhood electric vehicles are also known as low speed vehicles. Low speed and
neighborhood electric vehicles can be designed to carry more than two passengers, including the
driver.
“Golf cart paths” or “golf cart routes” means all city-owned travel ways that now allow, or are
added in the future as allowable golf cart and low speed vehicle travelways, including roadways.
There shall be three categories of golf cart paths or routes:
1. Class I golf cart paths provide an area separate from the roadway used by automobile
traffic for shared one-way or two-way golf carts, low speed vehicles, bicycles, pedestrians, and
equestrians.
2. Class II golf cart paths provide a striped eight-foot lane for one-way golf cart, low speed
vehicle, and bicycle travel on a street or highway.
3. Class III golf cart paths provide for shared use with automobile and bicycle traffic. Class
III paths are established by placing golf cart route signs along roadways with speed limits of
twenty-five miles per hour or less in order to link them to Class I or Class II paths.
“Golf cart path or route” means the map as it is revised from time to time depicting routes and
crossings that exist or will be constructed, posted and designated for use by permitted golf carts and
low speed vehicles. (Ord. 559 § 1, 2017; Ord. 474 § 1, 2009)
12.69.030 Minimum design criteria for golf carts and low speed vehicles.
All golf carts and low speed vehicles traveling on any golf cart path in the city must meet the following
minimum design criteria:
A. The golf cart or low speed vehicle mayust be electrically or gas powered.
ORDINANCE NO. XXX
EXHIBT A
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B. The golf cart or low speed vehicle must be equipped and safely operated with all of the
following equipment:
1. Red reflectors;
2. Parking brake;
3. Horn;
4. Headlights, brake lights and rear lights;
5. Front and rear turn signal indicator lights;
6. Windshield;
7. Seat belts;
8. Covered passenger compartment;
89. Mirror combination (left and right side mirrors, left and rear mirrors, or multi-directional
cross bar mirror) and unobstructed view to the rear from the driver’s seat. (Ord. 559 § 1, 2017;
Ord. 474 § 1, 2009)
12.69.040 Minimum safety criteria for operation of golf cart and low speed vehicle.
All golf cart and low speed vehicle operators operating golf carts and low speed vehicles on any golf cart
path in the city must conform to the following operator requirements and safety criteria:
A. Golf cart operators must be licensed drivers in the state of California with valid California
driver’s license, or have a valid driver’s license issued by a jurisdiction in accordance with Vehicle
Code Sections 12502 through 12505.
B. Golf cart operators must comply with the financial responsibility requirements (insurance)
established pursuant to Chapter 1 (commencing with Section 16000) of Division 7 of the
California Vehicle Code.
C. In addition to the requirements in Section 12.69.040 A. and B, above, low speed vehicle
operators shall be equipped with a vehicle identification number (VIN) and comply with
requirements pursuant to Federal Motor Vehicle Safety Standard No. 500 (49 CFR 571.500).
C. No golf cart shall be operated on golf cart paths or golf cart routes within the city without a
current golf cart permit decal visibly displayed on the right rear fender of the golf cart.
D. The golf cart permit shall be valid for two years from the date of issuance.
DE. Golf cart operators must maintain the golf cart in a safe condition and be properly loaded to
conform with CVC Section 24002.
F. Golf cart and low speed vehicle operators may only travel in those golf carts and low speed
vehicles that meet the minimum design criteria required by Section 12.69.030.
G. Golf carts and low speed vehicles are limited to daytime operation and are permitted on public
streets only during the time period between one hour prior to sunrise and one hour after sunset.
H. A maximum of two persons may ride in the golf cart and may only ride in the main passenger
compartment equipped with safety belts. Both driver and passenger of golf cart and low speed
vehicle must wear safety belts at all times while the golf cart and low speed vehicle areis being
operated on Class I, II, or III golf cart paths.
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I. Golf cart and low speed vehicle operators must yield the right-of-way to pedestrians, bicyclists,
and equestrians.
J. Golf cart and low speed vehicle operators may only travel on designated golf cart routes or
along streets with speed limits of twenty-five miles per hour or less.
K. Golf cart and low speed vehicle operators may not travel on or along streets with speed limits in
excess of twenty-five miles per hour except on designated golf cart routes, and shall only cross at
controlled intersections as designated on the golf cart route map.
L. Golf carts and low speed vehicles modified by removing any of the above safety equipment or a
modification that in any way creates an unsafe vehiclecart will result in the immediate revocation of
the golf cart permit and will be subject to any violations that apply under the California Vehicle
Code. Should a golf cart or low speed vehicle be impounded pursuant to a violation under the
State Vehicle Code, the registered owner shall be subject to any regulations imposed by the
impounding authority pursuant to Section 22850.5 of the California Vehicle Code.
M. No person shall operate or move a golf cart or low speed vehicle upon a sidewalk except those
persons who in the course of their employment by a state, federal, or local government, or school
district maintenance crew. (Ord. 559 § 1, 2017; Ord. 474 § 1, 2009)
12.69.050 Golf cart permit process.
The following golf cart permitting process is established:
A. No golf cart shall be operated on golf cart paths or golf cart routes within the city without a
current golf cart permit decal visibly displayed on the right rear fender of the golf cart.
B. Persons in the course of their employment by a state, federal, or local government, or school
district shall be allowed to apply for a permit allowing operation of a golf cart on city sidewalks.
C. The golf cart permit shall be valid for two years from the date of issuance.
D. The golf cart permit may be revoked by the city manager if he or she determines the golf cart
which is the subject of the permit has been used by any person in a manner that violates one or more
of the provisions in this chapter. If the permit is revoked, the owner of the golf cart may not reapply
for a permit for the following twelve months. (Ord. 559 § 1, 2017; Ord. 474 § 1, 2009)
12.69.060 Golf cart routes.
The city manager or designee shall have the authority to add or delete golf cart routes as the need arises or
as conditions change in accordance with this chapter. (Ord. 559 § 1, 2017; Ord. 474 § 1, 2009)
12.69.070 Enforcement of golf cart plan.
A. Any person operating a golf cart or low speed vehicle in the city in violation of this chapter is
guilty of an infraction punishable as set forth in LQMC Sections 1.01.200 through 1.01.250 as
applicable or as permitted by the California Vehicle Code.
B. The city council finds and determines that the city shall provide law enforcement for the golf
cart plan and enforce the rules and regulations of this chapter of the city of La Quinta Municipal
Code, the Streets and Highways Code (Division 2.5, Chapter 6, Sections 1950 through 1961) and
77
Section 21716 of the California Vehicle Code. The passage of the ordinance codified in this chapter
enables the city to enforce this program’s provisions not found in the California Vehicle Code. (Ord.
559 § 1, 2017; Ord. 474 § 1, 2009)
78
National Highway Traffic Safety Administration, Department of
Transportation
Federal Motor Vehicle Safety Standards
§ 571.500 Standard No. 500; Low-speed vehicles.
S1. Scope. This standard specifies requirements for low-speed vehicles.
S2. Purpose. The purpose of this standard is to ensure that low-speed
vehicles operated on the public streets, roads, and highways are equipped
with the minimum motor vehicle equipment appropriate for motor vehicle
safety.
S3. Applicability. This standard applies to low-speed vehicles.
S4. [Reserved]
S5. Requirements.
(a) When tested in accordance with test conditions in S6 and test
procedures in S7, the maximum speed attainable in 1.6 km (1 mile) by
each low-speed vehicle shall not more than 40 kilometers per hour (25 miles
per hour).
(b) Each low-speed vehicle shall be equipped with:
(1) Headlamps,
(2) Front and rear turn signal lamps,
(3) Taillamps,
(4) Stop lamps,
(5) Reflex reflectors: one red on each side as far to the rear as
practicable, and one red on the rear,
(6) An exterior mirror mounted on the driver's side of the vehicle and
either an exterior mirror mounted on the passenger's side of the vehicle or
an interior mirror,
(7) A parking brake,
(8) A windshield that conforms to the Federal motor vehicle safety
standard on glazing materials (49 CFR 571.205).
(9) A VIN that conforms to the requirements of part 565 Vehicle
Identification Number of this chapter, and
(10) A Type 1 or Type 2 seat belt assembly conforming to Sec. 571.209 of
this part, Federal Motor Vehicle Safety Standard No. 209, Seat belt
assemblies, installed at each designated seating position.
ATTACHMENT 1
79
(11) Low-speed vehicles shall comply with the rear
visibility requirements specified in paragraphs S6.2 of FMVSS No. 111.
(12) An alert sound as required by § 571.141.
S6. General test conditions. Each vehicle must meet the performance limit
specified in S5(a) under the following test conditions.
S6.1. Ambient conditions.
S6.1.1. Ambient temperature. The ambient temperature is any temperature
between 0 °C (32 °F) and 40 °C (104 °F).
S6.1.2. Wind speed. The wind speed is not greater than 5 m/s (11.2 mph).
S6.2. Road test surface.
S6.2.1. Pavement friction. Unless otherwise specified, the road test surface
produces a peak friction coefficient (PFC) of 0.9 when measured using a
standard reference test tire that meets the specifications of American
Society for Testing and Materials (ASTM) E1136, “Standard Specification for
A Radial Standard Reference Test Tire,” in accordance with ASTM Method E
1337-90, “Standard Test Method for Determining Longitudinal Peak Braking
Coefficient of Paved Surfaces Using a Standard Reference Test Tire,” at a
speed of 64.4 km/h (40.0 mph), without water delivery (incorporated by
reference; see 49 CFR 571.5).
S6.2.2. Gradient. The test surface has not more than a 1 percent gradient in
the direction of testing and not more than a 2 percent gradient perpendicular
to the direction of testing.
S6.2.3. Lane width. The lane width is not less than 3.5 m (11.5 ft).
S6.3. Vehicle conditions.
S6.3.1. The test weight for maximum speed is unloaded vehicle weight plus
a mass of 78 kg (170 pounds), including driver and instrumentation.
S6.3.2. No adjustment, repair or replacement of any component is allowed
after the start of the first performance test.
S6.3.3. Tire inflation pressure. Cold inflation pressure is not more than the
maximum permissible pressure molded on the tire sidewall.
S6.3.4. Break-in. The vehicle completes the manufacturer's recommended
break-in agenda as a minimum condition prior to beginning the performance
tests.
S6.3.5. Vehicle openings. All vehicle openings (doors, windows, hood,
trunk, convertible top, cargo doors, etc.) are closed except as required for
instrumentation purposes.
80
S6.3.6. Battery powered vehicles. Prior to beginning the performance tests,
propulsion batteries are at the state of charge recommended by the
manufacturer or, if the manufacturer has made no recommendation, at a
state of charge of not less than 95 percent. No further charging of any
propulsion battery is permissible.
S7. Test procedure. Each vehicle must meet the performance limit specified
in S5(a) under the following test procedure. The maximum speed
performance is determined by measuring the maximum attainable vehicle
speed at any point in a distance of 1.6 km (1.0 mile) from a standing start
and repeated in the opposite direction within 30 minutes.
[63 FR 33216, June 17, 1998, as amended at 68 FR 43972, July 25,
2003; 79 FR 19249, Apr. 7, 2014; 81 FR 50521, Dec. 14, 2016]
81
82
ATTACHMENT 2
17383
17484
Esri, HERE, Garmin, (c) OpenStreetMap contributors, and the GIS usercommunity
Avenue 50
Avenue 52
Eisenhower DriveCalle Tampico
Avenida BermudasPark AvenueWashington StreetSilverRock Resort
Sports Complex
Golf Cart Routes
Class I
Class II
Class III
Not Permitted
ATTACHMENT 3
17585
JEFFERSON STREETADAMS STREETHIGHWAY 111
MILES AVENUE
48TH AVENUE
FRED WARING DRIVEWASHINGTON STREETWESTWARD HO DRIVE
DUNE PALMS ROADCA
LE
O
B
AY47TH AVENUE
VIA SEVILLA
EISENHOWER DRIVE
PALM ROYALEDRIVE
TORINO DRIVE
NAPLES DRIVE
VILLETA DRIVE
DANDELION
D
R
I
V
E
SUNBROOK LANEMONTICELLOAVENU
E
SANITA DRIVE
NUE V O D R IV E
FIESTADRIVEOCOTILLO DRIVEVISTAS DRIVED E S E R T S T REAM DR I V E
ROUDEL LANEMARSHALL STREETBRIDGETTE WAYCAMEO PALM DRIVECOL
D
CREEKLANESEELEY DRIVEDEBBIE DRIVEDIANE DRIVE
BAYBERRYLANE VICTORIA DRIVE BLAZING STAR TRAILVERBENA DRIVEMILAN COURTINDEPENCE WAYVENICE DRIVECAMINO AZULCALLE PLACIDODESERT FOX DRIVESIMON DRIVELOWE DRIVE
V IS TA
G RANDEDESERT AIR STREETN HARLAND DRIVEROADRUNNER LANEAUTO CENTRE
D
R
I
V
E
CALLE SONRISA
MORRIS AVENUE
LAQUINTACENTREDRIVECALLE PALMETO
L
O
S
M
A
NOSDRIVEGENOA DRIVECOLDBROOKLANEAROSA WAYLIBERTY AVENUECAMINO LAVANDAASHLEY PLACE
FORBES CIRCLE
HORSESHOEROAD
WAKEFIELDCIRCLE
SIENA COURT
COMO COURT
CORPORATE CENTRE DRIVE MARIGOLD LA NE
VIA CORONADOW HARLAND DRIVE BUTTERCU P LANE
CALLE SANTA BARBARAHI
GHLANDPALMS D RIVE
SONESTA WAY
LADERA DRIVE
F
R
O
NTE
R
A
DRIVECARRIE LANECANTERRA DRIVE
C O RTEZ L ANE
CARNES CIRCLE
VIA CALIENTE
BIRC H C REST
C
I
RCLECALICO CIRCLEKARA COURT DALEA CIRCLEDESERT EAGLE COURTFOXTAILCIRCLEMILAGO DRIVEDESERT VIEW COURTDESERT SAND COURTIRIS C O
U
RTMARIPOSA COURTVIA MARQUESA SAFFRON COURTKRISTEN COURTVIA DEL MONTEDECLARATION COURT
MARGURITE COURTASHLEY WAYCAMINO LA CRESTATIARA PLACELATIGO CIR
C
L
E AMERICA COURTVI
A
D
E
L
S
O
L VERONA COURTMESSINA COURTLA PALMA DRIVE
SE E L E Y D R IV E
WASHINGTON STREETHIGHWAY 111
DUNE PALMS ROADCORPORAT
E
C
E
N
T
R
E
D
R
I
V
E
Golf Cart Route
FRED WARING DR
MILES AVENUE
JEFFERSON STDUNE PALMS RDWASHINGTON STWASHINGTON ST2020
MILES AVENUE
·|}þ1 1 1
·|}þ1 1 1
0 0.25 0.5 0.75 10.125 Miles
·|}þ1 1 1 ADAMS ST.1 ALBA COURT2 SALERNO COURT3 PARMA COURT4 PALERMO COURT
1 2 3 4
SAN MARINO CT.
POMPEII COURTROME DRIVE
1 VILLETA DRIVE2 CRISTOL PLACE3 CARMEN PLACE4 ESTELO COURT
21
4
3
BELLA VISTA
LA QUINTA HIGHLANDS
1 SPRINGBROOK CT2 RAMBLEWOOD CT3 SUMMERBROOK CT4 SUNBERRY CT5 PARKBROOK CT6 DEERBROOK CIR7 ASHWOOD CT8 ROCKBERRY CT9 STONEBROOK CT10 WOODBERRY LN
1
REUNION
BRADFORD CIRCLE
ALDEN CIRCLE NOLAN CIRCLE
IRWIN CIRCLE
2
5
3
8
7
9
4
6
10
1 DESERT HILLS CT2 DESERT WIND CT3 DESERT ROCK CT
TOPAZ
1 CAMINO DE ORO2 CAMINO AMARILLO3 CAMINO AZUL
RANCHO OCOTILLO
1
2
3
1 PALA CIRCLE2 CANTERRA CIR3 ARBOLA CIR4 TORTOLOA CIR5 MALIA CIR
QUINTERRA
1
2
3
4 5
1 CALLE PROSPERO2 CALLE VISTA VERDE
SONRISA
1
2
1 RANDOLPH CT2 AMBASSADOR CT3 HENNINGS WY4 FRANKLIN CT5 HANCOCK CT6 WILLIAM STONE WY7 SHADWELL CIR
MONTECILLO
1 SWEETBUSH LN2 GOLDEN ROD CIR3 WILLOW CIR4 STAR FLOWER TRL
CACTUS FLOWER
1 2 1
2
3
MORNING GLORY CT
3
3
MEMORIAL PL
4
5
7 6
1 CINDY CT2 KAYE CT3 LAURIE CT4 VIOLET CT
MARBELLA
1
2
3
4 2
3
1
HUMMINGBIRD LN
COMMERCE CT VIA TRANQUILO
CALLE SERENA
Golf Cart Routes
Class I
Class II
Class III
Not Permitted
17686
54TH AVENUE
MADISON STREETJEFFERSON STREET52ND AVENUE
Golf Cart Route
MONROE ST2020
AVENUE 60
0 0.4 0.8 1.2 1.60.2 Miles
Golf Cart Routes
Class I
Class II
Class III
Not Permitted
AVENUE 52
AVENUE 54
AIRPORT BLVD
AVENUE 58
AVENUE 62MADISON STJEFFERSON ST17787
88
City of La Quinta
CITY COUNCIL MEETING: December 1, 2020
STAFF REPORT
AGENDA TITLE: DISCUSS POLICE SERVICES RECOMMENDATIONS
PREPARED BY POLICE SERVICES AD- HOC REVIEW COMMITTEE
RECOMMENDATION
Discuss and provide direction on the police services recommendations
prepared by the Police Services Ad-Hoc Review Committee.
EXECUTIVE SUMMARY
The City of La Quinta (City) contra cts with the Riverside County Sheriff’s
Department (RCSD) for police services and has seen costs consistently
increase.
Since 2015, the City has retained the Matrix Consulting Group (Matrix)
to conduct annual police service studies.
In 2019, the RCSD created a Research and Development (R&D) team to
identify new ways of providing service.
In June 2020, the R&D team presented a hybrid service model to the
City for consideration. At the same council meeting, Council requested
staff to form a Police Services Review Committee including two members
of the Financial Advisory Commission (FAC).
BACKGROUND/ANALYSIS
The City’s contract police services costs associated with RCSD have increased
on average 5% on an annual basis. Over the last 10 years, these increases
have fluctuated between 1.09% to 7.46% mostly due to rising labor costs
negotiated by four labor unions within the Sheriff’s Department.
Since 2015, the City has retained the Matrix Consulting Group (Matrix) to
conduct annual police service studies with the purpose of identifying
efficiencies, preserving the community’s safety and finding cost-saving
measures. The City has implemented several of the recommendations from
the studies including reallocating patrol hours, reviewing of dedicated and
non-dedicated positions, and increasing the tracking of costs. La Quinta
continues to be a safe community. There has been an overall decrease in
crime levels in the last five years, when compared to the previous five-year
STUDY SESSION ITEM NO. 1
89
period. There has also been a steady decline in calls for police service. In the
latest studies, Matrix has recommended adjusting daily patrol hours from 135
to 130 because of the City’s efficient handling of resources and based on the
decline in activity.
In 2019, Riverside County Sheriff Chad Bianco established the R&D team to
study how RCSD can increase efficiencies, control costs and reduce contract-
costs to cities. On June 2, 2020, the R&D team presented their cost-saving
proposals to Council. Their proposal consisted of a hybrid model based on the
reallocation of workload between deputies and community service officers
(CSOs). The cost savings is attained by adjusting the number of deputies and
CSOs based on the number of calls for service. CSOs’ hourly rate is
approximately 33% of the deputy’s rate. However, these models have not
been tested by any other agency or within the RCSD.
At the same council meeting, Council requested staff to form a Police Services
Review Committee including two members of the Financial Advisory
Commission (FAC). The FAC selected Commissioners Rosen and Batavick to
serve with Captain Misty Reynolds, Lieutenant Jeff Buompensiero, and the
following city staff: Financial Services Analyst, Community Resources Director
and Public Safety Manager. The Committee’s objective was to conduct a
comprehensive review of the City’s police services, and evaluate
recommendations provided by the Sheriff’s R&D team and Matrix group.
The Committee met five times to examine police costs, staff duties and
responsibilities, and review Matrix studies and R&D hybrid models. Both
Captain Reynolds and Lieutenant Buompensiero participated in all meetings
and answered all questions. Commissioners Batavick and Rosen worked, and
other Committee members developed a comprehensive list of
recommendations (Attachment 1) which were approved by the FAC on
November 4, 2020 and are being presented to Council for consideration.
Attachment 1 also includes key statistics and other supporting information.
Should the Council provide direction to implement recommendations on
reallocation of resources and commencing a pilot program of the R&D model,
staff recommends the following steps
•December 1, 2020 – Provide direction to amend the contract with RCSD
with the notification letter sent to RCSD thereafter. Changes would go
into effect within 30 days after issuance of the letter.
•January 2021 – Initiate pilot program of R&D model.
•April 2021 – Report back results to City Council.
90
ALTERNATIVES
Council could choose to approve the recommendations as presented, modify
and approve the Committee’s recommendations, or not support the
recommendations.
Prepared by: Martha Mendez, Public Safety Manager
Reviewed by: Chris Escobedo, Community Resources Director
Attachment: 1. City of La Quinta Committee Review on Police Services
Expenses - Committee Recommendations
91
92
City of La Quinta
Recommendations of the Committee Review of Police Services
Approved by Financial Advisory Commission, meeting date November 4, 2020
Below please find the recommendations developed after multiple meetings with City staff
and representatives of the Sheriff’s Department. The points are divided into two categories,
those which are substantially the responsibility of, or actionable by, the County and those
of/by the City.
Riverside County Sheriff’s Department:
1)Notwithstanding external factors such as labor negotiations that factor into the
accuracy of longer-range planning, it would be helpful if the County afforded Cities the
opportunity to sign multi-year contracts (3 to 5 years), in order to facilitate budgeting
for public safety expenses. The earlier contracting agencies are provided with potential
cost increases, the better for planning.
2)Continue to monitor and control all County and local police expenses to reduce, flatten
or markedly reduce the rate of increase in these expenses. We recognize that a
substantial portion of increasing expenses are tied to the unfunded pension and retiree
healthcare expense benefits and encourage the county to work with the CalPERS staff
and Board, as well as State representatives, on potential long-term solutions.
3)Review all activities and related expenses associated with police support locations (for
example the Thermal station, call center, or other facility expenses). Determine the
necessity and effectiveness of these activities and related expenses, identifying
efficiencies that could be realized. Review all allocations of these expenses to cities and
the related allocation methodologies to determine the fairness of these allocations.
4)Review the nature of public emergency and non-emergency service calls to determine
if any of these calls (for example alarm events, minor traffic accidents, etc.) may be
recommended for elimination or be exclusively assigned to community service officers.
5)Review all policing tasks performed by deputies and support staff to properly align job
duties with required skills. Explore the ability to reduce the time spent by deputies (on
average, about 40% of their total hours) on administrative tasks thru greater use of
technology.
6)Ensure data collection systems for tracking key information (for example community
service officer time, time spent by deputies on calls, etc.) are properly collecting this
Attachment 1
93
data. It is difficult to make staffing decisions without accurate data regarding time
utilization.
City of La Quinta:
1) Develop a hybrid model for City policing which incorporates the best of our current
arrangement (contract deputies @ 135 hours per day, 2 community services officers,
etc.) with ideas and suggestions from the Sheriff’s R&D Workload Based Model. This
R&D model includes a greater use of community services officers and the use of
dedicated deputies.
2) The committee recognizes the challenges with raising revenues, but it is important to
continue to monitor the 10-year projection of the City’s Annual Budget, including
expected increases in police services expenses, in order to assess the need for new
revenue streams.
3) Continue to explore police expense reduction opportunities thru economies of scale by
potentially consolidating our policing contract with the policing contracts of
neighboring cities Indian Wells and Palm Desert.
4) Incorporate into the hybrid model any impact our new city-wide camera system will
have on the delivery of police services.
5) Continue to maintain a reliable set of metrics (for example, percent of General Fund
Revenues spent on police services, per capita police expenses, crime occurrences, etc.),
possibly in cooperation with other Coachella Valley cities (or other cities whose size
and socio-economic characteristics are similar to the City of La Quinta), to measure
comparability and identify outlying metrics.
6) Follow the City of Coachella efforts to study the transition of their police services
from the Sheriff’s Department to a City Department. Consider gathering additional
information from the cities of Palm Springs, Cathedral City and Indio, all who have
City Police Departments. These efforts will help determine the potential
consideration by our City to study the feasibility of transitioning to our own police
department. Although upon initial review by this committee a City Police
Department does not seem to be an option that would result in savings (and could
actually increase costs), this should be continually monitored.
7) Monitor recommendations by the Sheriff’s R&D department; request metrics from
staffing model tests such as the dedicated patrol officers, to determine effectiveness
before any possible implementation here.
94
8) Monitor calls for service, increases in population, and crime rates to assess impact of
any staffing changes.
9) Continue the work with the Financial Advisory Commission subcommittee to
continually monitor police services and their associated costs.
10) Determine if there are any City policies and procedures that should be revised to
better align with policing objectives.
The committee supports reducing patrol hours to 130/day and increasing utilization of
Community Service Officers. We acknowledge the fine work of all the officers and support
staff of the Sheriff’s Department. We appreciate the amount of time Captain Reynolds and
other members of the Sheriff’s Department spent with our committee and look forward to
continued productive dialogue with the Department.
95
96
Calls For Service
2014 2015 2016 2017 2018 2019
All Calls for Service 17,230 17,879 17,572 18,195 17,017 15,932
Change From Prior Year n/a 3.80%-1.70%3.50%-6.50%-6.38%
Period:
(Jan. 1 to Oct. 4)
Calls for Service*
2019 13,154
2020 11,557
* These numbers include cancelled calls.
97
98
Crime Rates
Crime Average-Yrs.
2010-2014 2015 2016 2017 2018 2019 Average Yrs.
2015-2019
% Change in
5 Year
Periods
2020
(Jan -Aug)
Homicide 0.6 1 1 0 1 5 1.6 166.7%0
Rape 4.8 6 5 8 1 5 5.0 4.2%1
Robbery 32.4 24 34 32 20 17 25.4 -21.6%6
Aggravated Assault 88.2 49 46 27 20 41 36.6 -58.5%21
Burglary 436.2 181 167 168 174 158 169.6 -61.1%83
Larceny & Auto Burglary 933.4 972 852 963 896 809 898.4 -3.7%457
Auto Theft 71.0 67 66 66 84 65 69.6 -2.0%49
Arson 4.6 4 3 0 0 1 1.6 -65.2%
Total: 1571.2 1,304 1,174 1,264 1,196 1,101 1,207.8 -23.1%617
Violent Crime 126.0 80 86 67 42 68 68.6 -45.6%28
Property Crime 1445.2 1,224 1,088 1,197 1,154 1,033 1,139.2 -21.2%589
Population 38620.6 40,554 41,058 40,956 41,304 42,023 41,179.0 6.6%42,023
Total Crime Rate
(per 1,000 residents) 40.7 32.2 28.6 30.9 29.0 26.2 29.4 -27.9%14.7
Violent Crime Rate 3.3 2.0 2.1 1.6 1.0 1.6 1.7 -49.1%0.67
Property Crime Rate 37.4 30.2 26.5 29.2 27.9 24.6 27.7 -26.0%14.0 99
100
Calls For
Service
Handled by
Deputies &
CSOs
2014 2015 2016 2017 2018 2019
All Calls for Service 17,230 17,879 17,572 18,195 17,017 15,932
Change From Prior
Year n/a 3.80%-1.70%3.50%-6.50%-6.38%
CFS by Sworn Officers 16,448 16,986 16,915 17,470 15,948 14,957
Percent of Total CFS 95.5%95.0%96.3%96.0%93.7%93.9%
Change From Prior
Year n/a 3.30%-0.40%3.30%-8.70%-6.21%
Proactive Time %63.50%60.00%57.70%54.70%59.50%61.90%
CFS by CSOs 782 893 657 725 1,069 975
Percent of Total CFS 4.50%5.00%3.70%4.00%6.30%6.12%
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102
CSO’s Duty
Modifications
Both R&D and Matrix agreed
CSOs are underutilized
R&D believes CSOs can
handle 25% of calls
Matrix stated CSOs can
handle about 15%
Most Common Call Types
Handled by CSOs
Other Calls that can be handled by
CSOs when available.
Traffic Collision (Non-Injury)Found Property
Petty Theft (cold)Area Check
Traffic Hazard Patrol Assist
Malicious Mischief/Vandalism (cold)Property Damage Accident -no blockage
Burglary (cold)Property Damage Accident -blockage
Lost/Found Property Stolen Vehicle
Hit & Run Accident Traffic Hazard
Vehicle Burglary (cold)
Follow Up
Abandoned Vehicle
Parking Violation
Fraud 103
104
Recommendation
Reduce Patrol Hours & Reassigned Staff
Positions Current Staffing Recommendation
Captain 1 1
Lieutenant 1 1
Daily Patrol Hours 135 130
Patrol CSOs 4 5
Admin/Traffic Sergeant 1 1
Motor Officers 2 2
Traffic Officers 3 3
Traffic CSO 1 0
Crime Prevention CSO 1 1
Special Enforcement Sergeant 1 1
Special Enforcement Deputies 5 5
Narcotics Task Force Deputy 1 1
Gang Task Force Deputy 1 1
Savings $ 359,647.91 (annual saving)
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City of La Quinta
CITY COUNCIL MEETING: December 1, 2020
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO AUTHORIZE THE CITY MANAGER
TO SUBMIT APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC DEVELOPMENT
AGENCY FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND EXECUTE
SUPPLEMENTAL AGREEMENTS FOR FISCAL YEAR 2021/22
RECOMMENDATION
Adopt a resolution to authorize the City Manager to submit applications to the
Riverside County Economic Development Agency for Community Development
Block Grant funds, execute the Supplemental Agreements for fiscal year
2021/22; and allocate $22,650 to the Boys and Girls Club of the Coachella
Valley Fee Waiver/Reduction Program and $128,350 to the City of La Quinta
Americans with Disabilities Act Improvements Project.
EXECUTIVE SUMMARY
•Community Development Block Grant (CDBG) funds programs that
revitalize neighborhoods, promote economic development, and improve
community facilities and services.
•The City is eligible to receive approximately $151,000 in CDBG funds in
fiscal year (FY) 2020/21; 15% can be used for public service projects and
85% for public improvement or housing services.
•City-approved grant applications must be sent to the Riverside County
Economic Development Agency (County EDA) no later than December 11,
2020. The exact amount of CDBG funding will be confirmed in the second
quarter of 2021.
FISCAL IMPACT
Upon approval by the Housing and Urban Development (HUD) and the County
EDA, the City will receive an estimated $151,000 in CDBG funds. The final FY
2021/22 funding allocation will be based upon actual funds received. Revenues
and expenses will be incorporated in the FY 2021/22 Budget and tracked in a
special revenue fund (Federal Assistance Fund 210).
BACKGROUND/ANALYSIS
The City is a cooperating city of the County’s CDBG program and has
participated since 1983. HUD oversees the County’s program and the County
PUBLIC HEARING ITEM NO. 1
107
distributes annual funding to cooperating cities. The CDBG program requires
that each project/activity meets one of the three national objectives: benefit
low and moderate-income individuals; aid in the prevention or elimination of
slums or blight; or meet a need having a particular urgency.
Public Services
CDBG funding can be used for public services, such as childcare, recreation and
education programs; however, only 15% of the awarded annual allocation may
be designated for public services. The County EDA has a minimum funding
requirement of $10,000. A maximum of $22,650 is anticipated for public
services in 2021/22.
Public Improvements
CDBG funding can be used for public improvements, which include construction,
reconstruction, rehabilitation, and accessibility improvements. Public
improvement funds can be used for facilities and improvements that are
publicly owned or owned by a non-profit agency open to the public. These
funds must be used for improvements that benefit low- and moderate-income
individuals or neighborhoods. A maximum of $128,350 is anticipated for capital
improvements in 2021/22.
CDBG Applications
The City received six applications for CDBG funding (Attachment 1) – The Boys
and Girls Club of the Coachella Valley, Coachella Valley Housing Coalition,
Coachella Valley Rescue Mission, Operation Safehouse, and The Regents of the
University of California, Riverside submitted public service funding requests;
and the City’s Public Works Department submitted a public improvement
funding request.
Staff recommends awarding the anticipated public service funds of $22,650 to
the Boys and Girls Club and $128,350 to the City’s Public Works Department.
The Boys and Girls Club funding will benefit 231 children who attend; the public
improvement request will fund American with Disabilities Act improvements at
City facilities that benefit individuals with disabilities and those who have low
and moderate income.
Agency and Public Review
A request for applications and notice of funding availability was posted to the
City’s website on October 9, 2020. A public notice was published in The Desert
Sun on November 20, 2020, announcing the availability of funds and the public
hearing date.
108
ALTERNATIVES
Council could elect to not approve the recommended community development
needs/CDBG funding priorities or modify the proposed needs/funding priorities
list.
Prepared by: Carley Escarrega, Management Assistant
Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachment: 1.Fiscal Year 2021/22 CDBG Summary of Applications
109
110
RESOLUTION NO. 2020 - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, ADOPTING
PROPOSALS, AUTHORIZING THE CITY MANAGER
TO SUBMIT APPLICATIONS FOR COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS, AND
AUTHORIZATION FOR THE CITY MANAGER TO
EXECUTE SUPPLEMENTAL AGREEMENT FOR
FISCAL YEAR 2021/2022
WHEREAS, The City of La Quinta (City) is a participating jurisdiction in
the Riverside County Economic Development Agency Community
Development Block Grant Program, and
WHEREAS, the City and County of Riverside (County) cooperatively
administer the Community Development Block Grant (CDBG) program under
the provision of the Cooperative Agreement executed between the City and
County, and under applicable U.S. Department of Housing and Urban
Development rules; and
WHEREAS, the Design and Development Department published a public
hearing notice in The Desert Sun newspaper on November 20,
2020, announcing the public hearing date, availability of funds, and
requesting proposals; and
WHEREAS, pursuant to said agreement, the City Council held a public
hearing on December 1, 2020, to consider public comments on community
needs and the use of such funds; and
WHEREAS, the Community Development Block Grant Funds for Fiscal
Year 2021/2022 is estimated to be approximately $151,000 to begin July 1,
2021; and
WHEREAS, the City of La Quinta must submit project applications to
the Riverside County Economic Development Agency; and
WHEREAS, merits of all proposals were openly discussed and
considered; and
WHEREAS, by a majority vote of the City Council of the City of La
Quinta, California, the following proposal(s), or reprogramming(s), were
selected:
111
Resolution No. 2020-xxx
Adopting Proposals & Supplemental Agreement for CDGB Funds 2021/2022
Adopted: December 1, 2020
Page 2 of 3
PROJECT NAME SPONSOR AMOUNT
Miscellaneous ADA
Improvements
City of La Quinta $128,350
Fee Waiver/Reduction
Program
Coachella Valley Boys and
Girls Club La Quinta Unit
$22,650
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
SECTION 1. That the City of La Quinta hereby selects the above-named
projects, for use of Community Development Block Grant funds.
SECTION 2. That the City Council hereby directs the City Manager to
prepare and submit the designated applications to the Riverside County
Economic Development Agency in a timely manner proposing the named use
of funds.
SECTION 3. That the City Council hereby authorizes the City Manager to
approve and execute the 2021/22 Supplemental Agreement between the
Riverside County Economic Development Agency and the City.
SECTION 4. That the City Council hereby authorizes the City Manager to
execute any and all necessary documents and other agreements to
consummate all activities in this resolution.
SECTION 5. If there is shortfall in funding, the City Council directs the City
Manager to request the County to increase the City’s public service cap in
order to fully fund public service approved applications.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council held on this 1st day of December 2020, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
112
Resolution No. 2020-xxx
Adopting Proposals & Supplemental Agreement for CDGB Funds 2021/2022
Adopted: December 1, 2020
Page 3 of 3
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
__________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
113
114
1 | Page
CITY OF LA QUINTA
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
2021/2022 SUMMARY OF APPLICATIONS RECEIVED
Public Service Applications
THE BOYS AND GIRLS CLUBS OF THE COACHELLA VALLEY - LA QUINTA UNIT:
•The Boys and Girls Club of the Coachella Valley was founded in 1966.
•After school program has been provided in the City of La Quinta since 1994.
•The fee waiver/reduction program has been funded by the City of La Quinta with
CDBG funds for the past 19 years.
Funds Requested/Service Provided:
Requesting $30,000 for fee waiver/reduction program to provide scholarships
benefiting extremely low, very low, low, and moderate-income children.
Program served 1,188 members in 2019, of which 231 were provided scholarships
with CDBG funds.
$30,000 will enable 231 qualifying children to take advantage of the Club’s services
and programs.
COACHELLA VALLEY HOUSING COALITION:
•Coachella Valley Housing Coalition (CVHC) was founded in 1982.
•CVHC provides afterschool programs for children and youth.
•Second year Community Development Block Grant applicant with the City of La
Quinta.
Funds Requested/Service Provided:
Requesting $20,000 in CDBG funding to be used towards staff salaries, program
facilitators, program supplies, snacks and refreshments.
The afterschool program at CVHC’s La Quinta housing site represents 1 of 10 CVHC
housing communities in Coachella Valley.
Children and youth, ages 5 to 18, who reside on the property have access to a
myriad of educational, cultural, and recreational programming which serve to enrich
their daily academic and personal growth.
COACHELLA VALLEY RESCUE MISSION:
•Coachella Valley Rescue Mission (CVRM) was founded in 1971.
•CVRM provides emergency shelter services to homeless individuals and families;
services include food, shelter, and clothing.
•2nd year Community Development Block Grant applicant with the City of La Quinta.
Funds Requested/Service Provided:
Requesting $50,000 in CDBG funding to be used towards staff salaries for evening
support services to 75 men, women, and children stay at the shelter and emergency
shelter building utilities.
CVRM will provide 75 men, women, and children with a shower, clothing, 2 meals,
and overnight shelter.
OPERATION SAFEHOUSE/SAFEHOUSE OF THE DESERT:
•Operation Safehouse/Safehouse of the Desert was founded in 1988.
ATTACHMENT 1
115
2 | Page
•SafeHouse of the Desert Emergency Shelter for Youth provides up to 21 days of
emergency shelter services to runaway, homeless and other youth in crisis ages 7-
11 throughout eastern Riverside County.
•SafeHouse is the only emergency shelter serving this target population in the
county.
Funds Requested/Service Provided:
Requesting $10,000 in CDBG funding to be used towards staff salaries for evening
support services to 75 men, women, and children stay at the shelter and emergency
shelter building utilities.
SafeHouse will serve 10 City of La Quinta youth and an additional 20 youth from
other areas of the valley. They will stay for a minimum of 240 bed nights and
consume 720 meals.
SafeHouse will reunite 95% of these youth or place them in a safe stable living
situation and provide an estimate of 60 hours of counseling.
REGENTS OF THE UNIVERSITY OF CALIFORNIA RIVERSIDE:
•Regents of the University of California, Riverside (UCR) was founded in 1954.
•UCR Health proposes to support local communities with providing free vaccines to
low income, uninsured residents in La Quinta and the Coachella Valley.
•The vaccine clinic will prepare to administer the COVID vaccine once it is approved
and available to the public.
Funds Requested/Service Provided:
Requesting $49,662 in CDBG funding to be used towards a part time Medical
Assistant to register, screen and administer the vaccines and the cost of vaccines
and related medical supplies not covered by insurance for those who are uninsured.
The requested CDBG funding is expected to provide services for 250-500 residents
(adults and children) per month, based on demand, for a 12-month period.
Public Improvement Applications
CITY OF LA QUINTA:
Project Summary:
•The City of La Quinta Public Works Department submitted an application requesting
$128,350 of CDBG funding for Americans with Disabilities Act (ADA) improvements
at various City owned public parks and public facilities.
•Project will correct ADA deficiencies at various City owned public parks and facilities
throughout the City of La Quinta.
•The ADA improvements at various City owned facilities throughout the City will
promote easier accessibility for individuals with disabilities.
•The improvements are based upon an ADA Transition Plan Report previously
completed by the City.
•Funding will allow for design, construction, inspection, and testing costs associated
with ADA improvements.
116
POWER POINTS
CITY COUNCIL
MEETING
DECEMBER 1, 2020
City Council Meeting December 01, 2020
1
City Council Meeting
December 1, 2020
City Council Meeting
December 1, 2020
Closed Session In Progress
1
2
City Council Meeting December 01, 2020
2
City Council Meeting
December 1, 2020
B1 –Appropriate Additional Measure G Funding
for SilverRock Park Venue Project and
SilverRock Retention Basin Soil Stabilization
Project
Background
•November 4, 2020 FAC meeting
–Reviewed Phase II improvements
–FAC subcommittee appointed
•Subcommittee completed
–SilverRock Park Venue site visit
–Review of Phase II improvements (2 meetings)
•November 23, 2020 FAC meeting
–Recommend $300,000 of additional Measure G
funding
3
4
City Council Meeting December 01, 2020
3
Current and Proposed Project Budget
Current Budget Proposed Budget
Arts in Public Spaces $ 300,000 $ 300,000
Measure G Funding $ 1,866,600 $ 2,156,600
Park & Rec DIF Fund $ 2,400,000 $ 2,400,000
Quimby Funding $ 2,000,000 $ 2,000,000
Total Budget: $ 6,566,600 $ 6,856,600
Additional Recommended
Project Funding
Description Cost
Convert irrigation from well and potable water source to canal water $ 239,000
Adding 50 additional trees for shade in the park $ 36,425
Safety fencing for top of outlet structure $ 14,575
Preliminary design for retention basin stabilization project $ 10,000
Total $ 300,000
5
6
City Council Meeting December 01, 2020
4
SilverRock Retention Basin Soil
Stabilization Project
•Landscaping and irrigation of adjacent retention
basin slope
•Design budget $10,000
•Budget to be determined after design is selected
•For FY 2021/22 budget or sooner if erosion
occurs
•Polymer application for temporary solution
Outlet Structure Retention Basin
7
8
City Council Meeting December 01, 2020
5
Proposed Phase II Improvements
•Non‐high priorities
•Shall be addressed in the future
•Include the following enhancement options:
•Additional restroom
•Storage building
•Shade structures
•Landscaping and irrigation of surrounding slopes
•Mitigation measures for adjacent retention basin bottom
•Adding concrete curb between the parking lot and overflow parking lot
•Replacing DG parking lot with permeable pavers
•Shade cover over stage
Questions and Discussion
9
10
City Council Meeting December 01, 2020
6
Phase II Renderings
11
12
City Council Meeting December 01, 2020
7
13
14
City Council Meeting December 01, 2020
8
City Council Meeting
December 1 , 2020
B2 –INTRODUCE FOR FIRST READING AN ORDINANCE
AMENDING CHAPTER 3.25 OF LA QUINTA MUNICIPAL CODE
RELATED TO SHORT-TERM VACATION RENTALS
Background
•2012 - Chapter 3.25 adopted to address STVR
•2020 - Staff is recommending code updates
to expedite STVR permit processing, enhance
the City’s enforcement efforts, and continue
to improve the STVR program.
15
16
City Council Meeting December 01, 2020
9
Title 3 Processing Revisions
•Modified definitions
•Renewal Application shall be submitted no later than 30 days prior
to permit’s expiration date.
•A new owner of a STVR shall apply for a new STVR permit
•A STVR operator may opt-out of the program at any time with
conditions.
Title 3 Operational Revisions
•City has the right to verify occupancy.
•The STVR local contact must respond by 45 minutes.
•Copies of STVR information from the city, such as good
neighbor brochure shall be posted in a conspicuous location
within the STVR unit.
17
18
City Council Meeting December 01, 2020
10
Title 3 Operational Revisions
•The bedroom count and permit number posted in all
advertisement.
•Hosting platforms must verify STVR is legally
permitted.
•The city will maintain an online registry of active
and suspended STVR permits.
Title 3 Operational Revisions
•The decision by the city manager of an appeal
brought under this chapter shall be the final decision
by the city.
19
20
City Council Meeting December 01, 2020
11
City Council Meeting
December 1, 2020
B3 – Introduce First Reading of Ordinance Amending
Chapter 12.69 of La Quinta Municipal Code
Related to Golf Carts
21
22
City Council Meeting December 01, 2020
12
Background
•Initiated in 2007 ‐Ordinance No. 474
•La Quinta General Plan
•Capital Improvement Program (CIP) added golf cart routes
•Council received updates:
August 4, 2020
October 6, 2020
Proposed Revisions to Golf Cart Ordinance
“Low Speed Vehicle” added:
•Golf cart and low speed vehicle
(LSV)– different per CA Vehicle Code
•Golf carts –weight limit 1,300
pounds; 2‐person passenger limit
(including driver)
•LSVs –weight limit of 3,000 pounds;
no passenger limit
•Driver’s license and carry insurance
(both carts and LSVs)
•LSVs require Vehicle Identification
Number (VIN)
23
24
City Council Meeting December 01, 2020
13
Proposed Revisions to Golf Cart Ordinance
•Golf carts and LSVs can be electrically or gas powered
•No requirement for covered passenger compartment
•No limit on number of persons (no passenger limit)
•Sidewalk use upon discretion of City Engineer
Are Golf Cart Permits necessary?
Not necessary
•Design and safety requirements regulated by CA Vehicle Code
and Federal Motor Vehicle Safety Standards
•Drivers license and insurance; LSVs require VIN
•RivCo Sheriff –permits not necessary; Vehicle Code and
Federal Safety Standards referenced in Ordinance (LQMC)
•Violations to LQMC subject to infraction punishable as set
forth in the LQMC and CA Vehicle Code
25
26
City Council Meeting December 01, 2020
14
Are Golf Cart Permits necessary?
•Maintain inventory: oversight and control of number and type of
golf carts permitted to operate on public streets.
•Confirmation (via inspection) that golf cart meets minimum
design criteria (seat belts, mirrors etc.) for operation on public
streets.
•Confirmation golf cart operator maintains liability insurance
required by state.
•Collection of permit fees to offset costs associated with program.
•Education on how to safely operate a golf cart on public streets.
Current Map
27
28
City Council Meeting December 01, 2020
15
Current Map
Revised (Updated)
Map
29
30
City Council Meeting December 01, 2020
16
Revised (Updated)
Map
Revised (Updated)
Map
31
32
City Council Meeting December 01, 2020
17
Background
•Initiated in 2007 ‐Ordinance No. 474
•La Quinta General Plan
•Capital Improvement Program (CIP) added golf cart routes
•Council received updates:
August 4, 2020
October 6, 2020
33
34
City Council Meeting December 01, 2020
18
Proposed Revisions to Golf Cart Ordinance
“Low Speed Vehicle” added:
•Golf cart and low speed vehicle
(LSV)– different per CA Vehicle Code
•Golf carts –weight limit 1,300
pounds; 2‐person passenger limit
(including driver)
•LSVs –weight limit of 3,000 pounds;
no passenger limit
•Driver’s license and carry insurance
(both carts and LSVs)
•LSVs require Vehicle Identification
Number (VIN)
Proposed Revisions to Golf Cart Ordinance
•Golf carts and LSVs can be electrically or gas powered
•No requirement for covered passenger compartment
•No limit on number of persons (no passenger limit)
•Sidewalk use upon discretion of City Engineer
35
36
City Council Meeting December 01, 2020
19
Are Golf Cart Permits necessary?
Not necessary
•Design and safety requirements regulated by CA Vehicle Code
and Federal Motor Vehicle Safety Standards
•Drivers license and insurance; LSVs require VIN
•RivCo Sheriff –permits not necessary; Vehicle Code and
Federal Safety Standards referenced in Ordinance (LQMC)
•Violations to LQMC subject to infraction punishable as set
forth in the LQMC and CA Vehicle Code
Are Golf Cart Permits necessary?
•Maintain inventory: oversight and control of number and type of
golf carts permitted to operate on public streets.
•Confirmation (via inspection) that golf cart meets minimum
design criteria (seat belts, mirrors etc.) for operation on public
streets.
•Confirmation golf cart operator maintains liability insurance
required by state.
•Collection of permit fees to offset costs associated with program.
•Education on how to safely operate a golf cart on public streets.
37
38
City Council Meeting December 01, 2020
20
Current Map
Current Map
39
40
City Council Meeting December 01, 2020
21
Revised (Updated)
Map
Revised (Updated)
Map
41
42
City Council Meeting December 01, 2020
22
Revised (Updated)
Map
43
44
City Council Meeting December 01, 2020
23
City Council Meeting
December 1, 2020
S1– La Quinta Police Services Review
Council Direction
On June 2, 2020 Council requested formation of a Police Services Review
Committee with Financial Advisory Commissioners, Captain Misty Reynolds,
Lieutenant Jeff Buompensiero, and city staff (Financial Services Analyst,
Community Resources Director and Public Safety Manager).
The Committee’s objective was to conduct a comprehensive review of the City’s
police services, and evaluate recommendations provided by the Sheriff’s R&D
team and Matrix group.
46
45
46
City Council Meeting December 01, 2020
24
Sheriff’s Research & Development
Pilot Program
In 2019, Riverside Sheriff’s Department established a Research and Development
Division (R&D) to find efficiencies and cost saving measures to be passed onto city
partners. As a result of their research, the R&D team developed two hybrid
deployment models based on:
Workload distribution between Deputies and Community Safety Officers,
Dedicated versus Contracted Deputy Positions
These hybrid models have not been tested. As a result, Council requested the
Committee to review these models in detail and provide recommendations for
consideration.
47
Assessment Summary
La Quinta Sheriff’s Staffing Levels and Workload
Police Service Rates and Fees
Overview of other Cities’ Police Department Costs for
Comparison Purpose
Matrix Studies – 5 years
Sheriff’s Research and Development Pilot Program
48
47
48
City Council Meeting December 01, 2020
25
Committee Recommendations
Reduce patrol hours to 130 hours per day and reallocateone CSO to patrol
Increase utilization of Community Service Officers andgradually see if R&D model can work
Proceed with the Public Safety Camera System
Continue to explore economies of scale by consolidating aregional police contract with the cities of Indian Wells andPalm Desert
49
Questions?
50
49
50
City Council Meeting December 01, 2020
26
City Council Meeting
December 1, 2020
PH1 – Community Development
Block Grant 2021-22
51
52
City Council Meeting December 01, 2020
27
Community Development
Block Grant 2021-22
Background
•County of Riverside EDA CDBG Program
–Federal Program overseen by HUD
–Administered by County
•City of La Quinta
–Cooperating City under County CDBG
–Participant since 1983
53
54
City Council Meeting December 01, 2020
28
Program Overview
•Annual process to allocate CDBG funds
•Estimated 2021‐2022 allocation ‐$151,000
•Public Services –15% threshold
•Public facilities and improvements –85%
Program Overview
What can be funded
•Public facilities &
improvements
•Special economic
development activities
•Affordable housing
•Public services
Who can be funded
•Non‐profit
organizations
•Local governments
•Public housing
authorities
55
56
City Council Meeting December 01, 2020
29
Public Service Applications
•5 Public Services application received
•Maximum award -$22,650
•Boys and Girls Club, La Quinta Unit:
Fee waiver/reduction program –$30,000
•Coachella Valley Rescue Mission:
Emergency Food and Shelter Program –$50,000
Public Service Applications
•Coachella Valley Housing Coalition:
Afterschool Program -$20,000
•Operation SafeHouse/SafeHouse of the
Desert:
Emergency Youth Shelter Services-$10,000
•University of California, Riverside Regents:
COVID Testing Program-$49,662
57
58
City Council Meeting December 01, 2020
30
Public Improvement
Applications
•La Quinta:
–ADA improvements at City‐owned facilities: $128,350
Questions?
59
60
City Council Meeting December 01, 2020
31
61
WRITTEN
PUBLIC
COMMENT
CITY COUNCIL
MEETING
DECEMBER 1, 2020
1
From:Marcia Cutchin
Sent:Saturday, November 28, 2020 4:16 PM
To:Monika Radeva; City Clerk Mail
Subject:Re: Written Comments Council Mtg. 12/01/2020
Attachments:NewCityCouncilLtr.docx
** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information. **
Dear Monica,
Please include my attached letter in the written public comments for the 12/01/2020 City Council
meeting.
1) Full Name Marcia Cutchin 4)Public Comment or Agenda Item Number - ???
2) City of Residence - La Quinta 5)Subject - STVRs
3) Phone Number - 6) Written or Verbal Comments - Written Comments
Thank you,
Marcia L Cutchin
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT MARCIA CUTCHIN
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION TO STVR
Dear City Council Members,
In the last report the finance department presented to the council, we heard STVR revenue mentioned a number of times and a slide
showing the words “STVR Revenue” was displayed for over ten minutes throughout the report.
What we did not see were the expenses associated with the program. The code enforcement office is a huge expense at close to
half a million and growing and they appear to be spending most of their time dedicated to STVR issues. We now have contracts with
Deckard, Host Compliance, and LodgingRevs as well as large expenses incurred because of the program with Police and Sheriff
departments. A great deal more expense appears to be buried in “general expenses”.
I respectfully ask that an entire audit of the cost of running the STVR program is established. We have already established that
STVRs in our residential zones are often not welcomed by residents.
When the cost/benefit analysis is performed please consider that in the Economic Policy Report attached to this document their
findings show that ‐ at most ‐ a transient occupant may provide a 2 to 4 % increase in revenue to a city.
This does not factor the cost of the displaced resident.
Please consider in your financial analysis:
An average homeowner in La Quinta would likely have an average of 2.4 cars in a household
(https://datausa.io/profile/geo/riverside‐county‐ca#housing) . Two cars might be a Nissan and a Lexus.
Purchased at a cut rate and two years old, both might have cost about $50,000 for the pair.
(https://www.lendingtree.com/auto/how‐much‐does‐a‐car‐cost/).
Our 1300 STVRs – do not house people that buy cars here.
1300 residences without 2.4 cars is a loss of $78 million dollars in sales to La Quinta car dealerships and
a loss of TAX revenue to the city of La Quinta in the amount of $6,250,000.
If we lift the moratorium and double the STVR numbers, we can then double or quadruple those losses over ten years as cars need
to be serviced, repaired, and replaced.
Please consider in your financial analysis:
The expendable income in a resident household: I’ll use mine as an example.
My housemate and I are a teacher and a journalist. Middle class – definitely not on the higher side of it – we average a conservative
20 thousand per year each in expendable income. That is 40k per year per household. Those 1300 STVRs that displaced 1300
families cost La Quinta businesses $52,000,000 in revenue and
cost the city $4,550,000 in lost sales TAX revenue PER YEAR.
Airline tickets, laptops, cell phones and plans for a family of four, gifts to family and friends, amazon package orders, work and
school wardrobes, bikes, insurance, accounting, physicians, dentists and orthodontists, gym memberships, barbers, hairstylists,
vehicle service, tires, etc. La Quinta gets NONE of the tax revenue we would have from these purchases were a middle‐class couple
or family to live in those residences.
Without a detailed cost analysis, we appear to be chasing 3 million in TOT that costs us 2.5 million to collect. The code enforcement
crew alone is half a million. How much is Host Compliance? How much is the call center? How much is Deckard? How much is
LodgingRevs? How much are the Sherriff and police? How much is the administration and finance department?
Claims that STVRs are a benefit because they support local contractors and servicemen are ridiculous. What would the displaced
resident be doing? Calling Colorado for service people? Claims that STVR transients are necessary to support our restaurants are
nonsense. Those are the same transients that need to save money to pile up in a house with kitchen facilities, so they don’t HAVE to
pay to eat out.
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT MARCIA CUTCHIN
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION TO STVR
We need a cost benefit analysis done by someone other than Host Compliance or Granicus. Those contractors can’t offer you
honest numbers. They would literally be out of business and have to shut down if they were to show you numbers that proved
STVRs were actually costing the city revenue that could be realized from the residents those operations replaced.
Besides tearing neighborhoods up and turning residents into cost free policing agents,
STVRS are costing sales to local businesses and costing the city of La Quinta sales tax revenue and
community service participants.
License holders who live in La Quinta are here for us to call them. They care about their image in the community. Likely the
substantial revenue they generate from their STVRs is spent here.
Owners that live outside this community take that money and spend it elsewhere. The residents here are left with policing,
orchestrating oversite and living next door to ghost hotels and a never‐ending cycle of transients.
We have the loss of revenue from a displaced resident, the loss of the STVR income being electronically sent somewhere else in the
world, less jobs with benefits for our service workers, and competition with the hotels that pay TOT without incident.
That is bad deal for us.
Please block the operation of any future full‐time business entities in the Cove Residential neighborhood.
If the attrition rate ever gets low enough to allow more licenses to be issued – and someone wants a license to help pay for their
vacation home – please stipulate that if you want a vacation home here – prove it by using it. 120 days a year should be enough
assistance to you to pay for your second home. If not, please visit one of our very eager real estate agents and buy one you can
afford. We are full up on transients in our residential neighborhoods.
https://www.epi.org/publication/the‐economic‐costs‐and‐benefits‐of‐airbnb‐no‐reason‐for‐local‐policymakers‐to‐let‐airbnb‐bypass‐
tax‐or‐regulatory‐obligations/
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT MARCIA CUTCHIN
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION TO STVR
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT MARCIA CUTCHIN
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION TO STVR
1
From:PAMELA GLASIER
Sent:Sunday, November 29, 2020 1:50 PM
To:City Clerk Mail
Subject:WRITTEN COMMENTS... STVR
** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information. **
Pamela Glasier
La Quinta, CA
Public Comment
Subject STVR
Written Comments
I have a 28 year Interior Design career and most recently received a Real Estate license in
California. I first came to the Palm Springs area in the early 2000s to redesign 2nd and 3rd
homes purchased by my wealthy Seattle clients. I was contracted to work on homes in Palm
Desert, as well as homes in Tradition La Quinta.
While spending time in this community for weeks at a time, working on these projects, I fell in
love with the quaintness and wholesome, friendly atmosphere of La Quinta. It was a beautiful
community. My clients purchase homes here to enjoy the lovely weather, desert landscape,
the Restaurants, the boutiques, casinos and the golf courses. Those clients and their extended
families love to come to La Quinta and spare no expense enjoying the community. These
clients are NOT investors. They enjoy the community, for what it is, as much as possible, at
least part‐time, pay Real Estate Taxes, pay HOA fees to maintain the golf courses etc. They
enjoy their homes, like full‐time residents, not persons wanting to “Party like a Rock Star” and
not have to clean up the mess. They have relationships with their neighbors and an interest in
retaining the wonderfulness of La Quinta.
I knew from my experiences, that “I could live here” In December 2017, I realized that dream
and relocated to California, and began looking for a home in La Quinta, the quiet community, I
had grown to love. March 2018, I purchased a lovely home in La Quinta. Little did I know (this
was not disclosed) that next door to me, was a STVR that houses up to 16 people and there
were several more “ like businesses” down the street.
I was immediately subjected to being kept up at night, loud music, yelling, persons hanging out
all over the front lawn (including mine) garbage strewn into my yard, people having sex on the
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT PAMELA GLASIER
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION OF STVRS
2
other side of the wall dividing my property from theirs, in the area by the pool, 6‐8 cars on the
street encroaching on my property and cars coming and going. This certainly robbed me of the
peace and enjoyment that I was looking forward to with my new home purchase. I made
numerous calls to the property management co managing the property.
While the noise is currently being monitored more closely, due to so many complaints, I have
had to pick up rib bones thrown over the wall onto my patio, tolerated unfamiliar cars
encroaching onto my property lines, have wet towels thrown onto the wall to dry, that end up
in my yard, and have been subjected to over‐hearing conversations going on outdoors
between persons in a near domestic violence situation … it is not fair to permanent residents
to have our neighborhoods diluted with strangers, and have to police what is going on in these
homes. Permanent residents typically do not treat their neighbors with such disrespect. If my
resident neighbor was to have friends by the pool and even if there was a lot of noise, I would
understand that this is not a “typical event” that is going to go on again, every few days.
We are in a pandemic and there are people coming and going with certainly not enough time
in between guests to properly sanitize and protect our community. It is a cash cow, so there is
no emotional connection to these homes by their owners. Many owners do not live here and
certainly do not consider the people who purchased in La Quinta because it was a lovely
community. They proceed because they are allowed to by the city. These STVRs are certainly
a negative and it will definitely impact the value of our homes, to have these “businesses”
throughout our communities.
I do NOT enjoy there being different people every few days, and unfamiliar cars on the street
every week. It is constant policing that I did not sign up for. At one time, I had considered
doing exactly what the La Quinta residents are complaining about, and host a Vacation
Rental. It did not take long, as a neighbor to one of these homes, to see very clearly the other
side of this situation and realize that permanent residents should not have to be encumbered
with this kind of inconvenience and stress. Whether it is mandated or not, I also feel that a
Real Estate Agent should disclose to a potential Buyer that a STVR is in close proximity, if they
have that knowledge. As an agent myself, I would do that, in spite of that possibly killing a
deal. It is the right thing to do.
Revenues that these homes are generating for the city, are the issue and long term, these
“businesses” located in the middle of our neighborhoods will ruin what we have and devalue
our properties. The city of La Quinta has a responsibility to represent and protect the
community needs and respect a permanent residents’ “Right to Quiet Enjoyment” the right of
a property owner to enjoy his/her property in peace, without interference. STVRs should not
be allowed. Period. This is what resorts and hotels are for.
Sincerely
Pamela Glasier
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT PAMELA GLASIER
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION OF STVRS
1
From:R McGuire
Sent:Tuesday, December 01, 2020 11:47 AM
To:City Clerk Mail
Cc:Jon McMillen; Kathleen Fitzpatrick
Subject:STVR's - Comments for Council meeting
Attachments:12012020 Council.docx
** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information. **
-i Monika,
Please find this attachment for today's council meeting.
Thank you,
Rod McGuire
La Quinta Cove
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT ROD McGUIRE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - KEEP STVR MORATORIUM & OUTDOOR MUSIC RESTRICTIONS
December 01, 2020
RE: Public written Comments on restrictions for STVRs – Not removing moratorium or allowing outdoor
music.
Greetings Honorable Mayor and Council,
I am writing to address the STVR issue, AdHoc recommendations coming to the council and COVID .
1.) My concern with STVR’s is the have not been well regulated and some areas in La Quinta are
saturated with them as nobody was checking on the number of licenses being issued to any one
area, examples being The Cove and North La Quinta (these are only two of many) with ongoing
issues. Before any action is taken, the council needs to hold open meetings for the residents to
make comments and have their voices heard. I don’t see any of this happening at the time.
2.) The AdHoc committee seems to be a strong arm of the STVR Property Management Companies,
Real Estate Companies/Brokers and STVR owners. I have seen little interest in what they are
working on for the resident’s concerns, are they even talking to residents? I have given up with
them as no one appears to be listening.
3.) I again will stress the need for restrictions on the numbers of STVR’s in some neighborhoods.
The cove is saturated now and does not need any more, I’m not sure why a business (hotels) are
operating in residential areas to begin with.
4.) I stress the need for transparency, the mayor and council owe the residents of the city some
input before changes are made, including lifting the current moratorium, in fact if this are open
issues, the moratorium should be extended until issues are resolved with input from the
residents of the city. Most live here around and the invasion of the neighborhoods must be
addressed. Residents need to have their voices heard, why hasn’t the city sent out surveys to
the residents registered to vote and get more information before you put this on the residents
disrupting our private lives and neighborhood experience. Outdoor music is another issue that
needs addressed, it has been an issue with all renters and should have a no tolerance like Palm
Springs has in place.
5.) COVID is on the rise, with the surge to hitting all around us and due to Thanksgiving travel is
expected to get worse. I am not sure why there are not restrictions on them now as people are
coming to the area from all parts of the country, not all are owners. Why wait for the county to
act? Be proactive and protect the residents and workers in the city.
6.) The city needs to contact residents surrounding any new licenses for public input before a
license is issued. A report on TOT collected and money spent for the STVR program needs to be
addressed and made available to the public. Enough of the secrecy on this, we notice that all
this is coming out after the election. Some may have been in danger of losing had this been
known before.
Thank you,
Rod McGuire
La Quinta Cove
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT ROD McGUIRE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - KEEP STVR MORATORIUM & OUTDOOR MUSIC RESTRICTIONS
1
From:Kathleen
Sent:Tuesday, December 01, 2020 9:16 AM
To:City Clerk Mail
Subject:Written Comments - Short Term Vacation Rentals
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attachments, clicking links or responding to requests for information. **
Hi there,
My name is Kathleen Mirabal and I am a new home owner & resident of the La Quinta Cove. I wanted to address the
agenda item for short term vacation rentals.
As someone who only learned of the La Quinta Cove by staying here via an Airbnb, I can attest to their importance in the
community. I would never have known about this beautiful area were it not for that STVR stay, and I am now proud to
call the cove home.
I know STVR's are a hotly contested item, but I think there are definitely a few bad apples that continuously seem to
cause issues. Additionally, it seems like there may be quite a few operating illegally. I most recently lived (for 5 years) in
Downtown Los Angeles and can tell you that there are always good airbnbs as well as bad airbnbs, just like there good
neighbors and bad neighbors.
My backyard now faces two airbnb's and I can tell you, I have absolutely 0 complaints. They have had respectable
families stay and the noise has been almost non‐existent. They take care of their lawns & landscaping, and make the
neighborhood look better. I have more issues with the full‐time neighbors that let their dogs bark 24/7 or the neighbor
that hasn't done yard maintenance in 2 years.
That being said, I think there needs to be swift and serious action for the STVR repeat‐offenders. A 2 hour response time
is unacceptable and causes residents to feel hopeless. If there was a faster response time, along with validation of the
complaint (i.e. actual noise/partying vs just people talking outside at 5pm), I think it would strengthen the whole
program.
I also think that if the fines and legal action are large enough, it will encourage airbnb owners to implement further
safety guards (noise control monitors, more in‐depth screening,etc). Maybe the first fine can be increased to $1000?
Additionally, there can be other requirements implemented as well ‐ why not have occupancy rates posted like they do
in Big Bear? Why not require extra trash pickup? Maybe more can also be done to seek out and fine illegal rentals, which
is where many of the issues come from.
I think that the answer lies in proper enforcement and swift action. I appreciate your time.
Sincerely,
Kathleen Mirabal
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT KATHLEEN MIRABAL
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN SUPPORT OF STVRS
1
From:Noelani Nelson
Sent:Tuesday, December 1, 2020 1:51 PM
To:City Clerk Mail
Subject:Written Comments Short Term Vacation Rentals
** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information. **
1) Sharla Nelson
2) La Quinta
3)
4) Public Comments on short-term vacation rentals
5)Short-term vacation rentals
6)Written
Good afternoon,
I want to start off by saying that the noise ordinance on vacation rentals has made a positive improvement for us as we
have suffered previously from unruly, obnoxious renters who have no regard for our neighborhood and the people who
work and live here full-time. Prior to the noise-ordinance, we would be woken in the middle of the night to hooting and
hollering, loud profanity-laced music and pool-splashing every other night as renters would come and go throughout the
week. With the new noise-ordinance, which is more black and white, we have more peaceable living and have not had as
many complaints. Please keep the noise ordinance as a bare minimum to alleviate the stresses of full-time residents as
one of hopefully many compromises moving forward.
It is so disheartening to have budgeted and saved for many years to buy our first family home only to later find out, after
the sale of course, that we are living next to a short-term rental. The original intention of an R1 neighborhood was not to
support short-term vacation rental businesses. It was designed to build community. Yes, these zones can be changed, but
changing them just to support investors is sneaky and shows a lack of concern for residents and people who not only live
here, but who would like to raise their families and perhaps their children's families here. Keep neighborhoods for locals
and instead, build a neighborhood of houses that are designed and zoned for short-term rental use where investors will be
supported. Please keep them from continuing to take over our neighborhoods.
Thank you,
Sharla
CITY COUNCIL MEETING - DDECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT NOELANI NELSON
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION TO STVR
1
From:SeanyP
Sent:Tuesday, December 01, 2020 12:44 PM
To:City Clerk Mail
Subject:Written Comments - STVR
** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information. **
Dear Mayor and City Council,
La Quinta started out as a resort. The town is named after the resort! La Quinta is here because of tourism, because of
visitors. Short term rentals have allowed the city to grow that business because there are not nearly enough hotel
rooms in the area to house visitors to the city. If the STVRs are taken away or severely limited then La Quinta will no
longer be the town we all know and love. Imagine what the impact be on our city if we have only the number of visitors
each year that can stay at the resort and the few other hotels in the area. It will be a ghost town. I own 3 homes in the
Cove. I live in one and rent out the other two. Take away the rentals and I will be forced to sell the rentals and possibly
my own home. My rentals have never had a complaint in almost 3 years. I have spent thousands and thousands of
dollars in the local community on my rentals. I employ a cleaning service, a pool service, and a landscaper. I buy from
locally owned businesses and I promote our locally‐owned restaurants. Take away the rentals and see the impact. I
agree that there need to be more regulations on STVRs, but I really resent how the good players are being punished for
the bad. I urge the city to cite the visitors for the violations and not just owners. We as owners can only do so much
with warnings and posting the rules for them to see. The city needs to send a message to our visitors that we welcome
them here, but be courteous and kind to our residents. Raise the TOT to 14% to pay for better enforcement and a
dedicated 24‐hour patrol that does not infringe on our police force. Let the HOAs manage their own areas. What goes
on in PGA West with their big houses is not the same that goes out in the Cove. This is not a one size fits all
situation. The situation this year is not normal. Nothing about this year is normal. COVID will go away someday. The
surge in visitors will subside too. There is so much more the city can do to better manage this situation, but shutting
down the STVRs is not the answer.
Sincerely,
Sean Parham
La Quinta
The Cove
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT SEAN PARHAM
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN SUPPORT OF STVRS
1
From:Steven Parker
Sent:Tuesday, December 1, 2020 1:46 PM
To:City Clerk Mail
Subject:RE: City Council Agenda Item Short Term Vacation Rentals
** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information. **
Steven Parker
La Quinta, CA
To: The Mayor and City Council Members
Subject: Short Term Vacation Rentals
I am writing once again to express my opposition to Short Term Vacation Rental Hotel businesses being
allowed to operate in our neighborhood.
As a full time resident at PGA West, I would classify the quality of life here to be approximately a 1 (on a 10‐
point scale with 1 being extremely poor and 10 being exceptional) as a result of the uncontrolled number of
Short Term Hotels operating here. These businesses are primarily controlled by operators from outside the
area who are making their living on the backs of full time residents. They couldn't care less about La Quinta
other than to use it to pad their pockets with their so‐called "investments".
We true residents are the people have to endure the constant parade of strangers who treat our community
like garbage with noise, screaming kids, trash, misbehavior and vandalism. A majority of their behavior
wouldn't be tolerated by any national hotel chain, yet we are expected to deal with it each and every week of
the year. It's much worse now with the influx of COVID carrying people from Los Angeles, Orange and San
Diego Counties who are now driving into our communities for their vacation, instead of traveling elsewhere
due to the virus. The way it works around here, any jerk with $100 per night in their pocket and a truckload
full of kids can ruin every single weekend or an entire week. We are fed up with it.
What happened to the stay‐at‐home order? Why is La Quinta a willing participant in the spread of the
pandemic by allowing these Hotels to operate, when the primary outcome is only to feed the bank accounts of
absentee owners?
Please give us our neighborhoods and peace of mind back and require that all rentals in La Quinta be a period
of 30 days or longer.
Or just allow more traditional hotels to be built and eliminate Short Term Residential Neighborhood
Hotels once and for all.
Thank You.
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT STEVEN PARKER
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION TO STVR
1
From:Mark Parnell
Sent:Tuesday, December 1, 2020 1:59 PM
To:City Clerk Mail
Subject:PGA West STVR Coalition
Attachments:PastedGraphic-1.tiff; Demand for Inspection of Records - Fairways-3.pdf; Demand for Inspection of
Records - Res II-2.pdf; Demand for Inspection of Records - Res I.pdf
Importance:High
** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information. **
My address is La Quinta
Please add the below written comments to todays city Councils meeting.
Best regards,
Mark Parnell
President
Licensed California Realtor
Resort Home Destinations, Inc
78140 Calle Tampico
Ste 103
La Quinta, CA 92253
Phone: 760-564-2564
Fax: 866-826-7536
Email: Mark@ResortHD.com
www.ResortHD.com
Begin forwarded message:
From: Roman Whittaker
Subject: PGA West STVR Coalition
Date: December 1, 2020 at 12:07:15 PM MST
To: "levans@laquintaca.gov" <levans@laquintaca.gov>, "jpena@laquintaca.gov"
<jpena@laquintaca.gov>, "kfitzpatrick@laquintaca.gov" <kfitzpatrick@laquintaca.gov>,
"rradi@laquintaca.gov" <rradi@laquintaca.gov>, "ssanchez@laquintaca.gov"
<ssanchez@laquintaca.gov>
Cc:
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT MARK PARNELL
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN SUPPORT OF STVRS
2
Dear Mayor Evans and La Quinta City Councilmembers – Please see the attached 3 letters sent
to the PGA West Fairways, Residential and Residential II Associations on November 19th, which
you were supposed to have been copied. I currently represent 50+ homeowners at PGA West
who want to protect their property rights, including the right to engage in short term vacation
rental (STVR) of their properties. Some of my clients don’t rent their homes at all, while many
others regularly engage in STVRs in a responsible and professional manner in strict compliance
with all of the applicable rules and regulations. In fact, most of my STVR clients implement even
stricter rental rules and protocols than the HOA or the City currently require. All of my clients,
whether STVR operators or not, value their property rights and are afraid of having their rights
trampled by what I refer to as the “vocal minority” of homeowners who put peace and quiet
above all other desires and objectives for themselves.
There has been a proliferation of STVRs in the Coachella Valley and across the globe as a result
of technological advancements in platforms such as VRBO and Airbnb and, more recently, as a
result of new vacation habits being formed in conjunction with COVID-19. COVID-19 has also
caused more homeowners to stay at home. I don’t think there’s ever been a time in recent
history that our neighborhoods have been so active due to these circumstances. My clients and I
don’t see this as a negative situation as do the “vocal minority.” We see this as an opportunity to
take part in more vibrant community and an evolving hospitality industry—an industry that is
vital to both the City of La Quinta and the entire Coachella Valley. While I do place a high level
of importance on peace and quiet in our residential communities, I place a higher level of
importance on property rights and individual freedoms. This is part of the reason I have been
engaged to represent a continually growing list homeowners at PGA West and why I am
contacting you today.
Property rights and individual liberties are under siege right now across America, with both State
and local COVID-19 emergency orders and ordinances being adopted to further and further
restrict our movements as well as to restrict and outright ban STVRs Imposing what might
seem as reasonable restrictions on our property rights under these circumstances presents a
slippery and dangerous slope which may not be later overcome, which is why the City of La
Quinta and other cities that have historically valued and protected property rights, and the huge
monetary benefits derived through transient occupancy taxes, must remain vigilant and steadfast
in the face of the “vocal minority” and COVID-19 hysteria.
It’s my impression that many cities and HOAs have struggled to adapt to the proliferation of
STVRs by failing to establish best practices within their compliance/enforcement divisions and
collaboration with local police. Many cities and HOAs have chosen to avoid dealing with the
matter in a constructive way by placing undue restrictions on STVRs or have chosen to take the
easy way out of the issue by simply banning STVRs in their communities altogether. A more
balanced approach would be to establish and implement rules and protocols focused on
punishing those residences and homeowners who continually disrupt the peace, rather than
punish the entire lot of STVR owners and operators. I understand the City of La Quinta has
formed an ad hoc committee to study the issue and make recommendations as to how you should
proceed in this regard; however, I fear the ad hoc committee may be primarily comprised
members of the “vocal minority” who oppose STVRs in general and urge you to exercise
patience and restraint in order to properly balance property rights with peace and quiet in our
neighborhoods.
Roman M. Whittaker
Roman M. Whittaker, Esq., Inc.
80853 Kebon Drive
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT MARK PARNELL
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN SUPPORT OF STVRS
3
Indio, CA 92201
iPhone: (760) 851-8820
Email: romanwhittakeresq@gmail.com
www.MyConciergeLawyer.com
IRS Circular 230 Disclosure: To comply with requirements imposed by the IRS, we inform you that any U.S. federal
tax advice contained herein (including any attachments), unless specifically stated otherwise, is not intended or written to be
used, and cannot be used, for the purposes of (i) avoiding penalties under the Internal Revenue Code or (ii) promoting, marketing
or recommending to another party any transaction or matter herein.
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CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT MARK PARNELL
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN SUPPORT OF STVRS
Roman M. Whittaker, Esq., Incorporated
80853 Kebon Drive
Indio, CA 92201
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80853 Kebon Drive
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Roman M. Whittaker, Esq., Incorporated
80853 Kebon Drive
Indio, CA 92201
1
From:Craig Thompson >
Sent:Sunday, November 29, 2020 6:56 PM
To:City Clerk Mail; Jon McMillen
Subject:Written Comment: STVR
** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information. **
Dear Mayor, City Manager and City Council,
The short term rental situation has been a point of discussion and I have to say from personal experience a real
detraction for the way that the La Quinta Cove has developed over the last ten years. A quick view of Google maps can
show the simple fact that the Cove is reaching capacity for any new construction. I think we can all agree at some level
that this is largely due to the fact that this is a beautiful place to live. The Cove has survived through a number of
economic highs and lows and old timers will tell us that we have been on an upswing.
Rental properties have existed since the very early days. The idea of short term rentals can trace their roots to the beach
house model capitalizing on the easy access to the variety of golf courses and growth of the Casinos in our valley. Our
beautiful walking/hiking trails and the unique Old Town offerings have made the Cove a special destination. PGA
tournaments, Coachella and Stagecoach have enticed even full time residents rent their homes for special events.
Regular Short Term Rentals in the Cove have clearly become a business that often require hotel level support. The STR
across the street has turned over three different back to back rental groups between Monday and Sunday of this
Thanksgiving with only a few hours between renters in this time of COVID. Of the three, only one came in with a
boisterous party attitude playing loud outside music that echoed down the street until after 10:00pm. If we hadn’t called
the STVR Hotline twice I can imagine it would have gone on longer. In general, the Cove is a quiet, respectful
neighborhood. If the city believes that it is in our best interest to encourage STVR’s then I hope that we can have some
consideration for the full time residents by maintaining reasonable noise regulations, strict maintenance and parking
rules as well as cleanliness and health regulations that are monitored and inspected to maintain good public health.
The recent COVID related rules have been an improvement and should be instituted as standard regulations. If the city is
going to continue to promote STR’s to operate as mini‐hotel businesses that offer daily scheduling, then we should make
sure that they are held to the same State and Local regulations. CAL‐ OSHA has a number of regulations for Lodging
establishments that clearly include STR’s. We should make sure that STR owners and their operating partners and
employees clearly understand and are committed to these regulations and required inspections.
We should also set regulations for limiting licensing density so that we don’t end up with hotel blocks. No one wants to
see our neighborhood de‐evolve into transient business locations with pop‐up drug drops and short term sex shops. I
think if we are prepared the City can provide clear guidance and set realistic regulations for all residents and
homeowners.
Sincerely,
Craig R. Thompson P.E.
La Quinta Homeowner
CITY COUNCIL MEETING – DECEMBER 1, 2020 - PUBLIC COMMENTS BY RESIDENT CRAIG THOMPSON
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - RECOMMENDATIONS ON STVR OPERATIONS