2020 11 04 FAC Minutes
FINANCIAL ADVISORY COMMISSION MINUTES 1 NOVEMBER 4, 2020
REGULAR QUARTERLY MEETING
FINANCIAL ADVISORY COMMISSION
MINUTES
WEDNESDAY, NOVEMBER 4, 2020
CALL TO ORDER
A regular quarterly meeting of the Financial Advisory Commission
(Commission) was called to order at 4:00 p.m. by Chairperson Mills.
This meeting was held by teleconference pursuant to Executive orders N -25-
20, N-29-20, N-33-20, and N-35-20, executed by the Governor of California
in response to the state of emergency relating to novel coronavirus disease
2019 (COVID-19) and enabling teleconferencing accommodations by
suspending or waiving specified provisions of the Ralph M. Brown Act
(Government Code § 54950 et seq.).
PRESENT: Commissioners Batavick, Hoffner, Hunter, Rosen, Twohey, Way
and Chairperson Mills
ABSENT: None
STAFF PRESENT: Management Assistant Delgado, Financial Services Analyst
Hallick, Finance Director Romero, Community Resources Director Escobedo,
Public Safety Manager Mendez, Public Works Director/City Engineer McKinney,
and Management Analyst Mignogna
PLEDGE OF ALLEGIANCE
Commissioner Hoffner led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
CONFIRMATION OF AGENDA
Chairperson Mills requested a discussion under Commissioners’ Items on
timing of Commission meetings with coordination of presentations to Council.
The Commission concurred.
FINANCIAL ADVISORY COMMISSION MINUTES 2 NOVEMBER 4, 2020
REGULAR QUARTERLY MEETING
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1. WELCOME NEW FINANCIAL ADVISORY COMMISSIONER ELLEN
WAY
The Commission welcomed Commissioner Way, who provided an overview of
her experience and qualifications; and all Commissioners shared a brief
introduction of their backgrounds and experiences on the Commission.
CONSENT CALENDAR ITEMS
1. APPROVE SPECIAL MEETING MINUTES DATED SEPTEMBER 30,
2020
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED JUNE 30, 2020
3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED JULY 31, 2020
4. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED AUGUST 31, 2020
Motion – A motion was made and seconded by Commissioners Rosen/Hoffner
to approve the Consent Calendar, as submitted:
• Consent Calendar Item No. 1 – Motion passed: ayes 6, noes 0,
abstain 1 (Way);
• Consent Calendar Item Nos. 2, 3, and 4 – Motion passed
unanimously.
BUSINESS SESSION
1. RECEIVE AND FILE THE FISCAL YEAR 2019/20 GENERAL FUND
YEAR-END BUDGET REPORT
Finance Director Romero presented the staff report, which is on file in the
Finance Department.
The Commission and staff discussed capital improvement program (CIP)
expenditures; fiscal year 2020/21 CIP/operating expenditure carryovers;
General Fund revenue and expense variances; revenue line item details on
the 2019/20 year-end budget report; funds savings allocation; and the City’s
pension trust fund obligations.
FINANCIAL ADVISORY COMMISSION MINUTES 3 NOVEMBER 4, 2020
REGULAR QUARTERLY MEETING
Finance Director Romero said that a special meeting in December is suggested
to review the City’s long-term projections and noted the City will hold its
annual Community Workshop virtually in line with health and safety directives
and to ensure everyone’s safety.
Commissioner Hoffner commended staff for their efforts and hard work given
the circumstances in completing the year-end budget report.
Motion – A motion was made and seconded by Commissioners Twohey/Hoffner
to receive and file the Fiscal Year 2019/20 General Fund Year-End Budget
Report. Motion passed unanimously
2. RECEIVE AND FILE THE FISCAL YEAR 2019/20 MEASURE G
SALES TAX COMPLIANCE REPORT (Report)
Finance Director Romero presented the staff report, which is on file in the
Finance Department.
Finance Director Romero thanked Commissioners Batavick and Rosen for their
participation, time, and contribution on the subcommittee in formulating the
Report.
Commissioner Batavick shared his experience with the process of formulating
the Report and said it was a great collaboration with Commissioner Rosen and
staff given the circumstances of the pandemic.
Chairperson Mills commended Commissioners Batavick and Rosen and staff
on their efforts in drafting the Report.
Motion – A motion was made and seconded by Commissioners Hunter/Twohey
to receive and file the Fiscal Year 2019/20 Measure G Sales Tax Oversight
Compliance Report. Motion passed unanimously
3. RECOMMEND APPROPRIATION OF ADDITIONAL MEASURE G
FUNDING FOR THE SILVERROCK PARK VENUE PROJECT NO.
2016-08 AND ALONGI BUILDING PROJECT AND DISCUSS
PROPOSED PHASE II IMPROVEMENTS FOR THE SILVERROCK
PARK VENUE PROJECT (Project)
Finance Director Romero, Management Analyst Mignogna, Public Works
Director/City Engineer McKinney, and City Consultant Chris Hermann,
President/CEO of Hermann Design Group, presented the staff report, which is
on file in the Finance Department.
FINANCIAL ADVISORY COMMISSION MINUTES 4 NOVEMBER 4, 2020
REGULAR QUARTERLY MEETING
The Commission and staff discussed proposed phase II improvements for the
Project, including high priority items and other upgrades, additional landscape
recommendations, necessary drainage improvements, retention basin
stabilization and additional costs associated with the venue site and Alongi
building; and additional funding sources apart from Measure G funds that may
be available, and the timeline for Council presentation of phase I and phase
II recommendations.
Motion – A motion was made and seconded by Commissioners Way/Batavick
to recommend Council approval of additional Measure G funding
appropriation, in the amount of $244,700, for the SilverRock Park Venue
Project No. 2016-08 and $160,000 for the Alongi Building Project. Motion
passed unanimously.
The Commission recommended forming an ad-hoc committee to review the
recommended phase II improvements for the Project. Commissioners’ Mills,
Rosen, and Way expressed their willingness to serve on the ad-hoc committee.
The Commission Concurred.
4. RECEIVE AND FILE FISCAL YEAR 2020/21 FIRST QUARTER
BUDGET REPORT
Financial Services Analyst Hallick presented the staff report, which is on file in
the Finance Department.
No changes were recommended in the Fiscal Year 2020/21 First Quarter
Budget Report, which was focused on current economic conditions and
continuously monitoring the adopted budget.
Motion – A motion was made and seconded by Commissioners Rosen/Hoffner
to receive and file fiscal year 2020/21 first quarter budget report . Motion
passed unanimously.
5. DISCUSS AND APPROVE THE POLICE SERVICES REVIEW
COMMITTEE (Committee) RECOMMENDATIONS FOR POLICE
SERVICES
Financial Services Analyst Hallick, Community Resources Director Escobedo,
and Public Safety Manager Mendez presented the staff report, which is on file
in the Finance Department.
Commissioner Batavick and Rosen shared their experience from serving on
the Committee.
FINANCIAL ADVISORY COMMISSION MINUTES 5 NOVEMBER 4, 2020
REGULAR QUARTERLY MEETING
The Commission and staff discussed the Committee’s preliminary
recommendations, included as Attachment 1 to the staff report; the
Commission made recommendations for minor changes to the attachment
before being presented to Council, which included the removal of language
associated with tax increases
Motion – A motion was made and seconded by Commissioners Twohey/Hunter
to approve the police services committee recommendations for police
services, as amended per the Commission’s recommendations. Motion passed
unanimously
STUDY SESSION – None
DEPARTMENTAL REPORTS
1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Finance Director Romero presented the staff report, which is on file in the
Finance Department.
Staff recommended having a Commission special meeting on Wednesday,
December 2 due to the volume of special projects and the timing of
presentations given to the Council. The Commission concurred.
2. SECOND QUARTER 2020 (APRIL-JUNE) SALES TAX UPDATE FOR
THE CITY OF LA QUINTA
Financial Services Analyst Hallick presented the staff report, which is on file in
the Finance Department.
3. LA QUINTA COVID-19 SMALL BUSINESS EMERGENCY
ECONOMIC RELIEF PROGRAM (Program) – verbal update
Financial Services Analyst Hallick said Council approved to amend the program
to allow businesses affected by state orders to apply for relief of August rent
and utilities at a regular meeting on October 20th.
The Commission commended the City on continuing to help businesses with
the program.
FINANCIAL ADVISORY COMMISSION MINUTES 6 NOVEMBER 4, 2020
REGULAR QUARTERLY MEETING
COMMISSIONERS’ ITEMS
Chairman Mills asked if staff could bring forth items to be presented to Council
sooner to allow more time for review by the Commission even if a special
meeting is needed.
ADJOURNMENT
There being no further business, it was moved and seconded by
Commissioners Hoffner/Rosen to adjourn this meeting at 7:35 p.m. Motion
passed unanimously
Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California