2020 12 09 HCHOUSING COMMISSION AGENDA 1 December 9, 2020
REGULAR MEETING
Housing Commission agendas and staff
reports are available on the City’s web
page: www.LaQuintaCA.gov
HOUSING COMMISSION
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING
WEDNESDAY, DECEMBER 09, 2020 AT 4:00 P.M.
******************************
SPECIAL NOTICE
Teleconferencing and Telephonic Accessibility In Effect
Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20,
executed by the Governor of California in response to the state of emergency
relating to novel coronavirus disease 2019 (COVID-19) and enabling
teleconferencing accommodations by suspending or waiving specified
provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.),
members of the Housing Commission, the City Manager, City Attorney, City
Staff, and City Consultants may participate in this meeting by teleconference.
Additionally, pursuant to the above-referenced executive orders, the public is
not permitted to physically attend at City Hall the meeting to which this
agenda applies, but any member of the public may listen or participate in the
open session of this meeting as specified below.
Members of the public wanting to listen to this meeting may do so by tuning-
in live via http://laquinta.12milesout.com/video/live.
Members of the public wanting to address the Housing Commission, either
for public comment or for a specific agenda item, or both, are requested to
send an email notification to Housing Specialist Doug Kinley at
DKinley@LaQuintaCA.Gov, and specify the following information:
HOUSING COMMISSION AGENDA 2 December 9, 2020
REGULAR MEETING
1) Full Name 4) Public Comment or Agenda Item Number
2) City of Residence 5) Subject
3) Phone Number 6) Written or Verbal Comments
The email “subject line” must clearly state “Written Comments” or “Verbal
Comments.”
Verbal public comments – requests to speak must be emailed to Housing
Specialist Doug Kinley no later than 3:00 p.m. on the day of the meeting;
the City will facilitate the ability for a member of the public to be audible to the
Housing Commission and general public for the item(s) by contacting him/her via
phone and queuing him/her to speak during the discussion.
Only one person at a time may speak by telephone and only after being
recognized by the Housing Commission’s Chairperson.
Written public comments, received prior to the adjournment of the meeting, will
be distributed to the Housing Commission, incorporated into the agenda packet
and public record of the meeting, and will not be read during the meeting unless,
upon the request of the Housing Commission Chairperson, a brief summary of any
public comment is asked to be read, to the extent the Commission Secretary can
accommodate such request.
It would be appreciated that any email communications for public comments
related to the items on the agenda, or for general public comment, are provided to
the City Manager’s Office at the email address listed above prior to the
commencement of the meeting. If that is not possible, and to accommodate public
comments on items that may be added to the agenda after its initial posting or
items that are on the agenda, every effort will be made to attempt to review emails
received by the City Manager’s Office during the course of the meeting. The
Housing Commission’s Chairperson will endeavor to take a brief pause before action
is taken on any agenda item to allow the Commission Secretary to review emails
and share any public comments received during the meeting. All emails received
by the City Manager’s Office, at the email address above, until the adjournment of
the meeting, will be included within the public record relating to the meeting.
******************************
HOUSING COMMISSION AGENDA 3 December 9, 2020
REGULAR MEETING
CALL TO ORDER
ROLL CALL: Commissioners: Casto, Davidson, McDonough, Pacheco, Chairperson
Gaeta-Mejia
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Housing Commission on
any matter not listed on the agenda. Please email “Written Public
Comments” to DKinley@LaQuintaCA.gov and limit your comments to
three (3) minutes (approximately 350 words). The Commission values your
comments; however, in accordance with State law, no action shall be taken on
any item not appearing on the agenda unless it is an emergency item authorized
by the Brown Act [Government Code Section 54654.2(b)].
CONFIRMATION OF AGENDA
ANNOUNCEMENT, PRESENTATIONS, AND WRITTEN COMMUNICATION
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
1. APPROVE REGULAR MEETING MINUTES OF SEPTEMBER 9, 2020
BUSINESS SESSION
1. RECEIVE AND FILE FISCAL YEAR 2019/2020 HOUSING AUTHORITY YEAR-
END BUDGET REPORT
2. RECEIVE AND FILE FISCAL YEAR 2020/21 FIRST QUARTER HOUSING
AUTHORITY BUDGET REPORT
3. RECOMMEND FUNDING OPTION FOR AREA HOMELESS PREVENTION
PROGRAMS FOR FY 2020/21
STUDY SESSION – NONE
STAFF REPORTS AND INFORMATIONAL ITEMS
1. INFORMATIONAL UPDATE ON HOUSING ELEMENT UPDATE
2. UPDATE ON THE REGIONAL HOUSING NEEDS ASSESSMENT (RHNA)
MANDATE
HOUSING COMMISSION AGENDA 4 December 9, 2020
REGULAR MEETING
COMMISSIONERS’ ITEMS – NONE
ADJOURNMENT
*********************************
The next regular quarterly meeting of the La Quinta Housing Commission will
be held on March 10 , 2021, commencing at 4:00 p.m., at the La Quinta
Study Session Room, 78495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Doug Kinley, Housing Specialist, do hereby declare that the foregoing Agenda
for the La Quinta Housing Commission meeting was posted on the City’s website,
near the entrance to the Council Chambers at 78495 Calle Tampico, and the
bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and
the La Quinta Cove Post Office at 51321 Avenida Bermudas, on December 3,
2020.
DATED: December 3 , 2020
Doug Kinley III
Doug Kinley, Housing Specialist
City of La Quinta, California
PUBLIC NOTICES
• The La Quinta City Hall Study Council Chamber is handicapped accessible. If
special equipment is needed for the hearing impaired, please call the City Clerk’s
office at (760) 777-7092, twenty-four (24) hours in advance of the meeting and
accommodations will be made.
• If special electronic equipment is needed to make presentations to the
Commission, arrangements should be made in advance by contacting the City
Clerk’s office at (760) 777-7092. A one (1) week notice is required.
• If background material is to be presented to the Commission during a Housing
Commission meeting, please be advised that eight (8) copies of all documents,
exhibits, etc., must be supplied to the Secretary for distribution. It is requested
that this take place prior to the beginning of the meeting.
• Any writings or documents provided to a majority of the Commission regarding
any item(s) on this agenda will be made available for public inspection at The
Hub counter at City Hall located at 78-495 Calle Tampico, La Quinta, California,
92253, during normal business hours.
HOUSING COMMISSION MINUTES Page 1 of 2 SEPTEMBER 9, 2020
HOUSING COMMISSION
MINUTES
TUESDAY, SEPTEMBER 9, 2020
CALL TO ORDER
A meeting of the La Quinta Housing Commission (Commission) was called to
order at 4:00 p.m. by Commissioner Casto.
This meeting was held by teleconference pursuant to Executive orders N -25-
20, N-29-20, N-33-20, and N-35-20, executed to by the Governor of California
in response to the state of emergency relating to novel coronavirus disease
2019 (COVID-19) and enabling teleconferencing accommodations by
suspending or waiving specified provisions of the Ralph M. Brown Act
(Government Code § 54950 et seq.).
PRESENT: Commissioners Casto, Davidson, Pacheco
ABSENT: Chairperson Gaeta-Mejia, Commissioner McDonough
STAFF PRESENT: Management Specialist Kinley, Management Analyst and
Commission Secretary Camarena
PLEDGE OF ALLEGIANCE
Commissioner Casto led the audience in the Pledge of Allegiance.
CONFIRMATION OF AGENDA - Confirmed
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Management Specialist Kinley said no requests for WRITTEN PUBLIC
COMMENTS or VERBAL COMMENTS have been received for this meeting.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
- None
CONSENT CALENDAR
1. APPROVE SPECIAL MEETING MINUTES DATED JUNE 10, 2020
HOUSING COMMISSION MINUTES Page 2 of 2 SEPTEMBER 9, 2020
MOTION – A motion was made and seconded by Commissioners
Davidson/Pacheco to approve the Consent Calendar as recommended. Motion
passed – ayes (3), noes (0), abstain (2), absent (2 – Davidson, Gaeta-Mejia).
BUSINESS SESSION - None
STUDY SESSION – None
STAFF REPORTS AND INFORMATIONAL ITEMS
1. AFFORDABLE HOUSING DEVELOPMENT OPPORTUNITIES FOR
CALENDAR YEAR 2020-21 – VERBAL UPDATE BY HOUSING SPECIALIST
DOUG KINLEY
Management Analyst Ferreira provided an update for two projects upcoming
in FY 20/21. First, acquisition of the Dune Palms Mobile Home Park is in its
due diligence period, with more information being available by end of calendar
year 2020. Second, continuing efforts to market and sell Housing Authority
lots currently being appraised for market value.
Management Specialist Kinley informed the Commission of the United Lift
program, put together by local affordable housing advocate Lift to Rise and
the United Way organization, which provides for residents who need rental
assistance. City staff has been working with Lift to Rise in sharing the
information of the program to our residents and social media. Also discussed
was the COVID-19 Small Business Emergency Economic Relief Program. Staff
invited the Commission to attend the September 15, 2020 Council Meeting for
staff’s presentation of the program’s status.
COMMISSIONER’S ITEMS – None
ADJOURNMENT
There being no further business, a motion was made and seconded by
Commissioners Casto/Davidson to adjourn the meeting at 4:22 p.m. Motion
passed – ayes (3), noes (0), abstain (2), absent (2 – Davidson, Gaeta-Mejia).
Respectfully submitted,
Reyna Camarena
REYNA CAMARENA, Commission Secretary
City of La Quinta, California
City of La Quinta
HOUSING COMMISSION MEETING: December 9, 2020
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2019/20 HOUSING
AUTHORITY YEAR-END BUDGET REPORT
RECOMMENDATION
Receive and file 2019/20 Housing Authority Year-End Budget Report.
EXECUTIVE SUMMARY
• After closing the prior fiscal year, Finance presents a year-end summary
that compares the final budget to actual transactions.
• Overall revenue was $476,575 lower than budgeted.
• Overall expenditures were $437,995 under budget and $320,762 would
be carried over to fiscal year (FY) 2020/21.
• The Report will be presented to the Housing Authority on December 15,
2020.
BACKGROUND/ANALYSIS
Total adjusted revenues were under budget by $476,575; mostly due lagging
proceeds from the sale of other assets, which will be recognized in FY 2020/21.
Total expenditures were under budget by $437,995 with $320,762 to be
carried over to FY 2020/21 for the housing element update and drainage
improvements.
Revenues, expenditures, carryovers, and fund balances are discussed in the
Fiscal Year-End 2019/20 Housing Authority Budget Report (Attachment 1).
ALTERNTIVES
No alternatives are applicable.
Prepared by: Karla Romero, Finance Director
Attachment 1: Fiscal Year-End 2019/20 Housing Authority Budget Report
BUSINESS SESSION ITEM NO. 1
HOUSING AUTHORITY
FISCAL YEAR-END 2019/20 BUDGET REPORT
The La Quinta Housing Authority oversee four funds, which are restricted for
affordable housing programs. This report focuses on significant activities and
variances from the final budget during the fiscal year (FY) ended June 30,
2020.
REVENUES
Total revenues, after non-cash adjustments were under budget by $476,575.
Revenues are summarized by fund below and detailed in Exhibit A.
Larger revenue variances from the final budget are described below.
• Use of Money and Property includes the annual fair market value
adjustment to the Authority’s investments; noted as GASB 31 Interest
on the revenue line items. In FY 2019/20 the portfolio holdings were
valued greater than book value due to market conditions, therefore a
positive adjustment in three of the funds in the total amount of
$376,358 was recorded. This amount has been reduced as an
adjustment to revenues, as it is not cash received nor anticipated to be
received in the future.
The Authority’s investments have a five-year horizon with laddered
maturities. The Authority has worked diligently to leverage highly
restricted investments under volatile market conditions. At June 30,
2019, the portfolio was earning a 2.04% rate of return and on June 30,
Housing Authority Revenues Final Budget Actual Variance
Housing Authority Fund 1,688,256 1,474,316 (213,940)
RDA Low-Mod Housing Fund 40,000 269,013 229,013
2004 Bond Fund - 4,326 4,326
2011 Bond Fund 350,000 403,942 53,942
Total Revenues 2,078,256 2,151,597 73,341
Non-Cash Adjustments
Investments Fair Market Value Adjustment (376,358) (376,358)
RDA Loan Interest Earned, Extraordinary Gain (173,558) (173,558)
Total Adjusted Revenues 1,601,681 (476,575)
ATTACHMENT 1
2020 the return was 1.82%. Today the average investment purchases
are yielding about a 0.50% return, which will reduce interest earnings
going forward.
• Miscellaneous Revenue includes interest earned on two outstanding
receivable notes; Coral Mountain Partners and LINC Housing earned
$121,857 and $8,805 respectively in FY 2019/20.
• In FY 2019/20, the Authority approved the sale of portions of real
property at 46150-46176 Dune Palms Road to the City of La Quinta for
a future park and drainage improvements. Due to COVID impacts the
transaction was delayed and revenues in the amount of $1,061,456
were transferred to the Authority in FY 2020/21.
• A Transfer In for $386,692 was recorded to close out the 2004 Bond
Fund, which was used for the Washington Street Apartments
improvement and expansion project.
• Extraordinary Gain revenue
of $173,558 in the RDA
Low-Mod Housing Fund
records the annual former
Redevelopment Agency loan
repayment interest earned
in FY 2019/20. The loan
repayments are structured
to pay all principal first, then
interest. Each year the City
records the payment
received and interest
earned in accordance with
the State Department of
Finance approved loan
repayment schedule. This
amount is also reduced from
revenues as an adjustment
because it is earned, but not
received until a future date.
ATTACHMENT 1
EXPENSES
Housing Authority expenses by fund are summarized below and detailed in
Exhibit B.
Carryovers from FY 2019/20 to FY 2020/21, detailed in Exhibit C, increased
by $47,200 from the original anticipated amount of $278,062 to $320,762.
HOUSING AUTHORITY FUND (241)
This fund recognizes administrative expenses and housing activities for
several Authority owned properties in the La Quinta Cove. Overall expenses
were $4,996 greater than the previous year.
Combined savings of $97,844 were recognized for salaries and benefits,
professional program oversight, legal services, and rental expenses. Of this
amount $42,700 is being carried over to FY 2020/21 to ensure proper funding
for the ongoing State mandated housing element update. This fund also had
savings of $278,062 from Transfers Out to the Capital Improvement Fund,
which are also being carried over for drainage improvements which will benefit
the housing parcel located adjacent to the future skate park on Dune Palms
and Westward Ho.
Housing Authority Expenditures Final Budget Actual Variance
Housing Authority Fund
Administration 673,957 316,833 (357,124)
La Quinta Cove Properties 317,000 298,218 (18,782)
RDA Low-Mod Housing Fund 351,000 350,779 (221)
2004 Bond Fund 390,500 388,632 (1,868)
2011 Bond Fund 60,000 - (60,000)
Total Expenditures 1,792,457 1,354,462 (437,995)
Capital Project Carryovers 278,062
Operational/Contractual Carryovers 42,700
Total Carryovers 320,762
Total Expenditures After Carryovers 1,792,457 1,675,224 (117,233)
ATTACHMENT 1
Funds not being carried over are recognized as Restricted Fund balance in the
Housing Fund. As of June 30, 2020, the available balance in this fund was
$11,338,100.
LOW-MOD HOUSING FUND (243)
Revenue in this fund is solely derived from Redevelopment Agency loan
repayments and interest earnings. Annually loan repayments are allocated
80% to the General Fund and 20% to the Low -Mod Housing Fund. The total
outstanding loan balance as of June 30, 2020 is $32,587,178; with
$6,517,436 or 20% recognized in this fund as a future receivable.
In FY 2019/20, a total of $350,779 was expensed for homelessness programs
in the greater Coachella Valley. This amount included $101,001 carried over
from 2018/19 to 2019/20. As of June 30, 2020, the available balance in this
fund was $2,580,132.
2004 BOND FUND (248) & 2011 BOND FUND (249)
WSA’s rehabilitation and relocation plan expenses were incorporated in the
2004 and 2011 Bond Fund budgets, these bonds were refinanced in 2014 and
2016 respectively. The final relocation expenses were paid in FY 2019/20 from
the 2004 Bond. To close out the project and fund, $386,692 was transferred
from the 2004 Bond Fund to the Housing Authority Fund, which is also
restricted for housing programs. The 2011 Bond Fund had an ending balance
of $17,159,715 as of June 30, 2020.
FUND BALANCES
Below is a summary of Housing Authority fund balances as of June 30, 2020.
These funds are restricted for housing programs.
Housing Authority Fund (241) 11,338,100
Low-Mod Housing Fund (243) 2,580,132
2011 Bond Fund (249)17,159,715
TOTAL HOUSING FUNDS 31,077,947
Housing Fund Fund Balance
as of 6/30/20
ATTACHMENT 1
2018/19
Actuals
2019/20
Original Budget
2019/20
Final Budget
2019/20
Actuals
241 - HOUSING AUTHORITY
339,095 110,000 230,000 190,627241-9101-41900 Allocated Interest
0 0 0 239,559241-9101-41910 GASB 31 Interest
771 0 0 131,261241-9101-41915 Non-Allocated Interest
1001241-9101-42301 Miscellaneous Revenue
0 0 0 107,695241-9101-42706 Loan Repayments
58,814 0 58,800 58,789241-9101-43500 Home Sale Proceeds
187,892 50,000 50,000 60,000241-9101-43504 2nd Trust Deed Repayments
0 0 1,061,456 0241-9101-45000 Sale of Other Assets
0 0 0 386,692241-9101-49500 Transfers In
286,872 288,000 288,000 299,692241-9103-43502 Rent Revenue/LQRP
Total:873,444 448,000 1,688,256 1,474,316
243 - RDA LOW-MOD HOUSING FUND
55,555 22,000 40,000 40,939243-0000-41900 Allocated Interest
0 0 0 54,515243-0000-41910 GASB 31 Interest
0 0 0 173,558243-0000-48500 Extraordinary Gain
Total:55,555 22,000 40,000 269,013
248 - SA 2004 LO/MOD BOND FUND (Refinanced i
17,587 0 0 4,326248-0000-41900 Allocated Interest
Total:17,587 0 0 4,326
249 - SA 2011 LOW/MOD BOND FUND (Refinanced
3,289 0 0 8,054249-0000-41900 Allocated Interest
0 0 0 82,284249-0000-41910 GASB 31 Interest
487,581 270,000 350,000 313,604249-0000-41915 Non-Allocated Interest
Total:490,870 270,000 350,000 403,942
HOUSING AUTHORITY REVENUE 1,437,457 740,000 2,078,256 2,151,596
339,095 110,000 230,000 190,627
0 0 0 239,559
771 0 0 131,261
1001
0 0 0 107,695
58,814 0 58,800 58,789
187,892 50,000 50,000 60,000
0 0 1,061,456 0
0 0 0 386,692
286,872 288,000 288,000 299,692
873,444 448,000 1,688,256 1,474,316
55,555 22,000 40,000 40,939
0 0 0 54,515
0 0 0 173,558
55,555 22,000 40,000 269,013
17,587 0 0 4,326
17,587 0 0 4,326
3,289 0 0 8,054
0 0 0 82,284
487,581 270,000 350,000 313,604
490,870 270,000 350,000 403,942
1,437,457 740,000 2,078,256 2,151,596
CITY OF LA QUINTA
HOUSING AUTHORITY FUNDS REVENUE DETAILS
EXHIBIT A
2019/20 YEAR-END BUDGET REPORT
Unaudited, final numbers will be reported in the 2019/20 Financial Statements issued in December 2020.
ATTACHMENT 1
2018/19
Actuals
2019/20
Original Budget
2019/20
Final Budget
2019/20
Actuals
241 - HOUSING AUTHORITY
9101 - Housing Authority - Admin
Salaries and Benefits
130,085 142,000 143,595 136,322241-9101-50101 Permanent Full Time
000578241-9101-50105 Salaries - Overtime
750 3,000 3,000 900241-9101-50110 Commissions & Boards
196 200 200 193241-9101-50150 Other Compensation
10,878 10,600 10,600 11,131241-9101-50200 PERS-City Portion
2,262 0 0 261241-9101-50215 Other Fringe Benefits
22,129 31,800 31,800 24,158241-9101-50221 Medical Insurance
337 0 0 330241-9101-50222 Vision Insurance
1,482 0 0 1,259241-9101-50223 Dental Insurance
58 0 0 67241-9101-50224 Life Insurance
587 900 900 578241-9101-50225 Long Term Disability
2,600 3,400 3,400 3,400241-9101-50230 Workers Comp Insurance
1,936 2,100 2,100 2,002241-9101-50240 Social Security-Medicare
92 0 0 105241-9101-50241 Social Security-FICA
50 - Salaries and Benefits Totals:173,391 194,000 195,595 181,285
Contract Services
59,667 81,000 121,000 78,218241-9101-60103 Professional Services
5,000 5,000 5,000 5,000241-9101-60106 Auditors
13,453 25,000 25,000 3,849241-9101-60153 Attorney
60 - Contract Services Totals:78,120 111,000 151,000 87,067
Maintenance & Operations
1,611 3,000 3,000 1,211241-9101-60320 Travel & Training
153 0 0 0241-9101-60400 Office Supplies
1,377 1,500 1,500 2,470241-9101-60420 Operating Supplies
62 - Maintenance & Operations Totals:3,141 4,500 4,500 3,681
Insurance
10,000 6,000 6,000 6,000241-9101-91843 Property & Crime Insurance
63 - Insurance Totals:10,000 6,000 6,000 6,000
Internal Service Charges
20,000 14,000 14,000 14,000241-9101-91844 Earthquake Insurance
18,100 24,800 24,800 24,800241-9101-98110 Information Tech Charges
69 - Internal Service Charges Totals:38,100 38,800 38,800 38,800
Transfers Out
0 0 278,062 0241-9101-99900 Transfers Out
99 - Transfers Out Totals:0 0 278,062 0
9101 - Housing Authority - Admin Totals:302,753 354,300 673,957 316,833
9103 - Housing Authority - LQRP
Maintenance & Operations
307,302 255,000 317,000 298,218241-9103-60157 Rental Expenses
62 - Maintenance & Operations Totals:307,302 255,000 317,000 298,218
9103 - Housing Authority - LQRP Totals:307,302 255,000 317,000 298,218
241 - HOUSING AUTHORITY Totals:610,055 609,300 990,957 615,051
130,085 142,000 143,595 136,322
000578
750 3,000 3,000 900
196 200 200 193
10,878 10,600 10,600 11,131
2,262 0 0 261
22,129 31,800 31,800 24,158
337 0 0 330
1,482 0 0 1,259
58 0 0 67
587 900 900 578
2,600 3,400 3,400 3,400
1,936 2,100 2,100 2,002
92 0 0 105
173,391 194,000 195,595 181,285
59,667 81,000 121,000 78,218
5,000 5,000 5,000 5,000
13,453 25,000 25,000 3,849
78,120 111,000 151,000 87,067
1,611 3,000 3,000 1,211
153 0 0 0
1,377 1,500 1,500 2,470
3,141 4,500 4,500 3,681
10,000 6,000 6,000 6,000
10,000 6,000 6,000 6,000
20,000 14,000 14,000 14,000
18,100 24,800 24,800 24,800
38,100 38,800 38,800 38,800
0 0 278,062 0
0 0 278,062 0
302,753 354,300 673,957 316,833
307,302 255,000 317,000 298,218
307,302 255,000 317,000 298,218
307,302 255,000 317,000 298,218
610,055 609,300 990,957 615,051
CITY OF LA QUINTA
HOUSING AUTHORITY FUNDS EXPENSE DETAILS BY FUND
EXHIBIT B
2019/20 YEAR-END BUDGET REPORT
Unaudited, final numbers will be reported in the 2019/20 Financial Statements issued in December 2020.
ATTACHMENT 1
2018/19
Actuals
2019/20
Original Budget
2019/20
Final Budget
2019/20
Actuals
243 - RDA LOW-MOD HOUSING FUND
0000 - Undesignated
Other Expenses
166,666 250,000 351,000 350,779243-0000-60532 Homelessness Assistance
64 - Other Expenses Totals:166,666 250,000 351,000 350,779
0000 - Undesignated Totals:166,666 250,000 351,000 350,779
243 - RDA LOW-MOD HOUSING FUND Totals:166,666 250,000 351,000 350,779
166,666 250,000 351,000 350,779
166,666 250,000 351,000 350,779
166,666 250,000 351,000 350,779
166,666 250,000 351,000 350,779
CITY OF LA QUINTA
HOUSING AUTHORITY FUNDS EXPENSE DETAILS BY FUND
EXHIBIT B
2019/20 YEAR-END BUDGET REPORT
Unaudited, final numbers will be reported in the 2019/20 Financial Statements issued in December 2020.
ATTACHMENT 1
2018/19
Actuals
2019/20
Original Budget
2019/20
Final Budget
2019/20
Actuals
248 - SA 2004 LO/MOD BOND FUND (Refinanced in 201
9002 - ? Missing Department Description - 9002
Transfers Out
0 0 0 386,692248-9002-99900 Transfers Out
99 - Transfers Out Totals:0 0 0 386,692
002 - ? Missing Department Description - 9002 Totals:0 0 0 386,692
9102 - Housing Authority - Wash St Apts
Contract Services
0 0 145,000 0248-9102-60103 Professional Services
954,480 0 245,500 1,939248-9102-60159 Relocation Benefits
80,735 0 0 0248-9102-60185 Design/Construction
60 - Contract Services Totals:1,035,215 0 390,500 1,939
9102 - Housing Authority - Wash St Apts Totals:1,035,215 0 390,500 1,939
2004 LO/MOD BOND FUND (Refinanced in 2014) Totals:1,035,215 0 390,500 388,632
0 0 0 386,692
0 0 0 386,692
0 0 0 386,692
0 0 145,000 0
954,480 0 245,500 1,939
80,735 0 0 0
1,035,215 0 390,500 1,939
1,035,215 0 390,500 1,939
1,035,215 0 390,500 388,632
CITY OF LA QUINTA
HOUSING AUTHORITY FUNDS EXPENSE DETAILS BY FUND
EXHIBIT B
2019/20 YEAR-END BUDGET REPORT
Unaudited, final numbers will be reported in the 2019/20 Financial Statements issued in December 2020.
ATTACHMENT 1
2018/19
Actuals
2019/20
Original Budget
2019/20
Final Budget
2019/20
Actuals
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 20
0000 - Undesignated
Contract Services
7,376,024 0 0 0249-0000-60188 Construction
60 - Contract Services Totals:7,376,024 0 0 0
Capital Expenses
0 20,000 60,000 0249-0000-80050 Affordable Housing Project Develop
68 - Capital Expenses Totals:0 20,000 60,000 0
0000 - Undesignated Totals:7,376,024 20,000 60,000 0
11 LOW/MOD BOND FUND (Refinanced in 2016) Totals:7,376,024 20,000 60,000 0
7,376,024 0 0 0
7,376,024 0 0 0
0 20,000 60,000 0
0 20,000 60,000 0
7,376,024 20,000 60,000 0
7,376,024 20,000 60,000 0
CITY OF LA QUINTA
HOUSING AUTHORITY FUNDS EXPENSE DETAILS BY FUND
EXHIBIT B
2019/20 YEAR-END BUDGET REPORT
Unaudited, final numbers will be reported in the 2019/20 Financial Statements issued in December 2020.
ATTACHMENT 1
Vendor/Program Account Number Description Estimated Revised
Housing Element Update, State Mandate 241-9101-60103 Professional Services - 42,700$
Housing Retenion Basin, Drainage
Improvements 241-9101-99900 Transfers Out to Capital
Improvement Fund 278,062 278,062$
$ 278,062 $ 320,762
Revised Continuing Appropriations/Carryovers from 2019/20 to 2020/21
TOTAL AUTHORITY CARRYOVERS
NOTE: In June 2020 when the budget was adopted all carryovers were estimates based on projected invoices to end fiscal year
2019/20. Upon completion of the final audit (October 2020), Finance verified account balances and additional carryover
recommendations based on current budgetary needs and constraints due to COVID. In no event shall a carryover exceed the revised
per account amount noted above.
ATTACHMENT 1
City of La Quinta
HOUSING COMMISSION MEETING: December 9, 2020
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2020/21 FIRST QUARTER
HOUSING AUTHORITY BUDGET REPORT
RECOMMENDATION
Receive and file fiscal year 2020/21 First Quarter Housing Authority Budget
Report.
EXECUTIVE SUMMARY
• The Fiscal Year 2020/21 First Quarter Housing Authority Budget Report
(Attachment 1) provides an update of the Authority’s fiscal activities from
July to September 2020.
• A budget report is prepared quarterly to assess the adopted budget and
incorporate adjustments based on current economic conditions and
operational requirements.
• The Report will be presented for approval to the Housing Authority on
December 15, 2020.
BACKGROUND/ANALYSIS
Throughout the fiscal year staff monitors the budget and proposes adjustments
to reflect current conditions and ongoing operational needs. Requests are
reviewed and discussed before recommending approval in the budget report
(Attachment 1). Funds with no adjustments from the originally presented
2020/21 Budget have been excluded from the report.
The Report will be presented for approval to the Housing Authority Board on
December 15, 2020.
ALTERNATIVES
No alternatives are applicable.
Prepared by: Karla Romero, Finance Director
Attachment 1: Fiscal Year 2020/21 First Quarter Housing Authority Budget
Report
BUSINESS SESSION ITEM NO. 2
HOUSING AUTHORITY
FISCAL YEAR 2020/21 FIRST QUARTER BUDGET REPORT
The following is a summary of budgetary adjustments requested for the first
quarter of fiscal year (FY) 2020/21. Account details are provided in Exhibit A
and discussed in this report.
REVENUES
Total revenue increases of $1,202,456 described as follows:
• A reduction of $30,000 to interest earnings based on interested earned
in the prior year and current market conditions yielding lower interest
returns
• An increase of $171,000 for second trust deed repayments. To date
three outstanding balances have been repaid. This adjust reflects
current activity.
• An increase of $1,061,456 in the sale of other assets to recognize the
approved sale of portions of real property located at 46150-46176 Dune
Palms Road to the City of La Quinta for a future park and drainage
improvements. Due to COVID impacts the transaction was delayed and
revenues in the amount of $1,061,456 were transferred to the Authority
in FY 2020/21.
EXPENSES
During the first quarter, there are no proposed expenditure adjustments for
any Authority fund.
Fund Revenues Expenses
Housing Authority Fund (241)1,202,456$ -$
Low-Mod Housing Fund (243)- -
2011 Bond Fund (249)- -
TOTAL FUND ADJUSTMENTS 1,202,456$ -$
2020/21 FIRST QUARTER
RECOMMENDED HOUSING AUTHORITY ADJUSTMENTS
ATTACHMENT 1
City of La Quinta
Housing Authority
FY 2020/21 Recommended First Quarter Budget Adjustments
Exhibit A
Account No. Description Revenues Expenses
241-9101-41900 Allocated Interest (30,000)
241-9101-43504 Second Trust Deed Repayments 171,000
241-9101-45000 Sale of Other Assets 1,061,456
-
Account No. Description Revenues Expenses
NO ADJUSTMENTS - -
Account No. Description Revenues Expenses
NO ADJUSTMENTS - -
TOTAL ALL HOUSING AUTHORITY FUNDS 1,202,456 -
Housing Authority (241)
Low-Mod Housing (243)
2011 Bond (249)
ATTACHMENT 1
City of La Quinta
HOUSING COMMISSION MEETING: December 9, 2020
STAFF REPORT
AGENDA TITLE: RECOMMEND FUNDING OPTION FOR AREA HOMELESS
PREVENTION PROGRAMS FOR FY 2020/21
RECOMMENDATION
Recommend approval to the Housing Authority of funding options to provide
assistance to area homeless service providers and homeless prevention partners;
Coachella Valley Rescue Mission (CVRM), Martha’s Village and Kitchen (MVK), and
Lift to Rise (LTR).
EXECUTIVE SUMMARY
•The Housing Commission (Commission) and Housing Authority
(Authority) agreed on the allocation of $250,000 of Housing Authority
funds to area homeless service providers and homeless prevention
partners in previous Fiscal Year (FY) 2019/2020.
•Staff continues receiving metrics regarding the success of this funding
and can track how it positively impacts the City of La Quinta and greater
Coachella Valley community.
•Staff recommends the Commission consider providing the following
allocations for FY 2020/2021 totaling $250,000:
o $100,000 to CVRM;
o $100,000 to MVK; and
o $50,000 to LTR.
FISCAL IMPACT
Authority funds are available in account number 243-0000-60532.
BACKGROUND/ANALYSIS
Staff recommends providing $100,000 to CVRM and MVK, a larger allocation
than previous fiscal year’s $83,333, due to the metrics provided showing the
additional need brought on by the COVID-19 pandemic and the knowledge of
these facilities providing benefit to the Coachella Valley and City of La Quinta.
BUSINESS SESSION ITEM NO. 3
As part of a new effort to provide relief to the Coachella Valley during the
COVID-19 pandemic, Riverside County, Inland SoCal United Way and Lift to
Rise have coordinated to create a program keeping local families and residents
housed known as the United Lift Fund (Fund). The Fund provides $3,500 one-
time rental assistance relief to those who are part of our affordable housing
community and have been financially impacted by the pandemic. In 2020, the
Fund provided relief to 163 La Quinta residents (as of September 30, 2020) and
conducted four mobile outreach workshops to assist with future rent relief
applications.
Based on the success of this program and the impact of the ongoing pandemic
to the community, staff recommends providing $50,000 to Lift to Rise. This is
pending a signed Memorandum of Understanding that the funds will be used
primarily toward assistance for La Quinta residents in need, with excess funds
going on to support the Coachella Valley community either through the
Coachella Valley Housing Catalyst Fund or similar services that support
homeless prevention and rapid rehousing services for individuals and families
who are homeless or would be homeless but for the assistance.
Each organization will continue to be required to provide a quarterly report on
their use of the funds, indicate how many individuals from La Quinta were
assisted, and what services they utilized.
ALTERNATIVE
The Housing Commission can recommend this option to the Housing Authority,
or direct staff with a new option.
Prepared by: Doug Kinley, Housing Specialist
Approved by: Gil Villalpando, Assistant to City Manager
POWER POINTS
HOUSING
COMMISSION
REGULAR
MEETING
POWER POINT NOT
PRESENTED AT MEETING
DECEMBER 9, 2020