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2020 12 14 CSC Quarterly MeetingCOMMUNITY SERVICES COMMISSION 1 DECEMBER 14, 2020 AGENDA COMMUNITY SERVICES COMMISSION AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING MONDAY, DECEMBER 14, 2020 AT 5:30 P.M. ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, and N-35-20, and N-60-20 executed by the Governor of California, and the directives under the “Regional Stay At Home Order” from the California Department of Public Health,in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the Community Service Commission, the City Manager, City Attorney, City Staff, and City Consultants may participate in this meeting by teleconference. Additionally, pursuant to the above-referenced executive orders, members of the public are instructed t o stay at home and to limit mixing with other persons or households as much as possible. Therefore, the public is not permitted to physically attend at City Hall the meeting to which this agenda applies, but any member of the public may listen or participate in the open session of this meeting as specified below. Members of the public wanting to listen to this meeting may do so by tuning-in live via http://laquinta.12milesout.com/video/live. Commission agendas and staff reports are available on the City’s web page: www.laquintaca.gov COMMUNITY SERVICES COMMISSION 2 DECEMBER 14, 2020 AGENDA Members of the public wanting to address the Community Services Commission, either for public comment or for a specific agenda item, or both, are requested to send an email notification to the Community Resources Department at commresource01@laquintaca.gov and specify the following information: 1) Full Name 4) Agenda Item Number 2) City of Residence 5) Subject 3) Phone Number 6) Written Comments The email “subject line” must clearly state “Written Comments.” Written public comments must be emailed to the Community Services Secretary no later than 3:00 p.m. on the day of the meeting. Written public comments will be distributed to the Community Services Commission, incorporated into the agenda packet and public record of the meeting, and will not be read during the meeting unless, upon the request of the Community Services Commission Chairperson, a brief summary of any public comment is asked to be read, to the extent the Commission Secretary can accommodate such request. ****************************** CALL TO ORDER ROLL CALL: Commissioners Biondi, Blakeley, La Greca, Marley, and Chair Wyler PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA Please email “Written Public Comments” to Commission Secretary Chaudhry at LChaudhry@LaQuintaCA.gov and limit your comments to three (3) minutes (approximately 350 words). The Commission values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda. CONFIRMATION OF AGENDA COMMUNITY SERVICES COMMISSION 3 DECEMBER 14, 2020 AGENDA DEPARTMENTAL REPORT 1.CITY OPERATIONS UPDATE – COMMUNITY RESOURCES DIRECTOR ESCOBEDO AND COMMUNITY RESOURCES MANAGER CALDERON 2.WALL ART MURAL BY NATE FRIZZELL UPDATE – COMMUNITY RESOURCES ANALYST TORRES 3.SILVERROCK EVENT SITE UPDATE – COMMUNTIY RESOURCES DIRECTOR ESCOBEDO BUSINESS SESSION 1.APPROVE SEPTEMBER 14, 2020 MINUTES 2.APPOINT COMMISSIONER TO ASSIST IN ANNUAL CITY EVENTS PLANNING - COMMUNITY SERVICES COMMISSION SECRETARY CHAUDHRY COMMISSIONER’S ITEMS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on March 8, 2021, commencing at 5:30 p.m. at the La Quinta Council Chambers, 78495 Calle Tampico, La Quinta, California, 92253. DECLARATION OF POSTING I, Lisa Chaudhry, Community Services Commission Secretary (Secretary) of the City of La Quinta, do hereby declare that the foregoing agenda for the La Quinta Community Services Commission meeting was posted on the City’s website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on December 10, 2020. DATED: December 10, 2020 ELIZABETH (LISA) CHAUDHRY, Community Services Commission Secretary City of La Quinta, California Public Notices The La Quinta Study Session Room is handicapped accessible. If special equipment is needed for the hearing impaired, please call the Community Resources office at 760- COMMUNITY SERVICES COMMISSION 4 DECEMBER 14, 2020 AGENDA 777-7106, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the Community Services Commission, arrangements should be made in advance by contacting the Community Services office at 760-777-7106. A one (1) week notice is required.  If background material is to be presented to the Commissioners during a Commission meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the Secretary for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the Commissioners regarding any item(s) on this agenda will be made available for public inspection at the Community Resources Department at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. COMMUNITY SERVICES COMMISSION MINUTES September 14, 2020 COMMUNITY SERVICES COMMISSION MINUTES MONDAY, SEPTEMBER, 14 2020 CALL TO ORDER A regular meeting of the Community Services Commission was called to order by Chair Wyler at 5:31 p.m. This meeting was held by teleconference pursuant to Executive Orders N-25-20, N- 29-20, N-33-20, and N-35-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Commissioners Biondi, Blakeley, La Greca, Marley, and Chair Wyler STAFF PRESENT: Community Resources Director Escobedo, Community Resources Manager Calderon, Community Resources Analyst Torres, Management Coordinator Calderon, and Community Services Commission Secretary Chaudhry. PLEDGE OF ALLEGIANCE Commissioner Blakeley led the Commission in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None. CONFIRMATION OF AGENDA – Confirmed. CONSENT CALENDAR 1.APPROVE MINUTES OF JUNE 8, 2020 MOTION - A motion was made and seconded by Commissioners La Greca/Marley to approve the Consent Calendar as submitted. Motion passed unanimously. DEPARTMENT REPORTS 1. CITY REOPENING PLAN UPDATE Community Resources Director Escobedo presented the staff report verbally regarding City services such as City Hall reopened for appoinments only; library is providing curb side service; museum facility is currently in partnership with YMCA to provide childcare for essential workers and plans to resume museum services in January 2021. 2.2020-21 COMMUNITY PROGRAMS AND EVENTS CONSENT CALENDAR ITEM NO. 1 DRAFT COMMUNITY SERVICES COMMISSION MINUTES September 14, 2020 Community Resources Manager Calderon introduced Community Resources Assistant Calderon to provide updates regarding the adjustments made to the 2020/21 programs and events lineup in response to COVID protocals by providing virtual programming and transition to in-person services as protocals allow. Assistant Calderon listed new virtual event lineup for 2020/21 season and programs. The Wellness Center is currently being used as a cooling center; classes and gym use is currently suspended; virtual fitness classes were introduced; exploring ideas to use the center’s multi-purpose room to allow instructors to provide classes via Zoom; working with instructors to provide virtual classes for Tai Chi, yoga, stretch & restore, and pilate. Staff is also considering hyrid classes to slowly phase in in-person instruction. When permitted, the Center is prepared to provide gym access on an appointment basis for 35 minute workouts and maintaining sanitation requirements between uses. The workout area has been modified with barriers for social distancing and added protection. The hiking program will resume in October by appointment only with a limit of 10 participants. Youth and adult sports leagues are currently suspended. The virtual/modified events offerings are two 9/11 Memorial virtual tours in New York City; La Quinta’s 9/11 Memorial Ceremony video; Veterans’ Recognition Ceremony; annual Tree Lighting; Pillars of the Community; possible mural and rounadabout art unveiling. All live events postponed until COVID restrictions are lifted. If permitted, staff hopes to provide modified live events by March 2021 such as Youth Olympics, Mission LQ Rocket Launch, and Fly Over LQ Kite Experience; and restructering of the City Picnic and annual Egg Hunt. Staff is exploring new events such as concert in the park with designated areas or a car concert series where patrons can participate while remaining near or in their vehicles. Golf is permitted therefore the popular La Quinta Summer Golf Tour is scheduled to run from June through August 2021. Staff responded to Commissioner Blakeley’s inquiry regarding Senior Inspiration Awards nominee Allan Woodorf. Staff provided an update regarding the library’s effort to develop how-to videos and online workshops to assist patrons with accessing services such as renewing library cards, curbside pickup, etc. To encourage engagement, Library staff is retooling their Facebook videos and using Facebook to post various storytime programs; hosting literature and/or book review discussions. They are also planning drive through events; letter writing to seniors; Dungeons & Dragons teen tournament; and offering assistance to local schools. Creation Station is offering grab ‘n go craft, art and science kits as well a follow along vidoes on Facebook. Community Resources Manager Calderon announced that due the pandemic, the the County will not be seeking a new nominee for the 2021 Senior Inspiration Award (SIA), instead will recognize the 2020 nominee Jeff Smith and 2020 Pillar of the Community Award recipient, Allan Woodorf. The SIA program will resume new nominations in the fall of 2021. BUSINESS SESSION 1.APPOINT CHAIR - COMMUNITY SERVICES COMMISSION SECRETARY CHAUDHRYDRAFT COMMUNITY SERVICES COMMISSION MINUTES September 14, 2020 Commission Secretary Chaudhry presented the staff report, which is on file in the Community Resources Department. MOTION - A motion was made and seconded by Commissioners Blakeley/Marley to appoint Commissioner Wyler as chair for FY2021. Motion passed unanimously. 2.APPOINT VICE-CHAIR - COMMUNITY SERVICES COMMISSION SECRETARY CHAUDHRY Community Secretary presented the staff report, which is on file in the Community Resources Department. MOTION - A motion was made and seconded by Commissioners Wyler/Blakeley to appoint Commissioner Marley as vice-chair for FY2021. Motion passed unanimously. 3.APPROVE NEW COMMUNITY SERVICES COMMISSION REGULAR MEETING SCHEDULE – COMMUNITY SERVICES COMMISSION SECRETARY CHAUDHRY Commission Secretary Chaudhry presented the staff report, which is on file in the Community Resources Department. MOTION - A motion was made and seconded by Commissioners Blakeley/La Greca to approve the new quarterly regular meeting schedule. Motion passed unanimously. 4.SELECT AND APPROVE ART INSTALLATION FOR WALL MURAL ON FRED WARING AND ADAMS - COMMUNITY RESOURCES ANALYST TORRES Community Resources Analyst Torres presented the staff report, which is on file in the Community Resources Department. Commissioner Marley shared his preference for the both walls for art installation. After discussion, Commission requested that staff explore options with Nate Frizzell to expand his art piece to include the upper wall and costs that would entail. If it is not feasible, the commission agreed to choose John Cuevas. Staff will follow up with Commission after speaking with Nate Frizzell. MOTION - A motion was made and seconded by Commissioners Marley/La Greca to approve the art work submitted by Nate Frizzell if the piece can altered to include both walls within budget. If not feasible, Commission agrees to approve the art work submitted by John Cuevas. Motion passed unanimously. 5.SELECT AND APPROVE ART INSTALLATION FOR ROUNDABOUTS ON AVENIDA BERMUDAS AT CALLE SINALOA AND CALLE TAMPICO – COMMUNITY RESOURCES ANALYST TORRES Community Resources Analyst Torres presented the staff report, which is on file in the Community Resources Department. Commission expressed some concerned regarding the size of the tree depicted on the roundabout rendering. DRAFT COMMUNITY SERVICES COMMISSION MINUTES September 14, 2020 Staff will follow up with the Public Works division to confirm whether the tree is still included in the redesign. MOTION - A motion was made and seconded by Commissioners Blakeley/Marley to approve the art work submitted by Sage Vaughn for the art installation on the roundabouts on Calle Bermudas at Calle Sinaloa and Calle Tampico. Motion passed unanimously. COMMISSIONER’S ITEMS Commissioner Biondi asked of the status La Quinta Art Celebration. As of March 2021, Riverside County (County) will no longer operate Lake Cahuilla. The opportunity to take over operations was extended to Desert Recreation District (DRD). DRD has inviting staff and one Community Services Commissioner to join in join in discussions regarding this new venture. Commissioner Biondi volunteered. Commissioner Blakeley shared information about the County’s Pathways to Employment program that is administrered by the Community Action Partnership and launched this month. The County approved $4 million for the program which is recruiting 500 adults for 1 year re-employment skills training. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners La Greca/Blakeley to adjourn the meeting at 7:05 p.m. Motion passed unanimously. Respectfully submitted, LISA CHAUDHRY, Community Services Commission Secretary City of La Quinta, California DRAFT City of La Quinta COMMUNITY SERVICES COMMISSION MEETING: December 14, 2020 STAFF REPORT AGENDA TITLE: APPOINT COMMISSIONER TO ASSIST WITH ANNUAL CITY EVENTS PLANNING RECOMMENDATION Appoint one Commissioner to assist with annual City events planning. EXECUTIVE •Egg Hunt tentatively scheduled for April 17, 2021 •City Picnic and Birthday Celebration tentatively scheduled for April 24, 2020 •La Quinta Art Celebration held in 2021. BACKGROUND/ANALYSIS Staff is preparing for three events for 2021; the annual Egg Hunt, the annual City picnic and birthday celebration, and the La Quinta Art Celebration. All the events are tentatively scheduled to take place live with all COVID-19 compliances and protocols in place with the option to transition to virtual platform should the need arise. Staff is requesting for one commissioner to join staff in the event planning discussions and event participation. ALTERNATIVES Do not appoint commissioners to assist with the event. Prepared by: Lisa Chaudhry, Administrative Technician Approved by: Chris Escobedo, Community Resources Director BUSINESS SESSION ITEM NO. 2 POWER POINTS COMMUNITY SERVICES COMMISSION MEETING DECEMBER 14, 2020 12/21/2020 1 Community Services Commission Meeting December 14, 2020 Community Service Commission D1 – COVID-19 City Operations Update 1 2 12/21/2020 2 Community Service Commission D2 – Wall Art Mural by Nate Frizzell 3 4 12/21/2020 3 5 6 12/21/2020 4 Community Service Commission D3 – SilverRock Event Site Update 7 8 12/21/2020 5 9 10 12/21/2020 6 11 12 12/21/2020 7 Community Service Commission B1 – Approve September 14, 2020 Community Service Commission B2 – Appoint Commissioner to Assist in Annual City Events Planning 13 14 12/21/2020 8 Proposed Annual Events •Egg Hunt – April 17, 2021 •City Picnic and Birthday Celebration – April 24, 2021 •La Quinta Art Celebration – Fall 2021 15 16