FY 2015-16 Art in Public Places (APP) Annual ReportCity of La Quinta
CITY COUNCIL MEETING: December 20, 2016
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE FISCAL YEAR 2015/16 ART IN PUBLIC PLACES ANNUAL
REPORT
RECOMMENDATION
Receive and file Fiscal Year 2015/16 Art in Public Places Annual Report.
EXECUTIVE SUMMARY
Per the Municipal Code, the City must expend or commit fees from the Art in Public
Places (APP) program within two years of receipt and monies collected must be
accounted for in a separate fund.
An annual review of administrative expenses is required. There were no
administrative expenses for 2015/16.
Attachment 1 presents the required analysis; the City has complied with the time
limit for expenditure of fees and there are no findings to report.
On December 5, 2016 the Desert Valley Builders Association (DVBA) requested
additional time to review the report. DVBA had no comments or clarifying question
on the APP report.
The APP report was submitted to the Building Industry Association (BIA) – Riverside
Chapter. The City did not receive any correspondence from the BIA regarding this
report.
FISCAL IMPACT – None
BACKGROUND/ANALYSIS
The City’s APP fund is governed by the Municipal Code. Annually, the City must
demonstrate that it has complied with the following:
A determination whether or not the fees have been committed for use within two
years of collection. Fees may be used for:
The cost of public art and its installation;
The cost to purchase or lease art sites;
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Waterworks, landscaping, lighting and other objects, which are an integral
part of the artwork;
Frames, mats, pedestals and other objects necessary for the proper
presentation of the artwork;
Walls, pools, landscaping or other architectural or landscape architectural
elements necessary for the proper aesthetic and structural placement of
the artwork;
Maintaining and repairing artwork;
Administrative expenses to otherwise implement the APP program;
Endowments; and
Art replacement.
Review administrative expenses to ensure they were reasonably assessed to
implement this program and that they do not exceed five percent of the total
funds in the account on July 1 of any year or $25,000 in any fiscal year.
If fees collected are not committed for the aforementioned uses, they are returned to the
contributor. Staff analyzed APP fund revenues and expenditures, and no reimbursements
are due to contributors. There were no excess administrative costs. During 2015/16, the
APP funds were used to purchase the following Civic Center art pieces:
JK Designs Inc. – On the Count of Three bronze sculpture
Bart Aldrich – Beautiful Day, Lost Horizon, and Edge of Forever
Damien Jones – Spirit Guardian Water Feature
Mark Stephenson – Enchanted Oasis
Ricardo Breceda Arroyo –T-Rex, and three Big Horn Sheep
Payments were also made toward the Seeley and Jefferson Street roundabout sculptures.
The DVBA has reviewed the City’s annual APP report and had no comments on
expenditures.
The APP report was also submitted to the BIA – Riverside Chapter. The City did not receive
any correspondence from the BIA regarding this report.
ALTERNATIVES
As the report is a requirement of the Municipal Code, staff does not recommend an
alternative action.
Prepared by: Karla Campos, Finance Director
Approved by: Frank J. Spevacek, City Manager
Attachment: 1. Art in Public Places FY 2015/16 Annual Financial Report
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City of La Quinta ATTACHMENT 1
Art in Public Places (Fund 270)
FY 2015/16 Annual Report
Beginning Ending
Account Description Fund Balance FY 15/16 Fund Balance
Revenues & Other Sources:
Developer fees 39,940
Interest income 7,248
Reimbursements
Total Sources 47,187$
Expenditures & Other Uses
Art Purchases 93,881
Maintenance of Public Art 19,132
Project Administration -
Transfers Out for Construction Art Project 50,000
Total Uses 163,012
Total Available 682,810$ (115,825)$ 566,985$
Two Year Test
Using First In First Out Method
Summary of Funds
Beginning
Fund Balance
Revenues
Collected Expenditures Committed Unspent
June 30, 2012 865,493 64,830 60,875 475,325 394,123
June 30, 2013 665,689 53,770 253,573 282,627 183,259
June 30, 2014 677,886 99,190 86,993 271,307 418,776
June 30, 2015 682,810 115,356 110,432 253,768 433,966
June 30, 2016 633,966 47,187 163,012 529,000 (10,859)
Total Revenue For Last Five Years 380,333$ 674,885$ 1,812,027$
Result : Two Year Spent or Committed Test Met
Future commitments for unspent funds are detailed below.
Art in Public Places Expenses and Future Commitments
Capital Projects and Expenses
FY 15/16
Expenses Committed % Complete
% funded with
fee
Sculpture Restorations and Maintenance 17,806 100% 100%
Acknowledgement Plaques and Signs 3,841 100% 100%
Veterans Day Event Art Piece Updates 1,240 100% 100%
JK Designs Inc. Art Purchase - Civic Center 60,000 100% 100%
Herman Design Group - Seeley Roundabout, Count of 3 Art Piece 1,826 100% 100%
Bart Aldrich - Civic Center Art Purchase 1,000 100% 100%
Damien Jones - Civic Center Art Purchase 4,000 100% 100%
Mark Stephenson - Civic Center Art Purchase 4,000 100% 100%
Vintage Associates - Seeley Roundabout Maintenance 4,500 100% 100%
Ricardo Arroyo - Civic Center Art Purchase 14,800 100% 100%
Jefferson Street Roundabout Art Piece and Land 50,000 100% 63%
FY 2016/17 Budget for Art Purchases and Maintenance 129,000 2% 100%
FY 2016/17 Carryovers for Capital Projects - Dune Palms Bridge 200,000 0%1%
Shovel Ready Art Projects 200,000 0% TBD
Total 163,012 529,000
The Art in Public Places fund is used to account for fees paid in lieu of acquisition, installation, replacement, maintenance and repair of approved art
works at approved sites. The fees are refundable if not expended or committed within two years.
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