2021 02 02 CouncilCITY COUNCIL AGENDA 1 FEBRUARY 2, 2021
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, FEBRUARY 2, 2021
3:30 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
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SPECIAL NOTICE
Teleconferencing and Telephonic Accessibility In Effect
Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, N-35-20, and N-60-
20 executed by the Governor of California, in response to the state of emergency
relating to novel coronavirus disease 2019 (COVID-19) and enabling
teleconferencing accommodations by suspending or waiving specified provisions
in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the
City Council, the City Manager, City Attorney, City Staff, and City Consultants
may participate in this regular meeting by teleconference. Additionally, pursuant
to the above-referenced executive orders, members of the public temporarily are
not permitted to physically attend at City Hall the meeting to which this agenda
applies, but any member of the public may listen or participate in the open
session of this meeting as specified below.
Members of the public wanting to listen to the open session of the meeting
may do so by tuning-in live via http://laquinta.12milesout.com/video/live.
Members of the public wanting to address the City Council during the open
session, either for public comment or for a specific agenda item, or both, are
requested to send an email notification to the La Quinta City Clerk’s Office at
CityClerkMail@LaQuintaCA.gov, and specify the following information:
1) Full Name 4) Public Comment or Agenda Item Number
2) City of Residence 5) Subject
3) Phone Number 6) Written or Telephonic Verbal Comments
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CITY COUNCIL AGENDA 2 FEBRUARY 2, 2021
The email “subject line” must clearly state “Written Comments” or
“Telephonic Verbal Comments.”
Telephonic verbal public comments – requests to speak must be emailed
to the City Clerk no later than 3:00 p.m. on the day of the meeting; the
City will facilitate the ability for a member of the public to be audible to the City
Council and general public for the item(s) by contacting him/her via phone and
queuing him/her to speak.
Only one person at a time may speak by telephone and only after being
recognized by the Mayor.
Written public comments must be received by the City Clerk’s Office no
later than 3:00 p.m. on the day of the meeting, and will be distributed to
the City Council, incorporated into the agenda packet and public record of the
meeting, and will not be read during the meeting unless, upon the request of the
Mayor, a brief summary of any public comment is asked to be read, to the extent
the City Clerk’s Office can accommodate such request.
It would be appreciated that any email communications for public comments
related to the items on the agenda, or for general public comment, are provided
to the City Clerk’s Office at the email address listed above prior to the
commencement of the meeting. If that is not possible, and to accommodate
public comments on items that may be added to the agenda after its initial
posting or items that are on the agenda, every effort will be made to attempt to
review emails received by the City Clerk’s Office during the course of the meeting.
The Mayor will endeavor to take a brief pause before action is taken on any
agenda item to allow the City Clerk to review emails and share any public
comments received during the meeting. All emails received by the City Clerk, at
the email address above, until the adjournment of the meeting, will be included
within the public record relating to the meeting.
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CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter
not listed on the agenda by emailing written public comments or requests to
provide verbal telephonic public comments as indicated above. Please limit
your comments to three (3) minutes (or approximately 350 words). The City
Council values your comments; however, in accordance with State law, no action
shall be taken on any item not appearing on the agenda unless it is an emergency
item authorized by Government Code § 54954.2(b).
CITY COUNCIL AGENDA 3 FEBRUARY 2, 2021
CONFIRMATION OF AGENDA
CLOSED SESSION
1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO
SUBDIVISION (a) OF GOVERNMENT CODE SECTION 54957.
CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR EMERGENCY
MANAGEMENT COORDINATOR; WILLIAM H. IHRKE, CITY ATTORNEY
(Review Continued Need and Response to Proclaimed State and Local
Emergencies Caused by COVID-19)
2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION;
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2)
OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9
(NUMBER OF POTENTIAL CASES: 1)
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter
not listed on the agenda by emailing written public comments or requests to
provide verbal telephonic public comments as indicated above. Please limit
your comments to three (3) minutes (or approximately 350 words). The City
Council values your comments; however, in accordance with State law, no action
shall be taken on any item not appearing on the agenda unless it is an emergency
item authorized by Government Code § 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS - NONE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
PAGE
1. APPROVE SPECIAL CITY COUNCIL MEETING – ANNUAL COMMUNITY
WORKSHOP MINUTES OF JANUARY 16, 2021
7
2. APPROVE DEMAND REGISTERS DATED JANUARY 7, 15, AND 22, 2021
15
CITY COUNCIL AGENDA 4 FEBRUARY 2, 2021
3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
NOVEMBER 30, 2020
37
4. ADOPT ORDINANCE NO. 588 ON SECOND READING AMENDING
SEVERAL SECTIONS OF TITLE 9 ZONING OF THE LA QUINTA MUNICIPAL
CODE TO STREAMLINE DEVELOPMENT PROCESSES AND STANDARDS;
CEQA: EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT
PURSUANT TO SECTION 15061(B)(3) REVIEW FOR EXEMPTIONS –
COMMON SENSE RULE; LOCATION: CITYWIDE [ORDINANCE NO. 588]
43
5. APPROVE PLANS, SPECIFICATIONS AND ENGINEER’S ESTIMATE AND
ADVERTISE FOR BID THE FIRE STATION 70 REVITALIZATION PROJECT
NO. 2019-07 LOCATED ON THE SOUTH WEST CORNER OF AVENUE 54
AND MADISON STREET
77
6. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH CLEARSOURCE
FINANCIAL CONSULTING FOR SERVICES RELATED TO THE CITY’S USER
AND REGULATORY MASTER FEE SCHEDULE AND FULL COST
ALLOCATION PLAN UPDATES
81
BUSINESS SESSION
PAGE
1. APPROVE SECOND ROUND COMMUNITY SERVICES GRANTS FOR
FISCAL YEAR 2020/21
129
STUDY SESSION – NONE
PUBLIC HEARINGS – NONE
DEPARTMENTAL REPORTS
1. CITY MANAGER – MARKETING QUARTERLY REPORT OCTOBER-
DECEMBER 2020
135
2. CITY ATTORNEY
3. CITY CLERK – LA QUINTA’S 8TH ANNUAL COMMUNITY WORKSHOP
SUMMARY – JANUARY 16, 2021
139
4. COMMUNITY RESOURCES – QUARTERLY REPORT OCTOBER-
DECEMBER 2020
143
5. DESIGN AND DEVELOPMENT – MONTHLY REPORT DECEMBER 2020 151
6. FINANCE
7. PUBLIC WORKS
8. FIRE - QUARTERLY REPORT OCTOBER-DECEMBER 2020 153
9. POLICE - QUARTERLY REPORT OCTOBER-DECEMBER 2020 157
CITY COUNCIL AGENDA 5 FEBRUARY 2, 2021
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)
7. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
8. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Peña)
9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick)
10 GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE
COMMITTEE (Fitzpatrick)
11. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi)
12. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)
13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)
14. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick)
15. CANNABIS AD HOC COMMITTEE (Peña and Sanchez)
16. CVAG PUBLIC SAFETY COMMITTEE (Peña)
17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)
18. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)
19. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY
COMMITTEE (Peña)
20. COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM AD
HOC COMMITTEE (Peña and Radi)
21. CVAG TRANSPORTATION COMMITTEE (Radi)
22. SUNLINE TRANSIT AGENCY (Radi)
23. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi)
24. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez)
25. ANIMAL CAMPUS COMMISSION (Sanchez)
26. LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION
AND PUBLIC WORKS POLICY COMMITTEE (Sanchez)
27. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)
28. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES DATED
NOVEMBER 18, 2020
159
29. PALM SPRINGS AIRPORT COMMISSION – MARKETING AND BUSINESS
DEVELOPMENT COMMITTEE MEETING MINUTES DATED JANUARY 12,
2021
163
CITY COUNCIL AGENDA 6 FEBRUARY 2, 2021
ADJOURNMENT
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The next regular meeting of the City Council will be held on February 16, 2021,
at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta,
CA 92253.
DECLARATION OF POSTING
I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that
the foregoing Agenda for the La Quinta City Council meeting was posted on the
City’s website, near the entrance to the Council Chambers at 78495 Calle
Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630
Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas,
on January 28, 2021.
DATED: January 28, 2021
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7092, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk’s office at (760) 777-
7092. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City Council
meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be
supplied to the City Clerk for distribution. It is requested that this take place prior to the
beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any item(s)
on this agenda will be made available for public inspection at the Community Development
counter at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during
normal business hours.
CITY COUNCIL MINUTES Page 1 of 8 JANUARY 16, 2021
SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP
CITY COUNCIL
MINUTES
SPECIAL MEETING
ANNUAL COMMUNITY WORKSHOP
SATURDAY, JANUARY 16, 2021
CALL TO ORDER
The eighth (8) Annual Community Workshop special meeting of the La Quinta
City Council was called to order at 9:03 a.m. by Mayor Evans.
Pursuant to Executive Orders N-25-20, N-29-20, N-33-20, N-35-20, and N-
60-20 executed by the Governor of California, and the directives under the
“Regional Stay At Home Order” from the California Department of Public
Health, in response to the state of emergency relating to novel coronavirus
disease 2019 (COVID-19) and enabling teleconferencing accommodations by
suspending or waiving specified provisions in the Ralph M. Brown Act
(Government Code § 54950 et seq.), this meeting was held virtually via Zoom
and members of the City Council, the City Manager, City Attorney, City Staff,
City Consultants, and public participated in this workshop by teleconference.
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
VIRTUAL MEETING MODERATORS (2): Joshua Bonner, President of the La
Quinta Chamber of Commerce and the President and CEO of the Greater
Coachella Valley Chamber of Commerce; and Brandon Marley, Director of
Communication and Public Outreach at Greater Coachella Valley Chamber of
Commerce
COMMUNITY MEMBERS REGISTERED: 92
CITY STAFF REGISTERED: 31
PLEDGE OF ALLEGIANCE
Mayor Evans led the audience in the Pledge of Allegiance.
CONFIRMATION OF AGENDA – Confirmed
STUDY SESSION
1. ANNUAL COMMUNITY WORKSHOP: “PERSEVERING THROUGH A
PANDEMIC AND MAPPING THE ROAD AHEAD”
CONSENT CALENDAR ITEM NO. 1
7
CITY COUNCIL MINUTES Page 2 of 8 JANUARY 16, 2021
SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP
Mayor Evans said the following La Quinta residents provided WRITTEN PUBLIC
COMMENTS, listed below in alphabetical order, which were distributed to
Council, made publicly available, and incorporated into the agenda packet and
public record of the meeting:
Steve Cherry, La Quinta – related to 1) the CV Link regional project
spearheaded by the Coachella Valley Association of Governments (CVAG)
– a multi-modal transportation project for bicyclists, pedestrians, and low
speed electric vehicles, that will run continuously throughout the
Coachella Valley cities, from Desert Hot Springs to Coachella; 2) Highway
111 signage; and 3) Hop-on, hop-off bus service opportunities; and
Dori Quill, La Quinta – expressed support for a “splash pad water-play for
kids” facilities at Fritz Burns park; and requested the City continue the
current moratorium on new short-term vacation rental (STVR) permits.
Mayor Evans noted a regular City Council meeting is scheduled for January
19, 2021, and a special City Council meeting to review and discuss STVR
related matters will be held on January 27, 2021.
Council welcomed all participants to the 8th Annual Community Workshop and
thanked them for their participation, involvement, and commitment to the
community.
City Manager McMillen explained the purpose and design of the workshop.
Finance Director Romero provided a summary of the City’s accomplishments
for calendar year 2020 which included economic relief programs, the
implementation of new technology, programs implemented and services
updated in collaboration with local partnerships and through diverse Ad-Hoc
Committees, affordable housing developments, and citywide infrastructure
improvements.
Finance Director Romero provided an overview of the City’s current financial
state which included long-term fiscal sustainability, an overview of reserves,
how Measure G sales taxes have been allocated since inception, economic
impacts during the COVID-19 pandemic and how the City has leveraged
resources to support the local community and business owners, fiscal
challenges such as rising public safety and pension obligations and how the
City is addressing these. Staff also stressed the importance of community
engaging during the budget process, upcoming public meetings and how
information gathered from the Annual Community Workshop is incorporated
into the budget.
8
CITY COUNCIL MINUTES Page 3 of 8 JANUARY 16, 2021
SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP
THE COMMUNITY WORKSHOP WAS RECESSED FOR A BRIEF BREAK AT
9:28 A.M.
THE COMMUNITY WORKSHOP WAS RECONVENED AT 9:38 A.M. WITH
ALL MEMBERS PRESENT
La Quinta’s sacred values, as set by the community during prior Annual
Community Workshops were discussed:
Health and Wellness
High Quality Aesthetics
Vibrant and Safe Community
Visually Beautiful City
Cultural Diversity
Workshop participants suggested combining “High Quality Aesthetics” and
“Visually Beautiful City” into one sacred value; and adding “Overall City
Financial Viability” to the list.
Public Works Director/City Engineer McKinney, Community Resources Director
Escobedo, and Design and Development Director Castro presented the City’s
initiatives and Big Rocks projects for fiscal year 2020/21:
Health and Wellness
Fritz Burns Park Re-envisioning and Space Planning
Art and Wellness Programming
X-Park Recreational Amenities
High Quality Aesthetics & Visually Beautiful City
Highway 111 Corridor Plan Implementation
Street and Landscape Design city-wide
Facilitate Current Developments
Building permits and inspections – vertical construction of
hotels, shared facilities, resort, and residential construction
SilverRock Park / Venue site
Explore other permit tracking software to further enhance
on-line services, application submittals, business licenses,
and reporting
Housing Element update
Vibrant and Safe Community
Tri-City Public Safety Review Efforts – Cities of La Quinta, Indian
Wells, and Palm Desert
Pavement Rehabilitation and Maintenance Efforts
Transportation Enhancements Efforts
Cultural Diversity – virtual and outdoor opportunities
9
CITY COUNCIL MINUTES Page 4 of 8 JANUARY 16, 2021
SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP
City Clerk Radeva explained the format of the community-discussion breakout
groups.
Council commended Staff for their dedication to the community, ingenuity,
flexibility, and efforts through the pandemic to ensure continuity of services,
and to provide the community with the support and assistance needed during
the pandemic and to continue to persevere.
Workshop participants were teamed into nine (9) breakout groups and asked
to collaborate and share their individual priorities for the community in the
upcoming year; and select a spokesperson to report-out on the top three (3)
priorities for the entire group.
Group 1 – presented by community member Jeff Smith
Health and Wellness – resume Wellness Center and Museum programs
and events
Infrastructure improvements – in support of round-abouts and traffic
signal synchronization
Development opportunities – in addition to affordable housing projects,
the City should also explore mid-income housing development
opportunities
Group 2 – presented by community member Steven Rosen
Vibrant and Safe Community – maintain adequate levels of public safety
services and mitigate rising costs
Vibrant and Safe Community – opportunities to resume tourism
activities safely and responsibly, to help the local business community
recover from the adverse fiscal impacts of the pandemic, and generate
tax revenues
Overall City financial viability – maintain long-term fiscal sustainability
and responsibility
Group 3 – presented by community member Stephen Nieto
Health and Wellness – resume community events
Provide community education related to the CV Link regional project,
which ties into the City’s re-envisioning efforts of the Highway 111
Corridor Area Plan, and related transportation alternatives
Explore opportunities to launch a hop-on-hop-off public transportation
along the Highway 111 Corridor
Commercial property vacancies – explore opportunities to support local
business and maintain safety
10
CITY COUNCIL MINUTES Page 5 of 8 JANUARY 16, 2021
SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP
Group 4 – presented by community member Loretta Currie
Health and Wellness – provide more community gathering areas along
the Highway 111 Corridor, including a satellite library to host books,
lectures, etc.; and the CV Link project – bike paths, eating, and
community gathering areas
Vibrant and Safe Community – continue tri-cities collaborations to
maintain adequate levels of public safety services and mitigate rising
costs
Health and Wellness – resume Wellness Center and Museum programs
and events fostering a neighborhood community
Group 5 – presented by community member Lawrence Best
Health and Wellness – resume Wellness Center and Museum programs
and events; including increased storage space for the Museum with
climate controls and improved security
Health and Wellness – develop a community garden to promote a
healthy lifestyle, a sense of community, and an outdoor activity
STVRs – identify and implement comprehensive solutions
Group 6 – presented by community member Karina Melgar
Continue to support the local business community through the COVID-
19 Small Business Emergency Economic Relief Programs
Health and Wellness – resume Wellness Center and Museum programs
and events; and continue to collaborate with other regional agencies to
provide needed services and assistance to the La Quinta community
Vibrant and Safe Community – maintain adequate levels of public safety
services and mitigate rising costs
Group 7 – presented by community member George Batavick
The group’s overall theme of the discussion was to continue to identify, focus
and capitalize on the City’s competitive advantage, and what makes La Quinta
stand out from other valley cities:
SilverRock developments, both commercial and the event site – provide
better updates and a revised timeline of the projects’ improvements and
anticipated completion; and identify events that could be held at the
SilverRock Event Site
Improve business retention and sustainability in Old Town La Quinta,
and explore opportunities to attract new development
Continue to support the local business community through the COVID-
19 Small Business Emergency Economic Relief Programs, both during
the pandemic and through the recovery period
Improve traffic management
Consider expansion of the Wellness Center
11
CITY COUNCIL MINUTES Page 6 of 8 JANUARY 16, 2021
SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP
Group 8 – presented by community member Deborah McGarrey
The group’s overall theme of the discussion was economic development:
Vibrant and Safe Community – continue the tri-cities collaboration
efforts to maintain adequate levels of public safety services and mitigate
rising costs
Long-term planning and economic development – evaluate the long-
term effects of the pandemic, and explore economically viable
developments on the east and north ends of the city
Health and Wellness – explore age-group-based usage of the X-Park
Business technology – explore the long-term effects of remote-working
opportunities due to the pandemic and related potential financial and
technological implications
Economic Development – continue to support the local business
community
Group 9 – presented by community member Bill Aitken
Increase outdoor living and dining areas in Old Town
Increase the number of local events, and utilize the downtown and
SilverRock Event Site
Resurfacing of the La Quinta Cove streets
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
City Clerk Radeva said no additional written comments or requests to speak
have been received.
Mayor Evans invited the participants to provide public comments.
The following PUBLIC SPEAKERS provided verbal comments via
TELECONFERENCE ACCESSIBILITY, listed in the order in which they spoke:
George Batavick, La Quinta – explore the long-term transformational
effects on communities stemming from remote-working options;
Randy Foulds, La Quinta – the CV Link regional project is a great
opportunity for businesses along the Highway 111 Corridor to have a
dual-storefront – one facing Highway 111 and the other facing CV Link;
promote the business-related benefits of the CV Link project;
Philip Bettencourt, La Quinta – inquired about the City’s role in the
distribution and administration of the COVID-19 vaccination.
General discussion followed regarding the COVID-19 vaccination supply and
distribution challenges and efforts through federal, state, county, and local
12
CITY COUNCIL MINUTES Page 7 of 8 JANUARY 16, 2021
SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP
governments, medical agencies, and other organizations; and the difficulties
with scheduling an appointment to get vaccinated.
PUBLIC SPEAKERS VIA TELECONFERENCE ACCESSIBILITY – Continued
Randy Foulds, La Quinta – recommended the City provide support in
guiding the community on where vaccinations are available and how to
schedule appointments to get vaccinated;
Stella Church, La Quinta – spoke of the importance of telecommuting
and remote working opportunities;
Jody Shapiro, La Quinta – said the agencies administering the COVID-
19 vaccinations do not automatically schedule folks for the second dose,
it is the recipient’s responsibility to schedule the second vaccination
appointment;
Val and Jeff Smith, La Quinta – spoke of the difficulties and frustrations
they have endured in trying to schedule an appointment to get
vaccinated, and requested the City provide residents with assistance
through this process if possible.
Mayor Evans noted that City staff is available to provide support and
assistance to residents through the Wellness Center, during the week (Monday
– Friday), related to food distribution information, and COVID-19 testing and
vaccination.
PUBLIC SPEAKERS VIA TELECONFERENCE ACCESSIBILITY – Continued
Steven Rosen, La Quinta – suggested that recipients of the COVID-19
first dose vaccine be provided an appointment card listing when their
second appointment has been scheduled, to ensure folks don’t wait too
long or miss receiving the second dose, thus rendering the first dose
wasted;
Dale Tyerman, La Quinta – said he was unaware that there were
challenges distributing the COVID-19 vaccination; and recommended
exploring the use of “blood-mobile” and “community-based” distribution
approaches once supplies are available;
Joshua Bonner, La Quinta – noted the “new normal” may be much
different than the “old normal” and that a lot of the safety and social
distancing restrictions may remain in place, and encouraged local
agencies to include this in their long-term planning efforts and
initiatives;
Julian Martinez, La Quinta – thanked the City for providing public safety
and ensuring there are resources and assistance available to residents
in need during this pandemic; encouraged folks to get vaccinated; and
echoed Mr. Bonner’s comments above that the “new normal” is likely to
be much different, and suggested exploring ways, ahead of time, to
13
CITY COUNCIL MINUTES Page 8 of 8 JANUARY 16, 2021
SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP
position the City to increase revenues and facilitate the establishment
of new business, help existing businesses adapt, and be able to support
the business community and ensure that it thrives.
Council expressed their gratitude again to the participants for their time and
commitment to La Quinta; commended the City’s Commissioners for their
continuous oversight, assistance, dedication, and recommendations; thanked
Staff for their efforts, flexibility, and ingenuity in finding alternative ways to
assist and support the community; said the City is committed to support the
community through the pandemic and recovery period; and noted community
input and engagement are vital in building our community and establishing
the community’s vision of tomorrow.
MAYOR AND COUNCIL MEMBERS’ ITEMS – None
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Fitzpatrick to adjourn at 11:36 a.m. Motion passed
unanimously.
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
14
City of La Quinta
CITY COUNCIL MEETING: February 2, 2021
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED JANUARY 7, 15, AND
22, 2021
RECOMMENDATION
Approve demand registers dated January 7, 15, and 22, 2021.
EXECUTIVE SUMMARY – None
FISCAL IMPACT
Demand of Cash:
City 4,655,687.02$
Successor Agency of RDA 6,516.00$
Housing Authority 36,226.67$
4,698,429.69$
BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1
details the weekly demand registers for January 7, 15, and 22, 2021.
Warrants Issued:
203671-203671 65.56$
203672-203730 410,881.55$
203731-203795 618,039.17$
203796-203833 2,669,623.88$
EFT #110 343.41$
Wire Transfers 515,890.37$
Payroll Tax Transfers 80,762.93$
Payroll Direct Deposit 402,822.82$
4,698,429.69$
CONSENT CALENDAR ITEM NO. 2
15
The most significant expenditures on the demand registers are:
Account Name Amount
Riverside County Sheriff Various 2,401,575.72$ OCT-NOV Police Services
Granite Construction Construction 321,339.99$ OCT-NOV Village Complete
Company Streets Project
Urban Habitat Construction 179,372.69$ Nov-SilverRock Park
Venue Project
ONYX Paving Company Construction 117,705.00$ Dec- Washington St.
INC Triple Left Project
NAI Consulting Various 47,392.50$ Dec-Construction &
Engineering Services
PurposeVendor
Wire Transfers: Sixteen transfers totaled $515,890. Of this amount, $294,884
was for Landmark and $204,353 for CALPERS. (See Attachment 2 for a full listing).
Investment Transactions: Full details of investment transactions as well as
total holdings are reported quarterly in the Treasurer’s Report.
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate
Purchase United States Govt Treasury 500,000$ 1/7/21 0.375%
Purchase Fed Home Loan Bank Agency 500,000$ 1/14/21 0.510%
Purchase Landmark Comm Bank CD 248,000$ 1/22/21 0.500%
ALTERNATIVES
Council may approve, partially approve, or reject the demand registers.
Prepared by: Derrick Armendariz, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst
Attachments: 1. Demand Registers
2.Wire Transfers
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Demand Register
City of La Quinta Packet: APPKT02647 - JB 01/07/2021
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
72.00United Way DeductionsCONTRIBUTION203727UNITED WAY OF THE DESERT 101-0000-20981
200.00Marketing & Tourism Promoti…12/29/20 - BIKING PHOTOS203695HANS REY 101-3007-60461
602.86Training & Education/MOU01/06/21 - TUITION REIMB203677ARMENDARIZ, DERRICK 101-1004-60322
343.41Training & Education/MOU01/06/21 - TUITION REIMB110DELGADO, JESSICA 101-1004-60322
305.26Training & Education/MOU01/06/21 - TUITION REIMB203691FLORES, TANIA 101-1004-60322
113.10LQ Police Volunteers01/07/21 - ADD'L PLATES FOR POLICE203718THE BIG EASY SANDWICH 101-2001-60109
114.34Cable - Utilities12/24/20-01/23/21 - FS #93 CABLE (2415)203722TIME WARNER CABLE 101-2002-61400
89.99Cable - Utilities12/29/20-01/28/21 - FS #32 INTERNET (64…203722TIME WARNER CABLE 101-2002-61400
171.21Professional Services01/2021 - ARMORED SVC203694GARDAWORLD 101-1006-60103
2,298.45Professional ServicesExtend Existing Security Patrols for STVR203675ALLIED UNIVERSAL SECURITY S…101-6004-60103
1,500.00Marketing & Tourism Promoti…Airport Digital Billboards203721THE LAMAR COMPANIES 101-3007-60461
77.37Mobile/Cell Phones/Satellites12/2020 - SATELLITE PHONES203702NI GOVERNMENT SERVICES INC 101-2002-61304
1,484.03Community Experiences07/01/20 - HOLIDAY TREE LIGHTING FINAL…203705PACIFIC DECORATING COMPA…101-3003-60149
1,221.76AdministrationCONTRACT FOR CUSTODY SERVICES203678BANK OF NEW YORK MELLON 101-1006-60102
-44.03Sales Taxes Payable12/02/20 - FITNESS GYM WIPES SALES TAX2036722XL CORPORATION 101-0000-20304
696.20Operating Supplies12/02/20 - FITNESS GYM WIPES2036722XL CORPORATION 101-3002-60420
1,402.00Blood/Alcohol Testing12/17/20 - BLOOD/ALCOHOL ANALYSIS203681BIO-TOX LABORATORIES 101-2001-60174
105.00Blood/Alcohol Testing10/2020 - BLOOD/ALCOHOL ANALYSIS203688DEPARTMENT OF JUSTICE 101-2001-60174
1,555.30Marketing & Tourism Promoti…COVID 19 RADIO ADS203676ALPHA MEDIA LLC 101-3007-60461
1,555.10Marketing & Tourism Promoti…COVID 19 RADIO ADS203676ALPHA MEDIA LLC 101-3007-60461
360.00Map/Plan CheckingOn Call Map Checking Services203709RASA/ERIC NELSON 101-7002-60183
160.00Map/Plan CheckingOn Call Map Checking Services203709RASA/ERIC NELSON 101-7002-60183
475.00Map/Plan CheckingOn Call Map Checking Services203709RASA/ERIC NELSON 101-7002-60183
858.27Temporary Agency Services01/01/21 - HUB TEMP SVCS M GONZALEZ203711ROBERT HALF TECHNOLOGY 101-6006-60125
10,303.86JanitorialCity Hall Janitorial203700MERCHANTS BUILDING MAINT…101-3008-60115
488.29Maintenance/ServicesON-CALL ELECTRICAL SERVICES203729VINTAGE E & S INC 101-3005-60691
2,500.00Marketing & Tourism Promoti…Regional Print Publication203714SOUTHERN CALIFORNIA LIFE …101-3007-60461
1,947.43Materials/Supplies12/24/20 - SIGNAGE FOR COVE TRAILS203723TOP OF THE LINE SIGNS 101-3005-60431
68.00Materials/Supplies12/24/20 - SIGNAGE EMPLOYEES ONLY203723TOP OF THE LINE SIGNS 101-3008-60431
660.00Security & AlarmFACILITIES ALARM MONITORING SERVICE203674ALARM MONITORING SERVICE…101-3008-60123
510.00Fire StationFIRE STATION 32&93 FIRE MONITORING S…203674ALARM MONITORING SERVICE…101-2002-60670
510.00Security & AlarmFACILITIES FIRE ALARM MONITORING SER…203674ALARM MONITORING SERVICE…101-3008-60123
16,068.26Animal Shelter Contract Service11/2020 - ANIMAL SERVICES203687DEPARTMENT OF ANIMAL SER…101-6004-60197
97.61Gas - Utilities11/28-12/29/20 - FS #93 GAS SVC203720THE GAS COMPANY 101-2002-61100
93.71PostageFY 20/21 Citywide USPS Postage203708QUADIENT FINANCE USA, INC.101-1007-60470
243.15Materials/Supplies12/14/20 - SCREWS FOR COVE OASIS STR…203679BANK OF THE WEST 101-3005-60431
2,860.89Materials/Supplies12/11/20 - LUMBER FOR COVE OASIS STR…203679BANK OF THE WEST 101-3005-60431
299.00Travel & Training12/17/20 - CAPPO CONFERENCE (D.ARME…203679BANK OF THE WEST 101-1006-60320
400.00LQ Police Volunteers12/24/20 - POLICE VOLUNTEER GIFT CARD203679BANK OF THE WEST 101-2001-60109
7.04Community Experiences12/02/20 - SUPPLIES FOR HOLIDAY GOODI…203679BANK OF THE WEST 101-3003-60149
473.20Community Experiences12/03/2020 - SANTA SVC TREE LIGHTING203679BANK OF THE WEST 101-3003-60149
217.49Marketing & Tourism Promoti…12/18/20 - VIDEO PRODUCTION EQUIP AI…203679BANK OF THE WEST 101-3007-60461
129.00Travel & Training12/31/20 - GAAFR 2020 E-BOOK203679BANK OF THE WEST 101-1006-60320
200.00Travel & Training12/09/20 - 2021 CSMFO VIRTUAL CONFER…203679BANK OF THE WEST 101-1006-60320
110.00Membership Dues12/09/20 - 2021 CSMFO MEMBERSHIP203679BANK OF THE WEST 101-1006-60351
610.00Subscriptions & Publications12/31/20 - GFOA - CAFR CERT REVIEW FY …203679BANK OF THE WEST 101-1006-60352
43.47Office Supplies12/14/20 - FIN TOOL BOX SET203679BANK OF THE WEST 101-1006-60400
40.23Office Supplies12/17/20 - FIN WIRELESS KEYBOARD (J.BA…203679BANK OF THE WEST 101-1006-60400
22.95Office Supplies12/17/20 - FIN WEBCAM (D.ARMENDARIZ)203679BANK OF THE WEST 101-1006-60400
9.98Office Supplies12/09/20 - OFFICE CALENDAR J.DELGADO203679BANK OF THE WEST 101-1006-60400
108.74Office Supplies12/11/20 - AIR PURIFIER (R.HALLICK)203679BANK OF THE WEST 101-1006-60400
542.66Citywide Conf Room Supplies12/07/20 - AMAZON PRIME MEMBERSHIP…203679BANK OF THE WEST 101-1007-60403
14.13Office Supplies12/23/20 - IPHONE CHARGER CABLE203679BANK OF THE WEST 101-3001-60400
ATTACHMENT 1
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
87.99Membership Dues12/07/20 - 12/2020 MAILCHIMP PLAN203679BANK OF THE WEST 101-3007-60351
14.99Marketing & Tourism Promoti…12/11/20 - 12/2020 APPLE MUSIC SUBSCR…203679BANK OF THE WEST 101-3007-60461
14.13Marketing & Tourism Promoti…12/02/20 - MARKETING IPHONE CASES203679BANK OF THE WEST 101-3007-60461
274.26Marketing & Tourism Promoti…12/01/20 - FACEBOOK COVID 19 ADS203679BANK OF THE WEST 101-3007-60461
0.99Marketing & Tourism Promoti…12/23/20 - ICLOUD STORAGE (K.CAMARE…203679BANK OF THE WEST 101-3007-60461
39.10Operating Supplies12/16/20 - D&D PENS203679BANK OF THE WEST 101-6006-60420
-42.40Operating Supplies12/17/20 - RETURN D&D PENS203679BANK OF THE WEST 101-6006-60420
1,603.33Marketing & Tourism Promoti…NCM Theater Advertising203701NATIONAL CINEMEDIA LLC 101-3007-60461
94.65Cable - Utilities12/22/20-01/21/21 - EOC CABLE203689DISH NETWORK 101-2002-61400
37.84Telephone - Utilities12/28/20-01/27/21 - SPORTS COMPLEX P…203693FRONTIER COMMUNICATIONS…101-3005-61300
45.00Credit Card Fees11/30/20 - ANNUAL MEMBERSHIP FEE203679BANK OF THE WEST 101-1006-60122
1,950.00Fritz Burns Pool MaintenanceOCEAN SPRINGS TECH, INC203704OCEAN SPRINGS TECH INC 101-3005-60184
128.00Maintenance/Services11/09/20 - FS #32 HVAC SVC203690FIRST CHOICE A/C & HEATING …101-2002-60691
Fund 101 - GENERAL FUND Total:59,543.59
Fund: 201 - GAS TAX FUND
36.40Materials/Supplies01/01/2021 - DIG ALERT FEES203726UNDERGROUND SERVICE ALERT 201-7003-60431
54.00Traffic Control Signs12/24/20 - SIGNAGE NAVARRO PLAZA PA…203723TOP OF THE LINE SIGNS 201-7003-60429
737.25Materials/Supplies12/23/20 - ASPHALT COLD PATCH BAG203686CRAFCO, INC 201-7003-60431
26.13Materials/Supplies01/01/21 - CA STATE FEE DIG ALERT203726UNDERGROUND SERVICE ALERT 201-7003-60431
Fund 201 - GAS TAX FUND Total:853.78
Fund: 202 - LIBRARY & MUSEUM FUND
675.00Maintenance/Services12/09/20 - LIBRARY DOOR REPAIR203715STANLEY ACCESS TECHNOLOGI…202-3004-60691
2,538.23JanitorialLIBRARY JANITORIAL SERVICES203700MERCHANTS BUILDING MAINT…202-3004-60115
640.01JanitorialMUSEUM JANITORIAL SERVICES203700MERCHANTS BUILDING MAINT…202-3006-60115
165.00Security & AlarmLIBRARY ALARM/FIRE MONITORING SERVI…203674ALARM MONITORING SERVICE…202-3004-60123
165.00Security & AlarmMUSEUM ALARM/FIRE MONITORING SERV…203674ALARM MONITORING SERVICE…202-3006-60123
255.00Security & AlarmLIBRARY ALARM/FIRE MONITORING SERVI…203674ALARM MONITORING SERVICE…202-3004-60123
255.00Security & AlarmMUSEUM ALARM/FIRE MONITORING SERV…203674ALARM MONITORING SERVICE…202-3006-60123
165.00Security & AlarmLUMBER YARD SECURITY MONITORING SE…203674ALARM MONITORING SERVICE…202-3006-60123
1,626.75HVAC09/21/20 - MUSEUM HVAC SVC203706PACIFIC WEST AIR CONDITION…202-3006-60667
Fund 202 - LIBRARY & MUSEUM FUND Total:6,484.99
Fund: 215 - LIGHTING & LANDSCAPING FUND
4,182.47AdministrationWILLDAN FINANCIAL SERVICES203730WILLDAN FINANCIAL SERVICES 215-7004-60102
91.33Operating Supplies01/01/21 - PURELL HAND SANITIZER203716STAPLES ADVANTAGE 215-7004-60420
390.48Materials/Supplies12/03/20 - 3/4" CALIFORNIA GOLD LANDS…203725TRI-STATE MATERIALS INC 215-7004-60431
-440.00Materials/Supplies12/18/20 - RETURNED DEP FOR CONCRETE…203679BANK OF THE WEST 215-7004-60431
632.31Materials/Supplies12/17/20 - CONCRETE & RENTAL DEPOSIT203679BANK OF THE WEST 215-7004-60431
781.80Materials/Supplies12/08/20 - PURCHASE OF PLANTS203679BANK OF THE WEST 215-7004-60431
286.15Materials/Supplies12/16/20 - DRAG MAT FOR WEED REMOV…203679BANK OF THE WEST 215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total:5,924.54
Fund: 221 - AB 939 - CALRECYCLE FUND
850.00AB 939 Recycling SolutionsEDUCATION RECYCLING ONLINE ASSEMBL…203719THE ECOHERO SHOW LLC 221-0000-60127
Fund 221 - AB 939 - CALRECYCLE FUND Total:850.00
Fund: 241 - HOUSING AUTHORITY
113.10Operating Supplies01/07/21 - ADD'L PLATES WSA203718THE BIG EASY SANDWICH 241-9101-60420
6,375.00Professional ServicesHOUSING COMPLIANCE AND MONITORIN…203682CAHA, BECKY 241-9101-60103
Fund 241 - HOUSING AUTHORITY Total:6,488.10
Fund: 247 - ECONOMIC DEVELOPMENT FUND
10,000.00Small Bus.Emer. Econ. Relief P…12/29/20 - COVID REBATE PROGRAM203698LA QUINTA OLIVE OIL COMPA…247-0000-60510
10,000.00Small Bus.Emer. Econ. Relief P…12/30/20 - COVID REBATE PROGRAM203710RD RNNR LLC 247-0000-60510
2,858.24Small Bus.Emer. Econ. Relief P…01/07/21 - COVID REBATE PROGRAM203699M & Y ENTERPRISE INC DBA Y…247-0000-60510
3,156.12Small Bus.Emer. Econ. Relief P…01/07/21 - COVID REBATE PROGRAM203712S2W, INC 247-0000-60510
3,738.94Small Bus.Emer. Econ. Relief P…01/07/21 - COVID REBATE PROGRAM203717SUNG'S TAEKWONDO ACADE…247-0000-60510
2,682.35Small Bus.Emer. Econ. Relief P…01/07/21 - COVID REBATE PROGRAM203724TOTALLY YOU SALON 247-0000-60510
10,000.00Small Bus.Emer. Econ. Relief P…12/30/20 - COVID REBATE PROGRAM203699M & Y ENTERPRISE INC DBA Y…247-0000-60510
10,000.00Small Bus.Emer. Econ. Relief P…12/30/20 - COVID REBATE PROGRAM203717SUNG'S TAEKWONDO ACADE…247-0000-60510
10,000.00Small Bus.Emer. Econ. Relief P…12/30/20 - COVID REBATE PROGRAM203724TOTALLY YOU SALON 247-0000-60510
10,000.00Small Bus.Emer. Econ. Relief P…12/30/20 - COVID REBATE PROGRAM203713SANDAA, INC DBA ALANKARA …247-0000-60510
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
10,000.00Small Bus.Emer. Econ. Relief P…12/30/20 - COVID REBATE PROGRAM203707PRIETO ENT INC 247-0000-60510
10,000.00Small Bus.Emer. Econ. Relief P…12/30/20 - COVID REBATE PROGRAM203696HARGETT 247-0000-60510
10,000.00Small Bus.Emer. Econ. Relief P…12/30/20 - COVID REBATE PROGRAM203712S2W, INC 247-0000-60510
Fund 247 - ECONOMIC DEVELOPMENT FUND Total:102,435.65
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
1,045.00TechnicalSILVERROCK PARKVENUE/PARK WAY203703NV5 401-0000-60108
9,185.00TechnicalSILVERROCK PARK WAY203703NV5 401-0000-60108
520.00TechnicalWASHINGTON PMP203703NV5 401-0000-60108
1,910.00TechnicalWASHINGTON & FRED WARING TRIPLE LE…203703NV5 401-0000-60108
385.00TechnicalFRITZ BURNS SIDEWALK203703NV5 401-0000-60108
425.00ConstructionCITY OF LA QUINTA/WASH ST REHAB203685CONVERSE CONSULTANTS 401-0000-60188
-9,440.66Retention Payable11/2020 - RETENTION PYMENT 2016-08 …203728URBAN HABITAT 401-0000-20600
188,813.35Construction2016-08 SILVERROCK PARK VENUE203728URBAN HABITAT 401-0000-60188
12.72Construction12/09/20 - XPARK WATER RIGHTS APP FEE203679BANK OF THE WEST 401-0000-60188
553.00Construction12/09/20 - XPARK WATER RIGHTS APP FEE203679BANK OF THE WEST 401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:193,408.41
Fund: 501 - FACILITY & FLEET REPLACEMENT
940.77Parts & Maintenance Supplies12/22/20 - GOLF CAR BATTERIES203697INTERSTATE ALL BATTERY CEN…501-0000-60675
312.19Parts & Maintenance Supplies08/31/20 - LOAD BINDER MATERIALS203692FRANKLIN TRUCK PARTS, INC 501-0000-60675
Fund 501 - FACILITY & FLEET REPLACEMENT Total:1,252.96
Fund: 502 - INFORMATION TECHNOLOGY
8.87Cable - Utilities12/20/20-01/19/21 - WC CABLE (1909)203722TIME WARNER CABLE 502-0000-61400
250.42Cable - Utilities12/24/20-01/23/21 - WC CABLE (4601)203722TIME WARNER CABLE 502-0000-61400
736.30CopiersCANON COPIER CONTRACT - CITY CLERKS203683CANON FINANCIAL SERVICES, …502-0000-60662
736.30CopiersCANON COPIER CONTRACT - CITY CLERKS203683CANON FINANCIAL SERVICES, …502-0000-60662
2,518.71CopiersCITY PRINTERS203683CANON FINANCIAL SERVICES, …502-0000-60662
147.26CopiersCANON COPIER CONTRACT - CITY CLERKS203683CANON FINANCIAL SERVICES, …502-0000-60662
394.05Software LicensesSOFTWARE LICENSES203684CDW GOVERNMENT INC 502-0000-60301
24,740.00ConsultantsIT SERVICES203673ACORN TECHNOLOGY SERVICES 502-0000-60104
14.99Software Licenses12/09/20 - 12/2020 ADOBE HOME BASE (J…203679BANK OF THE WEST 502-0000-60301
240.38Comm. Resources, Software E…12/23/20 - 09/17/20-06/30/21 LOBBYCEN…203679BANK OF THE WEST 502-0000-71043
0.99Software Licenses12/15/20 - ICLOUD STORAGE (M.GRAHAM)203679BANK OF THE WEST 502-0000-60301
50.00Software Licenses12/14/20 - 12/13/20-01/13/21 BASECAMP203679BANK OF THE WEST 502-0000-60301
199.00Computers12/09/20 - APPLECARE FOR MACBOOK - IT…203679BANK OF THE WEST 502-0000-80103
1,525.41Computers12/18/20 - MACBOOK - IT (JOEL)203679BANK OF THE WEST 502-0000-80103
199.00Computers12/17/20 - APPLECARE FOR MACBOOK (C.…203679BANK OF THE WEST 502-0000-80103
1,307.91Computers12/21/20 - MACBOOK (C.ESCOBEDO)203679BANK OF THE WEST 502-0000-80103
85.98Cable - Utilities12/25/20-01/24/21 - C.H. INTERNET203693FRONTIER COMMUNICATIONS…502-0000-61400
86.86Cable - Utilities12/27/20-01/26/21 - BLACKHAWK/LQ PA…203693FRONTIER COMMUNICATIONS…502-0000-61400
91.86Cable - Utilities12/26/20-01/25/21 - C.H. DSL203693FRONTIER COMMUNICATIONS…502-0000-61400
Fund 502 - INFORMATION TECHNOLOGY Total:33,334.29
Fund: 601 - SILVERROCK RESORT
648.65Bank Fees01/2021 - SRR ARMORED SVC203694GARDAWORLD 601-0000-60455
Fund 601 - SILVERROCK RESORT Total:648.65
Grand Total:411,224.96
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 59,543.59
201 - GAS TAX FUND 853.78
202 - LIBRARY & MUSEUM FUND 6,484.99
215 - LIGHTING & LANDSCAPING FUND 5,924.54
221 - AB 939 - CALRECYCLE FUND 850.00
241 - HOUSING AUTHORITY 6,488.10
247 - ECONOMIC DEVELOPMENT FUND 102,435.65
401 - CAPITAL IMPROVEMENT PROGRAMS 193,408.41
501 - FACILITY & FLEET REPLACEMENT 1,252.96
502 - INFORMATION TECHNOLOGY 33,334.29
601 - SILVERROCK RESORT 648.65
Grand Total:411,224.96
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable -44.03
101-0000-20981 United Way Deductions 72.00
101-1004-60322 Training & Education/MOU 1,251.53
101-1006-60102 Administration 1,221.76
101-1006-60103 Professional Services 171.21
101-1006-60122 Credit Card Fees 45.00
101-1006-60320 Travel & Training 628.00
101-1006-60351 Membership Dues 110.00
101-1006-60352 Subscriptions & Publicati…610.00
101-1006-60400 Office Supplies 225.37
101-1007-60403 Citywide Conf Room Suppl…542.66
101-1007-60470 Postage 93.71
101-2001-60109 LQ Police Volunteers 513.10
101-2001-60174 Blood/Alcohol Testing 1,507.00
101-2002-60670 Fire Station 510.00
101-2002-60691 Maintenance/Services 128.00
101-2002-61100 Gas - Utilities 97.61
101-2002-61304 Mobile/Cell Phones/Satell…77.37
101-2002-61400 Cable - Utilities 298.98
101-3001-60400 Office Supplies 14.13
101-3002-60420 Operating Supplies 696.20
101-3003-60149 Community Experiences 1,964.27
101-3005-60184 Fritz Burns Pool Maintena…1,950.00
101-3005-60431 Materials/Supplies 5,051.47
101-3005-60691 Maintenance/Services 488.29
101-3005-61300 Telephone - Utilities 37.84
101-3007-60351 Membership Dues 87.99
101-3007-60461 Marketing & Tourism Pro…9,435.59
101-3008-60115 Janitorial 10,303.86
101-3008-60123 Security & Alarm 1,170.00
101-3008-60431 Materials/Supplies 68.00
101-6004-60103 Professional Services 2,298.45
101-6004-60197 Animal Shelter Contract S…16,068.26
101-6006-60125 Temporary Agency Servic…858.27
101-6006-60420 Operating Supplies -3.30
101-7002-60183 Map/Plan Checking 995.00
201-7003-60429 Traffic Control Signs 54.00
201-7003-60431 Materials/Supplies 799.78
202-3004-60115 Janitorial 2,538.23
202-3004-60123 Security & Alarm 420.00
202-3004-60691 Maintenance/Services 675.00
202-3006-60115 Janitorial 640.01
202-3006-60123 Security & Alarm 585.00
202-3006-60667 HVAC 1,626.75
20
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Account Summary
Account Number Account Name Expense Amount
215-7004-60102 Administration 4,182.47
215-7004-60420 Operating Supplies 91.33
215-7004-60431 Materials/Supplies 1,650.74
221-0000-60127 AB 939 Recycling Solutions 850.00
241-9101-60103 Professional Services 6,375.00
241-9101-60420 Operating Supplies 113.10
247-0000-60510 Small Bus.Emer. Econ. Rel…102,435.65
401-0000-20600 Retention Payable -9,440.66
401-0000-60108 Technical 13,045.00
401-0000-60188 Construction 189,804.07
501-0000-60675 Parts & Maintenance Supp…1,252.96
502-0000-60104 Consultants 24,740.00
502-0000-60301 Software Licenses 460.03
502-0000-60662 Copiers 4,138.57
502-0000-61400 Cable - Utilities 523.99
502-0000-71043 Comm. Resources, Softwa…240.38
502-0000-80103 Computers 3,231.32
601-0000-60455 Bank Fees 648.65
Grand Total:411,224.96
Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
**None**210,169.17**None****None**
141513T 9,185.00Technical Expense SilverRock Way Infra/Street Improvements
151609CT 565.72Construction Expense La Quinta X Park
201608CT 188,813.35Construction Expense SilverRock Event Space
201608RP -9,440.66Retention Payable SilverRock Event Space
201608T 1,045.00Technical Expense SilverRock Event Space
201701T 1,910.00Technical Expense Washington Street at Fred Waring Drive
201722T 385.00Technical Expense Fritz Burns Parks Sidewalk and Parking Lot Improve
202004CT 425.00Construction Expense Washington Street Pavement Rehabilitation
202004T 520.00Technical Expense Washington Street Pavement Rehabilitation
CORONANR 3,384.66Corona Non Reimbursable Corona Virus Emergency Response
STVRE 2,298.45Short Term Vacation Rental Expense Short Term Vacation Rental Tracking
TREEE 1,964.27Tree Lighting Ceremony Expense Tree Lighting Ceremony
Grand Total:411,224.96
21
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Demand Register
City of La Quinta Packet: APPKT02656 - JB 01/15/21
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
47.00Over Payments, AR Policy01/06/21 - REFUND BUS LIC OVERPAYME…203732ALONZO, EMILY 101-0000-20330
159.10Professional Services10/25/20 - POL SVC SINKS203735BURRTEC ENVIRONMENTAL 101-1002-60103
1,714.23Water - Civic Center Park - Utili…01/07/21 -WATER SVC203739COACHELLA VALLEY WATER DI…101-3005-61202
463.51Water -Pioneer Park - Utilities01/07/21 -WATER SVC203739COACHELLA VALLEY WATER DI…101-3005-61207
86.80Water - Utilities01/12/21 - WATER SVC203739COACHELLA VALLEY WATER DI…101-2002-61200
17.68Water - Utilities01/12/21 - WATER SVC203739COACHELLA VALLEY WATER DI…101-3008-61200
1,987.35Water -Fritz Burns Park - Utiliti…01/07/21 - WATER SVC203739COACHELLA VALLEY WATER DI…101-3005-61204
631.57Water - Utilities01/07/21 - WATER SVC203739COACHELLA VALLEY WATER DI…101-3008-61200
2,575.31Water -Desert Pride - Utilities01/12/21 - WATER SVC203739COACHELLA VALLEY WATER DI…101-3005-61206
4,450.00Maintenance/Services12/09/21 - FENCE REPAIR (FRITZ BURNS D…203741DESERT CONCEPTS CONSTRUC…101-3005-60691
4,945.00Maintenance/Services12/16/20 - MAINT REPAIRS (COVE OASIS T…203741DESERT CONCEPTS CONSTRUC…101-3005-60691
48.93Subscriptions & Publications02/2021 - WC NEWSPAPER203742DESERT SUN 101-3002-60352
140.00Consultants12/09/20 - CLASS B PHYSICAL203744EISENHOWER OCCUPATIONAL…101-1004-60104
190.00Recruiting/Pre-Employment12/15-12/22/20 - EMPLOYMENT HEALTH …203744EISENHOWER OCCUPATIONAL…101-1004-60129
20.82Postage01/08/21 - OVERNIGHT MAIL203745FEDEX 101-1007-60470
48.38Telephone - Utilities01/2021 - LQ PARK PHONE203748FRONTIER COMMUNICATIONS…101-3005-61300
350.00LQ Police Volunteers01/01/21 - LQPD WEBSITE HOSTING203751GRAPHTEK HOSTING, LLC 101-2001-60109
51.00Over Payments, AR Policy01/13/21 - REFUND BUS LIC OVERPAYME…203754HOBBY LOBBY STORES, INC 101-0000-20330
25.00Over Payments, AR Policy01/06/21 - REFUND BUS LIC OVERPAYME…203755HTL MECHANICAL INC.101-0000-20330
1,014.95Electricity - Utilities01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 101-2002-61101
13.01Electric - Monticello Park - Utili…01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 101-3005-61102
2,826.92Electric - Civic Center Park - Uti…01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 101-3005-61103
1,010.08Electric - Fritz Burns Park - Utili…01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 101-3005-61105
12.34Electric - Colonel Paige - Utiliti…01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 101-3005-61108
8,040.85Electric - Community Park - Util…01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 101-3005-61109
47.66Electric - Adams Park - Utilities01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 101-3005-61110
13.56Electric - Velasco Park - Utilities01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 101-3005-61111
24.35Electric - Eisenhower Park - Util…01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 101-3005-61113
13.24Electric - Desert Pride - Utilities01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 101-3005-61114
7,353.39Electricity - Utilities01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 101-3008-61101
76.70Recruiting/Pre-Employment12/01/20 - 01/01/21 - PRE-EMPLOYMENT …203760IRC CORPORATION 101-1004-60129
4,442.97Marketing & Tourism Promoti…JNS Media Specialists203761JNS MEDIA SPECIALISTS 101-3007-60461
129.73HVAC01/12/21 - HVAC MATERIALS203762JOHNSTONE SUPPLY 101-3008-60667
195.00Janitorial11/17/20 - P.W COVID-19 CLEANING TRU…203765MERCHANTS BUILDING MAINT…101-3008-60115
270.00Janitorial11/19/20 - C.H COVID-19 CLEANING203765MERCHANTS BUILDING MAINT…101-3008-60115
270.00Janitorial11/25/20 - C.H COVID-19 CLEANING203765MERCHANTS BUILDING MAINT…101-3008-60115
2,904.00Janitorial12/16/20 - C.H COVID-19 CLEANING203765MERCHANTS BUILDING MAINT…101-3008-60115
1,299.20Janitorial12/28/20 - W.C COVID-19 CLEANING203765MERCHANTS BUILDING MAINT…101-3008-60115
270.00Janitorial12/28/20 - PW TRAILER COVID-19 CLEANI…203765MERCHANTS BUILDING MAINT…101-3008-60115
990.93Fritz Burns Pool Maintenance12/24/20 - FRITZ POOL REPAIRS203768OCEAN SPRINGS TECH INC 101-3005-60184
80.94Office Supplies01/06/21 - OFFICE SUPPLIES203769OFFICE DEPOT 101-1005-60400
16.49Office Supplies01/06/21 - DISINECTING WIPES203769OFFICE DEPOT 101-1005-60400
41.24Postage12/10-12/26/20 - OVERNIGHT MAIL SVC203770ONTRAC 101-1007-60470
33.00Postage01/02/21 - OVERNIGHT MAIL SVC FEE203770ONTRAC 101-1007-60470
477.00HVAC10/30/20 - W.C HVAC SVC203771PACIFIC WEST AIR CONDITION…101-3008-60667
795.00HVAC10/30/20 - C.H HVAC SVC203771PACIFIC WEST AIR CONDITION…101-3008-60667
250.00HVAC11/2020 - C.H WATER TREATMENT203771PACIFIC WEST AIR CONDITION…101-3008-60667
245.81Maintenance/Services10/26/20 - FS #93 GATE REPAIRS203772PATTON DOOR & GATE 101-2002-60691
334.84Operating Supplies09/2020 - RADIO MAINT203774RIVERSIDE COUNTY INFORMAT…101-2001-60420
334.84Operating Supplies10/2020 - RADIO MAINT203774RIVERSIDE COUNTY INFORMAT…101-2001-60420
334.84Operating Supplies11/2020 - RADIO MAINT203774RIVERSIDE COUNTY INFORMAT…101-2001-60420
965.00Community Experiences01/01-12/31/21 - MUSIC LICENSE RENEW…203775SESAC 101-3003-60149
1,500.00Veterinary ServiceSNIP mobile low-cost spay/neuter services203777SPAY NEUTER IMPERATIVE PR…101-6004-60194
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
4,291.00Maintenance/Services12/22/20 - FITNESS COURT MAINT203778SPECTRATURF 101-3005-60691
55.46Office Supplies01/08/21 - ASSET TAG LABELS203779STAPLES ADVANTAGE 101-2002-60400
162.47Maintenance/Services01/07/21 - PAINT FOR LQ PARK203782THE SHERWIN-WILLIAMS CO.101-3008-60691
10.56Cable - Utilities01/05-02/04/21 - FS #32 CABLE (1841)203783TIME WARNER CABLE 101-2002-61400
89.99Cable - Utilities01/03-02/02/21 - FS #93 INTERNET (3514)203783TIME WARNER CABLE 101-2002-61400
1,471.67Telephone - Utilities12/23/20-01/22/21 - EOC PHONE LINE SVC203785TPX COMMUNICATIONS 101-2002-61300
67.00Pest Control10/23/20 - FS # 70 PEST CONTROL203786TRULY NOLEN INC 101-2002-60116
62.00Pest Control10/23/20 - FS #93 PEST CONTROL203786TRULY NOLEN INC 101-2002-60116
70.00Pest Control11/13/20 - WC PEST CONTROL203786TRULY NOLEN INC 101-3008-60116
67.00Pest Control11/13/20 - FS #70 PEST CONTROL203786TRULY NOLEN INC 101-2002-60116
62.00Pest Control11/13/20 - FS #93 PEST CONTROL203786TRULY NOLEN INC 101-2002-60116
78.00Pest Control11/13/20 - CH PEST CONTROL203786TRULY NOLEN INC 101-3008-60116
47.00Pest Control11/13/20 - PW PEST CONTROL203786TRULY NOLEN INC 101-3008-60116
70.00Pest Control11/13/20 - FS #32 PEST CONTROL203786TRULY NOLEN INC 101-2002-60116
48.00Pest Control11/13/20 - W.C PEST CONTROL203786TRULY NOLEN INC 101-3008-60116
65.00Pest Control11/13/20 - CH PEST CONTROL203786TRULY NOLEN INC 101-3008-60116
70.00Pest Control12/04/20 - WC PEST CONTROL203786TRULY NOLEN INC 101-3008-60116
67.00Pest Control12/04/20 - FS #70 PEST CONTROL203786TRULY NOLEN INC 101-2002-60116
62.00Pest Control12/07/20 - FS #93 PEST CONTROL203786TRULY NOLEN INC 101-2002-60116
78.00Pest Control12/04/20 - CH PEST CONTROL203786TRULY NOLEN INC 101-3008-60116
47.00Pest Control12/04/20 - PW PEST CONTROL203786TRULY NOLEN INC 101-3008-60116
70.00Pest Control12/04/20 - FS # 32 PEST CONTROL203786TRULY NOLEN INC 101-2002-60116
48.00Pest Control12/04/20 - WC PEST CONTROL203786TRULY NOLEN INC 101-3008-60116
65.00Pest Control12/04/20 - CH PEST CONTROL203786TRULY NOLEN INC 101-3008-60116
40.00Pest Control01/08/21 - FB POOL PEST CONTROL203786TRULY NOLEN INC 101-3008-60116
250.00Pest Control02/01/21-01/31/2022 - FS #70 TERMITE B…203786TRULY NOLEN INC 101-2002-60116
1,081.18Professional ServicesPROJECT MGMT OF FEMA DOCUMENTAT…203790VANIR CONSTRUCTION MANA…101-1006-60103
56.90Natural Disaster - FEMAFEMA PROJECT MGMT %5 OF COSTS203790VANIR CONSTRUCTION MANA…101-1007-50180
876.68Telephone - Utilities11/26-12/25/20 - LQPD CELL (6852)203791VERIZON WIRELESS 101-2001-61300
360.00ConsultantsWELLNESS WORKS - EMPLOYEE ASSISTAN…203793WELLNESS WORKS 101-1004-60104
621.13Grants & Economic Developm…12/18/20 - COVID-19 TEST SITE SIGNAGE203795XPRESS GRAPHICS 101-3001-60510
Fund 101 - GENERAL FUND Total:65,089.60
Fund: 201 - GAS TAX FUND
535.08Electricity - Utilities01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 201-7003-61101
930.00Street StripingADAMS STREET RESTRIPPING203767NAI CONSULTING INC 201-7003-60141
37.06Materials/Supplies11/20-12/20/20 - CYLINDER RENTAL203773PRAXAIR INC 201-7003-60431
380.41Traffic Control Signs01/06/21 - TRAFFIC CONTROL CONES203784TOPS' N BARRICADES INC 201-7003-60429
176.18Traffic Control Signs01/12/21 - TRAFFIC CONTROL SIGNS203784TOPS' N BARRICADES INC 201-7003-60429
233.38Traffic Control Signs01/12/21 - TRAFFIC CONTROL SIGNS (BU…203784TOPS' N BARRICADES INC 201-7003-60429
Fund 201 - GAS TAX FUND Total:2,292.11
Fund: 202 - LIBRARY & MUSEUM FUND
243.81Water - Utilities01/12/21 - WATER SVC203739COACHELLA VALLEY WATER DI…202-3006-61200
161.17Maintenance/Services01/08/21 - LIGHTING SUPPLIES FOR MUS…203740CONSOLIDATED ELECTRICAL DI…202-3006-60691
2,012.26Electricity - Utilities01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 202-3004-61101
604.55Electricity - Utilities01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 202-3006-61101
40.62Janitorial12/17/20 - LIBRARY RESTROOM CLEANING203765MERCHANTS BUILDING MAINT…202-3004-60115
250.00HVAC01/2021 - LIBRARY WATER TREATMENT203771PACIFIC WEST AIR CONDITION…202-3004-60667
74.00Pest Control11/13/20 - LIBRARY PEST CONTROL203786TRULY NOLEN INC 202-3004-60116
49.00Pest Control11/13/20 - MUSEUM PEST CONTROL203786TRULY NOLEN INC 202-3006-60116
74.00Pest Control12/04/20 - LIBRARY PEST CONTROL203786TRULY NOLEN INC 202-3004-60116
49.00Pest Control12/04/20 - MUSEUM PEST CONTROL203786TRULY NOLEN INC 202-3006-60116
Fund 202 - LIBRARY & MUSEUM FUND Total:3,558.41
Fund: 215 - LIGHTING & LANDSCAPING FUND
1,506.73Materials/Supplies01/08/21 - PURCHASE OF PLANTS203736C.V CACTUS NURSERY 215-7004-60431
989.08Materials/Supplies01/12/21 - PURCHASE OF PLANTS203736C.V CACTUS NURSERY 215-7004-60431
913.50Materials/Supplies01/13/21 - PURCHASE OF PLANTS203736C.V CACTUS NURSERY 215-7004-60431
8,893.99Water - Medians - Utilities01/07/21 - WATER SVC203739COACHELLA VALLEY WATER DI…215-7004-61211
3,117.44Water - Medians - Utilities01/12/21 - WATER SVC203739COACHELLA VALLEY WATER DI…215-7004-61211
4,850.00Maintenance/Services12/04/20 - FENCE INSTALLATION (RETENT…203741DESERT CONCEPTS CONSTRUC…215-7004-60691
23
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
110.87Electric - Utilities01/07-02/06/21 - PHONE SVC203748FRONTIER COMMUNICATIONS…215-7004-61116
4,796.23Electric - Utilities01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 215-7004-61116
2,189.53Electric - Medians - Utilities01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 215-7004-61117
1,274.08Tools/Equipment12/07/20 -HEDGE AND TREE TRIMMERS203766MOWERS PLUS INC 215-7004-60432
463.99Operating Supplies01/06/21 - OPERATING SUPPLIES203779STAPLES ADVANTAGE 215-7004-60420
4,898.01Maintenance/ServicesONCALL ELECTRICAL SERVICES L & L203792VINTAGE E & S INC 215-7004-60691
1,885.20Maintenance/ServicesONCALL ELECTRICAL SERVICES L & L203792VINTAGE E & S INC 215-7004-60691
Fund 215 - LIGHTING & LANDSCAPING FUND Total:35,888.65
Fund: 235 - SO COAST AIR QUALITY FUND
329.34Electricity - Utilities01/07/21 - ELECTRICITY SERVICE203756IMPERIAL IRRIGATION DIST 235-0000-61101
Fund 235 - SO COAST AIR QUALITY FUND Total:329.34
Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN
1,650.00Consultants12/01/20-11/30/21 - 2013 BOND SER A A…203788US BANK 237-9001-60104
1,650.00Consultants12/01/20-11/30/21 - 2013 BOND SER B A…203788US BANK 237-9001-60104
3,000.00Consultants12/01/20-11/30/21 - 2016 BOND TRUSTEE…203788US BANK 237-9001-60104
Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total:6,300.00
Fund: 247 - ECONOMIC DEVELOPMENT FUND
592.94Small Bus.Emer. Econ. Relief P…01/12/21 - COVID-19 REBATE PROGRAM203747FOOTLOOSE REFLEXOLOGY LLC 247-0000-60510
1,127.00Marketing & Tourism Promoti…ONCALL ELECTRICAL SERVICES 247 FUND203753HEGGE ELECTRICAL CONTRAC…247-0000-60461
5,335.80Small Bus.Emer. Econ. Relief P…01/12/21 - COVID-19 REBATE PROGRAM203757INFINITY HAIR DESIGN 247-0000-60510
4,453.85Small Bus.Emer. Econ. Relief P…01/12/21 - COVID-19 REBATE PROGRAM203759INTERNATIONAL SALES ASSOC…247-0000-60510
29,420.19Small Bus.Emer. Econ. Relief P…01/14/21 - COVID-19 REBATE PROGRAM203764MAXCY'S GRILL 247-0000-60510
2,308.64Small Bus.Emer. Econ. Relief P…01/12/21 - COVID-19 REBATE PROGRAM203787TY HEALING CENTER 247-0000-60510
2,571.44Small Bus.Emer. Econ. Relief P…01/12/21 - COVID-19 REBATE PROGRAM203789V NAILS 247-0000-60510
3,724.41Small Bus.Emer. Econ. Relief P…01/12/21 - COVID-19 REBATE PROGRAM203794WONDERCUTS INC 247-0000-60510
Fund 247 - ECONOMIC DEVELOPMENT FUND Total:49,534.27
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
29,565.00Design2019-07 FIRE STATION REVITALIZATION P…203734BOA ARCHITECTURE 401-0000-60185
5,111.32Construction10/15/20 - 2016-08 INSTALL 6" NON-AMR…203739COACHELLA VALLEY WATER DI…401-0000-60188
348.00TechnicalSILVERROCK WAY PROJECT 2014--13203743DUDEK & ASSOCIATES INC 401-0000-60108
-16,912.63Retention Payable11/30/20 - 2015-03 VILLAGE COMPLETE ST…203750GRANITE CONSTRUCTION CO…401-0000-20600
338,252.62Construction2015-03 VILLAGE COMPLETE STREETS203750GRANITE CONSTRUCTION CO…401-0000-60188
3,003.50Professional ServicesSILVERROCK RESORT INFRASTRUCTURE203767NAI CONSULTING INC 401-0000-60103
2,657.50Professional ServicesHIGHWAY 111 CORRIDOR203767NAI CONSULTING INC 401-0000-60103
7,292.50Professional ServicesCITYWIDE MISC. ADA IMPROVEMENTS203767NAI CONSULTING INC 401-0000-60103
300.00Professional ServicesWASHINGTON STREET PAVEMENT REHABI…203767NAI CONSULTING INC 401-0000-60103
1,417.50Professional ServicesMONROE STREET PAVEMENT REHABILITAT…203767NAI CONSULTING INC 401-0000-60103
1,640.00Professional ServicesPAVEMENT MANAGEMENT PLAN (PMP)203767NAI CONSULTING INC 401-0000-60103
83.89Professional ServicesCITYWIDE MISC. ADA203767NAI CONSULTING INC 401-0000-60103
2,730.00Professional ServicesSILVERROCK EVENT SPACE203767NAI CONSULTING INC 401-0000-60103
3,065.00Professional ServicesLA QUINTA VILLAGE COMPLETE STREETS203767NAI CONSULTING INC 401-0000-60103
272.50Professional ServicesHSIP TRAFFIC SIGNAL INTERCONNECT203767NAI CONSULTING INC 401-0000-60103
3,480.00Professional ServicesCITYWIDE PUBLIC SAFETY CAMERA SYSTEM203767NAI CONSULTING INC 401-0000-60103
2,795.00Professional ServicesFIRE STATION 70 REVITALIZATION203767NAI CONSULTING INC 401-0000-60103
2,534.50Professional ServicesWASHINGTON STREET AT FRED WARING …203767NAI CONSULTING INC 401-0000-60103
4,995.00Professional ServicesDUNE PALMS BRIDGE IMPROVEMENT203767NAI CONSULTING INC 401-0000-60103
155.00Professional ServicesFRITZ BURNS PARK - SIDEWALK & PARKING203767NAI CONSULTING INC 401-0000-60103
1,207.50Professional ServicesEISENHOWER RETENTION BASIN LANDSC…203767NAI CONSULTING INC 401-0000-60103
2,045.00Professional ServicesLA QUINTA LANDSCAPE RENOVATION IM…203767NAI CONSULTING INC 401-0000-60103
1,060.00Professional ServicesAVE 50 BRIDGE SPANNING THE EVAC CH…203767NAI CONSULTING INC 401-0000-60103
695.00Professional ServicesLA QUINTA X PARK203767NAI CONSULTING INC 401-0000-60103
7,933.92ConstructionComplete Streets Construction Managemt…203776SOUTHSTAR ENGINEERING & …401-0000-60188
641.00Construction10/01/20-09/30/21 - 2015-03 ANNUAL PE…203780SWRCB 401-0000-60188
1,301.00Construction10/01/20-09/30/21 - 2016-08 ANNUAL PE…203780SWRCB 401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:407,669.62
Fund: 501 - FACILITY & FLEET REPLACEMENT
188.96Parts & Maintenance Supplies12/22/20 - BATTERY FOR TRUCK #40203733AUTOZONE 501-0000-60675
-18.00Parts & Maintenance Supplies12/22/20 - BATTERY CREDIT FOR TRUCK #…203733AUTOZONE 501-0000-60675
95.31Parts & Maintenance Supplies01/08/21 - PARTS FOR VEHICLE203733AUTOZONE 501-0000-60675
24
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
9.00Parts & Maintenance Supplies10/2020 - CAR WASH SVCS203763LA QUINTA CAR WASH, L.P.501-0000-60675
18.00Parts & Maintenance Supplies11/2020 - CAR WASH SVCS203763LA QUINTA CAR WASH, L.P.501-0000-60675
24.99Parts & Maintenance Supplies12/2020 - CAR WASH SVCS203763LA QUINTA CAR WASH, L.P.501-0000-60675
27.00Parts & Maintenance Supplies09/2020 - CAR WASH SVCS203763LA QUINTA CAR WASH, L.P.501-0000-60675
13.00Street Sweeper12/2020 - SWEEPER FUEL203781THE GAS COMPANY 501-0000-60678
Fund 501 - FACILITY & FLEET REPLACEMENT Total:358.26
Fund: 502 - INFORMATION TECHNOLOGY
33,739.68Software LicensesIT SERVICES SECUREWORKS203731ACORN TECHNOLOGY SERVICES 502-0000-60301
2,533.96Copiers01/2021 CITY PRINTERS & 12/2020 METER…203737CANON FINANCIAL SERVICES, …502-0000-60662
96.96Software LicensesSOFTWARE LICENSES203738CDW GOVERNMENT INC 502-0000-60301
2,600.00ConsultantsPublic Meeting Streaming203746FISHER INTEGRATED INC 502-0000-60104
217.15Cable - Utilities01/04-02/03/21 - DSL SVC203748FRONTIER COMMUNICATIONS…502-0000-61400
507.00Software Licenses01/01-03/31/21 - COVID-19 CHECK IN APP203752HEALTHCHAMPION PARTNERS…502-0000-60301
1,152.20CopiersFY 20/21 COPIERS203758INNOVATIVE DOCUMENT SOL…502-0000-60662
171.63Cable - Utilities01/2021 - C.H CABLE (4625)203783TIME WARNER CABLE 502-0000-61400
2,748.34Telephone - Utilities12/23/20-01/22/21 - EOC PHONE LINE SVC203785TPX COMMUNICATIONS 502-0000-61300
66.52Cable - Utilities12/02/20-01/01/21 - BACKUP SERVER (21…203791VERIZON WIRELESS 502-0000-61400
1,268.07Cell/Mobile Phones12/02/20-01/01/21 - CITY IPADS (5587)203791VERIZON WIRELESS 502-0000-61301
1,872.94Cell/Mobile Phones12/02-01/01/21 - CITY CELL SVC (5496)203791VERIZON WIRELESS 502-0000-61301
Fund 502 - INFORMATION TECHNOLOGY Total:46,974.45
Fund: 601 - SILVERROCK RESORT
44.46Bank Fees12/2020 - SRR ARMORED SVC203749GARDAWORLD 601-0000-60455
Fund 601 - SILVERROCK RESORT Total:44.46
Grand Total:618,039.17
25
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 65,089.60
201 - GAS TAX FUND 2,292.11
202 - LIBRARY & MUSEUM FUND 3,558.41
215 - LIGHTING & LANDSCAPING FUND 35,888.65
235 - SO COAST AIR QUALITY FUND 329.34
237 - SUCCESSOR AGCY PA 1 ADMIN 6,300.00
247 - ECONOMIC DEVELOPMENT FUND 49,534.27
401 - CAPITAL IMPROVEMENT PROGRAMS 407,669.62
501 - FACILITY & FLEET REPLACEMENT 358.26
502 - INFORMATION TECHNOLOGY 46,974.45
601 - SILVERROCK RESORT 44.46
Grand Total:618,039.17
Account Summary
Account Number Account Name Expense Amount
101-0000-20330 Over Payments, AR Policy 123.00
101-1002-60103 Professional Services 159.10
101-1004-60104 Consultants 500.00
101-1004-60129 Recruiting/Pre-Employme…266.70
101-1005-60400 Office Supplies 97.43
101-1006-60103 Professional Services 1,081.18
101-1007-50180 Natural Disaster - FEMA 56.90
101-1007-60470 Postage 95.06
101-2001-60109 LQ Police Volunteers 350.00
101-2001-60420 Operating Supplies 1,004.52
101-2001-61300 Telephone - Utilities 876.68
101-2002-60116 Pest Control 777.00
101-2002-60400 Office Supplies 55.46
101-2002-60691 Maintenance/Services 245.81
101-2002-61101 Electricity - Utilities 1,014.95
101-2002-61200 Water - Utilities 86.80
101-2002-61300 Telephone - Utilities 1,471.67
101-2002-61400 Cable - Utilities 100.55
101-3001-60510 Grants & Economic Devel…621.13
101-3002-60352 Subscriptions & Publicati…48.93
101-3003-60149 Community Experiences 965.00
101-3005-60184 Fritz Burns Pool Maintena…990.93
101-3005-60691 Maintenance/Services 13,686.00
101-3005-61102 Electric - Monticello Park -…13.01
101-3005-61103 Electric - Civic Center Park…2,826.92
101-3005-61105 Electric - Fritz Burns Park -…1,010.08
101-3005-61108 Electric - Colonel Paige - U…12.34
101-3005-61109 Electric - Community Park …8,040.85
101-3005-61110 Electric - Adams Park - Util…47.66
101-3005-61111 Electric - Velasco Park - Uti…13.56
101-3005-61113 Electric - Eisenhower Park …24.35
101-3005-61114 Electric - Desert Pride - Uti…13.24
101-3005-61202 Water - Civic Center Park -…1,714.23
101-3005-61204 Water -Fritz Burns Park - …1,987.35
101-3005-61206 Water -Desert Pride - Utili…2,575.31
101-3005-61207 Water -Pioneer Park - Utili…463.51
101-3005-61300 Telephone - Utilities 48.38
101-3007-60461 Marketing & Tourism Pro…4,442.97
101-3008-60115 Janitorial 5,208.20
101-3008-60116 Pest Control 656.00
101-3008-60667 HVAC 1,651.73
101-3008-60691 Maintenance/Services 162.47
101-3008-61101 Electricity - Utilities 7,353.39
101-3008-61200 Water - Utilities 649.25
26
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Account Summary
Account Number Account Name Expense Amount
101-6004-60194 Veterinary Service 1,500.00
201-7003-60141 Street Striping 930.00
201-7003-60429 Traffic Control Signs 789.97
201-7003-60431 Materials/Supplies 37.06
201-7003-61101 Electricity - Utilities 535.08
202-3004-60115 Janitorial 40.62
202-3004-60116 Pest Control 148.00
202-3004-60667 HVAC 250.00
202-3004-61101 Electricity - Utilities 2,012.26
202-3006-60116 Pest Control 98.00
202-3006-60691 Maintenance/Services 161.17
202-3006-61101 Electricity - Utilities 604.55
202-3006-61200 Water - Utilities 243.81
215-7004-60420 Operating Supplies 463.99
215-7004-60431 Materials/Supplies 3,409.31
215-7004-60432 Tools/Equipment 1,274.08
215-7004-60691 Maintenance/Services 11,633.21
215-7004-61116 Electric - Utilities 4,907.10
215-7004-61117 Electric - Medians - Utiliti…2,189.53
215-7004-61211 Water - Medians - Utilities 12,011.43
235-0000-61101 Electricity - Utilities 329.34
237-9001-60104 Consultants 6,300.00
247-0000-60461 Marketing & Tourism Pro…1,127.00
247-0000-60510 Small Bus.Emer. Econ. Rel…48,407.27
401-0000-20600 Retention Payable -16,912.63
401-0000-60103 Professional Services 41,429.39
401-0000-60108 Technical 348.00
401-0000-60185 Design 29,565.00
401-0000-60188 Construction 353,239.86
501-0000-60675 Parts & Maintenance Supp…345.26
501-0000-60678 Street Sweeper 13.00
502-0000-60104 Consultants 2,600.00
502-0000-60301 Software Licenses 34,343.64
502-0000-60662 Copiers 3,686.16
502-0000-61300 Telephone - Utilities 2,748.34
502-0000-61301 Cell/Mobile Phones 3,141.01
502-0000-61400 Cable - Utilities 455.30
601-0000-60455 Bank Fees 44.46
Grand Total:618,039.17
Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
**None**201,793.04**None****None**
111205P 4,995.00Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014)
141513P 3,003.50Professional Expense SilverRock Way Infra/Street Improvements
141513T 348.00Technical Expense SilverRock Way Infra/Street Improvements
151603CT 346,827.54Construction Expense La Quinta Village Complete St-ATPSBIL-5433(020)
151603P 3,065.00Professional Expense La Quinta Village Complete St-ATPSBIL-5433(020)
151603RP -16,912.63Retention Payable La Quinta Village Complete St-ATPSBIL-5433(020)
151609P 695.00Professional Expense La Quinta X Park
201602P 272.50Professional Expense HSIP Traffic Signal Interconnect/HSIPL-5433(017)
201603P 2,045.00Professional Expense La Quinta Landscape Renovation Improvement
201608CT 6,412.32Construction Expense SilverRock Event Space
201608P 2,730.00Professional Expense SilverRock Event Space
201701P 2,534.50Professional Expense Washington Street at Fred Waring Drive
201704P 1,207.50Professional Expense Eisenhower Retention Basin Landscape Improvements
201722P 155.00Professional Expense Fritz Burns Parks Sidewalk and Parking Lot Improve
201902P 1,060.00Professional Expense Avenue 50 Bridge Spanning the Evacuation Channel
27
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Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
201905P 2,657.50Professional Expense Highway 111 Corridor Area Plan Implementation
201907D 29,565.00Design Expense Fire Station 70 Revitalization
201907P 2,795.00Professional Expense Fire Station 70 Revitalization
201909P 83.89Professional Expense Citywide Miscellaneous ADA Improvements
201924P 1,640.00Professional Expense 5 Year Pavement Management Update
202001P 1,417.50Professional Expense Monroe Street Pavement Rehab (Ave 52, Ave 53)
202002P 7,292.50Professional Expense Citywide Miscellaneous ADA Improvements
202003P 3,480.00Professional Expense Citywide Public Safety Camera System
202004P 300.00Professional Expense Washington Street Pavement Rehabilitation
202006P 930.00Professional Expense Adams Street Restriping Project
CORONANR 7,576.61Corona Non Reimbursable Corona Virus Emergency Response
CORONAP 56.90ContractsCorona Virus Emergency Response
CSA152E 13.00CSA 152 Expenses CSA 152 Project Tracking
Grand Total:618,039.17
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Demand Register
City of La Quinta Packet: APPKT02664 - JB 01/22/21
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
165.00Blood/Alcohol Testing12/2-12/09/20 - BLOOD/ALCOHOL ANALYS…203797AMERICAN FORENSIC NURSES …101-2001-60174
400.00Membership Dues01/19/21 - PUBLIC AGENCY MEMBERSHIP203798AMERICAN TRAFFIC SAFETY SE…101-7003-60351
300.00Subscriptions & Publications01/13/21 - INVESTMENT POLICY CERTIFIC…203799ASSOCIATION OF PUBLIC TREA…101-1006-60352
140.00Facility Rental01/19/21 - LQ PARK RENTAL REFUND203801CORRALED, ROSA 101-0000-42212
1,200.00Cash Over/Short01/13/21 - OVERPAYMENT REFUND BRES…203805DOAN, RICHARD 101-0000-42300
1,000.00Administrative Citations01/14/21 - CITATION REFUND LQ161004203807FIGLEWICZ, KEVIN MARK 101-0000-42700
4,000.00Administrative Citations01/14/21 - CITATION REFUND LQ161380203807FIGLEWICZ, KEVIN MARK 101-0000-42700
185.77Materials/Supplies12/15/20 - POINSETTIAS203809HOME DEPOT CREDIT SERVICES 101-3005-60431
-97.55Materials/Supplies12/11/20 - RETURN SCREWS203809HOME DEPOT CREDIT SERVICES 101-3005-60431
97.55Materials/Supplies12/11/20 - SCREWS203809HOME DEPOT CREDIT SERVICES 101-3005-60431
45.52Materials/Supplies12/10/20 - SPRAY PAINT203809HOME DEPOT CREDIT SERVICES 101-3005-60431
87.99Materials/Supplies12/10/20 - SCREWS203809HOME DEPOT CREDIT SERVICES 101-3005-60431
5.13Materials/Supplies12/21/20 - SCREWS203809HOME DEPOT CREDIT SERVICES 101-3005-60431
192.37Materials/Supplies12/21/20 - PVC PIPING203809HOME DEPOT CREDIT SERVICES 101-3005-60431
65.18Materials/Supplies12/11/20 - SCREWS203809HOME DEPOT CREDIT SERVICES 101-3005-60431
19.84Materials/Supplies12/08/20 - C.H REPAIR MATERIALS203809HOME DEPOT CREDIT SERVICES 101-3008-60431
36.80Materials/Supplies12/10/20 - MEN HANDICAP ACCESSIBLE SI…203809HOME DEPOT CREDIT SERVICES 101-3008-60431
28.08Materials/Supplies12/14/20 - COVE RESTROOM REPAIR SUPP…203809HOME DEPOT CREDIT SERVICES 101-3008-60431
54.31Materials/Supplies12/15/20 - C.H REPAIR SUPPLES203809HOME DEPOT CREDIT SERVICES 101-3008-60431
29.32Materials/Supplies12/15/20 - DRANO CLOG FOR FRITZ BURN…203809HOME DEPOT CREDIT SERVICES 101-3008-60431
22.71Materials/Supplies12/21/20 - C.H AIR FRESHENER SUPPLIES203809HOME DEPOT CREDIT SERVICES 101-3008-60431
14.61Operating Supplies12/04/20 - BITS & SCREWS SUPPLIES203809HOME DEPOT CREDIT SERVICES 101-7003-60420
136.98Tools/Equipment12/15/20 - HAND DOLLY TOOLS203809HOME DEPOT CREDIT SERVICES 101-7003-60432
23.83Tools/Equipment12/08/20 - BROOM TOOLS203809HOME DEPOT CREDIT SERVICES 101-7003-60432
82.61Tools/Equipment12/01/20 - WELDED BEDDING RAKES203809HOME DEPOT CREDIT SERVICES 101-7003-60432
378.00Map/Plan CheckingON-CALL PUBLIC WORKS DEVELOPMENT P…203810HR GREEN PACIFIC INC 101-7002-60183
210.00Instructors01/14/21 - SCULPT FIT CORE203812JOHNSON, KAREN T. PAYNE 101-3002-60107
175.00Instructors01/14/21 - STRETCH & RESTORE203812JOHNSON, KAREN T. PAYNE 101-3002-60107
112.00Instructors01/14/21 - TAI CHI CHUAN OUTDOORS203813MEDEIROS, JOYCELEEN 101-3002-60107
155.00ConsultantsCAPITAL IMPROVEMENT PLAN203814NAI CONSULTING INC 101-7006-60104
4,902.63Fritz Burns Pool Maintenance10/28/20 - CONTROL CHEMICAL MONITOR…203816OCEAN SPRINGS TECH INC 101-3005-60184
875.00Map/Plan CheckingOn Call Map Checking Services203821RASA/ERIC NELSON 101-7002-60183
315.00Map/Plan CheckingOn Call Map Checking Services203821RASA/ERIC NELSON 101-7002-60183
475.00Map/Plan CheckingOn Call Map Checking Services203821RASA/ERIC NELSON 101-7002-60183
315.00Map/Plan CheckingOn Call Map Checking Services203821RASA/ERIC NELSON 101-7002-60183
662,504.06Sheriff Patrol09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60161
29,577.01Police Overtime09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60162
121,297.50Target Team09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60163
58,875.75Community Services Officer09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60164
14,102.40Gang Task Force09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60166
14,102.40Narcotics Task Force09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60167
113,696.19Motor Officer09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60169
39,769.60Dedicated Sargeants09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60170
22,187.20Dedicated Lieutenant09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60171
38,049.54Sheriff - Mileage09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60172
1,209.92Special Enforcement Funds09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60175
799,022.32Sheriff Patrol10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60161
23,519.36Police Overtime10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60162
129,707.46Target Team10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60163
55,669.95Community Services Officer10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60164
14,102.40Gang Task Force10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60166
14,102.40Narcotics Task Force10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60167
131,324.76Motor Officer10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60169
29
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
39,086.06Dedicated Sargeants10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60170
22,187.20Dedicated Lieutenant10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60171
37,907.88Sheriff - Mileage10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60172
2,183.54Special Enforcement Funds10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…101-2001-60175
672.57Sheriff - Other11/25-12/24/20 - MOTOR FUEL CHARGES203822RIVERSIDE COUNTY SHERIFF D…101-2001-60176
294.00Instructors01/14/21 - ESSENTIAL FITNESS203823RUDY, LORI A 101-3002-60107
277.20Instructors01/14/21 - LINE DANCING OUTDOORS203824SHIRY, TERESA 101-3002-60107
100.00Administrative Citations01/13/21 - CITATION REFUND LQ161347203825SUARD, STEVEN A OR JANET S…101-0000-42700
8.73Materials/Supplies01/14/21 - FRITZ BURNS KEYS203827THE LOCK SHOP, INC 101-3008-60431
42.40Tools/Equipment01/15/21 - PAINT SPRAY GUN TIP203828THE SHERWIN-WILLIAMS CO.101-3008-60432
609.00Materials/Supplies12/10/20 - 24"x36" METAL SIGN203829TOP OF THE LINE SIGNS 101-3005-60431
100.00Over Payments, AR Policy01/15/21 - REFUND BUS LIC OVERPAYME…203830ULTA BEAUTY 101-0000-20330
72.00United Way DeductionsCONTRIBUTION203831UNITED WAY OF THE DESERT 101-0000-20981
5,659.02Non-Reimbursable MiscFIRE STATION REPLACEMENT SAWS203833YOSHI LAWNMOWER SHOP 101-2002-60445
327.73Non-Reimbursable Misc01/05/21 - FIRE STATION SAW BLADES203833YOSHI LAWNMOWER SHOP 101-2002-60445
Fund 101 - GENERAL FUND Total:2,408,496.23
Fund: 201 - GAS TAX FUND
737.25Asphalt01/18/21 - ASPHALT COLD PATCH BAG203802CRAFCO, INC 201-7003-60430
14.00Materials/Supplies11/30/20 - CONCRETE BAGS/DUCT TAPE203809HOME DEPOT CREDIT SERVICES 201-7003-60431
59.78Materials/Supplies12/14/20 - CONCRETE/ SUPPLIES FOR SID…203809HOME DEPOT CREDIT SERVICES 201-7003-60431
75.00Street StripingADAMS STREET RESTRIPPING203814NAI CONSULTING INC 201-7003-60141
Fund 201 - GAS TAX FUND Total:886.03
Fund: 202 - LIBRARY & MUSEUM FUND
152.66Maintenance/Services11/30/20 - MUSEUM SUPPLIES203809HOME DEPOT CREDIT SERVICES 202-3006-60691
15.09Maintenance/Services01/14/21 - KEYS203827THE LOCK SHOP, INC 202-3004-60691
Fund 202 - LIBRARY & MUSEUM FUND Total:167.75
Fund: 212 - SLESA (COPS) FUND
2,985.65COPS Robbery Prevention09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…212-0000-60178
1,291.86COPS Burglary/Theft Preventi…09/24-10/21/20 - BP4 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…212-0000-60179
12,127.00COPS Robbery Prevention10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…212-0000-60178
313.74COPS Burglary/Theft Preventi…10/22-11/18/20 - BP5 POLICE SERVICE203822RIVERSIDE COUNTY SHERIFF D…212-0000-60179
Fund 212 - SLESA (COPS) FUND Total:16,718.25
Fund: 215 - LIGHTING & LANDSCAPING FUND
167.54Supplies-Graffiti and Vandalism12/11/20 - GRAFFITI REMOVAL SUPPLIES203809HOME DEPOT CREDIT SERVICES 215-7004-60423
27.23Supplies-Graffiti and Vandalism12/01/20 - PAINT FOR GRAFFITI REMOVAL203809HOME DEPOT CREDIT SERVICES 215-7004-60423
33.57Supplies-Graffiti and Vandalism12/07/20 - GRAFFITI PAINT203809HOME DEPOT CREDIT SERVICES 215-7004-60423
83.51Materials/Supplies12/17/20 - STAKES/EXPANSION JOINT MA…203809HOME DEPOT CREDIT SERVICES 215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total:311.85
Fund: 247 - ECONOMIC DEVELOPMENT FUND
17,554.32Small Bus.Emer. Econ. Relief P…01/15/21 - COVID REBATE AL FRESCO PR…203819PAOLINI, CHRISTOPHER AND D…247-0000-60510
Fund 247 - ECONOMIC DEVELOPMENT FUND Total:17,554.32
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
14,940.00TechnicalSILVERROCK RESORT IMPROVEMENTS203800CONVERSE CONSULTANTS 401-0000-60108
147.50TechnicalSILVERROCK EVENT SITE203800CONVERSE CONSULTANTS 401-0000-60108
1,677.50TechnicalWASH ST FRED WARING DRIVE203800CONVERSE CONSULTANTS 401-0000-60108
1,358.90DesignON-CALL ARCHITECTURAL LANDSCAPE DES…203803DAVID EVANS AND ASSOCIATE…401-0000-60185
8,780.10DesignON-CALL ARCHITECTURAL LANDSCAPE DES…203803DAVID EVANS AND ASSOCIATE…401-0000-60185
10,356.31DesignON-CALL ARCHITECTURAL LANDSCAPE DES…203803DAVID EVANS AND ASSOCIATE…401-0000-60185
225.81Construction02/27/19 - BATTERIES203804DESERT BATTERY CO INC 401-0000-60188
611.10Technical2016-08 PALEONTOLOGICAL MONITORING…203806DUDEK & ASSOCIATES INC 401-0000-60108
1,875.00DesignON-CALL LANDSCAPE DESIGN SERVICES203808HERMANN DESIGN GROUP INC 401-0000-60185
50.00DesignON-CALL LANDSCAPE DESIGN SERVICES203808HERMANN DESIGN GROUP INC 401-0000-60185
4,020.00DesignON-CALL LANDSCAPE DESIGN SERVICES203808HERMANN DESIGN GROUP INC 401-0000-60185
5,000.00Construction01/14/21- 2015-09 ENGINEERING FEE203811IMPERIAL IRRIGATION DIST 401-0000-60188
4,742.50Professional ServicesLA QUINTA VILLAGE COMPLETE STREETS203814NAI CONSULTING INC 401-0000-60103
1,152.50Professional ServicesWASHINGTON STREET PAVEMENT REHABI…203814NAI CONSULTING INC 401-0000-60103
2,282.50Professional ServicesLA QUINTA X PARK203814NAI CONSULTING INC 401-0000-60103
3,707.50Professional ServicesFIRE STATION 70 REVITALIZATION203814NAI CONSULTING INC 401-0000-60103
30
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
720.00Professional ServicesHIGHWAY 111 CORRIDOR203814NAI CONSULTING INC 401-0000-60103
6,942.50Professional ServicesCITYWIDE PUBLIC SAFETY CAMERA SYSTEM203814NAI CONSULTING INC 401-0000-60103
1,662.50Professional ServicesLA QUINTA LANDSCAPE RENOVATION IM…203814NAI CONSULTING INC 401-0000-60103
5,762.50Professional ServicesDUNE PALMS BRIDGE IMPROVEMENT203814NAI CONSULTING INC 401-0000-60103
970.00Professional ServicesPAVEMENT MANAGEMENT PLAN (PMP)203814NAI CONSULTING INC 401-0000-60103
3,657.50Professional ServicesCITYWIDE MISC. ADA IMPROVEMENTS203814NAI CONSULTING INC 401-0000-60103
2,827.50Professional ServicesSILVERROCK EVENT SPACE203814NAI CONSULTING INC 401-0000-60103
310.00Professional ServicesAVE 48 ART & MUSIC LINE203814NAI CONSULTING INC 401-0000-60103
1,550.00Professional ServicesWASHINGTON STREET AT FRED WARING …203814NAI CONSULTING INC 401-0000-60103
7,315.00Professional ServicesSILVERROCK RESORT INFRASTRUCTURE203814NAI CONSULTING INC 401-0000-60103
787.50Professional ServicesMONROE STREET PAVEMENT REHABILITAT…203814NAI CONSULTING INC 401-0000-60103
2,772.50Professional ServicesEISENHOWER RETENTION BASIN LANDSC…203814NAI CONSULTING INC 401-0000-60103
550.00TechnicalSILVERROCK PARKVENUE/PARK WAY203815NV5 401-0000-60108
3,320.00TechnicalSILVERROCK PARKVENUE/PARK WAY203815NV5 401-0000-60108
2,170.00TechnicalWASHINGTON & FRED WARING TRIPLE LE…203815NV5 401-0000-60108
-6,195.00Retention Payable2017-01 RETENTION NO 2203817ONYX PAVING COMPANY INC.401-0000-20600
123,900.00Construction2017-01 WASHINGTON AT FRED WARING …203817ONYX PAVING COMPANY INC.401-0000-60188
71.42Construction11/10/20 - 2017-01 REVISED CONSTRUCT…203820PLANIT REPROGRAPHICS SYST…401-0000-60188
1,736.00Construction07/01/20-06/30/21 - ANNUAL PERMIT FEE203826SWRCB 401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:221,757.14
Fund: 501 - FACILITY & FLEET REPLACEMENT
-217.48City Bldg Repl/Repair12/07/20 - RETURN C.H CAMERA SYSTEM …203809HOME DEPOT CREDIT SERVICES 501-0000-71103
3,088.51Building LeasesPACIFIC MOBILE STRUCTURES, INC.203818PACIFIC MOBILE STRUCTURES, …501-0000-71032
Fund 501 - FACILITY & FLEET REPLACEMENT Total:2,871.03
Fund: 502 - INFORMATION TECHNOLOGY
600.00Public Works, Software Enhan…TRAFFIC INFRASTRUCTURE IT SUPPORT SR…203796ACORN TECHNOLOGY SERVICES 502-0000-71048
134.94Software Licenses12/02-12/21/20 - SRR DOMAIN RENEWAL203832WELLS FARGO BUSINESS CARD 502-0000-60301
Fund 502 - INFORMATION TECHNOLOGY Total:734.94
Fund: 601 - SILVERROCK RESORT
80.16Repair & Maintenance12/02/20 - SLIVERROCK REPAIR SUPPLIES203809HOME DEPOT CREDIT SERVICES 601-0000-60660
12.79Repair & Maintenance12/02/20 - SPRAY PAINT203809HOME DEPOT CREDIT SERVICES 601-0000-60660
33.39Repair & Maintenance12/04/20 - CERAMIC VALVES203809HOME DEPOT CREDIT SERVICES 601-0000-60660
Fund 601 - SILVERROCK RESORT Total:126.34
Grand Total:2,669,623.88
31
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 2,408,496.23
201 - GAS TAX FUND 886.03
202 - LIBRARY & MUSEUM FUND 167.75
212 - SLESA (COPS) FUND 16,718.25
215 - LIGHTING & LANDSCAPING FUND 311.85
247 - ECONOMIC DEVELOPMENT FUND 17,554.32
401 - CAPITAL IMPROVEMENT PROGRAMS 221,757.14
501 - FACILITY & FLEET REPLACEMENT 2,871.03
502 - INFORMATION TECHNOLOGY 734.94
601 - SILVERROCK RESORT 126.34
Grand Total:2,669,623.88
Account Summary
Account Number Account Name Expense Amount
101-0000-20330 Over Payments, AR Policy 100.00
101-0000-20981 United Way Deductions 72.00
101-0000-42212 Facility Rental 140.00
101-0000-42300 Cash Over/Short 1,200.00
101-0000-42700 Administrative Citations 5,100.00
101-1006-60352 Subscriptions & Publicati…300.00
101-2001-60161 Sheriff Patrol 1,461,526.38
101-2001-60162 Police Overtime 53,096.37
101-2001-60163 Target Team 251,004.96
101-2001-60164 Community Services Offic…114,545.70
101-2001-60166 Gang Task Force 28,204.80
101-2001-60167 Narcotics Task Force 28,204.80
101-2001-60169 Motor Officer 245,020.95
101-2001-60170 Dedicated Sargeants 78,855.66
101-2001-60171 Dedicated Lieutenant 44,374.40
101-2001-60172 Sheriff - Mileage 75,957.42
101-2001-60174 Blood/Alcohol Testing 165.00
101-2001-60175 Special Enforcement Funds 3,393.46
101-2001-60176 Sheriff - Other 672.57
101-2002-60445 Non-Reimbursable Misc 5,986.75
101-3002-60107 Instructors 1,068.20
101-3005-60184 Fritz Burns Pool Maintena…4,902.63
101-3005-60431 Materials/Supplies 1,190.96
101-3008-60431 Materials/Supplies 199.79
101-3008-60432 Tools/Equipment 42.40
101-7002-60183 Map/Plan Checking 2,358.00
101-7003-60351 Membership Dues 400.00
101-7003-60420 Operating Supplies 14.61
101-7003-60432 Tools/Equipment 243.42
101-7006-60104 Consultants 155.00
201-7003-60141 Street Striping 75.00
201-7003-60430 Asphalt 737.25
201-7003-60431 Materials/Supplies 73.78
202-3004-60691 Maintenance/Services 15.09
202-3006-60691 Maintenance/Services 152.66
212-0000-60178 COPS Robbery Prevention 15,112.65
212-0000-60179 COPS Burglary/Theft Prev…1,605.60
215-7004-60423 Supplies-Graffiti and Van…228.34
215-7004-60431 Materials/Supplies 83.51
247-0000-60510 Small Bus.Emer. Econ. Rel…17,554.32
401-0000-20600 Retention Payable -6,195.00
401-0000-60103 Professional Services 47,162.50
401-0000-60108 Technical 23,416.10
401-0000-60185 Design 26,440.31
401-0000-60188 Construction 130,933.23
32
Demand Register Packet: APPKT02664 - JB 01/22/21
1/26/2021 3:09:35 PM Page 5 of 5
Account Summary
Account Number Account Name Expense Amount
501-0000-71032 Building Leases 3,088.51
501-0000-71103 City Bldg Repl/Repair -217.48
502-0000-60301 Software Licenses 134.94
502-0000-71048 Public Works, Software E…600.00
601-0000-60660 Repair & Maintenance 126.34
Grand Total:2,669,623.88
Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
**None**2,447,791.74**None****None**
111205CT 1,736.00Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014)
111205P 5,762.50Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014)
141513P 7,315.00Professional Expense SilverRock Way Infra/Street Improvements
141513T 14,940.00Technical Expense SilverRock Way Infra/Street Improvements
151603P 4,742.50Professional Expense La Quinta Village Complete St-ATPSBIL-5433(020)
151609CT 5,000.00Construction Expense La Quinta X Park
151609P 2,282.50Professional Expense La Quinta X Park
201603D 26,440.31Design Expense La Quinta Landscape Renovation Improvement
201603P 1,662.50Professional Expense La Quinta Landscape Renovation Improvement
201608P 2,827.50Professional Expense SilverRock Event Space
201608T 4,628.60Technical Expense SilverRock Event Space
201701CT 123,971.42Construction Expense Washington Street at Fred Waring Drive
201701P 1,550.00Professional Expense Washington Street at Fred Waring Drive
201701RP -6,195.00Retentions Payable Washington Street at Fred Waring Drive
201701T 3,847.50Technical Expense Washington Street at Fred Waring Drive
201704P 2,772.50Professional Expense Eisenhower Retention Basin Landscape Improvements
201905P 720.00Professional Expense Highway 111 Corridor Area Plan Implementation
201907P 3,707.50Professional Expense Fire Station 70 Revitalization
201924P 970.00Professional Expense 5 Year Pavement Management Update
202001P 787.50Professional Expense Monroe Street Pavement Rehab (Ave 52, Ave 53)
202002P 3,657.50Professional Expense Citywide Miscellaneous ADA Improvements
202003P 6,942.50Professional Expense Citywide Public Safety Camera System
202004P 1,152.50Professional Expense Washington Street Pavement Rehabilitation
202006P 75.00Professional Expense Adams Street Restriping Project
202008P 310.00Professional Expense Avenue 48 Art and Music Line Project
2021TMICT 225.81Construction Expense FY20/21 Traffic Maintenance Improvements
Grand Total:2,669,623.88
33
1/26/2021 2:07:32 PM Page 1 of 1
Refund Check Register
City of La Quinta
Packet: ARPKT00241 - REFUND HANADA
Account Number Name Check Date Check Number Amount
Refund Detail
0019 Theresa Hanada 1/7/2021 203671 66.56
66.56Total Refund Amount:
Revenue Code Total Distribution
Revenue Totals
UAC - 101 - Unapplied Credit - Fund 101 66.56
66.56Revenue Totals:
Account Number Account Name Posting Amount IFT
General Ledger Distribution
Posting Date: 01/07/2021
Fund:101 - GENERAL FUND
101-0000-10110 CLAIM ON POOLED CASH -66.56 Yes
101-0000-20954 Accounts Receivable Overpayments 66.56
101 Total:0.00
Fund:995 - POOLED CASH
995-0000-10108 CASH IN BANK- BOW OPERATING -66.56
995-0000-20510 DUE TO OTHER FUNDS 66.56 Yes
995 Total:0.00
Distribution Total:0.00
34
City of La Quinta
Bank Transactions 01/01 – 01/22/2021
Wire Transaction
Listed below are the wire transfers from 01/01 – 01/22/2021
Wire Transfers:
01/08/2021 - WIRE TRANSFER - CALPERS 20,214.52$
01/08/2021 - WIRE TRANSFER - CALPERS 14,761.25$
01/08/2021 - WIRE TRANSFER - CALPERS 5,476.27$
01/08/2021 - WIRE TRANSFER - ICMA 6,575.29$
01/08/2021 - WIRE TRANSFER - LQCEA 432.00$
01/08/2021 - WIRE TRANSFER - LANDMARK 125,688.35$
01/11/2021 - WIRE TRANSFER - CALPERS 4,138.68$
01/11/2021 - WIRE TRANSFER - CALPERS 119,425.85$
01/12/2021 - WIRE TRANSFER - AMERICAN FIDELITY 1,821.96$
01/12/2021 - WIRE TRANSFER - TEXAS LIFE INS 816.60$
01/22/2021 - WIRE TRANSFER - LANDMARK 169,196.07$
01/22/2021 - WIRE TRANSFER - LQCEA 432.00$
01/22/2021 - WIRE TRANSFER - ICMA 6,575.29$
01/22/2021 - WIRE TRANSFER - CALPERS 20,470.39$
01/22/2021 - WIRE TRANSFER - CALPERS 14,048.76$
01/22/2021 - WIRE TRANSFER - CALPERS 5,817.09$
TOTAL WIRE TRANSFERS OUT 515,890.37$
ATTACHMENT 2
35
36
City of La Quinta
CITY COUNCIL MEETING: February 2, 2021
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED NOVEMBER 30, 2020
RECOMMENDATION
Receive and file revenue and expenditure report dated November 30, 2020.
EXECUTIVE SUMMARY
•The report summarizes the City’s period and year-to-date (YTD) revenues
and expenditures for November 2020 (Attachment 1).
•These reports are also reviewed by the Financial Advisory Commission.
FISCAL IMPACT – None
BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and
Expenditure Summary Reports:
Original Total Budget – represents revenue and expenditure budgets the
Council adopted in June 2020 for fiscal year 2020/21.
Current Total Budget – represents original adopted budgets plus any
Council approved budget amendments from throughout the year. The
2019/20 operating and Capital Improvement Project carryovers to
2020/21 have been added to the current budget.
Period Activity – represents actual revenues received and expenditures
outlaid in the reporting month.
Fiscal Activity – represents actual revenues received and expenditures
outlaid YTD.
Variance Favorable/(Unfavorable) - represents the dollar difference
between YTD collections/expenditures and the current budgeted
amount.
Percent Used – represents the percentage activity as compared to
budget YTD.
CONSENT CALENDAR ITEM NO. 3
37
The revenue report includes revenues and transfers into funds from other
funds (income items). Revenues are not received uniformly throughout the
year, resulting in peaks and valleys. For example, large property tax
payments are usually received in December and May. Similarly,
Redevelopment Property Tax Trust Fund payments are typically received in
January and June. Any timing imbalance of revenue receipts versus
expenditures is funded from the City’s cash flow reserve.
The expenditure report includes expenditures and transfers out to other funds.
Unlike revenues, expenditures are more likely to be consistent from month to
month. However, large debt service payments or CIP expenditures can cause
swings.
Prepared by: Rosemary Hallick, Financial Services Analyst
Approved by: Karla Romero, Finance Director
Attachment: 1. Revenue and Expenditure Report for November 30, 2020
MTD YTD
YTD Percent
of Budget
General Fund 2,502,854$ 10,355,053$ 20.27%
All Funds 5,328,820$ 22,124,932$ 13.44%
MTD YTD
YTD Percent
of Budget
General Fund 2,807,310$ 10,534,489$ 16.26%
Payroll - General Fund 598,342$ 4,034,503$ 38.63%
All Funds 4,667,442$ 37,382,751$ 20.42%
November Expenditures
November Revenues
General Fund Non-General Fund
Transient Occupancy (Hotel) Tax 868,885$ Lighting & Landscape District Transfers In 871,000$
Measure G Sales Tax 612,060$ SilverRock Transfers In 575,000$
Sales Tax 553,026$ Pension Trust Earnings 449,230$
Cable TV Franchise Fees 154,048$ SilverRock Greens Fees 261,334$
Administrative Citations 78,875$ County Sales Tax (Measure A)139,475$
General Fund Non-General Fund
Transfers Out(1)1,553,000$ CIP-Construction(2)953,911$
Buildings 348,500$ SilverRock Maintenance 174,826$
Contract Legal Services 52,212$ Lighting & Landscape Maintenance 57,510$
Parks Landscape Maintenance 35,765$ Museum Operations 48,750$
Map/Plan Checking 21,727$ IT Consultants 48,493$
Top Five Revenue/Income Sources for November
Top Five Expenditures/Outlays for November
(1)Transfers out to various special funds such as Gas Tax, Lighting and Landscape District, SilverRock, and Art in Public
Places, as approved in the 2020/21 budget.
(2)CIP Construction: Village Complete Streets, SilverRock Way street improvement and event site projects, north La
Quinta landscape project and Fritz Burns Park sidewalk improvements.
38
For Fiscal: 2020/21 Period Ending: 11/30/2020
1/21/2021 1
Revenue Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 10,355,0532,502,85450,726,100 51,076,100 -40,721,047 20.27 %
201 - GAS TAX FUND 575,335115,0741,778,400 1,778,400 -1,203,065 32.35 %
202 - LIBRARY & MUSEUM FUND -11,377872,808,500 2,808,500 -2,819,877 0.41 %
203 - PUBLIC SAFETY FUND (MEASURE G)-1,924010,000 10,000 -11,924 19.24 %
210 - FEDERAL ASSISTANCE FUND -200141,900 141,900 -141,920 0.01 %
212 - SLESA (COPS) FUND 64,7690101,000 101,000 -36,231 64.13 %
215 - LIGHTING & LANDSCAPING FUND 895,966871,1621,877,000 1,877,000 -981,035 47.73 %
220 - QUIMBY FUND -2,481080,000 80,000 -82,481 3.10 %
221 - AB 939 - CALRECYCLE FUND 7,440076,000 76,000 -68,560 9.79 %
223 - MEASURE A FUND 429,804139,4751,319,000 1,319,000 -889,196 32.59 %
224 - TUMF FUND -376000 -376 0.00 %
225 - INFRASTRUCTURE FUND -310200200 -231 15.38 %
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)-11012,100 12,100 -12,111 0.09 %
227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)3,19405,000 5,000 -1,806 63.88 %
230 - CASp FUND, AB 1379 6,3751,01018,200 18,200 -11,825 35.03 %
231 - SUCCESSOR AGCY PA 1 RORF -17,321020,539,264 20,539,264 -20,556,585 0.08 %
235 - SO COAST AIR QUALITY FUND -37053,000 53,000 -53,037 0.07 %
237 - SUCCESSOR AGCY PA 1 ADMIN -298013,505 13,505 -13,803 2.21 %
241 - HOUSING AUTHORITY 1,365,33124,890513,300 1,715,756 -350,425 79.58 %
243 - RDA LOW-MOD HOUSING FUND -4,181035,000 35,000 -39,181 11.95 %
247 - ECONOMIC DEVELOPMENT FUND -6,543040,000 540,000 -546,543 1.21 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)34,4480200,000 200,000 -165,552 17.22 %
250 - TRANSPORTATION DIF FUND 204,81992,666380,000 380,000 -175,181 53.90 %
251 - PARKS & REC DIF FUND 72,78021,060304,000 304,000 -231,220 23.94 %
252 - CIVIC CENTER DIF FUND 45,21415,753110,000 110,000 -64,786 41.10 %
253 - LIBRARY DEVELOPMENT DIF 13,4713,97045,000 45,000 -31,529 29.94 %
254 - COMMUNITY & CULTURAL CENTERS DIF 26,5399,56016,500 16,500 10,039 160.84 %
255 - STREET FACILITY DIF FUND 4,0332,14817,000 17,000 -12,967 23.72 %
256 - PARK FACILITY DIF FUND 31107,100 7,100 -6,789 4.38 %
257 - FIRE PROTECTION DIF 15,4925,28255,500 55,500 -40,008 27.91 %
270 - ART IN PUBLIC PLACES FUND 98,41280,116111,000 111,000 -12,588 88.66 %
275 - LQ PUBLIC SAFETY OFFICER 1,9252,0002,600 2,600 -675 74.02 %
299 - INTEREST ALLOCATION FUND 768,72296,68000 768,722 0.00 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,100 1,100 -1,100 0.00 %
401 - CAPITAL IMPROVEMENT PROGRAMS 4,200,9774,93619,058,300 73,035,830 -68,834,853 5.75 %
405 - SA PA 1 CAPITAL IMPRV FUND -9,8880100,000 100,000 -109,888 9.89 %
501 - FACILITY & FLEET REPLACEMENT 212,5640902,500 902,500 -689,936 23.55 %
502 - INFORMATION TECHNOLOGY 429,9791,9951,721,500 1,721,500 -1,291,521 24.98 %
503 - PARK EQUIP & FACILITY FUND -5,7920245,000 245,000 -250,792 2.36 %
504 - INSURANCE FUND 235,8420928,500 928,500 -692,658 25.40 %
601 - SILVERROCK RESORT 1,406,038883,8713,882,100 3,882,100 -2,476,062 36.22 %
602 - SILVERROCK GOLF RESERVE -83104,500 4,500 -5,331 18.46 %
760 - SUPPLEMENTAL PENSION PLAN 4,8375,0006,500 6,500 -1,663 74.42 %
761 - CERBT OPEB TRUST 71,453060,000 60,000 11,453 119.09 %
762 - PARS PENSION TRUST 634,923449,230300,000 300,000 334,923 211.64 %
Report Total:5,328,820 22,124,932108,606,169 164,636,155 -142,511,223 13.44 %
Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all final
audited numbers.
ATTACHMENT 1
39
For Fiscal: 2020/21 Period Ending: 11/30/2020
1/11/2021
Expenditure Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 10,534,4892,807,31047,911,600 64,806,183 54,271,694 16.26 %
201 - GAS TAX FUND 331,68539,4431,775,300 2,288,769 1,957,084 14.49 %
202 - LIBRARY & MUSEUM FUND 234,943111,0091,715,100 2,295,100 2,060,157 10.24 %
203 - PUBLIC SAFETY FUND (MEASURE G)1,14101,000,000 1,000,000 998,859 0.11 %
210 - FEDERAL ASSISTANCE FUND 00141,900 315,767 315,767 0.00 %
212 - SLESA (COPS) FUND 6,8180100,000 100,000 93,182 6.82 %
215 - LIGHTING & LANDSCAPING FUND 615,364112,3511,876,600 2,126,600 1,511,236 28.94 %
220 - QUIMBY FUND 478,547002,781,625 2,303,078 17.20 %
221 - AB 939 - CALRECYCLE FUND 2000100,000 100,000 99,800 0.20 %
223 - MEASURE A FUND 7,45501,263,900 2,455,084 2,447,629 0.30 %
225 - INFRASTRUCTURE FUND 00022,618 22,618 0.00 %
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)9,750012,000 12,000 2,250 81.25 %
227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)005,000 5,000 5,000 0.00 %
230 - CASp FUND, AB 1379 004,400 4,400 4,400 0.00 %
231 - SUCCESSOR AGCY PA 1 RORF 13,302,07508,405,468 8,405,468 -4,896,607 158.26 %
235 - SO COAST AIR QUALITY FUND 14,37821642,200 42,200 27,822 34.07 %
237 - SUCCESSOR AGCY PA 1 ADMIN 1,95030013,505 13,505 11,555 14.44 %
241 - HOUSING AUTHORITY 510,22646,243822,300 1,143,062 632,836 44.64 %
243 - RDA LOW-MOD HOUSING FUND 00250,000 250,000 250,000 0.00 %
244 - HOUSING GRANTS (Multiple)6,497000 -6,497 0.00 %
247 - ECONOMIC DEVELOPMENT FUND 549,27024,93310,000 1,461,400 912,130 37.59 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)618,00006,185,000 6,185,000 5,567,000 9.99 %
250 - TRANSPORTATION DIF FUND 400,00101,293,000 1,957,670 1,557,669 20.43 %
251 - PARKS & REC DIF FUND 158,27700959,713 801,436 16.49 %
253 - LIBRARY DEVELOPMENT DIF 0030,000 30,000 30,000 0.00 %
254 - COMMUNITY & CULTURAL CENTERS DIF 000101,639 101,639 0.00 %
256 - PARK FACILITY DIF FUND 0005,600 5,600 0.00 %
270 - ART IN PUBLIC PLACES FUND 24,3330110,000 710,700 686,367 3.42 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,100 1,100 1,100 0.00 %
401 - CAPITAL IMPROVEMENT PROGRAMS 6,466,2021,006,66419,058,300 69,501,724 63,035,522 9.30 %
405 - SA PA 1 CAPITAL IMPRV FUND 577,750005,539,155 4,961,405 10.43 %
501 - FACILITY & FLEET REPLACEMENT 143,43645,412902,500 1,084,464 941,027 13.23 %
502 - INFORMATION TECHNOLOGY 569,750112,8561,684,200 1,924,200 1,354,450 29.61 %
503 - PARK EQUIP & FACILITY FUND 3,4051,110595,000 682,986 679,581 0.50 %
504 - INSURANCE FUND 508,6520827,500 827,500 318,848 61.47 %
601 - SILVERROCK RESORT 1,276,299359,5953,881,500 3,881,500 2,605,201 32.88 %
760 - SUPPLEMENTAL PENSION PLAN 12,833012,850 12,850 17 99.87 %
761 - CERBT OPEB TRUST 38101,500 1,500 1,119 25.39 %
762 - PARS PENSION TRUST 18,644052,000 52,000 33,356 35.85 %
Report Total:4,667,442 37,382,751100,083,723 183,088,082 145,705,331 20.42 %
2
Accounts are subject to adjusting entries and audit. The City's Comprehensive Annual Financial Report (CAFR), published annually in December, is the best resource for all
final audited numbers.
40
Fund #Name Notes
101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad
range of municipal activities are provided through this fund.
201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related
expenditures.
202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services.
203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures.
210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the
expenditures of those resources.
212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement
activities. Also known as Citizen's Option for Public Safety (COPS).
215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape
maintenance/improvements and the expenditures of those resources.
220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and
improvements.
221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills
through recycling efforts. Assembly Bill (AB) 939.
223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures.
224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside
County.
225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined
by Resolution
226 Emergency Mgmt. Performance Grant (EMPG)Federal Emergency Management Agency (FEMA) grant for emergency preparedness.
227 State Homeland Security Programs (SHSP)Federal Emergency Management Agency (FEMA) grant for emergency preparedness.
230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from
Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186.
231 Successor Agency PA 1 RORF Fund
Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for
Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on
recognized obligations of the former Redevelopment Agency (RDA).
235 SO Coast Air Quality Fund (AB2766, PM10)Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction
and control of airborne pollutants. Assembly Bill (AB) 2766.
237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment
Schedule (ROPS) associated with the former Redevelopment Agency (RDA).
241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing.
243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing.
Accounts for RDA loan repayments (20% for Housing) and housing programs,.
244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and
development.
247 Economic Development Fund Proceeds from sale of City-owned land; transferred from General Fund for future economic
development.
249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016.
250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related.
251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation.
252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center.
253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library.
254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center.
255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets.
256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks.
257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection.
270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance
of public artworks.
275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line
of duty.
299 Interest Allocation Fund Interest earned on investments.
310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting
requirements. This bond was fully paid in October 2018.
401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City.
405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants.
Used for SilverRock infrastructure improvements.
501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities.
502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems.
503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities.
504 Insurance Fund Internal Service Fund for city-wide insurance coverages.
601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course.
602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements.
760 Supplemental Pension Plan (PARS Account)Supplemental pension savings plan for excess retiree benefits to general employees of the City.
761 Other Post Benefit Obligation Trust (OPEB)For retiree medical benefits and unfunded liabilities.
762 Pension Trust Benefit (PARS Account)For all pension-related benefits and unfunded liabilities.
Fund Descriptions
3
41
42
City of La Quinta
CITY COUNCIL MEETING: February 2, 2021
STAFF REPORT
AGENDA TITLE: ADOPT ORDINANCE NO. 588 ON SECOND READING
AMENDING SEVERAL SECTIONS OF TITLE 9 ZONING OF THE LA QUINTA
MUNICIPAL CODE TO STREAMLINE DEVELOPMENT PROCESSES AND
STANDARDS; CEQA: EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY
ACT PURSUANT TO SECTION 15061(B)(3) REVIEW FOR EXEMPTIONS –
COMMON SENSE RULE; LOCATION: CITYWIDE
RECOMMENDATION
Adopt Ordinance No. 588 on second reading.
EXECUTIVE SUMMARY
On January 19, 2021, Council introduced Ordinance No. 588 for first
reading to amend several sections of Title 9 of the La Quinta Municipal
Code (LQMC) related to Zoning.
These code amendments are to further streamline and clarify
development processes and standards.
FISCAL IMPACT – None
BACKGROUND/ANALYSIS
Council has adopted periodic Code amendments since 2016 to streamline the
development review process and clarify development standards. This year,
Staff identified additional amendments to Title 9 (Zoning) to further streamline
and clarify development standards. A joint Planning Commission and Council
study session was held on October 20, 2020, to consider the proposed code
amendments that required in-depth discussion, and on January 19, 2021,
Council introduced Ordinance No. 588 for first reading to amend several
sections of Title 9 of the LQMC related to zoning providing the following
amendments:
Change Section 9.50.090, RC District Development Standards to
“Architectural Design Standards” which apply the adopted residential
architectural design guidelines citywide. Currently, this section has
standards that are specific to the Cove district; the proposed
amendments remove redundancy or move language to a more relevant
section;
CONSENT CALENDAR ITEM NO. 4
43
Revise Section 9.60.070 and 9.60.075 to streamline the process for
proposed ground-mounted mechanical equipment (such as pool
equipment) located within the side yard setback. This currently requires
a Minor Use Permit approved by PC but is being proposed to be a
Director level approval via building permit;
Revise Section 9.60.090 Accessory Dwelling Units, to be consistent with
new State regulations regarding accessory dwelling units and junior
accessory dwelling units. Changes include, but are not limited to,
revisions in development standards, new definitions, and changes to
parking requirements;
Revising sign standards for churches and institutional uses to be
regulated by the underlying zone instead of having specific standards;
Revise image corridor standards within one hundred fifty (150) feet of
an image corridor:
o Allow buildings to exceed one story and be regulated by the story
limitation within each zone.
O Allow building height to exceed twenty-two (22) feet with the
approval of a Minor Use Permit, but not to exceed the maximum
height allowed of the existing zone.
Clean up language throughout the code for consistency.
Council also approved the following additional amendments highlighted in
yellow in Exhibit A to Ordinance No. 588
Revise Section 9.60.030 Fences and Walls to require rear and side yards
to be fully enclosed by a fence or wall unless: adjacent property owners
waive this requirement, the fence abuts open space, or a minor use
permit is approved.
Revise Section 9.60.310 Subsection (A) and (B) Resort Residential to
not restrict resort residential needing to be a part of a golf or resort
country club.
ALTERNATIVES
As Council approved this ordinance at first reading, staff does not recommend
an alternative.
Prepared by: Nichole Romane, Deputy City Clerk
Approved by: Jon McMillen, City Manager
44
ORDINANCE NO. 588
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, AMENDING
SECTIONS OF TITLE 9 OF THE LA QUINTA
MUNICIPAL CODE RELATED TO STREAMLINE
DEVELOPMENT PROCESS AND STANDARDS
PROJECT:
ZONING ORDINANCE AMENDMENT 2020-0001
WHEREAS, the City Council of the City of La Quinta, California did, on
the 19th day of January 2021, hold a duly noticed public hearing for review of
a City-initiated request of Zoning Ordinance Amendment 2020-0001 to amend
sections of Title 9 of the La Quinta Municipal Code; and
WHEREAS, previous to said Public Hearing, the Planning Commission
of the City of La Quinta did, on December 8, 2020, held a duly noticed public
hearing, and after review and consideration of this item, and hearing all public
testimony, adopted Planning Commission Resolution 2020-011 to recommend
to the City Council adoption of said code amendments; and
WHEREAS, the Design and Development Department published a public
hearing notice for this request in The Desert Sun newspaper on January 8,
2021, as prescribed by the La Quinta Municipal Code; and
WHEREAS, Sections of Title 9 of the La Quinta Municipal Code address
permitted uses, development standards, development review and permitting
procedures; and
WHEREAS, the proposed zoning text amendments are necessary to
streamline the development process and standards; and
WHEREAS, the proposed zoning text amendments are necessary to
implement the General Plan 2035 adopted by the City Council at their regular
meeting on February 19, 2013; and
WHEREAS, at said public hearing, upon hearing and considering all
testimony and arguments, if any, of all interested persons wanting to be
heard, the City Council did make the following mandatory findings to justify
adoption of said Zoning Ordinance Amendment:
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1. Consistency with General Plan
The code amendment is consistent with the goals, objectives and
policies of the General Plan. The proposed amendments are supported
by Policy LU-1.2 for land use decisions to be consistent with General
Plan policies and programs and uphold the rights and needs of property
owners and the public, Goal LU-2 for high quality design that
complements and enhances the City, and by Goal LU-5 to offer a broad
range of housing types and choices for all residents of the City;
2. Public Welfare
Approval of the code amendment will not create conditions materially
detrimental to the public health, safety and general welfare. The
amendment streamlines the development review process and clarifies
language in the La Quinta Municipal Code and does not incorporate any
changes that affect the regulation and/or provision of public services,
utility systems, or other foreseeable health, safety and welfare
considerations.
NOW, THEREFORE, the City Council of the City of La Quinta does
ordain as follows:
SECTION 1. Several Sections of Title 9 shall be amended as written in
“Exhibit A” attached hereto and incorporated by this reference.
SECTION 2. That the City Council does hereby approve Zoning
Ordinance Amendment 2020-0001, as set forth in enclosed “Exhibit A” for the
reasons set forth in this Ordinance.
SECTION 3. The proposed zone text amendment has complied with the
requirements of "The Rules to Implement the California Environmental Quality
Act of 1970" (CEQA) as amended (Resolution No. 83-63). The zone text
amendments are consistent with the previously approved findings of the
General Plan 2035 EIR (Environmental Assessment 2012-622) as the
proposed amendments implement the goals, policies, and programs of the
General Plan.
SECTION 4. EFFECTIVE DATE: This Ordinance shall be in full force and
effect thirty (30) days after its adoption.
SECTION 5. POSTING: The City Clerk shall, within 15 days after
passage of this Ordinance, cause it to be posted in at least three public places
designated by resolution of the City Council, shall certify to the adoption and
posting of this Ordinance, and shall cause this Ordinance and its certification,
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together with proof of posting to be entered into the Book of Ordinances of
the City of La Quinta.
SECTION 6. That the City Council does hereby grant the City Clerk the
ability to make minor amendments to “Exhibit A” to ensure consistency of all
approved text amendments prior to the publication in the La Quinta Municipal
Code.
SECTION 7. SEVERABILITY: If any section, subsection, subdivision,
sentence, clause, phrase, or portion of this Ordinance is, for any reason, held
to be invalid or unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining portions
of this Ordinance. The City Council hereby declares that it would have adopted
this Ordinance and each and every section, subsection, subdivision, sentence,
clause, phrase, or portion thereof, irrespective of the fact that any one or more
section, subsections, subdivisions, sentences, clauses, phrases, or portions
thereof be declared unconstitutional.
PASSED, APPROVED and ADOPTED, at a regular meeting of the La
Quinta City Council held this 2nd day of February, 2021 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
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(CITY SEAL)
APPROVED AS TO FORM:
____________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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9.30.040 RC Cove Residential District.
A. Purpose. To provide for the development and preservation of the medium density
“cove” residential area with one-story single-family detached dwellings on medium size
lots, except as provided in Section 9.40.020, “Conditions for varying residential densities.”
B. Permitted Uses. Chapter 9.40 lists permitted land uses.
C. Development Standards. Chapter 9.50 provides development standards.
9.50.020 Height limits and setbacks near image corridors.
In order to facilitate noise screening for residents and preserve visual openness, it is necessary to
limit building heights for residential development. Therefore, notwithstanding the height
standards set forth elsewhere in this code, additional height limitations shall apply to buildings
within one hundred fifty feet of the edge of right-of-way of the following general plan-
designated image corridors:
A. Image Corridors: All buildings shall not exceed twenty-two feet in height. Any
proposed building height over twenty-two feet requires minor use permit approval and shall
not exceed a maximum building height of the existing zone.
B. Rear yard setbacks for residential units abutting the image corridors shall be a minimum
of twenty-five feet. The RVL development standard shall be required as specified in Section
9.30.020. (Ord. 550 § 1, 2016; Ord. 341 § 1, 2000; Ord. 325 § 1, 1998; Ord. 284 § 1, 1996)
9.50.030 Table of development standards.
A. Definitions. See Chapter 9.280.
B. Table of Standards. Table 9-2 and the illustrations in Section 9.50.040, following, set
forth standards for the development of property within residential districts. However,
standards different from those in Table 9-2 shall apply if special zoning symbols described
in Section 9.20.030 are designated on the official zoning map.
Table 9-2 Residential Development Standards
Development Standard District
RVL RL RC RM RMH RH
Minimum lot size for single-
family dwellings (sq. ft.) 20,000 7,200 7,200 5,000 3,600 2,000
Minimum project size for
multifamily projects (sq. ft.) n/a n/a n/a n/a 20,000 20,000
Minimum lot frontage for
single-family dwellings (ft.)1 100 60 60 50 40 n/a
Minimum frontage for
multifamily projects (ft.) n/a n/a n/a n/a 100 100
EXHIBIT A
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Maximum structure height
(ft.)2 28 28 17 28 28 40
Maximum number of stories 2 2 1 2 2 3
Minimum front yard setback
(ft.)3 30 20 20 20 20 20
Minimum garage setback
(ft.)4 30 25 25 25 25 25
Minimum interior/exterior
side yard setback (ft.)5, 7 10/20 5/10 5/10 5/10 5/10 10/15
Minimum rear yard setback
(ft.)7 30
20 for
new lots
and 10
for
existing
recorded
lots8 10 15 15 20
Maximum lot coverage (% of
net lot area) 40 50 60 60 60 60
Minimum livable area
excluding garage (sq. ft.) 2,500 1,400 1,200 1,400
1,400
(multifamily:
750)
750 for
multifamily
Minimum common open
area6 n/a n/a n/a 30% 30% 30%
Minimum/average perimeter
landscape setbacks (ft.)6 10/20 10/20 n/a 10/20 10/20 10/20
Symbol Description of Special Zoning Symbols Used as per Section 9.20.030
60-RM-10,000
17/1
60-foot minimum lot frontage, medium density residential zoning, 10,000 square
foot minimum lot size, 17-foot maximum building height at one story
RL 10,000
17/1
Low density residential zoning, 10,000 square foot minimum lot size, 17-foot
maximum building height at one story
RM
17/1
Medium density residential zoning, 17-foot maximum building height at one
story
RL
17/1 Low density residential zoning, 17-foot maximum building height at one story
* As shown on the approved specific plan for the project.
** As provided in the underlying base district.
1 Minimum lot frontage on cul-de-sacs and knuckles shall be 35 feet. Minimum lot frontage for flag lots shall be 15 feet.
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2 Not including basements. Also, notwithstanding above table, the maximum structure height equals 22 feet for all buildings
within 150 feet of any general plan-designated image corridor, except in the RC zone, which is 17 feet. Any proposed
building height over twenty-two feet requires minor use permit approval and shall not exceed a maximum building height of
the existing zone.
3 For non-garage portions of dwelling only. Also, projects with 5 or more adjacent single-family dwelling units facing the
same street shall incorporate front setbacks varying between 20 feet and 25 feet or more in order to avoid streetscape
monotony.
4 For all but RVL district, minimum garage setback shall be 20 feet if “roll-up” type garage door is used. Also, for side-entry
type garages, the garage setback may be reduced to 20 feet in the RVL district and 15 feet in all other residential districts.
5 The following are exceptions to the minimum side setbacks shown: For interior side yards in the RL, RM and RMH districts,
if the building is over 17 feet in height, the setback is 5 feet plus 1 foot for every foot over 17 feet in height or fraction
thereof, to a maximum setback of 10 feet. The additional setback may be provided entirely at grade level or a combination of
at grade and airspace above the 17-foot building. For RH, 5 feet minimum plus 1 foot additional setback for every foot of
building height above 28 feet, or fraction thereof, up to a maximum setback of 15 feet when said height above 17 feet is
located between 5 and 10 feet from said side yard property line. For interior setbacks, if the building is over 28 feet in height
the setback is 10 feet plus 1 foot for every foot over 28 feet in height or fraction thereof, to a maximum setback of 15 feet.
The additional setback may be provided entirely at grade level or may be a combination of at grade and airspace above the
28-foot building height.
6 Common open area and perimeter landscape requirements do not apply to single-family detached projects unless a specific
plan is required. Common open area equals percent of net project area. Perimeter landscape setbacks are adjacent to
perimeter streets: first number equals minimum at any point; second number equals minimum average over entire frontage
(thus, 10/20). See Section 9.60.230 and additional landscape/open area standards.
7 Rear and side yard setbacks for residential units abutting the image corridor shall be a minimum of 25 feet with the exception
of RVL zone district where it only applies to the side yard.
8 Existing recorded lots prior to May 1, 1997.
(Ord. 584 § 2, 2020; Ord. 562 § 1, 2017; Ord. 550 § 1, 2016; Ord. 466 § 1, 2009; Ord. 434 § 2,
2007; Ord. 325 § 1, 1998; Ord. 299 § 1, 1997; Ord. 284 § 1, 1996)
9.50.090 Architectural Design standards.
In addition to the requirements of Chapter 9.30 (Residential Districts) and Chapter 9.60
(Supplemental Residential Regulations) the following shall be required for homes:
A. Requirements.
1. Architectural Design Guidelines. The city council shall, by resolution, adopt
architectural design guidelines to be used as guidelines in reviewing landscape
materials, architectural style, exterior building materials, colors, and mass and scale;
2. Architectural Variety. Duplication of houses having the same architectural design
features on the front elevation of other houses located within two hundred feet of each
other shall make provisions for architectural variety by using different colors, roof
treatments, window treatments, garage door treatments, and methods;
3. Landscaping. All front and exterior side yards shall be landscaped to property line;
4. The landscaping shall include trees, shrubs and ground cover of sufficient size,
spacing and variety to create an attractive and unifying appearance;
5. An irrigation system shall be provided for all areas required to be landscaped;
6. The landscaping shall be continuously maintained in a healthy and viable condition;
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7. Earth fill shall not exceed what is necessary to provide minimum required drainage
to the street;
9.60.030 Fences and walls.
A. Purpose. For purposes of this section, “fence” or “wall” means any type of fence,
wall, retaining wall, sound attenuation wall, screen or windscreen. The terms “fence”
and “wall” are used interchangeably in this section to mean any or all of the preceding
structures. Rear and side yards shall be completely enclosed and screened by view-
obscuring fencing, walls, or combinations, unless:
1) Adjoining property owners waive the rear or side yard fencing requirements; or
2) The fence abuts open space, such as golf course, lake front, or similar areas; or
3) A Minor Use Permit is approved by the Design and Development Director for an
alternative approach.
B. Measurement of Fence Height. Except as otherwise specified in this section, fence
heights shall be measured from finish grade at the base of the fence to the highest
point of the fence on the interior or exterior side, whichever is higher.
In addition, the following provisions shall apply to the measurement of fence height:
1. Open railings, up to forty-eight inches high, placed on top of a retaining or
other wall and required for pedestrian safety shall not be included in the height
measurement.
2. Fences less than thirty inches apart (measured between adjoining faces) shall
be considered one structure and fence height shall be measured from the base of
the lower fence to the top of the higher fence. Fences thirty inches or more apart
shall be considered separate structures and their heights shall be measured
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independently. The director may require that the area between such fences be
provided with permanent landscaping and irrigation.
C. Fence Heights. The construction and installation of fences shall be in compliance
with the following standards:
1. Within Main Building Area. In the area of a lot where a main building may be
constructed, the maximum freestanding fence height shall be twelve feet.
2. Setback Areas Not Bordering Streets. The maximum fence height shall be six
feet within any required setback area not adjoining a street. Where the elevation
of an adjoining building site is higher than the base of the fence within a side or
rear setback area, the height of the fence may be measured from the elevation of
the adjoining building site to the top of the fence. However, fence height shall not
exceed eight feet measured from either side with the exception of the RC district.
3. Setback Areas Bordering Streets, Alleys and Other Accessway.
a. Within all districts, the maximum fence height shall be six feet within any
front, rear or side setback area adjoining a public street.
b. Notwithstanding other fence height restrictions, where, because of the
orientation of the lots, a property line fence separates a front yard on one lot
from a rear yard on an adjacent lot, the maximum fence height shall be six
feet.
c. Arches or trellises up to nine feet in overall height and five feet interior
width may be constructed over a gate on a lot provided the arch/trellis is
integrated into the fence/gate design. The director may refer arch designs
exceeding the standard to the planning commission for approval.
d. Any portion of a building site where vehicular access is taken shall
conform to the access intersection requirements of subsection (C)(4) of this
section.
e. City- or state-required sound attenuation walls bordering freeways or
arterial highways may exceed six feet in height if so recommended by a noise
attenuation study and approved by the director.
f. When there is a combined retaining and garden wall, and the retaining wall
exceeds three feet, the garden wall shall not exceed five feet in height;
4. Adjacent to a Nonresidential Zone or Use. The maximum fence height between
a residential zone or use and a nonresidential zone or use shall be eight feet.
a. The height of fences, trees, shrubs and other visual obstructions shall be
limited to a maximum height of thirty inches within the triangular area
formed by drawing a straight line:
i. Between two points located on and twenty feet distant from the point
of intersection of two ultimate street right-of-way lines.
ii. Between two points located on and five feet distant from the point of
intersection of an ultimate street or alley right-of-way on one hand and
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the edge of a driveway or another alley right-of-way on the other if
parkway width is less than twelve feet wide.
b. For purposes of this code, “point of intersection” means the intersection
of the prolongation of the right-of-way lines, excluding any curved portion
joining the two lines.
c. The height restrictions of this subdivision shall apply to fences, walls,
trees, shrubs, vegetation, or any other material which obstructs or may
obstruct visibility.
D. Gates.
1. Materials. Gates shall be constructed of ornamental iron/tubular steel and/or
wood. Such gates may be placed in any location provided they meet the
requirements of this section and provided any wood used is not less than a grade
of construction heart or merchantable and better redwood or No. 2 and better (no
holes) western red cedar, stained or painted to match or complement the adjacent
wall or structure. Alternatively, if left in natural color, all wood shall be treated
with a water-repellant material. Wood gates over thirty-six inches wide shall have
a metal frame. Chain link gates are prohibited. Vehicular driveway gates shall be
constructed of ornamental iron/tubular steel and metal if solid. If screening an
RV, the gate shall be constructed of a solid opaque material.
2. Width. Pedestrian gates shall not exceed five feet in width, except that gates
may be any width within side yard setbacks of at least twelve feet.
E. Fence Construction and Materials. All fencing in residential districts shall conform
to the following construction and material standards:
1. Wood and Vinyl Fencing.
a. Except for gates, split two-rail fencing, and for equestrian fencing
regulated by Section 9.140.060, wood and vinyl or similar recycled fencing
materials are permitted in rear or interior side yards only, and only if not
visible from the street. Wood-framed fencing with a stucco finish is
permissible in any location on the lot provided the color of the masonry or
stucco matches or complements the adjacent wall or structure. Gates may be
of wood in any location provided they comply with the standards of this
section.
b. All wood fencing shall be constructed of not less than a grade of
construction heart or merchantable and better redwood or No. 2 and better
(no holes) western red cedar, stained or painted to match or complement the
adjacent wall or structure. Alternatively, if left in natural color, all wood shall
be treated with a water-repellant material.
c. All vinyl or similar recycled fencing material shall be constructed of an
aluminum-reinforced non-reflective material that contains antistatic and UV-
radiation inhibiting additives.
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d. Fence boards may be horizontal or vertical. Support posts shall be a
minimum of nominal four inches by four inches redwood, pressure-treated
lumber, tubular steel or block and installed per the Uniform Building Code.
e. Split Rail Fencing. Split two-rail fencing shall be allowed in the front yard
or along the front property line with columns a maximum height of four feet
and three feet for the top rail. All columns shall be cemented with footings.
Materials for the columns shall be wood, brick, or block. The rails may be
either wood or other non-wood products that have the appearance of split
rail. A building permit shall be obtained prior to construction.
2. Ornamental Iron and Tubular Steel Fencing. Ornamental iron or tubular steel
fencing may be used along the front or street side yards only. The iron or steel
shall be painted to match or complement the adjacent wall or structure.
3. Masonry Fencing. Solid masonry fencing (i.e., block, rock, brick, with or
without stucco covering) is permitted in any location on the lot provided the color
of the masonry or stucco matches or complements the adjacent wall or structure.
Precision concrete block shall not be used unless all exterior surfaces visible from
outside the property are covered with stucco, paint, texture coating, or other
comparable coating approved by the director.
4. Material Combinations. Combinations of two or more of the preceding
materials may be used provided that the bottom one-half of the fence is
constructed of a masonry material. Combinations incorporating wood materials
shall only be used for the rear and interior side yards and only when not visible
from the street.
5. Other Materials. Other fence materials or combination of fence materials such
as, but not limited to, corrugated metal, bamboo, and glass may be permitted in
the front or street side yard by the director in conjunction with approval of a
building permit for fence construction if the permit application includes a
materials sample, a site plan with proposed fence alignment, photographs of the
main dwelling, and the following findings are made:
a. The design of the fence, including, but not limited to, the architectural
style, materials, colors, architectural details, and other architectural elements
is compatible with a main dwelling existing on site or in development review
at time of application.
b. The fence meets all screening requirements.
c. The material(s) are of good and durable quality.
d. The material(s) will not be detrimental to the health, safety and general
welfare of the community in the area.
F. Fence Landscaping and Maintenance.
1. Landscaping. The area between the back of curb and any fencing shall be
landscaped, have a suitable permanent irrigation system, and be continuously
maintained by the property owner.
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2. Maintenance. All walls and fences shall be continuously maintained in good
repair. The property owner shall be provided thirty days after receiving notice
from the city to repair a wall or fence. The building official may grant an extension
to such time period not to exceed sixty days.
G. Prohibited Fence Materials and Construction Fences. The use of barbed wire, razor
wire, chain link, or similar materials in or on fences is prohibited in all residential
districts. Chain link fencing is permitted for temporary construction fences when
authorized by a minor use permit issued in accordance with Section 9.210.025. Said
minor use permit shall not be approved until a permit for grading, or construction, has
been filed for, whichever comes first.
H. Equestrian Fencing. Notwithstanding any other requirements of this section,
fencing shall be regulated by the provisions of Section 9.140.060 (Equestrian overlay
regulations) where the keeping of horses is permitted.
I. Nonconforming Fences. Any fence which does not meet the standards of this
section but which was legally established prior to the adoption of these standards may
be maintained provided such fence is not expanded nor its nonconformance with these
standards otherwise increased. Any fence which is destroyed or damaged to the extent
of more than fifty percent of its total replacement value shall not be repaired, rebuilt,
or reconstructed except in conformance with these standards. (Ord. 584 § 2, 2020;
Ord. 560 § 1, 2017; Ord. 550 § 1, 2016; Ord. 466 § 1, 2009; Ord. 378 § 1, 2002; Ord.
361 § 1, 2001; Ord. 325 § 1, 1998; Ord. 299 § 1, 1997; Ord. 284 § 1, 1996)
9.60.070 Swimming pools.
A. Applicability. The provisions of this section shall apply to any outdoor swimming
pool, whirlpool, spa (in-ground or above-ground), or open tank or pond containing or
normally capable of containing water to a depth of eighteen inches or more at any
point. For purposes of this section, the term “pool” means all or any of the foregoing
facilities.
B. Standards. Pools are permitted as accessory uses in residential districts subject to
the following requirements:
1. Location. Pools shall be located at least three feet (measured from water’s
edge) from any property line. No adjustments to this minimum shall be approved,
with the exception of private gated communities where any property line is
adjacent to common open area.
2. Filtering and Heating Equipment. Use of equipment shall comply with the
following requirements:
a. Mechanical pool equipment such as a pump, filter, or heater, may be
located within the front or rear yard areas. The equipment shall be enclosed
on at least three sides by a masonry wall with an open side not visible to the
street.
b. Mechanical pool equipment may be in an area between the side property
line and the residence provided a five foot side yard, clear of any permanent
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obstructions is maintained between the side yard property line and any
mechanical pool equipment.
c. Where there is no side property line wall, mechanical pool equipment
may be in a side yard of five feet or less only if a recorded easement in
perpetuity exists for the subject property to use the adjacent side yard of the
abutting property for access and a minimum five feet distance between the
equipment and adjacent obstruction (i.e., building wall) is provided.
d. Mechanical pool equipment may be in a side yard of five feet or less if
approved by the Design and Development Director if extenuating
circumstances exist and there is a three foot clearance of any permanent
obstructions.
3. Fencing Requirements. All pools shall be fenced in accordance with the
provisions of the city’s building code Chapter 8.02, state law and other applicable
laws and ordinances.
4. Screening shall be provided as required in Section 9.60.140(B)(2). (Ord. 577 §
1, 2019; Ord. 550 § 1, 2016; Ord. 361 § 1, 2001; Ord. 325 § 1, 1998; Ord. 299 § 1,
1997; Ord. 284 § 1, 1996)
9.60.075 Ground mounted mechanical equipment.
Use of equipment shall comply with the following requirements:
A. Ground mounted mechanical equipment such as air conditioner condensing units,
water softeners, etc., may be located within the rear yard areas. For lots of five
thousand square feet or less, said equipment can be in the front yard if there is a wall
around the yard, or it is screened by a masonry wall.
B. Where there is no side yard property line wall, mechanical equipment may be in an
area between the side property line and the residence provided a five-foot side yard,
clear of any permanent obstructions is maintained between the side yard property line
and any mechanical equipment.
C. Mechanical equipment may be in a side yard of five feet or less if: (1) a recorded
easement in perpetuity exists for the subject property to use the adjacent side yard of
the abutting property for access and a minimum five feet distance between the
equipment and adjacent obstruction (i.e., building wall) is provided; or (2) if approved
by the Design and Development Director if findings are made that extenuating
circumstances exist. (Ord. 577 § 1, 2019; Ord. 562 § 1, 2017; Ord. 550 § 1, 2016; Ord.
361 § 1, 2001)
9.60.090 Accessory dwelling units.
A. Purpose. This section provides standards and criteria for the establishment
of accessory dwelling units and junior accessory dwelling units within residential
districts, consistent with California Government Code Section 65852.2.
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Accessory dwelling units shall be permitted only in the RVL, RL, RC, RM, RMH,
and RH zone districts.
B. Definitions. See Chapter 9.280. For purposes of this section, “second
residential unit,” “second dwelling unit,” “second unit,” and “granny flat” as
defined in Section 9.280.030 (or successor section) shall not apply, and, instead,
“accessory dwelling unit” as defined in California Government Code Section
65852.2(i)(4) (or successor section in the Government Code) shall apply. An
accessory dwelling unit shall be either “attached” or “detached” to the primary
residence as described in Government Code Section 65852.2(i)(4) (or successor
statute). In addition, the following definitions shall apply for purposes of this
section:
1. “Junior accessory dwelling unit” means a unit that is no less than 150
square feet and no more than 500 square feet in size and contained entirely
within a single-family residence. A junior accessory dwelling unit may include
separate sanitation facilities, or may share sanitation facilities with the
existing structure.
2. “Living area” shall have the same meaning as California Government
Code Section 65852.2(i)(1) (or successor section in the Government Code),
notwithstanding any provision in Section 9.280.030 of this code to the
contrary.
3. “Primary residence” shall have the same meaning as “Dwelling,
single-family detached” or “single-family detached dwelling” as defined
in Section 9.280.030 (or successor section).
4. “Public transit” means public mass transit that has a major transit stop
or bus stop along a high- quality transit corridor as described in California
Public Resources Code Section 21155(b) (or successor statute).
C. Standards for Accessory Dwelling Units. Subject to allowances set forth in
subsection D. the following standards shall apply to accessory dwelling units:
1. An accessory dwelling unit shall be consistent with the provisions of the
applicable zoning district in which it is constructed.
2. An accessory dwelling unit shall only be permitted on a lot in which the
primary residence and all other structures thereon conform to all minimum
requirements of the applicable zoning district.
3. The lot shall contain an existing primary residence at the time an
application for an accessory dwelling unit is submitted, or the application
for the accessory dwelling unit may be made in conjunction with the
development of the primary residence.
4. . The accessory dwelling unit must either be attached to, or located
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within the proposed or existing primary dwelling, including attached
garages, storage areas or similar uses, or an accessory structure; or
detached from the proposed or existing primary dwelling and located on
the same lot as the proposed or existing primary dwelling.
5. Prior to issuance of occupancy approval of the accessory dwelling unit,
the city shall require the property owner to enter into a restrictive covenant
with the city that the accessory dwelling unit shall not be sold, or title
thereto transferred separate from that of the lot or the primary residence;
and that the accessory dwelling unit shall be rented for terms longer than 30 days
6. The maximum increase in gross floor area of an attached accessory
dwelling unit shall not exceed fifty percent of the existing primary residence.
7. The minimum gross floor area of an accessory dwelling unit shall be four
hundred square feet, except that the minimum gross floor area of an
accessory dwelling unit that qualifies as an efficiency unit under California
Health and Safety Code Section 17958.1 (or successor statute) shall be
one hundred fifty square feet.
8. The maximum gross floor area of a detached accessory dwelling unit
shall not exceed one thousand two hundred square feet.
9. An accessory dwelling unit shall have no more than two bedrooms.
10. The accessory dwelling unit shall be architecturally compatible with the
primary residence and surrounding residential neighborhood. If a dispute
arises whether the accessory dwelling unit is architecturally compatible
with the primary residence, review of the application for the accessory
dwelling unit shall be processed as any other design review application
under the code but limited to the determination of architectural
compatibility. For purposes of this section, “architecturally compatible”
means that the accessory dwelling unit generally has the same or
substantially similar architectural style, construction and structure
materials, paint pallette or scheme, and other prominent design features,
as the primary residence.
11. No attached accessory dwelling unit shall cause the height of the
primary residence to exceed the height limitation for the applicable zoning
district. If the attached accessory dwelling unit is not located above any
portion of an existing primary residence, the maximum height of the
accessory dwelling unit shall not exceed the height of the primary
residence.
12. A detached accessory dwelling unit shall not exceed seventeen feet in
height nor more than one story.
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13. No setback shall be required for an existing living area or accessory
structure or a structure constructed in the same location and to the same
dimensions as an existing structure that is converted to an accessory
dwelling unit or to a portion of an accessory dwelling unit, and a setback
of no more than four feet from the side and rear lot lines shall be required
for an accessory unit that is constructed not converted from an existing
structure or a new structure constructed in the same location and to the
same dimensions as an existing structure.
14. An attached accessory dwelling unit may have a separate entrance;
provided, however, in no event shall any external stairwell be placed within
the front or side yard setback.
15. An accessory dwelling unit shall contain separate kitchen and bathroom
facilities.
16. All attached and detached accessory dwelling units shall be equipped with
approved smoke detectors conforming to the latest Uniform Building Code
standards, mounted on the ceiling or wall at a point centrally located in an
area giving access to rooms used for sleeping purposes.
17. In addition to the required parking for the primary residence, one additional
off- street parking space shall be provided per accessory unit or per
bedroom of the accessory unit, whichever is less, on the same lot as the
accessory dwelling unit. One parking space shall be provided for each
efficiency unit as defined under California Health and Safety Code Section
17958.1 (or successor statute). Subject to the allowances in subsection D,
no variance or adjustment shall be granted to allow substandard parking
spaces or locations.
18. All construction, structural alterations or additions made to create an
accessory dwelling unit shall comply with current building, electrical, fire,
plumbing and zoning code regulations.
19. Accessory dwelling units shall not be required to provide fire sprinklers if
they are not required for the primary residence.
20. In the event of any conflicts between the standards set forth in this
section and those set forth in the regulations of the applicable zoning
district, the provisions of this section shall prevail.
21. The applicant shall pay to the city all applicable fees imposed on such
new development of an accessory dwelling unit or new or rehabilitated
primary residence that will include an accessory dwelling unit.
22. The city manager or authorized designee may add other conditions,
consistent with general law and applicable state and city standards, as
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necessary to preserve the health, safety, welfare and character of the
residential neighborhood; provided, however, that such conditions shall
not unreasonably restrict the ability of an applicant to create an accessory
dwelling unit.
D. Allowances for Qualifying Accessory Dwelling Units. In accordance with
California Government Code Section 65852.2, as amended the following
allowances apply for qualifying accessory dwelling units.
1. Parking Requirement Exemptions. If one or more of the following criteria
is met: (a) a proposed accessory dwelling unit is located within one-half mile
walking distance of public transit; (b) a proposed accessory dwelling unit is
located within an architecturally and historically significant historic district;
(c) a proposed accessory dwelling unit is part of an existing primary
residence or existing accessory structure; (d) the occupant of a proposed
accessory dwelling unit would be required to obtain an on- street parking
permit from the city; or (e) a proposed accessory dwelling unit is located
within one block of a car-share vehicle station or parking area; then the
applicant for an accessory dwelling unit may be exempted from the parking
requirements under the zone for which the proposed accessory dwelling
unit is located. Nothing in this subsection, however, exempts the primary
residence from complying with all parking requirements under the zone in
which the primary residence is located. Furthermore, nothing in this
subsection exempts the owner of the lot from complying with all parking
requirements for fire safety, including access to the lot by front and rear
setbacks that are to be clear of obstructions.
2. For purposes of this subsection D, “existing accessory structure” means
“accessory building or structure” as defined in Section 9.280.030, that
exists on the lot with an existing primary residence at the time of submittal
for any application relating to the proposed accessory dwelling unit.
E. Standards for Junior Accessory Dwelling Units.
1. Junior accessory dwelling units shall be limited to one per residential lot zoned
for single-family residences with a single-family residence already built or
proposed to be built, on the lot.
2. The single-family residence in which the junior accessory dwelling unit will
occur must be owner-occupied. The owner may reside in either the remaining
portion of the structure or the newly created junior accessory dwelling unit.
Owner-occupancy shall not be required if the owner is another governmental
agency, land trust, or housing organization.
3. Prior to issuance of occupancy approval of the accessory dwelling unit, the city
may require the property owner to enter into a restrictive covenant with the city
prohibiting the sale of the junior accessory dwelling unit separate from the sale
of the single-family residence, including a statement that the deed restriction
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may be enforced against future purchasers; and restricting the size and
attributes of the junior accessory dwelling unit that conforms with this section.
4. A junior accessory dwelling unit must be constructed within the walls of the
proposed or existing single-family residence.
5. A junior accessory dwelling shall provide a separate entrance from the main
entrance to the proposed or existing single-family residence.
6. A junior accessory dwelling unit shall include an efficiency kitchen, which shall
include all of the following:
A. A cooking facility with appliances, and
B. A food preparation counter and storage cabinets that are of reasonable size
in relation to the size of the junior accessory dwelling unit.
7. Parking: A junior accessory dwelling unit shall not require parking in addition to
that required for the proposed or existing single-family residence.
8. For the purposes of providing service for water, sewer, or power, including a
connection fee, a junior accessory dwelling unit shall not be considered a
separate or new dwelling unit.
F. A permit application for an accessory dwelling unit or a junior accessory dwelling
unit shall be considered and approved ministerially without discretionary review
or a hearing. The Director, or his/her designee, shall act on the application within
60 days from the date the application is found complete if there is an existing
single-family or multifamily dwelling on the lot. If the permit application to create
an accessory dwelling unit or a junior accessory dwelling unit is submitted with a
permit application to create a new single-family dwelling on the lot, the Director
may delay acting on the permit application for the accessory dwelling unit or the
junior accessory dwelling unit until the issuance of a building permit for the new
single-family dwelling. If the applicant requests a delay, the 60-day time period
shall be tolled for the period of the delay.
G. If an application for an accessory dwelling unit or junior accessory dwelling unit is
submitted or required to be submitted with any other applications that require or
permit ministerial or discretionary review under the code, nothing in this section
precludes the processing and review of those other applications pursuant to
those other provisions in the code.
9.60.140 Screening.
A. Parking Area Screening. Screening of common parking areas shall be provided for
all residential projects in accordance with the requirements for nonresidential uses in
Section 9.100.050
B. Equipment Screening.
1. Roof-Mounted Equipment. Roof-mounted utility and mechanical equipment,
including, but not limited to, air conditioning, heating, restaurant exhaust fans,
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electrical elevator structures, roof accesses, etc., may be permitted only as
follows:
a. For flat roofs, a screened enclosure behind the parapet wall may be used if
it is made to appear as an integral part of the building. Screening shall be an
integral part of the roof design and not appear as an afterthought.
b. Such screening shall be provided so that the highest point of the
equipment is below the surrounding architectural feature and is screened
from view to a minimum horizontal sight distance of one thousand three
hundred twenty feet as viewed from a point five feet above finish grade,
whichever provides the most screening.
c. Roof-mounted equipment shall be screened from view of surrounding
two-story (or more) residential development and, where feasible as
determined by the city, from two-story commercial and other types of
development.
d. No equipment shall be placed on any sloped roof.
e. Refuse containers and bottled gas tanks shall be concealed by view-
obscuring landscaping, fencing or walls;
2. Ground-Mounted Equipment. Ground-mounted utility, mechanical, and pool,
spa, or water feature equipment shall be screened from ground view of
surrounding properties. Such screening may consist of perimeter walls or fencing
(if permitted), screen walls, or landscape planting. Equipment within unenclosed
exterior side yards shall be screened by an opaque wall.
3. Solar Equipment. Solar heating equipment, whether roof- or ground-mounted
shall be installed so that the underside of the equipment is not visible from
surrounding properties.
4. Access Ladders. Wall-mounted exterior roof access ladders are prohibited
unless screened from view by surrounding features.
C. Facility Screening. Within multifamily and condominium projects, storage, trash
and loading areas shall be screened as follows:
1. Storage Areas. All storage, including cartons, containers, materials or
equipment shall be screened from public view as required by Section 9.100.110
(Outdoor storage and display).
2. Trash Areas. All outdoor trash and waste bins shall be enclosed by a solid wall
not less than six feet in height in accordance with Section 9.60.210. Decorative
overhead structures such as trellises shall be integrated into the enclosure design
if it is visible from higher terrain.
3. Loading Areas. Loading platforms and areas shall be screened from view from
adjacent streets and residential, open space and recreation areas. (Ord. 584 § 2,
2020; Ord. 550 § 1, 2016; Ord. 325 § 1, 1998; Ord. 284 § 1, 1996)
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9.60.270 Bed and breakfast regulations.
A. Purpose. The city council finds that bed and breakfast facilities constitute small
commercial lodging facilities in residential districts. This requires special regulations
that are not normally covered by standards for motels and hotels.
B. Definitions. See Chapter 9.280.
C. Limits on Occupancy.
1. The bed and breakfast shall be conducted only by a person owning the
dwelling and residing therein as their principal place of residence. The use permit
shall be voided upon the sale or transfer of the property ownership.
2. The bed and breakfast shall accommodate a maximum of eight guests in four
rooms.
D. Where Permitted. Bed and breakfast are permitted subject to approval of a minor
use permit only in residential zoning districts.
E. Development Standards.
1. Individual units shall not contain cooking facilities.
2. Parking shall be provided on-site, in accordance with Chapter 9.150, Parking.
3. No change in the outside structure is permitted and any change inside must be
convertible to the original residential use. A minimum of one hundred square feet
is required for each of the sleeping rooms and not more than twenty-five percent
of the structure can be used for rental.
4. Landscaping may be required to screen parking areas from the view of
adjacent properties and from public/private streets.
5. Locating another bed and breakfast use within three hundred feet is
prohibited.
6. Signs shall not exceed two square feet attached to the house.
F. Required Finding. In addition to the requirements for findings of fact as established
by California law or other provisions of this code, the approval of a conditional use
permit for a bed and breakfast shall require the following additional findings:
1. The property is physically suitable for use as a bed and breakfast facility;
2. The use of the property as a bed and breakfast will not cause an undue burden
on adjacent and nearby property owners.
G. Transient Occupancy Tax. Bed and breakfast facilities shall be subject to all
applicable provisions of Chapter 3.24 of the municipal code. (Ord. 550 § 1, 2016; Ord.
299 § 1, 1997)
9.60.310 Resort residential.
A. Purpose. Resort residential provides for the development and regulation of a range
of specialized residential uses that are individually owned but rented for periods of
thirty consecutive days or less, on a regular basis and oriented to tourist and resort
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activity as part of a golf/resort country club. Land uses include single-family detached
or attached residential uses, eating and drinking facilities, small accessory retail and
personal service shops, and recreational buildings.
B. Review Process. Resort residential uses are permitted when developed as part of a
residential golf country club.
C. Development Standards. The following standards apply to the development of
resort residential uses:
ITEM QUANTITY
Minimum lot frontage 30 ft.
Maximum building height 28 ft. (1)
22 ft. (1) adjacent to an image corridor
Maximum number of stories 2
Minimum livable reserved floor area excluding garage 420 sq. ft.
Minimum front yard setback from:
Street or parking stall curb 8 ft.
Pedestrian circulation walks 5 ft.
Garage/carport setback-from street curb 5 ft.
Minimum building to building setback:
Without partial attachment (see note) 6 ft.
With partial attachment (see note) 4 ft.
Minimum interior/exterior side yard setbacks 3 ft. (2)
Minimum rear yard setback 5 ft.
Maximum allowable wall height 8 ft.
Minimum parking required 1 space per bedroom
1 space per 300 sq. ft. GFA
Note: Partial attachment of two buildings is made when an enclosed area having a
typical interior function such as a hot water heater closet, furnace closet, or other
essential use, is attached to two otherwise separate buildings. Construction standards
and fire ratings shall meet U.B.C. requirements.
1. Chimneys, roof vents, finials, spires, and similar architectural features not
containing usable space are permitted to extend up to three feet above the
maximum structure height.
2. Residential units supporting mechanical equipment shall be allowed within
side yard setback area with a minimum three-foot clearance to the side property.
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D. Allowable Resort Residential Units and Commercial Uses. The density of the
allowable units is determined by the underlying general plan land use designation. The
eating and drinking facilities, small accessory retail and personal service shops, and
recreational buildings shall be an integral part of the development. These facilities
shall not utilize more than five acres of the total site.
E. Transient Occupancy Tax. Resort residential shall be applicable to all provisions of
Chapter 3.24 of this code. (Ord. 550 § 1, 2016; Ord. 325 § 1, 1998)
9.90.040 Table of development standards.
Table 9-6 and the illustrations in Section 9.90.050 set forth standards for the development of
property within nonresidential districts. Notwithstanding Table 9-6, different standards shall
apply if special zoning symbols, described in Section 9.20.030, are designated on the official
zoning map.
Table 9-6 Nonresidential Development Standards
Development Standard District
CR CP CC CN CT CO MC VC
Minimum—Maximum building site
(acres) n/a n/a n/a 1-20 n/a n/a n/a n/a
Maximum building height (ft.)1, 6, 7 50 35 40 35 40 40 40 45
Maximum number of stories 4 2 3 2 3 3 3 n/a
Maximum floor area ratio (FAR)2 .35 .50 .30 .25 .25 .30 n/a n/a
Minimum
perimeter
building/landscape
setbacks (in ft.)4
From Highway
111 right-of-way1 50/50 50/50 50/50 n/a n/a n/a n/a n/a
From all image
corridor3 rights-
of-way1 (except
Hwy 111) and
from all major and
primary arterials
30/20 30/20 30/20 30/20 30/20 30/20 30/20 n/a
From all other
perimeter street
rights-of-way1
20/10 20/10 20/10 20/10 20/10 20/10 20/10 n/a
From residential
districts and PR,
OS and GC
districts1
50/10 50/10 50/10 30/15
5 30/155 30/155 30/155 10/0
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Minimum setback from interior
property lines within nonresidential
districts
0 0 0 0 0 0 0 0
Parking and signs See Chapters 9.150 and 9.160
Fences and walls See Section 9.100.030
Landscaping and screening See Sections 9.100.040 and 9.100.050
Notes:
1 All minimum perimeter setbacks shall be increased one foot for every foot in height that building is above thirty-five feet.
Mixed use projects and projects in the Village Build-Out Plan Area are exempt from this requirement.
2 FAR means the gross floor area of all buildings divided by the building site area.
3 See General Plan Exhibit II-4.
4 Landscape setback shall consist of landscaped area within the building setback. Number given is minimum landscaped
setback from the street right-of-way. The remaining building setback may contain parking, driveways and similar facilities.
In addition to above landscape setbacks, interior landscaping shall be required as a percentage of the net project area as
follows: parking areas: minimum five percent; nonparking areas: minimum five percent (also see Section 9.100.050).
5 For buildings over one story in CN, CT and CO districts, setbacks shall be increased to 40/20.
6 Not including basements. Also, notwithstanding above table, the maximum structure height equals twenty two feet for all
buildings within one hundred fifty feet of any general plan image corridor and major or primary arterials. Any proposed
building height over twenty-two feet requires minor use permit approval and shall not exceed a maximum building height of
the existing zone.
7 Except in the Village Build-Out Plan Area, where the provisions of Section 9.70.110 shall apply.
(Ord. 577 § 1, 2019; Ord. 553 § 1, 2017; Ord. 550 § 1, 2016; Ord. 466 § 1, 2009; Ord. 325 § 1,
1998; Ord. 299 § 1, 1997; Ord. 284 § 1, 1996)
9.130.010 Table of development standards.
Table 9-9 contains standards for development of property within special purpose districts:
Table 9-9 Special Purpose District Development Standards
District
Development Standard PR GC OS FP HC EOD AHO A/ER MU
Minimum building site n/a n/a n/a * 20,000 sf *** 1 acre
10,000
sf/20,000 sf
multifamily
1 acre
Minimum lot frontage n/a n/a n/a n/a 100 ft. n/a 100 100 n/a
Maximum structure height (ft.)1 28 28 28 * 28 *** 40 28 ***
Maximum lot coverage n/a n/a n/a n/a 30% n/a 60% 40% ***
Maximum number of stories 2 2 2 * 2 *** 4 2 ***
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Notes:
* As required for needed flood control structures.
** As provided in the HC supplemental regulations, Section 9.140.040.
*** As provided in the underlying base district regulations, subject to the additional requirements of the overlay district in
Chapter 9.140.
1 Not including basements. Also, notwithstanding above table, the maximum structure height equals 22 feet for all buildings
within 150 feet of any General Plan image corridor and major or primary arterials. Any proposed building height over
twenty-two feet requires minor use permit approval and shall not exceed a maximum building height of the existing zone.
2 Landscape setback shall consist of landscaped area within the building setback. Number given is minimum landscaped
setback from the street right-of-way. The remaining building setback may contain parking, driveways and similar facilities.
3 The image corridors as identified in the General Plan.
4 In the AHO, for interior yards, 5 ft. minimum plus 1 ft. additional setback for every foot of building height above 28 feet, or
fraction thereof, up to a maximum setback of 15 ft. when said height above 17 ft. is located between 5 and 10 ft. from said
side yard property line. If the building is over 28 feet in height, the setback is 10 ft. plus 1 ft. for every foot over 28 ft. in
height or fraction thereof, to a maximum setback of 15 ft. The additional setback may be provided entirely at grade level or
may be a combination of at grade and airspace above the 28-foot building height.
Minimum setbacks n/a n/a n/a n/a
Front: 30
Int./Ext. Side:
10/20
Rear: 30
n/a
Front:
20
Int./Ext.
Side:
10/15
Rear:
20
Front: 30
Garage: 20
Side: 20
Rear: 30
***
Minimum
perimeter
building/
landscape
setbacks
(ft.)2, t4
From Highway 111 right-of-way 50/50 50/50 50/50 50/50 50/50 50/50 n/a *** ***
From perimeter street ROWs 30 30 30 * 10′ min, 20′
average ***
10′ min,
20′
average
20 ***
From all image corridor3 rights-
of-way (except Hwy 111) and
from all major and primary
arterials
30/20 30/20 30/20 30/20 30/20 30/20 *** *** ***
From abutting
residential property or districts 30 30 30 * ** *** *** *** ***
From abutting commercial and
other nonresidential property or
districts
20 20 20 * ** *** *** *** ***
Minimum setback from interior property lines
within the same project4 0 0 0 * ** *** *** *** ***
Parking and signs See Chapters 9.150 and 9.160
Fences and walls See Section 9.100.030
Landscaping and screening See Sections 9.100.040 and 9.100.050
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(Ord. 550 § 1, 2016; Ord. 512 § 1, 2013; Ord. 445 § 4, 2007; Ord. 284 § 1, 1996)
9.160.050 Permanent signs in nonresidential districts.
Signs identified in Table 9-19 following are permitted in nonresidential districts subject to
approval of a sign permit per Section 9.160.090.
Table 9-19 Permanent Signs Permitted in Nonresidential Districts With a Sign Permit
Sign Type
and
Placement
Maximum
Number
Maximum
Area
Maximum
Height Illumination
Additional
Requirements
Freestanding
center or
complex ID
sign for
multitenant
building or
multibuilding
shopping
center or
other
commercial
or office
complex
1 per street
frontage
0.25 sq. ft.
per lineal ft.
of street
frontage up to
maximum of
50 sq. ft. per
sign and 100
sq. ft.
aggregate for
all signs
8 ft. Direct or
indirect for all
signs
Aggregate sign
area may not be
combined among
street frontages.
Letter height
shall be a
minimum 10″
high
Building-
mounted or
permanent
window ID
signs for
individual
commercial
or office
tenants
1 flush-
mounted plus
1 under-
canopy per
tenant
frontage
along a street
or along a
common-use
parking lot
with no direct
street frontage
Flush-
mounted: 1
sq. ft. per
lineal ft. of
lease frontage
up to
maximum of
50 sq. ft.
aggregate
8 ft. Direct or
indirect for all
signs
ID signs for
tenants above the
ground floor in
buildings with
only interior
access above
ground floor shall
require a sign
program
Under-
canopy: 3 sq.
ft.
Freestanding
ID sign for
individual
commercial
1 50 sq. ft. 8 ft. Direct or
indirect for all
signs
Allowed only if
building has
minimum 200 ft.
of street frontage
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Sign Type
and
Placement
Maximum
Number
Maximum
Area
Maximum
Height Illumination
Additional
Requirements
or office
building
Building-
mounted ID
sign for
individual
commercial
or office
building
2 (but no
more than 1
per each side
of building)
1 sq. ft. per
lineal ft. of
building
frontage
along a street
up to
maximum of
50 sq. ft.
aggregate
Top of wall Direct or
indirect for all
signs
Building-
mounted or
freestanding
directory sign
for
multitenant
buildings or
complexes
1 per entrance
to building or
complex
18 sq. ft. Top of wall or
6 ft. if
freestanding
Direct or
indirect
Signs are to be
designated and
oriented to direct
pedestrian traffic
Business A-
board type
signs
1 per business 10 sq. ft. per
side
n/a Indirect only Signs shall be
located no further
than 20 feet from
the main store
entrance, shall
not interfere with
pedestrian
access/ADA
compliance, and
shall only be
placed during
business hours
Gas/service
stations
1 freestanding
sign per street
frontage,
combining
business
identification
and gas prices
50 sq. ft.
aggregate
8 ft. Direct or
indirect for all
signs
Allowed only for
stations which
are not accessory
to other uses.
Price sign must
show the lowest
price per gallon
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Sign Type
and
Placement
Maximum
Number
Maximum
Area
Maximum
Height Illumination
Additional
Requirements
of all grades,
including taxes
1 building-
mounted ID
Top of wall
Theaters,
cinemas and
cabarets
1 freestanding
and 1
building-
mounted sign,
of which 1
sign may be
combination
ID and
attraction
board
Aggregate
allowed: 20
sq. ft. plus 10
sq. ft. per
screen/stage
over 1, up to a
maximum of
40 sq. ft.
Top of wall or
12 ft. if
freestanding
Direct or
indirect for all
signs
Theaters,
cinemas and
cabarets
1 building-
mounted
coming-
attraction
poster per
screen or
stage
6 sq. ft. each Top of wall Indirect only 1 building-
mounted coming-
attraction poster
per screen or
stage
Church and
institutional
uses
Same as the
underlying
district
Same as the
underlying
district
Same as the
underlying
district
Direct or
indirect for all
signs
1 of the allowed
signs may
include an
attraction board
Signs in residential districts requiring a permit See Section 9.160.040
Signs exempt from sign permit approval See Section 9.160.020
Temporary and semipermanent signs See
Sections 9.160.060 and 9.160.070
Notes:
Freestanding signs shall not be located within five feet of a street right-of-way nor within a corner cutoff area identified in
Section 9.100.030.
“ID” means identification sign.
Signs required by law shall be allowed at the minimum size specified by such law.
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(Ord. 550 § 1, 2016; Ord. 506 § 1, 2013; Ord. 480 § 1, 2010; Ord. 284 § 1, 1996)
9.170.070 Application.
All new telecommunication facilities shall require a conditional use permit. Additions, such
as additional antennas or equipment or size increases, to approved existing
telecommunication facilities shall require a minor use permit for director approval.
Modifications to approved existing telecommunication facilities shall be reviewed through
a building permit. All modifications and/or additions shall be reviewed on a case-by-case
basis. Upon review of an application for modification and/or additions to an existing
facility, the director may schedule the proposal for a hearing with the planning commission.
In all cases, unless otherwise waived by the director, an application for approval of a
wireless telecommunication facility shall include, at a minimum:
A. A site plan or plans drawn to scale and identifying the site boundaries; tower(s);
guy wires; existing and proposed facilities; vehicular parking and access; existing
vegetation to be added, retained, removed or replaced; and uses, structures and land
use and zoning designations on the site and abutting parcels.
B. A plan drawn to scale showing proposed landscaping, including species type, size,
spacing and other features.
C. Photo simulations showing the proposed wireless telecommunication facility and
surrounding features. Photo simulations shall include at least three different angles of
the proposed facility at different distances from the location, including before and
after visualizations.
D. RF maps showing all existing wireless telecommunication facilities within a ten-
mile radius of the proposed facility. The RF maps shall show existing coverage without
the proposed site, predicted coverage with the proposed site and existing sites, and
the predicted coverage of only the proposed site. RF maps shall show the predicted
coverage for indoor, in vehicle, and outside service.
E. The applicant shall provide a project information and justification letter. The letter
shall provide the project location, contact information, a project description and
project objectives, alternative site analysis and justification for why the proposed site
was chosen over existing sites. The letter shall include justification for the selected site
and a benefits summary on how the proposed site will improve wireless
telecommunication access in the community.
F. A structural report from a California registered structural engineer. The report
shall provide the following information:
1. Describe the tower and the technical, economic and other reasons for the
tower design;
2. Demonstrate that the tower complies with the applicable structural standards;
3. Describe the capacity of the tower, including the number and type of antennas
that it can accommodate and the basis for the calculation of capacity;
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4. Show that the tower complies with the capacity requested under Section
9.170.060; and
5. Demonstrate that the proposed sources of NIER are in compliance with FCC
guidelines.
G. The applicant shall request the FAA, FCC, and state aeronautics division to provide
a written statement that the proposed tower complies with applicable regulations
administered by that agency or that the tower is exempt from those regulations. If
each applicable agency does not provide a requested statement after the applicant
makes a timely, good-faith effort to obtain it, the application will be accepted for
processing. The applicant shall send any subsequently received agency statements to
the director.
H. Evidence that the tower complies with Section 9.170.060(A) and a letter of intent to
lease excess space on the tower and excess land on the tower site except to the extent
reduced capacity is required under Section 9.170.060.
I. The applicant shall provide a draft copy of the lease agreement between the tower
operator and the property owner to the planning division. Financial information may
be blocked out.
J. A letter of intent, committing the tower owner and his or her successor in interest
to:
1. Respond in a timely, comprehensive manner to any request, required under
Section 9.170.060, for information from a potential shared-use applicant, the
tower owner may charge a party requesting information under this section to pay
a reasonable fee not in excess of the actual cost of preparing a response.
2. Negotiate in good-faith or shared use by third parties; an owner generally will
negotiate in the order in which requests for information are received, except an
owner generally will negotiate with a party who has received an FCC license or
permit before doing so with other parties.
3. Allow shared use if an applicant agrees in writing to pay charges and to
comply with conditions described in this section. (Ord. 579 § 1, 2019; Ord. 577 §
1, 2019; Ord. 550 § 1, 2016; Ord. 492 § 1, 2011)
9.200.015 Conceptual Design Review
A. Any potential project applicant has the option to file a conceptual design review (CDR)
to ascertain anticipated conditions, requirements and costs associated with a proposal. This
allows the applicant to be informed of any potentially significant issues which may affect
any decision to pursue the project. This process offers the following advantages:
1. Provides a comprehensive overview of city applications, fees, and other
requirements necessary to obtain project approval, in writing;
2. Provides previous project background which can speed up the formal approval
process when the project is submitted;
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3. The written information can be used as the basis for an estimate of project costs, in
order to determine a project’s viability.
Submittal for this process shall include completion of an application and supplemental
documentation as determined by the director.
B. Within thirty calendar days of receipt of a preliminary development plan application, a
review letter shall be issued to the applicant, incorporating all comments received during the
review period. (Ord. 550 § 1, 2016)
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Page 31 of 31
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LA QUINTA )
I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby
certify the foregoing to be a full, true, and correct copy of Ordinance No. 588
which was introduced at a regular meeting on the 19th day of January, 2021,
and was adopted at a regular meeting held on the 2nd day of February, 2021,
not being less than 5 days after the date of introduction thereof.
I further certify that the foregoing Ordinance was posted in three places within
the City of La Quinta as specified in the Rules of Procedure adopted by City
Council Resolution No. 2015-023.
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
DECLARATION OF POSTING
I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby
certify that the foregoing ordinance was posted on February 3, 2021, pursuant
to Council Resolution 2015-023.
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: February 2, 2021
STAFF REPORT
AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS AND ENGINEER’S
ESTIMATE AND ADVERTISE FOR BID THE FIRE STATION 70 REVITALIZATION
PROJECT NO. 2019-07 LOCATED ON THE SOUTH WEST CORNER OF AVENUE 54
AND MADISON STREET
RECOMMENDATION
Approve plans, specifications, engineer’s estimate and authorize staff to bid the
Fire Station 70 Revitalization Project No. 2019-07.
EXECUTIVE SUMMARY
•The Fire Station 70 Revitalization Project (Project) entails interior cosmetic
improvements to dormitories, restrooms, office, and reception area; and
improvements to the exterior patio covering.
•Proposed additive alternates in the bid include a new generator and
exterior window fixtures.
•During construction from May 2021 through October 2021, Fire Station 70
will temporarily relocate to Fire Station 32, maintaining standard services
from that location. The temporary relocation is not anticipated to create a
significant impact to service levels during that time.
FISCAL IMPACT
The current project budget as appropriated in the FY 2019/20 Capital
Improvement Program (CIP) using Fire Tax Funds as follows:
Total Budget
Professional: $ 27,629
Design: $ 49,950
Inspection/Testing/Survey: $ 20,460
Construction: $ 356,506
Contingency: $ 45,455
Total Budget: $ 500,000
CONSENT CALENDAR ITEM NO. 5
77
BACKGROUND/ANALYSIS
Fire Station 70 (Station) was constructed and placed into service in 1985. The
Station is a “working” Fire Station, located on the southwest corner of Madison
Street and Avenue 54 within the City.
The improvements will renovate the Stations interior, including reception area,
dormitory, Captain’s bedroom, two bathrooms, construction of new Employee
Development Center Room, paint and flooring throughout. The project includes
energy efficiency improvements such as updating the lighting fixtures with LED
lighting, new speakers and data ready conduits. The exterior patio trellis will be
renovated. Additive alternates include upgrading the existing generator and
exterior window fixtures to improve efficiency.
It is currently proposed for the Station operations to temporarily relocate to and
operate from Fire Station 32 during construction, between May 2021 through
October 2021. This proposed solution is anticipated to be least impactful to
service levels, and most cost efficient.
Contingent upon approval to advertise the project for bid on February 2, 2021,
the following is the project schedule:
Council Bid Authorization February 2, 2021
Bid Period February 5 to March 5, 2021
Council Considers Project Award March 16, 2021
Execute Contract and Mobilize March 17 to April 12, 2021
Construction April to October 2021
Accept Improvements November 2021
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachment: 1.Vicinity Map
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2019-07 Fire Station 70 Revitalization Project
Vicinity Map
ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: February 2, 2021
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH
CLEARSOURCE FINANCIAL CONSULTING FOR SERVICES RELATED TO THE
CITY’S USER AND REGULATORY MASTER FEE SCHEDULE AND FULL COST
ALLOCATION PLAN UPDATES
RECOMMENDATION
Approve Agreement for Contract Services with ClearSource Financial
Consulting, in an amount not to exceed $80,000, to provide services related to
the City’s user and regulatory master fee schedule and full cost allocation plan
updates; and authorize the City Manager to execute the agreement.
EXECUTIVE SUMMARY
In November 2020, the City published a Request for Proposals (RFP) for
user and regulatory master fee schedule (MFS) and full cost allocation
plan (CAP) updates; and four proposals were received.
ClearSource Financial Consulting (ClearSource) was identified as the top
contender based on the firm’s qualifications, experience, competitive
rates, and impeccable customer service and reputation.
FISCAL IMPACT
Under this agreement, the total cost for services provided would be for an
amount not to exceed $80,000 for the initial 5-year term, with an optional 2-
year extension. The annual cost will vary dependent on the services requested
by the City. Funds will be budgeted in the Clerk’s Office Professional Services
Account (101-1005-60103) per fiscal year as necessary.
BACKGROUND/ANALYSIS
In 2012, following a competitive RFP selection process, the City contracted with
ClearSource to conduct a comprehensive user and regulatory fee study update
to ensure its user and regulatory fees are commensurate with costs associated
with providing services to the community, and implemented a MFS citywide.
The City’s MFS is updated annually to reflect relevant fee changes based on City
CONSENT CALENDAR ITEM NO. 6
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processes and the consumer price index (CPI); and a comprehensive MFS
update is conducted every five to seven years. The City has contracted with
ClearSource for these annual updates since 2012. In addition, in fiscal year
(FY) 2016/17 ClearSource prepared the City’s current CAP. In FY 2018/19
ClearSource conducted another comprehensive MFS update.
In November 2020, the City published a RFP for services related to the City’s
user and regulatory MFS and CAP updates; and received four proposals –
ClearSource, Willdan Financial Services, Matrix Consulting Group, and Revenue
and Cost Specialists, LLC. After careful review, the City has identified
ClearSource as the top contender based on the firm’s qualifications, experience,
competitive rates, and impeccable customer service.
Staff recommends Council approval of this five-year agreement with
ClearSource, and the option to extend the term for two additional years, for a
total amount not to exceed $80,000 for both, the initial and extended terms. If
approved, ClearSource will provide the annual updates of the City’s user and
regulatory MFS, a comprehensive MFS update, the City’s CAP update, and any
additional special studies requested by the City, similar to the one currently
underway related to the short-term vacation rental permit fees.
ALTERNATIVES
Council may elect not to approve this agreement; approve an agreement with
one of the other consulting firms that submitted proposals; or direct Staff to
republish the RFP and seek additional proposals.
Prepared by: Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
Attachment: 1. Agreement for Contract Services with ClearSource
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AGREEMENT FOR CONTRACT SERVICES
THI S AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made
and entered into by and between the CITY OF LA QUINTA, (“City”), a California
municipal corporation, and CLEARSOURCE FINANCIAL CONSULTING, a
California Limited Liability Corporation (“Contracting Party”). The parties
hereto agree as follows:
1.SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with all terms and conditions of
this Agreement, Contracting Party shall provide those services related to
user and regulatory master fee schedule and full cost allocation plan
updates, as specified in the “Scope of Services” attached hereto as
“Exhibit A” and incorporated herein by this reference (the “Services”).
Contracting Party represents and warrants that Contracting Party is a provider
of first-class work and/or services and Contracting Party is experienced in
performing the Services contemplated herein and, in light of such status
and experience, Contracting Party covenants that it shall follow
industry standards in performing the Services required hereunder, and that
all materials, if any, will be of good quality, fit for the purpose intended.
For purposes of this Agreement, the phrase “industry standards” shall
mean those standards of practice recognized by one or more first-class
firms performing similar services under similar circumstances.
1.2 Compliance with Law. All Services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules,
regulations, and laws of the City and any Federal, State, or local governmental
agency of competent jurisdiction.
1.3 Wage and Hour Compliance, Contracting Party shall comply with
applicable Federal, State, and local wage and hour laws.
1.4 Licenses, Permits, Fees and Assessments. Except as otherwise
specified herein, Contracting Party shall obtain at its sole cost and expense
such licenses, permits, and approvals as may be required by law for the
performance of the Services required by this Agreement, including a City of
La Quinta business license. Contracting Party and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times
during the term of this Agreement any licenses, permits, and approvals that
are legally required for the performance of the Services required by this
Agreement. Contracting Party shall have the sole obligation to pay for any
fees, assessments, and taxes, plus applicable penalties and interest, which
may be imposed by law and arise from or are necessary for the performance
of the Services required by this Agreement, and shall indemnify, defend (with
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counsel selected by City), and hold City, its elected officials, officers,
employees, and agents, free and harmless against any such fees,
assessments, taxes, penalties, or interest levied, assessed, or imposed
against City hereunder. Contracting Party shall be responsible for all
subcontractors’ compliance with this Section.
1.5 Familiarity with Work. By executing this Agreement, Contracting
Party warrants that (a) it has thoroughly investigated and considered the
Services to be performed, (b) it has investigated the site where the Services
are to be performed, if any, and fully acquainted itself with the conditions
there existing, (c) it has carefully considered how the Services should be
performed, and (d) it fully understands the facilities, difficulties, and
restrictions attending performance of the Services under this Agreement.
Should Contracting Party discover any latent or unknown conditions materially
differing from those inherent in the Services or as represented by City,
Contracting Party shall immediately inform City of such fact and shall not
proceed except at Contracting Party’s risk until written instructions are
received from the Contract Officer, or assigned designee (as defined in
Section 4.2 hereof).
1.6 Standard of Care. Contracting Party acknowledges and
understands that the Services contracted for under this Agreement require
specialized skills and abilities and that, consistent with this understanding,
Contracting Party’s work will be held to an industry standard of quality and
workmanship. Consistent with Section 1.5 hereinabove, Contracting Party
represents to City that it holds the necessary skills and abilities to satisfy the
industry standard of quality as set forth in this Agreement. Contracting Party
shall adopt reasonable methods during the life of this Agreement to furnish
continuous protection to the Services performed by Contracting Party, and the
equipment, materials, papers, and other components thereof to prevent losses
or damages, and shall be responsible for all such damages, to persons or
property, until acceptance of the Services by City, except such losses or
damages as may be caused by City’s own negligence. The performance of
Services by Contracting Party shall not relieve Contracting Party from any
obligation to correct any incomplete, inaccurate, or defective work at no
further cost to City, when such inaccuracies are due to the negligence of
Contracting Party.
1.7 Additional Services. In accordance with the terms and conditions
of this Agreement, Contracting Party shall perform services in addition to
those specified in the Scope of Services (“Additional Services”) only when
directed to do so by the Contract Officer, or assigned designee, provided
that Contracting Party shall not be required to perform any Additional Services
without compensation. Contracting Party shall not perform any Additional
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Services until receiving prior written authorization (in the form of a written
change order if Contracting Party is a contractor performing the Services) from
the Contract Officer, or assigned designee, incorporating therein any
adjustment in (i) the Contract Sum, and/or (ii) the time to perform this
Agreement, which said adjustments are subject to the written approval of
Contracting Party. It is expressly understood by Contracting Party that the
provisions of this Section shall not apply to the Services specifically set forth
in the Scope of Services or reasonably contemplated therein. It is specifically
understood and agreed that oral requests and/or approvals of Additional
Services shall be barred and are unenforceable. Failure of Contracting Party
to secure the Contract Officer’s, or assigned designee’s written authorization
for Additional Services shall constitute a waiver of any and all right to
adjustment of the Contract Sum or time to perform this Agreement, whether
by way of compensation, restitution, quantum meruit, or the like, for
Additional Services provided without the appropriate authorization from the
Contract Officer, or assigned designee. Compensation for properly
authorized Additional Services shall be made in accordance with Section 2.3
of this Agreement.
1.8 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in “Exhibit D”
(the “Special Requirements”), which is incorporated herein by this reference
and expressly made a part hereof. In the event of a conflict between the
provisions of the Special Requirements and any other provisions of this
Agreement, the provisions of the Special Requirements shall govern.
2.COMPENSATION.
2.1 Contract Sum. For the Services rendered pursuant to this
Agreement, Contracting Party shall be compensated in accordance with
“Exhibit B” (the “Schedule of Compensation”) in a total amount not to
exceed Eighty Thousand Dollars ($80,000.00) for the life of the
Agreement, encompassing the initial and any extended terms. (the
“Contract Sum”), except as provided in Section 1.7. The method of
compensation set forth in the Schedule of Compensation may include a
lump sum payment upon completion, payment in accordance with the
percentage of completion of the Services, payment for time and materials
based upon Contracting Party’s rate schedule, but not exceeding the
Contract Sum, or such other reasonable methods as may be specified in
the Schedule of Compensation. The Contract Sum shall include the
attendance of Contracting Party at all project meetings reasonably deemed
necessary by City; Contracting Party shall not be entitled to any additional
compensation for attending said meetings. Compensation may include
reimbursement for actual and necessary expenditures for reproduction
costs, transportation expense, telephone expense, and similar
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costs and expenses when and if specified in the Schedule of Compensation.
Regardless of the method of compensation set forth in the Schedule of
Compensation, Contracting Party’s overall compensation shall not exceed the
Contract Sum, except as provided in Section 1.7 of this Agreement.
2.2 Method of Billing & Payment. Any month in which Contracting
Party wishes to receive payment, Contracting Party shall submit to City no
later than the tenth (10th) working day of such month, in the form approved
by City’s Finance Director, an invoice for Services rendered prior to the date
of the invoice. Such invoice shall (1) describe in detail the Services provided,
including time and materials, and (2) specify each staff member who has
provided Services and the number of hours assigned to each such staff
member. Such invoice shall contain a certification by a principal member of
Contracting Party specifying that the payment requested is for Services
performed in accordance with the terms of this Agreement. Upon approval in
writing by the Contract Officer, or assigned designee, and subject to
retention pursuant to Section 8.3, City will pay Contracting Party for all items
stated thereon which are approved by City pursuant to this Agreement no
later than thirty (30) days after invoices are received by the City’s Finance
Department.
2.3 Compensation for Additional Services. Additional Services
approved in advance by the Contract Officer, or assigned designee, pursuant
to Section 1.7 of this Agreement shall be paid for in an amount agreed to in
writing by both City and Contracting Party in advance of the Additional
Services being rendered by Contracting Party. Any compensation for
Additional Services amounting to five percent (5%) or less of the Contract
Sum may be approved by the Contract Officer, or assigned designee. Any
greater amount of compensation for Additional Services must be approved by
the La Quinta City Council, the City Manager, or Department Director,
depending upon City laws, regulations, rules and procedures concerning public
contracting. Under no circumstances shall Contracting Party receive
compensation for any Additional Services unless prior written approval for the
Additional Services is obtained from the Contract Officer, or assigned
designee, pursuant to Section 1.7 of this Agreement.
3.PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of the essence in the performance of
this Agreement. If the Services not completed in accordance with the
Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is
understood that the City will suffer damage.
3.2 Schedule of Performance. All Services rendered pursuant to this
Agreement shall be performed diligently and within the time period
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established in “Exhibit C” (the “Schedule of Performance”). Extensions to the
time period specified in the Schedule of Performance may be approved in
writing by the Contract Officer, or assigned designee.
3.3 Force Majeure. The time period specified in the Schedule of
Performance for performance of the Services rendered pursuant to this
Agreement shall be extended because of any delays due to unforeseeable
causes beyond the control and without the fault or negligence of Contracting
Party, including, but not restricted to, acts of God or of the public enemy,
fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes,
freight embargoes, acts of any governmental agency other than City, and
unusually severe weather, if Contracting Party shall within ten (10) days of
the commencement of such delay notify the Contract Officer, or assigned
designee, in writing of the causes of the delay. The Contract Officer, or
assigned designee, shall ascertain the facts and the extent of delay, and
extend the time for performing the Services for the period of the forced delay
when and if in the Contract Officer’s judgment such delay is justified, and the
Contract Officer’s determination, or assigned designee, shall be final and
conclusive upon the parties to this Agreement. Extensions to time period in
the Schedule of Performance which are determined by the Contract Officer, or
assigned designee, to be justified pursuant to this Section shall not entitle
the Contracting Party to additional compensation in excess of the Contract
Sum.
3.4 Term. Unless earlier terminated in accordance with the provisions
in Article 8.0 of this Agreement, the term of this agreement shall commence
on February 1, 2021, and terminate on June 30, 2026 (“Initial Term”). This
Agreement may be extended for two (2) additional year(s) upon mutual
agreement by both parties (“Extended Term”).
4.COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of
Contracting Party (“Principals”) are hereby designated as being the principals
and representatives of Contracting Party authorized to act in its behalf with
respect to the Services specified herein and make all decisions in connection
therewith:
(a)Terry Madsen, President and Principal Consultant-
Telephone: (831) 288 - 0608
E-mail: tmadsen@clearsourcefinancial.com
It is expressly understood that the experience, knowledge, capability,
and reputation of the foregoing Principals were a substantial inducement for
City to enter into this Agreement. Therefore, the foregoing Principals shall be
responsible during the term of this Agreement for directing all activities of
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Contracting Party and devoting sufficient time to personally supervise the
Services hereunder. For purposes of this Agreement, the foregoing Principals
may not be changed by Contracting Party and no other personnel may be
assigned to perform the Services required hereunder without the express
written approval of City.
4.2 Contract Officer. The “Contract Officer”, otherwise known as
Monika Radeva, City Clerk or assigned designee may be designated in
writing by the City Manager of the City. It shall be Contracting Party’s
responsibility to assure that the Contract Officer, or assigned designee, is
kept informed of the progress of the performance of the Services, and
Contracting Party shall refer any decisions, that must be made by City to the
Contract Officer, or assigned designee. Unless otherwise specified herein,
any approval of City required hereunder shall mean the approval of the
Contract Officer, or assigned designee. The Contract Officer, or assigned
designee, shall have authority to sign all documents on behalf of City required
hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The
experience, knowledge, capability, and reputation of Contracting Party, its
principals, and its employees were a substantial inducement for City to enter
into this Agreement. Except as set forth in this Agreement, Contracting Party
shall not contract or subcontract with any other entity to perform in whole or
in part the Services required hereunder without the express written approval
of City. In addition, neither this Agreement nor any interest herein may be
transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or
by operation of law, without the prior written approval of City. Transfers
restricted hereunder shall include the transfer to any person or group of
persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Contracting Party, taking all transfers into
account on a cumulative basis. Any attempted or purported assignment or
contracting or subcontracting by Contracting Party without City’s express
written approval shall be null, void, and of no effect. No approved transfer
shall release Contracting Party of any liability hereunder without the express
consent of City.
4.4 Independent Contractor. Neither City nor any of its employees
shall have any control over the manner, mode, or means by which Contracting
Party, its agents, or its employees, perform the Services required herein,
except as otherwise set forth herein. City shall have no voice in the selection,
discharge, supervision, or control of Contracting Party’s employees, servants,
representatives, or agents, or in fixing their number or hours of service.
Contracting Party shall perform all Services required herein as an independent
contractor of City and shall remain at all times as to City a wholly independent
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contractor with only such obligations as are consistent with that role.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. City shall not
in any way or for any purpose become or be deemed to be a partner of
Contracting Party in its business or otherwise or a joint venture or a member
of any joint enterprise with Contracting Party. Contracting Party shall have
no power to incur any debt, obligation, or liability on behalf of City.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. Except for
the Contract Sum paid to Contracting Party as provided in this Agreement,
City shall not pay salaries, wages, or other compensation to Contracting Party
for performing the Services hereunder for City. City shall not be liable for
compensation or indemnification to Contracting Party for injury or sickness
arising out of performing the Services hereunder. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the
contrary, Contracting Party and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify for
or become entitled to any compensation, benefit, or any incident of
employment by City, including but not limited to eligibility to enroll in the
California Public Employees Retirement System (“PERS”) as an employee of
City and entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits. Contracting
Party agrees to pay all required taxes on amounts paid to Contracting Party
under this Agreement, and to indemnify and hold City harmless from any and
all taxes, assessments, penalties, and interest asserted against City by reason
of the independent contractor relationship created by this Agreement.
Contracting Party shall fully comply with the workers’ compensation laws
regarding Contracting Party and Contracting Party’s employees. Contracting
Party further agrees to indemnify and hold City harmless from any failure of
Contracting Party to comply with applicable workers’ compensation laws. City
shall have the right to offset against the amount of any payment due to
Contracting Party under this Agreement any amount due to City from
Contracting Party as a result of Contracting Party’s failure to promptly pay to
City any reimbursement or indemnification arising under this Section.
4.5 Identity of Persons Performing Work. Contracting Party
represents that it employs or will employ at its own expense all personnel
required for the satisfactory performance of any and all of the Services set
forth herein. Contracting Party represents that the Services required herein
will be performed by Contracting Party or under its direct supervision, and
that all personnel engaged in such work shall be fully qualified and shall be
authorized and permitted under applicable State and local law to perform such
tasks and services.
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4.6 City Cooperation. City shall provide Contracting Party with any
plans, publications, reports, statistics, records, or other data or information
pertinent to the Services to be performed hereunder which are reasonably
available to Contracting Party only from or through action by City.
5.INSURANCE.
5.1 Insurance. Prior to the beginning of any Services under this
Agreement and throughout the duration of the term of this Agreement,
Contracting Party shall procure and maintain, at its sole cost and expense,
and submit concurrently with its execution of this Agreement, policies of
insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is
incorporated herein by this reference and expressly made a part hereof.
5.2 Proof of Insurance. Contracting Party shall provide Certificate of
Insurance to Agency along with all required endorsements. Certificate of
Insurance and endorsements must be approved by Agency’s Risk Manager
prior to commencement of performance.
6.INDEMNIFICATION.
6.1 Indemnification. To the fullest extent permitted by law,
Contracting Party shall indemnify, protect, defend (with counsel selected by
City), and hold harmless City and any and all of its officers, employees,
agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is
incorporated herein by this reference and expressly made a part hereof.
7.RECORDS AND REPORTS.
7.1 Reports. Contracting Party shall periodically prepare and submit
to the Contract Officer, or assigned designee, such reports concerning
Contracting Party’s performance of the Services required by this Agreement
as the Contract Officer, or assigned designee, shall require. Contracting
Party hereby acknowledges that City is greatly concerned about the cost of
the Services to be performed pursuant to this Agreement. For this reason,
Contracting Party agrees that if Contracting Party becomes aware of any facts,
circumstances, techniques, or events that may or will materially increase or
decrease the cost of the Services contemplated herein or, if Contracting Party
is providing design services, the cost of the project being designed,
Contracting Party shall promptly notify the Contract Officer, or assigned
designee, of said fact, circumstance, technique, or event and the estimated
increased or decreased cost related thereto and, if Contracting Party is
providing design services, the estimated increased or decreased cost estimate
for the project being designed.
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7.2 Records. Contracting Party shall keep, and require any
subcontractors to keep, such ledgers, books of accounts, invoices, vouchers,
canceled checks, reports (including but not limited to payroll reports), studies,
or other documents relating to the disbursements charged to City and the
Services performed hereunder (the “Books and Records”), as shall be
necessary to perform the Services required by this Agreement and enable the
Contract Officer, or assigned designee, to evaluate the performance of such
Services. Any and all such Books and Records shall be maintained in
accordance with generally accepted accounting principles and shall be
complete and detailed. The Contract Officer, or assigned designee, shall
have full and free access to such Books and Records at all times during normal
business hours of City, including the right to inspect, copy, audit, and make
records and transcripts from such Books and Records. Such Books and
Records shall be maintained for a period of three (3) years following
completion of the Services hereunder, and City shall have access to such
Books and Records in the event any audit is required. In the event of
dissolution of Contracting Party’s business, custody of the Books and Records
may be given to City, and access shall be provided by Contracting Party’s
successor in interest. Under California Government Code Section 8546.7, if
the amount of public funds expended under this Agreement exceeds Ten
Thousand Dollars ($10,000.00), this Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part
of any audit of City, for a period of three (3) years after final payment under
this Agreement.
7.3 Ownership of Documents. All drawings, specifications, maps,
designs, photographs, studies, surveys, data, notes, computer files, reports,
records, documents, and other materials plans, drawings, estimates, test
data, survey results, models, renderings, and other documents or works of
authorship fixed in any tangible medium of expression, including but not
limited to, physical drawings, digital renderings, or data stored digitally,
magnetically, or in any other medium prepared or caused to be prepared by
Contracting Party, its employees, subcontractors, and agents in the
performance of this Agreement (the “Documents and Materials”) shall be the
property of City and shall be delivered to City upon request of the Contract
Officer, or assigned designee, or upon the expiration or termination of this
Agreement, and Contracting Party shall have no claim for further employment
or additional compensation as a result of the exercise by City of its full rights
of ownership use, reuse, or assignment of the Documents and Materials
hereunder. Any use, reuse or assignment of such completed Documents and
Materials for other projects and/or use of uncompleted documents without
specific written authorization by Contracting Party will be at City’s sole risk
and without liability to Contracting Party, and Contracting Party’s guarantee
and warranties shall not extend to such use, revise, or assignment.
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Contracting Party may retain copies of such Documents and Materials for its
own use. Contracting Party shall have an unrestricted right to use the
concepts embodied therein. All subcontractors shall provide for assignment
to City of any Documents and Materials prepared by them, and in the event
Contracting Party fails to secure such assignment, Contracting Party shall
indemnify City for all damages resulting therefrom.
7.4 In the event City or any person, firm, or corporation authorized
by City reuses said Documents and Materials without written verification or
adaptation by Contracting Party for the specific purpose intended and causes
to be made or makes any changes or alterations in said Documents and
Materials, City hereby releases, discharges, and exonerates Contracting Party
from liability resulting from said change. The provisions of this clause shall
survive the termination or expiration of this Agreement and shall thereafter
remain in full force and effect.
7.5 Licensing of Intellectual Property. This Agreement creates a non-
exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, rights of reproduction, and other
intellectual property embodied in the Documents and Materials. Contracting
Party shall require all subcontractors, if any, to agree in writing that City is
granted a non-exclusive and perpetual license for the Documents and
Materials the subcontractor prepares under this Agreement. Contracting Party
represents and warrants that Contracting Party has the legal right to license
any and all of the Documents and Materials. Contracting Party makes no such
representation and warranty in regard to the Documents and Materials which
were prepared by design professionals other than Contracting Party or
provided to Contracting Party by City. City shall not be limited in any way in
its use of the Documents and Materials at any time, provided that any such
use not within the purposes intended by this Agreement shall be at City’s sole
risk.
7.6 Release of Documents. The Documents and Materials shall not be
released publicly without the prior written approval of the Contract Officer, or
assigned designee, or as required by law. Contracting Party shall not
disclose to any other entity or person any information regarding the activities
of City, except as required by law or as authorized by City.
7.7 Confidential or Personal Identifying Information. Contracting
Party covenants that all City data, data lists, trade secrets, documents with
personal identifying information, documents that are not public records, draft
documents, discussion notes, or other information, if any, developed or
received by Contracting Party or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Contracting Party to any
person or entity without prior written authorization by City or unless required
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by law. City shall grant authorization for disclosure if required by any lawful
administrative or legal proceeding, court order, or similar directive with the
force of law. All City data, data lists, trade secrets, documents with personal
identifying information, documents that are not public records, draft
documents, discussions, or other information shall be returned to City upon
the termination or expiration of this Agreement. Contracting Party’s covenant
under this section shall survive the termination or expiration of this
Agreement.
8.ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be interpreted, construed,
and governed both as to validity and to performance of the parties in
accordance with the laws of the State of California. Legal actions concerning
any dispute, claim, or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such county, and Contracting
Party covenants and agrees to submit to the personal jurisdiction of such court
in the event of such action.
8.2 Disputes. In the event of any dispute arising under this
Agreement, the injured party shall notify the injuring party in writing of its
contentions by submitting a claim therefore. The injured party shall continue
performing its obligations hereunder so long as the injuring party commences
to cure such default within ten (10) days of service of such notice and
completes the cure of such default within forty-five (45) days after service of
the notice, or such longer period as may be permitted by the Contract Officer,
or assigned designee; provided that if the default is an immediate danger to
the health, safety, or general welfare, City may take such immediate action
as City deems warranted. Compliance with the provisions of this Section shall
be a condition precedent to termination of this Agreement for cause and to
any legal action, and such compliance shall not be a waiver of any party’s right
to take legal action in the event that the dispute is not cured, provided that
nothing herein shall limit City’s right to terminate this Agreement without
cause pursuant to this Article 8.0. During the period of time that Contracting
Party is in default, City shall hold all invoices and shall, when the default is
cured, proceed with payment on the invoices. In the alternative, City may, in
its sole discretion, elect to pay some or all of the outstanding invoices during
any period of default.
8.3 Retention of Funds. City may withhold from any monies payable
to Contracting Party sufficient funds to compensate City for any losses, costs,
liabilities, or damages it reasonably believes were suffered by City due to the
default of Contracting Party in the performance of the Services required by
this Agreement.
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8.4 Waiver. No delay or omission in the exercise of any right or
remedy of a non-defaulting party on any default shall impair such right or
remedy or be construed as a waiver. City’s consent or approval of any act by
Contracting Party requiring City’s consent or approval shall not be deemed to
waive or render unnecessary City’s consent to or approval of any subsequent
act of Contracting Party. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or
any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to
rights and remedies expressly declared to be exclusive in this Agreement, the
rights and remedies of the parties are cumulative and the exercise by either
party of one or more of such rights or remedies shall not preclude the exercise
by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other party.
8.6 Legal Action. In addition to any other rights or remedies, either
party may take legal action, at law or at equity, to cure, correct, or remedy
any default, to recover damages for any default, to compel specific
performance of this Agreement, to obtain declaratory or injunctive relief, or
to obtain any other remedy consistent with the purposes of this Agreement.
8.7 Termination Prior To Expiration of Term. This Section shall govern
any termination of this Agreement, except as specifically provided in the
following Section for termination for cause. City reserves the right to
terminate this Agreement at any time, with or without cause, upon thirty
(30) days’ written notice to Contracting Party. Upon receipt of any notice of
termination, Contracting Party shall immediately cease all Services hereunder
except such as may be specifically approved by the Contract Officer, or
assigned designee. Contracting Party shall be entitled to compensation for
all Services rendered prior to receipt of the notice of termination and for any
Services authorized by the Contract Officer, or assigned designee, thereafter
in accordance with the Schedule of Compensation or such as may be approved
by the Contract Officer, or assigned designee, except amounts held as a
retention pursuant to this Agreement.
8.8 Termination for Default of Contracting Party. If termination is due
to the failure of Contracting Party to fulfill its obligations under this Agreement,
Contracting Party shall vacate any City-owned property which Contracting
Party is permitted to occupy hereunder and City may, after compliance with
the provisions of Section 8.2, take over the Services and prosecute the same
to completion by contract or otherwise, and Contracting Party shall be liable
to the extent that the total cost for completion of the Services required
hereunder exceeds the compensation herein stipulated (provided that City
shall use reasonable efforts to mitigate such damages), and City may withhold
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any payments to Contracting Party for the purpose of setoff or partial payment
of the amounts owed City.
8.9 Attorneys’ Fees. If either party to this Agreement is required to
initiate or defend or made a party to any action or proceeding in any way
connected with this Agreement, the prevailing party in such action or
proceeding, in addition to any other relief which may be granted, whether
legal or equitable, shall be entitled to reasonable attorneys’ fees; provided,
however, that the attorneys’ fees awarded pursuant to this Section shall not
exceed the hourly rate paid by City for legal services multiplied by the
reasonable number of hours spent by the prevailing party in the conduct of
the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and
in addition a party entitled to attorneys’ fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and
discovery, and all other necessary costs the court allows which are incurred in
such litigation. All such fees shall be deemed to have accrued on
commencement of such action and shall be enforceable whether or not such
action is prosecuted to judgment. The court may set such fees in the same
action or in a separate action brought for that purpose.
9.CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1 Non-liability of City Officers and Employees. No officer, official,
employee, agent, representative, or volunteer of City shall be personally liable
to Contracting Party, or any successor in interest, in the event or any default
or breach by City or for any amount which may become due to Contracting
Party or to its successor, or for breach of any obligation of the terms of this
Agreement.
9.2 Conflict of Interest. Contracting Party covenants that neither it,
nor any officer or principal of it, has or shall acquire any interest, directly or
indirectly, which would conflict in any manner with the interests of City or
which would in any way hinder Contracting Party’s performance of the
Services under this Agreement. Contracting Party further covenants that in
the performance of this Agreement, no person having any such interest shall
be employed by it as an officer, employee, agent, or subcontractor without
the express written consent of the Contract Officer, or assigned designee.
Contracting Party agrees to at all times avoid conflicts of interest or the
appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
No officer or employee of City shall have any financial interest, direct
or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to this Agreement which effects his financial
interest or the financial interest of any corporation, partnership or association
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in which he is, directly or indirectly, interested, in violation of any State statute
or regulation. Contracting Party warrants that it has not paid or given and will
not pay or give any third party any money or other consideration for obtaining
this Agreement.
9.3 Covenant against Discrimination. Contracting Party covenants
that, by and for itself, its heirs, executors, assigns, and all persons claiming
under or through them, that there shall be no discrimination against or
segregation of, any person or group of persons on account of any
impermissible classification including, but not limited to, race, color, creed,
religion, sex, marital status, sexual orientation, national origin, or ancestry in
the performance of this Agreement. Contracting Party shall take affirmative
action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color, creed, religion, sex,
marital status, sexual orientation, national origin, or ancestry.
10.MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, demand, request, consent, approval, or
communication either party desires or is required to give the other party or
any other person shall be in writing and either served personally or sent by
prepaid, first-class mail to the address set forth below. Either party may
change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated forty-eight (48) hours from
the time of mailing if mailed as provided in this Section.
To City:
CITY OF LA QUINTA
Attention: Monika Radeva
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:
ClearSource Financial Consulting
Attention: Terry Madsen
7960 B Soquel Dr, Ste 363
Aptos, CA 95003
10.2 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed
for or against either party by reason of the authorship of this Agreement or
any other rule of construction which might otherwise apply.
10.3 Section Headings and Subheadings. The section headings and
subheadings contained in this Agreement are included for convenience only
and shall not limit or otherwise affect the terms of this Agreement.
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10.4 Counterparts. This Agreement may be executed in counterparts,
each of which shall be deemed to be an original, and such counterparts shall
constitute one and the same instrument.
10.5 Integrated Agreement. This Agreement including the exhibits
hereto is the entire, complete, and exclusive expression of the understanding
of the parties. It is understood that there are no oral agreements between
the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements,
and understandings, if any, between the parties, and none shall be used to
interpret this Agreement.
10.6 Amendment. No amendment to or modification of this Agreement
shall be valid unless made in writing and approved by Contracting Party and
by the City Council of City. The parties agree that this requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
10.7 Severability. In the event that any one or more of the articles,
phrases, sentences, clauses, paragraphs, or sections contained in this
Agreement shall be declared invalid or unenforceable, such invalidity or
unenforceability shall not affect any of the remaining articles, phrases,
sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its
invalidity deprives either party of the basic benefit of their bargain or renders
this Agreement meaningless.
10.8 Unfair Business Practices Claims. In entering into this Agreement,
Contracting Party offers and agrees to assign to City all rights, title, and
interest in and to all causes of action it may have under Section 4 of the
Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2,
(commencing with Section 16700) of Part 2 of Division 7 of the Business and
Professions Code), arising from purchases of goods, services, or materials
related to this Agreement. This assignment shall be made and become
effective at the time City renders final payment to Contracting Party without
further acknowledgment of the parties.
10.9 No Third-Party Beneficiaries. With the exception of the specific
provisions set forth in this Agreement, there are no intended third-party
beneficiaries under this Agreement and no such other third parties shall have
any rights or obligations hereunder.
10.10 Authority. The persons executing this Agreement on behalf of
each of the parties hereto represent and warrant that (i) such party is duly
organized and existing, (ii) they are duly authorized to execute and deliver
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this Agreement on behalf of said party, (iii) by so executing this Agreement,
such party is formally bound to the provisions of this Agreement, and (iv) that
entering into this Agreement does not violate any provision of any other
Agreement to which said party is bound. This Agreement shall be binding
upon the heirs, executors, administrators, successors, and assigns of the
parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of
the dates stated below.
CITY OF LA QUINTA,
a California Municipal Corporation
JON McMILLEN, City Manager
City of La Quinta, California
Dated:
CLEARSOURCE FINANCIAL CONSULTING:
TERRY MADSEN, President
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A
Exhibit A
Scope of Services
Contracting Party shall provide services related to conducting a
comprehensive cost of service and fee analysis to the City’s user and
regulatory Master Fee Schedule (MFS), as well as conduct annual MFS
updates, identify additional service fees necessary; and update the City’s Full
Cost Allocation Plan.
These services are described in greater detail below.
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CLEARSOURCE Proposal to the CITY OF LA QUINTA SECTION 4
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CONSULTING COST
Maximum Price Options
For a comprehensive study to prepare a User
and Regulatory Master Fee Schedule Update
and Full Cost Allocation Plan Update expected
to be prepared in 2021, ClearSource presents
the following fee:
TOTAL COMPREHENSIVE COST: $30,000
For this total consulting cost, the study will
deliver a full cost overhead cost allocation plan
and a comprehensive analysis for a cost of
service-based master schedule of Citywide user
and regulatory fees, including full cost
quantitative analysis for direct and indirect
costs, cost recovery policy, comparison,
documentation, stakeholder engagement, and
legislative process facilitation and
implementation support.
Should the City choose a more condensed
annual update of fees for 2021, for abridged
services focused on annual review and update
of the master fee schedule alongside
development of the Full Cost Allocation Plan,
ClearSource presents the following fee:
ABRIDGED COST: $4,200
For this total consulting cost, the study will
deliver an abridged analysis to update the
master schedule of Citywide user and regulatory
fees, including cost index adjustment to fees,
targeted cost of service analysis for discrete
areas of existing and new fees, documentation,
stakeholder engagement, and legislative process
facilitation and implementation support.
These total fee options are based on our
consulting team’s history of prior
comprehensive studies and updates for the
City, understanding City service provisions,
organizational structure, and known financial
performance and noting the breadth of direct,
fee-related services that will fall under review in
this effort. Our proposal ensures that all user
and regulatory eligible for the methodology
can be analyzed without shortcuts or
explanations for non-analysis and that process
is carried through to successful
implementation of feasible outcomes.
This consulting fee includes all direct and
indirect costs associated with our professional
labor. ClearSource does not bill for direct
expenses such as travel and document
production.
ClearSource commits to this consulting fee as a
maximum, not to exceed cost. It is our practice
to complete our defined scope of services
without requests for contract amendments.
Components of the Maximum Price
Exhibits 7 and 8 on the following pages
illustrate the detail behind our presented
maximum price for the User and Regulatory
Master Fee Schedule Update and Full Cost
Allocation Plan Update under either a
comprehensive approach or an abridged
approach to user/regulatory fees. This includes
labor time paired with hourly rates by study and
task described in the work plans included later
in this section of the proposal.
Manner of Payment
ClearSource will issue monthly progress reports
to the City. Accompanying monthly invoices will
be based on progress recorded to the project
following the major tasks described in our work
plan. We will not invoice for tasks not yet
completed, and we will not submit a final
invoice until work is completed as scoped in our
separate technical proposal. Total invoices
issued over the course of the study will not
exceed the maximum price presented here.
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CLEARSOURCE Proposal to the CITY OF LA QUINTA SECTION 4
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EXHIBIT 7 |COST DETAIL BY STUDY TASK FOR THE
USER AND REGULATORY MASTER FEE SCHEDULE AND FULL COST ALLOCATION PLAN UPDATES
(COMPREHENSIVE APPROACH TO FEE ANALYSIS)
(This section continues on the following page.)
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CLEARSOURCE Proposal to the CITY OF LA QUINTA SECTION 4
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EXHIBIT 8 |COST DETAIL BY STUDY TASK FOR THE
USER AND REGULATORY MASTER FEE SCHEDULE AND FULL COST ALLOCATION PLAN UPDATES
(ABRIDGED APPROACH FOR FEE UPDATE)
PROJECT SCOPE OF SERVICES
ClearSource Project Understanding
The City of La Quinta is initiating a User and
Regulatory Master Fee Schedule Update and
Full Cost Allocation Plan Update. This type of
project is focused on the ethic of “the costs to
serve” from the following perspectives:
What are the full costs (direct and indirect)
of the comprehensive line-up of services
provided to the community, which
currently have or may be eligible for a user
or regulatory fee?
What structure of fee provides a
reasonable means for recovering
appropriate costs of service?
What are the cost recovery targets or
policies of the City as to the amounts that
should be paid for those who request or
cause these services?
What is the impact to the source funds –
typically the General Fund – of changes to
user/regulatory fees?
City Objectives
The City of La Quinta has outlined the following
broad objectives for the project:
Conduct a comprehensive cost of service
and fee analysis for the City’s user and
regulatory Master Fee Schedule.
Conduct annual Master Fee Schedule
updates.
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CLEARSOURCE Proposal to the CITY OF LA QUINTA SECTION 4
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Identify additional service fees charged by
other surrounding cities that are not part of
the City’s existing Master Fee Schedule.
Update the City’s Full Cost Allocation Plan.
The City recently conducted a professionally
prepared comprehensive study of user fees in
2019. Original comprehensive analysis was first
conducted in 2012, and since that time, the City
maintained its Master Fee Schedule with annual
updates.
City Services for Study
For the User and Regulatory Master Fee
Schedule Update, it is expected that direct, fee-
related services under review in this element
will focus on services eligible for user fee
methodology, as well as identification during
this study of any relevant additions for services
performed without a fee or for under-
quantified or ineffectively structured fees.
All direct services throughout the City
organization for which a user or regulatory fee
is or can be imposed can be included in the
study as desired. This can encompass activities
such as:
Regulatory activities, such as review and
inspection of land development,
construction/building, and improvements
to infrastructure, and other areas of code
review, compliance, and enforcement
Permitting, such as special events and use
of public facilities, infrastructure, and
services
Facility rentals and use of public spaces,
such as community centers, recreational
sites, parks, and athletic field use
Program participation
Operations and services of individual
benefit/request or in response to individual
action
Licensing, billing, records management, and
administrative service
Hourly rates for direct-billing City staff time
From the City’s existing Master Fee Schedule,
we expect the study to include in the analysis
the following areas with fee-based services, in
addition to new fees ClearSource may identify
through the study:
Building Fees
Planning Fees
Public Works Fees
Fire Fees
NPDES Ongoing Inspection Fees
Short-Term Vacation Rental Permit Fees
Medical Cannabis Delivery Application Fees
False Alarm Response Fees
Vehicle Impound Cost Recovery Fees
Code Enforcement Fees
Pool Drain and Golf Cart Permit Fees
Home Occupation Permit Fees
Film/Photography Permit Fees
Bingo Permit Fees
Administrative Fees
Appeal Fees
Facility Use Fees
SilverRock Event Site Facility Rental Fees
Parking Lot and Open Space Rental Fees
Revenue streams generally excluded from this
type of methodology due to differing authority,
implementation and analytical methodologies,
and approval procedures would include: utility
rates and other property-related fees subject to
Proposition 218 proceedings, assessments, in-
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CLEARSOURCE Proposal to the CITY OF LA QUINTA SECTION 4
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lieu fees, development impact fees, fees
intended and codified more as “taxes,” punitive
fines/penalties, and general taxes.
While cost recovery for the above listed direct
services are the focus of User and Regulatory
Master Fee Schedule Update, the Full Cost
Allocation Plan Update focuses on potential
cost recovery for the “indirect” services of the
municipal organization through interfund
transfers and/or indirect rates. Indirect services
represent City budget units commonly found in
the General Fund that might include:
Legislative and general governmental
activities
Organization-wide management and
administration
Central support services outside of billed
internal service funds
Our standard practice – and built into our
expected work plan – is an open mind for
additions or deletions of direct services for
which a fee is established or indirect services
for which an overhead charge is applicable
WORK PLAN
ClearSource Work Plan | Full Cost Allocation Plan Update
The following work plan for the Full Cost Allocation Plan Update represents the step-by-step approach of
ClearSource, following our understanding of the City’s Scope of Services, direct citation of the City’s
required processes and deliverables, and additional processes and deliverables we believe provide
thorough, defensible services.
1 | STUDY ORIENTATION
City Required Deliverable (#):
-The Consultant will convene up
to two strategy sessions with
the City to determine the
project scope, purpose, uses
and goals of the City’s Full Cost
Allocation Plan to ensure that
the study is both accurate and
appropriate to the City’s needs.
The Consultant will thoroughly
review the project schedule and
answer any questions the City
may have pertaining to the
successful development of the
study. (2.1)
To commence the study on solid ground, ClearSource will
generate common understanding of objectives, known issues that
must be addressed by study end, participant roles, expected
procedural requirements, schedule and pre-established dates,
and data collection and development procedures. Subtasks
include:
Facilitate project kick-off event(s)
Assess prevailing cost allocation models, methods, and
applications. Particular attention will be paid to annual
procedures, internal opinions and impacts, and balance of
workload with the requirements of the City’s uses for
overhead, including internal transfers/reimbursements and
external agency reimbursement.
Review readily available budgetary documents to gain a
working knowledge of City structure and accounting practices.
Determine a plan for generating current indirect cost
allocations for the host of uses identified by the City. This will
likely include development of a new Excel-based model in
alignment with current needs but may include modification of
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existing tools if City personnel prefer to sustain existing tools.
ClearSource will remain flexible.
2 | FINANCIAL AND
ORGANIZATIONAL INPUTS
City Required Deliverable (#):
-With a strategy in place, the
Consultant and the City will
hold a kick-off meeting to
discuss the project,
deliverables, timetables, and
tasks. The Consultant will meet
with staff and conduct
interviews as needed to gain an
understanding of the City’s
practices and operations. This
includes where certain
services/functions are
performed together/shared
through cooperation between
different departments. Costs
should be identified so that
they can be allocated
to/tracked by the appropriate
department, i.e. fire, public
works, planning, finance, etc.
(2.2)
ClearSource will develop the necessary foundation for
subsequent quantitative analysis. Particular focus will be
generating necessary data and documentation of inputs and
assumptions as required by the application of plan outcomes.
(For example, an OMB 2 CFR Part 225 compliant plan requires a
specific inventory of information that may not be as essential if
applications are entirely internal to the City.) Subtasks include:
Access organizational and line-item detail to support costs,
allocation factors, workload metrics, and accounting structure
in the cost allocation model.
Acquire and parse statistics that may be useful as bases for
distributing costs and where necessary, develop and
document alternate data sets to serve as distribution
methods.
Conduct targeted engagement with representatives from
support services departments if useful to influence data
accessibility and relevance in the cost allocation plan, such as
work order records, inventories, and other volumetric or
organizational tools.
3 | COST ALLOCATION MODEL
City Required Deliverable (#):
-Working closely with City staff,
the Consultant will collect all
data required to identify the
total cost of providing each City
service at the appropriate
activity level and in a manner
that is consistent with all
applicable laws, statutes, rules
and regulations governing the
collection of fees, rates, and
charges by public entities. The
Consultant should develop a
Full Cost Allocation Model for
calculating the full costs of
ClearSource will generate the quantitative model in Microsoft
Excel to allocate indirect costs Citywide. The model will be built to
accommodate change in the organization: the ability to add or
remove direct and indirect costs and to adapt to a range of
activities, from simple to complex. Structure and detail of the
final model will be dependent upon the ultimate application of its
results, as a plan submitted for cognizant agency approval in
compliance with OMB 2 CFR Part 225 and/or the State
Controller’s Office for Cost Claiming will require aspects
unnecessary in applications where cost recovery is expected to be
entirely internal to the agency.
The model is expected to identify:
Citywide fund and accounting structure and fiscal year data for
allocation outcomes
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providing City service.
Consultant should also
determine the appropriate
General and Administrative
overhead allocations to City
activities and applicable
overhead rates for use in
calculating the City’s Billable
Hourly rates. The requirements
of the model should allow for:
additions, revisions, or removal
of direct and overhead costs so
that the full cost allocation plan
can be easily adapted to a
range of activities, both simple
and complex; the addition of
hypothetical service area
information for future service
enhancements, and ability to
calculate the estimated costs of
providing the service under
consideration (i.e. ad-hoc
analysis); calculate a citywide
overhead rate and an overhead
rate for each department that
can be updated annually; and
the ability of the City to
continuously update the model
and overhead cost allocation
plan easily from year to year as
the organization structure
changes and/or cost structures
change. (2.3)
Allocable indirect service centers
Allocation bases and related distribution factors for indirect
service centers
Direct service centers
Primary and secondary allocations
Resulting annual cost allocations
Resulting indirect service rates
Resulting interfund transfers
ClearSource understands the City may have already identified
specific areas of capability for the model, including distinct rates
for certain funds or program areas, as well as ensuring allocations
of administrative costs and any unbilled/allocated internal service
funds. ClearSource will remain flexible as to cost centers allocated
and beneficiaries modeled.
ClearSource will also generate a comparison of outcomes under
the updated Cost Allocation Plan to prior year outcomes,
including explanation for substantive differences.
4 | REPORTING AND TOOLS
City Required Deliverable (#):
-The Consultant will prepare
and provide a comprehensive
administrative draft, as well as
technical reports, including but
not limited to, methodology,
findings, and supporting
justification. The Consultant
will document all work
assumptions, analysis
procedures, findings, graphics,
ClearSource will provide the formal documentation encompassing
the work and outcomes of the study, as well as deliver the tools
developed throughout the study for the City’s ownership and
future use, including preparation or inclusion of:
A narrative description of the study, describing key data and
assumptions, and impacts.
Tables and charts to explain findings
The complete quantitative analysis as the justification for
updated indirect cost allocations and associated rates and
transfers.
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impacts, and
recommendations, with
technical documentation in
appendices. The administrative
draft and individual technical
reports will include an
executive summary and
conclusion. In general, the
administrative draft will consist
of a discussion of the
framework, description of the
project, applicable
statutory/legal framework,
methodologies used, and
analysis. The Consultant also
will revise the administrative
draft according to one set of
consolidated comments on the
draft reports from the City.
(2.4)
-The Consultant is to provide the
necessary training and
instruction materials to City
staff on how to continuously
update the model and
overhead cost allocation plan.
(2.3)
For a cost allocation plan in compliance with OMB 2 CFR Part 225,
the report/quantitative analysis will include:
Description of each allocated central service
Identification of the units rendering services and the units
receiving services
Items of expense included in the allocated cost of service
Method used to distribute the cost of service to benefitted
units
Schedule showing the allocation of each service to the specific
benefitting units
Organizational chart
Upon review and feedback from the City staff, consultants will
revise the draft report and accompanying outcomes to
incorporate direction received. The final report will be issued for
the City’s implementation and as a data source for incorporation
in the Cost of Services Study. Reports will be issued in PDF for
digital distribution and any necessary printing by the City beyond
the requested bound and unbound copies delivered by
consultants.
Upon issuance of the final report, ClearSource will deliver
editable versions of all models, documentation, and associated
work papers to the City for future use. Models will be delivered in
Microsoft Excel and PDF. Documentation will be delivered in
Microsoft Word and PowerPoint and in PDF. Additional work
papers developed will be delivered in the format in which they
were created and in PDF.
At the time of the City’s choosing, ClearSource will provide
training to City staff on the use and ongoing management of the
final Full Cost Allocation Plan model.
5 | ENGAGEMENT
City Required Deliverable (#):
-The Consultant shall make
revisions, if any, requested by
staff or the City Council. The
Consultant shall provide one (1)
digital file copy in PDF format
of the final full cost allocation
plan. Additionally, Consultant
shall provide the full cost
allocation plan, including but
ClearSource will facilitate a meaningful level of interaction
between consultants, City personnel, and City Councilmembers:
At least two interim review points to engage with designated
City personnel managing cost allocation practices
At City management discretion, an event with the City Council
to present the draft report and receive feedback and direction
on cost allocation proposals that would impact the City’s
budgetary and financial practices.
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not limited to all models,
tables, charts, and graphs, in
editable digital format for
Microsoft Word and Microsoft
Excel affording the City, for its
exclusive use, the ability to add,
delete, and/or update the
information as needed.
Consultants will prepare materials for these sessions, present the
plan (or elements relevant), and respond to inquiries.
Consultants will also respond to any direction from City staff and
City Council by revising underlying analysis and final reporting, as
needed.
Consultants will be available to City staff in the future to advise on
the overhead cost allocation plan.
ClearSource Work Plan | User and Regulatory Master Fee Schedule Update
(Comprehensive Analysis)
The following work plan for the User and Regulatory Master Fee Schedule Update represents the step-
by-step approach of ClearSource to provide a comprehensive analysis of fees, following our
understanding of the City’s Scope of Services, direct citation of the City’s required processes and
deliverables, and additional processes and deliverables we believe provide thorough, defensible
services.
1 | STUDY ORIENTATION
City Required Deliverable (#):
-Work and meet with City staff
to refine the project scope,
purpose, uses and goals of the
City’s MSF to ensure that the
study will be both accurate and
appropriate to the City’s needs
(1.2)
-Prepare and deliver a timeline
for reference purposes to the
City’s project manager (1.2)
To commence the study on solid ground, ClearSource will
generate common understanding of objectives, known issues that
must be addressed by study end, participant roles, expected
procedural requirements, schedule and pre-established dates,
and data collection and development procedures. Most
significantly, this task includes a major upfront effort to examine
prevailing fees for known issues and to discuss initial and
potential modifications to structures and practices. Subtasks
include:
Facilitate project kick-off event(s)
Assess prevailing fees and methods to understand
effectiveness of current structures, including perceived cost
recovery, perceived equity, alignment of fee categories with
the manner in which work is performed, perceived
competitiveness in the region, and feasibility or accuracy of
billing within current capabilities
Draft initial user/regulatory fee structures, where remodeling
is predicted, to direct down-stream data development steps
2 | FINANCIAL AND LABOR
TIME INPUTS
Consultants will develop the necessary foundation for subsequent
quantitative analysis, focusing this initial work to prepare the
body of data that will inform every downstream element of the
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City Required Deliverable(#):
-Develop expert knowledge of
the City’s organizational and
financial structure (1.2)
-Work and meet with staff city-
wide to obtain necessary
information for the rate
structure of each fee (1.2)
-Review documentation
supporting the current fee and
rate structures for all
Departments (1.2)
fee study. To develop financial inputs, consultants will gather
and/or prepare and model financial data, including:
Current and historical fee revenues,
Personnel and contractor costs and organization,
Adopted line-item expenditures,
Forecasted periodic outlays, and
Allocated indirect/overhead costs via existing plan.
To develop and test labor time inputs, based on prevailing and
future business processes, consultants will gather and develop
expressions of time several ways:
Utilize any existing labor time-tracking data,
Conduct interviews to estimate a distribution of annual time
across core functions of service,
Develop service time questionnaires linked to remodeled fee
structures to estimate average or a range of service times for
fee-related services,
Apply industry experience to populate under-developed or
unavailable time estimates, particularly from prospective
changes in workflow resulting from the project,
Analyze any existing data sets that inform
workload/activity/use levels and project profiles for fee-
related services, and
Reconcile annual time, service time estimates, and service
volumes to test reasonableness of critical assumptions.
3 | LABOR TIME VALUATION
Recommended Deliverable:
-Fully burdened hourly rates for
personnel in departments or
divisions or by function or
position who perform fee-
based services.
ClearSource will develop fully burdened hourly labor rates in each
department/division participating directly in the provision of
services associated with a fee under review. Rates will be built to
encompass labor costs, non-labor operating costs, departmental
and/or divisional administration, central services/general City
administration, and periodic investments. Rates will be expressed
by function of direct and indirect service within each
department/division, where applicable and to enable cost
recovery considerations for certain fee categories. Rates may be
expressed as composite for the department/division, for the
position class, and/or by individual position.
The City has clarified that it maintains and existing Cost Allocation
Plan. ClearSource will expect to utilize prevailing indirect cost
rates published by the City but will also plan to conduct separate
indirect cost analysis or cost allocation modeling to ensure
current and fully expressed overhead rates are applied within the
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labor rates generated in this task and informing updated user
fees.
4 | FEE DESIGN
Recommended Deliverable:
-A draft master fee schedule
incorporating any targeted and
proposed changes to fee
categories, structures, and
bases that will inform
necessary cost of service
analysis.
ClearSource will apply the outcomes from Tasks 1 and 2 – an
assessment of existing fees and interaction with City staff to
understanding current practices and work flow – to ensure cost of
service analysis aligns with the fee structures recommended from
that work, which may include elements of prevailing fees,
recommendations based on prevailing business processes, system
capabilities, and relevant market or industry practices applicable
to City work flow. Consultants will prepare a working model of a
master fee schedule.
5 | COST OF SERVICE ANALYSIS
City Required Deliverable(#):
-Develop and deliver a well-
documented, understandable,
cost of service analysis and fee
-Schedule (1.2)
ClearSource will prepare a cost of service model to join fully
burdened hourly labor rates, time estimates associated with
current work flow and business processes, and existing or any
redesigned fee structures, in order to calculate the full unit cost
of service associated with each fee category and layers within
them.
The full cost of service informs the maximum fee amount allowed
under California framework for establishing user/regulatory fees
by City Council action.
The full cost of service at the fee-based activity level or the
programmatic level is composed of:
Direct labor and non-labor costs,
Indirect labor and non-labor costs,
Periodic outlays or investments of direct or indirect benefit,
Departmental overhead, and
Citywide overhead.
Analysis will include modeling of activities with under-developed
or no fee imposed but where one is warranted and practical to
improve the City’s cost recovery from private benefit activities.
6 | COST RECOVERY AND
IMPACT ANALYSIS
City Required Deliverable(#):
-Complete a regional fee
comparison that provides an
overview of fees charged by
Consultants will recommend cost recovery targets for fee-based
services or work with City staff in developing cost recovery policy
to inform final fee amounts, particularly where full cost recovery
is deemed undesirable. Development of cost recovery policy and
practices will optimize the City’s array of funding sources
considering public/private benefits, market sensitivity,
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other communities for similar
services (1.2)
-Identify revenue impacts of
proposed fee modifications
(1.2)
-Provide the City with
recommendations of industry
best practices for consideration
(1.2)
compliance and behavior modification, and fiscal constraints, as
reflected in Exhibit 5.
EXHIBIT 5 | COSTS AND COST RECOVERY
Consultants will develop a master fee schedule for the City, useful
in presenting proposals, as well as communicating fee
descriptions, fee amounts, and charge bases to other City
departments, who may have responsibility for maintaining
Citywide schedules of fees. If desired, the master fee schedule
developed can also include a tool for subsequent annual
inflationary adjustments to the established fee structures.
Final proposed fee amounts will be applied in the master fee
schedule alongside information useful in communicating fees to
the public. To the extent existing data systems enable it, revenue
estimates based on historical or projected performance will be
attempted. Finally, comparison to prior fees will be completed in
targeted service categories to assist in explaining impacts of
changes.
Consultants will prepare a comparison of fees to other
municipalities in targeted service categories as needed, likely by
creating profiles for an array of “typical” uses in addition to one-
for-one comparisons. Consultants will review associated fee
practices, including waivers, deposit amounts, fee/deposit
collection practices, and economic incentive practices.
Where needed, consultants will provide recommendations and
industry information regarding relevant fee policies and practices
which may impact cost recovery, including the use of waivers, any
billing and deposit management procedures, and collections
issues.
7 | REPORTING AND TOOLS ClearSource will prepare the administrative record for pursuing
implementation of revised fees. This focuses on the draft and
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City Required Deliverable(#):
-Document findings and prepare
updated fee schedule (1.2)
-Provide all study materials and
cost of service models to the
City (1.2)
-Provide on-site training, if
necessary (1.2)
final reports of cost of service findings, including assumptions,
critical data, and discussion of expected impacts. Analytical detail
will be included, as well as executive summary and infographics
useful in public presentation and legislative processes.
Consultants will deliver the analytical models used to develop
fees in Microsoft Excel format for future update and
management, including the working master fee schedule and its
publishable version.
For reporting and the delivery of all tools, subtasks include:
Deliver formal documentation and tools for the City’s
ownership and future use in editable formats (e.g., Microsoft
Office suite) and publishable format (PDF)
Draft and final draft report iterations
Presentation/summary materials for communicating proposals
Assistance with staff report and public hearing noticing
Document the statutory and legal framework and annual and
five-year reporting requirements
Discuss best practices to ensure better collection of the fees
Final report, including all background information,
methodology, supporting justification, calculations, and
administrative processes
Delivery of technical models and work papers
Training event for City staff in annual updates and analytical
use of delivered models
8 | ENGAGEMENT AND
APPROVAL
City Required Deliverable(#):
-Present findings to City staff,
stakeholders, and the City
Council (1.2)
-Serve as an on-going City
resource regarding the study
(1.2)
ClearSource will facilitate a meaningful level of interaction
between consultants, City personnel, and City Councilmembers
with the goal of successful approval, implementation, and
ongoing maintenance of study proposals. Subtasks include:
Departmental interaction – to develop data and provide
interim reviews points by lead service areas.
City leadership interaction – to receive direction on proposals
and outcomes prior to pursuit of approval.
City Council engagement – to present the final draft report and
receive direction.
City Council / public hearing – to adopt the proposed fees
contained in the final report.
Stakeholder outreach – to facilitate successful implementation
of proposals.
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ClearSource does not impose a limit on the amount of interaction
(i.e., events/meetings) to complete the project within our
proposed consulting fee.
ClearSource is proud to be available to its clients as questions and
needs arise in the future on the work and sustainability of the
project.
ClearSource Work Plan | User and Regulatory Master Fee Schedule Update
(Abridged for Annual Update Procedures)
In 2021, should the City choose to study user and regulatory fees following a typical annual update
process, rather than a comprehensive cost of service analysis, ClearSource will follow an abridged
version of the previous step-by-step work plan elements, focusing cost of service analysis on application
of chosen cost indices for fee adjustment (e.g., All Urban Consumer Price Index Riverside-San
Bernardino-Ontario), targeted analysis of fees with discrete cost of service changes, and targeted
analysis of any new fee areas desired by City staff or discovered by ClearSource. This abridged process
also would not include development of a new Full Cost Allocation Plan.
SCHEDULE
Estimated Project Timeline
ClearSource forecasts to deliver final draft
reporting for the User and Regulatory Master
Fee Schedule Update and Full Cost Allocation
Plan Update 120 days from project
commencement. These reporting documents
will enable final presentation, final edits based
on management and/or legislative review and
input, and any necessary public/stakeholder
procedure thereafter along the City’s timeline
and legislative priorities.
Exhibit 6 illustrates the estimated time for
completion of our previously described work
plan tasks, timing of deliverables, and a sample
2021 timeline. Based on the City’s targeted
project start date of February 1, 2021,
ClearSource forecasts final draft reporting
available for the City’s legislative review and
stakeholder engagement processes ready by
May 2021.
This timeline assumes comprehensive study of
user and regulatory fees. If the City chooses the
abridged annual update process in 2021, study
time to final draft reporting is expected to be
reduced by at least 30 days.
(It is important to note that California law
requires a 60-day period after City Council
approval (public hearing) before modified
and/or new development review fees may go
into effect.)
COVID-19 CONDITIONS | During the COVID-19
pandemic response, the ClearSource consulting
team will remain flexible to serve the City
within the formats it prefers and requires, as
our society adapts and reacts to changing stay-
at-home orders and social distancing guidelines.
We will accommodate either in-person and
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onsite events when needed and participate in
or facilitate live video conferencing to conduct
the work and proceedings of the project and
implementation of its results. We will be guided
by the City on its preferred operations. From
our perspective, the adaptations needed to
work within changing COVID-19 protocols
should have no diminishing effect on our
team’s performance or expected schedule of
the study.
EXHIBIT 6 | PROJECT TIMELINE FOR STUDY ELEMENTS ABD REPORTING
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Exhibit B
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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is not to exceed Eighty Thousand
Dollars ($80,000.00) (“Contract Sum”) for the life of the
Agreement, encompassing the initial and any extended terms. The Contract
Sum shall be paid to Contracting Party in installment payments made on a
monthly basis and in an amount identified in Contracting Party’s schedule
of compensation attached hereto for the work tasks performed and
properly invoiced by Contracting Party in conformance with Section 2.2 of
this Agreement.
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Exhibit C
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Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of
Services, Exhibit A of this Agreement, in accordance with the Project
Schedule, attached hereto and incorporated herein by this reference.
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Exhibit D
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Exhibit D
Special Requirements
None
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Exhibit E
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Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of
this Agreement, the following policies shall be maintained and kept in full force
and effect providing insurance with minimum limits as indicated below and
issued by insurers with A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:
Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable
Contracting Party shall procure and maintain, at its cost, and submit
concurrently with its execution of this Agreement, Commercial General
Liability insurance against all claims for injuries against persons or damages
to property resulting from Contracting Party’s acts or omissions rising out of
or related to Contracting Party’s performance under this Agreement. The
insurance policy shall contain a severability of interest clause providing that
the coverage shall be primary for losses arising out of Contracting Party’s
performance hereunder and neither City nor its insurers shall be required to
contribute to any such loss. An endorsement evidencing the foregoing and
naming the City and its officers and employees as additional insured (on the
Commercial General Liability policy only) must be submitted concurrently with
the execution of this Agreement and approved by City prior to commencement
of the services hereunder.
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Contracting Party shall carry automobile liability insurance of
$1,000,000 per accident against all claims for injuries against persons or
damages to property arising out of the use of any automobile by Contracting
Party, its officers, any person directly or indirectly employed by Contracting
Party, any subcontractor or agent, or anyone for whose acts any of them may
be liable, arising directly or indirectly out of or related to Contracting Party’s
performance under this Agreement. If Contracting Party or Contracting
Party’s employees will use personal autos in any way on this project,
Contracting Party shall provide evidence of personal auto liability coverage for
each such person. The term “automobile” includes, but is not limited to, a
land motor vehicle, trailer or semi-trailer designed for travel on public roads.
The automobile insurance policy shall contain a severability of interest clause
providing that coverage shall be primary for losses arising out of Contracting
Party’s performance hereunder and neither City nor its insurers shall be
required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as
appropriate shall be written on a policy form coverage specifically designed to
protect against acts, errors or omissions of the Contracting Party and “Covered
Professional Services” as designated in the policy must specifically include
work performed under this agreement. The policy limit shall be no less than
$1,000,000 per claim and in the aggregate. The policy must “pay on behalf
of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of
this agreement.
Contracting Party shall carry Workers’ Compensation Insurance in
accordance with State Worker’s Compensation laws with employer’s liability
limits no less than $1,000,000 per accident or disease.
Contracting Party shall procure and maintain Cyber Liability
insurance with limits of $1,000,000 per occurrence/loss which shall include
the following coverage:
a.Liability arising from the theft, dissemination and/or use of
confidential or personally identifiable information; including
credit monitoring and regulatory fines arising from such theft,
dissemination or use of the confidential information.
b.Network security liability arising from the unauthorized use of,
access to, or tampering with computer systems.
c.Liability arising from the failure of technology products
(software) required under the contract for Consultant to
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Exhibit E
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properly perform the services intended.
d.Electronic Media Liability arising from personal injury, plagiarism
or misappropriation of ideas, domain name infringement or
improper deep-linking or framing, and infringement or violation
of intellectual property rights.
e.Liability arising from the failure to render professional services.
If coverage is maintained on a claims-made basis, Contracting Party shall
maintain such coverage for an additional period of three (3) years following
termination of the contract.
Contracting Party shall provide written notice to City within ten
(10) working days if: (1) any of the required insurance policies is terminated;
(2) the limits of any of the required polices are reduced; or (3) the deductible
or self-insured retention is increased. In the event any of said policies of
insurance are cancelled, Contracting Party shall, prior to the cancellation date,
submit new evidence of insurance in conformance with this Exhibit to the
Contract Officer. The procuring of such insurance or the delivery of policies
or certificates evidencing the same shall not be construed as a limitation of
Contracting Party’s obligation to indemnify City, its officers, employees,
contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if
Contracting Party fails to provide or maintain any insurance policies or policy
endorsements to the extent and within the time herein required, City may, at
its sole option:
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b. Order Contracting Party to stop work under this Agreement
and/or withhold any payment(s) which become due to Contracting Party
hereunder until Contracting Party demonstrates compliance with the
requirements hereof.
c. Terminate this Agreement.
Exercise any of the above remedies, however, is an alternative to
any other remedies City may have. The above remedies are not the exclusive
remedies for Contracting Party’s failure to maintain or secure appropriate
policies or endorsements. Nothing herein contained shall be construed as
limiting in any way the extent to which Contracting Party may be held
responsible for payments of damages to persons or property resulting from
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Contracting Party’s or its subcontractors’ performance of work under this
Agreement.
E.3 General Conditions Pertaining to Provisions of Insurance Coverage
by Contracting Party. Contracting Party and City agree to the following with
respect to insurance provided by Contracting Party:
1.Contracting Party agrees to have its insurer endorse the third
party general liability coverage required herein to include as additional
insureds City, its officials, employees, and agents, using standard ISO
endorsement No. CG 2010 with an edition prior to 1992. Contracting Party
also agrees to require all contractors, and subcontractors to do likewise.
2.No liability insurance coverage provided to comply with this
Agreement shall prohibit Contracting Party, or Contracting Party’s employees,
or agents, from waiving the right of subrogation prior to a loss. Contracting
Party agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors and
subcontractors to do likewise.
3.All insurance coverage and limits provided by Contracting Party
and available or applicable to this Agreement are intended to apply to the full
extent of the policies. Nothing contained in this Agreement or any other
agreement relating to City or its operations limits the application of such
insurance coverage.
4.None of the coverages required herein will be in compliance with
these requirements if they include any limiting endorsement of any kind that
has not been first submitted to City and approved of in writing.
5.No liability policy shall contain any provision or definition that
would serve to eliminate so-called “third party action over” claims, including
any exclusion for bodily injury to an employee of the insured or of any
contractor or subcontractor.
6.All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises.
Contracting Party shall not make any reductions in scope of coverage (e.g.
elimination of contractual liability or reduction of discovery period) that may
affect City’s protection without City’s prior written consent.
7.Proof of compliance with these insurance requirements, consisting
of certificates of insurance evidencing all the coverages required and an
additional insured endorsement to Contracting Party’s general liability policy,
shall be delivered to City at or prior to the execution of this Agreement. In
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the event such proof of any insurance is not delivered as required, or in the
event such insurance is canceled at any time and no replacement coverage is
provided, City has the right, but not the duty, to obtain any insurance it deems
necessary to protect its interests under this or any other agreement and to
pay the premium. Any premium so paid by City shall be charged to and
promptly paid by Contracting Party or deducted from sums due Contracting
Party, at City option.
8.It is acknowledged by the parties of this agreement that all
insurance coverage required to be provided by Contracting Party or any
subcontractor, is intended to apply first and on a primary, non-contributing
basis in relation to any other insurance or self-insurance available to City.
9.Contracting Party agrees to ensure that subcontractors, and any
other party involved with the project that is brought onto or involved in the
project by Contracting Party, provide the same minimum insurance coverage
required of Contracting Party. Contracting Party agrees to monitor and review
all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section.
Contracting Party agrees that upon request, all agreements with
subcontractors and others engaged in the project will be submitted to City for
review.
10.Contracting Party agrees not to self-insure or to use any self-
insured retentions or deductibles on any portion of the insurance required
herein (with the exception of professional liability coverage, if required) and
further agrees that it will not allow any contractor, subcontractor, Architect,
Engineer or other entity or person in any way involved in the performance of
work on the project contemplated by this agreement to self-insure its
obligations to City. If Contracting Party’s existing coverage includes a
deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At that time the City shall review options with
the Contracting Party, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
11.The City reserves the right at any time during the term of this
Agreement to change the amounts and types of insurance required by giving
the Contracting Party ninety (90) days advance written notice of such change.
If such change results in substantial additional cost to the Contracting Party,
the City will negotiate additional compensation proportional to the increased
benefit to City.
12.For purposes of applying insurance coverage only, this Agreement
will be deemed to have been executed immediately upon any party hereto
123
Exhibit E
Page 6 of 7
taking any steps that can be deemed to be in furtherance of or towards
performance of this Agreement.
13.Contracting Party acknowledges and agrees that any actual or
alleged failure on the part of City to inform Contracting Party of non-
compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other
regard.
14.Contracting Party will renew the required coverage annually as
long as City, or its employees or agents face an exposure from operations of
any type pursuant to this agreement. This obligation applies whether the
agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that effect.
15.Contracting Party shall provide proof that policies of insurance
required herein expiring during the term of this Agreement have been renewed
or replaced with other policies providing at least the same coverage. Proof
that such coverage has been ordered shall be submitted prior to expiration.
A coverage binder or letter from Contracting Party’s insurance agent to this
effect is acceptable. A certificate of insurance and an additional insured
endorsement is required in these specifications applicable to the renewing or
new coverage must be provided to City within five (5) days of the expiration
of coverages.
16.The provisions of any workers’ compensation or similar act will not
limit the obligations of Contracting Party under this agreement. Contracting
Party expressly agrees not to use any statutory immunity defenses under such
laws with respect to City, its employees, officials, and agents.
17.Requirements of specific coverage features, or limits contained in
this section are not intended as limitations on coverage, limits or other
requirements nor as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any
party or insured to be limiting or all-inclusive.
18.These insurance requirements are intended to be separate and
distinct from any other provision in this Agreement and are intended by the
parties here to be interpreted as such.
19.The requirements in this Exhibit supersede all other sections and
provisions of this Agreement to the extent that any other section or provision
conflicts with or impairs the provisions of this Exhibit.
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Exhibit E
Page 7 of 7
20.Contracting Party agrees to be responsible for ensuring that no
contract used by any party involved in any way with the project reserves the
right to charge City or Contracting Party for the cost of additional insurance
coverage required by this agreement. Any such provisions are to be deleted
with reference to City. It is not the intent of City to reimburse any third party
for the cost of complying with these requirements. There shall be no recourse
against City for payment of premiums or other amounts with respect thereto.
21.Contracting Party agrees to provide immediate notice to City of
any claim or loss against Contracting Party arising out of the work performed
under this agreement. City assumes no obligation or liability by such notice,
but has the right (but not the duty) to monitor the handling of any such claim
or claims if they are likely to involve City.
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Exhibit F
Page 1 of 3
Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law
establishes a professional standard of care for Contracting Party’s Services, to
the fullest extent permitted by law, Contracting Party shall indemnify, protect,
defend (with counsel selected by City), and hold harmless City and any and
all of its officials, employees, and agents (“Indemnified Parties”) from and
against any and all claims, losses, liabilities of every kind, nature, and
description, damages, injury (including, without limitation, injury to or death
of an employee of Contracting Party or of any subcontractor), costs and
expenses of any kind, whether actual, alleged or threatened, including,
without limitation, incidental and consequential damages, court costs,
attorneys’ fees, litigation expenses, and fees of expert consultants or expert
witnesses incurred in connection therewith and costs of investigation, to the
extent same are caused in whole or in part by any negligent or wrongful act,
error or omission of Contracting Party, its officers, agents, employees or
subcontractors (or any entity or individual that Contracting Party shall bear
the legal liability thereof) in the performance of professional services under
this agreement. With respect to the design of public improvements, the
Contracting Party shall not be liable for any injuries or property damage
resulting from the reuse of the design at a location other than that specified
in Exhibit A without the written consent of the Contracting Party.
b. Indemnification for Other Than Professional Liability. Other
than in the performance of professional services and to the full extent
permitted by law, Contracting Party shall indemnify, defend (with counsel
selected by City), and hold harmless the Indemnified Parties from and against
any liability (including liability for claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses,
expenses or costs of any kind, whether actual, alleged or threatened,
including, without limitation, incidental and consequential damages, court
costs, attorneys’ fees, litigation expenses, and fees of expert consultants or
expert witnesses) incurred in connection therewith and costs of investigation,
where the same arise out of, are a consequence of, or are in any way
attributable to, in whole or in part, the performance of this Agreement by
Contracting Party or by any individual or entity for which Contracting Party is
legally liable, including but not limited to officers, agents, employees, or
subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction
(Limitation on Indemnity). Without affecting the rights of City under any
126
Exhibit F
Page 2 of 3
provision of this agreement, Contracting Party shall not be required to
indemnify and hold harmless City for liability attributable to the active
negligence of City, provided such active negligence is determined by
agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where City is shown to have been actively negligent
and where City’s active negligence accounts for only a percentage of the
liability involved, the obligation of Contracting Party will be for that entire
portion or percentage of liability not attributable to the active negligence of
City.
d. Indemnification Provision for Design Professionals.
1. Applicability of this Section F.1(d). Notwithstanding
Section F.1(a) hereinabove, the following indemnification provision shall apply
to a Contracting Party who constitutes a “design professional” as the term is
defined in paragraph 3 below.
2. Scope of Indemnification. When the law establishes a
professional standard of care for Contracting Party’s Services, to the fullest
extent permitted by law, Contracting Party shall indemnify and hold harmless
City and any and all of its officials, employees, and agents (“Indemnified
Parties”) from and against any and all losses, liabilities of every kind, nature,
and description, damages, injury (including, without limitation, injury to or
death of an employee of Contracting Party or of any subcontractor), costs and
expenses, including, without limitation, incidental and consequential
damages, court costs, reimbursement of attorneys’ fees, litigation expenses,
and fees of expert consultants or expert witnesses incurred in connection
therewith and costs of investigation, to the extent same are caused by any
negligent or wrongful act, error or omission of Contracting Party, its officers,
agents, employees or subcontractors (or any entity or individual that
Contracting Party shall bear the legal liability thereof) in the performance of
professional services under this agreement. With respect to the design of
public improvements, the Contracting Party shall not be liable for any injuries
or property damage resulting from the reuse of the design at a location other
than that specified in Exhibit A without the written consent of the Contracting
Party.
3. Design Professional Defined. As used in this
Section F.1(d), the term “design professional” shall be limited to licensed
architects, registered professional engineers, licensed professional land
surveyors and landscape architects, all as defined under current law, and as
may be amended from time to time by Civil Code § 2782.8.
F.2 Obligation to Secure Indemnification Provisions. Contracting
Party agrees to obtain executed indemnity agreements with provisions
127
Exhibit F
Page 3 of 3
identical to those set forth herein this Exhibit F, as applicable to the
Contracting Party, from each and every subcontractor or any other person or
entity involved by, for, with or on behalf of Contracting Party in the
performance of this Agreement. In the event Contracting Party fails to obtain
such indemnity obligations from others as required herein, Contracting Party
agrees to be fully responsible according to the terms of this Exhibit. Failure
of City to monitor compliance with these requirements imposes no additional
obligations on City and will in no way act as a waiver of any rights hereunder.
This obligation to indemnify and defend City as set forth in this Agreement are
binding on the successors, assigns or heirs of Contracting Party and shall
survive the termination of this Agreement.
128
City of La Quinta
CITY COUNCIL MEETING: February 2, 2021
STAFF REPORT
AGENDA TITLE: APPROVE SECOND ROUND COMMUNITY SERVICES GRANTS
FOR FISCAL YEAR 2020/21
RECOMMENDATION
Approve second round Community Services Grants for fiscal year 2020/21.
EXECUTIVE SUMMARY
•Council considers Community Services Grants and Economic
Development/Marketing funding requests three times per fiscal year.
•One grant application was received and reviewed by the Community
Services Grant Ad Hoc Committee (Committee).
FISCAL IMPACT
The first round of grants awarded was $27,800 leaving a balance of $32,200 in
the grant budget (Account No. 101-3001-60510). A single organization applied,
and the Committee recommends funding $5,000. If approved, the remaining
budget for the third round would be $22,800.
BACKGROUND/ANALYSIS
Grants are awarded to 501(c)3 non-profit groups and organizations that benefit
La Quinta residents and strengthen the business community. Grants are limited
to $5,000 per request and consecutive fiscal year funding is not allowed
(Attachment 1).
Council created a Starter Grant category for organizations applying for the first
time. This allows first time applicants up to $500 of funding and eligibility to
apply again the next fiscal year.
Riverside County Sheriff Explorer Post 503 is requesting $5,000 to send 8-10
explorers to Explorer Academy Training at the Ben Clark Training Center in
Riverside, California. This program offers participants the training and
opportunity to learn about a career in law enforcement; cost is $200 per
explorer.
Grant funds would also be used for competition expenses, Explorer Honor
Guard uniforms and equipment, and to assist with the purchase of a golf cart.
BUSINESS SESSION ITEM NO. 1
129
The Explorer Honor Guard will perform at special events, holidays, and other
various ceremonies throughout the year. The golf cart will aid in transporting
emergency equipment, automated external defibrillators and various supplies
while explorers are working their detail at events and competitions.
This organization received grant funding in the amount of $5,000 in 2018/19.
The Committee, comprised of Council Members Fitzpatrick and Peña, reviewed
the application and is recommending funding in the amount of $5,000.
ALTERNATIVES
Council may modify and/or deny funding for any or all grant applications
received.
Prepared by: Christina Calderon, Community Resources Manager
Approved by: Chris Escobedo, Community Resources Director
Attachment: 1. Community Services Grant Overview
130
The City of La Quinta offers a grant program for community services support.
•Community Services Grants go to recognized nonprofit organizations that benefit the residents of La Quinta.
•Grants are considered and funded up to three times per year (rounds).
•All three rounds are held within the city’s fiscal year (July 1 – June 30).
•Organizations that have been funded are ineligible for funding for the next fiscal year.
•All funding requests are limited to an amount not to exceed $5,000.
Q: How much money is available?
A: Requests are limited to an amount not to exceed $5,000. Any funding amount requested could be adjusted to a lesser amount
at the discretion and approval of the City Council.
Q: Who can apply for this grant?
A: Applications are accepted from recognized nonprofit organizations that directly benefit La Quinta residents. Second
consideration is given to nonprofit organizations that indirectly affect the quality of life for the residents of La Quinta.
Q: Can an individual apply for this grant?
A: No, individuals are not eligible for funding through the City of La Quinta grant program.
Q: What if my organization is applying for a grant for the first time?
A: Organizations applying to the Community Services Grant program for the first time are eligible for a “Starter Grant” The “Starter
Grant” allows first time applicants grant funding up to $500 if they demonstrate their commitment to provide services to the La
Quinta community. If an organization is selected to receive the “Starter Grant” they would then be eligible to apply to the program
again the next fiscal year.
Q: Can my organization request “seed” money for a start-up?
A: Yes, organizations can request “seed” money, however they are required to obtain matching funds from other sources in the
same fiscal year before the grant funds will be released.
Q: Is my organization eligible if we received Community Development Block Grant (CDBG) funds?
A: No, organizations that receive CDBG funds from the City of La Quinta during the same fiscal year are not eligible for funding.
Q: Is my organization eligible if we received Community Services Grant (CSG) funds in the past?
A: Yes, and No. Organizations that were funded before June 30, 2019 are now eligible to apply. Organizations that were funded
after July 1, 2019 are ineligible for funding and must wait until July 1, 2021 to re-apply.
What you need to do:
1.Determine eligibility based on the information provided above. If eligible, proceed to step 2.
2.Review the grants calendar for submission dates (in red). If within due date, proceed to step 3.
3.Fill out the grant application. Once completed proceed to step 4.
4.Submit application via email to ccalderon@laquintaca.gov, or in person to the Wellness Center.
a.The Wellness Center is located at 78450 Avenida La Fonda, La Quinta, CA 92253.
The next steps:
5.Applications are received and reviewed by staff to ensure eligibility and completeness.
6.Completed grant applications will be reviewed by a designated Grant Review Committee (in blue).
a.The committee’s review includes: consideration of the funding amount, the intended use of the funds, and the
organizations service to the community. If the committee approves the application, they will then recommend
for approval to the City Council.
7.Committee approved applications are submitted to the City Council for consideration and approval (in green)
8.If approved, funds will be dispersed to grantee (in white ) and can be spent over a 12 month period.
9.Funding expenditures will need to be reported to the city at 6 months and a full reconciliation form with supporting
documentation will be due before the end of the 12 month period.
For more information on the City of La Quinta Grant program, please contact the Community Resources Department at the
Wellness Center 760.564-0096 or at 760.777.7183
COMMUNITY SERVICES GRANT OVERVIEW
IS MY ORGANIZATION ELIGIBLE?
THE PROCESS…
ATTACHMENT 1
131
The City of La Quinta offers a grant program for marketing and event sponsorship.
•Marketing/Sponsorship Grants go to nonprofit organizations that would benefit the City of La Quinta in a marketing
capacity.
•Economic Development Grants go to organizations that will help strengthen the business community in La Quinta.
•Grants are considered and funded up to three times per year (rounds).
•Organizations that have been funded are ineligible for funding for the next fiscal year.
•All three rounds are held within the city’s fiscal year (July 1- June 30).
•All funding requests must include a detailed marketing/media plan to be considered.
Q: How much money is available?
A: Requests are limited to an amount not to exceed $5,000. A second tier is available for Economic Development/Marketing
requests above $5,000 (submission of a detailed marketing/media plan is required). For Economic Development/Marketing
requests above $5,000, an in depth review will be conducted by the La Quinta Marketing Committee. Any funding amount
requested could be adjusted to a lesser amount at the discretion and approval of the City Council.
Q: Who can apply for this grant?
A: Applications are accepted from recognized organizations that would benefit the City of La Quinta in a marketing capacity.
Second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta.
Q: Can an individual apply for this grant?
A: No, individuals are not eligible for funding through the City of La Quinta grant program.
Q: Can my organization request “seed” money for a start-up?
A: Yes, organizations can request “seed” money; however they are required to obtain matching funds from other sources
in the same fiscal year before the grant funds will be released.
Q: Is my organization eligible if we received Community Development Block Grant (CDBG) funds?
A: No, organizations that receive CDBG funds from the City of La Quinta during the same fiscal year are not eligible for
funding.
Q: Is my organization eligible if we received Community Services Grant (CSG) funds in the past?
A: Yes, and No. Organizations that were funded before June 30, 2019 are now eligible to apply. Organizations that were
funded after July 1, 2019 are ineligible for funding and must wait until July 1, 2021 to re-apply.
What you need to do:
1.Determine eligibility based on the information provided above. If eligible, proceed to step 2.
2.Review the grants calendar for submission dates (in red). If within due date, proceed to step 3.
3.Fill out the grant application. Once completed proceed to step 4.
4.Submit application via email to ccalderon@laquintaca.gov, or in person to the Wellness Center.
a.The Wellness Center is located at 78450 Avenida La Fonda, La Quinta, CA 92253.
The next steps:
5.Applications are received and reviewed by staff to ensure eligibility and completeness.
6.Completed grant applications will be reviewed by a designated Grant Review Committee (in blue).
a.The committee’s review includes: consideration of the funding amount, the included marketing/media
plans, and the amount of impressions and visitors the event would bring to the city. If the committee
approves the application, they will then recommend approval to the City Council.
7.Committee approved applications are submitted to the City Council for consideration and approval (in green)
8.If approved, funds will be dispersed to grantee (in white) and can be spent over a 12 month period.
9.Funding expenditures will need to be reported to the city at 6 months and a full reconciliation form with supporting
documentation will be due before the end of the 12 month period.
For more information on the City of La Quinta Grant program, please contact the Community Resources Department at
the Wellness Center 760.564.0096 or at 760.777.7183
MARKETING/SPONSORSHIP GRANT OVERVIEW
IS MY ORGANIZATION ELIGIBLE?
THE PROCESS…
132
Community Services Grants
First Round
JULY 2020 AUGUST SEPTEMBER OCTOBER
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
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23 24 25 26 27 28 29
30 31
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
Second Round
NOVEMBER DECEMBER JANUARY 2021 FEBRUARY
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
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3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28
Third Round
MARCH APRIL MAY JUNE 2021
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
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30 31
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13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
Application Due Date Ad-Hoc Committee Review City Council Decision Checks Distributed
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DEPARTMENTAL REPORT ITEM NO. 1
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136
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City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Monika Radeva, City Clerk
DATE: February 2, 2021
SUBJECT: 8TH ANNUAL COMMUNITY WORKSHOP SUMMARY – HELD VIRTUALLY
VIA ZOOM ON JANUARY 16, 2021, FROM 9 A.M. TO 12 P.M.
_______________________________________________________________
On January 16, 2021, the City held its 8th Annual Community Workshop virtually
via Zoom, facilitated by the Greater Coachella Valley Chamber of Commerce –
Joshua Bonner, President and CEO, and Brandon Marley, Director of
Communication and Public Outreach. Participants were required to register for
the workshop, and a total of 92 community members registered, in addition to
the City Council and 31 City staff.
Staff provided a summary of the City’s accomplishments for calendar year 2020
which included economic relief programs, the implementation of new technology,
programs implemented and services updated in collaboration with local
partnerships and through diverse Ad-Hoc Committees, affordable housing
developments, and citywide infrastructure improvements.
Staff provided an overview of the City’s current financial state which included
long-term fiscal sustainability, an overview of reserves, how Measure G sales
taxes have been allocated since inception, economic impacts during the COVID-
19 pandemic and how the City has leveraged resources to support the local
community and business owners, fiscal challenges such as rising public safety
and pension obligations and how the City is addressing these. Staff also stressed
the importance of community engagement during the budget process, upcoming
public meetings and how information gathered from the Annual Community
Workshop is incorporated into the budget.
La Quinta’s sacred values, as set by the community during prior Annual
Community Workshops, were discussed:
Health and Wellness
High Quality Aesthetics
Vibrant and Safe Community
Visually Beautiful City
Cultural Diversity
DEPARTMENTAL REPORT ITEM NO. 3
139
Workshop participants suggested combining “High Quality Aesthetics” and
“Visually Beautiful City” into one sacred value; and adding “Overall City Financial
Viability” to the list.
Staff provided an overview of the City’s Big Rock projects and initiatives for
2020/21, including:
Fritz Burns Park Re-envisioning and Space Planning;
Art and Wellness Programming;
X-Park Recreational Amenities;
Highway 111 Corridor Plan Implementation;
Street and Landscape Design city-wide;
Current Developments;
Tri-City Public Safety Review Efforts – Cities of La Quinta, Indian Wells,
and Palm Desert;
Pavement Rehabilitation and Maintenance Efforts; and
Transportation Enhancement Efforts.
Workshop participants were teamed into nine (9) breakout groups and asked to
collaborate and share their individual priorities for the community in the
upcoming year; and select a spokesperson to report-out on the top three (3)
priorities for the group. Below is a summary of the priorities reported out:
Resume community programs and events in the Wellness Center, Museum,
and the City; explore opportunities to increase programming and events;
increase storage space for the Museum with climate controls and improved
security; and continue to collaborate with other regional agencies to
provide needed services and assistance to the La Quinta community;
Maintain adequate levels of public safety services and mitigate rising costs;
and continue tri-cities collaboration efforts;
Support for round-abouts, traffic flow, and traffic signal synchronization;
Support for affordable housing project opportunities, as well as for mid-
income housing developments;
Resume tourism activities safely and responsibly, to help the local business
community recover from the adverse fiscal impacts of the pandemic;
Continue to support the local business community through the COVID-19
Small Business Emergency Economic Relief Programs, while ensuring
community safety; launch a “shop small / local” campaign;
Ensure overall City financial viability – maintain long-term fiscal
sustainability and responsibility;
Explore launching a community garden to promote a healthy lifestyle and
sense of community;
Evaluate short-term vacation rental impacts on the community; identify
and implement comprehensive solutions; and importance to find a
balance;
Explore opportunities to launch a hop-on-hop-off public transportation
along the Highway 111 Corridor;
140
Provide community education related to the CV Link regional project, which
ties into the City’s re-envisioning efforts of the Highway 111 Corridor Area
Plan, and related transportation alternatives;
Provide more community gathering areas along the Highway 111 Corridor
and the CV Link project;
Increase outdoor living and dining areas in Old Town and La Quinta
downtown;
Evaluate long-term effects of the pandemic, and explore economically
viable developments on the east and north ends of the city;
Explore age-group-based usage of the X-Park;
Explore long-term effects of remote-working opportunities due to the
pandemic, potential related financial and technological implications; and
Resurface the La Quinta Cove streets.
Additional priorities discussed in the breakout groups included:
Continue food distribution services for the community;
Explore additional youth activities and organized youth programs;
Provide mental health assistance alternatives;
Importance of art-in-public-places;
Provide timeline and continuous updates on progress of the SilverRock
project;
Install water refiling stations around the city’s hiking trails;
Explore Wellness Center expansion;
Review City’s long-range planning and economic development strategies;
Expand City’s “al fresco” program;
Plan for events and concerts at the SilverRock Event site;
Mitigate loose dogs on City trails and streets;
Secure the Cove parking lots;
Explore installing overnight camping at the top of the Cove hiking trails;
General group discussion followed regarding what might be the “new normal”
post pandemic.
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COMMUNITY RESOURCES
PERIODIC REPORT
In response to local declaration and other State and County orders,the department
shifted roles to provide COVID-19 related Public Safety and Social Service needs
Public Safety
October 1 –December 31, 2020
DEPARTMENTAL REPORT ITEM NO. 4
162
305 165275
1391
520
251
930
696
398
1626
822
Cases Inspections Complaints
Jan-Mar Apr-Jun Jul-Sep Oct-Dec
Code continues to experience a
significant increase in calls for
service due to STVR executive
orders.
In this quarter,the number of
STVR noise complaints decreased,
however,the overall number of
complaints increased due to the
State’s Stay-at-Home orders,STVR
permit numbers and wrong
number of bedrooms posted on
hosting platforms,and
administrative compliance reviews.
.Short Term Vacation Rentals (STVR)
New cases opened:
•this quarter -398
•last quarter -251
Due to Executive Order #9
(effective 7/15/20), the number
of citations and suspensions
have increased significantly.
STVR Citations:
•this quarter -98
•last quarter -127
Suspensions
•this quarter -21
•last quarter -31
•total in 2020 -58
The STVR Hotline is managed by Code staff Monday through
Saturday from 8 am to 5 pm.As part of a pilot program,
the city hired a security company to patrol STVR properties
and respond to hotline calls Thursday,Friday and Saturday
between 6 pm to 2 am.
80
188
96 78
176 94 91 79 38 202265100174
102
223
321
542
382
297
172 159
Hotline Calls
2019 2020
143
452
273
445
1068 1017
675
497 507 508
822
584 665
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Site Inspections*
Code Compliance
Top Code Violations
•STVR Violations: 398
•Vehicles: 59
•Property Maintenance:
16
False Alarms
•$83,438 fees collected to
date
•17.6% decline compared to
same quarter last year
•16.3% decrease compare to
last year
•Businesses with excessive
false alarms this quarter: 13
prior quarter: 20
Site inspections are required to confirm violations and include all types of inspections,
including STVRs and regular code complaints (e.g.trash containers,landscaping,property
maintenance issues, etc.).
151 154 155149
111 119
Oct Nov Dec
False Alarms
2019 2020
144
Animal Control Update
Riverside County Animal Services
Due to COVID-19,shelters are open for pet adoption by appointment only.In the event of a
pet emergency or animal control question or if you are interested in adopting,fostering or
rescuing, please call 951-358-7387.Potential adopters,fosters or rescues can also send an
email to shelterinfo@rivco.org or visit their website at:https://www.rcdas.org/.
79
135
28
181
Licensing Statistics
New Renewed
Closed Not Renewed
48
16
5
2 11
2
2
Impounds
Stray Stray-Dead
Stray-Known Wait Owner Surrendered
Foster Return Confiscated
Dispo Requested
22
177
19
5
Outcomes
Adoption Transfer Adoption Partner
Return to Owner Euthanized Untreatable
In Foster Home
145
Emergency Management
July 1 –December 31, 2020
COVID-19 Testing Site at Wellness Center
Total Number of Tests Daily Testing Capacity
Events with COVID-19 Safety Protocols
In partnership with Riverside County Public Health coordination,
COVID-19 safety standards were met or exceeded for the following events:
•Art on Main Street
•La Quinta Farmer’s Market
•Veteran’s Day
•Employee Appreciation Lunch
•Christmas Tree Lighting Ceremony
•Ironman –Cancelled by County Public Health Department
•American Express Golf Tournament (Pre-Planning & Approval)
La Quinta Statistics
Total Cases in La Quinta: 2,068
Total Recover in La Quinta: 1,375
COVID-19 Deaths in La Quinta: 23 350
COVID-19 Support
County Interpretation of State Orders
Health Orders Impacting Business Operations
Testing Resources
Vaccination Resources
PPE for Staff and Visitors
Implementation of Daily Check-in for Staff
Clarification of State’s Industry Guidance
Reopening Plan for City Hall
1675
The Emergency Management Division has been involved in the following activities to
enhance safety and education for staff and the community:
146
Social Services & Community Programs
October 1 –December 31, 2020
FIND Food Distribution & Wellness Center
•Distributed food to 7,800+persons at Coral Mountain,Hadley Villas,Washington
Street Apartments and Wolff Waters.
•FIND provided mobile pantries for food distribution five times per month at La Quinta
High School and La Quinta Community Fitness Center &Park.
•COVID-19 Drive Thru Testing provided by Curative is taking place Monday-Friday by
appointment.
•Tai Chi,Ballroom,Stretch &Restore,Sculpt,Fit &Core,and Pilates virtual/outdoor
fitness programs offered;During 14 days in October,392 fitness members participated
in appointment-based fitness when the facility was open.
•Wellness Center continued to assist with 475+calls regarding Wellness Center
opening/gym use,available tax services,food distribution,COVID-19
questions/testing sites,parks usage, and tennis/pickleball court use at Fritz Burns
Park.
Library/Museum/Creation Station Makerspace
•Over 15,600+items were circulated through Library express/curbside services and
self check when the building was open in October/November.Over 3,000+people
participated in the virtual/recorded program offerings and library staff assisted with
1,900 reference questions.Spooky Drive-Thru &Boo Giveaway,Letters to Seniors w/
The Palms Assisted Living,and Holiday Lights Make &Take for Teens were some of
the special event offerings during the fall season.
•Museum provided the Uncertain Times virtual exhibit and Uncertain Times:Illuminated
projection on the exterior of the Museum,Good Books Zoom book club,Desert
Architecture of Walter S.White,Día de Muertos Celebration, Desert Lecture
Collaborative, Creative Escape crafting,Friday Fun Facts, and virtual Casita Lighting in
partnership with La Quinta Historical Society.
•Creation Station Makerspace provided 100+express services offering craft kits,3D
printing,and laser cutting projects.Over 500+virtual programming views on
Facebook &YouTube.STEAM Lab series topics included Anatomy and Function of the
Lungs,What is a DC Motor and Maker,and Newton’s Laws of Motion (craft kits
provided).Ten very creative participants competed in the first annual Gingerbread
Contest.
147
Veterans Recognition
•Provided a virtual art exhibition to honor and recognize 12 veterans in the
branches of Air Force,Marine,Army and Navy.
•Mayor and Council Members shared reflections and remarks honoring all
veterans past and present.
•Artistic infographic signs with veteran’s photos were placed throughout Civic
Center Camps between the two Veteran Monuments.
•A flyover was provided by the Palm Springs Air Museum.
•Promoted and showed this exhibition on Facebook Live,YouTube Live,and the
City’s website.
•Received over 1,600+views on all social platforms.
Community Virtual Exhibitions
Tree Lighting/Holiday Exhibition
•Provided a virtual tree lighting experience
that included Mayor and Council Members
remarks.
•Santa was present to help count down the
lighting of the tree.
•City staff provided gift bags to children for
the holiday season.
•Library assisted with distribution of gift bags
through their curbside service.
•Promoted and showed this exhibition on
Facebook Live and YouTube with 1,000
views.
148
Recruitment Metrics
Recruitments
Account Technician (2) –Finance
Administrative Assistant –City Clerk
Administrative Technician –Design & Development*
Code Compliance Officer I –Community Resources
Permit Technician –Design & Development*
*Promotion
Human Resources Biannual Report
7
National Biannual Unemployment Rate 7.75%
National Biannual Average Turnover Rate 3.58%
Industry Biannual Average Turnover Rate 1.42%
Source: US Department of Labor–Labor Statistics (US BLS)
Work Services
The City has successfully transitioned 46.59% of the workforce to a hybrid-remote work
model.
Hybrid Remote
46.59%
Field
31.82%
On-Site
21.60%
Human Resources
July 1 –December 31, 2020
Recruitments Average Days
Advertised
# Applications
Received
Days to Fill
Job Posting to
Offer Date
Turnover
Rate
6
33%
Promotional
Hires
12 426 38 4.3%
149
150
DEPARTMENTAL REPORT ITEM NO. 5
151
152
FIRE DEPARTMENT
QUARTERLY REPORT
October 1, 2020 –December 31, 2020
Incident Response Activity
Incident Type #
Medical 903
False Alarm 102
Public Service Assistance 85
Traffic Collision 52
Ringing Alarm 12
Standby 12
Residential Fire 9
Vehicle Fire 5
Other Fire 5
Rescue 4
Wildland Fire 2
Hazardous Materials 2
Commercial Fire 2
Multi-Family Dwelling Fire 1
Incident Total In La Quinta 1,196
Average En Route to
On-Scene Time
Enroute Time: When a unit has been acknowledged
as responding.
On-scene Time: When a unit has been acknowledged
as being on-scene.
<5 Minutes +5 Minutes +10 Minutes
+20 Minutes Average Min.% 0 to 5 Min.
1,097 671 103
8 4.99 62.05
Truck Report
Truck 86 recorded 19 responses and Truck 33 recorded 3 responses in La Quinta
during this quarter.
DEPARTMENTAL REPORT ITEM NO. 8
Mutual Aid
LQ Resources Responding in LQ 1,173
LQ Resources Aiding Other
Jurisdictions
621
Resources Aiding LQ 354
153
Significant Incidents
1.On October 22,2020.Firefighters responded to a single vehicle roll over with multiple
pool chemicals spilled.Riverside County Fire HAZ MAT arrived and neutralized the
chemicals.
2.On November 8,2020,Firefighters responded to a report of a gas leak at the Embassy
Suites Condominiums.The first arriving Engine Company discovered an oven fire in one of
the condominiums.Firefighters were able to quickly contain the fire to the oven.Two
condominiums were affected and a total of three persons were displaced.
3.On November 22,2020,Firefighters responded to reports of a residential structure fire in
Griffin Ranch.The first arriving engine company discovered light smoke coming from the
residence.The fire was quickly extinguished without major damage to the residence.No
civilian or firefighter injuries were reported.
4.On November 27,2020,Firefighters responded to an inaccessible rescue at the Bear
Creek Trailhead.RSO Helicopter assisted in locating the patient and CAL FIRE Helicopter
performed a hoist rescue.The patient and hiking partner were air lifted off the trail and
were transported by ground ambulance to the hospital.
5.On November 28,2020,the Fire Department arrived at a single-story residence inside
the Hideaway Golf Resort to find a fire in an outdoor fireplace.The fire was isolated and
contained.The two occupants were accounted for and no injuries were reported.
Fire Prevention Week (October 4-10, 2020)
This year's Fire Prevention Week theme,"Serve Up Fire Safety in the Kitchen,"promotes
kitchen and cooking safety. Due to COVID-19,there were no fire station open houses this
year.However,information was distributed online via the City website, and informative flyers
were provided to Desert Sands Unified School District to include in their newsletter,as well as
the La Quinta Library to include with book rentals.Flyers were also provided to the temporary
YMCA daycare center at the La Quinta Museum.
Riverside County Office of the Fire Marshal’s Fire Safety Specialist Kohl Hetrick was a virtual
guest on an episode of Desert Sand Unified School District’s “Classroom Conversations”to
discuss the Fire Prevention Week theme of cooking and kitchen safety.
Fire Inspection Report
Activities:
Continued observation of COVID-19 modifications that include telecommuting,remote video
inspection, and in person inspections.Staff also continues to conduct modified State Fire
Marshal mandated annual inspections of facilities including Residential Care Facilities,
Apartment Complexes,Condominiums and Hotels.
Quarter Statistics –Office of the Fire Marshal:
•Development Plan Reviews –105
•Planning Case Reviews –23
•Construction Inspections –193
•Facility Inspections -84 154
Fire Inspection Report
2020 Year End Statistics and changes compared to 2019 –Office of the Fire
Marshal:
•Plan Reviews (All)–545 (+/- 0%change)
•Inspections (All)– 1,022 (-16%change)
•LQ OFM tabulated workload is estimated to be 170-180% compared to similar staffed
locations.
Plan Reviews:
•SilverRock –Multiple reviews completed
•Shadow Rock Church –Tenant Improvement
•Tiffany’s Sweet Spot –Tenant Improvement
•Andalusia –Public Firework’s displays –11/7 and 12/31
•LQ X-Park –New community skate/BMX park –Fire Access &Water review
•The American Express 2021 –Special Event
•La Quinta Resort –Replacement Fire Alarm System
•Epic Storage –New Fire Sprinkler System
Construction Inspections:
•Residence Inn by Marriott –Fire Systems and Occupancy Final Inspections completed
•SilverRock Park Venue –Fire Access phased installation inspections
•Dutch Bros –New Building and Tenant
•Mountain View Clubhouse,LQ Pet Hospital,La Quinta Brewing,SoCal Dream Garages –
Renovations and Tenant improvements
•Al Fresco Dining –Various restaurants
•Residential Tract and Estate fire sprinkler system inspections –Griffin Ranch,Hideaway,
Traditions,Madison Club,Andalusia, Floresta, The Quarry and the Cove area.
2020 in Review
•Battalion 6 (La Quinta,Coachella,Thermal, Mecca &North Shore)was the 11th busiest of
Riverside County Fire with 10,126 incidents.
•Battalion Chief 6A (De La Cruz)was the 5th busiest with 326 incidents.
•Engine 93 (North La Quinta)was the in the top 20 busiest of Riverside County Fire
Department with 3,146 runs.
•Engine 32 (Christopher Douglas)tallied 1,844 runs.
•Engine 70 (PGA West)tallied 1,416 runs.
•Fire Station #93 total of 3,275 incidents.
•Fire Station #32 total of 2,075 incidents
•Fire Station #70 total of 1,442 incidents
155
156
LA QUINTA SHERIFF’S STATION
QUARTERLY REPORT
October 1, 2020 –December 31, 2020
Statistics
Priority 1 –Involve circumstances that pose a clearly defined threat to human life or
property;
Priority 2 –Involve circumstances of an urgent but not life-threatening nature (e.g.
minor assaults and batteries);
Priority 3 –Involve circumstances which are neither urgent nor life threatening (e.g.
disturbances of the peace);
Priority 4 –Incidents occurring in the past or “cold” calls.
4.76
12.34
19.78
23.29
13.02 12.17
18.7 20.25
5.96
12.14
18.73
22.69
Priority 1: Average
Response
Priority 2: Average
Response
Priority 3: Average
Response
Priority 4: Average
Response
Average Response Time
October November December
15
447
384
249
15
401 377
223
21
418 368
232
Priority 1: Calls for
Service
Priority 2: Calls for
Service
Priority 3: Calls for
Service
Priority 4: Calls for
Service
Number of Calls for Service
October November December
DEPARTMENTAL REPORT ITEM NO. 9
157
7
40
2 6 7 11
3
53
1
12
2
9
2
55
0 5 8 9
Aggravated
Assault
Larceny Robbery Burglary Vehicle
Theft
Simple
Assault
September October November
Special Enforcement Team &
Business District
•Actions: 388
•Property Recovered: $50,000
•Narcotics Seized: 45g /174 pills
•Marijuana: 0 plants
Traffic Team
•Actions: 2,619
Community Service Officers &
Crime Prevention Specialists
•Actions: 1,099
•Community Meetings: 8
•Trainings:0 (COVID-19 restrictions)
49
561
768
157
925
Citations
Seat Belt Citations
Excessive Speed Citations
Other Hazard Citations
Other Non-Hazard Citations
Citations Other
4 4
36
92
23
Collisions
DUI Collisions
DUI Injury Collision
DUI Arrest
Traffic Collisions
Traffic Injury Collision
School Resource Officers
•Actions: 0 (COVID-19 restrictions)
Narcotics Task Force
•Actions in La Quinta: 23
•Narcotics Seized: 169.1g (5.96 oz)
•500 Oxy pills and 4g (Meth)
•500 Marijuana Plant
Gang Task Force
•Actions in La Quinta: 296
•Narcotics Seized: 25g
Citizens on Patrol
•Actions: 22
•Hours Donated: 638.55
Office Volunteers
•Hours Donated: 0 (COVID-19 restrictions)
Actions by Teams:
Crime Statistics
Crime stats are provided by
the Sheriff’s main office in
Riverside and are released
30-days after the end of the
month. Therefore, this
graph includes information
for September through
November. The December
numbers will be included in
the next quarterly report.
158
REPORTS AND INFORMATIONAL ITEM NO. 28
159
160
161
Palm Springs Airport Commission Report – November 18, 2020 Teleconference Meeting
Budget and Finance Report – The October financial summary was a bit more positive news as steady
savings by the airport operations, retirement of staff and continued cutting of expenses, and new air lift
is causing our numbers to trend upward. Although the November statistics were not yet available at this
meeting, the Executive Director believes we will be close to 50% of passenger level by end of this month.
Good News is that Delta moved their serviced to LAX from November 20 to November 9, which provided
us with a higher passenger count than anticipated.
Discussion and Action Report:
Chairman Report ‐ Alison Jones announced new public art installation in the airport by City of
Palm Springs Art Commission. Eight benches for passengers, all with an airport theme, will be
installed by end of 2020. This will certainly enhance the image of Palm Springs as an art
destination and this project also supports all local artists. The benches will be paid for, installed
and cared for by the City of Palm Springs. The Chairman also stated that passengers are
adhering to the COVID‐19 procedure. Passengers continue to abide by rules and all were
respectful of others and wore masks onboard the aircraft.
No City Manager report.
Southwest – had a soft opening with arrival of first aircraft into PSP. Attendance was limited due
to COVID. It did receive great coverage on KESQ and radio as the first aircraft to arrive is titled
“California One” as it is painted like the state flag which creates more attention.
Shade Structures – Total of 6 have now been installed and will be monitored carefully as to how
they handle wind resistance. 3 are over benches for Taxi and the other 3 by LYFT/Uber.
Project Update – The third baggage carousel is underway and the ceiling is being installed in the
front lobby. By November 30th, the goal is to have the ticket counters ready and the baggage
belts to be operational. Both Bono and Regional concourses were functional by November 1st.
Packaged Goods – Paradis Concessions has now included a local coffee company and the Bosch
Bakery of Thousand Palms to their offerings. They will continue to outreach to local food and
beverage companies to give a taste of the Coachella Valley. By December 15, Santa Rosa Wine &
Spirits will open.
Next Airport Commission meeting is scheduled for December 16 at 5:30 pm by Teleconference.
Sincerely,
Kathleen Hughes
162
REPORTS AND INFORMATIONAL ITEM NO. 29
163
Palm Springs Airport Marketing and Business Development Committee Report – January 12, 2021
Discussion and Action Report:
Airport Desires To Release Request for RFP‐ for a three‐year Marketing and Communications Plan
which will start approximately in July 2021 through June 2024. The $40,000 plan will primarily focus
on the three subsequent peak travel seasons: October 2021‐April 2022, October 2022‐ Apr8il 2023
and October 2023‐ April 2024.
Project Goal – To develop a written plan to guide PSP’s marketing efforts for the next 3 years to
reach the valley’s local passenger audience and create greater awareness of PSP airport and number
of flights. Primarily the limited budget will be spent in the Coachella Valley but will loosely
encompass the balance of Riverside and San Bernardino counties.
Scope of Work ‐ The long term marketing and communication plan will include analysis of current
and past marketing, branding and advertising efforts. These efforts will be made to identify and
define passenger audiences with emphasis on those that reside within PSP’s catchment area. A
message strategy will be developed for television, radio, print, digital, social, etc. to reach the
defined audience. Timelines and check lists will be prioritized to meet objectives and goals. This RFP
should also clearly define the challenges that PSP faces besides the very limited advertising budget.
The campaign will start with a “soft sell” and be monitored monthly as all realize the pandemic will
certainly effect the marketing efforts.
The Marketing Committee agreed to move forward with the development of the RFP and also wants
the report to identify those passengers who are most likely to travel during the coming summer with
the goal of an 85% lift factor. PSP has also been nominated as a “Best Small Airport” through a
Facebook campaign and a win could be a valuable credibility statement for it today and into the
future.
There is no future Marketing and Business Development Committee meeting scheduled at this
time.
164
WRITTEN
PUBLIC
COMMENT
CITY COUNCIL
MEETING
FEBRUARY 2, 2021
1
From:Sean McGrath >
Sent:Tuesday, February 02, 2021 1:47 PM
To:City Clerk Mail
Subject:Written Comments
** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information. **
Dear La Quinta Council members:
Thank you for your tenacity to endure a 7‐hour long Ad‐Hoc committee discussing important aspects of the La Quinta
short term rental laws. I am writing to encourage the city to recall the moratorium on short term rentals. If that is not
possible, at least open the city ledger to allow a small fraction of short term rentals throughout the upcoming months
until the official laws are put into place. The stagnation of putting into practice new laws is costing the city lost revenue
additionally affecting local businesses on missed opportunities for guests to frequent their establishments. It seems the
majority of STVT complaints received by the city come from the PGA West communities. Perhaps a block on select
communities (i.e. PGA West) would alleviate resident complaints, while keeping the STVR program in place for business
owners.
Best Regards,
Sean McGrath
The Cove, La Quinta, CA
CITY COUNCIL MEETING – FEBRUARY 2, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENT SEAN McGRATH
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN SUPPORT OF STVRS
1
From:Edward Armendarez
Sent:Tuesday, February 02, 2021 2:57 PM
To:City Clerk Mail
Subject:Written Comments/STVRs and the Special Session
** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when
opening attachments, clicking links or responding to requests for information. **
Edward Armendarez
La Quinta
Re: STVRs/Special Session
Dear Madam Mayor and Honorable Council Members and City Manager McMillen,
I finally got to the end of the special session deliberations and I want to thank you again for all the effort you’re putting
into the STVR issue.
There are a few observations that, from the outside looking in, seem obvious. Every time Council suggests some kind of
limiting factor that allows STVRs to continue in R1 areas, varying degrees of complexity are introduced that ensure
additional enforcement measures that are not being adequately addressed now, and will not be adequately addressed
in the future. There will still be complaints, there will still be shortcomings in enforcement. There will be housing
shortages for people looking to buy homes and have a life here, and there will be no long term affordable rental units.
Complexity breeds complexity.
That someone has to wake up, or be bothered to make a call, wait, maybe have to argue a case, all for no personal
benefit to them; in affect, at every disadvantage to them, is a failure of policy.
If STVRs are allowed in Tourist Commercial areas, there are no residents whose lives are impinged upon; who assumed
when they moved into a residential area, they would not have to police a motel next‐door. The TOT would not have the
enforcement costs deducted from it, nor the ire of residents in neighborhoods.
One of the other things that came up, that seemed to indicate the public is not being listened to, is the lack of
understanding of frequency. Sure the sound of children playing is a joy, especially when you love those children. When
other people’s children are playing, hour after hour, day after day, endlessly, it is not considered a joy by even the most
loving people. The public has repeatedly mentioned it’s the frequency of these STVR/Motel transients that are irritating,
in the place where a neighbor should be.
Please remember it’s your constituency, the ones that live here full time and vote here, not the 2/3rds that invest here,
that deserve your empathy and good will.
And ‐ I wish we could have a good ol’ fashioned round table discussion about all this. It was good to see you at the
Community Workshop, even virtually; it was hopeful.
Thank you,
Edward Armendarez
CITY COUNCIL MEETING – FEBRUARY 2, 2021 - WRITTEN PUBLIC COMMENTS BY RESIDENT EDWARD ARMENDAREZ
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - IN OPPOSITION OF STVRS
POWER POINTS
CITY COUNCIL
MEETING
FEBRUARY 2, 2021
February 2, 2021
1
City Council
February 2, 2021
City Council
February 2, 2021
Closed Session In Progress
1
2
February 2, 2021
2
Pledge of Allegiance
3
4