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2020-21 CVCTS (Volunteer Organization) - Tax Services 2021 Wellness CtrMEMORANDUM DATE: TO: FROM: RE: Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. Authority to execute this agreement is based upon: ___ Approved by City Council on ___________________________________________ ___ City Manager’s signing authority provided under the City’s Purchasing Police [Resolution No. 2019-021] for budget expenditures of $50,000 or less. ___ Department Director’s or Manager’s signing authority provided under the City’s Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must apply): ___ Bid ___ RFP ___ RFQ ___ 3 written informal bids ___ Sole Source ___ Select Source ___ Cooperative Procurement Requesting department shall check and attach the items below as appropriate: ___ Agreement payment will be charged to Account No.: _____________________ ___ Agreement term: Start Date ________________ End Date ________________ ___ Amount of Agreement, Amendment, Change Order, etc.: $____________________ REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual Amendments or Change Orders! ___ Insurance certificates as required by the Agreement for Risk Manager approval Approved by: ______________________________ Date: _______________ ___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.) ___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) ___ Business License No. __________________; Expires: __________________ ___ Requisition for a Purchase Order has been prepared (Agreements over $5,000) 0RQLND 5DGHYD &DUROLQH 'RUDQ &RPPXQLW\ 5HVRXUFHV 6SHFLDOLVW 9ROXQWHHU DJUHHPHQW ZLWK &RDFKHOOD 9DOOH\ &RPPXQLW\ 7D[ 6HUYLFH &9&76WR SURYLGH IUHH &XUE 6LGH WD[ VHUYLFHV DW WKH /D 4XLQWD :HOOQHVV &HQWHU ✔ ✔ 1$ ✔ ✔ 0RQLND5DGHYD ✔ Page 1 of 2 VOLUNTEER ORGANIZATION SERVICE AGREEMENT Our organization, ____________________________, will provide volunteers to perform only the services as outlined in the attached scope of work for the City of La Quinta ("City"). We understand that we will not be compensated for our work and we will complete our organization volunteer duties in a responsible manner. If we decide to discontinue our organization volunteer services, our contact person _________________________________, will notify Caroline Doran, City designee. We understand and agree that: xNo one in the group is to appear for volunteer service under the influence of any drugs or alcohol. xxOur organization will provide the City with a roster of individual participants including the names and hours worked. xOur organization will report any injuries sustained by participants during their volunteer activities to Caroline Doran, City designee immediately upon occurrence. xOur organization is responsible for directly supervising the activities of all the individuals in our group who will be doing volunteer work, and therefore, in consideration of our organization and members being permitted to perform services on City property, our organization agrees to defend, indemnify, and hold harmless the City and its officials, employees, and agents from any damage claim or lawsuit for injury, illness, (including exposure to communicable diseases, illnesses, or viruses), damage or other loss of any kind to anyone including members of our organization that might arise out of our activities or the actions of any individuals of our group, except for injuries or damages caused by the sole negligence of the City. xOur organization has commercial general liability insurance of at least $1M per occurrence / $2M general aggregate to cover our activities. A copy of the certificate of insurance, the additional insured endorsement, naming the City as an “additional insured,” and a Primary and Non-Contributory endorsement is attached. xThe City may terminate this agreement at any time without cause, and we agree that we are volunteering our services at will and may be asked to discontinue such without prior notice or reason. This agreement will be in effect for the duration of our volunteer services or one year, whichever is less, beginning on this date. Dated this ___________ day of _______________, 20___. DŝĚǁĞƐƚDŝŶŶ͘ĚďĂŽĂĐŚĞůůĂsĂůůĞǇ ŽŵŵƵŶŝƚǇdĂǆ^ĞƌǀŝĐĞƐ;sd^Ϳ ^ĂƌĂŚĂƐƚƌŽϮϭϴͲϴϰϰͲϳϬϮϵ ĞĐĞŵďĞƌ ϮϬϵƚŚ Page 2 of 2 CITY OF LA QUINTA, a California Municipal Corporation Name of Organization ____________________________ CHRISTINA CALDERON, Community Resources Manager City of La Quinta, California Dated:ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ ATTEST: MONIKA RADEVA, City Clerk La Quinta, California APPROVED AS TO FORM: Authorized Signature on behalf of Organization Printed Name Title Address __________________________ ____________________________ WILLIAM IHRKE, City Attorney Email Address City of La Quinta, California ____________________________ Phone Number DŝĚǁĞƐƚDŝŶŶĞƐŽƚĂŽŵŵƵŶŝƚǇĞǀĞůŽƉŵĞŶƚ ŽƌƉŽƌĂƚŝŽŶĚďĂŽĂĐŚĞůůĂsĂůůĞǇŽŵŵƵŶŝƚǇdĂǆ ^ĞƌǀŝĐĞƐ :ƵůŝĂ>͘EĞůŵĂƌŬ WƌĞƐŝĚĞŶƚ͕DD ϭϭϵ'ƌĂǇƐƚŽŶĞWůĂǌĂ͕^ƚĞϭϬϬ ĞƚƌŽŝƚ>ĂŬĞƐ͕DEϱϲϱϬϭ g thhhhhhhhhhhhhhh i d Si t MQHOPDUN#PPFGFFRP _________________________ WILLIAM IHRKE City Attorney p p _______________________________________________________________________________________________ NIKA RADEVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVA,AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA C SCOPE OF WORK Coachella Valley Tax Services CVCTS will be offering FREE “curb side” tax services to the community. Service 1: In person preparation: Federal Tax Returns and only California State Tax Returns will be processed by a certified preparer using an IRS approved software. A completed tax return would be printed for client. Date/Time services: Fridays, February 12 through April 9, 2021 from 10:00 a.m. – 2:00p.m. 3 appointments per hour, approx. Three volunteers and 1 staff. Appointments are made by calling the center at 760.564.0096. The Wellness Center North Patio area outside or the Art & Leisure Room indoors will be used for trained volunteers to process communities tax returns. Service 2: In person assistance to assist with virtual process: CVCTS scans client’s documents and would then upload to a secure IRS approved platform. Federal Tax Returns and only California State Tax Returns will be completed virtually. A completed tax return would be printed or provided electronically through DocuSign, for the client. Date/Time of services: Mondays, February 1 through April 5, 2021 10:00 a.m.-1:00 p.m. 1 appointment every 20 minutes. Scanning documents and processing documents for those clients Safety measures: When visiting the Wellness Center for any purpose everyone is required to comply with COVID-19 safety protocols; face coverings are always mandatory while visiting the Wellness Center and social distancing of at least 6 feet apart will be maintained. Please note if visitors choose not to follow the safety protocol, visitors will be asked to leave the Wellness Center.