2020-21 Boys & Girls Club of CV - CDBG Sub-RecipientJune 14, 2021
Riverside County Economic Development Agency
EDA Development Manager - CDBG/ ESG Program
44-199 Monroe Street, Suite B
Indio, CA 92201
Attn: Noe Arechiga, CDBG Program Manager
Subject: City of La Quinta Community Development Block Grant (CDBG) Allocation
Dear Mr. Arechiga,
The City of La Quinta respectfully requests Riverside County to reprogram the remaining
balance from the City's Public Services allocation to the City's Public Facilities allocation.
The Boys and Girls Club of the Coachella Valley was unable to use all of the assigned
CDBG funds allocated during Fiscal Year 20/21 due to the Pandemic. Please reprogram
the excess funding in the amount of $22,105 from 4.LQ.40-20 Boys and Girls Club CV to
4.LQ.41-21 La Quinta ADA Improvements. The city understands that the reprogrammed
funding will not be available until Fiscal Year 21/22.
Thank you for your consideration of this programming change. Please do not hesitate to
contact Bryan McKinney, P.E., Public Works Director/City Engineer, at (760) 777-7045 or
Carley Escarrega, Management Assistant, at (760) 777-7096, if you have questions or
require additional information.
Sincerely,
Jon McMillen
City Manager
MEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
February 16, 2021
Jon McMillen, City Manager
Carley Escarrega, Management Assistant
CDBG Funding Sub-Recipient Agreement for the 2020-2021 CDBG Program Year with
Boys & Girls Club of the Coachella Valley
NOVEMBER 19, 2019 - RESOLUTION 2019-048
✔
✔
✔101-3001-60135
July 1, 2020 June 30, 2021
23,380
N/A
Jon McMillen
2/19/2021
City of La Quinta
CITY COUNCIL MEETING: November 19, 2019
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO AUTHORIZE THE CITY MANAGER
TO SUBMIT APPLICATIONS TO RIVERSIDE COUNTY ECONOMIC DEVELOPMENT
AGENCY FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND EXECUTE
SUPPLEMENTAL AGREEMENTS FOR FISCAL YEAR 2020/21
RECOMMENDATION
Adopt a resolution to authorize the City Manager to submit applications to the
Riverside County Economic Development Agency for Community Development
Block Grant funds, execute the Supplemental Agreements for Fiscal Year
2020/21; and allocate $21,510 to the Boys and Girls Club of the Coachella
Valley Fee Waiver/Reduction Program and $121,890 to the City of La Quinta
Americans with Disabilities Act Improvements Project.
EXECUTIVE SUMMARY
•Community Development Block Grant (CDBG) funds programs that
revitalize neighborhoods, promote economic development, and improve
community facilities and services.
•The City is eligible to receive approximately $143,400 in CDBG funds in
2020/21; 15% can be used for public service projects and 85% for public
improvement or housing services.
•City-approved grant applications must be sent to the Riverside County
Economic Development Agency (County EDA) no later than December 12,
2019. The exact amount of CDBG funding will be confirmed in the second
quarter of 2020.
FISCAL IMPACT
Upon approval by the Housing and Urban Development (HUD) and the County,
the City will receive an estimated $143,400 in CDBG funds. The final 2020/21
funding allocation will be based upon actual funds received. Revenues and
expenses will be incorporated in the 2020/21 Budget and tracked in a special
revenue fund (210).
BACKGROUND/ANALYSIS
The City is a cooperating city of the County’s CDBG program and has
participated since 1983. HUD oversees the County’s program and the County
PUBLIC HEARING ITEM NO. 1
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distributes annual funding to cooperating cities. The CDBG program requires
that each project/activity meets one of the three national objectives: benefit
low and moderate-income individuals; aid in the prevention or elimination of
slums or blight; or meet a need having a particular urgency.
Public Services
CDBG funding can be used for public services, such as childcare, recreation and
education programs; however, only 15% of the awarded annual allocation may
be designated for public services. The County EDA has a minimum funding
requirement of $10,000. A maximum of $21,510 is anticipated for public
services in 2020/21.
Public Improvements
CDBG funding can be used for public improvements, which include construction,
reconstruction, rehabilitation, and accessibility improvements. Public
improvement funds can be used for facilities and improvements that are
publicly owned or owned by a non-profit agency open to the public. These funds
must be used for improvements that benefit low- and moderate-income
individuals or neighborhoods. A maximum of $121,890 is anticipated for capital
improvements in 2020/21.
CDBG Applications
The City received one application for CDBG funding (Attachment 1) – the Boys
and Girls Club of the Coachella Valley, submitted a public service funding
request; and the City’s Engineering Services Division submitted a public
improvement-funding request.
Staff recommends awarding the anticipated public service funds of $21,510 to
the Boys and Girls Club and $121,890 to the City’s Engineering Services
division. The Boys and Girls Club funding will benefit 231 children who attend;
the public improvement request will fund ADA improvements at City facilities
that benefit individuals with disabilities and those who have low and moderate
income.
Agency and Public Review
A request for applications and notice of funding availability was posted to the
City’s website on September 12, 2019. A public notice was published in The
Desert Sun on November 8, 2019, announcing the availability of funds and the
public hearing date.
ALTERNATIVES
Council could elect to not approve the recommended community development
needs/CDBG funding priorities or modify the proposed needs/funding priorities
list.
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Prepared by: Carley Escarrega, Management Assistant
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachment: 1.Fiscal Year 2020/21 CDBG Summary of Applications
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