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2015 10 20 CCCALL TO ORDER Click here to return to Agenda City Council agendas and staff reports are now available on the City's web page: www.la-quinta.org CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 78-495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, OCTOBER 20, 2015 3:00 P.M. CLOSED SESSION 4:00 P.M. OPEN SESSION ROLL CALL: Councilmembers: Franklin, Osborne, Pena, Radi, Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b) CONFIRMATION OF AGENDA JOINT CLOSED SESSION OF CITY COUNCIL AND HOUSING AUTHORITY 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED SOUTH OF AVENUE 54, WEST OF MADISON STREET, NORTH AND EAST OF PGA WEST (PORTION OF APN 775-100-004) CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER NEGOTIATING PARTIES: ACOSTA (AMERICAN TOWER) UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR LEASE OF PROPERTY FOR CELL TOWER SITE RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. CITY COUNCIL AGENDA OCTOBER 20, 2015 Click here to return to Agenda REPORT ON ACTIONS TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda. Please complete a "Request to Speak" form and limit your comments to three minutes. The City Council values your comments; however in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by GC 54954.2(b). ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS PAGE 1. PRESENTATION TO 2015 THE LInKS PARTICIPANTS 7 2. PRESENTATION OF NEW UNIFORMS FOR POLICE DEPARTMENT VOLUNTEERS 3. PRESENTATION BY THE LA QUINTA MOTORCARS GROUP 4. REPORT FROM THE ADVISORY COMMITTEE CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. 1. MINUTES OF OCTOBER 6, 2015 9 2. APPROVE DEMAND REGISTERS DATED OCTOBER 2 AND 9, 2015 17 3. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH HEPTAGON 35 SEVEN TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE POINT HAPPY AND ROUDEL DRAINAGE IMPROVEMENTS PROJECT 4. APPROVE MEMORANDUM OF UNDERSTANDING WITH COUNTY OF 77 RIVERSIDE TRANSPORTATION DEPARTMENT TO PARTICIPATE IN COUNTYWIDE COLLISION RECORDS SYSTEM 5. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE ON-SITE 83 IMPROVEMENTS FOR DARBY ESTATES RESIDENTIAL DEVELOPMENT, LOCATED ON DARBY ROAD EAST OF PALM ROYALE DRIVE [RESOLUTION 2015-0491 6. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE OFF-SITE AND 91 ONSITE IMPROVEMENTS FOR PIAllA SERENA RESIDENTIAL DEVELOPMENT, LOCATED ON THE NORTHWEST CORNER OF MONROE CITY COUNCIL AGENDA OCTOBER 20, 2015 2 Click here to return to Agenda PAGE STREET AND AVENUE 58 [RESOLUTION 2015-0501 7. ACCEPT SILVERROCK GOLF COURSE 2014 STORM DAMAGE 99 RESTORATION IMPROVEMENTS PROJECT 8. SECOND READING AND ADOPTION OF ORDINANCE NO. 529 101 AMENDING SIX CHAPTERS OF MUNICIPAL CODE TITLE 3, ADDING CHAPTER 3.15 AND DELETING CHAPTERS 3.19, 3.30, AND 3.32 9. EXCUSE ABSENCES FOR COMMUNITY SERVICES COMMISSION 125 MEMBERS ENGEL AND SIMONDS 10. AUTHORIZE CITY MANAGER TO SUBMIT GRANT APPLICATION TO 128 TRILOGY AT LA QUINTA COMMUNITY SERVICES ORGANIZATION AND ACCEPT AWARDED FUNDS BUSINESS SESSION 1. SILVERROCK PROJECT UPDATE, REFINED PLANS, APPROVE 130 PURCHASE SALE AND DEVELOPMENT AGREEMENT AMENDMENT AND CONSENT TO ASSIGNMENT OF A SILVERROCK DEVELOPMENT COMPANY PARTNER STUDY SESSION 1. COMMUNITY SERVICES RESIDENT SURVEY RESULTS DISCUSSION 136 PUBLIC HEARINGS - NONE DEPARTMENTAL REPORTS 1. CITY MANAGER - COACHELLA VALLEY UNIFIED SCHOOL DISTRICT 2x2 218 2. CITY ATTORNEY 3. CITY CLERK - UPCOMING EVENTS AND CITY CALENDAR 220 4. COMMUNITY SERVICES A. DEPARTMENT REPORT - AUGUST AND SEPTEMBER 2015 224 B. QUARTERLY MARKETING REPORT 240 5. PUBLIC WORKS REPORT - SEPTEMBER 2015 250 6. POLICE DEPARTMENT QUARTERLY REPORT 256 7. FIRE DEPARTMENT QUARTERLY REPORT 272 MAYOR'S AND COUNCIL MEMBER'S ITEMS CITY COUNCIL AGENDA OCTOBER 20, 2015 3 Click here to return to Agenda REPORTS AND INFORMATIONAL ITEMS 1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans) 7. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 8. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin) 9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin) 10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin) 11. SUNLINE TRANSIT AGENCY (Franklin) 12. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Osborne) 13. CVAG PUBLIC SAFETY COMMITTEE (Osborne) 14. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Osborne) 15. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) 16. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne) 17. EAST VALLEY COALITION (Osborne) 18. ANIMAL CAMPUS COMMISSION (Pena) 19. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi) 20. CVAG TRANSPORTATION COMMITTEE (Radi) 21. COMMUNITY SERVICES COMMISSION MINUTES - SEPTEMBER 14, 2015 22. ARCHITECTURAL AND LANDSCAPE REVIEW BOARD MINUTES - SEPTEMBER 2, 2015 23. PLANNING COMMISSION MINUTES - SEPTEMBER 22, 2015 ADJOURNMENT ************************************ PAGE 282 284 The next regular meeting of the City Council will be held on November 3, 2015, commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City's website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the CITY COUNCIL AGENDA OCTOBER 20, 2015 4 Click here to return to Agenda bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La Quinta Cove Post Office at 51-321 Avenida Bermudas, on October 16, 2015 DATED: October 16, 2015 SUSAN MAYSELS, City Clerk City of La Quinta, California Public Notices The La Quinto City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty- four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the City Council, arrangements should be made in advance by contacting the City Clerk's office at 777- 7103. A one (1) week notice is required. If background material is to be presented to the Councilmembers during a City Council meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the City Council regarding any item(s) on this agenda will be made available for public inspection at the Community Development counter at City Hall located at 78-495 Calle Tampico, La Quinta, California, 92253, during normal business hours. CITY COUNCIL AGENDA OCTOBER 20, 2015 Click here to return to Agenda PRESENTATION NO. Click here to return to Agenda City of La Quinta CITY COUNCIL MEETING PRESENTATION TO: The Honorable Mayor and Members of the City Council FROM: Terry Deeringer, Human Resources/Risk Manager DATE: October 20, 2015 SUBJECT: PRESENTATION TO THE 2015 LInKS PARTICIPANTS LInKS (Leadership Investment and Knowledge Sharing), is a leadership development program for City employees designed to provide an understanding of City culture, decision making, and management philosophy. Eight employees from different departments volunteered to participate in the program. This group met with the City Manager, Department Directors, and various Managers on a rotating basis (two-hour meeting each month for eight months). Each meeting was an informal discussion designed to encourage interaction and questions. Employees who were employed full-time with the City for a minimum of one year were eligible to participate in this program, provided they had a recommendation from their supervisor, including permission to attend the classes each month. The City would like to acknowledge this group of employees for participating in the 2015 LInKS program: •Lisa Chaudhry, Office Assistant •Kris Gunterson, Traffic Signal Maintenance Supervisor •Sandra Mancilla, Account Technician •Anna Ortiz, Receptionist/Office Assistant •Moises Rodarte, Animal/Code Compliance Officer •Leonard St. Sauver, Construction Management/Inspection Supervisor •Teresa Thompson, Deputy City Clerk •Gil Villalpando, Community Services Coordinator 7 Click here to return to Agenda Click here to return to Agenda CITY COUNCIL MINUTES TUESDAY, OCTOBER 6, 2015 A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans ABSENT: None. PUBLIC COMMENT ON MATTERS NOT ON AGENDA CLOSED SESSION 1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (FIRST QUARTERLY REVIEW) PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION - CITY MANAGER COUNCIL RECESSED TO CLOSED SESSION AT 3:01 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 3:58 P.M. WITH ALL MEMBERS PRESENT. NO ACTIONS WERE TAKEN IN CLOSED SESSION THAT REQUIRES REPORTING PURSUANT TO GOVERNMENT CODE SECTION 54957.1 (BROWN ACT). Mayor Evans led the audience in the pledge of allegiance. PUBLIC COMMENT ON MATTERS NOT ON AGENDA PUBLIC SPEAKER: Allen Worthy - Mr. Worthy spoke about the charges against Palm Springs elected officials, and the lack of political leadership. PUBLIC SPEAKER: Patrick Swarthout, representing the Imperial Irrigation District - Mr. Swarthout announced Public Power Week and explained the purpose and events scheduled. PUBLIC SPEAKER: Phillip Bettencourt, Vice Chair of Planning Commission - Mr. Bettencourt explained that he is in attendance as a citizen observer from the Commission. CITY COUNCIL MINUTES OCTOBER 6, 2015 M Click here to return to Agenda CONFIRMATION OF AGENDA City Manager Spevacek requested that Council pull Consent Calendar Item No. 5 for a separate vote in order to make an addition to the list of Veterans. Council concurred. ANNOUNCEMENTS. PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. FLOOD CONTROL PREPARATIONS FOR EL NINO Public Works Director Jonasson provided the verbal report on City preparations underway and recommendations for residents in preparing their properties. CONSENT CALENDAR 1. APPROVE MINUTES OF SEPTEMBER 15, 2015 2. APPROVE DEMAND REGISTERS DATED SEPTEMBER 4, 11, 18 AND 25, 2015 3. AWARD PROFESSIONAL SERVICES AGREEMENT TO HERMANN DESIGN GROUP TO PROVIDE ON-CALL PROFESSIONAL LANDSCAPE ARCHITECT SUPPORT SERVICES 4. APPROVE COOPERATIVE AGREEMENT WITH CITY OF INDIO FOR DESIGN AND CONSTRUCTION OF TRAFFIC SIGNAL IMPROVEMENTS AT JEFFERSON STREET AND DUNBAR DRIVE 5. pulled for a separate vote by staff >>> APPROVE VETERAN NOMINATIONS FOR INCLUSION ON VETERANS' ACKNOWLEDGEMENT AREA SCULPTURE AT CIVIC CENTER CAMPUS 6. DENY CLAIM FOR DAMAGES FILED BY JOY ODEN; DATE OF LOSS — APRIL 10, 2015 7. DENY CLAIM FOR DAMAGES FILED BY CARMEN GASCON; DATE OF LOSS — JULY 15, 2015 8. DENY CLAIM FOR DAMAGES FILED BY ALICIA MALDONADO; DATE OF LOSS — JULY 23, 2015 9. ADOPT RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL PARCEL MAP AND SUBDIVISION IMPROVEMENT AGREEMENT FOR PROPERTY LOCATED ON THE NORTHEAST CORNER OF WASHINGTON STREET AND AVENUE 47 (WASHINGTON PARK COMMERCIAL DEVELOPMENT) [RESOLUTION 2015-0431 CITY COUNCIL MINUTES 2 OCTOBER 6, 2015 `us] Click here to return to Agenda 10. APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENT FOR CAPISTRANO DEVELOPMENT LOCATED SOUTH OF AIRPORT BOULEVARD, WEST OF MONROE STREET, AND NORTH OF AVENUE 58 11. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE OFF-SITE AND ON-SITE IMPROVEMENTS FOR SIGNATURE RESIDENTAL DEVELOPMENT, LOCATED WITHIN PGA WEST DEVELOPMENT ON PGA BOULEVARD [RESOLUTION 2015-0441 12. AUTHORIZE OVERNIGHT TRAVEL FOR PERMIT OPERATIONS SUPERVISOR AND EXECUTIVE ASSISTANT TO ATTEND THE SUNGUARD PUBLIC SECTOR 2015 ANNUAL TRAKIT USER CONFERENCE IN SAN DIEGO, CALIFORNIA, OCTOBER 21-23,2015 13. AUTHORIZE OVERNIGHT TRAVEL FOR ONE PERMIT TECHNICIAN TO ATTEND THE CALIFORNIA BUILDING OFFICIALS TRAINING INSTITUTE 2015 EDUCATION WEEK ON OCTOBER 26-27, 2015 IN ONTARIO, CALIFORNIA 14. APPROVE SETTLEMENT AGREEMENT BETWEEN CITY OF LA QUINTA AND DEVELOPERS SURETY AND INDEMNITY COMPANY RELATED TO SUBDIVISION IMPROVEMENT AGREEMENT FOR TRADITION CLUB SUBDIVISION MOTION - A motion was made and seconded by Councilmembers Radi/Pena to approve Consent Calendar No. 5 and adding the following three veterans' names, which were inadvertently omitted from the staff report: GOTTLIEB JULES ARMY SP5 1966-1969 HAMM CHARLES AIR FORCE A1C 1962-1968 MILLER THOMAS MARINES LT COL 1953-1972 Motion passed unanimously. MOTION - A motion was made and seconded by Councilmembers Pena/Radi to approve Consent Calendar Item Nos. 1-4 and 6-14 as recommended with Item Nos. 9 and 11 adopting Resolutions 2015-043 and 2015-044 respectively. Motion passed unanimously. STUDY SESSION (Part 1 1. INTERVIEWS WITH LOBBYIST SERVICES FIRMS Assistant to City Manager Escobedo presented the staff report, which is on file in the City Clerk's Office. Mr. Escobedo announced a correction to the staff report, page 293: the monthly fee for Capitol Strategies Group should state $5,000, not $4,000. The following firms gave presentations on their qualifications: Joe A. Gonsalves & Son - Mr. Jason Gonsalves CITY COUNCIL MINUTES 3 OCTOBER 6, 2015 Is Click here to return to Agenda Townsend Public Affairs - Mr. Christopher Townsend Capitol Strategies Group - Ms. Meghan Loper and Mr. Marvin Pineda Following a question and answer session between Council and the presenters, Council reached a consensus to direct staff to bring this matter back as a business item, recommending approval of a contract with the Joe A. Gonsalves & Son firm for lobbyist services. BUSINESS SESSION 1. APPROVE FIRST ROUND COMMUNITY SERVICES GRANTS AND FUNDING REQUESTS Community Services Supervisor Ambriz presented the staff report, which is on file in the City Clerk's Office. MOTION - A motion was made and seconded by Councilmembers Osborne/Radi to approve the first round of community services grants and funding requests totaling $24,750 as recommended, and increase grant distribution by Council from two to three times per year, keeping the criteria to 501(c)3 organizations only but listing all those who apply in staff reports. Motion passed unanimously. 2. APPROVE REDUCTION OF REGULAR CITY COUNCIL MEETINGS DURING DECEMBER 2015 AND JANUARY 2016 TO ONE PER MONTH BY CANCELLING REGULAR MEETINGS OF DECEMBER 15, 2015 AND JANUARY 5, 2016 MOTION - A motion was made and seconded by Councilmembers Franklin/Osborne to approve the reduction of one regular City Council meeting during January 2016 by cancelling the regular meeting of January 5, 2016, and holding a city hall open house concurrent with the December 15, 2015 meeting. Motion passed unanimously. 3. INTRODUCE ORDINANCE AMENDING, ADDING AND DELETING VARIOUS CHAPTERS OF MUNICIPAL CODE TITLE 3 RELATING TO REVENUE AND FINANCE [ORDINANCE 5291 The Council directed City Attorney Ihrke to research the amendments necessary to existing resolutions and/or ordinances, if any, which would allow Council the option of hiring a professional money manager should this Council or any future Council desire to do so. MOTION - A motion was made and seconded by Councilmembers Franklin/Radi to take up Ordinance No. 529 by title and number only and waive further reading. Motion passed unanimously. CITY COUNCIL MINUTES 4 OCTOBER 6, 2015 `X, Click here to return to Agenda City Clerk Maysels read the following title of Ordinance No. 529 in to the record: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SIX CHAPTERS OF MUNICIPAL CODE TITLE 3, ADDING CHAPTER 3.15 AND DELETING CHAPTERS 3.19, 3.30, AND 3.32 MOTION - A motion was made and seconded by Councilmembers Franklin/Radi to introduce Ordinance No. 529 at first reading. Motion passed unanimously. 4 ADOPT FOUR RESOLUTIONS SETTING POLICIES AND PROCEDURES FOR PURCHASING AND CONTRACTING, DISPOSING OF SURPLUS GOODS, PROCESSING CLAIMS AGAINST THE CITY, AND APPLYING FOR AND ACCEPTING GRANTS [RESOLUTIONS 2015-045, 2015-046, 2015-047 AND 2015-0481 City Clerk Maysels presented the staff report, which is on file in the City Clerk's Office. MOTION - A motion was made and seconded by Councilmembers Radi/Franklin to approve staff's recommendation by adopting the following resolutions and to direct staff to submit quarterly reports concurrent with the Demand Register listing the contracts and purchase orders approved by the City Manager for amounts between $30,000 and $50,000: Resolution 2015-045: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A PURCHASING AND CONTRACTING POLICY [effective date: November 19, 2015] Resolution 2015-046: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A SURPLUS PROPERTY AND EQUIPMENT POLICY [effective date: November 19, 2015] Resolution 2015-047: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO PERFORM CLAIM PROCESSING FUNCTIONS SUBJECT TO CERTAIN LIMITATIONS [effective immediately: October 6, 20151 Resolution 2015-048: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO APPLY FOR, AND ACCEPT GRANTS VALUED AT $50,000 OR LESS, INCLUDING MATCHING GRANTS, AND TO ADJUST THE CITY BUDGET ACCORDINGLY [effective immediately: October 6, 20151 Motion passed unanimously. STUDY SESSION (Part 2) 2. LOGO REVISIONS DISCUSSION CITY COUNCIL MINUTES 5 OCTOBER 6, 2015 13 Click here to return to Agenda COUNCILMEMBER RADI ANNOUNCED THAT HE WILL RECUSE HIMSELF FROM THIS DISCUSSION AND LEAVE THE DAIS BECAUSE THE CONSULTANT'S ACCOUNT MANAGER, BRANDON MARLEY, IS ONE OF HIS TENANTS. Marketing and Events Supervisor Larson presented the staff report, which is on file in the City Clerk's Office, and introduced Graphtek consultants, Michael Cheley, CEO/ Creative Director and Brandon Marley, Account Manager. Councilmembers reviewed the ten marketing logos presented by Graphtek and by consensus, directed staff to return with variations of the "windows" logo design. PUBLIC HEARINGS - None DEPARTMENT REPORTS - On file with the City Clerk MAYOR'S AND COUNCIL MEMBER'S ITEMS Mayor Evans requested that a CV -Link study session item be placed on an upcoming agenda to discuss the plan's known elements, the potential of the La Quinta section, and how the La Quinta section should progress. Council concurred. Mayor Evans reported that Goldenvoice has agreed to the installation of a City identification monument or plaque somewhere near their roadrunner sculpture located in the roundabout. Madam Mayor suggested that Public Works collaborate with Community Services to include a City identifier and consider use of Art in Public Places funds for the project. Councilmembers Franklin, Osborne, Radi and Mayor Evans reported on their attendance at the League of California Cities conference in San Jose. City Manager Spevacek provided a summary of the recent redevelopment dissolution clean-up bill SB 107. City Attorney Ihrke announced that an administrative reorganization within Rutan & Tucker resulting in a change in Assistant City Attorneys assigned to La Quinta from M. Katherine Jenson to Michelle Molko has been accepted by Councilmembers. Ms. Jenson will now specialize in land use and SEQA matters. REPORTS AND INFORMATIONAL ITEMS La Quinta's representative for 2015, Councilmember Franklin, reported on her attendance at the following: INTERNATIONAL COUNCIL OF SHOPPING CENTERS CONFERENCE CITY COUNCIL MINUTES 6 OCTOBER 6, 2015 14 Click here to return to Agenda La Quinta's representative for 2015, Councilmember Osborne, reported on his attendance at the following: IID ENERGY CONSUMERS' ADVISORY COMMITTEE SO. CALIF ENERGY AND WATER CONFERENCE INTERNATIONAL COUNCIL OF SHOPPING CENTERS CONFERENCE ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Franklin/Radi to adjourn at 8:27 p.m. Motion passed unanimously. Respectfully submitted, SUSAN MAYSELS, City Clerk City of La Quinta, California CITY COUNCIL MINUTES 7 OCTOBER 6, 2015 15 Click here to return to Agenda 16 Clic return �o KgeRda M NO. Oty of La Quinta CI TY COUNCI L MEETI NG: October 20, 2015 STAFF REPORT AGENDA TI TLE APPROVE DEMAND REGI STERS DATED OCTOBER AND 9, 2015 RECOM M EDATI ON Approve demand registers dated October 2 and 9, 2015. EXECUTIVE SUMMARY- None FI SCAL I M PACT Demand of Cash: -- Oty $ 1,870,375.92 -- Successor Agency of RDA $ 0.00 -- Housing Authority $ 4,293.75 -- Housing Authority Commission $ 0.00 1.874.669.67 BACKGROU N D/ AN ALYSI S Between City Council meetings, routine bills and payroll must be paid in order to avoid late fees/penalties. Attachment 1 provides the detail for the weekly demand registers from September 26 through October 9, 2015. Warrants I ssued: 108490 - 1085821 108583 - 1086741 Voids) Wire Transfers} Payroll Direct Deposit} Payroll Tax Transfers} $ 1,029,318.22 $ 312,380.58 $ (0.00) $ 263,543.98 $ 212,685.42 $ 56,741.47 $ 1,874,669.67 The most significant expenditures on the demand registers listed above are as follows: Vendor: Account Name: Amount: Purpose: Superior Pavement Construction $ 247,265.38 Jefferson Roundabout Painting & Decor Inc. Construction $ 145,799.35 Library Improvements Golden Valley Construction Construction $ 114,983.49 Library Improvements LQ Arts Foundation Contingency $ 103,130.00 Contract Agreement American Asphalt Technical $ 66,071.26 Slurry Seal RG General Engineering Construction $ 63,897.00 ADA Improvements 17 Click here to return to Agenda Wire Transfers: Seven wire transfers totaled $263,543.98. Of thisamount,$127,370.35 was to Landmark for golf course management; $88,263.66 to CaIPERS for health insurance premiums and $39,242.45 to CaIPERSfor retirement costs (see Attachment 2 for a full listing). ALTERNATI VES City Council may approve, partially approve, or reject the demand registers. Report prepared by: Sandra Mancilla, Account Technician Report approved by: Rita Conrad, Finance Director Attachments: 1. Demand Registers 2. Wire Transfers 18 10/12/2015 4:56:10 PM Page 1 of 7 19 ATTACHMENT 1 Click hto return to A e a remand register i s � _7711. City of La Quanta, CA Packet: APPKT00550 - SH M '10/2/15 }, pI Ar �,�� 'V Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101 -GENERAL FUND ADT SECURITY SERVICES 108490 10/02/2015 OCT -LQ PARK 101-3005-60554 87.54 ALL TRADES FABRICATIONS 1 108491 10/02/2015 REFUND OVERPAYMENT 101-0000-42300 40.00 AMERICAN FORENSIC NURSE 108494 10/02/2015 BLOOD ALCOHOL 101-2001-36310 40.00 ARELLANO, AGUSTIN 108496 10/02/2015 FITNESS REIMB 101-1004-60104 25.00 CAPITALONE COMMERCIAL 108499 10/02/2015 CODE -COMM MEETING 101-6001-60320 12.38 CAPITAL ONE COMMERCIAL 108499 10/02/2015 LUNCH MEETING 101-7001-60420 31.74 CHECKMATE TELEPHONE EXC 108501 10/02/2015 ANSWERING SERVICE 101-7006-60104 111.19 CIGNA HEALTH CARE 108503 10/02/2015 OCT -DENTAL INSUR 101-0000-20943 6,814.13 COACHELLA VALLEY WATER 108504 10/02/2015 WATER SERVICES 101-3005-61201 901.56 COACHELLA VALLEY WATER 108504 10/02/2015 WATER SERVICES 101-3005-61202 1,619.40 COACHELLA VALLEY WATER 108504 10/02/2015 WATER SERVICES 101-3005-61209 4,925.09 COACHELLA VALLEY WATER 108504 10/02/2015 WATER SERVICES 101-3008-61200 40.30 COMMAND ONE SECURITY 108506 10/02/2015 REFUND OVERPAYMENT 101-0000-42300 50.00 COMMERCIAL DOOR CO INC 108507 10/02/2015 REFUND OVERPAYMENT 101-0000-42300 20.00 DESERTARC 108515 10/02/2015 TEAM LQ TSHIRTS 101-3007-60461 290.52 DISH NETWORK 108516 10/02/2015 EOC SATELLITE 9/13-10/12 101-2002-60671 65.73 DOVE AIR INC 108517 10/02/2015 REFUND OVERPAYMENT 101-0000-42300 55.20 ESCOBEDO, CHRIS 108518 10/02/2015 TRAVEL EXP -SAN DIEGO 101-1002-60320 836.55 FIRST CHOICE A/C & HEATIN 108519 10/02/2015 LQ SPORTS COMPLEX 101-3005-60555 496.00 FIRST CHOICE A/C & HEATIN 108519 10/02/2015 HVAC REPAIR 101-3002-60667 1,683.00 GRAPHTEK INTERACTIVE 108521 10/02/2015 LOGO DEVELOPMENT 101-3007-60461 2,500.00 GREATER PALM SPRINGS CVB 108522 10/02/2015 CVB FUNDING PYMT 2 101-3007-60151 45,298.00 HANDWROUGHTCOPPER JE 108523 10/02/2015 REFUND OVERPAYMENT 101-0000-41600 3.00 HEALTH METRICS INC 108524 10/02/2015 HEARING TEST 101-7003-60320 325.00 HEALTH METRICS INC 108524 10/02/2015 HEARING TEST 101-7004-60320 325.00 HOMEWOOD SUITES 108526 10/02/2015 COMM OUTREACH 101-6001-60320 31.86 IMPERIAL IRRIGATION DIST 108528 10/02/2015 ELECTRICITY SERVICE 101-2002-61101 1,043.48 IMPERIAL IRRIGATION DIST 108528 10/02/2015 ELECTRICITY SERVICE 101-3005-61103 1,662.41 IMPERIAL IRRIGATION DIST 108528 10/02/2015 ELECTRICITY SERVICE 101-3005-61105 1,167.90 IMPERIAL IRRIGATION DIST 108528 10/02/2015 ELECTRICITY SERVICE 101-3005-61106 2,353.56 IMPERIAL IRRIGATION DIST 108528 10/02/2015 ELECTRICITY SERVICE 101-3005-61111 14.83 IMPERIAL IRRIGATION DIST 108528 10/02/2015 ELECTRICITY SERVICE 101-3005-61113 22.31 IMPERIAL IRRIGATION DIST 108528 10/02/2015 ELECTRICITY SERVICE 101-3008-61101 9,892.86 JNS MEDIA SPECIALISTS 108531 10/02/2015 MKTING CONTRACT 101-3007-60461 15,500.00 JOE'S CUSTOM REPAIRS 108532 10/02/2015 REFUND OVERPAYMENT 101-0000-42300 15.00 LA QUINTA ARTS FOUNDATI 108536 10/02/2015 CONTRACT SVC AGREEMENT 101-3001-60511 103,130.00 LA QUINTA CHAMBER OF CO 108537 10/02/2015 OCT -GEM ADS 101-3007-60461 2,250.00 LUNA LANDSCAPE 108540 10/02/2015 REFUND OVERPAYMENT 101-0000-42300 136.00 MOORE, DAVID COMMUNIC 108543 10/02/2015 REFUND OVERPAYMENT 101-0000-42300 30.00 MSA CONSULTING INC 108546 10/02/2015 JUL-JEFF PED SURVEY 101-7001-60104 1,800.00 OFFICE DEPOT 108548 10/02/2015 BCARDS-REYNOSO 101-2001-60420 60.54 OFFICE DEPOT 108548 10/02/2015 OFFICE SUPPLIES 101-1005-60400 60.76 PROFESSIONALS IN HUMAN 108552 10/02/2015 MEMBERSHIP 101-1004-60351 125.00 RADEVA, MONIKA 108554 10/02/2015 REIMBSCANNER/PRINTER 101-6001-60400 282.03 RASA/ERIC NELSON 108555 10/02/2015 LLA2015-0007 101-7002-60183 475.00 RASA/ERIC NELSON 108555 10/02/2015 FPM 2015-0005 101-7002-60183 412.00 RIVERSIDE COUNTY SHERIFF' 108557 10/02/2015 MAY -JAIL ACCESS FEE 101-2001-36280 13,626.24 SAMUEL, MICHAEL 108558 10/02/2015 REFUND RECORDING FEE 101-0000-20325 33.00 SENIOR INSPIRATION AWAR 108559 10/02/2015 SIA 2016 101-3002-60108 2,500.00 SHOVE, TED 108561 10/02/2015 TRAVEL EXP -SAN DIEGO 101-1002-60320 841.39 SHRED-ITUSA- SANBERNAD 108562 10/02/2015 JUN -RECYCLING 101-2001-60109 17.95 SHRED-ITUSA- SANBERNAD 108562 10/02/2015 AUG -RECYCLING 101-2001-60109 17.95 SOUTH COAST AIR QUALITY 108563 10/02/2015 CITY HALL GENERATORS/AQ 101-2002-80101 693.08 10/12/2015 4:56:10 PM Page 1 of 7 19 Demand Register Click here 11@dIW{}rA0p 6 - SHIM 10/2/15 Vendor Name. Payment Number Payment Date Description (Payable) Account Number Amount SOUTH COAST AIR QUALITY 108563 10/02/2015 EOC GENERATOR/AQMD FEE 101-2002-80101 121.44 SOUTHERN CALIFORNIA MU 108564 10/02/2015 SCMAF INSTITUTE FEE 101-3001-60320 50.00 SPEVACEK, FRANK 108566 10/02/2015 MILEAGE REIMB-SAN DIEGO 101-1002-60320 147.20 STANDARD INSURANCE COM 108567 10/02/2015 OCT -INSURANCE 101-0000-20947 532.95 STANDARD INSURANCE COM 108567 10/02/2015 OCT -INSURANCE 101-0000-20955 4,023.02 STANDARD INSURANCE COM 108568 10/02/2015 OCT-ADD'L LIFE INSUR 101-0000-20948 360.38 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-7001-60400 59.59 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-7001-60400 64.49 STAPLES ADVANTAGE 108569 10/02/2015 BOND PAPER 101-7001-60400 134.11 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-7001-60400 57.16 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-7001-60400 11.87 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-7001-60400 97.32 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-7001-60400 4.55 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-7001-60400 26.29 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-7001-60400 191.97 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 10177001-60400 74.46 STAPLES ADVANTAGE 108569 10/02/2015 CHAIR 101-1002-60420 107.99 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-3002-60400 108.83 STAPLES ADVANTAGE 108569 10/02/2015 KEYBOARD CASE 101-3002-60420 107.99 STAPLES ADVANTAGE 108569 10/02/2015 RETURN CREDIT 101-6001-60400 -79.10 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-1006-60400 78.49 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-1006-60400 6.25 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-1006-60400 6.15 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-3002-60400 61.23 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-1002-60400 98.24 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-1004-60400 100.42 STAPLES ADVANTAGE 108569 10/02/2015 OFFICE SUPPLIES 101-6001-60400 363.36 URIBE, LUIS 108574 10/02/2015 MILEAGE REIMB 9/21-25/15 101-6003-50250 87.97 VERIZON WIRELESS 108576 10/02/2015 CITY CELL PH 7/14-8/13 101-1007-61301 1,542.46 VERIZON WIRELESS 108576 10/02/2015 WIRELESS SVC 7/26-8/25 101-1007-61301 1,093.28 WATERLOGIC USA FINANCE 1 108579 10/02/2015 WATER COOLER 101-1007-60404 226.80 WATERLOGIC USA FINANCE 1 108579 10/02/2015 SEP -WATER COOLER 101-1007-60404 226.80 WELLNESS WORKS 108580 10/02/2015 EAP SERVICES 101-1004-60104 245.00 WEST, BRIAN LANDSCAPE IN 108581 10/02/2015 REFUND OVERPAYMENT 101-0000-42300 55.00 Fund 101- GENERAL FUND Total: 235,185.44 Fund: 201- GAS TAX FUND ALSCO INC 108492 10/02/2015 UNIFORM RENTAL 201-7003-60690 88.05 ALSCO INC 108492 10/02/2015 UNIFORM RENTAL EOM 9/11 201-7003-60690 88.05 AUTOZON E 108497 10/02/2015 MATERIAL 201-7003-60431 3.15 AUTOZONE 108497 10/02/2015 PWR STIR FLUID 201-7003-60431 4.48 CHEMSEARCH 108502 10/02/2015 STAIN REMOVER 201-7003-60431 179.89 INLAND POWER EQUIPMENT 108530 10/02/2015 MATERIAL/SUPPLY 201-7003-60431 211.56 MOWERS PLUS INC 108545 10/02/2015 CHAIN LOOPS 201-7003-60431 144.97 PROPER SOLUTIONS INC 108553 10/02/2015 TEMP STAFFING WKEND 9/1 201-7003-60125 255.30 SUPERIOR PAVEMENT MARKI 108570' 10/02/2015 25MPH LEGENDS 201-7003-60433 1,500.00 TOPS'N BARRICADES INC 108571 10/02/2015 SIGN/BARRICADES 201-7003-60429 262.22 TOPS'N BARRICADES INC 108571 10/02/2015 TRAFFIC PLAN 201-7003-60431 200.00 TOPS'N BARRICADES INC 108571 10/02/2015 SIGN/BARRICADES 201-7003-60429 149.04 TOPS'N BARRICADES INC 108571 10/02/2015 SIGN/BARRICADES 201-7003-60429 248.13 TOPS'N BARRICADES INC 108571 10/02/2015 SIGN/BARRICADES 201-7003-60429 156.60 Fund 201- GAS TAX FUND Total: 3,491.44 Fund: 202 - LIBRARY FUND CONSOLIDATED ELECTRICAL 108508 10/02/2015 FUSES FOR LIBRARY HVAC 202-3004-60667 20.61 DESERT FIRE EXTINGUISHER 108514 10/02/2015 FIRE EXTINGUISHER-MUSEU 202-3006-60664 81.92 IMPERIAL IRRIGATION DIST 108528 10/02/2015 ELECTRICITY SERVICE 202-3004-6110 5,451.94 IMPERIAL IRRIGATION DIST 108528 10/02/2015 ELECTRICITY SERVICE 202-3006-61101 1,576.47 LOCK SHOP INC, THE 108539 10/02/2015 LIBRARY KEYS 202-3004-60420 13.82 LUXE WATER SOLUTIONS LLC 108541 10/02/2015 SEP -WATER COOLER 202-3006-61200 37.80 10/12/2015 4:56:10 PM Page 2 of 7 20 Demand Register Click here rApt @g61®_ SHIM 10/2/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount TYCO INTEGRATED SECURITY 108572 10/02/2015 PROGRAM ACCESS CODES 202-3004-60123 612.25 Fund 202 - LIBRARY FUND Total: 7,794.81 Fund: 215 - LIGHTING & LANDSCAPING FU KIRKPATRICK LANDSCAPING 108534 10/02/2015 SEP -LANDSCAPING 215-7004-60189 38,211.08 KIRKPATRICK LANDSCAPING 108534 10/02/2015 LANDSCAPE SVC 215-7004-60189 11,000.00 SHARK POOLS INC 108560 10/02/2015 AUG-BERMUDA/ESTADO 215-7004-60104 125.00 SHARK POOLS INC 108560 10/02/2015 AUG-ESTADO/DESERT CLB 215-7004-60104 125.00 SHARK POOLS INC 108560 10/02/2015 AUG-FONDA/BERMUDA 215-7004-60104 175.00 SHARK POOLS INC 108560 10/02/2015 AUG -LG FOUNTAIN 215-7004-60104 275.00 SHARK POOLS INC 108560 10/02/2015 AUG-FONDA/DESERT CLB 215-7004-60104 150.00 SHARK POOLS INC 108560 10/02/2015 SEP-FONDA/BERMUDA 215-7004-60104 175.00 SHARK POOLS INC 108560 10/02/2015 LG FOUNTAIN R&JM 215-7004-60104 225.00 VERIZON CALIFORNIA 108575 10/02/2015 TRAFF SIGNAL 8/25-9/24 215-7004-60189 56.54 Fund 215 - LIGHTING & LANDSCAPING FU Total: 50,517.62 Fund: 218 - CV VIOLENT CRIME TASK FOR COFIELD, MICHAEL 108505 10/02/2015 PLAQUE-MCGILL 218-0000-60420 145.00 DELARA TOWING INC 108512 10/02/2015 ARMORED VEH REPAIRS 218-0000-60665 346.32 DESERT BUSINESS MACHINE 108513 10/02/2015 SERVICE/SUPPLIES 8/23-9/22 218-0000-60665 86.74 IMPERIAL IRRIGATION -GANG 108529 10/02/2015 ELECTRICITY SERVICE 7/30-8 218-0000-61101 584.06 NEXTEL GANG TASK FORCE 108547 10/02/2015 CELL PHONES 8/12-9/11 218-0000-61300 37.88 PETE'S ROAD SERVICE INC 108550 10/02/2015 TIRES -ARMORED VEH 218-0000-60665 1,123.67 SPARKLETTS GANG TASK FOR 108565 10/02/2015 DRINKING WATER 218-0000-61200 34.00 Fund 218 - CV VIOLENT CRIME TASK FOR Total: 2,357.67 Fund: 401- CAPITAL IMPROVEMENT PROGR AMERICAN'ASPHALT SOUTH 108493 10/02/2015 SLURRY SEAL 2012-07C 401-0000-60108 66,071.26 DATELAND CONSTRUCTION 108509 10/02/2015 CCO#1 & RETENTION 401-0000-60188 1,584.12 DATELAND CONSTRUCTION 108509 10/02/2015 RETENTION 2014-09 401-0000-60188 2,122.98 DDL TRAFFIC INC. 108510 10/02/2015 TECH SUPPORT 401-0000-60188 750.00 DDLTRAFFIC INC. 108510 10/02/2015 SPEED CHECK SIGN/SOLAR P 401-0000-60188 19,778.96 DEERE, JOHN LANDSCAPES 108511 10/02/2015 CLIMBING SAFETY GEAR 401-0000-60188 255.53 GOLDEN VALLEY CONSTRUCT 108520 10/02/2015 LIBRARY -CONST 2014-13A 401-0000-60188 114,983.49 HERMANN DESIGN GROUP 1 108525 10/02/2015 AVE 52 DESIGN 401-0000-60185 467.50 HERMANN DESIGN GROUP 1 108525 10/02/2015 LIBRARY DESIGN 401-0000-60185 701.47 HERMANN DESIGN GROUP 1 108525 10/02/2015 AVE 52 DESIGN 401-0000-60185 170.00 JTB SUPPLY CO., INC. 108533 10/02/2015 POWER SUPPLY 401-0000-60188 421.20 MICHAEL BAKER INTERNATI 108542 10/02/2015 JUN -PROFESSIONAL SVC 401-0000-60103 22,467.15 MICHAEL BAKER INTERNATI 108542 10/02/2015 AUG-PROFESSIONALSVC 401-0000-60103 9,636.57 MICHAEL BAKER INTERNATI 108542 10/02/2015 JUL-DESIGN 401-0000-60185 3,757.40 MSA CONSULTING INC 108546 10/02/2015 JUL-CONST SVC SURVEY 401-0000-60108 10,172.50 MSA CONSULTING INC 108546 10/02/2015 JUL-CONST SVC SURVEY 401-0000-60108 3,155.00 MSA CONSULTING INC 108546 10/02/2015 AUG -CONST SVC SURVEY 401-0000-60108 1,119.95 MSA CONSULTING INC 108546 10/02/2015 AUG -CONST SVC SURVEY 401-0000-60108 300.05 PAINTING & DECOR INC 108549 10/02/2015 LIBRARY -CONST 2014-13B 401-0000-60188 145,799.35 PLANIT REPROGRAPHICS SYS 108551 10/02/2015 APWA AWARD BINDER 2012- 401-0000-60188 116.02 PLANIT REPROGRAPHICS SYS 108551 10/02/2015 APWA AWARD APP 2013-11 401-0000-60188 62.51 PLANIT REPROGRAPHICS SYS 108551 10/02/2015 CONST PLANS/SPECS 401-0000-60188 191.80 PLANIT REPROGRAPHICS SYS 108551 10/02/2015 PLAN CK COPIES 2013-02 401-0000-60188 12.90 RG GENERAL ENGINEERING 108556 10/02/2015 SPTS CMPLX/YMCA 2014-01 401-0000-60188 63,897.00 SUPERIOR PAVEMENT MARKI 108570 10/02/2015 52/JEFF ROUNDABOUT 2014 401-0000-60188 225,500.36 SUPERIOR PAVEMENT MARKI 108570 10/02/2015 52/JEFF ROUNDABOUT 2014 401-0000-60188 20,265.02 WALTERS WHOLESALE ELECT 108578 10/02/2015 LED LIGHT TUBES 401-0000-60188 172.37 WALTERS WHOLESALE ELECT 108578 10/02/2015 PARKING LOT LIGHT 401-0000-60188 373.61 WALTERS WHOLESALE ELECT 108578 10/02/2015 SIGNAL HEAD INSTALL 401-0000-60188 259.50 WESTERN PACIFIC SIGNAL LL 108582 10/02/2015 PED BUTTON SUPPORT 2012 401-0000-60188 750.00 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 715,315.57 Fund: 501- EQUIPMENT REPLACEMENT AUTOZONE 108497 10/02/2015 TK#44 WIPER BLADES 501-0000-60675 10.43 BMW MOTORCYCLES OF RIV 108498 10/02/2015 CLUTCH REPAIR 501-0000-60679 2,108.76 BMW MOTORCYCLES OF RIV 108498 10/02/2015 BATTERY 501-0000-60679 100.00 10/12/2015 4:56:10 PM Page 3 of 7 21 Demand Register Click herept&m#uApW0g855I;_ SHIM 10/2/15 Vendor Name Payment Number Payment Date Description (Payable) , Account Number Amount CARQUEST 108500 10/02/2015 TK#18 BATTERY 501-0000-60675 208.38 CARQUEST 108500 10/02/2015 TK#54 TRAILER BALL 501-0000-60675 15.17 HONDA YAMAHA OF REDLA 108527 10/02/2015 REPLACED CLUTCH 501-0000-60679 1,078.00 HONDA YAMAHA OF REDLA 108527 10/02/2015 TIRE REPLACEMENT 501-0000-60679 270.55 L & L AUTOMOTIVE 108535 10/02/2015 TK#65 BROOM/UTILITY 501-0000-60676 132.66 MOUNTAIN VIEW TIRE 108544 10/02/2015 COP -ALIGNMENT REPAIRS 501-0000-60676 1,067.93 MOUNTAIN VIEW TIRE 108544 10/02/2015 COP -TIRE REPAIR 501-0000-60676 25.40 MOUNTAIN VIEW TIRE 108544 10/02/2015 TRAILER TIRE 501-0000-60676 112.57 MOUNTAIN VIEW TIRE 108544 10/02/2015 TK#61 TIRE 501-0000-60676 55.76 UNITED ROTARY BRUSH COR 108573 10/02/2015 SWEEPER BROOMS 501-0000-60678 567.16 Fund 501- EQUIPMENT REPLACEMENT Total: 5,752.77 Fund: 502 - INFORMATION TECHNOLOGY APPLE FINANCIAL SERVICES 108495 10/02/2015 SEP -APPLE LEASE 502-0000-80100 429.70 STAPLES ADVANTAGE 108569 10/02/2015 NETWORK CABLES 502-0000-60421 6.47 STAPLES ADVANTAGE 108569 10/02/2015 NETWORK CABLES 502-0000-60421 8.52 VERMONT SYSTEMS INC 108577 10/02/2015 JUL'15-JUN'16 RECTRAC ME 502-0000-60301 6,658.21 Fund 502 - INFORMATION TECHNOLOGY Total: 7,102.90 Fund: 503 - PARK EQUIP & FACILITY FND LASALLE PAINTING, INC. 108538 10/02/2015 LQ PARK EAST FENCE 503-0000-71060 1,800.00 Fund 503 - PARK EQUIP & FACILITY FND Total: 1,800.00 10/12/2015 4:56:10 PM Grand Total: 1,029,318.22 22 Page 4 of 7 Demand Register Fund Summary Fund 101 -GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY FUND 215 - LIGHTING & LANDSCAPING FU 218 - CV VIOLENT CRIME TASK FOR 401 -CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY 503 - PARK EQUIP & FACILITY FND Account Number 101-0000-20325 101-0000-20943 101-0000-20947 101-0000-20948 101-0000-20955 101-0000-41600 101-0000-42300 101-1002-60320 101-1002-60400 101-1002-60420 101-1004-60104 101-1004-60351 101-1004-60400 101-1005-60400 101-1006-60400 101-1007-60404 101-1007-61301 101-2001-36280 101-2001-36310 101-2001-60109 101-2001-60420 101-2002-60671 101-2002-61101 101-2002-80101 101-3001-60320 101-3001-60511 101-3002-60108 101-3002-60400 101-3002-60420 101-3002-60667 101-3005-60554 101-3005-60555 101-3005-61103 101-3005-61105 101-3005-61106 101-3005-61111 101-3005-61113 101-3005-61201 101-3005-61202 101-3005-61209 101-3007-60151 101-3007-60461 101-3008-61101 101-3008-61200 10/12/2015 4:56:10 PM Grand Total: Account Summary Account Name Due to County Recorder Dental Insurance Pay Life Insurance Pay Add'I Life Insurance Pay Disability Insurance Pay Business Licenses Cash Over/Short Travel & Training Office Supplies Operating Supplies Consultants Membership Dues Office Supplies Office Supplies Office Supplies Bottled Water Mobile/Cell Phones Booking Fees Blood/Alcohol Testing LQ Police Volunteers Operating Supplies Repair & Maintenance - Utilities - Electricity Machinery & Equipment Travel & Training Contingency/LQ Arts Fo Technical Office Supplies Operating Supplies HVAC LQ Park Building Sports Complex Building Utilities - Electric - Civic Utilities - Electric - Fritz Utilities - Electric - Sport Utilities - Electric - Velas Utilities - Electric- Eisen Utilities - Water -Montic Utilities - Water - Civic C Utilities- Water-Commu PSDRCVB Economic Development/ Utilities - Electricity Utilities - Water Expense Amount 235,185.44 3,491.44 7,794.81 50,517.62 2,357.67 715,315.57 5,752.77 7,102.90 1,800.00 1,029,318.22 Expense Amount 33.00 6,814.13 532.95 360.38 4,023.02 3.00 401.20 1,825.14 98.24 107.99 270.00 125.00 100.42 60.76 90.89 453.60 2,635.74 13,626.24 40.00 35.90 60.54 65.73 1,043.48 814.52 50.00 103,130.00 2,500.00 170.06 107.99 1,683.00 87.54 496.00 1,662.41 1,167.90 2,353.56 14.83 22.31 901.56 1,619.40 4,925.09 45, 298.00 20,540.52 9,892.86 40.30 Click here 0gdlWlkrA0p a - SHM 10/2/15 Report Summary 23 Page 5 of 7 Demand Register Account Number 101-6001-60320 101-6001-60400 101-6003-50250 101-7001-60104 101-7001-60400 101-7001-60420 101-7002-60183 101-7003-60320 101-7004-60320 101-7006-60104 201-7003-60125 201-7003-60429 201-7003-60431 201-7003-60433 201-7003-60690 202-3004-60123 202-3004-60420 202-3004-60667 202-3004-61101 202-3006-60664 202-3006-61101 202-3006-61200 215-7004-60104 215-7004-60189 218-0000-60420 218-0000-60665 218-0000-61101 218-0000-61200 218-0000-61300 401-0000-60103 401-0000-60108 401-0000-60185 401-0000-60188 501-0000-60675 501-0000-60676 501-0000-60678 501-0000-60679 502-0000-60301 502-0000-60421 502-0000-80100 503-0000-71060 Project Account Key **None** 121301CT 121301D 121301T 121307CT 131402CT 131402T 131407CT 131411CT 141501CT 141501T 141502CT 141504P 10/12/2015 4:56:10 PM Account Summary Account Name Travel & Training Office Supplies Vehicle Reimbursement Consultants Office Supplies Operating Supplies Map/Plan Checking Travel & Training Travel & Training Consultants Temporary Agency Servi Signs Materials Paint/Legends Uniforms Security & Alarm Operating Supplies HVAC Utilities - Electricity Fire Extinguisher Service Utilities - Electricity Water- Inside Consultants Technical Operating Expenses Maint.-Other Equipment Electricity Utilities - Water Utilities - Telephone Professional Technical Design Construction Parts & Maintenance Su Vehicle Repair & Mainte Street Sweeper Motorcycle Repair & Ma Software Maintenance A Supplies - Software Machinery & Equipment Parks Grand Total Project Account Summary Expense Amount 44.24 566.29 87.97 1,800.00 721.81 31.74 887.00 325.00 325.00 111.19 255.30 815.99 744.05 1,500,00 176.10 612.25 13.82 20.61 5,451.94 81.92 1,576.47 37.80 1,250.00 49,267.62 145.00 1,556.73 584.06 34.00 37.88 32,103.72 80,818.76 5,096.37 597,296.72 233.98 1,394.32 567.16 3,557.31 6,658.21 14.99 429.70 1,800.00 1,029,318.22 Expense Amount 314,002.65 1,616.02 3,757.40 10,172.50 66,071.26 12.90 4,274.95 20,887.56 62.51 63,897.00 300.05 245,765.38 32,103.72 Click here Re"ttrARBIOMBde - SHM 10/2/15 24 Page 6 of 7 Demand Register Project Account Summary Project Account Key Expense Amount 141509CT 3,707.10 141510D 637.50 141513CT 261,156.45 141513D 701.47 141516CT 191.80 Grand Total: 1,029,318.22 10/12/2015 4:56:10 PM Click hereAgict" Ft @gg® _ SHM 10/2/15 25 Page 7 of 7 r Click h15emande1Kegister ''�;, r City of La Quints, ca Packet: APPKT00555 - SHM 10/9/15 Vendor Name Payment Number Payment Date Description (Payable) Account Number Amount Fund: 101- GENERAL FUND 2XLCORPORATION 108583 10/09/2015 GYMWIPES 101-3002-60420 652.61 AMERIPRIDE SERVICES INC 108585 10/09/2015 JANITORIAL 101-3002-60115 147.08 BIO CLEAR WATER SOLUTION 108587 10/09/2015 SEP -LAKE MAINT 101-3005-60117 905.00 CALIFORNIA JOINT POWERS 108589 10/09/2015 MGMTACADEMY 101-3008-60320 375.00 CALIFORNIAJOINT POWERS 1 108589 10/09/2015 MGMTACADEMY 101-7006-60320 375.00 CALPERS LONG-TERM CARE 108590 10/09/2015 LONG TERM CARE 101-0000-20949 144.16 CANON FINANCIAL SERVICES 108591 10/09/2015 OCT -CONTRACT CHARGE 101-1007-60662 293.54 CANON FINANCIAL SERVICES 108591 10/09/2015 OCT -CONTRACT CHRG 101-1007-60662 1,572.94 COACHELLA VALLEY WATER 108594 10/09/2015 WATER SERVICES 101-2002-61200 141.10 COACHELLA VALLEY WATER 108594 10/09/2015 WATER SERVICES 101-3002-61200 331.70 COACHELLA VALLEY WATER 108594 10/09/2015 WATER SERVICES 101-3005-61203 81.72 COACHELLA VALLEY WATER 108594 10/09/2015 WATER SERVICES 101-3005-61204 441.64 COACHELLA VALLEY WATER 108594 10/09/2015 WATER SERVICES 101-3005-61205 36.92 COACHELLA VALLEY WATER 108594 10/09/2015 WATER SERVICES 101-3005-61206 179.18 COACHELLA VALLEY WATER 108594 10/09/2015 WATER SERVICES 101-3005-61210 557.74 COACHELLA VALLEY WATER 108594 10/09/2015 WATER SERVICES 101-3008-61200 113.42 COACHELLA VALLEY WATER 108594 10/09/2015 WATER SERVICES 101-7006-43132 30.35 DAHLSTRUM, JOHN 108596 10/09/2015 REFUND OVERPAYMENT 101-0000-41415 50.00 DAHLSTRUM, JOHN 108596 10/09/2015 REFUND OVERPAYMENT 101-0000-41600 30.00 DAHLSTRUM, JOHN 108596 10/09/2015 REFUND OVERPAYMENT 101-0000-42130 1.00 DATA TICKET, INC. 108597 10/09/2015 AUG -ADMIN CITATION 101-6004-31190 200.00 DEERINGER, TERRY 108598 10/09/2015 REIMB CJPIA SAN FRANCISC 101-1004-60320 721.03 DEERINGER, TERRY 108598 10/09/2015 REIMB-NATURE OF EXCELLE 101-1004-60320 57.00 DESERT ELECTRIC SUPPLY 108600 10/09/2015 LQ PARK 101-3005-60424 609.12 DESERTECH APPLIANCE SERV 108601 10/09/2015 REFUND OVERPAYMENT 101-0000-42300 5.50 EISENHOWER OCCUPATIONA 108603 10/09/2015 PRE-EMPLOYMENT SCREENI 101-1004-60104 575.00 FRANCHISE TAX BOARD 108604 10/09/2015 GARNISHMENT 101-0000-20985 125.00 GALLS LLC 108605 10/09/2015 CODE UNIFORMS 101-6004-60690 64.69 GAS COMPANY, THE 108606 10/09/2015 CITY HALL GAS 8/21-9/22 101-3008-61100 62.91 GAS COMPANY, THE 108606 10/09/2015 WELLNESS CTR GAS 8/21-9/2 101-3002-61100 74.77 GOLDEN TOUCH CLEANING 1 108607 10/09/2015 SEP -JANITORIAL MAINT 101-3002-60115 1,795.00 GOLDEN TOUCH CLEANING 1 108607 10/09/2015 SEP -JANITORIAL MAINT 101-3003-60157 200.00 GOLDEN TOUCH CLEANING 1 108607 10/09/2015 SEP -JANITORIAL MAINT 101-3005-60115 400.00 GOLDEN TOUCH CLEANING 1 108607 10/09/2015 SEP -JANITORIAL MAINT 101-3005-60115 400.00 GOLDEN TOUCH CLEANING 1 108607 10/09/2015 SEP -JANITORIAL MAINT 101-3005-60115 890.00 GOLDEN TOUCH CLEANING 1 108607 10/09/2015 SEP -JANITORIAL MAINT 101-3008-60115 3,100.00 GOLDEN TOUCH CLEANING 1 108607 10/09/2015 SEP -OCT FB POOL 101-3001-60184 250.00 HENSON CONSULTING GROU 108608 10/09/2015 SEP -CONSULTING SVC 101-1002-60101 7,087.50 IMPERIAL IRRIGATION DIST 108609 10/09/2015 ELECTRICITY SERVICE 101-2002-61101 1,491.80 IMPERIAL IRRIGATION DIST 108609 10/09/2015 ELECTRICITY SERVICE 101-3005-61102 12.34 IMPERIAL IRRIGATION DIST 108609 10/09/2015 ELECTRICITY SERVICE 101-3005-61104 47.22 IMPERIAL IRRIGATION DIST 108609 10/09/2015 ELECTRICITY SERVICE 101-3005-61108 398.39 IMPERIAL IRRIGATION DIST 108609 10/09/2015 ELECTRICITY SERVICE 101-3005-61109 1,206.49 IMPERIAL IRRIGATION DIST 108609 10/09/2015 ELECTRICITY SERVICE 101-3005-61110 67.14 IMPERIAL IRRIGATION DIST 108609 10/09/2015 ELECTRICITY SERVICE 101-3005-61114 13.59 IMPERIAL IRRIGATION DIST 108609 10/09/2015 WELLNESS CTR ELECTRICITY 101-3002-61101 2,901.50 JADE, TARA BOUTIQUE 108611 10/09/2015 REFUND OVERPAYMENT 101-0000-41600 34.50 JOHNSTONE SUPPLY 108612 10/09/2015 FS#32 BELT 101-2002-60670 24.78 JONASSON, TIM 108613 10/09/2015 REIMB-APWA PHOENIX 101-7001-60320 855.13 LA QUINTA ARTS FOUNDATI 108614 10/09/2015 ART EVENT MENU 101-3007-60461 600.00 LA QUINTA FARMS LLC 108615 10/09/2015 OCT-PM10 SERVICES 101-7006-60146 23,750.00 LENNAR COMMUNITIES INC 108618 10/09/2015 REFUND OVERPAYMENT 101-0000-42300 1,875.00 LOCK SHOP INC, THE 108619 10/09/2015 KEY -SPORTS COMPLEX 101-3005-60555 523.80 10/12/2015 4:55:56 PM Page 1 of 7 26 Demand Register Vendor Name Payment Number Payment Date Description (Payable) LOCK SHOP INC, THE 108619 10/09/2015 GENERAL R&M MAILFINANCE 108620 10/09/2015 LEASE 10/26/15 - 1/25/16 MIMI'S CAFE 108622 10/09/2015 SENIOR LUNCHEON SUPPLIE MSA CONSULTING INC 108623 10/09/2015 AUG-PROFESSIONALSVC OFFICE DEPOT 108626 10/09/2015 PAPER OFFICE DEPOT 108626 10/09/2015 PAPER O'NEILL, PATTI DESIGN 108627 10/09/2015 REFUND OVERPAYMENT PALM SPRINGS PUMP INC 108628 10/09/2015 PUMP#2 REPAIR PALM SPRINGS PUMP INC 108628 10/09/2015 PUMP #1 REPAIR PINNACLE CUSTOM BUILDER 108630 10/09/2015 CHAMBERS REPAIRS PLANIT REPROGRAPHICS SYS 108631 10/09/2015 SCANNING POLAR BARR AIR CONDITION 108633 10/09/2015 HVAC PRECIADO, JOSE 108634 10/09/2015 REFUND PROPERTY WATCH INC. 108636 10/09/2015 REFUND OVERPAYMENT PRYOR SEMINARS, FRED 108637 10/09/2015 EXCEL SEMINAR-ORRANTIA PSOMAS INC 108638 10/09/2015 AUG -INSPECTION SVC PUBLIC RESEARCH GROUP 108639 10/09/2015 COMMUNITYSURVEY PUBLIC RESEARCH GROUP 108639 10/09/2015 COMMUNITY SURVEY RIVERSIDE COUNTY SHERIFF' 108641 10/09/2015 GARNISHMENT RIVERSIDE COUNTY SHERIFF' 108642 10/09/2015 GARNISHMENT RIVERSIDE DEPARTMENT OF 108643 10/09/2015 GARNISHMENT ROSATI'S 108644 10/09/2015 LUNCHEON SUPPLIES ROYAL GYM SERVICES 108645 10/09/2015 OCT -EQUIP MAINT SCREENMOBILE OF LA QUINT 108646 10/09/2015 REFUND OVERPAYMENT SHARK POOLS INC 108647 10/09/2015 WADDING POOL FILTER R&M SHARK POOLS INC 108647 10/09/2015 FB POOL CHLORINE TABLETS SHARK POOLS INC 108647 10/09/2015 FB POOL CHLORINE TABLETS SHARK POOLS INC 108647 10/09/2015 OCT -FB POOL SHARK POOLS INC 108647 10/09/2015 FB POOL CHLORINE TABLETS SHARK POOLS INC 108647 10/09/2015 WADDING POOL FILTER R&M SHARK POOLS INC 108647 10/09/2015 LQ PARK WATER FEATURE SHRED -IT USA - SAN BERNAD 108648 10/09/2015 SEP -RECYCLING LAPD SPARKLETTS 108652 10/09/2015 DRINKING WATER ST SAUVER, LEONARD 108653 10/09/2015 REIMB QSP CERT FEE STAPLES ADVANTAGE 108654 10/09/2015 OFFICE SUPPLIES STAPLES ADVANTAGE 108654 10/09/2015 CAMERA BATTERY STAPLES ADVANTAGE 108654 10/09/2015 OFFICE SUPPLIES STAPLES ADVANTAGE 108654 10/09/2015 BATTERIES STAPLES ADVANTAGE 108654 10/09/2015 OFFICE SUPPLIES STRICKLAND, KENNY INC. 108656 10/09/2015 FS#32 EOC GNERATOR FUEL SUNLINE TRANSIT AGENCY 108657 10/09/2015 AUG -BUS PASSES SUNLINETRANSIT AGENCY 108657 10/09/2015 AUG -BUS PASSES TD DESERT DEVELOPMENT 108658 10/09/2015 REFUND ADMIN FEES TELEPACIFIC COMMUNICATI 108659 10/09/2015 TELEPACIFIC 9/23-10/22 TELEPACIFIC COMMUNICATI 108659 10/09/2015 TELEPACIFIC 9/23-10/22 TELEPACIFIC COMMUNICATI 108659 10/09/2015 TELEPACIFIC 9/23-10/22 TELEPACIFIC COMMUNICATI 108659 10/09/2015 TELEPACIFIC 9/23-10/22 TELEPACIFIC COMMUNICATI 108659 10/09/2015 TELEPACIFIC 9/23-10/22 TELEPACIFIC COMMUNICATI 108659 10/09/2015 TELEPACIFIC 9/23-10/22 TELEPACIFIC COMMUNICATI 108659 10/09/2015 TELEPACIFIC 9/23-10/22 TELEPACIFIC COMMUNICATI 108659 10/09/2015 TELEPACIFIC 9/23-10/22 TELEPACIFIC COMMUNICATI 108659 10/09/2015 TELEPACIFIC 9/23-10/22 TRAFFEX ENGINEERS INC 108663 10/09/2015 SEP-CONTRACTTRFF ENGINE TYCO INTEGRATED SECURITY 108664 10/09/2015 CITY HALL BURG SYS QTRLY UNITED WAY OF THE DESERT 108665 10/09/2015 CONTRIBUTION URIBE, LUIS 108666 10/09/2015 MILEAGE REIMB 9/28-10/2 US DEPARTMENT OF EDUCAT 108668 10/09/2015 GARNISHMENT VACATION RENTAL COMPLIA 108669 10/09/2015 SEP -SNR VERIZON CALIFORNIA 108670 10/09/2015 INTERNET 9/10-10/9 VERIZON CALIFORNIA 108670 10/09/2015 DSL 9/4-10/3 10/12/2015 4:55:56 PM Click hereftcket AV"egsIp- SHIM 10/9/15 Account Number Amount 101-3002-60691 49.68 101-1007-60661 1,104.29 101-3002-60420 845.59 101-7001-60104 6,240.00 101-1007-60402 646.22 101-1007-60402 229.88 101-0000-42300 15.00 101-3005-60117 15,990.00 101-3005-60117 1,750.00 101-3008-60691 1,658.82 101-1005-60103 9.95 101-3002-60667 88.00 101-0000-22830 500.00 101-0000-42300 3.90 101-1006-60320 99.00 101-7006-60104 23,408.00 101-3005-60104 6,500.00 101-3005-60104 1,500.00 101-0000-20985 55.18 101-0000-20985 176.89 101-0000-20985 200.00 101-3002-60420 227.50 101-3002-60420 315.00 101-0000-42300 25.00 101-3001-60184 460.06 101-3001-60184 407.50 101-3001-60184 407.50 101-3001-60184 488.75 101-3001-60184 407.50 101-3001-60184 460.06 101-3005-60554 295.00 101-2001-60109 17.95 101-7001-60400 250.68 101-7006-60351 95.00 101-7001-60400 196.72 101-2001-60109 51.52 101-1006-60400 655.87 101-2001-60109 107.54 101-6001-60400 194.88 101-2002-80101 1,641.53 101-0000-20305 865.00 101-0000-42301 -41.75 101-0000-20306 39.00 101-1007-61300 233.52 101-1007-61300 47.88 101-1007-61300 487.32 101-1007-61300 280.44 101-1007-61300 335.97 101-3001-60184 46.74 101-3005-60554 233.70 101-3005-61204 46.74 101-6005-61300 1,342.61 101-7006-60144 18,498.75 101-3008-60123 485.56 101-0000-20981 60.00 101-6003-50250 64.98 101-0000-20985 265.34 101-6001-60103 2,640.00 101-1007-61300 95.00 101-1007-61300 156.63 27 Page 2 of 7 Demand Register Click herePkcketuAPWQ0Sft- SHIM 10/9/15 Vendor Name Paymegt Number Payment Date Description (Payable) Account Number Amount VERIZON CALIFORNIA 108670 10/09/2015 TI LINE SUBSTATION 9/4-10/ 101-2001-61300 340.10 VILLARREAL, TANYA 108671 10/09/2015 REFUND 101-0000-22830 500.00 YOUNG ENGINEERING SVC 108674 10/09/2015 BLDG PLAN CHECK 101-6003-60118 3,902.50 Fund 101- GENERAL FUND Total: 155,581.29 Fund: 201- GAS TAX FUND ALSCO INC 108584 10/09/2015 UNIFORM RENTAL EOM 9/25 201-7003-60690 88.05 ALSCO INC 108584 10/09/2015 UNIFORM RENTAL 201-7003-60690 88.05 CARQU EST 108592 10/09/2015 MATERIAL 201-7003-60431 103.31 GOLDEN TOUCH CLEANING 1 108607 10/09/2015 SEP -JANITORIAL MAINT 201-7003-60115 150.00 IMPERIAL IRRIGATION DIST 108609 10/09/2015 ELECTRICITY SERVICE 201-7003-61101 1,227.56 PROPER SOLUTIONS INC 108635 10/09/2015 TEMP STAFFING WKEND 9/1 201-7003-60125 323.38 PROPER SOLUTIONS INC 108635 10/09/2015 TEMP STAFFING WKEND 9/2 201-7003-60125 323.38 SOUTHWEST BOULDER & ST 108651 10/09/2015 MATERIAL 201-7003-60431 642.99 SPARKLETTS 108652 10/09/2015 DRINKING WATER 201-7003-60431 12.33 TOPS'N BARRICADES INC 108661 10/09/2015 SIGNS 201-7003-60429 166.15 TOPS'N BARRICADES INC 108661 10/09/2015 SIGNS 201-7003-60429 200.00 Fund 201- GAS TAX FUND Total: 3,325.20 Fund: 202 - LIBRARY FUND GAS COMPANY, THE 108606 10/09/2015 LIBRARY GAS 8/21-9/22 202-3004-61100 16.74 GOLDEN TOUCH CLEANING 1 108607 10/09/2015 SEP -JANITORIAL MAINT 202-3004-60115 1,900.00 GOLDEN TOUCH CLEANING 1 108607 10/09/2015 SEP -JANITORIAL MAINT 202-3006-60115 550.00 TELEPACIFIC COMMUNICATI 108659 10/09/2015 TELEPACIFIC 9/23-10/22 202-3006-61300 46.74 US AIR CONDITIONING DISTR 108667 10/09/2015 LIBRARY HVAC FILTERS 202-3004-60667 70.35 VERIZON CALIFORNIA 108670 10/09/2015 MUSEUM 9/13-10/12 202-3006-61300 55.32 Fund 202 - LIBRARY FUND Total: 2,639.15 Fund: 215 - LIGHTING & LANDSCAPING FU COACHELLA VALLEY WATER 108594 10/09/2015 WATER SERVICES 215-7004-61211 14,503.92 DESERT ELECTRIC SUPPLY 108600 10/09/2015 ELECTRICAL MATERIAL 215-7004-60431 138.87 DESERT ELECTRIC SUPPLY 108600 10/09/2015 ELECTRICAL MATERIAL 215-7004-60431 70.03 DESERT ELECTRIC SUPPLY 108600 10/09/2015 ELECTRICAL MATERIAL 215-7004-60431 160.89 DESERT ELECTRIC SUPPLY 108600 10/09/2015 RETURN CREDIT 215-7004-60431 -136.81 DESERT ELECTRIC SUPPLY 108600 10/09/2015 ELECTRICAL MATERIAL 215-7004-60431 52.20 DESERT ELECTRIC SUPPLY 108600 10/09/2015 ELECTRICAL MATERIAL 215-7004-60431 47.03 IMPERIAL IRRIGATION DIST 108609 10/09/2015 TRAFFIC SIGNAL 7/23-8/21 215-7004-61116 107.90 IMPERIAL IRRIGATION DIST 108609 10/09/2015 TRFF SIGNAL 7/26-8/21 215-7004-61116 55.00 IMPERIAL IRRIGATION DIST 108609 10/09/2015 ELECTRICITY SERVICE 215-7004-61116 6,921.36 IMPERIAL IRRIGATION DIST 108609 10/09/2015 ELECTRICITY SERVICE 215-7004-61117 2,888.40 IMPERIAL IRRIGATION DIST 108609 10/09/2015 ELECTRICITY SERVICE 215-7004-61116 70.14 LASALLE LIGHTING SERVICES 108617 10/09/2015 SEP-LNDSCP LIGHTING MAIN 215-7004-60104 6,930.00 SHARK POOLS INC 108647 10/09/2015 SEP-FONDA/DESERT CLUB 215-7004-60104 150.00 SMITH PIPE & SUPPLY CO 108650 10/09/2015 IRRIGATION 215-7004-60431 103.95 SMITH PIPE & SUPPLY CO 108650 10/09/2015 IRRIGATION 215-7004-60431 103.95 SMITH PIPE & SUPPLY CO 108650 10/09/2015 IRRIGATION 215-7004-60431 103.95 SMITH PIPE & SUPPLY CO 108650 10/09/2015 IRRIGATION 215-7004-60431 34.20 TELEPACIFIC COMMUNICATI 108659 10/09/2015 TELEPACIFIC 9/23-10/22 215-7004-60189 46.74 TELEPACIFIC COMMUNICATI 108659 10/09/2015 TELEPACIFIC 9/23-10/22 215-7004-60189 46.74 VERIZON CALIFORNIA 108670 10/09/2015 TRFF SIGNAL 9/7-10/6 215-7004-61116 29.47 VERIZON CALIFORNIA 108670 10/09/2015 SEP-TRFF SIGNAL 215-7004-61116 28.73 VERIZON CALIFORNIA 108670 10/09/2015 TRFF SIGNAL 9/7-10/6 215-7004-61116 22.30 VINTAGE ASSOCIATES 108672 10/09/2015 PLANTS 215-7004-60420 124.47 VINTAGE ASSOCIATES 108672 10/09/2015 PLANTS 215-7004-60420 180.71 VINTAGE ASSOCIATES 108672 10/09/2015 PLANTS 215-7004-60420 137.78 VINTAGE ASSOCIATES 108672 10/09/2015 PLANTS 215-7004-60420 97.20 VINTAGE ASSOCIATES 108672 10/09/2015 PLANTS 215-7004-60420 51.67 WALTERS WHOLESALE ELECT 108673 10/09/2015 ELECTRICAL MATERIAL 215-7004-60431 6.34 WALTERS WHOLESALE ELECT 108673 10/09/2015 ELECTRICAL MATERIAL 215-7004-60431 220.32 WALTERS WHOLESALE ELECT 108673 10/09/2015 ELECTRICAL MATERIAL 215-7004-60431 237.60 WALTERS WHOLESALE ELECT 108673 10/09/2015 ELECTRICAL MATERIAL 215-7004-60431 68.79 Fund 215 - LIGHTING & LANDSCAPING FU Total: 33,603.84 10/12/2015 4:55:56 PM Page 3 of 7 28 Demand Register Click here il0 {trA0p Ag - SHIM 10/9/15 Vendor Name Payment Number Payment Date Description (POyable) Account Number Amount Fund: 241- HOUSING AUTHORITY PA3 CAHA, BECKY 108588 10/09/2015 PAI HA PROFESSIONAL SVC 241-9101-60103 4,293.75 Fund 241- HOUSING AUTHORITY PA1 Total: 4,293.75 Fund: 270 - ART IN PUBLIC PLACES FUND NATIONAL SCULPTORS GUIL 108624 10/09/2015 ART PURCHASE AGREEMENT 270-0000-74800 30,000.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 30,000.00 Fund: 401- CAPITAL IMPROVEMENT PROGR BENGAL ENGINEERING INC 108586 10/09/2015 DESIGN 8/7-9/4 401-0000-60185 1,845.00 BENGAL ENGINEERING INC 108586 10/09/2015 AUG -DESIGN 401-0000-60185 30,579.94 COACHELLA VALLEY WATER 108595 10/09/2015 WSA REVIEW EXTENSION 401-1813-60185 380.00 LANDMARK GEO-ENGINEERS 108616 10/09/2015 B&G CLUB ADA 2014-01B 401-0000-60108 636.00 MARKETPLACE TRUE VALUE 108621 10/09/2015 HARDWARE 401-0000-60188 8.56 NEXTECH 108625 10/09/2015 EMS BEACON MODULE 401-0000-60188 559.99 PSOMAS INC 108638 10/09/2015 AUG -INSPECTION SVC 401-0000-60108 3,192.00 PSOMAS INC 108638 10/09/2015 AUG -INSPECTION SVC 401-0000-60108 4,032.00 PSOMAS INC 108638 10/09/2015 AUG -INSPECTION SVC 401-0000-60108 448.00 PSOMAS INC 108638 10/09/2015 AUG -INSPECTION SVC 401-0000-60108 784.00 PSOMAS INC 108638 10/09/2015 AUG -INSPECTION SVC 401-0000-60108 2,128.00 PSOMAS INC 108638 10/09/2015 AUG -INSPECTION SVC 401-0000-60108 1,008.00 WALTERS WHOLESALE ELECT 108673 10/09/2015 ELECTRICAL MATERIAL 401-0000-60188 128.53 Fund 401- CAPITAL IMPROVEMENT PROGR Total: 45,730.02 Fund: 501- EQUIPMENT REPLACEMENT CHEVROLET CADILLAC 108593 10/09/2015 TK#42 MIRROR R&M 501-0000-60676 294.18 DRT TRANSPORT 108602 10/09/2015 TK#41 SWEEPER 501-0000-60678 1,474.10 PARKHOUSE TIRE INC 108629 10/09/2015 TK#41 SWEEPER TIRES 501-0000-60678 2,478.25 R A N AUTO DETAIL 108640 10/09/2015 CAR WASH 9/5/15 501-0000-43430 612.00 R A N AUTO DETAIL 108640 10/09/2015 CAR WASH 9/19/15 501-0000-43430 505.00 STONE'S, CAM AUTOMOTIVE 108655 10/09/2015 TK#40 SERVICE MAINT 501-0000-60676 1,726.46 TOWER ENERGY GROUP 108662 10/09/2015 FUEL 9/1-15/15 501-0000-60674 2,492.06 Fund 501- EQUIPMENT REPLACEMENT Total: 9,582.05 Fund: 502 - INFORMATION TECHNOLOGY DELL MARKETING LP 108599 10/09/2015 LQ CHAMBER OF COMMERC 502-0000-80100 3,946.18 DELL MARKETING LP 108599 10/09/2015 CAM SYS CONTROL LAPTOP 502-0000-80100 1,960.59 DELL MARKETING LP 108599 10/09/2015 REPLACEMENT LAPTOP -COU 502-0000-80100 1,398.68 INTELESYS COMMUNICATIO 108610 10/09/2015 SHORETEL SUPPORT RENEW 502-0000-60301 7,241.00 PLUG & PAY TECHNOLOGIES 1 108632 10/09/2015 SEP -CREDIT CARD FEES 502-0000-60420 20.00 SIGMANET 108649 10/09/2015 SEP -RIM MGMT SVC 502-0000-60104 13,050.00 TIME WARNER CABLE 108660 10/09/2015 WELLNESS CTR CABLE 9/20-1 502-0000-60108 8.83 Fund 502 - INFORMATION TECHNOLOGY Total: 27,625.28 10/12/2015 4:55:56 PM Grand Total: 312,380.58 29 Page 4 of 7 Demand Register Fund Summary Fund 101 -GENERAL FUND 201- GAS TAX FUND 202 - LIBRARY FUND 215 - LIGHTING & LANDSCAPING FU 241- HOUSING AUTHORITY PAI 270 - ART IN PUBLIC PLACES FUND 401 -CAPITAL IMPROVEMENT PROGR 501- EQUIPMENT REPLACEMENT 502 - INFORMATION TECHNOLOGY Account Number 101-0000-20305 101-0000-20306 101-0000-20949 101-0000-20981 101-0000-20985 101-0000-22830 101-0000-41415 101-0000-41600 101-0000-42130 101-0000-42300 101-0000-42301 101-1002-60101 101-1004-60104 101-1004-60320 101-1005-60103 101-1006-60320 101-1006-60400 101-1007-60402 101-1007-60661 101-1007-60662 101-1007-61300 101-2001-60109 101-2001-61300 101-2002-60670 101-2002-61101 101-2002-61200 101-2002-80101 101-3001-60184 101-3002-60115 101-3002-60420 101-3002-60667 101-3002-60691 101-3002-61100 101-3002-61101 101-3002-61200 101-3003-60157 101-3005-60104 101-3005-60115 101-3005-60117 101-3005-60424 101-3005-60554 101-3005-60555 101-3005-61102 101-3005-61104 10/12/2015 4:55:56 PM Grand Total: Account Summary Account Name Due to SunLine CBSC Fees LT Care Insurance Pay United Way Deductions Garnishments Payable Miscellaneous Deposits TOT - STVR Registration Business Licenses SB 1186 Revenue Cash Over/Short Miscellaneous Revenue Contract Services - Admi Consultants Travel & Training Professional Travel & Training Office Supplies Forms Postage Machine Copiers Utilities - Telephone LQ Police Volunteers Utilities - Telephone Fire Station Utilities - Electricity Utilities - Water Machinery & Equipment Fritz Burns Park Janitorial Operating Supplies HVAC Repair & Maintenance Utilities - Gas Utilities - Electricity Water - Inside Rental Expense Consultants Janitorial Civic Center Lake Mainte Materials - Irrigation & L LQ Park Building Sports Complex Building Utilities - Electric - Monti Utilities - Electric - Pione Expense Amount 155,581.29 3,325.20 2,639.15 33,603.84 4,293.75 30,000.00 45,730.02 9,582.05 27,625.28 312,380.58 Expense Amount 865.00 39.00 144.16 60.00 822.41 1,000.00 50.00 64.50 1.00 1,924.40 -41.75 7,087.50 575.00 778.03 9.95 99.00 655.87 876.10 1,104.29 1,866.48 1,636.76 177.01 340.10 24.78 1,491.80 141.10 1,641.53 2,928.11 1,942.08 2,040.70 88.00 49.68 74.77 2,901.50 331.70 200.00 8,000.00 1,690.00 18,645.00 609.12 528.70 523.80 12.34 47.22 Click here 09"iarfi09Kft%q§ -SHM 10/9/15 Report Summary 30 Page 5 of 7 Demand Register Account Summary Account Number Account Name Expense Amount 101-3005-61108 Utilities - Electric - Colon 398.39 101-3005-61109 Utilities - Electric - Com 1,206.49 101-3005-61110 Utilities - Electric - Adam 67.14 101-3005-61114 Utilities - Electric - Deser 13.59 101-3005-61203 Utilities - Water -Eisenho 81.72 101-3005-61204 Utilities - Water -Fritz Bu 488.38 101-3005-61205 Utilities - Water -Velasco 36.92 101-3005-61206 Utilities - Water -Desert 179.18 101-3005-61210 Utilities - Water -Adams 557.74 101-3007-60461 Economic Development/ 600.00 101-3008-60115 Janitorial 3,100.00 101-3008-60123 Security & Alarm 485.56 101-3008-60320 Travel&Training 375.00 101-3008-60691 Repair & Maintenance 1,658.82 101-3008-61100 Utilities - Gas 62.91 101-3008-61200 Utilities - Water 113.42 101-6001-60103 Professional 2,640.00 101-6001-60400 Office Supplies 194.88 101-6003-50250 Vehicle Reimbursement 64.98 101-6003-60118 Plan Check 3,902.50 101-6004-31190 Admin Citation Services 200.00 101-6004-60690 Uniforms 64.69 101-6005-61300 Utilities - Telephone 1,342.61 101-7001-60104 Consultants 6,240.00 101-7001-60320 Travel & Training 855.13 101-7001-60400 Office Supplies 447.40 101-7006-43132 Vacant Land Dust Contro 30.35 101-7006-60104 Consultants 23,408.00 101-7006-60144 Contract Traffic Engineer 18,498.75 101-7006-60146 PM 10 SilverRock 23,750.00 101-7006-60320 Travel & Training 375.00 101-7006-60351 Membership Dues 95.00 201-7003-60115 Janitorial 150.00 201-7003-60125 Temporary Agency Servi 646.76 201-7003-60429 Signs 366.15 201-7003-60431 Materials 758.63 201-7003-60690 Uniforms 176.10 201-7003-61101 Utilities - Electricity 1,227.56 202-3004-60115 Janitorial 1,900.00 202-3004-60667 HVAC 70.35 202-3004-61100 Utilities - Gas 16.74 202-3006-60115 Janitorial 550.00 202-3006-61300 Utilities - Telephone 102.06 215-7004-60104 Consultants 7,080.00 215-7004-60189 Technical 93.48 215-7004-60420 Operating Supplies 591.83 215-7004-60431 Materials 1,211.31 215-7004-61116 Utilities - Electric - Signal 7,234.90 215-7004-61117 Utilities - Electric - Medi 2,888.40 215-7004-61211 Utilities - Water - Media 14,503.92 241-9101-60103 Professional 4,293.75 270-0000-74800 Art Purchases 30,000.00 401-0000-60108 Technical 12,228.00 401-0000-60185 Design 32,424.94 401-0000-60188 Construction 697.08 401-1813-60185 Design 380.00 501-0000-43430 Car Washes 1,117.00 501-0000-60674 Fuel & Oil 2,492.06 10/12/2015 4:55:56 PM Click herep(&WtyAptq(PFg@yam_ SHM 10/9/15 31 Page 6 of 7 Demand Register Account Summary Account Number Account Name Expense Amount 501-0000-60676 Vehicle Repair & Mainte 2,020.64 501-0000-60678 Street Sweeper 3,952.35 502-0000-60104 Consultants 13,050.00 502-0000-60108 Technical 8.83 502-0000-60301 Software Maintenance A 7,241.00 502-0000-60420 Operating Supplies 20.00 502-0000-80100 Machinery & Equipment 7,305.45 Grand Total: 312,380.58 Project Account Summary Project Account Key Expense Amount **None** 266,650.56 091004D 1,845.00 111205D 30,579.94 121301T 2,128.00 121307T 1,008.00 131407CT 697.08 141501T 3,828.00 141502T 4,032.00 141510T 784.00 141513T 448.00 999901D 380.00 Grand Total: 312,380.58 10/12/2015 4:55:56 PM Click hereq®cf"rApgrfg090_Q-SHM 10/9/15 32 Page 7 of 7 CITY OF LA QUINTA BANK TRANSACTIONS 9/26/15 - 10/09/15 9/28/15 WIRE TRANSFER - PERS 9/29/15 WIRE TRANSFER - TASC 10/02/15 WIRE TRANSFER - HEALTH PREMIUM 10/06/15 WIRE TRANSFER - LANDMARK 10/09/15 WIRE TRANSFER - ICMA 10/09/15 WIRE TRANSFER - PERS 10/09/15 WIRE TRANSFER - LQCEA TOTAL WIRE TRANSFER OUT ATTACHMENT 2 Click here to return to Agenda $362.96 $747.06 $88,263.66 $127,370.35 $7,166.50 $39,242.45 $391.00 $263,543.98 33 Click here to return to Agenda 34 City of La Quinta CITY COUNCIL MEETING: October 20, 2015 STAFF REPORT �gNSENT ALF�N�AR�ITEM N0. Clic ere ore urn o gen a AGENDA TITLE; APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH HEPTAGON SEVEN TO PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE POINT HAPPY AND ROUDEL DRAINAGE IMPROVEMENTS PROJECT RECOMMENDATION Approve a Professional Services Agreement with Heptagon Seven in a total amount not to exceed $76,210 to prepare plans, specifications, and engineer's estimate for the Point Happy and Roudel Drainage Improvements Project. EXECUTIVE SUMMARY • This year's Capital Improvement Program (CIP) identified two locations in the Whitewater River where improvements to City storm drain outlets are needed to ensure flood protection for adjacent neighborhoods (Attachment 1). • Due to the proximity of the locations and similarity of work, staff recommends the two drainage improvement projects be designed and constructed together to shorten the project schedule and achieve economies of scale. FISCAL IMPACT The Point Happy Storm Drain Outlet Structure Project (Project No. 2014-12) is in the 2014/15 CIP with a budget of $100,000 from developer settlement agreement funds. The Roudel Drainage Improvements (Project No. 2015-06) is in the 2015/16 CIP with a budget of $254,000 from the General Fund. The following is the project budget: 35 Project Total Point Happy Roudel Professional: $16,250 $5,250 $11,000 Design: $76,210 $14,425 $61,785 Inspection/Testing/Survey: $21,425 $6,825 $14,600 Construction: $220,000 $65,000 $150,000 City Administration: $11,000 $3,500 $7,500 Contingency: $9,115 $5,000 $9,115 Total Budget: $354,000 $100,000 $254,000 35 BACKGROUND/ANALYSIS Click here to return to Agenda Two storm drain outlets to the Whitewater River require improvements to ensure flood protection for the neighborhoods they serve. Accordingly, two projects were identified in the 2015/16 CIP to design and construct permanent drainage outlet protection at each location. The first project calls for a flap gate to be installed at the Point Happy development's storm drain outlet into the Whitewater River. On January 29, 2014, the City received $100,000 from a Settlement and Release Agreement with Arch Insurance Company for the Point Happy Ranch development. The proposed improvements include constructing a headwall and flap gate over the existing storm drain outlet into the Whitewater River at Point Happy and Washington Street. This project is necessary to prevent river water from backing up into the system and flooding the west side of Washington Streetjust south of Highway 111. After a heavy storm in August of 2013, staff learned of damage to the drainage outlet that takes water from the intersection of Roudel and Cortez Lanes into the Whitewater River, and temporary repairs were made at that time. This project includes installing a headwall in order to protect the outlet. A request for proposals was issued in August 2015 seeking professional engineering services to prepare the plans, specifications, and an engineer's estimate including environmental and resource agency permitting. The City received three proposals from qualified engineering firms. Heptagon Seven provided a proposal that demonstrated an in-depth knowledge of the requirements for working within the Whitewater River. There are several optional environmental tasks included in Heptagon Seven's scope that will only be authorized, if needed, to complete the permitting process. These optional tasks total $23,845 and are included in the design budget. If the Professional Services Agreement with Heptagon Seven (Attachment 2) is approved on October 20, 2015, the construction bid documents are expected to be completed by June 2016. ALTERNATTVEc Since both projects address important drainage issues, which should be addressed as soon as possible, no alternative is recommended. Report prepared by: Ed Wimmer, P.E., Principal Engineer Report approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Maps 2. Professional Services Agreement 36 Click here to return to Age77da z W H = W Q ~ 2 Q _ � O - z ca z Y O O W O � a` LU U > LO O� i a- N §. OG n LU G Z J U U�W _ �Z� CO o WV pe i Mar '� O _ �NH� ��jghmj `I U-1 = �' -' CD w Oz J �< Q U 0 �. o�='LLUz wwzoQ � Q4, - W r' t O� LU LU LaLI 0 s�.,•< =U>� _ - "? O Qf LL J O ,�;.• p� LU LLJ wLU rr�r• • r W w —� > p O R ,. �G�OELI co ^± r w I— U Q i' CO Q OLLJ z�,w0 � p r Y O>LLJ z LL _ ^ �ppv) � LLJE�Lu2 GVMA SWldd 3Nf10 >Q = X2 Q domw 4 wcnd 37 Click here to return to Agenda 38 Click here to return to Age77da Z W w � I 5 Q VJ Q LU LU j' • � a � O 0_ O •, r`. H W J U N � 4 Uj CO Q o O `may ZLU Z_ U ry 0 W o a .•.SII IiL • k haw 't t. r^ C) w T l Q W p %M`�t� ` x L1 if _� _(�� LU z u 133�US NOiONIHSyM a o i1 W LLQ W of UI—W(<Y a p - WLLI co _ � U) a w w � m W Q Z Q J z O J 0 rLLJ Z o'+ = a O D W~ 5c)Y 000=z a lq� �:zWT- 0 W Q W Cl) (.D 39 Click here to return to Agenda 40 PROFESSIONAL SERVICES AGREEMENT THIS PROFESSIONAL SERVICES AGREEMENT (the "Agreement") is made and entered into by and between the CITY OF LA QUINTA, ("City"), a California municipal corporation, and HEPTAGON SEVEN ("Consultant"). The parties hereto agree as follows: 1.0 SERVICES OF CONSULTANT 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Consultant shall provide those services related to the Point Happy Storm Drain Outlet Structure and Roudel Drainage Improvements Project, Project Nos. 2014- 12 and 2015-06, as specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference (the "Services"). Consultant represents and warrants that Consultant is a provider of first-class services and Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant covenants that it shall follow the highest professional standards in performing the Services required hereunder. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances. 1.2 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction. 1.3 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Consultant and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Consultant shall be responsible for all subcontractors' compliance with this Section. 1.4 Familiarity with Work. By executing this Agreement, Consultant warrants that (a) it has thoroughly investigated and considered the Services to be performed, Last revised April 2015 41 Click here to return to Agenda (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Consultant discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the Contract Officer (as defined in Section 4.2 hereof). 1.5 Standard of Care. Consultant acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's work will be held to a heightened standard of quality. Consistent with Section 1.4 hereinabove, Consultant represents to City that it holds the necessary skills and abilities to satisfy the heightened standard of quality as set forth in this Agreement. Consultant shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Consultant, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City's own negligence. The performance of Services by Consultant shall not relieve Consultant from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Consultant. 1.6 Additional Services. In accordance with the terms and conditions of this Agreement, Consultant shall perform services in addition to those specified in the Scope of Services ("Additional Services") only when directed to do so by the Contract Officer, provided that Consultant shall not be required to perform any Additional Services without compensation. Consultant shall not perform any Additional Services until receiving prior written authorization from the Contract Officer, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Consultant. It is expressly understood by Consultant that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Consultant to secure the Contract Officer's written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. 1.7 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in Exhibit "Y (the "Special 42 Click here to return to Agenda Requirements"), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2.0 COMPENSATION 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Consultant shall be compensated in accordance with Exhibit "B" (the "Schedule of Compensation") in a total amount not to exceed Seventy -Six Thousand, Two Hundred Ten Dollars ($76,210) (the "Contract Sum"), except as provided in Section 1.6. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Consultant's rate schedule, but not exceeding the Contract Sum, or such other methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by City; Consultant shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Consultant's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.6 of this Agreement. 2.2 Method of Billing. Any month in which Consultant wishes to receive payment, Consultant shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City's Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Consultant specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Subject to retention pursuant to Section 8.3, City will pay Consultant for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City's Finance Department. 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer pursuant to Section 1.6 of this Agreement shall be paid for in an amount agreed to in writing by both City and Consultant in advance of the Additional Services being rendered by Consultant. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council. Under no circumstances 43 Click here to return to Agenda shall Consultant receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer pursuant to Section 1.6 of this Agreement. 3.0 PERFORMANCE SCHEDULE 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and Exhibit C, it is understood that the City will suffer damage. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in Exhibit C (the "Schedule of Performance"). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in his or her judgment such delay is justified, and the Contract Officer's determination shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer to be justified pursuant to this Section shall not entitle the Consultant to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with Sections 8.8 or 8.9 of this Agreement, the term of this agreement shall commence on October 26, 2015 and terminate on October 25, 2016 ("Initial Term"). This Agreement may be extended upon mutual agreement by both parties ("Extended Term"). 4.0 COORDINATION OF WORK 4.1 Representative of Consultant. The following principals of Consultant ("Principals") are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: a. Brad Donais, P.E., Sr. Project Manager/Principal in Charge E-mail: bdonais@hept7.com 44 Click here to return to Agenda It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Consultant and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The "Contract Officer" shall be Timothy R. Jonasson, P.E., Public Works Director/City Engineer or such other person as may be designated in writing by the City Manager of City. It shall be Consultant's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the Services, and Consultant shall refer any decisions, that must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Consultant, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Consultant shall not contract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting by Consultant without City's express written approval shall be null, void, and of no effect. No approved transfer shall release Consultant of any liability hereunder without the express consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Consultant, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Consultant's employees, servants, representatives, or agents, or in fixing their number or hours of service. Consultant shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or 45 Click here to return to Agenda otherwise or a joint venturer or a member of any joint enterprise with Consultant. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Consultant as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System ("PERS") as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant shall fully comply with the workers' compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable workers' compensation laws. City shall have the right to offset against the amount of any payment due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performing Work. Consultant represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Consultant represents that the Services required herein will be performed by Consultant or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 City Cooperation. City shall provide Consultant with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Consultant only from or through action by City. 5.0 INSURANCE 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Consultant shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in Exhibit E (the "Insurance 46 Click here to return to Agenda Requirements") which is incorporated herein by this reference and expressly made a part hereof. 6.0 INDEMNIFICATION. 6.1 Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in Exhibit F ("Indemnification") which is incorporated herein by this reference and expressly made a part hereof. 7.0 RECORDS AND REPORTS. 7.1 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning Consultant's performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.2 Records. Consultant shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the "Books and Records"), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Consultant's business, custody of the Books and Records may be given to City, and access shall be provided by Consultant's successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of 47 Click here to return to Agenda the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Consultant, its employees, subcontractors, and agents in the performance of this Agreement (the "Documents and Materials") shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the expiration or termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Consultant will be at City's sole risk and without liability to Consultant, and Consultant's guarantee and warranties shall not extend to such use, revise, or assignment. Consultant may retain copies of such Documents and Materials for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Consultant for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Consultant from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 7.4 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Consultant shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all of the Documents and Materials. Consultant makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Consultant or provided to Consultant by City. City shall not be limited in any way in its use of the Documents and Materials at any time, 48 Click here to return to Agenda provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7.5 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer or as required by law. Consultant shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 8.0 ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.8. During the period of time that Consultant is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 8.3 Retention of Funds. City may withhold from any monies payable to Consultant sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Consultant in the performance of the Services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non -defaulting party on any default shall impair such right or remedy or be construed as a waiver. City's consent or approval of any act by Consultant requiring City's consent or approval shall not be deemed to waive or render unnecessary City's 49 Click here to return to Agenda consent to or approval of any subsequent act of Consultant. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the some or different times, of any other rights or remedies for the some default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration Of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section 8.9 for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days' written notice to Consultant. Upon receipt of any notice of termination, Consultant shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer. Consultant shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 8.3. 8.8 Termination for Default of Consultant. If termination is due to the failure of Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Consultant for the purpose of setoff or partial payment of the amounts owed City as previously stated in Section 8.3. 8.9 Attorneys' Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys' fees; provided, however, that the attorneys' fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the 50 Click here to return to Agenda conduct of the litigation. Attorneys' fees shall include attorneys' fees on any appeal, and in addition a party entitled to attorneys' fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. 9.0 CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non -liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Consultant, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Consultant covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant's performance of the Services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Consultant warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 51 Click here to return to Agenda 10.0 MISCELLANEOUS PROVISIONS 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. 52 To City: CITY OF LA QUINTA Attention: Frank Spevacek, City Manager 78-495 Calle Tampico La Quinta, California 92253 Click here to return to Agenda To Consultant: HEPTAGON SEVEN Attention: Brad Donais, P.E. Principal In Charge 74900 Highway 111, Suite 111 Indian Wells, CA 92210 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Consultant and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Consultant offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of 53 Click here to return to Agenda Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Consultant without further acknowledgment of the parties. 10.9 No Third Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third -party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] 54 Click here to return to Agenda IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, CONSULTANT: a California municipal corporation By: % Name: Brad Donais, P.E. FRANK J. SPEVACEK, City Manager Title: Principal In Charge Dated: ATTEST: SUSAN MAYSELS, City Clerk California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California La Quinta, 55 Click here to return to Agenda Exhibit A Scope of Services Consultant's scope of work, dated October 7, 2015, related to the Point Happy Storm Drain Outlet Structure and Roudel Drainage Improvements Project, Project Nos. 2014- 12 and 2015-06, is attached and made a part of this agreement. 56 Now 'A -- - = ick here to retur V �� City of La Quinta Point Happy Storm Drain Outlet Structure &,,, Roudel Drainage Improvements EXHIBIT A Scope of Work Task 1: Project Management. Heptagon Seven will manage project management duties for the duration of the project in order to assure a cost-efficient, quality process. Our staff will effectively coordinate and communicate the project with City Staff and necessary agency partners from inception to final approval. Project Management activities will begin at the project initiation and will not end until construction activities have concluded. Heptagon Seven utilizes a very hands-on approach to our business and thus our principals will be actively involved for the duration of the project. Coordination Meetings. As a part of project management, regular project meetings are critical for providing current project updates, work through potential project issues and discuss current scope, schedule and project budget for both design and more importantly construction. The kick-off meeting is the first crucial step in the design process. The meeting will review the scope of work and establish the basic design standards, parameters and communication/notification protocol. Following the kick off meeting, regular meetings will be held in person between Heptagon Seven and City staff. The frequency of the meetings will depend upon the requirements of the City's project manager and the complexity, political nature and/or expedited schedule. At a minimum, Heptagon Seven proposes to meet in person with the City for staff meetings for up to five (5) meetings during the project development and design process. Heptagon Seven will also prepare monthly status progress reports for City Staff. Other meetings per specific tasks are noted in the following. Agency Coordination. Heptagon Seven will coordinate with appropriate agencies through regular meetings and direct contact. Concerns and issues expressed by agency representatives will be documented in a database to ensure that expressed concerns are recorded, communicated all interested agency partners, and addressed. Heptagon Seven will specifically coordinate with CVWD on the processing and obtaining of the necessary permanent and temporary encroachment permits for each site. Proiect Schedule Control. At the onset of the project, Heptagon Seven will prepare a baseline schedule which will include all major scope tasks listed below, regular meeting dates and agency review and process time lines. In addition, the schedule will include other anticipated permit and agreement timelines. The schedule will be kept up to date, with a percent complete for each task and it will be distributed on a regular monthly basis at project meetings or via email. Quality Control/Quality Assurance. All reports, plans, specifications and other deliverables are reviewed by a dedicated Quality Control Manager prior to submittal to the City. The review of the plans and specifications will also include a constructability review. Deliverables: • Quality Control and Constructability Review of Construction Documents • Project Meeting Agenda, Handouts, Minutes and Management Logs • Prepare and Maintain Project Schedule • Agency Coordination HEPTAGON SEVEN Page 1 1 57 - = ick here to retur V a City of La Quinta Point Happy Storm Drain Outlet Structure & Roudel Drainage Improvements Task 2: Topographic Data Collection. Consultant will provide a field topographic survey to collect existing features within the vicinity of each storm drain outlet necessary to provide adequate design information on the proposed plans and permit applications. Consultant shall obtain site topography to include features within the immediate vicinity of the outlets and beyond which will locate existing facilities that be impacted by the construction activities. These feature include but are not limited to existing utility manholes, valves and above ground structures, and top of any manhole cone, rim and invert elevations, other hard scape features that may be affected by slope protection removal and storm drain outlet construction. Following the gathering and processing of the field topographic data, Consultant will prepare a base map containing information such as channel right of way, parcel lines (including APN number, owner name, business name and address), and underlying easements, if readily available through recorded maps. Deliverable: • Topographic and Land Base Map Task 3: Utility Research and Coordination. Consultant will review existing utility data available from the City from Record Plan drawings and through requested utility plat information for the areas surrounding the project outlets. Utility Outreach. Immediately following the Kick -Off Meeting, Consultant will prepare Utility Information Request letters to be sent to various utility companies, along with the base plans, requesting the utility facility maps ("Atlas Maps" and Record drawings) within the project limits. Following receipt of all utility plats, Consultant will field verify, to the extent possible, the accuracy of the existing utility base information. Utility Coordination Documentation. From the start of the project, all utility information including project contacts, correspondence dates, meeting minutes and other coordination will be maintained in a three ring binder. The first sheet on the inside cover will contain a matrix of each utility company, contact name, and dates of milestone coordination efforts. A copy of the final utility coordination binder will be provided to the City at the project bidding phase of the project. Deliverables: • Utility company correspondence log and maps • Utility base map • Utility Coordination Binder Task 4: Improvement Plans. Consultant will prepare detailed improvement plans depicting all removal and installation of the proposed storm drain outlets. Plans will be prepared on 24"x36" sheets and will conform to City standards. Consultant will prepare the necessary drainage improvement plans including a project title sheet, construction details, and drainage outlet improvements and submit to the City for review and comment. The outlets will be designed in accordance to CVWD Guideline K-4 "Storm Drain Outlets (Laterals) Design Guidance as well as the City of La Quinta Standards Plans and Specifications where applicable. HEPTAGON SEVEN Page 1 2 58 - = ick here to retur V 'A City of La Quinta Point Happy Storm Drain Outlet Structure & Roudel Drainage Improvements The drainage improvement plan submittal will include but not be limited to the following sheets: • Title Sheet • Construction Details • Removals and Existing Utility Plan • Drainage Outlet Improvements Consultant will prepare plans at 40 scale (1 "=40') where applicable. The plans will also note possible points of access for each project site as well as noting private property areas. Consultant will prepare final improvement plans and submit to the City for review at 65%, 95% and 100% completion. In addition to the City review, the Consultant shall process plan submittals through CVWD, since they will be a co -approving authority on the plans. Mylar plan sheets will be submitted after the approval of the 100% plan submittal package. Prior to submittal of this plan package, the plans, specifications and estimate will undergo through a QA/QC and constructability review to vet out any potential issues with the construction or possible long lead items. Deliverables: • 65% Roadway Plans (3 copies) • 95% Roadway Plans (3 copies) • 100% Mylar Screen Check Plans (3 copies) • Mylar Roadway Plans (1 Mylar) Task 5: Specification and Bid Document. Using the City provided "Boilerplate" bid package and project specifications, Consultant shall prepare the technical specifications for each item of work in the Project not sufficiently covered by the Standard Specifications. The Consultant shall also prepare the bid schedule, update any utility relocation requirements for the project, review and modify the traffic control and staging for the project and determine the liquidated damages and working days for the proposed construction work. Specifications will be provided starting with the 90% plan submittal. As noted under the Improvements Plans, prior to submittal of each noted plan package, the plans, specifications and estimate will undergo through a QA/QC and constructability review to vet out any potential issues with the construction or possible long lead items. Deliverables: • Bid Document & Specs — 90% and 100% Check Stage • Bid Document & Specs — With Final Signed Plans Task 6: Final Opinion of Probable Construction Costs. Consultant will prepare an Engineers Estimate of Probable Construction Costs for the proposed improvements based upon the approved preliminary design plans utilizing the current edition of the Caltrans Contract Cost Data Book and recent bid information from area bids for unit costs. The construction cost estimate will be updated at each plan submittal stage. Deliverables: Construction Estimate — 90% and 100% Check Stage Construction Estimate — With Final Signed Plan Set HEPTAGON SEVEN Page 1 3 59 City of La Quinta Point Happy Storm Drain Outlet Structure & Roudel Drainage Improvements - = ick here to retur V a �r n� Task 7: Environmental Permit Applications. The project will qualify for a CE under CEQA. City Staff (On -Call Environmental Consultant) will be responsible for the preparation of the necessary paperwork for the Notice of Exemption following the adoption of a resolution by the City on the CE for the project. Consultant will assist with the preparation of the CE through meeting attendance and providing information and exhibits as required by the City's Environmental Consultant. Consultant will prepare and submit applications for regulatory compliance with the following agencies: USACE, CDFW, and SRWQCB. Based on the design of the project and anticipated impacts, the necessary applications would include a Section 1602 California Fish and Game Code Notification of Lake or Streambed Alteration, Section 404 Clean Water Act USACE notification, and Section 401 Clean Water Act SRWQCB Water Quality Certification Application Form. One day in the field to visit the site will be needed to verify site conditions, collect data needed for the permit applications, and take representative photographs of the site and its features. Using project design information and existing jurisdictional delineation information provided by the client, Consultant will prepare draft application forms and submit them to the client/applicant for review. Consultant will include data from the applicant as needed, or as warranted, including amount of cubic yards of soil removal and fill, a specific and detailed project description, hydrological study data, and other information. As part of this scope of work, the Consultant, based on the field survey and project plans, will quantify and calculate the anticipated impacts to the federal and state jurisdictional areas. Final applications will be submitted to the agencies once all applicant comments have been addressed. As part of the permit application process, agency coordination will be necessary. This is anticipated to mostly include phone conversations and emails, but one in-person meeting with one or more agency staff may be required and is assumed. Consultant will coordinate with the regulatory agencies to come to an agreement on mitigation for impacts to jurisdictional areas, if needed. Consultant assumes no more than one meeting would be necessary, for clarification or discussion of permit requirements, and that it could be a field meeting. Further, it is assumed that the permit will not entail extended or excessively complex negotiations. Deliverable: • Section 1602 California Fish and Game Streambed Alteration Permit Application; • Section 404 Clean Water Act USACE notification Application; • Section 401 Clean Water Act SRWQCB Water Quality Certification Application. Task 8: CVWD Permits. Consultant shall prepare the submittal packages including appropriate CVWD encroachment forms for the construction, operation and maintenance of the storm drain outlets. This task will also include meeting time and coordination with CVWD through the processing of permits for both locations. Deliverable: • Completed CVWD Encroachment Permit Package (Temp Construction) — Point Happy • Completed CVWD Encroachment Permit Package (Permanent and Temp Construction) — Roudel Lane Task 9: Services During Bidding. Consultant will assist the City with the bidding and award process for this project. These services will be performed on a Time -and -Material basis. Consultant assumes up to 8 hours. HEPTAGON SEVEN Page 1 4 60 - = ick here to retur V 'A City of La Quinta Point Happy Storm Drain Outlet Structure & Roudel Drainage Improvements The following items may be provided upon request by City staff: Deliverables: • All key team members will be available to attend a pre-bid meeting; • Consultant will respond to bidder inquiries by phone or email; • Consultant will prepare addenda as requested by the City; • Consultant will assist in recommendation for award. Task 10: Post Design Services. Consultant will assist project staff with construction support services. A budget amount has been prepared, though this may require adjustment based upon the City's determination of the level of consultant involvement needed during construction. These services will be performed on a Time -and -Material basis. Consultant assumes up to 16 hours. Upon request from City staff the following will be provided by the Consultant: Deliverables: • RFI documentation and response to questions regarding construction documents; • Periodic site visits during construction, as requested; • Input from the consultant regarding change orders; • Prepare Record Plans. OPTIONAL TASKS Task 11: Jurisdictional Delineation. Consultant, when authorized by the City, will conduct a jurisdictional delineation of the project area and prepare a jurisdictional delineation report for the project, to accompany the regulatory permits. The field study will involve a routine delineation, tailored to the site characteristics, and conducted to meet the standards of the USACE, CDFW, and SRWQCB. The results of the delineation will be presented in a detailed report that will include mapping of waters of the U.S. and waters of the state within the project area. Deliverables: • Wetland Delineation Field Survey • Jurisdictional Delineation Report Task 12: Biological Field Survey. Consultant, when authorized by the City, will conduct a biological field survey of the project area and prepare a report of the results of the biological study. The field study would be completed concurrently with the jurisdictional delineation field work, if both studies are approved, to maximize cost efficiency. A qualified biologist will visit the project area and assess its biological conditions. The study will involve documentation of species observed during the survey, vegetation communities present, and the potential for biological constraints. This assessment will also include a habitat assessment for the following species: 1. Coachella Valley and triple -ribbed milk vetch (federally endangered) (spring survey period) 2. Burrowing owl (State species of special concern) (no timing restrictions on surveys) 3. Palm Springs round -tailed ground squirrel (federal candidate/State species of special concern) (late spring/early summer survey period). HEPTAGON SEVEN Page 1 5 61 - = ick here to retur V a City of La Quinta Point Happy Storm Drain Outlet Structure & Roudel Drainage Improvements Results of the biological field study will be incorporated into a biological letter report to accompany the regulatory permits for the project and to be included within the relevant environmental documentation. Based on the results of a preliminary literature review, the proposed project may have potential effects to the following special status rare plant species: • Coachella Valley and triple -ribbed milk vetch (federally endangered) (spring survey period) If the general biological field survey reveals that suitable habitat is present for the above species, then additional surveys may be required in order to determine the presence or absence of such species. The scope of these surveys would be dependent on the extent of habitat to be surveyed for a particular species, protocol for the given species, and coordination with the U.S Fish and Wildlife Service (USFWS) for the two milk vetch species. An estimate of costs has been included based on a two -acre focused survey study area for each species listed above. Tables describing sensitive species and their habitats that are present or potentially present will also be provided in the report. This report will also identify and assess project impacts on the existing biological resources, including any sensitive species. Mitigation measures will also be included as necessary. These mitigation measures will be conceptual (i.e., specific restoration plans are not included in this scope). If threatened or endangered species may be affected by the project, coordination with the USFWS and CDFW will be required for compliance with the Federal/State Endangered Species Acts that are not included in this scope of work. Note — these species are not anticipated to be present. During the regulatory permitting process, there may be a requirement from one of the permitting agencies for preparation of a mitigation plan for impacts to jurisdictional features. If that is the case, ECORP will prepare a mitigation plan that meets with the identified requirements. This plan would be developed in coordination with the City to identify an appropriate mitigation strategy and location of any offsite mitigation that may be needed. The plan to be prepared will be conceptual, outlining the type of mitigation to be performed (for example, restoration, enhancement, or payment of in -lieu fee) and the associated process. The plan will identify appropriate specialists, success criteria, plant lists (for restoration) and annual performance goals for the mitigation. A draft plan will be presented to the City for review and, once all comments have been addressed, a draft copy will be sent to the regulatory agencies. Once all comments have been received by the agencies, the plan will be revised accordingly and a final plan will be submitted as part of the permitting record for the Project. Deliverables: • Biological Field Survey • Biological Report (Letter format) • Conceptual Mitigation Plan HEPTAGON SEVEN Page 1 6 62 Click here to return to Agenda Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Consultant under this Agreement is Seventy -Six Thousand, Two Hundred Ten Dollars ($76,210) ("Contract Sum"). The Contract Sum shall be paid to Consultant in installment payments made on a monthly basis and in an amount identified in Consultant's schedule of compensation, dated October 7, 2015, attached hereto for the work tasks performed and properly invoiced by Consultant in conformance with Section 2.2 of this Agreement. Last revised April 2015 EXHIBIT B Page 1 of 1 63 vim r tZ OFT EXHIBIT B C�Z�1R] :J -11 POINT HAPPY STORM DRAIN OUTLET AND ROUDEL DRAINAGE IMPROVEMENTS PROJECT Click here to return to Agenda HEPTAGON SEVEN REVISED October 7, 2015 V�7— ;e e 11 Su Hours Fee Hours Fee Hours Fee Fee Hours Fee POINT HAPPY IMPROVEMENTS 1 Project Management 18 $3,060 $4,080 $0 4 $260 Biological Study 22 $3,320 2 Topographic Data Collection 2 $340 $2,000 $0 $2,680 $0 $1,100 2 $1,440 3 Utility Research and Coordination 2 $340 6 $900 $1,480 $0 Conceptual Mitigation Plan 8 $1,240 4 Final Design Plans 3 $510 22 $3,300 $3,380 $0 25 $3,810 5 Specification and Bid Document 7 $1,190 2 $300 $0 9 $1,490 6 Opinion of Probable Construction Costs 4 $680 $0 $0 4 $680 7 Environmental Permit Applications 3 $510 $0 $0 $8,800 3 $9,310 8 CVWD Permits 7 $1,190 $0 $0 7 $1,190 9 Services During Bidding (T&M) 4 $680 $0 $0 4 $680 10 Post Design Services (T&M) 8 $1,360 $0 $0 8 $1,360 TOTAL 58 $9,860 30 $4,500 4 $260 $9,900 92 $24,520 REIMBURSABLE $1,500 OPTIONAL TASKS 11 Jursidictional Delineation 1 4 $680 1 $0 1 $0 $3,400 4 $4,080 12 Biological Field Survey Biological Study 4 $680 $0 $0 $2,000 4 $2,680 Rare Plant Survey 4 $680 $0 $0 $800 4 $1,480 Conceptual Mitigation Plan 4 $680 $0 $0 $2,700 4 $3,380 64 EXHIBIT B 14191.1 :J I POINT HAPPY STORM DRAIN OUTLET AND ROUDEL DRAINAGE IMPROVEMENTS PROJECT Click here to return to Agenda HEPTAGON SEVEN REVISED October 7, 2015 Took Project Mor; For— s Iff 11117 11 01W � SubConsultant tow by ISO 65 (IS% Markup) Hours Fee Hours Fee Hours Fee Fee Hours Fee ROUDEL DRAINAGE IMPROVEMENTS 1 Project Management 18 $3,060 $3,500 $0 4 $260 Biological Field Survey 22 $3,320 2 Topographic Data Collection 2 $340 $0 $2,100 $0 $1,200 2 $1,540 3 Utility Research and Coordination 2 $340 6 $900 $1,100 $0 $1,780 8 $1,240 4 Final Design Plans 3 $510 22 $3,300 $2,800 $0 $3,480 25 $3,810 5 Specification and Bid Document 7 $1,190 2 $300 $0 9 $1,490 6 Opinion of Probable Construction Costs 4 $680 $0 $0 4 $680 7 Environmental Permit Applications 3 $510 $0 $0 $8,900 3 $9,410 8 CVWD Permits 7 $1,190 $0 2 $130 9 $1,320 9 Services During Bidding (T&M) 4 $680 $0 $0 4 $680 10 Post Design Services (T&M) 8 $1,360 $0 $0 8 $1,360 TOTAL 58 $9,860 30 $4,500 6 $390 $10,100 94 $24,850 REIMBURSABLE $1,500 OPTIONAL TASKS 11 Jursidictional Delineation 1 4 $680 1 $0 1 $0 $3,500 4 $4,180 12 Biological Field Survey Biological Study 4 $680 $0 $0 $2,100 4 $2,780 Rare Plant Survey 4 $680 $0 $0 $1,100 4 $1,780 Conceptual Mitigation Plan 4 $680 $0 $0 $2,800 4 $3,480 65 Click here to return to Agenda Exhibit C Schedule of Performance Consultant shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, dated October 7, 2015, attached hereto and incorporated herein by this reference. Last revised April 2015 EXHIBIT C Page 1 of 1 66 City of La Quinta Point Happy Storm Drain Outlet Structure & Roudel Drainage Improvements EXHIBIT C Project Schedule yt111� 01—ick here to returnV � •,�� 3 S Effective scheduling and cost control are critical activities throughout this Project. The Heptagon Seven team through our combined knowledge of the process, have developed a straight forward approach to accomplish the objectives of completing the City's drainage improvements as early as possible with a resultant savings in the total time and project cost. Based upon experience with similar projects, Heptagon Seven anticipates the critical path schedule items will run according to the schedule below. HEPTAGON Poiret H<tpl)i- Storm Drain outlet Structure & SEVEN Roudel Drainage Improvements C11) -01:1:i01 -IMA Id Task Name C—tiI Sled Fniah la X018 _ .........___-- Sep Oct_ Nov. _ D —r! Feb Mar Apr May Jun 1 AulfMdieharl {o PfDCeetl lday Wetl 1W21f75 Wed 1W21715 ♦ AtWzM6n to Proceed 2 Kick OR kketlrg 1 day Tue 16/27115 he 10'277151 Kick OR Wedr1g 3 .Project Management 8 mons Wed MUM Tire 6W116 ProJecl W-gemera 4 Topograplac oat. Cnlledion 10 days Wed M29r15 he N11W15 bw Topographic Data Collection T Utility Research B Coordi..fi— 30 days Wed 1N2&15 Tue IZW15 Y78iiry Reseavch & Ccoedlnalion B EM1Nrw ental Pemktting 3.5 min Wed 12d2:,Y15 Tue 372W1d Enylrom1e111al P4 Ilting T Impmvemenl Pi— 122 days Wed 111111/5 ThuNM16 ImpmTetnenl Plans 6 65% PJ- Psekaga 45 days Wed 11N 1115 Tue 172116 Plan Package 9 City Raw- 10 days VWed 1113116 Tue 128118 T...... City Revlew TO CVM Ravi— 15 days Wed 1113115 Tue 27N16 'i r CVWD Review 11 95%P1an Package 20 days Of.d 2f -V16 Tue 311116 Package 12 City R-iaw 5 drys Wed=16 Tue 31Hr18 CIry Review 13 CNND Review 75 drys Wed 3 016 Tue 3722118 ,r C WJD ReYI ew 14 1 W% Plan Package 5 days Wad 3723718 Tue 3291'18 ...:-! 10M. Plan Package 18 City Review 5 days Wad 3MR6 Tue 41x1'18 r, City Review 16 CVUVD Review 16d.0 Wed 3rSrJfl6 Tue471 W18 ,•. CVWD Reew vi 17 Fowl Mylar Plan Package 2days Wed 4729116 Thu 4721718 Final Mylar Plan Package 18 CNND Pppr-1 or Pians 5 days Fri 4fM16 Thu 4728118 � CVNIO Approval ar Plans 18 CVWD Perrnhs 25 days Fd 4128116 Thu 617416 CVWD Permits 24 Rnudel Permanent EP 25 days Fri 4FMi6 Thu 6016 Rouciel Permanent EP '�...—„_' -; 21 Pmt Happy Amen dad Perm. EP 25 days Fri 4f2lVi6 Thu 6016 Pd K Happy 11r," P11- EP g ".'................. 22 T -V Conn. EP 25 days Fri 4f2gi16 Thu 672716 Ternp Conal. EP __.rkg 23 CMIMAudM MIM for Bidding l day TVe6A176 7He 677718 ' Cd91c11 A7tMd4on atlfor eitgrtg HEPTAGON SEVEN 67 Exhibit D Special Requirements None. Last revised April 2015 EXHIBIT D Page 1 of 1 Click here to return to Agenda 68 Click here to return to Agenda Exhibit E Insurance Requirements E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A -:VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers' Compensation (per statutory requirements) Consultant shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Consultant's acts or omissions rising out of or related to Consultant's performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. A certificate evidencing the foregoing and naming City and its officers and employees as additional insured (on the Commercial General Liability policy only) shall be delivered to and approved by City prior to commencement of the services hereunder. Consultant shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Consultant, its officers, any person directly or indirectly employed by Consultant, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Consultant's performance under this Agreement. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. The term "automobile" includes, but is not limited to, a land motor vehicle, trailer or semi -trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses Last revised April 2015 EXHIBIT F Page 1 of 7 69 Click here to return to Agenda arising out of Consultant's performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of" the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Consultant shall carry Workers' Compensation Insurance in accordance with State Worker's Compensation laws with employer's liability limits no less than $1,000,000 per accident or disease. Consultant shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased. In the event any of said policies of insurance are cancelled, Consultant shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Consultant's obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Consultant to stop work under this Agreement and/or withhold any payment(s) which become due to Consultant hereunder until Consultant demonstrates compliance with the requirements hereof. C. Terminate this Agreement. Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Consultant's failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Consultant may be held responsible for payments of damages to persons or Last revised April 2015 EXHIBIT F Page 2 of 7 70 Click here to return to Agenda property resulting from Consultant's or its subcontractors' performance of work under this Agreement. E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard I50 endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 3. All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or Last revised April 2015 EXHIBIT F Page 3 of 7 71 Click here to return to Agenda any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Consultant, provide the some minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self -insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self -insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self- insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. Last revised April 2015 EXHIBIT F Page 4 of 7 72 Click here to return to Agenda 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the some coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Last revised April 2015 EXHIBIT F Page 5 of 7 73 Click here to return to Agenda Exhibit F Indemnification F.1 General Indemnification Provision. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents ("Indemnified Parties") from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are cause in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subcontractors (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees, or subcontractors of Consultant. F.2 Standard Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required herein, Consultant agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional Last revised April 2015 EXHIBIT F Page 6 of 7 74 Click here to return to Agenda obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth herein is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. a. Indemnity Provisions for Contracts Related to Construction. Without affecting the rights of City under any provision of this agreement, Consultant shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City's active negligence accounts for only a percentage of the liability involved, the obligation of Consultant will be for that entire portion or percentage of liability not attributable to the active negligence of City. b. Indemnification Provision for Design Professionals. 1. Applicability of Section F.2(b). Notwithstanding Section F.2(a) hereinabove, the following indemnification provision shall apply to Consultants who constitute "design professionals" as the term is defined in paragraph 3 below. 2. Scope of Indemnification. To the fullest extent permitted by law, Consultant shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any and all claims, losses, liabilities of every kind, nature and description, damages, injury (including, without limitation, injury to or death of an employee of Consultant or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, court costs, attorneys' fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, that arise out of, pertain to, or relate to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of Consultant, any subcontractor, anyone directly or indirectly employed by them or anyone that they control. 3. Design Professional Defined. As used in this Section F.2(b), the term "design professional" shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. Last revised April 2015 EXHIBIT F Page 7 of 7 75 Click here to return to Agenda 76 Clic ere re�uAnTo AgeRaaEM N0. City of La Quinta CITY COUNCIL MEETING: October 20, 2015 STAFF REPORT AGENDA TITLE: APPROVE MEMORANDUM OF UNDERSTANDING WITH COUNTY OF RIVERSIDE TRANSPORTATION DEPARTMENT TO PARTICIPATE IN COUNTYWIDE COLLISION RECORDS SYSTEM RECOMMENDATION Approve a Memorandum of Understanding with the County of Riverside Transportation Department to participate in the Countywide Collision Records System, and authorize the City Manager to execute same, subject to minor modifications by the City Attorney. EXECUTIVE SUMMARY • The County has a grant to establish a countywide collision records system. • A memorandum of understanding (MOU) has been prepared (Attachment 1), which establishes the City and County's collaboration to share collision information. • The grant covers all costs for the MOU's five year term and there is no obligation for the City to participate after this time period. FISCAL IMPACT There is no additional cost to implement this MOU. The City would share the collision data that is maintained by the Sheriff's Department (per the police services contract). The annual cost is $26,875. If the City participates in the countywide system after the MOU expires, it would then fund a pro -rata cost to maintain the countywide system. BACKGROUND/ANALYSIS The County received a California Office of Traffic Safety grant to establish a countywide collision records system. This system will share collision information to identify high collision locations. Participating entities can then identify countermeasures, and direct resources to reduce traffic collisions and resulting fatalities, injuries, and property damage. The County is seeking participation from all Coachella Valley cities. ALTERNATIVES Access to countywide collision data will assist in analyzing corridors and intersections that straddle jurisdictional boundaries; no alternative is recommended. Report prepared by: Edward J. Wimmer, P.E., Principal Engineer Report approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer Attachment: 1. MOU 77 Click here to return to Agenda 78 cliATtd"kCHM21 1 Memorandum of Understanding Between the County of Riverside Transportation Department and the City of La Quinta This Memorandum of Understanding (hereinafter referred to as "MOU") is between the City of La Quinta (hereinafter "City") and the County of Riverside Transportation Department (hereinafter "County"). This MOU sets forth the terms of agreement reached between City and County. Unless otherwise specifically provided herein, this MOU is in effect for a period of five (5) years from the later date of signature after both City and County sign, or until such time as the countywide collision records database is non-functional, or until such time as either City or County terminates their participation as outlined under the Section of this MOU titled "TERM". BACKGROUND County has received a grant from the California Office of Traffic Safety ("OTS") to establish a countywide collision records system to facilitate the sharing of collision information between/among cities and County, to identify high collision locations, determine appropriate countermeasures, and direct limited resources for safety improvements so as to more effectively reduce traffic collisions, and the fatalities, injuries and property damage that result from traffic collisions. OTS recognizes the benefit of such a countywide collision records database and the potential benefits to have the ability to access such a database for statewide use. PURPOSE The purpose of this MOU is to outline a framework of conditions on which City and County will collaborate to establish a countywide collision records database, and continue to maintain it so as to share collision information. CITY OBLIGATION City will permit the vendor selected by County through the grant project to install the new system if City does not currently have a collision records database system, or update the collision records database system if City currently has an existing system. The installation of the countywide collision records database system shall be at no cost to City. City will maintain the installed countywide collision records database by installing updates provided by County's vendor and keeping database current. City will permit County to obtain City's collision data via City's database and/or SWITRS. City will upload monthly City's collision data onto countywide collision records database. City will permit County and other cities in the County of Riverside to access City's collision data in the countywide collision records database. Unless required by law, City will not provide collision data that is not originated by City in the countywide collision records database to a third party. To the extent allowed by law, public requests for data for a certain 79 Click here to return to Agenda city, other than City, or County, shall be directed to that city, County, or California Highway Patrol that has jurisdiction over such data. City will be responsible for costs on the continued maintenance of the City's collision database, whether existing or new, including potential license fees or upgrade costs for the collision software, if it becomes necessary, five years after the software system is installed. If necessary, after five years, City is responsible to pay for a fair share of the cost in maintaining the countywide database if City chooses to continue to participate in the countywide database system. COUNTY OBLIGATION County will install and maintain a countywide collision records database that is to be selected through the grant project. County will upload monthly county collision data onto the countywide collision records database. County will permit City and other cities in the County of Riverside to access County data in the countywide collision records database. County will not provide collision data that is not originated by County in the countywide collision records database to a third party. Public requests for data for all cities and County shall be directed to that city or California Highway Patrol that has jurisdiction over such data. County will be responsible for costs on the continued maintenance of the countywide collision records database, including potential license fees or upgrade costs for the collision software, for the first five years after the software system is installed as part of the grant project. County will be responsible for continued maintenance of the countywide collision records database as long as said database continues to function and provide benefits to the County of Riverside and cities. TERM This MOU remains in effect for five (5) years, as long as the countywide collision records database is functional. Either City or County may terminate their participation by giving the other party a 60 -day written notice. Either City or County may terminate the countywide collision records database if deemed necessary due to insufficient participation by cities, the database not functioning as intended, technical difficulties that cannot be resolved, the database not providing the benefits intended for cities, County and OTS, insufficient funding/resources to sustain the program, or without having to provide a reason. CONTACT INFORMATION CITY OF LA QUINTA Name: Frank Spevacek Title: City Manager Phone Number: (760)777-7030 La Quinta 9/1/2015 COUNTY OF RIVERSIDE Name: Lawrence Tai Title: County Traffic Engineer Phone Number: (951)955-6816 2of3 80 Click here to return to Agenda SIGNATURES The following authorized representatives of the City and County agree to the above terms by signing below: CITY OF LA QUINTA Frank Spevacek, City Manager Date: 3of3 La Quinta 9/1/2015 COUNTY OF RIVERSIDE TRANSPORTATION DEPARTMENT Patty Romo, Assistant Director of Transportation Date: 9-1-15 81 Click here to return to Agenda 82 Clic�9 e e An fo RARgen�TEM N0. City of La Quinta CITY COUNCIL MEETING: October 20, 2015 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE ON-SITE IMPROVEMENTS FOR DARBY ESTATES RESIDENTAL DEVELOPEMENT, LOCATED ON DARBY ROAD EAST OF PALM ROYALE DRIVE RECOMMENDATION Adopt a resolution to extend the time to complete on-site improvements as specified in the Subdivision Improvement Agreement for Tract Map No. 31087, Darby Estates, to October 20, 2016. EXECUTIVE SUMMARY The Darby Estates developer, Adom Ventures, LLC, has requested a time extension for the Subdivision Improvement Agreement to complete the on-site improvements. • Sufficient bonding exists to ensure the completion of all developer obligations and there have been no requests to complete these improvements. FISCAL IMPACT None. Bonds of sufficient value are in place to complete the improvements. BACKGROUND/ANALYSIS On July 15, 2014, Tract Map No. 31087 was approved for the Darby Estates residential development, located on Darby Road east of Palm Royale Drive (Attachment 1). On August 25, 2015, the developer requested that the remaining on-site sidewalk along, and the final capping of, the interior street be completed when the last home is sold; twelve of nineteen homes have been sold. The developer is requesting a time extension to October 20, 2016 to complete these improvements (Attachment 2). Staff has not received any requests to complete the on-site improvements. ALTERNATIVES The Council may opt not to grant the time extension; however, this would unnecessarily burden the developer. Report prepared by: Bryan McKinney, P.E., Principal Engineer Report approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Letter from Stuart Chelin, Adam Ventures, LLC 83 Click here to return to Agenda 84 Click here to return to Agenda RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING EXTENSION OF TIME TO OCTOBER 20, 2016 FOR THE COMPLETION OF THE ON-SITE IMPROVEMENTS AS SPECIFIED IN THE SUBDIVISION IMPROVEMENT AGREEMENT FOR TRACT MAP NO. 310871 DARBY ESTATES WHEREAS, the City Council approved the Subdivision Improvement Agreement (SIA) for Tract Map No. 31087, Darby Estates, on July 15, 2014; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the developer begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreement; and WHEREAS, failure by the developer to complete construction of the on-site improvements by July 29, 2015 shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreement; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The time for the completion of the on-site improvements as required by the approved SIA is extended to October 20, 2016. SECTION 2. The time extension for completing the on-site improvements shall expire when City offices close for regular business on October 20, 2016 if the installation of the on-site improvements has not been completed. SECTION 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. SECTION 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. 85 Click here to return to Agenda Resolution No. 2015 - Tract Map No. 31087 Adopted: October 20, 2015 Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day of October 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 86 Click here to return to Agenda ATTACHMENT 1 TRACT MAP NO. 31087 VICINITY MAP NOT TO SCALE 87 Click here to return to Agenda 88 Click here to return to Agenda ADOM VENTURES LLC August 25, 2015 City of La Quinta Attention: Amy Yu I Associate Engineer 78495 Calle Tampico La Quinta, CA 92253 RE: ONSITE IMPROVEMENTS TRACT 31087 Dear Ms. Yu, ime for Our company, Adorn Ventures LLC is writing to formally rlef t to c mplete s the suest an extension of idewalk k i the completion the homesand onsite improvements in relation to Tract 31087. What the final cap on Croisette Court. vements left ro This tract is comprised of 19 homes. We have sold 12 homes ha with asked for proposed 7 left to sell, The pschedule for theoete compleltion will be finished after the final home in the tract is sold. You iming of the sale of the remaining of the improvements mentioned above. is impossibleif a one extension Ye eict t be sufficient i granted. if extra time is required homes; however, at this point, it should b after the one year extension, we can address that at that time. You may respond to me at 760-200-5989 or by email at Stuart(Lwestmount-propert_1e�- Yours truly, /7 ' , AdoAdornV4i(ag ntures 4LCSt arer Cc: Joe Martinez; GHA 89 Click here to return to Agenda 90 Clic ere re�uAnTo AgeRaaEM N0. City of La Quinta CITY COUNCIL MEETING: October 20, 2015 STAFF REPORT AGENDA TITLE. ADOPT RESOLUTION TO EXTEND TIME TO COMPLETE OFF-SITE AND ON- SITE IMPROVEMENTS FOR PIAllA SERENA RESIDENTAL DEVELOPEMENT, LOCATED ON THE NORTHWEST CORNER OF MONROE STREET AND AVENUE 58 RECOMMENDATION Adopt a resolution to extend the time to complete the off-site and on-site improvements specified in the Subdivision Improvement Agreements for Tract Map No. 30092, Piazza Serena, to August 2, 2016. EXECUTIVE SUMMARY • The Piazza Serena developer, Cado La Quinta, LLC, has requested a time extension to complete the off-site and on-site improvements. • Sufficient bonding exists to ensure the completion of all developer obligations and there have been no public requests to complete these improvements. FISCAL IMPACT None. Bonds of sufficient value secure completion. BACKGROUND/ANALYSIS On December 21, 2004, Tract Map No. 30092 for the Piazza Serena residential development, located on the northwest corner of Monroe Street and Avenue 58 (Attachment 1), was approved. The remaining off-site improvements include installing median landscaping along Monroe Street and a traffic signal at the entrance on Avenue 58. The remaining on-site improvements include the final paving of the interior streets near the vacant lots and minor repairs to some completed improvements. On August 20, 2015, the developer requested a time extension to August 2, 2016 to complete these improvements (Attachment 2). Staff has not received any requests to complete the off-site and on-site improvements. ALTERNATIVES The alternative would be not to grant the time extension and require the improvements to be completed. Report prepared by: Bryan McKinney, P.E., Principal Engineer Report approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Letter from Justin Bert, Cado La Quinta, LLC a Click here to return to Agenda 92 Click here to return to Agenda RESOLUTION NO. 2015 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, GRANTING EXTENSIONS OF TIME TO AUGUST 2, 2016 FOR THE COMPLETION OF THE OFF- SITE AND ON-SITE IMPROVEMENTS AS SPECIFIED IN THE SUBDIVISION IMPROVEMENT AGREEMENTS FOR TRACT MAP NO. 30092, PIAZZA SERENA WHEREAS, the City Council approved the Subdivision Improvement Agreements (SIA) for Tract Map No. 30092, Piazza Serena, on December 21, 2004; and WHEREAS, Section 6. Completion of Improvements, of the approved SIA requires that the developer begin construction of the improvements within ninety days and complete the construction within twelve months after the approval of the Agreements; and WHEREAS, failure by the developer to complete construction of the off-site and on-site improvements by August 2, 2015 shall constitute cause for the City, in its sole discretion and when it deems necessary, to declare the Subdivider in default of the approved agreements; and WHEREAS, Section 8. Time Extension, of the approved SIA allows for, at the City Council's sole and absolute discretion, an extension of time for completion of the improvements with additions or revisions to the terms and conditions of the Agreements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The time for the completion of the off-site and on-site improvements as required by the approved SIA is extended to August 2, 2016. SECTION 2. The time extensions for completing the off-site and on-site improvements shall expire when City offices close for regular business on August 2, 2016 if the installation of the off-site and on-site improvements has not been completed. SECTION 3. The provided security amount as required in the approved SIA is satisfactory. No additional securities are required. SECTION 4. All other terms, responsibilities and conditions as listed in the approved SIA shall remain in full force and effect. 93 Click here to return to Agenda Resolution No. 2015 - Tract Map No. 30092 Adopted: October 20, 2015 Page 2 PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 20th day of October 2015, by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 94 Click here to return to Agenda ATTACHMENT 1 TM 30092 - PIAZZA SERENA STATE HIGHWAY 111 � PROJECT SITE AVE. AVE COACt 9 ZtQS Q ��o AIRPORT Bt VD m VICINITY MAP NOT TO SCALE 95 Click here to return to Agenda 96 Click here to return to Agenda CADO LA QUINTA LLC c/o CAPSTONE ADVISORS 1545 FARADAY AVENUE CARLSBAD, CALIFORNIA 92008 T 760.804.6900 F 760.804.6901 August 20, 2015 Ms. Ainy Yu City of La Quinta Public Works Department 78-495 Calle Tampico La Quinta, CA 92247 RE: Time Extension for Subdivision Improvement Agreement Tract 30092 Dean- Ms. Yu, Currently, our time extension for the onsite and offsite improvements for Tract 30092 expired August 2, 2015. Due to existing real estate market conditions we are requesting an extension of time to complete the offsite and onsite improvements to August 2nd, 2016 and to have the extension be retroactive to August 2, 2015. The remaining onsite improvements include: • Final cap near the vacant lots • Minor repairs to,concrete, landscape, irrigation, striping, signage and block wall The remaining offsite improvements include: • Traffic signal at the project entrance • Landscape within the median on Monroe St • Minor repairs to concrete, landscape, irrigation, striping, and signage �irtccrely, _ _ Juslr`n Bert A u [h`nt i ed Representative i 97 Click here to return to Agenda 98 City of La Quinta CITY COUNCIL MEETING: October 20, 2015 STAFF REPORT Click Fere to r,fALT, Rffl atM RJ O. AGENDA TITLE: ACCEPT SILVERROCK GOLF COURSE 2014 STORM DAMAGE RESTORATION IMPROVEMENTS PROJECT RECOMMENDATION Accept the SilverRock Golf Course 2014 Storm Damage Restoration Improvements Project as 100 percent complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; approve Contract Change Order No. 1; and authorize staff to release retention in the amount of $48,913, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY The September 8, 2014 storm was categorized between a 400 -year and 1,000 -year event, which resulted in significant damage to the City's golf course. The repair is covered by the City's insurance. The repairs consisted of reshaping the greens, tees, bunkers, and restoring existing improvements. • All work is now complete and staff recommends that the City Council accept the improvements to complete the contract and allow final payment to the contractor, 0 & J Golf Construction, Inc. FISCAL IMPACT The following is the final accounting for this project: Original Contract Amount $ 978,331 Contract Change Order No. 1 $ (76) Final Contract Amount $ 978,255 Project Budget (Insurance Reimbursement) $ 978,255 Adequate funding exists for project close out. BACKGROUND/ANALYSIS The Palmer Course sustained considerable damage during the September 8, 2014 storm. At the time, several of the golf holes were being reconstructed after the Coachella Valley Water District had relocated the Coachella Canal as part of their canal repair project. On October 2, 2014, an emergency contract in the amount of $978,330.95 was issued to lick here to return o A da construct the SilverRock Golf Course 2014 Storm Damage Restoration mprovements.fie work consisted of removing and replacing damaged landscape irrigation, soil and sand, reshaping the greens, tees, and bunkers as well as restoring existing improvements. The City's property insurer, Alliant, has been monitoring the restoration project and is prepared to reimburse the City up to $978,330.95 upon final accounting. Contract Change Order No. 1 was issued to install grouted riprap at the mountain base and to reconcile the bid versus the actual quantities installed. Contract Change Order No. 1 also permitted a 250 calendar day time extension to complete the 17th hole storm repairs/renovations; the hole could not be taken out of play until June 15, 2015. The construction effort is now 100 percent complete and is in compliance with the plans and specifications. Staff therefore recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES Since the project has been constructed and reviewed for conformance with the contract documents, staff does not recommend an alternative. Report prepared by: Edward J. Wimmer, P.E., Principal Engineer Report approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer `II Click Fereto,,fALT,Rffl TEM NO. City of La Quinta CITY COUNCIL MEETING: October 20, 2015 STAFF REPORT AGENDA TITLE: SECOND READING AND ADOPTION OF ORDINANCE NO. 529 AMENDING SIX CHAPTERS OF MUNICIPAL CODE TITLE 3, ADDING CHAPTER 3.15 AND DELETING CHAPTERS 3.19, 3.30, AND 3.32 RECOMMENDATION Adopt Ordinance No. 529 on second reading. EXECUTIVE SUMMARY • At the October 6, 2015 Council meeting, Council approved a motion to take up and introduce Ordinance No. 529 on first reading, which will amend six chapters of Municipal Code Title 3, adding chapter 3.15 and deleting chapters 3.19, 3.30, and 3.32. • At that same meeting, Council requested that Section 3.08.010 include language that would allow the Council to hire a professional money manager should it desire to do so any time in the future. The City Attorney will report back on this matter, including an amendment to the Code, if warranted, once he has completed his research. • By law, a second reading of an ordinance must occur, followed by adoption and a 30 -day posting period, before an ordinance may take effect. FISCAL IMPACT — None. BACKGROUND/ANALYSIS Title 3 contains 19 chapters. Of those, 6 were amended, 3 were deleted and 1 was added (detailed in Exhibit A of Ordinance). ALTERNATIVES As Council approved this ordinance at first reading, staff does not recommend an alternative. Report prepared by: Pam Nieto, Administrative Technician Report approved for submission by: Susan Maysels, City Clerk full Click here to return to Agenda 102 Click here to return to Agenda ORDINANCE NO. 529 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AMENDING SIX CHAPTERS OF MUNICIPAL CODE TITLE 3, ADDING CHAPTER 3.15 AND DELETING CHAPTERS 3.19, 3.30, AND 3.32 WHEREAS, Title 3 of the Municipal Code contains the chapters that address revenue and finance matters, and; WHEREAS, a comprehensive review of Title 3 was undertaken to examine each chapter for accuracy, relevance, streamlining, straight -forward language, and compliance with State law, and; WHEREAS, amendments to several chapters of Title 3 are needed as a result of the comprehensive review to update the Municipal Code, NOW THEREFORE, the City Council of the City of La Quinta does ordain as follows: SECTION 1. CHAPTER 3.08 INVESTMENT OF MONEYS AND FUNDS shall be amended as written in Exhibit A attached hereto. SECTION 2. CHAPTER 3.12 PURCHASES shall be retitled PURCHASE AND CONTRACTS and amended as written in Exhibit A attached hereto. SECTION 3. CHAPTER 3.14 AUTHORIZATION OF SIGNATURES FOR CITY WARRANTS shall be amended as written in Exhibit A attached hereto. SECTION 4. CHAPTER 3.15 DEMANDS FOR PAYMENT shall be added as written in Exhibit A attached hereto. SECTION 5. CHAPTER 3.16 DEMANDS AND CLAIMS shall be retitled CLAIMS FOR MONEY OR DAMAGES and amended as written in Exhibit A attached hereto. SECTION 6. CHAPTER 3.18 SPECIAL GAS TAX STREET IMPROVEMENT FUND shall be amended as written in Exhibit A attached hereto. SECTION 7. CHAPTER 3.19 SPECIAL TAX FOR FIRE PROTECTION AND PREVENTION shall be deleted in its entirety. SECTION 8. CHAPTER 3.28 BUSINESS LICENSES shall be amended as written in Exhibit A attached hereto. SECTION 9. CHAPTER 3.30 PUBLIC WORKS CONTRACTS shall be deleted in its entirety. SECTION 10. CHAPTER 3.32 SERVICE CONTRACTS shall be deleted in its entirety. SECTION 11. SEVERABILITY. The City Council declares that, should any provision, section, IUlm lick h re to re ur o Agenda paragraph, sentence or word of this ordinance be rendered or dec area inva[i0' Dy any final court action in a court of competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences or words of this ordinance as hereby adopted shall remain in full force and effect. SECTION 12. EFFECTIVE DATE. This Ordinance shall be in full force and effect thirty days after its adoption. SECTION 13. POSTING. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the Book of Ordinances of the City of La Quinta. PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this 20th day of October 2015 by the following vote: AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: SUSAN MAYSELS, City Clerk City of La Quinta, California (CITY SEAL) APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California Click here to retl.trn t1B1TdX Chapter 3.08 INVESTMENT OF MONEYS AND FUNDS 3.08.010 Investment of city moneys and deposit of securities. Pursuant to, and in accordance with, and to the extent allowed by Sections 53607 and 53608 of the California Government Code, the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping, is delegated to the city treasurer, which, for purposes of this chapter, is defined in section 2.12.010 of this code. 3.08.020 Authorized investments. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to purchase, at their original sale or after they have been issued, securities which are permissible investments under the city council adopted city investment policy and any provision of state law relating to the investing of general city funds, including but not limited to Sections 53601 and 53635 of the California Government Code, as said sections now read or may hereafter be amended, from moneys in the city treasurer's custody which are not required for the immediate necessities of the city and as s/he may deem wise and expedient, and to sell or exchange for other eligible securities and reinvest the proceeds of the securities so purchased. 3.08.050 Reports. The city treasurer shall make a quarterly report to the city council of all investments made pursuant to the authority delegated in this chapter and as permitted by Section 53646(b)(1) of the Government Code. 3.08.060 Deposits of securities. Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to deposit for safekeeping, the securities in which city moneys have been invested pursuant to this chapter, in any institution or depository authorized by the city council adopted investment policy and terms of any state law, including but not limited to Section 53608 of the Government Code, as it now reads or may hereafter be amended. In accordance with said section, the city treasurer shall take from the institution or depository a receipt for the securities so deposited and shall not be responsible for the securities delivered to and receipted for by the institution or depository until they are withdrawn therefrom by the city treasurer. 105 Click here to return to Agenda Chapter 3.12 PURCHASES, CONTRACTS AND SURPLUS 3.12.010 Purchasing system. In order to establish efficient procedures for the purchase of supplies, equipment and services at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchasing function and to assure the quality of purchases, the purchasing system is established by the ordinance enacting this chapter and shall be set forth in the purchasing and contracting policies and procedures resolution adopted by the city council as amended from time to time. 3.12.020 Service contracts. A. Solicitation and selection of firms to provide professional services that primarily rely on the knowledge, experience and professional judgment of the provider, such as legal or financial advisors and CPAs, architectural, engineering, environmental, land surveying, construction project management, and the like shall be on the basis of demonstrated competence and on the professional qualifications necessary for the satisfactory performance of the services required and on fair and reasonable prices. B. Solicitation and selection of firms to provide professional services that are of a technical nature such as real estate appraisals, plan check, housing or other program management, software or video services, marketing and advertising services, art, personnel development, and the like shall be on the basis of the most advantageous proposal after consideration of qualifications, demonstrated competence, cost, delivery time, and other factors. C. The specific procedures, rules and regulations governing the solicitation and selection of firms to provide services are those set forth in the purchasing and contracting policies and procedures resolution adopted by the city council as amended from time to time. 3.12.030 Public works contracts A. Contracts for public works projects, which, for purposes of this chapter, are "public projects" as defined in Section 20161 of the California Public Contract Code, shall be awarded to the lowest responsive and responsible bidder. B. The specific procedures and rules governing the solicitation of bids and award of contracts for public works projects are those set forth in the purchasing and contracting policies and procedures resolution adopted by the city council as amended from time to time. C. Except when federal or state law governs a public works project that must conform to federal or state requirements, as applicable, for the solicitation and awarding of public works contracts, the requirements set forth in the purchasing and contracting policies and procedures resolution adopted by the city council shall govern contracts for public works. ■ 0. 3.12.040 Prevailing wage requirement. Click here to return to Agenda A. This section applies to "public works" as defined in California Labor Code Section 1720 through 1743, as may be amended and including the exceptions set forth therein. B. For public works contracts for construction work over twenty-five thousand dollars ($25,000) and for alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000), entered into, or extended on or after January 1, 2015, the city shall require compliance with California Labor Code Sections 1770 through 1782 as may be amended from time to time. 3.12.050 Contract incentives. Contracts for public works projects, supplies and equipment and services may include monetary or other incentives for superior performance or early completion/delivery of the work, goods or service. 3.12.060 Surplus supplies and equipment; trade-ins; sales and donations All using departments shall submit to the city manager or his/her designee, at such times and in such forms as s/he shall prescribe, reports showing all supplies and equipment which are no longer used or which have become obsolete and worn out, in accordance with the surplus policies and procedures resolution adopted by the city council as amended from time to time. The city council or the city manager, or his/her designee, shall have the authority to transfer, dispose, donate, and otherwise address surplus supplies and equipment in accordance with the surplus policies and procedures resolution adopted by the city council as amended from time to time. Chapter 3.14 AUTHORIZATION OF SIGNATURES FOR CITY WARRANTS 3.14.010 Authorization of signatures for city warrants. All city warrants require the signatures of two city officers. The following four city officers are authorized to sign city warrants: mayor, mayor pro tem, city manager and finance director. The finance director is authorized to use facsimile, digital or electronic signatures in the preparation of city warrants. Chapter 3.15 DEMANDS FOR PAYMENT 3.15.010 Purpose. It is the purpose of this chapter to describe procedures for the processing and payment of demands, bills, and other claims against the city arising out of purchase orders and contracts, including bills for labor, materials and supplies furnished; but not including payroll or claims for money or damages covered by chapter 3.16. IMe 3.15.020 Auditing prerequisite to payment. Click here to return to Agenda No payment shall be made from the city treasury or out of the funds of the city unless the demand which is to be paid is duly audited as prescribed in sections 3.15.040 and 3.15.050 of this chapter or by other provisions of law. 3.16.030 deleted 3.15.040 Audit and approval by receiving department. Except for tort claims, every demand received against the city shall first be presented to and approved in writing by the receiving department or office, which shall certify to the actual delivery or rendition of the supplies, materials, property or service for which payment is demanded; that the quality and prices correspond with the original specifications and contracts, if any, upon which the demand is based; that the demand in all other respects is proper and valid, and which shall further indicate the budgetary account to which the demand is to be charged. 3.15.050 Audit and approval by director of finance. Each demand approved by the receiving department or office shall be presented to the director of finance who shall satisfy him/herself whether: A. The demand is legally due and owing by the city; B. There are budgeted or otherwise appropriated funds available to pay the demand; C. The demand conforms to a valid requisition or order; D. The prices and computations shown on the demand are verified; E. The demand contains the approval of other departments and officials as required. 3.15.060 Prepayment of demands. A. As provided by Section 37208 of the California Government Code, (1) payroll warrants or checks need not be audited by the city council prior to payment. Payrolls shall be presented to the city council for ratification and approval at the first meeting after delivery of the payroll warrants or checks, (2) warrants or checks drawn in payment of demands certified or approved by the director of finance as conforming to a budget approved by resolution of the city council need not be audited by the city council prior to payment, and (3) notwithstanding items (1) and (2), budgeted payrolls and demands paid by warrants or checks may be presented to the city council for ratification and approval in the form of an audited comprehensive annual financial report. B. Whenever the director of finance determines that a refund is due of fees, taxes or other receipts collected in error or in advance of being earned, or of money the refund of which is otherwise due pursuant to specific provisions of this code or of any other ordinance of this city, then any such refund shall be deemed as conforming to the currently approved budget, and may be prepaid in the some fashion as other demands encompassed within the terms of subsection A of this section. 3.15.070 Approval of the register of demands. Following audit of demands, the director of finance shall prepare a register of audited demands showing the claimant's name, amount of demand, the warrant number and date thereof, and transmit the register to the city manager for his/her review and approval. The register of demands shall be presented to the city council to receive, review and file at the next regular meeting thereof. IM Click here to return to Agenda Chapter 3.16 CLAIMS FOR MONEY OR DAMAGES 3.16.010 Claims for money or damages. As a prerequisite to bringing suit thereon against the city or any officer, department, commission or board of the city, any claim for money or damages (including claims which would otherwise be excepted by Section 905 of the Government Code) which is not governed by any other statutes or regulations expressly relating thereto, shall be presented and acted upon in accordance with Title 1, Division 3.6, Part 3, Chapter 1 (commencing with Section 900) and Chapter 2 (commencing with Section 910), of the Government Code as those provisions now exist or shall hereafter be amended. This section shall relate only to the bringing of suit upon any claim, and shall not be deemed to apply to the authority of the director of finance, the city council, and other officers to process and pay, in the ordinary course of business, thejust obligations of the city, such as routine salaries and wages, principal and interest on bonds, payments for purchases and services, and other like expenditures for which there is an express budget appropriation, and in connection with which there is no dispute as to the obligation and amount being payable. 3.16.020 Authorization to act on claims. In accordance with Section 935.4 of the California Government Code, the city council may authorize an employee of the city to perform the claim procedures and functions of the city subject to the limitation contained therein that the employee's ability to allow, compromise, or settle a claim against the city shall not exceed $50,000 as that amount may be amended from time to time by Section 935.4 of the California Government Code or successor statute, and also subject to the claim processing policies and procedures adopted by resolution of the city council as may be amended from time to time. Chapter 3.18 SPECIAL GAS TAX STREET IMPROVEMENT FUND 3.18.010 Created. To comply with the provisions of Section 2113 of the California Streets and Highways Code and to avail the city of the benefits of Sections 2106 and 2107 of the California Streets and Highways Code, there is created by ordinance a special fund in the city treasury to be known as the special gas tax street improvement fund. 3.18.020 Moneys included. All moneys received by the city from the state under the provisions of the California Streets and Highways Code for the acquisition of real property or interests therein, or for engineering, or for the construction, maintenance and improvement of streets or highways by the city shall be paid into the fund. 3.18.030 Expenditures. Click here to return to Agenda All moneys in the fund shall be expended exclusively for the purposes authorized by and subject to the provisions of the California Streets and Highways Code. 3.18.040 Fund Interest To comply with the provisions of Section 2113 of the California Streets and Highways Code, interest received by the city from the investment of money in the special gas tax street improvement fund shall be deposited in the fund and shall be used for street purposes. DELETE: Chapter • I - . Ar.-WIP-M Chapter 3.28 BUSINESS LICENSES 3.28.010 Definitions. For the purposes of this chapter, unless it is plainly evident from the context that a different meaning is intended, certain terms used in this chapter are defined as follows: A. "Business" means professions, trades, occupations, gainful activities, and all and every kind of calling whether or not carried on for profit. B. "City" means the city of La Quinta, a charter city and municipal corporation of the state of California, in its present incorporated form or in any later reorganized, consolidated, enlarged or reincorporated form. C. "Collector" means the city manager, or other city officer or employee charged with the administration of this chapter by the city manager. D. "Gross receipts" means the total amount of the sale price of all sales and total amount charged or received for the performance of any act or service of whatever nature it may be, for which a charge is made or credit allowed, whether or not such act or service is done as a part or in connection with the sale of materials, goods, wares, or merchandise. "Gross Receipts" apply to all such sales made in a fixed place of businesses within the city or without a fixed place of business in the city but from the delivery of any product or service to a location within the city. "Gross receipts," as used in this chapter, shall mean the gross receipts of the calendar year preceding the beginning of the annual license period. Included in gross receipts shall be all receipts, cash, credits, and property of any kind or nature, without any deduction therefrom on account of the cost of the property sold, the cost of the materials used, labor or service, costs, interest paid or payable, or losses or other expenses whatsoever. Excluded from gross receipts shall be the following: 1. Cash discounts allowed and taken on sales; 2. Credit allowed on property accepted as part of the purchase price and which property may later be sold; 110 Click h re to return to Agend 3. Any tax required by law to be included in or added to the purc�iase price anc collected from the consumer or purchaser; 4. Such part of the sale price returned by purchasers upon rescission of the contract of sale as is refunded either in cash or by credit; 5. Amounts collected for others where the business is acting as an agent or trustee, to the extent that such amounts are paid to those for whom collected and provided the agent or trustee has furnished the collector with the names and addresses of the others and the amounts paid to them; 6. That portion of gross receipts which has been the measure of a business license paid to any other city for sales transacted outside the city. E. "Peddler" means any hawker, vendor, or other person who goes from house to house or from place to place or in or along the streets within the city selling and making immediate delivery or offering for sale and immediate delivery any goods, wares, merchandise or anything of value in his/her possession to persons other than manufacturers, wholesalers, jobbers or retailers in such commodities. F. "Person" means all domestic and foreign corporations and limited liability companies, associations, syndicates, joint stock corporations, partnerships of every kind, clubs, business and business entity of every kind, or common-law trusts, societies and individuals transacting and carrying on any business in the city other than as an employee. G. "Renewal date" means the date listed for renewal on the permit. H. "Solicitor" means a person engaged in soliciting, canvassing, or taking orders from house to house or from place to place or by telephone, internet or by any other means of communication for any goods, wares, merchandise, or any article to be delivered in the future or for services to be performed in the future or making, manufacturing, or repairing any article whatsoever for future delivery or for subscriptions to periodicals or tickets of admission to entertainments or memberships in any clubs. I. "Sworn statement" means an affidavit sworn to before a person authorized to take oaths or a declaration or certification made under penalty of perjury. 3.28.020 Enforcement. A. The collector shall have the responsibility and power to enforce the provisions of this chapter, and the police chief shall render such assistance in the enforcement thereof as may from time to time be required. B. The collector who may act through deputies or duly authorized assistants, may examine, or cause to be examined, all places of business in the city to ascertain whether the provisions of this chapter have been complied with. C. The collector who may act through deputies or duly authorized assistants, shall have the power and authority to enter, free of charge, at any reasonable time, any place of business required by the provisions of this chapter to be licensed and require an exhibition of the license certificate. Any person who willfully fails to exhibit such certificate on demand shall be guilty of an infraction and subject to the penalties provided for by Section 1.01.230 of this code. ISE Click here to return to Agenda 3.28.030 Business license required. Subject to the provisions of this chapter, all businesses engaged in or carried on in the city shall pay for an annual business license in the amounts as provided in this chapter except where specific provisions are made for daily, monthly, quarterly or semi-annual payments pursuant to Sections 3.28.320 and 3.28.330 of this chapter. It is unlawful for any person to initiate, transact, engage in, or carry on any business in the city without first having obtained and paid for a valid business license, or without complying with any and all provisions of this chapter applicable to that business. When any person shall by use of signs, circulars, cards, telephone book, electronic media or newspapers, advertise, hold out, or represent that s/he is in business in the city, or when any person holds an active license or permit issued by a governmental agency indicating that s/he is in business in the city, and such person fails to deny by a sworn statement given to the collector that s/he is not conducting a business in the city after being requested to do so by the collector, then these facts shall be considered prima facie evidence that s/he is conducting a business in the city. 3.28.040 License subject to other regulations and fees. Persons required to obtain and pay for a business license for transacting and carrying on any business under this chapter shall not be relieved from the payment of any fees for the privilege of carrying on any similar or related activity required under any other ordinance of the city and shall remain subject to the regulatory provisions of other ordinances. No person shall be entitled to a business license and the collector shall not issue a business license to any person commencing business unless and until said person shall have complied with all applicable city ordinances. No license shall be issued covering any food or drink dispensing establishment, restaurant, pet hospital, pet shop, veterinarian, or kennel services until the applicant has obtained applicable permits and licenses from the Riverside County department of health, and if applicable, from the State Alcoholic Control Board. No person shall be issued a business license without first obtaining a State Board of Equalization Seller's permit, if applicable, and adding the City of La Quinta as a sublocation. No license shall be issued covering the sale of firearms until the applicant has obtained applicable permits and licenses from the Riverside County Sheriff's department. 3.28.050 False statements. It shall be unlawful for any person knowingly to make any false statement in any application for a license pursuant to the provisions of this chapter. 3.28.060 True names on reports. Every person making out any report or record required by the terms of this chapter or any copy thereof shall sign his/her true name and give the true name and correct address of the licensee. 3.28.070 Illegal occupations. A license granted pursuant to this chapter does not permit any occupation or activity of any kind which is prohibited by this code or any other ordinance, or by any state or federal statute, law, rule, order or regulation. "m 3.28.080 Grounds for denial. Click here to return to Agenda A. The collector may refuse to issue a license to carry on any business, occupation or activity, if such business, occupation, or activity has been, will be, or is apt to become any one or more of the following: 1. Prohibited by any local ordinance or by any state or federal law, statute, rule or regulation; 2. A public nuisance; 3. In anyway detrimental to the public interest; 4. Prohibited by zoning laws and ordinances. B. A license may also be denied on the grounds that the applicant has knowingly made a false statement in a material matter either in his/her application or in his/her testimony before the city manager or other body hearing such testimony. 3.28.090 Real party in interest. The city council, city manager, collector, police department official, or other appropriate officer or body may examine under oath any applicant to determine who is the authentic, real party in interest in the business, occupation or exhibition for which a license is sought. If the city council or other body or official having jurisdiction is satisfied that the applicant is not the authentic, real party in interest in the business, it may deny the license. If the city council or such other body or official finds that the applicant is not the authentic, real party in interest in the business and if the application is found to be in the interest of one whose license has been revoked or who has been refused a license in the past, the application shall be edited to show the authentic, real party in interest in the business as the applicant and any future applications shall have the authentic, real party in interest identified and shall be processed in accordance with this chapter. 3.28.100 Grounds for revocation. A license may be revoked on any one or more of the following grounds: A. Any facts exist upon which a denial of such license would be authorized; B. The licensee, or any agent or employee of the licensee has been convicted of violating any of the terms of this chapter, or any regulation imposed pursuant thereto, or of any state or federal law, statute, rule, order or regulation, now or hereafter in force regulating the occupation or other activity for which the license was issued; C. The licensee obtained the license by fraudulent misrepresentations; D. Conspiracy with any person to do anything described in subsections A, B, or C, of this section; E. The failure or refusal of the licensee to notify the collector of any material change in facts concerning the license within thirty days after such change. 3.28.110 Forfeiture of fee. On revocation of the license, the entire cost of the business license shall be forfeited to the city. "KI Click here to return to Agenda 3.28.120 New license after revocation. When a license of any person is revoked for cause, no new or other license for the same or a similar business shall be granted to the some person within six months after such revocation. 3.28.130 Keeping insurance etc., in force. A. Whenever this code requires the applicant for any license or permit to procure, post, or maintain in effect any bond, undertaking, deposit, surety, or policy of insurance, any license or permit so issued shall be in good standing only when such bond, undertaking, deposit, surety, or policy of insurance is in full force and effect. Such license or permit shall be automatically suspended without notice at any time such bond, undertaking, deposit, surety, or policy of insurance is not in full force and effect. B. If a new bond, undertaking, deposit, surety, or policy of insurance acceptable to the collector is filed before the cancellation or expiration of the old one becomes effective, the license or permit will continue in full force. 3.28.140 Compliance with laws required. The payment for a business license as required by the provisions of this chapter, and its acceptance by the city, and the issuance of such license to any person shall not entitle the holder thereof to carry on any business unless s/he has complied with all the requirements of this code and all other applicable laws, nor to carry on any business in any building or on any premises designated in such license in the event such building or premises are situated in a zone or locality in which the conduct of such business is in violation of any law. 3.28.150 License and penalties constitute debt to city. The charge for any business license and penalty imposed by the provisions of this chapter shall be deemed a debt to the city. An action may be commenced in the name of the city in any court of competent jurisdiction, for the amount of any delinquent business license charges and penalties. 3.28.160 Remedies cumulative. All remedies prescribed under this chapter shall be cumulative and the use of one or more remedies by the city shall not bar the use of any other remedy for the purpose of enforcing the provisions of this chapter. 3.28.170 Separate license for each place or type of business. A separate license must be obtained for each branch establishment or location of the business transacted and carried on and for each separate type of business at the some location, and each license shall authorize the licensee to transact and carry on only the business licensed thereby at the location or in the manner designated in such license; provided, that warehouses and distributing plants used in connection with and incidental to a business licensed under the provisions of this chapter shall not be deemed to be separate places of business or branch establishments; and provided further, that any person conducting two or more types of businesses at the same location and under the same management, or at different locations, but which businesses use a single set or integrated set of books and records, may at his/her option, pay only for one business license calculated on all gross receipts of the businesses under the schedule that applies to the type of business of such person which requires the highest payment on such gross ISE TIM here t retur o Agend receipts except that a business license charge of three dollars ($3.00 dor each a�'c itiona� branch, location, or type of business shall be paid. 3.28.180 Information confidential. The collector or any of his/her authorized representatives shall not make known in any manner whatever the business affairs, operations, or information obtained by an investigation of records and equipment of any person required to obtain or pay for a business license under the provisions of this chapter or to divulge the amount or source of income, profits, losses, expenditures, or any particular thereof set forth in any statement or application, or to permit any statement or application, or copy of either, or any other document relating thereto which contains specific information as to the amount or source of income or expenditures of any person obtaining a license to be seen or examined by any person. Nothing in this section shall be construed to prevent the disclosure to or examination of records by another city agent for the sole purpose of administering or enforcing any of the provisions of this chapter or auditing of accounts of the collector, federal or state officials, or a grand jury or court of law upon subpoena or in a proceeding to determine the existence of any business license liability amount of the particular licensee to the city; nor shall the disclosure of the names and addresses of persons to whom licenses have been issued and the general type of their business be prohibited hereunder, together with general statistics regarding the business license costs and business receipts collected or business done in the city. 3.28.190 Exemptions. A. Generally. Nothing in this chapter shall be deemed or construed to apply to any person transacting and carrying on any business exempt by virtue of the Constitution or applicable statutes of the United States or of the state of California. Any person claiming an exemption pursuant to this chapter shall file a written declaration, under penalty of perjury with the collector stating the facts upon which exemption is claimed are true and correct and shall furnish such information and verification as may be required, such as a 501(C)3 form, DD -214 form, medical doctor verification, proof of gross receipts satisfactory to the Collector, IRS form 4506-T, etc. In the absence of such statement substantiating the claim, such person shall be liable for the payment for the business license imposed by this chapter. The collector, after giving notice and a reasonable opportunity for hearing to a licensee, may revoke any license granted pursuant to the provisions of this section upon information that the licensee is not entitled to the exemption as provided in this chapter. B. Charitable and nonprofit organizations. The provisions of this chapter shall not be deemed or construed to require the payment for a business license to conduct, manage or carry on any business, occupation, or activity from any institution or organization which is conducted, managed or carried on wholly for the benefit of charitable purposes or from which profit is not derived, either directly or indirectly, by any individual; nor shall any business license be required for the conducting of any entertainment, concert, exhibition, or lecture on scientific, historical, literary, religious or moral subjects within the city whenever the receipts of any such entertainment, concert, exhibition or lecture are to be appropriated to any church or school or to any religious or benevolent purpose; nor shall any business license be required for the conducting of any entertainment, dance, concert, exhibition or lecture by any religious, charitable, fraternal, educational, military, "61 Click here to re rn to Agen a state, county or municipal organization or association whenever the receipts of any such entertainment, dance, concert, exhibition or lecture are to be appropriated for the purpose and objects for which such organization or association was formed and from which profit is not derived, either directly or indirectly, by any individual; provided, however, that nothing in this section shall be deemed to exempt any such organization or association from complying with any of the provisions of this code requiring a permit from the city council or any commission or officer to conduct, manage, or carry on any profession, trade, calling or occupation. C. Disabled veterans. No business license shall be payable by any person who has received an honorable discharge from or release from active duty in one of the United States armed services, who is physically unable to obtain a livelihood by manual labor, and who is a voter of this state. In addition to form DD214, the city may require any disabled veteran applying for an exemption to submit a certificate signed by a physician or surgeon substantiating the disability. D. Newspapers, magazines and periodicals. The provisions of this chapter shall not apply to the publication or sale of newspapers, magazines or other periodicals regularly issued at average intervals not exceeding three months. E. Businesses subject to franchise, etc. No business license shall be required of any public utility or other service organization which pays to the city a fee or tax under a franchise or similar agreement. F. Limited income. No business license shall be required of a person doing business and drawing social security benefits whose gross receipts do not exceed the maximum income allowed by Title 42, U.S. Code, Sections 403(f)(3), as presently written or as amended. 3.28.200 Fee adjustments required in cases of interstate commerce. None of the business license charges provided for herein shall be so applied as to occasion an undue burden upon interstate commerce or be violative of the equal protection and due process clauses of the Constitution of the United States and the state of California. In any case where a business license charge is believed by a licensee or applicant for a license, to place an undue burden upon interstate commerce or be violative of such constitutional clauses, s/he may file an appeal with the City Manager pursuant to Chapter 2.08 of this code. 3.28.210 Application—Contents of license. Every person required to have a license, or renewing a license under the provisions of this chapter shall make application for the same to the collector on forms provided by the collector, and upon the payment of the prescribed business license charge the collector shall, if appropriate, issue to such person a license which shall contain (1) the name of the person to whom the license is issued, (2) the business licensed, (3) the place where such business is to be transacted and carried on, (4) the date of the expiration of such license, (5) a fictitious business statement if applicable, and (6) such other information as may be necessary for the enforcement of the provisions of this chapter. 3.28.220 Statement of gross receipts. "ry Click here to ret r to Agenda In all cases where the amount for the business license to be paid is measured Dy gross receipts, or is exempt based on gross receipts, the applicant for license or license renewal shall furnish to the collector a sworn statement setting forth such information as is required and as may be necessary to determine the amount for the business license to be paid by the applicant. Upon making application for the first license to be issued hereunder, or for a newly established business, a person shall estimate the gross receipts for the period to be covered by the license to be issued. Such estimate, if accepted by the collector as reasonable, shall be used in determining the amount for the business license to be paid by the applicant. 3.28.230 Statements not conclusive. No statements shall be conclusive as to the matters set forth therein, nor shall the filing of the same preclude the city from collecting by appropriate action such sum as is actually due and payable hereunder. Such statement and each of the several items therein contained shall be subject to audit and verification by the collector, his/her deputies, or authorized employees of the city, who are hereby authorized to examine, audit, and inspect such books and records of any licensee or applicant for license, as may be necessary in theirjudgment to verify or ascertain the amount for the business license due. An inspection of books and records shall be made only when the collector has determined that there is substantial necessity to do so in order to properly administer this chapter. All licensees, applicants for licenses, and persons engaged in business in the city are hereby required to permit an examination of such books and records for the purposes aforesaid. 3.28.240 Failure to file or failure to file a corrected statement. If any person fails to file any required statement within the time prescribed, or if after demand therefor made by the collector s/he fails to file a corrected statement, the collector may determine the amount for the business license due from such person by means of such information as s/he may be able to obtain. If such a determination is made, the collector shall give a notice of the amount so assessed by serving it in accordance with section 1.01.300 of this code. 3.28.250 Appeals Any person aggrieved by any decision of the collector or of any other city officer made pursuant to this chapter may request a hearing before the city manager in accordance with chapter 2.08 of this code. 3.28.260 Additional power of collector. In addition to all other power conferred upon him/her, the collector shall have the power, for good cause shown, to extend the time for filing any required sworn statement for a period not exceeding thirty (30) days, and in such case to waive any penalty that would otherwise have accrued; and shall have the further power to compromise any claims as to amount for the business license due. 3.28.270 No license transferable—Amended license for changed location. "m Click heCe to r to n to Ag da No license issued pursuant to this chapter shall be transferable; provided, khat i' a licensee wishes to relocate a business within the city, s/he may request an amendment to his/her business license, rather than reapplying for a new license, by submitting an application and paying a processing fee of ten dollars ($10.00). The amended license shall be issued if the new location complies with all applicable provisions of this code. 3.28.280 Duplicate license. A duplicate license may be issued by the collector to replace any license previously issued which has been lost or destroyed upon the licensee filing a statement of such fact and, at the time of filing such statement, paying a duplicate license fee of five dollars ($5.00). 3.28.290 Posting and keeping licenses. All licenses shall be kept and posted in the following manner: A. Any licensee transacting and carrying on business at a fixed place of business in the city shall keep the license posted in a conspicuous place upon the premises where such business is carried on. B. Any licensee transacting and carrying on business but not operating at a fixed place of business in the city shall keep the license upon his/her person at all times while transacting and carrying on such business in the city. 3.28.300 Method and time of payment. Unless otherwise specifically provided, all annual amounts due for business licenses shall be due and payable on or before the renewal date. 3.28.310 Penalties for failure to pay fee when due. For failure to pay for a business license when due, the collector shall add a penalty of ten percent (10%) of such business license charge on the first day of each succeeding month after the due date thereof, provided, however, the amount of such penalty to be added shall in no event exceed fifty percent of the amount of the business license charge due. 3.28.320 Business license amounts — Persons without fixed place of business in city. Every person not having a fixed place of business within the city and not being otherwise licensed or classified in this chapter, who delivers any product or service by the use of vehicles in the city except taxicabs and passenger carriers shall pay for a business license as follows: A. Delivers any product or service in the city by the use of vehicles – amounts based on vehicle weight as follows: Capacity Rate per Vehicle Not exceeding one-half ton $15.00 One-half to 2 ton $25.00 Over 2 ton to 3 ton $50.00 Over 3 ton $75.00 B. Operates a mobile or occasional business – flat rate based on type of use as follows: 1. Advertising. a. Distributing handbills: $100.00 annually, or $50.00 monthly, or $25.00 daily. b. Sound trucks: $200.00 annual fee per truck, or $50.00 daily fee per truck. "n C. Klieg lights: $150.00 per year per light, or at licensee's�option,r t�r;t��gper day per light. 2. Auctioneers. $250.00 per year, or at the option of the licensee, $25.00 per day. 3. Carnivals, Fairs. $200.00 for the first day and $150.00 for each additional day, for the first ten or fewer concessions; plus $30.00 for the first day and $20.00 for each additional day for each concession in excess of ten. For the purpose of this section, concession shall be any amusement ride, booth, exhibit, stall, tent, trailer, or stand which charges any fee for the ride, service or product offered. 4. Circuses. $200.00 per day. 5. Commercial Filming and Still Photography. On city streets or other city property, as follows: Traffic -control costs or any additional costs as required by the chief of police shall be paid entirely by the applicant. 6. Contractors and subcontractors. Every person engaged in the business of contracting which requires a state contractors' license shall pay a business license as follows: a. General contractors, $100.00 annually; b. Subcontractors, $50.00 annually; C. Business licenses for general contractors and subcontractors may be obtained semi-annually. 7. Peddlers or Solicitors. a. Principal, $200.00 annually; b. Each additional solicitor or peddler, $10.00 quarterly. 8. Sales Representatives. Every person engaged in the business of solicitor of order for sales or services by a nationally franchised business (such as AVON) wherein solicitation only occurs by previous appointment shall pay $25.00 per year. Every person not having a fixed place of business within the city who engages in business within the city and is not subject to the provisions of this section, such as consultants or others providing a professional service, shall pay for a business license at the same rate prescribed in this chapter for persons engaged in the some type of business from and having a fixed place of business within the city. Any person not having a fixed place of business within the city and subject to a business license rate based on gross receipts shall calculate gross receipts and provide statements in accordance with this chapter. 3.28.330 Persons with fixed place of business in city. A. Passive -type businesses – flat rate based on type of use as follows: 1. Billboards. Signs not fixed on places of business: $100.00 per structure or sign per year. 2. Living Accommodations. Every person transacting or engaged in the rental of four or more dwelling units in any apartment house, rooming house, houses for rent, or other living accommodations shall pay $12.00 annually per unit, provided that hotels and motels shall be on the gross receipts basis, Class B. 3. Mobile Home, Trailer, and Recreational Vehicle Parks. $12.00 per space per year. "M Persons Employed at Location Rate per Day 1-3 $ 100.00 4-6 $ 200.00 7-9 $400.00 10 and over $600.00 Traffic -control costs or any additional costs as required by the chief of police shall be paid entirely by the applicant. 6. Contractors and subcontractors. Every person engaged in the business of contracting which requires a state contractors' license shall pay a business license as follows: a. General contractors, $100.00 annually; b. Subcontractors, $50.00 annually; C. Business licenses for general contractors and subcontractors may be obtained semi-annually. 7. Peddlers or Solicitors. a. Principal, $200.00 annually; b. Each additional solicitor or peddler, $10.00 quarterly. 8. Sales Representatives. Every person engaged in the business of solicitor of order for sales or services by a nationally franchised business (such as AVON) wherein solicitation only occurs by previous appointment shall pay $25.00 per year. Every person not having a fixed place of business within the city who engages in business within the city and is not subject to the provisions of this section, such as consultants or others providing a professional service, shall pay for a business license at the same rate prescribed in this chapter for persons engaged in the some type of business from and having a fixed place of business within the city. Any person not having a fixed place of business within the city and subject to a business license rate based on gross receipts shall calculate gross receipts and provide statements in accordance with this chapter. 3.28.330 Persons with fixed place of business in city. A. Passive -type businesses – flat rate based on type of use as follows: 1. Billboards. Signs not fixed on places of business: $100.00 per structure or sign per year. 2. Living Accommodations. Every person transacting or engaged in the rental of four or more dwelling units in any apartment house, rooming house, houses for rent, or other living accommodations shall pay $12.00 annually per unit, provided that hotels and motels shall be on the gross receipts basis, Class B. 3. Mobile Home, Trailer, and Recreational Vehicle Parks. $12.00 per space per year. "M Click her Io return to Agenda 4. Coin-operated machines. Every person operating one or more vending machine, coin-operated amusement device, shuffleboard,juke box, electronic game or other similar device, shall pay for a business license based on the entire gross receipts from all of such machines operated within the corporate limits of the city in accordance with the schedule set forth in Section 3.28.330(B), Class B. B. Every person who engages in business at a fixed place of business within the city shall pay for a business license based upon gross receipts at the following rates and in the following classifications: Gross Receipts Range Rate Class A Rate Class B Rate Class C 0- 25,000 15.00 18.00 21.00 25,001- 50,000 25.00 30.00 36.00 50,001- 100,000 30.00 36.00 43.00 100,001- 250,000 46.00 55.00 66.00 251,000- 500,000 76.00 90.00 108.00 500,001- 750,000 114.00 135.00 162.00 751,000- 1,000,000 150.00 180.00 216.00 1,000,001- 2,000,000 400.00 500.00 600.00 2,000,001- 3,000,000 500.00 625.00 750.00 3,000,001- 4,000,000 600.00 750.00 900.00 4,000,001- 5,000,000 700.00 875.00 1,050.00 5,000,001 -10,000,000 1,000.00 1,250.00 1,500.00 10,000,001 and up 1,500.00 1,875.00 2,250.00 CLASSIFICATIONS Class A Automobile repair, services and gas stations Home-based food and/or beverage business for profit Laundry, dry cleaning, and garment services Manufacturing not listed in Classes B or C Retail trade not listed in Classes B or C Wholesale trade not listed in Classes B or C Class B Amusement and recreation services, including motion pictures Architectural and design services Automotive sales Barbers and hairstylists Beauty shops and nail salons Childcare providers Cleaning services Coin-operated and vending machines Engineering services Hotels and motels Landscape and horticultural services Maintenance and handyman services Operators, renters, and lessors of commercial and residential property Restaurants and eating and drinking establishments Secretarial and notarial services Services to buildings and pools Short-term vacation rental homeowner Storage facilities All other persons engaged in business not specifically listed elsewhere in this chapter Class C Click here to return to Agenda Accounting, auditing, and bookkeeping services Consultants and other professional service providers Financial services Insurance brokers and services Legal services Management services and public relations services Medical and health services, including eldercare, massage and personal trainers Real estate agents, brokers, managers, and services, including property management Travel consultants and services 3.28.340 Taxicabs and passenger carriers. A. All passenger carriers described in section 5.40.010 subsection A, and subject to chapter 5.40 PASSENGER CARRIERS shall, in addition to all other requirements, comply with the franchise, license, permit, and contract requirements established by Sunline Transit Agency and Sunline Services Group. In the event that the city takes official action to no longer be a member of the Sunline Transit Agency or Sunline Services Group, or the city takes official action to no longer be a party to the Implementation Agreement Authorizing the Sunline Services Group to Regulate Taxicabs, or both, then all passenger carriers described in section 5.40.010 subsection A and subject to chapter 5.40 PASSENGER CARRIERS shall remain subject to and governed by all ordinances, resolutions, regulations, and other official actions then in place, including the provisions for the annual business license amounts for taxicab operators' licenses and taxicab vehicles, set by Sunline Transit Agency and Sunline Services Group, except that the city shall be the governing agency with jurisdiction over the passenger carriers. B. In the event that passenger carriers described in section 5.40.010 subsection A are found, by any governmental entity with competent jurisdiction, to no longer be subject to and governed by the ordinances, resolutions, regulations, and other official actions then in place by Sunline Transit Agency and Sunline Services Group at the time the city becomes the governing agency pursuant to subsection A of this section, then notwithstanding any other provision in this code, the annual business license amounts for taxicab operators' licenses and taxicab vehicles shall be the fees originally adopted by La Quinta Ordinance No. 31, which are: 1. Taxicab operator's license, $60.00 annually 2. Taxicab vehicles, per vehicle, $25.00 annually 3.28.350 Waiver or reduction of taxes or penalties by city council. The city council, for good and satisfactory cause shown, may order the issuance of a business license for less than the charge herein provided or without any payment whatsoever. 3.28.360 Rules and regulations. The collector may make such rules and regulations not inconsistent with the provisions of this chapter as may be necessary or desirable to supplement or clarify such provisions or aid in their enforcement. Such rules and regulations shall be known as BUSINESS LICENSE RULES AND REGULATIONS, shall be placed in written form and numbered consecutively, and shall be approved by the city attorney before becoming effective. A copy of each such BUSINESS LICENSE RULES AND REGULATIONS shall be filed with the city clerk. in DELETE: Chapter 3.30 PUBLIC WORKS CONTRACT (consolidated with chapter 3.12) DELETE: Chapter 3.32 SERVICE CONTRACTS (consolidated with chapter 3.12) Click here to return to Agenda `M Click here to return to Agenda STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF LA QUINTA I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 529 which was introduced at a regular meeting on the 6th day of October 2015, and was adopted at a regular meeting held on the 20th day of October 2015, not being less than 5 days after the date of introduction thereof. I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in City Council Resolution No. 2015-023. SUSAN MAYSELS, City Clerk City of La Quinta, California DECLARATION OF POSTING I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on , 2015 pursuant to Council Resolution. SUSAN MAYSELS, City Clerk City of La Quinta, California 123 Click here to return to Agenda 124 Clic�9 S� e ALT,NR eR& i M NU. City of La Quint: CITY COUNCIL MEETING: October 20, 2015 STAFF REPORT AGENDA TITLE: EXCUSE ABSENCES FOR COMMUNITY SERVICES COMMISSION MEMBERS ENGEL AND SIMONDS RECOMMEDATION Approve a request from Commissioners Engel and Simonds to be excused from the October 12, 2015 Community Services Commission Meeting. EXECUTIVE SUMMARY Commissioners Engel and Simonds requested to be excused from the October 12, 2015, Community Services Commission meeting due to personal matters. Commissioners Engel and Simonds have no previous absences during this fiscal year. Staff recommends both absences be excused by Council. FISCAL IMPACT - None. BACKGROUND/ANALYSIS The Municipal Code does not allow a board member or commissioner to be absent from two consecutive regular meetings or three scheduled meetings within a fiscal year without causing his/her office to become vacant. A request may be made for Council to excuse a commissioner's absence after -the -fact, for extenuating circumstances, and the absence would then not be counted toward the limitation on absences. ALTERNATIVES Council may deny any individual request, which would result in the absence being counted toward the commissioner member's limitation on absences as noted above. Report prepared by: Teresa Thompson, Deputy City Clerk Report approved by: Susan Maysels, City Clerk 125 Click here to return to Agenda 126 Clic�q S� e A �, RAR genJTEM N0. City of La Quinta CITY COUNCIL MEETING: October 6, 2015 STAFF REPORT AGENDA TITLE. AUTHORIZE CITY MANAGER TO SUBMIT GRANT APPLICATION TO TRILOGY AT LA QUINTA COMMUNITY SERVICES ORGANIZATION AND ACCEPT AWARDED FUNDS RECOMMENDATION Authorize City Manager to submit a grant application to Trilogy at La Quinta Community Services Organization and accept awarded funds. EXECUTIVE SUMMARY • Trilogy at La Quinta Community Services Organization provides grants that benefit both the greater community and Trilogy residents. • The La Quinta Police Department (LQPD) identified this grant program as one that could enhance police services and offset costs. • In order to increase the odds of obtaining funding, two applications will be submitted: one to fund labor costs and the other for equipment. FISCAL IMPAC" If awarded, the City would annual receive $100,000 during the next five years. BACKGROUND/ANALYSIS LQPD continues to identify grant opportunities to enhance police services and to offset associated costs. The Trilogy Community Services Grant funding is designed to fund programs that benefit both the greater community and Trilogy residents. LQPD identified this funding request to increase special enforcement operations throughout the year. The first application, requesting $100,000 per year for the next five years, would fund increased special enforcement operations, and community programs such as `Coffee With a Cop' and vacation checks. The second application, for the same amount, would fund traffic enforcement, and new surveillance communications equipment. Grant funds must be utilized for the specific purpose of the application. A copy of the application will be provided to the Council upon completion. ALTERNATIVFI As this grant opportunity provides the City with the ability to defray General Fund costs for police services, staff does not recommend an alternative. Report prepared by: Ted Shove, Business Analyst Report approved by: Frank J. Spevacek, City Manager 127 Click here to return to Agenda 128 Click here to retBUm I AgeJTEM N0. City of La Quinta CITY COUNCIL MEETING: October 20, 2015 STAFF REPORT AGENDA TITLE. SILVERROCK PROJECT UPDATE, REFINED PLANS, APPROVE PURCHASE SALE AND DEVELOPMENT AGREEMENT AMENDMENT AND CONSENT TO ASSIGNMENT OF A SILVERROCK DEVELOPMENT COMPANY PARTNER RECOMMENDATION Staff recommends that the City Council: • Approve an assignment of interests in SilverRock Development Company, LLC from MC Silverrock LLC to RGC La Quinta II, LLC; • Approve modifications to certain timeframes set forth in the Purchase, Sale, and Development Agreement between the City and SilverRock Development Company, LLC; and • Authorize the City Manager to execute a consent to the foregoing assignment, and an amendment to the Purchase, Sale, and Development Agreement. EXECUTIVE SUMMARY • A Purchase, Sale, and Development Agreement (Agreement) between the City and SilverRock Development Company, LLC, (SDC) was executed on November 19, 2014. • Since then, SDC has been securing financing, refining the development program and identifying means to reduce Master Site Infrastructure (MSI) costs. • These efforts have generated the need to modify the SDC partnership, the Schedule of Performance, and the site plan and other provisions of the Agreement, in order to accommodate these modifications. FISCAL WPAC1 - None. BACKGROUND/ANALYSIS The Agreement between the City and SDC was executed on November 19, 2014. During the past 10 months, SDC has worked closely with staff as they refined the project, and secured capital and lender partners. This effort has generated the need to modify the Agreement in order to accommodate a new SDC partnership structure, site plan and schedule of performance. Assignment In order to achieve underwriter requirements, the SDC members are refining their partnership structure. The SDC members were the Meriwether Company (Meriwether) Click her to return to A e and the Robert Green Company (RGC). Generally, Meriwether's role was o secured' T funding and develop the resort residential/commercial; RGC's role was to fund, design and build the hotel/conference center. Meriwether is electing to pursue other opportunities and assign their interest to RGC. This reduces complexity and simplifies securing capital and equity. John Gamlin of Sofia Investments (who continues to have a key role) will manage the daily operations of infrastructure and site development. Meriwether and RGC negotiated terms and prepared a Memorandum of Understanding (MOU) to assign Meriwether's interests. The City Attorney has reviewed the MOU along with an Assignment and Assumption Agreement for consistency and compliance with the Agreement (the Agreement includes provisions to facilitate SDC partner changes because multi -faceted, multi-year development projects often have partner substitutions during the development and operations phases). The City Attorney then prepared a Consent to Assignment that the City must approve before the assignment is consummated. Site Plan As the partnership structure was being refined, engineering, base mapping, site planning, and cost estimating activities were underway. SDC, being acutely aware of City and resident sensitivities, employed the following guiding principles as they refined the site plan: • Maintain the delivery date for luxury hotel • Decrease the impact on existing golf • Reduce the timeframe of capital exposure • Create project cost and time savings. City staff, consultants and the Coachella Valley Water District were also involved. Attachment 1 presents the refined site plan. The luxury hotel was moved north and east, away from the mountain; this significantly reduces modifications to the Palmer Course and the luxury hotel will no longer impact the signature 17th golf hole. The existing irrigation lake and most of the irrigation infrastructure remain in place, which yields construction cost and time savings. Additionally, sun, shade and shadow studies suggest that the guest's hotel experience will be improved. SilverRock Way, now continues south past the Resort Residential Village and connects to Avenue 54 adjacent to the golf maintenance facility. The Resort Residential Village is reduced in size and elongates to the south with lots adjacent to the Palmer Course. SDC will present further details at the Council meeting. Schedule of Performance SDC is requesting modifications to the Schedule of Performance primarily modifying the Pre -Development activities. They are requesting additional time to complete engineering and site development plans, because they want a cushion to accommodate non -City review agency time frames. They are also extending the outside closing date for phase 1 by 240 days and one year for phase 2. However, in order to deliver the luxury hotel within the some timeframe as in the original Agreement, SDC desires to start hotel construction no later than 4 months after the phase 1 land closing; this is 8 months less than what was originally scheduled. The changes to start and completion times ultimately have no effect on the outside delivery date of the luxury hotel as embodied in the current Agreement. In Clik here return Ag da The recommended actions will approve the partnership assignment, a4 modify ie Agreement to include an amended site map, Scope of Development and Schedule of Performance. Other modifications will be made in order to align various sections of the Agreement with these modifications. Report prepared by: Jon McMillen, City Economist Report approved by: Frank Spevacek, City Manager Attachment: 1. Refined Site Plan `M Click here to return to Agenda 133 A Ill ■ � • _ 1 _ _ IF "F a 111 C Yr h° ., �' ■ ■ ' _ .i '■" �- I h, � � - Ir -AN 10 a ■� 3 . ■ `' 11 0 JFMI■ lu e r I, ■11 . ao - _ - - _ ■ € .0 i 91 1 1 <� 16 6 n - �I n ♦!9 t3 � e m � �:.. i- - � � - � - ® Ili .. .L • ;: im � - _. - L _ �( r 19A � � � r I. : ■ . o - � F I_ z u6' ' m - J r J- i r ■ _ fi .r+ I - i },■ � I I a - n ■ — �y �llm 1 ar RY T ' ■a _ -■ ■ t ■`'� - Low ® _ SII II' ■ L '�I ' r� ■� % r rL u '14 r _ ,u t. L - pa _ _ A OIP bi - ■ P ■ - Y ■ v I ■i:: � r . • „i � _ III A Y 4L Illp t II 1 �L - - l r � i Arm hil r vo 1 01p Ila 11. RAF ■. ■• m m ■ _ m 1 iia b L r_ r - r �. ■ �, - .L. . - � Y. :. r ■ �, � -III - .� ■ c L ■I - .� ■ ■ I �"• I III _ AhL ■r I I , iy vi ■� I 1 Im ■ i■ L - ■ .I ■ ■ �' • ! r !" 1 16 CI -III l M ' ■JL -III 9, i . i P I Will Amil ip m ■ _ T _ _ r �• _ ORI 9Y ■ �1 - -. -. ... 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Nal k _ ■ n —, . - - YY 111 Inv" „ . ■ i ■ , ■ ru am A7 J 16 IP t dk JL ML LE m m ■• ■ a£ rl r _- r� - - L ■�I F� F II ■' _ .. ■ ■ _ Y a '4 � - _:.� � 1 m: 6 ' _- � ,• m9 t ■ 111 -� - - - _. �. d yyy r r• r� t 'a- ■ � i _ � � +w. Illy' �■ � - _ J � � 1 fll - - E u ■ VI p - '_ I') : I E I Wf r _ in Ff 0 II ■�j 1 • 9 j IF II ' , C•• -- - L� 111 � --, _ ^ _ �� - - � rt _ rI II ■ MASTER PLAN SILVERROCK RESORT ROB E GKEEN C t.) n4 I' ;\ N Y LA UINTA, CALIFORNIA AKDLAND 14, 2015 Ail - OCTOBER—'! -' ZEA Click here T��Y Sm SS�ONn tM N0. City of La Quinta CITY COUNCIL MEETING: October 20, 2015 STAFF REPORT AGENDA TITLE: COMMUNITY SERVICES RESIDENT SURVEY RESULTS DISCUSSION RECOMMENDATION Review and discuss the Community Services Resident Survey results. EXECUTIVE SUMMARY • Public Research Group conducted a statistically valid resident survey during the summer of 2015. • The overall findings indicate that resident satisfaction with the community services programs is very high, and residents support special events, fitness -related programs and spaces, and improvements to parks and trails. FISCAL IMPACT The survey cost $18,000, which was included in the 2015/16 Budget. BACKGROUND/ANALYSIS Public Research Group conducted a Community Services Resident Survey during the summer of 2015. The purpose was to gather resident input so that staff could identify priorities for future park, facility, program and service needs. The survey was designed to obtain statistically valid results from households throughout the City. Data was collected via three sources: mail, email, and telephone surveys; the goal was to obtain at least 500 responses and 558 responses were received. Statistically, a sample of 558 responses provides a margin of error of plus or minus 4.2 percent, and a 95 percent confidence level that findings represent the sentiments of La Quinta residents. Major survey findings include: • 90 percent of respondents said they were satisfied with the "value" of parks and recreation services. • The Gem was by far the most popular means of information at 79 percent, followed by technology/electronic outlets and social media with a combined percentage of 62 percent. • 47 percent of respondents participated in a community services program during the past 12 months and 95 percent indicated that said programs were either good or excellent. In 2006, residents were surveyed and then only 19 percent of respondents participated in community services programs. 136 Click here to return to Agenda Residents indicated that the top three other recreation providers they used were: "Private clubs" (golf and tennis) - 28 percent, no facilities or none - 24 percent, and "private health clubs" (health and fitness) - 23 percent. The fact that "none" was so high indicates that there is a small, untapped parks and recreation market available within the community. The most important programs were ranked: "all equally important" - 34 percent, "none" - 22 percent, "outdoor fitness" -12 percent, "special events" -10 percent, and "indoor fitness" - 7 percent. Top five places visited: La Quinta Library - 50 percent, Civic Center Campus - 33 percent, Cove Oasis - 32 percent, Bear Creek Trail - 30 percent, and La Quinta Park 26 percent. The Wellness Center had a lower visitation rate than expected but the facility went through a major renovation and had only been open a short time when the survey was administered. • 93 percent of respondents rated the City's parks as either excellent or good, 6 percent as fair and only 1 percent as poor. These responses are similar to the 2006 findings. The top three recommended park improvements were: shade (trees/structures) - 59 percent, trails - 38 percent and restrooms - 35 percent. • Residents were also asked about the most important actions or programs the City could implement to improve and expand parks and recreation. The top three were special events - 66 percent; walking trails, fitness and wellness - 65 percent; and improve/renovate existing parks and facilities - 63 percent. • The top three items respondents were most willing to fund were walking and biking trails - 40 percent, fitness and wellness programs - 32 percent and new/improved outdoor aquatic facilities - 31 percent. A majority of respondents were willing to pay $1 to $5 per month to fund these improvements. • 24 percent of La Quinta residents use the Palm Desert Aquatic Center and of those users, 57 percent were in favor of a partnership to allow La Quinta resident access at Palm Desert resident rates. • Residents indicated that the most effective method of online communication was social media at 55 percent followed by text messages at 53 percent. • The survey respondents consider partnerships with the City's non -profits and stakeholders of importance and should be maintained. The full survey report is attached (Attachment 1). Additionally, a link to an online survey was shared for resident feedback. While the online data is not statistically valid, the results are shown separately near the bottom of the final report. 137 Clic here to ret rn to Agenda Overall, the survey shows improvements in many areas of the parks an recreation since the master plan was developed in 2006. Based on the findings, more emphasis should be placed on: • Shade in outdoor recreation spaces • Additional fitness and wellness programs and spaces • Building restrooms at additional locations • Upgrading the Fritz Burns Park aquatic facility. ALTERNATIVES None. Report prepared by: Tustin K. Larson, Marketing & Events Supervisor Report approved by: Edie Hylton, Deputy City Manager Attachment: 1. Survey Report 138 Click here to return to Agenda 139 ATTACHMENT 1 Click here to return to Aqenda — GEM of the DESERT — 2015 Resident Survey Findings Report Prepared By: (LA -1 h - PUBLIC RESEARCH GROUP www.publicresearchgroup.com October 2015 `m Click here to return to Section Page Executive Summary 1 Methodology 5 Demographic Data 9 Administration 11 Media & Communications 13 Quality of Life 15 Partnerships 16 Recreation 17 Parks & Facilities 27 Priorities & Opportunities 32 Open Ended Responses 38 Staff Focus Group Workshop 39 Survey Conclusions 40 Appendix 41 141 Click here to return to A .. 2015 Resident Survey Findings Report Executive Summary Introduction Public Research Group conducted a Community Services Resident Survey during the summer of 2015. The purpose of the survey was to gather resident opinions to help set priorities for the future development of parks, facilities, programs and services. The survey was designed to obtain statistically valid results from households throughout the City of La Quinta. The consultant worked comprehensively with City staff in the development of the survey questionnaire. The survey data was collected from three primary sources: mail, telephone and email surveys. The goal was to obtain a total of at least 500 survey responses. This goal was met with a total of 558 responses received, combining the data gathering methodologies into one data set. Statistically, a sample of 558 households provides a margin of error of plus or minus 4.2% at a 95% confidence level that findings are representative of the sentiments of the residents of La Quinta. Major Survey Findings The survey contained a series of questions that were designed to measure behavior as well as perceptions by residents surrounding community service regarding Parks, Recreation, Trails and Open Space within the community. Furthermore, there were several opportunities for participants to provide specific comments from "open end" questions. Overall satisfaction with the parks and recreation value your household receives from the City of La Quinto Community Services Department? 90% respondents said they were satisfied and only 10% said they were not, suggesting that respondents were overall overwhelmingly satisfied with the parks and recreation value that they receive. Ways respondents learn about City of La Quinta programs and activities. The GEM was by far the most popular means at 79%, followed by technology/electronic outlets & social media applications with a combined percentage of 62%, the Desert Sun Newspaper at 46% and word of mouth at 39%. Participation in Programs (Benchmark Data Comparison) Only 47% of the survey respondents have participated in any programs offered by the City of La Quinta during the past 12 months. In review of the 2006 survey findings, only 19% had participated in a program which is a significant improvement. 142 Click here to return to A enda Quality of Programs (Benchmark Data Comparison) Of the residents that have used a program in the past 12 months, 95% respondents said the programs were either excellent or good with 4% as fair and only 1% said the program quality was poor. The excellent category is at 44% which has a direct correlation with the very satisfied category which was at 23% in the 2006 resident survey. This represents almost a double fold improvement in the past nine years. Participation in Program Categories (Benchmark Data Comparison) The most highly participated programs that were used and met the needs of the community were special events at 61%, followed by outdoor fitness at 54% and then performing arts and indoor fitness tied at 24%. In review of the 2006 survey findings, the top three programs that met the needs of the community were youth sports at 28%, community special events, performing arts and before and after school programs all tied at 27%. Other Recreation Providers The top three responses were private clubs (golf and tennis) at 28%, none at 24% and private health clubs (health and fitness) at 23%. The fact that none was so high shows that there is potentially a small, untapped parks and recreation market available within the community. Most Important Programs The top five ranked activities in terms of importance were all are equally important at 34%, none at 22%, outdoor fitness at 12%, special events at 10% and indoor fitness at 7%. Visitation of Parks and Facilities in the Last 12 Months The top five places visited were the La Quinta Library at 50%, Civic Center Campus at 33%, Cove Oasis at 32%, Bear Creek Trail at 30% and La Quinta Park at 26%. The Wellness Center had a lower visitation rate than what was probably expected but the facility went through a renovation and had only been open a short time when the survey was administered. Condition of the Parks 93% respondents said the programs were either excellent or good with 6% as fair and only 1% said the parks and facilities condition was poor. These responses are very similar to the 2006 survey findings. Potential Park Improvements (Benchmark Data Comparison) The top three improvements were shade (trees/structures) at 59%, trails at 38% and restrooms at 35%. In review of the 2006 survey the top three improvements were shade (trees/structures) at 41%, restrooms at 39% and drinking fountains at 30%. Click here to return to Agenda 2015 Resident Survey Findings Report Most Valuable Improvements to Park Spaces The top three ranked improvements in terms of being most valuable consolidated in a first through third choice were shade (trees/structures) at 41%, trails at 26% and none at 25%. Most Important actions and programs the City of La Quinta could take to improve and expand parks and recreation The survey data shows the top three were special events at 66%, walking trails and fitness & wellness tied at 65% and improve/renovate existing parks and facilities at 63%. The top three items most willing to fund were walking and biking trails at 40%, fitness and wellness programs at 32% and none and new outdoor aquatic facilities at 31%. The majority of respondents were willing to fund at least $1-$5 per month at 62%. Level of Support for a Partnership with Palm Desert for the Aquatic Center The survey data shows only 24% of La Quinta residents use the Palm Desert Aquatic Center but of those that do use the facility, 57% of the survey respondents were in favor of a partnership to allow La Quinta resident access to the facility at Palm Desert rates. On-line Methods of Communication The most effective method was social media at 55% followed by text messages at 53%. Importance of Partnerships The various organizations that the City of La Quinta partners with for parks and recreation programs and activities were of importance in the survey respondents to maintain. 144 Click here to return to Survey Conclusions • Overall satisfaction is high • Nearly half of the survey respondents participate in programs • Too busy or not interested was the main reason for not participating in parks, facilities and programs • The City helps maintain a healthy lifestyle • The GEM is by far how many of City residents hear about parks and recreation within the City as well as word of mouth scored very high • Program quality scored very high among users • Community special events, fitness related programs and performing areas are used and in demand • Performing arts had the highest use with needs not being met • Parks and facilities are generally visited and used • The Wellness Center was only visited 20% within the past year by survey respondents as compared to the Library at 50%. This low visitation is most likely a result of the renovated center being open for a short time when the survey was administered to the community • Passive park improvements such as shade, trails, drinking fountains and picnic tables/ benches are the most important to the community • Areas of importance of improvements and expansion that are important to the community include special events, walking trails and fitness & wellness tied and improve/renovate existing parks and facilities • The top three items most willing to fund were walking and biking trails at 40%, fitness and wellness programs at 32% and none and new outdoor aquatic facilities at 31%. The majority of respondents were willing to fund at least $1-$5 per month. Click here to return to Methodology Public Research Group (PRG) provides a variety of data gathering techniques and types of analysis to help governmental agencies identify the park and recreational needs of their residents. The data gathering techniques used for this study included a random mail, telephone and email survey, a staff focus group meeting and a general on-line survey open to the entire community. This study reviews this data using both with quantitative and qualitative analysis techniques. The goal was to obtain at least 500 survey responses. This goal was met with a total of 558 responses received, combining the data gathering methodologies into one data set. Statistically, a sample of 558 households provides a margin of error of plus or minus 4.4% at a 95% confidence level that findings are representative of the sentiments of the residents of La Quinta. The following pie chart illustrates the breakdown of survey type for this study. E Survey Respondent Type Dk--- Mull 41% The mail sample had an 18.8% completion rate, considered above average in social science research. The email completion rate was 12%, considered average in social science research. The telephone surveys represented the largest survey respondent type with 226 completed to create a representative sample of the La Quinta community. In addition to the random sample survey, the City of La Quinta also used the same questions to launch an online survey after the random sample was completed. In this report, references to online data is pertaining to this non-random survey opportunity. An additional 98 surveys were completed and those completed findings can be found in the Appendix. Click here to return to The map that follows was generated using Geographic Information Systems (GIS) software showing the percentage of surveys broken down into four primary planning quadrants completed within the City of La Quinta municipal boundary. The largest quadrant of completed surveys was Quadrant 4 at 34% while the lowest quadrant was Quadrant 1 with 19%. Overall, the completed surveys were geographically balanced with the City of La Quinta with not one of the Quadrant areas being oversampled. Click here to return to Click here to return to A enda In this study, respondents were asked to complete a five page questionnaire with 24 questions. Within those 24 questions, there were approximately 520 variables, most of which were statistically quantifiable and some of which were open-ended questions which could only be presented as narrative responses. The open ended comments are summarized in the body of this report and a complete version of the text comments for each question that allowed responses can be found in the Appendix of this report. The survey took an average of 17 minutes to complete. A copy of the mail survey instrument is presented in the Appendix of this report. While email and telephone survey instruments had their own scripts, questions were asked in identical order and using identical wording. This report begins with the demographic data. Questions relating to satisfaction with Community Service Department services will be the first area of focus. Use of those parks, facilities and services follows with questions relating to the importance or unimportance of those parks, facilities and services immediately after. The report will conclude with questions about future priorities. Please note that the analysis of questions will not be presented in the some order that they were asked. Click here to return to Demographic Data Question 19 asked the marital status of the survey respondents. The vast majority of the respondents were married at 72%. The following pie chart illustrates the survey results. Single 11% Marital Status Widowed Separated/ 6% ri ed % Question 19 asked the age of respondents. Census estimates show that the median age of La Quinta residents is 46 years. The average age for the survey respondent was 62. However, since no one under the age of 18 completed the survey, the age is 44 when adjusted and is close to the census median age. Census data shows that 72% of households had families and 24% had children under 18 years of age. Sample data from the mail, telephone and email data showed that a lower percentage of respondents had children under 18 within their households at 16%. According to 2012 Census estimates, the residents of the City of La Quinta are 52% female and 48% male. Question 21 asked the gender of the survey respondent. It is not unusual in leisure services research survey respondents tend to be more female than male since females tend to be spokespersons of their households. Such is the case for this study, where approximately 55% were female and 45% male. Question 22 asked how long respondents lived in La Quinta. The average length oftime the respondents have resided in the City of La Quinta is 12 years. Click here to return to Agenda The data from the combined mail, telephone and email surveys shows that 18% were relative newcomers, living in the City for five years or less, that 33% said they lived in La Quinta between six and 10 years and that 49% lived in La Quinta for more than ten years, not taking those who didn't answer into consideration. This finding suggests that the survey captured a wide range of citizens living in La Quinta and did not just focus on longtime residents which is very common in social science research. In social science research, random sampling attempts to eliminate biases towards one group or another. PRG finds that survey respondents are self-selecting, volunteering to complete the surveys or not. In this study for the City of La Quinta, the sample returned a 95% level of confidence with a +/- 4.4% confidence interval. This level of confidence exceeds the social science standard of 95% with a +/- 5% level of confidence. It would be difficult to argue the survey data is not generally representative of the community. The demographic data more or less bears that hypothesis out. Click here to return to Administration Satisfaction Question 1 asked respondents to characterize the overall satisfaction with the parks and recreation value your household receives from the City of La Quinta Community Services Department. A total of 24 respondents failed to answer the question. Of those that answered it, 90% said they were satisfied and 10% said they were not, suggesting that respondents were overwhelmingly satisfied. In review of previous research in the field, the national level of satisfaction is +/-65%. The following pie chart highlights the survey data. Overall Satisfaction Unsatisfied 1 no/. Click here to return to A enda Question 1a provided those not satisfied with the opportunity to explain the reasons why. Respondents were provided a variety of choices. Respondents were offered the opportunity to select more than one choice or provide an answer of their own. A small total of only 10% had said they were not satisfied with the City of La Quinta in Question 1. The bar chart below illustrates the survey data. Reasons for Unsatisfacton Other Facilities Parks Programs Community/ Special Events Fees Silver Rack Golf Course Customer Service Registration City Website 36 i% 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50°Q The data shows that the top three reasons selected were "other" at 36%, facilities at 34%, and parks at 30%. Fees, the Silver Rock Golf Course, and many of the administration functions of the Community Services Department were not the reason for dissatisfaction which shows the City's commitment to high service standards to the residents of La Quinta. There were open-ended responses that are presented in the Appendix of this report. PRG presents them in their unedited versions unless they reflect poor taste or target a specific individual. A summary of the "other" responses include issues surrounding dogs, Fritz Burns pool, the need for more programs, the general spending of city money on parks and recreation and finally that the City has focused too much on seniors. Click here to return to Media & Communications Question 2 explored the ways residents learn about City of La Quinta programs and activities. The top three were the GEM which was by far the most popular means at 79%, followed by the Desert Sun Newspaper at 46% and word of mouth at 39%. The bar chart below illustrates the survey data. Hearing about City of La Quinta The GEM Desert Sun Newspaper Word of Mouth Website Email Communications Flyers Social Media Information at Facilities Radio Visited or Called the Community Services Dept. Other 0% 25% 50% 75% 100% In review of previous research in the field, the program guide, which is the case for the City of La Quinta, is typically the primary way of learning about programs and activities. The website, at 27%, is about average from our past survey research. The highest PRG has seen in the past was slightly over 50%, with those agencies placing a significant investment into website development and maintenance. All in all, 62% of the survey respondents learned about the programs and activities through a touch of technology. This an emerging trend in the park and recreation field. It shows the importance of the initial investment into those digital resources in terms of time and cost and the on-going effort to maintain these digital communication outlets as residents as well as users do seek out those channels on a regular basis for learning about programs and activities. In comparison of the online survey data, the responses were a combined percentage of 34% for the technology related outlets, the GEM at 24% and the Desert Sun Newspaper at 14%. 79% 6°0 3990 2790 290 1% 13% 12% 7c F5`Y 6% 0% 25% 50% 75% 100% In review of previous research in the field, the program guide, which is the case for the City of La Quinta, is typically the primary way of learning about programs and activities. The website, at 27%, is about average from our past survey research. The highest PRG has seen in the past was slightly over 50%, with those agencies placing a significant investment into website development and maintenance. All in all, 62% of the survey respondents learned about the programs and activities through a touch of technology. This an emerging trend in the park and recreation field. It shows the importance of the initial investment into those digital resources in terms of time and cost and the on-going effort to maintain these digital communication outlets as residents as well as users do seek out those channels on a regular basis for learning about programs and activities. In comparison of the online survey data, the responses were a combined percentage of 34% for the technology related outlets, the GEM at 24% and the Desert Sun Newspaper at 14%. Click here to return to Agenda Question 17 gauged how effective the following online methods of communication would be for keeping you informed about City of La Quinta parks and recreation activities. Social media was the highest rated in terms of online effectiveness at 55%. The bar chart below illustrates the survey data. Effectiveness of Communication 117% 22% 11% 13 9% 34 44 40% 53 55 50% 50% 37% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 155 Ineffective W Not Sure a Effective Ineffective Not Sure Effective CL Ineffective CL Not Sure Effective Ineffective v Cn Not Sure Effective Ineffective Not Sure Effective Effectiveness of Communication 117% 22% 11% 13 9% 34 44 40% 53 55 50% 50% 37% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 155 Click here to return to Quality of Life Question 11 asked respondents to what extent does the City of La Quinta make a difference in your health or the health of members of your household. The majority at 64% felt that the City does make a positive impact as illustrated the pie chart below. La Quinta Health Impact of Individuals Improved Overall Health 7% Helpsto Maintain Healthy Lifestyle 57% No Difference ilo1$% ittle Difference 18% Click here to return to A enda Partnerships Question 18 asked respondents how important you think it is for the City of La Quinta to develop and maintain partnerships with the following agencies. The various organizations that the City of La Quinta partners with for parks and recreation programs and activities were of importance in the survey respondents to maintain. The bar chart below illustrates the survey data. v inefrecuve Not Sure o Effective i nettective u o ' ° . Not Sure :!5 `�' Effective L- lneffecuve Not Sure F ff PrtivP inettective ineffective `-' Not Sure t70 3 FffPrtivP E Not Sure C , , Effective v inefrecuve Not Sure o Effective i nettective u o ' ° . Not Sure :!5 `�' Effective L- lneffecuve Not Sure F ff PrtivP Importance of Partnerships 0% 10% 20% 30% 40% 50% 60% 70% 80°1 00% 100% A summary of the "other" responses include environmental agencies, senior centers and the Palm Desert Aquatic Center. inettective `-' Not Sure t70 3 FffPrtivP Importance of Partnerships 0% 10% 20% 30% 40% 50% 60% 70% 80°1 00% 100% A summary of the "other" responses include environmental agencies, senior centers and the Palm Desert Aquatic Center. Click here to return to Recreation Program Participation Question 3 sought to gather data about participation in any programs offered by the City of La Quinta during the past 12 months? Only 47% of the survey respondents have participated in any programs offered by the City of La Quinta during the past 12 months. In review of the 2006 survey findings, only 19% had participated in a program which is a significant improvement. In review of previous research in the field, the national level of participation is +/-30%. The pie chart below illustrates the survey data. No 53% Program Participation Yes 47% 158 Click here to return to A enda Question 3a provided those that did participate an opportunity to rate the overall quality of the programs you and members of your household participated in. The pie chart below illustrates the survey data. Good 50% Overall Quality of Programs Fair Poor Excellent r % Of the residents that have used a program in the past 12 months, 95% respondents said the programs were either excellent or good with 4% as fair and only 1% said the program quality was poor. The excellent category is at 44% which has a direct correlation with the very satisfied category which was at 23% in the 2006 resident survey. This represents almost a double fold improvement in the past nine years. In review of previous research in the field, the national level of excellent is +/-37%. Click here to return to A .. 2015 Resident Survey Findings Report Park & Recreation Providers Question 4 asked what other parks and recreation providers, if any, do you or your family use for programs and services. The top three responses were private clubs (golf and tennis) at 28%, none at 24% and private health clubs (health and fitness) at 23%. The fact that none was so high shows that there is potentially a small, untapped parks and recreation market available within the community. The bar chart below illustrates the survey data. Other Parks and Rec Providers Private Clubs (golf/ tennis} None, Does Not Use Any Organization Private Health Clubs (health & fitness) Churches Desert Recreation District Lake Cahuilla Regional Park Private Instruction (dance, martial arts, etc.) 7 Private or Public Schools fi° Commun%ty Groups 5% Affiliate Sports Organizations 5% Youth Sports Organizations 5% YMCA of the Desert 5% Other 4% La Quinta Boys and Girls Club 3°Icy 0% 10% 20% 30% 40% 50% The following GIS heat maps shows the effects of private clubs (both golf/tennis and health/fitness) to illustrate if the private clubs influence park and recreation use outside of the gated communities of La Quinta. The last map shows the effect of the community not using any organization for park and recreation use. The purpose of exploring the data in the form of GIS heat maps is to seek potential market share opportunities for City leisure services. It is clear the private clubs as well as private health clubs do not draw a significant resident population outside of Quadrant 2 & 4 of the community that have the majority of private facilities located within gated communities. It is also evident in review of the mapping of the 24% that answered none to the question that Quadrant 1 & 3 are the 2 areas that show the majority of non-use, while Quadrants 2 & 4 are more active using private clubs within their gated communities. The areas depicted in Quadrants 1 & 3 would be portions of the community that could be marketing for city parks and leisure services. 160 Click here to return to A enda 1 = • 1 1 • • . ' . • • a = m �� (0 3 L _� 2 0 O O O O O O O O O o 6 0 0 0 0 0 0 0 0 !;R N M V to (O r` 00 f15 o r r O r N M CO r W M _ 11110®1111 LL z rN f Y-_ � J UJ N Z) W n N T N � E �11 C oT ao ao o0 MWEMMMIOOM MEE — —MEMEMS __ ___ -- _ � as _E Click here to return to Click here to return to • • • •CDI� • • • C ui as y O OO O O o O O O O O O N M dam' tLU � TW S S O r N M � � CO n M M LL �z 1CIj LLIv V � N _� f A, il 0 1 T C, m pr 00 Ii l 00 i� Click here to return to Barriers to Park & Recreation Use Question 5 focused on the reasons that prevented households from using parks, facilities, and recreation programs in the City of La Quinta more often. The data shows that the top three reasons selected were we are too busy or not interested at 31%, "other" at 20%, and finally I do not know what is being offered and program times are not convenient tied at 18%. The bar chart below illustrates the survey data. Reasons for Not Using La Quinta Programs, Parrs, and Facilities We are Too Busy or Not Interested Other I do Not Know What is Being Offered Program Times are Not Convenient Class Availability Program or Facility Not Offered Facilities Operating Hours Not Convenient I do Not Know Locations of Facilities Use Services of Other Agencies in the Local L. Too For From Our Residence Use Facilities of the Desert Recreation [district Availability of Parking Lack of Quality Programs Facilities are Not Well Maintained Security is Insufficient Facilities do Not Have the Right Equipment Poor Instructors Registration for Programs is difficult 0% 10% 20i°lo 30% 40% 50% There were open-ended responses that are presented in the Appendix of this report. A summary of the "other" responses included can't drive, use of gated community facilities, the need for more programs, poor health and the spending of city money. Click here to return to Categories of Program Participation Question 6 tracked use of program categories and whether or not the City of La Quinta met the needs associated with those categories. The most highly participated programs that were used and met the needs of the community were special events at 61%, followed by outdoor fitness at 54% and then performing arts and indoor fitness tied at 24%. In examination of the online survey data, the environmental category had a higher use at 39%. In review of the 2006 survey findings, the top three programs that met the needs of the community were youth sports at 28%, community special events, performing arts and before and after school programs all tied at 27%. The bar chart on the following page illustrates the survey data. Ln Not Used v a Use, Needs Not Met v 'u a Use and Needs Met VI Not Used `o N Use, Needs Not Met o� Use and Needs Met Not Used E +; Use, Needs Not Met o Q (' Use and Needs Met a N Ln Not Used Use, Needs Not Met `o 0 -0 Use and Needs Met Not Used C N E Use, Needs Not Met C Q C Use and Needs Met LU Not Used U v Use, Needs Not Met °ate N Use and Needs Met v Not Used E oUse, Needs Not Met Ln CL E Use and Needs Met Not Used 0 Use, Needs Not Met Iz Ln Use and Needs Met U Not Used Use, Needs Not Met c Use and Needs Met Not Used >, E E m Use, Needs Not Met 0 o Use and Needs Met Not Used 0 Use, Needs Not Met Ln Use and Needs Met Click here to return to Agenda 2015 Resident Survey Findings Report Program Use and Needs 10% 2% 9% LA 2% 24 23 9% 3 61% 66r%a 7 7 9% 91% 93 3 °k 4 0% 10% 20% 30% 40% 50% 60% 70% 80% 907b 100% Click here to return to A enda The top three categories of use and needs not being met were performing arts and indoor fitness tied at 7%, then followed by sports & athletics at 6%. These categories are very small percentages as compared to program categories that are not used in the community. The top three areas not used in the community include social programs at 93%, family programs at 91% and finally arts and crafts at 89%. Question 6a provided any opportunity for the survey respondent to rate the most important program category. The top five ranked activities in terms of importance were all are equally important at 34%, none at 22%, outdoor fitness at 12%, special events at 10% and indoor fitness at 7%. There was a very interesting bipolar correlation between the top 2 with a slight majority placing all program categories as most important while then next selection was none. The City of La Quinta and park and recreation partners provide a wide range of programs and services while the influence of private clubs in the areas probably led survey respondents to select none due to the fact that they do not use city recreation programs. The bar chart below illustrates the survey data. Most Important Program Category All Equaiay Important None Outdoor Fitness Special Events Indoor Fitness Sports & Athletics Performing Arts Aquatics Social Self -Improvement Arts & Crafts Environmental Family Programs hm 22 A 44% 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% LS 12% 1tl% ®JC1 5 °Ica 2'%10 1 °lo 1% 1% 1% 1% hm 22 A 44% 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% Click here to return to Parks & Facilities Parks & Facilities Visitation Question 7 tracked the visitation over a 12 month period for parks and facilities. The top five places visited were the La Quinta Library at 50%, Civic Center Campus at 33%, Cove Oasis at 32%, Bear Creek Trail at 30% and La Quinta Park at 26%. The major parks and facilities score high in terms of use. One item to note is the Wellness Center had a lower visitation rate than expected but the facility went through a major renovation and has only been open for approximately 3 months when the survey was administered. However, the online survey data shows the Wellness Center within the top five choices. The visitation rate should continue to increase in the future. The bar chart below illustrates the survey data. Parks and Facilities Visited in Past 12 Months La Quinta Library Civic Center Campus Cave Oasis (sear Creek Trail La Quinta Park Fritz burns Park La Quinta Community Park La Quinta Museum Wellness Center Adams Park Lake Cahuilla Regional Park Fred Wolff Nature Preserve None, Do Not Use Eisenhower Park Fritz Burns Outdoor Pool Sports Complex Pioneer Park Monticello Park Desert Pride Park Saguaro Park Seasons Park Velasco Park ALI 0%c: 5% 10%n 15% 20% 25%4 30% 35% 40% 45% 50% 33% 32 30%n 26% 4% 25% 200 2 0% 20% %o 1 15% 12 814 7% 5% v% 3 2° 2° 2° 1 % ALI 0%c: 5% 10%n 15% 20% 25%4 30% 35% 40% 45% 50% Click here to return to Rating of the Parks & Facilities Physical Condition Question 8 asked survey respondents to rate the physical condition of all the City of La Quinta parks and facilities that were visited. 93% respondents said the programs were either excellent or good with 6% as fair and only 1% said the parks and facilities condition was poor. The excellent category at 39% is slightly higher than the national average of+/- 35%. These responses are very similar to the 2006 survey findings. The pie chart below illustrates the survey data. Overall Condition of Parks and Facilities Good 54% Fair Poor 6% 1% cellent 39% Click here to return to Agenda 2015 Resident Survey Findings Report Potential Parks & Facilities Improvements Question 9 focused on potential improvements that could be made to City of La Quinta parks. The top three improvements were shade (trees/structures) at 59%, trails at 38% and restrooms at 35%. In review of the 2006 survey the top three improvements were shade (trees/structures) at 41%, restrooms at 39% and drinking fountains at 30%. In review of the online survey data, the top three improvements included shade (trees/structures) at 13%, drinking fountains at 10% and restrooms and trails tied at 9%. The bar chart below illustrates the survey data. La Quinta Parks Improvements Shade (Trees/ Structures) Trails Restroom s Drinking Fountains Picnic Tables/ Benches Picnic Shelters Park Lighting Trail Lighting Publisc Art Sidewalks Other Eike Fucks Parking Playground Equipment Basketball Courts Handicap AccessiWity Tennis Courts Park Entrance Signs Sports Fields Maintenance Sand Volleyball Courts Sports Fields Lighting J 59% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Click here to return to Aaencla r - Question 10 is a follow up to Question 9 to select the top three improvements from Question 9 that would add the most value to the parks. The top three ranked improvements in terms of being most valuable consolidated in a first through third choice were shade (trees/structures) at 41%, trails at 26% and none at 25%. The bar chart below illustrates the survey data. Shade (Trees/ Structures) Trails None Drinking Fountains Restroorns Picnic Tables/ Benches Picnic Shelters Park Lighting Public Art Trail Lighting Parking Sidewalks Playground Equipment Handicap Accessibility Other basketball Courts Tennis Courts Bike Rocks Sports Fields Maintenance Sand Volleyball Courts Park Entrance Signs Sports Fields Lighting Most Valuable to Parks 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% 0 1 St MOSt VC] ILI a ble 0 2 Ind M OSt V(IILI able -,r-I M OS t '•:'-::i I LI ii b I@ 41% 0 2 6 "/o 25% 118 170% 16% 13 '/o 12 °/ 11% 10% 9% 8% 7% 6% 6% 5% 5% 4% 4% 3'Yo 2018 21 0% 5% 10% 15% 20% 25% 30% 35% 40% 45% 50% 0 1 St MOSt VC] ILI a ble 0 2 Ind M OSt V(IILI able -,r-I M OS t '•:'-::i I LI ii b I@ Click here to return to Question 14 explored the idea that the outdoor pool at Fritz Burns Park be expanded to provide new outdoor aquatic elements. As the outdoor pool at Fritz Burns Park is small and very basic in terms of swimming features, the data collected from the survey shows that almost half of the survey respondents did not know if the outdoor pool should be expanded. The City of La Quinta would need to showcase ideas to the public as to what the expansion might include before the undecideds can provide a strong opinion on this topic. The pie chart below illustrates the survey data. Expand Fritz Burns Park Pool for New outdoor Aquatic Elements Doesn't Know 48% Click here to return to Priorities & Opportunities The following set of questions focused on select initiatives that the City of La Quinta wished to gather community input for possible future direction. Actions & Programs to Improve & Expand Parks & Recreation Question 12 listed a series of actions and programs that the City could take to improve and expand parks and recreation. The survey data shows the top three were special events at 66%, walking trails and fitness & wellness tied at 65% and improve/renovate existing parks and facilities at 63%. The bar chart on the following page illustrates the survey data. Click here to return to Agenda 2015 Resident Survey Findings Report Importance of Improvements and Expansion 66/a Ln Important v Not Sure 0 15% U Not Important 19% LCOL 65 Important 0 0 c' Q, Not Sure 12% �G C 6 �C •m Not Important 23% 65lb Important w N o E H -Not Sure 12% CU 8 �, Not Important 23% 63% a Important o Q 'o o Not Sure 17% CU LU c Not Important 20% 59% Important N `o E Not Sure 1 % Ln CJ a Not Important 240 55lb Important a, o W C ? c Not Sure 8°/0 w O o U Not Important 27% 39% Important N z CL ©' Not Sure v 22% , C) p Not Important 39% 36% Important � o Q N Not Sure 25 U_ i Not Important 39% 36% Important a� t� Not Sure 26 0 ii Not Important 37% 26 Important U Not Sure 8% u N Not Important 56% 1210,1 EM Important Not Sure 3% 0 Not Important 72% 0% 10% 20% 30% 40°/a 50% 60% 70% 80% Click here to return to A enda Question 13 focused on the top three items most willing to fund were walking and biking trails at 40%, fitness and wellness programs at 32% and none and new outdoor aquatic facilities at 31%. The charts below illustrates the survey data. Most Willing to Fund Walking and Biking Trails Fitness and Wellness Programs Special Events None New Outdoor Aquatic Facilities Improve Existing Parks and Facilities Environmental Areas/ Nature Center Disc Golf Senior Programs PicklebalUTennis Courts More Athletic Fields 0% 5% 10% 15% 20% 25% 30% 3510 40% 45% 50% ■ 1st Most 0.illing to Fund ■2nd Most 4Vi[ling to Fund 3 rd Most Willing to Fund Click here to return to In response to Question 13a, over 60% of the survey respondents were willing to pay to fund the costs to purchase, improve or develop the choices selected in Question 13. The majority of respondents were willing to fund at least $1-$5 per month at 62%. The online survey data was more positive in that 71% were willing to fund at least $1-$5 per month. Qoesn' K Morethan $10 p Month 6% Willingness to Pa $6-10 per Month 17% $1-5 per Month 45% Click here to return to Palm Desert Aquatic Center Use Question 15 was a question regarding City of La Quinta residents' use of the neighboring Palm Desert Aquatic Center. The data found that a small percentage of the survey respondents use the facility. The pie chart below illustrates the survey data. Use of Palm Desert Aquatic Center MON Question 15a was a follow up question for the 24% of the survey respondents that answered yes on Question 15 in terms of having an intergovernmental agreement to allow City of La Quinta residents to pay Palm Desert rates to use the Palm Desert Aquatic Center. The pie chart below illustrates the survey data. Palm Desert Aquatic Center Partnership with the City of La Quinta Doesn't 32{ Yes 57% Click here to return to Agenda 2015 Resident Survey Findings Report Question 16 & the follow up Question 16a of the survey centered on the topic of building a new recreation center with possible partnerships in the Northern part of the City. Since the time of survey completion, the City is investigating a regional park (XPARK) in this area of town. Click here to return to Open Ended Responses Ideas Beneficial for the City of La Quinta to Implement Question 24 provided an opportunity for survey respondents to provide ideas that would be beneficial for the City of La Quinta to implement in the next 5 years. The complete data set of comments can be found in the Appendix. The following is a summary of the major themes: • Importance of aquatics- a desire to expand offerings & partner with other cities/ agencies • Residents would like additional walking, hiking and biking trails • Additional programming- specifically for seniors and children • Desire to develop/ build up the Old Town area of the City, as well as SilverRock Resort • Overall park and facility maintenance should be a priority Any Additional Comments Question 25 provided an opportunity for survey respondents to provide any other additional comments at the conclusion of the survey. The complete data set of comments can be found in the Appendix. The following is a summary of the major themes: Attention should be given to the Downtown and Old Town areas of La Quinta La Quinta is well maintained and a very nice place to live Residents would like additional programming offered by the City Click here to return to A .. 2015 Resident Survey Findings Report Staff Focus Group Workshop The staff of Public Research Group facilitated a small staff focus group workshop on July 1, 2015 in conjunction with finalizing the roll out the resident survey as well as seeking additional input into this study regarding parks and leisure services within the City of La Quinta. The table of the workshop questionnaire responses can be found in the Appendix. A series of highlights from the workshop are included below but it entailed mostly positive exchanges in the discussion of the parks and recreation with the City from topics captured on the workshop questionnaire. The assessment of the quality of programs, parks and maintenance by staff all are within reason as compared to the survey results. The staff seemed to have a good understanding on the general parks and recreation needs of the community. The following were the major discussion points; • The quality of programming as well as parks and facilities is good to very good • Marketing leisure services to the community is important • It is a challenge to find high quality instructors • To increase the amount of programs, additional space would be needed • Water management and turf reduction was a suggested improvement to the parks • Improved parks and facilities to include more amenities was also important • Better partnerships with both the Desert Sands School District and the Desert Recreation District were noted 180 Click here to return to A enda Survey Conclusions The resident survey yielded many data touch points that provided over 13,000 pieces of collected information. All of this data was inputted and analyzed throughout this research process. It is clear that the City of La Quinta has greatly improved in the areas of parks, trails and recreation since 2006 when the last survey was completed. The City of La Quinta has many private clubs that are used by a portion of the community, but provides quality leisure spaces and services for the entire community to use and enjoy. However, there is always opportunities to improve and potential grow leisure services for the community. The following bullet points highlight the major findings of the 2015 Resident Survey. They are: • Overall satisfaction is high • Nearly half of the survey respondents participate in programs • Too busy or not interested was the main reason for not participating in parks, facilities and programs • The City helps maintain a healthy lifestyle • The GEM is by far how many of City residents hear about parks and recreation within the City as well as word of mouth scored very high • Program quality scored very high among users • Community special events, fitness related programs and performing areas are used and in demand • Performing arts had the highest use with needs not being met • Parks and facilities are generally visited and used • The Wellness Center was only visited 20% within the past year by survey respondents as compared to the Library at 50%. This low visitation is most likely a result of the renovated center being open for a short time when the survey was administered to the community • Passive park improvements such as shade, trails, drinking fountains and picnic tables/ benches are the most important to the community • Areas of importance of improvements and expansion that are important to the community include special events, walking trails and fitness & wellness tied and improve/renovate existing parks and facilities • The top three items most willing to fund were walking and biking trails at 40%, fitness and wellness programs at 32% and none and new outdoor aquatic facilities at 31%. The majority of respondents were willing to fund at least $1-$5 per month. Click here to return to A .. 2015 Resident Survey Findings Report Appendix eca (2"fra GE \•B j th, DE5Ed 1. — July 24, 2015 Dear La Quints Resident, Click here to return to Agenda The La Quinta Community Services Department is requesting your help and a few minutes out of your day to complete a survey regarding Parks, Recreation, Trails and Open Space within our community. You have been chosen to participate in a survey designed to gather resident opinions to help set priorities for the future development of parks, facilities, programs and services. Since a limited number of households in La Quinta were randomly selected to receive the survey, we hope you will take the time to participate. We realize this survey takes some time to complete, but every question is important. The time you invest in this survey will help the City take a resident driven approach to make decisions that will positively enrich the quality of life and vitality of our community. The City has partnered with the Public Research Group, an independent public research company hired to administer this survey. They will compile the data collected and will present the results to the City. All responses are confidential. Please return this survey in the enclosed self-addressed, stamped envelope by August 24, 2015. If you should have any questions or concerns, please contact the La Quinta Community Services Department at (760) 777-7090. Thank you very much for completing this survey and letting your voice be heard. The survey starts on the back of this cover letter. Sincerely, 4 '4 �� Edie Hylton Deputy City Manager 78495 Calle Tampico I La Quinta I California 1 92253 1 760.777.7000 1 www.lo-quinta.org Click here to return to Agenda 1i City of La Quints Community Services Resident Survey The City of La Quinta Community Services Department would like your input to help 14 determine park and recreation priorities for our community. Your "household" refers to you and those residing in your home. This survey will take up to 15 minutes to complete. When you are finished, please return your survey in the enclosed postage- -" paid envelope. All responses to this survey are confidential. How would you characterize your overall satisfaction with the parks and recreation value your household receives from the City of La Quinta Community Services Department? Satisfied (Skip to #2) Not Satisfied (Answer #1a) 1a. If you answered "Not Satisfied", please tell us which area(s) you are not satisfied with? (Check all that apply) City Website Community/Special Events _ Customer Service _ Facilities _ Fees Other: (Please specify) Registration _ Silver Rock Golf Course _ Parks Programs Please check ALL the ways you learn about City of La Quinta programs and activities. _ Desert Sun Newspaper _ E-mail communications Flyers _ Information at Facilities Which Facility Radio _ Social Media (Facebook, NextDoor, etc.) The GEM (The Chamber of Commerce Newsletter) _ Visited or called the Community Services Dept. _ Website _ Word of Mouth Other: Have you or members of your household participated in any programs offered by the City of La Quinta during the past 12 months? Yes (Answer #3a) No (Skip to #4) 3a. How would you rate the overall quality of the programs you and members of your household participated in? Excellent Good Fair (needs some improvements) Poor (needs many improvements) What other parks and recreation providers, if any, do you or your family use for programs and services? (Check all that apply) Affiliate Sports Organizations _ Churches Community Groups _ Desert Recreation District Lake Cahuilla Regional Park _ La Quinta Boys and Girls Club None, does not use any organization _ Private Clubs (golf/tennis) Private health clubs (health & fitness) _ Private instruction (dance, martial arts, etc.) Private or public schools YMCA of the Desert Youth Sports Organizations Other: 5. L.1 Click here to return to A enda Please check ALL the reasons that prevent you or other members of your household from using parks, facilities, and recreation programs in the City of La Quinta more often. Availability of parking Class availability _ Facilities are not well maintained Facilities do not have the right equipment Facilities operating hours not convenient I do not know locations of facilities I do not know what is being offered _ Lack of quality programs Poor Instructors Program or facility not offered Program times are not convenient Registration for programs is difficult Security is insufficient Too for from our residence Use facilities of the Desert Recreation District Use services of other agencies in the local area We are too busy or not interested Other: Please indicate if YOU or ANY MEMBER of your HOUSEHOLD uses the following program categories. If YES, indicate whether the City of La Quints meets your needs by circling YES or NO below. 6a. Which program that you use from the list above is the MOST IMPORTANT to your household? (Please write in the LETTER corresponding to your choice below, check `All Equally Important' if no one program is most important, or check `NONE' if you do not use any of the listed programs or they are not important to you) Most important _All are equally important _NONE (Skip to #7) 6b. If you indicated that your needs are not being met in any areas above, what specific programs are you looking for? Please answer the questions on the reverse side of this page. USE this TYPE of If YES, Does the Category Program Examples program? City meet? our needs. Arts & Crafts Ceramics, photography, drawing, painting, textiles, Yes No Yes No A C B Performing Arts Theater, concerts, ballet, music, plays, etc. Yes No Yes No C Sports & Baseball, soccer, basketball, football, volleyball, Yes No Yes No Athletics tennis, etc. D Environmental Gardening, natural landscaping, nature study, Yes No Yes No nature walks, etc. E Self- Self-defense, home improvement, computer, Yes No Yes No Improvement health, etc. F Social Dancing, teen clubs, senior club, cards, single Yes No Yes No adults, single parents, etc. G Special Events One or two day events, festivals, shows, etc. Yes No Yes No H Outdoor Fitness Hiking, running, walking, biking, etc. Yes No Yes No I Aquatics Lap swim, swim lessons, open swim, etc. Yes No Yes No J Indoor Fitness Exercise equipment, free weights, jogging track, Yes No Yes No aerobics, etc. K Family Programs Pool parties, and parent/child activities, family nights, Yes No Yes No etc. 6a. Which program that you use from the list above is the MOST IMPORTANT to your household? (Please write in the LETTER corresponding to your choice below, check `All Equally Important' if no one program is most important, or check `NONE' if you do not use any of the listed programs or they are not important to you) Most important _All are equally important _NONE (Skip to #7) 6b. If you indicated that your needs are not being met in any areas above, what specific programs are you looking for? Please answer the questions on the reverse side of this page. Click here to return to From the following list, please check ALL the City of La Quinta parks and facilities you or members of your household have visited over the past 12 months. _ Adams Park (Adams Street & La Palma Drive) _ Bear Creek Trail (Along Avenida Montezuma) Civic Center Campus (78495 Calle Tampico) _ Cove Oasis (Top of the Cove La Quinta) Desert Pride Park (Birchcrest Circle) _ Eisenhower Park (Eisenhower Drive & Calle Sinaloa) _ Fred Wolff Nature Preserve (52599 Avenida Madero) Fritz Burns Park (Avenue 52 & Avenida Bermudas) _ Fritz Burns Outdoor Pool (Avenue 52 & Avenida Bermudas) Lake Cahuilla Regional Park (58075 Jefferson Street) _ La Quinta Community Park (77885 Avenida Montezuma) _ La Quinta Library (78275 Calle Tampico) La Quinta Museum (77885 Avenida Montezuma) _ La Quinta Park (Blackhawk Way & Adams Street) Monticello Park (Monticello Avenue & Fred Waring Drive) _ Pioneer Park (Miles Avenue & Seeley Drive) _ Saguaro Park (Saguaro Road & Washington Street) _ Seasons Park (Desert Club Drive & Cloud View Way) Sports Complex (78-900 Avenue 50 - Park Avenue) Velasco Park (Avenida Velasco & Calle Temecula) _ Wellness Center (78450 Avenida La Fonda) None, we do not use the parks (Skip to question #9) 8. Overall how would you rate the physical condition of ALL the City of La Quinta parks and facilities that you have visited? Excellent _ Fair (needs some improvements) Good _ Poor (needs many improvements) 9. Listed below are potential improvements that could be made to City of La Quinta parks. Please check ALL the improvements you would like to have made to the City parks. _ a. Basketball courts _ b. Bike racks c. Drinking fountains d. Handicap accessibility _ e. Park entrance signs f. Park lighting g. Parking _ h. Picnic shelters _ i. Picnic tables/benches _j. Playground equipment _ k. Public art _ 1. Restrooms m. Sand volleyball courts n. Shade (trees/structures) _ o. Sidewalks p. Sports fields lighting q. Sports fields maintenance r. Trail lighting _ s. Trails _ t. Tennis courts u. Other: 10. Which THREE of the improvements from the list in Question #9 do you feel add the most value to parks? (Using the LETTERS in question #9 above, please write in the LETTER below for your 1st, 2nd, and 3rd choices, or check `NONE') 1st 2nd 3rd 11. To what extent does the City of La Quinta make a difference in your health or the health of members of your household? (Please check ONLY one) —The City makes no difference —The City makes very little difference The City helps to maintain a healthy lifestyle The City has actually improved my health or the health of someone in my household NONE Click here to return to A enda 12. Listed below are actions and programs the City of La Quinta could take to improve and expand parks and recreation. Please indicate how important you and your household believes it would be for the City of La Quints to take action. 13. Which THREE of the items from the list in Question #12 would you be most willing to fund with your tax dollars? (Please write in the Letters below for your 1st, 2nd, and 3rd choices, or check `NONE') 14. 15 16. 1st Most Willing 2nd Most Willing 3rd Most Willing NONE (Skip to #14) 13a. How much of an increase would you be willing to pay to fund the costs to purchase, improve, or develop your selections in Question #13? $1-5 per month $6-10 per month More than $10 per month Don't know Should the outdoor pool at Fritz Burns Park be expanded to provide new outdoor aquatic elements? Yes No Don't Know Please indicate if YOU or ANY MEMBER of your HOUSEHOLD have used the Palm Desert Aquatic Center? Yes (Answer #15a) No 15a. Does the City of La Quinta need to work with the City of Palm Desert for an intergovernmental agreement that allows City of La Quinta residents access to the Palm Desert Aquatic Center at Palm Desert resident rates? Yes ►Me Don't Know Should the City of La Quinta seek to partner with surrounding Desert communities to build a joint use recreation center in the northern portion of the City? Yes (Answer #16a) No Don't Know 16a. What indoor recreational spaces would you or someone in your household use in the future? (Check all that apply) Very Important Somewhat Important Not Sure Not Important A Develop new outdoor aquatic facilities 4 3 2 1 B Disc golf 4 3 2 1 C Environmental areas/nature center 4 3 2 1 D Fitness and wellness programs 4 3 2 1 1 E Improve or renovate existing parks and facilities 4 3 2 1 F Senior programs 4 3 2 1 G Special events 4 3 2 1 H More athletic fields (soccer, baseball, softball, etc.) 4 3 2 1 I Pickleball/Tennis courts 4 3 2 1 J Walking and biking trails 4 3 2 1 K Other: 4 3 2 1 13. Which THREE of the items from the list in Question #12 would you be most willing to fund with your tax dollars? (Please write in the Letters below for your 1st, 2nd, and 3rd choices, or check `NONE') 14. 15 16. 1st Most Willing 2nd Most Willing 3rd Most Willing NONE (Skip to #14) 13a. How much of an increase would you be willing to pay to fund the costs to purchase, improve, or develop your selections in Question #13? $1-5 per month $6-10 per month More than $10 per month Don't know Should the outdoor pool at Fritz Burns Park be expanded to provide new outdoor aquatic elements? Yes No Don't Know Please indicate if YOU or ANY MEMBER of your HOUSEHOLD have used the Palm Desert Aquatic Center? Yes (Answer #15a) No 15a. Does the City of La Quinta need to work with the City of Palm Desert for an intergovernmental agreement that allows City of La Quinta residents access to the Palm Desert Aquatic Center at Palm Desert resident rates? Yes ►Me Don't Know Should the City of La Quinta seek to partner with surrounding Desert communities to build a joint use recreation center in the northern portion of the City? Yes (Answer #16a) No Don't Know 16a. What indoor recreational spaces would you or someone in your household use in the future? (Check all that apply) Walking/jogging track Fitness center Multi-purpose room Indoor tennis _ Nature center _ Space for teens Computer lab Indoor playground Teaching kitchen Dance studio _ Batting cages _ Full size gymnasium Senior Center room Other (Please specify) Please answer the questions on the reverse side of this page. Click here to return to 17. Please indicate how effective the following online methods of communication would be for keeping you informed about City of La Quinta parks and recreation activities. 18. Please indicate how important you think it is for the City of La Quinta to develop and maintain partnerships with the following agencies. Very Effective Effective Not Sure Ineffective Very Ineffective City Website 5 4 3 2 1 E-mail Messages/Email Newsletter 5 4 3 2 1 Smart Phone/Tablet Apps 5 4 3 2 1 Social Media (Facebook, Twitter) 1 5 1 4 1 3 1 2 1 1 Text Messages 1 5 1 4 1 3 1 2 1 1 18. Please indicate how important you think it is for the City of La Quinta to develop and maintain partnerships with the following agencies. 19. Are you currently: Married Single Separated/Divorced Widowed 20. Beginning with yourself, what are the ages of those in your household? 21. What is your gender? _ Male _ Female 22. How many years have you lived in the City of La Quintal years 23. How would you describe your race/ethnicity? (Check all that apply) _ American Indian _ Hispanic/ Latino —Asian/ Pacific Islander _ White/ Caucasian African American _ Other: 24. What is the one idea that you feel would be beneficial for the City of La Quinta to implement in the next 5 years? 25. Please share any additional comments. Thank you for your time and effort. Please return your completed survey in the enclosed stamped envelope by August 24th. Very Important Somewhat Important Not Sure Not Important Boys and Girls Club 4 3 2 1 Desert Recreation District 4 3 2 1 Desert Sands Unified School District 4 3 2 1 La Quinta Arts Foundation 4 3 2 1 La Quinta Chamber of Commerce 4 3 2 1 YMCA 4 3 2 1 Other: 4 3 2 1 19. Are you currently: Married Single Separated/Divorced Widowed 20. Beginning with yourself, what are the ages of those in your household? 21. What is your gender? _ Male _ Female 22. How many years have you lived in the City of La Quintal years 23. How would you describe your race/ethnicity? (Check all that apply) _ American Indian _ Hispanic/ Latino —Asian/ Pacific Islander _ White/ Caucasian African American _ Other: 24. What is the one idea that you feel would be beneficial for the City of La Quinta to implement in the next 5 years? 25. Please share any additional comments. Thank you for your time and effort. Please return your completed survey in the enclosed stamped envelope by August 24th. Click here to return to A enda Question 1a- "Other" Responses • 4th of July event • Bike lanes are frequently w/ glass, leaf litter, parked vehicles, joggers, skater, walkers- please clean up bike lanes. • Classes. • Doesn't respect the city • La Quinta senior center has been taken away • LQ community services care more about seniors than youth activities. • Need more programs • Need pool and slides etc. • No control of wildfowl and feeding at park by city offices • Not satisfied with how La Quinta uses money • Poor airway communication • Silly money spent on the road runner @ the round -about • Tennis court reservation by old people unfair. • Too many dog parks • You spray the parks with poisons. Please stop it. Question 2- "Other" Responses Brochure mailed to the home Cahuilla Water District City council meetings Community Library Council members Desert Rec District Doesn't live in a self contained community Farmers market Fritz Burns Pool Library Library Library/ City Hall Local news channel News Old town stores Senior Center Senior center gym Speaking with members of chamber of commerce itself T.V. T.V. T.V. T.V. T.V. T.V. Click here to return to Agenda 2015 Resident Survey Findings Report • T.V. • T.V. • T.V. news • Wellness Center • Wellness Center • Wellness Center • Wellness Center • Wellness Center • Wellness Center • Wellness Center/ Use Wellness Center Daily Question 4- "Other" Responses Activities provided by self contained community Angel Light Academy Art festival and art under umbrella Dog Park Dog park Facilities and programs provided by own HOA Golf courses Horse/ Polo Club Library Lives in a gated community which has their own recreational services None, older 80's Our community events/ activities. Palm Desert YMCA Private community fitness center Senior Center Special events other desert communities Tennis Wellness Center 190 Click here to return to A enda Question 5- "Other" Responses • Adequate Private Clubs • Avoid park by city offices/ because of bird droppings • Can't drive • Caregiving to mother- not able to get out much • Doesn't like the way the city spends money • Doesn't need city services • Elderly • Fitness facilities in gated community • Handicapped • Health and Age • Health and breathing problems not allowing resident to participate in activities • I'm old and Lazy • Lives in a gated community. • Lives in gated community • Lives in gated community which offers Vast number of recreational programs, activities, fitness center, golf, etc. • Need more shade • Need more space in parks for fitness equipment • Not enough classes for seniors • Not enough fitness equipment, too crowded • Now have to pay for senior club • Older • Older • Older and doesn't get out for activities • Only in town on weekends. • Other programs are better • Senior disabled person • Skate park problems • Too many separate cards/ fees • Too old • Unfair court reservation policy • Use fitness Center/ pool and other rec services provided by gated community • Use fitness services and other activities in gated community • Use of private club facilities • Very active senior, but doesn't use many parks and rec facilities like used to • We are in Trilogy @ 60th and Madison. There is nothing out here. Could use some bus service. • We only play golf now Click here to return to Question 9- "Other" Responses BBQ Ramada Better general maintenance Better landscaping in all parks and better landscaping on trails as well Better maintenance of parks- some are unkept Better park maintenance Better water fixture at fritz burns park and more bleachers at sports complex Bike lanes Bike lanes Bike paths. Electric vehicles. Dog Park Fowl control Holes in Seasons Dog Park Increase in car and outdoor movie shows in the parks Intersection lighting Maintaining golf More seating More Treadmills Outdoor Fitness Equipment Paint utility boxes Park Benches Park Benches Park benches - more seating Pickleball Courts Security Patrols Signage for plants and safety for parks and trails Skateboard Area Water feature Water play times Click here to return to Question 12- "Other" Responses Build more tennis courts or be able to use high school courts Dedicated bike trails CV link Dog Park Dog Parks Fishing Ponds Larger dog parks More movies in park and concerts. Swap meet night Natural preservation (Silver Rock) Outdoor walking track Revenue boosting events Roadside Landscaping Street Bike Lanes Theatre- Performing arts Question 16a- "Other" Responses Card room for Bridge etc. Chess In north LQ (ie. SAM's bldg.) Indoor basketball, Pickleball, climbing wall, ping pong, pool, billiards, boccie Indoor basketball, starbucks inside facility Indoor dog play area Indoor Football Camp, Children's discovery museum Indoor movie room, arts and crafts room Indoor soccer, Outdoor soccer Indoor Swimming Indoor walking for dogs in summer. Lap pool Lap pool, regular hours Movies Pickleball courts Pickleball Courts Racket/ Handball courts Racquetball/ Indoor Regular movies or documentaries Theater place and programs Click here to return to Question 18- "Other" Responses • 55 and older facilities • Angel Light Academy • Environmental agencies • Environmental agencies • Federal Grants • Palm Desert Aquatic Center • Senior center • YMCA Question 23- "Other" Responses European American Human Click here to return to A enda Question 24- Open Ended Comments • # 16 is a good idea, we think you should concentrate more on North La Quinta. Rethink plans for Silver Rock - The White Elephant. • A facility to have free outdoor evening concerts twice a month, must have seating and restrooms. • A handicap accessible playground and a waterpark. Indoor farmers market in the summer time. • A more active senior center. Van to drive seniors to parks and stores at low cost outfitted for walkers and wheel chairs. • A new grand baseball/ softball facility with at least 6 fields not affiliated with anyone else. • A nice aquatic facility like Palm Desert. Lap Pool • A Sr. Ctr • Adams park needs some extensive playground fill. • Add more policemen, bring the population of La Quinta together. • Address environmental issues • Agreement of other facilities. Large multipurpose gym. • An aquatic center like Palm Desert. Bike path linking Valley cities. • An exceptional performing arts theatre for professional performances. • Animal and pet awareness fostering and adoptions. Develop, emphasize and maintain a no - kill attitude in line with Coachella Valley. • Another golf course, roundabouts • Another shopping center built where Ralph's was located. Not having one is a huge inconvenience to La Quinta residents. • Anything that is going to improve the health and well being of the general public. Obesity is rampant and is costing our city, state and country millions in healthcare costs. We need to do what we can to inform • Aquatic Center • Aquatic center in north L.Q. • Aquatic center, Ice Rink. • Aquatic classes all year or 9 months • Art show in empty buildings • Arts- music, fine arts- not La Quinta arts foundation art festival - Art shows. • As you may assume, I'd love a chess club. Also I'd love some advanced yoga. • Assess community needs on on-going basis before making major changes. • Assess community needs regularly and don't spend money on improvements unnecessarily. • Attend a night life for people to enjoy after 9:00 pm • Be continually responsive to residents' needs. • Better bike paths • Better communication of activities and events. What happened to the "Activities Guide?" • Better communication with residents. • Better drainage • Better flood control and road maintenance • Better general maintenance and upkeep of parks, rec, trails, facilities and develop Old Town area- offer special events etc. Click here to return to A .. 2015 Resident Survey Findings Report • Better security and safety in the Cove and all trails. • Better street drainage • Better, safer, bike trails • Bike paths down the wash • Bike paths should be expanded • Boys and Girls club • Bring back the feel of a senior center. "Wellness Center" implies a "World Gym" atmosphere. Perhaps "Senior and Wellness Center" • Build a joint use recreation center in the Northern part of the city partnering with surrounding desert communities • Build another golf course at Silver Rock • Build another golf course at Silver Rock • Build second golf course at Silver Rock. • Build up old town and Silver Rock. • Burn existing power lines in La Quinta. • Change Landscaping, replace plants that require everyday water with ones that don't. • Change the color of the blue direction and information signs. Blue is not a natural or pleasing desert color. • Change the location of the Silver Rock hotel in the master plan. • City transportation to and from events downtown and at the parks. • Clean fountain area in old town of all homeless • Collaboration with areas for rec and events. • Community Art Center • Community Festival • Community gardens - similar to Palm Desert • Continual community needs assessed on all levels. Parks, rec, city, and explore partnerships with nearby communities. • Continually assess community needs. • Continue the great maintenance of the parks • Continue to Improve and Promote old town La Quinta • Continue to upgrade bike paths especially along Ave. 60 • Control and patrol city with more police • Cultural events/ tennis courts • CV Link • Develop indoor recreation center in northern portion of city • Develop Old Town area of City- with establishments and parks and rec. services • Develop resort at Silver Rock • Develop Silver Rock are to generate revenue. Very informed up to speed resident. • Develop the Old Town area of La Quinta • Develop/ implement special events to generate income. • Development of Old Town/ Cove are and North La Quinta rec center • Do not change 55 and older community areas • Dog Park • Don't implement things that people don't use • Don't Know 196 Click here to return to A enda • Don't know • Don't touch anything or make any enhancements • Encourage the viability and sustainability of old town La Quinta's singularly unique feature within the C.V. • Enforcement of aggressive dogs at parks also owners not keeping dogs from digging. • Expand and enlarge fitness center. • Expand aquatic opportunities • Expand use of Fritz Burns Pool • Expand Wellness center • Expansion/ connectivity with trails • Feels city should look harder at how tax is spent • Festivals, entertainment, community gatherings. I understand they already exist, but feel could be more events and the existing could be enhanced. More revenue then brought into community. • Fireworks • Fix the drainage problems. • Fix your roads. They are in terrible condition except for the "signature" roads (Madison, 54th, Jefferson) Add and maintain more bike lanes. • Flood control. Don't raise taxes. • Focus on community needs before new projects • Fowl control • Generate better publicity on programs, activities, events. Keep community informed and engaged in La Quinta community events and offers in all areas. • Get stricter with dog owners. • Golf center for youth. Need grocery store where old Ralph's was. Expand outdoor mall or shopping areas. • Have discounts to locals • Higher sales tax for revenue • How about a theater for live plays? • I am very impressed with facilities and services offered. Will let someone know if I think of any other enhancements • I believe it would benefit the city to install hidden cameras in areas that have been repeatedly vandalized by graffiti. • I love my city, I think everything's pretty good already. • I think we should have a street fair under the stars, music, local artist, food. We used to have one years ago. • Identify the community needs • If you build hotels at Silver Rock and don't build the second golf course then residents will get crowded off the current course by hotel guests. • Improve city streets • Improve Downtown • Improve roads • Improve water drainage system for 100 year storms. • Increased senior activities • Indoor activities in summer for seniors Click here to return to A .. 2015 Resident Survey Findings Report • Indoor activities, Batting cages, fitness center. To keep up with good health in summer months. • Indoor basketball court, batting ranges and additional baseball fields for adults to get active and play softball. • Indoor Recreational Space • Information Resource Center- "Not the Library or the Chambers" just a resource where questions can be dropped off any answers sent to them via text and appointment set for extra help. Please need help. • Inter connecting bike trails with other communities • Keep the attitude your city employees have of trying to be helpful and friendly and not arrogant and impatient • Keep up maintenance • Keep up with maintenance of all parks and facilities. • Love the art class, trail, parks. Keep them clean and maintained. • Lower fees for annual golf pass. Cost is currently too expensive. • Maintain Facilities that exist. Smelly garbage is not attractive. • Maintain operations and better police facilities • Maintain the facilities and parks, but remember most residents belong to private clubs, so be congnizant of programs that are already provided by the private clubs- don't waste money on ridiculous roadrunner sculptures. • Maintaining landscape of our streets. Indio needs more parks for all their kids, not us. • Make a new full service aquatic center • Make improvements in areas of need • Master plan that has input from the residents of L.Q. • More activities for Seniors • More activities for young adults without children included. • More basketball courts • More city golf courses • More dog parks, and better maintenance of the "seasons" dog park. Better enforcement of licensing/ more cultural activities. • More effective public transportation for seniors. • More exercise classes/ walking trails/ biking trails. Truly I don't use the facilities enough but would like to do more. I love our parks and the LQ art festival. Perfect spot for it. I hope to take more classes this year- schedule doesn't always work. Last I checked you didn't have Apple/ Mac classes. Would definitely be interested in that. • More family programs • More hiking trails • More nature, walking, biking trails • More police • More police on roads to slow traffic. • More police patrols. • More pools, better hours. Indoor batting cages. A place for kids to play, like a "Boomers" Language classes (Spanish/ English), so we can all understand each other. • More public tennis courts. Shade over all swing sets for kids. • More shade on the walking trails in the cove. City of La Quinta 57 Click here to return to A enda • More shade trees and cooler indoor activities • More special events • More tennis facilities- night classes for people that work during the day. Ex. Yoga or pilates. Biking trails • More trees and benches in the shade • More youth sports groups • Nature center, indoor tennis, racquetball etc. • Need better programs for children • New swimming pool; better parks with better up -keep. • Nothing at this time. • Parks and Recreation • Performing arts center. Wine tasting. • Pickleball Courts, Indoor walking track • Plant more shade trees • Preservation of outdoor natural space. Not every square foot of developable land needs to be developed (Silver Rock). These areas should be preserved for natural trails, geological history and remaining wildlife • Provide more family oriented special events • Provide shade in the dog park - Shade structures, trees, etc. • Put all electric lines underground, improve traffic flow • Rec programs and activities, services for children in the community • Reduce Taxes • Reduce Traffic • Respond to residents needs, not perceived needs • Rethink ways to most effectively use the land at silver rock • Revitalization of Old Town La Quinta • Safety and maintenance • Save money reduce taxes • Simply more social events • Since many year round residents work weekends, more evening opportunities/ classes. • Solar initiative and shade structures in parks • Spend money only on areas of need, not extra unnecessary enhancements. • Start/ Finish Silver Rock Hotel/ Condos Etc. • Street Lights • Street lights, residential and business, should be increased in numbers and kept in better repair. • Support new bike path in wash • Use tax to improve city landscaping and maintenance. • Valley to valley bike path from East to West (use the wash or water channel to add bike ways) • Walking trails- further development with connectivity • Walking trails with shade • We have tremendous but under utilized facilities. • Work on the outdoor fields. • Would like to see City of La Quinta reintroduce weekly outdoor concerts or concerts offered on a regular basis. Special events offered regularly positive for community. Special Click here to return to A .. 2015 Resident Survey Findings Report events desirable and wanted. Would like city to provide info on toxic waste material removal dates and additional shredding dates and locations and public shredding sites and dates and times. Would like to see super market in the cove Question 25- Open Ended Comments • A great location for that facility would be behind the auto center on Adams the entire location off till next to best buy or South of the Catholic Church. • Beautiful city • Better drainage, better police patrolling • Better drainage, more lighting on the trails. • Better information needed about classes sponsored and location. Also more variety of classes. • Better maintenance and landscaping of some parks. Eisenhower Park and some other parks need help • Better museum publicity • Better proof or residency and free special events. • Better sports field maintenance and greater variety of activities for young girls • Bring high end stores into this community. • Bring some life to old town. Make it more of a destination experience. • Build second golf course as planned at Silver Rock • Build second golf course at Silver Rock • Can we afford all these questions and Silver Rock? • City does good with parks and rec. • City needs to add more bike lanes on many city streets • City needs to purchase and utilize empty buildings to promote/ expand programs. • City needs to spend more on street maintenance • City needs to watch how they use water resources • City too geared to tourists. Need discounts for locals. • Coordination with neighboring communities • Does not like the idea of the 30 miles of desert trails the city is planning on building with all the weather problems • Feels the GEM and Desert Sun newspaper are effective • Feels there is no need for outdoor pool at Fritz Burns Park to be developed into aquatic center. • Fitness instructor is young and knowledgeable. • Glad you're asking for feedback. Thank you. • Good job La Quinta • Great place to live • Happy to help. • Has seen an increase in motorists not obeying the laws. • Historic downtown is looking unkept and needs more • How do we have money for all the above and no money to beautify City-wide Landscaping (Like Adams street). 200 Click here to return to A enda • I am impressed with how hard you work at establishing and promote your programs and evaluate them • I have belonged to fitness centers all my adult life and have used many hotel fitness centers all over the country and the wellness center is the best • I love the Cove. We have a great library, we have art in public. We have many places to just take a walk. It's beautiful here. • I love to walk the trail for my own exercise and that of my dogs but too hot in summer months. • I walk in the evenings at La Quinta Park and many times the lights are not on. Very Dangerous. It seems they are on only if the fields are being used for games. • Improve customer service. Better park maintenance. • Importance of Old Town, which distinguishes LQ from the other III -centric communities. • It was a great move getting the movie theater built. • It would be beneficial for an aquatic center. • Keep community informed • Keep the Cove as is - no lighting- Thank you for the dog bags along the trail and the containers. Wish more people would use them. • Keep up the good work • Keep up the good work. • La Quinta arts festival brings the most attention and respectability to our city. Keep it here. • La Quinta has been lovely, However at this time we do not use any of the services- no children living here. • La Quinta is very beautiful- I appreciate whoever is responsible for the aesthetics of the town. • La Quinta parks- the bathrooms are awful. • Lights need to be installed at Monticello park. City's very dark at night causing kids to hang out in one park. There are times where they meet up in groups until lam very loud. • Love the city and cove. • LQ does a very good job at keeping streets clean and fixed • LQ is a great place to live. • Make old town more attractive to retailers so there would be a bustling economy. • Many residents live here year round. Don'tjust pitch to PT residents and those activities. • Maybe a smaller version of the Ontario or Cabazon Maus, possibly where the new theatre is being built. • Most large events/ activities are done when the weather is at its prime. It would be beneficial to have more available year round. • Not a parks and rec oriented idea. However, resident would like to see a major grocery store in La Quinta. • Outdoor movies, arts and crafts, more golf courses, and paddle boating on the lake. • pay attention to infrastructure needs • Please add more pickleball courts • Please improve Oasis (Cove area) with bee removal and cleanliness. It's obvious that people are destroying picnic tables and doing drugs and alcohol there. • Provide basic services at low fees only • Restrooms facility somewhere on the Bear Trail would be a big plus. • Senior programs and special events are high priorities Click here to return to A .. 2015 Resident Survey Findings Report • Several locations are now going to the Indio Senior Center because the feel is more senior friendly. Also, some cannot afford the cost of the classes • Silver Rock Hotel Expansion is a bad idea. • So far, so good • Surprised there was no 4th of July event. I think getting the community out for various events other than the generic typical listed in your survey is good socializing with community • Survey was much too ambitious. Surprised you got me to finish survey. Good job. • Tennis courts in North La Quinta area or use agreement with High School to open courts to the public • Thank you for asking. • Thanks for the dog parks. Desert park rec district is great. • The city tries to repair the holes that dogs dig - I fear someone may break a leg. The signs help somewhat. Thank you. • To be more timely in announcing city events (not the day of or the day before the event). Make programs/ events/ restaurants geared towards younger residents • Until parents can understand how they can assimilate all of the activities you offer into their lives to help them, a lot of the facilities get limited use. • Upset about discontinuance of senior club • We all can enjoy of what ever is decided to improve. • We are retired and a member of a private country club that serves our needs. We use the park only when our grandchildren come. • We don't use City facilities other than hiking trails. Own HOA provides fitness and other activities that are more convenient for us. We would maybe utilize an aquatic center • We enjoy the art fair and art under the umbrellas and the farmers market. Also enjoyed the outdoor music events. I approve of all efforts to improve facilities for schools and child care etc. • We have used all of the activities in La Quinta over the years while my children were growing up, but now the young adults are leaving the desert because no age appropriate activities. • We just quit PGA West, so I intend to use the Wellness Center to continue my fitness programs • We like our 55 and older community trouble free • We live at Trilogy La Quinta it provides entertainment, exercise, craft and classes, game clubs • We love the city of La Quinta and are impressed with what is provided to its community members. • Would like to see a starbucks in each indoor rec facility in La Quinta. Need more youth programs and additional parks • Would like to see City of La Quinta either build an aquatic facility of their own or partner with Palm Desert. • Would like to see concerts in the parks, youth sports enhancements • Would like to see the City of La Quinta rec dept offer a beginners bridge class. • Would like to see the street sweepers out more frequently to keep the dust down since it seldom rains here. 202 M Click here to return to The graphs on the following pages are from the non-random online sample administered for the City of La Quinta. 10 Overall Satisfaction Areas Unsatisfied With Parks Other (Please specify) Programs Facilities Customer Service 10%© Community/Special Events 10% Fees 6% Silver Rock Golf Course 4% City Website 4% Registration 2% 1% 21% 1i%o 13% 13% 0% 5% 10% 15% 20% 25% Click here to return to Agenda 2015 Resident Survey Findings Report Learn about the City of La Quinta Programs and Activities The GEM {The Chamber of Commerce... Socia Media (Facebook, NextDoor, etc) 15% Desert Sun Newspaper 13% Word of Mouth 12% E-mail communications 12% Website NNNNNNN 7% Flyers NNNNNN01 7% Information at Facilities NNNNN 5% Radia N 3°/0 Lather ■ J% Visited or called the Community Services Dept. ■ 1% 23% 0% 5% 10% 15% 20% 25% Participated in Programs offered by the City of La Quinta No, 50% Good, 51% Overall Quality of Programs Fair, 7% Poor, 0% Yes, 50% xcellent, 42% Click here to return to Agenda Other Park and Recreation Providers Private health clubs (health &amp, fitness) IL= 17% Private Clubs (golfitennis) I do not know what is being offered � 13% None, does not use any organization � 13% Churches 9% 10% We are too busy or not interested Desert Recreation District 8% 9% Program times are not convenient Other 8% 8%g - Private instruction (dance, martial arts, etc.) - 6% Facilities operating hours not convenient Lake Cahuilla Regional Park - 6% � 6% Private or public schools 5% 5% Community Groups 5% 5% Affiliate Sports Organizations �3% 3% Youth Sports Organizations 2% 3% YMCA of the Desert 2% =2% La Quinta Boys and Girls Club ■ 1%0 = 2% 0% 5%n 10% 15% 20% 25% Reasons Preventing Use Class availability 14% I do not know what is being offered 13% Other 9% We are too busy or not interested 8% Program times are not convenient 8% Lack of quality programs 8% Facilities operating hours not convenient 7% Program or facility not offered � 6% I do not know locations of facilities 5% Facilities are not well maintained 5% Facilities do not have the right equipment 3% Availabilityofparking 3% Use services of other agencies in the local area =2% Use facilities of the Desert Recreation District = 2% Too for from our residence 2% Security is insufficient = 2% Registration for programs is difficult ■ 1% Poor Instructors ■ 1% 0% 5% 10% 15% 20% 25% Click here to return to Program Use by Type 0 E No 93% o Yes 7 % ri a N No 40% a v 7a ,E LL Yes 60% No 85% a Yes 15% No 28% v o : Yes 72% 6 No 20% u C Q > aw Yes 80% No 90% o V V° Yes 10% Q No 74% w 2 v E E Yes 26% E a No 1 61% v Yes 39% w No 75% �v a Yes M 25% No 66% o� Yes 34% No 81% +J a 4z Yes - 19% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Most Important Program All are equally important E Indoor Fitness WL 1.39•t None 12% Outdoor Fitness - 10% Special Events � 9% Sports &amp; Athletics � S%o Performing Arts M 3% Aquatics M 2%v Arts &amp; Crafts W 2% Family Programs ■ 1% Social 1 1% Self -Improvement 0% Click here to return to Agenda 40" b Environmental 0% 0% 5% 10% 15% 20% 25% 30%m 35% 40% 45% 50% Parks & Facilities Visited Cove Oasis M 11% La Quinta Library 10% Civic Center Campus 10% Bear Creek Trail 10% Wellness Center 9% La Quinta Museum 7% La Quinta Community Park 7% Fritz Burns Park � 6% Lake Cahuilla Regional Park 5% Fred Wolff Nature Preserve 5%4 Lo Quinta Park � 4% Eisenhower Park 3% Adams Park 3% Seasons Park 2% Pioneer Park 2% Fritz Burns Outdoor Pool 2%fl None, we do not use the parks M 1% Velasco Park M 1%4 Sports Complex M 1% Saguaro Park M 1% Monticello Park m 1% Desert Pride Park M 1% 0% 5% 10% 15% 20% 25% Click here to return to Physical Condition of La Quinta Parks & Facilities Go Poor, 2% Fair 1'�QI Potential Park Improvements Shade (trees/structures) 13% Drinking fountains 10% Trails 9% ellent, 36% Restrooms 9% Public art 8% Other 6% Trail lighting 6% Picnic shelters 6% Park lighting 6% Tennis courts � 5% Picnic tables/benches 4% Bike racks 4% Parking 3% Park entrance signs 3% Sidewalks 2% Sand volleyball courts 2% Playground equipment 2% Sports fields maintenance M 1% Sports fields lighting M 1% Handicap accessibility M 1% Basketball courts M 1% 0% 5% 10% 15% 20% 25% Click here to return to A enda Potential Park Improvements Shade (trees/structures) L -M 13% Drinking fountains —M 10% Trails Am� 9% Restrooms 9% Public art 8% Other 6% Trail lighting 6%6 Picnic shelters 6%v Park lighting 6% Tennis courts 5% Picnic tables/benches 4% Bike racks 4% Parking 3% Park entrance signs 3% Sidewalks 2% Sand volleyball courts 2% Playground equipment 2% Sports fields maintenance M 1% Sports fields lighting M 1% Handicap accessibility M 1% Basketball courts M 1% 0% 5% 10% 15% 20% 25% City of La Quinta Makes a Difference in Health The City helps to maintain a healthy lifestyle a The City makes very little difference W 2Mlo The City has actually improved my health or- 12% the health of someone in my household The City makes no difference ■ 9% 59j% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90%4100% Click here to return to Agenda bL 2015 Resident Survey Findings Report Park, Facility & Recreation Improvements Walking & Biking Trails bL - 92% Special Events - 87% Fitness and Wellness Programs 82% Environmental areas/ Nature Center 82% Improve or Renovate existing parks & facilities 76% Senior Programs 63% Other 53% Don't I Morethan $10 month, 8% Outdoor Aquatic Facilities 51% Pickleballf Tennis Courts 48% More Athletic Fields 33% Disc Golf - 25% 0% 25% 50% 75% 100% Tax Increase Supported $ 6-10 per m onth, 21% ;1-5 per month, 43% Click here to return to A enda Should the Outdoor Pool at Fritz Burn Park be Expanded Don't Know, 39 No, 22% !s, 39% Use City of Palm Desert Aquatic Center Palm Desert Aquatic Center Partnership with the City of La Quinta No Don't Know_ 15% Click here to return to Partnership with Surrounding Communities Dont know - No, 28% Indoor Recreation Spaces 36% Walking/jogging track 2091, Fitness center 17% Teaching kitchen Full size gymnasium 8% Indoor tennis M 7% Dance studio 6% Multi-purpose room 6% Other (Please specify) — 5% Nature center — 5% Batting cages — 4% Computer lab — 4% Senior Center room 3% Indoor playground 3% Space for teens � 2% 0% 5% 10% 15% 20% 25% Click here to return to Effectiveness of Communication a Ineffective 28% a ua a Not Sure 29% Effective 43% Ineffective 17% v Not Sure 24% a Effective 59% Ineffective 19% � o w d Not Sure 30% a w F Effective 51% N Ineffective 5% E a Not Sure 12% w � Z Effective 83% Ineffective 15% V) Not Sure 24% 0 Effective 61% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% Single, 15' 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Marital Status Seperated, 10% Widowed, :3% ried, 72% 214 Click here to return to Agenda 2015 Resident Survey Findings Report Importance of Partnerships Not Important 374, cu Not Sure 25% 0 Important 3 8J) Not Important 5% d Not Sure ® 22% Important 73% o Not Important � 8% 3 E E Not Sure � 10% o J c� Important 82% o Not Important ■ 2% Not Sure 10% O' Z5 Important 88% s Not Important 10% v U V Not Sure � 16% 'o o -E Important 74% Not Important 5% •' - to Not Sure ® 16% o v© cc Important 79% Not Important 6% 3 c � Not Sure � 20% OU V1 81 Important 74% co Single, 15' 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Marital Status Seperated, 10% Widowed, :3% ried, 72% 214 Female, 69 Click here to return to Gender Click here to return to A .. 2015 Resident Survey Findings Report Focus Group Table Please identifythe he specifics of any of your concerns • Need more programs and space to hold them in • Challenge to find "high" quality instructors • Residents are somewhat resistant to pay for services • Informing the public on available events and programs What improvements are needed in the existing parks? • More sports fields • More amenities • Update restrooms • Update parking • Irrigation improvements: More water • Water management • Turf reduction • Increased oversight of contracted maintenance • Renovation of fields and facilities 216 Excellent Very Good Fair Poor Yes No Good Q1 0 4 1 0 0 - - How would you rate the overall quality of the recreation programs? Q2 0 2 2 0 0 - - How would you rate the overall level of instruction of programs offered? Q3 1 3 1 0 0 - - How do you rate the overall level of customer service provided by the city staff? Q4 0 3 2 0 0 - - How would you rate the overall quality of the city parks & recreational facilities? Q5 0 1 4 0 0 - - How would you rate the overall level of maintenance? Q6 - - - - - 2 3 Do you think the city has money to spend on parks and recreation in the next few years? Please identifythe he specifics of any of your concerns • Need more programs and space to hold them in • Challenge to find "high" quality instructors • Residents are somewhat resistant to pay for services • Informing the public on available events and programs What improvements are needed in the existing parks? • More sports fields • More amenities • Update restrooms • Update parking • Irrigation improvements: More water • Water management • Turf reduction • Increased oversight of contracted maintenance • Renovation of fields and facilities 216 Click here to return to A enda What additional partnerships are needed in the future? • Better partnership with Desert Recreation District • Better partnership with School District • Extend MOU with School District • Not sure but seek more partnerships for more events. Goldenvoice, tennis, etc. • Getting the School District to open more of their facilities for opportunities Other comments you would like to share? Marketing and program development DEPARTMENT REPORT ITEM NO. Click here to return to Agenda City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: The Honorable Mayor and Members of the City Council FROM: Chris Escobedo, Assistant to City Manager DATE: October 20, 2015 SUBJECT: COACHELLA VALLEY UNIFIED SCHOOL DISTRICT 2 X 2 The Coachella Valley Unified School District's (CVUSD) boundaries span the southeastern portion of the City beginning south of Avenue 50 and east of Jefferson Street to the City's southeastern limit. CVUSD has requested a meeting with the City, which would include two of their trustees, superintendent and staff. In order to facilitate a conversation with CVUSD, staff recommends setting up a 2 X 2 comprised of two Council Members and staff to meet with the school district similarly to how the City meets with the Desert Sands Unified School District. Should this be amenable to the Council, staff is seeking Council direction on two of its members to be appointed to this committee. The item will be placed for Council action at the November 3 meeting. CVUSD has provided a tentative date of Thursday, November 19 at 9:30 a.m. to meet. They have indicated they would like to discuss a) student population in La Quinta served by CVUSD, b) possible growth, and c) their master facilities plan. 218 Click here to return to Agenda 219 0 1 Q z C a L6 O V CITY COUNCIL, Click here to return to Agenda BOARDS, COMMISSIONS AND OUTSIDE AGENCY MEETINGS NOVEMBER 2015 —JANUARY 2016 Date NOVEMBER November 3 CITY COUNCIL MEETING November 4 ARCHITECTURAL & LANDSCAPE REVIEW BOARD November 5 ADVISORY COMMITTEE November 9 COMMUNITY SERVICES COMMISSION r" November 10 PLANNING COMMISSION November 11 CITY HALL CLOSED—VETERANS' DAY November 17 CITY COUNCIL MEETING November 19 HISTORIC PRESERVATION COMMISSION November 19 AD HOC DEVELOPMENT CODE TUNE UP COMITTEE November 24 PLANNING COMMISSION November 26-27 CITY HALL CLOSED - THANKSGIVING HOLIDAY Date DECEMBER December 1 CITY COUNCIL MEETING December 2 ARCHITECTURE & LANDSCAPE REVIEW BOARD December 8 PLANNING COMMISSION December 10 ADVISORY COMMITTEE December 14 COMMUNITY SERVICES COMMISSION December 15 CITY COUNCIL MEETING December 17 HISTORIC PRESERVATION COMMISSION December 22 PLANNING COMMISSION December 24-25, 31 CITY HALL CLOSED - HOLIDAYS Date JANUARY January 1 CITY HALL CLOSED—NEW YEARS DAY January 5 CANCEL—CITY COUNCIL MEETING January 6 ARCHITECTURAL & LANDSCAPE REVIEW BOARD January 11 COMMUNITY SERVICES COMMISSION January 12 PLANNING COMMISSION January 13 INVESTMENT ADVISORY BOARD January 14 ADVISORY COMMITTEE January 18 CITY HALL CLOSED—MARTIN LUTHER KING January 19 CITY COUNCIL MEETING January 21 HISTORIC PRESERVATION COMMISSION January 26 PLANNING COMMISSION 220 OUTSIDE AGENCY UPCOMING MEETING DATES Click here to return to Agenda NOVEMBER 2015 Day Time LINDA EVANS, MAYOR 12 11:00 a.m. CVAG COACHELLA VALLEY CONSERVATION COMMISSION 12 12:00 a.m. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE 20 8:00 a.m. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (CVB) No Meeting COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE Day Time KRISTY FRANKLIN, COUNCILMEMBER 4 10:00 a.m. SUNLINE TRANSIT AGENCY 9 3:00 p.m. COACHELLA VALLEY MOUNTAINS CONSERVANCY No Meeting JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY Day Time LEE OSBORNE, COUNCILMEMBER 2 9 18 19 Day 12 Day 2 12 18 6:00 p.m. IID ENERGY CONSUMERS' ADVISORY COMMITTEE Cancelled OVERSIGHT BOARD 9:00 a.m. CVAG PUBLIC SAFETY COMMITTEE 10:00 am CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE 7:30 a.m. EAST VALLEY COALITION Cancelled OVERSIGHT BOARD No Meeting DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) Time JOHN PENA, COUNCILMEMBER 9:30 a.m. ANIMAL CAMPUS COMMISSION Time ROBERT RADI, COUNCILMEMBER 9:00 a.m. CVAG TRANSPORTATION COMMITTE 9:30 a.m. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) 8:00 a.m. COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) 221 OUTSIDE AGENCY Click here to return to Agenda UPCOMING MEETING DATES DECEMBER 2015 Day Time LINDA EVANS, MAYOR 7 4:30 p.m. CVAG EXECUTIVE COMMITTEE No Meeting CVAG COACHELLA VALLEY CONSERVATION COMMISSION No Meeting CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE 9 No Meeting GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (CVB) No Meeting COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE Day Time KRISTY FRANKLIN, COUNCILMEMBER 2 10:00 a.m. SUNLINE TRANSIT AGENCY 14 3:00 p.m. COACHELLA VALLEY MOUNTAINS CONSERVANCY No Meeting JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY Day Time LEE OSBORNE, COUNCILMEMBER 7 6:00 p.m. IID ENERGY CONSUMERS' ADVISORY COMMITTEE Cancelled OVERSIGHT BOARD No Meeting CVAG PUBLIC SAFETY COMMITTEE 9 8:00 a.m. CHAMBER OF COMMERCE INFORMATION EXCHANGE No Meeting CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE No Meeting DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) Cancelled OVERSIGHT BOARD Day Time JOHN PENA, COUNCILMEMBER No Meeting ANIMAL CAMPUS COMMISSION Day Time I ROBERT RADI, COUNCILMEMBER No Meeting CVAG TRANSPORTATION COMMITTEE 9 9:30 a.m. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) 16 8:00 a.m. COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) 222 OUTSIDE AGENCY Click here to return to Agenda UPCOMING MEETING DATES JANUARY 2016 Day Time LINDA EVANS, MAYOR 14 11:00 a.m. CVAG COACHELLA VALLEY CONSERVATION COMMISSION 14 12:00 p.m. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE 15 8:00 a.m. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU 25 4:30 p.m. CVAG EXECUTIV E COMMITTEE No Meeting COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE Day Time KRISTY FRANKLIN, COUNCILMEMBER 11 13 27 3:00 p.m. COACHELLA VALLEY MOUNTAINS CONSERVANCY 3:00 p.m. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY 10:00 a.m. SUNLINE TRANSIT AGENCY Day Time 4 11 20 6:00 p.m. Cancelled TBD 9:00 a.m. 10:00 a.m. Cancelled No Meeting Day . Time LEE OSBORNE, COUNCILMEMBER IID ENERGY CONSUMERS' ADVISORY COMMITTEE OVERSIGHT BOARD CHAMBER OF COMMERCE INFORMATION EXCHANGE CVAG PUBLIC SAFETY COMMITTEE CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE OVERSIGHT BOARD DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin) JOHN PENA, COUNCILMEMBER 14 9:30 a.m. ANIMAL CAMPUS COMMISSION Day Time ROBERT RADI, COUNCILMEMBER 4 9:00 a.m. CVAG TRANSPORTATION COMMITTEE 14 9:30 a.m. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) 20 8:00 a.m. COACHELLA VALLEY ECONOMIC PARTNERSHIP (CVEP) 223 DEPARTIWWrcRFzPQRJFriT&NbWhha City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: The Honorable Mayor and Members of the City Council FROM: Edie Hylton, Deputy City Manager DATE: October 20, 2015 SUBJECT: COMMUNITY SERVICES REPORT - August and September 2015 Community Services Department events for October 2015: Daily Activities Social Bridge Duplicate Bridge Mah Jongg Advance Ukulele Chair Massage and Sample Vitamin B-12 Injections Events October Luncheon Annual Health Fair *Dog -o -ween, Pioneer Park *Zombie Out Run, La Quinta Park Fitness Morning Workout Mat Pilates Chair Exercise Sunrise Yoga Sunset Yoga Tai Chi Balance & Strength Tai Chi Chuan Tai Chi Intermediate Best Stretch Yoga for Health Chair Yoga Personal Training Gentle (Flex) Yoga 224 Click here to return to Agenda Leisure La Quinta Glee (ages 7-14) Ballroom Dance Beginning & Intermediate AARP Safe Driver Therapeutic Drumming Voiceovers Watercolor Acrylic Painting Sketch & Draw Use a Digital Camera Beginning Computers *Beginning Spanish, Colonel Mitchell Paige *Dance, Play and Pretend, La Quinta High School & B&G Club *Beginning Ballet, La Quinta High School Sports/Aquatics Rojas Taekwondo Tiny Tigers *Rojas Martial Arts, La Quinta High School *Open Gym (Volleyball/Basketball), B&G Club *Water Aerobics, Fritz Burns Pool *Y Rookies Soccer Ages 3-5, Colonel Mitchell Paige *Youth Tennis, Fritz Burns Park *Disc Golf Tournament, Cove Oasis *Denotes classes/events held at other locations 225 Click here to return to Agenda Community Services Department Attendance Report for August 2015 Summary Sheet Proaram 2015 2014 Variance 2015 2014 Leisure Classes 146 68 78 52 32 Special Events 155 315 -160 2 3 Sorts 606 423 183 22 20 Wellness Center 250 77 173 54 35 Wellness Center (Free Services) 524 141 383 88 13 Total 1,681 1,024 657 218 103 Wellness Center Fitness Fitness Center 3,990 0 3,990 78 0 Total 3,990 0 3,990 78 0 Sports User Groups La Quinta Park AYSO 150 150 0 5 5 Sports Complex La Qu into Youth & Sports 100 0 100 17 0 Colonel Mitchell Paige Desert United Soccer Club 25 0 25 17 0 Facility/Park Rentals Wellness Center (Private Part) 200 0 200 1 0 (Sunday Church) 375 375 0 5 5 Library Classroom 300 300 0 6 6 Community Room 200 0 200 4 0 Museum Meeting Room 960 60 900 16 1 Boys & Girls Club Gym (Sunday Church) 500 100 400 5 1 Civic Center Campus (Private Part) 0 100 -100 0 2 Park Rentals La Quinta Park 50 100 -50 1 2 Fritz Burns Park 0 0 0 0 0 Total 2,860 1,185 1,675 77 22 Total Prog rams 8,531 2,209 6,322 373 125 Volunteer Hours Wellness Center 891 129 -40 Total Volunteer Hours 891 129 -40 226 Click here to return to Agenda Community Services Department Program Report for August 2015 2015 2014 2015 2014 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Leisure Classes Moonlight Movies At The Pool 100 La Quinta Glee 25 0 25 4 0 Ballroom Dancing (Be . & Interm. 25 0 25 4 0 Sunset Yoga 19 0 19 8 0 Taekwondo 4- 8 (Beg.) 20 14 6 9 8 Taekwondo 4- 8 (Inter.) 30 22 8 9 8 Taekwondo 9yrs-Up 11 25 -14 9 8 Rojas Martial Arts 4- up 16 7 9 9 8 Totals 1 1461 681 781 521 32 2015 2014 2015 2014 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Special Events Sports Moonlight Movies At The Pool 100 250 -150 1 2 Golf Tour Banquet 55 65 -10 1 1 Totals 155 315 -160 2 3 2015 2014 2015 2014 Community Services Totals 1 9071 806 101 1 76 55 227 Participants Participants Variance Meetings Meetings Sports Open Gym Basketball 305 145 160 8 8 Open Gym Volleyball 124 153 -29 9 8 Golf Tour, Westin Mission Hills 35 26 9 1 1 Golf Tour, Classic Club 30 27 3 1 1 Golf Tour, Desert Willow 36 40 -4 1 1 Golf Tour, I.W. Golf Resort 35 32 3 1 1 Golf Tour, PGA Stadium Coursel 41 0 41 1 0 Totals 1 606 423 183 22 20 Community Services Totals 1 9071 806 101 1 76 55 227 Click here to return to Agenda Wellness Center Program Report for August 2015 WELLNESS CENTER TOTAL 1 4764 1 318 1 4446 1 220 1 48 1 228 Participation Participation Variance Meetings Meetings Fitness Center 2015 2014 2015 2014 Fitness Member Visits 3800 0 3800 26 0 Daily Fitness Drop -ins @ $5 67 0 67 26 0 Memberships Sold 123 0 123 26 0 Fitness Center Total 3990 0 3990 78 0 Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Volunteers Wellness Center 16 19 -3 n/a n/a Hours 89 129 -40 n/a n/a Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Wellness Activities/Social Services (Free) Wellness Activities 524 141 383 88 13 Wellness Activities/Services Total 524 141 383 88 13 Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Wellness Classes/ Programs Fitness Sunrise Yoga 12 0 12 8 0 Mat Pilates 22 8 14 13 13 Morning Workout 25 22 3 13 13 Leisure Chair Massage 5 0 5 3 0 Tiny Tigers 5 0 5 8 0 August Luncheon (B&G Back to School) 89 72 17 1 1 Open Game Play Bridge: Social 43 47 -4 4 4 Mah Jongg 49 28 21 4 4 Wellness Classes/Programs Total 250 177 73 54 35 WELLNESS CENTER TOTAL 1 4764 1 318 1 4446 1 220 1 48 1 228 Click here to return to Agenda Community Services Department Monthly Revenue Report for August 2015 Monthlv Revenue - Facility Rentals 2015 2014 Variance Library $ - $ 1,444.00 $ (1,444.00) Museum $ 725.00 $ 125.00 $ 600.00 Wellness Center $ 2,603.50 $ - $ 2,603.50 Parks $ 90.00 $ 880.00 $ (790.00) Sports Fields $ 1,505.00 $ 200.00 $ 1,305.00 Monthly Facility Revenue $ 4,923.50 $ 2,649.00 $ 2,274.50 Monthly Revenue Wellness Center $ 1,980.00 $ 1,014.00 $ 966.00 Fitness Memberships & Daily Passes $ 6,610.00 $ - $ 6,610.00 Community Services $ 6,470.50 $ 4,075.00 $ 2,395.50 Total Revenue $ 15,060.50 $ 5,089.00 $ 9,971.50 Revenue Year to Date Facility Revenue $ 8,455.00 $ 4,120.00 $ 4,335.00 Wellness Center $ 3,400.00 $ 2,558.00 $ 842.00 Fitness Memberships & Daily Passes $ 13,845.00 $ - $ 13,845.00 Community Services $ 13,092.50 $ 7,438.00 $ 5,654.50 Total Revenue to Date $ 38,792.50 $ 14,116.00 $ 24,676.50 229 Click here to return to Agenda Community Services Updates August 2015 The sports fields at La Quinta Park, the Sports Complex, and Colonel Paige were aerated. Each summer, the fields are closed to re-establish the Bermuda grass and get the turf as healthy as possible in preparation for the busy fall and winter months when the grass is dormant. There will be multiple applications of fertilizer at each facility to stimulate active turf growth. However, the new mandated water restrictions are making it difficult to maintain these fields. As the outside temperatures cool, staff will work closely with the landscape contractor to provide enough irrigation to help the turf recover from the summer heat stress. 230 Click here to return to Agenda 231 Click here to return to Agenda Upcoming events of the Community Services Department for November 2015: Daily Activities Social Bridge Duplicate Bridge Mah Jongg Advance Ukulele Chair Massage and Sample Vitamin B-12 Injections Events Thanksgiving Luncheon Veterans Day, City Hall Fitness Morning Workout Mat Pilates Chair Exercise Sunrise & Sunset Yoga PiYo (Pilates Yoga) Tai Chi Balance & Strength Tai Chi Chuan Tai Chi Intermediate Best Stretch Yoga for Health Chair Yoga Personal Training Gentle (Flex) & (Flow) Yoga Leisure La Quinta Glee (ages 7-14) Ballroom Dance Beginning & Intermediate AARP Safe Driver Therapeutic Drumming Voiceovers Line Dancing Therapeutic Drumming Acrylic Painting Sketch & Draw Beginning Ukulele Digital Camera II Beginning Computers Beginning & Intermediate Bridge *Italian for Everyone, Colonel Mitchell Paige *Dance, Play and Pretend, La Quinta High School & B&G Club *Beginning Ballet, La Quinta High School Sports/Aquatics Rojas Taekwondo Tiny Tigers *Hikes with Philip Ferranti, Mecca Hills *Nature Hike, Bear Creek Wash Walkabout *Rojas Martial Arts, La Quinta High School *Open Gym (Volleyball/Basketball), B&G Club *Y Rookies Soccer Ages 3-5, Colonel Mitchell Paige 232 *Denotes classes/events held of other locations Click here to return to Agenda 233 Click here to return to Agenda Community Services Department Attendance Report for September 2015 Summary Sheet Proaram 2015 2014 Variance 2015 2014 Leisure Classes 162 80 82 57 32 Special Events 150 75 75 1 1 Sorts 567 253 314 19 18 Wellness Center 208 93 115 71 9 Wellness Center (Free Services) 541 44 497 98 4 Total 1,628 545 1,083 246 64 Wellness Center Fitness Fitness Center 3,955 0 3,955 78 0 Total 3,955 0 3,955 78 0 Sports User Groups La Quinta Park AYSO 1500 1350 150 7 14 Desert Sands Harle uins 50 40 10 5 9 Desert Boot Camp 50 50 0 11 12 Sports Complex La Quinta Youth & Sports 200 250 -50 22 22 Colonel Mitchell Paige AYSO 200 250 -50 11 7 FridaV Ni ht Lights 450 400 50 10 11 Facility/Park Rentals Wellness Center (Private Part) 600 0 600 3 0 (Sunday Church) 300 300 0 4 4 Library Classroom LIBRARY CLOSED Community Room FOR RENOVATION Museum Meeting Room 840 200 640 14 2 Boys & Girls Club Gym (Sunday Church) 100 100 0 4 1 Civic Center Campus (Private Part) 0 50 -50 0 1 Park Rentals La Quinta Park 150 250 -100 3 5 Fritz Burns Park 100 50 50 2 1 Total 4,540 3 290 1,250 96 89 Total Prog rams 10,123 3,835 6,288 420 153 Volunteer Hours Wellness Center 1271 311 96 Total Volunteer Hours 1271 311 96 234 Click here to return to Agenda Community Services Department Program Report for September 2015 f��7i�•��ih� ��Ti�•���Ti�"J 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Special Events 9/11 Candlelight Vigil 150 75 75 1 1 Totals 150 75 75 1 1 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Leisure Classes La Quinta Glee 36 0 36 4 0 Dance, Play & Pretend 6 0 6 4 0 Ballroom Dancing (Beg. & Interm.) 28 0 28 5 0 Sunset Yoga 9 0 9 8 0 Taekwondo 4- 8 (Beg.) 25 24 1 9 8 Taekwondo 4- 8 (Inter.) 31 25 6 9 8 Taekwondo 9yrs-Up 12 16 -4 9 8 Rojas Martial Arts 4- up 15 15 0 9 8 Totals 162 80 82 57 32 2015 2014 2015 2014 Participants Participants Variance Meetings Meetings Special Events 9/11 Candlelight Vigil 150 75 75 1 1 Totals 150 75 75 1 1 2015 2014 2015 2014 Community Services Totals 1 8791 4081 4711 771 51 *The Wellness Center was closed for facility expansion at this time last year, and only a minimal number of classes were relocated to other facilities. Therefore, participation numbers in 2014 are significantly lower than this year. 235 Partici ants Participants Variance Meetings Meetings Sports Open Gym Basketball 407 78 329 10 9 Open Gym Volleyball 130 135 -5 7 8 Y Rookies Soccer 30 40 -10 2 1 Totals 567 253 314 19 18 Community Services Totals 1 8791 4081 4711 771 51 *The Wellness Center was closed for facility expansion at this time last year, and only a minimal number of classes were relocated to other facilities. Therefore, participation numbers in 2014 are significantly lower than this year. 235 Click here to return to Agenda Wellness Center Program Report for September 2015 WELLNESS CENTER TOTAL 1 4704 1 137 1 4567 1 247 1 13 1 236 Participation Participation Variance Meetings Meetings Fitness Center 2015 2014 2015 2014 Fitness Member Visits 3765 0 3765 26 0 Daily Fitness Drop -ins @ $5 78 0 78 26 0 Memberships Sold 112 0 112 26 0 Fitness Center Total 3955 0 3955 78 0 Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Volunteers Wellness Center 126.5 0 126.5 n/a n/a Hours 10 5 5 n/a n/a Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Wellness Activities/Social Services (Free) Wellness Activities 541 44 497 98 4 Wellness Activities/Services Total 541 44 497 98 4 Participation Participation Variance Meetings Meetings 2015 2014 2015 2014 Wellness Classes/ Programs Fitness Sunrise Yoga 10 0 10 8 0 Mat Pilates 22 0 22 12 0 Morning Workout 24 0 24 12 0 Tai Chi Classes 15 0 15 27 0 Leisure Chair Massage 3 0 3 3 0 September Luncheon 35 0 35 1 0 Open Game Play Bridge: Social 35 58 -23 3 4 MahJongg 64 35 29 5 5 Wellness Classes/Programs Total 208 93 115 71 9 WELLNESS CENTER TOTAL 1 4704 1 137 1 4567 1 247 1 13 1 236 Click here to return to Agenda Community Services Department Monthly Revenue Report for September 2015 Monthly Revenue - Facility Rentals 2015 2014 Variance Library $ - $ 1,050.00 $ (1,050.00) Museum $ 375.00 $ 485.00 $ (110.00) Wellness Center $ 3,856.00 $ - $ 3,856.00 Parks $ 430.00 $ 675.00 $ (245.00) Sports Fields $ 1,580.00 $ 1,670.00 $ (90.00) Monthly Facility Revenue $ 6,241.00 $ 3,880.00 $ 2,361.00 Monthly Revenue Wellness Center $ 2,636.00 $ 718.00 $ 1,918.00 Fitness Memberships & Daily Passes $ 6,015.00 $ - $ 6,015.00 Community Services $ 8,319.00 $ 3,281.00 $ 5,038.00 Total Revenue $ 16,970.00 $ 3,999.00 $ 12,971.00 Revenue Year to Date Facility Revenue $ 14,696.00 $ 8,000.00 $ 6,696.00 Wellness Center $ 6,036.00 $ 3,276.00 $ 2,760.00 Fitness Memberships & Daily Passes $ 19,860.00 $ - $ 19,860.00 Community Services $ 21,411.50 $ 10,719.00 $ 10,692.50 Total Revenue to Date $ 62,003.50 $ 21,995.00 $ 40,008.50 237 Click here to return to Agenda Community Services Updates September 2015 The parks' electrical contractor has replaced the burned lamps that light the sports fields at La Quinta Park, the Sports Complex, and Colonel Paige. Each fall, this work is done to prepare for youth sports activities. The controllers are also tested to ensure there is adequate lighting. 238 Click here to return to Agenda 239 DEPARTMENT REPORT ITEM NO. Click here to return to Agenda City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: The Honorable Mayor and Members of the City Council FROM: Tustin K. Larson, Marketing & Events Supervisor Edie Hylton, Deputy City Manager DATE: October 20, 2015 SUBJECT: QUARTERLY MARKETING REPORT Per the City's contract with JNS Media Specialists (JNS) and Graphtek Interactive (GI), the first Quarterly Marketing Report for Fiscal Year 2015/16 is as follows: JNS - Traditional Marketing (Print/Television/Radio) Print Ads Print campaigns in the first quarter began with local publications. Ads were created for Travel Host Magazine to promote hiking trails and outdoor activities in July, August and September (Attachment 1). Desert Health News July/August issue featured swimming and fun (Attachment 2), while the September/October issue featured hiking and outdoor wellness. As part of the new media plan, JNS started working with CV Weekly. This publication is a lifestyle newspaper that promotes local activities to younger Coachella Valley residents and visitors. The creative for CV Weekly continued the hiking and outdoor wellness theme. Palm Springs Airport ads have been updated with the existing partner, SilverRock Resort, and new partner, Old Town La Quinta. Approximately 2,000,000 visitors see these ads each year (Attachment 3). Television: New television commercials are in production with the new "Point of View" look and will be ready for broadcast in late November. The existing Millennial, Amenities, and Outdoor spots are still in rotation in the local and regional markets. Radio: Live mentions started back up in July with local stations discussing everything from the Labor Day Block party in Old Town La Quinta to the Wellness Center as a place to work out in an air conditioned atmosphere. 240 Click here to return to Agenda GI - Digital Marketing (Web/Social Media) PlayInLaQuinta.com Website Updates: Over the summer GI has been working on major changes to the Event Calendar, which is scheduled to launch on October 31. These changes include a new layout, filters by event type, location, and price. Additionally, an updated event submission form is being configured for promoters to add events to the calendar with final approvals coming from City staff (Attachment 4). The new rental directory will begin testing later this week with a scheduled launch in early November. The directory will be available to La Quinta homeowners who are registered for transient occupancy tax collection with the City. The directory includes filtering by location, length of rental, type of rental, amount of bedrooms, price, and amenities. Licensed homeowners will be able to add their rental information and a photo. Listings are linked to the homeowner's respective booking agents, such as AirBnB and VRBO, where the user can complete their rental booking (Attachment 5). Monthly Newsletter: The monthly Community Services e -blast newsletter has been updated with visual continuity with PlayInLaQuinta.com and offers information about activities and events from the City, Library, Wellness Center, Museum, and Community partners (Attachment 6). Social Media: The Facebook and Twitter pages have seen steady increases. The visit conversions on Facebook to the website have seen a 512.50 percent increase, from 48 to 294. The #FavInLQ campaign saw a consistent increase in page interaction with comments, likes, and reach. Twitter followers "mentioned" La Quinta in over 250 tweets in the first quarter with a total re -tweet reach of 190,000. Instagram continues to improve with 400 followers. Press Releases: Press releases were created and distributed to local news agencies for the following events: Amended City Hall Hours - All Hands Meeting La Quinta Encourages Residents to Prepare for Seasonal Storms 241 before Click here to return to Agenda ATTACHMENT 1 Hiking ancli t rkg a thu$Iosfss seek Qui LaGuInta because the interwtive hiking irnap, or download the Latest bike reap the City has put together highlighting these popular racreat onil actvrbas. Pz,N Click here to return to Agenda 243 pre rrtrspk--tn�Ir,Jxji&KewlL-mwnflghik ,hikhgcrcm'air-e ditkmtad- ;;,stG! 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Lha YKCA YrAlh 5 Lw n mart I's otgam • Lxaw. sytfd y, acubw Nd IiT�r��n-AJis'kfrL:p lirh 1.nopm ZmuibiaodFmpadw-grdLundiesT3Trfciix,accoup3icdby3n,3dull! • wterra[aDLi aFwkLa war A&Ymam i&cmwAw7yo • Car,:L $3o- AM Ir a biarmta Dash pm rxjs1rdvn fees $xu ird.mimT:arfa L-sWtT - laabk� ra.a 01.fr pis WgkValon fm ties rr�on �a��xTlod .�l ���vmarti-naalL+rc�.ast-oraarat the +n•i�en in !stn I�,cri t Sr [,ado doral #ar mora HDnT%11Mf1 call (FGDJ 3qa aG7;'. 'On sk rc96L-o1li2n sill b: 7.:i abCc far slP vrara ixx or,Drt f L d -i9 nal r dudad.". LIMrTED TIME OFFEM BUYONE ETE FREE, U,*W TW*CrW C.DM c, Dal. T![Sm—md Fra,..._._.. fr1 CPRMBUILDER re: `3 CIiA Y 2WWMd A�enda 248 Click here to return to Agenda 249 DEPARTMENT REPORT ITEM NO. Click here to return to Agenda City of La Quinta CITY COUNCIL MEETING DEPARTMENT REPORT TO: The Honorable Mayor and Members of the City Council FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer DATE: October 20, 2015 SUBJECT: PUBLIC WORKS DEPARTMENT REPORT FOR SEPTEMBER 2015 1. For the month of September, the total for all maintenance expenditures recorded in GORequest was $102,063, with irrigation/weeds/shrub/tree trimming, street sweeping, traffic signals, debris removal/right-of-way maintenance, and storm drain repairs being among the highest tasks in terms of cost. Public Works maintenance workers recorded 1,320 task hours associated with this work. A detailed breakdown of tasks and associated costs is presented in the attached pie chart (Attachment 1). 2. Residents continue to submit customer satisfaction surveys through the GORequest system. The Public Works Department received five surveys in the month of September, with residents commenting on how staff handled reported issues. Employees were rated on their courtesy, response time, and effectiveness. A summary of responses is provided below and detailed surveys are provided as Attachment 2: • 100 percent of respondents rated Employee Courtesy as "Superior" or "Good" • 80 percent of respondents rated Response Times as "Superior" • 80 percent of respondents rated Employee Effectiveness as "Superior" • 80 percent of respondents indicated "Exceeded" under Expectations Met Surveys also include positive feedback from residents such as: "Great to see a system that works effectively!" And, "[Kris] called immediately as he received my traffic signal complaint ... [he] was courteous and explained the situation very well. My husband and I appreciate his promptness, kindness, and efficiency!" 3. The City has, for the first time, engaged the services of an on-call landscape architect, Hermann Design Group. Included in Hermann Design Group's work is scoping a project intended to convert the Civic Center Lake from potable to non -potable water by tying into a Coachella Valley Water District project that will be aligned along Calle Tampico (to convert the La Quinta Resort golf 250 courses to Colorado River water). The proposed Civic Center (6QrQjWtWAUW coming to Council in November for consideration of adding it to this year's Capital Improvement Program. Hermann Design Group will also be asked to scope alternatives to tackle the turf conversion for the parkways in the Landscape and Lighting District (primarily in north La Quinta). 4. The 10th Anniversary Library Interior Improvements, Slurry Seal (in north La Quinta), and Sports Complex and YMCA Americans with Disabilities Act Improvements Projects (Phase 1) are substantially complete and are tentatively scheduled for Council acceptance in November. 5. Work is nearly complete on the La Quinta Library Parking Lot/Landscape Improvement Project. The project is tentatively scheduled to be completed by the end of October. 6. The Monroe Street Rehabilitation Project began on October 12 and is anticipated to be complete by early November. 7. On-site construction continues at the various private development projects including Andalusia, Griffin Ranch, Signature, Darby Estates, and Century Theatres. Attachments: 1. Maintenance Expenditures by Task for September 2. Customer Satisfaction Survey Details for September 251 LO r O N L O L O 4- CL - A� W L AL ^W^ CL x LU V C N a N ui Lrl m a 0 E w N a [L 0 > m ❑ rl VI E 1/6 C w a Ln m 00 N N W w m to 91 c'1 u In m cap m Lel M n ri m in m m 4A c z Q N C = ao � U7 {A d a a � LA Ln a a m as LA a N mrn ❑ a An C 0 E a nn 0 vi 0 a a i V � V VA N i CO C4 a � s !L a a +g Vn QP Ln ATTACHMENT 1 252 Tr to a It N c oo m al co m eI C m in C •a a i ❑ a a: v 3 al al a ov CL rl Ln am —4 N N � � L Ql M VI- g m a c in u m c O Ln n 6 IL a to n a7 v c e w m icy s Q- 0 a � Cm� C m C a � 3 a a a a rn n E E rA 7 a c 0 m m c a a m t C] v L 0 a c 0 252 Click here to return to Agenda 253 7i m d O N (M C C) o Q IL) 42 Lf) U O N N r Q E O O U) m U C N a) c N arno� a ca0 C ID C (p O L X O E JE U T o -` a) p p Co C a) a 3 O aS U .L-- d 4? >,:E m 3 0 ❑ o� E O V a o a 0 of � '0 L!i N -C -i O'. 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N.-+ U as O 0 C '3: Q 'E - cu `0 0 Oo Ua 0 a) o CD���a) a oU c 5 C am c Lw 0 o a) am0U ooE°ccL6 c W.~ E abwU Tu) c cn n CL Q a) a) U 'n O>�O C ER= C 0 a) O N N a s Y O U) 0— a) ._ E= > 0 o 0- o — c E L N m CL a) o.(Mo o 0 0 0 � a) O O a) � U)F U ._ m 00 F 3 �w o aa) Ln in a) m o) a) a) E a) E v U > P 5 w E o v E m c 0 °) v) U .o o C2, ❑ m 0 CD U W a W o W C o a a) a X 3 E W O N O W a E E W W 254 G9 here % return vAgenda 255 \ / f ( 0 d/ ) 2g } \ \§ } = 2 %_ E _ 0 f Q \ 5 � 0� \ >5 2 ) ,_ \ a% % 00 o k 7 r E@2 2 CD 0 �§\ }$ / 2 2;e Jc \ \ jE o a°2 k & = 0 I / G/ / §f \ ka /) \ Vit/ �(D \ \ \ 0 %\ ) ]/\ C:) E E � \ 3 .2 S§ G = / O 0 Er - LO < j \ e § ) C \% C)/ \ \ § '0 \) L) Uk$a— LO / w @ FD � G }\ \ \ ktf\ �\ LO� = S t qa Cq \ 7 0 >"a \Q /E =m— ;o $@ =f m ƒ N?kL) d A=cam C : M ` k§ \\\ g � 2 3 j 8832=»�EE%$*pE c = o % \ / 7 _ E % /g=» : o = e§ x o w o £ c2�E/ k § % =a w L » § o § \ \ k / t \ a' 7 a) 5» E E< S] WF o$ (7)/233 =t a) m e�p o ƒ o e � ¥ & » w u) o m o CL S@£ p\ Q5 g ; (n _ C) CDG � 2 r § t o= 2 §�§§}$]� w g \ « ± m > o 2 CL ) k x » Eu ƒ E w w w I G9 here % return vAgenda 255 / f ( 0 d/ \ 2g \ \§ = 2 %_ E _ 0 0 Q \ 5 � 0� m >5 /—� ®£E ) ,_ jkk a% 00 o �§ 7 C-- E@2 2 CD 0 �§\ }$ U) 2;e Jc jE a°2 k & 2 = I \ G/ / §f \ 0:E /) \ Vit/ �(D e = » \ ± & %\ ) ]/\ LO } � \ 3 .2 S§ § cE _ k} \ k/ C) (n k ) C \% j § '0 cn _\ Uk$a— LO / FD � \ }\ ktf\ �\ LO� = S t qa Cq 2 % 7 0 >"a \Q /E =m— ;o $@ \ƒ//0\\ %C §$ C : M ` k§ 3/ g 2\ 2 3 2 8832=»�EE%$*pE Eac�99g=Eos �a m m& _ E _ _ = o , c , o U) e : o = e§ x o w o , , , x = o ; m m m u o; e k § % ) $ § t n ( /\ f (nE o§ E o$ =t a) m e�p o ƒ � k 8 0 a) 0 CL ® 4 E a) a) g ; o D)t Eu E 0 E \ I E w G9 here % return vAgenda 255 4KP%1.9101 ami=. .# �" 4�rr4/ "Gem of tn¢D¢s¢rt" LP oe� July - September 2015 This quarterly police report was prepared by the La Quinta Police for the Honorable Mayor, City Council and the Citizens of La Quinta. The report contains crime statistics and average response times along with La Quinta Special Teams summaries of activity for the quarter. Click here to return to Agenda N AOW4/ 256 Click here to return to Agenda Honorable Mayor Council Members Citizens Over the previous quarter, the La Quinta Police Department has responded well to the community's needs. The crime statistics indicate that the serious criminal issues we track and report to the Federal Bureau of Investigation's Uniform Crime Reporting Unit (UCR) have remained on a flat trajectory, or continue to decline. Instances of residential burglary and robbery have consistently re- treated over the past six months. La Quinta is a very safe community, and we can take heart in the crime reductions among certain categories, but we must recognize the need to be vigilant and aggressive to combat criminal activities each day. We all understand a culmination of factors serve to create criminal behaviors within our community. Although we cannot control every factor which causes crime, we must consistently work together on strategies that make criminal behaviors unwelcome within our city. As the report shows, an increase in vehicle burglaries causes us to focus on the contributing factors for that crime. The women and men of our Police Department have stepped-up shopping district patrols and make every effort to remain highly visible in our residential areas. As citizens, we can help combat this criminal activity by stashing our valuables out of sight and locking our vehicles each time we park. La Quinta Police Traffic Services bids a fond farewell to Corporal Donald Olson as he moves on to serve as a team leader in the Patrol Division. Corporal Olson was a valuable and integral part of the Traffic Services Motorcycle Team over the last seven years, and we have great pride in his many accomplishments. Corporal Olson is being replaced by Motorcycle Officer Joshua VanGorp, and we are very excited by the experience and potential that Officer VanGorp brings to the Traffic Unit. In keeping with the objectives we established for the La Quinta Police Volunteer Unit, their recruitment efforts have met with great success over the past quarter. The Police and Code Enforcement section that is located inside City Hall has gained a new volunteer to help us maintain walk-in services and offer the community guidance toward information and crime prevention resources. The Citizens on Patrol (COP) Unit welcomed three newly appointed citizen patrol officers to their ranks last quarter. After completing a training program that is designed to promote safe, effective, and confident assistance while patrolling our community, these new COP volunteers will gather and report suspicious behaviors and offer a wide array of assistance to our sworn peace officers. David Walton Assistant Chief of Police, City of La Quinta 257 Click here to return to Agenda 258 cc fzD -zt en w co -zr— C OR CO cv LS-) e+ i CTS CC] -r -r r-; r•s L r Efi `^ V CSI Cil T � Ci} ,fit, of L CC] LCS r`j e) L{7 f C*7 rtiI�-- C''7 f N ro m m -'s: tn CC? L r S-tJ co. - +SS Ly 7 CDm el") N L.0 4D CD C1l 'd' r. - r— 4x7 CS m r— LO O r- Ln H Ln �y N �-y m G f M W CC) C3 U, rte- C'd oCi r i as Ln Ln —00 CS Li} Ll: J CTS 'Sl' C'`t M Ln M r LYS 1�p C7 f CO '7 h^- .Y CTS C+7 �-C7 co M C''J Li 7 LO 0-)rr��il LO " C7 dY7 iil QD L-0 �t C-; LO 00 -.T CD N N r r Q � ,:r Ln G? -:t 'tY €3 "D r L's } 0, LO P7 SO N r r Ccr C`V C") Lp I-- LP (N CO a+ KM c•`a C7 f V rr C"d CTSL-L r-- LO J LO N L{ 1 f= CCI Q:D C') C7 -4! C.0 $i -S L# alp 4a w • LO �7 r Q J rx r,I C C {Cy • rr r 2 r� 2Lr QG] G CD QG7 G ")C C nCa} Cn CA 6 RM C2. _ a) . 2 en SES 'n 2 en 2 Cn 0 ['3 w �] 0 S'] 7 C'S 7_� CL CL CL � w _ 258 Click here to return to Agenda CRIME— JULY 2015 2014 AGGRAVATED ASSAULTS 2 3 BURGLARY 24 26 BURGLARY -VEHICLE 21 3 DOMESTIC VIOLENCE 8 16 HOMICIDE 0 0 NARCOTICS VIOLATIONS 15 13 ROBBERY 0 5 ROBBERY CAR -JACKING 0 0 SEX CRIME FELONY 3 4 SEX CRIME MISD 2 2 SIMPLE ASSAULTS 5 5 THEFT 83 78 VEHICLE THEFT 6 12 CRIME— SEPTEMBER 2015 2014 AGGRAVATED ASSAULTS 5 3 BURGLARY 8 26 BURGLARY -VEHICLE 14 5 DOMESTIC VIOLENCE 6 13 HOMICIDE 0 0 NARCOTICS VIOLATIONS 12 17 ROBBERY 3 3 ROBBERY CAR -JACKING 0 0 SEX CRIME FELONY 2 2 SEX CRIME MISD 1 0 SIMPLE ASSAULTS 6 3 THEFT 56 59 VEHICLE THEFT 7 5 CRIME— AUGUST 20152014 BURGLARY 30 28 BURGLARY -VEHICLE 8 5 DOMESTIC VIOLENCE HOMICIDE 11 0 11 0 NARCOTICS VIOLATIONS 15 11 ROBBERY 2 3 ROBBERY CAR -JACKING 0 0 SEX CRIME FELONY 0 1 SEX CRIME MISD 1 0 SIMPLE ASSAULTS 4 4 THEFT 83 63 VEHICLE THEFT 4 2 JUL, AUG, SEPT CTYD AGGRAVATED ASSAULTS BURGLARY 2015 9 62 2014 11 80 BURGLARY -VEHICLE 43 13 DOMESTIC VIOLENCE 25 40 HOMICIDE 0 0 NARCOTICS VIOLATIONS 42 41 ROBBERY 5 11 ROBBERY CAR -JACKING 0 0 SEX CRIME FELONY 5 7 SEX CRIME MISD 4 2 SIMPLE ASSAULTS 15 12 THEFT 222 200 VEHICLE THEFT 17 19 259 Quarterly Statistics for July, August & September Type of Activity NMI &M Number of Incidents Programs JL 1 Vehicle Stops 71 Pedestrian Checks 121 Citations 11 Search Warrants 8 Probation /Parole Search 29 Arrest Warrant Served 25 Arrest - Felony 12 Arrest - Misdemeanor 10 Property Value Recovered $900.00 260 Click here to return to Agenda Significant Activity for July, August & September 2015 On July 10, 2015 La Quinta SET Officers arrested a check fraud suspect at the Larsen Justice Center. A search warrant was served in the 52900 block of Avenida Navarro and evidence related to the check fraud was recovered. On July 31, 2015 La Quinta SET Officers conducted a stolen vehicle recovery investigation. A male suspect who purchased the vehicle with a fraudulent check on 05-17-15, was arrested in the 52200 block of Avenida Juarez. On August 6, 2015 La Quinta SET Officers assisted in a robbery investigation at the Velasco Park, Calle Temecula and Avenida Velasco. La Quinta Patrol Officers located the possible suspect vehicle near Avenida Juarez and Calle Arroba. Three male suspects were arrested and a search warrant was served in the 53700 block of Avenida Juarez. The victim's stolen phone was recovered. On August 21, 2015 La Quinta SET Officers served a property related search warrant in Joshua Tree. Sus- pects were identified, however, stolen property was not recovered. On September 5, 2015 La Quinta SET Officers arrested two males involved a robbery on a Sunbus at Highway 111 and Adams. On September 23, 2015 La Quinta SET Officers located a stolen vehicle in the 52900 block of Avenida Rubio. They arrested a male with a forgery warrant who was in possession of the stolen vehicle's keys and victim's wallet. 261 Quarterly Statistics for July, August & September Type of .-Incidents Programs 1 Vehicle Stops 42/97 Investigative Follow-up 22 Citations 5 Search Warrants 1 Business Checks/Meetings 144 Arrest Warrant Served 15 Arrest - Felony 6 Arrest - Misdemeanor 7 Property Value Recovered $500.00 262 Click here to return to Agenda Significant Activity for July, August & September 2015 Between the months of July and September, La Quinta BDU assisted the La Quinta Special Enforcement Team on several search warrants related to the city of La Quinta investigations. La Quinta BDU also authored and served a residential search warrant related to a robbery investigation. Between the months of July and September, La Quinta BDU, in collaboration with California Alcohol Beverage Control, conducted one Shoulder Tap Operation and one Undercover Operation. Under the Shoulder Tap program, a minor under the direct supervision of a peace officer will stand outside a liquor or convenience store and ask patrons to buy them alcohol. The minor indicates in some way he or she is underage and can not purchase the alcohol. Under the Undercover Operation, plain -clothes ABC agents enter local bar establishments and monitor activities dealing with possible prostitution and/or other illegal activity. During this time, La Quinta Police officers monitor the exterior of the businesses in the event of emergency response. In the month of July, BDU members implemented a La Quinta Businesses Theft Suppression Program. During the program, BDU members, along with the assistance of the La Quinta Special Enforcement Team, (SET), provided enhanced patrol measures in the business areas of La Quinta. The focus of the program was to identify areas of opportunity within the business areas and to suppress criminal behavior. In the month of August, BDU members conducted a follow-up to a commercial strong armed robbery that occurred at a local La Quinta business. During the follow-up investigation a second suspect was also identified as a co-conspirator. Of the two suspects identified, one was identified and booked at the Indio Jail for robbery, and out of custody charges were filed against the second suspect. In the month of September, BDU members implemented a Theft Suppression Program for the north end business areas of La Quinta. The purpose of the program was to provided extra patrol to business areas and to respond to extra needs of local businesses. During the program, several arrests were made and areas of opportunity were identified. In the month of September, BDU members investigated a strong armed robbery that occurred in the city of La Quinta. Durinq the investiqation it was learned that two suspects were involved in the incident. Within 24 hours of the incident, the two suspects were identified, interviewed, and booked at the Indio Jail. In the month of September, BDU members investigated a theft that occurred at a local jewelry store in La Quinta. Utilizing the assistance of SET members and officers from the La Quinta Police Department, the suspect was located and arrested within one hour of the crime having occurred. BDU members interviewed the suspect which led to the confession of the crime. The suspect was later booked at Juvenile Hall. 263 Type of Activity Total Collisions Number 60 DUI Collisions 1 DU I Arrests 10 Seatbelt Citations 16 Total Hazard Citations 843 Total Injury Collisions 24 DUI Collisions with Injury 2 Citations Issued 1109 Excessive Speed Citations 513 Total Non -Hazard Citations 266 In July and August, the Traffic Services Team conducted DUI Checkpoints to educate citizens on the dangers of drinking and driving. In addition to education, these checkpoints provide a deterrent affect with enforcement on DUI drivers. In July and August, the Traffic Services Team conducted DUI saturation patrols to enforce drunk driving laws. In August, the Traffic Services Team added a new member to the team. Deputy Joshua Van Gorp has been training as a motorcycle enforcement officer and will be attending the motorcycle officer academy in September. In August, the Traffic Services Team conducted "Back to school" operational programs to ensure safe travel for children to and from school and while traveling in school zones. 264 r Click here to return to Online Reports 5 Neighborhood Watch Meetings 3 Parking Citations 5 Community Events 3 Business Meetings 1 CPTED Reviews 3 In July, CSO Munoz participated in a Crime Free Multi Housing Safety Social at Mediterra Apartments. In July, CSO Munoz attended a Neighborhood watch meeting. In July, CSO Munoz participated in a DUI Check Point. In August, CSO Munoz conducted a CPTED survey at Real Estate Management. In August, CSO Munoz conducted a CPTED survey at Desert Stream St. In August, CSO Munoz conducted a CPTED survey at Avenida. Ramirez In August, CSO Munoz had a crime prevention/neighborhood watch information desk at the Wellness Center. In August, CSO Munoz attended a Neighborhood watch meeting. In September, CSO Munoz conducted a crime prevention at Seasons Senior apartments. In September, CSO Munoz attended a Coffee with a Cop at Starbucks. In September, CSO Munoz attended a meeting with Neighborhood Watch leader. 265 Click here to return to ip 4- -0411L. -. 011, I In July, CSO Herrera prepared the quarterly report which includes calls for service, average response time and year to date crime comparison. In July, CSO Herrera conducted a Citizens on Patrol meeting. In July, CSO Herrera conducted a Volunteer Recruitment event. In August, CSO Herrera created the Gem article on Back to School Safety. In August, CSO Herrera designed an informational presentation for guests and visitors in our lobby at City Hall. In September, CSO Herrera had a Neighborhood Watch meeting with Highlands residents. In September, CSO Herrera had a meeting with Cove residents about Crime Prevention. In September, CSO Herrera coordinated the Coffee with a Cop event at Starbucks in La Quinta. In September CSO Herrera coordinated orientation and classroom training for 5 new C.O.P Volunteers. 266 La Quinta High School In July, SRO Contreras continued to help run the La Quinta Police Cadet Academy which included a graduation ceremony. In August, SRO Contreras conducted a briefing to patrol staff regarding the lockdown and lockout procedures within Desert Sands Unified School District. In September, SRO Contreras located two truant juveniles at the La Quinta Park during school hours. On one of the students possessed, a smoking device that was located in their pocket. SRO Contreras determined the student was on probation, arrested the student and transported him to Juvenile Hall. In September, SRO Contreras was in charge of the security for three home football games. One of the games was the rivalry game against Palm Desert High School which had about 4000 people in attendance. 267 Summit High School & Colonel Mitchell Paige Middle School In July, SRO Hernandez assisted with the La Quinta Police Cadet Academy. In August, SRO Hernandez conducted a 5150 evaluation and had the student admitted to Indio Mental Health. In August, SRO Hernandez worked patrol in the city of La Quinta while school was out of session. In June, SRO Hernandez arrested a juvenile at Summit High School for bringing a knife to school. The juvenile was booked into the Indio Juvenile Hall. 268 Community Service Officers ,• of Act NumberIncidents Burglary Reports 36 Grand/Petty Theft Reports 42 Vandalism/ Malicious Mischief Reports 23 Traffic Collision Response/Reports 62 Vehicle Code or Parking Citations 202 Abandoned Vehicle Tagged/Warning 23 Towed Vehicles 14 Lost or Found Property Reports 24 Custodial/Non-custodial Transports 125 Miscellaneous Calls 236 269 f� r Type of Activity # of Incidents Crime Free Multi -Housing Checks 198 Business Checks 361 Community Events 1 Neighborhood Patrol 298 Traffic Collision Response 4 Extra Patrol Total Patrol Hours 180 468.5 Office Volunteer Hours 360 CPO Monthly Visits 87 Summary of Activity for July, August & September 2015 This quarter we welcome three new COP volunteers Bill Aitken, Bruce Herrick and Gregg Herrell. COP received a three hour orientation and classroom training this quarter. COP volunteers assisted with two DUI checkpoints and traffic control for the La Quinta High football games. We welcome one new office volunteer Joe Angrisani. He will be assisting at the Civic Center Community Policing Office. Our office volunteers conduct a variety clerical functions as well as data entry of citations, traffic collisions and DUI's, parking citations and pawn slips. They also play an important role with assisting the community with questions and concerns. 270 Captain, Andrew Shouse 760 863-8990 Assistant Chief of Police, Lt. David Walton 760 863-8227 Administrative Sergeant, Chris Frederick 760 863-8399 Special Enforcement Team Sergeant, Ben Ramirez 760 863-8398 Crime Prevention Unit 760 863-8990 Click here to return to Agenda "Gem of the Desert N Z 6=2 271 Click here to return to Agenda LA QUINTA CITY FIRE DEPARTMENT 2015 Third Quarter Report IRS of LA QUINTA CITY FIRE DEPARTMENT 272 Click here to return to Agenda 273 Click here to return to Agenda INSIDE THIS ISSUE 1. Personnel Assignments 2. Response Reports 3. Truck Report 4. Significant Events 5. Administration Reports 6. Training and Community Activity 7. Explorer Post LA QUINTA CITY FIRE DEPARTMENT 274 Click here to return to Agenda ADMINISTRATION 44-555 ADAMS STREET LA QUINTA, CA 92253 (760) 345-6932 1. Battalion Chief — Alex Gregg STATION 93 (NORTH LA QUINTA) 44-555 ADAMS STREET LA QUINTA, CA 92253 (760) 564-4351 Engine Company 93 1. Fire Captain — Eric Cisney 2. Fire Apparatus Engineer — Matthew McDonald 3. Fire Apparatus Engineer — Dustin Reed 4. Firefighter II/Paramedic — Mark Birchard 5. Firefighter II/Paramedic — Michael Bowman 6. Firefighter II — Noe Lerma STATION 32 (LA QUINTA) 78-111 AVENUE 52 LA QUINTA, CA 92253 (760) 564-4351 Engine Company 32 1. Fire Captain — Anthony Khatami 2. Fire Apparatus Engineer — Jason Lewandowski 3. Fire Apparatus Engineer/Paramedic — Nick Groff 4. Firefighter II/Paramedic — John Barton 5. Firefighter II/Paramedic — Albert Causey 6. Firefighter II — Seth Shively 7. Firefighter II — Michael Prall 8. Firefighter II — Sean Tauscher LA QUINTA CITY FIRE DEPARTMENT 275 Click here to return to Agenda STATION 70 (PGA WEST) 54001 MADISON STREET LA QUINTA, CA 92253 (760) 564-2122 Engine Company 70 1. Fire Captain — Gil Barrier 2. Fire Apparatus Engineer — Larry Johnson 3. Fire Apparatus Engineer/Paramedic — Tim Day 4. Firefighter II/Paramedic — Brandon Avner 5. Firefighter II/Paramedic- James McDonald 6. Firefighter II/Paramedic — Corbin Reinhart 7. Firefighter II — Steven Stock TRUCK 86 46-990 JACKSON ST. INDIO, CA 92201 (760) 347-0726 Truck Company 86 1. Fire Captain — Darrel Anderson 2. Fire Captain — Dave Hudson 3. Fire Captain — Brent Norwine 4. Fire Apparatus Engineer — Noah Dimuccio 5. Fire Apparatus Engineer — Leo Metoyer 6. Fire Apparatus Engineer — Brent Wright 7. Firefighter II — Matt Adams 8. Firefighter II — Travis Ames 9. Firefighter II — Darren Clowers 10. Firefighter II — Chris Meneses 11. Firefighter II — Albert Moreno 12. Firefighter II — Nick Yuhas LA QUINTA CITY FIRE DEPARTMENT 276 Click here to return to Agenda THIRD QUARTER RESPONSE REPORT JULY -SEPTEMBER 2015 3rd Quarter Total Responses by Station 649 440 3rd Quarter Response Type within La Quinta 10 113 LA QUINTA CITY FIRE DEPARTMENT Sta. 32 Sta. 70 Sta. 93 Medical ■ Traffic Collision False Alarms ■ Other Fires ■ Residential ■ Public Assists ■ Hazard Standby 277 Click here to return to Agenda Truck Report Truck 86 recorded 26 responses into the City of La Quinta during the third quarter of 2015 broken down by category below. 3rd Quarter Truck 86 Responses into La Quinta Significant Events ■ Traffic Collisions ■ Commercial ■ Residential ■ False Alarm ■ Medical ■ Public Assist ■ Hazard Standby ■ Other Fires On 07-13-2015 at 09:02 AM Cal Fire/Riverside County Firefighters from La Quinta, Indio and Indian Wells arrived at a residential structure fire at 51300 block of Eisenhower Dr. to find a fire established inside the garage of the dwelling. A coordinated fire attack on the fire limited the fire damage to the area of origin inside the garage and light smoke inside the living area of the dwelling. According to a neighbor the occupant had just moved in within the last 10 days. A point of origin was found inside the garage and an investigation conducted by our prevention bureau and determined the cause to be accidental due to improper storage of flammable liquid. On 08-07-2015 at 3:18 PM, three engine companies were dispatched to a reported vegetation fire at Ave 54 and Monroe. The initial engine company reported a large spot of fire inside of a tamarisk wind row. Three additional engine companies were requested due to the heavy fuels and duff. The fire was contained at 4:00 PM. There were no injuries. On 8-9-2015 at 10:03 AM Cal Fire/Riverside County firefighters from the cities of La Quinta, Indio and Coachella arrived at a residential structure fire at 53700 block of Avenida Herrera to find moderate smoke coming from the side door of an attached two -car garage. Firefighters quickly gained access and confined the fire to the garage. A 2002 Jeep inside the garage along with other contents received moderate smoke damage; however firefighters prevented any extension of fire into the attic space or into the living quarters. The residence was not occupied and a malfunctioning electric fan is suspected as being the cause of fire. LA QUINTA CITY FIRE DEPARTMENT 278 Click here to return to Agenda Administrative Reports Ronald Griesinger, Fire Safety Specialist Action: During the third quarter of 2015 a total of 337 Fire Life Safety inspections were conducted along with over 400 construction inspections. 36 existing business re -inspections were conducted. It was noted a majority of business were found to be in compliance with current Fire Life Safety/construction requirements. Of the non-compliant occupancies 8 automatic fire sprinkler systems were found to be in need of 5 year recertification, 2 alarm and monitoring systems were found in need of maintenance or repair, 12 commercial cooking, fire extinguishing systems were found in need of cleaning and recertification. Building/Planning: Weekly project review meetings were held with discussion focused on special development permits, tentative track maps, temporary use permits, special events permits and current projects updates. Development of a new in and out burger along with Aldi's Market began on Hwy 111. A new 84 home subdivision at Avenue 54 and Jefferson has started demolition. A new Jule's market is open and conducting business. Planning reviews were conducted for a proposed AM PM mini mart, 2 Fast food Restaurants and additional commercial tenant space. Plans were reviewed for 15 new homes at villas at Indian springs. Plans were reviewed for an expansion and remodel of trilogy golf club. Accomplishments: • All 8 Automatic fire sprinkler systems were inspected and re certified • 2 Alarm and monitoring systems were inspected and or repaired, currently functioning as designed • 12 Commercial hood, duct and fire extinguishing systems were cleaned serviced and tagged as required • Opening of Jule's Market • Completion of all code enforcement follow-up inspections (96 Year to Date) • Completion of 814 (Year to Date) existing commercial occupancies inspection • Completion of over 400 (Year to Date) construction inspections LA QUINTA CITY FIRE DEPARTMENT 279 Click here to return to Agenda Goals: Continue participation with weekly project review team. Aggressively conduct annual fire life safety inspections. Provide a high standard of customer service while seeking compliance with codes and standards. Conclusion: Although a small number of occupancies were inspected most appear to be operating within a reasonable degree of safety. As for business found to have violations, in part most had no issues making the necessary repairs to gain compliance. Jerry Hagen, Emergency Services Coordinator (ESC CERT: The CERT group went dark for the third quarter. Monthly meetings will resume in October. Outreach Events: Disaster preparedness presentation given to City residents at the La Quinta Historical Museum In Development: A CERT Support response team that will provide rehabilitation to firefighters working on extended incidents within the City. City EOC: Working with Caltech and the USGS, La Quinta is participating in the beta testing of the Earthquake Early Warning (EEW) system. The EEW will provide the location, distance, intensity and approximate damage felt for earthquakes. The amount of warning is dependent on the location of the earthquake and can range from one second up to thirty seconds. A monitor is set up at the EMD coordinator's desk that displays any seismic activity in the region. Training & Community Activities During this busy fire season many of your firefighters have been deployed at one time or another to major fires within the region as well as throughout the state. All three stations have sand and a stock of sandbags to distribute to City residents in preparation for the projected EI Nino weather pattern this coming winter. LA QUINTA CITY FIRE DEPARTMENT 280 Click here to return to Agenda Just like the beginning of a new school year, Fire Explorer Post 93 is getting back into the swing of things. We are currently in the process of planning our recruitment drive for new explorers. We lost more than half of our explorer post to explorers going off to college and or transitioning to the county firefighter reserve program. The Explorer Program is a joint venture between the Riverside County Fire Department and Learning for Life which benefits local youths. The program is for boys and girls between the ages for 14 and 21. If you know any youths that may be interested. Applications can be picked up at station 93 between 8am and 5pm Monday through Friday. LA QUINTA CITY FIRE DEPARTMENT 281 Click here to return to Agenda COMMUNITY SERVICES COMMISSION MINUTES MONDAY, SEPTEMBER 14, 2015 CALL TO ORDER A regular meeting of the La Quinta Community Services Commission was called to order at 5:30 p.m. by Commissioner Engel. ROLL CALL PRESENT: Commissioners Blakeley, Chiapperini, Engel, Johnson and Simonds PLEDGE OF ALLEGIANCE Commissioner Engel led the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None CONFIRMATION OF AGENDA - Confirmed as corrected. CONSENT CALENDAR 1. APPROVE MINUTES OF JULY 13, 2015 Motion - A motion was made and seconded by Commissioners Blakeley/Simonds to approve the July 13, 2015 Community Services Commission Minutes as submitted. Motion passed: ayes 4, noes 0, abstain 1 (Johnson). STUDY SESSION 1. WATER USE STRATEGIES UPDATE Presented by Manager Howlett. 2. COMMUNITY SERVICES NEEDS ASSESSMENT FINDINGS Presented by Todd Stanton of Public Research Group. DEPARTMENT REPORTS 1. ART MAINTENANCE PRIORITIES FOR 2015/16 Presented by Manager Howlett. 2. COMMUNITY SERVICES DEPARTMENT REPORT - JULY 2015 Presented by Supervisor Larson. REPORTS AND INFORMATION ITEMS 1. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED 2. CALENDAR OF MONTHLY EVENTS 282 Click here to return to Agenda COMMISSIONER ITEMS Commissioner Johnson requested that any Community Service surveys and reports be provided to the Commission for review prior to the meeting. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Blakeley/Johnson to adjourn the meeting at 6:51 p.m. Motion passed unanimously. Respectfully submitted, LISA CHAUDHRY, Executive Office Assistant City of La Quinta, California 283 CALL TO ORDER Click here to return to Agenda ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES WEDNESDAY. SEPTEMBER 2. 2015 A regular meeting of the La Quinta Architectural and Landscaping Review Board was called to order at 10:05 a.m. by Community Development Director Johnson. PRESENT: Board Members Richard Gray and Kevin McCune ABSENT: Board Member Ray Rooker STAFF PRESENT: Community Development Director Johnson, Planning Manager Gabriel Perez, Principal Planner Jay Wuu, Executive Assistant Monika Radeva, and Office Assistant Marilyn Monreal Community Development Director Johnson led the Board into the Pledge of Allegiance. PUBLIC COMMENT - None CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Board Members Gray/McCune to approve the Architectural and Landscaping Review Board Minutes of March 18, 2015, as submitted. AYES: Board Members Gray and McCune. NOES: None. ABSENT: Board Member Rooker. ABSTAIN: None. Motion passed. BUSINESS SESSION 1. Appointment of one Board Member to serve on the Development Code Tune Up Ad-hoc Committee. Planning Manager Perez presented the information contained in the staff report, a copy of which is on file in the Community Development Department. General discussion followed regarding staff's efforts to identify ways to streamline its processes and procedures and to modernize and improve the permitting and development review process. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 1 SEPTEMBER 2, 2015 284 Click here to return to Agenda Motion - A motion was made and seconded by Commissioners Gray/McCune to appoint Board Member McCune to serve on the Development Code Tune Up Ad-hoc Committee. AYES: Board Members Gray and McCune. NOES: None. ABSENT: Board Member Rooker. ABSTAIN: None. Motion passed. 2. Village Use Permit 2015-0001 submitted by Marvin Investments, Inc. proposing the development of Phase One of a mixed-use project including 40 condominium units and 13,000 square feet of commercial space on approximately 1.68 acres. Project: Villas at Old Town - Phase One. Location: southeast corner of Calle Tampico and Desert Club Drive. Principal Planner Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Mr. Wells Marvin, Applicant, La Quinta, CA - introduced himself, gave a brief description of the project, and answered the Board's questions with regards to the proposed shade structures, pedestrian connectivity with the adjacent Old Town commercial center and the Civic Center campus, public restroom facilities, age restrictions, proposed landscaping, planters density, condo patios, color palette, architectural design, etc. Motion - A motion was made and seconded by Board Members Gray/McCune recommending approval of Village Use Permit 2015-0001 for the Villas at Old Town - Phase One project as submitted with staff's recommendations and the addition of the following condition of approval: "87. A public restroom shall be provided within the commercial area of Building A or Building B. Confirmation of the location of the restroom shall be provided prior to issuance of a building permit." AYES: Board Members Gray and McCune. NOES: None. ABSENT: Board Member Rooker. ABSTAIN: None. Motion passed. CORRESPONDENCE AND WRITTEN MATERIAL - None REPORTS AND INFORMATIONAL ITEMS - None BOARD MEMBER ITEMS 1. Community Development Director Johnson introduced Planning Manager Gabriel Perez to the Board. ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 2 SEPTEMBER 2, 2015 285 Click here to return to Agenda ADJOURNMENT There being no further business, a motion was made and seconded by Board Members Gray/McCune to adjourn this meeting at 10:58 a.m. AYES: Board Members Gray and McCune. NOES: None. ABSENT: Board Member Rooker. ABSTAIN: None. Motion passed. Respectfully submitted, MONIKA RADEVA, Executive Assistant City of La Quinta, California ARCHITECTURAL AND LANDSCAPING REVIEW BOARD MINUTES 3 SEPTEMBER 2, 2015 286 Click here to return to Agenda 287 CALL TO ORDER Click here to return to Agenda PLANNING COMMISSION MINUTES TUESDAY, SEPTEMBER 22, 2015 A regular meeting of the La Quinta Planning Commission was called to order at 7:00 p.m. by Chairperson Wilkinson. PRESENT: Commissioners Bettencourt, Blum, Fitzpatrick, Wright, and Chairperson Wilkinson ABSENT: None STAFF PRESENT: Planning Manager Gabriel Perez, Principal Planner Jay Wuu, Principal Engineer Bryan McKinney, Executive Assistant Monika Radeva, and Administrative Technician Dianne Hansen Commissioner Fitzpatrick led the Commission in the Pledge of Allegiance. PUBLIC COMMENT - None Ms. Andrea Spirtos, La Quinta resident, CA - introduced herself and commended the Commission for their careful review of projects within their purview and for questioning boiler plate conditions of approval. She encouraged staff to be more constructive in their feedback and to exercise caution going forward and to only apply pertinent conditions of approval to each project. This would eliminate posing unnecessary time and budgetary constraints on the applicant and/or developer. CONFIRMATION OF AGENDA - Confirmed APPROVAL OF MINUTES Motion - A motion was made and seconded by Commissioners Bette ncourt/Fitzpatrick to approve the Planning Commission minutes of July 28, 2015 as submitted with the deletion of the last sentence on page two, paragraph one, under Presentations, as the item was merely informational: Motion passed unanimously. PLANNING COMMISSION MINUTES 1 SEPTEMBER 22, 2015 288 Click here to return to Agenda PUBLIC HEARINGS 1. Environmental Assessment 2015-0001, Specific Plan 2015-0002 (SP 2002-058, Amendment 1), and Village Use Permit 2015-0001 submitted by Marvin Investments, Inc. proposing the development of Phase One of a mixed-use project including 40 condominium units and 13,000 square feet of commercial space on approximately 1.68 acres. Project: Villas at Old Town - Phase One. CEQA: exempt from environmental review pursuant to Section 15332 (Class 32) In -Fill Development. Location: southeast corner of Calle Tampico and Desert Club Drive. Chairperson Wilkinson declared the PUBLIC HEARING OPEN at 7:06 p.m. Public Speaker: Mr. Wells Marvin, Applicant and President of Marvin Investments, Inc., La Quinta, CA - introduced himself and said that he would have liked to have seen the project go before the Commission tonight; however, additional time was needed to review the recommended conditions of approval. Thus, staff requested that the item be continued to the next Planning Commission meeting. He noted that this matter was very close to a resolution. Commission discussion followed regarding the importance of ensuring that boiler plate and discretionary proposed conditions of approval by staff are pertinent and explicitly tailored to each project. This would increase the credibility of the City's development review process, protect the public's interest, and portray the City of La Quinta as a developer -friendly city. Staff noted that the City is currently undergoing efforts to refine and improve the development code as well as to streamline and enhance the development review process. Though not within the scope of the Development Code Tune Up, the existing standard conditions of approval would be reviewed and staff will report on this effort to the Planning Commission. Motion - A motion was made and seconded by Commissioners Fitzpatrick/Bettencourt to continue Public Hearing Number 1 for the Villas at Old Town project to the regularly scheduled Planning Commission meeting on October 13, 2015. Motion passed unanimously. 2. Site Development Permit 2015-0003 (SDP 2013-926, Extension 1) submitted by the La Quinta Housing Authority requesting a first two-year time extension for development plans of 72 one -bedroom apartment units on approximately four acres of land. Project: Washington Street Apartments Final Phase. CEQA: previously reviewed under Environmental Assessment 2013-627; no further analysis required pursuant to Public Resources Code Section 21166. Location: southeast corner of Washington Street and Hidden River Road. PLANNING COMMISSION MINUTES 2 SEPTEMBER 22, 2015 289 Click here to return to Agenda Commissioner Wright said he is the President of the Board of Directors for the Coachella Valley Housing Coalition and recused himself due to a conflict of interest. Principal Planner Jay Wuu presented the information contained in the staff report, a copy of which is on file in the Community Development Department. Vice Chairperson Bettencourt asked staff to follow up with the Supervisor John J. Benoit Fourth District office to ensure that the Riverside County's records properly identify the annexation of the Washington Street Apartments project into the boundaries of the City of La Quinta. General discussion followed regarding the project's reduced parking requirements due to density bonus received, collection of nuisance water and the retention basin, and landscape specifications. Chairperson Wilkinson declared the PUBLIC HEARING OPEN at 7:28 p.m. Public Speaker: Mr. Jon McMillen, President of Tall Man Group, Valley Center, CA - introduced himself, gave a detailed description of the project, and answered the Commission's questions with regards to the project's funding through the Coachella Valley Housing Coalition tax credits program, United States Department of Agriculture housing assistance program, residents profile, parking, sustainability requirements to warrant eligibility for the tax credits program, and overall cost per unit. Chairperson Wilkinson declared the PUBLIC HEARING CLOSED at 7:42 p.m. Motion - A motion was made and seconded by Commissioners Bettencourt/Blum to adopt Resolution No. 2015-008 approving Site Development Permit 2015-0003 (SDP 2013-926, Extension 1) approving a first two-year time extension for Washington Street Apartments Final Phase as submitted with staff's recommendations. AYES: Commissioners Bettencourt, Blum, and Fitzpatrick. NOES: Chairperson Wilkinson. ABSENT: Commissioner Wright. ABSTAIN: None. Motion passed. BUSINESS SESSION - None. COMMISSIONER ITEMS 1. Report on City Council meetings of August 4 and September 15, 2015. 2. Vice Chairperson Bettencourt is scheduled to attend the October 6, 2015 Council meeting. PLANNING COMMISSION MINUTES 3 SEPTEMBER 22, 2015 290 Click here to return to Agenda 3. Planning Manager Perez said the Ad-hoc Committee tasked to review and provide feedback to staff for the Development Code Tune Up review efforts met on September 9 and staff was currently undergoing the community outreach phase of this project. A stakeholder community outreach meeting was scheduled for October 13 at 10:00 a.m. at City Hall. Staff anticipates the release of an online survey on September 30 seeking to obtain citizen's comments related to these efforts. The second Ad-hoc Committee meeting has been scheduled for October 29 at 5:00 p.m. in the Study Session room. 4. Staff noted that eTRAKiT, the online permitting customer portal of the City's development permitting software was launched successfully in September. 5. Vice Chairperson Bettencourt asked staff to follow up with Supervisor John J. Benoit Fourth District office to ensure that the Washington Street Apartments project is properly recorded and the county's records reflect its annexation from Bermuda Dunes into the boundaries of the City of La Quinta. DIRECTOR'S ITEMS - None. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Bette ncourt/Wright to adjourn this meeting at 7:53 p.m. Motion passed unanimously. Respectfully submitted, _CA MONIKA RADEVA, Executive Assistant City of La Quinta, California PLANNING COMMISSION MINUTES 4 SEPTEMBER 22, 2015 291 OLt4 IP IO�>/its Mayor Linda Evans Mayor Pro Tem Kristy Franklin Council Member Lee M. Osborne Council Member John Pefla Council Member Robert Radi City Manager Frank J. Spevacek 78495 Calle Tampico La Quinta, CA 92253 Dear Mayor and Council Members, C&U,,� �Vw Re: Ordinance to ban the retail sale of commercially bred animals in La Quinta, CA. I am a resident of La Quinta and am asking you to pass an ordinance banning the retail sale of commercially bred dogs, cats, and rabbits in stores within the La Quints, city limits. On September 161, 2015 the City of Palm Springs overwhelmingly voted to enact a ban becoming the second city in the Coachella Valley to do so, after Rancho Mirage, who adopted this legislation in March 2013 (Ordinance No. 1052, 6.80.065). These commercially bred animals are often raised and farmed in puppy mills and kitten factories. These facilities are unregulated and profit takes precedence over animal welfare. These animals sell for anywhere between $1500 and $3000, with all sales final regardless if the animal develops an illness or dies as a result of poor and excessive breeding. What is also shocking is there is no law stating these animals must be spayed or neutered upon sale, which further perpetuates our growing pet overpopulation crisis in the desert. The Coachella Valley Animal Campus (CVAC) in Thousand Palms is our only municipal shelter and euthanizes approximately 67% of puppies, kittens, dogs, and cats taken in each year. The Pahn Springs Animal Shelter is the Valley's only'no-kill' intake facility, but it only serves Palm Springs. The other desert cities' strays and owner -surrendered animals wind up by jurisdiction, at CVAC. Currently, the Palm Springs shelter has over 400 animals available for adoption and CVAC at any given time has hundreds as well. This problem will only get worse unless cities like ours take action. Progressive cities such as Los Angeles, Burbank, Glendale, Phoenix, Ventura, and San Diego are just a few of the over 85 jurisdictions who have embraced these sanctions. There is no fiscal benefit from this type of establishment when taxpayers spend 250 million dollars annually in California alone to house and ultimately euthanize innocent animals. In fact, in an effort to bring attention and potential relief to the overburdened, overcrowded animal shelters, last month the State Legislature declared the Shelter Pet as the Official California State Pet (Resolution ACR56). Please join these other forward -thinking cities in making La Quinta a place to "Adopt, Not Shop" and be a humane example for other cities and counties to follow. I appreciate your time and look forward to working with you on this important issue. Please feel free to contact me. Sincerely, st 4"V S1414.5 dAV-. LY