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CITY COUNCIL AGENDA 2
NOVEMBER 17, 2015
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on
the agenda. Please complete a "Request to Speak" form and limit your comments to three
minutes. The City Council values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - NONE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
PAGE
1. APPROVE MINUTES OF NOVEMBER 3, 2015
7
2. APPROVE DEMAND REGISTERS DATED OCTOBER 30 AND NOVEMBER
6, 2015
15
3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED
AUGUST 31 AND SEPTEMBER 30, 2015
29
4. ADOPT RESOLUTION APPROVING FINAL PARCEL MAP FOR PROPERTY
LOCATED ON THE WEST SIDE OF ADAMS STREET AND CORPORATE
CENTER DRIVE [RESOLUTION 2015-054]
39
5. ADOPT RESOLUTION IN SUPPORT OF CALIFORNIA CIVIL CODE
SECTION 52.6 REQUIRING CERTAIN BUSINESSES TO POST ANTI-
HUMAN TRAFFICKING NOTICES [RESOLUTION 2015-055]
49
6. ADOPT ORDINANCE NO. 530 AMENDING SEVERAL CHAPTERS OF
TITLE 10 OF THE MUNICIPAL CODE RELATING TO ANIMALS
55
7. ADOPT RESOLUTION TO APPROVE CITY’S PARTICIPATION IN COUNTY
OF RIVERSIDE MORTGAGE CREDIT CERTIFICATE PROGRAM
[RESOLUTION 2015-056]
123
8. APPROVE AMENDMENTS TO ADD SIGN MAINTENANCE TO ORIGINAL
AGREEMENTS WITH CITY OF INDIO RELATED TO JEFFERSON STREET
MEDIANS
133
CITY COUNCIL AGENDA 3
NOVEMBER 17, 2015
PAGE
9. ACCEPT LIBRARY 10TH ANNIVERSARY IMPROVEMENTS - INTERIOR
PHASE
177
BUSINESS SESSION
1. APPROVE AGREEMENT WITH RIVERSIDE COUNTY DEPARTMENT OF
ANIMAL SERVICES FOR ANIMAL SHELTER, FIELD AND LICENSING
SERVICES
179
STUDY SESSION
1. CV LINK IN LA QUINTA DISCUSSION
197
2. UPDATE ON LQ MOTORCARS/HWY 111 DEALERSHIPS’ REQUEST
201
3. LOGO REVISIONS DISCUSSION 205
PUBLIC HEARINGS – NONE
DEPARTMENTAL REPORTS
1. CITY MANAGER
2. CITY ATTORNEY
3. CITY CLERK – UPCOMING EVENTS AND CITY CALENDAR 209
4. COMMUNITY DEVELOPMENT REPORT – SEPTEMBER 2015 213
5. COMMUNITY SERVICES REPORT – OCTOBER 2015 217
6. PUBLIC WORKS REPORT – OCTOBER 2015 225
MAYOR’S AND COUNCIL MEMBER’S ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans)
5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
6. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans)
7. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
8. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin)
9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin)
CITY COUNCIL AGENDA 4
NOVEMBER 17, 2015
10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin)
11. SUNLINE TRANSIT AGENCY (Franklin)
12. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Osborne)
13. CVAG PUBLIC SAFETY COMMITTEE (Osborne)
14. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Osborne)
15. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin)
16. IID ENERGY CONSUMERS’ ADVISORY COMMITTEE (Osborne)
17. EAST VALLEY COALITION (Osborne)
18. ANIMAL CAMPUS COMMISSION (Peña)
19. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi)
20. CVAG TRANSPORTATION COMMITTEE (Radi)
21. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Franklin & Radi)
22. COMMUNITY SERVICES COMMISSION MINUTES – OCTOBER 12, 2015 233
ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on December 1, 2015
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City
Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted on the City’s
website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the
bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La
Quinta Cove Post Office at 51-321 Avenida Bermudas, on November 12, 2015.
DATED: November 12, 2015
SUSAN MAYSELS, City Clerk
City of La Quinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk’s office at 777-7103, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
CITY COUNCIL AGENDA 5
NOVEMBER 17, 2015
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk’s office at 777-
7103. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City Council
meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must
be supplied to the City Clerk for distribution. It is requested that this take place prior to
the beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78-495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
CITY COUNCIL AGENDA 6
NOVEMBER 17, 2015
CITY COUNCIL MINUTES 1
NOVEMBER 3, 2015
7
CITY COUNCIL MINUTES 2
NOVEMBER 3, 2015
8
CITY COUNCIL MINUTES 3
NOVEMBER 3, 2015
9
CITY COUNCIL MINUTES 4
NOVEMBER 3, 2015
10
CITY COUNCIL MINUTES 5
NOVEMBER 3, 2015
11
CITY COUNCIL MINUTES 6
NOVEMBER 3, 2015
12
CITY COUNCIL MINUTES 7
NOVEMBER 3, 2015
13
14
City of La Quinta
CITY COUNCIL MEETING: November 17, 2015
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED OCTOBER 30 AND NOVEMBER 6,
2015
RECOMMEDATION
Approve demand registers dated October 30 and November 6, 2015.
EXECUTIVE SUMMARY - None
FISCAL IMPACT
Demand of Cash:
-- City $ 1,609,742.81
-- Successor Agency of RDA $ 10,560.00
-- Housing Authority $ 4,612.50
-- Housing Authority Commission $ 250.00
$ 1,625,165.31
BACKGROUND/ANALYSIS
Between City Council meetings, routine bills and payroll must be paid. Attachment 1
details the weekly demand registers from October 24 through November 6, 2015.
Warrants Issued:
108842 - 108917} $ 801,675.41
108918 - 109004} $ 236,383.80
Voids} $ 0.00
Wire Transfers} $ 394,387.26
Payroll Direct Deposit} $ 154,018.39
Payroll Tax Transfers} $ 38,700.45
$ 1,625,165.31
The most significant expenditures on the demand registers listed above are as follows:
Vendor: Account Name: Amount: Purpose:
American Asphalt South Construction $ 578,651.48 Slurry Seal Project
Cinemark USA Developer Dep. $ 63,100.00 Developer Deposit Rfnd
Kirkpatrick Lanscaping Technical $ 38,211.08 Oct. Landscaping
LQ Chamber of Commerce Special Projects $ 31,875.00 Contract Payment
Wire Transfers: Six wire transfers totaled $394,387.26. Of this amount, $250,015.22 was
to Landmark for golf course management; $90,336.30 to CalPERS for health insurance
CONSENT CALENDAR ITEM NO.
15
premiums and $35,031.18 to CalPERS for retirement costs (see Attachment 2 for a full
listing).
ALTERNATIVES
City Council may approve, partially approve, or reject the demand registers.
Prepared by: Sandra Mancilla, Account Technician
Approved by: Edie Hylton, Acting City Manager
Attachments: 1. Demand Registers
2. Wire Transfers
16
17
18
19
20
21
22
23
24
25
26
27
28
City of La Quinta
CITY COUNCIL MEETING: November 17, 2015
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED
AUGUST 31, 2015 AND SEPTEMBER 30, 2015
RECOMMENDATION
Receive and file.
EXECUTIVE SUMMARY
Revenue and expenditure reports are submitted monthly for City Council review.
The reports summarize -to-date (YTD) revenues and expenditures for
August 2015 (Attachment 1) and September 2015 (Attachment 2).
FISCAL IMPACT None.
BACKGROUND/ANALYSIS
Revenues
Below is a summary of the column headers used on the Revenue Summary Report All
Funds:
Original Total Budget represents the revenue budget the Council adopted in June
2015 for Fiscal Year (FY) 2015/16.
Current Total Budget includes original adopted revenue budget, plus carryovers,
from the prior FY and Council-approved budget amendments. The bulk of the
carryovers are related to Capital Improvement Project (CIP) matters. Each year
total CIP projects are budgeted; however, project length may span over multiple
years. Therefore, unfinished projects from the prior year are carried over (along
with associated revenue reimbursements).
Period Activity represents actual revenues received in the reporting month.
Fiscal Activity presents actual revenues collected YTD. For example, the August
report shows revenues collected in August in the Period Activity column, but
revenues collected from the beginning of the fiscal year through the end of the
reporting month for 2015/16 are presented in the Fiscal Activity column.
Variance Favorable/(Unfavorable) represents the difference between YTD
collections and the budgeted amount.
CONSENT CALENDAR ITEM NO.
29
Percent Used represents the percentage of budgeted revenues collected YTD.
The revenue report includes revenues and transfers into funds from other funds (income
items). Unlike expenditures, revenues are not received uniformly throughout the year,
which results in peaks and valleys depending upon large payments that are received
throughout the year. For example, large property tax payments are usually received in
December and April. Similarly, Redevelopment Property Tax Trust Fund payments are
typically received in January and June.
August Revenues
$602,640 in General Fund revenue was collected in August bringing the total YTD
collections to 2.11 percent. Total collections for all funds were $1,189,558, bringing total
collections to 2.01 percent. The bulk of General Fund payments consisted of:
$285,850 in transient occupancy taxes and transient occupancy mitigation
measure revenue
$76,481 in document transfer taxes and Burrtec fees
$111,677 in license and permit fees
$104,652 in charges for services
The largest non-General Fund payment received in August was $67,479 in Measure A
Sales Tax apportionments from the State.
September Revenues
$1,221,229 in General Fund revenue was collected in September bringing the total YTD
collections to 5.29 percent. Total collections for all funds were $3,574,118, bringing total
collections to 5.92 percent. The bulk of General Fund payments consisted of:
$364,354 in sales tax
$248,601 in property taxes
$219,230 in transient occupancy taxes
$117,608 in license and permit fees
$101,496 in charges for services
The largest non-General Fund payment received in September was $132,760 in Gas Tax
apportionments from the State.
Expenditures
Below is a summary of the column headers used on the Expenditure Summary Report All
Funds:
Original Total Budget represents the expenditure budget adopted by Council in
June 2015 for FY 2015/16.
Current Total Budget includes the original adopted expenditure budget plus any
carryovers from the prior FY, and any Council approved budget amendments. The
bulk of the carryovers are related to CIP matters. Each year total CIP projects are
budgeted; however, project length can span over multiple years. Therefore,
30
unfinished projects from the prior year are carried over (along with associated
revenue reimbursements).
Period Activity represents actual expenditures made in the reporting month.
Fiscal Activity presents actual expenditures made YTD. For example, the August
report shows expenditures made in the Period Activity column (August), but
expenditures made during the fiscal year from July through the end of the
reporting period are presented in the Fiscal Activity column.
Variance Favorable/ (Unfavorable) represents the difference between YTD
expenditures and the budgeted amount (the amount yet to be expended).
Percent Used represents the percentage of budget spent to date.
The expenditure report includes expenditures and transfers out to other funds. Unlike
revenues, expenditures are fairly consistent month to month. However, large debt service
payments or CIP expenditures can cause swings.
August Expenditures
General Fund expenditures in August total $1,069,418 (4.65% expended); of this amount,
$494,013 is related to monthly personnel costs (salaries, benefits, etc.). In addition to
personnel costs, the other larger General Fund expenditures in August were:
$31,875 to La Quinta Chamber for Commerce
$27,690 for Parks and Fire Station Landscape Maintenance
$23,105 to La Quinta Farms for dust control services at SilverRock
$22,512 for outsourced construction inspection costs
$17,732 for outsourced plan check and building inspection costs
Total expenditures for all funds were just under $2.5 million. The largest non-General
Fund expenditure was $312,357 toward the construction of the Adams Street Bridge. The
second largest payment was to Landmark Golf Management in the amount of $171,884
for contract golf course management services. There was also an $80,998 payment
toward the Council Chambers new electronic system and an $80,909 payment for the
annual subscription to Tyler software.
September Expenditures
General Fund expenditures in September total $1,809,057 (8.74 percent expended); of
this amount, $539,040 is related to monthly personnel costs (salaries, benefits, etc.). In
addition to personnel costs, the other larger General Fund expenditures in September
were:
$621,739 for the Civic Center Lease to fund the September bond debt service
$98,733 was transferred to the Capital Project Fund to fund CIP projects for the
first quarter of 2015/16
$93,520 was paid to Costco under the Sales Tax Reimbursement Agreement
31
Total expenditures for all funds equaled $9.3 million. The largest non-General Fund
expenditure was $
payments. An additional $769,228 was transferred from various funds to the Capital
Project Fund to fund CIP projects for the first quarter of 2015/16.
Summary
All funds are generally on target or under budget with regard to expenditures. Revenue
collections appear low due to timing issues discussed in the revenue section above. The
timing imbalance of revenues receipts vs. expenditures is funded from the City s cash flow
reserve.
Prepared by: Rita Conrad, Finance Director
Approved by: Frank J. Spevacek, City Manager
Attachments: 1. Revenue and Expenditure Reports for August 2015
2. Revenue and Expenditure Reports for September 2015
32
ATTACHMENT 1
33
34
35
ATTACHMENT 2
36
37
38
City of La Quinta
CITY COUNCIL MEETING: November 17, 2015
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION APPROVING FINAL PARCEL MAP FOR PROPERTY
LOCATED ON THE WEST SIDE OF ADAMS STREET AND CORPORATE CENTER DRIVE
RECOMMENDATION
Adopt a resolution approving Final Parcel Map No. 36921 for property located on the west
side of Adams Street and Corporate Center Drive.
EXECUTIVE SUMMARY
111 La Quinta, LLC, the developer of the commercial center located at the
northwest corner of Adams Street and Highway 111, has requested approval to
create two commercial parcels at the intersection of Adams Street and Corporate
Center Drive.
Parcel Map 36921 (Attachment 1) was conditionally approved on September 15,
2015; however, final approval was not granted as the conditions were not met.
The developer has now met all conditions.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
The project is located within the One Eleven Shopping Center (Attachment 2). Two
commercial lots were created as part of a joint project between the center’s owner and
Kohl’s to construct a four-way signalized intersection.
The parcel map was granted conditional approval in September 2015, pending the
completion of the City Surveyor’s map corrections and submittal of a map signed by the
owners within 30 days. However, the developer was unable to meet the conditions and
the map was not granted final approval. The developer has submitted the map signed by
the owners and the final parcel map may now be approved by City Council.
ALTERNATIVES
Approving the final parcel map is a ministerial action required after the developer
satisfactorily completes all conditions of approval. Therefore, staff does not recommend
an alternative action.
Prepared by: Bryan McKinney, P.E., Principal Engineer
Approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer
Attachments: 1. Parcel Map 36921
2. Vicinity Map
CONSENT CALENDAR ITEM NO.
39
40
RESOLUTION NO. 2015 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, GRANTING APPROVAL OF FINAL
PARCEL MAP NO. 36921
WHEREAS, the Community Development Director on July 15, 2015 approved
Tentative Parcel Map 36921, subject to conditions of approval; and
WHEREAS, the developer has completed the conditions of approval;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, as follows:
That the City Council does hereby grant approval of Final Parcel Map 36921, as
referenced in the title of this Resolution, for the reasons set forth in this Resolution.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City
Council held on this 17st day of November 2015, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
________________________________
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
41
Resolution No. 2015-
Final Parcel Map 36921
Adopted: November 17, 2015
Page 2
APPROVED AS TO FORM:
_________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
42
TENTATIVE PARCEL MAP 36921 (TPM2015-0003)
111 LA QUINTA LLC – MICHAEL SHOVLIN
Location
Map
N
Project
Site
AD
A
M
S
S
T
R
E
E
T
CATTACHMENT 1
VICINITY MAP
43
44
45
46
47
48
City of La Quinta
CITY COUNCIL MEETING: November 17, 2015
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION IN SUPPORT OF CALIFORNIA CIVIL CODE SECTION
52.6 REQUIRING CERTAIN BUSINESSES TO POST ANTI-HUMAN TRAFFICKING NOTICES
RECOMMENDATION
Adopt a resolution in support of California Civil Code Section 52.6 requiring certain
businesses to post anti-human trafficking notices.
EXECUTIVE SUMMARY
Human trafficking is a modern form of slavery.
In September 2012, the State Legislature passed SB 1193 creating a legal
requirement to display public notices on slavery and human trafficking, in a
conspicuous place for certain businesses.
The mandated posting provides victims of human trafficking with essential
information on where to obtain assistance and the public on how to report
suspected human trafficking.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
In September 2012, the State Legislature passed SB 1193 creating a legal requirement to
display public notices on slavery and human trafficking, in a conspicuous place, for the
following businesses:
Adult or sexually oriented businesses and massage or bodywork services
Bars with public on-premises ABC alcohol licenses
Airports and passenger rail or light rail stations
Bus stations, truck stops and roadside rest areas
Emergency rooms within acute care hospitals and urgent care centers
Farm labor contractors and privately operated job recruitment centers
Human trafficking is a modern form of slavery and California is one of the nation’s top
four destination states for trafficking human beings. The mandated posting provides
victims with essential information on where to obtain assistance and informs the public
on how to report suspected human trafficking. Notices must be in English and Spanish
(Attachment 1).
The Riverside County Sherriff Department’s Anti-Human Trafficking Task Force, which
works to identify and rescue victims and prosecute offenders, has requested assistance
CONSENT CALENDAR ITEM NO.
49
from Coachella Valley Association of Governments (CVAG) member agencies to raise
awareness of the issue and posting requirements. CVAG’s Executive Committee passed a
resolution in support of implementation of this law and recommends that its member
agencies adopt a similar resolution.
ALTERNATIVES
As this action was directed by Council, staff has no alternative.
Prepared by: Susan Maysels, City Clerk
Approved by: Edie Hylton, Deputy City Manager
Attachment: 1. Sample of required notice
50
RESOLUTION NO. 2015 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, IN SUPPORT OF CALIFORNIA CIVIL
CODE SECTION 52.6 REQUIRING CERTAIN BUSINESSES TO
POST ANTI-HUMAN TRAFFICKING NOTICES
WHEREAS, the Riverside County Anti-Human Trafficking Task Force works to
identify and rescue victims of human trafficking, proactively investigate, identify,
apprehend, and prosecute those engaged in human trafficking, and promote greater
public awareness through marketing, trainings, and understanding of the nature and
scope of human trafficking within the County of Riverside; and
WHEREAS, in September of 2012, California Governor Jerry Brown signed
Senate Bill 1193 into law requiring anti-human trafficking notices to be displayed in a
conspicuous place in certain types of businesses; and
WHEREAS, these notices are required at the following types of business
establishments: adult or sexually oriented businesses, massage or bodywork services,
on-sale general public premise licenses under the Alcoholic Beverage Control Act,
airports, passenger rail or light rail stations, bus stations, truck stops, roadside rest
areas, emergency rooms within acute care hospitals, urgent care centers, farm labor
contractors, and privately operated job recruitment centers; and
WHEREAS, the Riverside County Anti-Human Trafficking Task Force has created
a poster that meets all the legal requirements of this recent law, and has requested
that cities in the County adopt a resolution in support of this law and its posting
requirements; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, that it does hereby support the implementation of California Civil Code
Section 52.6, for the reasons set forth in this Resolution.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this 17th day of November, 2015, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
51
Resolution No. 2015-
Posting of Anti-Human Trafficking Notices – California Civil Code Section 52.6
Adopted: November 17, 2015
Page 2
_____________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
__________________________________________
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
_______________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
52
,,SIAVERY
and HUMAN TRAFFICKING
If you or someone you know is being forced to engage in
any activity and cannot leave •• whether it is commercial
sex, housework, farm work, construction, factory, retail,
or restaurant work, or any other activity ...
Si a usted, o a alguien que conoce, lo estan forzando a hacer a/go y
no lo dejan ir --ya sea sexo por dinero, trabajo de casa, campo
agricola, construcci6n, fabrica, en una tienda minorista o restaurante,
o cualquier otra actividad.
Las vi ctimas de esclavitud y trata de personas es tan protegidas bajo las
/eyes de California y los Estados Unidos.
L/ame al Centro Nacional de Recursos para la Trata de Personas
(National Human Trafficking Resource Center) al 1-888-373-7888
o a la Coalici6n de California para Abolir la Esclavitud y la Trata de
Personas (California Coalition to Abolish Slavery and Trafficking, CAST)
al 1-888-KEY-2-FRE(EDOM) o 1-888-539-2373
para obtener ayuda y servicios.
ATTACHMENT 1
53
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58
59
60
EXHIBIT A
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City of La Quinta
CITY COUNCIL MEETING: November 17, 2015
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE CITY’S PARTICIPATION IN COUNTY OF
RIVERSIDE MORTGAGE CREDIT CERTIFICATE PROGRAM
RECOMMENDATION
Adopt a resolution to approve the City’s participation in the County of Riverside Mortgage
Credit Certificate Program.
EXECUTIVE SUMMARY
• The County of Riverside Mortgage Credit Certificate Program (“MCC”) assists low-
and moderate-income, first-time homebuyers by providing a tax credit.
• The County’s Economic Development Agency (“EDA”) is in the process of applying
for an annual allocation of funds for the MCC, as required by the California Debt
Allocation Committee.
• As part of this process, the EDA requires cooperating cities to provide a resolution,
resolving to continue the City’s participation and marketing of the MCC Program.
• The City has participated in the program for 20 years.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
The County administers the MCC Program for all cities and unincorporated areas of the
County. The program is designed to assist low- and moderate-income, first-time
homebuyers by providing a tax credit equal to twenty percent of the mortgage interest
paid in a given year (Attachment 1). The tax credit amount directly reduces the
homebuyer’s federal income tax obligation dollar for dollar, allowing lenders to increase
the gross income of the homebuyer. The increase of cash flow can assist the homebuyer
in qualifying for the home mortgage loan and:
1. Allow the borrower to qualify for a higher purchase price.
2. Reduce the homebuyer’s qualifying ratios to enhance credit worthiness.
The County’s MCC Program guidelines require eligible jurisdictions to determine each
fiscal year period whether or not they would like to participate in the program. The City
has participated in the MCC Program since 1994. Since 2012, two households have
received program assistance. Other participating Valley cities include Cathedral City,
Coachella, Desert Hot Springs, Indio, Palm Desert and Palm Springs. Participation in the
CONSENT CALENDAR ITEM NO.
123
program provides another tool, at no cost to the City, to assist in expanding
homeownership opportunities for La Quinta residents. Program participation requires the
City to give notice of the program in a local publication twice a year. The City will have no
other administrative obligations under this program.
ALTERNATIVES
As this program is cost free to the City and provides financial assistance to low- and
moderate-income La Quinta first-time homebuyers, staff does not recommend an
alternative.
Prepared by: Carla Triplett, Housing Coordinator
Approved by: Edie Hylton, Deputy City Manager
Attachment: 1. EDA Mortgage Credit Certificate Program/Packet Guidelines
124
RESOLUTION NO. 2015 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA APPROVING THE CITY’S
PARTICIPATION IN THE COUNTY OF RIVERSIDE
MORTGAGE CREDIT CERTIFICATE PROGRAM
WHEREAS, the Tax Reform Act of 1986 established the Mortgage Credit
Certificate Program (“MCC Program”) as a means of assisting qualified individuals with
the acquisition of new and existing single-family housing; and
WHEREAS, pursuant to Division 3, Part 1, Chapter 3.5, Article 3.4 of California
Health and Safety Code Sections 50197 et seq, local issuers are authorized to issue
Mortgage Credit Certificates (“Certificates”) and administer MCC program; and
WHEREAS, the Board of Supervisors of the County of Riverside adopted
Resolution No. 87-564 on December 22, 1987 establishing a Mortgage Credit
Certificate Program; and
WHEREAS, the Board of Supervisors of the County of Riverside has authorized
the Riverside County Economic Development Agency (“EDA”) to administer the MCC
Program pursuant to the applicable federal, state and local policies and procedures,
and to enter into those agreements necessary for efficient administration of the MCC
Program; and
WHEREAS, the County of Riverside (“County”) will be applying to the California
Debt Allocation Committee (“CDLAC”) for a mortgage credit certificate allocation in
March 16, 2016 or thereabouts; and
WHEREAS, the City of La Quinta wishes to participate in the MCC Program
administered by the EDA in connection with mortgage loans it will make available for
the acquisition of new and existing single-family housing in Riverside County; and
WHEREAS, the adoption of this resolution is necessary to include the City of La
Quinta as a participating unit of general government under County’s MCC Program;
and
WHEREAS, the City agrees to cooperate with the County of Riverside to
undertake the MCC Program within City jurisdiction to assist persons or households of
limited income to purchase new and existing single family residences located in the
city; and
WHEREAS, the City by adopting this Resolution, hereby gives notice of its
election to participate in the Riverside County MCC Program.
125
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, as follows:
SECTION 1. The City of La Quinta agrees to participate in the MCC Program
administered by the EDA in connection with mortgage loans it will make available for
the acquisition of new and existing single-family housing in Riverside County;
SECTION 2. The City of La Quinta agrees to assist the County of Riverside to market
the MCC Program within the City’s jurisdictional boundary by publishing a general
public notice in the local newspaper at least twice a year.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this 17th day of November, 2015, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
__________________________________________
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
_______________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
126
Riverside County Economic Development Agency
Mortgage Credit Certificate (MCC) Program
Updated as of: 2/09/2015 Page 1 of 5
Information Packet
February 2015
ATTACHMENT 1
127
Riverside County Economic Development Agency
Mortgage Credit Certificate (MCC) Program
Updated as of: 2/09/2015 Page 2 of 5
This publication intent is to provide general information to interested buyers and real
estate salespersons regarding the Riverside County Mortgage Credit Certificate
Program. After reviewing this material, if you feel that you qualify for the program,
please contact a Participating Lender. A list of Participating Lenders is available on our
website at www.rchomelink.com under the MCC link.
What is a Mortgage Credit Certificate? A Mortgage Credit Certificate (MCC) entitles
qualified homebuyers to reduce the amount of their federal income tax liability by an
amount equal to 20% of the interest paid during the year on a home mortgage. This tax
credit allows the buyer to qualify more easily for a loan by increasing the effective
income of the buyer. The buyer takes the remaining 80% of the mortgage interest as a
deduction. When underwriting the loan, a lender considers this and the borrower is able
to qualify for a larger loan than would otherwise be possible. The following table
illustrates how a MCC increases a borrower’s “effective home buying power”:
Table 1
Effective Home Buying Power With and Without a MCC
Without MCC With MCC
First Mortgage Amount $300,000 $300,000
Mortgage Interest Rate 4% 4%
Monthly Mortgage (Principal &
Interest Only)
$1,432 $1,432
MCC Rate N/A 20%
Monthly Credit Amount N/A $200
"Effective" Monthly Mortgage
Payment
$1,432 $1,232
Annual Income Needed $61,371 $52,800
How does a Mortgage Credit Certificate actually work? Assume the homebuyer
bought a home with a mortgage amount of $300,000 with an interest rate of 4% with the
monthly mortgage payment of $1,432 as illustrated above.
(1) The homebuyer would pay a total of $300,000 x 4% = $12,000 of interesting
the first year (loan amount x interest rate).
(2) Because the homebuyer has a Mortgage Credit Certificate, the homebuyer
could receive a federal income tax credit of $2,400 (20% x $12,000). If the
homebuyer income tax liability is $2,400 or greater, the homebuyer will
receive the full benefit of the MCC tax credit. If the amount of homebuyer tax
credit exceeds the amount of his/her tax liability, the unused portion can be
carried forward (up to three years) to offset future income tax liability.
(3) The remaining 80% of the mortgage interest or $9,600 ($12,000 less $2,400)
qualifies as an itemized income tax deduction.
(4) To receive immediate benefit of the MCC tax credit, the homebuyer would file
a revised W-4 withholding from with the homebuyer’s employer to reduce the
128
Riverside County Economic Development Agency
Mortgage Credit Certificate (MCC) Program
Updated as of: 2/09/2015 Page 3 of 5
amount of federal income tax withheld from his/her wages and increase
homebuyer’s take home pay by $200 per month ($2,400 ÷ 12).
(5) By applying the increase in the homebuyer take home pay of $200 towards
his monthly mortgage payment of $1,432; his effective monthly payment
becomes $1,232 ($1,432 minus $200).
What is the difference between a “tax credit” and a “tax deduction”? A “tax credit”
entitles a taxpayer to subtract the amount of credit from their total federal tax bill
whereas a “tax deduction” is subtracted from adjusted gross income before federal
income taxes are computed.
What happens if the homebuyer cannot use the entire amount of the MCC credit
for the year in which it applies? If the amount of the MCC exceeds the homebuyer’s
tax liability, the unused portion of the credit can be carried forward to the next three
years or until used, whichever comes first.
How long does the MCC last? The MCC is in effect for the life of the loan as long as
the home remains the borrower’s principal residence. The MCC is not transferable to a
new loan when refinancing, nor can it be assigned or transferred to a new buyer or
another home. In addition, the MCC Program includes a nine year recapture provision
which provides for payment of a recapture tax to the IRS if the property ceases to be the
borrower’s primary residence within nine years from the close of escrow. The amount
of tax recapture is determined by formula, and provided to the borrower at the time the
application. After expiration of the nine year period, the borrower may dispense of the
property without incurring penalty, but would lose the future benefits of the MCC.
Who qualifies for a MCC? The three basic qualifications are: (1) the borrower must be
a first time Home Buyer; (2) the borrower’s annual income must fall within the program
income limits; and (3) the home being purchased must be within the program purchase
price limits and in an eligible location. If the home is located in a Target Area Census
Tract, then the first-time buyer limitation does not apply and the income and purchase
price limits are higher.
What is a first-time Home Buyer? A first time Home Buyer is defined as a person and
their spouse who have not had an ownership interest in improved-upon residential real
property nor claimed any real estate or mortgage related income tax deductions for the
previous three (3) years.
What are Target Areas? Target areas are census tracts designated by the Federal
government to encourage investment. Target area census tracts may be found by going
to EDA’s website at www.rchomelink.com and then clicking on the MCC link.
129
Riverside County Economic Development Agency
Mortgage Credit Certificate (MCC) Program
Updated as of: 2/09/2015 Page 4 of 5
What are the income and acquisition cost limits? The following table contains the
present income and purchase price limits:
Table 2
Riverside County MCC
Income and Acquisition Cost Limits for 2014
Maximum Income* Outside
Target Area
Inside
Target Area
Household with 1 - 2 persons $68,100 $81,720
Household with 3 or more persons $78,315 $95,340
Maximum Home
Purchase Cost
Outside
Target Area
Inside
Target Area
New & Existing Home $461,538 $564,103
* Maximum income refers to the gross annual household income of the mortgagor(s) and all persons
18 and older who will live in the residence
What are the qualifying locations? Riverside County can issue MCC's to buyers who
are purchasing a home that is located within the boundaries of a participating city.
Currently, the following cities are participating in the County's MCC Program: Banning,
Beaumont, Calimesa, Canyon Lake, Cathedral City, Coachella, Corona, Desert Hot
Springs, Hemet, Indio, Jurupa Valley, Lake Elsinore, La Quinta, Menifee, Moreno
Valley, Murrieta, Norco, Palm Desert, Palm Springs, Perris, Riverside, San Jacinto,
Temecula and Wildomar. All unincorporated areas which are areas located outside any
city limit do not qualify for the MCC Program.
What kinds of properties are eligible? The residence purchased in conjunction with a
MCC must be the borrower’s principal residence and may not be used as a business or
vacation home. The home may be a detached or attached single family home,
condominium unit, a co-op unit, or a manufactured home on a permanent foundation.
How do I apply for a Mortgage Credit Certificate? Borrowers must apply for a MCC
through a Participating Lender. The Participating Lender will perform an initial
qualification and assist the borrower in completing the MCC submission forms. The
Lender then submits the MCC application to the County. The County reviews the
Borrowers qualifications and, if they meet the program guidelines, issues a letter of
commitment to the Lender. The Commitment Letter must be issued prior to the close of
the loan. The loan must close within 60 days of the commitment. Upon loan closing,
the Lender submits the MCC Closing package to the County and the County issues the
MCC, with the Lender and borrower each receiving a copy. The borrower may then
claim the tax credit on their Federal Income Tax Returns. The borrower can receive the
money annually as a tax refund or adjust his or her W-4 withholding form to receive the
benefit via an increased pay check.
130
Riverside County Economic Development Agency
Mortgage Credit Certificate (MCC) Program
Updated as of: 2/09/2015 Page 5 of 5
What are the loan terms? The loan terms depend on the Lender and type of loan you
use. Depending on the mortgage marketplace and the borrower requirements, each
Lender can set its own interest rate, length of mortgage term, down payment
requirement, fees, points, closing costs and other loan terms. MCC's may be used with
fixed, fifteen or thirty year term loans, including FHA 203(b), VA, FNMA, FHLMC and
privately insured loans. MCC's may not be used in conjunction with bond backed loans,
such as Cal-Vet or California Housing Financing Authority (CalHFA) loans.
Is there a fee to receive a MCC? The maximum total fee for a MCC is $400.00. Of
this, the County collects a $300.00 Non-Refundable application fee which may be paid
by any person (buyer, seller, lender, etc.). Participating Lenders may charge up to
$100.00 for their processing of the MCC. Therefore, the total maximum charge in
association with the MCC is $400.00. This is separate from the other fees associated
with purchasing a home, such as escrow fees, loan origination and processing fees and
closing costs. Your lender can provide you with a breakdown of the total fees
associated with obtaining a mortgage loan.
How do I find an Approved Lender? The County maintains a list of Participating
Lenders who have agreed to participate in the County's MCC Program. If you are
interested in purchasing a home and feel that you will qualify for the MCC Program, you
must contact one of the Participating Lenders directly.
How does a Lender become approved for the MCC Program? In order to participate
in the County's MCC Program, each lender must enter into a Lender Participation
Agreement with the County. The Lender Participation Agreement details the lenders
responsibilities for assisting Borrowers in obtaining a MCC. Once the lender agrees to
participate in the MCC Program and signs the Lender Participation Agreement, the
Lender must attend MCC training, provided by EDA. Upon completion of this process,
the lender may submit MCC applications through the County’s Program.
What happens if I refinance my home? Once you refinance the first mortgage on
your home you will automatically lose the benefits of the MCC Program.
For More Information: If you would like to apply for a MCC, please contact one of the
Participating Lenders by going to www.rchomelink.com and following the MCC link. If
you have any questions or need additional information about the MCC Program please
contact:
Riverside County Economic Development Agency
5555 Arlington Avenue
Riverside, CA 92504
951-343-5469
131
132
City of La Quinta
CITY COUNCIL MEETING: November 17, 2015
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENTS TO ADD SIGN MAINTENANCE TO ORIGINAL
AGREEMENTS WITH CITY OF INDIO RELATED TO JEFFERSON STREET MEDIANS
RECOMMENDATION
Approve amendments to add sign maintenance to the original agreements between the
City of La Quinta and City of Indio, subject to minor modifications by the City Attorney, as
follows:
1. Approve Amendment No. 1 to Memorandum of Understanding for Landscaping,
Landscape Lighting, and Irrigation Facilities for Jefferson Street Medians from
Highway 111 to Avenue 54; and
2. Approve Amendment No. 1 to Cooperative Agreement for the Design and
Construction of Jefferson Street Median Island Landscape Improvements.
EXECUTIVE SUMMARY
In 2002 and 2007, the cities of La Quinta and Indio jointly undertook the
installation and maintenance of landscape improvements within the Jefferson
Street medians.
The work was governed by two different agreements: a Memorandum of
Understanding (MOU) for the medians south of Highway 111 (Attachment 1), and
a Cooperative Agreement for the medians north of Highway 111 (Attachment 2).
In order to clarify maintenance responsibilities, the Public Works staff of both cities
recommends amending the agreements (Attachments 3 and 4) to add sign
maintenance for areas located within the Jefferson Street medians, which the
cities share at their city limits.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
Because the medians on Jefferson Street overlap the jurisdictional boundaries of La
Quinta and Indio, Public Works staff of both cities would like to simplify responsibility for
maintaining signage by amending the two landscape maintenance agreements for
Jefferson Street. With the proposed amendments, each city agrees to maintain different
sections of Jefferson Street based on the original boundaries of each agreement:
MOU (south of Highway 111) – La Quinta agrees to maintain signage within
medians on Jefferson Street from Highway 111 south to Avenue 54 (Attachment
5).
CONSENT CALENDAR ITEM NO.
133
Cooperative Agreement (north of Highway 111) – La Quinta agrees to maintain the
signage within medians on Jefferson Street from Westward Ho Drive south to
Highway 111. The City of Indio agrees to maintain signage within medians on
Jefferson Street from Westward Ho Drive north to Indio Boulevard (Attachment 6).
The amendments will memorialize this arrangement and hold each city financially
responsible for the sign maintenance in their respective sections.
ALTERNATIVES
Since approving these amendments will reduce confusion and staff time responding to
requests for sign repair in medians outside the City’s jurisdiction, no alternative is
recommended.
Prepared by: James Lindsey, Maintenance Manager
Approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer
Attachments: 1. MOU
2. Cooperative Agreement
3. Amendment No. 1 to MOU
4. Amendment No. 1 to Cooperative Agreement
5. MOU Signage Maintenance Map
6. Cooperative Agreement Signage Maintenance Map
134
ATTACHMENT 1
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
COOPERATIVE AGREEMENT
FOR THE DESIGN AND CONSTRUCTION OF
JEFFERSON STREET MEDIAN ISLAND LANDSCAPE IMPROVEMENTS
This agreement (hereinafter "Agreement") entered into this 1It!!. day of
1J/;['-L.5r , 2007, is between the City of La Quinta, ~unicipal
corp ration and charter City, referred to herein as "LA QUINTA," and the
City of Indio, a municipal corporation, referred to herein as "INDIO." LA
QUINTA and INDIO are collectively referred to in this Agreement as
PARTIES."
RECITALS
1) LA QUINTA and INDIO desire to install median island irrigation and
landscaping, referred to herein as the "PROJECT," on Jefferson Street
from Indio Blvd to Highway 111 and desire to specify the terms and
conditions under which the PROJECT is to be engineered, constructed,
financed, operated and maintained as well as the obligations and
responsibilities of the PARTIES.
2) The PROJECT location is jointly owned Forty-Five percent (45%) by
LA QUINTA and Fifty-Five percent (55%) by INDIO.
3) The City of La Quinta has applied for and received 2005
Transportation Enhancement Funding for the Project in the amount of
445,190.
4) LA QUINTA agrees to contribute 45% of the estimated Local share
cost to complete the PROJECT. The preliminary estimate of the Local
Share of PROJECT's cost is $804,189. Therefore, LA QUINT A's
contribution is estimated to be $361,136.
5) INDIO agrees to contribute 55% of the estimated cost to complete the
PROJECT. The preliminary estimate of the Local Share of PROJECT's
cost is $804,189. Therefore, INDIO's contribution is estimated to be
443,053.
NOW THEREFORE, for good and valuable consideration, the receipt and
sufficiency of which is acknowledged, the PARTIES agree as follows:
ATTACHMENT 2
161
162
163
164
165
166
167
168
1
AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING
LANDSCAPING, LANDSCAPE LIGHTING, AND IRRIGATION FACILITIES
JEFFERSON STREET MEDIANS – HIGHWAY 111 TO AVENUE 54
ADDING JEFFERSON STREET SIGN MAINTENANCE
THIS AMENDMENT NO. 1 TO THE MEMORANDUM OF UNDERSTANDING
FOR LANDSCAPING, LANDSCAPE LIGHTING, AND IRRIGATION FACILITIES,
JEFFERSON STREET MEDIANS – HIGHWAY 111 TO AVENUE 54 (“Amendment No.
1”) is made and entered into as of this ____ day of ______________, 2015 (“Effective
Date”), by and between the CITY OF INDIO (“Indio”), a California municipal corporation,
and the CITY OF LA QUINTA (“La Quinta”), a California municipal corporation.
R E C I T A L S
A. On or about April 18, 2002, Indio and La Quinta entered into a
Memorandum of Understanding for Landscaping, Landscape Lighting, and Irrigation
Facilities for Jefferson Street Medians – Highway 111 to Avenue 54 (“MOU”). The MOU
sets forth terms and conditions related to landscaping and irrigation improvements in
the Jefferson Street medians between Highway 111 and south to Avenue 54. The term
of the original MOU has no expiration date.
B. On or about August 8, 2007, Indio and La Quinta entered into a
Cooperative Agreement for the Design and Construction of Jefferson Street Median
Island Landscape Improvements (“Cooperative Agreement”). The Cooperative
Agreement sets forth terms and conditions related to landscaping and irrigation
improvements in the Jefferson Street medians between Highway 111 and north to Indio
Boulevard. The term of the original Cooperative Agreement has no expiration date.
C. At various points, the border between the city limits of La Quinta and Indio,
respectively, is situated within the medians on Jefferson Street.
D Indio and La Quinta now wish to amend the MOU by this Amendment
No. 1, and by separate amendment (of or about even date as this Amendment No. 1) to
the Cooperative Agreement, to include terms and conditions relating to Jefferson Street
median signage located within areas of the medians more particularly described below.
A M E N D M E N T:
In consideration of the foregoing Recitals, which are a substantive part of this
Amendment, and the covenants and promises hereinafter contained, and for good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged,
the parties hereto agree as follows:
ATTACHMENT 3
169
2
1. La Quinta agrees to maintain the signage within the medians on Jefferson
Street from Highway 111 south to Avenue 54. La Quinta agrees to pay signage
maintenance costs incurred within this area.
2. For purposes of this Amendment No. 1: (a) “signage” means official traffic
control signs that are intended to be permanent (or temporary for construction
purposes) and meant to assist the general public when using Jefferson Street by vehicle
or as a pedestrian, including but not limited to street name, “one way”/directional, and
“speed limit” signs; (b) “signage maintenance” means the repair and/or replacement of
existing signs and the installation of new signs by either La Quinta or Indio; and (c)
“maintenance costs” means installation, repair, and replacement costs.
3. Except for specifically amended by this Amendment No. 1, the terms and
conditions of the MOU shall remain in full force and effect.
IN WITNESS WHEREOF, Indio and La Quinta have executed this Amendment
No. 1 to the MOU.
CITY OF LA QUINTA CITY OF INDIO
______________________________ _______________________________
FRANK J. SPEVACEK, City Manager DAN MARTINEZ, City Manager
Dated: ________________________ Dated: _________________________
ATTEST:
______________________________ ______________________________
SUSAN MAYSELS, City Clerk CYNTHIA HERNANDEZ, City Clerk
La Quinta, California Indio, California
APPROVED AS TO FORM:
______________________________ ______________________________
WILLIAM IHRKE, City Attorney ROXANNE M. DIAZ, City Attorney
La Quinta, California Indio, California
170
1
AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT
FOR THE DESIGN AND CONSTRUCTION OF
JEFFERSON STREET MEDIAN ISLAND LANDSCAPE IMPROVEMENTS
ADDING JEFFERSON STREET SIGN MAINTENANCE
THIS AMENDMENT NO. 1 TO THE COOPERATIVE AGREEMENT FOR THE
DESIGN AND CONSTRUCTION OF JEFFERSON STREET MEDIAN ISLAND
LANDSCAPE IMPROVEMENTS (“Amendment No. 1”) is made and entered into as of
this ____ day of ______________, 2015 (“Effective Date”), by and between the CITY
OF INDIO (“Indio”), a California municipal corporation, and the CITY OF LA QUINTA
(“La Quinta”), a California municipal corporation.
R E C I T A L S
A. On or about April 18, 2002, Indio and La Quinta entered into a
Memorandum of Understanding for Landscaping, Landscape Lighting, and Irrigation
Facilities for Jefferson Street Medians – Highway 111 to Avenue 54 (“MOU”). The MOU
sets forth terms and conditions related to landscaping and irrigation improvements in
the Jefferson Street medians between Highway 111 and south to Avenue 54. The term
of the original MOU has no expiration date.
B. On or about August 8, 2007, Indio and La Quinta entered into a
Cooperative Agreement for the Design and Construction of Jefferson Street Median
Island Landscape Improvements (“Cooperative Agreement”). The Cooperative
Agreement sets forth terms and conditions related to landscaping and irrigation
improvements in the Jefferson Street medians between Highway 111 and north to Indio
Boulevard. The term of the original Cooperative Agreement has no expiration date.
C. At various points, the border between the city limits of La Quinta and Indio,
respectively, is situated within the medians on Jefferson Street.
D Indio and La Quinta now wish to amend the Cooperative Agreement by
this Amendment No. 1, and by separate amendment (of or about even date as this
Amendment No. 1) to the MOU, to include terms and conditions relating to Jefferson
Street median signage located within areas of the medians more particularly described
below.
A M E N D M E N T:
In consideration of the foregoing Recitals, which are a substantive part of this
Amendment, and the covenants and promises hereinafter contained, and for good and
valuable consideration, the sufficiency and receipt of which are hereby acknowledged,
the parties hereto agree as follows:
1. La Quinta agrees to maintain the signage within the medians on Jefferson
Street from Westward Ho Drive south to Highway 111. La Quinta agrees to pay
signage maintenance costs incurred within this area.
ATTACHMENT 4
171
2
2. Indio agrees to maintain the signage within the medians on Jefferson
Street from Westward Ho Drive north to Indio Boulevard. Indio agrees to pay signage
maintenance costs incurred within this area.
3. For purposes of this Amendment No. 1: (a) “signage” means official traffic
control signs that are intended to be permanent (or temporary for construction
purposes) and meant to assist the general public when using Jefferson Street by vehicle
or as a pedestrian, including but not limited to street name, “one way”/directional, and
“speed limit” signs; (b) “signage maintenance” means the repair and/or replacement of
existing signs and the installation of new signs by either La Quinta or Indio; and (c)
“maintenance costs” means installation, repair, and replacement costs.
4. Except for specifically amended by this Amendment No. 1, the terms and
conditions of the Cooperative Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, Indio and La Quinta have executed this Amendment
No. 1 to the Cooperative Agreement.
CITY OF LA QUINTA CITY OF INDIO
______________________________ _______________________________
FRANK J. SPEVACEK, City Manager DAN MARTINEZ, City Manager
Dated: ________________________ Dated: _________________________
ATTEST:
______________________________ ______________________________
SUSAN MAYSELS, City Clerk CYNTHIA HERNANDEZ, City Clerk
La Quinta, California Indio, California
APPROVED AS TO FORM:
______________________________ ______________________________
WILLIAM IHRKE, City Attorney ROXANNE M. DIAZ, City Attorney
La Quinta, California Indio, California
172
MOU
South of Highway 111
La Quinta Signage Maintenance - Highway 111 to Avenue 54
ATTACHMENT 5
173
174
Cooperative Agreement
North of Highway 111
La Quinta Signage Maintenance – Westward Ho to Highway 111
Indio Signage Maintenance – Westward Ho to Indio Boulevard
ATTACHMENT 6
175
176
City of La Quinta
CITY COUNCIL MEETING: November 17, 2015
STAFF REPORT
AGENDA TITLE: ACCEPT LIBRARY 10TH ANNIVERSARY IMPROVEMENTS - INTERIOR
PHASE
RECOMMENDATION
Accept the Library 10th Anniversary Improvements – Interior Phase project as 100
percent complete; authorize the City Clerk to file a Notice of Completion with the
Office of the County Recorder; and authorize staff to release retention in the amount
of $17,785 thirty-five days after the Notice of Completion is recorded.
EXECUTIVE SUMMARY
The Library had been heavily used for 10 years and required routine
maintenance and refurbishment.
The work has been completed. Staff is requesting City Council acceptance of
the improvements in order to complete the contract and allow final payment to
the contractor.
FISCAL IMPACT
The following is the final accounting for this project:
Original Contract Amount $ 355,700
Contract Change Orders (None Required) $ 0
Final Contract Amount $ 355,700
Project Budget $ 477,702
Final Contract Amount ($ 355,700)
Projected Design, Professional, Technical, Personnel, Survey,
Utility, Plans, and Other Misc. Construction Costs/Budgets ($ 101,888)
Funds Remaining $ 20,114
Adequate funding exists for project close out.
BACKGROUND/ANALYSIS
The City’s Library is one of the busiest in Riverside County and was in need of interior
and exterior refurbishment, which included new carpet, paint, and upgraded
restrooms.
CONSENT CALENDAR ITEM NO.
177
On August 4, 2015, the City Council awarded a contract in the amount of $355,700 to
Painting & Décor to construct the interior phase improvements. On August 25, 2015, a
Notice to Proceed was issued with a 30 working day contract completion time
(September 1 through October 6, 2015).
There were no Contract Change Orders issued, as all bid items were bid “lump sum”
and there was no extra work or quantity adjustments required to complete this
project. The project was deemed substantially complete on October 2, 2015. Per
project specifications, no liquidated damages or early completion incentives are
recommended.
The project’s construction effort is now 100 percent complete and is in compliance
with the plans and specifications. Staff therefore recommends acceptance of the
project and release of the retention 35 days after the Notice of Completion is
recorded.
ALTERNATIVES
Since the project has been constructed and reviewed for conformance to the plans
and specifications, staff does not recommend an alternative.
Prepared by: Ed Wimmer, P.E., Principal Engineer
Approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer
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City of La Quinta
CITY COUNCIL MEETING: NOVEMBER 17, 2015
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT WITH RIVERSIDE COUNTY DEPARTMENT OF
ANIMAL SERVICES FOR ANIMAL SHELTER, FIELD AND LICENSING SERVICES
RECOMMENDATION
Approve an agreement with the Riverside County Department of Animal Services for
animal shelter, field and licensing services.
EXECUTIVE SUMMARY
• In January 2013, Code Compliance/Animal Control staff was reduced from nine to
five officers, which resulted in code compliance efforts to shift from actively
surveying violations (proactive) to primarily responding to complaints (reactive).
• The City entered into an agreement with Riverside County Department of Animal
Services (RCDAS) in July 2013 to provide after-hours and on-call animal field
services.
• In July 2015, the City Council suggested staff pursue expanding its contract with
RCDAS beyond the current agreement to include all animal services with the
exception of administration.
• In September 2015, the Code Compliance Division conducted an extensive
community outreach, to prioritize code compliance needs. Results suggested Code
Compliance take a more proactive stance than reactive.
• By contracting with RCDAS to provide full time animal field services, staff time can
be redirected toward proactive code compliance.
FISCAL IMPACT
Estimated costs are $63,513 for the remainder of the fiscal year with a start date of
January 1, 2016. The total annual estimated cost for this service is $127,026. Funding is
allocated in the current Animal Control/Code Compliance budget.
BACKGROUND/ANALYSIS
During the recession, the City was required to reduce spending levels, which included
code compliance staffing. These measures resulted in shifting code compliance efforts
from proactively surveying the community for code violations to responding to
complaints only. The reduction in staffing accompanied the need to outsource animal
field services outside of normal business hours. In July 2013, the City executed a contract
with RCDAS for on-call and after-hours animal field services.
BUSINESS SESSION NO.
179
In July 2015, Council directed staff to determine the feasibility of outsourcing animal field
services entirely. In September, an extensive community outreach effort was conducted
to prioritize the community’s needs in terms of code compliance. Results emphasized a
shift of code compliance activity from reactive to proactive throughout the community.
In order to accomplish this, more staff hours would need to be dedicated to code issues,
which would result in less time dedicated to animal control services.
Staff contacted RCDAS about expanding their role from after-hours, holiday and on-call
animal field services to include normal working hours. The attached Agreement
(Attachment 1) incorporates all animal services with the exception of administration. The
term is for one year, with two one-year extensions, and includes the following:
• Guaranteed staff resource for 2,080 hours per year for calls for service during
normal working hours;
• All required Worker’s Compensation, commercial general and vehicle liability
coverages;
• RCDAS-provided vehicle (maintenance and fuel costs included in agreement cost);
• Response to all snake calls regardless if caller can clearly differentiate between
venomous and non-venomous;
• RCDAS-hosted no cost shot clinics ,which include vaccinations and microchipping
for the first 200 residents per event;
• ‘Low Cost’ clinics regularly held at the Coachella Valley Animal Campus (available
for residents at significantly reduced pricing);
• RCDAS, at the direction of the City, may conduct targeted area sweeps and
outreach events both on a per cost basis.
By approving this agreement, the City would retain only the administrative aspects of
animal services including all animal bite and vicious declaration hearings.
ALTERNATIVES
Another option is to add a full time Animal Control Officer (approximate salary and
benefits of $115,000 and a one-time cost of $65,000 to add another animal control
vehicle).
Prepared by: Anthony Moreno, Animal Control/Code Compliance Supervisor
Approved by: Edie Hylton, Deputy City Manager
Attachment: 1. Agreement
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1. COUNTY OBLIGATIONS:
COUNTY shall provide all services as outlined and specified in Exhibit A, Scope of
Animal Field Services and Exhibit B, Scope of Animal Shelter Services attached hereto
and by this reference incorporated herein.
2. PERIOD OF PERFORMANCE:
The Animal Field Services as referenced in Exhibit A of this Agreement shall be effective
January 1, 2016 through June 30, 2016, with options to renew annually in one (1) year
increments through June 30, 2018, unless terminated as specified in Section 7,
TERMINATION. The Animal Shelter Services as referenced in Exhibit B of this Agreement
shall be effective on July 1, 2015 through June 30, 2016, with options to renew annually in
one (1) year increments through June 30, 2018, unless terminated as specified in Section 7,
TERMINATION.
3. COMPENSATION:
In consideration of services provided by COUNTY pursuant to Exhibit A, and Exhibit
B, COUNTY shall be entitled to receive payment as specified in Exhibit C, Payment
Provisions attached hereto and incorporated herein by this reference.
4. AVAILABILITY OF FUNDING:
It is mutually agreed and understood that the obligation of the CITY is limited by and
contingent upon the availability of CITY funds for the reimbursement of COUNTY’s fees.
In the event that such funds are not forthcoming for any reason, CITY shall immediately
notify COUNTY in writing. COUNTY shall be entitled to reimbursement of costs for work
performed, in accordance with EXHIBIT C.
5. HOLD HARMLESS/INDEMNIFICATION:
5.1 CITY shall indemnify and hold harmless the County of Riverside, its Agencies,
Districts, Special Districts and Departments, their respective directors, officers, Board
of Supervisors, elected and appointed officials, employees, agents and representatives
from any liability, claim, damage or action whatsoever, based or asserted upon any
actions of CITY, its officers, employees, subcontractors, agents or representatives
arising out of or in any way relating to this Agreement, including but not limited to
property damage, bodily injury, or death or any other element of any kind or nature
whatsoever and resulting from any reason whatsoever arising from the actions by
CITY, its officers, agents, employees, subcontractors, agents or representatives of this
Agreement. CITY shall defend, at its sole expense, all costs and fees including but
not limited to attorney fees, cost of investigation, defense and settlements or awards
of all Agencies, Districts, Special Districts and Departments of the County of
Riverside, their respective directors, officers, Board of Supervisors, elected and
appointed officials, employees, agents and representatives in any such action or claim
or action based upon such alleged acts or omissions.
5.2 With respect to any action or claim subject to indemnification herein by CITY, CITY
shall, at its sole cost, have the right to use counsel of its own choice and shall have the
right to adjust, settle, or compromise any such action or claim without the prior
consent of COUNTY; provided, however, that any such adjustment, settlement
or compromise in no manner whatsoever limits or circumscribes CITY’s
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indemnification to COUNTY as set forth herein. CITY’s obligation to defend,
indemnify and hold harmless COUNTY shall be subject to COUNTY having given
CITY written notice within a reasonable period of time of the claim or of the
commencement of the related action, as the case may be, and information and
reasonable assistance, at CITY’s expense, for the defense or settlement thereof.
CITY’s obligation hereunder shall be satisfied when CITY has provided to
COUNTY the appropriate form of dismissal relieving COUNTY from any liability for
the action or claim involved.
5.3 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe CITY’s obligations to indemnify and hold harmless COUNTY herein
from third party claims.
5.4 COUNTY shall indemnify and hold harmless the CITY, its Agencies, Districts,
Special Districts and Departments, their respective directors, officers, governing
bodies, elected and appointed officials, employees, agents and representatives from
any liability whatsoever, based or asserted upon any negligent or willful misconduct
of COUNTY its officers, employees, subcontractors, agents or representatives arising
out of or in any way relating to this Agreement, including but not limited to property
damage, bodily injury, or death or any other element of any kind or nature whatsoever
arising from the performance by COUNTY, its officers, agents, employees,
subcontractors, agents or representatives of this Agreement. COUNTY shall defend
at its sole expense, all costs and fees including but not limited to attorney fees, cost of
investigation, defense and settlements or awards of all Agencies, Districts, Special
Districts and Departments of the CITY, their respective directors, officers, governing
body, elected and appointed officials, employees, agents and representatives in any
claim or action based upon such negligent or omissions.
5.5 With respect to any action or claim subject to indemnification herein by COUNTY,
COUNTY shall, at its sole cost, have the right to adjust, settle, or compromise any
such action or claim without the prior consent of CITY provided, however, that any
such adjustment, settlement or compromise in no manner whatsoever limits or
circumscribes COUNTY’s indemnification to CITY as set forth herein. COUNTY’s
obligation to defend, indemnify and hold harmless CITY shall be subject to CITY
having given COUNTY written notice within a reasonable period of time of the claim
or of the commencement of the related action, as the case may be, and information
and reasonable assistance, at COUNTY’s expense, for the defense or settlement
thereof. COUNTY’s obligation hereunder shall be satisfied when COUNTY has
provided to CITY the appropriate form of dismissal relieving CITY from any liability
for the action or claim involved.
5.6 The specified insurance limits required in this Agreement shall in no way limit or
circumscribe COUNTY’s obligations to indemnify and hold harmless the CITY
herein from third party claims.
6. INSURANCE: COUNTY agrees to maintain the following insurance coverage’s
during the term of this Agreement:
6.1 Workers’ Compensation:
COUNTY shall maintain Workers’ Compensation Insurance (Coverage A) as
prescribed by the laws of the State of California. Policy shall include Employers’
Liability (Coverage B) including Occupational Disease with limits not less than
$1,000,000 per person per accident.
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6.2 Commercial General Liability:
COUNTY shall maintain Commercial General Liability insurance coverage for claims
which may arise from or out of COUNTY’s performance under this Agreement.
This coverage shall have a limit of liability not less than $1,000,000 per
occurrence combined single limit.
6.3 Vehicle Liability:
COUNTY agrees to maintain automobile liability insurance for vehicles provided by
the COUNTY for use under this Agreement. This coverage shall have a limit of
liability of not less than $1,000,000 combined single limit.
6.4 General Insurance Provisions - All lines:
6.4.1 Any insurance carrier providing insurance coverage hereunder shall be
admitted to the State of California and have an A M BEST rating of not less
than A: VIII (A:8).
6.4.2 The insurance requirements contained in this Agreement may be met with
a program(s) of self-insurance.
7. TERMINATION:
CITY and COUNTY reserve the right to terminate this Agreement at any time, with or
without cause, upon one hundred eighty (180) days advance written notice stating the
extent and effective date of termination. Upon receipt of any notice of termination
from CITY, COUNTY shall immediately cease all services hereunder except such as
may be specifically approved in writing by CITY and COUNTY. COUNTY shall be
entitled to compensation for all services rendered prior to termination and for any services
authorized in writing by CITY thereafter. Upon receipt of any notice of termination from
CITY, COUNTY shall continue to provide services until effective date of termination as long
as they are continuing to be paid in “good faith”.
8. FORCE MAJEURE;
8.1 In the event the COUNTY is unable to comply with any provision of this Agreement
due to causes beyond their control such as acts of God, acts of war, civil disorders, or
other similar acts, COUNTY will not be held liable to CITY for such failure to comply.
8.2 In the event CITY is unable to comply with any provision of this Agreement due to
causes beyond their control such as acts of God, acts of war, civil disorders, or other
similar acts, CITY will not be held liable to COUNTY for such failure to comply.
9. ALTERATION;
No alteration or variation of the terms of this Agreement shall be valid unless made in
writing and signed by the parties hereto, as authorized by their respective governing bodies,
and no oral understanding or agreement not incorporated herein, shall be binding on any of
the parties hereto.
10. SEVERABILITY:
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid,
void or unenforceable, the remaining provisions will nevertheless continue in full force
without being impaired or invalidated in any way.
11. RECORDS:
COUNTY shall maintain and keep records of all expenditures and obligations incurred
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pursuant to this contract and all income and fees received thereby according to
generally recognized accounting principles. Such records and/or animal control operations
of COUNTY shall be open to inspection and audit by CITY or its authorized representative
as is deemed necessary by the CITY Manager or the authorized representative of the
CITY Manager upon reasonable notice to COUNTY.
12. NO THIRD PARTY BENEFICIARY:
This contract between CITY and COUNTY is intended for the mutual benefit of the two
signing parties only. No rights are created under this contract in favor of any third party
or any party who is not a direct signatory to this contract.
13. NONDISCRIMINATION:
During the performance of this contract, COUNTY agrees that it shall not discriminate
on the grounds of race, religious creed, color, national origin, ancestry, age, physical
disability, mental disability, medical condition including the medical condition of
Acquired Immune Deficiency Syndrome (AIDS) or any condition related thereto,
marital status, sex or sexual orientation in the selection and retention of employees and
subcontractors and the procurement of materials and equipment, except as provided in
Section 12940 of the Government Code of the State of California. Further, COUNTY
agrees to conform to the requirements of the Americans with Disabilities Act in the
performance of this contract.
14. VENUE:
Any action at law or in equity brought by either of the parties hereto for the purpose of
enforcing a right or rights provided for by this contract shall be tried in a court of
competent jurisdiction in the County of Riverside, State of California, and the parties
hereby waive all provisions of law providing for a change of venue in such proceedings
to any other county. In the event either party hereto shall bring suit to enforce any term
of this contract to recover any damages for and on account of the breach of any term
or condition of this contract, it is mutually agreed that the prevailing party in such action
shall recover all costs thereof including reasonable attorneys’ fees to be set by the court
in such action.
15. ASSIGNMENT:
It is mutually understood and agreed that this contract shall be binding upon COUNTY
and its successors. Neither this contract nor any part thereof nor any moneys due or to
become due hereunder may be assigned by COUNTY without the prior written consent
and approval of CITY. CITY and COUNTY hereby agree to the full performance of
the covenants contained herein.
16. AMENDMENTS:
Any amendments, including any supplements, to this contract shall be in writing and
shall have the approval of the Board of Supervisors of COUNTY and the CITY
Council. This is the entire contract for Animal Field and Shelter Services and supersedes
any prior written or oral contract inconsistent herewith. Any amendment will be presented
to the City Manager prior to CITY Council approval.
17. NOTICES:
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All correspondence and notices required or contemplated by this Agreement shall be
delivered to the respective parties at the addresses set forth below and are deemed
submitted one day after their deposit in the United States mail, postage prepaid:
COUNTY: CITY:
Department of Animal Services City of La Quinta
6851 Van Buren Boulevard 78495 Calle Tampico
Jurupa Valley, CA 92509 La Quinta, CA 92253
Attention: Director Attention: City Manager
or to such other address (es) as the parties may hereafter designate in writing.
// // // // //
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CITY OF LA QUINTA
EXHIBIT A
SCOPE OF ANIMAL FIELD SERVICE
The County of Riverside, hereinafter referred to as COUNTY, agrees to provide the following
animal field services for the City of La Quinta, hereinafter referred to as CITY:
1. Definition of Field Services: The Animal Field Services to be provided by COUNTY for
CITY within the corporate limits of CITY shall include but not be limited to the following
activities:
1.1 Field Service Assistance: Respond to all calls for field service assistance pursuant to
the priority of calls as described in this Exhibit.
1.2 Impoundment: Impound all animals found at large and collect such impound fees as
as established by the CITY.
1.3 Proper Care and Treatment: Provide care and treatment to any stray or abandoned
animal in accordance with State law and local ordinances.
1.4 Animal Bites: Investigate reported bites by animals. COUNTY shall respond in
person to all reported bites by dogs or by suspected rabid or wild Animals. As part of
this response, COUNTY shall contact and interview the bite victim (or the victim's
parent(s) or guardian(s) in the case of a minor) as part of the bite investigation
procedure.
1.5 Quarantine: Quarantine, as prescribed by applicable CITY ordinance (Title 10 for
provisions of quarantine and administrative hearings), or by State law or COUNTY
Code Title 6 in the absence of a CITY ordinance, all animals suspected to be rabid
and/or that have bitten a person or wildlife animal.
1.6 Stray and Barking Animal Complaints: Respond to and process stray and barking
animal complaints as prescribed by applicable CITY ordinance (Title 10).
1.7 Dead Animals: Remove dead Animals from the public right-of-way including
highway 111 that falls within city limits.
1.8 Return of Impounded Animals: Encourage the return of any lost/stray Animal
(impounded by field personnel) to the rightful owner in the field, subject to the
payment of impound fees.
1.9 Licenses for Dogs: County shall issue dog licenses for City residents at City’s
request. All fees collected for dog licenses shall be accounted for by County and
credited to City on a monthly basis, provided, however, that County shall retain the
sum of $5.85 for each dog license issued hereunder. County shall verify dog license
status when responding to requests for service or when responding to complaints
about animal behavior. The Animal Control Officer, as part of said officer's regular
animal control duties as defined by, but not limited to, the terms of this contract, shall
conduct license inspection activities during animal control investigations so as to
ascertain the number of unlicensed dogs, to license such dogs and to foster
compliance with City of La Quinta Municipal Code. County shall also provide an
automated or manual verification system whereby owners can verify the status of their
animal’s license by telephone.
1.10 Kennels and Catteries: COUNTY shall enforce the prohibition of kennels and
catteries as referenced in City Municipal Code Title 10, and Title 9.
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1.11 Issuance of Warnings and Citations: Enforce all applicable provisions of the
CITY’s ordinances, the Riverside COUNTY Code Title 6 and State law, including the
issuance of warning notices or citations using a CITY citation book for violations.
1.12 Service to Public: Provide service to the public on matters covered in this contract
consistent with established policies and procedures that promote courteous and
efficient service and good public relations. Other policies and procedures
notwithstanding, COUNTY, in processing any type of complaint or request for
service, will indicate to the caller that a response can be expected as per Section 6
below.
2. Shelter Care and Disposition Services: The COUNTY will house CITY’s animals at the
Coachella Valley Animal Campus, or another County operated shelter at the County’s
discretion.
3. License Processing/Reports:
Compensation for License processing shall be based upon actual licenses processed
and licensing processing rate. License processing costs shall be billed monthly and
total resulting compensation may vary from estimated contract cost. County will track
licensing data and generate statistical reports. Reporting shall include, but not be limited
to, specific data such as the name of the licensee, date of issuance, date expiration/renewal,
description of the dog and the serial number of the license issues; list of non-compliant
veterinarians, general data such as the total number of licenses issued year to date, licenses
due for renewal, and other criteria that may be required by law (Local Rabies Control
Activities Annual Report) or that is otherwise requested by City.
4. Provision of Vehicles and Radio Equipment: COUNTY shall provide animal control
vehicle(s) with the appropriate animal control boxes mounted on the truck chassis and with
an air conditioning unit mounted on the animal control truck boxes for use to provide
contract services. The COUNTY shall equip, fuel, and maintain said vehicles at the
COUNTY’s sole cost and expense.
5. Missing or Stolen Animals: COUNTY shall file a report with the Riverside County
Sheriff’s Department within 24 hours if an impounded Animal is missing or suspected to
have been stolen from an animal control vehicle or while in COUNTY custody. COUNTY
shall indicate on the police report the circumstances of the Animal's disappearance.
6. Priority of Field Services:
6.1 Definitions: Services are those enforcement activities rendered by COUNTY
pursuant to the applicable sections of Riverside COUNTY Code, Title 6, State law
and CITY ordinances (Title 10) and are assembled for expediency into two
categories: Emergency and Non-Emergency. Priority Ranking refers to the order of
priority with which a call will be handled. All calls will go directly to the dispatcher
or assigned clerical staff for relay to the Animal Control Officer. If a call is
“exceptional,” as defined in Section 6.4 of this Exhibit, it will be referred directly to
the Supervisor for evaluation and processing.
Field service activities will be performed daily and generally based upon the
priority ranking and based on limited service hours in accordance with contract
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or part-time officer. All calls involving imminent danger scenarios will be
responded to within 60 minutes if reasonably possible, subject to considerations
involving the time of day, traffic conditions, or other uncontrollable
circumstances.
An Animal Control Officer will respond to animal medical emergencies and other
emergencies involving danger to humans within 30 minutes or less during regular
service hours, Monday through Friday, and within 60 minutes or less on Saturdays
and Sundays and after regular service hours and holidays. CITY acknowledges that
response time may be affected by traffic congestion or other hindering circumstances
uncontrollable by the COUNTY.
COUNTY shall provide a means for responding to calls for service that take place
during limited service periods (as defined below) which are of an emergency nature
pursuant to this Exhibit. Field service personnel shall be assigned to patrol and other
service field tasks as defined by COUNTY and CITY.
The following definitions of “regular service hours,” “limited service” and
“holidays” are intended to identify the general time frames during which specific
levels of service will be provided. “Regular Service Hours” shall be deemed to mean
between the hours of 7:30 am to 5:00 pm, Monday through Friday, holidays excepted.
“Limited service” shall be deemed to mean between the hours of 5:00 pm to 7:30 am,
Monday through Friday, all day Saturday, Sunday and on holidays. “Holidays” as
herein shall be those as established by the COUNTY and the CITY. The COUNTY
shall answer all telephone calls for Field Services during phone center operational
hours. Calls shall be received by the COUNTY answering service after hours and on
holidays, as noted above. Calls answered by the answering service will be handled on
an emergency basis as outlined in this Exhibit. The dispatcher and/or clerical support
staff shall maintain a detailed record of all requests, for service, both emergency and
routine, received during regular service hours and after regular service hours,
including time and date, when the calls were answered and the disposition of those
calls. Records of these calls shall be maintained for at least thirty (30) days.
The CITY and COUNTY agree that any incident reports to the COUNTY by
residents or through emergency services involving a dangerous, aggressive, wild,
injured or sick animal constitute an emergency and require immediate action by the
COUNTY pursuant to this contract.
Calls for service received after normal business hours that are not of an emergency
nature shall be answered by an answering service and referred to call back on the next
business day during phone center operational hours. These calls will then be
scheduled for response in accordance with this Exhibit.
6.2 Calls considered as Emergencies to be handled Without Delay:
6.2.1 Animals endangering health or safety of the community.
6.2.2 Police Department requests for service.
6.2.3 Sick or injured stray animals.
6.2.4 Animals in distress.
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6.2.5 Humane investigations – life threatening. (Depending on immediate
circumstance)
6.2.5 Snakes
6.2.6 Dead animal removal that impedes traffic
6.3 Calls Considered as Non-Emergency to be handled during Regular
Business Hours:
6.3.1 Pick-up confined, healthy, stray-animals.
6.3.2 Dead animal removal that does not impede traffic
6.3.3 Quarantine investigations.
6.3.4 Leash law enforcement.
6.3.5 Nuisance animal investigations.
6.3.6 Permit investigations.
6.4 Exceptions:
The Animal Control Director or the deputies of the Animal Control Director may,
on a case-by-case basis, authorize variations of priority when circumstances require.
COUNTY shall provide a written report within five (5) business days of making a
determination that a variation in priority was required. Qualifying incidents will be
determined by the responding officer.
7. Trapping: COUNTY shall provide advice and assistance in setting a humane trap for an
animal at large or a wild animal on public or private property, utilizing a CITY trap or the
residents’ private trap. COUNTY shall not be required to move belongings or maintain on-
premises surveillance, unless in the opinion of the Director of Animal Services or the responding
Animal Control Officer there is a direct, clear and present danger to human life. The CITY has
purchased traps and stores them at the CITY yard for the above mentioned purposes to be used
for CITY residents. Traps will be available to CITY residents on a first-come, first-served basis.
COUNTY may provide CITY residents with CITY traps at no cost to residents. COUNTY is not
required to provide vector control services under the provision of this contract.
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CITY OF LA QUINTA
EXHIBIT B
SCOPE OF ANIMAL SHELTER SERVICES
The County of Riverside, hereinafter referred to as COUNTY, agrees to operate and provide the
following Animal Shelter Services for the City of La Quinta, hereinafter referred to as CITY:
1. Shelter Location: The COUNTY will house the CITY’s animals at the Coachella Valley
Animal Campus Shelter located at 72-050 Petland Place, Thousand Palms CA 92276
(“Shelter”), or at another shelter operated by the County of Riverside at County’s
discretion.
The handling of these animals shall comply with the terms of this contract and all
applicable State laws. The COUNTY is responsible for the maintenance and operation of
the shelter, and the care of the animals on a 24-hour per day basis.
2. Contract Performance: COUNTY’s Director of Department of Animal Services, or
appointed designee, shall meet as necessary to discuss contract performance with the
CITY’s City Manager or appointed designee.
3. Shelter Services: COUNTY shall do all of the following:
3.1 Treatment of Animals: Adequate care and treatment of animals while in custody at
the Shelter to ensure that animals impounded are provided with humane and
appropriate levels of care including a clean environment, fresh water, adequate
nutrition and appropriate medical care.
3.2 Spay and Neuter: Ensuring that all dogs and cats adopted from the Shelter are
spayed or neutered, or that adequate provisions are made for such spaying or
neutering if COUNTY transfers any animals, or if adopted animal is unable to
receive spaying or neutering due to a medical condition.
In accordance with California Food and Agricultural Code Sections 30503 and
31751.3, if a veterinarian employed at the Shelter certifies that a dog or cat is too
sick or injured to be spayed or neutered, the COUNTY shall collect a spay/neuter
deposit from said adopter or purchaser and said deposit will be deposited into a
segregated fund, which will be maintained by the COUNTY. Such deposit will
be fully refunded to the adopter or purchaser if proof of sterility is provided within
30 business days from the date of surgery, at which the deposit is forfeited in
accordance with the CA Code 30503 and 31751. Accordingly spay and neuter
deposits may only be used by the COUNTY for programs to spay or neuter dogs and
cats.
3.3 Volunteer Program: Maintenance of a program to provide for the participation of
Volunteers in programs relating to animals.
3.4 Enforcement: Enforce all applicable provisions of County of Riverside Code, Title
6, ANIMALS, and State law as may be applicable to animals housed, kept or
maintained at the Shelter.
3.5 Incoming Animal Identification: Incoming animals must be checked immediately
for collar tag, and scanned for microchip by qualified Shelter staff within one hour of
arrival to the Shelter. Shelter staff shall make all attempts to notify owners
within twenty-four (24) hours of the animal impound by COUNTY.
3.6 Quarantine: COUNTY shall quarantine, as prescribed by law, all animals
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suspected of being rabid, or involved in a bite investigation per applicable State,
County and City codes/ordinances.
3.7 Impoundments and Quarantines: COUNTY shall house, feed and care for
all animals impounded and/or quarantined at the Shelter.
3.8 Incoming Animal Examinations/Assessments: A cursory exam will be performed
within twelve (12) hours, except after regular business hours when the examination
will be performed within twenty-four (24) hours. Incoming animal assessment must
include the following:
3.8.1 A physical examination to determine if a medical condition exists which
requires a veterinarian’s attention
3.8.2 Routine vaccinations and de-worming, as needed
3.8.3 External parasite treatment, as necessary
3.8.4 Document the animal’s incoming weight
3.8.5 Scan for microchip identification
3.8.6 Establish unique identifier for the animal
3.8.7 Document any identifying features or abnormalities. The COUNTY shall
properly document on an animal-by-animal basis that an
examination/assessment is performed.
3.9 Behavioral Assessments: Behavioral Assessments of Shelter animals will be
conducted in accordance with guidelines established by the COUNTY Department of
Animal Services.
3.10 Adoption: Animals identified as being available for adoption shall be placed in
adoptable areas of the Shelter.
3.11 Community Adoption Partners: California Food & Agricultural Code, Sections
31108(b) and 31752(b) state any stray dog/cat “that is impounded pursuant to this
division shall, prior to the euthanasia of that animal be released to a nonprofit, as
defined in Section 501(c) (3) of the Internal Revenue Code, animal rescue or
adoption organization if requested by the organization prior to the scheduled
euthanasia of that animal. The public or private shelter may enter into cooperative
agreements with any animal organization or adoption organization. In addition to
any required spay or neuter deposit, the public or private shelter, at its discretion,
may assess a fee, not to exceed the standard adoption fee, for animals adopted or
released.”
3.12 Foster Care Placement: A foster care placement program may be used to assist the
Shelter by improving animal care, giving certain animals a better chance of adoption,
and lifting the spirits and morale of staff and volunteers.
3.13 Vicious Dogs: Any dog declared or determined to be vicious/dangerous, as set forth
in CITY’s ordinances (Title 10), and in the custody of the Shelter either under
impoundment or quarantine shall be deemed unsuitable for adoption and shall not be
released except as required by law or at the direction of the CITY. COUNTY staff
will be available to assist the CITY with any vicious or potentially dangerous dog
prosecutions, as required.
3.14 Euthanasia: Provide humane euthanasia service as required for impounded
animals held at the Shelter for the lawful number of days, if such animal is not
reclaimed by said animal’s owner and is deemed to be not adoptable by COUNTY.
Animals that are irremediably suffering from a serious illness or severe injury may
not be held for owner redemption or adoption. Only euthanasia methods
approved by the American Veterinary Medical Association shall be used.
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Records will be kept for a period of not less than three (3) years on each
euthanized animal including the following information: breed; sex; color; weight;
other distinguishing characteristics; date, time and location where animal was
found; method of euthanasia and reason for use of method.
3.15 Drug Enforcement Agency (DEA): Additionally, the COUNTY must comply
with all Drug Enforcement Agency (DEA) regulations regarding storage, record-
keeping, inventory, use, and disposal of all controlled substances.
3.16 Feeding Protocols: All animals shall be fed in amounts appropriate to meet their
nutritional needs.
3.17 Staffing and Volunteers: COUNTY shall recruit and supervise all necessary
personnel for the office, kennel, veterinary and other areas of the Shelter. Staffing
shall include any and all full or part-time personnel and shall include the
recruitment, supervision and assignment of volunteers in suitable Shelter-related
activities. Personnel employed at the Shelter in the performance of Shelter-related
activities shall be designated as COUNTY employees and any and all volunteers
engaged in Shelter activities shall participate in activities designated by COUNTY
and shall be under the auspices of COUNTY. Use of volunteers at the Shelter shall
be determined by COUNTY on behalf of CITY.
3.18 Holding Periods: COUNTY shall hold all stray impounded animals, not otherwise
owner identifiable, for holding periods as required by law.
3.19 Missing Animals: COUNTY shall notify police immediately of any animal found
to be missing from the Shelter that had previously been impounded and/or in
protective custody.
3.20 Hours of Operation: COUNTY shall maintain hours of operation at the Shelter to
provide maximum public access for the animals, to the extent possible.
3.21 Disease Control and Sanitation: COUNTY shall maintain the Shelter in a clean
and sanitary condition. COUNTY’s policies and procedures in this area may include
beneficial standards and/or guidelines derived from reputable animal care
organizations including, but not limited to, the following: Humane Society of the
United States, American Humane Association and American Veterinary Medical
Association.
3.22 Provision of Personnel and Supplies: COUNTY will provide personnel, supplies,
materials, medication, pharmaceuticals, and equipment, including forms and reports
to perform all aspects of the Shelter Services program.
3.23 CITY Access: COUNTY shall provide access to the authorized representatives of
CITY to the entire Shelter during normal business hours, and at such other
times upon reasonable notice.
3.24 Livestock and Fowl Care: COUNTY shall provide food, care and shelter to
livestock and fowl, either at the Shelter or at another location when such animals
cannot be cared for at the Shelter. Costs of housing any livestock or fowl, regardless
of Shelter location shall be charged to the owner of the animal, if known. If the
animal’s owner wishes to redeem the animal, the owner shall first pay all applicable
fees and charges at the Shelter; except as otherwise required by law, then and only
then, will the COUNTY authorize release of the animal. COUNTY shall notify
CITY in writing where said expenses reach the amount of $5,000 or greater per
incident.
3.25 Animal Disposal: COUNTY shall prohibit any animal whether dead or alive,
which has been impounded, in custody, or in quarantine at the Shelter to be given
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away, disposed of, traded, sold or in any manner given over to another person,
organization or entity for experimentation, regardless of purpose. COUNTY
shall be responsible for the disposal of animal remains in its custody or
control, subject to applicable laws.
3.26 Level of Service Provided: COUNTY will provide Shelter Services as defined in
this contract. COUNTY’s policies and procedures for Shelter Services shall be based
on standards and/or guidelines derived from reputable animal care organizations
including, but not limited to the following: Humane Society of the United States,
American Humane Association and American Veterinary Medical Association.
3.27 Animals Surrendered by their Owners: Any animal surrendered by the owner to
an Animal Control Officer and transported to the COUNTY shelter shall incur the
prevailing owner surrender charges. Such fees shall be collected from the owner and
conveyed to the COUNTY, or be charged directly to the CITY at the established
stray animal rate for the shelter.
4. Compensation:
4.1 Compensation for Sheltering: Compensation for shelter services shall be based upon
established rate for shelter service at specified primary shelter location and prior three
fiscal year impounds of dogs and cats. An annual rate shall be established based on
these factors and payable monthly in 1/12th increments. Additional costs for large
animal sheltering are incurred at $20 per animal per day for horses and cattle and
$12 per animal per day for swine, goats and sheep in accordance with ordinance and
will be billed based on actual sheltering on a monthly basis.
4.2 Compensation for Operations and Maintenance: Compensation for Operations and
maintenance shall be based upon rate for shelter service at a specified primary shelter
location and prior year impounds of dogs and cats. An annual rate shall be established
based on these factors and payable in monthly payments.
4.3 License Processing: Compensation for License processing shall be based upon actual
licenses processed and licensing processing rate. License processing costs shall be
billed monthly and total resulting compensation may vary from estimated contract
cost.
4.4 Outreach Activities: Daily flat rates educational outreach and shot clinics will be
billed based on actual outreach days scheduled. Compensation accounts for full staff
time to provide service for one day. The maximum time possible will be afforded for
actual outreach activity; however actual outreach activity time will be reduced by
travel and preparation time the day of the event.
5. Definitions:
5.1 “Shelter Services,” as used in this contract shall include, but is not limited to, the
following activities:
5.1.1 Impoundment, admittance, receiving, care, custody and feeding of any and all
stray domestic animals. Livestock, exotics and the impoundment of wildlife
as may be delivered and/or received at the Shelter until an appropriate wildlife
agency can be contacted and the wildlife then transferred into their custody.
5.1.2 Redemption, treatment, sale, adoption, and/or disposal of any and all animals.
5.1.3 Counseling and advising animal owners.
5.1.4 Each animal shall be identified individually and photographs of all newly
impounded animals shall be posted on the Shelter website.
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5.1.5 Ensuring that all dogs, four months and older, released from the Shelter to a
resident of Riverside County are licensed and, if not licensed, to sell license
to the owner or other person taking custody of such dog. The COUNTY shall ensure
the micro-chipping of released dogs at the owner’s expense, as set forth in applicable
CITY ordinances (Title 10).
5.1.6 Humane euthanasia of all animals as lawful and necessary, including the
creation of a log detailing those animals that are euthanized and the reasons for such
euthanasia on an animal-by-animal basis. This log shall further state whether the
animal was unhealthy and unsuitable for adoption. CITY reports are generated and
posted on the rcdas.org website monthly.
5.1.7 Proper disposal of dead animals.
5.1.8 Care and maintenance of the Shelter facility, including land and buildings.
“Care” includes, but is not limited to providing a safe, temporary refuge for any
animal impounded, and providing needed medical services for injured/sick animals
or transfer of animal to the appropriate agency.
5.2 “Adoptable Animal,” shall mean those animals eight weeks of age or older that, at or
subsequent to the time the animals are impounded or otherwise taken into
possession, have manifested no sign of disease, injury, or congenital or hereditary
condition that adversely affects the health or temperament of the animal, or that is
likely to adversely affect the animal’s health in the future. Dogs declared as
“vicious” under State and/or local laws are unadoptable.
5.3 “Treatable,” shall mean an animal with a medical condition such as skin problems
bad flea or skin infestations, a broken limb, abscess, or problems that may be treated
with appropriate resources, holding space, treatment and/or time. “Treatable” shall
also mean an animal with behavioral conditions that may be corrected with time and
proper training, such as chasing animals/objects, food aggression, etc.
5.4 “Untreatable Animal,” shall mean any animal that is irremediably suffering
from a serious illness or physical injury or behavioral condition and shall not be held
for owner redemption or adoption.
// // // // //
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CITY OF LA QUINTA
EXHIBIT C
PAYMENT PROVISIONS
CITY shall pay to COUNTY on a monthly basis in arrears, with a monthly billing and
accounting thereof by COUNTY to CITY, those fees as established by County of Riverside
Ordinance 630; relative to the services to be performed under this Agreement as follows:
1. Animal Field Services:
1.1 1 Full-Time (Annual) Animal Control Officer: $127,026/FY or $10,585.50/month
(The cost to provide one Animal Control Officer to service an area for a total of 40 hours
per week or 2,080 hours per fiscal year, including a factor for direct and indirect overhead
and all operational expenses. This cost does not include overtime.)
1.2 Estimated Overtime Services: 139 x $82 per hour = $11,410/FY
The cost to provide after-hours services (evenings, weekends and holidays), with a 2 hour
minimum charge per service call. To be billed on a monthly basis based on actual usage.
Estimated total based on past experience.
1.3 Animal Control Target Area Sweeps: $2,460 per target sweep
(Billed on actual usage as requested by City.)
2. Animal Shelter Services:
2.1 Animal Sheltering Services: $69,805/FY
Flat rate based on prior three fiscal year impounds 607 x $115 per cat or dog sheltering
rate at Coachella Valley Animal Campus Shelter.
2.2 Operational and Maintenance (O&M) Costs: $6,337/FY
Flat rate based on prior fiscal year impounds 607 x $10.44 O&M rate.
2.2 Large animal sheltering of horses and cattle at $20 per animal per day of
sheltering. (Additional cost to be billed on actual use.)
2.3 Large animal sheltering of swine, goats and sheep at $12 per animal per day of
sheltering. (Additional cost to be billed on actual use.)
3. Licensing Service:
3.1 Estimated administrative handling fees to sell dog licenses $5.85 x 1,174 =
$6,867/FY (To be billed based on actual usage. Estimated total based on past experience.)
4. Outreach Activities: Daily flat rates for education outreach and shot clinics will be billed
based on actual outreach days scheduled. Compensation accounts for full staff time to
provide service for one day. The maximum time possible will be afforded for actual
outreach activity; however actual outreach activity time will be reduced by travel and
preparation time the day of the event.
4.1 Animal Control Target Area Sweeps: $2,460 per target sweep
4.2 Shot Clinic: $2,783 per shot clinic. Vaccinations and microchips will be no cost to
the first 200 residents. (To be billed based on actual usage as requested by City)
4.3 Outreach event: $2,553 per event flat rate per outreach event (To be billed based on
actual usage as requested by City.)
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5. Summary of Compensation for Animal Services: The following chart
summarizes the fees to be charged by the COUNTY for animal services pursuant to this
Agreement.
Rates are subject to change as adopted by the Board of Supervisors. COUNTY shall notify
CITY when any rates change.
The scheduled compensation payable to COUNTY for services as set forth in this
Agreement is one hundred fifty-seven thousand nine hundred thirty-two dollars ($157,932) for
the period commencing July 1, 2015 for Shelter Services, and January 1, 2016 for Field Services,
both through June 30, 2016, with the option to renew annually in one (1) year increments
through June 30, 2018.
*Field services may fluctuate based on actual on call usage.
**Shelter services fixed rate will be adjusted for each year of contract by the following formula:
Prior three fiscal year dog/cat impounds multiplied by the COUNTY’s sheltering rate. This
formula establishes a fixed annual rate that will be payable in 12 monthly installments. The
CITY will be provided with prior year impound rates by March 31st of each year.
***Operation & Maintenance fixed rate will be adjusted for each year of contract by the
following formula: Prior three fiscal year dog/cat impounds multiplied by the COUNTY’s O&M
rate. This formula establishes a fixed annual rate that will be payable in 1/12th monthly
installments. The CITY will be provided with prior year impound rates by March 31st each year.
****License processing costs may fluctuate based on actual number of licenses processed.
// // // // //
Service FY15/16
Regular Field Service
(Fixed $10,585.50/monthly) $127,026 FY
$63,513/Jan. 1, 2016
to June 30, 2016
Stand-by Field Service *
(Estimated, but to be billed based on actuals)
$11,410
Shelter Service **
(Fixed)
$69,805
Operation & Maintenance***
(Fixed)
$6,337
Licensing Service Fees****
(Estimated, but to be billed based on actuals)
$6,867
Total $157,932
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City of La Quinta
CITY COUNCIL MEETING: November 17, 2015
STAFF REPORT
AGENDA TITLE: CV LINK IN LA QUINTA DISCUSSION
RECOMMENDATION
Discuss and provide information regarding the CV Link in La Quinta.
EXECUTIVE SUMMARY
• The CV Link is a planned alternative transportation and recreation route for
pedestrians, bicyclists, and low speed-electric vehicles that will extend
approximately 50 miles through the Coachella Valley.
• La Quinta’s section of the CV Link will be just over two miles long, extending from
Washington Street to just past Jefferson Street.
• Each participating city is to provide infrastructure improvements to accommodate
connectivity to the CV Link, which may be eligible for grant funding.
FISCAL IMPACT
The estimate for annual operations and maintenance is approximately $1 million dollars.
La Quinta’s section is estimated at $40,000 annually. Local jurisdictions are not being
asked for any funding at this time as alternate funding for maintenance may be available
by the time the project is constructed.
BACKGROUND/ANALYSIS
Overview
Led by the Coachella Valley Association of Governments (CVAG), the CV Link is the first of
its kind to incorporate pedestrians, bicyclists, and low speed-electric vehicles in one
project. The project’s stated vision is to provide a “groundbreaking multimodal
transportation facility that will provide transformative environmental, health, and
economic benefits to many generations of Coachella Valley residents and visitors.” CV
Link will connect eight Coachella Valley cities and the land of two federally recognized
tribes with an alternate transportation route to Highway 111. In addition to providing
many air quality benefits, it will also provide a safe route for children to go to school as
well as a meeting place for community activities and events.
Funding
Funding sources are largely restricted for use by projects that improve air quality
(Attachment 1). Currently, CVAG has over $75 million of the $100 million projected
design and construction costs. The construction is planned to begin by fall of 2017.
STUDY SESSION ITEM NO.
197
Environmental
CVAG is preparing separate California Environmental Quality Act and National
Environmental Policy Act documents. The environmental process is expected to be
completed in late 2016 or early 2017. As required by state law, negotiations to acquire
easements needed to obtain access through portions of the project cannot begin until the
environmental work is completed. For this reason, segments cannot be constructed
ahead of environmental work as doing so could jeopardize funding.
La Quinta Segment
The La Quinta segment of the CV Link (Attachment 2) will be approximately two miles
long with a 14-foot wide path for bicycles and low speed-electric vehicles and a separate
4- to 6-foot wide path for pedestrian traffic. The trail will follow the south bank of the
Whitewater Channel between Washington Street and just east of Jefferson Street.
As the project moves forward, each city will have the task of determining connectors. In
La Quinta, residents and visitors will need access to the CV Link from bike lanes.
Connections to schools, businesses and community facilities will be important. Once they
are adopted and included in the City’s General Plan, these routes may be eligible for
funding through Bicycle and Pedestrian Facilities (SB 821), Safe Routes to School, Active
Transportation Program (ATP) and alternative transportation grant funding programs.
The north bank of the channel is subject to continual erosion from wind and storm water.
As noted by the Coachella Valley Water District, this corridor also contains two large
sewer lines. The placement of a full-width trail through the north section would require
the placement of a retaining wall to provide the sufficient trail width. Consequently,
CVAG recommends using the Dune Palms Road Bridge, which will have an eight-foot golf
cart/bike path/neighborhood electric vehicle lane and six-foot sidewalk in each direction,
as a designated CV Link access, in order to connect La Quinta High School to the CV Link
on the south bank.
Management and Maintenance
CVAG is the proposed managing entity and would contract out maintenance services.
Local jurisdictions are not being asked for any funding contribution at this time. The
funding mechanism for operations and maintenance is still under development. A wide
variety of funding sources for maintenance and operations are being considered.
Prepared by: Steve Howlett, Golf, Parks, & Facilities Manager
Approved by: Edie Hylton, Deputy City Manager
Tim Jonasson, Public Works Director
Attachments: 1. Segment 7 - La Quinta
2. CV Link Funding
198
142 | cv link master plan
seven: funding
7.3 Funding
The development of CV Link will be funded by the sources listed in Table 20. Operational funding sources are provided in
Section 8.8.
taBle 20: cv lInk development FundInG
funding source funding to
date
preliminary
plan, design
engineering,
acquisitions
environmental
approvals
Construction
CVAG Transportation Program $20,000,000
Southern California Air Quality
Management District (AQMD) –
Sentinel Air Quality Mitigation Funds
$17,400,000
Federal Congestion Mitigation and Air
Quality (CMAQ) Improvement funds
$12,600,000
California Active Transportation
Program (ATP)
$10,900,000
Desert Healthcare District $10,000,000
State Transportation Improvement
Program (STIP) funds allocated by the
California Transportation Commission
(CTC)
$2,000,000
California Strategic Growth Council $1,000,000
Riverside County Regional Park &
Open Space District*
$750,000
Cathedral City BTA $748,500
Caltrans Environmental Justice Grant $291,000
ToTal $75,689,500
*Not applicable to acquisition
Future capital development funding sources may include:
• CVAG Transportation Program
• SB 375 (“Cap and Trade”)
• Federal TIGER Grants or similar
• State Active Transportation Program (ATP) Grants
FIGure 24 : conFIrmed plannInG , desIGn and capItal development FundInG
CVAG
Transportation
Fund, $20,000,000,
27%
Air Quality
Mitigation District,
$17,400,000, 23%Federal Congestion
Mitigation and Air
Quality,
$12,600,000, 17%
CA Active
Transportation
Program,
$10,900,000, 14%
Desert Healthcare
District,
$10,000,000, 13%
State
Transportation
Improvement
Program,
$2,000,000, 3%
California Strategic
Growth Council,
$1,000,000, 1%
Riverside
County Parks,
$750,000, 1%Cathedral City
Bicycle
Transportation
Account Grant,
$748,500, 1%
Caltrans
Environmental
Justice Grant,
$291,000, 0%
19
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Larsen's Golf Cars
La Hacienda Nursery
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Advantage Golf Cars, Inc
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Data obtained from CVAG & Riverside County
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City of La Quinta
CITY COUNCIL MEETING: November 17, 2015
STAFF REPORT
AGENDA TITLE: UPDATE ON LQ MOTORCARS/HWY 111 DEALERSHIPS’ REQUEST
RECOMMENDATION
Review and discuss requests from LQ Motorcars/Hwy 111 Dealerships.
EXECUTIVE SUMMARY
• On October 12, 2015, Direct Point Advisors (“DPA”) sent a letter to the City on
behalf of LQ Motorcars/Hwy 111 Dealerships (“Dealerships”).
• At the October 20, 2015 Council meeting, staff was directed to meet with the
Dealerships to determine the extent of their requests and report back to Council.
• Staff has outlined the broad nature of the requests below and representatives
from the Dealerships will present additional information at the Council meeting.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
DPA and Dealership representatives made a brief presentation at the October 20, 2015
City Council meeting on their intent to revive efforts for regional auto dealership branding.
Thereafter, staff and DPA engaged in preliminary information exchanges and met on
October 30, 2015. After the meeting, DPA refined its request in a follow up
correspondence, dated November 9, 2015 (Attachment 1). The Dealerships are interested
in seeking City cooperation and partnership to optimize branding and visibility. The
group’s requests for assistance include:
• City assistance in design and placement of a bus shelter along the Dealership
frontage on Highway 111;
• Expanding display area along Highway 111 frontage for Hyundai and Nissan;
• Temporary and permanent approvals for design and placement of signage and
inventory placement;
• Revisiting the 2012 branding concepts, secure approvals for select design
elements, lighting, and rebranding La Quinta Auto Collection;
• Increasing parking restrictions and enforcement including an increase in ‘fire lane’
curbing;
• Repurposing street roundabouts for vehicle displays;
STUDY SESSION ITEM NO.
201
La Quinta Auto Collection
UPDATE For STUDY SESSION
Monday, November 9, 2015
Submitted by: Michael Hastings, DPA Principal
Below please find the elements to be considered at the November 17th, 2015 La
Quinta City Council Study Session.
1. Sunline Bus Shelter…The dealers are open to dialogue with Sunline and
the City to design a shelter that will not inhibit the sales opportunities on
the site by blocking the sightlines. If the present conversation is to locate
one in front of The Hyundai store, this is the least favored spot because
this dealership is already at a severe disadvantage because it is in the
deepest hole and the elevation of the vehicles for sale are not visible from
Highway 111. HOWEVER…. The dealerships are willing to work with
Sunline to design a shelter that will house La Quinta Auto Collection
Dealership advertisements (exclusively), for the lifetime of the shelter, at
no cost to the dealers.
2. SHORT TERM… The dealers would like to do a vinyl wrap of the existing
“rock…Flintstones” monument signs to bring them up to a more current
look and branding. This would enable these “Auto Mall” signs to reflect the
actual franchises offered at the locations.
3. LONG TERM.. The dealers would like to replace these signs with more
contemporary design and with better lighting, and incorporate the new
signature of “The LaQuinta Auto Collection”
4. SHORT AND LONG TERM…The dealers would like to incorporate an
existing marketing and or branding tool by completely surrounding all of
their facilities with the types of property frontage flags that they are flying
today. This is also very similar to one of the design elements proposed
back in the 2012 design plan. This would define a “place” and bring
immediate recognition to the Auto Collection.
5. The dealers are going to take the existing Association bylaws and do a
comprehensive review and revision of them to better effect today’s
economy and the refreshing of the property uses.
6. As suggested by our firm a few years ago, we would like to revisit and get
an approval from the City Council to rebrand the Auto Mall to “The La
202
Quinta Auto Collection”. This would provide for the dealers a clean break
from the past and launch an exciting campaign with a new logo and
branding opportunities.
7. Included in the site redesigns, all of the dealers would like to include the
street turn around islands to become areas for vehicle display as well.
8. All of the dealers would like to request that the City visit the sites and
assist the dealers in setting a red curb designation around each driveway
access point. Too often vehicles block the sightlines of the exiting
vehicles. This is an urgent request.
9. All of the dealers have asked the city to work with them on parking
restriction signs for the surrounding streets by the dealerships. Presently
some overflow new vehicle inventory is parked there and stays for
days…weeks at a time, limiting the employees and customers parking
opportunities.
10. The dealers know that all of these changes take a financial effort that can
be daunting. New signs, new Signature Pods for vehicle display, new
landscaping (eliminate grass based upon the drought conditions), new
lighting, the bus shelter concept…. They would like to request a series sit
down with the City to discuss a way to fund these site upgrades and the
planning to get them accomplished. This would also include a partnership
in the re-launching marketing and advertising campaigns.
11. See if recycled water is available for this newly refurbished frontage.
12. SHORT and LONG TERM…Establish a number of Signature Pods that
each dealer can display along Highway 111. Short term the dealers will
maintain the areas to have the displays and monitor them for safety with
the pedestrian traffic. The vehicles would also only be moved during off
peak hours so as not to be a problem during high peak traffic hours. The
only exception would be if one of those vehicles was desired by a
customer.
13. Work diligently with City staff and consultants to bring the past designs
and standards up to an acceptable design theme to bring the La Quinta
Auto Collection into a competitive position with the surrounding Cities
dealerships.
203
• Exploring joint venture opportunities for implementing recycled water irrigation to
landscaping/frontage areas; and
• Defining funding solutions to accomplish the requested improvements.
Staff is seeking Council direction regarding the Dealerships’ requests and negotiating
potential deal points.
Prepared by: Ted Shove, Business Analyst
Approved by: Edie Hylton, Deputy City Manager
Attachment: 1. Correspondence from DPA, dated November 9, 2015
204
205
206
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208
CA
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209
210
211
212
COMMUNITY DEVELOPMENT DEPARTMENT
Building Code Compliance/Animal Control Housing Planning
CUSTOMER CENTER
The Community Development Department represents one of six City departments. The hub
of the department is the Customer Center. The Customer Center provides all development
related services in one location including building permits, building inspections, housing
services, plan checking, planning permits, and other general permit services. The
Community Development Department consists of the Planning, Housing, Building, Animal
Control, and Code Compliance Services.
825
Total Customers Served
934
Phone Calls Received
299
Total Applied Permits
36
Total eTRAKiT Permits
689
Total Issued Permits and
Licenses
18
Projects Applied For
13
Projects Approved
The Customer Center serves as a one-stop shop for La Quinta residents. It is the central location for
obtaining permits for planning, building, engineering, garage sales, and special events. The
Customer Center assists customers through the permitting process from initial questions and pre-
application meetings through inspections and final certificate of occupancy.
CCOMMUNITYOMMUNITY DDEVELOPMENTEVELOPMENT DDEPARTMENTEPARTMENT
SEPTEMBER 2015 REPORT SEPTEMBER 2015 REPORT
SEPTEMBER 2015 MSEPTEMBER 2015 M ETRICSETRICS
213
COMMUNITY DEVELOPMENT DEPARTMENT
Building Code Compliance/Animal Control Housing Planning
P L A N N I N G
B U I L D I N G
The Building Division administers all building permit applications and plans for
compliance with requirements established in the entitlement process, La Quinta
Municipal Code, and all currently applicable California Building Standards Codes.
The Planning Division works with residential and commercial property/business owners
and developers to ensure development in the City is constructed consistent with the
City’s goals and policies.
Administrative Permits
Includes sign applications, temporary
use permits, minor use permits, final
landscaping plans, etc.
Entitlement Permits
Includes site development permits,
conditional use permits, subdivision
maps, etc.
Submitted Applications
Year 2015 2014
September 3 30
Year To Date 73 127
Building Permits Submitted
Year 2015 2014
September
208 230
September
eTRAKiT
9 0
Year To Date 1,857 1,549
Submitted Applications
Year 2015 2014
September 5 0
Year To Date 169 21
Building Permits Issued
Year 2015 2014
September
220 178
September
eTRAKiT
6 0
Year To Date 1,705 1,380
Building Inspections
Year 2015 2014
September
1,036 547
Year To Date
7,810* 4,210
*Inspection totals from 2015
reflect total amount of individual
inspections performed versus
2014 totals, which indicate the
amount of inspection sites visited.
214
COMMUNITY DEVELOPMENT DEPARTMENT
Building Code Compliance/Animal Control Housing Planning
Code Compliance
The Code Compliance Division addresses numerous issues including abandoned vehicles,
property maintenance, health & safety, building code compliance, zoning, substandard
housing, and other topics that can have an adverse impact on residential and commercial
neighborhoods in the City.
A N I M A L C O N T R O L /
C
O D E C O M P L A I N C E
Animal Control
The Animal Control Division provides field services responding to reports of stray, lost/found,
and injured animals in distress and transports them for medical treatment and shelter when
needed, seven days a week.
Open Cases
Year 2015 2014
September 69 69
Year To Date 904 810
449 Active Cases 11 Completed Code Inspections (Includes Home Occupation and Pool Draining Inspections)
CODE COMPLIANCE ACTIVITY
189 Active Cases
3 Dog Bite Incidents
ANIMAL CONTROL ACTIVITY
Closed Cases
Year 2015 2014
September 65 77
Year To Date 874 797
Open Cases
Year 2015 2014
September 97 136
Year To Date 932 1,623
Closed Cases
Year 2015 2014
September 69 141
Year To Date 938 1,548
215
216
217
218
219
220
Participation Participation Variance Meetings Meetings
Fitness Center 2015 2014 2015 2014
221
222
223
224
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madame Mayor and Members of the City Council
FROM: Timothy R. Jonasson, P.E., Public Works Director/City Engineer
DATE: November 17, 2015
SUBJECT: PUBLIC WORKS DEPARTMENT REPORT – OCTOBER 2015
1. For the month of October, the total for all maintenance expenditures recorded
in GORequest was $102,323, with new street sign installation, storm drain
repair/maintenance, street sweeping, and irrigation/weeds/shrub/tree trimming
being among the highest tasks in terms of cost. Public Works maintenance
workers recorded 1,445 task hours associated with this work. A detailed
breakdown of tasks and associated costs is presented in the attached pie chart
(Attachment 1).
2. Residents continue to submit customer satisfaction surveys through the
GORequest system. The Public Works Department received 10 surveys in the
month of October, with residents commenting on how staff handled reported
issues. Employees were rated on their response time, effectiveness, and
courtesy. A summary of responses is provided below and detailed surveys are
provided as Attachment 2:
80 percent of respondents rated Response Times as “Superior” or “Good”
78 percent of respondents rated Employee Effectiveness as “Superior” or
“Good”
75 percent of respondents rated Employee Courtesy as “Superior”
70 percent of respondents indicated “Exceeded” or “Met” under
Expectations Met
Surveys also include positive feedback from residents such as: “This site is great.
Fast and efficient other towns should learn from LQ.” And, “I like having an app
that allows citizens to help the city take care of issues in a timely manner.”
3. The Southern California Chapter of the American Public Works Association
(APWA) announced that the City will be receiving an award for its Student
Outreach Program. The Public Works Department will be recognized for
winning a “2015 Public Works Awareness” award at the APWA Annual Awards
Luncheon taking place on December 9, 2015, in Lakewood, California. A total of
DEPARTMENT REPORT ITEM NO.
225
14 students from various Coachella Valley high schools completed the program
with 25 to 30 hours of volunteer service and instruction in the public works field.
4. Staff attended the Annual Project of Merit Awards hosted by the Southern
California Chapter of APWA at Mission Hills Country Club in Rancho Mirage. The
City was among the award winners, receiving two Project of Merit Awards for
the La Quinta Wellness Center and Avenue 52 Perimeter Landscaping projects.
Upon accepting the awards, staff gave a brief PowerPoint presentation
highlighting the key components of the projects.
5. The 10th Anniversary Library Interior Improvements, Slurry Seal (in north La
Quinta), and Sports Complex and YMCA Americans with Disabilities Act
Improvements Projects (Phase 1) are substantially complete and are tentatively
scheduled for Council acceptance in November.
6. Work is nearly complete on the La Quinta Library Parking Lot/Landscape
Improvement Project. The project is tentatively scheduled to be completed by
the mid-November.
7. The Monroe Street Rehabilitation Project began on October 12 and is
anticipated to be complete by early November.
8. The contractor for the Washington Street Pavement Rehabilitation Project is
continuing with the removal and replacement of handicap ramps on
Washington Street. The asphalt is tentatively scheduled to be removed and
replaced starting November 12.
9. On-site construction continues at the various private development projects
including Andalusia, Griffin Ranch, Signature, and Darby Estates.
Attachments: 1. Maintenance Expenditures by Task for October
2. Customer Satisfaction Survey Details for October
226
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:
1
0
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0
7
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2
0
1
5
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:
0
9
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1
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1
5
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:
0
9
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3
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1
3
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2
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m
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.
ATTACHMENT 2
229
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q
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:
1
6
3
3
3
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6
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0
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0
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2
To
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230
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:
1
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2
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T
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