2021 Finance - General Ledger 1986-2014eit,y ofta Quinta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2013=036, it is requested that the records
_delineated below be destroyed. There is no known litigation or reasonably anticipated_ investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) a true, secondary electronic copy is kept in a safe and separate place.
Karla Romero
Finance
Department Head Signature
Print Name
Department
f i D�
William H. Ihrke
City Attorney Signature
Print Name
Bate
RECORDS TO BE DESTROYED:
UFFS# and TITLE or
E-IMAGE
REQUIRED
DESCRIPTION OF RECORD
TYPE FORMAT RECORD DATES
EXIST?
TOTAL
RETENTION
401.21 GENERAL LEDGER- RDA
C P/S FY 1986/87-FY
Y
UNTIL AUDITED
1989/90
+ 7 YEARS
401.21 GENERAL LEDGER
C P/S F' 1990/91-FY
Y
UNTIL AUDITED
1999/2000
+ 7 YEARS
401.21 GENERAL LEDGER
C P/S FY 2000/01-FY
Y
UNTIL AUDITED
2009/10
+ 7 YEARS
401.21 GENERAL LEDGER
I FY 2010/11-FY
C ' P/S
Y
UNTIL AUDITED
2013/14
+ 7 YEARS
402.02 BANK STATEMENT FEES
O P/S 2008-2013
N
UNTIL AUDITED
+ 7 YEARS
I �i cW I certify that the records ascribed above and approved for destruction were � recycled shredded on as
prescribed by law.
L
_
�IZu
Monika Radeva
City Clerk
6
City Clerk or Deputy Cfy Clerk nature
Print Name
Title
Type: Original Documents = O Format: Paper records to be shreded = P/S
Copies = C Paper records to be recycled = P/R
Electronic document to be deleted = E
CD. DVD, Tape to be destroyed = CDT
e!itt� ofdP-a Quinta
RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2013-036, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference to the same degree as the original version, and
(4) a true, secondary electronic copy is kept in a safe and separate place.
Digirolly *ned by -1. fbmero
l r 1-•—DN.m=l4ila Pwne,o,o{ily WLa
mlb'Wgmece+gglnb<a9o,c=DS
:Karla Romero
Finance
Department Head Signature
Print Name
Department
William H. Ihrke
City Attorney Signature
Print Name
Date
RECORDS TO BE DESTROYED:
REQUIRED
UFFS# and TITLE or
E-IMAGE
DESCRIPTION OF RECORD
TYPE
FORMAT
RECORD DATES TOTAL
EXIST?
RETENTION
412.01 ACCOUNTS PAYABLES
O
P/S
FY 2011/12 NO Until Audited +
i 7 years
FY 2011/12 NO Until Audited +
412.01 ACCOUNTS PAYABLES
O
P/S
7 years
FY 2011/12 NO Until Audited +
412.01 ACCOUNTS PAYABLES
O
P/S
7 years
Until Audited +
412.01 ACCOUNTS PAYABLES
O
P/S FY 2011/12 NO
7 years
412.01 ACCOUNTS PAYABLES
O
P/S FY 2011/12
NO
Until Audited +
7 years
Until Audited +
412.01 ACCOUNTS PAYABLES
O
P/S FY 2011/12
NO
7 years
Until Audited +
412.01 ACCOUNTS PAYABLES
O
P/S FY 2011/12
NO
7 years
O
412.01 ACCOUNTS PAYABLES
P/S FY 2011/12
NO Until Audited +
7 years
Until Audited +
412.01 ACCOUNTS PAYABLES
O
P/S FY 2011/12
NO
wears
Until Audited +
412.01 ACCOUNTS PAYABLES
O
P/S FY 2011/12
NO
7 years
Until Audited +
408.02 DAILY CASH
O
P/S FY 2011/12
NO
P/S FY 2011/12
7 years
408.02 DAILY CASH
O
NO
Until Audited +
_
7 years
_
Until Audited +
408.02 DAILY CASH
O
P/S FY 2011/12
NO
P/S FY 2011/12
7 years
Until Audited +
408.02 DAILY CASH
O
NO
P/S FY 2011/12
7 vears
408.02 DAILY CASH
O
NO
Until Audited +
7 years
O
NO
Until Audited +
408.02 DAILY CASH
P/S FY 2011/12
7 years
410.06 Budget Status Repots
O
P/S
FY 17/18
NO
CURRENT + 2
YRS
410.01 BUDGET PREPARATION FILES
O
P/S
FY 15/16-16/17
NO
CURRENT + 2
_
YRS
Until Audited +
401.03 LANDMARK-JE
O
P/S
1/12-6/12
NO
O
P/S
7/12-12/12
NO
7 years
Until Audited +
412.01 LANDMARK EXPENSES-
ACCOUNTS PAYABLES
7 years
408.02 DAILY CASH
O
P/S
FY 10/11
NO
Until Audited +
7 years
701.06 FAC PACKETS
O
P/S
FY 14/15-17/18
YES
Current year +
2 years
410.01 Budget Prep Files
O
P/S
FY 06/07
NO
Current year +
2. years
410.01 BUDGET PREP FILES
O
i P/S
FY 16/17
NO
Current year +
f
2 years
410.06 BUDGET STATUS REPORTS
O
P/S
FY 16/17
NO
Current year +
O
P/S
FY 16/17
NO
1 2 years
Current year +
410.09 FINANCIAL SUPPORT
M —, ,--T
rcE�uc� i
2 years
FORMERLY-408.04 DOG LICENSE
O
P/S
2012
NO
Until Audited +
FEES A-L
7 years
FORMERLY-408.04 DOG LICENSE
O
P/�
2012
NO
Until Audited +
FEES M-Z
7 ears
O
P/S
FY 12/13
NO
Until Audited +
404.05 Timesheets
7 years
Until Audited +
401.03 BUDGET ADJUSTMENTS
O
P/S
FY 11/12
NO
7 years
O
NO
Until Audited + 7
401.20 JOURNAL ENTRIES
P/S
FY 11/12
years
401.20 JOURNAL ENTRIES
O
P/S
FY 11/12
NO
Until Audited + 7
_
ea rs
O
P/S
401.20 JOURNAL ENTRIES
FY 11/12
NO
Until Audited + 7
years
402.08 BAD CHECKS/STALE DATED
Until Audited + 7
O
P/S
FY 11/12
NO
CHECKS
years
402.06 Bank RECONCILIATIONS JUL-
Until Audited + 7
O
P/S
FY 12/13
NO
DEC
J
years
Until Audited + 7
402.06 Bank RECONCILIATIONS JAN-
O
P/S
FY 12/13
NO
JUN
years
I certify that the records described above and approved
for
destruction were
o recycled kshreddedon
as
prescribed by law.
Monika Radeva
City Clerk
City Clerk or eputy dity Cler ignature
Print Name
Title
Type: Original Documents = O
Format:
Paper records to be shreded = P/S
Copies = C
Paper records to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed = CDT