2020 Finance - Daily Cash 2011-2012°'tq of Qtsinta RECORDS DESTRUCTION AUTHORIZATION
In accordance with the City's Records Retention Schedule as adopted by Resolution 2013-036, it is requested that the records
delineated below be destroyed. There is no known litigation or reasonably anticipated investigation or litigation that would
require these records be held.
The total retention period has expired or in accordance with GC34090.5, any original/permanent records herein are being
destroyed because (1) these records have been scanned into a permanent electronic format, (2) the format produced an accurate,
legible copy that does not permit edits, (3) it is accessible for public reference_ to the same degree as the original version, and
(4) a true, secondary electronic copy is kept in a safe and separate place.i
�RaZtL� - Karla Romero Finance
Department Head Signature Print Name Department
William H. Ihrke
City Attorney Signature Print Name orate
RECORDS TO BE DESTROYED:
UFFS# and TITLE or
DESCRIPTION OF RECORD
TYPE
FORMAT
RECORD DATES
E-IMAGE
EXIST?
REQUIRED
TOTAL
RETENTION
Until
408.02 DAILY CASH
0
P/S
FY 2011/12
NO
Audited + 7
years
Until
408.02 DAILY CASH
0
P/S
FY 2011/12
NO
Audited + 7
years
Until
408.02 DAILY CASH
0
P/S
FY 2011/12
NO
Audited + 7
years
Pf
Until
408.02 DAILY CASH
0
P/S
FY 2011/1Z
NO
Audited + 7
years
Until
408.02 DAILY CASH
0
P/S
FY 2011/12
NO
Audited + 7
-WPM---
Until
408.02 DAILY CASH
0
P/S
FY 2011/12
NO
Audited + 7
__ _ _
-
years
Until
408.02 DAILY CASH
0
P/S
FY 2010/11
NO
Audited + 7
years
Until
408.02 DAILY CASH
0
P/S
FY 2010/11
NO
'Audited + 7
years
Until
408.02 DAILY CASH
0
P/S
FY 2011/12
NO
Audited + 7
years
Until
408.02 DAILY CASH
0
P/S
FY 2011/12
NO
Audited + 7
_Years__
Until
408.02 DAILY CASH
0
P/S
FY 2011/12
NO
Audited + 7
yea rs
Until
408.02 DAILY CASH
0
P/S
FY 2011/12
NO
Audited + 7
years
Until
408.02 DAILY CASH
0
P/S
FY 2011/12
NO
Audited + 7
years
408.02 DAILY CASH
402,02 HOUSING BANK STATEMENTS
403.05 AUDIT WORKING FILES
101.0i GENERAL CORRESONDENCE &
410.09 FINANCIAL SUPPORT
REQUEST
401.03 LANDMARK-JE
401.03 LANDMARK-JE
410.01 BUDGET PREPARATION FILES,
410.06 BUDGET STATUS REPORTS,
410.09 FINANCIAL SUPPORT
REQUESTS.
FORMERLY-408.04 DOG LICENSE
FEES A-L
FORMERLY-408.04 DOG LICENSE
FEES M-Z
Until
P/S FY 2011/12 NO Audited + 7
years
Until
P/S 02/11-11/11 NO Audited + 7
years_
FY 2009/10 & Until
0 P/S 2011/12 NO Audited + 7
years
Current
0 P/S 2009-16 & 2010-11 NO year + 2
5
X
C
A
701.06 FAC PACKETS, FORMERLY- O
408.04 DOG LICENSES ��('1�If
402.06Bank Reconciliations 0
40 N,,�DJournal Entries 0
401.20 Journal Entries 0
404.05 Timesheets 0
_ _years___
Until
P/S
7/11-1211
NO
Audited + 7
yea rs
Until
P/S
1/11-6/11
NO
Audited + 7
yea rs
Current
P/S
FY 2015/16
NO
year + 2
yea rs
Until
P/S
2011
NO
Audited + 7
years
U1nti
P/S
2011
NO
Audited + 7
years
Current
FY 2016/17, 2005-
year 2
P/S
YES & NO
years, Until
2012
Audited + 7
yea rs
Until
P/S
FY 11/12 July -June
NO
Audited + 7
____years
Until
P/S
FY 10/11 Jul - Jan
NO
Audited + 7
yea rs
Until
P/S
FY 10/11 Feb - Jun
NO
Audited + 7
years
Until
P/S
FY 11/12 Jul - Jun
NO
Audited + 7
years
I certify that the records described above and approved for destruction were ❑ recycled kshredded on lt-��-�J _ as
prescribed by law. A
t'/ Monika Radeva City Clerk
City Clerk or Deputy City Clerk Sig at re Print Name Title
ype Original Documents = ❑ Format: Paper records to be shreded = P/S
Copies = C Paper records to be recycled = P/R
Electronic document to be deleted = E
CD, DVD, Tape to be destroyed = CDT