2021-22 Riverside County MOU Amend 3 - Library, Museum, & Markerspace ManagementMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
June 3, 2021
Jon McMillen, City Manager
Lisa Chaudhry, Administrative Technician
Memorandum of Understanding (MOU) Amendment No. 3 - County of Riverside for the
Management of the La Quinta Library, Museum, & Creation Station
05/04/2021 (Consent Item 13)
✔
07/01/2021 06/30/2022
1,360,190
N/A - Nichole Romane 6/3/2021
N/A - MR
202-3006-60105 &
202-3009-60105
City of La Quinta
CITY COUNCIL MEETING: May 4, 2021
STAFF REPORT
AGENDA TITLE: APPROVE THIRD AMENDMENT TO MEMORANDUM OF
UNDERSTANDING WITH THE COUNTY OF RIVERSIDE FOR A ONE-YEAR
EXTENSION FOR LIBRARY, MUSEUM AND MAKERSPACE MANAGEMENT
RECOMMENDATION
Approve the Third Amendment to the Memorandum of Understanding with the
County of Riverside for a one-year extension for the Library, Museum and
Makerspace management; authorize the City Manager to execute the
amendment.
EXECUTIVE SUMMARY
•The City has a Memorandum of Understanding (MOU) with the County of
Riverside (County) to manage the La Quinta Library, Museum, and
Makerspace.
•All programs and services continue to be assessed, and new processes
implemented due to the COVID-19 pandemic.
•The MOU will expire on June 30, 2021 and this Third Amendment to the
MOU (Amendment) (Attachment 1) will extend the agreement to June 30,
2022.
FISCAL IMPACT
The 2021/22 Library and Museum Fund budget incorporates funding for
contract services in the amount of $1,360,190.
BACKGROUND/ANALYSIS
The County collects $2.7 million annually in library tax credits for the Library,
Museum, and the Makerspace. Since 2004, the City has contracted with the
County to manage the La Quinta Library. The MOU was amended and extended
in previous years to include the management of the Museum and Makerspace.
This MOU provides for the County to contract these services to LS&S. The total
cost for these services is $1,360,190 and the breakdown is as follows:
•Library management of $700,000;
•Books and purchase of materials of $100,000;
•Museum management of $195,000;
•Makerspace management of $165,190; and
•County technical and administration services of $200,000 a year.
CONSENT CALENDAR ITEM NO. 13
225
The current MOU is set to expire on June 30, 2021. This extension will continue
to allow the City to work with the County on current and post COVID-19
guidelines, compliance processes, facility improvements, and implement new
service delivery as services fully reopen. The City will also work with the County
on a multi-year agreement to begin fiscal year 2022-23. The Amendment is
scheduled for the Riverside County Board of Supervisors review on June 8,
2021.
Due to the specialized services and experience required for the Library,
Museum, and Makerspace staff recommends extending the agreement with the
County to continue providing these services to the community.
ALTERNATIVES
Council may modify and/or deny the extension of the MOU with the County.
Prepared by:
Approved by:
Attachment:
Christina Calderon, Community Resources Manager
Chris Escobedo, Director of Community Resources
1. Third Amendment to the Memorandum of
Understanding
226
Date Produced: 06/14/2021
CITY OF LA QUINTA:
The following is the delivery information for Certified Mail™/RRE item number 9214 8901 8804 0800
0364 87. Our records indicate that this item was delivered on 06/07/2021 at 12:03 p.m. in RIVERSIDE,
CA 92501. The scanned image of the recipient information is provided below.
Signature of Recipient :
Address of Recipient :
Thank you for selecting the Postal Service for your mailing needs. If you require additional assistance,
please contact your local post office or Postal Service representative.
Sincerely,
United States Postal Service
The customer reference number shown below is not validated or endorsed by the United States Postal
Service. It is solely for customer use.
Customer Reference Number:C2734702.15737996
2