2016 02 02 CCT4tit 4
City Council agendas and staff reports are
now available on the City's web page:
www.la-quin ta. orp
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBERS
78-495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, FEBRUARY 2, 2016
3:00 P.M. CLOSED SESSION 1 4:00 P.M. OPEN SESSION
CALL TO ORDER
ROLL CALL: Councilmembers: Franklin, Osborne, Pena, Radi, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on
the agenda. Please complete a "Request to Speak" form and limit your comments to three
minutes. The City Council values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
CONFIRMATION OF AGENDA
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(d)(1) ALVERIZ ET AL. V. CITY OF LA
QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR COURT CASE NO. PSC 1503161;
BARTON ETAL. V. CITY OF LA QUINTA ET AL., RIVERSIDE COUNTY SUPERIOR
COURT CASE NO. PSC 1505200
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO
GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY LOCATED AT:
SILVERROCK RESORT (APNS 770-200-026; 776-150-021; 776-150-023; 770-
060-056; 770-060-057; 770-060-058; 770-060-059; 770-060-061; 770-060-
062; 777-490-004; 777-490-006; 777-490-007; 777-490-012 AND 777-490-
014)
CITY NEGOTIATOR: FRANK J. SPEVACEK, CITY MANAGER
CITY COUNCIL AGENDA
February 2, 2016
NEGOTIATING PARTY: SILVERROCK DEVELOPMENT, LLC.
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT FOR ACQUISITION
AND/OR DISPOSITION OF THE PROPERTY IDENTIFIED
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
REPORT ON ACTIONS(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on
the agenda. Please complete a "Request to Speak" form and limit your comments to three
minutes. The City Council values your comments; however in accordance with State law, no
action shall be taken on any item not appearing on the agenda unless it is an emergency item
authorized by GC 54954.2(b).
ANNOUNCEMENTS PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. PRESENTATION BY QUEEN SCHEHERAZADE AND HER COURT ON BEHALF OF THE
RIVERSIDE COUNTY FAIR AND NATIONAL DATE FESTIVAL
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
PAGE
1. APPROVE MINUTES OF JANUARY 19, 2016
2. AUTHORIZE OVERNIGHT TRAVEL FOR GOLF, PARKS, AND FACILITIES
MANAGER TO ATTEND THE GOLF INDUSTRY CONFERENCE ON
FEBRUARY 7-10, 2016, IN SAN DIEGO, CALIFORNIA
3. APPROVE GRANT DEEDS AND A LOT LINE ADJUSTMENT FOR
CONVEYANCE OF THE WESTERLY PORTION OF A CITY -OWNED LOT
ON JEFFERSON STREET, BETWEEN WESTWARD HO DRIVE AND
FIESTA DRIVE, TO INDIAN SPRINGS GOLF CLUB, LP
4. APPROVE A RECIPIENT FOR THE 2016 SENIOR INSPIRATION AWARD
PROGRAM
5. AWARD CONTRACT TO TRI-STAR CONTRACTING FOR CONSTRUCTION
OF JEFFERSON ROUNDABOUT ART PIECE PEDESTAL PROJECT
CITY COUNCIL AGENDA 2
February 2, 2016
PAGE
6. ADOPT RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT
WITH COUNTY OF RIVERSIDE FOR USE OF COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDS FOR AMERICANS WITH
DISABILITIES ACT IMPROVEMENTS AND PUBLIC SERVICE FUNDS FOR
BOYS AND GIRLS CLUB OF THE COACHELLA VALLEY - LA QUINTA
UNIT [RESOLUTION 2016-0041
7. SECOND READING AND ADOPTION OF ORDINANCE NO. 533
AMENDING THE EXISTING DEVELOPMENT AGREEMENT WITH RREF
II-CWC LAQ, LLC. FOR THE SIGNATURE PROJECT SITE TO REMOVE
TWO PARCELS (LOTS 97 AND T) FROM THE TERMS OF THE
AGREEMENT; AND FIND THE PROJECT EXEMPT FROM FURTHER
REVIEW PURSUANT TO SECTIONS 15182 OF THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
8. AUTHORIZE OVERNIGHT TRAVEL FOR DEPUTY CITY CLERK TO
ATTEND CITY CLERK ASSOCIATION OF CALIFORNIA TECHNICAL
TRAINING FOR CLERKS SERIES 100 ON MARCH 15-18, 2016, IN
RIVERSIDE, CALIFORNIA
9. AWARD A CONTRACT TO CONSERVE LANDCARE FOR CONSTRUCTION
OF FRITZ BURNS PARK PARKWAY TURF CONVERSION
IMPROVEMENTS
10. AWARD A CONTRACT TO CONSERVE LANDCARE TO CONSTRUCT THE
CIVIC CENTER CAMPUS AND FIRE STATION 70 TURF CONVERSION
IMPROVEMENTS
BUSINESS SESSION
1. 2015/16 MID -YEAR BUDGET REVIEW AND 2014/15 COMPREHENSIVE
ANNUAL FINANCIAL REPORT FOLLOW-UP
2. APPROVE SECOND ROUND COMMUNITY SERVICES GRANTS AND
FUNDING REQUESTS
STUDY SESSION
1. DISCUSS STRATEGY FOR LANDSCAPE AND LIGHTING DISTRICT TURF
CONVERSION
PUBLIC HEARINGS - NONE
CITY COUNCIL AGENDA 3
February 2, 2016
DEPARTMENTAL REPORTS
PAGE
1. CITY MANAGER
2. CITY ATTORNEY
3. CITY CLERK
4. COMMUNITY RESOURCES - UPDATE ON RETAIL PET STORE BAN 219
ORDINANCE
MAYOR'S AND COUNCIL MEMBER'S ITEMS
74Zl1:i&1<_VI11I,11IY01:7uI_,1111colz/_101111:1uli
1. CVAG COACHELLA VALLEY CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION & VISITORS BUREAU (Evans)
5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
6. COACHELLA VALLEY WATER DISTRICT POLICY COMMITTEE (Evans)
7. SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
8. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Franklin)
9. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Franklin)
10. JACQUELINE COCHRAN REGIONAL AIRPORT AUTHORITY (Franklin)
11. SUNLINE TRANSIT AGENCY (Franklin)
12. AD HOC COMMITTEE TO EVALUATE CITY CANNABIS OPTIONS (Franklin & Pena)
13. CVAG PUBLIC SAFETY COMMITTEE (Osborne)
14. DESERT SANDS SCHOOL DISTRICT COMMITTEE (Osborne & Franklin)
15. IID ENERGY CONSUMERS' ADVISORY COMMITTEE (Osborne)
16. EAST VALLEY COALITION (Osborne)
17. ANIMAL CAMPUS COMMISSION (Pena)
18. CHAMBER OF COMMERCE INFO EXCHANGE COMMITTEE (Pena)
19. CVAG VALLEY -WIDE HOMELESSNESS COMMITTEE (Pena)
20. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) (Radi)
21. CVAG TRANSPORTATION COMMITTEE (Radi)
22. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Franklin & Radi)
23. INVESTMENT ADVSIORY BOARD MINUTES DATED JULY 8, 2015
24 COMMUNITY SERVICES COMMISSION MINUTES DATED DECEMBER 14,
2015
25. PLANNING COMMISSION MINUTES DATED DECEMBER 8, 2015
ADJOURNMENT
*********************************
CITY COUNCIL AGENDA 4
February 2, 2016
The next regular meeting of the City Council will be held on February 16, 2016
commencing with closed session at 3:00 p.m. and open session at 4:00 p.m. at the City
Hall Council Chambers, 78-495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Susan Maysels, City Clerk, of the City of La Quinta, do hereby declare that the
foregoing Agenda for the La Quinta City Council meeting was posted on the City's
website, near the entrance to the Council Chambers at 78-495 Calle Tampico, and the
bulletin boards at the Stater Brothers Supermarket at 78-630 Highway 111, and the La
Quinta Cove Post Office at 51-321 Avenida Bermudas, on January 29, 2016.
DATED: January 29, 2016
SUSAN MAYSELS, City Clerk
City of La Quinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment is
needed for the hearing impaired, please call the City Clerk's office at 777-7103, twenty-
four (24) hours in advance of the meeting and accommodations will be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk's office at 777-
7103. A one (1) week notice is required.
If background material is to be presented to the Councilmembers during a City Council
meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must
be supplied to the City Clerk for distribution. It is requested that this take place prior to
the beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78-495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
CITY COUNCIL AGENDA 5
February 2, 2016
CITY COUNCIL
MINUTES
TUESDAY, JANUARY 19, 2016
A regular meeting of the La Quinta City Council was called to order at 4:01 p.m. by
Mayor Evans.
PRESENT: Councilmembers Franklin, Osborne, Pena, Radi, Mayor Evans
ABSENT: None
CONFIRMATION OF AGENDA - Confirmed
CLOSED SESSION - None
Councilmember Franklin led the audience in the pledge of allegiance.
PUBLIC COMMENT ON MATTERS NOT ON AGENDA
PUBLIC SPEAKER: The following speakers requested that Ordinance 532 be amended
to permit cannabis deliveries and personal cultivation:
1. Chris Cranfill, La Quinta (business: California's Best Delivery)
2. Courtney Bateman, no address given (business: Live High End)
3. Melanie Dugent, no address given (business: Live High End)
PUBLIC SPEAKER: Paula Simonds, La Quinta - Ms. Simonds of the Desert Cancer
Foundation provided information on a multi -organization event on January 30, 2016.
PUBLIC SPEAKER: The following speakers spoke against the mini -mart and gas station
development proposed at the corner of Washington Street and Avenue 50:
1. Walter Sorenson, La Quinta
2. Dennis Lubas, La Quinta
3. Gordon Kelly, La Quinta
4. Dennis Peck, La Quinta
PUBLIC SPEAKER: Robert Sylk, La Quinta - Mr. Sylk stated that the Concerned Citizens of
La Quinto organization is not affiliated with any other homeowners' group on the issue
of the Washington/Avenue 50 project. Mr. Sylk suggested slowing down the review
process and announced that the developer, Mr. Chandi, will be at the Embassy Suites
on March 3rd at 5:30 p.m. to answer residents' question regarding the project.
At the request of Councilmember Franklin, City Manager Spevacek explained the
project review process the City is required to follow.
CITY COUNCIL MINUTES
JANUARY 19, 2016
7
PUBLIC SPEAKER: Dennis Lubas, La Quinta - Mr. Lubas spoke against the Saxony
convention/event center proposed for the former Sam's Club property.
Mayor Evans explained the status of the Saxony convention/event center project.
PUBLIC SPEAKER: Deborah Godley, La Quinta - Ms. Godley requested that Council
adopt a ban on puppy mills and a ban on retailers who sell animals from puppy mills.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. PRESENTATION OF TEEN COMMUNITY EMERGENCY RESPONSE TEAM
GRADUATION CERTIFICATES
Mayor Evans presented graduation
Response Team (CERT) graduates:
Jonathan Lopez
Santiago Magara
Jordan Nadlee
Adrian Padilla
Francisco Rodriguez
Tori Thayer
certificates to the Teen Community Emergency
Kim Saruwatari, Director of Riverside County Emergency Management, thanked the
City and introduced the newly hired Emergency Operations Center Manager for La
Quinta, Alexander "Zander" Johnston.
CONSENT CALENDAR
1. APPROVE MINUTES OF DECEMBER 15, 2015
2. APPROVE DEMAND REGISTERS DATED DECEMBER 11, 18, 30, 2015 AND
JANUARY 8, 2016
3. SECOND READING AND ADOPTION OF ORDINANCE NO. 532 ADDING CHAPTER
5.90 TO THE LA QUINTA MUNICIPAL CODE TO PROHIBIT CANNABIS RELATED
USES AND COMMERCIAL CANNABIS ACTIVITIES; AND MAKING A FINDING OF
EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
4. APPROVE OVERNIGHT TRAVEL FOR DEPUTY CITY CLERK TO ATTEND
QUARTERLY LEAGUE OF CALIFORNIA CITIES ADMINISTRATIVE SERVICES
POLICY COMMITTEE MEETING ON JANUARY 21, 2016, IN SACRAMENTO,
CALIFORNIA
CITY COUNCIL MINUTES
JANUARY 19, 2016
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5. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED OCTOBER
31, 2015, AND NOVEMBER 30, 2015
6. ACCEPT AVENUE 52 AT JEFFERSON STREET ROUNDABOUT SIGNING AND
STRIPING IMPROVEMENTS
7. ADOPT RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL TRACT
MAP AND SUBDIVISION IMPROVEMENT AGREEMENTS ASSOCIATED WITH THE
ESTATE COLLECTION AT CORAL MOUNTAIN DEVELOPMENT (TRACT MAP NO.
32201) [RESOLUTION 2016-0011
8. ADOPT RESOLUTION GRANTING CONDITIONAL APPROVAL OF FINAL TRACT
MAP AND SUBDIVISION IMPROVEMENT AGREEMENTS ASSOCIATED WITH THE
WATERMARK DEVELOPMENT (TRACT MAP NO. 36762) [RESOLUTION 2016-0021
9. APPROVE PROFESSIONAL SERVICES AGREEMENT WITH VACATION RENTAL
COMPLIANCE, LLC FOR SHORT TERM VACATION RENTAL CONSULTING
SERVICES
10. APPROVE REIMBURSEMENT AGREEMENT WITH ND LA QUINTA PARTNERS, LLC
FOR STREET IMPROVEMENTS ON MADISON STREET ASSOCIATED WITH THE
HIDEAWAY DEVELOPMENT (TRACT MAP NO. 29894)
11. ACCEPT MONROE STREET PAVEMENT REHABILITATION IMPROVEMENTS
12. APPROVE REIMBURSEMENT AGREEMENT WITH EAST OF MADISON, LLC FOR
STREET AND RAISED MEDIAN IMPROVEMENTS ON MADISON STREET AND
STREET IMPROVEMENTS ON AVENUE 54 ASSOCIATED WITH MADISON CLUB
DEVELOPMENT (TRACT MAP NO.33076-1)
13. APPROVE PLANS, SPECIFICATIONS, AND ENGINEER'S ESTIMATE AND
ADVERTISE THE LA QUINTA PARK RESTROOM PROJECT FOR BID
MOTION - A motion was made and seconded by Councilmembers Radi/Franklin to
approve the Consent Calendar as recommended, with Item Nos. 7 and 8 adopting
Resolutions No. 2016-001 and 2016-002 respectively. Motion passed unanimously.
BUSINESS SESSION
1. UPDATE ON SILVERROCK RESORT DEVELOPMENT AND APPROVAL OF THE
GOLF COURSE REALIGNMENT AT SILVERROCK RESORT
City Consulting Economist Jon McMillen presented the staff report, which is on file in
the City Clerk's Office, and Mr. Robert Green of Robert Green Company provided a
project update.
CITY COUNCIL MINUTES 3
JANUARY 19, 2016
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Councilmembers discussed the distance from the 181h hole to the clubhouse in the
redesign; safety of crossing golfers; usability of front 9 holes during construction and
closing of back 9 during construction; reduced revenue estimates during construction;
additional galley viewing space resulting from redesign; dramatic improvement per
Palmer due to course finish facing the mountain views; expectation that project will be
underway in summer 2016; timeline for displacing current clubhouse; getting the
design right the first time; importance of keeping "Palmer" name for golf course;
timeline for master site infrastructure plans, and; narrowing Silverrock Way to a
friendlier, resort -style lane.
MOTION - A motion was made and seconded by Councilmembers Franklin/Radi to
approve the golf course realignment at Silverrock Resort as recommended. Motion
passed unanimously.
2. CITY REORGANIZATION PLAN
Deputy City Manager Hylton presented the staff report, which is on file in the City
Clerk's Office.
Councilmembers discussed staffing of the City Manager's Office; the role of the
Economist consultant; the zero cost of the plan; adding "City Treasurer" to
organization chart; adding the task of investment management to the Finance
Department's chart; cross -training administrative staff, and; importance of building
"bench strength" and succession planning.
MOTION - A motion was made and seconded by Councilmembers Pena/Radi to
approve the City reorganization plan as recommended. Motion passed unanimously.
STUDY SESSION
1. ADVISORY COMMITTEE REPORT AND RECOMMENDATIONS
Business Analyst Shove introduced Dennis Byerly, Chair of the Committee, who
presented the staff report, which is on file in the City Clerk's Office.
Councilmembers thanked the Committee Members and discussed the
comprehensiveness and deep understanding of City finances evident by Committee
Members; the valuable recommendations; need to prioritize the numerous
recommendations; need to determine what Measures should go on the ballot and
when; concept of an oversight board to monitor spending if a 1 percent sales tax
increase is to be approved by voters; timeline for placing a Measure on the ballot; the
greater effect of an increase in sales tax and transient occupancy tax on visitors than
on residents; continuance of the Advisory Committee to sponsor a sales tax increase
Measure due to legal limits on City's involvement; method for increasing City fees to
CITY COUNCIL MINUTES 4
JANUARY 19, 2016
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recover 100 percent of costs involved, and; direction to schedule the matter for an in-
depth study session on the February 16, 2016 Council agenda.
PUBLIC HEARINGS
1. ADOPT RESOLUTION TO APPROVE AN AGREEMENT WITH RIVERSIDE COUNTY
FOR ANIMAL SHELTER, FIELD AND LICENSING SERVICES; SUSPEND
RESOLUTION NO. 99-150; AND ADOPT RIVERSIDE COUNTY'S SCHEDULE OF
FEES FOR ANIMAL IMPOUNDS AND LICENSING FOR THE TERM OF THE
AGREEMENT [RESOLUTION 2016-0031
Animal Control/Code Compliance Supervisor Moreno presented the staff report, which
is on file in the City Clerk's Office.
In response to Councilmembers' questions, Mr. Moreno stated that the City will be
adopting all Riverside County animal -related fees for the duration of the agreement;
County staff will respond to calls to identify snakes; County staff will enforce the City's
Municipal Code provisions; the term of the agreement is one year with an option to
extend twice for one year terms; County staff will respond on weekends and
afterhours to emergencies, and will provide backup to their staff, but will not preclude
assistance from City staff if circumstances warrant; the County has animal control
officers who are residents of La Quinta, and; there will be a transition period.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:46 P.M.
PUBLIC SPEAKER: Lisa Blodgett, La Quinta - Ms. Blodgett spoke against raising any
impounding or licensing fees and against contracting with the County for any animal
services. She spoke in favor of the City hiring its own animal control staff and running
its own no -kill animal shelter and offered to assist in its operation.
PUBLIC SPEAKER: Valerie Masi, Indio - Ms. Masi spoke against contracting animal
control to the County and recommended the City hire its own animal control
personnel.
PUBLIC SPEAKER: Frank Corvino, Deputy Director, County Animal Services - Mr. Corvino
explained the services the County would be providing to La Quinta and addressed
some of the negative comments made by the two former public speakers. He said
that the cities of Indio, Desert Hot Springs and Rancho Mirage also contract with the
County for certain animal services. Mr. Corvino provided statistics on impounded dogs
and on the hours the Officer assigned to La Quinta would work.
Code Compliance Supervisor Moreno stated that the City is exploring offering office
space to the County's Animal Control Officer at City Hall so that s/he is integrated into
City culture.
CITY COUNCIL MINUTES 5
JANUARY 19, 2016
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PUBLIC SPEAKER: Deborah Godley, La Quinta - Ms. Godley raised questions about the
County agreement and suggested it may be more cost effective for the City to hire its
own officer. She also stated that the City needs to closely monitor the County's
operation of the shelter and animal -related fees need to be reduced, not increased.
Code Compliance Supervisor Moreno answered Ms. Godley's questions regarding
provisions of the agreement.
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 7:14 P.M.
Councilmembers discussed responsible versus irresponsible pet owners; the one year
test period of the agreement; the need for the City to stop subsidizing fees; Palm
Springs' admirable operation and its 1,500 volunteers; Councilmembers' knowledge
and positive view of the County shelter based on years of participation on the Animal
Campus Board; the City's intent to closely monitor activities and the agreement; the
prompting to respond to residents' requests for more proactive code compliance
activity by relieving City Officers of animal -related responsibilities; the adoption of
County fees to align them with fees charged by surrounding cities, and; the role
contractors play as part of the La Quinta team and the expected level of service to
residents.
MOTION: A motion was made and seconded by Councilmembers Pena/Radi to
approve an agreement with Riverside County for animal shelter, field and licensing
services, to suspend Resolution No. 1999-150, and adopt Riverside County's Schedule
of Fees for animal impounds and licensing for the term of the agreement.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, APPROVING AGREEMENT WITH RIVERSIDE COUNTY FOR
ANIMAL SHELTER, FIELD AND LICENSING SERVICES; SUSPEND
RESOLUTION 99-150; AND ADOPT SCHEDULE OF FEES FOR ANIMAL
IMPOUNDS AND LICENSING FOR THE TERM OF THE AGREEMENT
Motion passed unanimously.
PUBLIC SPEAKER: Kim Hardee, Thousand Palms - Ms. Hardee spoke of her experience
working in animal clinics and stated that the City needs to offer residents a way to
comply with requirements.
Mayor Evans invited Ms. Hardee to work with City staff in designing ways to provide
animal services to residents.
2. INTRODUCE AN ORDINANCE AMENDING THE EXISTING DEVELOPMENT
AGREEMENT WITH RREF II-CWC LAQ, LLC. FOR THE SIGNATURE PROJECT SITE
TO REMOVE TWO PARCELS (LOTS 97 AND T) FROM THE TERMS OF THE
AGREEMENT; AND FIND THE PROJECT EXEMPT FROM FURTHER REVIEW
PURUSANT TO SECTIONS 15182 OF THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT [ORDINANCE NO. 5331
CITY COUNCIL MINUTES 6
JANUARY 19, 2016
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Principal Planner Nesbit presented the staff report, which is on file in the City Clerk's
Office.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 7:39 P.M.
PUBLIC SPEAKER: None
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 7:39 P.M.
MOTION - A motion was made and seconded by Councilmembers Franklin/Pena to
take up Ordinance No. 533 by title and number only and waive further reading.
Motion passed unanimously.
City Clerk Maysels read the following title of Ordinance No. 533 into the record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, APPROVING AN AMENDMENT TO A DEVELOPMENT
AGREEMENT BY AND BETWEEN THE CITY OF LA QUINTA AND RREF II-CWC
LAQ, LLC. CASE: DEVELOPMENT AGREEMENT 2015-0001 (DA 2006-011,
AMENDMENT NO. 1)
MOTION - A motion was made and seconded by Councilmembers Franklin/Pena to
introduce Ordinance 533 on first reading. Motion passed unanimously.
MOTION - A motion was made and seconded by Councilmembers Franklin/Pena to
confirm the California Environmental Quality Act determination stated in Section 2 of
Ordinance No. 533, which states that this Amendment is exempt from further review
pursuant to Section 15182. Motion passed unanimously.
DEPARTMENT REPORTS
All reports are on file in the City Clerk's Office.
4. COMMUNITY DEVELOPMENT DEPARTMENT
B. SAXONY WIND UP EVENT UPDATE
Planning Manager Perez provided the update.
Councilmembers discussed the hours City staff has spent on moving this Temporary
Use Permit (TUP) along and the fees due to cover those costs; expectation that a
building permit will be issued this week; owner's cut back on the extent of the
remodel; the process for Council review of the TUP; requirement not to exceed certain
sound levels, and; the value of having a successful project in this vacant building.
MAYOR'S AND COUNCIL MEMBER'S ITEMS
In response to Councilmember Osborne, Assistant Police Chief Walton provided a
report on the City's turkey and ham give-away during the holidays.
CITY COUNCIL MINUTES 7
JANUARY 19, 2016
13
Councilmember Osborne requested enlarged report attachments in the future,
particularly maps and financial charts, and if an attachment is designed in color,
provide to Council in color not shades of grey.
Councilmember Radi reported that the Taste of La Quinta was a phenomenal event.
With the new incoming Chamber of Commerce CEO, Mr. Radi stated that it's time to
explore ways to leverage the mature La Quinta brand.
Mayor Evans thanked staff for a successful Community Workshop on January 161h;
announced that the Career Builders Challenge golf tournament was underway;
recognized the loss of a great La Quinta advocate, Chris Romero; noted the event
she'll attend to launch the building fund for Old Town Artisan Studio, and; explained
her participation on the panel at the final plenary session for the Clinton health
Summit.
REPORTS AND INFORMATIONAL
La Quinta's representative for 2016, Mayor Evans reported on her participation in the
following organizations meeting:
CVAG COACHELLA VALLEY CONSERVATION COMMISSION
CVAG ENERGY & ENVIRONMENTAL RESOURCES COMMITTEE
La Quinta's representative for 2016, Councilmember Franklin reported on her
participation in the following organization meeting:
COACHELLA VALLEY MOUNTAINS CONSERVANCY
La Quinta's representative for 2016, Councilmember Osborne reported on his
participation in the following organizations meeting:
CVAG PUBLIC SAFETY COMMITTEE
IID ENERGY CONSUMERS' ADVISORY COMMITTEE
La Quinta's representative for 2016, Councilmember Pena reported on his
participation in the following organization meeting:
ANIMAL CAMPUS COMMISSION
La Quinta's representative for 2016, Councilmember Radi reported on his participation
in the following organization meeting:
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Franklin/Pena to adjourn at 8:43 p.m. Motion passed unanimously.
CITY COUNCIL MINUTES 8
JANUARY 19, 2016
14
Respectfully submitted,
SUSAN MAYSELS, City Clerk
City of La Quinta, California
CITY COUNCIL MINUTES
JANUARY 19, 2016
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CONSENT CALENDAR 1_1EM NO.
City of La Quinta
CITY COUNCIL MEETING: February 2, 2016
STAFF REPORT
AGENDA TITLE; AUTHORIZE OVERNIGHT TRAVEL FOR GOLF, PARKS, AND FACILITIES
MANAGER TO ATTEND THE GOLF INDUSTRY CONFERENCE ON FEBRUARY 7-10, 2016, IN SAN
DIEGO, CALIFORNIA
RECOMMENDATION
Authorize overnight travel for the Golf, Parks, and Facilities Manager to attend the Golf
Industry Conference on February 7-10, 2016, in San Diego, California.
EXECUTIVE SUMMARY
• The annual GCSAA Golf Industry Conference and Trade Show (Conference) is the
largest international trade golf event in the United States.
• The Golf, Parks, and Facilities Manager attends the Conference annually to
maintain his required industry certification of Certified Golf Course Superintendent.
FISCAL IMPACT
Estimated expenses are $1,612.83, which includes registration and lodging. Funds are
available in the 2015/16 SilverRock Travel and Training budget.
BACKGROUND/ANALYSIS
The annual Conference is the largest international trade golf event in the United States.
Each year, SilverRock's General Manager, Golf Course Superintendent, and the City's Golf,
Parks, and Facilities Manager attend the event.
The Golf, Parks, and Facilities Manager has maintained his status as a Certified Golf
Course Superintendent by earning educational credits from attending this annual
Conference for the past 15 years. This certification facilitates the cost effective
management of the SilverRock golf course maintenance operations.
ALTERNATIVES
Council may choose not to approve the requested overnight travel and training, however,
the Golf and Parks Manager would then need to obtain this needed training through other
means.
Prepared by: Steve Howlett, Golf, Parks, and Facilities Manager
Approved by: Frank Spevacek, City Manager
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18
CONSENT CALENDAR ITEM NO.
City of La Quint:
CITY COUNCIL MEETING: February 2, 2016
STAFF REPORT
AGENDA TITLE: APPROVE GRANT DEEDS AND A LOT LINE ADJUSTMENT FOR CONVEYANCE
OF THE WESTERLY PORTION OF A CITY -OWNED LOT ON JEFFERSON STREET, BETWEEN
WESTWARD HO DRIVE AND FIESTA DRIVE, TO INDIAN SPRINGS GOLF CLUB, LP
RECOMMENDATION
Acknowledge consideration received for the Indian Springs Golf Club Drainage Easement,
and approve grant deeds and Lot Line Adjustment 2015-0007 to convey the westerly
portion of a City -owned parcel on Jefferson Street, between Westward Ho Drive and
Fiesta Drive, to Indian Springs Golf Club, LP; and authorize the City Engineer to execute
same.
EXECUTIVE SUMMARY
As a result of the Jefferson Street widening project, the City owns property west of
Jefferson Street and south of Blackhawk Way (Attachment 1). The property
includes an improved parkway with a wall separating the parkway from the golf
course.
• In 2010, the Indian Springs Golf Club granted the City a drainage easement in, on,
under, and across a portion of the property commonly known as Indian Springs
Golf Club.
• Staff has prepared grant deeds and a lot line adjustment to adjust the property
boundary to the centerline of the wall and to transfer the portion of the parcel
west of the wall from the City to the Indian Springs Golf Club.
FISCAL IMPACT
None. The City property is being conveyed to the Indian Springs Golf Course as part of an
exchange for a drainage easement granted to the City by the golf course (by prior
recorded instrument) and golf course's assumption of maintaining the area to the west of
the wall.
BACKGROUND/ANALYSIS
As part of the Jefferson Street Widening project, between Highway 111 and Indio
Boulevard, the City acquired numerous residential parcels on the west side of Jefferson
Street to allow for additional street width. Upon completion, the City prepared several
plans for developing the remnant parcels, but none were found viable. In 2010, as part of
a Capital Improvement Program (CIP) project, the City built a block wall, which separated
the road from the golf course and created a significantly smaller parkway east of the wall;
the City subsequently installed and maintains irrigation and landscaping in this area.
`Gl
The Indian Springs Golf Club has requested a lot line adjustment, which would require
that the City quitclaim a portion of its land to the Indian Springs Golf Club.
In 2010, the Indian Springs Golf Club granted the City a drainage easement in, on, under,
and across a portion of the property commonly known as Indian Springs Golf Club to
alleviate a drainage issue on Horseshoe Drive.
In 2015, the City processed a parcel merger to merge all of the parcel remnants west of
the wall into one parcel, and now the lot line adjustment and two grant deeds
(Attachment 2) are before the Council to transfer the westerly portion of the property to
the golf course and re-establish the property line at the centerline of the wall. For their
part, Indian Springs Golf Club will be responsible for maintaining the landscaping installed
west of the wall as well as the wall itself. Approval of the grant deeds would convey the
westerly portion of the City's land to the Indian Springs Golf Club while restating the City's
ownership of the easterly portion where the City will continue to own the parkway and
improvements.
ALTERNATIVES
The Council may elect not to approve these actions; however, since this would put undue
liability on the City, this alternative is not recommended.
Prepared by: Bryan McKinney, P.E., Principal Engineer
Approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer
Attachments: 1. Vicinity Map
2. Lot Line Adjustment 2015-0007 and Quitclaim Deeds
20
ATTACHMENT 1
WES-PNARD HQ DRIVE
F� Y
9
SIDEWALK a
EXISTING
WALL
INDIAN SPRINGS
GOLF COURSE
FI
M CIRCLE
IVE
DEED TO INDIAN
` +
I�J
❑GRANT
SPRINGS GOLF CLUB
}' ?
GRANT DEED TO CITY
oll,
VICINITY MAP.
NOT TO SCALE
21
ROa
ATTACHM ENT 2
WHEN RECORDED MAIL TO:
City of La Quinta — City Clerk
78495 Calle Tampico
La Quinta, CA 92253
MAIL TAX STATEMENTS TO:
Indian Springs Golf Club, LP
79940 Westward Ho Drive
Indio, CA 92201
SPACE ABOVE THIS LINE FOR RECORDER'S USE
The undersigned Grantor declares that the
Documentary Transfer Tax is $ 0.
APN: Portions of 600-060-010- 600-060-011. 600-060-012. 600-060-013. 600-060-014. 600-060-015; 600-060-016° 600-
060-017; 600-060-018; 600-090-019; 600-090-020; 600-060-021; 600-090-040; 600-090-042; 600-060-044; 600-090-046;
600-060-039; 600-050-010 and 600-051-021
GRANT DEED
Lot Line Adjustment 2015-0007
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the City of La Quinta, a California
Municipal Corporation and charter city ("Grantor")
Hereby GRANT(s) to:
Indian Springs Golf Club, LP, a California Limited Partnership ("Grantee")
The real property in City of La Quinta, County of Riverside , State of California, described as that portion of Parcel Merger
2015-0003 recorded 10/26/2015 as Document No. 2015-0469141, Riverside County records, which is overlaid by the
reconfigured shape of Parcel "A" pursuant to Lot Line Adjustment 2015-0007, approved by the City of La Quinta. The
reconfigured lots are described in Exhibits "A" and "B" attached hereto and made a part hereof.
NOTE: This grant deed perfects the intent of Lot Line Adjustment 2015-0007 as approved by the City of La Quinta.
Grantee is hereby responsible for the maintenance of the block wall lying along the easterly line of said described parcel.
APPROVED BY CITY OF LA QUINTA:
Timothy R. Jonasson, City Engineer
City of La Quinta, A California municipal
corporation and charter city
ACCEPTED & APPROVED FOR RECORDING:
Indian Springs Golf Club, LP
By: ,� ff0 /4 /—\,, Jfkl
Its:
23
NOTARY ACKNOWLEDGEMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of
that document
State of California )
County of Riverside )
On , 2015 before me, SUSAN MAYSELS, Notary Public, personally appeared
TIMOTHY JONASSON who proved to me on the basis of satisfactory evidence to be the person{&} whose
namef&) isAaFe subscribed to the within instrument, and acknowledged to me that he/she/theexecuted the
same in his/heF� t;eir authorized capacity(ies), and that by his/heF,4hei signaturefs) on the instrument the
personfs-�, or the entity upon behalf of which the personf4 acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature
(seal)
DOCUMENT:
GRANT DEED FOR LOT LINE ADJUSTMENT 2015-0007
24
NOTARY ACKNOWLEDGEMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of
that document
State of California
County of Riverside
On D"er46o— Z1, 2015 before me, I +�P jp.S� �'7 Notary Public, personally appeared
xwn Han A A. who proved to me on the basis of satisfactory evidence to be the
personV whose name is/ subscribed to the within instrument, and acknowledged to me that
he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s)
on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the
instrument,
certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature12�
(seal)
TERESA THOMPSON
u Commission # 2030796
*= f Notary Public - California z.
Riverside County
DOCUMENT: I My Comm. Expires Jun 24, 2017
GRANT DEED FOR LOT LINE ADJUSTMENT 2015-0007
25
EXHIBIT "A"
LEGAL DESCRIPTION
LOT LINE ADJUSTMENT 2015-0007
PARCEL A
ALL THAT CERTAIN REAL PROPERTY SITUATED IN THE CITY OF LA
QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, DESCRIBED
AS FOLLOWS:
ADJUSTED PROPERTY "C" OF LOT LINE ADJUSTMENT NO. 2001-353 AS
DEPICTED ON EXHIBIT "B" OF THAT CERTAIN GRANT DEED RECORDED
JULY 6, 2001 AS INSTRUMENT NO. 2001-311435 OF OFFICIAL RECORDS
AND APPROVED BY THE CITY OF LA QUINTA, DESCRIBED AS FOLLOWS:
THE EAST HALF OF THE EAST THREE-QUARTERS AND THE EAST HALF
OF THE WEST HALF OF THE EAST THREE-QUARTERS ALL IN THE
NORTHEAST QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7
EAST, SAN BERNARDINO BASE AND MERIDIAN, AS SHOWN BY UNITED
STATES GOVERNMENT SURVEY;
EXCEPTING THEREFROM ANY PORTION OF TRACT NO. 2180
EXCLUDING LOT 36, AS SHOWN BY MAP ON FILE IN BOOK 41, PAGES 37,
38 AND 39 OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA.
ALSO EXCEPTING THEREFROM ANY PORTION THEREOF INCLUDED IN
TRACT NO. 2190, AS SHOWN BY MAP ON FILE IN BOOK 41, PAGES 55, 56
AND 57 OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA.
ALSO EXCEPTING THEREFROM THAT PORTION OF THE NORTHEAST
QUARTER OF SECTION 29, TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN
BERNARDINO BASE AND MERIDIAN, ACCORDING TO AN OFFICIAL PLAT
OF SAID LAND FILE IN THE DISTRICT LAND OFFICE DESCRIBED AS
FOLLOWS:
BEGINNING AT THE NORTHEAST CORNER OF LOT 16 OF TRACT NO.
2190, AS SHOWN BY MAP ON FILE IN BOOK 41, PAGES 55 THROUGH 57,
INCLUSIVE OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA;
THENCE NORTH 89038'21" EAST, A DISTANCE OF 11.00 FEET ON THE
SOUTHERLY LINE OF LOT "A" OF SAID TRACT NO. 2190;
THENCE SOUTH 00004'39" EAST, A DISTANCE OF 100.00 FEET TO THE
INTERSECTION WITH THE EASTERLY EXTENSION OF THE SOUTHERLY
LINE OF SAID LOT 16;
Page 1 of 6
26
EXHIBIT "A"
LEGAL DESCRIPTION
LOT LINE ADJUSTMENT 2015-0007
THENCE SOUTH 89035'21" WEST, A DISTANCE OF 11.00 FEET TO THE
SOUTHEAST CORNER OF SAID LOT 16;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 100.00 FEET ON THE
EASTERLY LINE OF SAID LOT TO THE POINT OF BEGINNING.
ALSO EXCEPTING THEREFROM THAT PORTION THEREOF DESCRIBED
AS FOLLOWS:
COMMENCING AT THE MOST NORTHEASTERLY CORNER OF LOT 54,
TRACT NO. 2180, AS SHOWN BY MAP ON FILE IN BOOK 41, PAGE 39 OF
MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA, SAID CORNER
BEING AT THE TRUE POINT OF BEGINNING;
THENCE SOUTH 80019'20" EAST, A DISTANCE OF 30.44 FEET;
THENCE SOUTH 00004'39" EAST, A DISTANCE OF 94.92 FEET;
THENCE SOUTH 89055'21" WEST, A DISTANCE OF 30.00 FEET;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 100.00 FEET, SAID
POINT BEING AT THE TRUE POINT OF BEGINNING.
ALSO EXCEPTING THEREFROM THAT PORTION OF SAID LOT 36
DESCRIBED AS FOLLOWS:
THAT PORTION OF THE NORTHEAST QUARTER OF SECTION 29,
TOWNSHIP 5 SOUTH, RANGE 7 EAST, SAN BERNARDINO BASE AND
MERIDIAN, TOGETHER WITH THOSE PORTIONS OF LOTS 35 AND 36 OF
TRACT NO. 2180 AS RECORDED IN BOOK 41 OF MAP, PAGES 37
THROUGH 39, INCLUSIVE, RECORDS OF RIVERSIDE COUNTY,
CALIFORNIA, AS ADJUSTED PER LOT LINE ADJUSTMENT 89-017, MORE
PARTICULARLY DESCRIBED AS FOLLOWS:
COMMENCING AT THE SOUTHEASTERLY CORNER OF LOT 35 OF TRACT
NO. 2180;
THENCE NORTH 64008'00" WEST, A DISTANCE OF 68.85 FEET TO A
POINT ON THE EASTERLY LINE OF LOT 36 AS ADJUSTED PER LOT LINE
ADJUSTMENT 89-017 AND THE POINT OF BEGINNING;
THENCE NORTH 64008'00" WEST, A DISTANCE OF 70.67 FEET;
Page 2 of 6
27
EXHIBIT "A"
LEGAL DESCRIPTION
LOT LINE ADJUSTMENT 2015-0007
THENCE NORTH 53053'59" WEST, A DISTANCE OF 63.26 FEET;
THENCE NORTH 00005'00" WEST, A DISTANCE OF 39.34 FEET TO A
POINT ON THE SOUTHERLY RIGHT-OF-WAY LINE OF LOT "E"
(HORSESHOE ROAD) OF SAID TRACT 2180;
THENCE NORTH 89055'00" EAST, A DISTANCE OF 81.12 FEET;
THENCE NORTHEASTERLY AND SOUTHEASTERLY ALONG A CURVE
CONCAVE SOUTHERLY HAVING A RADIUS OF 475.00 FEET THROUGH AN
ANGLE OF 7035'25" AN ARC LENGTH OF 62.93 FEET, THE PREVIOUS
TWO COURSES BEING ALONG THE SOUTHERLY RIGHT-OF-WAY LINE OF
SAID LOT "E" (HORSESHOE ROAD) THE ENDING RADIAL BEARS
NORTH 07030'25" EAST;
THENCE SOUTH 15042'33" WEST ALONG THE WESTERLY LINE OF LOT 35
OF ADJUSTED PER LOT LINE ADJUSTMENT 89-017, A DISTANCE OF
107.51 FEET TO THE POINT OF BEGINNING.
TOGETHER WITH THE FOLLOWING DESCRIBED PARCEL OF LAND:
THAT PORTION OF LOTS 17 THROUGH 30, INCLUSIVE, OF TRACT NO.
2190 AS SHOWN IN MAP BOOK 41, PAGES 55 THROUGH 57, INCLUSIVE,
IN THE OFFICE OF THE COUNTY RECORDER, COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA, AS MERGED PER PARCEL MERGER 2015-0003
AFFECTING SAID LOTS 17 THROUGH 30, INCLUSIVE, RECORDED
OCTOBER 26, 2015 AS DOCUMENT NO. 2015-0469141, OFFICIAL
RECORDS OF SAID COUNTY;
EXCEPTING THEREFROM THE FOLLOWING DESCRIBED PARCEL;
COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 30, ALSO
BEING A POINT ON THE NORTHERLY RIGHT-OF-WAY LINE OF FIESTA
DRIVE, 25.00 FEET IN HALF -WIDTH;
THENCE ALONG THE SOUTHERLY LINE OF SAID LOT 30 NORTH
89°55'21" EAST, A DISTANCE OF 41.00 FEET TO THE TRUE POINT OF
BEGINNING;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 10.08 FEET;
Page 3 of 6
28
EXHIBIT "A"
LEGAL DESCRIPTION
LOT LINE ADJUSTMENT 2015-0007
THENCE NORTH 89055'21" EAST, A DISTANCE OF 9.30 FEET;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 9.30 FEET;
THENCE NORTH 89058'34" EAST, A DISTANCE OF 10.70 FEET;
THENCE NORTH 00004-39" WEST, A DISTANCE OF 137.68 FEET;
THENCE NORTH 15004'52" WEST, A DISTANCE OF 139.06 FEET;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 558.00 FEET;
THENCE NORTH 14054'52" EAST, A DISTANCE OF 139.17 FEET;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 75.02 FEET;
THENCE SOUTH 89055'21" WEST, A DISTANCE OF 10.30 FEET;
THENCE NORTH 00004-39" WEST, A DISTANCE OF 10.00 FEET;
THENCE SOUTH 89055'21" WEST, A DISTANCE OF 8.70 FEET;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 10.00 FEET;
THENCE SOUTH 89055'21" WEST, A DISTANCE OF 18.19 FEET TO A
POINT ON THE EASTERLY LINE OF SAID PARCEL OF LAND CONVEYED
BY THE CITY OF LA QUINTA BY GRANT DEED RECORDED SEPTEMBER
29, 2005 AS SHOWN BY INSTRUMENT NO. 2005-0806910, OFFICIAL
RECORDS OF SAID RIVERSIDE COUNTY, SAID POINT BEING ON A
CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 32.00 FEET,
A RADIAL LINE TO SAID CURVE BEARING NORTH 76057'51" WEST;
THENCE ALONG THE EASTERLY LINE OF SAID GRANT DEED RECORDED
SEPTEMBER 29, 2005 AS DOCUMENT 2005-0806910, THROUGH THE
FOLLOWING FOUR (4) COURSES:
(1) THENCE NORTHEASTERLY ALONG THE ARC OF SAID CURVE,
THROUGH A CENTRAL ANGLE OF 45045'50", AN ARC DISTANCE OF 25.56
FEET;
(2) THENCE NORTH 58°47'59" EAST, A DISTANCE OF 15.99 FEET TO THE
BEGINNING OF A TANGENT CURVE, CONCAVE NORTHWESTERLY,
Page 4 of 6
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EXHIBIT "A"
LEGAL DESCRIPTION
LOT LINE ADJUSTMENT 2015-0007
HAVING A RADIUS OF 38.00 FEET;
(3) THENCE NORTHEASTERLY ALONG THE ARC OF SAID CURVE,
THROUGH A CENTRAL ANGLE OF 23049'34", AN ARC DISTANCE OF 15.80
FEET;
(4) THENCE NORTH 45-14-39" WEST, A DISTANCE OF 19.30 FEET TO A
POINT ON THE NORTHERLY LINE SAID OF LOT 17, ALSO BEING THE
SOUTHERLY RIGHT-OF-WAY LINE OF WESTWARD HO DRIVE, 33.00 FEET
IN HALF -WIDTH;
THENCE ALONG LAST SAID RIGHT-OF-WAY LINE AND SAID NORTHERLY
LINE OF LOT 17, NORTH 89038'21" EAST, A DISTANCE OF 30.00 FEET TO
THE BEGINNING OF A TANGENT CURVE, CONCAVE SOUTHWESTERLY,
HAVING A RADIUS OF 20.00 FEET;
THENCE SOUTHEASTERLY ALONG THE ARC OF SAID CURVE, THROUGH
A CENTRAL ANGLE OF 90017'00", AN ARC DISTANCE OF 31.51 FEET TO
THE EAST LINE OF SAID LOT 17, ALSO BEING THE WESTERLY RIGHT-
OF-WAY LINE OF JEFFERSON STREET, 44.00 FEET IN HALF -WIDTH;
THENCE ALONG THE EASTERLY LINE OF SAID MERGED LOTS 17
THROUGH 30, INCLUSIVE AND LAST SAID RIGHT-OF-WAY LINE, SOUTH
00004'39" EAST, A DISTANCE OF 1091.68 FEET TO THE BEGINNING OF A
TANGENT CURVE, CONCAVE NORTHWESTERLY, HAVING A RADIUS OF
20.00 FEET;
THENCE SOUTHWESTERLY ALONG THE ARC OF SAID CURVE,
THROUGH A CENTRAL ANGLE OF 90000'00", AN ARC DISTANCE OF 31.42
FEET TO THE SOUTHERLY LINE OF SAID LOT 30, ALSO BEING THE
NORTHERLY RIGHT-OF-WAY LINE OF SAID FIESTA DRIVE, 25.00 FEET IN
HALF -WIDTH;
THENCE SOUTH 89055'21" WEST, A DISTANCE OF 39.00 FEET TO THE
TRUE POINT OF BEGINNING.
CONTAINING 16.807 ACRES, MORE OR LESS.
SUBJECT TO EXISTING EASEMENTS, COVENANTS, RIGHTS AND
RIGHTS -OF -WAY OF RECORD.
Page 5 of 6
30
EXHIBIT "A"
LEGAL DESCRIPTION
LOT LINE ADJUSTMENT 2015-0007
AS DEPICTED ON EXHIBIT "B" ATTACHED HERETO AND BY THIS
REFERENCE MADE A PART HEREOF.
PREPARED BY OR UNDER THE DIRECTION OF:
tom- LAAO
HARRIS
CHARLES R. HARRIS P.L.S. 4989 CHARLES R. 5�
EXP. 12/31/2015 No 488E
DATED: �0
TF OF CALF
Page 6 of 6
31
EXHIBIT 11y1r SHEET 1 OF 2
WESTWARD HO DRIVE
1 2 1 3 I 4 5 I 6 7 8 1 91 10 DOC. NO. 2005-0806910 j
TR. 2190 MB 41 /55-57 N. p. 12 09/29/2005 Ir 1
0 11 12 13 14 15 16 Y
PROPERTY "C" SEE DETAIL 'A'
12 GOLF COURSE PARCEL A SHEET 2
16.807 AC. PARCEL B w
13 141 15 16 17 18 1.615 AC. i cc
N 19 25' co
RCiAo �.P Q • 20
21 24 o
W ] 22 25 i� � o
35 34 /(-J B ACT 23 �� 'o
33 '�/ r80 26 w o�
Z 32 ->1 3� ' cn
39 5 39 31 o w
o
38 30 27 z_ w o � ® o0
O 40 29 of 'ool z z
m - 37 28 �aLO 01
- SEE DETAIL 'B' L--- � � 0)
41 �, •�':P SHEET 2 1 w
43 44 45 46 + LL
42 47 48Lu
49 P.O.C. C--4,
50 PAR. "B" AND EXCEPTION
51 FOR PAR. "A"
52SW COR LOT 30 I J
53 54
L22
FIESTA DRIVE
LEGEND
EXISTING LOT LINE TO BE DELETED — — — —
EXISTING LOT LINE TO REMAIN 0' 200' 400'
NEW ADJUSTED LOT LINE
(#) INDICATES RECORD DATA PER
MB 41/37-39 ALONG LINES TO BE DELETED SCALE 1"=200'
LOT LINE ADJUSTMENT NO. 2015-0007
o yvVe
MSA CONSULTING, INC.
PLANNwa ■ CmiL Bmmmmo . L.Am Suttvimm
ID
PREPARED Y: �� R
34200 BoB HOPE DRm ■ RANcHO Mnum ■ CA 92270
'I`ELEPHONE (760) 320-98U ■ FAx (760) 323-7893 ` No. 4989
CHARLES R. HARRIS EXP. 12/31/15 ll'$oicc;
J.N. 2263 P.L.S. 4989
IT "B"
SHEET 2 OF 2
LINE DATA
N0,
BEARING
LENGTH
L1
N89'55'21 "E
41.00'
L2
N00'04'39"W
10.08'
L3
N89'55'21 "E
9.30'
L4
N00'04'39"W
9.30'
L5
N89'58'34"E
10.70'
L6
N00'04'39"W
137.68'
L7
N 15'04'52"W
139.06'
L8
N 14'54'52"E
139.17'
L9
N00'04'39"W
75.02'
L10
S89'55'21 "W
10.30'
L11
N00'04'39"W
10.00'
L12
S89'55'21 "W
8.70'
L13
N00'04'39"W
10.00'
L14
S89'55'21 "W
18.19'
L15
S00'06'13"E
6.91'
L16
S32'39'27"W
31.33'
L17
N58'47'59"E
15.99'
L18
N45'14'39"W
19.30'
L19
N89'38'21 "E
30.00'
L20
S89'55'21 "W
80.00'
L21
S89'55'21 "W
39.00'
L22
N89'55'21 "E
273.51'
WESTWARD HO DRIVE
N'LY LINE
DOC. NO. 2005-0806910 LOT 17
REC. 09/29/2005 L19
- IT G
C�
%
cP
N 76'57'51 " W
N 55'01'35" W
(R) ri 17 �R) W
16 L14 L13
L1 L11 (�
Z
v L12 44' co
co L10 Lu
H_
w 12
CURVE DATA
NO.
DELTA
RADIUS
LENGTH
Cl
13'08'22"
32.00'
7.34'
C2
32'45'40"
38.00'
21.73'
C3
45'45'50"
32.00'
25.56'
C4
23'49'34"
38.00'
15.80'
C5
90'17'00"
20.00'
1,31.51'
C6
j 90-00.00"
20.00'
j 31.42'
W. LINE OF
PARCEL MERGER
15-0003
p ARCED
DETAIL 'A'
NOT TO SCALE
c�
ww
Obi,)
Ld o Q
Z w 00
�i < Lo
CL
w
0
Ckf
O : M
Zwo
J (> O
61 ' W Q Li 0- W
P ARGEL :L2
0 44'
Q� �o
f 4 L22 L3 L� a co
P.O.C. L1 'r L21-, LL
w
W. LINE OF I
PARCEL MERGER-
15-0003
PAR. "B" AND L2 LL
EXCEPTION FOR T.P.0.8. Lu
PAR. "A" 04 FIESTA DRIVE PAR. "B"
SW COR LOT 30 -q- -
14 DETAIL 'B'
NOT TO SCALE
LOT LINE ADJUSTMENT NO. 2015-0007
MSA CONSULTING, INC.
PLAxxnmo r Cmi. Emnamum w LAND SuxvEywo
PREPARED
34200 BoH HoPE DRwE ■ RANCHO MmAoE w CA 92270
TELEPHoNE (760) 320-98H ■ FAx (760) 323-7893
CHARLES R. HARRIS EXP. 12/31/1
J.N. 2263 P.L.S. 4989
CHARLES R.
No. 4989
OF CW-
WHEN RECORDED MAIL TO:
Name: City of La Quinta — City Clerk
Street Address: 78495 Calle Tampico
City: La Quinta
State & Zip: CA 92253
SPACE ABOVE THIS LINE FOR RECORDER'S USE
The undersigned Grantor declares that the
Documentary Transfer Tax is
APN: Portions of 600-060-010. 600-060-011.600-060-012. 600-060-013; 600-060-014. 600-060-015; 600-060-016. 600-
060-017; 600-060-018; 600-Ro-619; 600-090-020; 600-RO-021; 600-060-040; 600-06`0-042; 600-060-044; 600-060-046;
600-050-010 and 600-051-021
GRANT DEED
Lot Line Adjustment 2015-0007
FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, the City -of La Quinta, A California
Municipal Corporation and charter city ("Grantor")
Hereby GRANT(s) to:
City of La Quinta, A California Municipal Corporation and charter city ("Grantee")
The real property in the City of La Quinta, County of Riverside, State of California, described as Parcel "B" as described
and shown on Exhibits "A" and "B" attached hereto and by reference made a part hereof.
NOTE: This grant deed implements the revised lot configurations pursuant to Lot Line Adjustment 2015-0007
as approved by the City of La Quinta. Parcel "B" of this lot line adjustment is owned by a single entity, hence ownership
conveyance is a nonessential secondary function of this deed. The function of this deed is to provide constructive notice
of the revised lot configurations pursuant to Government Code Section 66412(d), and to perfect the intent of the Lot
Line Adjustment 2015-0007.
APPROVED BY CITY OF LA QUINTA:
Timothy R. Jonasson, City Engineer
City of La Quinta, A California municipal
corporation and charter city
ACCEPTED & APPROVED FOR RECORDING:
Timothy R. Jonasson, Public Works Director/City Engineer
City of La Quinta, CA
34
NOTARY ACKNOWLEDGEMENT
A notary public or other officer completing this certificate verifies only the identity of the individual who
signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of
that document
State of California
County of Riverside
On , 2015 before me, SUSAN MAYSELS, Notary Public, personally appeared TIMOTHY
JONASSON who proved to me on the basis of satisfactory evidence to be the person} whose name{4 is4r-e
subscribed to the within instrument, and acknowledged to me that he/sheAhey executed the same in
his�"n,e;theiF authorized capacitykk- , and that by his/heFAheiF signatures} on the instrument the person{,
or the entity upon behalf of which the persons} acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct.
WITNESS my hand and official seal.
Signature
(seal)
DnCUMFNT-
GRANT DEED FOR LOT LINE ADJUSTMENT 2015-0007
35
EXHIBIT "A"
LEGAL DESCRIPTION
LOT LINE ADJUSTMENT 2015-0007
PARCEL B
THAT PORTION OF LOTS 17 THROUGH 30, INCLUSIVE, OF TRACT NO.
2190 AS SHOWN IN MAP BOOK 41, PAGES 55 THROUGH 57, INCLUSIVE,
IN THE OFFICE OF THE COUNTY RECORDER, COUNTY OF RIVERSIDE,
STATE OF CALIFORNIA, AS ADJUSTED PER PARCEL MERGER 2015-0003
AFFECTING SAID LOTS 17 THROUGH 30, INCLUSIVE, RECORDED
OCTOBER 26, 2015 AS DOCUMENT NO. 2015-0469141, OFFICIAL
RECORDS OF SAID COUNTY MORE PARTICULARLY DESCRIBED AS
FOLLOWS:
COMMENCING AT THE SOUTHWEST CORNER OF SAID LOT 30, ALSO
BEING A POINT ON THE NORTHERLY RIGHT-OF-WAY LINE OF FIESTA
DRIVE, 25.00 FEET IN HALF -WIDTH;
THENCE ALONG THE SOUTHERLY LINE OF SAID LOT 30 NORTH
89055'21" EAST, A DISTANCE OF 41.00 FEET TO THE TRUE POINT OF
BEGINNING;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 10.08 FEET;
THENCE NORTH 89055'21" EAST, A DISTANCE OF 9.30 FEET;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 9.30 FEET;
THENCE NORTH 89058'34" EAST, A DISTANCE OF 10.70 FEET;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 137.68 FEET;
THENCE NORTH 15004'52" WEST, A DISTANCE OF 139.06 FEET;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 558.00 FEET;
THENCE NORTH 14054'52" EAST, A DISTANCE OF 139.17 FEET;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 75.02 FEET;
THENCE SOUTH 89055-21" WEST, A DISTANCE OF 10.30 FEET;
THENCE NORTH 00004'39" WEST, A DISTANCE OF 10.00 FEET;
THENCE SOUTH 89055'21" WEST, A DISTANCE OF 8.70 FEET;
Page 1 of 3
36
EXHIBIT "A"
LEGAL DESCRIPTION
LOT LINE ADJUSTMENT 2015-0007
THENCE NORTH 00004'39" WEST, A DISTANCE OF 10.00 FEET;
THENCE SOUTH 89055'21" WEST, A DISTANCE OF 18.19 FEET TO A
POINT ON THE EASTERLY LINE OF SAID PARCEL OF LAND CONVEYED
BY THE CITY OF LA QUINTA BY GRANT DEED RECORDED SEPTEMBER
29, 2005 AS SHOWN BY INSTRUMENT NO. 2005-0806910, OFFICIAL
RECORDS OF SAID RIVERSIDE COUNTY, SAID POINT BEING ON A
CURVE CONCAVE SOUTHEASTERLY HAVING A RADIUS OF 32.00 FEET,
A RADIAL LINE TO SAID CURVE BEARING NORTH 76057'51" WEST;
THENCE ALONG THE EASTERLY LINE OF SAID GRANT DEED RECORDED
SEPTEMBER 29, 2005 AS DOCUMENT 2005-0806910, THROUGH THE
FOLLOWING FOUR (4) COURSES:
(1) THENCE NORTHEASTERLY ALONG THE ARC OF SAID CURVE,
THROUGH A CENTRAL ANGLE OF 45045'50", AN ARC DISTANCE OF 25.56
FEET;
(2) THENCE NORTH 58047'59" EAST, A DISTANCE OF 15.99 FEET TO THE
BEGINNING OF A TANGENT CURVE, CONCAVE NORTHWESTERLY,
HAVING A RADIUS OF 38.00 FEET;
(3) THENCE NORTHEASTERLY ALONG THE ARC OF SAID CURVE,
THROUGH A CENTRAL ANGLE OF 23049'34", AN ARC DISTANCE OF 15.80
FEET;
(4) THENCE NORTH 45°14'39" WEST, A DISTANCE OF 19.30 FEET TO A
POINT ON THE NORTHERLY LINE SAID OF LOT 17, ALSO BEING THE
SOUTHERLY RIGHT-OF-WAY LINE OF WESTWARD HO DRIVE, 33.00 FEET
IN HALF -WIDTH;
THENCE ALONG LAST SAID RIGHT-OF-WAY LINE AND SAID NORTHERLY
LINE OF LOT 17, NORTH 89°38'21" EAST, A DISTANCE OF 30.00 FEET TO
THE BEGINNING OF A TANGENT CURVE, CONCAVE SOUTHWESTERLY,
HAVING A RADIUS OF 20.00 FEET;
THENCE SOUTHEASTERLY ALONG THE ARC OF SAID CURVE, THROUGH
A CENTRAL ANGLE OF 90017-00", AN ARC DISTANCE OF 31.51 FEET TO
THE EAST LINE OF SAID LOT 17, ALSO BEING THE WESTERLY RIGHT-
OF-WAY LINE OF JEFFERSON STREET, 44.00 FEET IN HALF -WIDTH;
Page 2 of 3
37
EXHIBIT "A"
LEGAL DESCRIPTION
LOT LINE ADJUSTMENT 2015-0007
THENCE ALONG THE EASTERLY LINE OF SAID MERGED LOTS 17
THROUGH 30, INCLUSIVE AND LAST SAID RIGHT-OF-WAY LINE, SOUTH
00-04-39" EAST, A DISTANCE OF 1091.68 FEET TO THE BEGINNING OF A
TANGENT CURVE, CONCAVE NORTHWESTERLY, HAVING A RADIUS OF
20.00 FEET;
THENCE SOUTHWESTERLY ALONG THE ARC OF SAID CURVE,
THROUGH A CENTRAL ANGLE OF 90000'00", AN ARC DISTANCE OF 31.42
FEET TO THE SOUTHERLY LINE OF SAID LOT 30, ALSO BEING THE
NORTHERLY RIGHT-OF-WAY LINE OF SAID FIESTA DRIVE, 25.00 FEET IN
HALF -WIDTH;
THENCE SOUTH 89055'21" WEST, A DISTANCE OF 39.00 FEET TO THE
TRUE POINT OF BEGINNING.
CONTAINING 1.615 ACRES, MORE OR LESS.
SUBJECT TO EXISTING EASEMENTS, COVENANTS, RIGHTS AND
RIGHTS -OF -WAY OF RECORD.
AS DEPICTED ON EXHIBIT "B" ATTACHED HERETO AND BY THIS
REFERENCE MADE A PART HEREOF.
PREPARED BY OR UNDER THE DIRECTION OF:
12,
CHARLES R. HARRIS P.L.S. 4989
EXP. 12/31 /2015
DATED: �1'fall
Page 3 of 3
tom" LA► ,o
CHARLES R. HARRIS
No. 4989
OF GO
38
EXHIBIT °B"
SHEET 1 OF 2
WESTWARD HO DRIVE
_q
W
W
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co
00
0
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ii
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51 52SW SW COR OR LOT
30 �to
� 53 54 �
L22
—Y- -
FIESTA DRIVE
�]
-LEGEND
EXISTING LOT LINE TO BE DELETED — — —
EXISTING LOT LINE TO REMAIN 0' 200' 400'
NEW ADJUSTED LOT LINE
(#) INDICATES RECORD DATA PER
MB 41/37-39 ALONG LINES TO BE DELETED SCALE 1"=200'
LOT LINE ADJUSTMENT NO. 2015-0007
MSA CONSULTING, INC.
PLAmallo ■ CrviL ExonaEmuNG ■ LAND SuxvEywo
34200 BoB HOPE DxrvE ■ RANCHO MmAaE r CA 92270
TELEPHONE (760) 320-9811 v FAx (760) 323-7893
J.N. 2263
CHARLES R. HARRIS EXP. 12/31/1
P.L.S. 4989
A
CHARLES R. HARRY p
No. 4989
' of cw ►F°�
39
EXHIBIT "B"
SHEET 2 OF 2
LINE DATA
NO.
BEARING
LENGTH
L1
N89'55'21 "E
41.00'
L2
N00'04'39"W
10.08'
L3
N89'55'21 "E
9.30'
L4
N00'04'39"W
9.30'
L5
N89'58'34"E
10.70'
L6
N00'04'39"W
137.68'
L7
N15'04'52"W
139.06'
L8
N14'54'52"E
139.17'
L9
N00'04-39"W
75.02'
L10
S89'55'21 "W
10.30'
L11
N00'04'39"W
10.00'
L12
S89'55'21 "W
8.70'
L13
N00'04'39"W
10.00'
L14
S89'55'21 "W
18.19'
L15
S00'06' 1 YE
6.91 '
L16
S32'39'27"W
31.33'
L17
N58'47'59"E
15.99'
L18
N45'14'39"W
19.30'
L19
N89'38'21 "E
30.00'
L20
S89'55'21 "W
80.00'
L21
S89'55'21 "W
39.00'
L22
N89'55'21 "E
273.51
WESTWARD HO DRIVE
N'LY LINE
DOC. NO. 2005-0806910 M LOT 17
REC. 09/29/2005 l L19
N 76'57'51 " W tK
(R) ^3 N 55'01'35" W W
G 17 (R) w
16 L14 ,L13 1 m
�- L1 1
CURVE DATA
NO.
DELTA
RADIUS
LENGTH
C1
13'08'22"
32.00'
7.34'
C2
32'45'40"
38.00'
21.73'
C3
45'45'50"
32.00'
25.56'
C4
23'49'34"
38.00'
15.80'
C5
90-17'00"
20.00'
131.51'
C6
90-00-00"
20.00'
31.42'
W. LINE OF
PARCEL MERGER
15-0003
p ARCEL
I
I
W. LINE OF I
PARCEL MERGER-.�
15-0003
p ARCEL
I
P.O.C.
PAR. "B" AND
EXCEPTION FOR
PAR. "A"
SW COR LOT 30
L12-
L1
DETAIL 'A"
NOT TO SCALE
in T.P.O.B.
Nr FIESTA DRIVE PAR. "B"
DETAIL "B'
NOT TO SCALE
LOT LINE ADJUSTMENT NO. 2015-0007
H
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af
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Lft�MSA CONSULTING, INC. tv�
PLANNmo b Crvn. Em mmmo st LAND SURv8YE10 ID
PREPARED 'CKSRta
34200 Ft. KAM
BoB HOPE DRwE ■ RANCHO MmAOE ■ CA 92270
I`ELEPHoNE (760) 320-9811 ■ FAx (760) 323-7893
allo. 4989
CHARLES R. HARRIS EXP. 12/31/15 OF CALIF
J.N. 2263 P.L.S. 4989
40
City of La Quinta CONSENT CALENDAR:
CITY COUNCIL MEETING: February 2, 2016
STAFF REPORT
AGENDA TITLE: APPROVE RECIPIENT FOR THE 2016 SENIOR INSPIRATION AWARD
PROGRAM
RECOMMENDATION
Approve Bob Leidner for the 2016 Senior Inspiration Award Program.
EXECUTIVE SUMMARY
• Riverside County's Senior Inspiration Award Program recognizes and honors
outstanding senior citizens for volunteer involvement annually.
• Each Coachella Valley city nominates a resident for this program.
• City staff issued requests for qualified nominees and received one nomination.
FISCAL IMPACT - None.
BACKGROUNDIANALYSTS
Everyyear, the County of Riverside and Coachella Valley cities select a senior citizen, 65 or
older, who best demonstrates "a zest for the physical and mental well-being through
volunteerism and active engagement in the community." Staff solicited nominations from:
La Quinta Chamber of Commerce, La Quinta Historical Society, La Quinta Rotary Club,
Friends of the La Quinta Library, La Quinta Arts Foundation, and Soroptimist International
of La Quinta. One nomination was received for Mr. Bob Leidner.
Mr. Leidner meets the criteria and is currently an active member on the City's Advisory
Committee. He served on the Community Services Commission from 2004-2013. Mr.
Leidner was involved with Coachella Valley Serving People in Need (CVSPN) as a former
Chairman of the Board of Directors, and an organizer of the annual Tour de Palm Springs
Bike Ride for Charity from 2004-2013. He has been involved in the La Quinta Rotary, La
Quinta 25th Anniversary Planning Committee, a sponsor for La Quinta Sports and Youth
Association, a celebrity marshal for the Bob Hope Chrysler Classic (2008-2012), and was on
the Board of Directors for the Coachella Valley Volunteers in Medicine as outlined in the
nomination form (Attachment 1). The award will be presented at the Senior Inspiration
Awards luncheon held on Friday, March 25, 2016, at the JW Marriot Desert Springs in Palm
Desert.
ALTERNATIVES
Mr. Leidner meets the criteria for the nomination; thus, staff does not recommend an
alternative.
Prepared by: Christina Calderon, Community Services Supervisor
Approved by: Chris Escobedo, Assistant to City Manager
Attachment: 1. 2016 Senior Inspiration Awards Nomination Form for Mr. Leidner
41
Em
t
l
7
t
�
2016 Senior Inspiration Awards
Nomination Form
Eligible recipients must:
ATTACHMENT 1
•be at least 65 years old
•reside and/or volunteer in nominating city
•be actively involved in community affairs for a lengthy period of time
•deserve to receive recognition and/or may not otherwise receive recognition for his or her service to
the community
•personify a healthy, active, and contributing attitude and lifestyle
Recipient Information
Name:
Phone number: 818-231-3964
Mailing address: 56498 Palms Drive La Quinta, CA 92253
Email address: bob@plussales.net
Reason for nomination:
Bob Leidner has been a resident of La Quinta for over 11 years. He is currently serving as a member on
the City of La Quinta Advisory Committee. Mr. Leidner has been a very active volunteer in the city and
also throughout the Coachella Valley. He has served on the City of La Quinta Community Services
Commission from 2004-2013 as a commissioner and former chairperson; was an active committee
member for the City of La Quinta 25th Anniversary Planning Committee; he is the former Chairman of
the Board of Directors for CVSPIN — Coachella Valley Serving People in Need - and an organizer for the
annual Tour de Palm Springs Bike Ride for Charity 2004-20013; served 3 years as a member of the La
Quinta Rotary; sponsored La Quinta Sports and Youth Association; was a Celebrity Marshal for the Bob
Hooe Chrvsler Classic 2008-2012 and was on the Board of Directors for CVVIM (Coachella Vallev
Volunteers in Medicine) 2013-2014.
43
44
CONSENT CALENDAR ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: February 2, 2016
STAFF REPORT
AGENDA TITLE° AWARD CONTRACT TO TRI-STAR CONTRACTING FOR CONSTRUCTION
OF JEFFERSON ROUNDABOUT ART PIECE PEDESTAL PROJECT
RECOMMENDATION
Award a contract to Tri-Star Contracting in the amount of $54,761 to construct the
Jefferson Roundabout Art Piece Pedestal.
EXECUTIVE SUMMARY
• This project entails installation of a concrete pedestal to support and protect
the roadrunner sculpture in the roundabout at Jefferson Street and Avenue 52.
• Tri-Star Contracting of Desert Hot Springs, California, submitted the lowest
responsive bid ($98,603.45), which included a pedestal electrical conduit
installation option and elective landscape enhancements.
• Due to the high cost of the landscape enhancement options, staff recommends
awarding the pedestal and electrical conduit installation only.
FISCAL IMPACT
The project is included in the 2015/16 Capital Improvement Program and has an
approved budget of $80,000 ($50,000 from the Art in Public Places fund and $30,000
from the General Fund). Considering the recommended award amount of $54,761
and project costs to date, the following is the adjusted project budget:
Project Total
Professional:
$4,254
Design:
$5,489
Inspection/Testing/Survey:
$5,352
Construction:
$54,761
City Administration:
$2,744
Contingency:
$7,400
Total Budget:
$801000
Adequate funding is available to support staff's recommendation.
45
BACKGROUND/ANALYSIS
The project is located at the Jefferson Street/Avenue 52 roundabout (Attachment 1).
Community Services/Facilities is pursuing a separate project to produce an entrance
monument sign that will attach to the concrete pedestal once it is constructed. Both
projects are to be completed prior to the April 2016 Coachella Valley Music and Arts
Festivals.
On December 15, 2015, the Jefferson Roundabout Art Piece Pedestal project was
approved for advertising for construction bids including the pedestal (i.e., "base bid")
and four optional components (i.e., "additive alternates"). The additive alternates
included: adding a decorative rock border along the outside of the roundabout
median; adding a decorative rock border along the outside of the pedestal; providing
decomposed granite within the entire roundabout median; and installing electrical
conduit in the pedestal for future up lighting. The basis for determining the lowest bid
was the sum of the base bid plus four optional items.
On January 21, 2016, Tri-Star Contracting submitted the lowest responsive bid in the
amount of $98,603 which was higher than the Engineer's Estimate of $73,000. The
large difference is attributed to the high bid prices for decorative rock (five to seven
times higher than recent projects) and to the lack of competitive bids since the City
received only one bid on this project. Attachment 2 is the detailed bid comparison
summary.
Contingent upon Council's approval to award this project, the following is the project
schedule:
Council Considers Project Award
Execute Contract and Mobilize
Construction (30 Working Days)
Accept Improvements
I_11k19:71 F_1I&TJ0
February 2, 2016
February 3 through February 24, 2016
February 24 through March 30, 2016
April 2016
City Council may elect to reject all bids and re -advertise the project to receive more
competitive bids. Since the pedestal can be built within the project budget, this
alternative is not recommended.
Prepared by: Edward J. Wimmer, P.E., Principal Civil Engineer
Approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer
Attachments: 1. Vicinity Map
2. Bid Comparison Summary
46
ATTACHMENT 1
I
CCALE TAMPICO
w
w
cc
WESTWARD
o HO IDRIVE
HIGHWAY 111
W
48TH cn AVENUE
z
0
w
fiNDIJ
50TH AVENUE
JEFFERSON ROUNDABOUT ART PIECE
PEDESTAL PROJECT
SITE
52ND I AVENUE
VICINITY MAP
NO SCALE
cn
w
0
ct
z
0
47
48
JEFFERSON ROUNDABOUT ART PIECE PEDESTAL PROJECT
PROJECT NO. 2015-10
BID OPENING: January 21, 2016
Engineer's Estimate
BASE BID
Item
No.
Description
CITY
Unit
Unit Price
Extended Price
1
Mobilization
1
LS
$ 10,000.00
$ 10,000.00
2
Clearing & Grubbing
1
LS
$ 4,000.00
$ 4,000.00
3
Traffic Control
1
LS
$ 10,000.00
$ 10,000.00
4
Temporary Relocation of Roadrunner Sculpture
1
LS
$ 4,000.00
$ 4,000.00
5
Construct Reinforced Concrete Pedestal
1
LS
$ 20,985.75
$ 20,985.75
6
Install Base Plates and Roadrunner Sculpture on Reinforced
Concrete Pedestal
1
LS
$ 3,000.00
$ 3,000.00
7
IRestore/Modify Landscaping and Irrigation as Nec ssary
1
LS
$ 2,000.00
$ 2,000.00
ATTACHMENT 2
TriStar
BASE BID
Unit Price
Extended Price
$ 10,206.00
$
10,206.00
$ 3,784.00
$
3,784.00
$ 3,329.00
$
3,329.00
$ 1,461.00
$
1,461.00
$ 29,724.00
$
29,724.00
$ 2,396.00
$
2,396.00
$ 1,189.00
$
1,189.00
Subtotal
$ 53,985.75
Subtotal $ 52,089.00
ADDITIVE ALTERNATE 1
ADDITIVE ALTERNATE 1
1 6" Cresta Rubble Outside 3230
1 SF $
2.50
1 $ 8,075.00
$ 10.08 $ 32,558.40
Subtotal
$ 8,075.00
Subtotal $ 32,558.40
ADDITIVE ALTERNATE 2
ADDITIVE ALTERNATE 2
1 6" Cresta Rubble Inside 395
1 SF 1 $
2.50
1 $ 987.50
$ 15.30
$ 6,043.50
Subtotal
1 $ 98750
Subtotal
$ 6 043 50
ADDITIVE ALTERNATE 3
1 1 1" Decomposed Granite Touch Up 10695 1 SF $ 0.65
Subtotal
ADDITIVE ALTERNATE 4
and System 7 1 1 LS $ 3
Subtotal
ADDITIVE ALTERNATE 3
$ 6,951.75
$ 0.49
$ 5,240.55
$ 6,951.75 Subtotal $ 5,240.55
ADDITIVE ALTERNATE 4
$ 3,000.00
$ 2,672.00
$ 2,672.00
$ 3,000.00
Subtotal
$ 2,672.00
GRAND TOTAL: $73,000.00
�
1 /21 /2016
$98,603.45
9
M
z
Page 1 of 1
50
CONSENT CALENDAR ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: February 2, 2016
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT WITH
COUNTY OF RIVERSIDE FOR USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR
AMERICANS WITH DISABILITIES ACT IMPROVEMENTS AND PUBLIC SERVICE FUNDS FOR
BOYS AND GIRLS CLUB OF THE COACHELLA VALLEY - LA QUINTA UNIT
RECOMMENDATION
Adopt a Resolution approving a Supplemental Agreement to utilize 2015/16 Community
Development Block Grant program funds in the amounts of $112,221 for Americans with
Disabilities Act Improvements, $18,268 of public service funds for the Boys and Girls Club
of Coachella Valley - La Quinta Unit; and authorize the City Manager to execute and
submit said Agreement.
EXECUTIVE SUMMARY
• The Community Development Block Grant (CDBG) Program provides funds to state
and local governments for a variety of community development activities to help
revitalize neighborhoods, promote economic development, and improve
community facilities and services.
• The City must enter into an agreement with the County of Riverside (County) to be
eligible to receive CDBG funds.
• The Supplemental Agreement (Agreement) (Exhibit A to resolution) is an annual
process with the County that is required bythe United States of Housing and Urban
Development (HUD).
• On November 18, 2014, the Council approved an estimated amount of $145,000
for the 2015/16 funding period; $124,000 for Americans with Disabilities Act (ADA)
Park Improvements at various City -owned parks and $21,000 for the Boys and Girls
Club Fee Waiver Reduction Program.
• After the Council approval, the final Federal funding for the 2015/16 CDBG funding
period was lower than the awarded funding estimates.
• The Agreement includes the new funding amount of $130,489, which reduces the
City's ADA Park Improvements and the Coachella Valley Boys and Girls Club
programming to $112,221 and $18,268, respectively.
51
FISCAL IMPACT
The City will receive $130,489 in CDBG entitlement funds for ADA Improvements at
various City -owned parks ($112,221) and public service funds for Coachella Valley Boys
and Girls Club - La Quinta unit ($18,268).
BACKGROUND/ANALYSIS
The City is a cooperating city of the County's CDBG program and has participated since
1983. The County's program is a federally funded grant program that is overseen by HUD
and administered by the County. HUD requires the County to establish annual
agreements with cooperating cities. The purpose of the Agreement is to authorize the
use of CDBG funds for the projects approved by Council.
On November 18, 2014, Council allocated an estimated $145,000 in CDBG funds for
2015/16. Per CDBG program requirements, only 14 percent of this amount may be
allocated to public service activities; the remaining 86 percent must be allocated to
public works projects. The Federal budget reduced CDBG funding, lowering the City's
CDBG funding allocation to $130,489. Thus, the original allocation of $124,000 for ADA
improvements is now reduced to $112,221, and the allocation of $21,000 to the
Coachella Valley Boys and Girls Club is reduced to $18,268. The Agreement between the
City and County reflect these changes.
The Agreement must be returned to the County no later than February 19, 2016. Once
the County receives the Agreement, the County will issue an "Authorization to Incur
Costs" that allows the City to release funds to the approved projects with assurance of
reimbursement.
ALTERNATIVES
Council may elect not to approve the Supplemental Agreement and decline CDBG funds
available to the City for 2015/16. However, such action would result in the inability for the
City to utilize the funds, therefore, no alternative is recommended.
Prepared by: Carla Triplett, Housing Coordinator
Approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer
52
RESOLUTION NO. 2016 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, APPROVING A SUPPLEMENTAL
AGREEMENT WITH THE COUNTY OF RIVERSIDE FOR THE
USE OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
FOR AMERICANS WITH DISABILITES ACT IMPROVEMENTS
AT VARIOUS CITY OWNED PARKS AND PUBLIC SERVICE
FUNDS FOR THE BOYS AND GIRLS CLUB OF THE
COACHELLA VALLEY — LA QUINTA UNIT.
WHEREAS, the Community Development Block Grant funds for Fiscal Year
2015/16 is identified to be $130,489; and,
WHEREAS, the City of La Quinta must submit to the County of Riverside
Economic Development Agency a signed Supplemental Agreement to utilize the
Community Development Block Grant Funds (Exhibit A); and,
WHEREAS, the use of the Community Development Block Grant Fund was
openly discussed and considered by the City Council at their regular meeting on
November 18, 2014; and,
WHEREAS, on November 18, 2014, by a majority vote of the City Council of the
City of La Quinta, California, the following proposal(s), were selected:
PROJECT NAME
1. Miscellaneous Parks ADA
Improvements
2. Fee Waiver/Reduction Program
SPONSOR AMOUNT
City of La Quinta $112,221
Coachella Valley $ 18,268
Boys and Girls Club
La Quinta Unit
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta,
California, as follows:
SECTION 1. That the City of La Quinta does hereby approve the Supplemental
Agreement (Exhibit A) for the use of Community Development Block Grant Funds for
Fiscal Year 2015/16 for the above names project(s).
SECTION 2. That the City Council hereby directs the City Manager to disperse the
funding amounts in accordance with the programming procedures of the Community
Development Block Grant program.
53
Resolution No. 2016-
Community Development Block Grant - Supplemental Agreement
Adopted: February 2, 2016
Page 2 of 2
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this 2nd day of February 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
SUSAN MAYSELS, City Clerk
City of La Quinta, California
(CITY SEAL)
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
54
DCH I BI T A
I File o.: 4.LQ.23-15 and 4 L .24-15
2
3 SUPPLEMENTALAGREEMENT
2015-2016 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
4
5 This Supplemental Agreement ("Agreement") is entered into this day of
6 2015, by and between the COUNTY OF RIVERSIDE; a political subdivision
7 of the State of California, herein called, "COUNTY," and the CITY OF LA QUINTA, herein
8 called "CITY." COUNTY and CITY are collectively referred to as "Parties" and individually as
9 "Party."
10 The COUNTY and CITY mutually agree as follows'
11 1. GENERAL. COUNTY and CITY have executed a Cooperation Agreement, dated`
12 July 15, 2015 (`Cooperation Agreement'), whereby CITY elected to participate with COUNTY,
13: which has qualified as an "Urban County" for purposes of receiving: Community Development
14 Block Grant (C G) funds ("CD G" ), and to assist and undertake _ essential community
15 development and _housing assistance activities pursuant to the Housing and Community'
16 Development Act of 1974, Title 1, as amended, ;Public Law 93-383 hereinafter referred to as
17 "Act." Said Cooperation Agreement, dated July 15, 2015, is incorporated herein by reference and
18made a part of this Agreement as if each and every provision was set forth herein.
19 2. PURPOSE. CITY promises and agrees to undertake and assist with the
20 community development activities; within its jurisdiction, by utilizing the sum of $130,489,
21 CG Entitlement Funds; as specifically identified in Exhibits A and B, attached hereto, and are
22 incorporated herein by this reference, for the following projects (collectively, the "Projects"):
23 .L . 3- 5 City of La Quinta A A Improvements, 2XI
24 4.L .4-5 Boys and Girls C Coachella Valley, $18,268
25 3. TERM OF AGREEMENT. The term of this Agreement for the
26 implementation of the Projects shall be for a period of one (1) year from July 1, 2015 to
27 termination on June 30, 2016. City shall proceed consistent with the completion schedule set
28
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forth in Exhibits A and B, attached hereto and incorporated herein. In the event the Projects are
not substantially completed by the time set forth in the applicable completion schedules due to a
force majeure event (See Section 24 below), the COUNTY may consider extending the schedule
for the completion of the project(s). Times of performance for other activities may also be
extended in writing by COUNTY. If substantial progress toward completion in conformance
with the completion schedule, as determined by COUNTY in its discretion, of the projects are
not made during the term of this Supplemental Agreement, COUNTY may suspend or terminate
this Supplemental Agreement pursuant to the termination procedures set forth in the section
titled "Termination," and the entitlement funds associated with the Projects may be
reprogrammed by the COUNTY after appropriate notice is provided to the City.
4. DISPOSITION OF FUNDS.
A. COUNTY's Board of Supervisors shall determine the final disposition and
distribution of all funds received by COUNTY under the Act consistent with Sections 2 and 3 of
this Supplemental Agreement. COUNTY, through its Economic Development Agency, shall
make payment of the CDBG funds to CITY as set forth in the attached Exhibits A and B. It is
the CITY's responsibility to monitor all project activities set forth in the attached Exhibits A
and B, and to ensure compliance with applicable federal regulations and the terms of this
Supplemental Agreement.
B. CITY shall comply with timely drawdown of CDBG Entitlement funding
by expeditiously implementing and completing the COUNTY -approved, CDBG-funded Projects.
CITY acknowledges that CITY's drawdown performance directly impacts the COUNTY's
overall program drawdown rate. If the CITY's unobligated CDBG fund balance, as of January
31, 2016, exceeds two-times (200%) the CITY's 2015-2016 CDBG allocation, the COUNTY
may, in its sole discretion, take the necessary administrative actions to reduce the CITY's CDBG
fund balance. Necessary actions include, but are not limited to, reprogramming the excess CDBG
fund balance to other eligible activities as selected by COUNTY. COUNTY may, in its sole and
absolute discretion, authorize CITY in writing, prior to January 31, 2016, to exceed the CDBG
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fund balance requirement.
C. CITY shall comply with timely drawdown of CDBG funds by submitting
monthly requests for reimbursement or other COUNTY approved reimbursement schedules. All
disbursements of CDBG funds will be on a reimbursement basis and made within thirty (30)
days after the COUNTY has received the CITY's reimbursement request including
documentation supporting expenditures.
D. All authorized obligations incurred in the performance of the
Supplemental Agreement for projects eligible under the following CDBG regulations must be
reported in writing to COUNTY no later than by June 15, 2016:
1. Public Services [24 CFR 570.201 (e)]
2. Acquisition [24 CFR 570.201 (a)]
3. Clearance Activities [24 CFR 570.201 (d)]
4. Interim Assistance [24 CFR 570.201 (f)]
5. Code Enforcement [24 CFR 570.202 (c)]
All other eligible activities under this Supplemental Agreement must be implemented,
completed, and obligations reported in writing to the COUNTY by the CITY no later than the
completion schedules set forth in the attached Exhibits to this Supplemental Agreement. "CFR"
as used herein refers to the Code of Federal Regulations.
5. COOPERATION WITH HOUSING ACTIVITIES. CITY shall cooperate with
COUNTY in undertaking essential community development and housing assistance activities,
specifically urban renewal and public assistance housing, and shall assist COUNTY in
implementing and undertaking the goals and strategies identified in the 2014-2019 Five Year
Consolidated Plan, pursuant to 24 CFR Part 91 and other requirements of the Community
Development Block Grant Program.
6. LEAD AGENCY FOR COMPLIANCE WITH THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA). Pursuant to Section 15051(d) of Title 14 of the
California Administrative Code, the CITY is designated as the lead agency for the projects that
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are the subject matter of this Supplemental Agreement.
7. HOLD HARMLESS AND INDEMNIFICATION. In contemplation of the
provisions of Section 895.2 of the California Government Code imposing certain tort liability
jointly upon public entities solely by reason of such entities being parties to an agreement as
defined by Section 895 of the Code, the Parties hereto, pursuant to the authorization contained in
Section 895.4 and 895.6 of the Code, agree that each Party shall be liable for any damages
including, but not limited to, claims, demands, losses, liabilities, costs and expenses including
reasonable attorneys' fees, resulting from the negligent or wrongful acts or omissions of their
employees or agents in the performance of this Agreement, and each Party shall indemnify,
defend and hold harmless the other Parties from such claims, demands, damages, losses or
liabilities for their negligence
8. INSURANCE. Without limiting or diminishing the CITY obligation to
indemnify or hold the COUNTY harmless, CITY shall procure and maintain or cause to be
maintained, at its sole cost and expense, the following insurance coverage's during the term of
this Agreement.
a. Workers' Compensation:
If the CITY has employees as defined by the State of California, the CITY shall
maintain statutory Workers' Compensation Insurance (Coverage A) as prescribed by the laws of
the State of California. Policy shall include Employers' Liability (Coverage B) including
Occupational Disease with limits not less than $1,000,000 per person per accident. The policy
shall be endorsed to waive subrogation in favor of the County of Riverside.
b. Commercial General Liability:
Commercial General Liability insurance coverage, including but not limited to,
premises liability, contractual liability, products and completed operations liability, personal and
advertising injury, and cross liability coverage, covering claims which may arise from or out of
CITY' S performance of its obligations hereunder. Policy shall name the County of Riverside as
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Additional Insured. Policy's limit of liability shall not be less than $1,000,000 per occurrence
combined single limit. If such insurance contains a general aggregate limit, it shall apply
separately to this agreement or be no less than two (2) times the occurrence limit.
C. Vehicle Liability:
If vehicles or mobile equipment are used in the performance of the obligations
under this Agreement, then CITY shall maintain liability insurance for all owned, non -owned or
hired vehicles so used in an amount not less than $1,000,000 per occurrence combined single
limit. If such insurance contains a general aggregate limit, it shall apply separately to this
agreement or be no less than two (2) times the occurrence limit. Policy shall name the County of
Riverside as Additional Insured.
d. General Insurance Provisions - All lines:
(i). Any insurance carrier providing insurance coverage hereunder
shall be admitted to the State of California and have an A M BEST rating of not less than A: VIII
(A:8) unless such requirements are waived, in writing, by the County Risk Manager. If the
County's Risk Manager waives a requirement for a particular insurer such waiver is only valid
for that specific insurer and only for one policy term.
(ii). The CITY'S insurance carrier(s) must declare its insurance
self -insured retentions. If such self -insured retentions exceed $500,000 per occurrence such
retentions shall have the prior written consent of the County Risk Manager before the
commencement of operations under this Agreement. Upon notification of self -insured retention
unacceptable to the COUNTY, and at the election of the Country's Risk Manager, CITY'S
carriers shall either; 1) reduce or eliminate such self -insured retention as respects this Agreement
with the COUNTY, or 2) procure a bond which guarantees payment of losses and related
investigations, claims administration, and defense costs and expenses.
(iii). CITY shall cause CITY'S insurance carrier(s) to furnish the
County of Riverside with either 1) a properly executed original Certificate(s) of Insurance and
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certified original copies of Endorsements effecting coverage as required herein, and 2) if
requested to do so orally or in writing by the County Risk Manager, provide original Certified
copies of policies including all Endorsements and all attachments thereto, showing such
insurance is in full force and effect. Further, said Certificate(s) and policies of insurance shall
contain the covenant of the insurance carrier(s) that thirty (30) days written notice shall be given
to the County of Riverside prior to any material modification, cancellation, expiration or
reduction in coverage of such insurance. In the event of a material modification, cancellation,
expiration, or reduction in coverage, this Agreement shall terminate forthwith, unless the County
of Riverside receives, prior to such effective date, another properly executed original Certificate
of Insurance and original copies of endorsements or certified original policies, including all
endorsements and attachments thereto evidencing coverage's set forth herein and the insurance
required herein is in full force and effect. CITY shall not commence operations until the
COUNTY has been furnished original Certificate (s) of Insurance and certified original copies of
endorsements and if requested, certified original policies of insurance including all
endorsements and any and all other attachments as required in this Section. An individual
authorized by the insurance carrier to do so on its behalf shall sign the original endorsements
for each policy and the Certificate oflnsurance.
(iv). It is understood and agreed to by the parties hereto that the CITY'S
insurance shall be construed as primary insurance, and the COUNTY'S insurance and/or
deductibles and/or self -insured retention's or self -insured programs shall not be construed as
contributory.
(v). If, during the term of this Agreement or any extension thereof,
there is a material change in the scope of services; or, there is a material change in the equipment
to be used in the performance of the scope of or, the term of this Agreement, including any
extensions thereof, exceeds five (5) years, the COUNTY reserves the right to adjust the types of
insurance required under this Agreement and the monetary limits of liability for the insurance
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coverage's currently required herein, if; in the County Risk Manager's reasonable judgment, the
amount or type of insurance carried by the CITY has become inadequate.
(vi). CITY shall pass down the insurance obligations contained herein
to all tiers of subcontractors working under this Agreement.
(vii). The insurance requirements contained in this Agreement may be
met with a program(s) of self-insurance acceptable to the COUNTY.
(viii). CITY agrees to notify COUNTY of any claim by a third party or
any incident or event that may give rise to a claim arising from the performance of this
Agreement.
9. RECORDS AND INSPECTIONS.
A. CITY shall establish and maintain financial, programmatic, statistical, and
other supporting records of its operations and financial activities in accordance with the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (2 CFR Part 200.333), and 24 CFR Part 84 and 85, as amended, as they relate to the
acceptance and use of federal funds under this Agreement. Said records shall be retained for a
period of three (3) years from the date that the activity or program funded with the CDBG Grant
is closed out by the COUNTY and reported as complete in the Comprehensive Annual
Performance and Evaluation Report (CAPER). Exceptions to the three (3) year retention period
requirement, pursuant to 2 CFR 200.333 include the following:
i. if any litigation, claim, or audit is started prior to the expiration of
the three year period;
ii. when the CITY is notified in writing by the COUNTY, HUD, or
other Federal agency to extend the retention period;
iii. records for real property and equipment acquired with CDBG
funds must be retained for three (3) years after final disposition;
iv. when the records are transferred by the CITY to the COUNTY,
HUD, or other Federal agency, the three (3) year period is not applicable.
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B. CITY shall obtain an external audit in accordance with the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (2 CFR Part 200.500) and HUD's single audit regulations (24 CFR Part 44.6). Audits
shall usually be performed annually but not less frequently than every two years. Nonprofit
institutions and government agencies that expend less than $750,000 a year in Federal awards are
exempt from Federal audit requirements, but records must be available for review by appropriate
officials of the Federal grantor agency or subgranting entity. The audit report shall be submitted
to the COUNTY within 180 days after the end of the COUNTY'S fiscal year.
C. CITY shall maintain a separate account for the CITYS CDBG Entitlement
funds received as set forth in Exhibits A and B, attached hereto.
D. Pursuant to 2 CFR 200.336, CITY shall, during the normal business hours,
make available to COUNTY, the U.S. Department of Housing and Urban Development (HUD),
or other authorized representative, for the examination and copying, all of its records and other
materials with respect to matters covered by this Agreement and provide reasonable access to
CITY staff for the purpose of interview and discussion related to the records and documents.
E. CITY shall not retain any program income as defined in Section 570.500
of Title 24 of the Code of Federal Regulations. Said program income shall be used only for the
activities that are the subject of this Agreement. Further, all provisions of this Agreement shall
apply to such activities.
F. The CITY shall ensure that at least fifty-one percent (51 %) of the persons
benefiting from all CDBG-funded activities or projects designated as serving limited clientele
[570.208(a)(2)(i)] are of low and moderate -income and meet the applicable household income
guidelines. The CITY shall provide the required income certification and direct benefit
documentation, in writing, to the COUNTY pursuant to the reporting requirement of each
activity as set forth in Exhibits A and B, attached hereto. In the event that CITY engages the
services of a sub -contractor to implement CDBG-funded activities, the CITY must collect, in
writing, all required income certification and direct benefit documentation from subcontractors
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I I prior to submittal to the COUNTY pursuant to the reporting requirement of each activity as set
j I forth in Exhibits A and B, attached hereto.
10. COMPLIANCE WITH LAWS. CITY shall comply with all applicable federal,
I I state, and local laws, regulations, and ordinances and any amendments thereto and the federal
P regulations and guidelines now or hereafter enacted pursuant to the Act. More particularly, CITY
I I is to comply with those regulations found in the Uniform Administrative Requirements, Cost
I I Principles, and Audit Requirements for Federal Awards (2 CFR Part 200), and 24 CFR Part
84 and 85, as amended, or any subsequent replacement. CITY is to abide by the provisions of the
Community Development Block Grant Manual, prepared by COUNTY and cited in the above -
mentioned Cooperation Agreement. CITY shall comply, if applicable, with Section 3 of the
Housing & Urban Development Act of 1968, as amended, attached hereto as Exhibit "S" and
incorporated herein by this reference. CITY shall also comply with the provisions of 24 CFR
Part 570.200 0), attached hereto as Exhibit "R," and incorporated herein by this reference,
pertaining to inherently religious activities.
11. INDEPENDENT CONTRACTOR. The CITY is, for purposes relating to this
Supplemental Agreement, an independent contractor and shall not be deemed an employee of the
COUNTY. It is expressly understood and agreed that the CITY (including its employees, agents
and subcontractor's) shall in no event be entitled to any benefits to which the COUNTY
employees are entitled, including but not limited to overtime, any retirement benefits, worker's
compensation benefits, and injury leave or other leave benefits. There shall be no employer -
employee relationship between the parties; and the CITY shall hold the COUNTY harmless from
any and all claims that may be made against the COUNTY based upon any contention by a third
party that an employer -employee relationship exists by reason of this Supplemental Agreement.
It is further understood and agreed by the parties that the CITY in the performance of this
Supplemental Agreement is subject to the control or direction of the COUNTY merely as to the
results to be accomplished and not as to the means and methods for accomplishing the results.
12. TERMINATION.
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A. CITY. CITY may not terminate this Agreement except upon express
written consent of COUNTY, pursuant to CFR Part 200.339 (a)(3).
B. COUNTY. Notwithstanding the provisions of Paragraph 12a, COUNTY
may suspend or terminate this Supplemental Agreement upon a ten (10) day written notice to
CITY of action being taken and the reason for such action including, but not limited to, the
following reasons:
(1) In the event CITY fails to perform the covenants herein contained
at such times and in such manner as provided in this Supplemental Agreement; and
(2) In the event there is a conflict with any federal, state or local law,
ordinance, regulation or rule rendering any of the provisions of this Supplemental Agreement
invalid or untenable; or
(3) In the event the funding from the Department of Housing and
Urban Development referred to in Sections 1 and 2 above is terminated or otherwise becomes
unavailable.
C. This Agreement may be terminated and/or funding suspended, in whole or
in part, for cause in accordance with the Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (2 CFR Part 200.339). Cause shall
be based on the failure of the CITY to materially comply with either the terms or conditions of
this Agreement. Upon suspension of funding, the CITY agrees not to incur any costs related
thereto, or connected with, any area of conflict from which the COUNTY has determined that
suspension of funds is necessary. CITY acknowledges that failure to comply with Federal
statutes, regulations, or the terms and conditions of this Agreement may be considered by the
COUNTY in evaluating future CDBG and non-CDBG funding applications submitted by CITY.
D. Upon suspension or termination of this Supplemental Agreement, CITY
shall return any unencumbered funds which it has been provided by COUNTY. In accepting said
funds, COUNTY does not waive any claim or cause of action it may have against CITY for
breach of this Supplemental Agreement.
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E. Reversion of Assets
1. Upon expiration or termination of this Supplemental Agreement,
the CITY shall transfer to the COUNTY any CDBG funds on hand at the time of expiration of
the Supplemental Agreement as well as any accounts receivable held by CITY which are
attributable to the use of CDBG funds awarded pursuant to this Supplemental Agreement.
2. Any real property under the CITY' S control that was acquired or
improved in whole or in part with CDBG funds (including CDBG funds provided to the CITY in
the form of a loan) in excess of $25,000 is either:
(i) Used to meet one of the National Objectives pursuant to 24
J CFR Part 570.208 until five years after expiration of this agreement, or for such longer period of
time as determined to be appropriate by the COUNTY; or
(ii) Not used in accordance with Clause (i) above, in which
event the CITY shall pay the COUNTY an amount equal to the current market value of the
property less any portion of the value attributable to expenditures of non-CDBG funds for the
acquisition of, or improvement to, the property.
13. NONDISCRIMINATION. CITY shall abide by 24 CFR 570.601 and 570.602 of
Title 24 of the Code of Federal Regulations which requires that no person in the United States
shall on the grounds of race, color, national origin, or sex, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or activity funded in
whole or in part with Community Development funds. CITY shall abide by and include in any
subcontracts to perform work under this Supplemental Agreement, the following clause:
"During the performance of this Supplemental Agreement, CITY and its subcontractors
shall not unlawfully discriminate against any employee or applicant for employment
because of race, religion, color, national origin, ancestry, physical handicap, medical
condition, marital status, age (over 40) or sex. CITY and subcontractors shall insure that
the evaluation and treatment of their employees and applicants for employment are free
of such discrimination. CITY and subcontractors shall comply with the provisions of the
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Fair Employment and Housing Act (Government Code, Section 12900 et seq.). The
applicable regulations of the Fair Employment and Housing Commission implementing
Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the
California Administrative Code are incorporated into this Agreement by reference and
made a part hereof as if set forth in full. CITY and its subcontractors shall give written
notice of their obligations under this clause to labor organizations with which they have a
collective bargaining or other agreement."
14. PROHIBITION AGAINST CONFLICTS OF INTEREST
A. CITY and its assigns, employees, agents, consultants, officers and elected
and appointed officials shall become familiar with and shall comply with the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (2 CFR Part 200) and the CDBG regulations prohibiting conflicts of interest contained
in 24 CFR 570.611, a copy of which is attached hereto as Exhibit "Cl" and incorporated herein
by this reference.
B. CITY understands and agrees that no waiver of exception can be granted
to the prohibition against conflict of interest except upon written approval of HUD pursuant to
24 CFR 570.611 (d). Any request by CITY for an exception shall first be reviewed by COUNTY
to determine whether such request is appropriate for submission to HUD in the COUNTY' S sole
and absolute discretion. In determining whether such request is appropriate for submission to
HUD, COUNTY will consider the factors listed in 24 CFR 570.611 (e).
C. Prior to the distribution of any CDBG funding under this Supplemental
Agreement, CITY shall provide COUNTY, in writing, a list of all employees, agents,
consultants, officers and elected and appointed officials who are in a position to participate in a
decision making process, exercise any functions or responsibilities, or gain inside information
with respect to the CDBG activities funded under this Agreement. CITY shall also promptly
disclose to COUNTY any potential conflict, including even the appearance of conflict that may
arise with respect to the CDBG activities funded under this Supplemental Agreement.
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E. Any violation of this Section 14 shall be deemed a material breach of this
Supplemental Agreement, and the Supplemental Agreement shall be immediately terminated by
the COUNTY.
15. PROJECT ELIGIBILITY. As to CITY or its claimants, COUNTY shall bear no
liability for any later determination by the United States Government, the U.S. Department of
Housing and Urban Development, or any other person or entity that CITY is or is not eligible
under 24 CFR Part 570 to receive CDBG entitlement funds from the COUNTY.
16. USE OF PROPERTY. Whenever federal CDBG funds or program income are
used, in whole or in part, for the purchase of equipment or personal property, the property shall
not be transferred from its originally funded use, by CITY or the CITY'S subcontractor
implementing the CDBG-funded activity, for a period of five (5) years from the close-out date of
the grant from which CDBG assistance was provided. The CITY shall maintain a current
inventory for COUNTY monitoring and review.
17. EMPLOYMENT OPPORTUNITIES TO BE CAUSED BY PROJECT. CITY
agrees to notify in writing, and to cause any subcontractor implementing CDBG-funded Projects
to notify, in writing, the Riverside County Workforce Development Center of any and all job
openings that are caused by the CDBG-funded Projects under this Supplemental Agreement.
18. PUBLICITY. Any publicity generated by CITY for the Projects funded pursuant
to this Supplemental Agreement will make reference to the contribution of the COUNTY, the
Economic Development Agency, and the Community Development Block Grant Program in
making the project possible.
19. PROGRAM MONITORING AND EVALUATION. CITY and its subcontractors
shall be monitored and evaluated in terms of its effectiveness and timely compliance with the
provisions of this Supplemental Agreement and the effective and efficient achievement of the
CDBG National Objectives as set forth in Exhibits A and B, attached hereto. Quarterly reports
shall be due on the last day of the month immediately following the end of the quarter being
reported. The quarterly written reports shall include, but shall not be limited to, the following
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I I data elements:
A. Title of program, listing of components, description of
activities/operations.
B. The projected goals, indicated numerically, and also the goals achieved
(for each report period). In addition, identify by percentage and description, the progress
achieved towards meeting the specified goals and identify any problems encountered in meeting
goals.
C. If the CDBG-funded activity meets a National Objective under 24 CFR
570.208 (a)(2)(i), CITY will report the following:
1) Total number of direct beneficiaries (clientele served) with
household incomes at:
• Above 80% MHI
• Between 50% and 80% MHI (Low -Income)
• Between 30% and 50% MHI (Very Low -Income)
• Less than 30% MHI (Extremely Low -Income)
2) Total number and percent (%) of the clientele served that have
household incomes at or below 80% MHI
3) Racial ethnicity of clientele
4) Number of Female -Headed Households
D. CITY shall report, in writing, and cause its subcontractors to report, in
writing, beneficiary statistics monthly to the Economic Development Agency (EDA) on the pre -
approved Direct Benefit Form and Self -Certification Form (certifying income, family size, and
racial ethnicity) as required by HUD. Updated forms are to be provided to CITY by EDA should
HUD implement changes during the term of this Supplemental Agreement. CITY and
subcontractors will collect and provide all necessary data required by HUD pertaining to the
Specific Outcome Indicators as identified in HUD's Community Planning and Development
(CPD) Outcome Performance Measurement System.
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20. SOURCE OF FUNDING. CITY acknowledges that the source of funding
pursuant to this Supplemental Agreement is Community Development Block Grant funds
(CFDA 14.218), and the Grant Award Number is B-15-UC-06-0506.
21. ENTIRE AGREEMENT. This Supplemental Agreement, including any
attachments or exhibits hereto constitutes the entire Supplemental Agreement of the parties with
respect to its subject matter and supersedes all prior and contemporaneous representations,
proposals, discussions and communications, whether oral or in writing. No oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto. Each of the
attachments and exhibits attached hereto is incorporated herein by this reference.
22. MINISTERIAL ACTS. The Assistant County Executive Officer/EDA or
designee(s) are authorized to take such ministerial actions as may be necessary or appropriate to
implement the terms, provisions, and conditions of this Supplemental Agreement as it may be
amended from time -to -time by COUNTY.
23. PRIOR AUTHORIZATION. CITY shall obtain COUNTY's written approval
from the COUNTY' S Economic Development Agency prior to implementing the following
"high risk" activities funded with CDBG assistance:
A. Construction of public facilities (project plans and specifications);
B. Acquisition of real property;
C. Historic Preservation;
D. Relocation; and
F. Economic Development
24. FORCE MAJEURE.
A. Performance by either party hereunder shall not be deemed to be in default
where delays or defaults are due to war, insurrection, strikes, lock -outs, riots, floods,
earthquakes, fires, casualties, acts of God, acts of the public enemy, epidemics, quarantine
restrictions, freight embargoes, lack of transportation, governmental restrictions or priority,
litigation, unusually severe weather, inability to secure necessary labor, material or tools, delays
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of any contractor, sub -contractor or supplier, acts of the other party, acts or failure to act of a
public or governmental agency or entity, or any causes beyond the control or without the fault of
the party claiming an extension of time to perform.
B. An extension of time for any such cause (a "Force Majeure Delay") shall
be for the period of the enforced delay and shall commence to run from the time of the
commencement of the cause, if notice by the party claiming such extension is sent to the other
party within thirty (30) calendar days of knowledge of the commencement of the cause.
Notwithstanding the foregoing, none of the foregoing events shall constitute a Force Majeure
Delay unless and until the party claiming such delay and interference delivers to the other party
written notice describing the event, its cause, when and how such party obtained knowledge, the
date the event commenced, and the estimated delay resulting therefrom. Any party claiming a
Force Majeure Delay shall deliver such written notice within thirty (30) calendar days after it
obtains knowledge of the event.
25. JURISDICTION AND VENUE: Any action at law or in equity arising under this
Supplemental Agreement or brought by a party hereto for the purpose of enforcing, construing or
determining the validity of any provision of this Supplemental Agreement shall be filed in the
consolidated Courts of Riverside County, State of California, and the parties hereto waive all
provisions of law providing for the filing, removal or change of venue to any other court or
jurisdiction
26. SEVERABILITY. Each paragraph and provision of this Supplemental
Agreement is severable from each other provision, and if any provision or part thereof is
declared invalid, the remaining provisions shall remain in full force and effect.
27. WAIVER. Failure by a party to insist upon the strict performance of any of the
provisions of this Supplemental Agreement by the other party, or the failure by a party to
exercise its rights upon the default of the other party, shall not constitute a waiver of such party's
rights to insist and demand strict compliance by the other party with the terms of this
Supplemental Agreement thereafter.
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28. NOTICES. Each notice, request, demand, consent, approval or other
communication (hereinafter in this Section referred to collectively as "notices" and referred to
singly as a "notice") which the CITY or COUNTY is required or permitted to give to the other
party pursuant to this Agreement shall be in writing and shall be deemed to have been duly and
sufficiently given if: (a) personally delivered with proof of delivery thereof (any notice so
delivered shall be deemed to have been received at the time so delivered); or (b) sent by Federal
Express (or other similar national overnight courier) designating early morning delivery (any
notice so delivered shall be deemed to have been received on the next Business Day following
receipt by the courier); or (c) sent by United States registered or certified mail, return receipt
requested, postage prepaid, at a post office regularly maintained by the United States Postal
Service (any notice so sent shall be deemed to have been received two days after mailing in the
United States), addressed to the respective parties as follows:
COUNTY
Assistant County Executive Officer/EDA
Economic Development Agency
CITY
Edie Hylton
City of La Quinta
P.O. Box 1180 78-495 Calle Tampico
Riverside, CA 92502 La Quinta, CA 92253
28. LOBBYING. CITY certifies to the best of its knowledge and belief, that:
a. No federally -appropriated funds have been paid or will be paid, by or on
behalf of the CITY, to any person for influencing or attempting to influence an officer or
employee of any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with the awarding of any federal contract, the
making of any federal grant, the making of any federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any federal
contract, grant, loan, or cooperative agreement.
b. If any funds other than federally -appropriated funds have been paid or will
Page 17 of 20
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be paid to any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or employee of Congress, or an employee of a member
of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the
CITY shall complete and submit Standard Form-LLL, 'Disclosure Form to Report Lobbying," in
I I accordance with its instructions.
C. CITY shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts
under grants, loans, and cooperative agreements) and that all sub -recipients shall certify and
disclose accordingly. This certification is a material representation of fact upon which reliance
was placed when this transaction was made or entered into.
29. INTERPRETATION AND GOVERNING LAW. This Supplemental Agreement
and any dispute arising hereunder shall be governed by and interpreted in accordance with the
laws of the State of California. This Supplemental Agreement shall be construed as a whole
according to its fair language and common meaning to achieve the objectives and purposes of the
parties hereto, and the rule of construction to the effect that ambiguities are to be resolved
against the drafting party shall not be employed in interpreting this Supplemental Agreement, all
parties having been represented by counsel in the negotiation and preparation hereof.
30. AUTHORITY TO EXECUTE. The persons executing this Supplemental
Agreement or exhibits attached hereto on behalf of the parties to this Supplemental Agreement
hereby warrant and represent that they have the authority to execute this Supplemental
Agreement and warrant and represent that they have the authority to bind the respective parties
to this Supplemental Agreement to the performance of its obligations hereunder.
31. EFFECTIVE DATE. The effective date of this Supplemental Agreement is the
date the parties sign the Supplemental Agreement. If the parties sign the Supplemental
Agreement on more than one date, then the last date the Supplemental Agreement is signed by a
party shall be the effective date.
32. COUNTERPARTS. This Supplemental Agreement may be signed by the
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different parties hereto in counterparts, each of which shall be an original but all of which
together shall constitute one and the same agreement.
33. LETTER TO PROCEED. CITY shall not initiate nor incur expenses for the
CDBG-funded Projects or activities covered under the terms of this Supplemental Agreement as
set forth in Exhibits A and B, attached hereto, prior to receiving written authorization from
COUNTY to proceed.
34. ASSIGNMENT. The CITY shall not make any assignment or transfer in any form
with respect to this Supplemental Agreement, without prior written approval of the COUNTY.
35. MODIFICATION OF AGREEMENT. This Supplemental Agreement may be
modified or amended only by a writing signed by the duly authorized and empowered
representative of COUNTY and CITY respectively.
Remainder of Page Intentionally Blank
[Signatures on Following Page]
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IN WITNESS WHEREOF, the COUNTY and the CITY have executed this Agreement as
of the dates set forth below.
COUNTY OF RIVERSIDE, CITY OF LA QUINTA,
a political subdivision of the a municipal corporation and charter city
State of California
BY: BY:
Suzanne Holland, Assistant County FRANK I. SP ACE ity Manager
Executive Officer/EDA City of La Uinta, C.�
Date:
APPROVED AS TO FORM:
Gregory P. Priamos, County Counsel
By:
Jhaila R. Brown,
Deputy County Counsel
IN MEN 1 Aw , , mo
ATTEST:
BY: +�/ii0'�ly
VhAA�
Susan Maysels, City CIA, City of La Quinta
APPROVED AS TO FORM:
BY. 14
WILLIAM H. IHRKE, City Attorney
Page 20
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EXHIBIT A
File No.: 4.LQ.23-15
SUPPLEMENTAL AGREEMENT
SCOPE OF WORK
(NON-PUBLIC SERVICE)
I. GENERAL INFORMATION
CITYNAME: Ci v of La Ouinta DUNS #• 158241 765
ADDRESS: 78-495 Calle Tampico
La Quinta,CA 92253
PROGRAM CONTACTS: Les Johnson, Program Manager
PHONE: (760) 777-7100 FAX: (760) 777-7155
E-MAIL:
PROJECTNAME: City of La Quinta ADA Improvements
PROJECT LOCATION: C i t vwi de
LEVEL OF ENVIRONMENTAL CLEARANCE: Categorical Exclusion 24 CFR 58.35
CDBG ELIGIBILITY CODE: 570.201 (c) Public Facilities
PROJECT FUNDING SUMMARY: $112,221
Project to be administered by County (EDA) on behalf of City: YES ❑ NO
II. SCOPE OF SERVICE
A. Activities
City will be responsible for administering a 2015-2016 Community Development Block Grant for the
City of La Quinta ADA Improvements in a manner satisfactory to the County of Riverside
and consistent with any standards required as a condition of providing these funds. Such program will
include the following activities eligible under the Community Development Block Grant program:
Activity#1 The City of La Quinta will use CDBG funds to pay for costs
associated with the construction of ADA improvements at
City public parks, intersection curb ramps, and sidewalks,
prioritized improvements recommended in the City's ADA
Transition Plan report. CDBG funds will be used for design,
construction, and inspection/testing costs.
Page 1 of 7
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EXHIBIT A
File No.: 4.LQ.23-15
B. National Objective
All activities funded with CDBG funds must comply with one of more of the CDBG program's National
Objective Criteria as required under 24 CFR 570.200(a)(2). City certifies that the activity(ies) carried out
under this Agreement will meet the following National Objective:
National Objective Criteria: 570.208 (a) (2) (i) (A)
CFR Reference: Low Mod Limited Clientele Presumed
C. Levels of Accomplishment — Goals and Performance Measures
The City agrees to implement and complete the following activity(ies):
Activity #1 Prepare design and specifications for facility improvements.
Activity #2 Implement and complete construction activities.
CPD OUTCOME PERFORMANCE MEASUREMENT
Objectives (select one): Z Creating Suitable Living Environments
❑ Providing Decent Affordable Housing
❑ Creating Economic Opportunities
Outcome (select one): ® Availability/Accessibility
❑ Affordability
❑ Sustainability (promoting livable or viable communities)
D. City Capacity
By executing this Supplemental Agreement, the City certifies that it has the appropriate number of trained
and knowledgeable staff, adequate facilities, proper equipment, required licensing and permitting, and
sufficient amount of financial resources necessary to implement and carry out the activities funded with
CDBG funds.
City will immediately notify County of any significant changes in organizational management, assigned
staff, change in facilities, loss or change in matching funds, or any other event that could potentially impact
the City or subrecipient's performance under this Agreement. Any changes in the above items are subject to
the prior approval of the County.
E. Performance Monitoring
The County of Riverside will monitor the performance of the City and its subrecipients against goals and
performance standards as stated above. Substandard performance as determined by the
County will constitute noncompliance with this Agreement. If action to correct such substandard
performance is not taken by the City within a reasonable period of time after being notified by the
County, contract suspension or termination procedures will be initiated.
Page 2 of 7
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EXHIBIT A
File No.: 4.LQ.23-15
F. Program Budget
It is expressly agreed and understood that the total amount to be paid by the County under this Agreement
shall not exceed $112,221 Drawdowns for the payment of eligible expenses shall be made against the line
item budgets specified in this Section and in accordance with performance. Payments may be contingent
upon certification of the Subrecipient's financial management system in accordance with the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2
CFR Part 200), and 24 CFR Part 84 and 85, as amended.
The County may require a more detailed budget breakdown than the one contained herein, and the City
shall provide such supplementary budget information in a timely fashion in the form and content
prescribed by the County. Any amendments to the budget must be approved in writing by both the
County and City.
Line Item CDBG Granted Total of Non- Total Activity/Project Notes
Funds CDBG Funds Budget
Design/Engineering Costs
Project Administration Costs
$112,221 $21,193 $133,414
Construction Costs
Acquisition Costs
Relocations Costs
Capital Equipment Costs
Code Enforcement
Clearance
Interim Assistance
Indirect Costs:
T
Page 3 of 7
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EXHIBIT A
File No.: 4.LQ.23-15
G. Total Amount of Non- CDBG Leveraging
TYPE SOURCE AMOUNT � SOURCE AMOUNT SOURCE AMOUNT TOTAL
FEDERAL
STATE(LOC/tL City of I
Gen. Fu
Fun
_Q. $21,I93 $21,193
PRIVATE
OTHER � I' s F-7 F--
TOTAL: $21,193
III. ADMINISTRATIVE REQUIREMENTS
A. Accounting Standards
The City agrees to comply with the Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (2 CFR Part 200), and 24 CFR Part 84 and 85, as
amended, and agrees to adhere to the accounting principles and procedures required therein,
utilize adequate internal controls, and maintain necessary source documentation for all costs
incurred.
B. Cost Principles
The City shall administer its program in conformance with the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part
200), and 24 CFR Part 84 and 85, as amended. These principles shall be applied for all costs
incurred whether charged on a direct or indirect basis.
C. Documentation and Record Keeping
Records to be Maintained
The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR
570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall
include but not be limited to:
I Records providing a full description of each activity undertaken;
ii. Records demonstrating that each activity undertaken meets one of the National Objectives of the
CDBG program;
iii. Records required to determine the eligibility of activities;
iv. Records required to document the acquisition, improvement, use or disposition of real property
acquired or improved with CDBG assistance;
V. Records documenting compliance with the fair housing and equal opportunity components of the
CDBG program;
vi. Financial records as required by 24 CFR 570.502, and 2 CFR 200; and
vii. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
Page 4of7
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PRIVATE
OTHER � I' s F-7 F--
TOTAL: $21,193
III. ADMINISTRATIVE REQUIREMENTS
A. Accounting Standards
The City agrees to comply with the Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (2 CFR Part 200), and 24 CFR Part 84 and 85, as
amended, and agrees to adhere to the accounting principles and procedures required therein,
utilize adequate internal controls, and maintain necessary source documentation for all costs
incurred.
B. Cost Principles
The City shall administer its program in conformance with the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part
200), and 24 CFR Part 84 and 85, as amended. These principles shall be applied for all costs
incurred whether charged on a direct or indirect basis.
C. Documentation and Record Keeping
Records to be Maintained
The Subrecipient shall maintain all records required by the Federal regulations specified in 24 CFR
570.506, that are pertinent to the activities to be funded under this Agreement. Such records shall
include but not be limited to:
I Records providing a full description of each activity undertaken;
ii. Records demonstrating that each activity undertaken meets one of the National Objectives of the
CDBG program;
iii. Records required to determine the eligibility of activities;
iv. Records required to document the acquisition, improvement, use or disposition of real property
acquired or improved with CDBG assistance;
V. Records documenting compliance with the fair housing and equal opportunity components of the
CDBG program;
vi. Financial records as required by 24 CFR 570.502, and 2 CFR 200; and
vii. Other records necessary to document compliance with Subpart K of 24 CFR Part 570.
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EXHIBIT A
File No.: 4.LQ.23-15
2. Records Retention
The City shall retain all CDBG-related financial records, supporting documents, contracts, and
agreements for a period of three (3). The retention period begins on the date of the submission of the
County's annual performance and evaluation report to HUD in which the activities assisted under the
Agreement are reported for the final time. The City will retain all National Objective documentation,
including low -moderate income certification, ethnicity, other pertinent data for a period of five (5)
years after submission of the County's annual performance and evaluation report to HUD.
Notwithstanding the above, if there is litigation, claims, audits, negotiations or other actions that
involve any of the records cited and that have started before the expiration of the five-year period, then
such records must be retained until completion of the actions and resolution of all issues.
Client Datn
The City shall maintain client data demonstrating client eligibility for services provided. Such data
shall include, but not be limited to, client name, address, income level or other basis for determining
eligibility, and description of service provided. Such information shall be made available to County
monitors or their designees for review upon request.
4. Disclosure
The City understands that client information collected under this contract is private and the use or
disclosure of such information, when not directly connected with the administration of the County's or
City's responsibilities with respect to services provided under this contract, is prohibited by applicable
federal and State law unless written consent is obtained from such person receiving service and, in the
case of a minor, that of a responsible parent/guardian.
5. Close-outs
The City's obligation to the County shall not end until all close-out requirements are completed.
Activities during this close-out period shall include, but are not limited to: making final payments,
disposing of program assets (including the return of all unused materials, equipment, unspent cash
advances, program income balances, and accounts receivable to the County), and determining the
custodianship of records. Not withstanding the foregoing, the terms of this Agreement shall remain in
effect during any period that the City has control over CDBG funds, including program income.
6. Audits & Inspections
All City records with respect to any matters covered by this Agreement shall be made available to the
County, HUD, and the Controller General of the United States or any of their authorized
representatives, at any time during normal business hours, as often as deemed necessary, to audit,
examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports
must be fully cleared by the City within 30 days after receipt by the City. Failure of the City to comply
with the above audit requirements will constitute a violation of this contract and may result in the
withholding of future payments. The City hereby agrees to have an annual agency audit conducted in
accordance with current County policy concerning subrecipient audits and Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part
200.500) and HUD's single audit regulations (24 CFR Part 44.6).
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EXHIBIT A
File No.: 4.LQ.23-15
IV. PROJECT IMPLEMENTATION AND SCHEDULE
Unless pre -approved by County, City will perform and complete the activities described
in Section II in conformance with the schedule of tasks and milestones listed below:
Tasks / Milestone
Complete Online Training
Implement Project Activities
Execute Supplemental Agreement
& Notice to Incur Cost
Tasks / Milestone
Submit Quarterly Performance
Reports to County
Start Date Completion Date
September 2015 October 2015
Upon Notification from EDA
October 2015 November 2015
Start Date Completion Date
October 15, 2015
January 15, 2016
April 15, 2016
July 8, 2016
County Monitoring of City To be determined by Program Manager
Program/Performance
Specific Project Activities
1. City executes Sponsor's Agreement; receives authorization to incur cost letter
2. City prepares final construction/equipment documents (incorporating Special Federal
Provisions) for EDA review and approval
3. EDA authorizes City to advertise for bids
4. EDA reviews and approves bidding process
5. City awards construction/equipment contract
6. City and EDA conduct "pre -construction meeting"
7. EDA authorizes City to issue "Notice to Proceed"
City Submits Reimbursement
Requests
Monthly Submittal ❑
Other Schedule
CDBG-funded Project Complete
City Submits Monthly
Direct Benefit Reports
No Later than Nlay 15, 2016
April 30, 2016
Upon Notification by EDA
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EXHIBIT A
File No.: 4.LQ.23-15
V. SPECIAL CONDITIONS /PERFORMANCE REQUIREMENTS
City is not to proceed with bidding or contracting, for design or construction services, prior to
contacting the County to obtain Special Federal Provisions for bidding and contract procurement.
EDA must review and approve (in writing) all construction bid documents prior to notice
inviting bids.
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EXHIBIT B
File No.: 4.LQ.24-15
SUPPLEMENTAL AGREEMENT
SCOPE OF WORK
(PUBLIC SERVICE)
I. GENERAL INFORMATION
CITY NAME: City of La Quinta
ADDRESS: 78-495 Calle Tampico
La Quinta, CA 92253
DUNS#:968847715
CITY PROGRAM CONTACTS: Les Johnson, Program Manager
SUBRECIPIENT NAME: Boys and Girls Clubs of the Coachella Valley
ADDRESS: 49-995 Moon River Drive, La Quinta, CA 92253
PHONE: (760) 564-5555
E-MAIL:
FAX: (760) 776-9111
PROJECTNAME: .Boys and Girls Club - Coachella Valley
PROJECT LOCATION: .49-99.5e,P—oon_..Riye_r�Dr; ze. F-a 0iii nta 9725.3
LEVEL OF ENVIRONMENTAL CLEARANCE: EXEMPT [24 CFR 58.34 (a)(4)]
CDBG ELIGIBILITY CODE: 24 CFR 570.201 (e) Public Services
PROJECT FUNDING SUMMARY: $18,268
Project to be administered by County (EDA) on behalf of CITY: YES ❑ NO
II. SCOPE OF SERVICE
A. Activities
City will be responsible for administering a 2015-2016 Community Development Block Grant
for the Boys and Girls Club - Coachella Valley in a manner satisfactory to the
County of Riverside and consistent with any standards required as a condition of providing these
funds. Such program will include the following activities eligible under the Community
Development Block Grant program:
Activity#1 The Boys and Girls Club will use
CDBG
funds to provide
membership
"scholarships" to youth
from low-income
families.
These scholarships
will
allow eligible
individuals
to participate in
after
-school programs
including concerts, recreation,
and
arts and crafts
activities.
Page 1 of 7
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EXHIBIT B
File No.: 4.LQ.24-15
B. National Objective
All activities funded with CDBG funds must comply with one of more of the CDBG program's
National Objective Criteria as required under 24 CFR 570.200(a)(2). CITY certifies that the
activity (ies) carried out under this Agreement will meet the following National Objective:
National Objective Criteria: 570.208 (a) (2) (i) (B )
CFR Reference: Low Mod Limited Clientele Income Certification
C. Levels of Accomplishment — Goals and Performance Measures
The City agrees to provide the following levels of program services:
Activity Units Total Total
per Month Units/Year Unduplicated Persons
Activity #1 12 72 72
Unit of Service is defined as: Scholarships Provided
CPD OUTCOME PERFORMANCE MEASUREMENT
Objectives (select one): ® Creating Suitable Living Environments
❑ Providing Decent Affordable Housing
❑ Creating Economic Opportunities
Outcome (select one): ❑ Availability/Accessibility
Affordability
❑ Sustainability (promoting livable or viable communities)
D. City Capacity
By executing this Supplemental Agreement, the City certifies that it and its subrecipients have the
appropriate number of trained and knowledgeable staff, adequate facilities, proper equipment,
required licensing and permitting, and sufficient amount of financial resources necessary to
implement and carry out the activities funded with CDBG funds.
City will immediately notify County of any significant changes in organizational management,
assigned staff, change in facilities, loss or change in matching funds, or any other event that could
potentially impact City's performance under this Agreement. Any changes in the above items are
subject to the prior approval of the County.
E. Performance Monitoring
The County of Riverside will monitor the performance of the City and its subrecipients against
goals and performance standards as stated above. Substandard performance as determined by the
County will constitute noncompliance with this Agreement. If action to correct such substandard
performance is not taken by the City within a reasonable period of time after being notified by
the County, contract suspension or tennination procedures will be initiated.
Page 2 of 7
83
EXHIBIT B
File No.: 4.LQ.24-15
F. Program Budget
It is expressly agreed and understood that the total amount to be paid by the County under this
Agreement shall not exceed $18,268. Drawdowns for the payment of eligible expenses shall be
made against the line item budgets specified in this Section and in accordance with performance.
Payments may be contingent upon certification of the Subrecipient's financial management
system in accordance with the standards specified in Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200), and 24 CFR
Part 84 and 85, as amended.
The County may require a more detailed budget breakdown than the one contained herein, and
the City shall provide such supplementary budget information in a timely fashion in the form and
content prescribed by the County. Any amendments to the budget must be approved in writing
by both the County and City.
Line Item 1, CDBG Granted Total Non- Total Notes
Funds CDBG Funds Activity/Project
jBudget
Total Direct Program $18,268
Expenses
Salaries
Fringe
Office Space (Program Only)
Utilities
Communications
Reproduction/Printing
Supplies and Materials
Mileage
Equipment (Program Only)
Audit
Transportation
Other: Scholarships $18,268
Total Indirect Program $
Expenses j
Indirect Costs (Specify)*
z
-�
* All indirect costs must be pre -approved by the County. City must submit an
Indirect Cost Allocation Plan to County, in a form specified by County,
demonstrating the appropriate share of general and administrative costs.
Page 3 of 7
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File No.: 4.LQ.24-15
G. Total Amount of Non- CDBG Leveraging
TYPE SOURCE ; AM�OUNI �SOURCE AMOUNT SOURCE AMOUN"1 TOTAL
I
FEDERAL,
r i
STATEIi.+DCA �J
PltlVA"1'E
OTHER
TOTAL:
III. ADMINISTRATIVE REQUIREMENTS
A. Accounting Standards
The City agrees to comply with the 24 Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards (2 CFR Part 200), and 24
CFR Part 84 and 85, as amended, and agrees to adhere to the accounting principles and
procedures required therein, utilize adequate internal controls, and maintain necessary
source documentation for all costs incurred.
B. Cost Principles
The City shall administer its program in conformance with the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR
Part 200), and 24 CFR Part 84 and 85, as amended. These principles shall be applied for
all costs incurred whether charged on a direct or indirect basis.
C. Documentation and Record Keeping
1. Records to be Maintained. The City and its subrecipients will maintain all records
required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the
activities to be funded under this Agreement. Such records shall include but not be limited to:
i Records providing a full description of each activity undertaken;
ii. Records demonstrating that each activity undertaken meets one of the
National Objectives of the CDBG program;
iii. Records required to determine the eligibility of activities;
iv. Records required to document the acquisition, improvement, use or
disposition of real property acquired or improved with CDBG assistance;
V. Records documenting compliance with the fair housing and equal
opportunity components of the CDBG program;
vi. Financial records as required by 24 CFR 570.502, and 2 CFR 200; and
vii. Other records necessary to document compliance with Subpart K of 24
CFR Part 570.
Page 4 of 7
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EXHIBIT B
File No.: 4.LQ.24-15
2. Records Retention: The City shall retain all CDBG-related financial records,
supporting documents, contracts, and agreements for a period of three (3). The retention period
begins on the date of the submission of the County's annual performance and evaluation report
to HUD in which the activities assisted under the Agreement are reported for the final time. The
City will retain all National Objective documentation, including low -moderate income
certification, ethnicity, other pertinent data for a period of five (5) years after submission of the
County's annual performance and evaluation report to HUD. Notwithstanding the above, if there
is litigation, claims, audits, negotiations or other actions that involve any of the records cited and
that have started before the expiration of the five-year period, then such records must be retained
until completion of the actions and resolution of all issues.
3. Client Data: The City shall maintain client data demonstrating client eligibility for
services provided. Such data shall include, but not be limited to, client name, address, income
level or other basis for determining eligibility, and description of service provided. Such
information shall be made available to County monitors or their designees for review upon
request.
4. Disclosure: The City understands that client information collected under this
contract is private and the use or disclosure of such information, when not directly connected
with the administration of the County's or City's responsibilities with respect to services
provided under this contract, is prohibited by applicable federal and State law unless written
consent is obtained from such person receiving service and, in the case of a minor, that of a
responsible parent/guardian.
5. Clone -outs: The City's obligation to the County shall not end until all close-out
requirements are completed. Activities during this close-out period shall include, but are not
limited to: making final payments, disposing of program assets (including the return of all
unused materials, equipment, unspent cash advances, program income balances, and accounts
receivable to the County), and determining the custodianship of records. Not withstanding the
foregoing, the terms of this Agreement shall remain in effect during any period that the City has
control over CDBG funds, including program income.
6. Audits & Inspections: All City records with respect to any matters covered by this
Agreement shall be made available to the County, HUD, and the Controller General of the
United States or any of their authorized representatives, at any time during normal business
hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all
relevant data. Any deficiencies noted in audit reports must be fully cleared by the City within 30
days after receipt by the City. Failure of the City to comply with the above audit requirements
will constitute a violation of this contract and may result in the withholding of future payments.
The City hereby agrees to have an annual agency audit conducted in accordance with current
County policy concerning subrecipient audits and the Uniform Administrative Requirements ,
Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part 200.500) and
HUD's single audit regulations (24 CFR Part 44.6).
Page 5 of 7
86
EXHIBIT B
File No.: 4.LQ.24-15
IV. PROJECT IMPLEMENTATION AND SCHEDULE
Unless pre -approved by County, CITY will perform and complete the activities described in
Section II in conformance with the schedule of tasks and milestones listed below:
Tasks / Milestone Start Date Completion Date
Complete Online Training
September 2015 October 2015
Execute Subrecipient Agreements
August 2015 October 2015
(EDA must approve)
Implement Program Activities
July 1, 2015 March 30, 2016
Execute Supplemental Agreement
October 2015 November 2015
& Notice to Incur Cost
City Submit Quarterly October 15, 2015
Performance Reports to County January 15, 2016
April 15, 2016
County Monitoring of City TBD TBD
Performance
City submit Monthly September 2015 April 15, 2016 (Final)
Direct Benefit Reports
City Submits Reimbursement
Requests
Monthly Submittal September 2015 April 153 2016 (Final)
Other Schedule
CDBG Program Services Complete March 2016
V. SPECIAL CONDITIONS /PERFORMANCE REQUIREMENTS
Subrecipient must collect income self -certifications and verifications from every parent or legal
guardian of every child participating, in CDBG-funded activities. This includes family income,
family size, and ethnicity. Subrecipient is required to collect income verification documentation
from the persons submitting the certifications. All of this documentation must be submitted to
EDA on a monthly basis.
Page 6 of 7
87
EXHIBIT B
File No.: 4.LQ.24-15
(Special Conditions continued on Page 7 of 7)
Due to the funding amount allocated to this project, program year-end deadlines, and
Subrecipient's past performance, Subrecipient is expected to complete CDBG funded
activities by March 30, 2016, with the City's final reimbursement request and reports to be
submitted no later than April 15, 2016.
Page 7 of 7
88
File No.: 4.LQ.23-15 and 4.LQ.24-15
EXHIBIT CI
Prohibition Against Conflicts of Interest
Page 1 of 4
§ 570.611 Conflict of interest,
(a) Applicability.
(1) In the procurement of supplies, equipment, construction, and
services by recipients, and by subrecipients (including those specified at §
570.204(c), the conflict of interest provisions in Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR
Part 200.318), and 24 CFR Part 84 and 85, as amended, shall apply.
(2) Subrecipient must maintain written standards of conduct covering
conflict of interest and governing the performance of its employees engaged in
the selection and award of contracts.
(3) In all cases not governed by Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards (2 CFR Part
200.318), and 24 CFR Part 84 and 85, as amended, the provisions of this section
shall apply. Such cases include the acquisition and disposition of real
property and the provision of assistance by the recipient, by its
subrecipients, or to individuals, businesses and other private entities under
eligible activities which authorize such assistance (e.g., rehabilitation,
preservation, and other improvements of private properties or facilities
pursuant to § 570.202, or grants, loans and other assistance to businesses,
individuals and other private entities pursuant to § 570-203, § 570.204 or §
570.455).
(b) Conflicts prohibited. Except for the use of CDBG funds to pay salaries
and other related administrative or personnel costs, the general rule is that
no persons described in paragraph (c) of this section who exercise or have
exercised any functions or responsibilities with respect to CDBG activities
assisted under this part or who are in a position to participate in a decision
making process or gain inside information with regard to such activities, may
obtain a personal or financial interest or benefit from a CDBG assisted
activity, or have an interest in any contract, subcontract or agreement with
respect thereto, or the proceeds thereunder, either for themselves or those
with whom they have family or business ties, during their tenure or for one
year thereafter. For the UDAG program, the above restrictions shall apply to
all activities that are a part of the UDAG project, and shall cover any such
interest or benefit during, or at any time after, such person's tenure.
(c) Persons covered. The conflict of interest provisions of paragraph (b) of
this section apply to any person who is an employee, agent, consultant,
elected official
89
EXHIBIT CI
Prohibition Against Conflicts of Interest
Page 2 of 4
(d) Exceptions: threshold requirements. Upon the written request of the
recipient, HUD may grant an exception to the provisions of paragraph (b) of
this section on a case -by -case basis when it determines that such an exception
will serve to further the purposes of the Act and the effective and efficient
administration of the recipient's program or project. An exception may be
considered only after the recipient has provided the following:
(1) A disclosure of the nature of the conflict, accompanied by an
assurance that there has been public disclosure of the conflict and a
description of how the public disclosure was made; and
(2) An opinion of the recipient's attorney that the interest for which
the exception is sought would not Violate State or local law.
(e) Factors to be considered for exceptions. In determining whether to grant
a requested exception after the recipient has satisfactorily met the
requirements of paragraph (d) of this section, HUD shall consider the
cumulative effect of the following factors, where applicable:
(1) Whether the exception would provide a significant cost benefit or an
essential degree of expertise to the program or project which would otherwise
not be available;
(2) Whether an opportunity was provided for open competitive bidding or
negotiation;
(3) Whether the person affected is a member of a group or class of low
or moderate income persons intended to be the beneficiaries of the assisted
activity, and the exception will permit such person to receive generally the
same interests or benefits as are being made available or provided to the group
or class;
(4) Whether the affected person has withdrawn from his or her functions
or responsibilities, or the decision making process with respect to the
specific assisted activity in question;
(5) Whether the interest or benefit was present before the affected
person was in a position as described in paragraph (b) of this section;
(6) Whether undue hardship will result either to the recipient or the
person affected when weighed against the public interest served by avoiding the
prohibited conflict; and
(7) Any other relevant considerations.
90
Exhibit CI
Prohibition Against Conflicts of Interest
Page 3 of 4
Community Development Block Grant
Policy Manual
I.D. # A-11
(pg. 1 of 2)
TOPIC: CONFLICT OF INTEREST CODED
RIVERSIDE COUNTY
ECONOMIC DEVELOPMENT AGENCY
DATE: June 2015
This Conflict of Interest Code is written to comply with the Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards (2 CFR Part 200.318), and 24 CFR Part 84 and 85, as amended.
These regulations require that grantees and sub -grantees to maintain a written
code of standards of conduct governing the performance of their employees
engaged in the award and administration of contracts.
1) No employee, officer or agent of the grantee shall participate in the
selection, in the award or in the administration of a contract supported by
Federal Funds if a conflict of interest, real or apparent, would be involved.
2) Such a conflict will arise when:
i) The employee, officer or agent;
ii) Any member of the immediate family;
iii) His/Her partners, or;
iv) An organization which employs, or is about to employ any of the
above has a financial or other interest in the firm's selection
for award.
3) The grantee's or sub -grantee's officers, employees or agents will neither
solicit nor accept gratuities, favors or anything of monetary value from
contractors or parties to sub -agreements except as noted in Section 4.
4) A grantee's or sub -grantee's officers, employees or agents will be presumed
to have a financial interest in a business if their financial interest exceeds
the following:
i) Any business entity in which the official has a direct or indirect
investment worth one thousand dollars ($1,000) or more.
ii) Any real property in which the official has a direct or indirect
interest worth one thousand dollars ($1,000) or more.
91
EXHIBIT CI
Prohibition Against Conflicts of Interest
Page 4 of 4
Community Development Block Grant
Policy Manual
I.D. # A-11
(pg. 2 of 2)
TOPIC: CONFLICT OF INTEREST CODE
RIVERSIDE COUNTY
ECONOMIC DEVELOPMENT AGENCY
DATE: June 2015
iii) Any source of income, other than gifts and other than loans by a
commercial lending institution in the regular course of business on
terms available to the public without regard to official status,
aggregating two hundred fifty dollars ($250) or more in value provided
to, received by or promised to the official within 12 months prior to
the time when the decision is made.
iv) Any business entity in which the official is a director, officer,
partner, trustee, employee, or holds any position of management.
v) Any donor of, or any intermediary or agent for a donor of, a gift or
gifts aggregating two hundred fifty dollars ($250) or more in value
provided to, received by, or promised to the official within 12 months
prior to the time when the decision is made.
5) For purposes of Section 4, indirect investment or interest means any
investment or interest owned by the spouse or dependent child of an
official, by an agent on behalf of an official, or by a business entity or
trust in which the official, the official's agents, spouse, and dependent
children own directly, indirectly, or beneficially a 10-percent interest or
more.
92
EXHIBIT "R"
CONSTITUTIONAL PROHIBITION
Page 1 of 2
In accordance with First Amendment Church/State Principles, as a general
rule, CDBG/ESG assistance may not be used for religious activities or
provided to primarily religious entities for any activities, including
secular activities. The following restrictions and limitations therefore
apply to the use of CDBG/ESG funds.
(1) CDBG/ESG funds may not be used for the acquisition of property
or the construction or rehabilitation (including historic preservation and
removal of architectural barriers) of structures to be used for religious
purposes or which will otherwise promote religious interests. This
limitation includes the acquisition of property for ownership by primarily
religious entities and the construction or rehabilitation (including
historic preservation and removal of architectural barriers) of structures
owned by such entities (except as permitted under paragraph (j) (2) of
this section with respect to rehabilitation and under paragraph (j) (4) of
this section with respect to repairs undertaken in connection with public
services) regardless of the use to be made of the property or structure.
Property owned by primarily religious entities may be acquired with
CDBG/ESG funds at no more than fair market value for a non -religious use.
(2) CDBG/ESG funds may be used to rehabilitate buildings owned by
primarily religious entities to be used for a wholly secular purpose under
the following conditions:
(i) The building (or portion thereof) that is to be improved
with the CDBG/ESG assistance has been leased to an existing or newly -
established wholly secular entity (which may be an entity established by
the religious entity);
(ii) The CDBG/ESG assistance is provided to the lessee (and not
the lessor) to make the improvements;
(iii) The leased premises will be used exclusively for secular
purposes available to persons regardless of religion;
(iv) The lease payments do not exceed the fair market rent of
the premises as they were before the improvements are made;
(v) The portion of the cost of any improvements that also
serve a non -leased part of the building will be allocated to and paid for
by the lessor;
(vi) The lessor enters into a binding agreement that unless the
lessee, or a qualified successor lessee, retains the use of the leased
premises for a wholly secular purpose for at least the useful life of the
improvements, the lessor will pay to the lessee an amount equal to the
residual value of the improvements;
93
EXHIBIT "R"
CONSTITUTIONAL PROHIBITION
Page 2 of 2
(vii) The lessee must remit the amount received from the lessor
under subparagraph (2)(vi) of this section to the recipient or
subrecipient from which the CDBG/ESG funds were derived.
The lessee can also enter into a management contract authorizing the
lessor religious entity to use the building for its intended secular
purpose, e.g., homeless shelter, provision of public services. In such
case,
the religious entity must agree in the management contract to carry out
the secular purpose in a manner free form religious influences in
accordance with the principles set forth in paragraph (j)(3) of this
section.
(3) As a general rule, CDBG/ESG funds may be used for eligible
public services to be provided through a primarily religious entity, where
the religious entity enters into an agreement with the recipient or
subrecipient from which the CDBG/ESG funds are derived that, in connection
with the provision of such services:
(i) It will not discriminate against any employee or applicant
for employment on the basis of religion and will not limit employment or
give preference in employment to persons on the basis of religion.
(ii) It will not discriminate against any person applying for
such public services on the basis of religion and will not limit such
services or give preference to persons on the basis of religion;
(iii) It will provide no religious instruction or
counseling, conduct no religious worship or services, engage in no
religious proselytizing, and exert no other religious influence in the
provision of such public services;
(iv) The portion of a facility used to provide the public
services shall contain no religious symbols or decorations, other than
those permanently affixed to or part of the structure.
(4) Where the public services provided under paragraph (j)(3) of
this section are carried out on property owned by the primarily religious
entity, CDBG/ESG funds may also be used for minor repairs to such property
which are directly related to carrying out the public services where the
cost constitutes in dollar terms only an incidental portion of the
CDBG/ESG expenditure for the public services.
94
EXHIBIT "S"
Page 1 of 2
Economic Opportunities for Section 3 Residents and Section 3 Business
Concerns
Sec. 135.38 Section 3 clause.
All section 3 covered contracts shall include the following clause
(referred to as the section 3 clause):
A. The work to be performed under this contract is subject to the
requirements of section 3 of the Housing and Urban Development Act of
1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is
to ensure that employment and other economic opportunities generated by
HUD assistance or HUD -assisted projects covered by section 3, shall, to
the greatest extent feasible, be directed to low- and very low-income
persons, particularly persons who are recipients of HUD assistance for
housing.
B. The parties to this contract agree to comply with HUD's
regulations in 24 CFR part 135, which implement section 3. As evidenced by
their execution of this contract, the parties to this contract certify
that they are under no contractual .or other impediment that would prevent
them from complying with the part 135 regulations.
C. The contractor agrees to send to each labor organization or
representative of workers with which the contractor has a collective
bargaining agreement or other understanding, if any, a notice advising the
labor organization or workers' representative of the contractor's
commitments under this section 3 clause, and will post copies of the
notice in conspicuous places at the work site where both employees and
applicants for training and employment positions can see the notice. The
notice shall describe the section 3 preference, shall set forth minimum
number and job titles subject to hire, availability of apprenticeship and
training positions, the qualifications for each; and the name and location
of the person(s) taking applications for each of the positions; and the
anticipated date the work shall begin.
95
EXHIBIT "S"
Page 2 of 2
D. The contractor agrees to include this section 3 clause in every
subcontract subject to compliance with regulations in 24 CFR part 135, and
agrees to take appropriate action, as provided in an applicable provision
of the subcontract or in this section 3 clause, upon a finding that the
subcontractor is in violation of the regulations in 24 CFR part 135. The
contractor will not subcontract with any subcontractor where the
contractor has notice or knowledge that the subcontractor has been found
in violation of the regulations in 24 CFR part 135.
E. The contractor will certify that any vacant employment positions,
including training positions, that are filled (1) after the contractor is
selected but before the contract is executed, and (2) with persons other
than those to whom the regulations of 24 CFR part 135 require employment
opportunities to be directed, were not filled to circumvent the
contractor's obligations under 24 CFR part 135.
F. Noncompliance with HUD's regulations in 24 CFR part 135 may result
in sanctions, termination of this contract for default, and debarment or
suspension from future HUD assisted contracts.
G. With respect to work performed in connection with section 3
covered Indian housing assistance, section 7(b) of the Indian Self -
Determination and Education Assistance Act (25 U.S.C. 450e) also applies
to the work to be performed under this contract. Section 7(b) requires
that to the greatest extent feasible (i) preference and opportunities for
training and employment shall be given to Indians, and (ii) preference in
the award of contracts and subcontracts shall be given to Indian
organizations and Indian -owned Economic Enterprises. Parties to this
contract that are subject to the provisions of section 3 and section 7(b)
agree to comply with section 3 to the maximum extent feasible, but not in
derogation of compliance with section 7(b).
96
CONSENT CALENDAR ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: February 2, 2016
STAFF REPORT
AGENDA TITLE- SECOND READING AND ADOPTION OF ORDINANCE NO. 533 AMENDING
THE EXISTING DEVELOPMENT AGREEMENT WITH RREF II-CWC LAQ, LLC. FOR THE
SIGNATURE PROJECT SITE TO REMOVE TWO PARCELS (LOTS 97 AND T) FROM THE TERMS OF
THE AGREEMENT; AND FIND THE PROJECT EXEMPT FROM FURTHER REVIEW PURUSANT TO
SECTIONS 15182 OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
RECOMMENDATION
Adopt Ordinance No. 533 on second reading, and make a finding of exemption under the
California Environmental Quality Act.
EXECUTIVE SUMMARY
• At the January 19, 2016, Council meeting, Council approved a motion to take up
and introduce Ordinance No. 533 on first reading, which will amend the existing
development agreement with RREF II-CWC LAQ, LLC. for the Signature residential
project.
• By law, a second reading of an ordinance must occur, followed by adoption and a
30-day posting period, before an ordinance may take effect.
FISCAL IMPAC i -None.
:-Y_«CZCUT91T1?117l_ KY-11W&I &i
Signature at PGA West, a 230-unit residential development, is under construction on a
42-acre site in the heart of the PGA West specific plan (Attachment 2). The Eden Rock at
PGA West project and the Agreement were approved in 2008. California West purchased
the property from the Eden Rock developer in 2013 and assumed the Agreement.
As part of the California West purchase, two parcels within the tract map boundaries
were sold to the La Quinta Resort to expand the parking lot for the PGA West Stadium
Course clubhouse (Attachment 3). Lot 97 (0.46 acres) is designated on the tentative map
with parking improvements, while Lot T (0.07 acres) is a common lot between a
residential lot and the existing clubhouse parking. Development cannot occur on Lot 97
until a Site Development Permit is approved. An application has not been filed.
As these parcels will not be part of the Signature project, the La Quinta Resort has
requested that California West remove them from the Agreement; therefore, this
amendment has been prepared.
Development agreements are discretionary actions subject to Planning Commission
review and City Council approval, and represent a mutual agreement between the City
and the ownership interest. A development agreement may be amended in whole or in
part only by mutual consent of all parties involved.
97
There have been no objections to this amendment. California West has worked with the
City Attorney's Office to prepare the amendment language (Exhibit A of Resolution),
which only references the two parcels being removed from the Agreement; there are no
other changes. Therefore, only the amendment language has been provided for
consideration.
ALTERNATIVES
As Council approved this ordinance at first reading, staff does not recommend an
alternative.
Prepared by: Monika Radeva, Executive Assistant
Approved by: Susan Maysels, City Clerk
98
ORDINANCE NO. 533
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA
QUINTA, CALIFORNIA, APPROVING AN AMENDMENT TO A
DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY
OF LA QUINTA AND RREF II-CWC LAQ, LLC.
CASE: DEVELOPMENT AGREEMENT 2015-0001
(DA 2006-011, AMENDMENT NO. 1)
WHEREAS, California Government Code Section 65864 et seq. (the
"Development Agreement Law") authorizes cities to enter into binding development
agreements with persons having a legal or equitable interest in real property for the
development of such property, all for the purpose of strengthening the public planning
process, encouraging private participation and comprehensive planning, and
identifying the economic costs of such development; and
WHEREAS, the Planning Commission of the City of La Quinta, California did, on
the 8th day of December, 2015, hold a duly noticed Public Hearing to consider a
recommendation on an Amendment (Exhibit A) to the subject Development
Agreement, and after hearing and considering all testimony and arguments, did adopt
Planning Commission Resolution 2015-010, recommending to the City Council
approval of Development Agreement 2015-0001 (DA 2006-011, Amendment 1); and,
WHEREAS, the City Council of the City of La Quinta, California did, on the 19th
day of January, 2016, hold a duly noticed Public Hearing to consider an amendment to
a Development Agreement by and among the City of La Quinta and RREF II-CWC LAQ,
LLC for property located within the original PGA West Specific Plan area, bounded by
PGA Boulevard on the south and west, the PGA Stadium Course and Clubhouse to the
north and east; said property being the subject of the proposed amendment is
described as follows:
LOT 97 AND LOT T OF TR 36537-1, MB 442,
PGS 55 THROUGH 63 OF MAPS
WHEREAS, the Community Development Department published a public
hearing notice in The Desert Sun newspaper on January 8, 2016 as prescribed by the
Municipal Code regarding this proposal. Public hearing notices were also mailed to all
property owners within 500 feet of the project site; and,
WHEREAS, at said City Council Public Hearing, upon hearing and considering all
testimony and arguments, if any, of all interested persons wanting to be heard, said
City Council did make the following mandatory findings to justify approving the
proposed Amendment to the Development Agreement:
Ordinance No. 533
Development Agreement 2015-0001 - Signature at PGA West
(Development Agreement 2006-011, Amendment No.1)
Adopted:
Page 2 of 4
1. The proposed Amendment to the Development Agreement is internally
consistent with the goals, objectives, and policies of the General Plan and
the PGA West Specific Plan 83-002, Amendment 6, in that it will not conflict
or otherwise interfere in promoting residential development in a controlled
and logical manner that is compatible with the surrounding land uses and
the current Signature project approvals.
2. The proposed Amendment to the Development Agreement is compatible
with the uses authorized in and the regulations prescribed for the Tourist
Commercial land use district applicable to the property and the PGA West
Specific Plan.
3. The proposed Amendment to the Development Agreement conforms with
the public convenience and general welfare by providing for requisite private
improvements and conforms to good land use practice by facilitating a
long-range comprehensive approach to development of the site.
4. Approval of the proposed Amendment to the Development Agreement will
not be detrimental to the health, safety and general welfare since adequate
provisions exist in previous City approvals to provide for the necessary
project improvements contemplated under the Amendment.
5. Approval of this proposed Amendment to the Development Agreement will
not adversely affect the orderly development of the subject or surrounding
properties nor affect preservation of area -wide property values, but rather
will enhance them by facilitating orderly, planned project area development
consistent with the approved PGA West Specific Plan.
6. Consideration and adoption of this proposed Amendment to the
Development Agreement has been accomplished pursuant to California
Government Code Section 65864 et seq. and the City of La Quinta Municipal
Code Section 9.250.030, which governs Development Agreements.
WHEREAS, all actions required to be taken by the City precedent to the adoption
of this Ordinance have been regularly and duly taken.
NOW, THEREFORE, the City Council of the City of La Quinta, California does
ordain as follows:
SECTION 1. APPROVAL: The City Council hereby approves and adopts this
Amendment (Exhibit A) to the Development Agreement in the form presented to the
City Council concurrent with the approval and adoption of this Ordinance, and
authorizes and directs the City Manager to sign said Amendment to the Development
`11
Ordinance No. 533
Development Agreement 2015-0001 - Signature at PGA West
(Development Agreement 2006-011, Amendment No.1)
Adopted:
Page 3 of 4
Agreement on behalf of the City, and the City Clerk to record the Amendment to the
Development Agreement in the Official Records of Riverside County in accordance
with applicable law.
SECTION 2. ENVIRONMENTAL: The La Quinta Community Development Department
determined that this application is exempt from further review pursuant to the
provisions of the California Environmental Quality Act (CEQA) under Section 15182
(Residential Projects Pursuant to a Specific Plan). A Determination of Substantial
Conformance was previously adopted by the La Quinta City Council on December 3,
2013, for the Signature at PGA West, with respect to the previously approved Eden
Rock at PGA West project, for which an Environmental Impact Report (SCH
#2007061056) was certified by the La Quinta City Council on April 15, 2008; and,
SECTION 3. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty
(30) days after its adoption.
SECTION 4. POSTING: The City Clerk shall certify to the passage and adoption of this
Ordinance, and shall cause the same to be posted in at least three public places
designated by resolution of the City Council, and shall cause this Ordinance and its
certification, together with proof of posting, to be entered into the Book of Ordinances
of this City.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City
Council held on this day of February, 2016, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
Susan Maysels, City Clerk
City of La Quinta, California
101
Ordinance No. 533
Development Agreement 2015-0001 - Signature at PGA West
(Development Agreement 2006-011, Amendment No.1)
Adopted:
Page 4 of 4
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
102
RECORDING REQUESTED BY
AND WHEN RECORDED
MAIL TO
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Attn: City Clerk
EXHIBIT A - ORDINANCE NO. 533
Space Above This Line for Recorder's Use
(Exempt from Recording Fee per Gov't Code § 27383)
AMENDMENT NO. 1 TO DEVELOPMENT AGREEMENT
THIS AMENDMENT NO. 1 TO DEVELOPMENT AGREEMENT ("Amendment
No. 1") is made and entered into as of , 2016 ("Effective Date") by and
between the CITY OF LA QUINTA, a California municipal corporation and charter city
organized and existing under the Constitution of the State of California (the "City"), and
RREF II-CWC LAQ, LLC, a California limited liability company ("Developer").
RECITALS:
A. The City and Developer's predecessor in interest, Crowne Pointe Partners, LLC,
an Oregon limited liability company ("Crowne Pointe"), entered into that certain Development
Agreement dated August 18, 2008, and recorded on September 18, 2008, as Instrument No.
2008-0509913, in the Official Records of the County of Riverside (the "Development
Agreement").
B. Crowne Pointe assigned all of its right, title, interest and obligations in, to and
under the Development Agreement to Developer and Developer accepted such assignment and
assumed the performance of all of the terms, covenants and conditions occurring or arising under
the Development Agreement on or after the effective date of such assignment, pursuant to that
certain Assignment and Assumption Agreement by and between Crowne Pointe, as "Assignor",
and Developer, as "Assignee", dated as of March 24, 2014 and recorded on March 28, 2014 as
Instrument No. 2014-0115107 in the Official Records of the County of Riverside (the
"Assignment and Assumption Agreement").
C. On or about March 13, 2015, Developer, as "Seller", and LQR Golf LLC, a
Delaware limited liability company ("LQR Golf'), as "Buyer", entered into that certain Property
Acquisition and Joint Escrow Instructions ("Property Acquisition Agreement") whereby
1
103
Developer agreed to sell to LQR Golf certain property described as Lot 97 and Lot T of Final
Tract Map No. 36537-1 (the "Subject Property").
D. As a condition to the consummation of the sale of the Subject Property by
Developer to LQR Golf pursuant to the Property Acquisition Agreement, LQR Golf has
requested that the Development Agreement be amended so as to exclude the Subject Property
from the terms and conditions of the Development Agreement.
E. City and Developer now wish to amend the Development Agreement so as to
exclude from Exhibit "A" to the Development Agreement the Subject Property.
F. The La Quinta Planning Commission and the La Quinta City Council have
determined that this Amendment No. 1 is consistent with the City's General Plan and the
Specific Plan, including the goals and objectives thereof.
G. All actions taken by City have been duly taken in accordance with all applicable
legal requirements, including the California Environmental Quality Act (Public Resources Code
Section 21000, et seq.) ("CEQA"), and all other requirements for notice, public hearings,
findings, votes and other procedural matters.
I. On , 201_ the City Council adopted its Ordinance No.
approving this Amendment No. 1.
AGREEMENT:
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
herein by this reference, and for valuable consideration the receipt and sufficiency of which is
hereby acknowledged, the parties hereto agree as follows:
1. The Development Agreement is hereby amended to remove and exclude from the
Legal Description of the Site, as set forth as Exhibit "A" to the Development Agreement, that
certain real property more particularly described as follows:
Lot 97 and Lot T of Tract 36537-1, as shown by Map on file in Book 442, Pages
55 through 63, inclusive, of Maps, Records of Riverside County, California
2. Except as otherwise expressly provided in this Amendment No. 1, all of the terms
and conditions of the Development Agreement shall remain in full force and effect.
3. In the event of any action between City and Developer seeking enforcement of
any of the terms and conditions to this Amendment No. 1, the prevailing party in such action
shall be awarded, in addition to damages, injunctive or other relief, its reasonable costs and
expenses, including without limitation its expert witness fees and reasonable attorney's fees.
4. This Amendment No. 1 shall be construed according to its fair meaning and as if
prepared by both parties hereto.
5. This Amendment No. 1 shall be governed by the internal laws of the State of
California and any question arising hereunder shall be construed or determined according to such
2
104
law. The Superior Court of the State of California in and for the County of Riverside, or such
other appropriate court in such county, shall have exclusive jurisdiction of any litigation between
the parties concerning this Amendment No. 1. Service of process on City shall be made in
accordance with California law. Service of process on Developer shall be made in any manner
permitted by California law and shall be effective whether served inside or outside California.
6. Time is of the essence of this Amendment No. 1 and of each and every term and
provision hereof.
7. A waiver of a provision hereof, or modification of any provision herein contained,
shall be effective only if said waiver or modification is in writing, and signed by both City and
Developer. No waiver of any breach or default by any party hereto shall be considered to be a
waiver of any breach or default unless expressly provided herein or in the waiver.
8. Signatures of the parties transmitted by facsimile shall be deemed binding.
However, each party agrees to submit their original signature to the other party within five (5)
business days after execution hereof.
9. This Amendment No. 1 may be executed in counterparts, each of which, when
this Amendment No. 1 has been signed by all the parties hereto, shall be deemed an original, and
such counterparts shall constitute one and the same instrument.
10. The person(s) executing this Amendment No. 1 on behalf of each of the parties
hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly
authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so
executing this Amendment No. 1 such party is formally bound to the provisions of this
Amendment No. 1, and (iv) the entering into this Amendment No. 1 does not violate any
provision of any other agreement to which such party is bound.
[Balance of page intentionally left blank]
3
105
IN WITNESS WHEREOF, City and Developer each hereby represents that it has read
this Amendment No. 1, understands it, and hereby executes this Amendment No. 1 to be
effective as of the day and year first written above.
"DEVELOPER"
RREF II-CWC LAQ, LLC,
a California limited liability company
By: California West Construction, Inc.,
a California corporation
Its Authorized Agent
Date: , 201
By:_
Name:
Title:
"CITY"
CITY OF LA QUINTA, a California municipal
corporation and charter city organized and
existing under the Constitution of the State of
California
Date: , 201 By:
ATTEST:
Susan Maysels, City Clerk
APPROVED AS TO FORM:
RUTAN & TUCKER, LLP
wo
William H. Ihrke, City Attorney
City Manager
4
106
A notary public or other officer completing this
certificate verified only the identity of the
individual who signed the document to which
this certificate is attached, and not the
truthfulness, accuracy, or validity of that
document.
STATE OF CALIFORNIA
ss.
14101MINW9972
On , 2015, before me,
Notary Public, personally appeared
, who proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they/executed the
same in his/her/their authorized capacity(ies) and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Notary Public
107
A notary public or other officer completing this
certificate verified only the identity of the
individual who signed the document to which
this certificate is attached, and not the
truthfulness, accuracy, or validity of that
document.
STATE OF CALIFORNIA
ss.
14101MINW9972
On , 2015, before me,
Notary Public, personally appeared
, who proved to me on the basis of satisfactory evidence to be the person(s) whose
name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they/executed the
same in his/her/their authorized capacity(ies) and that by his/her/their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Notary Public
Col
108
Ordinance No. 533
Development Agreement 2015-0001 - Signature at PGA West
(Development Agreement 2006-011, Amendment No.1)
Adopted: February 2, 2016
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LA QUINTA )
I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify the
foregoing to be a full, true, and correct copy of Ordinance No. 533, which was
introduced at a regular meeting on the 19th day of January, 2016, and was adopted
at a regular meeting held on the 2nd day of February, 2016, not being less than 5 days
after the date of introduction thereof.
I further certify that the foregoing Ordinance was posted in three places within the
City of La Quinta as specified in the Rules of Procedure adopted by City Council
Resolution No. 2014-013.
SUSAN MAYSELS, City Clerk
City of La Quinta, California
DECLARATION OF POSTING
I, SUSAN MAYSELS, City Clerk of the City of La Quinta, California, do hereby certify that
the foregoing ordinance was posted on February, 2016, pursuant to Council
Resolution.
SUSAN MAYSELS, City Clerk
City of La Quinta, California
`1•
110
CONSENT CALENDAR ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: February 2, 2016
STAFF REPORT
AGENDA TITLE® AUTHORIZE OVERNIGHT TRAVEL FOR DEPUTY CITY CLERK TO ATTEND CITY
CLERK ASSOCIATION OF CALIFORNIA TECHNICAL TRAINING FOR CLERKS SERIES 100 ON
MARCH 15-18, 2016, IN RIVERSIDE, CALIFORNIA
RECOMMENDATION
Authorize overnight travel for the Deputy City Clerk to attend the City Clerk Association of
California Technical Training for Clerks Series 100 on March 15-18, 2016, in Riverside,
California.
EXECUTIVE SUMMARY
• One of the City's initiatives has been to provide growth and opportunity to staff
who are willing to accept new challenges. Providing the necessary support and
training is a vital component of making this initiative successful.
• The Deputy City Clerk desires to improve her knowledge of the Clerk profession
and the laws and ethics that govern it. This training is an important component of
the City Clerk's mentoring program.
• Technical Training for Clerks, Series 100, is a four -day intensive program covering
government overview, municipal clerk profession, management and
communication skills, ethics and personal values, and the clerk's role in crisis
management.
FISCAL IMPACT
Estimated expenses are $2,200, which includes registration, travel, lodging, and meals for
four days. Funds are available in the 2015/16 Travel and Training budget.
BACKGROUND/ANALYSIS
The City Clerks Association of California was founded in 1977 with the objective of
promoting the City Clerk profession throughout the State of California. It provides
mentoring programs, leadership and management training opportunities, fosters
proactive programs to promote effective legislation, and promotes uniform and improved
standards of effectively administering city clerk duties.
This training is the first course in obtaining the Certified Municipal Clerk certification.
ISE
ALTERNATIVES
Council may choose not to approve this request. However, this alternative is not
recommended as staff would not be allowed to take advantage of this professional
development opportunity, which would benefit City service delivery.
Prepared by: Monika Radeva, Executive Assistant
Approved by: Susan Maysels, City Clerk
"MI
CONSENT CALENDAR ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: February 2, 2016
STAFF REPORT
AGENDA TITLE: AWARD CONTRACT TO CONSERVE LANDCARE FOR CONSTRUCTION OF
FRITZ BURNS PARK PARKWAY TURF CONVERSION IMPROVEMENTS
RECOMMENDATION
Award a contract to Conserve LandCare in the amount of $163,180 to construct the
Fritz Burns Park Parkway Turf Conversion Improvements project.
EXECUTIVE SUMMARY
• This project will entail conversion of approximately 27,160 square feet of turf to
the City's Desert Oasis landscape palette, located in the Avenida Bermudas
parkway at Fritz Burns Park.
• Conserve LandCare of Thousand Palms, California, submitted the lowest
responsive bid ($378,074.25), which included two artificial turf options and the
optional conversion of three adjacent medians.
• Due to the high cost associated with artificial turf and adding three adjacent
medians, staff recommends the award be limited to turf conversion of the Fritz
Burns Park parkway to achieve the project budget.
FISCAL IMPACT
General Funds ($250,000) were assigned to this project in the 2015/16 Capital
Improvement Program. Considering project costs to date and the recommended
award amount of $163,180, the following is the adjusted project budget:
Project Total
CVWD Rebate
Professional:
$17,500
Design:
$28,340
Inspection/Testing/Survey:
$15,900
Construction:
$163,180
City Administration:
$8,200
Contingency:
$16,880
$24,875
Total Budget:
$250,000
$24,875
113
Adequate funding is available to support staffs recommendation. The Coachella
Valley Water District recently approved the City's rebate application to receive $1 per
square foot of turf removal ($25,000 maximum). This rebate will be allocated to
increase the contingency budget, in case unforeseen circumstances occur that
increase the final cost.
BACKGROUNn/ANALYSTS
The parkways along Avenida Bermudas and Avenue 52 at Fritz Burns Park were
identified for turf conversion as part of the City's response to the severe drought and
water conservation mandates (Attachment 1). The Desert Oasis palette was selected,
which features multi -colored crushed rock, decomposed granite, and boulders with
minimal use of drought tolerant plantings as accents in the decorative hardscape
areas.
On December 15, 2015, the Council approved advertising for construction bids to
convert the turf of the Fritz Burns Park parkway to Desert Oasis along with an optional
item (Additive Alternate) to convert three small triangular medians north of the park
along Avenida Bermudas to Desert Oasis. Council asked that an artificial turf option
be included, which was done through additional Additive Alternates for the medians
and the Avenue 52/Avenida Bermudas corner of the park. Once the plans were
finalized with the new optional items included, the Landscape Architect's estimate of
probable construction cost increased to $382,360.25. Artificial turf was the more
costly option in all bids. The Desert Oasis palette costs about $6.00 per square foot
(psf) to install and the artificial turf $14.00 psf to install. Annual maintenance costs
are estimated to be $0.96 psf and $0.96 psf respectively.
The City received six bids on January 20, 2016, cataloged in the detailed bid
comparison summary (Attachment 2). The City is under no obligation to award any of
the alternates and staff recommends awarding only the base bid, which is well within
the project budget.
Contingent upon Council's approval to award the project, the following is the project
schedule:
Council Considers Project Award
Execute Contract and Mobilize
Construction (30 Working Days)
Accept Improvements
ALTERNATIVES
February 2, 2016
February 3 to March 1, 2016
March/April 2016
May 2016
Council may elect to reject all bids and re -advertise with only the parkway landscape
conversion and no additive alternates. This may result in a lower bid; however, it
would delay water conservation efforts and is therefore not recommended.
Prepared by: Edward J. Wimmer, P.E., Principal Civil Engineer
Approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer
Attachments: 1. Vicinity Map
2. Bid Comparison Summary
"n
ATTACHMENT 1
Vicinity Map
LOCATED W A PORTION OF THE SE I/4 SECTION I N-T.S.
TOWNSHIP 6 SOUTH, RANGE 6 EAST, S.B.B. AND M.
115
116
FRITZ BURNS PARK PARKWAY AND AVENIDA BERMUDAS MEDIANS TURF CONVERSION IMPROVEMENTS
2015-13
BID OPENING: JANUARY 19, 2016
Engineers Estimate
Item
No.
Description
QTY
Unit
Unit Price
Extended Price
1
Mobilization
1
LS
$ 12,867.00
$ 12,867.00
2
Traffic Control
1
LS
$ 11,697.00
$ 11,697.00
3
Dust Control
1
LS
$ 2,500.00
$ 2,500.00
4
Clearing and Grubbing
1
LS
$ 20,000.00
$ 20,000.00
5
Demolition and Disposal
1
LS
$ 5,000.00
$ 5,000.00
6
Storm Drainage - French Drain
1
LS
$ 1,500.00
$ 1,500.00
7
Soil Prep and Fine Grading
1
LS
$ 2,160.00
$ 2,160.00
8
Furnish and Install Boulders per Plan - "Hickory Creek'
38
EA
$ 200.00
$ 7,600.00
9
Furnish and Install 3/4" Apache Brown Crushed Rock
3,910
SF
$ 1.50
$ 5,865.00
10
Furnish and Install 3/8" Minus Desert Gold DG
17,105
SF
$ 1.25
$ 21,381.25
11
Furnish and Install 6" Minus Indian Gold Crushed Rock
4,225
SF
$ 2.50
$ 10,562.50
12
Furnish and Install Fiber Wood Chips and Weed Barrier
1,920
SF
$ 1.25
$ 2,400.00
13
Furnish and Install Concrete Mow Curb
1,620
LF
$ 6.00
$ 9,720.00
14
Furnish and Install Landscaping er Plan and Specifications
1
LS
$ 4,370.00
$ 4,370.00
15
Furnish and Install Irrigation per Plan and S ecifications
1
LS
$ 23,915.00
$ 23,915.00
SUBTOTAL BID ITEMS 1-15:
$ 141,537.75
Additive Alternate No. 1
AVENIDA BERMUDAS MEDIANS - DESERT LANDSCAPE
Item
No.
Description
CITY
Unit
Unit Price
Extended Price
1
Mobilization
1
LS
$ 5,000.00
$ 5,000.00
2
Traffic Control
1
LS
$ 2,000.00
$ 2,000.00
3
Dust Control
1
LS
$ 1,000.00
$ 11000.00
4
Clearing and Grubbing
1
LS
$ 8,150.00
$ 8,150.00
5
Demolition and Disposal
1
LS
$ 1,500.00
$ 1,500.00
6
Soil Prep and Fine Grading
1
LS
$ 1,500.00
$ 1,500.00
7
Furnish and Install Boulders per Plan - "Hickory Creek'
33
EA
$ 200.00
$ 6,600.00
8
Furnish and Install 3/4" Apache Brown Crushed Rock
2,330
SF
$ 1.50
$ 3,495.00
9
Furnish and Install 3/8" Minus Desert Gold DG
6,140
SF
$ 1.25
$ 7,675.00
10
Furnish and Install 6" Minus Cresta Rubble Crushed Rock
2,530
SF
$ 1.50
$ 3,795.00
11
Furnish and Install Landscaping per Plan and Specifications
1
LS
$ 8,075.00
$ 8,075.00
12
Furnish and Install Irrigation per Plan and Specifications
1
LS
$ 8,425.00
$ 8,425.00
13 D
Furnish and Install 2" Schedule 40 Conduit
1
LS
$ 20,000.00
$ 20,000.00
SUBTOTAL ADDITIVE ALTERNATE 1: $ 77,215.00
Additive Alternate No. 2
AVFNIDA RFRMI IDAS MEDIANS WITH ARTIFIr.IAI TI IRF
Item
No.
Description
CITY
Unit
Unit Price
Extended Price
1
Mobilization
1
LS
$ 5,000.00
$ 5,000.00
2
Traffic Control
1
LS
$ 2,000.00
$ 2,000.00
3
Dust Control
1
LS
$ 1,000.00
$ 1,000.00
4
Clearing and Grubbing
1
LS
$ 8,150.00
$ 8,150.00
5
Demolition and Disposal
1
LS
$ 1,500.00
$ 1,500.00
6
Soil Prep and Fine Grading
1
LS
$ 1,500.00
$ 1,500.00
7
Furnish and Install Boulders per Plan - "Hickory Creek'
33
EA
$ 200.00
$ 6,600.00
8
Furnish and Install Artificial Turf per Plan - SYNLawn
6,000
SF
$ 14.00
$ 84,000.00
9
Furnish and Install 6" Minus Cresta Rubble Crushed Rock
2,530
SF
$ 1.50
$ 3,795.00
10
Furnish and Install Landscaping er Plan
1
LS
$ 8,075.00
$ 8,075.00
11
Furnish and Install Irrigation per Plan
1
LS
$ 8,425.00
$ 8,425.00
12 D
Furnish and Install 2" Schedule 40 Conduit
1
LS
$ 20,000.00
$ 20,000.00
SUBTOTAL ADDITIVE ALTERNATE 2: $ 150,045.00
Additive Alternate No. 3
ARTIFICIAI TI IRF AT CORNFR OF FRIT7 RI IRNS PARK
Item
No.
Description
CITY
Unit
Unit Price
Extended Price
1
Furnish and Install Artificial Turf per Plan - SYNLawn
1,365
SF
$ 14.00
$ 19,110.00
2
Credit for 3/4" Apache Brown Rock from Base Bid
-1,365
SF
$ 1.50
$ 2,047.50
3
Credit for Landscaping from Base Bid
-1
LS
$ 800.00
$ 800.00
4
Credit for Irrigation from Base Bid
-1
LS
$ 2,700.00
$ 2,700.00
SUBTOTAL ADDITIVE ALTERNATE 3: 1 $ 13,562.50
TOTAL BID ITEMS & ADD. ALT. 1-3: $ 382,360.25
Conserve LandCare
Unit Price
Extended Price
$ 15,000.00
$ 15,000.00
$ 2,750.00
$ 2,750. 00
$ 2,000.00
$ 2,000.00
$ 20,000.00
$ 20,000.00
$ 3,000.00
$ 3,000.00
$ 1,000.00
$ 1,000.00
$ 2,500.00
$ 2,500.00
$ 140.00
$ 5,320.00
$ 2.00
$ 7,820.00
$ 1.00
$ 17,105.00
$ 4.20
$ 17,745.00
$ 1.50
$ 2,880.00
$ 13.00
$ 21,060.00
$ 10,000.00
$ 10:000.09
$ 35,000.00
$ 35000.00
Earth Sculptures
Unit Price
Extended Price
$ 9,500.00
$ 9,500.00
$ 1,000.00
$ 1,000.00
$ 1,500.00
$ 1,500.00
$ 18,500.00
$ 18,500.00
$ 2,800.00
$ 2,800.00
$ 2,250.00
$ 2,250.00
$ 9,600.00
$ 9,600.00
$ 270.00
$ 10,260.00
$ 2.90
$ 11,339.00
$ 1.00
$ 17,105.00
$ 3.80
$ 16,055.00
$ 1.80
$ 3,456.00
$ 13.90
$ 22,518.00
$ 6,100.00
$ 6,100.00
$ 17,000.00
$ 17,000.00
Clean Cut Landscape
PUB Construction
Unit Price
Extended Price
Unit Price
Extended Price
$ 6,553.00
$ 6,553.00
$
19,000.00
$ 19,000.00
$ 6,585.00
$ 6,585.00
$
15,000.00
$ 15,000.00
$ 5,622.00
$ 5,622.00
$
1,500.00
$ 1,500.00
$ 23,612.00
$ 23,612.00
$
12,000.00
$ 12,000.00
$ 7,207.00
$ 7,207.00
$
3,000.00
$ 3,000.00
$ 5,646.00
$ 5,646.00
$
3,200.00
$ 3,200.00
$ 10,038.00
$ 10,038.00
$
8,000.00
$ 8,000.00
$ 247.00
$ 9,386.00
$
160.00
$ 6,080.00
$ 1.88
$ 7,350.80
$
2.00
$ 7,820.00
$ 1.05
$ 17,960.25
$
0.80
$ 13,684.00
$ 2.27
$ 91590.75
$
3.43
$ 14,491.75
$ 2.23
$ 4,281.60
$
1.90
$ 3,648.00
$ 8.15
$ 13,203.00
$
18.00
$ 29,160.00
$ 8,092.00
$ 8,092.00
$
6,500.00
$ 6,500.00
$ 37,135.00
$ 37,135.00
$
27:000:00
$ 27,non nn
ATTACH MEN T 2
Mariposa Landscapes
Unit Price
Extended Price
$ 3,213.00
$ 3,213.00
$ 1,341.00
$ 1,341.00
$ 3,213.00
$ 3,213.00
$ 9,622.00
$ 9,622.00
$ 2,711.00
$ 2,711.00
$ 2,332.00
$ 2,332.00
$ 12,905.00
$ 12,905.00
$ 207.49
$ 7,884.62
$ 1.70
$ 6,647.00
$ 0.73
$ 12,486.65
$ 2.40
$ 10,140.00
$ 1.72
$ 3,302.40
$ 13.01
$ 21,076.20
$ 11,231.00
$ 11,231.00
$ 43,608.00
$ 43,608.00
Kirkpatrick Landscaping
Unit Price
Extended Price
$ 78,145.73
$ 78,145.73
$ 6,973.48
$ 6,973.48
$ 5,076.00
$ 5,076.00
$ 22,432.25
$ 22,432.25
$ 48,530.00
$ 48,530.00
$ 3,869.00
$ 3,869.00
$ 18,576.00
$ 18,576.00
$ 448.79
$ 17,054.02
$ 2.61
$ 10,205.10
$ 1.47
$ 25,144.35
$ 3.99
$ 16,857.75
$ 3.85
$ 7,392.00
$ 43.75
$ 70,875.00
$ 8,631.60
$ 8,631.60
$ 38,393.75
$ 38,393.75
1$ 163,180.00 1 1$ 148,983.00 1 1$ 172,252.40 1 1$ 170,033.75 1$ 151,712.87 J 1$ 378,156.03 j
Unit Price
Extended Price
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 500.00
$ 500.00
$ 6,500.00
$ 6,500.00
$ 1,500.00
$ 1,500.00
$ 1,200.00
$ 1,200.00
$ 140.00
$ 4,620.00
$ 2.00
$ 4,660.00
$ 1.00
$ 6,140.00
$ 4.20
$ 10,626.00
$ 1,800.00
$ 1,800.00
$ 18,750.00
$ 18,750.00
$ 6,000.00
$ 6,000.00
Unit Price
Extended Price
$ 2,600.00
$ 2,600.00
$ 1,200.00
$ 1,200.00
$ 800.00
$ 800.00
$ 7,000.00
$ 7,000.00
$ 1,200.00
$ 1,200.00
$ 4,000.00
$ 4,000.00
$ 270.00
$ 8,910.00
$ 2.90
$ 6,757.00
$ 1.00
$ 6,140.00
$ 3.30
$ 8,349.00
$ 1,800.00
$ 11800.00
$ 19,000.00
$ 19,000.00
$ 10,500.00
$ 10,500.00
Unit Price
Extended Price
Unit Price
Extended Price
$ 5,504.00
$ 5,504.00
$
1,000.00
$ 1,000.00
$ 3,855.00
$ 3,855.00
$
5,000.00
$ 5,000.00
$ 2,550.00
$ 2,550.00
$
1,500.00
$ 1,500.00
$ 12,728.00
$ 12,728.00
$
6,000.00
$ 6,000.00
$ 2,794.00
$ 2,794.00
$
1,500.00
$ 1,500.00
$ 5,238.00
$ 5,238.00
$
3,500.00
$ 3,500.00
$ 247.00
$ 8,151.00
$
160.00
$ 5,280.00
$ 1.90
$ 4,427.00
$
2.00
$ 4,660.00
$ 1.07
$ 6,569.80
$
0.80
$ 4,912.00
$ 2.32
$ 5,869.60
$
3.43
$ 8,677.90
$ 2,951.00
$ 2,951.00
$
4,000.00
$ 4,000.00
$ 26,555.00
$ 26,555.00
$
22,000.00
$ 22,000.00
$ 19,846.00
$ 19,846.00
$
25,000.00
$ 25,006.00
Unit Price
Extended Price
$ 1,584.00
$ 1,584.00
$ 4,984.00
$ 4,984.00
$ 1,584.00
$ 1,584.00
$ 5,199.00
$ 5,199.00
$ 1,355.00
$ 1,355.00
$ 5,533.00
$ 5,533.00
$ 208.49
$ 6,880.17
$ 1.78
$ 4,147.40
$ 0.74
$ 4,543.60
$ 1.57
$ 3,972.10
$ 2,678.00
$ 2,678.00
$ 32,303.00
$ 32,303.00
$ 44,000.00
$ 44,000.00
Unit Price
Extended Price
$ 5,956.07
$ 5,956.07
$ 2,887.50
$ 2,887.50
$ 700.00
$ 700.00
$ 3,250.00
$ 3,250.00
$ 15,250.00
$ 15,250.00
$ 3,500.00
$ 3,500.00
$ 448.79
$ 14,810.07
$ 2.61
$ 6,081.30
$ 1.47
$ 9,025.80
$ 2.76
$ 6,982.80
$ 1,890.00
$ 1,890.00
$ 13,741.59
$ 13,741.59
$ 23,000.00
$ 23,000.00
1$ 65,296.00 j 1$ 78,256.00 j 1$ 107,038.40 J 1$ 93,029.90 j 1$ 118,763.27 J 1$ 107,075.13 J
Unit Price
Extended Price
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 1,500.00
$ 500.00
$ 500.00
$ 6,500.00
$ 6,500.00
$ 1,500.00
$ 1,500.00
$ 1,200.00
$ 1,200.00
$ 140.00
$ 4,620. 00
$ 13.65
$ 81,900.00
$ 4.20
$ 10,626.00
$ 1,800.00
$ 1,800.00
$ 18,750.00
$ 18,750.00
$ 6,000.00
$ 6,000.00
Unit Price
Extended Price
$ 2,800.00
$ 2,800.00
$ 1,200.00
$ 1,200.00
$ 800.00
$ 800.00
$ 7,000.00
$ 7,000.00
$ 1,200.00
$ 1,200.00
$ 4,200.00
$ 4,200.00
$ 270.00
$ 8,910.00
$ 12.90
$ 77,400.00
$ 3.30
$ 8,349.00
$ 1,800.00
$ 1,800.00
$ 19,000.00
$ 19,000.00
$ 10,500.00
$ 10,500.00
Unit Price
Extended Price
Unit Price
Extended Price
$ 5,504.00
$ 5,504.00
$
1,000.00
$ 1,000.00
$ 3,855.00
$ 3,855.00
$
5,000.00
$ 5,000.00
$ 2,550.00
$ 2,550.00
$
1,500.00
$ 1,500.00
$ 12,728.00
$ 12,728.00
$
6,000.00
$ 6,000.00
$ 2,794.00
$ 2,794.00
$
1,500.00
$ 1,500.00
$ 5,238.00
$ 5,238.00
$
3,500.00
$ 3,500.00
$ 247.00
$ 8,151.00
$
160.00
$ 5,280.00
$ 7.73
$ 46,380.00
$
13.00
$ 78,000.00
$ 1.88
$ 4,756.40
$
3.43
$ 8,677.90
$ 2,951.00
$ 2,951.00
$
4,000.00
$ 4,000.00
$ 26,555.00
$ 26,555.00
$
22,000.00
$ 22,000.00
$ 19,846.00
$ 19,846.00
$
25,000.00
$ 25,000.00
Unit Price
Extended Price
$ 1,584.00
$ 1,584.00
$ 4,984.00
$ 4,984.00
$ 1,584.00
$ 1,584.00
$ 5,199.00
$ 5,199.00
$ 1,335.00
$ 1,335.00
$ 5,533.00
$ 5,533.00
$ 208.49
$ 6,880.17
$ 13.00
$ 78,000.00
$ 1.57
$ 3,972.10
$ 2,678.00
$ 2,678.00
$ 32,303.00
$ 32,303.00
$ 44,000.00
$ 44,000.00
Unit Price
Extended Price
$ 20,038.40
$ 20,038.40
$ 2,887.50
$ 2,887.50
$ 700.00
$ 700.00
$ 3,250.00
$ 3,250.00
$ 15,250.00
$ 15,250.00
$ 3,500.00
$ 3,500.00
$ 448.79
$ 14,810.07
$ 12.93
$ 77,580.00
$ 2.76
$ 6,982.80
$ 1,890.00
$ 1,890.00
$ 12,741.59
$ 12,741.59
$ 23,000.00
$ 23,000.00
1 $ 136,396.00 j 1 $ 143,159.00] 1 $ 141,308.40 ] 1 $ 161,457.90 j 1 $ 188,052.27] 1 $ 182,630.36
Unit Price
Extended Price
$ 13.65
$ 18,632.25
$ 2.00
$ 2,730.00
$ 1,500.00
$ 1,500.00
$ 1,200.00
$ 1,200.00
Unit Price
Extended Price
$ 12.90
$ 17,608.50
$ 2.90
$ 3,958.50
$ 800.00
$ 800.00
$ 900.00
$ 900.00
Unit Price
Extended Price
Unit Price
Extended Price
$ 8.40
$ 11,466.00
$
14.00
$ 19,110.00
$ 2.03
$ 2,770.95
$
2.00
$ 2,730.00
$ 1,808.00
$ 1,808.00
$
1,500.00
$ 1,500.00
$ 6,600.00
$ 6,600.00
$
3,000.00
$ 3,000.00
Unit Price
Extended Price
$ 13.00
$ 17,745.00
$ 1.70
$ 2,320.50
$ 1,000.00
$ 1,000.00
$ 1,000.00
$ 1,000.00
Unit Price
Extended Price
$ 12.93
$ 17,649.45
$ 2.61
$ 3,562.65
$ 1,065.00
$ 1,065.00
$ 2,015.00
$ 2,015.00
Is 13,202.25 j Is 11,950.00 j Is 287.05 j Is 11,880.00 j $ 13,424.50J $ 11,006.80 j
$ 378,074.25 $ 382,348.00j 1 $ 420,896.25 1 1 $ 436,451.55 $ 471,952.91 $ 678,868.32
1/20/2016
Job No. 6490
Page 1 of 1
117
118
CONSENT CALENDAR ITEM NO.
City of La Quinta
CITY COUNCIL MEETING: February 2, 2016
STAFF REPORT
AGENDA TITLE; AWARD CONTRACT TO CONSERVE LANDCARE FOR CONSTRUCTION OF
CIVIC CENTER CAMPUS AND FIRE STATION 70 TURF CONVERSION IMPROVEMENTS
RECOMMENDATION
Award a contract to Conserve LandCare, in the amount of $321,300, to construct the
Civic Center Campus and Fire Station 70 Turf Conversion Improvements.
EXECUTIVE SUMMARY
• Conserve LandCare (Contractor) of Thousand Palms, California, submitted the
lowest responsive bid in the amount of $392,865. This included an additive
alternate for artificial turf at the corner of Tampico and Washington for $71,565.
Staff recommends the award be limited only to the base bid of $321,300.
FISCAL IMPACT'
The Civic Center Campus Turf Conversion (Campus) is included in the 2015/16 Capital
Improvement Program (Attachment 1) and has General Funds assigned in the amount
of $477,000. The Contractor's base bid was $264,090, however, there are not sufficient
funds to include the additive alternate, which would cost $71,565.
Professional:
$36,967
Design:
$47,700
Inspection/Testing/Survey:
$46,508
Construction:
$274,275
City Administration:
$23,850
Contingency:
$47,700
Total Budget:
$477,000
The Fire Station 70 (Fire Station) Turf Conversion is included in the 2015/16 Capital
Improvement Program (Attachment 2) and has Fire Funds assigned in the amount of
$220,000. The Contractor's bid for these improvements is $57,210.
Professional:
$11,565
Design:
$14,923
Inspection/Testing/Survey:
$14,550
Construction:
$1491226
City Administration:
$7,460
Contingency:
$22,276
Total Budget:
$220,000
119
Adequate funding is available to award a construction contract for $264,090 for the
Campus and $57,210 for the Fire Station, for a total base bid amount of $321,300.
BACKGROUND/ANALYSIS
This project responds to the severe drought and water reduction mandates. It entails
converting approximately 62,000 square feet of turf at the Campus and 20,800 square
feet of turf at the Fire Station.
The City received six sealed bids on January 27, 2016. A detailed bid comparison
summary is provided as Attachment 3. The Contractor submitted the lowest
responsive bid in the amount of $264,090 for the Campus, $57,210 for the Fire Station,
and $71,565 for the additive alternate; this option entailed installing 6,250 square feet
of artificial turf at the southwest corner of Calle Tampico and Washington Street. The
Landscape Architect's estimate of probable construction costs was $280,224 (which
was greater than the estimated construction cost included in the capital improvement
budget of $274,275) for the Campus, $66,545 for the Fire Station, and $63,850 for the
additive alternate.
Staff is not recommending the additive alternative since this would require an
additional $61,380 of General Fund appropriations. As indicated in the Fritz Burns Park
report and the Study Session report on landscaping northern parkways, there are not
on -going maintenance cost savings that justify the additional cost of installing
artificial turf.
Contingent upon Council's approval to award this bid on February 2, 2016, the
following represents the project schedule:
Project Award
Execute Contract and Mobilize
Construction (30 Working Days)
Accept Improvements
February 2, 2016
February 3 to March 1, 2016
March/April 2016
May 2016
The Coachella Valley Water District is currently offering rebates of $1 per square foot
for turf removal ($25,000 maximum per application). City staff will pursue a rebate for
this project; these funds would be applied to the Campus improvements' contingency
or reserved for future turf conversion projects.
ALTERNATIVES
Council may elect to:
1. Appropriate additional General Funds, in the amount of $61,380, and include the
award of the artificial turf at the corner of Tampico and Washington; or
2. Provide staff with alternative direction.
Prepared by: Steve Howlett, Golf, Parks, and Facilities Manager
Approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer
Attachments: 1. Campus Site Plan
2. Fire Station #70 Site Plan
3. Bid Comparison
Iwo]
LEGEND
SITE/TURF REDUCTION PLAN
CITY PROJECT NO.2015-05
CIVIC CENTER CAMPUS PARKWAY TURF CONVERSION
REMOVE TURF AND PLACE DROUGHT TOLERANT
LANDSCAPING: 62,000 SF ±
ESTIMATED WATER SAVINGS:
4,960,000 GALLONS/YEAR ±
-FIGURES ARE FOR ESTIMATE PURPOSES ONLY.
ACTUAL WATER SAVINGS MAY VARY.
ATTACHMENT 1
F
91
SCALE: N. T. S.
I T K D ASSOCIATES, INCORPORATED
LAND PLANNING - LANDSCAPE ARCHITECTURE
WATER CONSERVATION
71-711 San Jacinto Drive, Suite C
® RANCHO MIRAGE, CALIFORNIA 92270
Phone: (760) 7 7 6 - 1 7 5 1
I< U Fax (760) 7 7 6 - 1 7 5 3
Email: tkd@tkdinc.com
DECEMBER, 2015
m
z
122
L-EGEN
SITE/TURF REDUCTION PLAN
CITY PROJECT No. 2415-14
FIRE STATION 70 TURF CONVERSION
KFU�_"I
REMOVE OVE TURF AND PLACE DROUGHT
TOLERANT LANDSCAPING: 6,760 SF ±
REMOVE E TIFF AND PLACE DG ONLY:
9,025 BF ±
REMOTE TURF AND PLACE COBBLE
ONLY- 2,350 SF +
ESTIMATED 'tiNAT E R SAVING:
1,450,800 GALLONS1 YEAR t
-FIGURE S ARE F D R ESTIMATE P-1 R P OS ES ONLY.
ACT UAL WATER SAVINGS S hlAY VARY_
ATTACH M ENT 2
0
z
124
BID OPENING: JANUARY 27, 2016
Engineers Estimate
Base Bid - Civic Center
Item
No.
Description
QTY
Unit
Unit Price
Extended Price
1
Mobilization
1
LS
$ 5,000.00
$ 5,000.00
2
Traffic Control
1
LS
$ 2,500.00
$ 2,500.00
3
Remove and Dispose Existing Turf per Approved Design Plan
62,000
SF
$ 1.00
$ 62,000.00
4
Remove and Dispose of Mow -Strip per Plan
780
LF
$ 5.00
$ 3,900.00
5
Plant Material to be Relocated
58
EA
$ 43.00
$ 2,494.00
6
Lower Existing Planter Grade and Dispose of Material Per Plan
1
LS
$ 7,500.00
$ 7,500.00
7
Install New Mow Strip per Plan
1550
LF
$ 7.00
$ 10,850.00
8
Furnish and Install Landscaping er Plan
1
LS
$ 65,000.00
$ 65,000.00
9
Furnish and Install Irrigation per Plan
1
LS
$ 35,000.00
$ 35,000.00
10
Furnish and Install 4"-6" Whitewater River Cobble
9,900
SF
$ 1.50
$ 14,850.00
11
Furnish and Install 3/8" Mojave Gold Rock Mulch
2,100
SF
$ 1.50
$ 3,150.00
12
Furnish and Install 3/4" Apache Sunset Rock Mulch
4,800
SF
$ 1.50
$ 7,200.00
13
Furnish and Install 3/4" Grey Crushed Rock Mulch
80
SF
$ 1.00
$ 80.00
14
Furnish and Install 4"-6" Hickory Creek Fractured Granite
280
SF
$ 2.50
$ 700.00
15
Furnish and Install 3/8" Minus Desert Gold Decomposed Granite
53,000
SF
$ 1.00
$ 53,000.00
16
Furnish and Install Desert Select Boulders
20
EA
$ 250.00
$ 5,000.00
17
Fine Grading1
LS
$ 2,000.00
$ 2,000.00
CIVIC CENTER SUBTOTAL BID ITEMS 1-17:
$ 280,224.00
Base Bid - Fire Station No.70
Item
No.
Description
QTY
Unit
Unit Price
Extended Price
1
Mobilization
1
LS
$ 2,500.00
$ 2,500.00
2
Traffic Control
1
LS
$ 2,500.00
$ 2,500.00
3
Fine Grading
1
LS
$ 3,000.00
$ 3,000.00
4
Remove and Dispose Existing Turf per Approved Design Plan
20800
SF
$ 1.00
$ 20,800.00
5
Furnish and Install Landscaping per Plan
1
LS
$ 2,000.00
$ 2,000.00
6
Furnish and Install Irrigation per Plan
1
LS
$ 5,000.00
$ 5,000.00
7
Furnish and Install 4"-6" Whitewater River Cobble
2300
SF
$ 1.50
$ 3,450.00
8
Furnish and Install 3/8" Mojave Gold Rock Mulch
9,800
SF
$ 1.50
$ 14,700.00
9
Furnish and Install 3/8" Minus Desert Gold Decomposed Granite
8,700
SF
$ 1.00
$ 8,700.00
10
Furnish and Install Cresta Boulders
9
EA
$ 250.00
$ 2,250.00
11
Remove and Dispose of Mow -Strip per Plan
105
LF
$ 5.00
$ 525.00
12
1Install New Mow Strip per Plan
160
LF
$ 7.00
$ 1,120.00
FIRE STATION NO. 70 SUBTOTAL BID ITEMS 1-12: I $ 66,545.00 I
Additive Alternate No. 1
ARTIFICIAI TI IRF AT CnRNFR nF CI\/IC CFNTFR
Item
No.
Description
QTY
Unit
Unit Price
Extended Price
1
Furnish and Install Artificial Turf per plan sheet L-1.6
6,250
SF
$ 12.00
$ 75,000.00
2
Credit 3/8" Minus Desert Gold Decomposed Granite
-6,300
SF
$ 1.00
$ 6,300.00
3
Credit 5 Gallon Plants
-22
EA
$ 100.00
$ 2,200.00
4
Credit 15 Gallon Plants
-9
EA
$ 200.00
$ 1,800.001
5
Credit Remove and Install Mow Curb
-170
LF
$ 5.00
$ 850.00
SUBTOTAL ADDITIVE ALTERNATE 1: I $ 63,850.00
BASE BIDS & ADD. ALT. 1 $ 410,619.00
1 /27/2016
Civic Center Campus and Fire Station #70 Turf Conversion
Project No. 2015-05 2015-14
Conserve
LandCare
Unit Price
Extended Price
$ 15,000.00
$ 15,000.00
$ 1,000.00
$ 1,000.00
$ 0.60
$ 37,200.00
$ 10.00
$ 7,800.00
$ 50.00
$ 2,900.00
$ 15,000.00
$ 15,000.00
$ 14.00
$ 21,700.00
$ 33,000.00
$ 33,000.00
$ 30,000.00
$ 30,000.00
$ 2.50
$ 24,750.00
$ 1.80
$ 3,780.00
$ 1.80
$ 8,640.00
$ 2.50
$ 200.00
$ 4.00
$ 1,120.00
$ 1.00
$ 53,000.00
$ 150.00
$ 3,000.00
$ 6,000.00
$ 6,000.00
$ 264,090.0L
Unit Price
Extended Price
$ 500.00
$ 500.00
$ 500.00
$ 500.00
$ 1,000.00
$ 1,000.00
$ 0.60
$ 12,480.00
$ 3,000.00
$ 3,000.00
$ 3,000.00
$ 3,000.00
$ 2.50
$ 5,750.00
$ 1.80
$ 17,640.00
$ 1.00
$ 8,700.00
$ 150.00
$ 1,350.00
$ 10.00
$ 1,0150.00
$ 14.00
$ 2,240.00
$ 57,210.00
Unit Price
Extended Price
$ 13.00
$ 81,250.00
$ 1.00
$ 6,300.00
$ 15.00
$ 330.00
$ 75.00
$ 675.00
$ 14.00
$ 2,380.00
I $ 71,565.00
$ 392,865.00
Clean Cut Landscape
Unit Price
Extended Price
$ 6,819.00
$ 6,819.00
$ 8,549.00
$ 8,549.00
$ 0.53
$ 32,860.00
$ 4.00
$ 3,120.00
$ 53.00
$ 3,074.00
$ 4,011.00
$ 4,011.00
$ 9.25
$ 14,337.50
$ 74,325.00
$ 74,325.00
$ 47,125.00
$ 47,125.00
$ 2.57
$ 25,443.00
$ 2.15
$ 4,515.00
$ 2.00
$ 9,600.00
$ 8.60
$ 688.00
$ 4.80
$ 1,344.00
$ 0.85
$ 45,050.00
$ 269.00
$ 5,380.00
$ 7,849.00
$ 7,849.00
$ 294,089.50 1
Unit Price
Extended Price
$ 6,819.00
$ 6,819.00
$ 2,221.00
$ 2,221.00
$ 2,930.00
$ 2,930.00
$ 0.53
$ 11,024.00
$ 5,945.00
$ 5,945.00
$ 23,562.00
$ 23,562.00
$ 2.57
$ 5,911.00
$ 2.15
$ 21,070.00
$ 0.85
$ 7,395.00
$ 250.00
$ 2,250.00
$ 4.00
$ 420.00
$ 9.25
$ 1,480.00
I $ 91,027.00 I
Unit Price
Extended Price
$ 4.80
$ 30,000.00
$ 0.44
$ 2,772.00
$ 13.65
$ 300.30
$ 50.00
$ 450.00
$ 3.45
$ 586.50
Earth Sculptures
PUB Construction
Unit Price
Extended Price
Unit Price
Extended Price
$ 10,000.00
$ 10,000.00
$
20,000.00
$ 20,000.00
$ 2,000.00
$ 2,600.00
$
5,000.00
$ 5,000.00
$ 0.30
$ 18,600.00
$
25,000.00
$ 25,000.00
$ 4.00
$ 3,120.00
$
5.13
$ 4,001.40
$ 55.00
$ 3,190.00
$
25.00
$ 1,450.00
$ 28,000.00
$ 28,000.00
$
25,000.00
$ 25,000.00
$ 12.40
$ 19,220.00
$
16.13
$ 25,001.50
$ 46,500.00
$ 46,500.00
$
52,000.00
$ 52,000.00
$ 14,500.00
$ 14,500.00
$
23,900.00
$ 23,900.00
$ 3.50
$ 34,650.00
$
2.41
$ 23,859.00
$ 2.70
$ 5,670.00
$
3.10
$ 6,510.00
$ 2.50
$ 12,000.00
$
2.60
$ 12,480.00
$ 2.50
$ 200.00
$
12.50
$ 1,000.00
$ 4.50
$ 1,260.00
$
16.00
$ 4,480.00
$ 0.98
$ 51,940.00
$
1.04
$ 55,120.00
$ 200.00
$ 4,000.00
$
150.00
$ 3,000.00
$ 9,000.00
$ 9,000.00
$
12,000.00
$ 12,000.00
ATTACHMENT 3
Mariposa Landscapes
Unit Price
Extended Price
$ 3,376.00
$ 3,376.00
$ 5,534.00
$ 5,534.00
$ 0.76
$ 47,120.00
$ 7.88
$ 6,146.40
$ 155.50
$ 9,019.00
$ 42,665.00
$ 42,665.00
$ 10.77
$ 16,693.50
$ 75,565.00
$ 75,565.00
$ 47,925.00
$ 47,925.00
$ 1.48
$ 14,652.00
$ 2.20
$ 4,620.00
$ 1.56
$ 7,488.00
$ 3.18
$ 254.40
$ 5.14
$ 1,439.20
$ 0.65
$ 34,450.00
$ 105.85
$ 2,117.00
$ 21,898.00
$ 21,898.00
1$ 263,850.20_J 1$ 299,801.9L I$ 340,962.50 1
Unit Price
Extended Price
Unit Price
Extended Price
$ 5,000.00
$ 5,000.00
$
5,000.00
$ 5,000.00
$ 1,000.00
$ 1,000.00
$
2,000.00
$ 2,000.00
$ 13,500.00
$ 13,500.00
$
6,500.00
$ 6,500.00
$ 0.30
$ 6,240.00
$
0.45
$ 9,360.00
$ 1,600.00
$ 1,600.00
$
4,000.00
$ 4,000.00
$ 5,000.00
$ 5,000.00
$
3,000.00
$ 3,000.00
$ 3.50
$ 8,050.00
$
2.61
$ 6,003.00
$ 2.70
$ 26,460.00
$
2.14
$ 20,972.00
$ 0.98
$ 8,526.00
$
1.12
$ 9,744.00
$ 185.00
$ 1,665.00J
$
150.00
$ 1,350.00
$ 4.00
$ 420.00J
$
11.00
$ 1,155.00
$ 12.40
$ 1.984.00
$
15.00
$ 2,400.00
Unit Price
Extended Price
$ 1,264.00
$ 1,264.00
$ 5,905.00
$ 5,905.00
$ 2,650.00
$ 2,650.00
$ 0.96
$ 19,968.00
$ 1,726.00
$ 1,726.00
$ 8,621.00
$ 8,621.00
$ 1.50
$ 3,450.00
$ 1.70
$ 16,660.00
$ 0.69
$ 6,003.00
$ 214.78
$ 1,933.02
$ 7.89
$ 828.45
$ 9.77
$ 1,563.20
I$ 79,445.00 I 1$ 71,484.00 I I$ 70,571.67 I
Unit Price
Extended Price
Unit Price
Extended Price
$ 12.50
$ 78,125.00
$
10.00
$ 62,500.00
$ 0.98
$ 6,174.00
$
0.90
$ 5,670.00
$ 20.00
$ 440.00
$
15.00
$ 330.00
$ 50.00
$ 450.00
$
65.00
$ 585.00
$ 4.00
$ 680.00
$
4.00
$ nnii
Unit Price
Extended Price
$ 10.22
$ 63,875.00
$ 0.65
$ 4,095.00
$ 18.00
$ 396.00
$ 80.00
$ 720.00
$ 18.65
$ 3,170.50
I $ 25,891.20 I $ 70,381.00] �$ 55,235.00 I �$ 55,493.50
$ 411,007.70 $ 413,676.00 $ 426,520.90 $ 467,027.67
Kirkpatrick Landscaping
Unit Price
Extended Price
$ 28,774.80
$ 28,774.80
$ 3,200.00
$ 3,200.00
$ 1.39
$ 86,180.00
$ 3.25
$ 2,535.00
$ 35.00
$ 2,030.00
$ 2,163.00
$ 2,163.00
$ 33.75
$ 52,312.50
$ 65,601.80
$ 65,601.80
$ 47,930.00
$ 47,930.00
$ 2.99
$ 29,601.00
$ 2.48
$ 5,208.00
$ 1.98
$ 9,504.00
$ 2.45
$ 196.00
$ 5.33
$ 1,492.40
$ 1.07
$ 56,710.00
$ 282.51
$ 5,650.20
$ 7,520.00
$ 7,520.00
$ 406,608.7L
Unit Price
Extended Price
$ 10,380.79
$ 10,380.79
$ 1,500.00
$ 1,500.00
$ 7,280.00
$ 7,280.00
$ 1.39
$ 28,912.00
$ 1,703.43
$ 1,703.43
$ 3,410.00
$ 3,410.00
$ 2.99
$ 6,877.00
$ 2.34
$ 22,932.00
$ 1.07
$ 9,309.00
$ 315.36
$ 2,838.24
$ 3.25
$ 341.25
$ 33.75
$ 5,400.00
I $ 100,883.71 I
Unit Price
Extended Price
$ 12.55
$ 78,437.50
$ 1.07
$ 6,741.00
$ 56.68
$ 1,246.96
$ 125.86
$ 1,132.74
$ 37.00
$ 6,290.00
$ 63,026.80
$ 570,519.21
1
W
Page 1 of 1
125
126
BUST NESS I TEM NO.
Oty of La Quinta
CI TY OOUNCI L MEETI NG: February 2, 2016
'-i rM ON :0KelV1
AGENDA TITLE 2015/16 MID -YEAR BUDGET REVIEW AND 2014/15 COMPREHENSIVE
ANNUAL R NANCI AL REPORT FOLLOW-UP
RECOM MEN DATI ON
Receive and file 2015/16 Mid -Year Budget Review report and amend budget estimates as
outlined in the report.
�XECUTI VE SUMMARY
Every January revenues and expenditures for the current fiscal year are reviewed
and compared to the estimates used in the Adopted Budget.
Based on this analysis revisions are recommended to address projected revenue
and expenditure variances and better position the City for the 2016/17 budget
process.
Also included with this report for additional discussion is the 2014/15 Year -End
Budget Report and staff report that accompanied the Comprehensive Annual
Financial Report (GVR).
FI SCAL I M PACT
Revenue estimates are recommended to be increased by $1,312,800 and expenditure
estimates by $36,000.
BACKGROU N D/ ANALYSI S
General Fund
General Fund expenditures are expected to exceed General Fund revenues by $2,185,300.
When the 2015/16 was adopted this gap was expected to be $3,453,800, but increased
revenues have lowered this gap by $1,268,500. However, approximately $864,000 of the
increased revenue is one-time in nature and is discussed later in this report. The use of
$2,185,300 from reserves, combined with the $1,511,223 loan payment to the aty from
the Redevelopment Property Tax Trust Fund (RPTTF) brings the estimated reserves
available for appropriation to $13,163,235:
Available for Appropriation 7/1/2015
$
13,837,312
Use of Reserves for CI P in FY2015/16
$
(2,185,300)
DOF Payment for General Fund Loan
$
1,511,223
Estimated Available for Appropriation at
$
13,163,235
127
The General Fund Overview (Attachment 1) provides a summary of General Fund
revenues, expenditures, and ending fund balance available for appropriation. It reflects
the changes made to departments as a result of the recently approved staffing
reorganization. I ncreases/decreases to revenue estimates are detailed in the General
Fund Revenues (Attachment 2) and increases/decreases to department expenditure
budgets are detailed in the General Fund Mid -Year Expenditure Update (Attachment 3).
1 n order to reconcile the Adopted Budget to the Revised Mid -Year Estimate, Attachment 3
also separates the Adopted Budget from carryover increases and the $5,700 net savings
from the staffing reorganization.
Total General Fund reserves (both spendable and non -spendable) are estimated as
follows:
Estimated General Fund Balance
7/1/2015
Non -Spendable (receivables, land for
resale, etc.)
$
50,080,711
Cash Row Reserve (10%)
$
3,843,150
Emergency Reserves (40%)
$
15,372,600
OPEB(retiree medical)
$
1,523,401
Carryovers
$
2,151,390
Available for Appropriation
$
13,837,312
$
86,808,564
General Fund Revenues
DOF
Payment
$ (1,511,223)
Use of
Reserves for Estimated
cl P 6/30/2016
$ 1,511,223 (2,185,300)
$0 (2,185,300)
$ 48,569,488
$ 3,843,150
$ 15,372,600
$ 1,523,401
$ 2,151,390
$ 13,163,235
$ 84,623,264
Overall, General Fund revenuesare estimated to be 3.4 percent ($1,312,800) higherthan
the Adopted Budget, bringing total revenues to $39,924,500. Of the $1,312,800,
$864,000 is one-time in nature: $529,000 is a one-time insurance reimbursement
payment for costs related to the flood clean-up activities in 2014/15 and the remaining
$335,000 isfor a Transient Occupancy Tax (TOT) mitigation payment for 2014/15 received
in 2015/16. Attachment 2 provides line item history and revised estimates; significant
points are discussed below:
Property Tax - Property Tax revenue is expected to be $294,800 higher than estimated,
but still $353,425 less than 2014/15 actual payments. Because the City's "no/low"
distribution increased significantly in 2014/15 (a year-end adjustment of over $600,000
was received in June) staff met with the County of Riverside's Auditor/Controller to
determine if this increase will continue into 2015/16.
The Auditor/Controller prepares a "true -up" analysis of"no/low" property tax distributions
in June and makes adjustments to ensure the City is receiving its seven percent
allocation. This calculation incorporates the amount of the City's Recognized Obligations
Payment Schedule payments (to retire the former Redevelopment Agency obligations),
County pass through payments (from the former County Redevelopment Agency) and
increases in assessed value. Because the City used Successor Agency reserves on hand in
2014/15, the amount required from RPTTF distributions was reduced, increasing the
amount of residual property tax distributions to the City and other taxing entities. This
128
will not bet he case this fiscal year, so the adjustment to our "no/low" distribution will not
be as high as 2014/15.
Transient Occupancy Tax - TOT for both short-term vacation rentals (STVR) and hotel
occupancy increased by approximately $300,000 from 2013/14 to 2014/15. Based on
year-to-date data it is expected that TOT will meet 2014/15 levels this fiscal year;
therefore the 2015/16 estimate has been increased by $327,900 to match 2014/15 actual
revenue.
Sales Tax - Sales tax is projected to be on target with original projections at $8,708,000.
Compared to 2014/15 sales tax is $553,575 higher, but most of this is attributed to the
wind down of the State's "Triple Flip." The City's sales tax consultant estimates sales tax
growth without this adjustment at 1.5 percent. As is the case with most local jurisdictions
sales tax is being lost to increased online consumer purchases.
Charges for Services - This category consists of fees for services such as plan check fees
and Public Works map checking fees, as well as recreation fees. The overall estimate for
this category has been decreased by $122,600 bringing the revised total to $1,074,700.
After consulting with staff in the Design and Development Department estimates were
lowered based on year to date activity and the fact that some pending projects will not
generate fees until next fiscal year.
General Fund Expenditures
With the exception of legal costs, expenditures are on target with original projections.
Carryovers of $2,151,390 and savingsfrom the reorganization ($5,700) combined with a
previously approved budget increase of $50,000 for professional landscape architecture
support brings total expected expenditures to $44,261,190.
2014/15 to 2015/16 carryovers increased General Fund expenditures by
$2,151,390; however this amount was already reserved in the General Fund
balance for this purpose. Therefore, these carryovers do not impact General Fund
reserves available for appropriation.
The recently approved City staffing reorganization resulted in savings of $5,700.
Attachment 3 shows the impact of the reorganization on each department.
Increases and decreases are related to staff moving among departments.
The City staffing reorganization deleted a num ber of positions and also added new
positions. New positionswill not befilled immediately asthe recruitment process
takes place. Using a conservative approach, any possible savings from vacant
positions has not been factored into estimates.
Budget Amendment Request
The City Attorney estimates that legal costs related to flood litigation will require an
additional appropriation of $36,000 this fiscal year. Factored into the revenue
projections is a one-time insurance reimbursement of $529,000. This is $76,100 higher
`M
than expected, in part due to reimbursement for staff time and overhead. It is
recommended that the requested appropriation for legal costs related to flood litigation
be funded from this increased insurance reimbursement.
10-11T4a IT rTS M
With the exception of increases related to carryovers, revenues and expenditures in other
funds are on target with projections. The biggest carryover is $16.6 million of federal
Surface Transportation Improvement funds in the Capital I mprovement Plan (CI P) fund.
The majority of this carryover isfor the on -going Dune Palms Bridge project. The Revenue
Summary by Fund - Non General Funds (Attachment 4) provides line item history for
revenues in funds other than the General Fund.
At the December 1, 2015 Council meeting, the 2014/15 Year -End Budget Report was
presented as a precursor to the CAFR presentation. At the December 15th meeting the
Council received and filed the CAFR, but requested that the CAFR because of its
complexity, be available for discussion again at a future Council meeting. Fiscal Year
2014/15 Year -End Budget Report (Attachment 5) and staff report accompanying CAFR
(Attachment 6) have been included with this report. The CAFRwas distributed at the
December 15, 2015 Council meeting and is available on the City's website.
XLTERNATI VET
The Council could elect to delay, modify, or reject the requested revisions to revenue
estimates and the budget amendment to increase the City Attorney's budget. There is no
impact to receiving and filing the report.
Prepared by: Rta Conrad, Finance Director
Approved by: Frank J. Spevacek, City Manager
Attachments: 1. FY2015/16 General Fund Overview
2. FY2015/16 General Fund Revenues
3. FY2015/16 General Fund Expenditures
4. FY2015/16 Revenue Summary by Fund (Other Funds)
5. FY2014/15 Year -End Budget Report
6. CAFRstaff report dated 12/15/15
IK11
ATTACH M ENT 1
ESTIMATED CURRENT RESOURCES
REVENUES:
TAXES
LICENSES & PERMITS
I NTERGOVERN MENTAL
CHARGES FOR SERVI CES
FI NES & ASSESSMENTS
OTHER MISCELLANEOUS
TOTAL REVENUES
TRANSFERSIN
TOTAL ESTIMATED CURRENT RESOUCES
ES77 MATED CURRENT REQU I REM ENTS
EXPENDITURES:
CI TY OOU NCI L
CI TY ATTORN EY
O TY CLERK
CI TY MANAGER
COMMUNITY RESOURCES
DES GN & DEVELOPMENT
FACI LI TI ES MANAGEMENT
FISCAL SERVI CES (Finance/Central Services)
TOTAL EXPEN DI TU RES
TRANSFERS OUT
TOTAL ESTIMATED CURRENT REQU I REM ENTS
LESS: CARRYOVERS
ADOPTED BUDGET MI D-YEAR REVI SED I NCREASE (DECREASE)
$
24,706,300
$
25,768,000
$
1,061,700
$
1,181,300
$
1,183,400
$
2,100
$
10,358,100
$
10,336,700
$
(21,400)
$
1,197,200
$
1,074,700
$
(122,500)
$
208,400
$
212,400
$
4,000
$
770,000
$
1,158,900
$
388,900
$
38,421,300
$
39,734,100
$
1,312,800
$
190,400
$
190,400
$
-
$
38,611,700
$
39,924,500
$
1,312,800
ADOPTED MI D-YEAR REVI SED I NCREASE (DECREASE)
$
283,300
$
283,300
$
380,000
$
380,000
$
523,100
$
537,800
$
1,101,500
$
1,048,200
$
23,668,500
$
23,820,300
$
5,252,200
$
5,245,500
$
2,645,400
$
2,763,400
$
2,092,900
$
2,336,700
$
35,946,900
$
6,118,600
$
42,065,500
SURPLUS/(SHORTFALL) RESOURCES TO REQUIREMENTS $ (3,453,800
BEGI NNI NG AVAI LABLE FUND BALANCE AT 7/ 1 / 15
SURPLUS/(SHORTFALL) REVENUES TO EXPENDITURES
ESTI MATED DOF PAYMENT TO CI TY FOR LOAN
ESTIMATED ENDING AVAILABLE FUND BALANCE 6/30/16
$
36,415,200
$
7,845,990
$
44,261,190
$
(2,151,390)
$
(2,185,300)
$
13,837,312
$
(2,185,300)
$
1,511,223
$
13,163,235
$
14,700
$
(53,300)
$
151,800
$
(6,700)
$
118,000
$
243,800
$
468,300
$
1,727,390
$
2,195,690
$
(2,151,390)
1,268,500
131
m
z
132
GEN ERAL FU N D REVEN U ES
MI D-YEAR FY 2015/ 16
ATTACHM ENT 2
'- - - • . •A
TAXES
i ,
• • •
FY 2015-2016
Mid -Year
Revised
Increase/
(Decrease)
Adopted to
Mid -Year
I ncrease/
(Decrease)
Adopted to
Mid -Year
101-0000-40310
Property Tax
2,051,495
2,042,433
2,093,200
2,137,700
44,500
2.13%
101-0000-40311
No Low Property Tax
3,939,523
4,696,392
3,997,400
4,247,700
250,300
6.26%
ROTTFPass Through (0ty & county)
1,208,770
2,037,666
1,190,100
1,190,100
-
0.00%
ROTTFPass Through (one-time)
1,993,965
0
0
0
-
0.00%
101-0000-40312
Property Tax - Statutory Payment
0
0
0
0
-
0.00%
101-0000-40313
Non RDA Property Tax
0
0
0
0
-
0.00%
101-0000-40314
Statutory Revenue - County
0
0
0
0
-
0.00%
101-0000-41320
Sales Tax
6,046,800
6,106,458
7,269,200
7,269,200
-
0.00%
101-0000-41325
Sales Tax Reimbursement
2,107,216
2,047,967
1,438,800
1,438,800
-
0.00%
101-0000-41327
Document Transfer Tax
580,834
530,336
525,000
531,000
6,000
1.14%
101-0000-41400
Transient Occupancy Tax
6,285,622
6,613,489
6,285,600
6,613,500
327,900
5.22%
101-0000-41410
Mitigation Measures - TOT
349,144
23,694
365,000
700,000
335,000
91.78%
101-0000-41505
Franchise Tax - Burrtec
305,301
330,304
305,000
305,000
-
0.00%
101-0000-41506
Franchise Tax - AB 939 Fee
386,054
389,760
375,000
389,000
14,000
3.73%
101-0000-41508
Southern California Gas
137,382
148,970
140,000
149,000
9,000
6.43%
101-0000-41509
Cable Television
652,061
626,878
525,000
600,000
75,000
14.29%
101-0000-41510 Video Fees 207,465
• •25,959,888
LI CENSES & FEW TS
365,541
197,000
24,706,300
197,000
25,768,000
-
1,061,700
0.00%
4.30%
101-0000-41415
TOT STVRRegistration Fee
16,950
18,953
15,000
19,000
4,000
26.67%
101-0000-41600
Business Licenses
306,044
306,087
306,000
307,000
1,000
0.33%
101-0000-41610
Film Permits
1,610
1,100
1,000
1,000
-
0.00%
101-0000-42400
Building Permits
175,939
168,740
175,000
120,000
(55,000)
-31.43%
101-0000-42401
Plumbing Permits
64,167
87,593
75,000
75,000
-
0.00%
101-0000-42402
Mechanical Permits
87,544
97,693
88,000
88,000
-
0.00%
101-0000-42403
Dectrical Permits
51,553
77,830
65,000
65,000
-
0.00%
101-0000-42404
Miscellaneous Permits
153,786
183,691
152,000
152,000
-
0.00%
101-0000-42405
Garage Sale Permits
12,550
12,350
12,000
12,000
-
i 0.00%
133
GEN ERAL FU N D REVEN U ES
MI D-YEAR FY 2015/ 16
7'- - - • . F
7
i idb
• • .
FY 2015-2016
Mid -Year
Revised
I increase/
(Decrease)
Adopted to
Mid -Year
I increase/
(Decrease)
Adopted to
Mid -Year
101-0000-42406
Golf Cart Permits
220
160
200
10,000
9,800
4900.00%
101-0000-42408
Grading Permits
3,155
4,502
5,000
5,000
-
0.00%
101-0000-42409
Animal Licenses
23,723
20,270
-
-
-
0.00%
101-0000-42410
Driveway Permits
3,432
28,612
3,200
13,000
9,800
306.25%
101-0000-42414
Massage Permits
4,760
2,875
2,500
2,500
-
0.00%
101-0000-42430
Transportation Permit
1,920
2,660
1,800
2,300
500
27.78%
101-0000-42431
Conditional Use Permit
20,242
1,034
6,000
24,000
18,000
300.00%
101-0000-42432
Discount
1,019
0
-
-
-
0.00%
101-0000-42433
Minor Use Permit
3,000
3,820
3,600
3,600
-
0.00%
101-0000-42434
Sign Permit
20,398
19,895
17,000
30,000
13,000
76.47%
101-0000-42435
Site Development Permit
72,466
36,523
57,000
57,000
-
0.00%
101-0000-42436
Final Landscaping Permit
0
19,342
12,000
12,000
-
0.00%
101-0000-42437
Site Development Permit Amend
0
0
-
-
-
0.00%
101-0000-42438
Discount
0
0
-
-
-
0.00%
101-0000-42439
Temporary Use Permit
11,064
9,060
9,000
10,000
1,000
11.11 %
101-0000-43632 Public Works Permit 242,602
• ..l - Licenses& '-rmits 1,278,141
IN TERGOVERNMEW TAL REVENUES
254,188
1,356,977
175,000
1,181,300
175,000
1,183,400
-
2,100
0.00%
0.18%
101-0000-32235
EECBG Retrofit
0
0
-
0.00%
101-0000-41700
Federal Government Revenue
0
0
10,000
10,000
-
0.00%
101-0000-41710
State Government Revenue
36,100
0
20,000
20,000
-
0.00%
101-0000-41800
Motor Vehicle in Lieu
3,291,042
3,486,367
3,537,600
3,537,600
-
0.00%
101-0000-42500
Fire Service Credit Revenue
4,896,938
5,216,437
6,208,700
6,208,700
-
0.00%
101-0000-43100
FEMA
7,500
14,598
5,000
5,000
-
0.00%
101-0000-43633
CSA 152 Assessments
260,443
259,263
260,000
238,600
(21,400)
-8.23%
101-
SA Reimbursment
0
786,181
300,000
300,000
-
0.00%
101-0000-43634 CVWD 16,800
• •Intergovernmental 8,508,823
CHARGES FOR SERVI CES
11,200
1
16,800
10,358,100
16,800
10,336,700
-
(21,400)
0.00%
-0.21
101-0000-34283
City Services
0
0
0
0
-
134 0.00%
GEN ERAL FU N D REVEN U ES
MI D-YEAR FY 2015/ 16
'- - - • . •A
71
9� � �
1 1
1 • • • - •
FY 2015-2016
Mid -Year
Revised
I ncrease/
(Decrease)
Adopted to
Mid -Year
I ncrease/
(Decrease)
Adopted to
Mid -Year
101-0000-34343
Statutory Condo Sub Division
0
3,481
0
0
-
0.00%
101-0000-42200
Leisure Enrichment
51,217
51,157
45,000
45,000
-
0.00%
101-0000-42201
Excursions
135
0
-
-
-
0.00%
101-0000-42202
Gift Shop
7,829
8,282
6,000
6,000
-
0.00%
101-0000-42208
Coffee Cards - Senior Center
106
0
100
100
-
0.00%
101-0000-42210
Youth Sports
26,291
34,999
45,500
45,500
-
0.00%
101-0000-42211
Adult Sports
4,954
5,278
5,000
5,000
-
0.00%
101-0000-42212
Facility Rentals
34,407
51,247
62,000
62,000
-
0.00%
101-0000-42214
Wellness Center Leisure Enrichmer
36,511
30,635
25,000
30,000
5,000
20.00%
101-0000-42215
Wellness Center Facility Rent
34,070
0
34,100
34,100
-
0.00%
101-0000-42216
Wellness Center Special Events
488
12,543
-
-
-
0.00%
101-0000-42217
Humana Healthy Events
26,930
17,876
-
-
-
0.00%
101-0000-42218
Wellness Center Memberships
0
59,535
50,000
50,000
-
0.00%
101-0000-42300
Adjustments
(61)
83
100
100
-
0.00%
101-0000-42301
Miscellaneous Revenue
70,396
100,584
25,000
25,000
-
0.00%
101-0000-42303
NSFCharges
240
420
200
200
-
0.00%
101-0000-42411
Village Use Permit
859
5,656
6,000
-
(6,000)
-100.00%
101-0000-42412
Minor Adjustment
1,430
4,263
3,000
2,000
(1,000)
-33.33%
101-0000-42413
Amendment
(2,000)
0
6,200
-
(6,200)
-100.00%
101-0000-42415
Tentative Tract Map
14,413
21,333
16,000
17,000
1,000
6.25%
101-0000-42417
Modification by Applicant
2,574
5,813
2,000
2,500
500
25.00%
101-0000-42440
Planning Commission Appeals
0
1,595
-
-
-
0.00%
101-0000-42441
Appeal City Council
0
572
-
-
-
0.00%
101-0000-42443
Zone Change
4,812
3,088
2,900
16,000
13,100
451.72%
101-0000-42445
Environmental Assessment
1,871
7,659
7,300
8,000
700
9.59%
101-0000-42446
General Plan Amendment
6,149
0
-
6,200
6,200
0.00%
101-0000-42447
Home Occupations
5,740
5,425
5,000
5,000
-
0.00%
101-0000-42448
Parcel Map
6,864
25,887
10,000
12,000
2,000
20.00%
101-0000-42449
Discount
0
0
-
-
-
0.00%
101-0000-42450
Land Action
0
0
11,500
-
(11,500)
-100.00%
101-0000-42451
Specific Plan
5,310
14,468
8,000
-
(8,000)
-100.00%
101-0000-42453
Zoning Letters
1,144
0
1,200
-
(1,200)
135 -1 00.00%
GEN ERAL FU N D REVEN U ES
MI D-YEAR FY 2015/ 16
mq '- - - • . •A
7
lkldb
• • A.
FY 2015-2016
Mid -Year
Revised
I ncrease/
(Decrease)
Adopted to
Mid -Year
I ncrease/
(Decrease)
Adopted to
Mid -Year
101-0000-42600
Plan Check Fees
476,827
569,225
475,000
400,000
(75,000)
-15.79%
101-0000-42610
SMI P Fees
312
679
300
300
-
0.00%
101-0000-42615
CBSCAdministrative Fee
(166)
890
700
700
-
0.00%
101-0000-42620
CERTTraining
0
0
-
-
-
0.00%
101-0000-42810
PM Map Checking Fee
416,440
299,274
341,500
300,000
(41,500)
-12.15%
101-0000-43631 CVMSHCPAdmin Fee 2,185
TotalCharges f.r Services 1,238,276
FI NE4 FORFEI TURE4 ABATEMFJVTS
3,082
1,345,027
2,700
1,197,300
2,000
1,074,700
(700)
(122,600)
-25.93%
-10.24%
101-0000-42700
Admin Citations
19,582
20,066
18,000
18,000
-
0.00%
101-0000-42701
Lot Abatement
22,343
2,923
2,000
2,000
-
0.00%
101-0000-42702
Vehicle Abatement
9,859
16,166
15,000
15,000
-
0.00%
101-0000-42703
Vehicle Impound Fee
45,902
71,840
50,000
50,000
-
0.00%
101-0000-42704
Animal Impound Fee
0
0
0
0
-
0.00%
101-0000-42705
Motor Vehicle Code Fines
83,846
121,785
83,900
83,900
-
0.00%
101-0000-42706
Parking Violations
43,936
39,394
30,000
30,000
-
0.00%
101-0000-42707
Miscellaneous Fines
5,673
4,954
3,000
7,000
4,000
133.33%
101-0000-42708
Graffiti Removal 6,541
Total- -ssments 237,682
USEOFMONEY& PROPERTY
6,669
283,796
6,500
208,400212,400
6,500
-
4,000
0.00%
1.92%
101-0000-41900
Allocated Interest Income
541,857
210,830
350,000
210,000
(140,000)
-40.00%
101-0000-41915
Non -Allocated Interest Income
53,820
136,054
62,000
62,000
-
0.00%
101-0000-42111
Rental Income
152,700
150,500
140,400
140,400
-
0.00%
101-0000-42120
Lease Revenue 94,055
TotalUse of Moneyand Property
MISCELLANEOUS
106,669
97,900
97,900
510,300
-
(140,000)
0.00%
-21.53%
101-0000-35110
AMRCompliance
10,349
15,530
8,000
8,000
-
0.00%
101-0000-41507
BurrtecAdmin Cost Reimbursement
79,702
78,146
95,000
95,000
-
0.00%
101-0000-41950
Misc Donation -Grant
0
48,400
-
-
-
0.00%
101-0000-41920
Memorial Tree Revenue
450
0
-
-
-
0.00%
101-0000-41925
AD Surplus
987
0
1,000
1,000
-
1 0.00%
101-0000-42000
1 Insurance Recoveries
10,260
13,864
6,000
535,000
529,000
1 1 8816.67%
GEN ERAL FU N D REVEN U ES
MI D-YEAR FY 2015/ 16
I ncrease/
I ncrease/
'- - - • . •A
71
b
FY 2015-2016
(Decrease)
(Decrease)
Mid -Year
Adopted to
Adopted to
i
i
• • .
Revised
Mid -Year
Mid -Year
101-0000-42100
Advertising Co -Op Revenue
1,050
5,700
9,000
9,000
-
0.00%
101-0000-42130
SIB 1186
2,792
3,675
-
-
-
0.00%
101-0000-42140
Sales of Maps & Publications
407
39
400
400
-
0.00%
101-0000-42204
Donations - Wellness Center
105
1,150
200
200
-
0.00%
101-0000-42305
Miscellaneous Reimbursements
83,916
49,300
-
0.00%
101-0000-43505
Credit Card Fee Revenue
-
0.00%
101-0000-45000 Sale of Assets 123,303 0
-
-
-
0.00%
Total-.
• .
648,600
529,000
442.31 %
GRAND TOTAL GENERAL FUND REVENUES 38,670,30839,734,10,07
1,312,800
3.42%
OTHER FI NANG NG SOURCES
101-0000-49500 Transfers In 117,987 352,658
190,400
190,400
-
0.00%
Subtotal - Other Financing Sources 117,987 352,658
190,400
• • « - • . « . .. •
• . •
. • of
39,924,500
1,312,800
3.40%
137
138
ATTACH M ENT 3
City of La Quinta
FY 2015-2016
ADOPTED
TO REVI SED BUDGET
General Fund
FY2014/15 TO
FY2015-2016
Mid -Year Expenditure Update
FY2015/16 ADPOPTED
FY2015/16
APPROVED BUDGET
REORGANIZATION
REVISED
BUDGET
CARRYOVERS
I N CREASE
CHANGES
BUDGET
CI TY COUNCI L
283,300
283,300
CI TY ATTORNEY
380,000
380,000
Cl TY CLERK
523,100
8,700
6,000
537,800
CI TY MANAGER
1,101,500
95,000
(148,300)
1,048,200
ADMI NI STRATI ON
906,100
43,300
5,500
954,900
WELLNESSCENTER
460,700
1,900
462,600
RECREATION/PROGRAMS
225,300
7,900
233,200
MARKETI NG
663,500
30,000
37,800
731,300
HUMAN RESOURCES
330,600
14,700
345,300
POLI CE
13,939,600
10,700
13,950,300
FI RE
6,208,700
6,208,700
CODE COMPLI ANCE
934,000
934,000
TOTAL COMMUNI TY RESOURCES
23,668,500
84,000
-
67,800
23,820,300
ADMI NI STRATI ON (PLANNI Nc-✓c isroMERsv)
1,482,400
(58,200)
1,424,200
PLANNI NG
501,800
16,000
517,800
BUI LDI NG & SAFETY
610,600
610,600
ADMI NI STRATI ON (ENG1 NEER NGa P)
474,400
1,300
3,400
479,100
DEVELOPMENT SERVI CES
682,100
(9,900)
672,200
ENGI NEERI NG SERVI CES
1,500,900
50,000
(9,300)
1,541,600
TOTAL DES] GN & DEVELOPMENT
5,252,200
17,300
50,000
(74,000)
5,245,500
PARKS MAI NTENANCE
1,487,200
85,800
1,573,000
FACI LI TI ESIPUBLI C BUI LDI NGS
1,158,200
32,200
1,190,400
TOTAL FACI LI TI ES MANAGEMENT
2,645,400
-
-
118,000
2,763,400
D
FI NANCE
935,500
10,000
24,800
970,300
CENTRAL SERVI CES
1,157,400
209,000
1,366,400
TOTAL FI SCAL SERVI CES 2,092,900 219,000 - 24,800
2,336,700
Ian
TRANSFERS OUT
6,118,600
1,727,390
7,845,990
GENERAL FUND GRAND TOTAL
42,065,500
2,151,390
1 50,000
1 (5,700)
,261,190
140
ATTACHMENT 4
CITY OF LA QUINTA
MID - YEAR FY 2015/16
REVENUE SUMMARY BY FUND (NON GENERAL FUNDS
SPECIAL REVENUE FUNDS
Library - Fund 202
202-0000-41720
County Government Revenue
2,197,314
2,234,832
2,407,351
2,200,000
2,200,000
0%
202-0000-41900
Interest Income
6,557
10,300
21,965
6,000
6,000
0%
Total Library Fund
2,203,871
2,245,132
2,429,316
2,206,000
2,206,000
0%
Gas Tax - Fund 201
201-0000-42900
Gas Tax Section 2105
192,198
299,384
240,612
213,400
213,400
0%
201-0000-42095
Gas Tax Section 2106
137,529
145,911
153,078
170,800
170,800
0%
201-0000-42910
Gas Tax Section 2107
314,943
320,261
307,938
262,200
262,200
0%
201-0000-42915
Gas Tax Section 2107.5
6,000
6,000
6,000
6,000
6,000
0%
201-0000-42920
Gas Tax Section 2103
348,983
613,270
411,214
464,400
464,400
0%
201-0000-41900
Interest Income
109
1,209
5,251
200
200
0%
Total Gas Tax Fund
999,762
1,386,035
1,124,092
1,117,000
1,117,000
0%
Federal Assistance Fund 210
210-0000-43100
FEMA
6,703
-
-
-
-
210-0000-43105
CDBG
45,924
169,126
16,065
145,000
145,000
0%
Total CDBG Fund
52,627
169,126
16,065
145,000
145,000
0%
SLESF (COPS) - Fund 212
212-0000-41900
SLESF (COPS) Grant
75,000
108,333
563
100,000
100,000
0%
212-0000-43115
Interest Income
172
162
108,535
100
100
0%
Total SLESF (COPS) Fund
75,172
108,495
109,098
100,100
100,100
0%
Justice Assistance Grant - Fund 213
213-0000-43120
Justice Asistance Grant
9,722
9,002
7,978
12,000
12,000
0%
Total Justice Assistance Grant Fund
9,722
9,002
7,978
12,000
12,000
0%
m
z
141
CITY OF LA QUINTA
MID - YEAR FY 2015/16
REVENUE SUMMARY BY FUND (NON GENERAL FUNDS
Lighting & Landscaping - Fund 215
215-0000-43210
L&L Assessments
954,058
951,181
940,221
959,300
959,300
0%
Total Lighting & Lanscaping Fund
954,058
951,181
940,221
959,300
959,300
0%
Quimby - Fund 220
220-0000-41900
Interest Income
38,761
23,634
32,748
12,000
12,000
0%
220-0000-36520
Quimby Fees
917,759
35,194
75,000
75,000
0%
220-0000-43200
Quimby Fees
-
Total Quimby Fund
38,761
941,393
67,941
87,000
87,000
0%
AB 939 - Fund 221
221-0000-41900
Interest Income
4,094
2,478
4,278
2,500
2,500
0%
Total AB 939
4,094
2,478
4,278
2,500
2,500
0%
SB 1266 - Fund 222
'22-0000-41711 SB 1266 (Prop 1 b) Revenue 287,306 - -
)22-0000-41900 Interest Income 105 - -
Total SB 1266 Fund 287,411 - - -
Measure A - Fund 223
223-0000-41900
Interest Income
664
3,568
223-0000-41320
County Sales Tax
117,968
632,843
718,583
749,500
749,500
0%
Total Measure A
117,968
633,507
722,151
749,500
749,500
0%
Infrastructure - Fund 225
25-0000-41900 Interest Income 62 - 132 - -
Total Infrastructure Fund 62 - 132 - -
142
CITY OF LA QUINTA
MID - YEAR FY 2015/16
REVENUE SUMMARY BY FUND (NON GENERAL FUNDS
South Coast AQMD - Fund 235
235-0000-43410
SCAQ Contribution
45,622
47,077
48,091
45,000
45,000
0%
235-0000-43411
MSRC Funding
235-0000-41900
Interest Income
419
320
737
300
300
0%
Total South Coast AQMD Fund
46,041
47,397
48,829
45,300
45,300
0%
Art In Public Places - Fund 270
270-0000-41900
Interest Income
3,965
2,072
3,921
3,500
3,500
0%
270-0000-39075
Donations
3,000
270-0000-43201
APP Fees
49,475
94,118
111,435
95,000
95,000
0%
Total Art In Public Places Fund
53,440
99,190
115,357
98,500
98,500
0%
Public Safety Officer - Fund 275
275-0000-41900
Interest Income
136
92
181
100
100
0%
Total Public Safety Officer Fund
136
92
181
100
100
0%
Total Special Revenue Funds 1 4,843,125 1 6,593,027 1 5,585,639 1 5,522,300 1 5,522,300
CAPITAL PROJECTS FUNDS
Transportation DIF - Fund 250
250-0000-41900
Interest Income
10,045
3,532
15,586
7,700
7,700
0%
250-0000-43200
Developer Fees
393,616
947,267
1,394,601
650,000
650,000
0%
250-0000-39075
Donations
64,308
-
-
Total Transportation DIF Fund
467,969
950,799
1,410,186
657,700
657,700
0%
Parks & Recreation DIF - Fund 251
251-0000-43200 Developer Fees 136,319 558,784 610,854 350,000 350,000 0%
143
CITY OF LA QUINTA
MID - YEAR FY 2015/16
REVENUE SUMMARY BY FUND (NON GENERAL FUNDS)
251-0000-41900
Allocated Interest
65
Total Parks & Recreation DIF
136,319
558,784
610,9191
350,000
350,000
0%
Civic Center DIF - Fund 252
252-0000-43200
Developer Fees
96,322
224,260
290,145
200,000
200,000
0%
Total Civic Center DIF - Fund 252
96,322
224,260
290,145
200,000
200,000
0%
Library Development DIF - Fund 253
253-0000-43200
Developer Fees
26,674
99,333
103,949
65,000
65,000
0%
Total Library Development DIF Fund
26,674
99,333
103,949
65,000
65,000
0%
Community Center DIF - Fund 254
254-0000-41900
Interest Income
5,651
3,069
216
4,500
4,500
0%
254-0000-43200
Developer Fees
8,276
36,695
39,214
35,200
35,200
0%
Total Community Center DIF
13,927
39,764
39,430
39,700
39,700
0%
Street Facility DIF - Fund 255
255-0000-43200
Developer Fees
16,956
38,919
57,551
35,000
35,000
0%
Total Street Facility DIF
16,956
38,919
57,551
35,000
35,000
0%
Park Facility DIF - Fund 256
256-0000-41900
Allocated Interest
4
0
6
256-0000-43200
Developer Fees
3,665
11,502
11,898
7,000
7,000
0%
Total Park Facility DIF Fund
3,669
11,502
11,904
7,000
7,000
0%
Fire Protection DIF - Fund 257
144
CITY OF LA QUINTA
MID - YEAR FY 2015/16
REVENUE SUMMARY BY FUND (NON GENERAL FUNDS)
257-0000-43200
Developer Fees
49,375
104,615
131,990
80,000
80,000
0%
Total Fire Protection DIF Fund
49,375
104,615
131'990
80,000
80,000
0%
Capital Improvement Program Fund 401
401-0000-41712
Surfance Transportation Grant
2,694,101
2,165,158
1,244,345
-
16,474,682
401-0000-33715
City of Indio Reimbursement
-
137,500
-
-100%
401-0000-33721
Fire Credit Fund
-
220,000
220,000
0%
401-0000-41900
Allocated Interest
265
401-0000-41721
CVAG
407,311
1,065,997
513,693
1,575,000
3,079,396
96%
401-0000-39800
Other Agencies
838,972
416,000
416,000
0%
401-0000-43105
CDBG
401-0000-41715
SLPP
294,403
401-0000-43133
Developer Agreement Funding
392,146
16,850
453,318
-
-100%
401-0000-43135
La Quinta Arts Foundation
54,000
401-0000-43650
Contributions from other Agencies
1,956,451
Total CIP Fund
3,547,558
4,364,530
3,731,604
2,801,818
20,190,078
621%
Total Capital Project Funds 1 4,358,769 1 6,392,506 1 6,387,679 1 4,236,218 1 21,624,478 1 410%
INTERNAL SERVICE FUNDS
Equipment Replacement - Fund 501
501-0000-41900
Interest Income
10,731
7,733
14,908
7,300
7,300
0%
501-0000-42000
Insurance Recovery
5,975
1,300
6,048
501-0000-42301
Misc Revenue
501-0000-42207
Capital Contributions
24,604
501-0000-45000
Sale of Assets
-
501-0000-43636
Equipment Charges
584,823
562,200
596,393
525,700
525,700
0%
Total Equipment Replacement Fund
626,133
571,233
617,349
533,000
533,000
0%
Information Technology - Fund 502
145
CITY OF LA QUINTA
MID - YEAR FY 2015/16
REVENUE SUMMARY BY FUND (NON GENERAL FUNDS)
502-0000-41900
Interest Income
5,649
2,646
4,087
1,000
1,000
0%
502-0000-43610
Technology Support Charges
491,580
491,187
651,384
757,400
757,400
0%
Total Information Technology Fund
497,229
493,833
655,471
757,400
757,400
0%
Park Equipment & Facility - Fund 503
503-0000-41900
Interest Income
4,596
4,926
11,392
1,000
1,000
0%
503-0000-43620
Park Facility Charges
502,523
502,500
502,523
547,300
547,300
0%
Total Park Equipment & Facility Fund
507,119
507,426
513,915
548,300
548,300
0%
Insurance Fund
504-1010-xxxx
Worker's Comp Charges
155,900
364,900
134%
504-1010-xxxx
Liability
291,800
291,800
0%
504-1010-xxxx
Property
31,700
31,700
0%
504-1010-xxxx
Earthquake
100,000
100,000
0%
Other
28,600
28,600
0%
Total Insurance Fund
-
-
608,000
817,000
34%
Total Internal Service Funds 1 1,630,481 1 1,572,491 1 1,786,735 1 2,446,700 1 2,655,700 1 90/,,
ENTERPRISE FUNDS:
SilverRock Resort - Fund 601
601-0000-44000
Green Fees
3,179,953
2,967,812
2,997,698
3,199,200
3,199,200
0%
601-0000-44001
Range Fees
119,736
131,863
130,172
178,100
178,100
0%
601-0000-44002
Merchandise
277,319
227,211
237,778
278,600
278,600
0%
601-0000-44003
Food & Beverage
23,925
6,754
21,314
0%
601-0000-44004
Resident Card
135,945
147,785
174,895
171,200
171,200
0%
601-0000-48000
Capital Contributions
601-0000-42000
Insurance Recoveries
100,799
678,046
915,164
63,000
Total SilverRock Resort Fund
3,837,677
4,159,471
4,477,021
3,827,100
3,890,100
2%
146
CITY OF LA QUINTA
MID - YEAR FY 2015/16
REVENUE SUMMARY BY FUND (NON GENERAL FUNDS)
SilverRock Golf Reserve - Fund 602
602-0000-41900
Interest Income
2,044
1,565
2,042
1,500
1,500
0%
Total SilverRock Golf Reserve Fund
2,044
1,565
2,042
1,500
1,500
0%
Total Enterprise Funds 1 3,839,721 1 4,161,036 1 4,479,063 1 3,828,600 1 3,891,600
La Quinta Housing Authority
PA 1 Housing Authority - Fund 241
241-0000-38010
Subsidy Reimbursements
2,333
57
241-0000-43500
Home Sale Proceeds
160,799
241-0000-41900
Interest Income
7,453
11,150
5,500
5,500
0%
241-0000-43502
Rent Rev/LQRP
306,948
380,454
297,282
240,000
240,000
0%
241-000-43501
Misc Revenue
0
241-0000-38040
2nd Trust Deed Repayment
119,731
48,396
241-0000-39550
Williams Note Repayment
241-0000-41915
Non Allocated Interest
847
467
22,462
400
400
0%
Total PA 1 Housing Authority Fund
598,111
380,921
379,346
245,900
245,900
0%
PA 2 Housing Authority - Fund 242
242-0000-43520
Federal Government Assistance Progran
433,808
429,425
421,797
419,000
419,000
0%
242-0000-43521
Interest Rate Subsidy
(12,566)
242-0000-43202
Miscellaneous Revenue
13,875
242-0000-41900
Allocated Interest
146
242-0000-42302
Miscellaneous Revenue - WSA
6,650
6,333
1,799
6,300
6,300
0%
242-0000-41916
Non Allocated Interest
1,817
1,030
242-0000-42112
Rental Revenue WSA
193,456
195,155
205,467
195,000
195,000
0%
242-0000-42113
Rent Variances/WSA
(2,995)
Total PA 2 Housing Authority Fund
637,040
630,913
627,244
620,300
620,300
0%
Total Housing Authority 1 1,235,151 1 1,011,834 1 1,006,590 1 866,200 1 866,200
147
CITY OF LA QUINTA
MID - YEAR FY 2015/16
REVENUE SUMMARY BY FUND (NON GENERAL FUNDS
La Quinta Financing Authority
Financing Authority Fund 310
310-0000-36300
Rental Income
673,130
671,349
673,046
671,000
671,000
0%
310-0000-41915
Non -Allocated Interest
2
310-0000-49500
Transfers Inn
5,371
310-0000-43635
lContract Service Fees
5,403
Total Financing Authority
678,533
1 671,349
1 678,419
1 671,000
1 671,000
10%
Total Financing Authority 1 678,533 1 671,349 1 678,419 1 671,000 1 671,000 1 0%
Total All Other Funds 1 16,585,780 1 20,402,244 1 19,924,125 1 17,571,018 1 35,231,278 1 101%
148
BUSINESS TTEM No. 7
City of La Quinta ATTACHMENT5
CITY COUNCIL MEETING: December 1, 2015
STAFF REPORT
AGENDA TITLL RECEIVE AND FILE FISCAL YEAR 2014/15 GENERAL FUND YEAR-END
BUDGET REPORT
RECOMMENDATION
Receive and file.
EXECUTIVE SUMMARY
• Approximately six months after the close of the prior fiscal year, the Finance
Department presents a year-end summary that compares the Fiscal Year (FY)
2014/15 Final Budget revenues and expenditures to FY 2014/15 Actual Budget
revenues and expenditures.
• The year-end summary is a precursor to presenting the Comprehensive Annual
Financial Report (CAFR).
• Expenditures (including approved carryovers of FY 2014-2015 appropriations
into FY 2015-2016) exceeded revenues by $33,684.
FISCAL IMPACT — None.
BACKGROUND/ANALYSIS
Actual General Fund revenues exceeded actual expenditures byjust under $2.2 million.
However, when approved carryovers (City Council approved FY 2014/15 expenditures that
were not expended in that fiscal year but will be expended in FY 2015/16) are factored in,
expenditures exceeded revenue by $33,684.
FY 2014/15 YEAR-END
Total Current Resources
Less Total Expenditures
Surplus/(Shortfall)
$ 39,892,248
$ (37,722,142)
$ 2,170,106
Less CIP Carryovers $ (1,727,390)
Less Approved GF Carryovers $ (476,400)
Total Carryovers $ (2,203,790)
Surplus/(Shortfall) with Carryovers $ (33,684)
`rp,
Overall, FY 2014/15 revenue was $2.1 million higher (5.6%) than anticipated when the
2014/15 Budget was adopted in June 2014; $1.3 million of this increase is attributed to
higher no/low property tax and Redevelopment Property Tax Trust Fund (RPTTF) receipts.
Revenues are discussed in greater detail in the "General Fund Revenue" section of this
report.
Revenue Classification
Final
Budget
2014-2015
Actuals
2014-2015
Variance
Final Budget
to Actuals
%Variance
Final Budget
to Actuals
TAXES
24,268,930
25,959,888
1,690,958
7.0%
LICENSES & PERMITS
1,184,200
1,356,977
172,777
14.6%
INTERGOVERNMENTAL REVENUES
9,788,596
9,774,047
(14,549)
-0.1%
CHARGES FOR SERVICES
1,122,194
1,345,027
222,833
19.9%
FINES, FORFEITURES, ABATEMENTS
237,650
283,796
46,146
19.4%
USE OF MONEY & PROPERTY
679,462
604,052
(75,410)
-11.1%
MISCELLANEOUS
155,905
215,803
59,898
38.4%
TRANSFERS IN
323,189
352,658
29,469
9.1%
Total Current Resources
37,760,126
39,892,248
2,132,123
5.6%
FY 2014/15 actual expenditures were $2.47 million less than projected; however, after
factoring in approved FY 2014/15 carryovers, expenditures were only $271,055 under
budget (99% expended). Expenditures are discussed in greater detail in the "Expenditure
Variances" section of this report.
City of La Quinta
FY 2014/15
General Fund Expenditure
Summary
BUDGET TO ACTUAL
FY 14-15
FINAL BUDGET
FY 14-15
ACTUALS
UNDER/
(OVER) FINAL
BUDGET
PERCENT
SPENT
CITY COUNCIL
283,031
277,493
5,538
98%
CITY MANAGER
1,190,743
1,003,784
186,959
84%
CITY ATTORNEY
380,000
378,308
1,692
100%
HUMAN RESOURCES
396,156
348,150
48,006
88%
CITY CLERK
559,375
503,666
55,709
90%
FINANCE
1,118,929
1,076,880
42,049
96%
CENTRAL SERVICES
1,203,804
883,355
320,449
73%
POLICE
13,666,143
14,080,982
(414,839)
103%
FIRE
5,413,993
5,103,896
310,097
94%
COMMUNITY SERVICES
4,650,934
4,583,736
67,197
99%
COMMUNITY DEVELOPMENT
3,115,394
2,893,269
222,125
93%
PUBLIC WORKS
3,295,362
3,199,808
95,554
97%
TRANSFERS OUT
1 4,922,6201
3,388,8151
1,533,804
69%
GENERAL FUND GRAND TOTAL
1 40,196,4841
37,722,142
1 2,474,341
94%
LESS: APPROVED CARRYOVERS 476,400
LESS: CIP CARRYOVERS 1,727,390
GENERAL FUND WITH CARRYOVERS
40,196,484
39,925,932
270,5517999%
In FY 2014/15, the Council approved using $1.8 million of General Fund Unappropriated
Reserves for one-time construction projects, flood damage repairs, drainage projects and
property acquisition. However, since revenues were higher than projected, only $33,984
of Reserves was needed. The following was to be funded from reserves:
FY 2014/15 Use of General Fund Reserves
Drainage Study
1987808
Carranza Drainage
711000
Flood Damage
3507000
Jefferson/I10
632,000
Monroe St. Paving
3501000
Class/Comp Study
417100
PSOMAS Contract
63,000
* Richardson Property Purchase
1227500
Total
1,828,408
* Note: General Fund portion only, total cost $207,300
(balance paid with Village in Lieu fees). Revenue used to
fund GF portion of purchase was received in FY 2014113
(sale of police substation property)
[C] 4 4 11010111Q"AT14,11014
Total revenue was $39,892,248, $2.1 million or 5.6% higher than projected. Compared to
FY 2013/14, revenue increased by 2.85% or $1.1 million.
Tonal General Fund Revenue
45,000,000
40,000,000
35,000,000
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
-
Actual
Actual
Actual Final Budget Actual
Revenue
Revenue
Revenue 2014-2015 Revenue
2011-2012
2012-2013
2013-2014 2014-2015
■General fund
32,163,343
33,511,431
1 38,788,377 37,760,126
39,892,253
151
Property Tax. The City receives three categories of property tax revenue: regular,
"no/low" and Redevelopment Property Tax Trust Fund (RPTTF) distributions; the RPTTF
revenue is property tax revenue in excess of what is needed to fund the debt obligations
of the former City and County Redevelopment Agencies. Total property tax revenue was
17% higher than budgeted ($1.3 million). However, this is due to increased RPTTF
distributions and for the first time, a new adjustment to the City's "no/low" distribution.
Regular property tax revenue was as projected, $2,042,433.
The City received, for the first time, a new "no/low" adjustment of $639,066 (staff is
researching why this adjustment occurred but the County has attributed it to RPTTF
distributions now being allocated to "no/low" allocations). Without this adjustment the
"no/low" payment was only 2% higher than expected ($79,600). Regular and "no/low"
tax revenue combined was only about 1% higher than budgeted ($71,900) and 1.8%
higher ($109,200) than FY 2013/14 collections.
The City's RPTTF distribution was $589,147 higher than expected. Estimating RPTTF
revenue has been challenging and is comprised of City RPTTF and County RPTTF, therefore
the City estimates this revenue in a conservative manner. Of the additional $589,147 in
RPTTF revenue, approximately $312,000 was due to higher than estimated County RPTTF.
Property Taxes
10,000,000
9,000,000
-
�„�
h•
h,.
8,000,000
7,000,000Z
6,000,000
=-
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
Actual
Actual Actual
Final
Actual
Revenue
Revenue Revenue
Budget
Revenue
2011-2012
-
-
5,790,196
2012-2013 2013-2014
- 1,993,965
771,954 1,208,770
6,153,683 5,991,018
2014-2015
-
1,448,519
6,029,168
2014-2015
-
2,037,666
6,738,825
caRPTTF Pass Thru (one-time)
■RPTTF Pass Thru (city & County)'
■ Property Taxes (Regula r a nd
"Nlohowl
Sales Tax. The State of California levies a 7.5% sales tax statewide; 1% is returned to
the City and the State retains the remaining 6.5%. The City receives three -fourths of
its 1% allocation directly from state sales tax collections. The remaining fourth of the
City's allocation is in the form of "state property tax in lieu" of sales tax. Total sales
tax revenue was on target with projections of $8.12 million. Compared to FY 2013/14,
sales tax was flat with no growth.
`M
Sales Tax
8,300,000
8,200,000
8,100,000
8,000,000
7,900„000
7,800,000
7,700,000
7,600,000
7,500,000
7,400,000
7,300,000
7,200,000
Actual Revenue Actual Revenue Actual Revenue Final Budget Actual Revenue
2011-2012 2012-2013 2013-2014 2014-2015 2014-2015
r Sales Tax
7,546,114
8,001,171
8,154,016
8,160,643
8,154,425
Transient Occupancy Tax (TOT). TOT revenues were $327,889 higher than budget(
(5.2a/%). Of the $6.6 million collected, approximately $1.1 million was in short-term
vacation rental TOT. Compared to FY 2013/14, TOT collections were 5% higher
($327,867). Of this increase, approximately $145,000 is related to the short-term
vacation rental program.
Transient Occupancy Tax
7.000.000
A A_
5,000,000 -
4,000,000 — -
3.000.000
2.000.000
1,000,000
Actual Revenue
2011-2012
Actual Revenue
2012-2013
Actual Revenue
2013-2014
Final Budget
2014-2015
Actual Revenue
2014-2015
¢ TOT 5,082,413
5,720„576
6,285,622
6,285,600
6,613,489
!d
153
Charges for Services. This revenue category is comprised of 39 different revenue items
including plan check fees charged by Community Development and Public Works, as
well as a variety of Community Services fees. The City can only assess fees that fund
the cost of providing eligible City services. Overall, these revenues were 20% higher
than budgeted ($222,833) for a total of $1.3 million. Of the increase, $119,225 was in
plan check fees. Compared to FY 2013/14, charges for services were 8.6% higher in FY
2014/15 ($106,857). A highlight of this category is Wellness Center memberships,
which totaled $59,535 and exceeded projections by $33,535 (129%).
Charges for Services
1,600,000
1,400,000
1,200,000
1,000,000
800,000
-
600,000 —
400,000
200,000
—
Actual
Revenue
2011-2012
@ C ha rg es fo r Services
621,100
Actual
Actual
Final Budget
Actual
Revenue
Revenue
2014-2015
Revenue
2012-2013
2013-2014
2014-2015
618,542
1,238,170
1,122,194
1,345.029
Licenses and Permits. This revenue category is comprised of about 25 different revenue
items including business licenses, and various Community Development and Public Works
permits. Overall this category exceeded budget projections by $172,777 (14.6%) for total
revenues of $1.36 million. Compared to FY 2013/14, Licenses and Permits collections
were 6.1% higher ($78,836). Business License revenue exceeded budget projections by
2% ($6,087) but were flat compared to FY 2013/14 collections. The biggest single
increase was in Public Works Permits, which exceeded projections by $79,188 (45.3%).
Motor Vehicle in Lieu Fee (MVLF). This revenue is a subvention from the State. It replaced
the City's share of motor vehicle license fees the State stopped allocating to the City in
2005. The payment is based on a calculation by the State that factors in the growth of
the City's assessed valuation. The MVLF payment of $3.5 million was $66,922 more than
the estimate the State provided at the beginning of the fiscal year. Compared to FY
2013/14 MVLF revenue was 6% higher in FY 2014/15 ($195,595).
154
Mawr Vehicle in Lieu
3,600,000
3,500,000
1400,000
3,300,000
3,200,000
3,100,000
3,000,000
2,900,000 �
Actual
Revenue
2011-2012
■ Motor Vehicle in Lieu 3,173,826
EXPENDITURES
Revenue
2012-2013
3,157,330
Actual
Revenue
2013-2014
3,291,042
Final Budget
2014-2015
3,419,445
Revenue
2014-2015
3,486,367
General Fund expenditures, before carryovers, totaled, $37,722,142 (94% of budget
expended), with an unexpended budget amount of $2,474,341. Carryovers for capital
improvement projects (CIP) totaled $1,727,390 and other non-CIP carryovers were
$476,400. Total expenditures (including carryovers) were $39,925,932 (99% of budget,
leaving $270,551 of budget unexpended). For budgetary purposes carryovers are
included in the year-end budget report so that all can compare total fiscal year
appropriations with available resources.
The Police Department budget was the only department that was over budget.
Community Services, Community Development and Public Works had divisions within
their departments over budget, but overall the departments were within budget.
Not including carryovers, General Fund expenditures were $2.4 million under budget
(6.16%). Compared to FY 2013/14, actual expenditures were $4.3 million higher (13.08%).
The biggest factors, as discussed during the FY 2014/15 budget process, were increased
Public Safety costs and additional capital improvement projects as compared to FY
2013/14.
155
Expenditures
45,000,000 �—
40,000,000 I-
35,000,000
30,000,000 I-
25,000,000 —
20,000,000 —
15,000,000 —
10,000,000
5,000,000
Actual Actual Adopted Actual Actual +
Expense Expense Budget Final Budget Expense Carryovers
2012-2013 2013-2014 l 2014-2015 20142015 2014-2015 1 2014-2015
■General Fundl 32,819,687 1 33,359,256 l 35,947,267 l 4g196,484 l 37,722,142 1 39,925,932
Police Services. Police Services were $414,839 over budget (3%) as a result of the
items discussed below; all three contributing factors have been corrected in FY
2015/16.
Prior to June 2015, a shortage of patrol deputies required the Police Department to
deploy deputies on 10-hour patrol shifts, with mandatory overtime, to provide
coverage; total patrol hours and overtime charges exceeded the budget. The
Police Department has now resumed a normal schedule without mandatory
overtime and patrol costs have steadily decreased during the current fiscal year.
The hourly rate for the Special Enforcement Team was carried forward from
historical police budget requests and it did not include contract rate increases.
This has also been updated for the current fiscal year.
The City paid two invoices for the California Law Enforcement Telecommunications
System (CLETS) in FY 2014/15. One was from the FY 2013/14 and the other for FY
2014/15. This is a result of a 3 to 6 month lag time before certain police invoices
are issued. The City now aggressively pursues year-end expenditure close out to
ensure each year's expenses are captured in the appropriate year.
Parks Maintenance (Community Services Department). _Parks Maintenance exceeded
its budget by $82,149 (5.7%), which is attributable to repairs related to storm damage.
The Risk Manager is in the process of closing out the claim with the insurance
company and the City will be fully reimbursed for these costs.
Recreation Programs (Community Services Department). This division had a minor
overage of $9,778 due primarily to increased part-time staff and instructor costs
related to increased activity, which is offset by program fee income.
Building and Safety (Community Development Department). Building and Safety was
over budget by $57,360 (9.39%), due primarily to overages in contract plan check
services ($144,614) to accommodate increased work -load and vacancies. However,
156
savings in other areas of the division reduced this overage to $57,360 and this amount
is offset by increased corresponding revenue.
Public Works Administration (Public Works Department). This division appears over
budget by $76,646 (19%) because the budget estimated for staff time to be charged
to projects was inflated. As discussed during the FY 2015/16 budget process, credits
for time charged to projects will no longer be netted against expenditure budgets and
this will eliminate this distortion in the future; $57,360 of this amount is offset by
increased revenue.
Engineering Services (Public Works Department). This division appears over budget by
$242,244 (23.2%) because the budget estimated for staff time to be charged to
projects was inflated. As discussed during the FY 2015/16 budget process, credits for
time charged to projects will no longer be netted against expenditure budgets and
this will eliminate this distortion in the future.
[Cl QI:1:L10Jill i;U1I1Z/_1]].Z0ll:1F-1111:l11J0 *1 4 .11MV
Total General Fund Unappropriated Reserves (categorized below) increased by $3.6
million from FY 2013/14. This increase is due to two factors. First, because revenues were
$2.1 million higher than expected, the City did not need to tap into reserves for
approximately $1.8 million of planned expenditures (as discussed at the beginning of this
report). Additionally, the City received a loan payment of $1.34 million from the
Successor Agency to the Redevelopment Agency.
General Fund Unappropriated Reserves as of 6/30/2015
Categories
Cash Flow Reserve (10%)
Emergency Reserve (40%)
OPEB (retiree medical)
Continuing Appropriations
CIP Carryovers
Available for Appropriation
6/30/2015
$ 3,843,150
$ 15,372,600
$ 1,523,401
$ 476,400
$ 1,727,390
$ 13,837,312
$ 36,780,253
6/30/2014
$ 2,836,820
$ 16,034,995
$ 1,523,401
$ 565,438
$ 1,507,429
$ 10,699,641
$ 33,167,724
Variance
$ 1,006,330
$ (662,395)
$ (89,038)
$ 219,961
$ 3,137,671
$ 3,612,529
The Finance Department is in the process of completing the FY 2014/15 Comprehensive
Annual Financial Report (CAFR) and will discuss non -spendable reserves when the CAFR is
presented.
CONCLUSION
Although revenues were approximately $2.1 higher than anticipated, it is important to
remember that $1.3 million of the increase was related to adjustments to property tax
and RPTTF distributions that may not be on -going or consistent from year to year. And,
expenditures with carryovers exceeded revenues by $33,684. Revenue projections will
most likely be adjusted upward during the FY 2015/16 Mid -Year review based upon FY
2014/15 year-end results. The Adopted FY 2015/16 Budget projects the use of $3.4
million in reserves, however, revenues will not be adjusted upward enough to decrease
this amount.
157
ALTERNATIVES
Since this is a summary of actual revenues and expenditures for FY 2014/15, no
alternatives are applicable.
Prepared by: Rita Conrad, Finance Director
Approved by: Frank J. Spevacek, City Manager
Attachments: 1) FY 2014/15 General Fund Expenditure Summary
2) FY 2013/14 to FY 2014/15 General Fund Expenditure Comparison
3) FY 2014/15 Revenue Detail
158
ATTACHMENT
City of La Quinta
FY 2014-2015
General Fund
Expenditure Summary
BUDGET TO ACTUAL
FY 14-15
FINAL BUDGET
FY 14-15
ACTUALS
UNDER/
(OVER) FINAL
BUDGET
PERCENT
SPENT
GENERAL GOVERNMENT
CITY COUNCIL
283,031
277,493
5,538
98%
CITY MANAGER
1,190,743
1,003,784
186,959
84%
CITY ATTORNEY
380,000
378,308
1,692
100%
HUMAN RESOURCES
396,156
348,150
48,006
88%
CITY CLERK
559,375
503,666
55,709
90%
SUB -TOTAL
2,809,305
2,511,401
297,904
89%
FINANCE/CENTRAL SERVICES
FINANCE
1,118,929
1,076,880
42,049
96%
CENTRAL SERVICES
1,203,804
883,355
320,449
73%
SUBTOTAL
2,322,733
1,960,235
362,498
84%
PUBLIC SAFETY
POLICE
13,666,143
14,080,982
(414,839)
103%
FIRE
5,413,993
5,103,896
310,097
94%
SUBTOTAL
19,080,136
19,184,878
(104,742)
101%
COMMUNITY SERVICES
-
CS (COMMUNITY SERVICES)/ADMIN
1,056,543
993,971
62,573
94%
CS -WELLNESS CENTER
375,054
345,214
29,840
92%
CS -PROGRAMS
191,011
200,789
(9,778)
105%
CS -LIBRARY
-
-
-
100%
CS -PARKS MAINTENANCE
1,440,934
1,523,083
(82,149)
106%
CS -MUSEUM
-
-
-
100%
CS -MARKETING & COMMUNITY RELATIONS
624,736
607,472
17,264
97%
CS -PUBLIC BUILDINGS
962,655
913,206
49,448
95%
SUBTOTAL
4,650,934
4,583,736
67,197
99%
COMMUNITY DEVELOPMENT
CD (COMMUNITY DEVELOPMENT)/ADMIN
1,199,934
995,444
204,490
83%
CD -PLANNING
384,118
378,415
5,703
99%
CD -BUILDING
610,803
668,164
(57,360)
109%
CD -CODE & ANIMAL CONTROL
829,037
764,965
64,072
92%
CD -EMERGENCY SERVICES
91,501
86,281
5,220
94%
SUBTOTAL
3,115,394
2,893,269
222,125
93%
PUBLIC WORKS
PW (PUBLIC WORKS)/ADMIN
393,781
470,427
(76,646)
119%
PW-DEVELOPMENT SERVICES
735,493
586,423
149,070
80%
PW-STREETS
575,422
499,944
75,479
87%
PW-LIGHTING & LANDSCAPING
546,534
356,640
189,894
65%
PW-ENGINEERING SERVICES
1,044,131
1,286,375
(242,244)
123%
SUBTOTAL
3,295,362
3,199,808
95,554
97%
TRANSERS
TRANSFERS OUT
4,922,620
3,388,815
1,533,804
69%
SUBTOTAL
4,922,620
3,388,815
1,533,804
69%
GENERAL FUND GRAND TOTAL
40,196,484
37,722,142
2,474,341
94%
LESS: APRROVED CARRYOVERS 476,400
LESS: CIP CARRYOVERS 1,727,390
GENERAL FUND WITH CARRYOVERS
40,196,484
1 39,925,932
270,551
160
ATTACHMENT
City of La Quinta
FY 2013-2014 TO FY 2014-2015
General Fund
Expenditure Comparision
FY 2013-2014 ACTUALS TO FY 2014-2015 ACTUALS
FY 2013-2014
ACTUALS
FY 2014-2015
ACTUALS
YEAR TO YEAR
INCREASE/
(DECREASE)
PERCENT
INCREASE/
(DECREASE)
GENERAL GOVERNMENT
CITY COUNCIL
645,145
277,493
(367,653)
-56.99%
CITY MANAGER
594,275
1,003,784
409,509
68.91%
CITY ATTORNEY
378,308
378,308
n/a
HUMAN RESOURCES
637,887
348,150
(289,737)
-45.42%
CITY CLERK
359,686
503,666
143,981
40.03%
SUB -TOTAL
27236,993
2,511,401
274,408
12.27%
FINANCE/CENTRAL SERVICES
-
FINANCE
872,791
1,076,880
204,089
23.38%
CENTRAL SERVICES
199,956
883,355
683,399
341.78%
SUBTOTAL
1,072,747
1,960,235
887,488
82.73%
PUBLIC SAFETY
-
-
POLICE
13,639,206
14,080,982
441,776
3.24%
FIRE
4,699,410
5,103,896
404,486
8.61%
SUBTOTAL
18,338,615
19,184,878
846,262
4.61%
COMMUNITY SERVICES
-
-
CS (COMMUNITY SERVICES)/ADMIN
846,872
993,971
147,099
17.37%
CS -WELLNESS CENTER
353,977
345,214
(8,762)
-2.48%
CS -PROGRAMS
207,963
200,789
(7,174)
-3.45%
CS -LIBRARY
-
-
-
CS -PARKS MAINTENANCE
1,380,720
1,523,083
142,364
10.31%
CS -MUSEUM
-
-
-
CS -MARKETING & COMMUNITY RELATIONS
572,063
607,472
35,409
6.19%
CS -PUBLIC BUILDINGS
944,961
913,206
(31,754)
-3.36%
SUBTOTAL
4,306,555
4,583,736
277,181
6.44%
COMMUNITY DEVELOPMENT
-
-
CD (COMMUNITY DEVELOPMENT)/ADMIN
6707081
995,444
325,362
48.56%
CD -PLANNING
362,625
378,415
15,790
4.35%
CD -BUILDING
927,446
668,164
(259,282)
-27.96%
CD -CODE & ANIMAL CONTROL
733,339
764,965
31,626
4.31%
CD -EMERGENCY SERVICES
187,821
86,281
(101,539)
-54.06%
SUBTOTAL
2,881,312
2,893,269
11,957
0.41%
PUBLIC WORKS
-
-
PW (PUBLIC WORKS)/ADMIN
483,168
470,427
(12,741)
-2.64%
PW-DEVELOPMENT SERVICES
584,884
586,423
1,539
0.26%
PW-STREETS
1,028,177
499,944
(528,233)
-51.38%
PW-LIGHTING & LANDSCAPING
355,891
356,640
749
0.21%
PW-ENGINEERING SERVICES
998,202
1,286,375
288,173
28.87%
SUBTOTAL
3,450,321
3,199,808
(250,513)
-7.26%
TRANSERS
-
-
TRANSFERS OUT
1,072,713
3,388,815
2,316,102
215.91%
SUBTOTAL
1,072,713
3,388,815
2,316,102
215.91%
GENERAL FUND GRAND TOTAL
33,359,256
37,722,142
4,362,886
13.08%
IN
162
GENERAL FUND REVENUE ANALYSIS FY 2014-2015
ATTACHMENT 3
Code Revenue Classification
TAXES
Actua
Revenue
�j 2011-2012
A ual
Revenue
r2012-2011
ctua
It
Revenuect
Revenue
AdoptePr
..
1r2014-2015
Fin
FY 2014-201
FY 2014m2015
101-0000-40310
Property Tax
1,622,273
2,108,359
2,051,495
2,051,475
2,051,457
2,042,433
(9,024)
-0.4%
101-0000-40311
No Low Property Tax
3,849,445
3,899,717
3,939,523
3,977,711
3,977,711
4,696,392
718,681
18.1%
RPTTF Pass Through (City & County)
0
771,954
1,208,770
1,136,444
1,448,519
2,037,666
589,147
40.7%
RPTTF Pass Through (one-time)
0
0
1,993,965
0
0
0
0
0.0%
101-0000-40312
Property Tax - Statutory Payment
74,034
0
0
0
0
0
0
0.0%
101-0000-40313
Non RDA Property Tax
183,849
145,607
0
0
0
0
0
0.0%
101-0000-40314
Statutory Revenue - County
60,594
0
0
0
0
0
0
0.0%
101-0000-41320
Sales Tax
5,667,613
5,951,997
6,046,800
6,112,676
6,112,676
6,106,458
(6,218)
-0.1%
101-0000-41325
Sales Tax Reimbursement
1,878,502
2,049,174
2,107,216
2,134,324
2,047,967
2,047,967
0
0.0%
101-0000-41327
Document Transfer Tax
428,963
518,778
580,834
525,000
525,000
530,336
5,336
1.0%
101-0000-41400
Transient Occupancy Tax
5,082,413
5,720,576
6,285,622
5,900,000
6,285,600
6,613,489
327,889
5.2%
101-0000-41410
Mitigation Measures - TOT
515,043
260,108
349,144
365,000
365,000
23,694
(341,306)
-93.5%
101-0000-41505
Franchise Tax - Burrtec
333,816
297,928
305,301
295,000
295,000
330,304
35,304
12.0%
101-0000-41506
Franchise Tax - AB 939 Fee
357,726
366,343
386,054
375,000
375,000
389,760
14,760
3.9%
101-0000-41508
Southern California Gas
132,189
112,861
137,382
140,000
140,000
148,970
8,970
6.4%
101-0000-41509
Cable Television
728,813
698,288
652,061
525,000
525,000
626,878
101,878
19.4%
101-0000-41510 Video Fees
Subtotal m •
LICENSES & PERMITS
134,897
1 1 .•
194,054
23,095,744
207,465
120,000
120,000
1
365,541
25,959,888
245,541
1,690,958
204.6%
101-0000-41415
TOT STVR Registration Fee
0
8,000
16,950
11,000
11,000
18,953
7,953
72.3%
101-0000-416o0
Business Licenses
292,343
292,586
306,044
300,000
300,000
306,087
6,087
2.0%
101-0000-41610
Film Permits
1,250
380
1,610
1,000
1,000
1,100
100
10.0%
101-0000-42400
Building Permits
213,267
209,765
175,939
183,000
183,000
168,740
(14,260)
-7.8%
101-0000-42401
Plumbing Permits
35,629
30,332
64,167
60,000
70,000
87,593
17,593
25.1%
101-0000-42402
Mechanical Permits
34,847
34,042
87,544
78,000
88,000
97,693
9,693
11.0%
101-0000-42403
Electrical Permits
33,350
30,960
51,553
48,000
58,000
77,830
19,830
34.2%
101-0000-42404
Miscellaneous Permits
38,428
45,150
153,786
152,000
152,000
183,691
31,691
20.8%
101-0000-42405
Garage Sale Permits
15,810
14,240
12,550
12,000
12,000
12,350
350
2.9%
101-0000-42406
Golf Cart Permits
240
180
220
100
100
160
60
60.0%
101-0000-42408
Grading Permits
903
1,418
3,155
5,000
5,000
4,502
(498)
-10.0%
101-0000-42409
Animal Licenses
30,987
25,454
23,723
20,000
20,000
20,270
270
1.4%
101-0000-42410
Driveway Permits
810
782
3,432
3,200
3,200
28,612
25,412
794.1%
101-0000-42414
Massage Permits
8,340
6,410
4,760
4,000
4,000
2,875
(1,125)
-28.1%
101-0000-42430
Transportation Permit
1,339
2,029
1,920
1,800
1,800
2,660
860
47.8%
101-0000-42431
Conditional Use Permit
15,800
10,750
20,242
12,000
12,000
1,034
(10,967)
-91.4%
101-0000-42432
Discount
2,250
1,500
1,019
0
0
0
0
0.0%
101-0000-42433
Minor Use Permit
975
1,100
3,000
2,000
2,000
3,820
1,820
163 91.0%
GENERAL FUND REVENUE ANALYSIS FY 2014-2015
ATTACHMENT 3
Revenue Classification
101-0000-42434 Sign Permit
Actua
Revenue
�J 2011-2012,
7,820
A ual
tual
Rev nue
1Je
7,000
Actua
Revenue
11V,
20,398
AdoptePr
BudgetCode
10,000
Fin
10,000
r2014-2015
19,895
FY 2014-201
9,895
FY 2014m2015
99.0%
101-0000-42435
Site Development Permit
4,200
9,577
72,466
57,000
57,000
36,523
(20,477)
-35.9%
101-0000-42436
Final Landscaping Permit
1,000
1,000
0
0
10,600
19,342
8,742
82.5%
101-0000-42437
Site Development Permit Amend
1,500
0
0
0
0
0
0
0.0%
101-0000-42438
Discount
0
375
0
0
0
0
0
0.0%
101-0000-42439
Temporary Use Permit
3,600
4,750
11,064
8,500
8,500
9,060
560
6.6%
101-0000-43632
Public Works Permit
INTERGOVERNMENTAL REVENUES
35,170
129,696
242,602
149,800
175,000
254,188
79,188
45.31.
101-0000-32235
EECBG Retrofit
131,449
0
0
0
0
0
0
0.0%
101-0000-417oo
Federal Government Revenue
68,912
10,000
0
10,000
10,000
0
(10,000)
-100.0%
101-0000-41710
State Government Revenue
9,124
29,108
36,100
20,000
20,000
0
(20,000)
-100.0%
101-0000-41800
Motor Vehicle in Lieu
3,173,826
3,157,330
3,291,042
3,419,445
3,419,445
3,486,367
66,922
2.0%
101-0000-425oo
Fire Service Credit Revenue
4,660,927
4,731,477
4,896,938
5,536,256
5,536,256
5,216,437
(319,819)
-5.8%
101-0000-431o0
FEMA
0
10,890
7,500
5,000
5,000
14,598
9,598
192.0%
101-0000-43633
CSA 152 Assessments
257,408
258,859
260,443
260,000
260,000
259,263
(738)
-0.3%
101-
SA Reimbursment
0
0
0
0
521,095
786,181
265,086
50.9%
101-0000-43634 CVWD
Subtotal - Int•• •
CHARGES FOR SERVICES
16,800
.
16,800
8,214,4641:
16,800
16,800
. 1
16,800
•.
11,200
9,774,046
(5,600)
1
-33.3%
1
101-0000-34283
City Services
29,613
39,484
0
0
0
0
0
0.0%
101-0000-34343
Statutory Condo Sub Division
0
0
0
0
0
3,481
3,481
0.0%
101-0000-422oo
Leisure Enrichment
69,155
59,178
51,217
43,000
43,000
51,157
8,157
19.0%
101-0000-42201
Excursions
8,576
1,510
135
1,000
1,000
0
(1,000)
-100.0%
101-0000-42202
Gift Shop
4,245
8,272
7,829
6,000
6,000
8,282
2,282
38.0%
101-0000-42208
Coffee Cards - Senior Center
405
275
106
106
106
0
(106)
-100.0%
101-0000-42210
Youth Sports
1,975
4,256
26,291
42,000
42,000
34,999
(7,001)
-16.7%
101-0000-42211
Adult Sports
3,702
3,956
4,954
5,000
5,000
5,278
278
5.6%
101-0000-42212
Facility Rentals
44,303
40,884
34,407
35,000
35,000
51,247
16,247
46.4%
101-0000-42214
Wellness Center Leisure Enrichmei
36,029
36,665
36,511
15,250
15,230
30,635
15,405
101.2%
101-0000-42215
Wellness Center Facility Rent
20,800
20,800
34,070
28,000
28,000
0
(28,000)
-100.0%
101-0000-42216
Wellness Center Special Events
2,183
2,298
488
0
0
12,543
12,543
0.0%
101-0000-42217
Humana Healthy Events
18,631
26,631
26,930
30,000
30,000
17,876
(12,124)
-40.4%
101-0000-42218
Wellness Center Memberships
0
0
0
26,000
26,000
59,535
33,535
129.0%
101-0000-423o0
Adjustments
(138)
54
(61)
100
100
83
(17)
-17.2%
101-0000-42301
Miscellaneous Revenue
68,282
8,369
70,396
25,000
25,000
100,584
75,584
302.3%
101-0000-42303
NSF Charges
465
180
240
200
200
420
220
164 110.0%
GENERAL FUND REVENUE ANALYSIS FY 2014-2015
ATTACHMENT 3
e e
e e
Ne e
1 e
Y;
101-0000-42411
Village Use Permit
2,000
2,000
859
5,500
5,500
5,656
156
2.8%
101-0000-42412
Minor Adjustment
3,300
2,800
1,430
2,000
2,000
4,263
2,263
113.1%
101-0000-42413
Amendment
100
7,100
(2,000)
6,200
6,200
0
(6,200)
-100.0%
101-0000-42415
Tentative Tract Map
3,500
787
14,413
12,800
12,800
21,333
8,533
66.7%
101-0000-42417
Modification by Applicant
875
11599
2,574
1,800
1,800
5,813
4,013
222.9%
101-0000-42440
Planning Commission Appeals
525
175
0
0
0
1,595
1,595
0.0%
101-0000-42441
Appeal City Council
0
175
0
0
0
572
572
0.0%
101-0000-42443
Zone Change
0
2,210
4,812
6,100
6,100
3,088
(3,012)
-49.4%
101-0000-42445
Environmental Assessment
2,915
4,730
1,871
1,600
6,600
7,659
1,059
16.0%
101-0000-42446
General Plan Amendment
4,000
4,000
6,149
0
0
0
0
0.0%
101-0000-42447
Home Occupations
6,510
5,705
5,740
0
3,220
5,425
2,205
68.5%
101-0000-42448
Parcel Map
2,000
1,500
6,864
10,000
10,000
25,887
15,887
158.9%
101-0000-42449
Discount
1,000
500
0
0
0
0
0
0.0%
101-0000-42450
Land Action
1,150
0
0
11,500
11,500
0
(11,500)
-100.0%
101-0000-42451
Specific Plan
(1,800)
0
5,310
6,300
6,300
14,468
8,168
129.6%
101-0000-42453
Zoning Letters
0
0
1,144
1,144
1,144
0
(1,144)
-100.0%
101-0000-42600
Plan Check Fees
190,693
207,298
476,827
350,000
450,000
569,225
119,225
26.5%
101-0000-42610
SMIP Fees
193
161
312
0
0
679
679
0.0%
101-0000-42615
CBSC Administrative Fee
237
133
(166)
0
0
890
890
0.0%
101-0000-42620
CERT Training
1,470
510
0
0
0
0
0
0.0%
101-0000-42810
PM Map Checking Fee
93,730
123,584
416,440
341,500
341,500
299,274
(42,226)
-12.4%
101-0000-43631
CVMSHCP Admin Fee 884
• •l - Charges for1
FINES, FORFEITURES, ABATEMENTS
1,038
2,185
1,000
1,014,100
1,000
1,122,300
3,082
1,345,027
2,082
208.2%
101-0000-427oo
Admin Citations
53,892
22,092
19,582
15,000
19,600
20,066
466
2.4%
101-0000-42701
Lot Abatement
37,576
21,986
22,343
10,000
22,300
2,923
(19,377)
-86.9%
101-0000-42702
Vehicle Abatement
26,819
17,299
9,859
10,000
10,000
16,166
6,166
61.7%
101-0000-42703
Vehicle Impound Fee
39,680
39,608
45,902
20,000
45,900
71,840
25,940
56.5%
101-0000-42704
Animal Impound Fee
280
145
0
0
0
0
0
0.0%
101-0000-42705
Motor Vehicle Code Fines
89,093
81,902
83,846
45,000
83,800
121,785
37,985
45.3%
101-0000-42706
Parking Violations
34,213
32,403
43,936
35,000
43,900
39,394
(4,506)
-10.3%
101-0000-42707
Miscellaneous Fines
5,663
4,286
5,673
3,000
5,600
4,954
(646)
-11.5%
101-0000-42708
Graffiti Removal
6,638
6,149
6,541
150
6,550
6,669
119
1.8%
USE OF MONEY & PROPERTY
101-0000-41900
Allocated Interest Income
244,266
(37,781)
541,857
350,000
350,000
210,830
(139,170)
-39.8%
101-0000-41915
Non -Allocated Interest Income
68,121
55,584
53,820
62,000
62,000
136,054
74,054
119.4%
101-0000-42111
Rental Income
148,788
151,350
152,700
169,500
169,500
150,500
(19,000)
-11.2%
GENERAL FUND REVENUE ANALYSIS FY 2014-2015
ATTACHMENT 3
Code Revenue Classification
. M . -• s e Reve n u e.
Actua
Revenue
2011-201
Actual
Revenue
2012-20
f .
Actual
Revenue
013-2014
1
AdopteP
Budget
2014-2015
Fin
Budget
2014-20-
Actuals
2014-201A
I...•
nndnce
FY 2014-201
Final Budget
to Actuals
%Variance
FY 2014-2015
Final Budget
to Actuals
1'
Total - Use of Money and Property
MISCELLANEOUS
542,328
245,169
842,432
679,356
679,356
604,052
(75,304)
-11.1%
Misc Donation -Grant
Kille?olo?o�o
Memorial Tree Revenue
Relfileloli�is
Advertising Co -Op Revenue
ffvlffffllo�ts
Sales of Maps & Publications
ffllffo?13�11
Donations - Wellness Center
Ms
Sate of Assets
Total - Miscellaneous
146,079
134,794
313,321 107,505
155,905
215,803
59,898
38.4%
GRAND TOTAL GENERAL FUND REVENUES 31,752,237
OTHER FINANCING SOURCES
0000• oo Transfers1.
Subtotal - Other Financing Sources 411,106
33,402,334
1. 1•
109,097
38,670,308 35,982,642
117,987 142,978
37,436,937
323,189
39,539,590
.
352,658
2,102,653
.•
29,469
5.6%
9.1%
TOTAL -GENERAL FUND CURRENT RESOURCES 32,163,343
33,511,431
38,788,295 36,125,620
37,760,126
39,892,248
2,132,122
5.6%
166
BUSINESS ITEM NO.
City of La Quinta A17ACHMENT6
CITY COUNCIL MEETING: December 1, 2015
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR
YEAR ENDED JUNE 30, 2015
RECOMMENDATION
Receive and file the Comprehensive Annual Financial Report for the year ended June
30, 2015.
EXECUTIVE SUMMARY
California cities are required to obtain an annual audit of their financial statements
by an independent auditor at the close of each fiscal year.
The annual audit produces the Comprehensive Annual Financial Report (CAFR)
(Attachment 1); the "audit communication letter" (Attachment 2); and the
independent auditors' report on internal control. (Attachment 3).
The independent auditors rendered an "unmodified" opinion, commonly known as
a clean or "unqualified" opinion; this is the most favorable conclusion.
The 2014/15 General Fund Year -End results were presented in depth at the
December 1, 2015, Council Meeting.
FISCAL IMPACT - None.
BACKGROUND/ANALYSIS
At the end of each fiscal year, the City's financial records are audited by an independent
audit firm pursuant to California law. The results (including City background information,
statistical data, and detailed financial reports) are compiled and presented in the CAFR.
Additionally, two letters accompany the CAFR. The "Audit Communication Letter" reports
on audit findings and any difficulties encountered during the audit. The "Report on
Internal Controls Letter" presents the independent auditor's report on the City's internal
controls. The intent of the Report on Internal Controls is to identify discrepancies
regarding internal financial management controls and financial management practices.
Mr. Bryan Gruber, CPA and Audit Partner of Lance Soll & Lunghard, LLP, will be attending
the December 15, 2015, Council meeting to answer questions regarding the audit and/or
the CAFR.
IM.
Audit Opinion
In the independent auditor's report (located at the front of the financial section of the
CAFR) Lance Soll & Lunghard LLP Certified Public Accountants issued an "unmodified"
opinion on the City's financial statements for the year ended June 30, 2015, which is the
most favorable conclusion. The independent audit involved examining evidence
supporting the amounts and disclosures in the financial statements, assessing the
accounting principles used and estimates made by management, and evaluating the
overall financial statement presentation.
Additionally, the accompanying "Audit Communication Letter" identifies audit findings
and difficulties encountered during the audit process; there were no findings or difficulties
noted.
Independent Auditors' Report on Internal Control
As a part of the audit process, the City's independent auditors consider the City's internal
control over financial reporting, with the intent of identifying potential areas of concern.
No concerns were reported.
Comprehensive Annual Financial Report
The CAFR contains a myriad of comprehensive information pertaining to all aspects of the
City's finances, which includes financial statements for all City funds (including the
general, special revenue, housing, capital project, internal service, and other fund types).
The CAFR also contains information regarding the City's accounting methods and
procedures, and the results of the independent audit. The report presents financial
information both by major fund type and in a comprehensive manner; thus, the
information contained in the report can be somewhat complex to interpret. Because of
this, specific detailed information regarding the General Fund year-end budget results
was presented at the December 1, 2015, Council meeting.
The Management Discussion and Analysis section of the CAFR (starting on page 5)
provides an overview and analysis of the financial statements that is useful when reading
through the CAFR. The more significant results are:
• For all funds, assets exceeded liabilities at the close of 2014/15 by
$699,555,000 (net position). Of this amount, $69,470,000 (unrestricted net
position) may be used to meet the government's ongoing obligations to citizens
and creditors. Approximately $567,614,000 or 81 percent was invested in
capital assets and is not available to meet ongoing obligations.
• As of the close of 2014/15, governmental funds reported combined ending
fund balances of $103,230,000, an increase of $2,102,000 in comparison with
the prior year. This net change is due primarily to overall General Fund
IM
revenues exceeding budget projections by 5.6 percent. The bulk of the
increased revenue is attributable to higher than expected property tax revenue.
The City received $1,308,000 more than budgeted in distributions of property
tax from the Redevelopment Property Tax Trust Fund.
• The General Fund's overall ending fund balance decreased by a net amount of
$4,825,000. The City transferred $6,995,000 or 20 percent of the final
approved loan balance between the City and the Former Redevelopment
Agency from the General Fund to the Housing Authority. This was done in
accordance with HSC 34191.4, which states that 20 percent of the sponsoring
entity loan repayments must be transferred to the Low/Mod Fund. The transfer
restated the beginning fund balances of both funds to correctly reflect the
allocation of future loan payments between the General Fund and the Housing
Fund.
This transfer out of the General Fund (reduction in receivables, not cash) was
offset by the additional revenue received of approximately $2.1 million
resulting in a net decrease in the General Fund ending balance of $4.8 million.
Conclusion
The purpose of the City's CAFR is to provide relevant financial information to the City's
governing body, citizens, staff, creditors, investors and other concerned readers. The
Finance Department worked diligently to provide accurate and transparent information in
the preparation of the CAFR and the positive audit results affirm this.
ALTERNATIVES
The CAFR and audit are required to be completed and presented publicly by State law;
therefore no alternatives are applicable.
Prepared by: Rita Conrad, Finance Director
Approved by: Frank J. Spevacek, City Manager
Attachments: 1. CAFR
2. Audit Communication Letter
3. Report on Internal Control
`.•
170
BUSINESS SESSION:
City of La Quinta
CITY COUNCIL MEETING: February 2, 2016
STAFF REPORT
AGENDA TITLE: APPROVE SECOND ROUND COMMUNITY SERVICES GRANTS AND FUNDING
REQUESTS
RECOMMENDATION
Approve funding for the following organizations:
Palm Springs Air Museum for $5,000;
Desert ARC for $4,300;
La Quinta High School Softball Booster Club for $2,500;
Galilee Center for $2,500;
La Quinta High School Girls Basketball Booster Club for $2,500;
Quilting For Good Times for $2,000;
Red Hot Ballroom for $1,500;
ACT for MS for $1,000; and
Neuro Vitality Center for $1,000.
EXECUTIVE SUMMARY
• Community Services Grants (CSG) and Economic Development/Marketing funding
requests are considered by Council three times per fiscal year.
• Grant applications are initially reviewed by a designated Ad -Hoc Review
Committee (Committee), which recommends grant applicants for Council
consideration.
• The funding requests and grants listed within this report comprise the second
round of submitted grants for 2015/16.
FISCAL IMPACT
The total 2015/16 grant budget is $80,000. There is $53,250 available in the contingency
account. 11 organizations submitted $40,800 in grant requests. The Committee
recommends funding $22,300 of these requests.
BACKGROUND/ANALYSIS
Per Grant Guidelines (Attachment 1), CSG may only be awarded to 501(c)3 non-profit
organizations that benefit La Quinta residents. Grant requests are limited to $5,000 per
request and consecutive fiscal year funding is not allowed, with the exception of requests
for City facility rental fees.
`n
The initial review was completed by the Committee, comprised of Council Members
Osborne and Radi. The following summarizes the requests and the Committee's second
round recommendations:
Applicant
Requested
Committee
Recommendation
Palm Springs Air Museum
$5,000
$5,000
Desert ARC
$4,300
$4,300
La Quinta High School Softball Booster Club
$5,000
$2,500
Galilee Center
$5,000
$2,500
La Quinta High School Girls Basketball Booster Club
$2,500
$2,500
Quilting For Good Times
$2,000
$2,000
Red Hot Ballroom
$5,000
$1,500
ACT For MS
$1,000
$1,000
Neuro Vitality Center
$1,000
$1,000
Birth Choice Of The Desert
$5,000
$0
Build Business Leaders Organization
$5,000
$0
Total
F $40,800
$22,300
Attachment 2 presents all submitted grant requests: all grant applications and
attachments are available for review in the Community Services Department.
Staff recommends approval of the Committee's recommendations as listed.
ALTERNATIVE -,-
Approve funding per Grant Guidelines for any or all grant applications received.
Prepared by: Robert Ambriz Jr., Community Services Supervisor
Approved by: Chris Escobedo, Assistant to the City Manager
Attachments: 1. City of La Quinta Grant Guidelines
2. Grant Request Descriptions
`M
ATTACHMENT 1
Y�IItiiE 1k��
CITY OF LA OUINTA GRANT GUIDELINES
The City of La Quinta offers the Grant Program for Community Services Support and
Economic Development/Marketing and Sponsorships.
Community Services Grants go to recognized nonprofit organizations that benefit the
residents of La Quinta. Priority for funding is granted to organizations that directly
benefit La Quinta residents, second consideration is given to organizations that
indirectly affect the quality of life for the residents of La Quinta.
Economic Development Grants go to organizations that will help strengthen the
business community of La Quinta. Marketing and Sponsorship Grants go to
organizations that would benefit the City of La Quinta in a marketing capacity.
Individuals are not eligible for funding through the City of La Quinta Grant Program.
Organizations that receive Community Development Block Grants from the City of La
Quinta during the same fiscal year are not eligible for funding through the Community
Services Grant program.
Organizations that have been funded are ineligible for funding for the next fiscal year.
Requests are limited to an amount not to exceed $5,000. A second tier is available for
Economic Development/Marketing requests above $5,000 (submission of a detailed
marketing/media plan is required in connection with these requests).
La Quinta service organizations may request funds to be applied directly to rental fees
for City facilities for consecutive years without the $5,000 funding limit.
Completed grant applications will be initially reviewed by a designated Grant Review
Committee who will then recommend consideration of approved grants to City
Council. For Economic Development/Marketing requests above $5,000, an in depth
review will be conducted by the La Quinta Marketing Committee.
Applications are due three weeks before the scheduled City Council meeting.
Applicants will be informed 1-2 weeks prior to the City Council meeting regarding the
status of their request.
Typed applications are preferred. Incomplete applications will be returned to the
applicant.
Organizations requesting "seed" money are required to obtain matching funds from
other sources in the same fiscal year before Community Service Grant funds will be
released.
For more information on the City of La Quinta Grant program, please contact the
Community Services Department at (760) 777-7090.
173
174
ATTACHMENT 2
Recommended Grant Requests:
1. Palm Springs Air Museum is requesting $5,000 to transport five surviving Green
Berets who are spread throughout the United States to their Gala Dinner. The
Gala Dinner will benefit the construction of the Miles Hangar. The Miles Hangar
will be a tribute to Korean and Vietnam veterans. The dinner will be honoring
the five Green Berets whose unit held off 4K North Vietnamese Army soldiers in
a hamlet named Tong Le Chong near the Cambodian/Vietnamese border in
August 1967. Funding would specifically be used to transport these veterans as
they are advanced in age and require special needs travel with medical support.
This organization has never been funded. The Ad Hoc Committee
recommended funding $5,000.
2. Desert ARC is requesting $4,300 to purchase a vibrocoustic waterbed which will
provide Desert clients with a full -body experience of sound, vibration, and water
sensation. This specially designed waterbed uses built in speakers to permeate
the client's entire body with music vibrations as they relax to the warmth and
soothing motion of water. This integrates active learning by connecting the
sound with the vibration and motion. Desert Arc's mission is to enhance the
quality of life and create opportunities for people with disabilities. This
organization was last funded $6,300 in Fiscal Year 2013/14. The Ad Hoc
Committee recommended funding $4,300 with the condition that a plaque
stating "Donated by the City of La Quinta" is attached to the waterbed
purchased with this funding.
3. La Quinta High School Softball Booster Club is requesting $5,000 to purchase
safety equipment (which would include safety netting for spectators and
enclosed dugouts), helmets and other protective gear, and to upgrade team
uniforms. This La Quinta High School club was last funded $2,000 in Fiscal Year
2013/14. The Ad Hoc Committee recommended funding $2,500.
4. Galilee Center is requesting $5,000 to fund their food distribution program. The
Galilee Center serves the needs of the underprivileged farm worker families and
economically disadvantaged families in the Eastern Coachella Valley by
providing them with weekly food baskets. This organization also offers a facility
to serve those families that have no access to housing with a shower, restroom,
and laundry facility. The Galilee Center provides these services to low-income
families who have the inability to get services from other agencies due to
distance and lack of transportation and because other local agencies have
eliminated food assistance programs available to east valley residents. This
organization has never been funded. The Ad Hoc Committee recommended
funding $2,500.
5. La Quinta High School Girls Basketball Booster Club is requesting $2,500 to
replace or buy new basketball uniforms, pay for basketball tournament entry
175
fees, or pay for transportation to a college basketball game. The booster club
provides financial support to all three girls' basketball teams: Varsity, Junior
Varsity, and Freshman. This La Quinta High School club was last funded $1,000
in Fiscal Year 2013/14. The Ad Hoc Committee recommended funding $2,500.
6. Quilting for Good Times is requesting $2,000 for needed sewing supplies and
annual maintenance of three sewing machines. Volunteers in this group will
benefit by using the sewing supplies to make quilts on well -maintained sewing
machines. The quitters then personally present quilts made to children with
cancer at Camp Ronald McDonald for Good Times in Idyllwild. This group meets
at the La Quinta Wellness Center every Thursday from 1:00 p.m.to 4:00 p.m.,
year round. This organization was last funded $1,500 in Fiscal Year 2013/14.
The Ad Hoc Committee recommended funding $2,000.
7. Red Hot Ballroom is requesting $5,000 to assist with purchasing dance outfits,
trophies, and award medallions for three dance competitions. This free after
school dance program serves 39 Coachella Valley elementary schools by
providing 28 weeks of free ballroom dance instruction for 4tn, 5tn, and 6tn
graders. This program is free to the schools, children and parents. In May of
each year, the program culminates with a district wide ballroom competition.
This organization was last funded $1,000 in Fiscal Year 2013/14. The Ad Hoc
Committee recommended funding $1,500.
8. Act for MS is requesting $1,000 to purchase one Pride GoGo 4 wheel Ultra X
Scooter for their new Scooter Loan Program. Scooters provide temporary
mobility assistance to clients who experience mobility/walking issues. The Pride
X Scooter is one of the lightest, most simple scooters to disassemble and can be
disassembled and transported in the trunk of a car. This program will boost
out -of -house activities which are important as they contribute to reducing the
social isolation and relative lack of self-confidence that MS clients can fall into
when limited to the boundaries of their homes. This organization was last
funded $1,000 in Fiscal Year 2012/13. The Ad Hoc Committee recommended
funding $1,000.
9. Neuro Vitality Center is requesting $1,000 to fund their Speech Therapy
program for patients with Parkinson's disease and Multiple Sclerosis. As of
January 4, 2016, staff hours have been increased to better serve and monitor
their new patient base. Most new patients require one-on-one speech therapy
which includes exercises in reading, writing, counting and other math skills in
addition to computer assisted therapy. Participating patients receive weekly
speech sessions lasting 30 to 60 minutes. This organization was last funded
$1,000 as the Stroke Recovery Center in Fiscal Year 2012/13. The Ad Hoc
Committee recommended funding $1,000.
176
Grant Requests not recommended for funding and/or did not meet the criteria in the
Grant Guidelines include:
10. Birth Choice of the Desert is requesting $5,000 to help educate the youth of La
Quinta and other areas of the Coachella Valley on how they can prevent
unplanned pregnancies and the spreading of STD's. Funds received would be
used to help publicize their program and message of abstinence before
marriage and would be used to purchase the literature, CD's, and posters they
use in their presentations. This organization has never been funded.
11. Build Business Leaders Organization is requesting $5,000 to assist in offsetting
some of the start-up costs to create a technology education program. Start-up
costs would include instructor fees, equipment, software license fees,
administrative costs, solicitation of sponsors, program oversight and various
additional costs needed to run the program. This organization is looking to
partner with the City to build technology education in order to create a
technology economy. This organization has never been funded.
177
178
City of La Quinta STUDY SESSION ITEM NO.
CITY COUNCIL MEETING: February 2, 2016
STAFF REPORT
AGENDA TITLE- DISCUSS STRATEGY FOR LANDSCAPE AND LIGHTING DISTRICT TURF
CONVERSION
RECOMMENDATION
Provide direction to staff regarding strategy for the Landscape and Lighting District turf
conversion.
EXECUTIVE SUMMARY
• At the September 15, 2015 meeting, Council engaged Hermann Design Group
(HDG) to analyze the Landscape and Lighting (L&L) District parkways and retention
basins to convert turf to desert scape and develop a phasing plan suitable for
inclusion in a future City Capital Improvement Program (CIP).
• HDG prepared a report recommending a 10-year plan that retrofits turf parkways
in the Desert Efficient palette and retention basin turf slopes in the Desert Oasis
palette (Attachment 1).
The report concludes that turf conversion, while costly, enables the City to
maintain attractive communities, be a good steward of a natural resource, and
help meet the state mandated 36 percent water reduction goal. It notes that the
life cycle cost of artificial turf is twenty-one percent higher than the Desert
Efficient palette.
FISCAL IMPACT
Turf conversion cost for the Desert Oasis and Desert Efficient palettes is $7.50 and $9 per
square foot, respectively, for a total 10-year cost of $5 million, which includes design,
professional, inspection, administration, and inflation. The Coachella Valley Water District
(CVWD) offers a turf conversion program that would offset this cost by $1 per square foot
or $460,400. The expected annual water use savings would be approximately 25 million
gallons or $38,000, at CVWD's current water rates. The City's total L&L District annual
water costs have been reduced from $440,000 in FY 11/12 to currently about $200,000
due to conservation efforts.
BACKGROUND/ANALYSIS
There is approximately 694,000 square feet (16 acres) of turf in the parkways and
retention basins in the L&L District. These areas will comprise the majority of the City's
water budget, once the current CIP turf conversion projects are completed. The Council
included $500,000 per fiscal year for turf conversion in the current 5-Year CIP.
`M
The landscape palettes for these projects are based upon those installed on the City's
vacant parcels located on the north side of Avenue 52, between Desert Club Drive and
Avenida Navarro (Attachment 2).
The Desert Oasis design on the slopes will include existing trees, about seven shrubs per
1,000 square feet, 3/4 inch crushed rock and accent areas of six inch cobble. Only the side
slopes of the retention basins will be converted to the Desert Oasis palette since these
areas are most visible and will require the most water to irrigate due to the faster runoff
caused by the slope. The bottom of the basins will remain turf to facilitate maintenance
and filters protection. Irrigation systems will be converted to drip in all slope areas and
the turf area irrigation systems will be repaired and/or replaced with new and more
efficient heads.
Recommended 10-Year Plan
The plan was designed in increments of roughly $500,000 per year to mirror the City's
current CIP. Projects were prioritized based on highest public visibility; and are scheduled
to begin in 2016 and end in 2025. The project cost estimates were prepared based on
costs from several recently bid City projects and other local agencies.
The first year of turf conversion addresses the entrance and the north perimeter parkway
of La Quinta Del Oro (Via Sevilla/Washington Street) as well as the perimeter parkway on
the north side of Miles Avenue fronting Quinterra. The next two years focus on the
entrance and perimeter parkway on the north side of Miles Avenue fronting La Quinta
Highlands and the Quinterra retention basins. The remainder of the 10-year plan is
described in Attachment 1. The locations of the proposed projects are shown in
Attachment 3.
Life Cycle Cost Analysis - Artificial Turf versus Desert Efficient Palette
Attachment 1 includes the life cycle total cost analysis for a sample 1,000 square -foot
area over 15 years. The life cycle cost for the installation and maintenance of artificial
turf is $35,400 as compared to $28,030 for the Desert Efficient palette. The 15 year water
cost is $2,300. Another consideration is that at year 16, the artificial turf will have to be
replaced at a cost of approximately $26,000, while the Desert Efficient landscape
replacement cost will be about $5,000.
Prepared by: Edward J. Wimmer, P.E., Principal Civil Engineer
Approved by: Timothy R. Jonasson, P.E., Public Works Director/City Engineer
Attachments: 1. Hermann Design Group Report dated January 26, 2016
2. Desert Oasis and Desert Efficient landscape palettes
3. North La Quinta subdivision map
M
ATTACHMENT 1
HERMAAIN SIGN GROUP
January 27, 2016
Via Finail
Mr. Timothy R. Jonasson, P.E.
Public Works Director/City Engineer
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Re: City of La Quinta — Landscape and Lighting District Turf Conversions
Dear Tim:
The following revised report addresses your request to develop a program based upon the strategy you
laid out in the September meeting with the City Council. We have utilized the study labeled
"Landscape and Lighting Citywide Maintenance Schedule 2013/2014" prepared by James Lindsey
which illustrates the individual project locations and measurements of areas of work.
Our recommendation is that the highest priority be placed on turf conversions that are the most visible
parkway and/or retention basin locations in the City. The Desert Efficient design and budget figures
have been used for the parkway areas.
The retention basin turf areas to be removed have been estimated at 60% of the areas shown on the
study and the remaining 40% is to remain in useable turf at the bottom of the basins. The Desert Oasis
design will replace turf on slopes with the majority of the groundcover on these slopes to be 3/4" crushed
rock and accent areas of 6" minus cobble. Irrigation systems will be converted to drip in all slope areas
and the turf area irrigation systems will be replaced with new and more efficient heads.
The project cost estimates have been developed using known costs of several recently bid projects for
the City and other agencies. Further refinement of the costs can be accomplished with individual
design concepts for each of the areas. We have tried to keep the hard costs of the projects within
increments of $500,000 per year. Soft costs have pushed those increments above this goal on two of
the basins because of their size (2022 and 2023). Projects are scheduled to begin in 2016 and end in
2025. The following summarizes the priority list we recommend:
PRIORITY LIST BY YEAR AND ZONE
2016
Zone 1
Entrance - La Quinta Del Oro (Via Sevilla/Washington Street) - Median and North Side Only
Perimeter - La Quinta Del Oro (Via Sevilla/Washington Street)
Zone 2
Perimeter - Quinterra (Miles Avenue)
77-899 Wolf Road, Suite 102
Palm Desert, California 92211
(760) 777-9131 Phone • (760) 777-9132 Fax
181
Mr. Timothy Jonasson
January 27, 2016
Page 2
PRIORITY LIST BY YEAR AND ZONE
2017
Zone 2
Retention Basin - Quinterra #1 (West Side) - Los Manos Drive
Retention Basin — Quinterra #2 (East Side) — Los Manos Drive
Entrance - La Quinta Highlands (Miles Ave/Las Vistas Drive)
Perimeter - La Quinta Highlands (Adams Street)
2018
Zone 2
Perimeter - La Quinta Highlands (Fred Waring Drive)
2019
Zone 2
Entrance - Acacia (Miles Ave/Seeley Drive)
Perimeter - Acacia (Miles Ave (N Harland Drive/Seeley Drive)
Zone 3
Perimeter — Topaz (Dune Palms Road)
2020
Zone 2
Retention Basin - Acacia (Miles Ave/N Harland Drive)
Entrance Cactus Flower (Dune Palms Road)
Zone 3
Perimeter - Adams St West Side (Westward Ho Drive/Bayberry Lane)
2021
Zone 2
Retention Basin - Rancho Ocotillo #1 (Ocotillo Drive)
Retention Basin - Rancho Ocotillo #2 (Azul)
Zone South
Perimeter — Eisenhower Drive West Side (Tampico to the Bridge)
2022
Zone 2
Retention Basin - Topaz (Desert Stream Drive/Dune Palms Road)
2023
Zone 2
Retention Basin — La Quinta Highlands
15060 Report for City of La Quinta - Revised 160127
182
Mr. Timothy Jonasson
January 27, 2016
Page 3
PRIORITY LIST BY YEAR AND ZONE
2024
Zone 3
Retention Basin - Del Rey (Bridgette Way/Desert Stream Drive)
2025
Zone 2
Retention Basin -Cactus Flower #1 (Goldenrod Circle)
Retention Basin - Cactus Flower #2 (Foxtail Circle)
Retention Basin - Cactus Flower #3 (Iris Court)
Retention Basin - Cactus Flower #4 (Star Flower)
Water Savings
The approximate annual savings of water based upon today's rates without any penalties is also
included as part of this study. Refer to the summary sheet included herein.
Turf Removal Costs
The cost of turf removal is approximately $1.00 per square foot.
Artificial Turf
The approximate cost of a high quality artificial turf installed at prevailing rates, including soft
costs, is $21 per square foot which makes it the highest cost solution to convert from turf. There
is a 15-year guarantee with the Syn Lawn 354 2" height product that is installed by Back Nine
Greens. The guarantee is the highest in the market and there is some maintenance required.
Regular monthly brushing and adding some infill every 2-3 years will be necessary. In areas
where sand is blowing, there will be sand removal required.
Decomposed Granite
Decomposed granite (3/8" with fines) is the least expensive way to create a texture and color in
the landscape and typically can be installed for $1.00-$1.25 per square foot in Desert Gold, the
City standard. It requires leaf blowing and raking as part of the overall maintenance program for
the City. After about 3-5 years, additional DG should be added to "refresh" areas at a cost of
approximately $.65 psf.
Desert Efficient Landscape Design
The approximate cost of the installation of the Desert Efficient landscape design is $9 per square
foot, including the cost of turf removal and repairs to remaining turf irrigation. Maintenance costs
are reduced through proper plant spacing and selection.
Water Cost
The long term cost of water for artificial turf areas is minimal and should be limited to occasional
hosing off of turf.
15060 Report for City of La Quinta - Revised 160127
183
Mr. Timothy Jonasson
January 27, 2016
Page 4
Maintenance
Maintenance costs typically run approximately $.08 psf per month for Desert Efficient landscapes.
Living turf maintenance is approximately $.15 psf per month.
Artificial turf maintenance is comparable to the Desert Efficient landscape because there will be
regular leaf and debris removal. If placed in combination with desert efficient landscape,
maintenance personnel will be pruning, checking drip irrigation, and leaf blowing.
Life Cycle Cost — 1,000 Square Feet Sample Area
Artificial turf
A 15-year life cycle of artificial turf is guaranteed by the manufacturer. The cost of installation and
maintenance for the 1,000 square foot sample area is approximately $35,400.
Desert Efficient Landscape
During the same life cycle of 15 years, shrubs will be replaced two times at a cost of $25 each.
The average shrub count in the Desert Efficient design is approximately13 shrubs and 2 trees per
1000 square feet. Irrigation systems will not need to be replaced during that timeframe. It is
assumed that decomposed granite will be refreshed two times. The cost of installation and
maintenance for the 1,000 foot sample area is approximately $28,030 for 15 years.
Summary/Conclusion
The return on the cost of converting turf to Desert Efficient landscaping needs to be viewed from
the perspective of stewardship of our water resources. We are responsible to manage the
resources given to us while maintaining an attractive community environment.
Today, there is a very long term return on the cost of investing in turf conversions if only viewed
from a monetary perspective. The investment in landscape improvements in the City need to be
made to maintain property values and improve the community. Long term plans for these
improvements as outlined are a wise investment and a combination of solutions to solve the
water reduction goals can be made.
The cost of artificial turf is too high to justify as a complete solution for all areas. It increases the
amount "heat islands" in an already hot environment and should only be used in small areas as
an accent if budgets allow.
Please review and let me know if you have any questions. Enclosed is the aforementioned cost
estimates for the individual projects.
Best regards,
HERMANN DESIGN GROUP, INC.
Cl wW s-
Chris Hermann, RLA/ASLA
CEO/President
ECH/kmh
Enclosures
15060 Report for City of La Quinta - Revised 160127
184
Landscape and Lighting
Citywide Project List
Facility
Existing Turf
(S.F.)
Remaining
Turf
(S.F.)
Total Turf
Removed
(S.F.)
Turf Removal
(Per S.F.)
Irrigation Repairs -
Remaining Turf
(Per S.F.)
Basin
Conversion or
Existing Shrub/
Groundcover
(S.F.)
Turf Conversion to
Desert Efficient -
Includes Drip
Irrigation
(Per S.F.)
Shrub/GC
Conversion to Desert
Oasis -Includes Drip
Irrigation
(Per S.F.)
TOTAL
Estimated Cost per Square Foot, as Applicable
$ 1.00
$ 1.25
$ 5.00
$ 4.00
2016
Zone 1
Entrance - La Quinta Del Oro (Via Sevilla/Washington Street) - Median/N.Side C
4,957
0
4,957
$ 4,957
1,514
$ 32,355
Perimeter - La Quinta Del Oro (Washington Street/Via Sevilla)
7,330
0
7,330
$ 7,330
13,580
$ 104,550
Subtotal
$ 12,287
$ 136,905
$ 149,192
Zone 2
Perimeter - Quinterra (Miles Avenue)
19,700
0
19,700
$ 19,700
8,820
$ 142,600
Subtotal
$ 19,700
$ 142,600
$ 162,300
TOTAL
$ 311,492
Soft Costs
Professional
7.75%
$ 24,141
Design
10.00%
$ 31,149
Inspection/Testing/Survey
9.75 %
$ 30,370
City Administration
5,00%
S 15,575
Contingency
10,00%
S 41,273
TOTAL 2016 PROJECT BUDGET
$ 454,000
2017
Zone 2
Retention Basin - Quinterra 1 - Los Manos Drive (West Side)
30,000
12,000
18,000
$ 18,000
$ 15,000
18,000
$ 72,000
Retention Basin - Quinterra 2 - Los Maros Drive (East Side)
14,400
5,760
8,640
$ 8,640
S 7,200
8,640
$ 34,560
Entrance - La Quinta Highlands (Miles Avenue/Las Vistas Drive)
11,056
0
11,056
$ 11,056
$ -
1,911
$ 64,835
Perimeter - La Quinta Highlands (Adams Street)
17,946
0
17,946
$ 17,946
S -
2,484
$ 102,150
Subtotal
$ 55,642
$ 22,200
$ 166,985
$ 106,560
$ 351,387
Soft Costs
Professional
7.75%
$ 27,232
Design
10.00%
$ 35,139
Inspection/Testing/Survey
9.75%
$ 34,260
City Administration
5.00%
$ 17,569
Inflation Rate
2.50 %
$ 8,785
Contingency 10.00% $ 47,437
TOTAL 2017 PROJECT BUDGET $ 521,810
185
Date Last Revised: 1/22/16 Page 1
Landscape and Lighting
Citywide Project List
Facility
Existing Turf
(S.F.)
Remaining
Turf
(S.F.)
Total Turf
Removed
(S.F.)
Turf Removal
(Per S.F.)
Irrigation Repairs -
Remaining Turf
(Per S.F.)
Basin
Conversion or
Existing Shrub/
Groundcover
(S.F.)
Turf Conversion to
Desert Efficient -
Includes Drip
Irrigation
(Per S.F.)
Shrub/GC
Conversion to Desert
Oasis -includes Drip
Irrigation
(Per S.F.)
TOTAL
Estimated Cost per Square Foot, as Applicable
$ 1.00
$ 1.25
$ 5.00
$ 4.00
2018
Zone 2
Perimeter - La Quinta Highlands (Fred Waring Drive)
48,539
0
48,539
$ 48,539
$ -
16,356
$ 324,475
Subtotal
$ 48,539
$
$ 324,475
$ 373,014
Soft Costs
Professional
7.75 %
$ 28,909
Design
10.00%
$ 37,301
Inspection/Testing/Survey
9.75%
$ 36,369
City Administration
5.00%
S 18,651
Inflation Rate
2.50 %
$ 9,325
Contingency
10.00%
$ 50,357
TOTAL 2018 PROJECT BUDGET
$ 553,926
2019
Zone 2
Entrance - Acacia (Miles Avenue/Seeley Drive)
1,430
0
1,430
$ 1,430
325
S 8,775
Perimeter - Acacia (Miles Ave (N Harland Drive/Seeley Drive)
25,348
0
25,348
$ 25,348
13,258
S 193,030
Subtotal
$ 26,778
$ 201,805
$ 228,583
Zone 3
Perimeter - Topaz (Dune Palms Road)
26,040
$ 130,200
Subtotal
$ -
$
$ 130,200
$
$ 130,200
TOTAL
$ 358,783
Soft Costs
Professional
7.75%
S 27,806
Design
10.00%
$ 35,878
Inspection/Testing/Survey
9.75%
$ 34,981
City Administration
5.00%
$ 17,939
Inflation Rate
2.50%
$ 8,970
Contingency
10.00%
$ 48,436
TOTAL 2019 PROJECT BUDGET $ 532,793
186
Date Last Revised: 1/22/16 Page 2
Landscape and Lighting
Citywide Project List
Facility :1(S.F.)
Existing Turf
Remaining
Turf
(S.F.)
Total Turf
Removed
(S.F.)
Turf Removal
(Per S.F.)
Irrigation Repairs -
Remaining Turf
(Per S.F.)
Basin
Conversion or
Existing Shrub/
Groundcover
(S.F.)
Turf Conversion to
Desert Efficient -
Includes Drip
Irrigation
(Per S.F.)
Shrub/GC
Conversion to Desert
Oasis -includes Drip
Irrigation
(Per S.F.)
TOTAL
Estimated Cost per Square Foot, as Applicable
$ 1.00
$ 1.25
$ 5.00
$ 4.00
2020
Zone 2
Retention Basin - Acacia (Miles Avenue/N Harland Drive)
68,853
27,541
41,312
$ 41,312
$ 34,427
41,312
$ 165,247
Entrance - Cactus Flower (Dune Palms Road)
1,850
$ 9,250
$ -
Subtotal
$ 41,312
$ 34,427
$ 9,250
$ 165,247
$ 250,236
Zone 3
Perimeter - Adams St West Side (Westward Ho Drive -Bayberry Lane)
5,875
0
5,875
$ 5,875
$ -
15,540
S 107,075
$
Subtotal
$ 5,875
$
$ 107,075
$
$ 112,950
TOTAL
$ 363,186
Soft Costs
Professional
7.75%
$ 28,147
Design
10.00%
$ 36,319
Inspection/Testing/Survey
9.75%
$ 35,411
City Administration
5.00 %
$ 18,159
Inflation Rate
2.50%
S 9,080
Contingency
10.00%
$ 49,030
TOTAL 2020 PROJECT BUDGET
$ 539,330
2021
Zone 2
Retention Basin - Rancho Ocotillo #1 (Ocotillo)
29,164
11,666
17,498
$ 17,498
$ 14,582
17,498
$ 69,994
Retention Basin - Rancho Ocotillo #2 (Azul)
11,908
4,763
7,145
$ 7,145
$ 5,954
7,145
$ 28,579
Subtotal
$ 24,643
$ 20,536
5 98,573
$ 143,752
Zone South
Perimeter - Eisenhower Drive West Side (Tampico to the Bridge)
10,950
0
10,950
$ 10,950
$ -
13,650
$ 123,000
Subtotal
$ 10,950
$
$ 123,000
$
$ 133,950
TOTAL
$ 277,702
Soft Costs
Professional
7.75%
$ 21,522
Design
10.00%
$ 27,770
Inspection/Testing/Survey
9.75 %
$ 27,076
City Administration
5.00%
$ 13,885
Inflation Rate
2.50%
S 6,943
Contingency
10.00%
$ 37,490
TOTAL 2021 PROJECT BUDGET $ 412,387
187
Date Last Revised: 1/22/16 Page 3
Landscape and Lighting
Citywide Project List
Facility
Existing Turf
(S.F.)
Remaining
Turf
(S.F.)
Total Turf
Removed
(S.F.)
Turf Removal
(Per S.F.)
Irrigation Repairs -
Remaining Turf
(Per S.F.)
Basin
Conversion or
Existing Shrub/
Groundcover
(S.F.)
Turf Conversion to
Desert Efficient -
Includes Drip
Irrigation
(Per S.F.)
Shrub/GC
Conversion to Desert
Oasis -includes Drip
Irrigation
(Per S.F.)
TOTAL
Estimated Cost per Square Foot, as Applicable
$ 1.00
$ 1.25
$ 5.00
$ 4.00
2022
Zone 2
Retention Basin - Topaz (Desert Stream Drive/Dune Palms Road)
110,364
49,664
60,700
$ 60,700
$ 62,080
60,700
$ 242,801
Subtotal
$ 60,700
$ 62,080
$ 242,801
$ 365,581
Soft Costs
Professional
7.75%
$ 28,333
Design
10.00%
$ 36,558
Inspection/Testing/Survey
9.75%
$ 35,644
City Administration
5.00%
S 18,279
Inflation Rate
2.50%
$ 9,140
Contingency
10.00%
$ 49,353
TOTAL 2022 PROJECT BUDGET
$ 542,887
2023
Zone 2
Retention Basin - La Quinta Highlands
117,750
58,875
58,875
$ 58,875
$ 73,594
58,875
$ 235,500
Subtotal
$ 58,875
$ 73,594
$
$ 235,500
$ 367,969
Soft Costs
Professional
7.75%
$ 28,518
Design
10.00%
$ 36,797
Inspection/Testing/Survey
9.75%
$ 35,877
City Administration
5.00%
$ 18,398
Inflation Rate
2.50%
$ 9,199
Contingency
10.00%
$ 49,676
TOTAL 2023 PROJECT BUDGET
$ 546,434
2024
_
Zone 3
Retention Basin - Del Rey (Bridgette Way/Desert Stream Drive)
72,000
28,800
43,200
$ 43,200
$ 36,000
43,200
$ 172,800
Subtotal
$ 43,200
$ 36,000
$ 172,800
$ 252,000
Soft Costs
Professional
7.75%
$ 19,530
Design
10.00%
$ 25,200
Inspection/Testing/Survey
9.75%
$ 24,570
City Administration
5.00%
$ 12,600
Inflation Rate
2.50%
$ 6,300
Contingency
10.00%
$ 34,020
TOTAL 2024 PROJECT BUDGET
188
Date Last Revised: 1/22/16 Page 4
Landscape and Lighting
Citywide Project List
Facility
Existing Turf
(S.F.)
Remaining
Turf
(S.F.)
Total Turf
Removed
(S.F.)
Turf Removal
(Per S.F.)
Irrigation Repairs -
Remaining Turf
(Per S.F.)
Basin
Conversion or
Existing Shrub/
Groundcover
(S.F.)
Turf Conversion to
Desert Efficient -
Includes Drip
Irrigation
(Per S.F.)
Shrub/GC
Conversion to Desert
Oasis -includes Drip
Irrigation
(Per S.F.)
TOTAL
Estimated Cost per Square Foot, as Applicable
$ 1.00
$ 1.25
$ 5.00
$ 4.00
2025
Zone 2
Retention Basin - Cactus Flower #1 (Goldenrod Circle)
29,430
11,772
17,658
$ 17,658
$ 14,715
17,658
$ 70,632
Retention Basin - Cactus Flower #2 (Foxtail Circle)
12,493
4,997
7,496
$ 7,496
$ 6,247
7,496
$ 29,983
Retention Basin - Cactus Flower #3 (Iris Court)
33,952
13,581
20,371
$ 20,371
$ 16,976
21,011
$ 84,045
Retention Basin - Cactus Flower #4 (Star Flower)
10,625
4,250
6,375
$ 6,375
$ 5,313
6,947
$ 27,788
Subtotal
$ 51,900
$ 43,250
$ 212,448
$ 307,598
Soft Costs
Professional
7.75 %
$ 23,839
Design
10.00%
$ 30,760
Inspection/Testing/Survey
9.75%
$ 29,991
City Administration
5.00%
$ 15,380
Inflation Rate
2.50%
$ 7,690
Contingency
10.00%
$ 41,526
TOTAL 2025 PROJECT BUDGET $ 456,783
GRAND TOTAL - ALL YEARS 694,070 233,669 460,401 101,678 $ 4,934,570
189
Date Last Revised: 1/22/16 Page 5
190
0
HERMANN SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: La Quinta del Oro - Entrance - Via Sevilla and Washington - North Side/Median
Acreage
Total Turf Conversion - Square Footage: 4,957 0.11
Project Area: Turf Area - CVWD Zone 5 City Zone: 1
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
4,957
Irrigated Landscape Area (LA)
4,957
4,957
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 129,864
Total Gallons per Year
32,065
307,826
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 275,761
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 369
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
191
HERMANN SIGN GROUP
LANI)SCAPEARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: La Quinta del Oro - Perimeter - Washington Street/Via Sevilla
Acreage
Total Turf Conversion - Square Footage: 7,330 0.17
Project Area: Turf Area - CVWD Zone 5 City Zone: 1
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
7,330
Irrigated Landscape Area (LA)
7,330
7,330
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 192,032
Total Gallons per Year
47,415
455,187
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS)
BILLING UNIT CONVERSION FACTOR
748
407,772
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 545
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
192
0
HERMANN91KSIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Quinterra Perimeter - Miles Avenue
Acreage
Total Turf Conversion - Square Footage: 19,700 0.45
Project Area: Turf Area - CVW D Zone 5 City Zone: 2
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
19,700
Irrigated Landscape Area (LA)
19,700
19,700
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 516,103
Total Gallons per Year
127,433
1,223,354
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 1,095,922
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 1,465
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
193
0
HERMANN SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Quinterra - Basin 1 - Los Manos Drive (West Side)
Acreage
Total Turf Conversion - Square Footage: 18,000 0.41
Project Area: Turf Area - CVWD Zone 5 City Zone: 2
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
18,000
Irrigated Landscape Area (LA)
18,000
18,000
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 471,566
Total Gallons per Year
116,436
1,117,786
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 1,001,350
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 1,339
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
194
0
HERMANN SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Quinterra - Basin 2 - Los Manos Drive (East Side)
Total Turf Conversion - Square Footage:
Project Area: Turf Area - CVWD Zone 5
Maximum Annual Water Annlied
Acreage
8,640 0.20
City Zone: 2
MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
8,640
Irrigated Landscape Area (LA)
8,640
8,640
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 226,352
Total Gallons per Year
55,889
536,537
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 480,648
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 643
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
195
P
HERMANN4SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: La Quinta Highlands Entrance - Miles Ave and Las Vistas Drive
Acreage
Total Turf Conversion - Square Footage: 11,056 0.25
Project Area: Turf Area - CVWD Zone 5 City Zone: 2
Maximum Annual Water Applied MAWA Estimated Annual Water Applied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
11,056
Irrigated Landscape Area (LA)
11,056
11,056
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 289,646
Total Gallons per Year
71,518
686,569
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS)
BILLING UNIT CONVERSION FACTOR
ESTIMATED TOTAL SAVINGS IN BILLING UNITS
748
615,051
822
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
196
0
HERMANN SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: La Quinta Highlands - Perimeter - Fred Waring
Total Turf Conversion - Square Footage:
Project Area: Turf Area - CVWD Zone 5
Maximum Annual Water Annlied
Acreage
48,539 1.11
City Zone: 2
MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
48,539
Irrigated Landscape Area (LA)
48,539
48,539
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 1,271,630
Total Gallons per Year
313,983
3,014,233
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 2,700,250
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 3,610
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
197
0
HERMANN SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: La Quinta Highlands - Perimeter - Adams Street
Acreage
Total Turf Conversion - Square Footage: 17,946 0.41
Project Area: Turf Area - CVWD Zone 5 City Zone: 2
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
17,946
Irrigated Landscape Area (LA)
17,946
17,946
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 470,151
Total Gallons per Year
116,087
1,114,432
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 998,346
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 1,335
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
198
0
HERMANN SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Acacia - Entrance - Miles Avenue/Seeley Drive
Acreage
Total Turf Conversion - Square Footage: 1,430 0.03
Project Area: Turf Area - CVWD Zone 5 City Zone: 2
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
1,430
Irrigated Landscape Area (LA)
1,430
1,430
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 37,463
Total Gallons per Year
9,250
88,802
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 79,552
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 106
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
199
HERMANN4SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Acacia - Perimeter - Miles Avenue to N Harlan Drive/Seeley Drive
Acreage
Total Turf Conversion - Square Footage: 25,348 0.58
Project Area: Turf Area - CVW D Zone 5 City Zone: 2
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
25,348
Irrigated Landscape Area (LA)
25,348
25,348
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 664,069
Total Gallons per Year
163,968
1,574,091
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 1,410,123
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 1,885
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
200
0
HEPLMANN95fSIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Acacia Basin (Miles Avenue/N. Harland Drive)
Acreage
Total Turf Conversion - Square Footage: 41,312 0.95
Project Area: Turf Area - CVWD Zone 5 City Zone: 2
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
41,312
Irrigated Landscape Area (LA)
41,312
41,312
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 1,082,291
Total Gallons per Year
267,232
2,565,430
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 2,298,197
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 3,072
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
201
HERMANN SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Topaz Basin - Desert Stream Drive/Dune Palms Road
Total Turf Conversion - Square Footage:
Project Area: Turf Area - CVWD Zone 5
Maximum Annual Water Annlied
Acreage
60,700 1.39
City Zone: 3
MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
60,700
Irrigated Landscape Area (LA)
60,700
60,700
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 1,590,230
Total Gallons per Year
392,649
3,769,434
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 3,376,784
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 4,514
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
202
HERMANN SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Adams Street West - Perimeter - Westward Ho Drive to Bayberry Lane
Acreage
Total Turf Conversion - Square Footage: 5,875 0.13
Project Area: Turf Area - CVWD Zone 5 City Zone: 3
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
5,875
Irrigated Landscape Area (LA)
5,875
5,875
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 153,914
Total Gallons per Year
38,003
364,833
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 326,829
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 437
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
203
HERMANN SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Rancho Ocotillo - Basin 1 - Camino La Cresta
Acreage
Total Turf Conversion - Square Footage: 17,498 0.40
Project Area: Turf Area - CVWD Zone 5 City Zone: 2
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
17,498
Irrigated Landscape Area (LA)
17,498
17,498
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 458,425
Total Gallons per Year
113,191
1,086,637
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 973,445
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 1,301
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
204
0
HERMANN91KSIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Rancho Ocotillo - Basin 2 - Ocotillo Drive
Acreage
Total Turf Conversion - Square Footage: 7,145 0.16
Project Area: Turf Area - CVWD Zone 5 City Zone: 2
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
7,145
Irrigated Landscape Area (LA)
7,145
7,145
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 187,180.18
Total Gallons per Year
46,217
443,686
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 397,469
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 531
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
205
HERMANN SIGN GROUP
LANDSCAPE ARCPITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: La Quinta Highlands - Retention Basin
Total Turf Conversion - Square Footage:
Project Area: Turf Area - CVWD Zone 5
Maximum Annual Water Annlied
Acreage
58,875 1.35
City Zone: 2
MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
58,875
Irrigated Landscape Area (LA)
58,875
58,875
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 1,542,413
Total Gallons per Year
380,843
3,656,090
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 3,275,248
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 4,379
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
206
HERMANN SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Eisenhower Drive West Side - Perimeter - Tampico to the Bridge
Acreage
Total Turf Conversion - Square Footage: 10,950 0.25
Project Area: Turf Area - CVWD Zone 5 City Zone: South
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
10,950
Irrigated Landscape Area (LA)
10,950
10,950
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
57.01
Evapotranspiration (ET)
57.01
57.01
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 174,168
Total Gallons per Year
43,005
412,844
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 369,839
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 494
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
207
0
HERMANN91KSIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Del Rey - Retention Basin - Bridgette Way / Desert Stream Drive
Acreage
Total Turf Conversion - Square Footage: 43,200 0.99
Project Area: Turf Area - CVWD Zone 5 City Zone: 3
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
43,200
Irrigated Landscape Area (LA)
43,200
43,200
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 1,131,758
Total Gallons per Year
279,446
2,682,685
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 2,403,239
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 3,213
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
208
0
HERMANN91KSIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Cactus Flower - Retention Basin 1 - Goldenrod Circle
Acreage
Total Turf Conversion - Square Footage: 17,658 0.41
Project Area: Turf Area - CVWD Zone 5 City Zone: 2
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
17,658
Irrigated Landscape Area (LA)
17,658
17,658
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 462,606
Total Gallons per Year
114,224
1,096,548
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 982,324
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 1,313
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
209
HERMAN SIGN GROUP
LANDSCAPE ARCHIT#CTWRE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Cactus Flower - Retention Basin 2 - Foxtail Circle
Acreage
Total Turf Conversion - Square Footage: 7,496 0.17
Project Area: Turf Area - CVWD Zone 5 City Zone: 2
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
7,496
Irrigated Landscape Area (LA)
7,496
7,496
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 196,376
Total Gallons per Year
48,488
465,483
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 416,995
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 557
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
210
0
HEPLMANN95fSIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Cactus Flower - Retention Basin 3 - Iris Court
Acreage
Total Turf Conversion - Square Footage: 20,371 0.47
Project Area: Turf Area - CVWD Zone 5 City Zone: 2
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
20,371
Irrigated Landscape Area (LA)
20,371
20,371
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 533,686.73
Total Gallons per Year
131,775
1,265,035
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 1,133,261
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 1,515
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
211
0
HERMANN SIGN GROUP
LANDSCAPE ARCHITECTURE I PLANNING I PROJECT MANAGEMENT
Estimated Water Savings for Turf Removal
Date: December 18, 2015
Client: City of La Quinta
Project Name: Cactus Flower - Retention Basin 4 - Star Flower
Acreage
Total Turf Conversion - Square Footage: 6,375 0.15
Project Area: Turf Area - CVWD Zone 5 City Zone: 2
Maximum Annual Water Annlied MAWA Estimated Annual Water Annlied EAWA EAWA
Shrub / GC
Turf Removed
Irrigated Landscape Area (LA)
6,375
Irrigated Landscape Area (LA)
6,375
6,375
Irrigation Efficiency (IE)
NA
Irrigation Efficiency (IE)
0.9
0.75
Evapotranspiration (ET)
93.9
Evapotranspiration (ET)
93.9
93.9
ETAF Adjustment Factor (.45)
0.45
Plant Factor (KC)
0.1
0.8
Conversion Factor (.62)
0.62
Conversion Factor (.62)
0.62
0.62
ET x.62 x(ETAF x LA)
ET x LA x (KC x.62) /.IE
Total Gallons per Year
1 167,013
Total Gallons per Year
41,238
395,882
ESTIMATED TOTAL OF ANNUAL WATER SAVINGS (GALLONS) 354,645
BILLING UNIT CONVERSION FACTOR 748
ESTIMATED TOTAL SAVINGS IN BILLING UNITS 474
Estimated Water Use Calculation is based on CVWD Ordinance 1302_1 Rev 4_12_09; ETAF Adj Factor Updated to Recent CVWD Directive
212
HEILMANN SIGN GkOUP
Estimated Water Savings - Annually
CITY OF LA QUINTA - FUTURE PROJECTS
Estimated Savings Estimated Savings
Year
Project Name
(Gallons)
(Billing Units)
2016
La Quinta del Oro - Entrance - Via Sevilla and Washington - North Side/Median
275,761
369
La Quinta del Oro - Perimeter - Washington Street/Via Sevilla
407,772
545
Quinterra Perimeter- Miles Avenue
1,095,922
1,465
Subtotal - 2016
1,779,454
2,379
2017
Quinterra - Basin 1 - Los Manos Drive (West Side)
1,001,350
1,339
Quinterra - Basin 2 - Los Manos Drive (East Side)
480,648
643
La Quinta Highlands Entrance - Miles Ave and Las Vistas Drive
615,051
822
La Quinta Highlands - Perimeter - Adams Street
998,346
1,335
Subtotal - 2017
3,095,394
4,138
2018
La Quinta Highlands - Perimeter - Fred Waring
2,700,250
3,610
Subtotal - 2018
2,700,250
3,610
2019
Acacia - Entrance - Miles Avenue/Seeley Drive
79,552
106
Acacia - Perimeter - Miles Avenue to N Harlan Drive/Seeley Drive
1,410,123
1,885
Subtotal - 2019
1,489,674
1,992
2020
Acacia Basin (Miles Avenue/N. Harland Drive)
2,298,197
3,072
Adams Street West - Perimeter - Westward Ho Drive to Bayberry Lane
326,829
437
Subtotal - 2020
2,625,027
3,509
2021
Rancho Ocotillo - Basin 1 - Camino La Cresta
973,445
1,301
Rancho Ocotillo - Basin 2 - Ocotillo Drive
397,469
531
Eisenhower Drive West Side - Perimeter - Tampico to the Bridge
369,839
494
Subtotal - 2021
1,740,753
2,327
2022
Topaz Basin - Desert Stream Drive/Dune Palms Road
3,376,784
4,514
Subtotal - 2022
3,376,784
4,514
2023
La Quinta Highlands - Retention Basin
3,275,248
4,379
Subtotal - 2023
3,275,248
4,379
2024
Del Rey - Retention Basin - Bridgette Way / Desert Stream Drive
2,403,239
3,213
Subtotal - 2024
2,403,239
3,213
2025
Cactus Flower - Retention Basin 1 - Goldenrod Circle
982,324
1,313
Cactus Flower - Retention Basin 2 - Foxtail Circle
416,995
557
Cactus Flower- Retention Basin 3 - Iris Court
1,133,261
1,515
Cactus Flower - Retention Basin 4 - Star Flower
354,645
474
Subtotal - 2025
2,887,225
3,860
GRAND TOTAL
25,373,049
33,921
Please Note: Water savings depends on many factors including seasonal rainfall, irrigation controller settings, and seasonal
temperatures. The plant factor (KC) is based upon the City of La Quinta Desert Efficient Design using approximately 52 shrubs and 20
trees per acre.
213
HERMANN SIGN GROUP
"NDSCAPE ARCNITE:CIURE I PLANNING I PROIECI MANAGEMENT
Estimated Water Savings - By Zone
CITY OF LA QUINTA - FUTURE PROJECTS
Estimated Savings
Estimated Savings
Zone Project Name
(Gallons)
(Billing Units)
Zone 1 La Quinta del Oro - Entrance - Via Sevilla and Washington - North Side/Median
275,761
369
La Quinta del Oro - Perimeter - Washington Street/Via Sevilla
289,233
387
Subtotal - Zone 1
564,994
755
Zone 2 Quinterra Perimeter - Miles Avenue
1,095,922
1,465
Quinterra - Basin 1 - Los Manos Drive (West Side)
1,001,350
1,339
Quinterra - Basin 2 - Los Manos Drive (East Side)
480,648
643
La Quinta Highlands Entrance - Miles Ave and Las Vistas Drive
615,051
822
La Quinta Highlands - Perimeter - Fred Waring
2,700,250
3,610
La Quinta Highlands - Perimeter - Adams Street
998,346
1,335
Acacia - Entrance - Miles Avenue/Seeley Drive
79,552
106
Acacia - Perimeter - Miles Avenue to N Harlan Drive/Seeley Drive
1,410,123
1,885
Acacia Basin (Miles Avenue/N. Harland Drive)
2,298,197
3,072
Rancho Ocotillo - Basin 1 - Camino La Cresta
973,445
1,301
Rancho Ocotillo - Basin 2 - Ocotillo Drive
397,469
531
La Quinta Highlands - Retention Basin
3,275,248
4,379
Cactus Flower - Retention Basin 1 - Goldenrod Circle
982,324
1,313
Cactus Flower - Retention Basin 2 - Foxtail Circle
416,995
557
Cactus Flower - Retention Basin 3 - Iris Court
1,133,261
1,515
Cactus Flower - Retention Basin 4 - Star Flower
354,645
474
Subtotal - Zone 2
18,212,825
24,349
Zone 3 Topaz Basin - Desert Stream Drive/Dune Palms Road
3,376,784
4,514
Adams Street West - Perimeter - Westward Ho Drive to Bayberry Lane
326,829
437
Del Rey - Retention Basin - Bridgette Way / Desert Stream Drive
2,403,239
3213
Subtotal - Zone 3
6,106,853
8,164
Zone South Eisenhower Drive West Side - Perimeter - Tampico to the Bridge
369,839
494
Subtotal - Zone South
369,839
494
GRAND TOTAL
25,254,511
33,763
Please Note: Water savings depends on many factors including seasonal rainfall, irrigation controller settings, and seasonal temperatures.
These figures are provided for reference only.
PAM
ATTACH M ENT 2
"Desert Efficient" Example Photos
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Avenue 52 Looking West
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"Desert Oasis" Example Photos
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Avenue 52 at Avenida Navarro Looking East
Calle Amigo Looking West
216
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218
DEPARTMENT REPORT ITEM NO.
City of La Quinta
CITY COUNCIL MEETING
DEPARTMENT REPORT
TO: Madam Mayor and Members of the City Council
FROM: Anthony Moreno, Code Compliance Supervisor
Martha Mendez, Business Analyst
DATE: February 2, 2016
SUBJECT: UPDATE ON RETAIL PET STORE BAN ORDINANCE
As part of the City's comprehensive code update and in an effort to increase
community safety, Council approved municipal code changes to Title 10,
Animals, in November 2015, which included a ban on backyard breeding of
dogs.
In December 2015, residents reached out to the City and requested
consideration of enacting an ordinance to prohibit the retail sale of dogs and
cats within the City's jurisdiction. Staff is working with the City Attorney to
prepare a draft ordinance on this matter and will hold community outreach
meetings to collect residents' feedback. Staff will present the draft ordinance
to Council for consideration by March 15, 2016. This effort is underway because
it promotes the safety of animals and responsible pet ownership.
Mil
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REPORTS/INFORMATIONALITEM:
INVESTMENT ADVISORY BOARD
MINUTES
Wednesday,` July 8, 2015
CALL TO ORDER
A regular meeting of the La Quinta Investment Advisory Board was called to order at
4:01 p.m. by Chairperson Donais.
PRESENT: Board Members Mortenson (via teleconference), Donais, Park and
Batavick
ABSENT: None.
STAFF PRESENT: Finance Director Rita Conrad, and Administrative Technician,
Vianka Orrantia
APPOINTMENT OF OFFICERS
1. Appointment of Investment Advisory Board Chairperson
Chairperson Donais opened nominations for Chairperson, and nominated Board
Member Mortenson for the position of Chairperson.
With no other nominations, Chairperson Donais closed the nominations.
Board Member Mortenson was unanimously elected as Chair.
2. Appointment of Investment Advisory Board Vice -Chairperson
Board Member Park opened nominations for Vice -Chairperson and nominated Board
Member Donais for the position of Vice -Chairperson.
With no other nominations, Chairman Mortenson closed the nominations.
Board Member Donais was unanimously elected as Vice -Chair.
PUBLIC COMMENT - None
CONFIRMATION OF AGENDA- Confirmed.
INVESTMENT ADVISORY MINUTES 1 July 8, 2015
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APPROVAL OF MINUTES
Approval of the Minutes of June 10, 2015
Motion - A motion was made and seconded by Board Members Donais/Park to
approve the Investment Advisory Board minutes of June 10, 2015 as submitted.
Motion passed unanimously.
CONSENT CALENDAR ITEMS
1. Receive and File Treasurer's Reports for May 31, 2015 and the Pooled Money
Investment Board Report for May 2015.
Mrs. Conrad presented and reviewed the Treasurer's Reports for May 31, 2015 and the
Pooled Money Investment Board Reports for May 2015.
Motion - A motion was made and seconded by Board Members Donais/Park to receive
and file the Treasurer's Report for May 31, 2015 and the Pooled Money Investment
Board Reports for May 2015; with a correction to the Treasurer's Commentary, listed
under "Cash Balances," second bullet point, FHLMC, should read FFCB. Motion passed
unanimously.
BUSINESS SESSION - None
CORRESPONDENCE AND WRITTEN MATERIAL - None
BOARD MEMBER ITEMS - None
DIRECTOR'S ITEMS
1. Update on Fiscal Year 2015/2016 Budget
Mrs. Conrad reviewed for the Board the outcome of the Reserve Study previously
conducted by the Board; and the City Councils final revisions. The Board
recommended the following to the City Council:
• Emergency Reserves (operating expenses) to be at 35%, plus $4 million;
• Cash Flow contingency at 8.2%.
INVESTMENT ADVISORY MINUTES 2 July 8, 2015
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The City Council's final revisions as follows:
• Emergency Reserves to be a straight 40%;
• Cash Flow contingency at 10%.
Mrs. Conrad advised that there were no further actions on any other items.
In addition Mrs. Conrad reviewed the City's General Fund Reserves, the General Fund
Expenditure, the General Fund Revenues and the Capital Improvement Program for
the Board.
ADJOURNMENT
There being no further business, it was moved and seconded by Board Members
Batavick/Park adjourn at 4:42 p.m. Motion passed unanimously.
Respectfully submitted,
Vianka Orrantia, Administrative Technician
City of La Quinta, California
INVESTMENT ADVISORY MINUTES 3 July 8, 2015
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COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, DECEMBER 14, 2015
CALL TO ORDER
A regular meeting of the La Quinta Community Services Commission was called to
order at 5:30 p.m. by Chairperson Engel.
ROLL CALL
PRESENT: Commissioners Blakeley, Chiapperini, Engel, Johnson, Simonds.
PLEDGE OF ALLEGIANCE
Chairperson Engel led the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - None
CONFIRMATION OF AGENDA - Confirmed as submitted.
PRESENTATIONS
1. PRESENTATION BY SHINING STARS ACADEMY OF PERFORMING ARTS
Presented by Director Sam Klein
CONSENT CALENDAR
1. APPROVE MINUTES OF NOVEMBER 9, 2015
Motion - A motion was made and seconded by Commissioners Blakeley/Johnson to
approve the November 9, 2015 Community Services Commission Minutes as amended.
Motion passed unanimously.
DEPARTMENT REPORTS
1. NOMINATION FOR 2016 SENIOR INSPIRATION AWARD PROGRAM
Presented by Supervisor Calderon
2. COMMUNITY SERVICES DEPARTMENT REPORT - OCTOBER 2015
Presented by Coordinator Villalpando
3. COMMUNITY SERVICES DEPARTMENT REPORT - NOVEMBER 2015
Presented by Coordinator Villalpando
4. X PARK RFQ UPDATE
Presented by Manager Howlett
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5. PARK TURF REDUCTION UPDATE
Presented by Manager Howlett
REPORTS AND INFORMATION ITEMS
1. REPORT FROM COMMISSIONERS REGARDING MEETINGS ATTENDED
Commissioner Simonds attended the All Valley Public Arts Meeting in Cathedral City on
November 19.
2. CALENDAR OF MONTHLY EVENTS
COMMISSIONER ITEMS:
Commissioner Johnson expressed concern for the safety and security during large City
sponsored events. He recommended that staff coordinate with the Police to evaluate
and increase safety and security measures.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Blakeley/Chiapperini to adjourn the meeting at 6:20 p.m. Motion passed unanimously.
Respectfully submitted,
LISA CHAUDHRY, Executive Office Assistant
City of La Quinta, California
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PLANNING COMMISSION
MINUTES
TUESDAY, DECEMBER 8, 2015
CALL TO ORDER
A regular meeting of the La Quinta Planning Commission was called to order at 7:02 p.m.
by Chairperson Wilkinson.
PRESENT: Commissioners Bettencourt, Blum, Fitzpatrick, Wright, and
Chairperson Wilkinson
ABSENT: None
STAFF PRESENT: Planning Manager Gabriel Perez, Principal Planner Wally Nesbit,
Executive Assistant Monika Radeva, and Administrative Technician
Dianne Hansen
Commissioner Fitzpatrick led the Commission in the Pledge of Allegiance.
PUBLIC COMMENT - None
CONFIRMATION OF AGENDA - Confirmed
APPROVAL OF MINUTES
Motion - A motion was made and seconded by Commissioners Blum/Wright to approve
the Planning Commission Minutes of October 13, 2015 as submitted. Motion passed
unanimously.
PUBLIC HEARINGS
1. Development Agreement 2015-0001 (Amendment 1 to DA 2006-011) submitted by
California West Construction, Inc., proposing to amend the terms of the existing
agreement by removing two parcels, Lots 97 and T. Project: The Signature at PGA
West. CEQA: exempt from environmental review pursuant to Section 15182
(Residential Projects Pursuant to a Specific Plan). Location: within PGA West,
bounded by PGA Boulevard on the south and west, the PGA Stadium Course and
Clubhouse to the north and east.
Principal Planner Wally Nesbit presented the information contained in the staff
report, a copy of which is on file in the Community Development Department.
PLANNING COMMISSION MINUTES 1 DECEMBER 8, 2015
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Staff addressed the Commission's questions regarding annual review of executed
development agreements. The Commission expressed concern in that it appears
many agreements are not being reviewed annually as required by the code.
Chairperson Wilkinson declared the PUBLIC HEARING OPEN at 7:20 p.m.
Public Speaker - None.
Chairperson Wilkinson declared the PUBLIC HEARING CLOSED at 7:20 p.m.
Motion - A motion was made and seconded by Commissioners Bettencourt/Blum
recommending City Council approval of Development Agreement 2015-0001
(Amendment No. 1 to DA 2006-011) for the Signature at PGA West, proposing to
amend the terms of the existing agreement by removing two parcels, Lots 97 and T;
deem the project exempt from environmental review pursuant to Section 15182,
Residential Projects Pursuant to a Specific Plan, of the California Environmental
Quality Act; and the City Council consider conducting the periodic review of the
development agreement per section 14 of the City's development agreement statute
(9.250.030.C.14 Development Agreements). Motion passed unanimously.
BUSINESS SESSION - None
COMMISSIONER ITEMS
1. Report on City Council meetings of October 20, November 3 and 17, and December
1, 2015.
2. Commissioner Bettencourt is scheduled to attend the December 15, 2015 City
Council meeting.
DIRECTOR'S ITEMS
1. Planning Manager Perez gave the Commission an update on the Development Code
Tune Up Stakeholders efforts, proposed development review draft changes, and
community outreach.
2. Staff said Council is moving forward with implementing electronic agenda packets
distribution going forward. All meeting packets will be distributed only
electronically; however, hard copies will be available for pick up by the Commission.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Blum/Bettencourt to adjourn this meeting at 8:11 p.m. Motion passed unanimously.
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Respectfully submitted,
- �*o
MONIKA RADEVA, Executive Assistant
City of La Quinta, California
PLANNING COMMISSION MINUTES
DECEMBER 8, 2015
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