Loading...
2021 05 12 FAC MinutesFINANCIAL ADVISORY COMMISSION MINUTES 1 MAY 12, 2021 REGULAR QUARTERLY MEETING FINANCIAL ADVISORY COMMISSION MINUTES WEDNESDAY, MAY 12, 2021 CALL TO ORDER A regular quarterly meeting of the Financial Advisory Commission (Commission) was called to order at 4:00 p.m. by Vice-Chair Twohey. This meeting was held by teleconference pursuant to Executive orders N-25- 20, N-29-20, N-33-20, N-35-20, and N-60-20, executed by the Governor of California in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions of the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Commissioners Batavick, Hoffner, Hunter, Rosen, and Vice-Chair Twohey ABSENT: Commissioner Mills and Way STAFF PRESENT: Financial Services Analyst Hallick, Interim Finance Director Martinez, Management Assistant Delgado, Public Works Director/City Engineer McKinney. PLEDGE OF ALLEGIANCE Commissioner Rosen led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA – Confirmed COMMISSIONER HUNTER JOINED THE MEETING AT 4:15 P.M. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. DUNE PALMS ROAD BRIDGE – HIGHWAY BRIDGE PROGRAM (HBP) FUNDING CONSTRAINTS Public Works Director/City Engineer McKinney and City Consultant and Project Manager Nickerson, President of NAI Consulting, Inc. presented the staff report, which is on file in the Finance Department. FINANCIAL ADVISORY COMMISSION MINUTES 2 MAY 12, 2021 REGULAR QUARTERLY MEETING The Commission and staffed discussed HBP’s construction cost, funding sources, reimbursement process, non-reimbursed share cost; and HBP Financial Constraint Order of Priorities, provided as a hand-out to the Commission, made publicly available, and will be included in the public record and agenda packet for this meeting as “Attachment 1” to Presentation Item No. 1. Staff noted this item will be presented to Council as a study session item at a future Council meeting. CONSENT CALENDAR ITEMS 1. APPROVE SPECIAL MEETING MINUTES DATED APRIL 7, 2021 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MARCH 31, 2021 3. RECEIVE AND FILE THIRD QUARTER 2020-21 TREASURY REPORTS FOR JANUARY, FEBRUARY, AND MARCH 2021 Motion – A motion was made and seconded by Commissioners Hoffner/Rosen to approve the Consent Calendar, as submitted. Motion passed: ayes 5, noes 0, absent 2 (Mills and Way). BUSINESS SESSION 1. REVIEW AND APPROVE THE FISCAL YEAR 2021/22 MEETING DATES Interim Finance Director Martinez presented the staff report, which is on file in the Finance Department. Motion – A motion was made and seconded by Commissioners Hoffner/Batavick to approve the fiscal year 2021/22 meeting dates as provided in the staff report. Motion passed: ayes 5, noes 0, absent 2 (Mills and Way). COMMISSIONER HUNTER LEFT THE MEETING AT 4:52 P.M. 2. RECEIVE AND FILE FISCAL YEAR 2020/21 THIRD QUARTER BUDGET REPORT Interim Finance Director Martinez presented the staff report, which is on file in the Finance Department. Motion – A motion was made and seconded by Commissioners Batavick/Rosen to receive and file fiscal year 2020/21 third quarter budget report, as submitted. Motion passed: ayes 4, noes 0, absent 3 (Hunter, Mills and Way). FINANCIAL ADVISORY COMMISSION MINUTES 3 MAY 12, 2021 REGULAR QUARTERLY MEETING STUDY SESSION 1. DISCUSS FISCAL YEAR 2021/22 PRELIMINARY PROPOSED BUDGET Interim Finance Director Martinez presented the staff report, which is on file in the Finance Department. The Commission and staff discussed increasing costs for business licenses and permits; City Manager’s Office budgeted contingency; possible anticipated increase in expenses for the capital improvement program and its budgeted contingency. The Commission inquired about Federal Emergency Management Agency (FEMA) reimbursement for the City. Staff went over status and process for FEMA reimbursements. DEPARTMENTAL REPORTS 1. FOURTH QUARTER 2020 (OCTOBER-DECEMBER) SALES TAX UPDATE FOR THE CITY OF LA QUINTA Financial Services Analyst Hallick presented the staff report, which is on file in the Finance Department. Financial Services Analyst Hallick highlighted the top 25 businesses for sales tax and Measure G revenues. 2. RECRUITMENT FOR A NEW FINANCE DIRECTOR – VERBAL UPDATE Financial Services Analyst Hallick announced that Accounting Manager Martinez has been named as the Interim Finance Director and that Human Resources and the City Manager’s Office are working on next steps in the recruitment process for a Finance Director. COMMISSIONERS’ ITEMS 1. EXPIRATION OF FINANCIAL ADVISORY COMMISSIONER TERMS Management Assistant Delgado said the terms for four Members of this Commission are expiring on June 30, 2021; these Members were notified of this and invited to reapply by the Clerk’s Office on March 29, 2021. Ms. Delgado provided a summary of all City Boards and Commission upcoming vacancies. FINANCIAL ADVISORY COMMISSION MINUTES 4 MAY 12, 2021 REGULAR QUARTERLY MEETING Staff provided the Commission with an update of the applications received so far for this Commission’s vacancies. Staff said they encourage those residents who would like to get involved to apply for any of the opening seats for boards and commissions. Commissioner Rosen and Twohey shared that they will not be reapplying for another term. The Commission and staff thanked those not reapplying for their service and commitment to the Commission. 2. ELECTRIC VEHICLE (EV) CHARGING STATIONS Financial Services Analyst Hallick said that this item was request by Chairperson Mills, however, since Chair Mills was not present, staff was unaware of the specifics for this item. The Commission suggested that the City should look into a policy for electric vehicles (EV) charging stations where there is a permit or fee charged to those using these charging stations. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Batavick/Hoffner to adjourn this meeting at 5:47 p.m. Motion passed: ayes 4, noes 0, absent 3 (Hunter, Mills and Way). Respectfully submitted, Jessica Delgado, Management Assistant City of La Quinta, California Digitally signed by Jessica Delgado DN: cn=Jessica Delgado, o=City of La Quinta, ou=Finance, email=jdelgado@laquintaca.gov, c=US Date: 2021.06.03 14:57:32 -07'00'