2021-23 Vintage Electric - Amendment No. 1 - On-Call Electrical ServicesMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
7/22/2021
Jon McMillen, City Manager
Carley Escarrega, Management Assistant
Amendment No.1 to Agreement for Contract Services with Vintage Electric for On-Call
Electrical Services
✔March 16, 2021 Business Session 6
✔
✔various CIP Accounts
✔03/17/2021 06/30/2023
✔200,000 for FY 20/21
✔
On file in LF - Nichole Romane 7/22/2021
✔
✔0109400 1/31/2022
✔
49950 Jefferson Street, 130-388 ■ Indio CA 92201 ■ Phone 760-775-0135
To: City of La Quinta
Re; Amended agreement for on call electrical services
Date: 7/1/2021
This section includes all charges to be assessed to the city for the required services of the on-call
contract. Vintage Electric requires check or electronic payments within 30 days of invoice submitted
to the City.
The following table includes the labor category and hourly rate for regular hours worked. Vintage
Electric will assess a minimum service call per hour of 2 hours.
Labor Hourly Rate
Current rate through 12/26/2021
Straight Time $161.33
Overtime $215.99
Sunday & Holiday 269.66
12/27/2021 – 12/26/2022
Straight Time $165.08
Overtime $221.61
Sunday & Holiday $277.16
12/27/2022 – 12/26/2023
Straight Time $168.83
Overtime $227.23
Sunday & Holiday $234.73
Materials will be billed cost-plus a 15% mark-up.
MINUTES Page 9 of 17 MARCH 16, 2021
JOINT CITY COUNCIL REGULAR MEETING & HOUSING AUTHORITY SPECIAL MEETING
AGREEMENTS FOR CONTRACT SERVICES WITH HERMANN
DESIGN GROUP, INC., DAVID VOLZ DESIGN LANDSCAPE
ARCHITECTS, INC., AND DAVID EVANS AND ASSOCIATES, INC.
FOR ON-CALL LANDSCAPE ARCHITECTURAL DESIGN SERVICES
Public Works Director/City Engineer McKinney presented the staff report,
which is on file in the City Clerk’s Office.
Council discussed that these projects were part of the Capital Improvement
Projects budget; increasing funds by $50,000 for this year but maintaining the
existing $200,000 for the following two years; and confirmed that a new
request for proposals will be circulated at the end of year three to give all local
firms an opportunity to submit proposals.
MOTION – A motion was made and seconded by Mayor Evans/Councilmember
Radi to approve Amendments No. 1 to Agreements for Contract Services with
Hermann Design Group, Inc., David Volz Design Landscape Architects, Inc.,
and David Evans and Associates, Inc. for on-call landscape architectural
design services at the funding level of $250,000 for the current fiscal year,
and the pre-approved $200,000 funding level for each of the remaining two
years of the contract term; and authorize the City Manager to execute the
amendments. Motion passed unanimously.
3.Pulled by Mayor Evans from Consent Calendar Item No. 10 and moved
to Business Session >>> APPROVE AMENDMENTS NO. 1 TO
AGREEMENTS FOR CONTRACT SERVICES WITH HEGGE
ELECTRICAL CONTRACTORS, INC. AND VINTAGE ELECTRIC FOR
ON-CALL ELECTRICAL SERVICES
Public Works Director/City Engineer McKinney presented the staff report,
which is on file in the City Clerk’s Office.
Council discussed the increased demand on these services this fiscal year.
MOTION – A motion was made and seconded by Mayor Evans/Councilmember
Peña to approve Amendments No. 1 to Agreements for Contract Services with
Hegge Electrical Contractors, Inc. and Vintage Electric for on-call electrical
services at the funding level of $200,000 for the current fiscal year and the
pre-approved $100,000 funding level for each of the remaining years of the
contract term; and authorize the City Manager to execute the amendments.
Motion passed unanimously.
City of La Quinta
CITY COUNCIL MEETING: March 16, 2021
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENTS NO. 1 TO AGREEMENTS FOR
CONTRACT SERVICES WITH HEGGE ELECTRICAL CONTRACTORS, INC. AND
VINTAGE ELECTRIC FOR ON-CALL ELECTRICAL SERVICES
RECOMMENDATION
Approve Amendments No. 1 to Agreements for Contract Services with Hegge
Electrical Contractors, Inc. and Vintage Electric for on-call electrical services;
authorize the City Manager to execute the amendments.
EXECUTIVE SUMMARY
•Public Works projects, as well as Building, Landscape and Street
Maintenance activities often require electrical services, which necessitate
certified electricians.
•In 2020 Staff solicited proposals for these services from qualified
contractors; Hegge Electrical Contractors Inc. (Hegge) and Vintage
Electric (Vintage) were qualified contractors to provide these services.
•Several public works and capital improvement projects have required
electrical services and utilized most of the existing $100,000 contract
authority for this fiscal year.
•Each agreement would be amended for an amount not to exceed
$200,000 per year for a three-year term, which provides the flexibility to
use one or both firms depending on work demand.
FISCAL IMPACT
Funds are available in the 2020/21 Public Works Administration Consultants
account (101-7001-60104) and in the Capital Improvement Project (CIP)
technical account for these services (401-0000-60108). The revised total
amount budgeted would increase from $100,000 to $200,000 for these
services; Staff cannot exceed the $200,000 budget without Council approval.
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CONSENT CALENDAR ITEM NO. 10
CONSIDERED AS BUSINESS SESSION ITEM NO. 6
BACKGROUND/ANALYSIS
In April 2020, the City received two proposals in response to the on-call
electrical services request for proposals. Staff reviewed the proposals and
both Hegge and Vintage were selected as qualified contractors.
Construction of several public works and capital improvement projects, and
support for Community Resources and City Manager office projects, has utilized
most of the existing contract authority for on-call electrical services this fiscal
year. Additional contract authority in the amount of $100,000 is needed for a
total “not to exceed” budget of $200,000. Using the Tyler Financial software,
Finance will allocate the total budget of $200,000 between the two vendors,
track expenses, and amend the distribution between vendors, if needed, based
on demand. Staff requests this continued flexibility to maximize contractor
availability and ensure rapid response.
ALTERNATIVES
Council could elect not to approve one or both amendments.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachments: 1.Amendment No. 1 with Hegge Electrical Contractors,Inc.
2. Amendment No. 1 with Vintage Electric
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