2021-23 Riverside County Sherriff's Department - Law Enforcement ServicesMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
April 26, 2021
Jon McMillen, City Manager
Martha Mendez, Public Safety Manager
Agreement for Law Enforcement Services Between the City of La Quinta and the
County of Riverside from July 1, 2021 through June 30, 2023
✔April 20, 2021
✔
✔101-2001-various
✔July 1, 2021 June 30, 2023
✔17,538,000 (estimate)
✔
N/A 4/26/2021
✔N/A
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2.2 California Identification System (CAL-ID) and Records Management System.
(RMS) City agrees as a condition of receiving services hereunder to participate in CAL-ID
and RMS under the terms and conditions set forth in this Section and to pay for these services
under separate billings.
2.2A Definitions. For purposes of this agreement the following are some of the more
common definitions which shall apply, but shall not be limited by this reference:
a) Records Management System (RMS) Functions shall mean the software
functions provided to City by County, which are supplied by the RMS. These
functions shall include inquiry and case entry into the RMS, access to the Master
Name Index, Warrant and Master Location Index and Jail Locator databases.
b) The California Law Enforcement Telecommunications System Access
(CLETS) shall mean that access to the Department of Justice computers provided
by County to City.
c) Work Station shall mean those County devices and software, which are used by
City to access RMS functions and the CLETS.
d) LAWNET shall mean the County’s law enforcement telecommunications
network consisting of County provided data circuits, digital service units, routers,
hubs and other County provided hardware and software that is used by City to
connect work stations to RMS services as defined below.
e) County Services shall mean the collective hardware and software, work
LAWNET, stations, RMS functions and CLETS.
2.2B Scope of RMS Services. County agrees to provide to City full access to the RMS
and CLETS systems. CLETS access will be provided within the scope of CLETS access
rules and regulations as established by the California State Department of Justice.
2.2C Provision of RMS Supervision, Labor and Equipment. Supervision over the
provision of County Services, the standards of performance and other matters incident to
the performance of such services, shall remain with County. Security of the host system
and control of LAWNET shall remain with County. The County shall furnish all labor
and equipment for the host system necessary to maintain the level of service rendered
hereunder. In the event City chooses to provide PC-based equipment for services defined
herein, the equipment must be configured in accordance with County specifications.
Further, City shall not alter the configuration of any PC-based equipment used to provide
services herein without the permission of Sheriff's Information Technology Officer.
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2.2D Establishment of RMS Rates and Payment of Costs. Establishment of RMS rates
and payments for provided services shall be as specified in Sections 7.2 and 7.4 of this
Agreement.
3. LEVEL OF SERVICE
3.1 Level of Service Specified. County shall provide all enforcement services at the
level specified in Attachment A, attached hereto and incorporated herein by this reference.
3.2 Variation in Level of Service. Variations in the level of service shall be made by
amendment, as provided for in Section 11 of this Agreement, and under the following terms:
If City requests an increase in the level of service to be provided under this Agreement,
County agrees to provide such increased level of service as soon as is practicable, consistent with
the ability of the Sheriff to hire and train recruits.
If City elects to reduce the level of service provided herein by ten percent (10%) or
greater, City must give notice in writing to County not less than twelve (12) calendar months
prior to the effective date of such reduction. If City elects to reduce the level of service provided
herein by less than ten percent (10%), County agrees to reduce the level of service accordingly as
soon as it is practicable. The level of service, however, may not be reduced to below the
minimum level, as determined by County, required to ensure public and officer safety.
4. CHIEF OF POLICE
The Sheriff will, to the extent practical, coordinate appointment of a Police Chief with
City and consult with City on final selection for the position.
5. PROVISION OF SUPERVISION, LABOR, AND EQUIPMENT
5.1 Supervision. Supervision over the rendition of law enforcement services, the
standards of performance, the discipline of officers, and other matters incident to the
performance of such services and the control of personnel so employed, shall remain with
County. The Sheriff or a designated representative will meet and confer with the City Manager
or a designated representative on questions related to the provision of services.
5.2 Labor and Equipment. For the purpose of performing said services, County shall
furnish and supply all labor, supervision, equipment, communication services, and supplies
necessary to maintain the level of service to be rendered hereunder. Location of the above will
not necessarily be within City limits. Notwithstanding anything herein contained, it is agreed
that in all instances where specific equipment used solely to support specialized enforcement
activities within the City not normally provided by the Sheriff is to be used, or where special
supplies, stationery, notices, forms, and the like related to law enforcement are to be issued in the
name of City, such equipment and materials shall be supplied by City at its own cost and
expense. Any such special equipment or materials so purchased by City shall meet with the
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Sheriff's specifications shall remain within the City limits, and ownership title thereto shall
remain with City.
However, under no circumstances shall City purchase or otherwise provide general patrol
vehicles for services provided pursuant to this agreement without permission of Sheriff. The
County shall provide all marked general Patrol vehicles to City and shall charge City for their
use on a per mile basis.
5.3 City-Owned Motorcycles and Specialized Support Vehicles. In the event City
chooses to provide motorcycles or specialized support vehicles for use in providing services
hereunder, the motorcycles or specialized support vehicles shall meet minimum specifications
furnished by County, shall be adequately equipped and ready for use, and shall be registered in
the name of City. It is further understood that City is providing motorcycles or specialized
support vehicles to Sheriff expressly for law enforcement services and shall only be operated by
Sheriff’s personnel, or persons authorized by the Sheriff.
City shall bear the cost of maintenance, fuel, licensing, and any and all expenses
associated with use of the motorcycles and specialized support vehicles for the provision of
services hereunder, which is inclusive of responsibility for any and all cost for physical damage
to the City-owned motorcycles or specialized support vehicles. However, County shall be
responsible for the cost of all third party liability caused by the operation of the City-owned
motorcycles or specialized support vehicles, including the property damage caused by the
negligence or wrongful acts of County officers and employees while operating City-owned
motorcycles and specialized support vehicles. Motorcycles and specialized support vehicles
shall be used only for city-approved functions.
5.4 Vehicle Insurance. City shall maintain insurance for any physical damage to the
City-owned vehicles in an amount equal to the replacement value of all vehicles provided to the
County under this agreement. Policy shall, by endorsement, name the County of Riverside, its
Departments, Districts, Agencies and Special Districts, their respective directors, officers, Board
of Supervisors, elected and appointed officials, employees, agents, or representatives as
Additional Insureds. Such insurance may be provided through a program of self-insurance.
General Insurance Provisions - All lines:
a. Any insurance carrier providing insurance coverage hereunder shall be admitted
to the State of California and have an A.M. BEST rating of not less than an A: VIII
(A: 8) unless such requirements are waived, in writing, by the County Risk Manager.
If the County's Risk Manager waives a requirement for a particular insurer such
waiver is only valid for that specific insurer and only for one policy term.
b. The City shall cause their insurance carrier(s) to furnish the County of Riverside
with 1) a properly executed original Certificate(s) of Insurance and certified original
copies of Endorsements effecting coverage as required herein; or, 2) if requested to
do so orally or in writing by the County Risk Manager, provide original certified
copies of policies including all Endorsements and all attachments thereto, showing
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such insurance is in full force and effect. Further, said Certificate(s) and policies of
insurance shall contain the covenant of the insurance carrier(s) that shall provide no
less than thirty (30) days written notice be given to the County of Riverside prior to
any material modification or cancellation of such insurance. In the event of a
material modification or cancellation of coverage, this Agreement shall terminate
forthwith, unless the County of Riverside receives, prior to such effective date,
another properly executed original Certificate of Insurance and original copies of
endorsements or certified original policies, including all endorsements and
attachments thereto evidencing coverages and the insurance required herein are in
full force and effect. Individual(s) authorized by the insurance carrier to do so on its
behalf shall sign the original endorsements for each policy and the Certificate of
Insurance. If County is utilizing City-owned vehicles, operations shall not
commence until the County of Riverside has been furnished original Certificate (s)
of Insurance and certified original copies of endorsements or policies of insurance
including all endorsements and any and all other attachments as required in this
Section.
c. It is understood and agreed by the parties hereto and the City's insurance
company(s), that the Certificate(s) of Insurance and policies shall so covenant and
shall be construed as primary insurance, and the County's insurance and/or
deductibles and/or self-insured retentions or self-insured programs shall not be
construed as contributory.
6. EMPLOYMENT STATUS OF PERSONNEL
6.1 Employment Status. Any persons employed by County for the performance of
services and functions pursuant to this Agreement shall remain employees of County on special
assignment to City for the purposes of this Agreement, and shall not be considered employees of
City. No such County employee shall have any entitlement to compensation, workers’
compensation coverage, pension, or civil service benefits from City.
6.2 Labor Shortage. In the event of a work slow-down, strike, or any other form of
job action by those individuals assigned to City, County agrees to provide only that level of
service which may be available through mutual aid, pursuant to Government Code Section 8615,
et seq. City shall be billed only for the actual hours of service received.
7. COMPENSATION
7.1 Payment Basis. City shall reimburse County the cost of rendering services hereunder
at rates established by the County Board of Supervisors, which rates shall include all items of
cost and expense to the Sheriff for providing the services hereunder. Such cost of services shall
be established by the County Board of Supervisors in the form of hourly rates for Sheriff’s
Department personnel, vehicle mileage rates, facility use rates, RMS transaction fees and CAL-
ID fees. "Cost" as used herein shall not include items of expense attributable to services normally
provided or available to all territory within the County as part of County's obligation to enforce
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State law. In addition to any other fees or costs set forth herein, County may impose on City,
and City shall pay upon receipt of an invoice from County, a criminal justice administrative fee
consistent with Government Code Section 29550 with respect to arrests made by County
employees pursuant to this Agreement just as if such arrests had been made by City employees.
Pursuant to Government Code Section 51350, County shall not charge City for services it would
provide to any city in the County free of charge. These services, which are provided at the
discretion of County, could typically include the services of the Sheriff's Special Investigations
Bureau, Emergency Services Team, Canine Unit and Aviation Unit.
7.2 Establishment of Costs. The rates to be charged City shall be adjusted periodically,
but not more than once each fiscal year, to reflect any changes in the cost to County for
providing services hereunder. City shall be notified of any change in the rates to be charged City
prior to submittal of the proposed change to the County Board of Supervisors for adoption, and
City shall be given the opportunity to review the proposed change with County personnel. City
shall, thereafter, be notified of adoption by County of the rates to be charged City, and said new
rates shall take effect on the same date as County incurs the associated costs. Should City,
subsequent to a rate adjustment, choose not to appropriate or expend any additional monies
needed to support the level of service theretofore supplied, County reserves the right to reduce
the level of service in accordance with the amount City is willing to expend.
7.3 Facility Rate Charges. City shall reimburse County for the costs incurred by the
Sheriff’s Department at County-owned or leased facilities. Costs are prorated according to the
facility’s square footage occupied by a Sheriff’s Department Bureau or Unit.
7.3A Calculation of Facility Rates. The total of the facility’s cost components is
divided by the appropriate variable number of positions (number of station funded, sworn
department funded or total Department funded employees depending on the facility in question
and the Department population served). This cost per funded position is then applied to the
number of positions chargeable to the contract city to arrive at each contract city’s share of the
facility cost.
The County agrees that Facility Rate Station charges to City will not be increased due to
the Sheriff’s decision to move Contract or unincorporated County Patrol positions from the
Station.
7.4 Payment of Costs. County, through the Sheriff’s Department, shall provide to
City within 30 days of the conclusion of each billing period, an itemized statement of the costs
for services being charged for said billing period. Billing statements for RMS services will be
provided quarterly for services being charged for said quarter. City shall remit payment to the
invoicing department within 30 days after receipt of such statements. If such payment is not
received by the County within thirty (30) days after presentation of billing, County may satisfy
such indebtedness from any funds of the City on deposit with County as provided by law
pursuant to Government Code Section 907.
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7.5 Field Training Costs. Should City elect to add additional Deputy Sheriff positions to
the level of service described herein, there will be an associated field training cost for each
additional position. City will be billed, on a separate invoice, up to a maximum of sixteen (16)
weeks of training on a one-time basis for each additional Deputy position. Said cost will be
charged at the Unsupported Deputy hourly rate as approved by the County Board of Supervisors.
Billing will be provided for field training costs in conjunction with the rate adjustment billing.
Field training costs will not apply to supervisory or classified positions added to the level of
service.
7.6 Miscellaneous Costs. There are a number of other service costs that City shall be
responsible for paying as they are incurred. These costs are not included as the support or
service and materials cost components in the fully supported Deputy hourly rate, nor any other
such rates established by the County Board of Supervisors. These service costs may include, but
are not limited to, charges from vendors for: crime scene clean-up, blood draws, rape exams,
polygraph exams, specialized printing jobs exclusive to City and training for personnel requested
by City for specialized law enforcement.
8. INDEMNIFICATION AND HOLD HARMLESS
8.1 Indemnification by City. City shall indemnify and hold harmless the County, its
Agencies, Districts, Special Districts and Departments, their respective directors, officers, Board
of Supervisors, elected and appointed officials, employees, agents and representatives from any
liability, claim, damage or action whatsoever, based or asserted upon any act or omission of City,
its officers, employees, contractors, agents or representatives arising out of or in any way relating
to this Agreement, including but not limited to property damage, bodily injury, or death. City
shall defend, at its sole cost and expense, including but not limited to attorney fees, cost of
investigation, defense and settlements or awards, the County, its Agencies, Districts, Special
Districts and Departments, their respective directors, officers, Board of Supervisors, elected and
appointed officials, employees, agents and representatives in any such action or claim. With
respect to any action or claim subject to indemnification herein by City, City shall, at its sole
cost, have the right to use counsel of its own choice and shall have the right to adjust, settle, or
compromise any such action or claim without the prior consent of County; provided, however,
that any such adjustment, settlement or compromise in no manner whatsoever limits or
circumscribes City's indemnification of County. City's obligations hereunder shall be satisfied
when City has provided to County the appropriate form of dismissal (or similar document)
relieving the County from any liability for the action or claim involved. Any insurance coverage
shall in no way limit or circumscribe City's obligations to indemnify and hold harmless the
County.
8.2 Indemnification by County. County shall indemnify and hold harmless the City, its
Agencies, Districts, Special Districts and Departments, their respective directors, officers,
elected and appointed officials, employees, agents and representatives from any liability, claim,
damage or action whatsoever, based or asserted upon any act or omission of County, its officers,
employees, contractors, agents or representatives arising out of or in any way relating to this
Agreement, including but not limited to property damage, bodily injury, or death. County shall
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defend, at its sole cost and expense, including but not limited to attorney fees, cost of
investigation, defense and settlements or awards, the City, its Agencies, Districts, Special
Districts and Departments, their respective directors, officers, elected and appointed officials,
employees, agents and representatives in any such action or claim. With respect to any action or
claim subject to indemnification herein by County, County shall, at its sole cost, have the right to
use counsel of its own choice and shall have the right to adjust, settle, or compromise any such
action or claim without the prior consent of City; provided, however, that any such adjustment,
settlement or compromise in no manner whatsoever limits or circumscribes County's
indemnification of City. County's obligations hereunder shall be satisfied when County has
provided to City the appropriate form of dismissal (or similar document) relieving the City from
any liability for the action or claim involved. Any insurance coverage shall in no way limit or
circumscribe County's obligations to indemnify and hold harmless the City.
9. ADMINISTRATION
The City Manager of City shall administer this Agreement on behalf of City, and the
Sheriff shall administer this Agreement on behalf of County.
10. RECORDS
County shall maintain adequate records to discharge its responsibilities under this
Agreement, and shall permit inspection of County’s appropriate records that relate to City
services under this Agreement, as allowed by law. County shall provide City access to
appropriate records pertaining to City services for approval, funding or auditing services, upon
reasonable notice. County shall maintain such records for periods of time as provided by law or
records retention schedules duly adopted by the appropriate legislative body. Covenants under
this Section shall survive the termination of this Agreement.
11. ALTERATION OF TERMS
No addition to, or alteration of, the terms of this Agreement, whether by written or verbal
understanding of the parties, their officers, agents, or employees, shall be valid unless made in
the form of a written amendment to this Agreement which is formally approved and executed by
both parties. No waiver of any term or condition of this Agreement by either party shall be a
continuing waiver thereof.
12. NOTICES
Any notices required or desired to be served by either party upon the other shall be
addressed to the respective parties as set forth below:
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County City
Chad Bianco, Sheriff City of La Quinta
Riverside Station 78495 Calle Tampico
Post Office Box 512 La Quinta, CA 92253
Riverside, California 92502 Attn: City Manager
or to such other addresses as from time to time may be designated by the respective parties. An
information copy of any notice to County shall also be sent to:
Clerk of the Board of Supervisors
County of Riverside
4080 Lemon Street, 1st Floor
Riverside, California 92501
Notice shall be deemed given when in writing and delivered personally or mailed with
confirming delivery receipt addressed as set out above.
13. SEVERABILITY
If any provision of this Agreement is held by a court of competent jurisdiction to be
invalid, void, or unenforceable, the remaining provisions shall continue in full force and effect.
14. STANDARD OF CARE
In performing the police services required by this Agreement, County agrees to use that
degree of care and skill ordinarily exercised under similar circumstances by law enforcement
officers in performance of the duties required by this Agreement. All Sheriff’s personnel who
provide general and specialized law enforcement services to City pursuant to this Agreement
shall have met the minimum qualifications designated for their specific classification, including a
background investigation.
15. JURISDICTION AND VENUE
This Agreement shall be construed under the laws of the State of California. In the event
any action or proceeding is filed to interpret, enforce, challenge, or invalidate any term of this
Agreement, venue shall lie only in the state or federal courts in or nearest to Riverside County.
16. ENTIRE AGREEMENT
This Agreement is intended by the parties hereto as a final expression of their
understanding with respect to the subject matter hereof and as a complete and exclusive
statement of the terms and conditions thereof and supersedes any and all prior and
contemporaneous agreements and understandings, oral or written, in connection therewith.
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ATTACHMENT A
CITY OF LA QUINTA
LEVEL OF SERVICE
Average Patrol Services
130 fully supported hours per day (Approximate equivalent of 25 Deputy Sheriff positions @ 1,884
annual productive hours per position.)
Dedicated Positions
One (1) Sheriff’s Lieutenant position
Two (2) Sheriff’s Sergeant positions
Five (5) Deputy Sheriff (fully supported) positions – Target Team
Two (2) Deputy Sheriff (fully supported) positions – Motor Officers
Three (3) Deputy Sheriff (fully supported) positions – Traffic Officers
One (1) Deputy Sheriff (unsupported) position – Violent Crime Gang Task Force
One (1) Deputy Sheriff (unsupported) position – Coachella Valley Narcotics Task Force
Six (6) Community Service Officer II positions
City of La Quinta
CITY COUNCIL MEETING: April 20, 2021
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR LAW ENFORCEMENT SERVICES
WITH THE COUNTY OF RIVERSIDE
RECOMMENDATION
Approve Agreement for Law Enforcement Services with the County of Riverside;
and authorize the Mayor to execute the agreement.
EXECUTIVE SUMMARY
•Since the City’s incorporation in 1982, the City has contracted with
Riverside County Sheriff’s Department (RCSD) for law enforcement
services.
•The Police Services Review Committee formed last year by Council
conducted a comprehensive review of the City’s police services, and they
concluded RCSD continues to do a good job preserving the safety of the
City.
•The current two-year service agreement (Agreement) expires June 30,
2021 (Attachment 1).
FISCAL IMPACT
Based on a projected 5.25% rate increase the estimated contract amount for
2021/22 is $17,538,000. For 2022/23, the contract rate will increase; RCSD will
present this rate in April 2022.
BACKGROUND/ANALYSIS
Based on the annual police study completed by Matrix Consulting Group, RCSD
continues to provide very good response times to calls for service and preserve
the safety of the community. Overall, crime levels have decreased in the last
five years, when compared to the previous five-year period. Also, there has been
a steady decline in calls for police services in the last six years, which increases
the ability of police to proactively address items and provide services to residents
and businesses.
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In addition, last year, Council formed a Police Service Review Committee to
conduct a comprehensive review of the City’s police services and evaluate
staffing recommendations by the Sheriff’s R&D team and Matrix Consulting
Group. The committee was composed of Financial Advisory Commissioners
Rosen and Batavick, Captain Misty Reynolds, Lieutenant Jeff Buompensiero and
city staff: Financial Services Analyst, Community Resources Director and Public
Safety Manager. The committee presented their recommendations to Council on
December 1, 2020. Based on these recommendations, Council reallocated
resources and initiated a pilot program to test the Sheriff’s Research workload
model, which increases the utilization of community service officers (CSOs).
The pilot program started in February 2021; five out of the six CSOs were
assigned to patrol, completed training, and are currently working under
the Sheriff’s workload model. Sheriff staff is tracking their progress for a year.
Contract Service Levels:
•130 fully supported hours per day (equivalent to approximately 25 Deputy
Sheriff positions at 1,884 annual productive hours per position)
Dedicated Positions
•One (1) Lieutenant
•Two (2) Sergeants
•Five (5) Deputy Sheriff positions classified as the Special Enforcement
Team (SET) – Target Team
•Two (2) Motor Officers
•Three (3) Traffic Officers
•One (1) Deputy Sheriff (unsupported) position – Violent Crime Gang Task
Force
•One (1) Deputy Sheriff (unsupported) position – Coachella Valley Narcotics
Task Force
•Six (6) Community Service Officer II positions
ALTERNATIVES
Given that the existing agreement expires June 30, 2021 and law enforcement
services are needed, staff does not recommend an alternative.
Prepared by: Martha Mendez, Public Safety Manager
Approved by: Chris Escobedo, Community Service Director
Attachment: 1. Agreement for Law Enforcement Services with the County of
Riverside
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