SPEV 2021-0006 2021 HITS Duathlon (10.15.21)October 15, 2021
CASE NUMBER
Special Event Permit 2021-0006
ACTIVITY/EVENT
2021 HITS Duathlon
October 23, 2021
Lake Cahuilla Regional Park and local roads (see attached exhibits)
APPLICANT
Mr. John Eickman
HITS Endurance
319 Main Street
Saugerties, NY 12477
APPROVAL
The Design and Development Department has reviewed your request for Special Event
Permit 2021-0006. Pursuant to LQMC Section 9.100.130 (Special Events –
Nonresidential), your permit is approved based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the
fire marshal.
F. Security plans, including security staffing levels, and facilities have been provided
to the satisfaction of the La Quinta Police Department.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal
disruption to local traffic circulation.
This approval authorizes you to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must also comply with the provisions
and conditions of any other permits, as may be required/referenced herein, in order to
physically set up and conduct the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of event:
1. All vendors shall obtain a City Business License. A listing of all vendors, with contact
information, shall be submitted to the Design and Development Department. The
serving of food and alcoholic beverages during the event shall be subject to the
rules and requirements of the Riverside County Health Department and State of
California Alcoholic Beverage Control, respectively.
2. Portable generators shall be shielded to prevent accidental contact with guests.
Generators and internal combustion sources shall be separated from
tents/canopies by a minimum of 20 feet and shall be isolated from the public.
Extension cords shall be ground-secured to prevent tripping. Any lighting shall be
directed away from surrounding roadways and surrounding residential properties.
No spot or searchlights are permitted.
3. If ground excavations are required, please contact Underground Service Alert
(USA) at 1-800-227-2600 or 1-800-422-4133. This service is free of charge
provided USA is given a two-day notice prior to commencement of work.
4. The applicant shall obtain an encroachment permit for the traffic control
plan off-site signs and traffic controls placed within the City’s right-of-way.
Encroachment permit will include requirements for insurance that shall be
provided by the applicant. Please contact Amy Yu at (760)777-7047 for
assistance on obtaining an encroachment permit.
5. All temporary electrical wiring to any concession/vendor spaces shall be secured to
prevent physical hazards to the public and participants. Wiring/cords shall not be
subjected to environmental or physical damage.
6. Applicant shall adhere to attached Riverside County Fire Marshall conditions of
approval and event plan.
7. An adequate number of portable restroom facilities shall be provided, to
accommodate participants and guests. ADA-compliant portable restrooms shall be
provided as required by the Building Division.
8. Obtain any building permit(s) as may be required for temporary electric service
and any other required items (e.g. bleacher, portable generators, etc.). Contact
the Building Division at (760) 777-7012 for permit requirements.
9. Applicant shall post all affected gated communities, particularly along the north
side of Avenue 58 and along Madison Street, with a flyer or similar format that
provides event dates and times, indicates that security personnel will be present
to ensure traffic safety, and lists the applicant’s contact information. Information
shall be posted at or near callboxes and/or gate control actuators.
Completion/confirmation during event:
10. The event is permitted for October 23, 2021. Set up and operation of the event
shall be consistent with the attached exhibits and event information on file. At the
conclusion of the event, the event site and all roadways shall be returned to pre-
event conditions.
11. Applicant shall comply with all terms and conditions set forth in the Parade and
Special Event Permit issued by Riverside County TLMA for the duration of event
set-up, operation and take-down activities.
12. The applicant shall coordinate third party independent inspections to maintain the
traffic control plan (TCP) measures as approved under the traffic control plans. Any
takedown and/or relocation and re-installation of any traffic control devices as
approved in the TCP shall be inspected by said third party for conformance with
the intent and provisions of the approved TCP. In the absence of a third party
contract inspector, services may be provided by RCSD and/or Tops and Barricades.
13. Certain areas providing access to the event area are public and, as such, general
public access may not be denied or restricted in any manner that extends beyond
the limits of this event as approved.
14. Roadways/traffic aisles to structures and activities in and around the event will be
maintained accessible to emergency vehicles at all times. Any/all parking monitors
shall wear light-colored clothing and reflective vests as needed.
15. No on-street parking outside the approved event area may be utilized for event
parking. All on-street parking areas not otherwise restricted under the traffic
control plan as approved shall remain available for public use.
16. Security personnel shall be easily identifiable to the public by the provision of
uniformed personnel. All designated private security personnel must be licensed
by the State of California and possess a valid Private Security license.
17. Applicant shall be responsible for paramedic/medical service during the event.
18. All motor vehicles shall be parked in designated parking areas. Designated Fire
Lanes are to be kept open with minimum of 20 feet unobstructed access at all
times. Fire lanes shall be clearly outlined in an approved manner throughout the
event grounds by posting “NO PARKING FIRE LANE”.
19. The use of amplified equipment for announcements and award presentations is
permitted, provided that all provisions of the City of La Quinta’s Noise Ordinance
(LQMC 9.100.210) are complied with.
Completion/confirmation after conclusion of event (if necessary):
20. The event route and any sites used shall be left clean and in its original manner
after the event. Temporary trash receptacles shall be provided in and around the
event areas. All event areas shall be left free of debris at the end of each day’s
activities, and after the event concludes.
21. All traffic control provisions (CMS, cones, barricades, etc.) for the course shall be
removed immediately after the final participant(s) as they complete the course.
22. All signing must be removed at the conclusion of the event, or each sign is subject
to a $50.00 fine. Please contact the Code Compliance Division at (760) 777-7050
regarding removal of signage.
23. Any damage to public hardscape caused by this event shall be repaired as directed
by the City Engineer. This includes but is not limited to sidewalks, curb and gutter,
landscaping, pavement and street lights especially within the surrounding public
streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold
harmless the City of La Quinta (“the City”), its agents, officers and employees from any
claim, action or proceeding to attack, set aside, void, or annul the approval of this
temporary use permit. The City of La Quinta shall have sole discretion in selecting its
defense counsel. The City shall promptly notify the applicant of any claim, action or
preceding and shall cooperate fully in the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein. It is acknowledged that modifications to
traffic control and other approved measures may be necessary during the event to
address unanticipated problems that may arise.
OFFICE OF THE FIRE MARSHAL – LA QUINTA
78495 Calle Tampico, La Quinta, CA 92253 • Phone (760) 777-7074
• www.rvcfire.org
October 13, 2021
Alpha Win
Attn: john@hitsendurance.com
319 Main Street
Saugerties, NY 12477
Re: Special Event Operational Fire Plan Review – ALPHA WIN – PALM SPRINGS - DUATHLON
SPEV2021-0006 / EVENT DATE: 10/23/2021
DESCRIPTION: Alpha Win – Palm Springs Event consists of Duathlon races (run, bike, run) that will take
place on Saturday, October 23rd, 2021. The duathlon event includes a maximum 112 mile bike ride and a
26.2 mile run through the La Quinta and Riverside County areas, beginning at Lake Cahuilla.
The Event is being produced by HITS, Inc., located at 319 Main Street, Saugerties, NY 12477, as part of its
nationwide HITS Triathlon Series. There will be four duathlon competitions, all of which will include run,
bike and run components.
Set up for the event will commence on Thursday, October 20, 2021 and continue on Friday, October 22,
2021. All five of the triathlon competitions will take place on Saturday, October 23, 2021 Take down will
take place on Sunday, October 24, 2021.
The plans you submitted for the above referenced project have been reviewed by Riverside County Fire
Department - Office of the Fire Marshal personnel and are approved with the following conditions.
FIRE LANES/ACCESS [CFC 503]
This event has provided a detailed Traffic Control Plan that could have impacts to emergency service
response in the communities and areas surrounding the footprint of the event. It is mandated that Traffic
Control Personnel shall give priority clearance to responding emergency vehicles and direct event
participants to standby until safe to continue.
FIRST AID / EMERGENCY MEDICAL SUPPORT [CFC 403.12.2]
The event has an increased potential to create emergency medical or traumatic injury incident responses
within the Fire Department jurisdiction. Event Promoter shall make arrangements for dedicated event
medical services to include qualified personnel for first aid.
PUBLIC SAFETY COORDINATION/CONTACT INFORMATION
One (1) week prior to event, provide the onsite contact information for all public safety points of contact
(ex. Sheriff, contracted medical staff, private security, parking supervisor, life guard etc.). Provide any
information for any pre-event safety meetings.
All questions regarding the meaning of these conditions should be referred to the Office of the Fire Marshal
staff at (760)777-7074.
Kohl Hetrick - Fire Safety Specialist
Kohl.hetrick@fire.ca.gov
78495 CALLE TAMPICO, LA QUINTA, CA 92253 / 760-777-7000 / INSPECTION HOTLINE: 760-777-7131
Page 1 of 4
Operations Plan
Prepared in connection with
Alpha Win – Palm Springs – October 22-23, 2021
Description of Event (Please note this event has been changed from a triathlon to a duathlon for
2021)
The Event consists of Duathlon races (run, bike, run) that will take place on Saturday, October
23, 2021 with event check-in to commence on Friday, October 22, 2021. The Event is being
produced by HITS, Inc., located at 319 Main Street, Saugerties, NY 12477, as part of its
nationwide HITS Triathlon Series.
There will be four duathlon competitions, all of which will include run, bike and run components.
Set up for the event will take commence on Thursday, October 20, 2021 (if permissible) and
continue on Friday, October 22, 2021. All five of the triathlon competitions will take place on
Saturday, October 23, 2021 Take down will take place on Sunday, October 24, 2021.
Event Location
Lake Cahuilla Recreation Area, 58075 Jefferson St., La Quinta, CA
Event Maps Attached:
Bike Courses
Run Courses
Transition Area Site Map
Bike Out/In and Run Out/In Race Flow Diagram
Traffic Plan
Completed by Tops N Barricades
Event Timeline:
Thursday, October 21, 2021
Noon – 6 PM Commence set-up (if permissible)
Friday, October 22, 2021:
8 AM – Noon Complete set-up
2 PM – 6 PM Check-in for Saturday Events
Saturday, October 23, 2021:
5 AM – 6:30 AM Check-in continues for Saturday Events
7 AM – Midnight All triathlon races take place
Sunday, October 24, 2021:
10:00 AM – 4:00 PM Take-down and cleanup
Detours/Road Closures
Please see Traffic Control Plans for details on temporary road and lane closures.
Railroad Crossings
None
Page 2 of 4
Pre-event Public Notification
Event organizer will place portable signs with black text on an orange background reading
“Special Event Ahead – Watch for Participants” at key locations along the Bike and Run courses.
The signs will be in place prior to 6 AM on Saturday, October 23, 2021 and removed by 10 AM on
Sunday, October 24, 2021.
Event organizer will provide press releases to local area newspapers and will work with local
officials to supply the release to local print, radio and television broadcast outlets.
Coordination
Event organizer is currently working with the following government bodies:
• Coachella Valley Water District
• Riverside County Regional Park and Open-Space District
• City of La Quinta Planning Department
• City of La Quinta Public Works
• Riverside County Transportation Department
• La Quinta Police Department / Riverside County Sheriff’s Department
• CHP, Indio Unit
Event Day Communications
Communications will be accomplished primarily with cell phones and two-way radios.
Emergency Services
The swim has been eliminated for 2021. Consequently, an ambulance is no longer requires.
EMT’s will be on hand from the start until the conclusion of all races. All staff members and
volunteers will be given cell phone numbers for key members of event management. Situations
requiring an emergency response will be communicated by radio and/or cell ph one to a
designated member of management, who will then alert emergency services personnel.
Spectator Control
Spectators will largely consist of family and friends of event participants, who will be located in the
park at the start and finish line of the competition. Staff, including the event announcer will be
diligent in keeping the course clear of spectators and will employ the use of barriers as
necessary.
Pavement Markings
There will be no pavement markings. Bicyclists and runners will be separated from motor vehicle
traffic with traffic cones. Information and directional signs for participants will be on folding sign
boards.
Event Day Roadway Signing for Event Participants
Informational and directional signs will be located along the race courses to assist the
participants. All signs will be located well off the traveled roadway and shoulder. Event signs include
the following:
• Mile marker signs in increments of 5 miles for the Bike course – 13 ¾”(w) x 11 7/16(h)
• Mile marker signs in increments of 1 mile for the Run course – 13 ¾”(w) x 11 7/16(h)
• Directional turn arrows – 18”(w) x 24”(h)
Page 3 of 4
• Bike Turnaround on 30 ¾”(w) x 36”(h) sandwich board
• Run Turnaround on 30 ¾”(w) x 36”(h) sandwich board
• Aid Station – ½ Mile Ahead – Water & Heed on 30 ¾”(w) x 36”(h) sandwich board
Aid Stations
Aid Stations will be located every 10 miles on the Bike course and every 1.5 miles on the Run
course. All aid stations will have water, energy drink, energy bars, gels and fruit. Aid stations on the
Sunday Run course will include light towers and portable toilets. All items will be located well off the
roadway.
Event Support Vehicles
• Motorcycle accompanying the lead cyclist for the Half distance race
• Follow vehicle to trail last cyclist for the Full distance race
• The last runner on each day will be monitored by staff and volunteers at Aid Stations.
Tents – to be in Lake Cahuilla Recreation Area
• Tents at Lake Cahuilla Recreation Area (La Quinta)
o Up to three tents each of which will be open on all sides and contain less than
400 square feet with minimum fire break clearance of 12 feet
• 10’ x 10’ pop-up tents for vendors, timing stations and Aid Stations:
Lights and Electrical
• Portable light towers with generators in Lake Cahuilla Park
• Portable light towers with generators at selected Aid Stations
• Portable generators for other electrical needs
Portable Toilets (in addition to permanent restrooms located in Lake Cahuilla Park)
• 1 unit for every 50 entrants in the Registration and Transition Areas
• Up to 6 units on the Run and Bike Course on Saturday only
• 1 Handicap unit
• 1 Hand Wash unit
Staffing Estimate
• 20 permanent staff
• 20 local laborers
• 50 local volunteers
Page 4 of 4
Security Personnel
• Local state, county and city law enforcement officials for traffic control as discussed
above
• 2-3 staff members to keep bicycle transition area secure
• Water safety personnel – 1 for every 50 entrants – duration of approximately 1 ½ - 2 hour
on Saturday and ½ - 1 hours on Sunday.
Food & Beverage (To be adjusted based on current COVID conditions)
• Registration and Check-in Area
o Bagels, muffins, pretzels, chips, etc.
o Hand fruit
o Bottled beverages
o Coffee
• Aid Stations
o Bottled water
o Hand fruit
o Power bars
o Energy gels
o Energy drinks
Equipment List
• Traffic cones
• Course information and directional signs
• Timing equipment antennae
Solid Waste & Recycling
Event organizer will utilize staff for management of all solid waste hauler and recyclable material.
Trash containers will be located throughout the Registration and Check -in area and at each Aid Station
DESCRIPTION OF ACTIVITY
• Dates and hours of activity: October 23, 2021 - 7:00 AM to 11:59 PM
• Date of set up: October 21-22, 2021; Date of removal: October 23-24, 2021
• Maximum estimated attendance: 400 athletes plus 400 friends and family
• Bike and Run Courses for Triathlon Races are in public right of way
• Light towers and portable generators will provide power needs; low decibel public address
system will be used for announcements at start and finish lines within the park
CONTACT INFORMATION
• John A. Eickman
• Alpha Win (formerly HITS, Inc., dba HITS Triathlon Series)
• 319 Main Street, Saugerties, NY 12477
• 845-247-7275
• john@hitsendurance.com
Alpha Win
319 Main Street
Saugerties, NY 12477
845-247-7275
2021 HITS Alpha Win – Palm Spring
Notification Schedule
Action 09/30/21 10/17/21 10/20/21
Place signs – “Triathlon, October 23, Expect
Delays” – week prior:
• Madison, south of Ave 54
• Airport Blvd, east of Madison
• Ave 58, east of Madison
• Madison, south of Ave 58
Requested by County 2019
• Pierce and 66th Ave
• Pierce and Harrison
Ron
Fifield to
place end
of day
10/17
Flyers (laminated) at entrances to Ave 58
and Madison neighborhoods, Wednesday,
October 20, 2019
Legal notice Desert Sun – ad placement
Wednesday, Oct. 20, 2019
Quarry – contact Mark Scheibach,
mscheibach@thequarrygc.com
To be
sent 9/30
Andalusia Golf Club, John Cummings,
jcummings@andalusiacc.com 760-777-1050;
To be
sent 9/30
Palms Golf Club, 760-771-2606; Brian
Calhoun brian@thepalmsgc.org; Tina
Velasquez tina@thepalmsgc.org
@thepalmsgc.org)
To be
sent 9/30
Neighborhood at 58th and Monroe (could not
determine contact for this location in past)
TBD
PGA West, Maintenance Yard, 760-564-4463;
pgawest@pgawest.com
To be
sent 9/30
Torrez Martinez Tribe – contact 760-397-
0300; TMTTortez@torresmartinez.org
To be
sent 9/30
Sun Lines – contact Luis Salcido; 760-343-
3456, ext 1605; Manuel Alcala
To
contact
9/30
Opening in fence
Parking
Alpha Win –Palm Springs
•Red arrows show emergency
vehicle access. La Quinta PD at
park entrance and at Ave 58 &
Jefferson stop bike traffic as
necessary.
•Race commences at 7 am –
course shown with yellow
arrows on Park Rd for Run #1.
•Athletes complete Run #1 and
enter Transition Area (T1)-
shown as blue box .
•Athletes exit T1 with bikes and
exit park –shown with white
arrows between 7:15 AM & 10
AM. Some bikes return to park
on same course between 8:15
AM & Noon.
•Athletes complete bike course
and begin Run #2 –shown with
orange arrows. Runners enter
and exit the park through an
opening in the fence giving
access to Jefferson St and Ave
58.
•Athletes complete the run
course and the race by crossing
the finish line –shown as green
triangle.
•Water is made inaccessible with
fence (shown in red and guards
to prohibit entry)
•Run #1 onsite commences at 7
am –course shown with orange
arrows.
•Athletes complete first run
segment and enter Transition
Area (T1)-shown as blue box .
•Athletes exit T1 with bikes and
exit park –shown with white
arrows. Bikes for Half & Full
distance do not return to park;
bikes for Sprint & Olympic re-
enter the park on same course
as exit.
•Athletes complete bike course
and begin Run #2 shown with
orange arrows. Run course
enters and exits the park
through an opening in the fence
giving access to Jefferson St and
Ave 58.
•Athletes complete the run
course and the race by crossing
the finish line –shown as green
triangle.
Opening in fence
Parking
Alpha Win –Palm Springs
•Water is made inaccessible with
fence (shown in red) and guards
to prohibit entry.
•Transition Area shown as blue
box.
•Run #1 & Run #2 –beginning
and end of course shown with
orange arrows and finish shown
as green triangle
•Bike course out and return
shown with white arrows
•Vehicles restricted to one lane
in and out on the east side of
the guard station during race.
•Course Marshalls are stationed
at areas indicated by yellow
bars to keep traffic from
entering bike area and to delay
traffic in an out of parking area
in order to permit athletes to
access and leave Cahuilla Park
Rd during both run segments of
the race.
Parking