2021 08 04 FAC MinutesFINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 4 AUGUST 4, 2021
REGULAR MEETING
FINANCIAL ADVISORY COMMISSION
MINUTES
WEDNESDAY, AUGUST 4, 2021
CALL TO ORDER
A regular quarterly meeting of the Financial Advisory Commission
(Commission) was called to order at 4:00 p.m. by Chairperson Mills.
This meeting was held by teleconference pursuant to Executive orders N-25-
20, N-29-20, N-33-20, N-35-20, and N-60-20, executed by the Governor of
California in response to the state of emergency relating to novel coronavirus
disease 2019 (COVID-19) and enabling teleconferencing accommodations by
suspending or waiving specified provisions of the Ralph M. Brown Act
(Government Code § 54950 et seq.).
PRESENT: Commissioners Anderson, Batavick, Campbell, Dorsey, Way, and
Chairperson Mills
ABSENT: None
VACANCY: One
STAFF PRESENT: Interim Finance Director Martinez, Financial Services Analyst
Hallick, and Management Assistant Delgado.
PLEDGE OF ALLEGIANCE
Commissioner Batavick led the audience in the Pledge of Allegiance.
The Commission welcomed the new Commissioners and all Commissioners
shared a brief introduction of their backgrounds and qualifications.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA None
CONFIRMATION OF AGENDA Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
None
CONSENT CALENDAR ITEMS
1. APPROVE SPECIAL MEETING MINUTES DATED JUNE 2, 2021
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REGULAR MEETING
Commissioner Mills requested the following revisions to the June 2, 2021
Special Meeting minutes:
Page 3, the first sentence of Paragraph 1
shall read as follows:
Chair Mills thanked Commissioners Hunter, Rosen, and Twohey for their
dedicated public service and commitment to the Commission, and dedicated
service to the community.
Page 4, Paragraph 3 shall read as follows:
The Commission inquired if the applications submitted to the City by
candidates interested in serving on the Commission would be available for
review.
Motion A motion was made and seconded by Commissioners Batavick/Mills
to approve Consent Calendar Item No. 1 as amended. Motion failed due to the
lack of a quorum: ayes 2, noes 0, abstain 3, absent 1 (Way).
COMMISSIONER WAY JOINED THE MEETING AT 4:19 P.M.
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
APRIL 30, 2021
3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
MAY 31, 2021
Motion A motion was made and seconded by Commissioners Way/Anderson
to approve Consent Calendar Items Nos. 2 and 3, as submitted. Motion passed:
6 ayes, 0 noes, 1 vacancy.
The Commission expressed general consensus to reconsider Consent Calendar
Item No. 1 in accordance with Section 7.3
of Procedure for public meetings adopted on June 2, 2015 via Resolution No.
2015-023.
1. Reconsideration APPROVE SPECIAL MEETING MINUTES DATED
JUNE 2, 2021
Motion A motion was made and seconded by Commissioners Batavick/Mills
to approve Consent Calendar Item No. 1 as amended by Commissioner Mills
and noted above. Motion passed: ayes 5, noes 0, abstain 1 (Campbell),
vacancy 1.
FINANCIAL ADVISORY COMMISSION MINUTES Page 3 of 4 AUGUST 4, 2021
REGULAR MEETING
BUSINESS SESSION
1. APPOINT A FINANCIAL ADVISORY COMMISSIONER
CHAIRPERSON AND VICE-CHAIRPERSON TO SERVE FOR FISCAL
YEAR 2021/22
Financial Services Analyst Hallick presented the staff report, which is on file in
the Finance Department.
The Commission nominated Commissioners Batavick and Mills for Chairperson
and Vice-Chairperson.
Motion A motion was made and seconded by Commissioners
Campbell/Anderson to app Batavick and Mills to serve as
Chairperson and Vice-Chairperson, respectively for fiscal year 2021/22. Motion
passed: ayes 6, noes 0, vacancy 1.
STUDY SESSION None
DEPARTMENTAL REPORTS
All reports are on file in the finance department
1. FIRST QUARTER 2021 (JANUARY-MARCH) SALES TAX UPDATE
FOR THE CITY OF LA QUINTA
2. HIGHWAY 111 FORM BASED CODE AND DESIGN CAPITAL
IMPROVEMENT PROJECT (CIP) 2019-05 UPDATE
Commissioner Mills requested an update on the subcommittee projects list
(List) previously distributed to the Commission. Staff provided a verbal
update on which subcommittees/projects would be taking place in the next
few months and said they would provide the Commission with an updated List
by the next Commission meeting.
Commissioner Mills said that on July 15, 2021, Commissioner Batavick and
himself met with City Staff to discuss some of the following items: roles and
responsibilities of the Commissioners, commission meetings, preparation of
meeting agendas, Commission subcommittees, and board and commission
terms.
Commissioner Mills inquired about the recruitment for a new Finance Director.
Interim Finance Director Martinez said she is currently the acting Finance
Director and Rosemary Hallick is the Interim Accounting Manager. Staff said
that the Human Resources (HR) Department had recently executed an
agreement with a
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REGULAR MEETING
consultant to assist with this executive recruitment;
meet with consultant and finalize timeline for the recruitment process; and
Interim Finance Director Martinez, Interim Accounting Manager Hallick and
Finance staff are covering the increased job responsibilities until the vacancy is
filled.
Chair Batavick inquired on status for in person commission meetings. Staff
said the City continues to stay updated following Riverside County
recommendations and that due to the current COVID-19 variants circulating,
virtual Commission meetings will continue. Staff also mentioned that the City
is working on the coordination of the location, new set up process for boards
and commission public meetings, and that they would let the Commission know
in advance when staff is directed to have in-person commission meetings.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Mills/Dorsey to adjourn this meeting at 5:24 p.m. Motion passed: ayes 6,
noes 0, vacancy 1.
Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California