2021 10 06 FAC Minutes Special MeetingFINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 3 OCTOBER 6, 2021
SPECIAL MEETING
FINANCIAL ADVISORY COMMISSION
SPECIAL MEETING
MINUTES
WEDNESDAY, OCTOBER 6, 2021
CALL TO ORDER
A special meeting of the Financial Advisory Commission (Commission) was
called to order at 4:00 p.m. by Chair Batavick.
This meeting was held by teleconference pursuant to Executive Orders N-60-
20 and N-08-21 executed by the Governor of California, and subsequently
Assembly Bill 361 (AB 361, 2021), enacted in response to the state of
emergency relating to novel coronavirus disease 2019 (COVID-19) and
enabling teleconferencing accommodations by suspending or waiving specified
provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Commissioners Anderson, Campbell, Mills, Way, and Chairperson
Batavick
ABSENT: Commissioner Dorsey
VACANCY: One
STAFF PRESENT: Interim Finance Director Martinez, Financial Services Analyst
Hallick, and Management Assistant Delgado
PLEDGE OF ALLEGIANCE
Commissioner Campbell led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA None
CONFIRMATION OF AGENDA Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
None
CONSENT CALENDAR ITEMS
1. RECEIVE AND FILE THE FOURTH QUARTER FISCAL YEAR
2020/21 TREASURY REPORTS FOR APRIL, MAY, AND JUNE 2021
FINANCIAL ADVISORY COMMISSION MINUTES Page 2 of 3 OCTOBER 6, 2021
SPECIAL MEETING
Motion A motion was made and seconded by Commissioners Mills/Way to
approve the Consent Calendar, as submitted. Motion passed: ayes 5, noes
0, absent 1 (Dorsey), vacancy 1.
BUSINESS SESSION
1. APPOINT TWO FINANCIAL ADVISORY COMMISSIONERS TO
AUDIT AND FORMULATE THE ANNUAL MEASURE G COMPLIANCE
REPORT FOR FISCAL YEAR 2020/21
Interim Finance Director Martinez presented the staff report, which is on file in
the Finance Department.
Chair Batavick shared background on review process and his experience of
auditing and formulating the annual Measure G compliance report from prior
fiscal years.
Commissioner Anderson, Campbell, and Way expressed their willingness to
audit and formulate the annual Measure G compliance report for fiscal year
2020/21.
Motion A motion was made and seconded by Commissioners Mills/Campbell
to appoint Commissioners Anderson, Campbell, and Way to audit and formulate
the annual Measure G compliance report for fiscal year 2020/21. Motion
passed: ayes 5, noes 0, absent 1 (Dorsey), vacancy 1.
STUDY SESSION None
DEPARTMENTAL REPORTS
1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Interim Finance Director Martinez presented the staff report, which is on file in
the Finance Department.
Chair Batavick inquired if any upcoming items for review would require a
request for proposal (RFP). Interim Finance Director Martinez said once the
recruitment for a Finance Director is completed staff would circle back with the
Commission if any upcoming items would require an RFP.
The Commission inquired on the type of investments made by the City.
Financial Services Analyst Hallick said that all investments are federal deposit
insured and/or credit union insured and welcomed the Commissioners to send
a listing of what investments they would like more detailed information on to
address any concerns.
FINANCIAL ADVISORY COMMISSION MINUTES Page 3 of 3 OCTOBER 6, 2021
SPECIAL MEETING
The Commission and staff discussed process and timeline for recruitment for
the Finance Director position.
Commissioner Way inquired on when the Commission would be able to meet in
person. Staff said with the recent COVID-19 exposure at the joint Council and
Planning Commission meeting on Tuesday, September 28, 2021, staff currently
awaits direction on when in person Commission meetings would take place as
well as the City continues to follow recommendations from the county and
state.
Chair Mills asked for update on the vacant seat for the Commission. Staff replied
one application has been received, application deadline is October 11, and that
interviews are scheduled to take place at the Council meeting on Tuesday,
October 19.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Mills/Campbell to adjourn this meeting at 4:32 p.m. Motion passed: ayes 5,
noes 0, absent 1 (Dorsey), vacancy 1.
Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California