2021-23 World Triathlon Corporation Amendment 4 - Term ExtensionMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
AMENDMENT NO. 4 TO HOST VENUE AGREEMENT
WITH WORLD TRIATHLON CORPORATION
This Amendment No. 4 (“Amendment No. 4”) to Host Venue
Agreement is made and entered into as of the 22nd day of October, 2021 (the
"Amendment No. 4 Effective Date ") by and among the CITY OF LA QUINTA
(“City”), a California municipal corporation, the CITY OF INDIAN WELLS
(“IW”), a California municipal corporation, and WORLD TRIATHLON
CORPORATION (“WTC”), a Florida Corporation.
RECITALS
WHEREAS, on or about December 19, 2017, the Cities of La Quinta, and
Indian Wells, and WTC (collectively referred to as the “Parties” from hereto)
entered into that certain Host Venue Agreement (“Original Agreement”) to
authorize WTC to prepare and conduct an IRONMAN 70.3 Indian Wells – La
Quinta triathlon (“Event”) each year of the Original Agreement; and
WHEREAS, Amendment No. 1, entered into on or about May 20, 2019,
amended Section 1(d)(ii) to change the race date for the 2019 Event from
December 15, 2019 to December 8, 2019; and
WHEREAS, Amendment No. 2, entered into on or about December 19,
2019, amended Section 1(d)(iii) to change the race date for the 2020 Event
from December 13, 2020 to December 6, 2020; and
WHEREAS, Amendment No. 3, entered into on or about December 9,
2020, amended Section 1(d)(iii) to change the race date for the 2020 Event
from December 6, 2020 to December 5, 2021 due to the novel coronavirus
pandemic and extend the Term for one additional year thirty (30) days after
the 2021 Event. The Original Agreement, and Amendment Nos. 1, 2, and 3,
are collectively referred to as the “Agreement.” The Term of the Agreement
currently expires January 4, 2022; and
WHEREAS, the Parties mutually agree to extend the Term of the
Agreement for two additional years from thirty (30) days after the 2021 Event
to thirty (30) days after the 2023 Event pursuant to Section 2 of Agreement;
and
NOW THEREFORE, in consideration of the foregoing Recitals and mutual
covenant herein contained, the Parties agree as follows:
1.Section 2 of the Agreement is hereby deleted in its entirety and
replaced with the following:
Term of Agreement. This Agreement is effective beginning on the
Effective Date and will continue in effect until the date that is thirty (30)
days after the 2023 Event, unless this Agreement is sooner terminated
in accordance with the terms of this Agreement (the “Term”).
2.Sections 1(d)(iv) and 1(d)(v) are hereby added to the Agreement
and read as follows:
Section 1(d)(iv). Sunday, December 4, 2022
Section 1(d)(v). Sunday, December 3, 2023
3.Section 3(a) of the Agreement is hereby amended to include the
following sentence:
With respect to the Events taking place in 2022 and 2023, the Annual
Payment amounts paid to WTC by the Hosts shall remain the same as
compared to previous Race Years and such Annual Payments for the
2022 and 2023 Events shall be paid to WTC by September 30th of each
such Race Year.
In all other respects, the Agreement shall remain in effect.
Signature pages directly follow this page
AMENDMENT
IN WITNESS WHEREOF, the Cities of La Quinta, and Indian Wells, and WTC
have executed this Amendment No. 4 to the Agreement on the respective
dates set forth below.
CITY OF LA QUINTA a California municipal corporation
Dated:
JON MCMILLEN, City Manager
City of La Quinta, California
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
11/30/2021
KA RADEVA Ci
City of La Quinta
CITY COUNCIL MEETING: November 2, 2021
STAFF REPORT
AGENDA TITLE APPROVE AMENDMENT NO. 4 TO VENUE HOSTING
AGREEMENT WITH WORLD TRIATHLON CORPORATION, LLC. TO HOST THE
IRONMAN 70.3 INDIAN WELLS – LA QUINTA TRIATHLON FOR TWO
ADDITIONAL YEARS
RECOMMENDATION
Approve Amendment No. 4 to Venue Hosting Agreement with World Triathlon
Corporation, LLC to host the IRONMAN 70.3 Indian Wells – La Quinta Triathlon
for two additional years; and authorize the City Manager to execute the
amendment.
EXECUTIVE SUMMARY
The third IRONMAN 70.3 Indian Wells – La Quinta Triathlon (Event) will
take place December 5, 2021 and will utilize the successful route created
in 2019 as a result of extensive community collaboration.
The Venue Host Agreement will expire after the December 2021 Event.
Under Amendment No. 4, the Cities of La Quinta and Indian Wells are
seeking to extend the existing agreement with World Triathlon
Corporation for two additional years to host an Event in 2022 and 2023.
All the terms and financial obligations would remain the same.
FISCAL IMPACT
The $75,000 host sponsorship would be paid in 2022 and 2023. Funds
budgeted in Account No. 101-3003-60149, Community Experiences.
BACKGROUND/ANALYSIS
The 2019 Event was successfully held on December 8, 2019. A coordinated
effort between all participating agencies resulted in minimal traffic impacts,
no major injuries, and timely removal of traffic control equipment. The Greater
Palm Springs Convention and Visitors Bureau (CVB) generated an economic
impact report which demonstrated that the Event provided over $9,000,000
CONSENT CALENDAR ITEM NO.
73
in economic benefits for the region as well as further establishing La Quinta
as an international destination.
Immediately following the 2019 Event, Staff and IRONMAN began planning for
the 2020 event. However, on March 4, 2020 a state of emergency was
declared due to the COVID-19 pandemic resulting in the cancellation of major
events with large gatherings. On November 17, 2020, Council approved
amendment No. 3 to the venue host agreement allowing the postponement of
the 2020 event to December 5, 2021 due to COVID restrictions. The 2021
Event will incorporate the improved 2019 route, extensive community
information efforts, and refinement learned from the 2018 and 2019 events.
All terms of the existing agreement would remain the same including each
agencies resource commitments, financial participation by the CVB, and
IRONMAN paying for traffic, police, and fire costs required by the Event. If
Amendment No. 4 is approved, all terms and obligations will continue through
2023. Thereafter and based on continued positive performance, staff will work
with all parties on a new long-term agreement for the triathlon.
ALTERNATIVES
Council can elect not to amend the agreement and not host the events in 2022
and 2023.
Prepared by:
Approved by:
Attachment:
Chris Escobedo, Community Resources Director
Jon McMillen, City Manager
1. Amendment 4 to Venue Hosting Agreement with World
Triathlon Corporation, LLC
74