2021 12 14 FAC Minutes Special MeetingFINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 4 DECEMBER 14, 2021
SPECIAL MEETING
FINANCIAL ADVISORY COMMISSION
SPECIAL MEETING
MINUTES
TUESDAY, DECEMBER 14, 2021
CALL TO ORDER
A special meeting of the La Quinta Financial Advisory Commission
(Commission) was called to order at 4:00 p.m. by Chair Batavick.
This meeting was held by teleconference pursuant to Executive Orders N-60-
20 and N-08-21 executed by the Governor of California, and subsequently
Assembly Bill 361 (AB 361, 2021), enacted in response to the state of
emergency relating to novel coronavirus disease 2019 (COVID-19) and
enabling teleconferencing accommodations by suspending or waiving specified
provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.),
members of the public, the Financial Advisory Commission, the City Manager,
City Attorney, City Staff, and City Consultants may participate in this special
meeting by teleconference.
PRESENT: Commissioners Anderson, Campbell, Dorsey, Mast, Mills, Way,
and Chair Batavick
ABSENT: None
STAFF PRESENT: Interim Finance Director Martinez, Financial Services Analyst
Hallick, City Clerk Radeva, Management Assistant Delgado, Management
Analyst Mignogna, and Public Works Director/City Engineer McKinney
PLEDGE OF ALLEGIANCE
Commissioner Anderson led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA None
CONFIRMATION OF AGENDA Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1.
City Clerk Radeva provided a brief overview of Section 2.9 - Requesting the
Addition
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SPECIAL MEETING
of Items to a Future Agenda, under Rules of Procedure (Resolution No. 2021-
034) included in the Attachment 2 provided to all
City established Boards and Commissions. Ms. Radeva also provided an
overview on general updates on departmental structure within the City;
provisions of the Ralph M. Brown Act (Government Code Section 54950 et
seq.); process for general inquiries not under the scope and purview of the
Commission; examples of serial meetings; and requirements necessary for in-
person commission meetings and provided an update on this process.
The Commission and staff congratulated Claudia Martinez on her promotion to
Finance Director for the City.
CONSENT CALENDAR ITEMS
1. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
AUGUST 30, 2021
2. RECEIVE AND FILE FIRST QUARTER FISCAL YEAR 2021/22
TREASURY REPORTS FOR JULY, AUGUST, SEPTEMBER 2021
Motion A motion was made and seconded by Commissioners Anderson/Mills
to approve the Consent Calendar. Motion passed unanimously.
BUSINESS SESSION
1. APPROVE RECOMMENDATION OF HIGHWAY BRIDGE PROGRAM
ADVANCED CONSTRUCTION FUNDING FOR THE DUNE PALMS
ROAD BRIDGE PROJECT NO. 2011-05 (Project)
Management Analyst Mignogna presented the staff report, which is on file in
the Finance Department.
The Commission, staff, and City Consultant/Project Manager Nickerson with
NAI Consulting, inc. discussed how expenses are disclosed and reflected for the
Project ; timeline process for Project
reimbursement; funding allocation options; other agency funding shares; and
Measure G and Unassigned reserve projections. The Commission requested
Comprehensive Financial Report.
Motion A motion was made and seconded by Commissioners Mills/Dorsey to
approve recommendation of using a combination of both unassigned and
Measure G funds for Highway Bridge Program Advanced Construction Funding
for the Dune Palms Road Bridge Project No. 2011-05. Motion passed
unanimously.
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SPECIAL MEETING
2. RECEIVE AND FILE FISCAL YEAR 2020/21 MEASURE G SALES TAX
COMPLIANCE REPORT
Financial Services Analyst Hallick presented the staff report, which is on file in
the Finance Department.
Ms. Hallick thanked the subcommittee for their dedication and hard work in
auditing and formulating the fiscal year 2020/21 annual Measure G compliance
report (Report).
Commissioner Mills suggested some minor changes to the Report such as
changing the word recap to summary on page one, in last sentence in first
paragraph under Overview; adding 23% in front of Measure G funds in second
bullet point under Report Highlights on page one; replacing the word stronger
with greater in first sentence under Fiscal Year 2020/21 Revenues on page one;
and replacing the word concludes to confirms in last paragraph under Measure
G Background and Compliance Summary on last page of Report.
Discussion followed that the Report is published on website and
possibly in the La Quinta Gem newspaper, a local publication in La Quinta.
Motion A motion was made and seconded by Commissioners
Anderson/Batavick to receive and file the fiscal year 2020/21 annual Measure
G compliance report as amended by Commissioner Mills. Motion passed
unanimously.
3. APPOINT TWO FINANCIAL ADVISORY COMMISSIONERS TO
SERVE ON THE FISCAL YEAR 2022/23 GENERAL FUND
OPERATING BUDGET SUBCOMMITTEE
Interim Finance Director Martinez presented the staff report, which is on file in
the Finance Department.
Commissioner Anderson, Dorsey, and Mast expressed their willingness to serve
on the fiscal year 2022/23 general fund operating budget subcommittee.
Motion A motion was made and seconded by Commissioners Batavick/Mills
to appoint Commissioners Anderson, Dorsey, and Mast to serve on the fiscal
year 2022/23 general fund operating budget subcommittee. Motion passed
unanimously.
STUDY SESSION None
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SPECIAL MEETING
DEPARTMENTAL REPORTS
All reports are on file in the finance department.
1. COMMUNITY WORKSHOP IN JANUARY
Chair Batavick shared his experience from past community workshops and
encouraged other commissioners to attend.
2. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Chair Batavick inquired about the review of capital improvement budget and if
the this year by the
Commission. Staff said the capital improvement budget is included in the fiscal
year 2022/23 operating budget subcommittee review and that the
unfunded pension liability reviewed last year would be reviewed again in fiscal
year 2022/23.
CO
Chair Batavick
December 7, 2021, which Commissioner Anderson also attended.
Chair Batavick said that he would recommend to the group who reviews the
the future to consider steps to fully fund the
selected to review the fiscal year 2022/23 operating budget to pay close
attention to the high inflation currently taking place.
unfunded pension liability.
ADJOURNMENT
There being no further business, it was moved by Chair Batavick to adjourn
this meeting at 5:45 p.m. Motion passed unanimously.
Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California