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2022 01 24 DHDIRECTOR’S HEARING Page 1 of 1 JANUARY 24, 2022 SPECIAL MEETING NOTICE AND CALL OF DIRECTOR’S HEARING SPECIAL MEETING NOTICE IS HEREBY GIVEN that a Director’s Hearing Special Meeting is hereby called to be held on Monday, January 24, 2022, at 2:00 p.m., at La Quinta City Hall Council Chambers located at 78495 Calle Tampico, La Quinta, CA 92253 for the following purpose: PUBLIC HEARING 1.ADOPT A RESOLUTION TO APPROVE SPECIAL EVENT PERMIT 2021-0008 FOR 4-11 EVENTS AT THE GRIFFIN ESTATE; APPLICANT: MARK MAJER; CEQA: THE PROJECT IS EXEMPT UNDER GUIDELINES SECTION 15304, MINOR ALTERATIONS TO LAND; LOCATION 81345 AVENUE 54 ***** Teleconferencing and Telephonic Accessibility is in Effect ***** Dated: January 21, 2022 /s/Danny Castro_______________ DANNY CASTRO, Director Design and Development Department Attest: ____________________ TANIA FLORES, Administrative Technician DECLARATION OF POSTING I, Tania Flores, Administrative Technician of the City of La Quinta, do hereby declare that the foregoing notice for the Director’s Hearing Special Meeting of January 24, 2022, was posted on the outside entry to the Council Chamber at 78495 Calle Tampico, and the bulletin boards at 51321 Avenida Bermudas and 78630 Highway 111 on January 21, 2022. DATED: January 21, 2022 TANIA FLORES, Administrative Technician City of La Quinta, California DIRECTOR’S HEARING Page 1 of 3 JANUARY 24, 2022 SPECIAL MEETING DIRECTOR’S HEARING AGENDA LA QUINTA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta SPECIAL MEETING MONDAY, JANUARY 24, 2022, AT 2:00 P.M. ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect Beginning Friday, January 14, 2022, La Quinta City Hall and the La Quinta Wellness Center will be temporarily closed to walk-in traffic due to a surge in COVID-19. Online services are available through the City’s website at www.laquintaca.gov or by calling (760) 777 – 7000. Pursuant to Executive Orders N-25-20 and N-08-21 executed by the Governor of California, and subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the public, the Director, the City Attorney, City Staff, and City Consultants may participate in this meeting by teleconference. Further, due to the temporary closure of City Hall, the public is not permitted to physically attend this meeting; however, any member of the public may listen or participate in this meeting virtually as specified below. Members of the public may listen to this meeting by tuning-in live via http://laquinta.12milesout.com/video/live. Members of the public wanting to address the Director, either for a specific agenda item or matters not on the agenda, are requested to follow the instructions listed below: Written public comments – can be provided by email to Administrative Technician Tania Flores, at TFlores@LaQuintaCA.Gov, preferably by 11:00 a.m. the day of the meeting, and will be distributed to the Director and incorporated into the agenda packet and public record of the meeting, but will not be read during the meeting unless, upon the request of the Director, a brief summary of any public comment is asked to be read, to the extent that Staff can accommodate such request. Director’s Hearing Agendas and staff reports are now available on the City’s web page: www.laquintaca.gov DIRECTOR’S HEARING Page 2 of 3 JANUARY 24, 2022 SPECIAL MEETING The email subject line must clearly state “Written Comments” and the email should list the following: 1) Full Name 4) Public Comment or Agenda Item Number 2) City of Residence 5)Subject 3) Phone Number 6) Written Comments ***** TELECONFERENCE PROCEDURES ***** Verbal Public Comment via Teleconference – members of the public may attend and participate in the meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Director; the City will facilitate the ability for a member of the public to be audible to the Director and general public and allow him/her/they to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Director, in order to become audible to the Director and the public. Only one person may speak at a time by teleconference and only after being recognized by the Director. Zoom Link: https://us06web.zoom.us/j/82853067939 Meeting ID: 828 5306 7939 Or by phone: (253) 215 – 8782 It would be appreciated that any email communications for public comments related to the items on the agenda, or for general public comment, are provided to the City at the email address listed above prior to the commencement of the meeting. If that is not possible, and to accommodate public comments on items that may be added to the agenda after its initial posting or items that are on the agenda, every effort will be made to attempt to review emails received by the City during the course of the meeting. The Director will endeavor to take a brief pause before action is taken on any agenda item to allow Staff to review emails and share any public comments received during the meeting. All emails received by the City, at the email address above, until the adjournment of the meeting, will be included within the public record relating to the meeting. **************************** CALL TO ORDER PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Director on any matter not listed on the agenda by providing written public comments via email as indicated above; or provide verbal public comments via teleconference by joining the meeting virtually at DIRECTOR’S HEARING Page 3 of 3 JANUARY 24, 2022 SPECIAL MEETING https://us06web.zoom.us/j/82853067939 and use the “raise your hand” feature when prompted by the Director. Please limit your comments to three (3) minutes (or approximately 350 words). The Director values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CONFIRMATION OF AGENDA PUBLIC HEARINGS For all Public Hearings on the agenda, a person may provide public comments in support or opposition of a project(s). If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at, or prior to the public hearing. A person may submit written comments via email at TFlores@LaQuintaCA.Gov; or provide verbal comments during the public hearing via teleconference by joining the meeting virtually at https://us06web.zoom.us/j/82853067939 and use the “raise your hand” feature when prompted by the Director. PAGE 1.ADOPT A RESOLUTION TO APPROVE SPECIAL EVENT PERMIT 2021-0008 FOR 4-11 EVENTS AT THE GRIFFIN ESTATE; APPLICANT: MARK MAJER; CEQA: THE PROJECT IS EXEMPT UNDER GUIDELINES SECTION 15304, MINOR ALTERATIONS TO LAND; LOCATION 81345 AVENUE 54 [DIRECTOR HEARING RESOLUTION 2022-001] 4 ADJOURNMENT DECLARATION OF POSTING I, Tania Flores, Administrative Technician of the City of La Quinta, do hereby declare that the foregoing notice for the Director’s Hearing Special Meeting of January 24, 2022, was posted on the outside entry to the Council Chamber at 78495 Calle Tampico, and the bulletin boards at 51321 Avenida Bermudas and 78630 Highway 111 on January 21, 2022. DATED: January 21, 2022 TANIA FLORES, Administrative Technician City of La Quinta, California City of La Quinta DIRECTOR’S HEARING: January 24, 2022 STAFF REPORT AGENDA TITLE: ADOPT A RESOLUTION TO APPROVE SPECIAL EVENT PERMIT 2021-0008 FOR 4-11 EVENTS AT THE GRIFFIN ESTATE; APPLICANT: MARK MAJER; CEQA: THE PROJECT IS EXEMPT UNDER GUIDELINES SECTION 15304, MINOR ALTERATIONS TO LAND; LOCATION: 81345 AVENUE 54 APPLICANT/OWNER: MARK MAJER REQUEST: ADOPT A RESOLUTION TO APPROVE SPECIAL EVENT PERMIT 2021-0008 FOR 4-11 EVENTS AT THE GRIFFIN ESTATE CEQA: THE LA QUINTA DESIGN AND DEVELOPMENT DEPARTMENT HAS DETERMINED THAT THE PROJECT IS EXEMPT UNDER GUIDELINES SECTION 15304, MINOR ALTERATIONS TO LAND LOCATION: 81345 AVENUE 54 LEGAL: APN: 780-130-001 & -002 RECOMMENDATION Adopt a resolution to approve Special Event Permit 2021-0008 and find the project exempt from the California Environmental Quality Act (CEQA). EXECUTIVE SUMMARY •La Quinta Municipal Code (LQMC) Section 9.160.170 Special Events – Residential allows for residential properties to apply for 4-11 special events within a calendar year. •The Owner/Applicant is proposing 4-11 events at the Griffin Estate (Estate) for 2022, to consist of different range events. The Estate has had multiple approved Special Events over the years. BACKGROUND/ANALYSIS The Estate is a ~39 acre estate complete with a main dwelling, large lake, pool, equestrian facilities, and other accessory buildings, formerly owned by Merv Griffin (Attachment 1). The Estate is part of the “Estates at Griffin Ranch” Specific Plan 14- 1001, which establishes allowances for special events within this Estate, with approval from the City. This Special Event Permit (SPEV) serves as the mechanism to review and permit special events, consistent with the Specific Plan. A majority of the Estate is left vacant and undeveloped, with the northwest corner of the Estate having all of PUBLIC HEARING NO. 1 4 the main buildings. The Estate is surrounded by the Griffin Ranch residential community. The Estate participates in the City’s Short Term Vacation Rental program and has had multiple City approved special events over the years, including 1-3 events from 2017-2019. These events mostly included weddings and one annual large scale event during Coachella Festival weekend. No event has been approved at this site since 2019, due in large part to COVID-19 related requirements and allowances. The Applicant is proposing to have up to 11 events at the Estate for the 2022 calendar year (Attachment 2). The Applicant has provided a reservation summary for eight (8) wedding events, with six (6) of them having a 150-guest count, one (1) with 200 guests, and one (1) with 400 guests (Attachment 3). All of the events would have 30- 40 workers per event, in addition to these guest counts. The events will all use base site plans provided by the Applicant, which utilize two access points off Avenue 54 and circulation through the Estate that has been used successfully in previously approved events (Attachment 4). The site plans show that only a portion of the ~39 acre site is used for purposes of the events, with the majority of the land not used or only used for circulation purposes. Other than these eight (8) events listed, the Applicant would be able to have a total of three (3) more events at the Estate. Information on the events would need to be provided to City staff in a timely manner, as set in the conditions of approval, and be consistent with this SPEV. One of these events is proposed to be the Coachella Festival related event, which is usually much larger in size, with guest counts in the thousands. This event would be reviewed by City staff separately and on its own but still count towards the eleven (11) events approved as part of this permit. Any approval during this Director’s Hearing does not grant approval towards a Coachella Festival related event. The Coachella Festival related event will have it’s own Special Event Permit application with independent fees, reviews, and correspondence and similar to previous years, be reviewed and considered at a Staff level. Although the event would count towards the eleven (11) events for the Estate, all reviews, conditions, and proposals are done independently. This event would be much larger in scope compared to the ones included in the reservation summary. Multiple conditions of approval have been recommended as part of the SPEV to ensure compliance with the LQMC, provide public safety, ensure of consistency with this SPEV, mitigate impacts, and ensure completion of any additional permits and licenses. Some examples of the conditions include: - Prior to each event the Applicant will provide final confirmations on guest counts, site plans, and all necessary information to City staff to ensure compliance with this SPEV. - Notifications to surrounding public for the events. - Compliance with all rules from the City’s Short Term Vacation Rental program - Allowance for City staff to inspect, including Fire, Police, and Code Compliance - Information on separate permits that may be required, such as Building Permit, Encroachment Permit, and Business Licenses 5 This request was sent to all applicable City departments, including the Riverside County Fire Department and Sheriff’s Department. All departments have approved of the event permit, as conditioned. Public Notice This project was advertised in The Desert Sun newspaper on January 13, 2022, and mailed to all property owners within 500 feet of the site. To date, no comments have been received. ENVIRONMENTAL REVIEW The La Quinta Design and Development Department has determined that this project is exempt from the California Environmental Quality Act (CEQA) under Section 15304(e), Minor Alterations to land. This project includes minor temporary use of land having negligible or no permanent effects on the environment. Report prepared by: Carlos Flores, Senior Planner Report reviewed by: Cheri Flores, Planning Manager Attachments: 1.Vicinity Map 2.Application Information 3. Reservation Summary 4.Site Plans Public Agency Review 6 AGENCY AND PUBLIC REVIEW DIRECTOR HEARING RESOLUTION 2022 - A RESOLUTION OF THE DIRECTOR OF THE DESIGN AND DEVELOPMENT DEPARTMENT OF THE CITY OF LA QUINTA APPROVING A SPECIAL EVENT PERMIT FOR 4-11 EVENTS AT GRIFFIN ESTATE AND FIND THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT CASE NUMBERS: SPECIAL EVENT PERMIT 2021-0008 APPLICANT: MARK MAJER WHEREAS, the Design and Development Director of the City of La Quinta, California did, on January 24, 2022, hold a duly noticed Public Hearing to consider a request by Mark Majer for approval of 4-11 events at the Griffin Estate, generally located at 81345 Avenue 54, more particularly described as: APN 780-130-001 & 780-130-002 WHEREAS, the Design and Development Department published a public hearing notice in The Desert Sun newspaper on January 13, 2022, as prescribed by the Municipal Code. Public hearing notices were also mailed to all property owners within 500 feet of the site; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said Director did make the following mandatory findings pursuant to Section 9.60.170 of the Municipal Code to justify approval of said Special Event Permit: 1.The event, as conditioned, will not be detrimental to the health, safety, and general welfare of the community in the area of the proposed event. City staff has reviewed, and will continue to review and monitor, the event(s) to mitigate any potential impacts. Conditions of approval are in place to ensure of public safety inside and outside of the event, including adequate review by public safety staff. 2.There is adequate area to conduct the event and to accommodate the anticipated attendance. The ~37 acre site has more than enough room to accommodate the proposed attendances. Conditions are in 7 Director Hearing Resolution 2022 - Special Event Permit 2021-0008 Project: Griffin Estate Events Adopted: January 24, 2022 Page 2 of 3 place to review guest lists and attendance lists of all events, and for City staff to provide additional conditions and mitigation as necessary for larger crowd sizes, such as noise monitoring, security staff, public safety staff, and/or crowd monitors. 3.Sufficient parking will be provided for the anticipated attendance. The applicant has provided a parking plan for both onsite and offsite parking to handle the proposed events. Conditions are in place to help mitigate parking, such as shuttles, circulations, and potential Traffic Control Plans. 4.Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service will be provided for all events, and be required to meet all necessary approvals per event. 5.Fire protection plans and facilities have been provided to the satisfaction of the fire marshal, as conditioned. 6.Security plans and facilities have been provided to the satisfaction of the sheriff, as conditioned. The Sheriff’s department will continue to review the events throughout the year and have conditions in place to be able to impose or adjust additional security efforts. 7.Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation, as reviewed and approved by City’s Traffic Engineer and Sheriff’s department. Events requiring Traffic Control will require additional review and approval prior to each event. NOW, THEREFORE, BE IT RESOLVED by the Design and Development Director of the City of La Quinta, California, as follows: SECTION 1. That the above recitations are true and constitute the Findings of the Design and Development Director in this case; and SECTION 2. That the above project be determined by the Design and Development Director to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15304(e), Minor Alterations to Land. This project includes minor temporary use of land having negligible or no permanent effects on the environment. 8 Director Hearing Resolution 2022 - Special Event Permit 2021-0008 Project: Griffin Estate Events Adopted: January 24, 2022 Page 3 of 3 SECTION 3. That it does hereby recommend approval of Special Event Permit 2021-0008 for the reasons set forth in this Resolution and subject to the attached Conditions of Approval (Exhibit A). PASSED, APPROVED, and ADOPTED at a meeting of the City of La Quinta Design and Development Director, held on January 24, 2022, by the Design and Development Director: __________________________________________ DANNY CASTRO, Design and Development Director City of La Quinta, California ATTEST: _________________________________ TANIA FLORES, Administrative Technician 9 DIRECTOR HEARING RESOLUTION 2022 - XXX - "EXHIBIT A" CONDITIONS OF APPROVAL – SPECIAL EVENT PERMIT 2021-0008 APPLICANT/OWNER: MARK MAJER PROJECT: GRIFFIN ESTATE EVENTS ADOPTED: JANUARY 24, 2022 Page 1 of 7 This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of each event: 1.Up to eleven (11) indoor/outdoor events are approved within calendar year 2022. The total number of event participants, including staff, security and guests, shall not exceed the amount provided in the application information on file. The applicant is required to maintain a count of all event participants on- site at all times during the event. The event count shall be maintained by event staff at the main entrance and made available upon request by the La Quinta Police Department, Office of Fire Marshal or City Staff. 2.Revised exhibits and specific event information for each event shall be submitted 30 days prior to each event and will be reviewed by City Departments. If event changes are significant from the approved event exhibits and description, the Director may require a separate Special Event Permit for these events and/or additions and modifications to the conditions of approval listed in this letter. The City of La Quinta has information on file for eight (8) of the allowed 11 events. 3.The remaining three (3) events out of the 11 events will require information to be submitted to City staff 30 days prior to the event. However, if the event proposed exceeds 500 guests and/or has traffic control proposed, it shall be submitted 90 days prior to event date. 4.This event approval does not grant approval for the annual Coachella Festival related event that occurs at this project site. Approval of this event would count towards the 11 events allowed under this permit, but is to be reviewed independent of this event and information must be submitted 90 days prior to that event. Additional conditions, review, permits, inspections, and many other aspects may be added as part of that event. 5.The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Office of Fire Marshal, Building Department, Police Department, Alcohol Beverage Control, etc.). This includes getting 10 DIRECTOR HEARING RESOLUTION 2022 - XXX - "EXHIBIT A" CONDITIONS OF APPROVAL – SPECIAL EVENT PERMIT 2021-0008 APPLICANT/OWNER: MARK MAJER PROJECT: GRIFFIN ESTATE EVENTS ADOPTED: JANUARY 24, 2022 Page 2 of 7 appropriate City of La Quinta building permits for any structures that are part of any event. 6.The applicant shall obtain an encroachment permit for any off-site signs. Off- site signs shall not block the line of sight for traffic. Please contact Amy Yu at (760) 777-7047 for assistance on obtaining an encroachment permit. 7.All vendors shall obtain a City Business License prior to each event. The serving of food and alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Alcoholic Beverage Control, respectively. The applicant shall provide the City with proof of ABC approval prior to the event. 8.A vendor list for each event shall be provided 14 days prior to event to ensure they have obtained City Business License. 9.Fire inspection under the current scope and details provided for the “Regular” and “Large” special events of a wedding ceremony, or similar nature as provided by the applicant and on file, do not require Office of the Fire Marshal inspection for clearance to operate. 10.Planned events that have an increased attendance greater than 500 persons, MAY require a separate specific Special Event application for permit. Contact the City of La Quinta Planning Division and Office of the Fire Marshal to discuss potential impacts. 11.Review of the submitted documents did not reference any planned use of Temporary Amusement or Carnival Rides. Separate permit submittal and approval of such is required by the La Quinta Office of the Fire Marshal. Amusement and Carnival rides shall have current Cal/OSHA certification tag, portable fire extinguisher with current annual service tag and be installed/constructed on stable ground or foundation. All rides shall have a stopping device within reach of the operator for use in case of an emergency. Equipment Operators shall be trained in the specific operation of the particular ride. The operator shall be in good health and of sound mind. 12.Review of the submitted documents did not reference any planned use of tents or canopies. Therefore, tents over 400 square feet and canopies over 11 DIRECTOR HEARING RESOLUTION 2022 - XXX - "EXHIBIT A" CONDITIONS OF APPROVAL – SPECIAL EVENT PERMIT 2021-0008 APPLICANT/OWNER: MARK MAJER PROJECT: GRIFFIN ESTATE EVENTS ADOPTED: JANUARY 24, 2022 Page 3 of 7 700 square feet require separate permit application with La Quinta Building Division and Office of the Fire Marshal prior to installation and use, each occurrence. 13. The applicant shall provide notification of each event to all properties within 500 feet of event site and/or surrounding Home Owners Associations (HOA’s) fourteen (14) days prior to each event. Notification shall include date, time, event scope, and the name and twenty-four hour contact phone number of the local contact person for the property and the police department. Proof of notification shall be provided to the City of La Quinta Planning Division seven (7) days prior to each event. In addition, the name and phone number of the local contact person for the property shall be posted at all entrances to the property. 14. Access and egress to all neighboring properties shall be maintained at all times. If access and egress is not maintained, due to impacts related to the event, to the satisfaction of the Code Compliance Division or Police Department, the event permit may be modified, suspended or revoked. 15.The Design and Development Director may modify Conditions of Approval regarding business hours, parking, occupancy and other operational conditions should it be determined that after an event, the proposed uses or conditions under which the events are being operated or maintained is detrimental to the public health, welfare, or materially injurious to property, improvements or other uses in proximity to the subject property, or if the subject property is operated or maintained so as to constitute a public nuisance. 16.The Applicant and/or City staff may make modifications to circulation plan for the events, including requiring/applying for Traffic Control to ensure of adequate drop off during events, especially for the event of 400 people. Modifications to circulation may include additional measures to ensure drop off and pick up of guests does not create any issues along Avenue 54 or any other surrounding streets. 17. The events shall have Noise Control Plans in place, and approved by Staff, that will allow for monitoring of noise and allowances for Staff to ensure noise control measures are in place for the event. Completion/confirmation during the event: 12 DIRECTOR HEARING RESOLUTION 2022 - XXX - "EXHIBIT A" CONDITIONS OF APPROVAL – SPECIAL EVENT PERMIT 2021-0008 APPLICANT/OWNER: MARK MAJER PROJECT: GRIFFIN ESTATE EVENTS ADOPTED: JANUARY 24, 2022 Page 4 of 7 18.The set-up and operation of the events shall be consistent with the attached exhibits and event information on file. 19.Security personnel shall be easily identifiable to the public by the provision of uniformed personnel. All designated private security personnel must be licensed by the State of California and possess a valid private security license. 20.Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 21.The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section 9.100.210) and specifically the following noise limitations during the event: Before 10:00pm: Sixty-five decibels (65 dB(A)) After 10:00pm: Fifty decibels (50 dB(A)) If the noise consists entirely of impact noise, speech or music, or any combination thereof, each of the noise levels specified above shall be reduced by five dB(A). 22.Portable generators shall be shielded to prevent accidental contact with guests. Extension cords shall be ground-secured to prevent tripping. Any lighting shall be directed away from surrounding roadways and surrounding residential properties. No spot or searchlights are permitted. 23.Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. There shall be no queuing of vehicles along all surrounding roads for the purposes of dropping off for, picking up for, or entering the event. 24.If parking at any event exceeds what is approved, the parking options for the next event will need to be modified and submitted to the Planning Division 30 days prior to the next event. 25.Roadways/traffic aisles to structures and activities in and around the event will be maintained accessible to emergency vehicles at all times. Parking monitors shall wear light-colored clothing and reflective vests as needed. Flashlights 13 DIRECTOR HEARING RESOLUTION 2022 - XXX - "EXHIBIT A" CONDITIONS OF APPROVAL – SPECIAL EVENT PERMIT 2021-0008 APPLICANT/OWNER: MARK MAJER PROJECT: GRIFFIN ESTATE EVENTS ADOPTED: JANUARY 24, 2022 Page 5 of 7 shall be used after dusk. 26.The event is subject to spot inspections by the Police Department and/or City staff to ensure compliance with the conditions of this letter. 27.No fireworks, or open flame, or any other device emitting flame or fire or creating a glow capable of igniting combustibles shall be permitted. 28.No designated fire lanes, fire hydrants or any other Fire Department appliances shall be blocked or obstructed. Fire lanes shall be clearly identified in an approved manner throughout the event grounds by posting “NO PARKING FIRE LANE” or other approved means. All motor vehicles shall be parked in designated parking areas. 29.Generators (and/or internal combustion power sources) shall be separated from buildings, temporary membrane structures, tents, canopies by a minimum of 20 feet and be isolated from contact with the public [CFC 3107.16]. Additional fuel containers will not be allowed to be stored with the generator. Each generator will need to have a 10BC fire extinguisher, with a current service tag (within one year). Combustible material (including trash) shall be kept clear of the generators. 30.Extension cords shall be over-current protected and/or ground-fault interrupter protected. No additional taps are to be in any device. All extension cords shall be of 12/3 gauge wire or greater with approved connectors. 31.Installations of rope or string lighting shall be in compliance with the manufacturer specifications. Consideration for the number of “chains” connected to a single outlet shall be given. 32.At least one 2A10BC fire extinguisher, with a current service tag (within one year), shall be provided at all vendor booths that are cooking. One Class K type fire extinguisher, with a current service tag (within one year), shall be provided for each vendor booth with a deep fat fryer. Deep fat fryers shall be located outside tents and protected from the public, unless otherwise directed or approved by The Department of Environmental Health and the Office of Fire Marshal. 14 DIRECTOR HEARING RESOLUTION 2022 - XXX - "EXHIBIT A" CONDITIONS OF APPROVAL – SPECIAL EVENT PERMIT 2021-0008 APPLICANT/OWNER: MARK MAJER PROJECT: GRIFFIN ESTATE EVENTS ADOPTED: JANUARY 24, 2022 Page 6 of 7 33.All L.P.G. tanks (empty or full) shall be secured with a chain or other approved device to prevent tipping over/unintentional movement and kept a safe distance from open flame. The pressure relief vent should be pointed away from any open flame. 34.Accumulation of combustible material (including trash) will be prohibited near any ignition sources within 30-feet of the perimeter of tents and membrane structures. Such waste shall be stored in approved containers and removed from the premises not less than once a day. 35.Review of the submitted documents did not reference any planned use of Mobile Food Preparation Vehicles (i.e. Food Trucks). Therefore, it is required that any planned use of Mobile Food Preparation Vehicles equipped with appliances that produce smoke or grease-laden vapors shall be approved by separate permit application each occurrence. Site plans identifying proposed location(s) of the vehicle(s) along with list of vendors contracted for the service shall be included in the submittal. Vendors, vehicles, and equipment are required to comply with CFC Section 319 as well as obtain a City Business License. 36.Smoking shall be permitted only in designated areas. Other areas shall have approved “No Smoking” signs conspicuously posted and maintained. 37.Review of the submitted documents did not reference any planned use fireworks, pyrotechnics, fire performers and/or open flame; and shall require a separate permit and approval by the Office of the Fire Marshal. Completion/confirmation after the conclusion of the event (if necessary): 38. The event sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day’s activities, and after the event concludes. 39.The City of La Quinta Police Department reserves the right to bill the event sponsor for any lost police time, equipment, and/or any unforeseen loss that may occur due to the event that requires police action. 15 DIRECTOR HEARING RESOLUTION 2022 - XXX - "EXHIBIT A" CONDITIONS OF APPROVAL – SPECIAL EVENT PERMIT 2021-0008 APPLICANT/OWNER: MARK MAJER PROJECT: GRIFFIN ESTATE EVENTS ADOPTED: JANUARY 24, 2022 Page 7 of 7 40.Any damage to public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. 16 ATTACHMENT 1 17 October 11, 2021 City of La Quinta Design & Development Department Attn: Carlos Flores 78495 Calle Tampico La Quinta, CA 92253 RE: MERV GRIFFIN ESTATE – APPPLICATION FOR 2022 MAJOR TEMPORARY USE PERMIT Filing Fees – to be submitted with application ($2,108.00) Application Information: 1.Description of Activities: •Saturday wedding events, late afternoon services followed by early evening receptions •Equipment set ups will be 1 day before on Fridays •Max number of people working per event is estimated at 30-40 •Please see MGE Reservation Summary for max attendance at one time •Please see MGE Reservation Summary for attendance per day •No portion of activities to occur within a public right-of-way •Use of mobile silent generators for all power related event issues, including amplified music. 2.Site Plan: •Project name is Merv Griffin Estate, site plan attached to application (scale is 1” = 50’) •Property address is 81345 Avenue 54, La Quinta 92253, this a 40-acre private estate property which is exclusively gated and surrounded by walls on all sides, to the north is Avenue 54 which separated by a 12’ wall. 3.Supplemental Information: •Traffic Control Plan – all events are anticipated to utilize mini-coaches for shuttling guests to and from the property. There will be nominal use of private vehicles and Uber. Applicant will submit a TCP (if required by the City) approx. 90 days before the event or asap. •Noise Control Plan – same as above •Use Agreement – N/A •Encroachment Permit – N/A •Evidence of Additional Insurance – City to confirm if the scope of these wedding events is considered as major events. Historically, this has not been the case. •Waste Reduction – N/A ATTACHMENT 2 18 MERV GRIFFIN ESTATE RESERVATIONS SUMMARY AS OF OCTOBER 12, 2021 CLIENT EVENT TYPE GUESTS EVENT DATE (S)NOTE 1 Orban Wedding 150 2/11/22, 2/12/22 private serivce with lunch on 2/11/22, private evening reception on 2/12/22 (150 guests per event) 2 Dubay Wedding 150 2/26/2022 private afternoon service with evening reception 3 Sonnennfeld Wedding 150 3/12/2022 private afternoon service with evening reception 4 Klump Wedding 150 3/26/2022 private afternoon service with evening reception 5 Elsissy Wedding 150 3/31/2022 private afternoon service with evening reception 6 Wilson Wedding 150 4/9/2022 private afternoon service with evening reception 6 Conway Wedding 200 10/22/2022 private afternoon service with evening reception 7 Urquhart Wedding 400 10/29/2022 private afternoon service with evening reception TOTALS ATTACHMENT 3 19 ATTACHMENT 4 20 21 22 POWERPOINT DIRECTOR’S HEARING JANUARY 24, 2022 DIRECTOR'S HEARING JANUARY 24, 2022 1 Director’s Hearing January 24, 2022 Pledge of Allegiance 1 2 DIRECTOR'S HEARING JANUARY 24, 2022 2 Public Comment - Teleconference Join virtually via Zoom: https://us06web.zoom.us/j/82853067939 Meeting ID: 828 5306 7939 “Raise Hand” to speak Or join via phone: (253) 215 - 8782 *9 = Raise Hand to speak when addressed *6 = Unmute when prompted Please limit your comments to 3 minutes. How to “Raise Hand” via Computer 3 4 DIRECTOR'S HEARING JANUARY 24, 2022 3 How to “Raise Hand” via Smart Phone App Director’s Hearing January 24, 2022 PH1 – SPECIAL EVENT PERMIT 2021-0008 (GRIFFIN ESTATE EVENTS) 5 6 DIRECTOR'S HEARING JANUARY 24, 2022 4 Background •Merv Griffin Estate is a ~39 acre estate •Surrounded by Griffin Ranch residential development Vicinity Map 7 8 DIRECTOR'S HEARING JANUARY 24, 2022 5 Background •Estate participates in STVR and has had multiple City approved special events •Events included weddings, conferences, and an annual Coachella Festival event •No events approved here since 2019 Background •Special Event regulations created in 2016 as part of streamlining •Current regulations: –4-11 events requires Director Hearing MUP (also called Major Special Event Permit 9 10 DIRECTOR'S HEARING JANUARY 24, 2022 6 Analysis •Applicant proposing up to 11 events at Estate for 2022 calendar year •Reservation summary has 8 wedding events –Six have 150 guests, One has 200 guests, and another with 400 Analysis •Remaining three (3) events would be possible with information provided by applicant •One of the events is Coachella Festival event, applied for independently 11 12 DIRECTOR'S HEARING JANUARY 24, 2022 7 Site Plans Site Plans 13 14 DIRECTOR'S HEARING JANUARY 24, 2022 8 Site Plans Analysis •Events have a base site plan, using only a portion of the ~39 acre site •Reviewed and recommended for approval by City staff 15 16 DIRECTOR'S HEARING JANUARY 24, 2022 9 Analysis •All events have Conditions of Approval that need to be taken care of (40 on this approval) •Include: Notification to neighbors, STVR compliance, inspection allowances, event changes, licensing requirements, noise control, fire safety, etc. Recommendation •Adopt resolution approving Special Event Permit 2021-0008 subject to the findings and conditions of approval and find it exempt from the California Environmental Quality Act 17 18 DIRECTOR'S HEARING JANUARY 24, 2022 10 19 WRITTEN PUBLIC COMMENT DIRECTOR’S HEARING JANUARY 24, 2022 1 Tania Flores From:Castro, Andrew <andrewcastro@uchastings.edu> Sent:Sunday, January 23, 2022 3:28 PM To:Tania Flores Subject:Written Comments Attachments:Public Comments 124.pdf Importance:High Follow Up Flag:Follow up Flag Status:Completed ** EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening  attachments, clicking links or responding to requests for information. **    Attached, please find my written comments for “Director’s Hearing – Special Meeting” scheduled for 01/24/22. Please  do not redact my name or email address in my written comments—I consent to publication here.    1. Andrew Castro  2. La Quinta  3. N/A  4. Public comment  5. STVRs  6. See attached  DIRECTOR'S HEARING - JANUARY 24, 2022 - WRITTEN COMMENT BY ANDREW CASTRO PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - LAND USE AND STVR PAST/PRESENT S.T.V.R. OWNERS/OPERATORS (OR ANYONE CITED/PUNISHED FOR S.T.V.R. VIOLATION) SHARE YOUR STORY ANDREWCASTRO@UCHASTINGS.EDU [Attn. city: do not redact my email. I consent to publication.] DID THIS HAPPEN TO ANYONE? • NOT NOTIFIED TO RENEW S .T.V.R. PERMIT • CITY FAILED TO PROCESS S .T.V.R. RENEWAL APPLICATION • CITY REFUSED TO CASH CHECK • CITY REFUSED TO RENEW UNLESS YOU SUBMIT C.C.&R./H.O.A. PROOF THAT YOU ARE ALLOWED TO OPERATE S.T.V.R. ON YOUR PROPERTY THAT ALREADY HAD S.T.V.R. PERMIT • CITY FAILED TO NOTIFY YOU OF ITS DECISION NOT TO RENEW • CITY FAILED TO OFFER YOU ADMINISTRATIVE HEARING ON A DECISION • CITY CONFUSED YOU BY GIVING CONFLICTING STATEMENTS/GUIDANCE • CITY CITED/PENALIZED YOU FOR ADVERTISING/RENTING AFTER FAILING TO PROCESS YOUR RENEWAL APPLICATION • CITY FORCED YOU TO CANCEL BOOKINGS • CITY IGNORED YOUR ATTEMTS TO GET ANSWERS/CLARIFICATION • CITY IGNORED YOUR PLEAS FOR ASSISTANCE DURING GLOBAL PANDEMIC • CITY DISREGARDED YOU WHEN YOU TOLD IT HOW ITS ACTIONS CAUSED YOU SIGNIFICANT FINANCIAL HARDSHIP AND EMOTIONAL DISTRESS DURING PANDEMIC • CITY CHARGED YOU $250 TO APPEAL ITS WRONGFUL ADMINISTRATIVE ACTION • CITY CHARGED YOU 1% T.B.I.D. TAX ON BOOKING OF 28+ CONSECUTIVE DAYS • CITY CHARGED T.O.T. ON 31+ CONSECUTIVE DAY BOOKING REPORTED OVER 2+ CALENDAR MONTHS (E.G., TAXED T.O.T. FOR 16 DAYS IN DECEMBER AND TAXED 15 DAYS IN JANUARY EVEN THOUGH THOSE 31+ DAYS WERE PART OF A CONTINUOUS 31+ DAY RENTAL NOT SUBJECT TO T.O.T.) • CITY CITED YOU FOR USING OR OCCUPYING YOUR OWN PROPERTY • CITY CITED YOU FOR ALLOWING FAMILY/NON-PAYING GUESTS TO USE OR OCCUPY YOUR PROPERTY • CITY OR SHERIFF MADE YOU PROVE YOU WERE THE OWNER OF YOUR PROPERTY WHEN USING OR OCCUPYING (OR MADE YOUR FAMILY/NON-PAYING GUEST PROVE) • CITY FAILED TO CONSPICUOUSLY OBTAIN YOUR CONSENT BEFORE GIVING PRIVATE COMPANIES UNLIMITED RIGHT TO USE OR SELL YOUR PERSONAL INFORMATION (HAVE YOU RECEIVED CALLS INQUIRING TO PURCHASE YOUR PROPERTY? HAVE YOU RECEIVED INTRUSIVE LETTERS/CALLS? CITY CURRENTLY GIVES BIG DATA COMPANIES YOUR PERSONAL INFORMATION; INCLUDING PRIVATE BUSINESS INFORMATION SHARED WITH CITY ONLY FOR TAX REMITTANCE PURPOSES; COMPANIES COMODITIZE INFO REVEALING YOUR BUSINESS’ AVERAGE NIGHTLY RATES/AVAILABILITY BROKEN DOWN BY DAY/MONTH/YEAR TO PREDICT PRICES/AVAILABILITY, ETC.) • CITY OBSTRUCTED YOUR ATTEMPTS TO INSPECT PUBLIC RECORDS • CITY DENIED YOUR REQUEST TO INSPECT DATABASES THAT COLLECT DATA ON YOU AND YOUR PROPERTY • ARE YOU AWARE OF INSTANCES WHERE CITY COUNCIL MEMBERS DISCUSSED/DECIDED WHAT ACTION THEY PLANNED TO TAKE BEFORE AN OFFICIAL VOTE AT A PUBLIC MEETING? • DID ANYONE APPLY TO JOIN S.T.V.R. AD HOC COMMITTEE BUT GET DENIED? DO YOU FEEL DEN IAL OCCURRED BECAUSE OF PRO-S.T.V.R. VIEWPOINT? DID COUNCIL CONDUCT INTERVIEWS FOR THE POSITION? • ARE YOU AWARE OF COUNCIL/STAFF WHO SUBMITTED INACCURATE STATEMENTS OF ECONOMIC INTEREST? (FAIR POLITICAL PRACTICES COMMISSION FORM 700) I’m a law student 1 at UC Hastings looking into these topics. I’m sorry for any hardship the city caused. I would like to hear how the city’s actions affected members of the public. Thank you, Andrew Castro Email: andrewcastro@uchastings.edu [Attn. city: do not redact my email. I consent to publication.] In case of redaction: my email is my first and last name at UC Hastings dot EDU with no spaces or punctuation. 1 I am not an attorney. I am not admitted to practice law in any jurisdiction. This is not legal advice, nor is it a solicitati on to provide/refer you to legal advice or services in the future. If you need legal assistance, contact a licensed attorney. See the California Judicial Branch website for resources: https://www.courts.ca.gov/selfhelp-findlawyer.htm?rdeLocaleAttr=en 1 Tania Flores From:Tania Flores Sent:Tuesday, March 1, 2022 3:05 PM To:Tania Flores Subject:RECEIVED: Gilbert WRITTEN comment - DH Jan 24, 2022 PH1 Griffin Estate SPEV From: Rgilbert61    Sent: Monday, January 24, 2022 11:00 AM  To: Carlos Flores <cflores@laquintaca.gov>  Subject: Application for Special Permit 2021‐0008      EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution  when opening attachments, clicking links or responding to requests for information.      Hi Carlos,     I received the notice for the Directors Hearing regarding the Public Hearing for the Application for a Special Event Permit 2021-0008.    My family resides in Griffin Ranch - House . We are opposed to this application, we purchased our home for the tranquility and do not want to see this tranquility infringed upon due to outdoor venues.    We already have Coachella and StageCoach and do not want to add to more outdoor venues in this close proximity to our home.    Thank you for your consideration    John and Ronda Gilbert        DIRECTOR'S HEARING - JANUARY 24, 2022 - WRITTEN COMMENT BY RESIDENT JOHN AND RONDA GILBERT PUBLIC HEARING ITEM NO. 1 - GRIFFIN ESTATE SPEV