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2022 03 15 HA Special Meetingta Quixta GEM of the DESERT — NOTICE AND CALL OF SPECIAL MEETING OF THE LA QUINTA HOUSING AUTHORITY TO THE MEMBERS OF THE LA QUINTA HOUSING AUTHORITY AND TO THE AUTHORITY SECRETARY: NOTICE IS HEREBY GIVEN that a Special Meeting of the La Quinta Housing Authority is hereby called to be held on Tuesday, March 15, 2022, commencing at 5:30 p.m. (or soon thereafter) at La Quinta City Hall located at 78495 Calle Tampico, La Quinta, CA 92253 for the following purpose: CONSENT CALENDAR 1. ADOPT RESOLUTION TO AUTHORIZE THE APPLICATION TO, AND PARTICIPATION IN, THE STATE OF CALIFORNIA'S PROHOUSING DESIGNATION PROGRAM BUSINESS SESSION 1. APPROVE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PROVIDERS AND HOMELESS PREVENTION PARTNERS FOR FISCAL YEAR 2022/23 Dated: March 11, 2022 isi Steve Sanchez STEVE SANCHEZ, Chairperson Attest: �66 r MONIKA RADEVA, Authority Secretary LA QUINTA HOUSING AUTHORITY SPECIAL MEETING 1 MARCH 15, 2022 DECLARATION OF POSTING I. Monika Radeva, Authority Secretary, do hereby declare that the foregoing notice for the Special Meeting of the Housing Authority of the City of La Quinta on March 15, 2022, was posted on the outside entry to the Council Chamber at 78495 Calle Tampico and on the bulletin boards at 51321 Avenida Bermudas and 78630 Highway ill on March 11, 2022. i MONIKA RADEVA, Authority Secretary La Quinta Housing Authority LA QUINTA HOUSING AUTHORITY SPECIAL MEETING 2 MARCH 15, 2022 HOUSING AUTHORITY AGENDA Page 1 of 4 MARCH 15, 2022 SPECIAL MEETING HOUSING AUTHORITY AGENDA CITY HALL COUNCIL CHAMBERS 78495 Calle Tampico, La Quinta SPECIAL MEETING TUESDAY, MARCH 15, 2022 AT 5:30 P.M. (or soon thereafter) ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect Pursuant to Executive Orders N-60-20 and N-08-21 executed by the Governor of California, and subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the public, Housing Authority, the Executive Director, Authority Counsel, City Staff, and City Consultants may participate in this special joint meeting by teleconference. Members of the public wanting to listen to this meeting may do so by tuning-in live via http://laquinta.12milesout.com/video/live.   Members of the public wanting to address the Housing Authority, either for a specific agenda item or matters not on the agenda are requested to follow the instructions listed below: Written public comments – can be provided by emailing the City Clerk’s Office at CityClerkMail@LaQuintaCA.gov preferably by 2:00 p.m. on the day of the meeting, and will be distributed to the Housing Authority, incorporated into the agenda packet and public record of the meeting, and will not be read during the meeting unless, upon the request of the Chairperson, a brief summary of any public City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov •BUSINESS SESSION ITEM NO. 1 WAS PULLED FROM CONSIDERATION HOUSING AUTHORITY AGENDA Page 2 of 4 MARCH 15, 2022 SPECIAL MEETING comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. The email “subject line” must clearly state “Written Comments” and list the following: 1) Full Name 4) Public Comment or Agenda Item Number 2) City of Residence 5) Subject 3) Phone Number 6) Written Comments *** TELECONFERENCE PROCEDURES *** Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Chairperson; the City will facilitate the ability for a member of the public to be audible to the Housing Authority and general public and allow him/her/they to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Chairperson, in order to become audible to the Housing Authority, and the public. Only one person at a time may speak by teleconference and only after being recognized by the Chairperson. ZOOM LINK: https://us06web.zoom.us/j/82540879912 Meeting ID: 825 4087 9912 Or join by phone: (253) 215 – 8782 It would be appreciated that any email communications for public comments related to the items on the agenda, or for general public comment, are provided to the City Clerk’s Office at the email address listed above prior to the commencement of the meeting. If that is not possible, and to accommodate public comments on items that may be added to the agenda after its initial posting or items that are on the agenda, every effort will be made to attempt to review emails received by the City Clerk’s Office during the course of the meeting. The Chairperson will endeavor to take a brief pause before action is taken on any agenda item to allow the City Clerk to review emails and share any public comments received during the meeting. All emails received by the City Clerk, at the email address above, until the adjournment of the meeting, will be included within the public record relating to the meeting. ****************************** CALL TO ORDER – HOUSING AUTHORITY ROLL CALL: Authority Members: Evans, Fitzpatrick, Peña, Radi, Chairperson Sanchez HOUSING AUTHORITY AGENDA Page 3 of 4 MARCH 15, 2022 SPECIAL MEETING VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY] PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Housing Authority on any matter not listed on the agenda by providing written public comments via email as indicated above; or provide verbal public comments via teleconference by joining the meeting virtually at https://us06web.zoom.us/j/82540879912 and use the “raise your hand” feature when prompted by the Chairperson. Please limit your comments to three (3) minutes (or approximately 350 words). The Housing Authority values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CONFIRMATION OF AGENDA CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. ADOPT RESOLUTION TO AUTHORIZE THE APPLICATION TO, AND PARTICIPATION IN, THE STATE OF CALIFORNIA’S PROHOUSING DESIGNATION PROGRAM [RESOLUTION NO. HA 2022-002] 5 BUSINESS SESSION PAGE 1. Pulled from consideration by staff >>> APPROVE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PROVIDERS AND HOMELESS PREVENTION PARTNERS FOR FISCAL YEAR 2022/23 11 HOUSING AUTHORITY MEMBERS’ ITEMS ADJOURNMENT ********************************* The next quarterly regular meeting of the Housing Authority will be held on April 19, 2022, at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. HOUSING AUTHORITY AGENDA Page 4 of 4 MARCH 15, 2022 SPECIAL MEETING DECLARATION OF POSTING I, Monika Radeva, Authority Secretary of the La Quinta Housing Authority, do hereby declare that the foregoing agenda for the La Quinta Housing Authority special meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on March 11, 2022. DATED: March 11, 2022 MONIKA RADEVA, Authority Secretary La Quinta Housing Authority Public Notices  The La Quinta Housing Authority Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, twenty-four (24) hours in advance of the meeting and accommodations will be made.  If special electronic equipment is needed to make presentations to the Housing Authortiy, arrangements should be made in advance by contacting the City Clerk’s office at (760) 777-7123. A one (1) week notice is required.  If background material is to be presented to the Authority Members during a Housing Authority meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the Authority Secretary for distribution. It is requested that this take place prior to the beginning of the meeting.  Any writings or documents provided to a majority of the Housing Authority regarding any item(s) on this agenda will be made available for public inspection at the Clerk’s Office at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. City of La Quinta HOUSING AUTHORITY SPECIAL MEETING: March 15, 2022 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO AUTHORIZE THE APPLICATION TO, AND PARTICIPATION IN, THE STATE OF CALIFORNIA’S PROHOUSING DESIGNATION PROGRAM RECOMMENDATION Adopt a resolution authorizing the La Quinta Housing Authority’s Executive Director, or designee, to submit a Prohousing Designation Program application to the California Department of Housing and Community Development. EXECUTIVE SUMMARY •Staff recommends that the Housing Authority (Authority) pursue the designation of Prohousing, as defined and provided by the California Department of Housing and Community Development (HCD). •Jurisdictions must meet application criteria and enact Prohousing policies that contribute to the acceleration of housing production. •If granted, the Prohousing designation awards the Authority additional points or preference in various State-funded grant programs for housing development. FISCAL IMPACT – None BACKGROUND/ANALYSIS In July 2019, Assembly Bill 101 (AB 101) enacted Government Code section 65589.9, which established the Prohousing Designation Program (PDP). The PDP, overseen by HCD, awards additional points or preference in the scoring of competitive applications for State-funded programs that support housing, transportation, infrastructure, land use, and related objectives. HCD further defined PDP regulations and began accepting applications on July 1, 2021, on a continuous, year-round basis. Applications must meet certain criteria including the adoption of a formal resolution for the PDP. CONSENT CALENDAR ITEM NO. 1 5 Jurisdictions must also adopt a housing element in compliance with Housing Element Law requirements and enact Prohousing policies. The State defines Prohousing policies as policies which are, “reasonably likely to accelerate, streamline, or encourage housing production.” Some examples include setting favorable zoning and land use for increased density, streamlining approval processes to reduce timeframes, reducing permit and development impact fees, and other similar policies. If approved by HCD, the Authority will become one of the first jurisdictions in the State to receive Prohousing designation – gaining a competitive advantage for grant funding and future incentives as they are added to the program. Staff is confident, based on existing policies prescribed in the General Plan’s Housing Element and Zoning Code that the City will be awarded this designation. AGENCY REVIEW The Housing Commission considered this item at the March 9, 2022, regular meeting and recommended that the Authority adopt the proposed Resolution for its participation in the PDP. ALTERNATIVES The Authority may elect to not pursue this Resolution. Prepared by: Jeremy Griffin, Management Specialist Approved by: Gilbert Villalpando, Director of Housing Development 6 RESOLUTION NO. HA 2022 – XXX A RESOLUTION OF THE LA QUINTA HOUSING AUTHORITY OF THE CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING APPLICATION TO, AND PARTICIPATION IN, THE PROHOUSING DESIGNATION PROGRAM WHEREAS, Government Code section 65589.9 established the Prohousing Designation Program (“Program”), which creates incentives for jurisdictions that are compliant with state housing element requirements and that have enacted Prohousing local policies; and WHEREAS, such jurisdictions will be designated Prohousing, and, as such, will receive additional points or other preference during the scoring of their competitive applications for specified housing and infrastructure funding ; and WHEREAS, the Department of Housing and Community Development (“Department”) has adopted emergency regulations (Cal. Code Regs., tit. 25, § 6600 et seq.) to implement the Program (“Program Regulations”), as authorized by Government Code section 65589.9, subdivision (d); and WHEREAS, the La Quinta Housing Authority (“Applicant”) desires to submit an application for a Prohousing Designation (“Application”). NOW, THEREFORE, BE IT RESOLVED by the La Quinta Housing Authority of the City of La Quinta, California, as follows: SECTION 1. Applicant is hereby authorized and directed to submit an Application to the Department. SECTION 2. Applicant acknowledges and confirms that it is currently in compliance with applicable state housing law. SECTION 3. Applicant acknowledges and confirms that it will continue to comply with applicable housing laws and to refrain from enacting laws, developing policies, or taking other local governmental actions that may or do inhibit or constrain housing production. Examples of such local laws, policies, and action include moratoriums on development, local voter approval requirements related to housing production, downzoning, and unduly restrictive or onerous zoning regulations, development standards, or permit procedures. Applicant further acknowledges and confirms that it commits itself 7 Resolution No. HA 2022 - XXX Application to Prohousing Designation Program Adopted: March 15, 2022 Page 2 of 3 to affirmatively furthering fair housing pursuant to Government Code section 8899.50. SECTION 4. If the Application is approved, Applicant is hereby authorized and directed to enter into, execute, and deliver all documents required or deemed necessary or appropriate to participate in the Program, and all amendments thereto (the “Program Documents”). SECTION 5. Applicant acknowledges and agrees that it shall be subject to the Application, terms and conditions specified in the Program Documents, Program Regulations, and all applicable laws. SECTION 6. The Applicant’s Executive Director, or designee, is authorized to execute and deliver the Application and the Program Documents on behalf of the Applicant for participation in the Program. SECTION 7. This Resolution shall take effect upon the date of its adoption. SECTION 8. The Applicant’s Secretary shall certify to the adoption of this Resolution. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta Housing Authority held on this 15th day of March 2022, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ______________________________ STEVE SANCHEZ, Chairperson La Quinta Housing Authority, California 8 Resolution No. HA 2022 - XXX Application to Prohousing Designation Program Adopted: March 15, 2022 Page 3 of 3 ATTEST: _______________________________ MONIKA RADEVA, Authority Secretary La Quinta Housing Authority, California (AUTHORITY SEAL) APPROVED AS TO FORM: _______________________________ WILLIAM H. IHRKE, Authority Counsel La Quinta Housing Authority, California 9 10 City of La Quinta HOUSING AUTHORITY SPECIAL MEETING: March 15, 2022 STAFF REPORT AGENDA TITLE: APPROVE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PROVIDERS AND HOMELESS PREVENTION PARTNERS FOR FISCAL YEAR 2022/23 RECOMMENDATION Approve funding to provide assistance to area homeless service providers and homeless prevention partners; Coachella Valley Rescue Mission (CVRM), Martha’s Village and Kitchen (MVK) and Coachella Valley Association of Governments (CVAG) for Fiscal Year 2022/23. EXECUTIVE SUMMARY •The Housing Commission (Commission) and Housing Authority (Authority) agreed on the allocation of $300,000 of Housing Authority funds to area homeless service providers and homeless prevention partners in previous Fiscal Year (FY). •Staff receives metrics regarding the success of this funding and can track how it positively impacts the City of La Quinta and Greater Coachella Valley community. •For Council consideration, Staff and the Housing Commission recommend the following allocation totaling $300,000: o $100,000 to CVRM o $100,000 to MVK o $100,000 to CVAG FISCAL IMPACT The Low-Mod Housing Authority fund has a current homeless funding budget of $250,000 for FY 21/22 available in account number 243-0000-60532. If approved, funding would increase to $300,000. If a multi-year agreement is approved for CVAG, $100,000 will be budgeted for CVAG for FY 22/23, 23/24, and 24/25. BUSINESS SESSION ITEM NO. 1 PULLED FROM CONSIDERATION 11 BACKGROUND/ANALYSIS Staff recommends providing $100,000 to CVRM, MVK, and CVAG, as these organizations serve the City of La Quinta, and Greater Coachella Valley area, assisting with homeless relief efforts and COVID-19 pandemic relief impacting disadvantaged communities. Each organization continues to be required to provide a quarterly report on their use of the funds, indicate how many individuals from La Quinta were assisted, and what services they utilized. Below is a summary of regional accomplishments of each organization for Calendar Year 2021:  CVAG’s CV Housing First Program: 75 chronically homeless individuals placed into permanent housing through the program.  Coachella Valley Rescue Mission: Over 5000 unique individuals sheltered, clothed, and fed, when they would otherwise be homeless.  Martha’s Village and Kitchen: Over 300 individuals placed into permanent affordable housing after receiving workforce training and obtaining a job that will provide for sustainability and cover all expenses. The Low-Mod Housing Authority Fund has a current fund balance of approximately $2,790,000 which would be used to increase the budget by $50,000, to $300,000 total. A Memorandum of Understanding (MOU) is signed by all providers, stipulating annual and quarterly reporting requirements. CVAG’s CV Housing First program has requested a multi-year MOU, requesting a commitment of funds annually for three (3) years in the amount of $300,000, or $100,000 annually (Attachment 1). The MOU would begin FY 2022/2023 and conclude FY 2024/2025. Similar reporting requirements historically requested would be required as part of this agreement. ALTERNATIVE The Authority may deny this adjusted funding request or direct staff to revise the contribution allocation. Prepared by: Doug Kinley, Housing Analyst Approved by: Jon McMillen, Executive Director Attachment 1: CVAG CV Housing First Multi-Year MOU Proposed 12 MEMORANDUM OF UNDERSTANDING BETWEEN [PUBLIC ENTITY] AND COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS This Memorandum of Understanding (the “Memorandum”) is made by and between the [PUBLIC ENTITY] (“CITY”) and the COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (“CVAG”), as of XXXX X, 2021 with respect to the following: RECITALS WHEREAS, the City is interested in providing food, emergency shelter, and outreach to those in need and, in that regard would like to support the CVAG homelessness program; and WHEREAS, the City has been supporting CVAG’s CV Housing First program as a regional solution for homeless individuals; and WHEREAS, CVAG agrees to use the City funding for the CV Housing First program to provide case management and outreach services to homeless individuals in the Coachella Valley and including in the [CITY/ GEOGRAPHIC AREA] for the coming years; NOW, THEREFORE, the City and CVAG agree to the following: 1.0 TERM OF MEMORANDUM. The term of this Memorandum shall expire on June 30, 2024. 2.0 OBLIGATIONS OF THE PARTIES. 2.1 CVAG shall provide the services set forth in Exhibit A attached hereto and incorporated herein by this reference (“Scope of Services”). CVAG shall deliver to the City quarterly reports detailing the CV Housing First program metrics as set forth in Exhibit B attached hereto and incorporated by this reference (“Quarterly Reports”). CVAG shall comply with any and all federal, state, and local laws and regulations applicable to CVAG, the Scope of Services, and the use of the City Funds (as defined in Section 2.2 below) and the use of any other public moneys (collectively, the “Compliance Requirements”). 2.2 The City will provide financial support of One Hundred Thousand Dollars each fiscal year for three years totaling Three Hundred Thousand Dollars ($300,000) (“City Funds”) to CVAG. Provided CVAG complies with its obligations under this Memorandum, the City shall disburse the City Funds no later than 60 days after the beginning of each fiscal year. All City Funds shall be used by CVAG for the Scope of ATTACHMENT 1 13 Services and for no other purpose. If CVAG fails to provide CV Housing First services for a fiscal year, the City may withhold an installment disbursement of the City Funds that has not yet been disbursed. If CVAG fails to comply with any Compliance Requirements, the City may (i) withhold an installment disbursement that has not yet been disbursed, (ii) order a return to the City of any portion or all City Funds that were not used in compliance with this Memorandum or any other Compliance Requirements, and/or (iii) seek any other rights or remedies available at law or in equity. 3.0 INDEMNITY AND RELEASE. CVAG hereby agrees to indemnify, defend, and hold harmless the City and its officers, employees, agents and independent contractors (collectively, “Indemnitees”) from and against any and all of claims, causes of action, obligations, losses, liabilities, judgments, or damages, including reasonable attorneys’ fees and costs of litigation (collectively “Claims”) arising out of and/or in any way relating to CVAG’s activities in the performance of this Memorandum, or to CVAG’s acts and/or omissions in providing or administering the same, excepting only those claims, actions, obligations, losses, liabilities, judgments, or damages arising out of the sole negligence, active negligence or willful misconduct of the City. 4.0 CVAG INSURANCE OBLIGATIONS. Without limiting the indemnification provisions provided herein, CVAG, at its sole expense, shall obtain and keep in force during the term of this Memorandum and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about the CVAG facility(ies) resulting from any actions or omissions of CVAG or any use of the CVAG facility(ies), or the CVAG’s invitees in accordance with the terms of this Memorandum. The policy or policies evidencing such insurance shall name the City and its officials, officers, employees, and agents, as additional insureds, shall provide that same may not be cancelled or amended without thirty (30) days prior written notice to the City, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than One Million Dollars ($1,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the date of this Memorandum, and upon renewal of such policies, CVAG shall submit to the City certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect. The coverage contemplated in this paragraph will be primary and the City’s coverage will not contribute. CVAG shall provide workers’ compensation insurance in accordance with California law. 5.0 ADDITIONAL PROVISIONS. 5.1 In all cases, the language in all parts of this Memorandum shall be construed according to its fair meaning and not strictly for or against either party, if being agreed that the parties or their agents have all participated in the preparation of this Memorandum. 14 5.2 This Memorandum contains the entire agreement of the Parties and supersedes any prior oral or written statements or agreements between the Parties regarding the operation of CVAG’s CV Housing First Program. 5.3 No termination of this Memorandum shall release either party from any liability or obligation hereunder resulting from any acts, omissions or events happening prior to the termination of this Memorandum. 5.4 In the event either party brings any suit or other proceeding with respect to the subject matter or enforcement of this Memorandum, the prevailing party (as determined by California law) shall, in addition to such other relief as may be awarded, be entitled to recover reasonable attorneys’ fees, expenses and costs of suit or investigation as actually incurred (including, without limitation, reasonable attorneys’ fees, expenses, and costs incurred in establishing the right to indemnification). [signatures on next page] 15 IN WITNESS WHEREOF, Coachella Valley Association of Governments and [PUBLIC ENTITY] have executed this Memorandum as evidenced by the signatures contained below: [PUBLIC ENTITY] By:___________________________ Name:___________________________ Title:____________________________ Dated: ________________________ COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS By:_____________________________ Name:___________________________ Title:____________________________ Dated: __________________________ 16 Page 5 of 7 EXHIBIT A Scope of Services Provide services to unhoused individuals and families in the Coachella Valley, and more specifically in [CITY/GEOGRAPHIC AREA], who are literally homeless by providing outreach, connections to housing solutions (including crisis stabilization housing and/or permanent solutions), rapid resolution assistance for one-time emergency needs such as move-in costs, or other supportive services and resources such as food distribution, legal clinics, and linkages to services. 17 Page 6 of 7 EXHIBIT B 18