2021-22 Boys & Girls Club of CV - CDBG Sub-RecipientMEMORANDUM
DATE:
TO:
FROM:
RE:
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
___ Approved by City Council on ___________________________________________
___ City Manager’s signing authority provided under the City’s Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
___ Department Director’s or Manager’s signing authority provided under the City’s
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
___ Bid ___ RFP ___ RFQ ___ 3 written informal bids
___ Sole Source ___ Select Source ___ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
___ Agreement payment will be charged to Account No.: _____________________
___ Agreement term: Start Date ________________ End Date ________________
___ Amount of Agreement, Amendment, Change Order, etc.: $____________________
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
___ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: ______________________________ Date: _______________
___ Bonds (originals)as required by the Agreement (Performance, Payment, etc.)
___ Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the “Form 700 Disclosure for Consultants” guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
___ Business License No. __________________; Expires: __________________
___ Requisition for a Purchase Order has been prepared (Agreements over $5,000)
March 22, 2022
Jon McMillen, City Manager
Carley Escarrega, Management Assistant
CDBG Funding Sub-Recipient Agreement for the 2021-2022 CDBG Program Year with
Boys & Girls Club of the Coachella Valley
December 1, 2020
✔
✔
✔101-3001-60135
July 1, 2021 June 30, 2022
22,650
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22 File No.: 4.LQ.43-21 SUB-RECIPIENT AGREEMENT FOR THE USE OF
2021-2022 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS This Agreement is made and entered into this _____ day of March, 2022, by and between the City of La Quinta, a municipal corporation, hereinafter referred to as "CITY", and Boys and Girls Club of Coachella Valley -La Quinta, a California non-profit Corporation, hereinafter referred to as "SUB-RECIPIENT". W I TN E S S E T H: WHEREAS, the Housing and Community Development Act of 1974, Title 1, as amended (the "ACT"), provides that certain grant funds may be used for certain discretionary projects which primarily benefit low and moderate income persons, persons with disabilities, remove slums or blight, or which meet urgent community development needs; and WHEREAS, CITY has received CDBG funding for the 2021-2022 program year through the County of Riverside's Urban County CDBG program; and WHEREAS, the CDBG-assisted activities described herein comply with one of the national objectives as required under 24 CFR §570.200(a)(2). NOW, THEREFORE, the CITY and SUB-RECIPIENT mutually agree as follows: 1.PURPOSE. SUB-RECIPIENT promises and agrees to undertake and assist withCOUNTY's community development activities by utilizing the sum of $22,650, ("Total
Granted Funding"), CDBG Entitlement Funds, as specifically identified in Exhibit "A," which is attached hereto and by this reference is incorporated herein, for the following project: Boys
and Girls Club -Coachella Valley Membership Waiver/Reduction Program ("Project
Name"). 2.TERM OF AGREEMENT. This Agreement shall become effective upon theEffective Date, as defined herein, and shall continue in full force and effect for a period of one ( 1)year from JULY 1, 2021 -JUNE 30, 2022. Final reimbursement submission is due to the
City on or before March 17, 2022 ("Date of final submission").3.INCORPORATION OF SUPPLEMENTAL AGREEMENT All applicable terms23 and conditions of the Supplemental Agreement for the Use of 2021-2022 Community 2 4 Development Block Grant Funds, between the County of Riverside and the CITY, are hereby incorporated into and made part of this Agreement. 25
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28 4.LETTER TO PROCEED. SUB-RECIPIENT shall not initiate nor incur expensesfor the CDBG funded project/activity covered under the terms of this Agreement prior to receiving written authorization from the CITY to proceed. 5.DISTRIBUTION OF FUNDS. The CITY shall pay to the SUB-RECIPIENT thesum specified in paragraph 1 above on a reimbursable basis for all approved costs. The SUBRECIPIENT shall submit no more often than monthly to the CDBG Administrator of COUNTY a certified statement setting forth in detail the expenditures made for which it is asking Page 1 of 10 22nd