2022 Johnston, Alexander (Zander) - Sr Emergency Mgmt CoordinatorMEMORANDUM taQw�(ra
CALIFORNIA
DATE: March 28, 2022
TO: Jon McMillen, City Manager
FROM: Carla Triplett, HR Analyst
RE: Alexander Johnston - Temporary Employment Agreement for Senior Emergency
Management Coordinator in Community Resources effective 03/26/2022
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
a.
F 1
a
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Authority to execute this agreement is based upon:
Approved by City Council on
Pursuant to Personnel Policy Section 3.2.2 the City Manager may approve temporary
positions without prior council approval.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method {one must apply):
Bid ❑ RFP a RFQ a 3 written informal bids
Sole Source a Select Source Ll Cooperative Procurement
Requesting department shall check and attach the items below as aporooriate:
✓a Agreement payment will be charged to Account No.: 101-2002-50251
✓a Agreement term: Start Date 03/26/2022 End Date 06/30/2022
aAmount of Agreement, Amendment, Change Order, etc.: $
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
17 Insurance certificates as required by the Agreement for Risk Manager approval
a
a
NOTE:
I7 1
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Approved by:
N/A
Date:
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form
required pursuant FPPC regulation 18701(2)
Business License No. N/A Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
700 is
TEMPORARY EMPLOYMENT AGREEMENT
This TEMPORARY EMPLOYMENT AGREEMENT ("Agreement") is made and
entered into this 26th day of March 2022 (the "Effective Date"), by and
between the City of La Quinta, a public body (the "City"), and Alexander
Johnston, an individual (the "Employee"), both of whom understand as
follows:
City and Employee agree as follows:
Section 1. Duties.
City hereby agrees to employ said Employee as Senior Emergency
Management Coordinator on a temporary status. Employee agrees to perform
the duties under this Agreement as described in Exhibit A attached hereto.
Section 2. Term.
A. Temporary employment shall commence on March 26, 2022, which shall
also be deemed the effective date of this Agreement and will terminate on
June 30, 2022.
B. Temporary employment will not exceed 960 hours per fiscal year.
C. Employee is "AT WILL" serving at the pleasure of the City Manager and
subject to summary dismissal without any right of pre- or post -termination
hearing, or any other form of due process, including any Skelly hearing.
D. Both Employee and the City may terminate Employee's employment at
any time, for any reason, with or without cause, upon written notice to the
other. Employee is not entitled to receive any severance compensation, other
than the wages due to the Employee through the last day of Employee's
employment.
Section 3. Salary.
A. City agrees to pay Employee at a rate of $47.16 per hour for the
performance of the duties described in Exhibit A for the term of the agreement.
B. City agrees to pay Employee overtime for time worked more than forty
(40) hours in a work week. All overtime worked by the Employee must be
approved in advance by the Employee's supervisor.
D. Compensation shall be paid by the City bi-weekly and will be subject to
City withholdings.
Section 4. Hours of Work.
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A. The Employee's work schedule will vary according to the need of the
City. The City agrees to provide a two -week notice for any work schedule
changes.
B. City does not guarantee a minimum hours of work per day, workweek,
or days of work within a workweek.
Section 5. Benefits.
Employee is not eligible to participate in the City's Employee Benefit Plan
except as otherwise required by law, including but not limited to the Affordable
Care Act.
Section 6. Other Terms and Conditions of Employment.
A. This agreement shall be governed by the laws of the State of California.
B. The City will comply with all CalPERS laws, regulations, and legislations.
C. The Employee agrees and acknowledges that they will comply with the
City's Personnel Policies and Procedures (excluding Section 2.3, 7.3, 7.5 and
Sections 3, 4, 6, 8, 10, 11, 13, and 14), as well as any other rules, policies,
and procedures relating to the Employee's job duties and/or responsibilities.
D. The Employee agrees to not disclose any confidential information
regarding the City or any persons employed by the City to anyone outside the
City during and after the term of the Employee's employment with the City.
E. Immediately upon termination of this Agreement, the Employee agrees
to return all equipment or documents relating to City business to the Human
Resources Division.
Section 7. General Provisions.
A. This Agreement shall constitute the entire agreement between the
parties. No prior oral or written communications are incorporated herein.
B. This Agreement shall be binding upon and inure to the benefit of the
heirs at law and executors of Employee.
C. If any provision, or any portion thereof, contained in this Agreement is
held unconstitutional, invalid or unenforceable, the remainder of this
Agreement, or portion thereof, shall be deemed severable, shall not be
affected and shall remain in full force and effect.
D. This Agreement may be signed in counterparts with signature pages
transmitted by email, facsimile, personal delivery or overnight delivery, all of
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which will be treated as originals.
IN WITNESS WHEREOF, the City of La Quinta has caused this Agreement
to be dated, signed and executed in its behalf by its City Manager, and duly
attested by its City Clerk, and the Employee has dated, signed and executed
this Agreement, both in duplicate, to become effective as of the Effective Date.
CITY OF LA QUINTA, a California municipal corporation and charter city:
By:
Its:
ATTEST:
MCMILLEN, CITY MANAGER
MONIKA RADEVA,
APPROVED AS TO FORM:
RK
WILLIAM H. IHRKE, CITY ATTORNEY
EMPLOYEE:
By:
ALEXANDER .l NSTON
Date:2-Z
Date:
Date:
um '? I
Date: � / -14 l a
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Exhibit "A"
Duties and Responsibilities
• Leads meetings with internal and external customers and stakeholders
regarding projects or to address complaints and concerns escalated to
a higher staff level.
• Prepares and administers contracts and consultant or franchise
agreements, approves billing, ensures service levels and
contractual/franchise expectations are met.
• Conducts comprehensive research, keeps abreast of changes in
assigned field, performs complex, detailed analyses.
• Prepares and presents complex plans, programs, and technical reports
including staff reports for the City Council or Commissions;
coordinates/reviews/approves staff input into plans, programs and
reports.
• Prepares and monitors budgets and related documents (such as grant
funding applications, requirements, agreements, etc.); prepares and
manages project schedules, oversees day-to-day program or staff
activities.
• Exercise discretion in accessing confidential information such as
information related to personnel matters, tax collections, and City
Council confidential information.
• Assists in the development of standards, ordinances, regulations,
policies and procedures; interprets same.
• Performs other duties of a similar nature and level as assigned.
• Develops Emergency Operations Center (EOC) trainings and drills for
city staff, CERT, and community groups.
• Manage EOC, including maintaining communication devices,
equipment, supplies and service contracts.
■ Develops and maintains relationships with other local emergency staff,
utility companies, community groups, and local businesses.
• Conducts risk assessments related to local situations, events and
weather that may have an impact on the welfare of residents and staff.
• Leads annual review of City's Emergency Operations Plan.
• Manages existing and seeks new Emergency Management grants.
■ Leads community outreach events related to Emergency
Preparedness.
• Provide formal and informal training, mentoring, and ongoing
knowledge sharing with peers as needed.
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