2022 04 05 CouncilCITY COUNCIL AGENDA Page 1 of 8 APRIL 5, 2022
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, APRIL 5, 2022
3:30 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
******************************
SPECIAL NOTICE
Teleconferencing and Telephonic Accessibility In Effect
Pursuant to Executive Orders N-60-20 and N-08-21 executed by the Governor of
California, and subsequently Assembly Bill 361 (AB 361, 2021), enacted in
response to the state of emergency relating to novel coronavirus disease 2019
(COVID-19) and enabling teleconferencing accommodations by suspending or
waiving specified provisions in the Ralph M. Brown Act (Government Code
§ 54950 et seq.), members of the public, the City Council, the City Manager, City
Attorney, City Staff, and City Consultants may participate in this regular meeting
by teleconference.
Members of the public wanting to listen to the open session of the meeting
may do so by tuning-in live via http://laquinta.12milesout.com/video/live.
Members of the public wanting to address the City Council, either for a specific
agenda item or matters not on the agenda are requested to follow the instructions
listed below:
Written public comments – can be provided in-person during the meeting or
emailed to the City Clerk’s Office at CityClerkMail@LaQuintaCA.gov preferably
by 2:00 p.m. on the day of the meeting, and will be distributed to the City
Council, incorporated into the agenda packet and public record of the meeting,
and will not be read during the meeting unless, upon the request of the Mayor,
a brief summary of any public comment is asked to be read, to the extent the
City Clerk’s Office can accommodate such request.
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
CITY COUNCIL AGENDA Page 2 of 8 APRIL 5, 2022
The email “subject line” must clearly state “Written Comments” and list the
following:
1) Full Name 4) Public Comment or Agenda Item Number
2) City of Residence 5) Subject
3) Phone Number 6) Written Comments
*** TELECONFERENCE PROCEDURES ***
Verbal public comments via Teleconference – members of the public may
attend and participate in this meeting by teleconference via Zoom and
use the “raise your hand” feature when public comments are prompted by the
Mayor; the City will facilitate the ability for a member of the public to be audible
to the City Council and general public and allow him/her/they to speak on the
item(s) requested. Please note – members of the public must unmute
themselves when prompted upon being recognized by the Mayor, in
order to become audible to the City Council and the public.
Only one person at a time may speak by teleconference and only after being
recognized by the Mayor.
ZOOM LINK: https://us06web.zoom.us/j/82540879912
Meeting ID: 825 4087 9912
Or join by phone: (253) 215 – 8782
It would be appreciated that any email communications for public comments
related to the items on the agenda, or for general public comment, are provided
to the City Clerk’s Office at the email address listed above prior to the
commencement of the meeting. If that is not possible, and to accommodate
public comments on items that may be added to the agenda after its initial
posting or items that are on the agenda, every effort will be made to attempt to
review emails received by the City Clerk’s Office during the course of the meeting.
The Mayor will endeavor to take a brief pause before action is taken on any
agenda item to allow the City Clerk to review emails and share any public
comments received during the meeting. All emails received by the City Clerk, at
the email address above, until the adjournment of the meeting, will be included
within the public record relating to the meeting.
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CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter
not listed on the agenda by providing written public comments either in-
CITY COUNCIL AGENDA Page 3 of 8 APRIL 5, 2022
person or via email as indicated above; or provide verbal public comments
either in-person or via teleconference by joining the meeting virtually at
https://us06web.zoom.us/j/82540879912 and use the “raise your hand”
feature when prompted by the Mayor. Members of the public attending the
meeting in-person are requested to complete a “Request to Speak” form and
submit it to the City Clerk. Please limit your comments to three (3) minutes (or
approximately 350 words). The City Council values your comments; however,
in accordance with State law, no action shall be taken on any item not appearing
on the agenda unless it is an emergency item authorized by the Brown Act
[Government Code § 54954.2(b)].
CONFIRMATION OF AGENDA
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF
SUBDIVISION (d) OF SECTION 54956.9:
(NUMBER OF POTENTIAL CASES: 1)
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter
not listed on the agenda by providing written public comments either in-
person or via email as indicated above; or provide verbal public comments
either in-person or via teleconference by joining the meeting virtually at
https://us06web.zoom.us/j/82540879912 and use the “raise your hand”
feature when prompted by the Mayor. Members of the public attending the
meeting in-person are requested to complete a “Request to Speak” form and
submit it to the City Clerk. Please limit your comments to three (3) minutes (or
approximately 350 words). The City Council values your comments; however,
in accordance with State law, no action shall be taken on any item not appearing
on the agenda unless it is an emergency item authorized by the Brown Act
[Government Code § 54954.2(b)].
CITY COUNCIL AGENDA Page 4 of 8 APRIL 5, 2022
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1.LIFESTREAM BLOOD BANK PRESENTATION OF “AMERICA’S BLOOD
CENTERS LARRY FREDERICK AWARD” IN RECOGNITION OF RAISING
AWARENESS OF THE NEED FOR BLOOD DONATION
2. INTRODUCE NEW AND PROMOTED CITY EMPLOYEES
3. PROCLAMATION RECOGNIZING APRIL IS NATIONAL DONATE LIFE MONTH
4. X-PARK – SOFT OPENING UPDATE
5. TALUS – PROJECT STATUS UPDATE
6. 2022 BNP PARIBAS TENNIS TOURNAMENT – TRAFFIC OBSERVATIONS
SUMMARY
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one
motion.
PAGE
9
11
23
25
29
1.EXCUSE ABSENCE OF COMMISSIONER CASTO FROM THE MARCH 9,
2022 HOUSING COMMISSION MEETING AND COMMISSIONER
CALDWELL FROM THE APRIL 12, 2022 PLANNING COMMISSION
MEETING
2.ACCEPT DONATION OF A FIRE TRUCK FOR HISTORICAL DISPLAY FROM
JOHN ZAR
3.AUTHORIZE RADIO ADVERTISING WITH ALPHA MEDIA FOR FISCAL
YEAR 2021/22
4.APPROPRIATE FIRE TAX FUNDS AND ACCEPT FIRE STATION 70
REVITALIZATION PROJECT NO. 2019-07, LOCATED ON THE
SOUTHWEST CORNER OF MADISON STREET AND AVENUE 54
5.APPROVE DECLARATION AND DISPOSAL OF SURPLUS EQUIPMENT
6.APPROVE AMENDMENT TO SUBSCRIPTION AGREEMENT WITH DELL
MICROSOFT LICENSING TO PURCHASE MICROSOFT 365 AND AZURE
ACTIVE DIRECTORY FOR ADDITIONAL LICENSES FROM DELL
MICROSOFT LICENSING
39
CITY COUNCIL AGENDA Page 5 of 8 APRIL 5, 2022
65
109
129
135
141
149
159
163
7.APPROVE AGREEMENT FOR CONTRACT SERVICES WITH URBANA
PRESERVATION AND PLANNING TO CONDUCT A CITY-WIDE HISTORIC
RESOURCES SURVEY UPDATE
8.APPROVE DEMAND REGISTERS DATED MARCH 11, 18, AND 25, 2022
9.RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
JANUARY 31, 2022
10.AFFIRM RESOLUTION NO. 2021-035 FINDINGS RELATED TO THE STATE
OF EMERGENCY DUE TO COVID-19 AUTHORIZING THE CITY MANAGER
TO CONTINUE TO IMPLEMENT TELECONFERENCE ACCESSIBILITY TO
CONDUCT PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361
(STATS. 2021, CH. 165)
11.APPROVE MEETING MINUTES OF JANUARY 18, 2022
12.APPROVE MEETING MINUTES OF MARCH 1, 2022
13.APPROVE SPECIAL JOINT MEETING MINUTES OF THE CITY COUNCIL
AND PLANNING COMMISSION OF MARCH 1, 2022
14.APPROVE SPECIAL MEETING MINUTES OF CITY COUNCIL – ANNUAL
COMMUNITY WORKSHOP OF MARCH 12, 2022
15.APPROVE MEETING MINUTES OF MARCH 15, 2022 167
BUSINESS SESSION
PAGE
1. APPROVE THE 2022 LEGISLATIVE POLICY GUIDE
175
2. APPROPRIATE FUNDS TO REPLACE THE CITY’S STREET SWEEPER IN
FISCAL YEAR 2021/22
189
3. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH FIND FOOD
BANK AND APPROPRIATE FUNDS FOR FOOD DISTRIBUTION PROGRAMS
191
STUDY SESSION
PAGE
1. DISCUSS PROJECTS TO BE INCLUDED IN FISCAL YEARS 2022/23
THROUGH 2026/27 CAPITAL IMPROVEMENT PROGRAM
227
PUBLIC HEARINGS – NONE
CITY COUNCIL AGENDA Page 6 of 8 APRIL 5, 2022
DEPARTMENTAL REPORTS
1. CITY MANAGER – MARKETING QUARTERLY REPORT JANUARY –
MARCH 2022
241
2. CITY ATTORNEY
3. CITY CLERK
4. COMMUNITY RESOURCES
5. DESIGN AND DEVELOPMENT
6. FINANCE
7. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
REPORTS AND INFORMATIONAL ITEMS
1. CVAG CONSERVATION COMMISSION (Evans)
2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)
3. CVAG EXECUTIVE COMMITTEE (Evans)
4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
5. IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION
(Evans)
6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)
7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)
8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)
9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)
10. COACHELLA VALLEY MOUNTAINS CONSERVANCY (Fitzpatrick)
11. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & Radi)
12. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)
13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)
14. SILVERROCK EVENT SITE AD HOC COMMITTEE (Fitzpatrick)
15. CANNABIS AD HOC COMMITTEE (Peña and Sanchez)
16. CVAG PUBLIC SAFETY COMMITTEE (Peña)
17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)
18. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)
19. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY
COMMITTEE (Peña)
20. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)
21. COVID-19 SMALL BUSINESS EMERGENCY ECONOMIC RELIEF PROGRAM AD
HOC COMMITTEE (Peña and Radi)
22. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE
(Radi)
23. CVAG TRANSPORTATION COMMITTEE (Radi)
24. SUNLINE TRANSIT AGENCY (Radi)
25. CITYWIDE SECURITY CAMERAS AD HOC COMMITTEE (Radi)
26. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Radi & Sanchez)
CITY COUNCIL AGENDA Page 7 of 8 APRIL 5, 2022
27. ANIMAL CAMPUS COMMISSION (Sanchez)
28. LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION AND
PUBLIC WORKS POLICY COMMITTEE (Sanchez)
29. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)
30. HOUSING COMMISSION SPECIAL MEETING MINUTES DATED JANUARY
26, 2022
247
31. COMMUNITY SERVICES COMMISSION MINUTES DATED DECEMBER 13,
2021
251
32. PLANNING COMMISSION MINUTES DATED JANUARY 11, 2022 255
33. PLANNING COMMISSION MINUTES DATED JANUARY 25, 2022 263
ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on April 19, 2022, at
4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta,
CA 92253.
DECLARATION OF POSTING
I, Monika Radeva, City Clerk, of the City of La Quinta, do hereby declare that
the foregoing Agenda for the La Quinta City Council meeting was posted on the
City’s website, near the entrance to the Council Chambers at 78495 Calle
Tampico, and the bulletin boards at the Stater Brothers Supermarket at 78630
Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas,
on April 1, 2022.
DATED: April 1, 2022
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
The La Quinta City Council Chamber is handicapped accessible. If special equipment
is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-
7123, twenty-four (24) hours in advance of the meeting and accommodations will
be made.
If special electronic equipment is needed to make presentations to the City Council,
arrangements should be made in advance by contacting the City Clerk’s office at
(760) 777-7123. A one (1) week notice is required.
CITY COUNCIL AGENDA Page 8 of 8 APRIL 5, 2022
If background material is to be presented to the Councilmembers during a City
Council meeting, please be advised that eight (8) copies of all documents, exhibits,
etc., must be supplied to the City Clerk for distribution. It is requested that this take
place prior to the beginning of the meeting.
Any writings or documents provided to a majority of the City Council regarding any
item(s) on this agenda will be made available for public inspection at the Community
Development counter at City Hall located at 78495 Calle Tampico, La Quinta,
California, 92253, during normal business hours.
City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: EXCUSE ABSENCE OF COMMISSIONER CASTO FROM THE
MARCH 9, 2022 HOUSING COMMISSION MEETING AND COMMISSIONER
CALDWELL FROM THE APRIL 12, 2022 PLANNING COMMISSION MEETING
RECOMMENDATION
Excuse absence of Commissioner Virginia (Gia) Casto from the March 9, 2022
Housing Commission meeting and Commissioner Mary Caldwell from the April
12, 2022 Planning Commission meeting.
EXECUTIVE SUMMARY
On March 9, 2022, Commissioner Casto advised staff that she could not
attend the Housing Commission meeting that day due to illness.
Commissioner Casto has no excused or unexcused absences for fiscal
year 2021/22.
On March 2, 2022, Commissioner Caldwell requested to be excused from
the April 12, 2022 Planning Commission meeting due to personal reasons.
Commissioner Caldwell has no excused or unexcused absences for fiscal
year 2021/22.
FISCAL IMPACT
No meeting attendance compensation is paid to absent members.
BACKGROUND/ANALYSIS
The Municipal Code states: “If any member of a board, commission or
committee absents him/herself from two consecutive regular meetings, or
absents him/herself from a total of three regular meetings within any fiscal
year, his/her office shall become vacant and shall be filled as any other
vacancy. A board, commission or committee member may request advance
permission from the city council to be absent at one or more regular meetings
due to extenuating circumstances, and/or may request the city council to
excuse an absence after-the-fact where such extenuating circumstances
prevented the member from seeking advance permission to be absent. If such
permission or excuse is granted by the city council, the absence shall not be
counted toward the above-stated limitations on absences.”
CONSENT CALENDAR ITEM NO. 1
9
ALTERNATIVES
Council may deny this request, which would result in the absence(s) being
counted toward the Commissioners’ limitation on absences as noted above.
Prepared by: Laurie McGinley, Acting Deputy City Clerk
Approved by: Monika Radeva, City Clerk
10
City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: ACCEPT DONATION OF A FIRE TRUCK FOR HISTORICAL
DISPLAY FROM JOHN ZAR
RECOMMENDATION
Accept donation of a fire truck for historical display from John Zar.
EXECUTIVE SUMMARY
•A donation of a 1930 Ford Model fire truck has been offered by John Zar
for City historical display and event use.
•Pursuant to State of California Government Code, Section 37354, the
legislative body may accept or reject any gift, bequest, or devise made to
or for the City, or to or for any of its officers in their official capacity or in
trust for any public purpose.
•Upon Council approval, the City Manager will provide an acceptance letter
to the donor and will work with City staff on potential locations for display
and incorporation into events.
FISCAL IMPACT
The estimated value of the Fire truck is $28,500 to $32,000. Due to the
condition and potential event use of the truck, the estimated maintenance costs
are approximately $1,000 annually.
BACKGROUND/ANALYSIS
The 1930 Ford Model fire truck is in excellent condition and comprised of original
parts. It is fully functional and would be added to the City’s fleet inventory. The
La Quinta Fire Department was consulted about the vehicle and determined it
could be used at community events, parades, and as an educational opportunity
on the history of fire services while showcasing this antique vehicle. The vehicle
would be stored at the City’s Corporate Yard or Fire Station. Mr. Zar requested
that it be showcased to the community and incorporated into events/programs.
The City plans to include it in various upcoming opportunities at events,
museum, and the library.
CONSENT CALENDAR ITEM NO. 2
11
ALTERNATIVES
Council may accept/not accept this donation.
Prepared by: Claudia Martinez, Finance Director
Approved by: Jon McMillen, City Manager
Attachment: 1. Vehicle Appraisal and photos
12
ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: AUTHORIZE RADIO ADVERTISING WITH ALPHA MEDIA FOR
FISCAL YEAR 2021/22
RECOMMENDATION
Authorize radio advertising with Alpha Media for up to $65,000 for Fiscal Year
2021/22.
EXECUTIVE SUMMARY
•Per the purchasing policy, amounts paid to vendors/contractors over
$50,000 must be approved by Council.
•Due to the extended outreach for IRONMAN 70.3 for $25,000, the previously
approved contract with Alpha Media has exceeded the original contract
amount.
FISCAL IMPACT
The additional radio campaign of $25,000 for IRONMAN 70.3 Indian Wells La
Quinta through Alpha Media was Community Resources Account No. 101-3003-
60149. The previously approved contract for $36,000 with Alpha Media is budgeted
in the Marketing budget 101-3007-60461 for Fiscal Year 2021/22.
BACKGROUND/ANALYSIS
Alpha Media is a sole source vendor for radio services as they oversee most local
radio stations in the Coachella Valley. The City has an annual contract with Alpha
Media for community outreach regarding Shop Local, Recycling, COVID-19
information, and Community Events. The additional buy for IRONMAN 70.3 was
part of the Community Outreach to inform residents of the event in order to assist
with avoiding extreme traffic and delays in the City and surrounding areas.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Marcie Graham, Marketing Manager
Approved by: Gilbert Villalpando, Director
CONSENT CALENDAR ITEM NO. 3
23
24
City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: APPROPRIATE FIRE TAX FUNDS AND ACCEPT FIRE STATION
70 REVITALIZATION PROJECT NO. 2019-07, LOCATED ON THE SOUTHWEST
CORNER OF MADISON STREET AND AVENUE 54
RECOMMENDATION
Appropriate additional Fire Tax Funds in the amount of $1,289; Accept the Fire
Station 70 Revitalization Project as complete; authorize the City Clerk to file a
Notice of Completion with the Office of the County Recorder; and authorize staff
to release retention in the amount of $29,049, thirty-five days after the Notice
of Completion is recorded.
EXECUTIVE SUMMARY
•The Fire Station 70 Revitalization project included interior cosmetic
improvements to dormitories, restrooms, office, and reception area;
improvements to the exterior patio covering; removal and replacement
of existing generator with concrete pad and automatic transfer switch;
and installation of exterior window fixtures.
•Additional funding is required to close-out the project due to additional
scope requested to bring the electrical up-to-code and to place conduits
throughout the building for the Fire Department IT to use for the
emergency signals.
•The work is complete and Council acceptance will close the contract and
allow final payment.
FISCAL IMPACT
Additional Fire Tax Funds are requested in the amount of $1,289 to complete
the project, bringing the total revised budget to $685,289. The following is the
financial accounting for Project No. 2019-07:
Original Contract Amount $ 539,000.00
Change Orders No. 1 - 2 $ 41,977
Final Contract Amount $ 580,977
CONSENT CALENDAR ITEM NO. 4
25
Revised Project Budget $ 685,289
Final Contract Amount ($ 580,977)
Design, Professional, & Personnel Costs ($ 101,805)
Inspection, Survey, Plans, & Other Construction Costs ($ 2,507)
Remaining Balance $0.00
* All costs to date have been accounted for and no further costs are anticipated.
The final retention amount of $29,049 will be paid from account number 401-
0000-20600.
BACKGROUND/ANALYSIS
On March 16, 2021, Council awarded a $539,000 contract to R Dependable
Const Inc.
On May 5, 2021, a Notice to Proceed was issued with a 110-working day
completion time starting on May 10, 2021 and ending on October 13, 2021.
The project was deemed substantially complete on March 17, 2022.
Contract Change Orders No. 1 and 2 were issued to allow for additional work.
Additional funding is required to close-out the project due additional scope
requested to bring the electrical up-to-code and to place conduits throughout
the building for the Fire Department IT to use for the emergency signals.
The project construction effort is complete and in compliance with the plans
and specifications. Staff recommends acceptance and release of the retention
thirty-five days after the Notice of Completion is recorded.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Carley Escarrega, Management Assistant
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachment: 1. Vicinity Map
26
ATTACHMENT 1
2019-07 Fire Station 70 Revitalization Project
Vicinity Map
27
28
City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: APPROVE DECLARATION AND DISPOSAL OF SURPLUS
EQUIPMENT
RECOMMENDATION
Approve the declaration and disposal of surplus equipment.
EXECUTIVE SUMMARY
•The City has accumulated surplus, obsolete and non-functional equipment
that has limited market value (Surplus).
•Pursuant to the City’s Surplus Supplies and Equipment Policy (Policy),
Council must declare property surplus prior to sale.
•Upon Council approval, a notice for bid will be advertised in The Desert
Sun and the City’s website.
FISCAL IMPACT
Proceeds from equipment sales will be deposited into the original Fund they
were purchased from. Advertising cost in The Desert Sun will be approximately
$200 and is budgeted in Finance (101-1006-60450, Advertising).
BACKGROUND/ANALYSIS
The Surplus consists of both functioning and non-functioning equipment that is
no longer needed or has outlived its purpose (Attachment 1). Surplus items
are identified by Department Directors as outlined by Policy. The Finance
Department consolidates the items for Council’s review.
Upon Council approval, Surplus will be advertised for bid in The Desert Sun and
the City website.
Staff is proposing the following schedule:
•Publication posting: April 8 and April 15, 2022
•Bid deadline: April 22, 2022
•Bid opening: April 25, 2022
Per Policy, if no bids are received, the surplus equipment will be sold at auction,
donated to a non-profit organization, or discarded.
CONSENT CALENDAR ITEM NO. 5
29
ALTERNATIVES
Staff does not recommend an alternative action; this process occurs so that the
City may discard surplus property and equipment.
Prepared by: Jessica Delgado, Management Assistant
Approved by: Claudia Martinez, Finance Director
Attachment: 1.List of Surplus Property and Equipment
30
Item
Number Photo Item Model/Brand/Description Serial number Condition
1246 Trash pump Wacker R, 6", Year 2005, 250' Of
Discharge Hose Lombardini Engine VIN 1W9PS05165M203055 USED
1247 Tandeem Axle Trailer Big Tex, Year 1996, 16' X 6",
GVRW 5,900 lbs,SVNX76220V1CS6537 USED
1248 Speed Trailer Smart Speed Trailer Unknown USED
1249 Boomlift Trailer Niftylift TM33, Year 1996, MAX
CAP 440 LBS Unknown USED
1250 Utility Trailer
Big Tex, Year 1996, Single Axle,
GVWR 2995 LBS, 12' long 5' Wide
With Honda Pump Motor
VIN 25VAX1210M1A17737 USED
1251 HVAC Package Unit
Tempstar, Model #
PHD442000K000E1, 2-5 Ton
Capacity Heat & AC
Unknown USED
ATTACHMENT 1
31
Item
Number Photo Item Model/Brand/Description Serial number Condition
1252 HVAC Package Unit
Tempstar, Model #
PHD442000K000E2, 2-5 Ton
Capacity Heat & AC
Unknown USED
1253 3 Axle Trailer
Zieman 2640, License Plate:
E323326, GVWR 21,500 LBS, Year
1986, 18' Long 8' Wide 5'
Beavertail
VIN 1ZCE29E34GZP12725 USED
1379 Exercise Bike Precor USA, Model # C8421 Unknown Fair
1381 Hacksaw With Blades
PORTLAND, Model # 90446, 10 in.
mini hacksaw accepts all standard
hacksaw blades
Multi-use saw handle with cushion
grip accepts hacksaw and
reciprocating blades
14 assorted blades (Traditional
Haksaw not included)
N/A Fair
1382 Saw PORTLAND, Model # 66562, 12"
Miter Box and 13-1/2" Saw N/A Fair
1383 Aviation Snips PITTSBURGH, Model # 62157, 3
Piece Set N/A Good
1384 Air Carbon Filter
iPower GLFILT4M, 4 Inch Silver
Air Carbon Filter Indoor Plants
Grow Tent Odor Control Scrubber
with Australia Activated C for
Inline Fan
N/A Fair
32
Item
Number Photo Item Model/Brand/Description Serial number Condition
1385 Saw Rotary Cutter RYOBI P531, 18-Volt ONE+ SPEED
(Tool Only)CS18142D050717 Good
1386 Grinder RYOBI BG612G, 2.1 Amp, 6 in.
with LED Lights FG18152D0192619 Good
1387 Sewing Machine With Table and Servo
Motor
Consew CN2053R-1A, Single
Needle Drop Feed Zig-Zag
Lockstitch Industrial Sewing
Machine With Table and Servo
Motor
8010558934 Fair
1388 Sewing Machine With Table and Servo
Motor
Consew Cn2053R-1A, Single
Needle Drop Feed Zig-Zag
Lockstitch Industrial Sewing
Machine With Table and Servo
Motor
8010559114 Fair
1390 Home gym set Parabody Ex 350 Unknown Fair
1391 Treadmill Totter CXT Unknown Poor
33
Item
Number Photo Item Model/Brand/Description Serial number Condition
1392 Stackable Chairs 12 Total, Color Green N/A Poor
1393 Stackable Chairs 2 Total, Color Burgundy N/A Poor
1394 Stackable Chairs 3 Total, Color Blue N/A Poor
1395 Refrigerator Whirlpool, Model # ET1FTKXK009,
White Top Freezer Unknown Fair
1396 Filing Cabinet Large, Black, Office 4-Drawer
Filing Cabinet Unknown Fair
1397 Microwave
Whirlpool, Model # D26, White
Top Freezer 709KMO1177 Poor
34
Item
Number Photo Item Model/Brand/Description Serial number Condition
1398 Microwave Sharp, Color Black Unknown Poor
1399 Dishwasher Frigidaire, Color White, Model
FDB510LCS3 TH72180537 Unknown
1400 T.V.
Flat Screen, Model #
26PF5321D/37, Includes Remote
and Wall Mount
YA1A0621019459 Unknown
1401 Ink Jet Plotter Hewlett Packard C6074A SG0533311J Good
1402 Printer Xerox 8825, VS. 2.7, Year 1998 N5T-699066/3070304316 Good
1403 Scanner Xerox 7356, Year 1997 D8W030431 Good
1404 Office Supplies 1 Box of Several Items N/A Unknown
1405 Office Supplies 1 Box of Several Items N/A Unknown
1406 Non-Conductive Probes 5 Total Unknown Good
35
Item
Number Photo Item Model/Brand/Description Serial number Condition
1407 Scale Reading Theodolite w/Tripod Unkown Unknown Unknown
1408 Estimator Agtek Unknown Unknown
1409 Filing Cabinet 4-Drawer, Color Black N/A Fair
1410 T.V.Vizio E500I-B1 flat screen LTMWPLJQ4562234 Unknown
1411 T.V.Vizio E60-C3 flat screen,
Damaged Screen
LFTRRZAR1300751 Unknown
1412 T.V.Vizio E500I-B1 flat screen LTMWPLEQ4566026 Unknown
WC-1 Chair Aqua Blue, Commercial Chair N/A Poor
WC-2 Chair Aqua Blue, Commercial Chair N/A Fair
WC-3 Stool White - Linen - commerical N/A Fair
36
Item
Number Photo Item Model/Brand/Description Serial number Condition
WC-4 Speaker w Microphone Liberty MPB-4600, Color Black D22588 Fair
WC-5 Chair Aqua Blue, Commercial Chair N/A Fair
WC-6 Chair Aqua Blue, Commercial Chair N/A Fair
WC-7 Table King Arthur, 6' X 18" Commercial
Grade, Color Pink N/A Good
WC-8 Table National, 6' x 2.5'Commercial
Grade Computor Table, Color Tan N/A Good
37
38
City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT TO SUBSCRIPTION AGREEMENT
WITH DELL MICROSOFT LICENSING TO PURCHASE MICROSOFT 365 AND
AZURE ACTIVE DIRECTORY FOR ADDITIONAL LICENSES FROM DELL
MICROSOFT LICENSING
RECOMMENDATION
Approve an Amendment to the Subscription Agreement with Dell Microsoft
Licensing to purchase additional Microsoft 365 and Azure Active Directory
licenses for a total amount of $6,870; approve a contingency budget of
$16,436 for a contract total amount not-to-exceed $140,000 for the term of
the contract; and authorize the City Manager to execute amendment.
EXECUTIVE SUMMARY
•The City continues to use Microsoft products and has been satisfied with
the products’ reliability.
•Office 365 is the foundation of the City’s communication infrastructure
that provides enhanced security features, productivity, and
collaboration tools
•Due to Office 365 being dependent upon Azure Active Directory services,
subscriptions to both are necessary.
•This Amendment provides for the purchase of an additional eleven (11)
Dell Microsoft Licenses and eight (8) Active Azure Directory licenses
requested to meet staff needs throughout the organization.
FISCAL IMPACT
The existing contract for licenses is $116,694 (Attachment 1). Total cost for
the additional licenses will be $6,870 (Attachment 2), bringing the new
contract total to $123,564 for the balance of the three (3) year term.
Additionally, a contingency budget of $16,436 is included for any additional
licenses needed during the balance of the term, increasing the total not to
exceed three (3) year contract to $140,000. If approved, funds will be
budgeted in the Information Technology Fund (502 -0000-60301, Software
Licenses) as the remainder of the contract term continues until March 2024.
CONSENT CALENDAR ITEM NO. 6
39
Contract Fiscal Year Dollar
Amount Account #
Original Contract
Amount
2021 -
2024 $116,694
502-0000-60301,
Software Licenses
Amendment For
New Licenses 2021/2022 $6,870
Contingency Budget 2022 -
2024 $16,436
New Total
Contract Amount
Not-To-Exceed
2021 -
2024 $140,000
Contract Payment Schedule
Fiscal Year Original New (If Approved)
21/22 $38,898 $45,768
22/23 $38,898 $38,898
23/24 $38,898 $38,898
Total Cost $116,694 $123,564
BACKGROUND/ANALYSIS
In March 2021, the City entered into a three-year subscription agreement with
Dell Microsoft Licensing for licensing of both Office 365 and Azure Active
Directory. The terms of the initial agreement allowed for 150 licenses to be
provided to staff and emergency operations center. As operational changes
occur, the procurement of additional licenses may be necessary. Per the
original agreement, additional licenses are to be purchased through a n
Amendment, detailing any charges that occur outside of the annual $38,898
fee.
Upon Council’s approval, 11 licenses would be purchased immediately with
additional licenses budgeted for the remainder of the contract term, which
terminates March 2024.
ALTERNATIVES
As these services are essential for City Hall’s communication infrastructure,
staff does not recommend an alternative.
Prepared by: Doug Kinley, Management Analyst
Approved by: Jon McMillen, City Manager
Attachments: 1. Dell Licensing Agreement
2. Dell Licensing Invoice
40
Microsoft
Program Signature Form
MBA/MBSA number
Agreement number 8084445
Volume Licensing
5-0000006706979
Note: Enter the applicable active numbers associated with the documents below. Microsoft requires the
associated active number be indicated here, or listed below as new.
For the purposes of this form, "Customer" can mean the signing entity, Enrolled Affiliate,
Government Partner, Institution, or other party entering into a volume licensing program agreement.
This signature form and all contract documents identified in the table below are entered into between
the Customer and the Microsoft Affiliate signing, as of the effective date identified below.
Contract Document Number or Code
Choose A reement> Document Number or Code
Choose A reement> Document Number or Code
Choose A reement> Document Number or Code
Choose A reement> Document Number or Code
Choose A reement> Document Number or Code
Enterprise Enrollment X20-10635
Choose Enrollment/Re istration> Document Number or Code
Choose Enrollment/Re istration> Document Number or Code
Choose Enrollment/Re istration> Document Number or Code
Choose Enrollment/Re istration> Document Number or Code
Product Selection Form 1055219.003 New
Amendment M97 New
Amendment W29 New
Document Description Document Number or Code
Document Description Document Number or Code
By signing below, Customer and the Microsoft Affiliate agree that both parties (1) have received, read
and understand the above contract documents, including any websites or documents incorporated by
reference and any amendments and (2) agree to be bound by the terms of all such documents.
Name of Entity (must
Signature*
Printed First and Las
Printed Title City Manager
entity name)* City of La Quinta
Jon McMillen
Signature Date* March 25, 2021
Tax ID
indicates required field
ProgramSignForm (MSSign)(NA,LatAm)ExBRA, MLI(ENG)(May202O) Page 1 of 2 Document
X20-12883
ATTACHMENT 1
41
Microsoft Corporation
Signature
Printed First and Last Name
Printed Title
MaryAnn Holland
Authorized Signer
Signature Date Mar 16, 2021
date Microsoft Affiliate countersigns)
I _
Agreement Effective Date
may be different than Microsoft's signature date)
Optional 2"d Customer signature or Outsourcer signature (if applicable)
I
Name of Entity (must be legal entity name)*
Signature*
Printed First and Last Name*
Printed Title
Signature Date*
indicates required field
Signature Date*
indicates required field
If Customer requires additional contacts or is reporting multiple previous Enrollments, include the
appropriate form(s) with this signature form.
After this signature form is signed by the Customer, send it and the Contract Documents to Customer's
channel partner or Microsoft account manager, who must submit them to the following address. When
the signature form is fully executed by Microsoft, Customer will receive a confirmation copy.
Microsoft Corporation
Dept. 551, Volume Licensing
6880 Sierra Center Parkway
Reno, Nevada 89511
USA
ProgramSignForm(MSSign)(NA,LatAm)ExBRA,MLI(ENG)(May2020) Page 2 of 2
Document X20-12883
42
Microsoft I Volume Licensing
Discount Transparency Disclosure Form
Date: 3/8/2021
Program: Enterprise 6
Enrollment Number: Renewal
Quote Number: 1055219.003
Partner Name: Dell Inc.
Reseller Address: One Dell Way
RoundRock, TX, United States, 78682-7000
Discount Details
For this enrollment, Microsoft provided the Customer's Partner an additional discount off of the Partner's Net
Price. The Partner is required, by Microsoft, to pass on the additional discount to the Customer by reducing the
Microsoft Product resale price by an amount equal to or greater then the discount.
Listed in the table below is the maximum price the partner may charge for the Microsoft Products to be ordered
under this enrollment. The Maximum Resale Price (MRP) is calculated by subtracting the additional discount
provided to the Partner, from the total estimated resale price for the Microsoft Products.
The requirement to pass through the additional discount, does not mean that Microsoft is setting the
Customer's actual price. Partners remain free to set the price charged for Microsoft Products at any point equal
to or below MRP. The Customer's actual price will be established by a separate agreement between Customer
and its Partner.
Ordered Products
Currency Maximum Resale Price
US Dollar 147,690
Note: The Maximum Resale Price listed in the table above only pertains to the Microsoft Products to be ordered under this
Enrollment The content of this form has no impact on the Customer's price for Non -Microsoft products and services.
In this form, the following definitions apply:
Customer' means the entity that may enter or has entered into a Contract with the Partner.
Contract" means a binding agreement between the Partner and Affiliate, under which Customer orders Products from Partner,
Microsoft" means (1) the entity that has entered into an agreement with Partner under which Partner may place orders for
Microsoft Products for use by the Customer and (2) the affiliates of such entity, as appropriate.
Maximum Resale Price" means the sum of the Estimated Retail Price for all Microsoft Products ordered under the Customer
Contract minus the aggregated discount off of the Partners Net Price provided by Microsoft listed in the currency in which the
Partner or Partners reseller transacts with Microsoft.
Product" means all Microsoft Products identified in the Product Terms, such as all Software, Online Services, and other web -
based services, including pre-release or beta version. Microsoft product availability may vary by region.
Partner: Dell, Inc.
Customer:
Signature of Customer's authorized representative:
Printed name: Jon McMillen
Printed title: City Manager
Date: March 22, 2021
im
43
mom Microsoft
Amendment to Contract Documents
Enrollment Number
Volume Licensing
5-0000006706979
This amendment ("Amendment") is entered into between the parties identified on the attached program
signature form. It amends the Enrollment or Agreement identified above. All terms used but not defined
in this Amendment will have the same meanings provided in that Enrollment or Agreement.
Enterprise Enrollment (Indirect)
Invoice for Quoted Price
Amendment ID M97
The price quoted to Enrolled Affiliate's Reseller is a fixed price based on an estimated order submission
date. Microsoft will invoice Enrolled Affiliate's Reseller based on this fixed price quote. If this order is
submitted later than the estimated order submission date, Enrolled Affiliate's Reseller will be charged
for net new Monthly S bscrinfiinnc finrli iiriinn Online Serviracl fnr thg npriod dosing which these Servirp__s
were not provided. Pricing to Enrolled Affiliate is agreed between Enrolled Affiliate and Enrolled
Affiliate's Reseller.
SKU Number ! SKU Description
Iquantities
Existing Quantity Incremental
AAA-11894 O365GCCE3 ShrdSvr ALNG
SubsVL MVL
PerUsr
150
MQM-00001 AzureActiveDrctryPremP1GCC
ShrdSvr ALNG
SubsVL MVL PerUsr
150
Except for changes made by this Amendment, the Enrollment or Agreement identified above remains
unchanged and in full force and effect. If there is any conflict between any provision in this Amendment
and any provision in the Enrollment or Agreement identified above, this Amendment shall control.
This Amendment must be attached to a signature form to be valid.
AmendmentApp v4.0 M97 8
Page 1 of2
44
Microsoft Internal Use Only:
M97)EnrAmend(Ind)(InvoiceforQuotedPrice)( M97 B
ENG Oct2020 IU .docx
AmendmentApp v4.0 M97
Page 2 of 2
45
Microsoft
Enterprise Enrollment
Enterprise Enrollment number
Microsoft to complete)
Previous Enrollment number 86433341Resellertocomplete)
Volume Licensing
Framework ID
if applicable)
State and Local
This Enrollment must be attached to a signature form to be valid.
This Microsoft Enterprise Enrollment is entered into between the entities as identified in the signature form
as of the effective date. Enrolled Affiliate represents and warrants it is the same Customer, or an Affiliate of
the Customer, that entered into the Enterprise Agreement identified on the program signature form.
This Enrollment consists of: (1) these terms and conditions, (2) the terms of the Enterprise Agreement
identified on the signature form, (3) the Product Selection Form, (4) the Product Terms, (5) the Online
Services Terms, (6) any Supplemental Contact Information Form, Previous Agreement/Enrollment form,
and other forms that may be required, and (7) any order submitted under this Enrollment. This Enrollment
may only be entered into under a 2011 or later Enterprise Agreement. By entering into this Enrollment,
Enrolled Affiliate agrees to be bound by the terms and conditions of the Enterprise Agreement.
All terms used but not defined are located at htta://www.microsoft.comilicensing/contracts. In the event of
any conflict the terms of this Agreement control.
Effective date. If Enrolled Affiliate is renewing Software Assurance or Subscription Licenses from one or
more previous Enrollments or agreements, then the effective date will be the day after the first prior
Enrollment or agreement expires or terminates. If this Enrollment is renewed, the effective date of the
renewal term will be the day after the Expiration Date of the initial term. Otherwise, the effective date will
be the date this Enrollment is accepted by Microsoft. Any reference to "anniversary date" refers to the
anniversary of the effective date of the applicable initial or renewal term for each year this Enrollment is in
effect.
Term. The initial term of this Enrollment will expire on the last day of the month, 36 full calendar months
from the effective date of the initial term. The renewal term will expire 36 full calendar months after the
effective date of the renewal term.
Terms and Conditions
1. Definitions.
Terms used but not defined in this Enrollment will have the definition in the Enterprise Agreement. The
following definitions are used in this Enrollment:
Additional Product" means any Product identified as such in the Product Terms and chosen by Enrolled
Affiliate under this Enrollment.
Community" means the community consisting of one or more of the following: (1) a Government, (2) an
Enrolled Affiliate using eligible Government Community Cloud Services to provide solutions to a
Government or a qualified member of the Community, or (3) a Customer with Customer Data that is subject
to Government regulations for which Customer determines and Microsoft agrees that the use of
Government Community Cloud Services is appropriate to meet Customer's regulatory requirements.
EA20201EnrGov(US)SLG(ENG)(0ct2019) Page 1 of 10
Document X20-10635
46
Membership in the Community is ultimately at Microsoft's discretion, which may vary by Government
Community Cloud Service.
Enterprise Online Service" means any Online Service designated as an Enterprise Online Service in the
Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Online Services are
treated as Online Services, except as noted.
Enterprise Product" means any Desktop Platform Product that Microsoft designates as an Enterprise
Product in the Product Terms and chosen by Enrolled Affiliate under this Enrollment. Enterprise Products
must be licensed for all Qualified Devices and Qualified Users on an Enterprise -wide basis under this
program.
Expiration Date" means the date upon which the Enrollment expires.
Federal Agency" means a bureau, office, agency, department or other entity of the United States
Government.
Government" means a Federal Agency, State/Local Entity, or Tribal Entity acting in its governmental
capacity.
Government Community Cloud Services" means Microsoft Online Services that are provisioned in
Microsoft's multi -tenant data centers for exclusive use by or for the Community and offered in accordance
with the National Institute of Standards and Technology (NIST) Special Publication 800-145. Microsoft
Online Services that are Government Community Cloud Services are designated as such in the Use Rights
and Product Terms.
Industry Device" (also known as line of business device) means any device that: (1) is not useable in its
deployed configuration as a general purpose personal computing device (such as a personal computer), a
multi -function server, or a commercially viable substitute for one of these systems; and (2) only employs an
industry or task -specific software program (e.g. a computer -aided design program used by an architect or
a point of sale program) ("Industry Program"). The device may include features and functions derived from
Microsoft software or third -party software. If the device performs desktop functions (such as email, word
processing, spreadsheets, database, network or Internet browsing, or scheduling, or personal finance),
then the desktop functions: (1) may only be used for the purpose of supporting the Industry Program
functionality; and (2) must be technically integrated with the Industry Program or employ technically
enforced policies or architecture to operate only when used with the Industry Program functionality.
Managed Device" means any device on which any Affiliate in the Enterprise directly or indirectly controls
one. or more operating system environments. Examples of Managed Devices can be found in the Product
Terms.
Qualified Device" means any device that is used by or for the benefit of Enrolled Affiliate's Enterprise and
is: (1) a personal desktop computer, portable computer, workstation, or similar device capable of running
Windows Pro locally (in a physical or virtual operating system environment), or (2) a device used to access
a virtual desktop infrastructure ("VDI"). Qualified Devices do not include any device that is: (1) designated
as a server and not used as a personal computer, (2) an Industry Device, or (3) not a Managed Device. At
its option, the Enrolled Affiliate may designate any device excluded above (e.g., Industry Device) that is
used by or for the benefit of the Enrolled Affiliate's Enterprise as a Qualified Device for all or a subset of
Enterprise Products or Online Services the Enrolled Affiliate has selected.
Qualified User' means a person (e.g., employee, consultant, contingent staff) who: (1) is a user of a
Qualified Device, or (2) accesses any server software requiring an Enterprise Product Client Access
License or any Enterprise Online Service. It does not include a person who accesses server software or
an Online Service solely under a License identified in the Qualified User exemptions in the Product Terms.
Reseller" means an entity authorized by Microsoft to resell Licenses under this program and engaged by
an Enrolled Affiliate to provide pre- and post -transaction assistance related to this agreement;
Reserved License" means for an Online Service identified as eligible for true -ups in the Product Terms,
the License reserved by Enrolled Affiliate prior to use and for which Microsoft will make the Online Service
available for activation.
EA20201 EnrGov(US)SLG(ENG)(0ct2019) Page 2 of 10
Document X20-10635
47
State/Local Entity" means (1) any agency of a state or local government in the United States, or (2) any
United States county, borough, commonwealth, city, municipality, town, township, special purpose district,
or other similar type of governmental instrumentality established by the laws of Customer's state and
located within Customer's state's jurisdiction and geographic boundaries.
Tribal Entity" means a federally -recognized tribal entity performing tribal governmental functions and
eligible for funding and services from the U.S. Department of Interior by virtue of its status as an Indian
tribe.
Use Rights" means, with respect to any licensing program, the use rights or terms of service for each
Product and version published for that licensing program at the Volume Licensing Site and updated from
time to time. The Use Rights include the Product -Specific License Terms, the License Model terms, the
Universal License Terms, the Data Protection Terms, and the Other Legal Terms. The Use Rights
supersede the terms of any end user license agreement (on -screen or otherwise) that accompanies a
Product.
Volume Licensing Site" means htto://www.rnicrosoft.com/licensing/contracts or a successor site.
2. Order requirements.
a. Minimum order requirements. Enrolled Affiliate's Enterprise must have a minimum of 250
Qualified Users or Qualified Devices. The initial order must include at least 250 Licenses for
Enterprise Products or Enterprise Online Services.
i) Enterprise commitment. Enrolled Affiliate must order enough Licenses to cover all
Qualified Users or Qualified Devices, depending on the License Type, with one or more
Enterprise Products or a mix of Enterprise Products and the corresponding Enterprise
Online Services (as long as all Qualified Devices not covered by a License are only used
by users covered with a user License).
ii) Enterprise Online Services only. If no Enterprise Product is ordered, then Enrolled
Affiliate need only maintain at least 250 Subscription Licenses for Enterprise Online
Services.
b. Additional Products. Upon satisfying the minimum order requirements above, Enrolled
Affiliate may order Additional Products.
c. Use Rights for Enterprise Products. For Enterprise Products, if a new Product version has
more restrictive use rights than the version that is current at the start of the applicable initial or
renewal term of the Enrollment, those more restrictive use rights will not apply to Enrolled
Affiliate's use of that Product during that term.
d. Country of usage. Enrolled Affiliate must specify the countries where Licenses will be used
on its initial order and on any additional orders.
e. Resellers. Enrolled Affiliate must choose and maintain a Reseller authorized in the United
States. Enrolled Affiliate will acquire its Licenses through its chosen Reseller. Orders must be
submitted to the Reseller who will transmit the order to Microsoft. The Reseller and Enrolled
Affiliate determine pricing and payment terms as between them, and Microsoft will invoice the
Reseller based on those terms. Throughout this Agreement the term "price" refers to reference
price. Resellers and other third parties do not have authority to bind or impose any obligation
or liability on Microsoft.
f. Adding Products.
I) Adding new Products not previously ordered. New Enterprise Products or Enterprise
Online Services may be added at any time by contacting a Microsoft Account Manager or
Reseller. New Additional Products, other than Online Services, may be used if an order is
placed in the month the Product is first used. For Additional Products that are Online
Services, an initial order for the Online Service is required prior to use.
EA20201 EnrGov(US)SLG(ENG)(0ct2019) Page 3 of 10
Document X20-10635
48
ii) Adding Licenses for previously ordered Products. Additional Licenses for previously
ordered Products other than Online Services may be added at any time but must be
included in the next true -up order. Additional Licenses for Online Services must be ordered
prior to use, unless the Online Services are (1) identified as eligible for true -up in the
Product Terms or (2) included as part of other Licenses.
g. True -up requirements. Enrolled Affiliate must submit an annual true -up order that accounts
for any changes since the initial order or last order. If there are no changes, then an update
statement must be submitted instead of a true -up order.
i) Enterprise Products. For Enterprise Products, Enrolled Affiliate must determine the
number of Qualified Devices and Qualified Users (if ordering user -based Licenses) at the
time the true -up order is placed and must order additional Licenses for all Qualified Devices
and Qualified Users that are not already covered by existing Licenses, including any
Enterprise Online Services.
ii) Additional Products. For Additional Products that have been previously ordered under
this Enrollment, Enrolled Affiliate must determine the maximum number of Additional
Products used since the latter of the initial order, the last true -up order, or the prior
anniversary date and submit a true -up order that accounts for any increase.
iii) Online Services. For Online Services identified as eligible for true -up in the Product
Terms, Enrolled Affiliate may place a reservation order for the additional Licenses prior to
use and payment may be deferred until the next true -up order. Microsoft will provide a
report of Reserved Licenses ordered but not yet invoiced to Enrolled Affiliate and its
Reseller. Reserved Licenses will be invoiced retrospectively to the month in which they
were ordered.
iv) Subscription License reductions. Enrolled Affiliate may reduce the quantity of
Subscription Licenses at the Enrollment anniversary date on a prospective basis if
permitted in the Product Terms, as follows:
1) For Subscription Licenses that are part of an Enterprise -wide purchase, Licenses may
be reduced if the total quantity of Licenses and Software Assurance for an applicable
group meets or exceeds the quantity of Qualified Devices and Qualified Users (if
ordering user -based Licenses) identified on the Product Selection Form, and includes
any additional Qualified Devices and Qualified Users added in any prior true -up orders.
Step-up Licenses do not count towards this total count.
2) For Enterprise Online Services that are not a part of an Enterprise -wide purchase,
Licenses can be reduced as long as the initial order minimum requirements are
maintained.
3) For Additional Products available as Subscription Licenses, Enrolled Affiliate may
reduce the Licenses. If the License count is reduced to zero, then Enrolled Affiliate's
use of the applicable Subscription License will be cancelled.
Invoices will be adjusted to reflect any reductions in Subscription Licenses at the true -up
order Enrollment anniversary date and effective as of such date.
v) Update statement. An update statement must be submitted instead of a true -up order if,
since the initial order or last true -up order, Enrolled Affiliate's Enterprise: (1) has not
changed the number of Qualified Devices and Qualified Users licensed with Enterprise
Products or Enterprise Online Services; and (2) has not increased its usage of Additional
Products. This update statement must be signed by Enrolled Affiliate's authorized
representative.
vi) True -up order period. The true -up order or update statement must be received by
Microsoft between 60 and 30 days prior to each Enrollment anniversary date. The third -
year true -up order or update statement is due within 30 days prior to the Expiration Date,
and any license reservations within this 30 day period will not be accepted. Enrolled Affiliate
EA20201 EnrGov(US)SLG(ENG)(0ct2019) Page 4 of 10
Document X20-10635
49
may submit true -up orders more often to account for increases in Product usage, but an
annual true -up order or update statement must still be submitted during the annual order
period.
vii)Late true -up order. If the true -up order or update statement is not received when due,
Microsoft will invoice Reseller for all Reserved Licenses not previously invoiced and
Subscription License reductions cannot be reported until the following Enrollment
anniversary date (or at Enrollment renewal, as applicable).
h. Step-up Licenses. For Licenses eligible for a step-up under this Enrollment, Enrolled Affiliate
may step-up to a higher edition or suite as follows:
1) For step-up Licenses included on an initial order, Enrolled Affiliate may order according to
the true -up process.
ii) If step-up Licenses are not included on an initial order, Enrolled Affiliate may step-up
initially by following the process described in the Section titled "Adding new Products not
previously ordered," then for additional step-up Licenses, by following the true -up order
process.
L Clerical. errors. Microsoft may correct clerical errors in this Enrollment, and any documents
submitted with or under this Enrollment, by providing notice by email and a reasonable
opportunity for Enrolled Affiliate to object to the correction. Clerical errors include minor
mistakes, unintentional additions and omissions. This provision does not apply to material
terms, such as the identity, quantity or price of a Product ordered.
j. Verifying compliance. Microsoft may, in its discretion and at its expense, verify compliance
with this Enrollment as set forth in the Enterprise Agreement.
3. Pricing.
a. Price Levels. For both the initial and any renewal term Enrolled Affiliate's Price Level for all
Products ordered under this Enrollment will be Level "D° throughout the term of the Enrollment.
b. Setting Prices. Enrolled Affiliate's prices for each Product or Service will be established by its
Reseller. Except for Online Services designated in the Product Terms as being exempt from
fixed pricing, As long as Enrolled Affiliate continues to qualify for the same price level,
Microsoft's prices for Resellers for each Product or Service ordered will be fixed throughout the
applicable initial or renewal Enrollment term. Microsoft's prices to Resellers are reestablished
at the beginning of the renewal term.
4. Payment terms.
For the initial or renewal order, Microsoft will invoice Enrolled Affiliate's Reseller in three equal annual
installments. . The first installment will be invoiced upon Microsoft's acceptance of this Enrollment and
remaining installments will be invoiced on each subsequent Enrollment anniversary date. Subsequent
orders are invoiced upon acceptance of the order and Enrolled Affiliate may elect to pay annually or upfront
for Online Services and upfront for all other Licenses.
5. End of Enrollment term and termination.
a. General. At the Expiration Date, Enrolled Affiliate must immediately order and pay for Licenses
for Products it has used but has not previously submitted an order, except as otherwise
provided in this Enrollment.
b. Renewal option. At the Expiration Date of the initial term, Enrolled Affiliate can renew
Products by renewing this Enrollment for one additional 36-month term or by signing a new
Enrollment. Microsoft must receive a Renewal Form, Product Selection Form, and renewal
order prior to or at the Expiration Date. Microsoft will not unreasonably reject any renewal.
EA20201EnrGov(US)SLG(ENG)(0ct2019) Page 5 of 10
Document X20-10635
50
Microsoft may make changes to this program that will make it necessary for Customer and its
Enrolled Affiliates to enter into new agreements and Enrollments at renewal.
c. If Enrolled Affiliate elects not to renew.
i) Software Assurance. If Enrolled Affiliate elects not to renew Software Assurance for any
Product under its Enrollment, then Enrolled Affiliate will not be permitted to order Software
Assurance later without first acquiring a new License with Software Assurance.
ii) Online Services eligible for an Extended Term. For Online Services identified as eligible
for an Extended Term in the Product Terms, the following options are available at the end
of the Enrollment initial or renewal term.
1) Extended Term. Licenses for Online Services will automatically expire in accordance
with the terms of the Enrollment. An extended term feature that allows Online Services
to continue month -to -month ("Extended Term") is available. During the Extended
Term, Online Services will be invoiced monthly at the then -current published price as
of the Expiration Date plus a 3% administrative fee for up to one year. If Enrolled
Affiliate wants an Extended Term, Enrolled Affiliate must submit a request to Microsoft
at least 30 days prior to the Expiration Date.
2) Cancellation during Extended Term. At any time during the first year of the
Extended Term, Enrolled Affiliate may terminate the Extended Term by submitting a
notice of cancellation to Microsoft for each Online Service. Thereafter, either party
may terminate the Extended Term by providing the other with a notice of cancellation
for each Online Service. Cancellation will be effective at the end of the month following
30 days after Microsoft has received or issued the notice.
III) Subscription Licenses and Online Services not eligible for an Extended Term. If
Enrolled Affiliate elects not to renew, the Licenses will be cancelled and will terminate as
of the Expiration Date. Any associated media must be uninstalled and destroyed and
Enrolled Affiliate's Enterprise must discontinue use. Microsoft may request written
certification to verify compliance.
d. Termination for cause. Any termination for cause of this Enrollment will be subject to the
Termination for cause" section of the Agreement. In addition, it shall be a breach of this
Enrollment if Enrolled Affiliate or any Affiliate in the Enterprise that uses Government
Community Cloud Services fails to meet and maintain the conditions of membership in the
definition of Community.
e. Early termination. Any early termination of this Enrollment will be subject to the "Early
Termination" Section of the Enterprise Agreement.
For Subscription Licenses, in the event of a breach by Microsoft, or if Microsoft terminates an
Online Service for regulatory reasons, Microsoft will issue Reseller a credit for any amount paid
in advance for the period after termination.
6. Government Community Cloud.
a. Community requirements. If Enrolled Affiliate purchases Government Community Cloud
Services, Enrolled Affiliate certifies that it is a member of the Community and agrees to use
Government Community Cloud Services solely in its capacity as a member of the Community
and, for eligible Government Community Cloud Services, for the benefit of end users that are
members of the Community. Use of Government Community Cloud Services by an entity that
is not a member of the Community or to provide services to non -Community members is strictly
prohibited and could result in termination of Enrolled Affiliate's license(s) for Government
Community Cloud Services without notice. Enrolled Affiliate acknowledges that only
Community members may use Government Community Cloud Services.
b. All terms and conditions applicable to non -Government Community Cloud Services also apply
EA20201 EnrGov(US)SLG(ENG)(0ct2019) Page 6 of 10
Document X20-10635
51
to their corresponding Government Community Cloud Services, except as otherwise noted in
the Use Rights, Product Terms, and this Enrollment.
c. Enrolled Affiliate may not deploy or use Government Community Cloud Services and
corresponding non -Government Community Cloud Services in the same domain.
d. Use Rights for Government Community Cloud Services. For Government Community
Cloud Services, notwithstanding anything to the contrary in the Use Rights:
1) Government Community Cloud Services will be offered only within the United States.
ii) Additional European Terms, as set forth in the Use Rights, will not apply.
iii) References to geographic areas in the Use Rights with respect to the location of Customer
Data at rest, as set forth in the Use Rights, refer only to the United States.
EA20201 EnrGov(US)SLG(ENG)(Oct2019) Page 7 of 10
Document X20-10635
52
Enrollment Details
I. Enrolled Affiliate's Enterprise.
a. Identify which Agency Affiliates are included in the Enterprise. (Required) Enrolled Affiliate's
Enterprise must consist of entire offices, bureaus, agencies, departments or other entities of
Enrolled Affiliate, not partial offices, bureaus, agencies, or departments, or other partial entities.
Check only one box in this section. If no boxes are checked, Microsoft will deem the Enterprise
to include the Enrolled Affiliate only. If more than one box is checked, Microsoft will deem the
Enterprise to include the largest number of Affiliates:
Enrolled Affiliate only
Enrolled Affiliate and all Affiliates
Enrolled Affiliate and the following Affiliate(s) (Only identify specific affiliates to be included
if fewer than all Affiliates are to be included in the Enterprise):
Enrolled Affiliate and all Affiliates, with following Affiliate(s) excluded:
b. Please indicate whether the Enrolled Affiliate's Enterprise will include all new Affiliates acquired
after the start of this Enrollment: Exclude future Affiliates
2. Contact information.
Each party will notify the other in writing if any of the information in the following contact information page(s)
changes. The asterisks (*) indicate required fields. By providing contact information, Enrolled Affiliate
consents to its use for purposes of administering this Enrollment by Microsoft, its Affiliates, and other parties
that help administer this Enrollment. The personal information provided in connection with this Enrollment
will be used and protected in accordance with the privacy statement available at
hftps://www.microsoft.com/licensing/aervicecenter.
a. Primary contact. This contact is the primary contact for the Enrollment from within Enrolled
Affiliate's Enterprise. This contact is also an Online Administrator for the Volume Licensing
Service Center and may grant online access to others. The primary contact will be the default
contact for all purposes unless separate contacts are identified for specific purposes
Name of entity (must be legal entity name)* City of La Quinta
Contact name* First Gilbert Last Villalpando
Contact email address* gvillaipando@laquintaca.gov
Street address* 78495 Calle Tampico
City* La Quinta
EA20201 EnrGov(US)SLG(ENG)(0ct2019) Page 8 of 10
Document X20-10635
53
State* CA
Postal code* 92253-2839
Please provide the zip + 4, e.g. xxxxx-xxxx)
Country* USA
Phone* 760- 777-7094
Tax ID
indicates required fields
b. Notices contact and Online Administrator. This contact (1) receives the contractual notices,
2) is the Online Administrator for the Volume Licensing Service Center and may grant online
access to others, and (3) is authorized to order Reserved Licenses for eligible Online Servies,
including adding or reassigning Licenses and stepping -up prior to a true -up order.
Same as primary contact (default if no information is provided below, even if the box is not
checked).
Contact name* First Last
Contact email address*
Street address*
City*
State*
Postal code* -
Please provide the zip + 4, e.g. xxxxx-xxxx)
Country*
Phone*
Language preference, Choose the language for notices. English
This contact is a third party (not the Enrolled Affiliate). Warning: This contact receives
personally identifiable information of the Customer and its Affiliates.
indicates required fields
c. Online Services Manager. This contact is authorized to manage the Online Services ordered
under the Enrollment and (for applicable Online Services) to add or reassign Licenses and
step-up prior to a true -up order.
Same as notices contact and Online Administrator (default if no information is provided
below, even if box is not checked)
Contact name*: First Last
Contact email address*
Phone*
This contact is from a third party organization (not the entity). Warning: This contact
receives personally identifiable information of the entity.
indicates required fields
d. Reseller information. Reseller contact for this Enrollment is:
Reseller company name* Dell Inc.
Street address (PO boxes will not be accepted)* One Dell Way
City* Round Rock
State* TX
Postal code* 78682
Country* United States
Contact name* Government Contract Admin
Phone* 847-465-3700
Contact email address* US_MS_VL Admin@Dell.com
indicates required fields
EA20201EnrGov(US)SLG(ENG)(0ct2019) Page 9 of 10
Document X20-10635
54
By signing below, the Reseller identified above confirms that all information provided in this
Enrollment is correct.
Signature*
Printed name* RoseAnn Bretzman
Printed title* Analyst
Date* 3/15/2021
indicates required fields
Changing a Reseller. If Microsoft or the Reseller chooses to discontinue doing business with
each other, Enrolled Affiliate must choose a replacement Reseller. If Enrolled Affiliate or the
Reseller intends to terminate their relationship, the initiating party must notify Microsoft and the
other party using a form provided by Microsoft at least 90 days prior to the date on which the
change is to take effect.
e. If Enrolled Affiliate requires a separate contact for any of the following, attach the Supplemental
Contact Information form. Otherwise, the notices contact and Online Administrator remains
the default.
1) Additional notices contact
ii) Software Assurance manager
iii) Subscriptions manager
iv) Customer Support Manager (CSM) contact
3. Financing elections.
Is a purchase under this Enrollment being financed through MS Financing? Yes, ® No.
If a purchase under this Enrollment is financed through MS Financing, and Enrolled Affiliate chooses not to
finance any associated taxes, it must pay these taxes directly to Microsoft.
EA20201EnrGov(US)SLG(ENG)(0ct2019) Page 10 of 10
Document X20-10635
55
Enterprise Enrollment Product Selection Form
Proposal ID
1055219.003
Language: English (United States)
Microsoft I Volume Licensing
Enrollment Number
Enrolled Affiliate's Enterprise Products and Enterprise Online Services summary for the initial order:
Qualified Device / User CAL Licensing
Profile
Devices
Users
Ratio
Enterprise Product Platform
Model
Qualified
Enterprise 150 150 1.0 No User Licenses
Products Enterprise Quantity
10365 GCC E3 150
Enrolled Affiliate's Product Quantities:
Price Group 1 2 I 3 4
Enterprise Products Office Professional Plus + Client.Ac:ass License + Client Access Kin E3 + Win E5 +
Office 365 ProPlus + Office Office 365 (Plans E1, E3 License + Windows Kin VDA +
365 (Plans E3 and E5) + and E5) + Microsoft 365 IIntune + EMS USL + IMicrosoft 365
Microsoft 365 Enterprise Enterprise Microsoft 365 Enterprise
Enterprise
Quantity 150 150 0 0
Enrolled Affiliate's Price Level:
Product Offering / Pool Price Level
Enterprise Products and Enterprise Online Services USLs: Unless otherwise indicated in associated contract
documents, Price level set using the highest quantity from Groups 1 through 4. D
Additional Product Application Pool: Unless otherwise indicated in associated contract documents, Price level
set using quantity from Group 1. D
Additional Product Server Pool: Unless otherwise indicated in associated contract documents, Price level set
using the highest quantity from Group 2 or 3. D
Additional Product Systems Pool: Unless otherwise indicated in associated contract documents, Price level set
using quantity from Group 4. D
NOTES
otherwise indicated in the associated contract documents, the price level for each Product offering / pool is set as described
based upon the quantity to price level mapping below:
Quantity of Licenses and Software Assurance Price Level
Page 1 of 2
EA-EASProdSelForm(WW)(ENG) MS Quote
56
Enterprise Enrollment Product Selection Form Microsoft I Volume Licensing
2,399 and below A
2,400 to 5,999 B
C6,000 to 14,999
15,000 and above D
Note 1: Enterprise Online Services may not be available in all locations. Please see the Product List for a list of locations where these
may be purchased.
Note 2: If Enrolled Affiliate does not order an Enterprise Product or Enterprise Online Service associated with an applicable Product pool,
the price level for Additional Products in the same pool will be price level "A" throughout the term of the Enrollment Refer to the Qualifying
Government Entity Addendum pricing provision for more details on price leveling.
EA-EASProdSelForm(WW)(ENG)
Page 2 of 2
MS Quote
57
Volume Licensing
Enterprise
Sub 250 Program
Amendment ID W29
Enrollment Number
This amendment ("Amendment") is entered into between the parties identified on the attached program
signature form. It amends the Enrollment or Agreement identified above. All terms used but not defined
in this Amendment will have the same meanings provided in that Enrollment or Agreement.
The parties agree that the Enrollment is amended as follows:
1. On the first page of the Enrollment, the following is added after the
second paragraph:
By entering into this Enrollment, the Enrolled Affiliate agrees that (1) it also has 25 or more Qualified
Devices or Qualified Users; or (2) as a condition of entering into this Enrollment with 25-249 Qualified
Devices or Qualified Users, Enrolled Affiliate has elected not to receive CD ROMs as part of the
Enrollment and therefore no CD ROMs will automatically be shipped. If Enrolled Affiliate is enrolling
with 25-249 Qualified Devices or Qualified Users and it would like to receive CD ROM Kits and updates,
Enrolled Affiliate may order these through its Reseller for a fee.
The submission of this Amendment can only be placed against a 2011 Enterprise Agreement or an
Enrollment that has the Updated EA Amendment terms and conditions applied. The submittal of this
Amendment may not be contingent on submittal of a new Enterprise Agreement.
2. Section 2a of the Enrollment titled "Order Requirements" is
hereby amended and restated in its entirety with the following:
a. Minimum Order Requirements. Enrolled Affiliate's Enterprise must have a minimum of
25 Qualified Users or Qualified Devices.
1) Initial Order. Initial order must include at least 25 Licenses from one of the four groups
outlined in the Product Selection Form.
ii) If choosing Enterprise Products. If choosing Enterprise Products in a specific group
outlined in the Product Selection Form, Enrolled Affiliate's initial order must include an
Enterprise -wide selection of one or more Enterprise Products or a mix of Enterprise
Products and corresponding Enterprise Online Services for that group.
iii) Additional Products. Upon satisfying the minimum order requirements above,
Enrolled Affiliate may order Additional Products.
iv) Country of Usage. Enrolled Affiliate must specify the countries where Licenses will
be used on its initial order and on any additional orders.
v) Enterprise Online Services only. If no Enterprise Product is ordered, then Enrolled
Affiliate need only maintain at least 25 Subscription Licenses for Enterprise Online
Services.
3. Software Assurance renewal.
Renewing Software Assurance: If Enrolled Affiliate will be renewing Products
Software Assurance coverage from a separate agreement, check this box.
EAEnrAmend(NA)(ENG)(May2018) Sub 250 Program O
w29 Page 1 of 2
58
By checking the above box, a new section is added to the Enrollment entitled "Software Assurance
Addition."
Software Assurance Addition. Enrolled Affiliate is permitted to and will include in its initial order under
this Enrollment Software Assurance quantities from eligible Program's identified in the table below, even
though Enrolled Affiliate is not otherwise eligible to order such Software Assurance without
simultaneously ordering a License.
Enrolled Affiliate agrees that any perpetual Licenses received through the New Software Assurance
shall supersede and replace the underlying Licenses, and the underlying Licenses are not to be
transferred separately from any Licenses received through the New Software Assurance. Any remaining
payment obligations with respect to the underlying Licenses shall continue in effect.
Except for changes made by this Amendment, the Enrollment or Agreement identified above remains
unchanged and in full force and effect. If there is any conflict between any provision in this Amendment
and any provision in the Enrollment or Agreement identified above, this Amendment shall control.
iThis Amendment must be attached to a signature form to be valid. I
EAEnrAmend(NA)(ENG)(May2018) Sub 250 Program O
W29 Page 2 of 2
59
City of La Quinta PRE SIG
Final Audit Report 2021-03-16
Created: 2021-03-15
By: Roseann Bretzmann (Roseann_Bretzmann@Dell.com)
Status: Signed
Transaction ID: CBJCHBCAABAAdMjRa_g0ONJO0sge4TmR5FTIWa16DMjl
City of La Quinta PRE SIG" History
Document created by Roseann Bretzmann (Roseann_Bretzmann@Dell.com)
2021-03-15 - 2:40:25 PM GMT- IP address: 76.29.62.1
Document emailed to MaryAnn Holland (v-maryv@microsoft.com) for signature
2021-03-15 - 2:41:07 PM GMT
Email viewed by MaryAnn Holland (v-maryv@microsoft.com)
2021-03- 16 - 3:49:35 PM GMT- IP address: 104.47.53.254
bo Document e-signed by MaryAnn Holland (v-maryv@microsoft.com)
Signature Date: 2021-03- 16 - 3:50: 08 PM GMT - Time Source: server- IP address: 99. 46.27.157
ID Agreement completed.
2021-03-16 - 3:50:08 PM GMT
D"Z7- hnologies I q&beSip
60
A quote for your consideration
Based on your business needs, we put the following quote together to help with your
purchase decision. Below is a detailed summary of the quote we’ve created to help you
with your purchase decision.
To proceed with this quote, you may respond to this email, order online through your
Premier page, or, if you do not have Premier, use this Quote to Order.
Quote No.1032499692962.1
Total $6,869.86
Customer #24023610
Quoted On Feb. 04, 2022
Expires by Apr. 05, 2022
Contract Code C000000649501
Sales Rep Daniel Allen
Phone (800) 456-3355, 7288847
Email Daniel_Allen2@Dell.com
Billing To LISA CHAUDHRY
CITY OF LA QUINTA
78495 CALLE TAMPICO
LA QUINTA, CA 92253-2839
Message from your Sales Rep
Please contact your Dell sales representative if you have any questions or when you're ready to place an order.
Thank you for shopping with Dell!
Regards,
Daniel Allen
Shipping Group
Shipping To
GILBERT VILLALPANDO
78495 CALLE TAMPICO
LA QUINTA, CA 92253-2839
(760) 777-7094
Product Unit Price Quantity Subtotal
VLA O365GOVE3 SHRDSVR ALNG SUBSVL MVL
PERUSR
$548.80 8 $4,390.40
VLA O365GOVE3 SHRDSVR ALNG SUBSVL MVL
PERUSR
$445.90 3 $1,337.70
VLA ENTERPRISE AZURE ACTIVE DRCTRY PREMP1GCC
SHRDSVR ALNG SUBSVL MVL PERUSR
$142.72 8 $1,141.76
Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
ATTACHMENT 2
61
Subtotal:
Shipping:
Environmental Fee:
Non-Taxable Amount:
Taxable Amount:
Estimated Tax:
Total:
$6,869.86
$0.00
$0.00
$0.00
$0.00
$0.00
$6,869.86
Page 2
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
62
Shipping Group Details
Shipping To
GILBERT VILLALPANDO
78495 CALLE TAMPICO
LA QUINTA, CA 92253-2839
(760) 777-7094
Quantity Subtotal
VLA O365GOVE3 SHRDSVR ALNG SUBSVL MVL PERUSR
Contract # C000000649501
$548.80 8 $4,390.40
Description SKU Unit Price Quantity Subtotal
VLA O365GOVE3 SHRDSVR ALNG SUBSVL MVL PERUSR AB975544 -8 -
Quantity Subtotal
VLA O365GOVE3 SHRDSVR ALNG SUBSVL MVL PERUSR
Contract # C000000649501
$445.90 3 $1,337.70
Description SKU Unit Price Quantity Subtotal
VLA O365GOVE3 SHRDSVR ALNG SUBSVL MVL PERUSR AB975545 -3 -
Quantity Subtotal
VLA ENTERPRISE AZURE ACTIVE DRCTRY PREMP1GCC
SHRDSVR ALNG SUBSVL MVL PERUSR
Contract # C000000649501
$142.72 8 $1,141.76
Description SKU Unit Price Quantity Subtotal
VLA ENTERPRISE AZURE ACTIVE DRCTRY PREMP1GCC
SHRDSVR ALNG SUBSVL MVL PERUSR AB975546 -8 -
Subtotal:
Shipping:
Environmental Fee:
Estimated Tax:
Total:
$6,869.86
$0.00
$0.00
$0.00
$6,869.86
Page 3
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
63
Important Notes
Terms of Sale
This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between
the entity issuing this Quote (“Supplier”) and the entity to whom this Quote was issued (“Customer”). Unless otherwise stated herein,
pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information
available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing
errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice.
Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your
purchase order and send your tax exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable.
Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer’s affiliate and Supplier
or a Supplier´s affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no
such agreement, to the applicable set of Dell’s Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for
cloud/as-a-Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b)
the terms referenced herein (collectively, the “Governing Terms”). Different Governing Terms may apply to different products and
services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any
documentation submitted by Customer to Supplier.
Supplier Software Licenses and Services Descriptions: Customer’s use of any Supplier software is subject to the license terms
accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula.
Descriptions and terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain
infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm.
Offer-Specific, Third Party and Program Specific Terms: Customer’s use of third-party software is subject to the license terms that
accompany the software. Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional,
specific terms stated on www.dell.com/offeringspecificterms (“Offer Specific Terms”).
In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a
solution, Customer shall include the applicable software license terms, services terms, and/or offer-specific terms in a written
agreement with the end-user and provide written evidence of doing so upon receipt of request from Supplier.
In case of Financing only: If Customer intends to enter into a financing arrangement (“Financing Agreement”) for the products and/or
services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier (“FS”), Customer may issue
its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to
enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier.
Notwithstanding the Financing Agreement, Customer’s use (and Customer’s resale of and the end-user’s use) of these items in the
order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to
FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these
items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly
pay the Supplier invoice amounts directly to Supplier.
Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S.
Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further
represents that this transaction does not require Supplier’s compliance with any statute, regulation or information technology standard
applicable to a U.S. Government procurement.
For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer’s invoice. Supplier
encourages customers to dispose of electronic equipment properly.
Electronically linked terms and descriptions are available in hard copy upon request.
Page 4
Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682
64
City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH
URBANA PRESERVATION AND PLANNING TO CONDUCT CITYWIDE
HISTORIC RESOURCES SURVEY UPDATE
RECOMMENDATION
Approve Agreement for Contract Services with Urbana Preservation and
Planning in the amount of $58,770 to conduct a citywide Historic Resources
Survey Update and authorize the City Manager to execute the agreement.
EXECUTIVE SUMMARY
•The City was surveyed for historic resources in 1996-1997 and 2006, and
a Summary of Findings of those surveys completed in 2012. Survey
update is required by the City’s General Plan to include an update to the
previous surveys.
•Funding for the La Quinta City-Wide Historic Resources Survey Update
(Project) has been included in the City’s Planning Department budget for
Fiscal Year 2021-2022. Funding may be required to carry over to the
next Fiscal Year based on project schedule.
•A request for proposals (RFP) for survey services was issued in December
2021 and six (6) proposals were received.
•Urbana Preservation and Planning (Urbana) was selected as the most
qualified firm to provide the requested services (Attachment 1).
FISCAL IMPACT
The Planning Fiscal Year (FY) 2021/22 budget includes funding for professional
services for this project in the amount of $58,770 (101-6002-60103
Professional Services). Funds will likely be required to carry over to FY
2022/23 based on project schedule. The following is the project budget:
CONSENT CALENDAR ITEM NO. 7
65
Project Budget
Meetings $ 2,530
Research $ 17,900
Survey $ 15,200
Reporting $ 23,140
TOTAL: $ 58,770
BACKGROUND/ANALYSIS
The City was surveyed for historic resources in 1996-1997 and 2006, and a
Summary of Findings of those surveys completed in 2012. As a result, 261
properties (buildings, objects, and a potential historic district) were identified
as having some level of historic significance. The Project survey update will
include:
- Resources that were recorded and may have been demolished,
- Previously surveyed properties which now may meet the criteria to
qualify them as historic resources,
- Other properties that are now 45 years of age or more since the Findings
were completed in 2012.
Additionally, historic properties which may have been inadvertently
overlooked or have aged during the last surveys will be documented.
The Project will also include assessing the City’s current procedures on
historical properties and provide recommendations on any changes to
municipal code text and/or clarifications on the review procedures. The Project
will involve working closely with City Planning staff, the La Quinta Historical
Society, and La Quinta Museum in updating the survey.
During the City’s 2021/22 budget process, Council approved funds allocated
for a city-wide historical resources survey update. Staff identified a scope of
services and circulated an RFP for the Project. Six qualified firms submitted
proposals. The selection committee, comprised of staff from the Planning and
Building departments, interviewed the top three firms; Urbana, CRM Tech,
and ASM Affiliates. Urbana was selected as the most qualified firm. As part of
this contract, Urbana will conduct additional stakeholder and public input
opportunities. Once the work is completed, Staff and Urbana will meet with
Planning Commission and Council to discuss findings and results.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Carlos Flores, Senior Planner
Approved by: Danny Castro, Design and Development Director
Attachment: 1.Urbana Preservation and Planning Agreement
66
AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made
and entered into by and between the CITY OF LA QUINTA, (“City”), a California
municipal corporation, and URBANA PRESERVATION AND PLANNING
(“Contracting Party”). The parties hereto agree as follows:
1.SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with all terms and conditions of
this Agreement, Contracting Party shall provide those services related to
Historic Resources Survey Update, as specified in the “Scope of Services”
attached hereto as “Exhibit A” and incorporated herein by this reference (the
“Services”). Contracting Party represents and warrants that Contracting Party
is a provider of first-class work and/or services and Contracting Party is
experienced in performing the Services contemplated herein and, in light of
such status and experience, Contracting Party covenants that it shall follow
industry standards in performing the Services required hereunder, and that
all materials, if any, will be of good quality, fit for the purpose intended. For
purposes of this Agreement, the phrase “industry standards” shall mean those
standards of practice recognized by one or more first-class firms performing
similar services under similar circumstances.
1.2 Compliance with Law. All Services rendered hereunder shall be
provided in accordance with all ordinances, resolutions, statutes, rules,
regulations, and laws of the City and any Federal, State, or local governmental
agency of competent jurisdiction.
1.3 Wage and Hour Compliance, Contracting Party shall comply with
applicable Federal, State, and local wage and hour laws.
1.4 Licenses, Permits, Fees and Assessments. Except as otherwise
specified herein, Contracting Party shall obtain at its sole cost and expense
such licenses, permits, and approvals as may be required by law for the
performance of the Services required by this Agreement, including a City of
La Quinta business license. Contracting Party and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times
during the term of this Agreement any licenses, permits, and approvals that
are legally required for the performance of the Services required by this
Agreement. Contracting Party shall have the sole obligation to pay for any
fees, assessments, and taxes, plus applicable penalties and interest, which
may be imposed by law and arise from or are necessary for the performance
of the Services required by this Agreement, and shall indemnify, defend (with
counsel selected by City), and hold City, its elected officials, officers,
employees, and agents, free and harmless against any such fees,
ATTACHMENT 1
67
-2-
assessments, taxes, penalties, or interest levied, assessed, or imposed
against City hereunder. Contracting Party shall be responsible for all
subcontractors’ compliance with this Section.
1.5 Familiarity with Work. By executing this Agreement, Contracting
Party warrants that (a) it has thoroughly investigated and considered the
Services to be performed, (b) it has investigated the site where the Services
are to be performed, if any, and fully acquainted itself with the conditions
there existing, (c) it has carefully considered how the Services should be
performed, and (d) it fully understands the facilities, difficulties, and
restrictions attending performance of the Services under this Agreement.
Should Contracting Party discover any latent or unknown conditions materially
differing from those inherent in the Services or as represented by City,
Contracting Party shall immediately inform City of such fact and shall not
proceed except at Contracting Party’s risk until written instructions are
received from the Contract Officer, or assigned designee (as defined in
Section 4.2 hereof).
1.6 Standard of Care. Contracting Party acknowledges and
understands that the Services contracted for under this Agreement require
specialized skills and abilities and that, consistent with this understanding,
Contracting Party’s work will be held to an industry standard of quality and
workmanship. Consistent with Section 1.5 hereinabove, Contracting Party
represents to City that it holds the necessary skills and abilities to satisfy the
industry standard of quality as set forth in this Agreement. Contracting Party
shall adopt reasonable methods during the life of this Agreement to furnish
continuous protection to the Services performed by Contracting Party, and the
equipment, materials, papers, and other components thereof to prevent losses
or damages, and shall be responsible for all such damages, to persons or
property, until acceptance of the Services by City, except such losses or
damages as may be caused by City’s own negligence. The performance of
Services by Contracting Party shall not relieve Contracting Party from any
obligation to correct any incomplete, inaccurate, or defective work at no
further cost to City, when such inaccuracies are due to the negligence of
Contracting Party.
1.7 Additional Services. In accordance with the terms and conditions
of this Agreement, Contracting Party shall perform services in addition to
those specified in the Scope of Services (“Additional Services”) only when
directed to do so by the Contract Officer, or assigned designee, provided
that Contracting Party shall not be required to perform any Additional Services
without compensation. Contracting Party shall not perform any Additional
Services until receiving prior written authorization (in the form of a written
change order if Contracting Party is a contractor performing the Services) from
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the Contract Officer, or assigned designee, incorporating therein any
adjustment in (i) the Contract Sum, and/or (ii) the time to perform this
Agreement, which said adjustments are subject to the written approval of
Contracting Party. It is expressly understood by Contracting Party that the
provisions of this Section shall not apply to the Services specifically set forth
in the Scope of Services or reasonably contemplated therein. It is specifically
understood and agreed that oral requests and/or approvals of Additional
Services shall be barred and are unenforceable. Failure of Contracting Party
to secure the Contract Officer’s, or assigned designee’s written authorization
for Additional Services shall constitute a waiver of any and all right to
adjustment of the Contract Sum or time to perform this Agreement, whether
by way of compensation, restitution, quantum meruit, or the like, for
Additional Services provided without the appropriate authorization from the
Contract Officer, or assigned designee. Compensation for properly
authorized Additional Services shall be made in accordance with Section 2.3
of this Agreement.
1.8 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in “Exhibit D”
(the “Special Requirements”), which is incorporated herein by this reference
and expressly made a part hereof. In the event of a conflict between the
provisions of the Special Requirements and any other provisions of this
Agreement, the provisions of the Special Requirements shall govern.
2.COMPENSATION.
2.1 Contract Sum. For the Services rendered pursuant to this
Agreement, Contracting Party shall be compensated in accordance with
“Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed
$58,770 per year for the life of the Agreement, encompassing the initial and
any extended terms. (the “Contract Sum”), except as provided in Section 1.7.
The method of compensation set forth in the Schedule of Compensation may
include a lump sum payment upon completion, payment in accordance with
the percentage of completion of the Services, payment for time and materials
based upon Contracting Party’s rate schedule, but not exceeding the Contract
Sum, or such other reasonable methods as may be specified in the Schedule
of Compensation. The Contract Sum shall include the attendance of
Contracting Party at all project meetings reasonably deemed necessary by
City; Contracting Party shall not be entitled to any additional compensation
for attending said meetings. Compensation may include reimbursement for
actual and necessary expenditures for reproduction costs, transportation
expense, telephone expense, and similar costs and expenses when and if
specified in the Schedule of Compensation. Regardless of the method of
compensation set forth in the Schedule of Compensation, Contracting Party’s
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overall compensation shall not exceed the Contract Sum, except as provided
in Section 1.7 of this Agreement.
2.2 Method of Billing & Payment. Any month in which Contracting
Party wishes to receive payment, Contracting Party shall submit to City no
later than the tenth (10th) working day of such month, in the form approved
by City’s Finance Director, an invoice for Services rendered prior to the date
of the invoice. Such invoice shall (1) describe in detail the Services provided,
including time and materials, and (2) specify each staff member who has
provided Services and the number of hours assigned to each such staff
member. Such invoice shall contain a certification by a principal member of
Contracting Party specifying that the payment requested is for Services
performed in accordance with the terms of this Agreement. Upon approval in
writing by the Contract Officer, or assigned designee, and subject to
retention pursuant to Section 8.3, City will pay Contracting Party for all items
stated thereon which are approved by City pursuant to this Agreement no
later than thirty (30) days after invoices are received by the City’s Finance
Department.
2.3 Compensation for Additional Services. Additional Services
approved in advance by the Contract Officer, or assigned designee, pursuant
to Section 1.7 of this Agreement shall be paid for in an amount agreed to in
writing by both City and Contracting Party in advance of the Additional
Services being rendered by Contracting Party. Any compensation for
Additional Services amounting to five percent (5%) or less of the Contract
Sum may be approved by the Contract Officer, or assigned designee. Any
greater amount of compensation for Additional Services must be approved by
the La Quinta City Council, the City Manager, or Department Director,
depending upon City laws, regulations, rules and procedures concerning public
contracting. Under no circumstances shall Contracting Party receive
compensation for any Additional Services unless prior written approval for the
Additional Services is obtained from the Contract Officer, or assigned
designee, pursuant to Section 1.7 of this Agreement.
3.PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of the essence in the performance of
this Agreement. If the Services not completed in accordance with the
Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is
understood that the City will suffer damage.
3.2 Schedule of Performance. All Services rendered pursuant to this
Agreement shall be performed diligently and within the time period
established in “Exhibit C” (the “Schedule of Performance”). Extensions to the
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time period specified in the Schedule of Performance may be approved in
writing by the Contract Officer, or assigned designee.
3.3 Force Majeure. The time period specified in the Schedule of
Performance for performance of the Services rendered pursuant to this
Agreement shall be extended because of any delays due to unforeseeable
causes beyond the control and without the fault or negligence of Contracting
Party, including, but not restricted to, acts of God or of the public enemy,
fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes,
freight embargoes, acts of any governmental agency other than City, and
unusually severe weather, if Contracting Party shall within ten (10) days of
the commencement of such delay notify the Contract Officer, or assigned
designee, in writing of the causes of the delay. The Contract Officer, or
assigned designee, shall ascertain the facts and the extent of delay, and
extend the time for performing the Services for the period of the forced delay
when and if in the Contract Officer’s judgment such delay is justified, and the
Contract Officer’s determination, or assigned designee, shall be final and
conclusive upon the parties to this Agreement. Extensions to time period in
the Schedule of Performance which are determined by the Contract Officer, or
assigned designee, to be justified pursuant to this Section shall not entitle
the Contracting Party to additional compensation in excess of the Contract
Sum.
3.4 Term. Unless earlier terminated in accordance with the provisions
in Article 8.0 of this Agreement, the term of this agreement shall commence
on April 5, 2022, and terminate on October 5, 2022 (“Initial Term”). This
Agreement may be extended for six (6) additional months upon
mutual agreement by both parties (“Extended Term”).
4.COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of
Contracting Party (“Principals”) are hereby designated as being the principals
and representatives of Contracting Party authorized to act in its behalf with
respect to the Services specified herein and make all decisions in connection
therewith:
(a)Name:
Tel No.
E-mail:
(b)Name
Tel No.
Email:
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It is expressly understood that the experience, knowledge, capability,
and reputation of the foregoing Principals were a substantial inducement for
City to enter into this Agreement. Therefore, the foregoing Principals shall be
responsible during the term of this Agreement for directing all activities of
Contracting Party and devoting sufficient time to personally supervise the
Services hereunder. For purposes of this Agreement, the foregoing Principals
may not be changed by Contracting Party and no other personnel may be
assigned to perform the Services required hereunder without the express
written approval of City.
4.2 Contract Officer. The “Contract Officer”, otherwise known as
Danny Castro, Design & Development Director, or assigned designee
may be designated in writing by the City Manager of the City. It shall be
Contracting Party’s responsibility to assure that the Contract Officer, or
assigned designee, is kept informed of the progress of the
performance of the Services, and Contracting Party shall refer any
decisions, that must be made by City to the Contract Officer, or assigned
designee. Unless otherwise specified herein, any approval of City
required hereunder shall mean the approval of the Contract Officer, or
assigned designee. The Contract Officer, or assigned designee, shall
have authority to sign all documents on behalf of City required hereunder to
carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The
experience, knowledge, capability, and reputation of Contracting Party, its
principals, and its employees were a substantial inducement for City to enter
into this Agreement. Except as set forth in this Agreement, Contracting Party
shall not contract or subcontract with any other entity to perform in whole or
in part the Services required hereunder without the express written approval
of City. In addition, neither this Agreement nor any interest herein may be
transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or
by operation of law, without the prior written approval of City. Transfers
restricted hereunder shall include the transfer to any person or group of
persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Contracting Party, taking all transfers into
account on a cumulative basis. Any attempted or purported assignment or
contracting or subcontracting by Contracting Party without City’s express
written approval shall be null, void, and of no effect. No approved transfer
shall release Contracting Party of any liability hereunder without the express
consent of City.
4.4 Independent Contractor. Neither City nor any of its employees
shall have any control over the manner, mode, or means by which Contracting
Party, its agents, or its employees, perform the Services required herein,
except as otherwise set forth herein. City shall have no voice in the selection,
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discharge, supervision, or control of Contracting Party’s employees, servants,
representatives, or agents, or in fixing their number or hours of service.
Contracting Party shall perform all Services required herein as an independent
contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. City shall not
in any way or for any purpose become or be deemed to be a partner of
Contracting Party in its business or otherwise or a joint venture or a member
of any joint enterprise with Contracting Party. Contracting Party shall have
no power to incur any debt, obligation, or liability on behalf of City.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. Except for
the Contract Sum paid to Contracting Party as provided in this Agreement,
City shall not pay salaries, wages, or other compensation to Contracting Party
for performing the Services hereunder for City. City shall not be liable for
compensation or indemnification to Contracting Party for injury or sickness
arising out of performing the Services hereunder. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the
contrary, Contracting Party and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify for
or become entitled to any compensation, benefit, or any incident of
employment by City, including but not limited to eligibility to enroll in the
California Public Employees Retirement System (“PERS”) as an employee of
City and entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits. Contracting
Party agrees to pay all required taxes on amounts paid to Contracting Party
under this Agreement, and to indemnify and hold City harmless from any and
all taxes, assessments, penalties, and interest asserted against City by reason
of the independent contractor relationship created by this Agreement.
Contracting Party shall fully comply with the workers’ compensation laws
regarding Contracting Party and Contracting Party’s employees. Contracting
Party further agrees to indemnify and hold City harmless from any failure of
Contracting Party to comply with applicable workers’ compensation laws. City
shall have the right to offset against the amount of any payment due to
Contracting Party under this Agreement any amount due to City from
Contracting Party as a result of Contracting Party’s failure to promptly pay to
City any reimbursement or indemnification arising under this Section.
4.5 Identity of Persons Performing Work. Contracting Party
represents that it employs or will employ at its own expense all personnel
required for the satisfactory performance of any and all of the Services set
forth herein. Contracting Party represents that the Services required herein
will be performed by Contracting Party or under its direct supervision, and
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that all personnel engaged in such work shall be fully qualified and shall be
authorized and permitted under applicable State and local law to perform such
tasks and services.
4.6 City Cooperation. City shall provide Contracting Party with any
plans, publications, reports, statistics, records, or other data or information
pertinent to the Services to be performed hereunder which are reasonably
available to Contracting Party only from or through action by City.
5.INSURANCE.
5.1 Insurance. Prior to the beginning of any Services under this
Agreement and throughout the duration of the term of this Agreement,
Contracting Party shall procure and maintain, at its sole cost and expense,
and submit concurrently with its execution of this Agreement, policies of
insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is
incorporated herein by this reference and expressly made a part hereof.
5.2 Proof of Insurance. Contracting Party shall provide Certificate of
Insurance to Agency along with all required endorsements. Certificate of
Insurance and endorsements must be approved by Agency’s Risk Manager
prior to commencement of performance.
6.INDEMNIFICATION.
6.1 Indemnification. To the fullest extent permitted by law,
Contracting Party shall indemnify, protect, defend (with counsel selected by
City), and hold harmless City and any and all of its officers, employees,
agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is
incorporated herein by this reference and expressly made a part hereof.
7.RECORDS AND REPORTS.
7.1 Reports. Contracting Party shall periodically prepare and submit
to the Contract Officer, or assigned designee, such reports concerning
Contracting Party’s performance of the Services required by this Agreement
as the Contract Officer, or assigned designee, shall require. Contracting
Party hereby acknowledges that City is greatly concerned about the cost of
the Services to be performed pursuant to this Agreement. For this reason,
Contracting Party agrees that if Contracting Party becomes aware of any facts,
circumstances, techniques, or events that may or will materially increase or
decrease the cost of the Services contemplated herein or, if Contracting Party
is providing design services, the cost of the project being designed,
Contracting Party shall promptly notify the Contract Officer, or assigned
designee, of said fact, circumstance, technique, or event and the estimated
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increased or decreased cost related thereto and, if Contracting Party is
providing design services, the estimated increased or decreased cost estimate
for the project being designed.
7.2 Records. Contracting Party shall keep, and require any
subcontractors to keep, such ledgers, books of accounts, invoices, vouchers,
canceled checks, reports (including but not limited to payroll reports), studies,
or other documents relating to the disbursements charged to City and the
Services performed hereunder (the “Books and Records”), as shall be
necessary to perform the Services required by this Agreement and enable the
Contract Officer, or assigned designee, to evaluate the performance of such
Services. Any and all such Books and Records shall be maintained in
accordance with generally accepted accounting principles and shall be
complete and detailed. The Contract Officer, or assigned designee, shall
have full and free access to such Books and Records at all times during normal
business hours of City, including the right to inspect, copy, audit, and make
records and transcripts from such Books and Records. Such Books and
Records shall be maintained for a period of three (3) years following
completion of the Services hereunder, and City shall have access to such
Books and Records in the event any audit is required. In the event of
dissolution of Contracting Party’s business, custody of the Books and Records
may be given to City, and access shall be provided by Contracting Party’s
successor in interest. Under California Government Code Section 8546.7, if
the amount of public funds expended under this Agreement exceeds Ten
Thousand Dollars ($10,000.00), this Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part
of any audit of City, for a period of three (3) years after final payment under
this Agreement.
7.3 Ownership of Documents. All drawings, specifications, maps,
designs, photographs, studies, surveys, data, notes, computer files, reports,
records, documents, and other materials plans, drawings, estimates, test
data, survey results, models, renderings, and other documents or works of
authorship fixed in any tangible medium of expression, including but not
limited to, physical drawings, digital renderings, or data stored digitally,
magnetically, or in any other medium prepared or caused to be prepared by
Contracting Party, its employees, subcontractors, and agents in the
performance of this Agreement (the “Documents and Materials”) shall be the
property of City and shall be delivered to City upon request of the Contract
Officer, or assigned designee, or upon the expiration or termination of this
Agreement, and Contracting Party shall have no claim for further employment
or additional compensation as a result of the exercise by City of its full rights
of ownership use, reuse, or assignment of the Documents and Materials
hereunder. Any use, reuse or assignment of such completed Documents and
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Materials for other projects and/or use of uncompleted documents without
specific written authorization by Contracting Party will be at City’s sole risk
and without liability to Contracting Party, and Contracting Party’s guarantee
and warranties shall not extend to such use, revise, or assignment.
Contracting Party may retain copies of such Documents and Materials for its
own use. Contracting Party shall have an unrestricted right to use the
concepts embodied therein. All subcontractors shall provide for assignment
to City of any Documents and Materials prepared by them, and in the event
Contracting Party fails to secure such assignment, Contracting Party shall
indemnify City for all damages resulting therefrom.
7.4 In the event City or any person, firm, or corporation authorized
by City reuses said Documents and Materials without written verification or
adaptation by Contracting Party for the specific purpose intended and causes
to be made or makes any changes or alterations in said Documents and
Materials, City hereby releases, discharges, and exonerates Contracting Party
from liability resulting from said change. The provisions of this clause shall
survive the termination or expiration of this Agreement and shall thereafter
remain in full force and effect.
7.5 Licensing of Intellectual Property. This Agreement creates a non-
exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, rights of reproduction, and other
intellectual property embodied in the Documents and Materials. Contracting
Party shall require all subcontractors, if any, to agree in writing that City is
granted a non-exclusive and perpetual license for the Documents and
Materials the subcontractor prepares under this Agreement. Contracting Party
represents and warrants that Contracting Party has the legal right to license
any and all of the Documents and Materials. Contracting Party makes no such
representation and warranty in regard to the Documents and Materials which
were prepared by design professionals other than Contracting Party or
provided to Contracting Party by City. City shall not be limited in any way in
its use of the Documents and Materials at any time, provided that any such
use not within the purposes intended by this Agreement shall be at City’s sole
risk.
7.6 Release of Documents. The Documents and Materials shall not be
released publicly without the prior written approval of the Contract Officer, or
assigned designee, or as required by law. Contracting Party shall not
disclose to any other entity or person any information regarding the activities
of City, except as required by law or as authorized by City.
7.7 Confidential or Personal Identifying Information. Contracting
Party covenants that all City data, data lists, trade secrets, documents with
personal identifying information, documents that are not public records, draft
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documents, discussion notes, or other information, if any, developed or
received by Contracting Party or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Contracting Party to any
person or entity without prior written authorization by City or unless required
by law. City shall grant authorization for disclosure if required by any lawful
administrative or legal proceeding, court order, or similar directive with the
force of law. All City data, data lists, trade secrets, documents with personal
identifying information, documents that are not public records, draft
documents, discussions, or other information shall be returned to City upon
the termination or expiration of this Agreement. Contracting Party’s covenant
under this section shall survive the termination or expiration of this
Agreement.
8.ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be interpreted, construed,
and governed both as to validity and to performance of the parties in
accordance with the laws of the State of California. Legal actions concerning
any dispute, claim, or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such county, and Contracting
Party covenants and agrees to submit to the personal jurisdiction of such court
in the event of such action.
8.2 Disputes. In the event of any dispute arising under this
Agreement, the injured party shall notify the injuring party in writing of its
contentions by submitting a claim therefore. The injured party shall continue
performing its obligations hereunder so long as the injuring party commences
to cure such default within ten (10) days of service of such notice and
completes the cure of such default within forty-five (45) days after service of
the notice, or such longer period as may be permitted by the Contract Officer,
or assigned designee; provided that if the default is an immediate danger to
the health, safety, or general welfare, City may take such immediate action
as City deems warranted. Compliance with the provisions of this Section shall
be a condition precedent to termination of this Agreement for cause and to
any legal action, and such compliance shall not be a waiver of any party’s right
to take legal action in the event that the dispute is not cured, provided that
nothing herein shall limit City’s right to terminate this Agreement without
cause pursuant to this Article 8.0. During the period of time that Contracting
Party is in default, City shall hold all invoices and shall, when the default is
cured, proceed with payment on the invoices. In the alternative, City may, in
its sole discretion, elect to pay some or all of the outstanding invoices during
any period of default.
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8.3 Retention of Funds. City may withhold from any monies payable
to Contracting Party sufficient funds to compensate City for any losses, costs,
liabilities, or damages it reasonably believes were suffered by City due to the
default of Contracting Party in the performance of the Services required by
this Agreement.
8.4 Waiver. No delay or omission in the exercise of any right or
remedy of a non-defaulting party on any default shall impair such right or
remedy or be construed as a waiver. City’s consent or approval of any act by
Contracting Party requiring City’s consent or approval shall not be deemed to
waive or render unnecessary City’s consent to or approval of any subsequent
act of Contracting Party. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or
any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to
rights and remedies expressly declared to be exclusive in this Agreement, the
rights and remedies of the parties are cumulative and the exercise by either
party of one or more of such rights or remedies shall not preclude the exercise
by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other party.
8.6 Legal Action. In addition to any other rights or remedies, either
party may take legal action, at law or at equity, to cure, correct, or remedy
any default, to recover damages for any default, to compel specific
performance of this Agreement, to obtain declaratory or injunctive relief, or
to obtain any other remedy consistent with the purposes of this Agreement.
8.7 Termination Prior To Expiration of Term. This Section shall govern
any termination of this Agreement, except as specifically provided in the
following Section for termination for cause. City reserves the right to
terminate this Agreement at any time, with or without cause, upon thirty
(30) days’ written notice to Contracting Party. Upon receipt of any notice of
termination, Contracting Party shall immediately cease all Services hereunder
except such as may be specifically approved by the Contract Officer, or
assigned designee. Contracting Party shall be entitled to compensation for
all Services rendered prior to receipt of the notice of termination and for any
Services authorized by the Contract Officer, or assigned designee, thereafter
in accordance with the Schedule of Compensation or such as may be approved
by the Contract Officer, or assigned designee, except amounts held as a
retention pursuant to this Agreement.
8.8 Termination for Default of Contracting Party. If termination is due
to the failure of Contracting Party to fulfill its obligations under this Agreement,
Contracting Party shall vacate any City-owned property which Contracting
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Party is permitted to occupy hereunder and City may, after compliance with
the provisions of Section 8.2, take over the Services and prosecute the same
to completion by contract or otherwise, and Contracting Party shall be liable
to the extent that the total cost for completion of the Services required
hereunder exceeds the compensation herein stipulated (provided that City
shall use reasonable efforts to mitigate such damages), and City may withhold
any payments to Contracting Party for the purpose of setoff or partial payment
of the amounts owed City.
8.9 Attorneys’ Fees. If either party to this Agreement is required to
initiate or defend or made a party to any action or proceeding in any way
connected with this Agreement, the prevailing party in such action or
proceeding, in addition to any other relief which may be granted, whether
legal or equitable, shall be entitled to reasonable attorneys’ fees; provided,
however, that the attorneys’ fees awarded pursuant to this Section shall not
exceed the hourly rate paid by City for legal services multiplied by the
reasonable number of hours spent by the prevailing party in the conduct of
the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and
in addition a party entitled to attorneys’ fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and
discovery, and all other necessary costs the court allows which are incurred in
such litigation. All such fees shall be deemed to have accrued on
commencement of such action and shall be enforceable whether or not such
action is prosecuted to judgment. The court may set such fees in the same
action or in a separate action brought for that purpose.
9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1 Non-liability of City Officers and Employees. No officer, official,
employee, agent, representative, or volunteer of City shall be personally liable
to Contracting Party, or any successor in interest, in the event or any default
or breach by City or for any amount which may become due to Contracting
Party or to its successor, or for breach of any obligation of the terms of this
Agreement.
9.2 Conflict of Interest. Contracting Party covenants that neither it,
nor any officer or principal of it, has or shall acquire any interest, directly or
indirectly, which would conflict in any manner with the interests of City or
which would in any way hinder Contracting Party’s performance of the
Services under this Agreement. Contracting Party further covenants that in
the performance of this Agreement, no person having any such interest shall
be employed by it as an officer, employee, agent, or subcontractor without
the express written consent of the Contract Officer, or assigned designee.
Contracting Party agrees to at all times avoid conflicts of interest or the
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appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
No officer or employee of City shall have any financial interest, direct
or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to this Agreement which effects his financial
interest or the financial interest of any corporation, partnership or association
in which he is, directly or indirectly, interested, in violation of any State statute
or regulation. Contracting Party warrants that it has not paid or given and will
not pay or give any third party any money or other consideration for obtaining
this Agreement.
9.3 Covenant against Discrimination. Contracting Party covenants
that, by and for itself, its heirs, executors, assigns, and all persons claiming
under or through them, that there shall be no discrimination against or
segregation of, any person or group of persons on account of any
impermissible classification including, but not limited to, race, color, creed,
religion, sex, marital status, sexual orientation, national origin, or ancestry in
the performance of this Agreement. Contracting Party shall take affirmative
action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color, creed, religion, sex,
marital status, sexual orientation, national origin, or ancestry.
10.MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, demand, request, consent, approval, or
communication either party desires or is required to give the other party or
any other person shall be in writing and either served personally or sent by
prepaid, first-class mail to the address set forth below. Either party may
change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated forty-eight (48) hours from
the time of mailing if mailed as provided in this Section.
To City:
CITY OF LA QUINTA
Attention: Danny Castro
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:
URBANA PRESERVATION &
PLANNING
WENDY L. TINSLEY BECKER
7705 EL CAJON BLVD, SUITE 1
LA MESA, CA 91942
10.2 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed
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for or against either party by reason of the authorship of this Agreement or
any other rule of construction which might otherwise apply.
10.3 Section Headings and Subheadings. The section headings and
subheadings contained in this Agreement are included for convenience only
and shall not limit or otherwise affect the terms of this Agreement.
10.4 Counterparts. This Agreement may be executed in counterparts,
each of which shall be deemed to be an original, and such counterparts shall
constitute one and the same instrument
10.5 Integrated Agreement. This Agreement including the exhibits
hereto is the entire, complete, and exclusive expression of the understanding
of the parties. It is understood that there are no oral agreements between
the parties hereto affecting this Agreement and this Agreement supersedes
and cancels any and all previous negotiations, arrangements, agreements,
and understandings, if any, between the parties, and none shall be used to
interpret this Agreement.
10.6 Amendment. No amendment to or modification of this Agreement
shall be valid unless made in writing and approved by Contracting Party and
by the City Council of City. The parties agree that this requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
10.7 Severability. In the event that any one or more of the articles,
phrases, sentences, clauses, paragraphs, or sections contained in this
Agreement shall be declared invalid or unenforceable, such invalidity or
unenforceability shall not affect any of the remaining articles, phrases,
sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its
invalidity deprives either party of the basic benefit of their bargain or renders
this Agreement meaningless.
10.8 Unfair Business Practices Claims. In entering into this Agreement,
Contracting Party offers and agrees to assign to City all rights, title, and
interest in and to all causes of action it may have under Section 4 of the
Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2,
(commencing with Section 16700) of Part 2 of Division 7 of the Business and
Professions Code), arising from purchases of goods, services, or materials
related to this Agreement. This assignment shall be made and become
effective at the time City renders final payment to Contracting Party without
further acknowledgment of the parties.
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10.9 No Third-Party Beneficiaries. With the exception of the specific
provisions set forth in this Agreement, there are no intended third-party
beneficiaries under this Agreement and no such other third parties shall have
any rights or obligations hereunder.
10.10 Authority. The persons executing this Agreement on behalf of
each of the parties hereto represent and warrant that (i) such party is duly
organized and existing, (ii) they are duly authorized to execute and deliver
this Agreement on behalf of said party, (iii) by so executing this Agreement,
such party is formally bound to the provisions of this Agreement, and (iv) that
entering into this Agreement does not violate any provision of any other
Agreement to which said party is bound. This Agreement shall be binding
upon the heirs, executors, administrators, successors, and assigns of the
parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of
the dates stated below.
CITY OF LA QUINTA,
a California Municipal Corporation
JON MCMILLEN, City Manager
City of La Quinta, California
Dated:
CONTRACTING PARTY:
By:
Name:
Title:
ATTEST:
MONIKA RADEVA, City Clerk
La Quinta, California
By:
Name:
Title:
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
NOTE: (1) TWO SIGNATURES ARE REQUIRED IF A CORPORATION’S
BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR
REGULATIONS APPLICABLE STATE THAT TWO SIGNATURES ARE REQUIRED
ON CONTRACTS, AGREEMENTS, AMENDMENTS, CHANGE ORDERS, ETC.
(2)CONTRACTING PARTY’S SIGNATURES SHALL BE DULY
NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY
BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER
RULES OR REGULATIONS APPLICABLE TO CONTRACTING PARTY’S BUSINESS
ENTITY.
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Proposal to Prepare
the La Quinta City-Wide Historic Resources Survey Update
Submitted to City of La Quinta | January 21, 2022 | Page 20
SCOPE OF WORK
Our previous experience in similar pre-and-post-WWII communities has informed Urbana’s methodological
approach, scope of work, and project timeline for the City of La Quinta survey effort. Our work plan includes
four basic tasks: meetings and public hearing attendance, contextual and property-specific research, desk
and field survey, and reporting. Urbana’s task descriptions, methods, assigned personnel, and milestone
deliverables, are detailed here. All deliverables are proposed for completion between April and September
2022.
TASK 1. MEETINGS AND PUBLIC HEARINGS
All meetings will be attended by Urbana’s founding Principal and Senior staff. Ms. Tinsley Becker is expert at
working with appointed and elected commissions and in relaying project findings in a public setting. She has
led municipal commissions through historic preservation training sessions and regularly presents projects at
Historic Preservation Commission (HPC), Planning Commission, and other similar advisory and authoritative
bodies. Recent examples include historic preservation training, presented in October 2021, for the City of
Laguna Beach Heritage Review Committee, Design Review Committee, and Planning Commission. Ms.
Tinsley Becker presents Urbana’s findings at regularly scheduled public meetings on a near monthly basis.
Senior Staff bring additional high level engagement experience with Dr. Kupel serving on the Arizona SHPO
Historic Sites Review Committee and Mr. Solliday regularly presenting at municipal hearings.
Project Start-Up and Stakeholder / Community Notifications
Prior to initiating scoped tasks, Urbana shall meet virtually with City Staff and other stakeholders
recommended by the City to initiate the survey effort. The purpose of the kick-off meeting is to confirm the
survey schedule, to verify the extent of community notifications desired or required by the City such as
handouts to property owners, and to discuss availability and transfer of data from the City to Urbana including
original development records, previous technical studies, and any other salient municipal property records, in
digital or print copy, that will inform research and survey efforts. In advance of the kick-off, Urbana will
assemble a list of project stakeholders and will request City Staff input to confirm that specific stakeholders
and resources are not unintentionally omitted from the project process. Stakeholders include known long-
time residents (potential interview candidates), original and early developers / builders, homeowner and
neighborhood association representatives, historical societies and local history bloggers, legacy business
owners, and elected and appointed officials associated with La Quinta. Urbana will additionally provide City
Staff with a draft notification letter / handout for use in the community notification process.
§Schedule: The start-up and community notification process is anticipated for late February 2022.
§Urbana Deliverable: Draft stakeholder list, draft survey handout.
§Associated Personnel: Wendy Tinsley Becker, Doug Kupel, and Scott Solliday.
§Request To City: GIS Data, available year-built data, available municipal property records, previous
studies and reports.
Public Meeting No. 1 | April 2022 Planning Commission Meeting – Information Item
It is recommended that the survey and context update effort be introduced as an information item at
the Planning Commission’s March 22, 2022 meeting. For the meeting Urbana will prepare an
introductory PowerPoint (PPT) detailing the goals and objectives of the project and to solicit
preliminary feedback from the Planning Commission and public stakeholders. This will establish a
baseline understanding of the project deliverables and will prepare Commissioners for a future
presentation outlining the results of the project proposed for the June 14, 2022 meeting.
§Schedule: April 2022.
§Urbana Deliverable: Introductory PPT Presentation.
§Associated Personnel: Wendy Tinsley Becker.
§Request To City: Confirmation of agenda placement and supporting material needs.
Exhibit A
Scope of Services
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Proposal to Prepare
the La Quinta City-Wide Historic Resources Survey Update
Submitted to City of La Quinta | January 21, 2022 | Page 21
Public Meeting No. 2 | August 2022 Planning Commission Meeting – Full Draft Presentation
Building on the March 22 information session, Urbana will present the full draft survey report with all
appendices including historic context statement, updated and newly recorded DPR forms, survey
spreadsheet, and maps and imagery, to the Planning Commission at the June 14, 2022 meeting. Urbana will
prepare a PPT Presentation to share with City Staff and the Commission, with the findings represented by
firm Principal Wendy Tinsley Becker, RPH, AICP. Senior historical staff will also be in attendance to respond
to questions and comments. The draft code and policy revision package will not be presented to the Planning
Commission unless requested by City Staff. We understand that this will be a separate participatory process
facilitated by the City at a later date.
§ Schedule: August 2022.
§ Urbana Deliverable: PPT Presentation summarizing project accomplishments and findings.
§ Associated Personnel: Wendy Tinsley Becker and Doug Kupel / Scott Solliday.
§ Request To City: Confirmation of agenda placement and supporting material needs.
Public Meeting No. 3 | September 2022 City Council Meeting – Full Draft Presentation for Adoption
At the City Council meeting, proposed for June 21, 2022, Urbana shall present the full draft survey report with
all appendices including historic context statement, updated and newly recorded DPR forms, survey
spreadsheet, and maps and imagery. The PPT presentation will be updated to request Council approval or
adoption of the survey project. Ms. Tinsley Becker will attend and present to the City Council at the proposed
June 21, 2022 meeting.
§ Schedule: September 2022.
§ Urbana Deliverable: PPT Presentation summarizing project accomplishments and findings.
§ Associated Personnel: Wendy Tinsley Becker.
§ Request To City: Confirmation of agenda placement and supporting material needs.
TASK 2. RESEARCH
Urbana’s team of historians bring extensive practice in researching, documenting, and evaluating large-scale
and complex multi-parcel surveys including surveys that include thousands of buildings and structures, more
than 10,000 acres, and several hundred miles. From 2018 forward Urbana has authored large-scale Historic-
Era Built Environment Survey Reports for SCE. These projects involve intensive level survey, documentation
and reporting on thousands of historic-era buildings and structures throughout California and into Nevada.
Dr. Kupel served as the Senior Historian for these projects, wherein he authored literature reviews, historic
context statements, and integrity thresholds for state (California Public Utilities Commission) and federal
reviewers (BLM and NPS). Scott Solliday, John Hyche, Alex Baker, and Alexia Landa documented and
evaluated each age-eligible site on California site records and Nevada ARA Forms. The team researched each
property to determine eligibility under state registers and the NRHP. Ms. Landa and Ms. Baker were
additionally responsible for managing all database and GIS mapping of site boundaries, project boundaries,
and APE boundaries. Our extensive experience in multi-parcel property research will inform our methods for
La Quinta. Having proper staffing to appropriately divide up the work ensures that all research resources are
accounted for and that each team member has a back-up should an obstacle, like illness or some other
unanticipated event, occur. We bring the organizational skills, academic and professional specialization, and
necessary research experience to successfully complete the task.
Prior to completing reconnaissance and intensive level survey work, Urbana will initiate contextual and
property-specific research to inform a detailed history of La Quinta and corresponding historic context
statement that builds upon the themes developed in the 2011 draft context effort. Urbana’s research task
involves in-person and remote / digital research of resources on file at the City of La Quinta, the City of La
Quinta and Riverside County Library system, Riverside Assessor-County Clerk-Recorder, UC Riverside, and
the La Quinta Museum and Historical Society. The research component represents the fact-finding and story-
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Proposal to Prepare
the La Quinta City-Wide Historic Resources Survey Update
Submitted to City of La Quinta | January 21, 2022 | Page 22
telling portion of the survey and context effort with each resource and archive offering a specific use and
result. Tract maps help to verify the original neighborhood boundaries and arrangement and dimensions of
lots, and additionally offer insight on the pace of growth for the city via survey and recordation dates.
Assessor-Recorder data informs year-built dates for improvements within the city and will be used to develop
the survey spreadsheet. Oral history interviews and newspaper accounts provide firsthand accounts of
experiences of individuals associated with the city at different points in time. Census enumeration reports
give glimpse to the racial and ethnic composition of the city and its environs prior to incorporation. Historic
photographs, both aerial and street-view, demonstrate the city’s growth and architectural styles, which help
to establish character-defining features and additionally verify integrity status of larger tracts and individual
buildings and structures within. The contextual research will help to update La Quinta’s documented history,
to expand the historic context statement, and to establish periods of significance along with thresholds for
significance. Research will be led by Dr. Kupel and Mr. Solliday with support of Urbana historians Alex Baker
and Alexia Landa.
§ Schedule: Focused research will occur in April through August 2022 and will continue as-needed until
submission of final survey report.
§ Urbana Deliverable: Draft history and updated context statement.
§ Associated Personnel: Doug Kupel, Scott Solliday, Alex Baker, and Alexia Landa.
§ Request To City: None identified under this task.
TASK 3. DESK AND FIELD SURVEY
Drawing on our team’s multi-parcel large-scale survey experience, we will strategically and effectively execute
the La Quinta survey effort by employing comprehensive safety, planning, and project management
practices. Safety is an important component of every Urbana project and is particularly important while
surveying communities and visiting repositories. We maintain a safety program that includes use and
maintenance of proper PPE, including COVID-19 specific PPE, situational awareness training, pedestrian and
auto-safety checks, location monitoring for field personnel, and daily on-board and off-boarding
communications. Part of field survey best practices involve clearly identifying locations, schedule, and
environmental conditions prior to commencement. The Urbana field survey team begin all survey work with
routes, locations, equipment, schedule, and plans in place, employing the ‘measure twice, cut once’
philosophy of preparation.
Under Task 3, Urbana will complete a desk survey that will then inform the field survey effort. Reconnaissance
Surveys are regarded as fast-moving and best used for large areas, or when documenting a potential historic
district. This type of survey can be especially helpful when dealing with resources constructed after 1940 like
large, master-planned housing developments. Desk surveys fall into the reconnaissance umbrella and involve
identification of parcels, year-built data, property type, corresponding architectural styles, and alterations and
integrity status. This information is compiled into a survey spreadsheet that will then inform updates to
previously recorded properties and selection of intensive level documentation and evaluation of newly
identified properties. The survey spreadsheet will also serve as the basis for identifying age-eligible properties
targeted for field survey.
Scott Solliday, MA and John Hyche, MA, will execute the physical survey activities with the support of staff
historians Alex Baker, MCP and Alexia Landa, BA as pairs of two teams working in concert. Messers Solliday
and Hyche have led and executed large scale surveys for private and agency clients including the National Park
Service, various municipalities, and the Arizona DOT. The teams will complete survey activities
simultaneously over several days, working systematically by subdivision tract boundaries. Representative
house types, architectural styles and stylistic variations, common hardscape / landscape features, streetscape
features, and community facilities within La Quinta shall be photographed. Historic and current views of
properties will be included as figures in the survey report, in both the detailed history and to identify examples
of contextual property types. Post-processing of survey efforts involves preparation of photo sheets that
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Proposal to Prepare
the La Quinta City-Wide Historic Resources Survey Update
Submitted to City of La Quinta | January 21, 2022 | Page 23
include all images and revision to the shape files in ArcGIS as-needed based on field survey observations. Ms.
Baker and Ms. Landa will maintain the survey spreadsheet / database and GIS mapping.
§Schedule: Survey activities will occur in April 2022.
§Urbana Deliverable: Photo sheet organized by property address and subdivision tract, survey
spreadsheet.
§Associated Personnel: Scott Solliday, John Hyche, Alex Baker, and Alexia Landa.
§Request To City: ArcGIS layer / parcel data.
TASK 4. REPORTING
Upon completion of field survey activities, Urbana shall initiate updated and new documentation for survey
properties, preparation of a survey report, update and expansion of draft historic context statement, and
recommendations for code language revisions. All property documentation shall conform to the California
SHPO Instructions for Recording Historical Resources (1995 as amended) and reporting shall conform to a pre-
approved template presented to the City. Our team is experienced in preparing similar deliverables in
numerous states including California, Nevada, Arizona, Wyoming, Colorado, Illinois, and Maryland. Our
approach to documenting pre-and-post-WWII communities will additionally inform our work in La Quinta. In
the 22,000-parcel community of Clairemont, in San Diego, our detailed history and reconnaissance survey
report prepared for the City’s community plan update process directly translates to our contextual knowledge
of suburban development and community building, and frames survey, recordation and analysis of La Quinta.
Previous survey studies indicate that by 2006, 262 properties in La Quinta were age-eligible / historic-era and
thus were subject to documentation and significance evaluation. The proposed survey effort will update
findings for the 262 previously recorded properties. Urbana will prepare DPR 523 L (Continuation Sheet)
forms for each previously recorded resource with an updated photograph, description of integrity, and
eligibility conclusions based on integrity observations. In addition to these updated records, Urbana will
document and evaluate up to 100 newly identified properties that are age-eligible / historic-era using DPR 523
Series Forms including 523A Primary Record; 523B Building, Structure, Object Record; and 523J Location
Record. If more than 100 properties are identified, Urbana will assess each property to determine level of
alterations and integrity status and will focus intensive documentation and evaluation on those properties
that would appear to qualify as historical resources more readily under CEQA. Properties that are clearly
altered and do not retain sufficient integrity, or that clearly appear ineligible for designation or listing on the
Local, CRHR, or NRHP will be detailed on the survey spreadsheet with an ‘ineligible pending intensive
evaluation’ recommendation. Where subdivisions tracts exist, Urbana will work to obtain the tract map and
boundary and will document the tract as a single resource / potential historic district.
The La Quinta survey report shall include the following sections: Executive Summary, Introduction,
Methodological Approach, City History, Historic Context Statement, Survey Findings, and Recommendations
for Future Action. Imagery, both historic and current, will be included throughout, and maps depicting survey
boundaries, tract boundaries, and location of properties recommended for future action will be similarly
included. DPR Forms will be included in the report appendices. All shape files will be delivered to the City,
along with raw data files in TIFF, PNG formats, Word, Excel, and PDF formats. The detailed city history and
historic context statement shall be prepared from research. The historic context, property-specific research,
and field survey observations will inform draft Local, CRHR, and NRHP eligibility conclusions, and will be
reflected in the “Recommendations for Future Action” section.
A draft report will be submitted to the City in July of 2022, with draft findings proposed for presentation at the
Planning Commission and City Council meetings. Urbana will finalize the draft report and forms based on City
and stakeholder feedback received. The final report and associated work products are anticipated for
submission in August 2022, with a final presentation to the City Council planned for September 2022. Ms.
Tinsley Becker will direct preparation of the survey report, context update, and survey forms, with Dr. Kupel
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Proposal to Prepare
the La Quinta City-Wide Historic Resources Survey Update
Submitted to City of La Quinta | January 21, 2022 | Page 24
and Mr. Solliday authoring much of the report including the detailed history. Ms. Landa and Ms. Baker will
prepare the draft and final DPR Forms, with Ms. Baker additionally preparing all project mapping. Finally, Ms.
Becker will review existing code language and prepare a package with her revision recommendations which
the City may pursue as part of a future endeavor.
§Schedule: Report and form preparation will occur in May 2022 – August 2022, draft findings and report
will be submitted in July 2022, final draft of the survey report, context statement update, and code
revision package will be submitted in June 2022.
§Urbana Deliverable: Updated Context Statement, Draft and Final Survey Report and DPR Forms with
all required contents and appendices, and Code Revision Recommendation Package.
§Associated Personnel: Wendy Tinsley Becker, Scott Solliday, John Hyche, Alex Baker, and Alexia
Landa.
§Request To City: None identified under this task.
88
SUBMITTED TO SUBMITTED BY
City of La Quinta Urbana Preservation & Planning, LLC
Attn. Danny Castro, Design and Development Director Wendy L. Tinsley Becker, RPH, AICP, Principal
78-495 Calle Tampico, La Quinta, CA 92247-1504
(760) 777-7069 | dcastro@laquintaca.gov wendy@urbanapreservation.com | (844) 872-2623
Urbana
Task #Proposed Tasks
Principal /
Project
Manager
Senior
Historian
Senior
Associate
Historian
Associate
Historian Historian Cost Per Task % of
Total Cost Anticipated Project Timeline
Task 1 Meetings and Public Hearings: (1) Kick Off, (1) Planning
Commission, and (1) City Council meeting 8 6 6 $2,530.00 4%April 2022, August 2022, & September
2022
Task 2 Research: Contextual and Property Specific Research 40 40 100 $17,900.00 30%April 2022-August 2022
Task 3 Desk and Field Survey 40 40 80 $15,200.00 26%April 2022
Reporting: May 2022-August 2022
a) DPR Forms (261 Updates, up to 100 new)40 100 $12,500.00 21%August 2022
b) Survey Report and Context 32 40 $8,400.00 14%July 2022, August 2022
c) Code and Policy Revision Package 16 $2,240.00 4%August 2022
Total Hours 24 78 126 80 280 $58,770.00 100%
Hourly Billing Rate $140.00 $125.00 $110.00 $100.00 $85.00
Subtotal Per Team Member $3,360 $9,750 $13,860 $8,000 $23,800
Labor Cost
Assumptions
$58,770.00
Urbana Preservation & Planning, LLC - Cost Proposal
LA QUINTA CITY-WIDE HISTORIC RESOURCES SURVEY UPDATE
1. All evaluations shall be performed by Urbana's staff of 36 CFR Part 61 qualified professionals.
2. Urbana anticipates attendance the (4) Meetings.
3. Task 4 assumes completion of up to (261) 523L Continuation forms and up to (100) new DPR 523 Series sets. Additional forms may be produced for additional cost under the established rates listed above and with City's approval.
7705 El Cajon Blvd. # 1, La Mesa, CA 91942
Task 4
89
89
Exhibit A
Page 2 of 5
ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition,
installation, repair, or maintenance affecting real property or structures or
improvements of any kind appurtenant to real property, the following apply:
1.Prevailing Wage Compliance. If Contracting Party is a contractor
performing public works and maintenance projects, as described in this
Section 1.3, Contracting Party shall comply with applicable Federal, State, and
local laws. Contracting Party is aware of the requirements of California Labor
Code Sections 1720, et seq., and 1770, et seq., as well as California Code of
Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing
Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require
the payment of prevailing wage rates and the performance of other
requirements on “Public works” and “Maintenance” projects. If the Services
are being performed as part of an applicable “Public works” or “Maintenance”
project, as defined by the Prevailing Wage Laws, and if construction work over
twenty-five thousand dollars ($25,000.00) and/or alterations, demolition,
repair or maintenance work over fifteen thousand dollars ($15,000.00) is
entered into or extended on or after January 1, 2015 by this Agreement,
Contracting Party agrees to fully comply with such Prevailing Wage Laws
including, but not limited to, requirements related to the maintenance of
payroll records and the employment of apprentices. Pursuant to California
Labor Code Section 1725.5, no contractor or subcontractor may be awarded
a contract for public work on a “Public works” project unless registered with
the California Department of Industrial Relations (“DIR”) at the time the
contract is awarded. If the Services are being performed as part of an
applicable “Public works” or “Maintenance” project, as defined by the
Prevailing Wage Laws, this project is subject to compliance monitoring and
enforcement by the DIR. Contracting Party will maintain and will require all
subcontractors to maintain valid and current DIR Public Works contractor
registration during the term of this Agreement. Contracting Party shall notify
City in writing immediately, and in no case more than twenty-four (24) hours,
after receiving any information that Contracting Party’s or any of its
subcontractor’s DIR registration status has been suspended, revoked, expired,
or otherwise changed. It is understood that it is the responsibility of
Contracting Party to determine the correct salary scale. Contracting Party
shall make copies of the prevailing rates of per diem wages for each craft,
classification, or type of worker needed to execute the Services available to
interested parties upon request, and shall post copies at Contracting Party’s
principal place of business and at the project site, if any. The statutory
penalties for failure to pay prevailing wage or to comply with State wage and
hour laws will be enforced. Contracting Party must forfeit to City TWENTY-
90
Exhibit A
Page 3 of 5
FIVE DOLLARS ($25.00) per day for each worker who works in excess of the
minimum working hours when Contracting Party does not pay overtime. In
accordance with the provisions of Labor Code Sections 1810 et seq., eight
(8)hours is the legal working day. Contracting Party also shall comply with
State law requirements to maintain payroll records and shall provide for
certified records and inspection of records as required by California Labor Code
Section 1770 et seq., including Section 1776. In addition to the other
indemnities provided under this Agreement, Contracting Party shall defend
(with counsel selected by City), indemnify, and hold City, its elected officials,
officers, employees, and agents free and harmless from any claim or liability
arising out of any failure or alleged failure to comply with the Prevailing Wage
Laws. It is agreed by the parties that, in connection with performance of the
Services, including, without limitation, any and all “Public works” (as defined
by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment
or non-payment of prevailing wages under California law and/or the
implementation of Labor Code Section 1781, as the same may be amended
from time to time, and/or any other similar law. Contracting Party
acknowledges and agrees that it shall be independently responsible for
reviewing the applicable laws and regulations and effectuating compliance
with such laws. Contracting Party shall require the same of all subcontractors.
2.Retention. Payments shall be made in accordance with the
provisions of Article 2.0 of the Agreement. In accordance with said Sections,
City shall pay Contracting Party a sum based upon ninety-five percent (95%)
of the Contract Sum apportionment of the labor and materials incorporated
into the Services under this Agreement during the month covered by said
invoice. The remaining five percent (5%) thereof shall be retained as
performance security to be paid to Contracting Party within sixty (60) days
after final acceptance of the Services by the City Council of City, after
Contracting Party has furnished City with a full release of all undisputed
payments under this Agreement, if required by City. In the event there are
any claims specifically excluded by Contracting Party from the operation of the
release, City may retain proceeds (per Public Contract Code § 7107) of up to
one hundred fifty percent (150%) of the amount in dispute. City’s failure to
deduct or withhold shall not affect Contracting Party’s obligations under the
Agreement.
3.Utility Relocation. City is responsible for removal, relocation, or
protection of existing main or trunk-line utilities to the extent such utilities
were not identified in the invitation for bids or specifications. City shall
reimburse Contracting Party for any costs incurred in locating, repairing
damage not caused by Contracting Party, and removing or relocating such
unidentified utility facilities. Contracting Party shall not be assessed liquidated
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Exhibit A
Page 4 of 5
damages for delay arising from the removal or relocation of such unidentified
utility facilities.
4. Trenches or Excavations. Pursuant to California Public Contract
Code Section 7104, in the event the work included in this Agreement requires
excavations more than four (4) feet in depth, the following shall apply:
(a) Contracting Party shall promptly, and before the following
conditions are disturbed, notify City, in writing, of any: (1) material that
Contracting Party believes may be material that is hazardous waste, as
defined in Section 25117 of the Health and Safety Code, that is required to be
removed to a Class I, Class II, or Class III disposal site in accordance with
provisions of existing law; (2) subsurface or latent physical conditions at the
site different from those indicated by information about the site made
available to bidders prior to the deadline for submitting bids; or (3) unknown
physical conditions at the site of any unusual nature, different materially from
those ordinarily encountered and generally recognized as inherent in work of
the character provided for in the Agreement.
(b) City shall promptly investigate the conditions, and if it finds
that the conditions do materially so differ, or do involve hazardous waste, and
cause a decrease or increase in Contracting Party’s cost of, or the time
required for, performance of any part of the work shall issue a change order
per Section 1.8 of the Agreement.
(c) in the event that a dispute arises between City and
Contracting Party whether the conditions materially differ, or involve
hazardous waste, or cause a decrease or increase in Contracting Party’s cost
of, or time required for, performance of any part of the work, Contracting
Party shall not be excused from any scheduled completion date provided for
by this Agreement, but shall proceed with all work to be performed under this
Agreement. Contracting Party shall retain any and all rights provided either
by contract or by law which pertain to the resolution of disputes and protests
between the contracting Parties.
5. Safety. Contracting Party shall execute and maintain its work so
as to avoid injury or damage to any person or property. In carrying out the
Services, Contracting Party shall at all times be in compliance with all
applicable local, state, and federal laws, rules and regulations, and shall
exercise all necessary precautions for the safety of employees appropriate to
the nature of the work and the conditions under which the work is to be
performed. Safety precautions as applicable shall include, but shall not be
limited to: (A) adequate life protection and lifesaving equipment and
procedures; (B) instructions in accident prevention for all employees and
subcontractors, such as safe walkways, scaffolds, fall protection ladders,
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Exhibit A
Page 5 of 5
bridges, gang planks, confined space procedures, trenching and shoring,
equipment and other safety devices, equipment and wearing apparel as are
necessary or lawfully required to prevent accidents or injuries; and
(C) adequate facilities for the proper inspection and maintenance of all safety
measures.
6. Liquidated Damages. Since the determination of actual damages
for any delay in performance of the Agreement would be extremely difficult or
impractical to determine in the event of a breach of this Agreement,
Contracting Party shall be liable for and shall pay to City the sum of One
Thousand dollars ($1,000.00) as liquidated damages for each working day of
delay in the performance of any of the Services required hereunder, as
specified in the Schedule of Performance. In addition, liquidated damages
may be assessed for failure to comply with the emergency call out
requirements, if any, described in the Scope of Services. City may withhold
from any moneys payable on account of the Services performed by
Contracting Party any accrued liquidated damages.
93
Exhibit B
Page 1 of 1
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is not to exceed FIFTY NINE
THOUSAND DOLLARS ($ 59,000) (“Contract Sum”). The Contract Sum shall
be paid to Contracting Party for time and materials based upon Contracting
Party’s rate schedule on a monthly basis and in an amount identified in
Contracting Party’s schedule of compensation attached hereto for the work
tasks performed and properly invoiced by Contracting Party in conformance
with Section 2.2 of this Agreement.
94
Exhibit C
Page 1 of 1
Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of
Services, Exhibit A of this Agreement, in accordance with the Project
Schedule, attached hereto and incorporated herein by this reference.
95
Proposal to Prepare
the La Quinta City-Wide Historic Resources Survey Update
Submitted to City of La Quinta | January 21, 2022 | Page 25
SCHEDULE / TIMELINE
96
SUBMITTED TO SUBMITTED BY
City of La Quinta Urbana Preservation & Planning, LLC
Attn. Danny Castro, Design and Development Director Wendy L. Tinsley Becker, RPH, AICP, Principal
78-495 Calle Tampico, La Quinta, CA 92247-1504
(760) 777-7069 | dcastro@laquintaca.gov wendy@urbanapreservation.com | (844) 872-2623
Urbana
Task #Proposed Tasks
Principal /
Project
Manager
Senior
Historian
Senior
Associate
Historian
Associate
Historian Historian Cost Per Task % of
Total Cost Anticipated Project Timeline
Task 1 Meetings and Public Hearings: (1) Kick Off, (1) Planning
Commission, and (1) City Council meeting 8 6 6 $2,530.00 4%April 2022, August 2022, & September
2022
Task 2 Research: Contextual and Property Specific Research 40 40 100 $17,900.00 30%April 2022-August 2022
Task 3 Desk and Field Survey 40 40 80 $15,200.00 26%April 2022
Reporting: May 2022-August 2022
a) DPR Forms (261 Updates, up to 100 new)40 100 $12,500.00 21%August 2022
b) Survey Report and Context 32 40 $8,400.00 14%July 2022, August 2022
c) Code and Policy Revision Package 16 $2,240.00 4%August 2022
Total Hours 24 78 126 80 280 $58,770.00 100%
Hourly Billing Rate $140.00 $125.00 $110.00 $100.00 $85.00
Subtotal Per Team Member $3,360 $9,750 $13,860 $8,000 $23,800
Labor Cost
Assumptions
$58,770.00
Urbana Preservation & Planning, LLC - Cost Proposal
LA QUINTA CITY-WIDE HISTORIC RESOURCES SURVEY UPDATE
1. All evaluations shall be performed by Urbana's staff of 36 CFR Part 61 qualified professionals.
2. Urbana anticipates attendance the (4) Meetings.
3. Task 4 assumes completion of up to (261) 523L Continuation forms and up to (100) new DPR 523 Series sets. Additional forms may be produced for additional cost under the established rates listed above and with City's approval.
7705 El Cajon Blvd. # 1, La Mesa, CA 91942
Task 4
97
Exhibit D
Page 1 of 1
Exhibit D
Special Requirements
None
98
Exhibit E
Page 1 of 6
Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of
this Agreement, the following policies shall be maintained and kept in full force
and effect providing insurance with minimum limits as indicated below and
issued by insurers with A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:
Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable
Contracting Party shall procure and maintain, at its cost, and submit
concurrently with its execution of this Agreement, Commercial General
Liability insurance against all claims for injuries against persons or damages
to property resulting from Contracting Party’s acts or omissions rising out of
or related to Contracting Party’s performance under this Agreement. The
insurance policy shall contain a severability of interest clause providing that
the coverage shall be primary for losses arising out of Contracting Party’s
performance hereunder and neither City nor its insurers shall be required to
contribute to any such loss. An endorsement evidencing the foregoing and
naming the City and its officers and employees as additional insured (on the
Commercial General Liability policy only) must be submitted concurrently with
the execution of this Agreement and approved by City prior to commencement
of the services hereunder.
Contracting Party shall carry automobile liability insurance of
$1,000,000 per accident against all claims for injuries against persons or
99
Exhibit E
Page 2 of 6
damages to property arising out of the use of any automobile by Contracting
Party, its officers, any person directly or indirectly employed by Contracting
Party, any subcontractor or agent, or anyone for whose acts any of them may
be liable, arising directly or indirectly out of or related to Contracting Party’s
performance under this Agreement. If Contracting Party or Contracting
Party’s employees will use personal autos in any way on this project,
Contracting Party shall provide evidence of personal auto liability coverage for
each such person. The term “automobile” includes, but is not limited to, a
land motor vehicle, trailer or semi-trailer designed for travel on public roads.
The automobile insurance policy shall contain a severability of interest clause
providing that coverage shall be primary for losses arising out of Contracting
Party’s performance hereunder and neither City nor its insurers shall be
required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as
appropriate shall be written on a policy form coverage specifically designed to
protect against acts, errors or omissions of the Contracting Party and “Covered
Professional Services” as designated in the policy must specifically include
work performed under this agreement. The policy limit shall be no less than
$1,000,000 per claim and in the aggregate. The policy must “pay on behalf
of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of
this agreement.
Contracting Party shall carry Workers’ Compensation Insurance in
accordance with State Worker’s Compensation laws with employer’s liability
limits no less than $1,000,000 per accident or disease.
If coverage is maintained on a claims-made basis, Contracting Party shall
maintain such coverage for an additional period of three (3) years following
termination of the contract.
Contracting Party shall provide written notice to City within ten
(10) working days if: (1) any of the required insurance policies is terminated;
(2) the limits of any of the required polices are reduced; or (3) the deductible
or self-insured retention is increased. In the event any of said policies of
insurance are cancelled, Contracting Party shall, prior to the cancellation date,
submit new evidence of insurance in conformance with this Exhibit to the
Contract Officer. The procuring of such insurance or the delivery of policies
or certificates evidencing the same shall not be construed as a limitation of
Contracting Party’s obligation to indemnify City, its officers, employees,
contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if
Contracting Party fails to provide or maintain any insurance policies or policy
100
Exhibit E
Page 3 of 6
endorsements to the extent and within the time herein required, City may, at
its sole option:
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b. Order Contracting Party to stop work under this Agreement
and/or withhold any payment(s) which become due to Contracting Party
hereunder until Contracting Party demonstrates compliance with the
requirements hereof.
c. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to
any other remedies City may have. The above remedies are not the exclusive
remedies for Contracting Party’s failure to maintain or secure appropriate
policies or endorsements. Nothing herein contained shall be construed as
limiting in any way the extent to which Contracting Party may be held
responsible for payments of damages to persons or property resulting from
Contracting Party’s or its subcontractors’ performance of work under this
Agreement.
E.3 General Conditions Pertaining to Provisions of Insurance Coverage
by Contracting Party. Contracting Party and City agree to the following with
respect to insurance provided by Contracting Party:
1. Contracting Party agrees to have its insurer endorse the third
party general liability coverage required herein to include as additional
insureds City, its officials, employees, and agents, using standard ISO
endorsement No. CG 2010 with an edition prior to 1992. Contracting Party
also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this
Agreement shall prohibit Contracting Party, or Contracting Party’s employees,
or agents, from waiving the right of subrogation prior to a loss. Contracting
Party agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors and
subcontractors to do likewise.
3. All insurance coverage and limits provided by Contracting Party
and available or applicable to this Agreement are intended to apply to the full
extent of the policies. Nothing contained in this Agreement or any other
agreement relating to City or its operations limits the application of such
insurance coverage.
101
Exhibit E
Page 4 of 6
4. None of the coverages required herein will be in compliance with
these requirements if they include any limiting endorsement of any kind that
has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that
would serve to eliminate so-called “third party action over” claims, including
any exclusion for bodily injury to an employee of the insured or of any
contractor or subcontractor.
6. All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises.
Contracting Party shall not make any reductions in scope of coverage (e.g.
elimination of contractual liability or reduction of discovery period) that may
affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting
of certificates of insurance evidencing all the coverages required and an
additional insured endorsement to Contracting Party’s general liability policy,
shall be delivered to City at or prior to the execution of this Agreement. In
the event such proof of any insurance is not delivered as required, or in the
event such insurance is canceled at any time and no replacement coverage is
provided, City has the right, but not the duty, to obtain any insurance it deems
necessary to protect its interests under this or any other agreement and to
pay the premium. Any premium so paid by City shall be charged to and
promptly paid by Contracting Party or deducted from sums due Contracting
Party, at City option.
8. It is acknowledged by the parties of this agreement that all
insurance coverage required to be provided by Contracting Party or any
subcontractor, is intended to apply first and on a primary, non-contributing
basis in relation to any other insurance or self-insurance available to City.
9. Contracting Party agrees to ensure that subcontractors, and any
other party involved with the project that is brought onto or involved in the
project by Contracting Party, provide the same minimum insurance coverage
required of Contracting Party. Contracting Party agrees to monitor and review
all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section.
Contracting Party agrees that upon request, all agreements with
subcontractors and others engaged in the project will be submitted to City for
review.
10. Contracting Party agrees not to self-insure or to use any self-
insured retentions or deductibles on any portion of the insurance required
herein (with the exception of professional liability coverage, if required) and
102
Exhibit E
Page 5 of 6
further agrees that it will not allow any contractor, subcontractor, Architect,
Engineer or other entity or person in any way involved in the performance of
work on the project contemplated by this agreement to self-insure its
obligations to City. If Contracting Party’s existing coverage includes a
deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At that time the City shall review options with
the Contracting Party, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
11. The City reserves the right at any time during the term of this
Agreement to change the amounts and types of insurance required by giving
the Contracting Party ninety (90) days advance written notice of such change.
If such change results in substantial additional cost to the Contracting Party,
the City will negotiate additional compensation proportional to the increased
benefit to City.
12. For purposes of applying insurance coverage only, this Agreement
will be deemed to have been executed immediately upon any party hereto
taking any steps that can be deemed to be in furtherance of or towards
performance of this Agreement.
13. Contracting Party acknowledges and agrees that any actual or
alleged failure on the part of City to inform Contracting Party of non-
compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other
regard.
14. Contracting Party will renew the required coverage annually as
long as City, or its employees or agents face an exposure from operations of
any type pursuant to this agreement. This obligation applies whether the
agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that effect.
15. Contracting Party shall provide proof that policies of insurance
required herein expiring during the term of this Agreement have been renewed
or replaced with other policies providing at least the same coverage. Proof
that such coverage has been ordered shall be submitted prior to expiration.
A coverage binder or letter from Contracting Party’s insurance agent to this
effect is acceptable. A certificate of insurance and an additional insured
endorsement is required in these specifications applicable to the renewing or
new coverage must be provided to City within five (5) days of the expiration
of coverages.
103
Exhibit E
Page 6 of 6
16. The provisions of any workers’ compensation or similar act will not
limit the obligations of Contracting Party under this agreement. Contracting
Party expressly agrees not to use any statutory immunity defenses under such
laws with respect to City, its employees, officials, and agents.
17. Requirements of specific coverage features, or limits contained in
this section are not intended as limitations on coverage, limits or other
requirements nor as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any
party or insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and
distinct from any other provision in this Agreement and are intended by the
parties here to be interpreted as such.
19. The requirements in this Exhibit supersede all other sections and
provisions of this Agreement to the extent that any other section or provision
conflicts with or impairs the provisions of this Exhibit.
20. Contracting Party agrees to be responsible for ensuring that no
contract used by any party involved in any way with the project reserves the
right to charge City or Contracting Party for the cost of additional insurance
coverage required by this agreement. Any such provisions are to be deleted
with reference to City. It is not the intent of City to reimburse any third party
for the cost of complying with these requirements. There shall be no recourse
against City for payment of premiums or other amounts with respect thereto.
21. Contracting Party agrees to provide immediate notice to City of
any claim or loss against Contracting Party arising out of the work performed
under this agreement. City assumes no obligation or liability by such notice,
but has the right (but not the duty) to monitor the handling of any such claim
or claims if they are likely to involve City.
104
Exhibit F
Page 1 of 3
Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law
establishes a professional standard of care for Contracting Party’s Services, to
the fullest extent permitted by law, Contracting Party shall indemnify, protect,
defend (with counsel selected by City), and hold harmless City and any and
all of its officials, employees, and agents (“Indemnified Parties”) from and
against any and all claims, losses, liabilities of every kind, nature, and
description, damages, injury (including, without limitation, injury to or death
of an employee of Contracting Party or of any subcontractor), costs and
expenses of any kind, whether actual, alleged or threatened, including,
without limitation, incidental and consequential damages, court costs,
attorneys’ fees, litigation expenses, and fees of expert consultants or expert
witnesses incurred in connection therewith and costs of investigation, to the
extent same are caused in whole or in part by any negligent or wrongful act,
error or omission of Contracting Party, its officers, agents, employees or
subcontractors (or any entity or individual that Contracting Party shall bear
the legal liability thereof) in the performance of professional services under
this agreement. With respect to the design of public improvements, the
Contracting Party shall not be liable for any injuries or property damage
resulting from the reuse of the design at a location other than that specified
in Exhibit A without the written consent of the Contracting Party.
b. Indemnification for Other Than Professional Liability. Other
than in the performance of professional services and to the full extent
permitted by law, Contracting Party shall indemnify, defend (with counsel
selected by City), and hold harmless the Indemnified Parties from and against
any liability (including liability for claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses,
expenses or costs of any kind, whether actual, alleged or threatened,
including, without limitation, incidental and consequential damages, court
costs, attorneys’ fees, litigation expenses, and fees of expert consultants or
expert witnesses) incurred in connection therewith and costs of investigation,
where the same arise out of, are a consequence of, or are in any way
attributable to, in whole or in part, the performance of this Agreement by
Contracting Party or by any individual or entity for which Contracting Party is
legally liable, including but not limited to officers, agents, employees, or
subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction
(Limitation on Indemnity). Without affecting the rights of City under any
105
Exhibit F
Page 2 of 3
provision of this agreement, Contracting Party shall not be required to
indemnify and hold harmless City for liability attributable to the active
negligence of City, provided such active negligence is determined by
agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where City is shown to have been actively negligent
and where City’s active negligence accounts for only a percentage of the
liability involved, the obligation of Contracting Party will be for that entire
portion or percentage of liability not attributable to the active negligence of
City.
d. Indemnification Provision for Design Professionals.
1. Applicability of this Section F.1(d). Notwithstanding
Section F.1(a) hereinabove, the following indemnification provision shall apply
to a Contracting Party who constitutes a “design professional” as the term is
defined in paragraph 3 below.
2. Scope of Indemnification. When the law establishes a
professional standard of care for Contracting Party’s Services, to the fullest
extent permitted by law, Contracting Party shall indemnify and hold harmless
City and any and all of its officials, employees, and agents (“Indemnified
Parties”) from and against any and all losses, liabilities of every kind, nature,
and description, damages, injury (including, without limitation, injury to or
death of an employee of Contracting Party or of any subcontractor), costs and
expenses, including, without limitation, incidental and consequential
damages, court costs, reimbursement of attorneys’ fees, litigation expenses,
and fees of expert consultants or expert witnesses incurred in connection
therewith and costs of investigation, to the extent same are caused by any
negligent or wrongful act, error or omission of Contracting Party, its officers,
agents, employees or subcontractors (or any entity or individual that
Contracting Party shall bear the legal liability thereof) in the performance of
professional services under this agreement. With respect to the design of
public improvements, the Contracting Party shall not be liable for any injuries
or property damage resulting from the reuse of the design at a location other
than that specified in Exhibit A without the written consent of the Contracting
Party.
3. Design Professional Defined. As used in this
Section F.1(d), the term “design professional” shall be limited to licensed
architects, registered professional engineers, licensed professional land
surveyors and landscape architects, all as defined under current law, and as
may be amended from time to time by Civil Code § 2782.8.
F.2 Obligation to Secure Indemnification Provisions. Contracting
Party agrees to obtain executed indemnity agreements with provisions
106
Exhibit F
Page 3 of 3
identical to those set forth herein this Exhibit F, as applicable to the
Contracting Party, from each and every subcontractor or any other person or
entity involved by, for, with or on behalf of Contracting Party in the
performance of this Agreement. In the event Contracting Party fails to obtain
such indemnity obligations from others as required herein, Contracting Party
agrees to be fully responsible according to the terms of this Exhibit. Failure
of City to monitor compliance with these requirements imposes no additional
obligations on City and will in no way act as a waiver of any rights hereunder.
This obligation to indemnify and defend City as set forth in this Agreement are
binding on the successors, assigns or heirs of Contracting Party and shall
survive the termination of this Agreement.
107
108
City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MARCH 11, 18, AND 25,
2022
RECOMMENDATION
Approve demand registers dated March 11, 18, and 25, 2022.
EXECUTIVE SUMMARY – None
FISCAL IMPACT
Demand of Cash:
City 8,748,342.44$
Successor Agency of RDA -$
Housing Authority 18,563.16$
8,766,905.60$
BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1
details the weekly demand registers for March 11, 18, and 25, 2022.
Warrants Issued:
207238-207290 446,479.68$
207291-207349 1,373,081.33$
207350-207409 982,779.08$
Wire Transfers 5,711,862.20$
Payroll Tax Transfers 45,402.53$
Payroll Direct Deposit 207,300.78$
8,766,905.60$
CONSENT CALENDAR ITEM NO. 8
109
The most significant expenditures on the demand registers are:
Vendor Account Name Amount Purpose
Riverside County Sheriff
Department
Various 1,149,005.36$ Jan Police
Service/Motor Fuel
Coachella Music Festival,
LLC
Developer Deposits 582,980.00$ Developer Deposit
Refund
Tyler Technologies Various 164,485.00$ Permitting & Business
License Software
Office of Economic
Development
Museum Operations
& Makerspace
Op erations
81,501.79$ Q2 Management
Service Contract
Action Park Alliance, Inc.(1)X-Park Programming 76,347.50$ Mar-May X-Park
Staffing & Pre-
Opening Expenses
(1)Payments were made on 03/11/22 & 03/18/22.
Wire Transfers: Twenty transfers totaled $5,711,862. Of this amount, $3 million
was to The Bank of New York Mellon for investment purchases, and 2,160,946
was to CALPERS. (See Attachment 2 for a complete listing).
Investment Transactions: Full details of investment transactions as well as
total holdings are reported quarterly in the Treasurer’s Report.
Prepared by: Jesse Batres, Account Technician
Approved by: Claudia Martinez, Finance Director
Attachments: 1. Demand Registers
2.Wire Transfers
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate
Purchase Delta National Bank & Trust CD 245,000$ 3/9/22 2.000%
Purchase United Roosevelt Savings CD 248,000$ 3/11/22 1.900%
Purchase Marathon Bank CD 248,000$ 3/16/22 1.800%
Maturity Luanna Savings Bank CD 245,000$ 3/18/22 1.600%
Purchase United States Government Treasury 500,000$ 3/22/22 0.750%
Purchase United States Government Treasury 500,000$ 3/22/22 1.125%
Purchase United States Government Treasury 750,000$ 3/23/22 0.500%
Purchase United States Government Treasury 1,000,000$ 3/23/22 2.375%
110
3/21/2022 4:06:58 PM Page 1 of 5
Demand Register
City of La Quinta Packet: APPKT03077 - 03/11/2022 JB
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
37.00United Way DeductionsCONTRIBUTION207284UNITED WAY OF THE DESERT 101-0000-20981
441.00Advertising12/30/21 - PHN PIAZZA SERENA207248DESERT SUN PUBLISHING, LLC 101-6002-60450
441.00Advertising12/30/21 - PHN HOUSING ELEMENT207248DESERT SUN PUBLISHING, LLC 101-6002-60450
200.00Annual Wellness Dollar Reimb…11/27/21 - ANNUAL WELLNES DOLLARS RE…207290YU, PUI TING 101-1004-50252
114.28Cable/Internet - Utilities02/24-03/23/22 - FS #93 CABLE (2415)207243CHARTER COMMUNICATIONS …101-2002-61400
99.99Cable/Internet - Utilities03/2022 - FS #32 INTERNET (6491)207243CHARTER COMMUNICATIONS …101-2002-61400
69.76Electrical Permits11/9/21 - BUILDING PERMIT REFUND BEL…207255IE INC.101-0000-42403
26.83Building Plan Check Fees11/9/21 - BUILDING PERMIT REFUND BEL…207255IE INC.101-0000-42600
149.00Travel & Training1/26/22 - EFFECTIVE PROJECT MGMT TRA…207273SKILL PATH SEMINARS 101-7006-60320
500.00Miscellaneous Deposits02/22/22 - DEPOSIT REFUND207271SCOPE EVENTS, LLC 101-0000-22830
489.38Disaster Prep Supplies02/16/22 - EMPLOYEE BACKPACKS & INSE…207275SURVIVAL MODE 101-2002-60406
2,625.00Professional Services10/2021-12/2021 - APPRAISAL REVIEW A…207278TJC PROPERTY SERVICES, INC.101-1002-60103
55.35Recruiting/Pre-Employment02/2022 - PRE EMPLOYMENT BACKGROU…207258IRC CORPORATION 101-1004-60129
1,500.00Marketing & Tourism Promoti…03/2022 - PRINT ADS207265PREMIER MEDIA GROUP 101-3007-60461
77.37Mobile/Cell Phones/Satellites02/2022 - SATELLITE PHONES207262NI GOVERNMENT SERVICES INC 101-2002-61304
247.82Printing03/03/22 - MISSION LQ SIGNAGE207289XPRESS GRAPHICS 101-3007-60410
99.00Travel & Training01/26/22 - PROJECT MANAGEMENT TRAIN…207273SKILL PATH SEMINARS 101-7006-60320
300.00Maintenance/Services02/22/22 - CIVIC CENTER FIREANT TREAT…207263ON THE FLY TREE & PLANT HE…101-3005-60691
125.68Office Supplies02/11/22 - OFFICE SUPPLIES207274STAPLES ADVANTAGE 101-7001-60400
250.00Professional ServicesFY 21-22 RECORDS RETENTION REVIEW &…207253GLADWELL GOVERNMENTAL S…101-1005-60103
500.00Professional Services2/9/22 - MARKET DATA SEARCH OLD TO…207272SD GROUP 101-1002-60103
870.00Map/Plan Checking03/01/22 - TPM 2022-0001 ONCALL MAP …207267RASA/ERIC NELSON 101-7002-60183
180.00Map/Plan Checking03/01/22 - PMER 2022-0003 ONCALL MAP…207267RASA/ERIC NELSON 101-7002-60183
1,218.72Marketing & Tourism Promoti…02/2022 - RADIO ADS MIX 100.5207240ALPHA MEDIA LLC 101-3007-60461
2,171.84Community Experiences12/01-12/05/21 - IRONMAN RADIO ADS M…207240ALPHA MEDIA LLC 101-3003-60149
1,355.40Temporary Agency Services01/07/22 - TEMP AGENCY SERVICES G.HU207269ROBERT HALF 101-6002-60125
1,355.40Temporary Agency Services01/14/22 - TEMP AGENCY SERVICES G.HU207269ROBERT HALF 101-6002-60125
1,355.40Temporary Agency Services01/28/22 - TEMP AGENCY SERVICES G.HU207269ROBERT HALF 101-6002-60125
1,355.40Temporary Agency Services02/04/22 - TEMP AGENCY SERVICES G.HU207269ROBERT HALF 101-6002-60125
1,355.40Temporary Agency Services02/11/22 - TEMP AGENCY SVCS G.HU207269ROBERT HALF 101-6002-60125
1,355.40Temporary Agency Services02/18/22 - TEMP AGENCY SERVICES G.HU207269ROBERT HALF 101-6002-60125
1,351.60Temporary Agency Services02/18/22 - TEMP AGENCY SERVICES J.AG…207269ROBERT HALF 101-6004-60125
1,084.32Temporary Agency Services02/25/22 - TEMP AGENCY SERVICES G.HU207269ROBERT HALF 101-6002-60125
1,081.28Temporary Agency Services02/25/22 - TEMP AGENCY SERVICES J.AG…207269ROBERT HALF 101-6004-60125
2,904.00Janitorial02/15/22 - CH COVID 19 CLEANING207260MERCHANTS BUILDING MAINT…101-3008-60115
1,299.20Janitorial02/15/22 - WC COVID 19 CLEANING207260MERCHANTS BUILDING MAINT…101-3008-60115
270.00Janitorial02/15/22 - PW COVID 19 CLEANING207260MERCHANTS BUILDING MAINT…101-3008-60115
660.32Maintenance/Services02/17/22 - CIVIC PARK LIGHTING SERVICE …207287VINTAGE E & S INC 101-3005-60691
1,815.04Maintenance/Services03/2/22 - CIVIC PARK LIGHTING SERVICE C…207287VINTAGE E & S INC 101-3005-60691
3,508.10Plan Checks12/2021 - ONCALL PLAN REVIEW207250ESGIL CORPORATION 101-6003-60118
13,416.16Plan Checks12/2021 - INSPECTIONS & INSPECTIONS207257INTERWEST CONSULTING GR…101-6003-60118
2,450.00Marketing & Tourism Promoti…03/2022 - THE GUIDE PRINT ADS207247DESERT PUBLICATIONS INC 101-3007-60461
875.90Telephone - Utilities01/26-02/25/22 - LQPD CELL (6852)207286VERIZON WIRELESS 101-2001-61300
1,500.00Prepaid ExpenseFY 22/23 UCLA ANDERSON FORECAST 101…207282UC REGENTS 101-0000-13600
563.42Electricity - Utilities03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 101-2002-61101
13.31Electric - Monticello Park - Utili…03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 101-3005-61102
1,257.13Electric - Fritz Burns Park - Utili…03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 101-3005-61105
12.34Electric - Colonel Paige - Utiliti…03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 101-3005-61108
8,275.42Electric - Community Park - Util…03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 101-3005-61109
37.95Electric - Adams Park - Utilities03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 101-3005-61110
13.80Electric - Velasco Park - Utilities03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 101-3005-61111
23.04Electric - Eisenhower Park - Util…03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 101-3005-61113
13.31Electric - Desert Pride - Utilities03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 101-3005-61114
ATTACHMENT 1
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
308.32Water -Pioneer Park - Utilities03/04/22 - WATER SERVICE207244COACHELLA VALLEY WATER DI…101-3005-61207
16,800.00Plan Checks12/2021 - ONCALL BUILDING & SAFETY PL…207257INTERWEST CONSULTING GR…101-6003-60118
262.00Due to County Recorder01/2022 - RECORDING FEES207268RIVERSIDE ASSESSOR 101-0000-20325
40.00Technical01/2022 - RECORDING FEES207268RIVERSIDE ASSESSOR 101-6004-60108
1,173.41Fire Station01/11/22 - FS #70 GAS GRILL207254HOME DEPOT CREDIT SERVICES 101-2002-60670
168.76Fire Station01/04/22 - TRIPOD WORK LIGHT & EXTENS…207254HOME DEPOT CREDIT SERVICES 101-2002-60670
69.33Maintenance/Services01/05/22 - RANGE POWER CORD & LIGHT …207254HOME DEPOT CREDIT SERVICES 101-2002-60691
179.87Supplies-Graffiti and Vandalism01/25/22 - GRAFFITI REMOVAL SUPPLIES207254HOME DEPOT CREDIT SERVICES 101-3005-60423
440.42Tools/Equipment12/28/21 - FUEL SNAKE ANGER207254HOME DEPOT CREDIT SERVICES 101-3005-60432
28.94Materials/Supplies01/06/22 - PVC PARTS207254HOME DEPOT CREDIT SERVICES 101-3008-60431
35.45Materials/Supplies01/10/22 - MATERIALS207254HOME DEPOT CREDIT SERVICES 101-3008-60431
33.05Materials/Supplies01/11/22 - SPRAY PAINT207254HOME DEPOT CREDIT SERVICES 101-3008-60431
21.71Materials/Supplies01/25/22 - ALL PURPOSE CLEANER207254HOME DEPOT CREDIT SERVICES 101-3008-60431
32.06Materials/Supplies12/28/21 - PADLOCK207254HOME DEPOT CREDIT SERVICES 101-3008-60431
79.22Materials/Supplies12/28/21 - PAINT ROLLERS207254HOME DEPOT CREDIT SERVICES 101-3008-60431
593.86Materials/Supplies01/11/22 - WATER DISPENSERS (2)207254HOME DEPOT CREDIT SERVICES 101-3008-60431
73.13Materials/Supplies01/05/22 - SPRAY PAINT207254HOME DEPOT CREDIT SERVICES 101-3008-60431
33.32Operating Supplies01/05/22 - WORK GLOVES207254HOME DEPOT CREDIT SERVICES 101-7003-60420
114.12Operating Supplies01/19/22 - GRINDING WHEEL207254HOME DEPOT CREDIT SERVICES 101-7003-60420
71,347.50X-Park Programming03/01-05/31/22 - X-PARK OPERATION SER…207239ACTION PARK ALLIANCE, INC.101-3003-60190
571.63Cable/Internet - Utilities02/26-03/25/22 - POLICE INTERNET207251FRONTIER COMMUNICATIONS…101-2002-61400
1,235.69Professional Services01/01-02/28/22 - ONCALL PLANNING SVCS207277TERRA NOVA PLANNING & RE…101-6002-60103
Fund 101 - GENERAL FUND Total:156,988.85
Fund: 201 - GAS TAX FUND
241.86Traffic Control Signs02/25/22 - TRAFFIC CONTROL SIGNS207279TOPS' N BARRICADES INC 201-7003-60429
61.15Materials/Supplies03/01/22 - DIG ALERT SERVICES207283UNDERGROUND SERVICE ALERT 201-7003-60431
39.79Materials/Supplies01/20-02/20/22 - CYLINDER RENTAL207259LINDE GAS & EQUIPMENT INC.201-7003-60431
26.06Paint/Legends01/20/22 - SPRAY PAINT207254HOME DEPOT CREDIT SERVICES 201-7003-60433
20.61Electricity - Utilities03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 201-7003-61101
Fund 201 - GAS TAX FUND Total:389.47
Fund: 202 - LIBRARY & MUSEUM FUND
686.61Electricity - Utilities03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 202-3006-61101
130.50Maintenance/Services01/21/22 - ELECTRIC BUG ZAPPERS207254HOME DEPOT CREDIT SERVICES 202-3004-60691
92.42Maintenance/Services01/24/22 - MICROWAVE207254HOME DEPOT CREDIT SERVICES 202-3004-60691
21.68Maintenance/Services01/25/22 - QUIKRETE STUCCO REPAIR207254HOME DEPOT CREDIT SERVICES 202-3006-60691
18.22Maintenance/Services01/11/22 - WALLPLATES (25)207254HOME DEPOT CREDIT SERVICES 202-3006-60691
Fund 202 - LIBRARY & MUSEUM FUND Total:949.43
Fund: 215 - LIGHTING & LANDSCAPING FUND
608.00Maintenance/Services03/03/22 - PLANT REPLACEMENT ON JEFF…207266PWLC II, INC 215-7004-60691
2,432.00Maintenance/Services02/14-02/17/22 - LABOR FOR LANDSCAPE…207266PWLC II, INC 215-7004-60691
1,216.00Maintenance/Services02/21-02/22/22 - LABOR FOR LANDSCAPE…207266PWLC II, INC 215-7004-60691
40.72Supplies-Graffiti and Vandalism12/29/21 - GRAFFITI REMOVAL SUPPLIES207254HOME DEPOT CREDIT SERVICES 215-7004-60423
128.55Safety Gear01/04/22 - SAFETY GEAR207254HOME DEPOT CREDIT SERVICES 215-7004-60427
155.03Materials/Supplies01/26/22 - MATERIALS207254HOME DEPOT CREDIT SERVICES 215-7004-60431
128.71Tools/Equipment01/03/22 - SMALL TOOLS207254HOME DEPOT CREDIT SERVICES 215-7004-60432
3,405.11Electric - Utilities03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 215-7004-61116
1,614.74Electric - Medians - Utilities03/04/22 - ELECTRICITY SERVICE207256IMPERIAL IRRIGATION DIST 215-7004-61117
220.39Water - Medians - Utilities03/04/22 - WATER SERVICE207244COACHELLA VALLEY WATER DI…215-7004-61211
26.15Materials/Supplies01/04/22 - FREIGHT CHARGE207246DESERT ELECTRIC SUPPLY 215-7004-60431
Fund 215 - LIGHTING & LANDSCAPING FUND Total:9,975.40
Fund: 241 - HOUSING AUTHORITY
6,000.00Professional Services02/2022 - HOUSING CONSULTANT SERVIC…207242CAHA, BECKY 241-9101-60103
Fund 241 - HOUSING AUTHORITY Total:6,000.00
Fund: 244 - HOUSING GRANTS (Multiple)
96,156.68Prepaid Expense07/2022-02/2023 - PERMIT SOFT. ANNUAL…207281TYLER TECHNOLOGIES 244-0000-13600
20,250.00Software LicensesFY 21/22 PERMIT SOFTWARE REPORT CUS…207281TYLER TECHNOLOGIES 244-0000-60301
48,078.32Software Licenses03/1-06/30/2022 - PERMIT SOFT. ANNUAL…207281TYLER TECHNOLOGIES 244-0000-60301
Fund 244 - HOUSING GRANTS (Multiple) Total:164,485.00
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 247 - ECONOMIC DEVELOPMENT FUND
10,000.00Loan Repayments03/08/22 - COVID LOAN OVER PAYMENT …207270SALON MONTANA OLD TOWN 247-0000-42706
Fund 247 - ECONOMIC DEVELOPMENT FUND Total:10,000.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
-2,397.75Retention Payable02/2022 - 2020-07 RETENTION PAYMENT …207285URBAN HABITAT 401-0000-20600
47,955.00Construction02/2022 - SRR RETENTION BASIN PAYMEN…207285URBAN HABITAT 401-0000-60188
212.29Construction02/28/22 - 2021-03 CONSTRUCTION PLAN…207264PLANIT REPROGRAPHICS SYST…401-0000-60188
524.00Construction03/03/22 - COBALT CONTROLLER REPAIR207249ECONOLITE CONTROL PRODU…401-0000-60188
4,143.00Construction08/26/21 - 2020-03 MAINTENANCE NO 6207245CONVERGINT TECHNOLOGIES …401-0000-60188
1,694.00Construction09/29/21 - 2020-03 MAINTENANCE NO 5207245CONVERGINT TECHNOLOGIES …401-0000-60188
2,031.00Construction07/01/21-06/30/22 - 2011-05 ANNUAL PE…207276SWRCB 401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:54,161.54
Fund: 501 - FACILITY & FLEET REPLACEMENT
35.19Parts, Accessories, and Upfits02/16/22 - VEHICLE SUPPLIES207241AUTOZONE 501-0000-60675
51.65Parts, Accessories, and Upfits02/24/22 - BATTERY LOAD TESTER207241AUTOZONE 501-0000-60675
2,558.61Fuel & Oil02/16-02/28/22 - FUEL207280TOWER ENERGY GROUP 501-0000-60674
1,654.46Fuel & Oil02/2022 - FUEL CHARGES207252FUELMAN 501-0000-60674
Fund 501 - FACILITY & FLEET REPLACEMENT Total:4,299.91
Fund: 502 - INFORMATION TECHNOLOGY
171.58Cable/Internet - Utilities03/2022 - CH CABLE (4625)207243CHARTER COMMUNICATIONS …502-0000-61400
267.78Cable/Internet - Utilities02/24-03/23/22 - WC CABLE (4601)207243CHARTER COMMUNICATIONS …502-0000-61400
8,675.60Software Licenses12/10/21 - KAPERSKY ENDPOINT SECURITY…207261NEWEGG BUSINESS INC.502-0000-60301
3,851.65Technical03/28/22 - AV SERVICES 1 OF 2207288VIVID STAGING SOLUTIONS 502-0000-60108
4,500.00Public Works, Software Enhan…09/2021 - SUPPORT FOR SAFETY CAMERA …207238ACORN TECHNOLOGY SERVICES 502-0000-71048
-4,500.00ConsultantsCITY WIDE IT SERVICES207238ACORN TECHNOLOGY SERVICES 502-0000-60104
26,000.00Consultants03/2022 - IT SERVICES207238ACORN TECHNOLOGY SERVICES 502-0000-60104
85.98Cable/Internet - Utilities02/25-03/24/22 - CH INTERNET207251FRONTIER COMMUNICATIONS…502-0000-61400
Fund 502 - INFORMATION TECHNOLOGY Total:39,052.59
Fund: 601 - SILVERROCK RESORT
35.66Repair & Maintenance01/26/22 - MASKING TAPE & P-TRAP207254HOME DEPOT CREDIT SERVICES 601-0000-60660
141.83Repair & Maintenance01/03/22 - PADLOCK & SECURITY LIGHT207254HOME DEPOT CREDIT SERVICES 601-0000-60660
Fund 601 - SILVERROCK RESORT Total:177.49
Grand Total:446,479.68
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 156,988.85
201 - GAS TAX FUND 389.47
202 - LIBRARY & MUSEUM FUND 949.43
215 - LIGHTING & LANDSCAPING FUND 9,975.40
241 - HOUSING AUTHORITY 6,000.00
244 - HOUSING GRANTS (Multiple)164,485.00
247 - ECONOMIC DEVELOPMENT FUND 10,000.00
401 - CAPITAL IMPROVEMENT PROGRAMS 54,161.54
501 - FACILITY & FLEET REPLACEMENT 4,299.91
502 - INFORMATION TECHNOLOGY 39,052.59
601 - SILVERROCK RESORT 177.49
Grand Total:446,479.68
Account Summary
Account Number Account Name Expense Amount
101-0000-13600 Prepaid Expense 1,500.00
101-0000-20325 Due to County Recorder 262.00
101-0000-20981 United Way Deductions 37.00
101-0000-22830 Miscellaneous Deposits 500.00
101-0000-42403 Electrical Permits 69.76
101-0000-42600 Building Plan Check Fees 26.83
101-1002-60103 Professional Services 3,125.00
101-1004-50252 Annual Wellness Dollar Re…200.00
101-1004-60129 Recruiting/Pre-Employme…55.35
101-1005-60103 Professional Services 250.00
101-2001-61300 Telephone - Utilities 875.90
101-2002-60406 Disaster Prep Supplies 489.38
101-2002-60670 Fire Station 1,342.17
101-2002-60691 Maintenance/Services 69.33
101-2002-61101 Electricity - Utilities 563.42
101-2002-61304 Mobile/Cell Phones/Satell…77.37
101-2002-61400 Cable/Internet - Utilities 785.90
101-3003-60149 Community Experiences 2,171.84
101-3003-60190 X-Park Programming 71,347.50
101-3005-60423 Supplies-Graffiti and Van…179.87
101-3005-60432 Tools/Equipment 440.42
101-3005-60691 Maintenance/Services 2,775.36
101-3005-61102 Electric - Monticello Park -…13.31
101-3005-61105 Electric - Fritz Burns Park -…1,257.13
101-3005-61108 Electric - Colonel Paige - U…12.34
101-3005-61109 Electric - Community Park …8,275.42
101-3005-61110 Electric - Adams Park - Util…37.95
101-3005-61111 Electric - Velasco Park - Uti…13.80
101-3005-61113 Electric - Eisenhower Park …23.04
101-3005-61114 Electric - Desert Pride - Uti…13.31
101-3005-61207 Water -Pioneer Park - Utili…308.32
101-3007-60410 Printing 247.82
101-3007-60461 Marketing & Tourism Pro…5,168.72
101-3008-60115 Janitorial 4,473.20
101-3008-60431 Materials/Supplies 897.42
101-6002-60103 Professional Services 1,235.69
101-6002-60125 Temporary Agency Servic…9,216.72
101-6002-60450 Advertising 882.00
101-6003-60118 Plan Checks 33,724.26
101-6004-60108 Technical 40.00
101-6004-60125 Temporary Agency Servic…2,432.88
101-7001-60400 Office Supplies 125.68
101-7002-60183 Map/Plan Checking 1,050.00
101-7003-60420 Operating Supplies 147.44
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Account Summary
Account Number Account Name Expense Amount
101-7006-60320 Travel & Training 248.00
201-7003-60429 Traffic Control Signs 241.86
201-7003-60431 Materials/Supplies 100.94
201-7003-60433 Paint/Legends 26.06
201-7003-61101 Electricity - Utilities 20.61
202-3004-60691 Maintenance/Services 222.92
202-3006-60691 Maintenance/Services 39.90
202-3006-61101 Electricity - Utilities 686.61
215-7004-60423 Supplies-Graffiti and Van…40.72
215-7004-60427 Safety Gear 128.55
215-7004-60431 Materials/Supplies 181.18
215-7004-60432 Tools/Equipment 128.71
215-7004-60691 Maintenance/Services 4,256.00
215-7004-61116 Electric - Utilities 3,405.11
215-7004-61117 Electric - Medians - Utiliti…1,614.74
215-7004-61211 Water - Medians - Utilities 220.39
241-9101-60103 Professional Services 6,000.00
244-0000-13600 Prepaid Expense 96,156.68
244-0000-60301 Software Licenses 68,328.32
247-0000-42706 Loan Repayments 10,000.00
401-0000-20600 Retention Payable -2,397.75
401-0000-60188 Construction 56,559.29
501-0000-60674 Fuel & Oil 4,213.07
501-0000-60675 Parts, Accessories, and Up…86.84
502-0000-60104 Consultants 21,500.00
502-0000-60108 Technical 3,851.65
502-0000-60301 Software Licenses 8,675.60
502-0000-61400 Cable/Internet - Utilities 525.34
502-0000-71048 Public Works, Software E…4,500.00
601-0000-60660 Repair & Maintenance 177.49
Grand Total:446,479.68
Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
**None**380,806.38**None****None**
111205CT 2,031.00Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014)
201804E 3,648.00Landscape & Lighting Median Island …Landscape & Lighting Median Island Improvements
202003CT 5,837.00Construction Expense Citywide Public Safety Camera System
202007CT 47,955.00Construction Expense SilverRock Retention Basin Soil Stabilization
202007RP -2,397.75Retention Payable SilverRock Retention Basin Soil Stabilization
202103CT 212.29Construction Expense Citywide Miscellaneous ADA Improvements
2122TMICT 524.00Construction Expense FY21/22 Traffic Maintenance Improvements
CORONANR 4,473.20Corona Non Reimbursable Corona Virus Emergency Response
IRONE 2,171.84Ironman Expense Ironman Event
LQACE 1,218.72La Quinta Art Celebration - Expense La Quinta Art Celebration
Grand Total:446,479.68
115
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Demand Register
City of La Quinta Packet: APPKT03082 - 03/18/2022 JB
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
545.75Professional Services03/2022 - STVR HOTLINE207303CENTRAL COMMUNICATIONS 101-6004-60103
3,879.91Materials/Supplies03/11/22 - TREE RING LIGHTS INSTALLATI…207335ROTO-LITE, INC 101-3005-60431
13,790.00Contract Traffic Engineer01/03-01/27/22 - ONCALL TRAFFIC ENGIN…207347WILLDAN 101-7006-60144
376.84LQ Police Volunteers03/09/22 - BUSINESS CARDS207329PALMS TO PINES PRINTING 101-2001-60109
139.14Printing03/09/22 - BUSINESS CARDS207329PALMS TO PINES PRINTING 101-3007-60410
94.96Office Supplies03/09/22 - BUSINESS CARDS207329PALMS TO PINES PRINTING 101-6004-60400
10,000.00Community ExperiencesFY 21/22 ART ON MAIN STREET PROMOTI…207326OLD TOWN LA QUINTA, LLC 101-3003-60149
50.00Administrative Citations03/09/22 - CITATION REFUND LQP163122207305CRUM, JESSICA 101-0000-42700
5,000.00X-Park Programming03/15/22 - X PARK PRE-OPENING EXPENSES207292ACTION PARK ALLIANCE, INC.101-3003-60190
4,339.65Professional Services01/03-02/28/22 - STVR COMPLIANCE ANA…207310EPACE CONSULTING LLC 101-1005-60103
283.71Professional Services03/2022 - ARMORED SERVICE207314GARDAWORLD 101-1006-60103
129.00Maintenance/Services03/08/22 - WELLNESS CENTER KEY SERVICE207341THE LOCK SHOP, INC 101-3008-60691
188.61Materials/Supplies03/02/22 - BATHROOM SINK FAUCET207311FERGUSON ENTERPRISES, INC 101-3008-60431
1,471.98Supplies-Graffiti and Vandalism12/14/21 - GRAFFITI REMOVAL SUPPLIES207327OMEGA INDUSTRIAL SUPPLY, I…101-3005-60423
7,702.50Map/Plan Checking01/2022 - ONCALL PLAN CHECK SVCS ENG…207316HR GREEN PACIFIC INC 101-7002-60183
310.00Consultants02/2022 CV LINK REVIEW207323NAI CONSULTING INC 101-7006-60104
5,500.00Consultants02/2022 CAPITAL IMPROVEMENT PLAN207323NAI CONSULTING INC 101-7006-60104
4,675.00Professional ServicesFY 22/23-CLASS AND COMP STUDY SERVIC…207313GALLAGHER BENEFIT SERVICES…101-1004-60103
750.00Marketing & Tourism Promoti…02/2022 - eNEWSLETTER ADS207322LOS ANGELES MAGAZINE LLC 101-3007-60461
4,995.00Maintenance/Services3/9/22 - ELECTRICAL LINE FOR PALM TREE…207307DESERT CONCEPTS CONSTRUC…101-3005-60691
309.27Materials/Supplies02/24/22 - PAINT & PAINT SUPPLIES207308DUNN-EDWARDS CORPORATI…101-3008-60431
351.76Materials/Supplies02/25/22 - PAINT & PAINT SUPPLES207308DUNN-EDWARDS CORPORATI…101-3008-60431
257.25Materials/Supplies03/10/22 - PAINT & PAINT SUPPLIES207308DUNN-EDWARDS CORPORATI…101-3008-60431
810.00Maintenance/Services03/09/22 - PLANT REPLACEMENT207345VINTAGE ASSOCIATES 101-3005-60691
286.71Printing03/10/22 - COMMUNITY WORKSHOP SIG…207349XPRESS GRAPHICS 101-3007-60410
50.59Office Supplies02/24/22 - OFFICE SUPPLES207325OFFICE DEPOT 101-1006-60400
13.03Citywide Supplies02/24/22 - CITYWIDE COFFEE SUPPLIES207325OFFICE DEPOT 101-1007-60403
55.14Office Supplies03/09/22 - TONER J.DELGADO PRINTER207325OFFICE DEPOT 101-1006-60400
3.49Office Supplies03/03/22 - ACCORDIAN FOLDERS207325OFFICE DEPOT 101-1006-60400
53.78Citywide Supplies03/03/22 - CITYWIDE DISPOSIBLE CUPS207325OFFICE DEPOT 101-1007-60403
6,870.83Marketing & Tourism Promoti…03/2022 - GEM ADVERTISING207339THE CHAMBER 101-3007-60461
106.55Operating Supplies03/02/22 - WIRELESS KEYBOARD & MOUSE207337STAPLES ADVANTAGE 101-6006-60420
240.83Forms, Copier Paper03/10/22 - CITYWIDE ENVELOPES & COPY …207337STAPLES ADVANTAGE 101-1007-60402
2,105.00Blood/Alcohol Testing02/18/22 - BLOOD/ALCOHOL ANALYSIS207298BIO-TOX LABORATORIES 101-2001-60174
615.25Operating Supplies02/28/22 - SUPPLIES207346WHITE CAP CONSTRUCTION S…101-7003-60420
3,705.00Map/Plan Checking03/07/22 - FPM 2022-0001 ONCALL MAP …207332RASA/ERIC NELSON 101-7002-60183
680.00Map/Plan Checking03/08/22 - LLA 2022-0002 ONCALL MAP C…207332RASA/ERIC NELSON 101-7002-60183
370.00Map/Plan Checking03/08/22 - LLA 2022-0001 ONCALL MAP C…207332RASA/ERIC NELSON 101-7002-60183
337.50Marketing & Tourism Promoti…01/2022 - RADIO ADS 93.7 KCLB207293ALPHA MEDIA LLC 101-3007-60461
337.50Marketing & Tourism Promoti…01/2022 - RADIO ADS MIX 100.5207293ALPHA MEDIA LLC 101-3007-60461
271.00Sheriff - Other01/27/22 - POLICE TOW LA220230068207348WOOD, RUSSELL DAVID 101-2001-60176
362.00Sheriff - Other01/25/22 - POLICE TOW LA220230068207348WOOD, RUSSELL DAVID 101-2001-60176
271.00Sheriff - Other01/25/22 - POLICE TOW LA220230068207348WOOD, RUSSELL DAVID 101-2001-60176
271.00Sheriff - Other02/18/22 - POLICE TOW LA220490631207348WOOD, RUSSELL DAVID 101-2001-60176
799.20Temporary Agency Services12/31/21 - TEMP AGECNY SERVICES G.HU207334ROBERT HALF 101-6002-60125
810.96Temporary Agency Services12/31/21 - TEMP AGENCY SERVICES J.AG…207334ROBERT HALF 101-6004-60125
1,084.32Temporary Agency Services01/21/22 - TEMP AGENCY SERVICES G.HU207334ROBERT HALF 101-6002-60125
635.31Temporary Agency Services03/04/22 - TEMP AGENCY SERVICES T.SU…207334ROBERT HALF 101-1005-60125
2,394.94Community Experiences12/03/21 - FENCING & HEATERS FOR TREE…207300BRIGHT EVENT RENTALS, LLC 101-3003-60149
428.54Blood/Alcohol Testing02/7/22 - BLOOD/ALCOHOL ANALYSIS207294AMERICAN FORENSIC NURSES …101-2001-60174
61.22Blood/Alcohol Testing02/28/22 - BLOOD/ALCOHOL ANALYSIS207294AMERICAN FORENSIC NURSES …101-2001-60174
8,298.53Marketing & Tourism Promoti…02/2022 INVOICES & 03/2022 RETAINER207318JNS MEDIA SPECIALISTS 101-3007-60461
60.00Special Enforcement Funds02/09-02/10/22 - GPS LOCATE207338T MOBILE USA INC 101-2001-60175
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
-63.04Sales Taxes Payable03/14/22 - X-PARK WIFI HARDWARE SALES…207320JT TECH INC.101-0000-20304
566.52Water - Utilities03/10/22 - WATER SERVICE207304COACHELLA VALLEY WATER DI…101-2002-61200
24.71Water - Utilities03/10/22 - WATER SERVICE207304COACHELLA VALLEY WATER DI…101-3008-61200
119.94Gas - Utilities01/31-03/02/22 - FS #93 GAS SVC207340THE GAS COMPANY 101-2002-61100
533.91Professional Services02/22/22 -TRASH SERVICE AMEX207301BURRTEC WASTE & RECYCLING…101-1002-60103
135.00Credit Card Fees02/28/2022 - ANNUAL MEMBERSHIP FEE207296BANK OF THE WEST 101-1006-60122
343.00Materials/Supplies01/31/22 - CARPET INSTALLATION207296BANK OF THE WEST 101-3008-60431
94.39Recruiting/Pre-Employment02/22/22 - INTERVIEW PANEL LUNCH207296BANK OF THE WEST 101-1004-60129
110.00Membership Dues02/07/22 - CSMFO MEMBERSHIP C.MART…207296BANK OF THE WEST 101-1006-60351
21.74Office Supplies01/31/22 - PLANNER C.MARTINEZ207296BANK OF THE WEST 101-1006-60400
23.90Citywide Supplies02/16/22 - CITYWIDE COFFEE207296BANK OF THE WEST 101-1007-60403
32.61Citywide Supplies02/23/22 - MATS (2)207296BANK OF THE WEST 101-1007-60403
120.00Membership Dues02/2022 - MAILCHIMP207296BANK OF THE WEST 101-3007-60351
0.99Marketing & Tourism Promoti…02/22/22 - ICLOUD STORAGE K.CAMARENA207296BANK OF THE WEST 101-3007-60461
19.95Marketing & Tourism Promoti…02/25/22 - ICLOUD STORAGE UPGRADE M…207296BANK OF THE WEST 101-3007-60461
-7.50Marketing & Tourism Promoti…02/25/22 - CREDIT FOR ICLOUD STORAGE …207296BANK OF THE WEST 101-3007-60461
177.47Marketing & Tourism Promoti…01/31/22 - FB BOOSTED ADS207296BANK OF THE WEST 101-3007-60461
14.99Marketing & Tourism Promoti…02/2022 - APPLE MUSIC M.GRAHAM207296BANK OF THE WEST 101-3007-60461
189.31Operating Supplies02/22/22 - SAFETY VESTS (16)207296BANK OF THE WEST 101-7001-60420
625.00Travel & Training1/31/22 - PLAYGROUND SAFETY TRAINING…207296BANK OF THE WEST 101-3005-60320
100.00Travel & Training02/01/22 - CSPI COURSE R.SEVILLA207296BANK OF THE WEST 101-3005-60320
-87.41Sales Taxes Payable02/18/22 - FLAG DROP OFF BOX SALES TAX207296BANK OF THE WEST 101-0000-20304
-9.28Sales Taxes Payable01/28/22 - PLEXIGLASS (4) SALES TAX207296BANK OF THE WEST 101-0000-20304
150.00Recruiting/Pre-Employment02/07/22 - JOB POSTING ACCOUNTING M…207296BANK OF THE WEST 101-1004-60129
275.00Recruiting/Pre-Employment02/07/22 - JOB POSTING ACCOUNTING M…207296BANK OF THE WEST 101-1004-60129
640.00Membership Dues02/23/22 - WORLD AT WORK MEMBERSHIP207296BANK OF THE WEST 101-1004-60351
570.16Travel & Training02/15-02/17/22 - CSMFO CONFERENCE S.…207296BANK OF THE WEST 101-1006-60320
110.00Membership Dues02/01/22 - CSMFO MEMBERSHIP K.BLON…207296BANK OF THE WEST 101-1006-60351
130.00Membership Dues02/09/22 - CAPPO MEMEBERSHIP D.ARM…207296BANK OF THE WEST 101-1006-60351
624.20Special Enforcement Funds11/05/21 - UNIFORMS K.MOORE 1 OF 2207296BANK OF THE WEST 101-2001-60175
127.57Operating Supplies01/28/22 - PLEXIGLASS (4)207296BANK OF THE WEST 101-3002-60420
260.72Community Experiences02/09/22 - TOY BUNNIES (24)207296BANK OF THE WEST 101-3003-60149
52.19Community Experiences02/23/22 - EASTER GRASS (40)207296BANK OF THE WEST 101-3003-60149
3,692.52Community Experiences02/24/22 - SUPPLIES FOR EASTER EGG HU…207296BANK OF THE WEST 101-3003-60149
501.09Operating Supplies02/04/22 - SUPPLIES FOR ROCKET EVENT207296BANK OF THE WEST 101-3003-60420
2,657.23Professional Services02/18/22 - CEQA FILING FOR HOUSING EL…207296BANK OF THE WEST 101-6002-60103
27.60Travel & Training01/24/22 - EXPRESS LANE VIOLATION207296BANK OF THE WEST 101-7001-60320
34.15Travel & Training02/01/22 - EXPRESS LANE VIOLATION207296BANK OF THE WEST 101-7001-60320
29.25Travel & Training02/01/22 - EXPRESS LANE VIOLATION207296BANK OF THE WEST 101-7001-60320
28.65Travel & Training01/31/22 - EXPRESS LANE VIOLATION207296BANK OF THE WEST 101-7001-60320
75.00Travel & Training02/24/22 - DVBA DINNER S.SANCHEZ207296BANK OF THE WEST 101-1001-60320
75.00Travel & Training02/24/22 - DVBA DINNER J.PENA207296BANK OF THE WEST 101-1001-60320
75.00Travel & Training02/24/22 - DVBA DINNER L.EVANS207296BANK OF THE WEST 101-1001-60320
327.84Travel & Training02/02-02/04/22 - OVERNIGHT TRAVEL J.…207296BANK OF THE WEST 101-1002-60320
20.01Travel & Training01/31/22 - LUNCH MEETING WITH LQ PA…207296BANK OF THE WEST 101-1002-60320
1,500.00Travel & Training01/06/22 - TTC 200 TRAINING L.MCGINLEY207296BANK OF THE WEST 101-1005-60320
110.70Operating Supplies02/28/22 - PDF COMPRESSION PLAN207296BANK OF THE WEST 101-1005-60420
27.18Office Supplies02/07/22 - OFFICE SUPPLIES207296BANK OF THE WEST 101-7003-60400
125.00HVAC03/1/22 - CH WATER TREATMENT207328PACIFIC WEST AIR CONDITION…101-3008-60667
3,820.00Professional Services04/2022 - STVR PERMITTING SOFTWARE207315GOVOS, INC.101-6006-60103
47.52Telephone - Utilities03/2022 - LQ PARK PHONE207312FRONTIER COMMUNICATIONS…101-3005-61300
38.20Telephone - Utilities02/28-03/27/22 - SPORTS COMPLEX PHO…207312FRONTIER COMMUNICATIONS…101-3005-61300
185.25Fritz Burns Pool Maintenance03/08/22 - FB POOL HEATER REPAIRS207324OCEAN SPRINGS TECH INC 101-3005-60184
649.08Fritz Burns Pool Maintenance03/08/22 - FB POOL BACKWASH VALVE LI…207324OCEAN SPRINGS TECH INC 101-3005-60184
1,499.57Water -Fritz Burns Park - Utiliti…03/10/22 - WATER SERVICE207304COACHELLA VALLEY WATER DI…101-3005-61204
623.17Water - Utilities03/10/22 - WATER SERVICE207304COACHELLA VALLEY WATER DI…101-3008-61200
670,257.62Sheriff Patrol12/16/21-01/12/22 - BP #7 POLICE SERVICE207333RIVERSIDE COUNTY SHERIFF D…101-2001-60161
17,442.19Police Overtime12/16/21-01/12/22 - BP #7 POLICE SERVICE207333RIVERSIDE COUNTY SHERIFF D…101-2001-60162
147,436.59Target Team12/16/21-01/12/22 - BP #7 POLICE SERVICE207333RIVERSIDE COUNTY SHERIFF D…101-2001-60163
60,491.44Community Services Officer12/16/21-01/12/22 - BP #7 POLICE SERVICE207333RIVERSIDE COUNTY SHERIFF D…101-2001-60164
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
15,294.40Narcotics Task Force12/16/21-01/12/22 - BP #7 POLICE SERVICE207333RIVERSIDE COUNTY SHERIFF D…101-2001-60167
142,299.60Motor Officer12/16/21-01/12/22 - BP #7 POLICE SERVICE207333RIVERSIDE COUNTY SHERIFF D…101-2001-60169
41,527.77Dedicated Sargeants12/16/21-01/12/22 - BP #7 POLICE SERVICE207333RIVERSIDE COUNTY SHERIFF D…101-2001-60170
23,384.00Dedicated Lieutenant12/16/21-01/12/22 - BP #7 POLICE SERVICE207333RIVERSIDE COUNTY SHERIFF D…101-2001-60171
26,038.12Sheriff - Mileage12/16/21-01/12/22 - BP #7 POLICE SERVICE207333RIVERSIDE COUNTY SHERIFF D…101-2001-60172
677.64Special Enforcement Funds12/16/21-01/12/22 - BP #7 POLICE SERVICE207333RIVERSIDE COUNTY SHERIFF D…101-2001-60175
425.96Sheriff - Other01/25-02/24/22 - MOTOR FUEL CHARGERS207333RIVERSIDE COUNTY SHERIFF D…101-2001-60176
343.50Machinery & Equipment02/21/22 - CATERPILLAR INSPECTION SRVC…207331QUINN COMPANY 101-2002-80101
343.50Machinery & Equipment02/21/22 - KOHLER INSPECTION SRVC CIVI…207331QUINN COMPANY 101-2002-80101
343.50Machinery & Equipment02/21/22 - GENERATOR INSPECTION SERV…207331QUINN COMPANY 101-2002-80101
343.50Machinery & Equipment02/21/22 - CATERPILLAR INSPECTION SERV…207331QUINN COMPANY 101-2002-80101
343.50Machinery & Equipment02/21/22 - FS #93 GENERATOR INSPECTI…207331QUINN COMPANY 101-2002-80101
343.50Machinery & Equipment02/21/22 - GENERATOR INSPECTION SERV…207331QUINN COMPANY 101-2002-80101
Fund 101 - GENERAL FUND Total:1,267,060.93
Fund: 201 - GAS TAX FUND
1,030.53Traffic Control Signs03/10/22 - TRAFFIC CONTROL SIGNS207342TOPS' N BARRICADES INC 201-7003-60429
96.79Traffic Control Signs03/10/22 - TRAFFIC CONTROL SIGNS207342TOPS' N BARRICADES INC 201-7003-60429
96.14Traffic Control Signs03/11/22 - TRAFFIC CONTROL SIGNS207342TOPS' N BARRICADES INC 201-7003-60429
152.21Traffic Control Signs03/14/22 - TRAFFIC CONTROL SIGNS207342TOPS' N BARRICADES INC 201-7003-60429
Fund 201 - GAS TAX FUND Total:1,375.67
Fund: 202 - LIBRARY & MUSEUM FUND
237.03Water - Utilities03/10/22 - WATER SERVICE207304COACHELLA VALLEY WATER DI…202-3006-61200
1,522.11HVAC12/13/21 & 01/26/22 - HVAC REPAIRS207328PACIFIC WEST AIR CONDITION…202-3006-60667
125.00HVAC03/1/22 - LIBRARY WATER TREATMENT207328PACIFIC WEST AIR CONDITION…202-3004-60667
21.33HVAC03/07/22 - LIBRARY HVAC PART207319JOHNSTONE SUPPLY 202-3004-60667
Fund 202 - LIBRARY & MUSEUM FUND Total:1,905.47
Fund: 212 - SLESA (COPS) FUND
113.81COPS Robbery Prevention12/16/21-01/12/22 - BP #7 POLICE SERVICE207333RIVERSIDE COUNTY SHERIFF D…212-0000-60178
3,616.22COPS Burglary/Theft Preventi…12/16/21-01/12/22 - BP #7 POLICE SERVICE207333RIVERSIDE COUNTY SHERIFF D…212-0000-60179
Fund 212 - SLESA (COPS) FUND Total:3,730.03
Fund: 215 - LIGHTING & LANDSCAPING FUND
5,426.72Materials/Supplies03/03/22 - LANDSCAPE D.G207343TRI-STATE MATERIALS INC 215-7004-60431
297.39Materials/Supplies02/28/22 - PLANTS207302CALIFORNIA DESERT NURSERY,…215-7004-60431
90.51Materials/Supplies02/28/22 - PLANTS207302CALIFORNIA DESERT NURSERY,…215-7004-60431
13.47Electric - Medians - Utilities03/10/22 - ELECTRICITY SERVICE207317IMPERIAL IRRIGATION DIST 215-7004-61117
8,418.63Water - Medians - Utilities03/10/22 - WATER SERVICE207304COACHELLA VALLEY WATER DI…215-7004-61211
Fund 215 - LIGHTING & LANDSCAPING FUND Total:14,246.72
Fund: 221 - AB 939 - CALRECYCLE FUND
1,237.64AB 939 Recycling Solutions01/2022 - RADIO ADS 93.7 KCLB207293ALPHA MEDIA LLC 221-0000-60127
1,237.64AB 939 Recycling Solutions01/2022 - RADIO ADS MIX 100.5207293ALPHA MEDIA LLC 221-0000-60127
111.24AB 939 Recycling Solutions02/03/22 - BATTERY RECYCLE BINS (3)207296BANK OF THE WEST 221-0000-60127
515.48AB 939 Recycling Solutions02/15/22 - RECYCLE BINS FOR X-PARK207296BANK OF THE WEST 221-0000-60127
Fund 221 - AB 939 - CALRECYCLE FUND Total:3,102.00
Fund: 241 - HOUSING AUTHORITY
93.80Operating Supplies02/14/22 - OFFICE SUPPLIES207296BANK OF THE WEST 241-9101-60420
Fund 241 - HOUSING AUTHORITY Total:93.80
Fund: 270 - ART IN PUBLIC PLACES FUND
12,237.50APP Maintenance03/14/22 - ART MAINTENANCE207336SIGNATURE SCULPTURE 270-0000-60683
Fund 270 - ART IN PUBLIC PLACES FUND Total:12,237.50
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
2,287.15Construction03/08/22 - LED INDICATION LIGHTS207321JTB SUPPLY CO., INC.401-0000-60188
4,200.00Construction02/10/22 - CURB CUTTING AT X-PARK207306CURB SAWING CO.401-0000-60188
310.00Professional Services02/2022 VILLAGE ART/CULTURAL PLAZA207323NAI CONSULTING INC 401-0000-60103
657.50Professional Services02/2022 PAVEMENT MANAGEMENT PLAN…207323NAI CONSULTING INC 401-0000-60103
75.00Professional Services02/2022 FRITZ BURNS PARK IMPROVEME…207323NAI CONSULTING INC 401-0000-60103
4,340.00Professional Services02/2022 LA QUINTA X PARK207323NAI CONSULTING INC 401-0000-60103
732.50Professional Services02/2022 SRR RETENTION BASIN SOIL STAB…207323NAI CONSULTING INC 401-0000-60103
4,202.50Professional Services02/2022 LQ LANDSCAPE RENOVATION IM…207323NAI CONSULTING INC 401-0000-60103
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
460.00Professional Services02/2022 CITYWIDE MISC ADA IMPROVEM…207323NAI CONSULTING INC 401-0000-60103
37.50Professional Services02/2022 PAVEMENT MANAGEMENT PLAN207323NAI CONSULTING INC 401-0000-60103
1,277.50Professional Services02/2022 HIGHWAY 111 CORRIDOR207323NAI CONSULTING INC 401-0000-60103
465.00Professional Services02/2022 WASHINGTON STREET AT FRED …207323NAI CONSULTING INC 401-0000-60103
775.00Professional Services02/2022 TRAFFIC MANAGEMENT CENTER207323NAI CONSULTING INC 401-0000-60103
1,860.00Professional Services02/2022 JEFFERSON STREET AT AVENUE 5…207323NAI CONSULTING INC 401-0000-60103
732.50Professional Services02/2022 WASHINGTON ST AVE50/CALLE …207323NAI CONSULTING INC 401-0000-60103
11,825.00Professional Services02/2022 CITYWIDE STRIPPING REFRESH207323NAI CONSULTING INC 401-0000-60103
150.00Professional Services02/2022 DUNE PALMS RD PAV REHAB FR…207323NAI CONSULTING INC 401-0000-60103
465.00Professional Services02/2022 SILVERROCK RESORT INFRASTRU…207323NAI CONSULTING INC 401-0000-60103
6,235.00Professional Services02/2022 DUNE PALMS BRIDGE IMPROVE…207323NAI CONSULTING INC 401-0000-60103
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:41,087.15
Fund: 501 - FACILITY & FLEET REPLACEMENT
148.45Parts, Accessories, and Upfits2/11/22 - CITY VEHICLE FLOORLINER REIM…207330PETERS, JAMES 501-0000-60675
397.01Vehicle Repair & Maintenance08/11/21 - TIRES FOR TRUCK #30207295AMERICAN TIRE DEPOT 501-0000-60676
659.21Vehicle Repair & Maintenance09/06/21 - TIRES FOR TRUCK # 75207295AMERICAN TIRE DEPOT 501-0000-60676
307.86Vehicle Repair & Maintenance10/06/21 - TIRES FOR TRUCK # 28207295AMERICAN TIRE DEPOT 501-0000-60676
915.86Vehicle Repair & Maintenance10/26/21 - TIRES FOR TRUCK #12207295AMERICAN TIRE DEPOT 501-0000-60676
171.00Motorcycle Repair & Mainten…03/01/22 - MOTORCYCLE INSPECTION & R…207299BMW MOTORCYCLES OF RIVE…501-0000-60679
16,808.45Vehicles, Rentals & Leases02/2022 - FLEET LEASE207309ENTERPRISE FM TRUST 501-0000-71030
13.00Street Sweeper02/01-03/01/22 - SWEEPER FUEL207340THE GAS COMPANY 501-0000-60678
125.06Fuel & Oil02/22/22 - FUEL207296BANK OF THE WEST 501-0000-60674
87.22Fuel & Oil02/22/22 - FUEL207296BANK OF THE WEST 501-0000-60674
1,086.41City Bldg Repl/Repair02/18/22 - FLAG DROP OFF BOX207296BANK OF THE WEST 501-0000-71103
Fund 501 - FACILITY & FLEET REPLACEMENT Total:20,719.53
Fund: 502 - INFORMATION TECHNOLOGY
765.00Public Works, Software Enhan…03/2022 - TRAFFIC SERVER MAINTENANCE207291ACORN TECHNOLOGY SERVICES 502-0000-71048
1,153.26Cell/Mobile Phones02/02-03/01/22 - CITY IPADS (5587)207344VERIZON WIRELESS 502-0000-61301
2,375.50Cell/Mobile Phones02/02/03/01/22 - CITY CELL SVC (5496)207344VERIZON WIRELESS 502-0000-61301
805.54Operating Supplies03/14/22 - X-PARK WIFI HARDWARE207320JT TECH INC.502-0000-60420
14.99Software Licenses02/2022 - ADOBE HOMEBASE J.DELGADO207296BANK OF THE WEST 502-0000-60301
120.70Operating Supplies02/23/22 - APPLE AIR TAGS & CASES207296BANK OF THE WEST 502-0000-60420
108.70Operating Supplies02/10/22 - 5 EARBUDS FOR IT STOCK & HR207296BANK OF THE WEST 502-0000-60420
60.48D & D, Software Enhancements02/27-03/29/22 - UBIQ SUBSCRIPTION207296BANK OF THE WEST 502-0000-71042
1,190.00Cable/Internet - Utilities03/03-04/02/22 - 2ND CITY INTERNET LINE207312FRONTIER COMMUNICATIONS…502-0000-61400
75.98Cable/Internet - Utilities02/27-03/26/22 - BLACKHAWK/LQ PARK D…207312FRONTIER COMMUNICATIONS…502-0000-61400
Fund 502 - INFORMATION TECHNOLOGY Total:6,670.15
Fund: 601 - SILVERROCK RESORT
719.49Bank Fees03/2022 - SRR ARMORED SERVICE207314GARDAWORLD 601-0000-60455
132.89Bank Fees02/2022 - SRR ARMORED SERVICE207314GARDAWORLD 601-0000-60455
Fund 601 - SILVERROCK RESORT Total:852.38
Grand Total:1,373,081.33
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,267,060.93
201 - GAS TAX FUND 1,375.67
202 - LIBRARY & MUSEUM FUND 1,905.47
212 - SLESA (COPS) FUND 3,730.03
215 - LIGHTING & LANDSCAPING FUND 14,246.72
221 - AB 939 - CALRECYCLE FUND 3,102.00
241 - HOUSING AUTHORITY 93.80
270 - ART IN PUBLIC PLACES FUND 12,237.50
401 - CAPITAL IMPROVEMENT PROGRAMS 41,087.15
501 - FACILITY & FLEET REPLACEMENT 20,719.53
502 - INFORMATION TECHNOLOGY 6,670.15
601 - SILVERROCK RESORT 852.38
Grand Total:1,373,081.33
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable -159.73
101-0000-42700 Administrative Citations 50.00
101-1001-60320 Travel & Training 225.00
101-1002-60103 Professional Services 533.91
101-1002-60320 Travel & Training 347.85
101-1004-60103 Professional Services 4,675.00
101-1004-60129 Recruiting/Pre-Employme…519.39
101-1004-60351 Membership Dues 640.00
101-1005-60103 Professional Services 4,339.65
101-1005-60125 Temporary Agency Servic…635.31
101-1005-60320 Travel & Training 1,500.00
101-1005-60420 Operating Supplies 110.70
101-1006-60103 Professional Services 283.71
101-1006-60122 Credit Card Fees 135.00
101-1006-60320 Travel & Training 570.16
101-1006-60351 Membership Dues 350.00
101-1006-60400 Office Supplies 130.96
101-1007-60402 Forms, Copier Paper 240.83
101-1007-60403 Citywide Supplies 123.32
101-2001-60109 LQ Police Volunteers 376.84
101-2001-60161 Sheriff Patrol 670,257.62
101-2001-60162 Police Overtime 17,442.19
101-2001-60163 Target Team 147,436.59
101-2001-60164 Community Services Offic…60,491.44
101-2001-60167 Narcotics Task Force 15,294.40
101-2001-60169 Motor Officer 142,299.60
101-2001-60170 Dedicated Sargeants 41,527.77
101-2001-60171 Dedicated Lieutenant 23,384.00
101-2001-60172 Sheriff - Mileage 26,038.12
101-2001-60174 Blood/Alcohol Testing 2,594.76
101-2001-60175 Special Enforcement Funds 1,361.84
101-2001-60176 Sheriff - Other 1,600.96
101-2002-61100 Gas - Utilities 119.94
101-2002-61200 Water - Utilities 566.52
101-2002-80101 Machinery & Equipment 2,061.00
101-3002-60420 Operating Supplies 127.57
101-3003-60149 Community Experiences 16,400.37
101-3003-60190 X-Park Programming 5,000.00
101-3003-60420 Operating Supplies 501.09
101-3005-60184 Fritz Burns Pool Maintena…834.33
101-3005-60320 Travel & Training 725.00
101-3005-60423 Supplies-Graffiti and Van…1,471.98
101-3005-60431 Materials/Supplies 3,879.91
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Account Summary
Account Number Account Name Expense Amount
101-3005-60691 Maintenance/Services 5,805.00
101-3005-61204 Water -Fritz Burns Park - …1,499.57
101-3005-61300 Telephone - Utilities 85.72
101-3007-60351 Membership Dues 120.00
101-3007-60410 Printing 425.85
101-3007-60461 Marketing & Tourism Pro…16,800.26
101-3008-60431 Materials/Supplies 1,449.89
101-3008-60667 HVAC 125.00
101-3008-60691 Maintenance/Services 129.00
101-3008-61200 Water - Utilities 647.88
101-6002-60103 Professional Services 2,657.23
101-6002-60125 Temporary Agency Servic…1,883.52
101-6004-60103 Professional Services 545.75
101-6004-60125 Temporary Agency Servic…810.96
101-6004-60400 Office Supplies 94.96
101-6006-60103 Professional Services 3,820.00
101-6006-60420 Operating Supplies 106.55
101-7001-60320 Travel & Training 119.65
101-7001-60420 Operating Supplies 189.31
101-7002-60183 Map/Plan Checking 12,457.50
101-7003-60400 Office Supplies 27.18
101-7003-60420 Operating Supplies 615.25
101-7006-60104 Consultants 5,810.00
101-7006-60144 Contract Traffic Engineer 13,790.00
201-7003-60429 Traffic Control Signs 1,375.67
202-3004-60667 HVAC 146.33
202-3006-60667 HVAC 1,522.11
202-3006-61200 Water - Utilities 237.03
212-0000-60178 COPS Robbery Prevention 113.81
212-0000-60179 COPS Burglary/Theft Prev…3,616.22
215-7004-60431 Materials/Supplies 5,814.62
215-7004-61117 Electric - Medians - Utiliti…13.47
215-7004-61211 Water - Medians - Utilities 8,418.63
221-0000-60127 AB 939 Recycling Solutions 3,102.00
241-9101-60420 Operating Supplies 93.80
270-0000-60683 APP Maintenance 12,237.50
401-0000-60103 Professional Services 34,600.00
401-0000-60188 Construction 6,487.15
501-0000-60674 Fuel & Oil 212.28
501-0000-60675 Parts, Accessories, and Up…148.45
501-0000-60676 Vehicle Repair & Mainte…2,279.94
501-0000-60678 Street Sweeper 13.00
501-0000-60679 Motorcycle Repair & Main…171.00
501-0000-71030 Vehicles, Rentals & Leases 16,808.45
501-0000-71103 City Bldg Repl/Repair 1,086.41
502-0000-60301 Software Licenses 14.99
502-0000-60420 Operating Supplies 1,034.94
502-0000-61301 Cell/Mobile Phones 3,528.76
502-0000-61400 Cable/Internet - Utilities 1,265.98
502-0000-71042 D & D, Software Enhance…60.48
502-0000-71048 Public Works, Software E…765.00
601-0000-60455 Bank Fees 852.38
Grand Total:1,373,081.33
Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
**None**1,314,359.87**None****None**
111205P 6,235.00Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014)
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Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
141513P 465.00Professional Expense SilverRock Way Infra/Street Improvements
151609CT 4,200.00Construction Expense La Quinta X Park
151609P 4,340.00Professional Expense La Quinta X Park
201603P 4,202.50Professional Expense La Quinta Landscape Renovation Improvement
201701P 465.00Professional Expense Washington Street at Fred Waring Drive
201709P 1,860.00Professional Expense Ave 53 Jefferson St.Roundabout
201901P 310.00Professional Expense Village Art Plaza Promenade & Cultural Campus
201905P 1,277.50Professional Expense Highway 111 Corridor Area Plan Implementation
201923P 732.50Professional Expense Washington St at Ave 50/Calle Tampico ADA
201924P 37.50Professional Expense 5 Year Pavement Management Update
202007P 732.50Professional Expense SilverRock Retention Basin Soil Stabilization
202101P 150.00Professional Expense Dune Palms Rd Pavement Rehab-Fred Waring to Miles
202102P 75.00Professional Expense Fritz Burns Park Improvements
202103P 460.00Professional Expense Citywide Miscellaneous ADA Improvements
202104P 11,825.00Professional Expense Citywide Striping Refresh
202109P 775.00Professional Expense Traffic Management Center
2122PMPP 657.50Professional Expense FY21/22 Pavement Management Plan
2122TMICT 2,287.15Construction Expense FY21/22 Traffic Maintenance Improvements
AMEXE 533.91American Express Misc Expenses American Express Golf Tournament
CSA152E 13.00CSA 152 Expenses CSA 152 Project Tracking
EGGE 4,005.43La Quinta Egg Hunt Expense La Quinta Egg Hunt
LQACE 675.00La Quinta Art Celebration - Expense La Quinta Art Celebration
ROCKETE 501.09Mission La Quinta Rocket Launch Ex…Mission La Quinta Rocket Launch
STVRE 8,705.40Short Term Vacation Rental Expense Short Term Vacation Rental Tracking
TREEE 2,394.94Tree Lighting Ceremony Expense Tree Lighting Ceremony
XPARKE 805.54X Park Expenses X Park
Grand Total:1,373,081.33
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Demand Register
City of La Quinta Packet: APPKT03088 - 03/25/2022 JB
AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 101 - GENERAL FUND
10.56Cable/Internet - Utilities03/05-04/04/22 - FS #32 INTERNET (1841)207356CHARTER COMMUNICATIONS …101-2002-61400
200.00Annual Wellness Dollar Reimb…03/15/22 - ANNUAL WELLNESS DOLLARS …207368FLORES, CARLOS 101-1004-50252
200.00Annual Wellness Dollar Reimb…03/15/22 - ANNUAL WELLNESS DOLLARS …207380LOPEZ, MICHELLE 101-1004-50252
2,284.00Developer Deposits03/17/22 - DEVELOPER DEPOST REFUND …207357COACHELLA MUSIC FESTIVAL L…101-0000-22810
505,606.00Developer Deposits03/17/22 - DEVELOPER DEPOST REFUND …207357COACHELLA MUSIC FESTIVAL L…101-0000-22810
75,090.00Developer Deposits03/17/22 - DEVELOPER DEPOSIT REFUND …207357COACHELLA MUSIC FESTIVAL L…101-0000-22810
1,350.00Civic Center Lake Maintenance03/2022 - LAKE MAINTENANCE SERVICES207398SOUTHWEST AQUATICS INC 101-3005-60117
1,350.00SilverRock Lake Maintenance03/2022 - LAKE MAINTENANCE SERVICES207398SOUTHWEST AQUATICS INC 101-3005-60189
146.28Travel & Training3/21/22 - CERT TRAINING BREAKFAST/SN…207378JOHNSTON, ALEXANDER 101-2002-60320
99.99Cable/Internet - Utilities03/03-04/02/22 - FS #93 INTERNET (3514)207356CHARTER COMMUNICATIONS …101-2002-61400
167.65Operating Supplies02/23/22 & 03/09/22 - DRINKING WATER207399SPARKLETTS 101-7003-60420
327.00Administrative Citation Services01/2022 - CODE CITATION PROCESSING207362DATA TICKET, INC.101-6004-60111
340.73Administrative Citation Services01/2022 - POLICE CITATION PROCESSING207362DATA TICKET, INC.101-6004-60111
94.81Printing03/07/22- NAME PLATES FOR FAC MEME…207390POWERS AWARDS INC 101-1006-60410
168.32Citywide Supplies02/23/22 & 03/09/22 - CITYWIDE DRINKI…207399SPARKLETTS 101-1007-60403
3,500.00Contract Services - Administrat…04/2022 - LOBBYIST SERVICES207377JOE A GONSALVES & SON 101-1002-60101
84.00Instructors03/31/22 - ESSENTIAL FITNESS CLASS207394RUDY, LORI A 101-3002-60107
8.40Instructors03/31/22 - ESSENTIAL FITNESS DI CLASS207394RUDY, LORI A 101-3002-60107
147.00Instructors03/17/22 - YOGA INDOORS CLASS207359CORTEZ, ELISABETH 101-3002-60107
100.80Instructors03/17/22 - YOGA DI CLASSES207359CORTEZ, ELISABETH 101-3002-60107
168.00Instructors03/17/22 - GENTLE YOGA CLASS207406VIELHARBER, KAREN 101-3002-60107
27.30Instructors03/17/22 - GENTLE YOGA DI CLASSES207406VIELHARBER, KAREN 101-3002-60107
280.00Instructors03/17/22 - GENTLE YOGA CLASS207406VIELHARBER, KAREN 101-3002-60107
18.20Instructors03/17/22 - GENTLE YOGA DI CLASS207406VIELHARBER, KAREN 101-3002-60107
201.60Instructors03/17/22 - TAI CHI YANG CLASS207372HEWETT, ATSUKO YAMANE 101-3002-60107
520.00Instructors03/17/22 - PICKLEBALL 101 BEGINNER CL…207383NOVAK, JAN 101-3002-60107
75,000.00Community Experiences2021 VENUE HOST FOR IRONMAN207409WORLD TRIATHLON CORPORA…101-3003-60149
1,750.00Professional Services02/17/22 - NORTH SIDE OF HWY 111 APP…207353APPRISE BY WALKER & DUNLOP 101-1002-60103
281.94PM 10 - Dust Control02/14-03/13/22 - PM 10 ANSWERING SER…207352ANSAFONE CONTACT CENTERS 101-7006-60146
48,536.32Landscape Contract03/2022 - MONTHLY MAINTENANCE207407VINTAGE ASSOCIATES 101-3005-60112
8,702.05Fritz Burns Pool Programming02/2022 - FB POOL OPERATIONS & PROG…207364DESERT RECREATION DISTRICT 101-3003-60184
281.00Blood/Alcohol Testing08/02/21 - BLOOD/ALCOHOL ANALYSIS207354BIO-TOX LABORATORIES 101-2001-60174
222.00Blood/Alcohol Testing02/18/22 - BLOOD/ALCOHOL ANALYSIS207354BIO-TOX LABORATORIES 101-2001-60174
1,351.60Temporary Agency Services02/04/22 - TEMP AGENCY SERVICES J.AG…207393ROBERT HALF 101-6004-60125
380.00Maintenance/Services03/10/22 - SRR PARK BUILDING WINDOW …207396SIGNATURE TINT 101-3008-60691
1,351.60Temporary Agency Services03/04/22 - TEMP AGENCY SERVICES J.AG…207393ROBERT HALF 101-6004-60125
643.46Temporary Agency Services03/11/22 - TEMP AGENCY SERVICES T.SU…207393ROBERT HALF 101-1005-60125
2,904.00Janitorial11/30/21 - CH COVID 19 CLEANING207381MERCHANTS BUILDING MAINT…101-3008-60115
1,299.20Janitorial11/30/2021 - WC COVID 19 CLEANING207381MERCHANTS BUILDING MAINT…101-3008-60115
270.00Janitorial11/30/21 - PW COVID 19 CLEANING207381MERCHANTS BUILDING MAINT…101-3008-60115
94.61Blood/Alcohol Testing03/08/22 - BLOOD/ALCOHOL ANALYSIS207351AMERICAN FORENSIC NURSES …101-2001-60174
14,077.95Plan Checks01/2022 - INSPECTION SERVICES207376INTERWEST CONSULTING GR…101-6003-60118
2,520.00Plan Checks01/2022 - ONCALL PLAN REVIEW207367ESGIL CORPORATION 101-6003-60118
514.65Materials/Supplies03/18/22 - SIGNAGE207403TOP OF THE LINE SIGNS 101-3005-60431
125.00Maintenance/Services09/30/21 - PW YARD GATE REPAIR207388PATTON DOOR & GATE 101-3008-60691
384.80Materials/Supplies10/20/21 - WASHROOM MIRROR (2)207370GRAINGER 101-3008-60431
344.52Materials/Supplies12/08/21 - TOILET PAPER HOLDERS (10)207370GRAINGER 101-3008-60431
739.75Materials/Supplies03/14/22 - TOILET PAPER HOLDERS (10)207370GRAINGER 101-3008-60431
383.73Materials/Supplies03/14/22 - SOAP DISPENSERS (6)207370GRAINGER 101-3008-60431
110.90Supplies-Graffiti and Vandalism03/14/22 - GRAFFITI REMOVAL SUPPLIES207402THE SHERWIN-WILLIAMS CO.101-3005-60423
1,304.54Landscape Contract03/2022 - L&L MONTHLY MAINTENANCE207391PWLC II, INC 101-2002-60112
21,918.86Animal Shelter Contract Service01/2022 - ANIMAL SERVICES207363DEPARTMENT OF ANIMAL SER…101-6004-60197
173.62Water - Utilities03/18/22 - WATER SERVICE207358COACHELLA VALLEY WATER DI…101-2002-61200
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
429.44Water -Monticello Park - Utiliti…03/18/22 - WATER SERVICE207358COACHELLA VALLEY WATER DI…101-3005-61201
140.20Water -Fritz Burns Park - Utiliti…03/18/22 - WATER SERVICE207358COACHELLA VALLEY WATER DI…101-3005-61204
27.05Water -Seasons Park - Utilities03/18/22 - WATER SERVICE207358COACHELLA VALLEY WATER DI…101-3005-61208
156.17Water -Community Park - Utilit…03/18/22 - WATER SERVICE207358COACHELLA VALLEY WATER DI…101-3005-61209
69.35Water - Utilities03/18/22 - WATER SERVICE207358COACHELLA VALLEY WATER DI…101-3008-61200
3,648.15Professional Services03/2022 - SECURITY PATROL SERVICES207365DESERT RESORT MANAGEMENT 101-6004-60103
125.00HVAC03/1/22 - CH WATER TREATMENT207387PACIFIC WEST AIR CONDITION…101-3008-60667
406.00LQ Park Water Feature05/01/22-04/30/23 - LQ WATER FEATURE …207360COUNTY OF RIVERSIDE DEPT O…101-3005-60554
6,875.00Plan Checks01/2022 - ONCALL BUILDING & SAFETY PL…207376INTERWEST CONSULTING GR…101-6003-60118
115.00Membership Dues01/04/22 - IIMC ANNUAL MEMBERSHIP R…207375INTERNATIONAL INSTITUTE OF…101-6001-60351
1,700.00Professional ServicesFY 20/21 BOND ENTRY PREPARATION207350ALVARADO, MARK D 101-1006-60103
787.00LQ Park Water Feature03/2022 - SPLASH PAD MONTHLY SERVICE207384OCEAN SPRINGS TECH INC 101-3005-60554
193.90Water -Desert Pride - Utilities03/18/22 - WATER SERVICE207358COACHELLA VALLEY WATER DI…101-3005-61206
53.45PM 10 - Dust Control03/18/22 - WATER SERVICE207358COACHELLA VALLEY WATER DI…101-7006-60146
36.00Over Payments, AR Policy03/23/22 - BUSINESS LICENSE REFUND LIC…207392RICE CONSTRUCTION 101-0000-20330
1,076.29Tools/Equipment07/30/21 - 600' FIBER GLASS DUCT RODD…207408WALTERS WHOLESALE ELECTR…101-7003-60432
242.34HVAC03/14/22 - HVAC FILTERS (18)207379JOHNSTONE SUPPLY 101-3008-60667
2,481.32ConsultantsQ3/21 AUDIT SVCS & Q1/22 CONTRACT S…207373HINDERLITER DE LLAMAS & AS…101-1006-60104
465.66ConsultantsQ3/21 AUDIT SVCS & Q1/22 CONTRACT S…207373HINDERLITER DE LLAMAS & AS…101-1006-60104
877.50Developer Deposits01/01-02/28/22 - TRAVERTINE PROJECT P…207401TERRA NOVA PLANNING & RE…101-0000-22810
7,751.25Developer Deposits01/01-02/28/22 - THE WAVE PROJECT PL…207401TERRA NOVA PLANNING & RE…101-0000-22810
Fund 101 - GENERAL FUND Total:805,812.81
Fund: 201 - GAS TAX FUND
612.00Traffic Control Signs03/18/22 - SIGNAGE207403TOP OF THE LINE SIGNS 201-7003-60429
3,200.00Professional Services07/01/21-06/30/22 - ANNUAL STREET RE…207400STATE CONTROLLER'S OFFICE 201-7003-60103
Fund 201 - GAS TAX FUND Total:3,812.00
Fund: 202 - LIBRARY & MUSEUM FUND
31,535.29Makerspace Operations10/01-12/31/21 - QTR 2 MAKERSPACE CO…207385OFFICE OF ECONOMIC DEVEL…202-3009-60105
49,966.50Museum Operations10/01-12/31/21 - QTR 2 MUSEUM CONTR…207385OFFICE OF ECONOMIC DEVEL…202-3006-60105
812.59Landscape Contract03/2022 - MONTHLY MAINTENANCE207407VINTAGE ASSOCIATES 202-3004-60112
169.58Landscape Contract03/2022 - MONTHLY MAINTENANCE207407VINTAGE ASSOCIATES 202-3006-60112
125.00HVAC03/1/22 - LIBRARY WATER TREATMENT207387PACIFIC WEST AIR CONDITION…202-3004-60667
Fund 202 - LIBRARY & MUSEUM FUND Total:82,608.96
Fund: 210 - FEDERAL ASSISTANCE FUND
1,530.00CDBG Public Service GrantsFY 21-22 CDBG FUNDING207355BOYS & GIRLS CLUB OF COACH…210-0000-60135
Fund 210 - FEDERAL ASSISTANCE FUND Total:1,530.00
Fund: 215 - LIGHTING & LANDSCAPING FUND
2,728.56Materials/Supplies03/08/22 - LANDSCAPE D.G207404TRI-STATE MATERIALS INC 215-7004-60431
10,589.51Landscape Contract03/2022 - MONTHLY MAINTENANCE207407VINTAGE ASSOCIATES 215-7004-60112
5,667.17Consultants03/2022 - LIGHTING MAINTENANCE SERVI…207361CREATIVE LIGHTING & ELECTR…215-7004-60104
53.18Materials/Supplies03/08/22 - IRRIGATION PARTS207397SMITH PIPE & SUPPLY CO 215-7004-60431
54,741.84Landscape Contract03/2022 - L&L MONTHLY MAINTENANCE207391PWLC II, INC 215-7004-60112
4,744.00Maintenance/Services3/14-3/18/22 - AVE 54 ISLAND ARTIFICAL …207391PWLC II, INC 215-7004-60691
108.78Electric - Utilities03/07-04/06/22 - PHONE SVC207369FRONTIER COMMUNICATIONS…215-7004-61116
49.91Electric - Utilities03/10-04/09/22 - PHONE SVC207369FRONTIER COMMUNICATIONS…215-7004-61116
725.88Electric - Utilities03/18/22 - ELECTRICITY SERVICE207374IMPERIAL IRRIGATION DIST 215-7004-61116
38.47Electric - Medians - Utilities03/18/22 - ELECTRICITY SERVICE207374IMPERIAL IRRIGATION DIST 215-7004-61117
2,345.77Water - Medians - Utilities03/18/22 - WATER SERVICE207358COACHELLA VALLEY WATER DI…215-7004-61211
Fund 215 - LIGHTING & LANDSCAPING FUND Total:81,793.07
Fund: 221 - AB 939 - CALRECYCLE FUND
632.75AB 939 Recycling Solutions02/09/22 - CITY CLERK PURGE SHREDDING…207395SHRED-IT USA - SAN BERNADI…221-0000-60127
Fund 221 - AB 939 - CALRECYCLE FUND Total:632.75
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
495.00Design02/2022 - DESERT PRIDE LANDSCAPE ARC…207371HERMANN DESIGN GROUP INC 401-0000-60185
288.50Construction1/25/22 & 1/27/22 - XPARK ON CALL MAT…207366EARTH SYSTEMS PACIFIC 401-0000-60188
1,540.87Construction11/18/21 - ELECTRICAL CONDUCTOR207408WALTERS WHOLESALE ELECTR…401-0000-60188
71.86Construction01/31/22 - DUCT SEAL207408WALTERS WHOLESALE ELECTR…401-0000-60188
Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:2,396.23
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AmountVendor Name Payment Number Description (Item)Account Name Account Number
Fund: 501 - FACILITY & FLEET REPLACEMENT
78.78Parts, Accessories, and Upfits03/8/22 - TRAILER REGISTERATION FEE RE…207389PECINA, DEMETRIO 501-0000-60675
3,088.51Building Leases04/2022 - PW TRAILER RENTAL207386PACIFIC MOBILE STRUCTURES, …501-0000-71032
Fund 501 - FACILITY & FLEET REPLACEMENT Total:3,167.29
Fund: 502 - INFORMATION TECHNOLOGY
66.17Cable/Internet - Utilities02/02-03/01/22 - BACKUP SERVER (2183)207405VERIZON WIRELESS 502-0000-61400
742.56Software Licenses02/10-03/09/22 - MS AZURE ONLINE SVCS207382MICROSOFT CORPORATION 502-0000-60301
217.24Cable/Internet - Utilities03/04-04/03/22 - DSL SVC207369FRONTIER COMMUNICATIONS…502-0000-61400
Fund 502 - INFORMATION TECHNOLOGY Total:1,025.97
Grand Total:982,779.08
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 805,812.81
201 - GAS TAX FUND 3,812.00
202 - LIBRARY & MUSEUM FUND 82,608.96
210 - FEDERAL ASSISTANCE FUND 1,530.00
215 - LIGHTING & LANDSCAPING FUND 81,793.07
221 - AB 939 - CALRECYCLE FUND 632.75
401 - CAPITAL IMPROVEMENT PROGRAMS 2,396.23
501 - FACILITY & FLEET REPLACEMENT 3,167.29
502 - INFORMATION TECHNOLOGY 1,025.97
Grand Total:982,779.08
Account Summary
Account Number Account Name Expense Amount
101-0000-20330 Over Payments, AR Policy 36.00
101-0000-22810 Developer Deposits 591,608.75
101-1002-60101 Contract Services - Admini…3,500.00
101-1002-60103 Professional Services 1,750.00
101-1004-50252 Annual Wellness Dollar Re…400.00
101-1005-60125 Temporary Agency Servic…643.46
101-1006-60103 Professional Services 1,700.00
101-1006-60104 Consultants 2,946.98
101-1006-60410 Printing 94.81
101-1007-60403 Citywide Supplies 168.32
101-2001-60174 Blood/Alcohol Testing 597.61
101-2002-60112 Landscape Contract 1,304.54
101-2002-60320 Travel & Training 146.28
101-2002-61200 Water - Utilities 173.62
101-2002-61400 Cable/Internet - Utilities 110.55
101-3002-60107 Instructors 1,555.30
101-3003-60149 Community Experiences 75,000.00
101-3003-60184 Fritz Burns Pool Program…8,702.05
101-3005-60112 Landscape Contract 48,536.32
101-3005-60117 Civic Center Lake Mainten…1,350.00
101-3005-60189 SilverRock Lake Maintena…1,350.00
101-3005-60423 Supplies-Graffiti and Van…110.90
101-3005-60431 Materials/Supplies 514.65
101-3005-60554 LQ Park Water Feature 1,193.00
101-3005-61201 Water -Monticello Park - …429.44
101-3005-61204 Water -Fritz Burns Park - …140.20
101-3005-61206 Water -Desert Pride - Utili…193.90
101-3005-61208 Water -Seasons Park - Util…27.05
101-3005-61209 Water -Community Park -…156.17
101-3008-60115 Janitorial 4,473.20
101-3008-60431 Materials/Supplies 1,852.80
101-3008-60667 HVAC 367.34
101-3008-60691 Maintenance/Services 505.00
101-3008-61200 Water - Utilities 69.35
101-6001-60351 Membership Dues 115.00
101-6003-60118 Plan Checks 23,472.95
101-6004-60103 Professional Services 3,648.15
101-6004-60111 Administrative Citation Se…667.73
101-6004-60125 Temporary Agency Servic…2,703.20
101-6004-60197 Animal Shelter Contract S…21,918.86
101-7003-60420 Operating Supplies 167.65
101-7003-60432 Tools/Equipment 1,076.29
101-7006-60146 PM 10 - Dust Control 335.39
201-7003-60103 Professional Services 3,200.00
201-7003-60429 Traffic Control Signs 612.00
202-3004-60112 Landscape Contract 812.59
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Account Summary
Account Number Account Name Expense Amount
202-3004-60667 HVAC 125.00
202-3006-60105 Museum Operations 49,966.50
202-3006-60112 Landscape Contract 169.58
202-3009-60105 Makerspace Operations 31,535.29
210-0000-60135 CDBG Public Service Grants 1,530.00
215-7004-60104 Consultants 5,667.17
215-7004-60112 Landscape Contract 65,331.35
215-7004-60431 Materials/Supplies 2,781.74
215-7004-60691 Maintenance/Services 4,744.00
215-7004-61116 Electric - Utilities 884.57
215-7004-61117 Electric - Medians - Utiliti…38.47
215-7004-61211 Water - Medians - Utilities 2,345.77
221-0000-60127 AB 939 Recycling Solutions 632.75
401-0000-60185 Design 495.00
401-0000-60188 Construction 1,901.23
501-0000-60675 Parts, Accessories, and Up…78.78
501-0000-71032 Building Leases 3,088.51
502-0000-60301 Software Licenses 742.56
502-0000-61400 Cable/Internet - Utilities 283.41
Grand Total:982,779.08
Project Account Summary
Project Account Key Expense AmountProject Account Name Project Name
**None**298,180.19**None****None**
15-004E 75,090.00COACHELLA MUSIC FES EXP COACHELLA MUSIC FESTIVAL LLC
15-008E 505,606.00GOLDENVOICE/DSRT POLO EXP GOLDENVOICE/DSRT POLO
15-010E 2,284.00COACHELLA MUSIC FEST EXP COACHELLA MUSIC FESTIVAL LLC
151609CT 288.50Construction Expense La Quinta X Park
18-002E 877.50TRAVERTINE CORPORATION EXP TRAVERTINE CORPORATION
201603D 495.00Design Expense La Quinta Landscape Renovation Improvement
201804E 7,472.56Landscape & Lighting Median Island …Landscape & Lighting Median Island Improvements
21-003E 7,751.25THE WAVE EXP CM WAVE DEVELOPMENT
2122TMICT 1,612.73Construction Expense FY21/22 Traffic Maintenance Improvements
CORONANR 4,473.20Corona Non Reimbursable Corona Virus Emergency Response
IRONE 75,000.00Ironman Expense Ironman Event
STVRE 3,648.15Short Term Vacation Rental Expense Short Term Vacation Rental Tracking
Grand Total:982,779.08
127
City of La Quinta
Bank Transactions 3/7 – 3/25/2022
Wire Transaction
Listed below are the wire transfers from 3/7 – 3/25/2022.
Wire Transfers:
03/07/2022 - WIRE TRANSFER - LQCEA $459.00
03/07/2022 - WIRE TRANSFER - ICMA $6,348.94
03/08/2022 - WIRE TRANSFER - STERLING HEALTH $1,802.07
03/08/2022 - WIRE TRANSFER - STERLING HEALTH $3,604.17
03/08/2022 - WIRE TRANSFER - CALPERS $119,830.57
03/08/2022 - WIRE TRANSFER - J&H ASSET PROPERTY MANAGEMENT $32,342.52
03/09/2022 - WIRE TRANSFER - NFP PROPERTY & CASUALTY SERVICES $186,882.50
03/11/2022 - WIRE TRANSFER - EXPERT PAY $138.46
03/18/2022 - WIRE TRANSFER - CALPERS $376.87
03/18/2022 - WIRE TRANSFER - CALPERS $4,861.40
03/18/2022 - WIRE TRANSFER - CALPERS $13,956.21
03/18/2022 - WIRE TRANSFER - CALPERS $21,920.99
03/18/2022 - WIRE TRANSFER - CALPERS $2,000,000.00
03/18/2022 - WIRE TRANSFER - LQCEA $432.00
03/18/2022 - WIRE TRANSFER - ICMA $6,348.94
03/18/2022 - WIRE TRANSFER - STEWART TITLE OF CALIFORNIA $100,000.00
03/21/2022 - WIRE TRANSFER - THE BANK OF NEW YORK MELLON $3,000,000.00
03/23/2022 - WIRE TRANSFER - STERLING HEALTH $1,802.07
03/23/2022 - WIRE TRANSFER - LANDMARK $210,617.03
03/25/2022 - WIRE TRANSFER - EXPERT PAY $138.46
TOTAL WIRE TRANSFERS OUT $5,711,862.20
ATTACHMENT 2
128
City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT
DATED JANUARY 31, 2022
RECOMMENDATION
Receive and file revenue and expenditure report dated January 31, 2022.
EXECUTIVE SUMMARY
•The report summarizes the City’s year-to-date (YTD) revenues and period
expenditures for January 2022 (Attachment 1).
•These reports are also reviewed by the Financial Advisory Commission.
FISCAL IMPACT – None
BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and
Expenditure Summary Reports:
Original Total Budget – represents revenue and expenditure budgets the
Council adopted in June 2021 for fiscal year (FY) 2021/22.
Current Total Budget – represents original adopted budgets plus any
Council approved budget amendments from throughout the year,
including carryovers from the prior FY.
Period Activity – represents actual revenues received and expenditures
outlaid in the reporting month.
Fiscal Activity – represents actual revenues received and expenditures
outlaid YTD.
Variance Favorable/(Unfavorable) - represents the dollar difference
between YTD collections/expenditures and the current budgeted
amount.
Percent Used – represents the percentage activity as compared to
budget YTD.
CONSENT CALENDAR ITEM NO. 9
129
The revenue report includes revenues and transfers into funds from other
funds (income items). Revenues are not received uniformly throughout the
year, resulting in peaks and valleys. For example, large property tax
payments are usually received in December and May. Similarly,
Redevelopment Property Tax Trust Fund payments are typically received in
January and June. Any timing imbalance of revenue receipts versus
expenditures is funded from the City’s cash flow reserve.
The expenditure report includes expenditures and transfers out to other funds.
Unlike revenues, expenditures are more likely to be consistent from month to
month. However, large debt service payments or CIP expenditures can cause
swings.
Prepared by: Rosemary Hallick, Financial Services Analyst
Approved by: Claudia Martinez, Finance Director
Attachment 1: Revenue and Expenditure Report for January 31, 2022
MTD YTD
YTD Percent
of Budget YTD
YTD Percent
of Budget
General Fund (GF)$7,010,911 $27,361,232 46.53% 22,973,544$ 41.74%
All Funds $15,644,323 $47,385,276 33.35% 53,189,271$ 31.26%
MTD YTD
YTD Percent
of Budget YTD
YTD Percent
of Budget
General Fund $2,789,658 $17,095,894 24.49% 18,488,824$ 28.15%
Payroll (GF)$1,148,765 $6,337,476 55.94% 5,517,849$ 52.83%
All Funds $3,911,451 $42,593,600 26.77% 61,817,558$ 33.28%
January 2022 Expenditures Comparison to LY
January 2022 Revenues Comparison to LY
General Fund Non-General Fund
Property Tax 2,784,435$ County Government Revenue(1)7,132,511$
Measure G Sales Tax 1,160,715$ SilverRock Greens Fees 557,177$
Sales Tax 930,977$ Lighting and Landscape District Assessments 497,101$
Fire Service Credit 631,475$ Developer Impact Fees- Transportation 150,753$
Transient Occupancy (Hotel) Tax 581,721$ County Sales Tax (Measure A)144,421$
General Fund Non-General Fund
Sheriff Contract (October)1,174,673$ Capital Improvement Program - Construction(2)259,564$
Marketing and Tourism Promotions 62,886$ SilverRock Maintenance 142,165$
Visit Greater Palm Springs 53,349$ Housing Authority Rental Expenses 67,301$
Parks Landscape Maintenance 48,536$ Lighting & Landscape Maintenance 65,331$
Parks Maintenance 30,917$ CIP - Professional Services (3)57,118$
(3)CIP Professional Services: Consulting expenses associated with multiple ongoing capital improvement
projects.
Top Five Revenue/Income Sources for January
Top Five Expenditures/Outlays for January
(1)Dedicated revenue from the Redevelopment Property Tax Trust Fund for Successor Agency semi-annual
debt service obligations.
(2)CIP Construction: X-Park, SRR Way, public safety cameras
130
For Fiscal: 2021/22 Period Ending: 01/31/2022
Page 1 of 3
Expenditure Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 17,095,8942,789,65855,162,726 69,803,615 52,707,721 24.49 %
201 - GAS TAX FUND 526,01436,8052,007,500 2,934,683 2,408,670 17.92 %
202 - LIBRARY & MUSEUM FUND 355,48728,1914,306,510 4,656,510 4,301,023 7.63 %
203 - PUBLIC SAFETY FUND (MEASURE G)89,54100286,397 196,856 31.26 %
210 - FEDERAL ASSISTANCE FUND 00148,350 148,350 148,350 0.00 %
212 - SLESA (COPS) FUND 4,5760100,000 100,000 95,424 4.58 %
215 - LIGHTING & LANDSCAPING FUND 1,112,043156,5462,257,400 2,257,400 1,145,357 49.26 %
220 - QUIMBY FUND 330,300001,180,635 850,335 27.98 %
221 - AB 939 - CALRECYCLE FUND 16,2211,574150,000 150,000 133,779 10.81 %
223 - MEASURE A FUND 85,857311,220,500 2,614,501 2,528,644 3.28 %
225 - INFRASTRUCTURE FUND 00022,618 22,618 0.00 %
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)9,750012,000 12,000 2,250 81.25 %
227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)005,000 5,000 5,000 0.00 %
230 - CASp FUND, AB 1379 005,600 5,600 5,600 0.00 %
231 - SUCCESSOR AGCY PA 1 RORF 13,502,588000 -13,502,588 0.00 %
235 - SO COAST AIR QUALITY FUND 13,26910,16542,500 42,500 29,231 31.22 %
237 - SUCCESSOR AGCY PA 1 ADMIN 3,5003,00000 -3,500 0.00 %
241 - HOUSING AUTHORITY 634,28597,4451,542,200 1,542,200 907,915 41.13 %
243 - RDA LOW-MOD HOUSING FUND 7000250,000 250,000 249,300 0.28 %
244 - HOUSING GRANTS (Multiple)13,667000 -13,667 0.00 %
247 - ECONOMIC DEVELOPMENT FUND 16,500021,500 21,500 5,000 76.74 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)30,545020,000 20,000 -10,545 152.73 %
250 - TRANSPORTATION DIF FUND 400,0000604,500 1,816,757 1,416,757 22.02 %
253 - LIBRARY DEVELOPMENT DIF 0030,000 30,000 30,000 0.00 %
254 - COMMUNITY & CULTURAL CENTERS DIF 00125,000 125,000 125,000 0.00 %
270 - ART IN PUBLIC PLACES FUND 63,08613,530127,000 742,700 679,614 8.49 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,100 1,100 1,100 0.00 %
401 - CAPITAL IMPROVEMENT PROGRAMS 3,781,516329,9289,894,806 60,540,692 56,759,176 6.25 %
405 - SA PA 1 CAPITAL IMPRV FUND 3,368001,128,751 1,125,384 0.30 %
501 - FACILITY & FLEET REPLACEMENT 385,31933,7821,222,750 1,304,714 919,394 29.53 %
502 - INFORMATION TECHNOLOGY 832,10058,8361,786,700 1,939,700 1,107,600 42.90 %
503 - PARK EQUIP & FACILITY FUND 43,2630255,000 255,000 211,737 16.97 %
504 - INSURANCE FUND 850,889242936,800 936,800 85,911 90.83 %
601 - SILVERROCK RESORT 2,344,253346,6384,161,262 4,161,262 1,817,009 56.34 %
760 - SUPPLEMENTAL PENSION PLAN 12,833012,850 12,850 17 99.87 %
761 - CERBT OPEB TRUST 89501,500 1,500 605 59.69 %
762 - PARS PENSION TRUST 35,3425,08152,000 52,000 16,658 67.97 %
Report Total:3,911,451 42,593,60086,463,054 159,102,336 116,508,736 26.77 %
ATTACHMENT 1
Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report published annually in December, is the
best resource for all final audited numbers.
131
For Fiscal: 2021/22 Period Ending: 01/31/2022
Page 2 of 3
Revenue Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 27,361,2327,010,91158,804,210 58,804,210 -31,442,978 46.53 %
201 - GAS TAX FUND 868,50867,8951,965,880 1,965,880 -1,097,372 44.18 %
202 - LIBRARY & MUSEUM FUND -2,2022352,850,700 2,850,700 -2,852,902 0.08 %
203 - PUBLIC SAFETY FUND (MEASURE G)-18005,000 5,000 -5,180 3.60 %
210 - FEDERAL ASSISTANCE FUND -1170151,000 151,000 -151,117 0.08 %
212 - SLESA (COPS) FUND 94,4998,333101,000 101,000 -6,501 93.56 %
215 - LIGHTING & LANDSCAPING FUND 511,159497,1012,274,700 2,274,700 -1,763,541 22.47 %
221 - AB 939 - CALRECYCLE FUND 17,2823,77170,000 70,000 -52,718 24.69 %
223 - MEASURE A FUND 774,476144,4211,567,000 1,567,000 -792,524 49.42 %
225 - INFRASTRUCTURE FUND -80100100 -108 7.77 %
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)28,809012,000 12,000 16,809 240.08 %
227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)005,000 5,000 -5,000 0.00 %
230 - CASp FUND, AB 1379 10,9871,32819,200 19,200 -8,213 57.22 %
231 - SUCCESSOR AGCY PA 1 RORF 7,181,3057,132,51100 7,181,305 0.00 %
235 - SO COAST AIR QUALITY FUND 13,537052,800 52,800 -39,263 25.64 %
237 - SUCCESSOR AGCY PA 1 ADMIN -74000 -74 0.00 %
241 - HOUSING AUTHORITY 1,129,21394,480871,400 871,400 257,813 129.59 %
243 - RDA LOW-MOD HOUSING FUND -1,129035,000 35,000 -36,129 3.23 %
247 - ECONOMIC DEVELOPMENT FUND -1,224030,000 30,000 -31,224 4.08 %
249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)12,1830201,000 201,000 -188,817 6.06 %
250 - TRANSPORTATION DIF FUND 1,564,000150,753428,000 428,000 1,136,000 365.42 %
251 - PARKS & REC DIF FUND 385,57480,262351,000 351,000 34,574 109.85 %
252 - CIVIC CENTER DIF FUND 291,55747,280152,000 152,000 139,557 191.81 %
253 - LIBRARY DEVELOPMENT DIF 72,62415,12950,000 50,000 22,624 145.25 %
254 - COMMUNITY & CULTURAL CENTERS DIF 173,17536,43272,000 72,000 101,175 240.52 %
255 - STREET FACILITY DIF FUND 31,463000 31,463 0.00 %
256 - PARK FACILITY DIF FUND 40000 40 0.00 %
257 - FIRE PROTECTION DIF 97,67714,18766,000 66,000 31,677 147.99 %
270 - ART IN PUBLIC PLACES FUND 111,2452,824130,000 130,000 -18,755 85.57 %
275 - LQ PUBLIC SAFETY OFFICER -2002,600 2,600 -2,620 0.76 %
299 - INTEREST ALLOCATION FUND 785,15558,56400 785,155 0.00 %
310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,100 1,100 -1,100 0.00 %
401 - CAPITAL IMPROVEMENT PROGRAMS 1,505,94909,894,806 62,391,518 -60,885,569 2.41 %
405 - SA PA 1 CAPITAL IMPRV FUND -458000 -458 0.00 %
501 - FACILITY & FLEET REPLACEMENT 595,27901,222,750 1,222,750 -627,471 48.68 %
502 - INFORMATION TECHNOLOGY 890,8451,9601,786,700 1,786,700 -895,855 49.86 %
503 - PARK EQUIP & FACILITY FUND 173,5260400,000 400,000 -226,474 43.38 %
504 - INSURANCE FUND 504,85701,010,800 1,010,800 -505,943 49.95 %
601 - SILVERROCK RESORT 2,261,619627,9734,157,693 4,157,693 -1,896,074 54.40 %
602 - SILVERROCK GOLF RESERVE -210067,000 67,000 -67,210 0.31 %
760 - SUPPLEMENTAL PENSION PLAN -3806,000 6,000 -6,038 0.63 %
761 - CERBT OPEB TRUST 77,015080,000 80,000 -2,985 96.27 %
762 - PARS PENSION TRUST -133,853-352,028700,000 700,000 -833,853 19.12 %
Report Total:15,644,323 47,385,27689,594,439 142,091,151 -94,705,875 33.35 %
Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report published annually in December, is the
best resource for all final audited numbers.
132
Fund #Name Notes
101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad
range of municipal activities are provided through this fund.
201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related
expenditures.
202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services.
203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures.
210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the
expenditures of those resources.
212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement
activities. Also known as Citizen's Option for Public Safety (COPS).
215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape
maintenance/improvements and the expenditures of those resources.
220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and
improvements.
221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills
through recycling efforts. Assembly Bill (AB) 939.
223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures.
224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside
County.
225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined
by Resolution
226 Emergency Mgmt. Performance Grant (EMPG)Federal Emergency Management Agency (FEMA) grant for emergency preparedness.
227 State Homeland Security Programs (SHSP)Federal Emergency Management Agency (FEMA) grant for emergency preparedness.
230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from
Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186.
231 Successor Agency PA 1 RORF Fund
Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for
Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on
recognized obligations of the former Redevelopment Agency (RDA).
235 SO Coast Air Quality Fund (AB2766, PM10)Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction
and control of airborne pollutants. Assembly Bill (AB) 2766.
237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment
Schedule (ROPS) associated with the former Redevelopment Agency (RDA).
241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing.
243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing.
Accounts for RDA loan repayments (20% for Housing) and housing programs,.
244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and
development.
247 Economic Development Fund Proceeds from sale of City-owned land; transferred from General Fund for future economic
development.
249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016.
250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related.
251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation.
252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center.
253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library.
254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center.
255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets.
256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks.
257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection.
270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance
of public artworks.
275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line
of duty.
299 Interest Allocation Fund Interest earned on investments.
310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting
requirements. This bond was fully paid in October 2018.
401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City.
405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants.
Used for SilverRock infrastructure improvements.
501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities.
502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems.
503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities.
504 Insurance Fund Internal Service Fund for city-wide insurance coverages.
601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course.
602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements.
760 Supplemental Pension Plan (PARS Account)Supplemental pension savings plan for excess retiree benefits to general employees of the City.
761 Other Post Benefit Obligation Trust (OPEB)For retiree medical benefits and unfunded liabilities.
762 Pension Trust Benefit (PARS Account)For all pension-related benefits and unfunded liabilities.
Fund Descriptions
Page 3 of 3
133
134
City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: AFFIRM RESOLUTION NO. 2021-035 FINDINGS RELATED TO
THE STATE OF EMERGENCY DUE TO COVID-19 AUTHORIZING THE CITY
MANAGER TO CONTINUE TO IMPLEMENT TELECONFERENCE ACCESSIBILITY
TO CONDUCT PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361 (STATS.
2021, CH. 165)
RECOMMENDATION
Affirm Resolution No. 2021-035 findings related to the state of emergency due
to COVID-19 authorizing the City Manager to continue to implement
teleconference accessibility to conduct public meetings pursuant to Assembly
Bill 361 (Stats. 2021, Ch. 165).
EXECUTIVE SUMMARY
Pursuant to Assembly Bill 361 (Stats. 2021, Ch. 165) (AB 361), which
waived certain provisions of the Ralph M. Brown Act (Brown Act) and
authorized local agencies to hold public meetings via teleconferencing
whenever a state of emergency exists that makes it unsafe to meet in
person, Council must reconsider the circumstances of the state of
emergency every 30 days and affirm the required findings in order to
continue to allow teleconference accessibility for public meetings.
On September 28, 2021, Council adopted Resolution No. 2021-035
(Attachment 1) making the required findings under AB 361 and
authorizing the City Manager to implement teleconference accessibility
to conduct public meetings.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
AB 361 was signed into law by the Governor on September 16, 2021, which
went into effect immediately as urgency legislation (codified under
Government Code § 54953) and waived certain provisions of the Brown Act in
order to allow local agencies to continue to meet remotely. Specifically, the
bill allows remote teleconference flexibility, but only when there is a state of
emergency that makes it unsafe to meet in person.
CONSENT CALENDAR ITEM NO. 10
135
In addition, AB 361 added specific procedures and clarified the requirements
for conducting remote meetings, including the opportunity for the public to
provide public comment in real time; the legislative body shall take no actions
during disruptions; and the legislative body, by majority vote, shall determine
that meeting in person would present imminent risk to the health or safety of
attendees and shall affirm these findings every 30 days, in order to continue
to allow teleconference accessibility for conducting public meetings
[Government Code § 54953(e)(3)]. AB 361 will sunset on January 1, 2024.
The City has implemented procedures for conducting public meetings to
ensure full compliance with AB 361. In addition to the ability to attend public
meetings in-person, teleconference accessibility via call-in option or an
internet-based service option (via the Zoom Webinars platform) is listed on
the published agenda for each meeting as well as on the City’s website. The
City monitors attendance via teleconference as well as email correspondence
(as published on the agenda) throughout each public meeting and provides
access for public comment opportunities in real time both verbally and in
writing.
On September 28, 2021, Council adopted Resolution No. 2021-035 making
the initially required findings under AB 361 in order to allow the City to
continue to offer teleconference accessibility for public meetings after
September 30, 2021, to help mitigate the spread of COVID-19.
As noted above, Council must reconsider the state of emergency due to
COVID-19 every 30 days and affirm the findings under Resolution No. 2021-
035 in order to continue to allow teleconference accessibility for conducting
public meetings.
September 28, 2021 – Resolution No. 2021-035 adopted
October 19, 2021 – findings affirmed
November 16, 2021 – findings affirmed
December 7, 2021 – findings affirmed
December 21, 2021 – findings affirmed
January 18, 2022 – findings affirmed
February 15, 2022 – findings affirmed
March 15, 2022 – findings affirmed
Prepared by: Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
Attachment: 1. Council Resolution No. 2021-035
136
RESOLUTION NO. 2021 - 035
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA,
AUTHORIZING THE CITY MANAGER TO
IMPLEMENT TELECONFERENCE ACCESSIBILITY
FOR CONDUCTING PUBLIC MEETINGS
PURSUANT TO ASSEMBLY BILL 361 (STATS.
2021, CH. 165)
WHEREAS, on March 4, 2020, the Governor of California proclaimed a
State of Emergency to exist in California as a result of the threat of novel
coronavirus disease 2019 (COVID-19); and
WHEREAS, on March 17, 2020, the City Council adopted Emergency
Resolution No. EM 2020-001, proclaiming a local emergency as defined in La
Quinta Municipal Code Section 2.20.020, due to the threat of the existence
and spread of COVID-19; and
WHEREAS, on March 17, 2020, the Governor of California executed
Executive Order N-29-20 which suspended and modified specified provisions
in the Ralph M. Brown Act (Government Code Section § 54950 et seq.) and
authorized local legislative bodies to hold public meetings via teleconferencing
and to make public meeting accessible telephonically or otherwise
electronically to all members of the public seeking to observe and address the
local legislative body; and
WHEREAS, on June 11, 2021, the Governor of California executed
Executive Order N-08-21 which extended the provisions of Executive Order N-
29-20 concerning teleconference accommodations for public meetings through
September 30, 2021; and
WHEREAS, on September 16, 2021, the Governor of California signed
into law Assembly Bill 361 (AB 361, Rivas) (Stats. 2021, ch. 165) amending
Government Code § 54953 and providing alternative teleconferencing
requirements to conduct public meetings during a proclaimed state of
emergency; and
WHEREAS, AB 361 (Stats. 2021, ch. 165) imposes requirements to
ensure members of the public are able to attend and participate in public
meetings conducted via teleconference, including:
ATTACHMENT 1
137
Resolution No. 2021 – 035
Teleconference Procedures for Conducting Public Meetings Pursuant to AB 361 (Stats. 2021, ch. 165)
Adopted: September 28, 2021
Page 2 of 4
Notice of the means by which members of the public may access the
meeting and offer public comment, including an opportunity for all
persons to attend via a call-in option or an internet-based service
option;
The legislative body shall take no further action on agenda items when
there is a disruption which prevents the public agency from broadcasting
the meeting, or in the event of a disruption within the local agency’s
control which prevents members of the public from offering public
comments, until public access is restored;
Prohibits the legislative body from requiring public comments to be
submitted in advance of the meeting and specifies that the legislative
body must provide an opportunity for members of the public to address
the legislative body and offer comments in real time;
Prohibits the legislative body from closing the public comment period
until the public comment period has elapsed or until a reasonable
amount of time has elapsed; and
WHEREAS, the City has already implemented and is in full compliance
with the requirements listed above when conducting public meetings via
teleconference, which are now codified in Government Code § 54953(e)(2)(B-
G); and
WHEREAS, pursuant to Government Code § 54953(e)(B), the
legislative body shall hold a meeting during a proclaimed state of emergency
for the purpose of determining, by majority vote, whether as a result of the
emergency, meeting in person would present imminent risks to the health and
safety of attendees. The City Council must make these findings no later than
30 days after the first teleconferenced meeting is held pursuant to AB 361
(Stats. 2021, ch. 165) after September 30, 2021, and must also make these
findings every 30 days thereafter, in order to continue to allow teleconference
accessibility for conducing public meetings.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City
of La Quinta, California, as follows:
SECTION 1. The City Council hereby declares that the recitals set forth
above are true and correct, and incorporated into this resolution as findings
of the City Council.
138
Resolution No. 2021 – 035
Teleconference Procedures for Conducting Public Meetings Pursuant to AB 361 (Stats. 2021, ch. 165)
Adopted: September 28, 2021
Page 3 of 4
SECTION 2. The City Council hereby declares that a state of emergency
as a result of the threat of COVID-19 still exists and continues to impact the
ability of members of the public, the City Council, City Boards, Commissions,
and Committees, City staff and consultants to meet safely in person.
SECTION 3. The State of California and the City of La Quinta continue to
follow safety measures in response to COVID-19 as ordered or recommended
by the Centers for Disease Control and Prevention (CDC), California
Department of Public Health (DPH), and/or County of Riverside, as applicable,
including facial coverings when required and social distancing.
SECTION 4. The City Council hereby declares that, pursuant to the
findings listed in this Resolution, the City Manager is authorized to utilize
teleconferencing accessibility to conduct public meetings pursuant to AB 361
(Stats. 2021, ch. 165) and Government Code § 54953, as amended thereby.
SECTION 5. Severability: If any section, subsection, subdivision,
sentence, clause, phrase, or portion of this Resolution is, for any reason, held
to be invalid or unconstitutional by the decision of any court of competent
jurisdiction, such decision shall not affect the validity of the remaining portions
of this Resolution. The City Council hereby declares that it would have
adopted this Resolution and each and every section, subsection, subdivision,
sentence, clause, phrase, or portion thereof, irrespective of the fact that any
one or more sections, subsections, subdivisions, sentences, clauses, phrases,
or portions thereof be declared unconstitutional.
SECTION 6. Effective Date: This Resolution shall become effective
immediately upon adoption.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La
Quinta City Council held on this 28th day of September, 2021, by the following
vote:
AYES: Council Members Fitzpatrick, Peña, Radi, Sanchez, Mayor
Evans
NOES: None
ABSENT: None
ABSTAIN: None
139
140
CITY COUNCIL MINUTES Page 1 of 8 JANUARY 18, 2022
CITY COUNCIL
MINUTES
TUESDAY, JANUARY 18, 2022
CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:01
p.m. by Mayor Evans.
This meeting provided teleconferencing accessibility pursuant to Executive
Orders N-60-20 and N-08-21 executed by the Governor of California, and
subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the
state of emergency relating to novel coronavirus disease 2019 (COVID-19) and
enabling teleconferencing accommodations by suspending or waiving specified
provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
STAFF PRESENT: City Manager McMillen, City Attorney Ihrke, Deputy City
Clerk Romane, Director of Business Unit and Housing Development
Villalpando, Community Resources Director Escobedo, Community Resources
Manager Calderon, Public Safety Manager Mendez, Senior Emergency
Coordinator Johnston, Public Works Director/City Engineer McKinney, Finance
Director Martinez, Interim Accounting Manager Hallick, Management Analyst
Kinley, Design and Development Director Castro, Planning Manager Flores,
Senior Planner Flores.
CONFIRMATION OF AGENDA
City Manager McMillen requested to pull Item Nos. 2 and 3 under the
Announcements Presentations and Written Communications section of the
Agenda and postpone them to the February 1, 2022, Council Meeting.
Mayor Evans said she would like to make additional announcements under the
Announcements, Presentations, and Written Communications section of the
Agenda related to COVID-19 safety protocols and the upcoming Annual
Community Workshop.
Council concurred.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None.
CONSENT CALENDAR ITEM NO. 11
141
CITY COUNCIL MINUTES Page 2 of 8 JANUARY 18, 2022
CLOSED SESSION
1. THREAT TO PUBLIC SERVICES OR FACILITIES, PURSUANT TO
SUBDIVISION (a) OF GOVERNMENT CODE § 54957.
CONSULTATION WITH: ALEXANDER JOHNSTON, SENIOR
EMERGENCY MANAGEMENT COORDINATOR; WILLIAM H. IHRKE,
CITY ATTORNEY (Review Continued Need and Response to
Proclaimed State and Local Emergencies Caused by COVID-19)
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT
TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY
LOCATED ON THE NORTH SIDE OF HIGHWAY 111, WEST OF DUNE
PALMS (APN 600-390-024)
CITY NEGOTIATOR: JON MCMILLEN, CITY MANAGER
NEGOTIATING PARTY: MANNINO LIVING TRUST
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING
AND MOVED INTO CLOSED SESSION AT 3:05 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE
CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported no reportable actions were taken in Closed
Session that require reporting pursuant to Government Code section 54950 et
seq. (Brown Act).
PLEDGE OF ALLEGIANCE
Mayor Evans led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Deputy City Clerk Romane said WRITTEN PUBLIC COMMENTS were received
by the residents listed below in alphabetical order; which were distributed to
Council, made publicly available, and incorporated into the agenda packet and
public record of the meeting:
Andrew Castro, La Quinta – requesting clarification on the City issued
Executive Orders due to COVID-19, and certain sections of the La Quinta
Municipal Code related to short-term vacation rentals (STVRs); and
Lyola Torres, La Quinta – supporting STVRs.
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PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY: Alena Callimanis, La
Quinta – spoke in opposition of the proposed Coral Mountain Resort project;
expressed concerns about the quality of life for the La Quinta residents in
proximity of this project; and developing the vacant land will release carbon
dioxide which would contribute to Green House Gas emissions.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
COVID-19 HEALTH AND SAFETY PROTOCOLS – ADDED ANNOUNCEMENT
AT CONFIRMATION OF AGENDA
Mayor Evans thanked the residents who submitted comments regarding
Councilmember Sanchez’s refusal to wear facial covering at the December 21,
2021 Council meeting in accordance with current California state health
requirements due to COVID-19 imposing a facial covering mandate until
February 15, 2022; said a lot of the comments were in support of the need to
follow health and safety protocols; and noted tonight’s meeting is held
virtually due to the temporary closure of City Hall to help mitigate the spread
of COVID-19.
Mayor Evans said the rest of the Council does not support Councilmember
Sanchez’s refusal to follow safety protocols, as expressed during the
December 21, 2022 Council meeting; and further non-compliance will be
addressed.
Deputy City Clerk Romane provided an overview of the teleconference
accessibility instructions allowing members of the public to attend and
participate in tonight’s meeting virtually via Zoom.
Deputy City Clerk Romane noted City services continue to be available via
the City’s website and online permit portals while City Hall remains closed.
1. PROCLAMATION IN RECOGNITION OF NATIONAL BLOOD
DONOR MONTH
Mayor Evans, on behalf of the City Council, presented a Proclamation to Vice
President of Operations Michelle Johnson with LifeStream Blood Bank in
recognition of National Blood Donor Month; LifeStream has a new blood donor
center at 46660 Washington Street in the Washington Park commercial center
in La Quinta; appointments for blood donations can also be made at
lstream.org or 1-800-try-giving; currently the nation is experiencing the worst
blood shortage in history; noted the great need and importance of blood
donations; and said there will be several upcoming blood drive events.
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Ms. Johnson expressed her gratitude for the City’s support and commended
Mayor Evans’ efforts to create awareness of the need for blood donations.
2. Pulled from the Agenda and will be tabled for the February 1, 2022
Council Meeting >>> PROCLAMATION IN RECOGNITION OF
CAPTAIN HERMAN LOPEZ WITH RIVERSIDE COUNTY
SHERIFF’S DEPARTMENT FOR HIS PUBLIC SERVICE
3. Pulled from the Agenda and will be tabled for the February 1, 2022
Council Meeting >>> INTRODUCE RIVERSIDE COUNTY
SHERIFF’S DEPARTMENT NEW CAPTAIN MICHAEL BIANCO
4. AMERICAN EXPRESS GOLF TOURNAMENT AND EVENT – 2022
STATUS UPDATE
Executive Director Pat McCabe with American Express and Project Manager
Rory Parson with BWG, provided a summary of the upcoming American
Express Golf Tournament, scheduled for January 17-23, 2022 at PGA West,
including COVID-19 health and safety protocols, schedule of the event;
attendance, parking, traffic plan, shuttle route, and security; public safety
protocols; ingress and egress plans; access points; and outreach.
City Manager McMillen provided an overview of the City’s contributions for
this event.
General discussion followed those attendees entering the event site from
PGA West residences have three access points that will require proof of
compliance with COVID-19 safety protocols; available testing options; ticket
verification process; and charity distributions.
5. TALUS – PROJECT STATUS UPDATE
PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY: Robert Green,
President and CEO, Robert Green Company/SilverRock Development Co.
provided a detailed presentation on the project’s overall progress and
sequence of activities onsite for 1) Montage Hotel and Spa, including vertical
construction and pool, 2) Montage Guestrooms, 3) Montage Residences, 4)
Conference and Shared Services Building, 5) Golf Clubhouse, 6) Pendry
Residences, and 7) Pendry Hotel.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Continued
PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY – David Richer, La
Quinta – said he has lived in La Quinta since 2016; La Quinta has the best
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bike trails around; expressed concerns about Councilmember Sanchez’s
comments and refusal to wear a mask during the December 21, 2021; and
noted the importance of wearing masks in order to ensure everyone’s safety
against COVID-19.
CITY’S ANNUAL COMMUNITY WORKSHOP STATUS UPDATE – ADDED
ANNOUNCEMENT AT CONFIRMATION OF AGENDA
Mayor Evans said the Annual Community Workshop scheduled for January 29,
2022, will be postponed until the health and safety COVID-19 related
restrictions are lifted and it can be conducted in-person.
CONSENT CALENDAR
1. APPROVE COUNCIL MEETING MINUTES OF DECEMBER 21, 2021
2. AFFIRM RESOLUTION NO. 2021-035 FINDINGS RELATED TO THE
STATE OF EMERGENCY DUE TO COVID-19 AUTHORIZING THE
CITY MANAGER TO CONTINUE TO IMPLEMENT TELECONFERENCE
ACCESSIBILITY TO CONDUCT PUBLIC MEETINGS PURSUANT TO
ASSEMBLY BILL 361 (STATS. 2021, CH. 165)
3. ADOPT RESOLUTION TO AUTHORIZE APPLICATION FOR, AND
RECEIPT OF, CALIFORNIA SENATE BILL 1383 LOCAL
ASSISTANCE GRANT PROGRAM FUNDS TO ASSIST WITH
IMPLEMENTATION OF SB 1383 REGULATION REQUIREMENTS
[RESOLUTION NO. 2022-001]
4. APPROVE THE PURCHASE OF A REPLACEMENT PLAYGROUND
STRUCTURE FOR SEASONS PARK FROM DAVE BANG &
ASSOCIATES, INC. THROUGH SOURCEWELL COOPERATIVE
PURCHASING AND APPROPRIATE $92,635
5. APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENT AND
AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENT FOR
TRACT MAP NO. 33336, PALO VERDE II, A RESIDENTIAL
DEVELOPMENT LOCATED ON THE NORTH SIDE OF AVENUE 58
WEST OF MADISON STREET
6. APPROVE DEMAND REGISTERS DATED DECEMBER 17, 31, 2021
AND JANUARY 7, 2022
Comments on Consent Calendar Items:
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Item No. 4 – Mayor Pro Tem Fitzpatrick thanked staff for their continued
efforts to improve and replace the City’s park equipment; and noted the
importance of adding shade structures over the swing sets.
MOTION – A motion was made and seconded by Councilmembers Pena/Radi
to approve the Consent Calendar as recommended, with Item No. 3 adopting
Resolution No. 2022-001. Motion passed unanimously.
BUSINESS SESSION
1. RECEIVE AND FILE FISCAL YEAR 2020/21 GENERAL FUND YEAR-
END BUDGET REPORT AND APPROVE THE AMENDED BUDGET
CARRYOVERS
Finance Director Martinez presented the staff report, which is on file in the
Clerk’s Office.
Council thanked staff for their prudent management of funds and resources
and for the support to the City’s business and residential community; and
thanked the community for voting to implement Measure G sales and use tax,
which has allowed the City to fund a lot of infrastructure projects, public
safety, and provide economic support to the local business community during
COVID-19.
MOTION – A motion was made and seconded by Councilmembers
Peña/Fitzpatrick to Receive and file Fiscal Year 2020/21 General Fund Year-
End Budget Report and approve the amended budget carryovers from
2020/21 to 2021/22 as recommended. Motion passed unanimously.
STUDY SESSION
1. DISCUSS AL FRESCO DINING PROGRAM
Design and Development Director Castro presented the staff report, which is
on file in the Clerk’s Office.
Council discussed Transportation Uniform Mitigation Fee (TUMF) would apply
dependent on the size of the outdoor dining area; existing outdoor dining
improvements do not count towards TUMF calculations, only additional patio
improvement; the proposed Al Fresco Dining Program provides options for a
temporary outdoor dining area via a Minor Use Permit or for permanent
improvements via a Modification by Applicant permit; possibility to have
adjoining restaurants install shared outdoor area; utilizing surplus parking
spaces; importance of ensuring safety standards, access points, and path of
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travel; setback requirements flexibility; these improvements are available to
new and existing restaurants; TUMF fees are due at building permit issuance;
evaluate options for the City to mitigate the TUMF costs for businesses; the
City does not waive permit fees; importance for aesthetics to cohere with the
brand of La Quinta; economic assistance be available to existing businesses
only; the outdoor dining areas allowed during the pandemic did not require a
permit, and this program will allow them to get permitted; importance to stay
consistent and work with the businesses that received assistance through the
Small Business Emergency Economic Relief Program (SBEERP); the City does
not review site furnishings; assess the businesses that participate in the
program; discuss if improvements should be made permanent; inquire if non-
participating businesses are interested in the program; outdoor improvements
require construction costs in addition to permitting costs; future enterprises
will be future contributors to the development and growth of the city;
importance to formally permit the improvements.
Council expressed consensus for establishing a more formalized process for
the Al Fresco Dining Program; evaluate options to build-in the permit fees in
the SBEERP; implement the program sometime in the next 6-8 months; and
seek input from the affected parties on what would be the key points from
their perspective.
PUBLIC HEARINGS – None.
DEPARTMENTAL REPORTS
All reports are on file in the City Clerk’s Office.
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Councilmember Peña reported on his attendance at Temalpakh Farm, the new
tribal farmer’s market soft opening today in Coachella, California; and the
retirement celebration for Riverside County Sheriff’s Department Lieutenant
Buompensiero.
Mayor Evans thanked Mayor Pro Tem Fitzpatrick for attending the Martin
Luther King Jr Commemoration Celebration held outside of the Coachella
Library on January 16, 2022.
REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2022, Mayor Evans reported on her participation
in the following organization’s meeting:
IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY
COMMISSION
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La Quinta’s representative for 2022, Mayor Pro Tem Fitzpatrick reported on
her participation in the following organizations’ meetings:
COACHELLA VALLEY MOUNTAINS CONSERVANCY
RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)
La Quinta’s representative for 2022, Councilmember Peña reported on his
participation in the following organizations’ meeting:
CVAG PUBLIC SAFETY COMMITTEE
La Quinta’s representative for 2022, Councilmember Sanchez reported on his
participation in the following organization’s meeting:
LEAGUE OF CALIFORNIA CITIES – TRANSPORTATION, COMMUNICATION
AND PUBLIC WORKS POLICY COMMITTEE
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Fitzpatrick to adjourn at 5:58 p.m. Motion passed
unanimously.
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL
MINUTES
TUESDAY, MARCH 1, 2022
CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00
p.m. by Mayor Evans.
This meeting provided teleconferencing accessibility pursuant to Executive
Orders N-60-20 and N-08-21 executed by the Governor of California, and
subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the
state of emergency relating to novel coronavirus disease 2019 (COVID-19) and
enabling teleconferencing accommodations by suspending or waiving specified
provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
STAFF PRESENT: City Manager McMillen, City Attorney Ihrke, City Clerk
Radeva, Acting Deputy City Clerk McGinley, Code Compliance Supervisor
Meredith, Permit Technician Lorette, Director of Business Unit and Housing
Development Villalpando, Community Resource Manager Calderon,
Management Analyst Calderon, Public Safety Manager Mendez, Public Works
Director/City Engineer McKinney, Management Analyst Mignogna, Finance
Director Martinez, Interim Accounting Manager Hallick, Design and
Development Director Castro, Planning Manager Flores, Senior Planner Flores,
Associate Engineer Yu, Marketing Manager Graham, and Management
Specialist Camarena.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None.
CONFIRMATION OF AGENDA
City Manager McMillen requested that Business Session Item No. 1 be moved
for consideration at the end of the agenda, and after the Special Joint Meeting
of the City Council and Planning Commission scheduled for 6 p.m. tonight.
Mayor Evans said she would like to comment on Consent Calendar Item Nos.
1 and 4.
Council concurred.
CONSENT CALENDAR ITEM NO. 12
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CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED
LITIGATION. SIGNIFICANT EXPOSURE TO LITIGATION
PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF
GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL
CASES: 1)
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING
AND MOVED INTO CLOSED SESSION AT 3:02 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE
CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported no actions were taken in Closed Session that
require reporting pursuant to Government Code section 54957.1 (Brown Act).
PLEDGE OF ALLEGIANCE
Mayor Pro Tem Fitzpatrick led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Mayor Evans said WRITTEN PUBLIC COMMENTS were received as listed below,
which were distributed to Council, made publicly available, and were included
in the public record and agenda packet of the meeting:
Rank Tysen, La Quinta – requesting moratorium on massive warehouses;
and
Martha Brown, La Quinta – opposing Pacaso homes operating in residential
areas.
PUBLIC SPEAKER: Alena Callimanis, La Quinta – supplied Council with two
articles and provided a presentation regarding climate change, emissions and
the Colorado River water crisis. She explained how these circumstances affect
the Coachella Valley and spoke in opposition of the proposed Wave at Coral
Mountain Resort project due to its multiple negative environmental impacts to
the Coachella Valley and the wider California environment.
PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY: Philip Bettencourt,
La Quinta – spoke in support of the efforts by California public officials who
are re-examining public retirement (CalPERS and CalSTRS) investments in
Russian securities.
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ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
Items were taken out of Agenda order:
3. PROCLAMATION IN RECOGNITION OF MARCH AS RED CROSS
MONTH
Mayor Evans and Councilmembers presented a Proclamation recognizing
March as Red Cross Month to Executive Director Lois Beckman and Board
Member Claudia Haus with the American Red Cross – Riverside County
Chapter.
1. PROCLAMATION RECOGNIZING CAPTAIN HERMAN LOPEZ WITH
RIVERSIDE COUNTY SHERIFF’S DEPARTMENT FOR HIS PUBLIC
SERVICE
Mayor Evans and Councilmembers presented a Proclamation to Captain
Herman Lopez in recognition of his public service; Captain Lopez expressed
his gratitude.
2. INTRODUCE RIVERSIDE COUNTY SHERIFF’S DEPARTMENT NEW
CAPTAIN MICHAEL (MIKE) BIANCO
Council congratulated and welcomed Captain Michael (Mike) Bianco in his new
assignment; Captain Bianco gave a brief overview of his experience and said
he is looking forward to working in La Quinta.
4. GREENLEAF DESERT VIEW POWER, LLC. – A WOODY BIOMASS
ELECTRICAL GENERATING FACILITY ON THE CABAZON
RESERVATION IN MECCA, CALIFORNIA - PRESENTATION
OVERVIEW BY DIRECTOR OF OPERATIONS AND ENGINEERING
MITCHELL MARTIN
PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY: Mitchell Martin,
Director of Operations and Engineering with Desert View Power/Greenleaf
Power, provided a detailed presentation of the agency’s operations in
producing woody biomass electrical power in Mecca, California.
CONSENT CALENDAR
1. EXCUSE ABSENCE OF COMMISSIONER DORSEY FROM THE MAY
11, 2022 FINANCIAL ADVISORY COMMISSION MEETING
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2. RECEIVE AND FILE SECOND QUARTER FISCAL YEAR 2021/22
TREASURY REPORTS FOR OCTOBER, NOVEMBER, DECEMBER
2021
3. APPROVE DEMAND REGISTERS DATED FEBRUARY 11 AND 18,
2022
4. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE,
AND ADVERTISE FOR BID THE JEFFERSON STREET AT AVENUE
53 ROUNDABOUT PROJECT NO. 2017-09
5. APPROVE MEETING MINUTES OF FEBRUARY 1, 2022
6. APPROVE JOINT SPECIAL MEETING OF THE LA QUINTA CITY
COUNCIL AND HOUSING AUTHORITY MINUTES OF FEBRUARY 1,
2022
7. APPROVE MEETING MINUTES OF FEBRUARY 15, 2022
CONSENT CALENDAR COMMENTS:
Item No. 1 - Mayor Evans congratulated Financial Advisory
Commissioner Keith Dorsey on obtaining his doctorate.
Item No. 4 – Mayor Evans expressed her gratitude that the roundabout
project has been scheduled for summer, the slow season with the lowest
impact on residents and businesses.
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/
Radi to approve the Consent Calendar as recommended. Motion passed
unanimously.
BUSINESS SESSION – item moved for consideration to the end of the Agenda.
1. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH HGA TO
PROVIDE MASTER PLANNING AND PRELIMINARY DESIGN
SERVICES FOR THE LA QUINTA CULTURAL CAMPUS PROJECT NO.
2019-01
STUDY SESSION
1. DISCUSS SHORT-TERM VACATION RENTAL (STVR) PROGRAM
2021 CHARACTERISTICS, COMPLIANCE AND ENFORCEMENT
OVERVIEW; CURRENT AND FUTURE OBJECTIVES AND
INITIATIVES; AND CITIZENS’ MEASURE INITIATIVE UPDATE
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City Clerk Radeva, Code Compliance Meredith, and Permit Technician Lorette
presented the staff report, which is on file in the Clerk’s Office.
Council discussed the frequency and criteria for lifetime bans on properties
with unpermitted citations; difference in the type of corrective measures taken
when noise violations occur in a STVR versus noise violations by homeowners;
reluctance of residents to call the City hotline with complaints; confidential
nature of all complaint calls to the City’s hotline; no difference in handling of
anonymous versus non-anonymous complaint calls; concern regarding
residents making numerous false complaints to the hotline to boost complaint
numbers as a means to support a total ban; consequences of making habitual
false complaints; patrolling of properties known to be problematic; proactive
outreach to STVR owners taken and increased enforcement staff planned
before festivals begin in April; special event permits submitted for the festival
period; upcoming transient occupancy tax (TOT) forums for owners; update
on launching of the new TOT reporting forms, and customizations required;
feedback from permit holders, and adjustments made in response to their
suggestions; TOT audits done, and plan to conduct audits monthly going
forward; TOT reporting forms, reminders, and instructions emailed by staff to
all active STVR permit holders; improvements in accurate TOT reporting;
reasons for significant increase in TOT revenue in 2021 due to increased rental
rates, increased rental days in permitted properties, and reduction of
unpermitted STVRs, which did not pay TOT; collaboration with the two major
hosting platforms to ban unpermitted STVRs from advertising; savings to staff
resources due to the elimination of unpermitted STVR properties; future plans
to collaborate with other STVR platforms such as Craig’s List to insure only
permitted properties are advertised; progress of the positive results resulting
from the adjustments to, and enforcement of the STVR program;
reasonableness of the STVR ordinance regulations; staff’s efforts to close
loopholes in regulations as owners exploit them; remarkable quality and depth
of data collected and supplied by Staff; negative consequences of removing
STVR ordinance regulations such as re-emergence of unpermitted STVRs;
availability of current data on the City’s website; program now self-supporting
in that current fees now cover the STVR program’s operational and
management costs; and expected increase in STVR permits in exempted areas
as those new areas are developed.
Regarding the Citizens’ Initiative currently being circulated to ban non-hosted
STVRs in non-exempt areas, the Council discussed the citizens’ resubmittal in
January after they missed the deadline to submit the proof of publication on
their first submittal; means of checking the validity of signatures; details of
the affidavit signed by each petition circulator; concern that petition
circulators may not have up-to-date data on the program as they discuss the
matter with potential signers; the importance of posting current, accurate data
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on the City’s website to inform citizens; process for withdrawing one’s name
from a petition is handled by the Elections Official/City Clerk, and must be
done before the petition is submitted to the Elections Official/City Clerk; City
Clerk assistance provided to citizens who request information about the
Initiative, the Initiative proponents, or wish to sign it; requirements to file and
comply with the Fair Political Practices Commission (FPPC) regulations
regarding Committee formation, fundraising, etc.; and scope of the report on
the potential impacts of passage of the Initiative, including the impact on
capital improvements and reserve funds.
Direction to Staff: Prepare a Business Session Item on the scope and timing
of an impact report should the Initiative pass resulting in the elimination of
non-hosted STVRs in non-exempt areas and the lost City revenue from those
permits.
MAYOR EVANS RECESSED THE COUNCIL MEETING AT 5:55 P.M. FOR A
BRIEF RECESS
MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 5:59 P.M.
WITH ALL MEMBERS PRESENT
PUBLIC HEARINGS
1. ADOPT RESOLUTION TO VACATE 150-SQUARE-FOOT PORTION
OF AVENIDA MORALES PUBLIC RIGHT-OF-WAY FRONTING
51780 AVENIDA MORALES IN THE SANTA CARMELITA AT VALE
LA QUINTA SUBDIVISION, UNIT NO. 2 [RESOLUTION NO. 2022-005]
Associate Engineer Yu presented the staff report, which is on file in the Clerk’s
Office.
Council discussed the homeowners’ wall that is already in the area to be
vacated; updating the map to show the vacated area accurately; and notices
issued in compliance with state requirements.
MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:06 P.M.
PUBLIC SPEAKER: None
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:06 P.M.
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/
Sanchez to adopt Resolution No. 2022-005 as follows:
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, VACATING A 150-SQUARE-FOOT PORTION OF AVENIDA
MORALES PUBLIC RIGHT-OF-WAY FRONTING 51780 AVENIDA
MORALES IN THE SANTA CARMELITA AT VALE LA QUINTA
SUBDIVISION, UNIT NO. 2
Motion passed unanimously.
2. CONTINUED FROM FEBRUARY 15, 2022: INTRODUCE FOR FIRST
READING AN ORDINANCE APPROVING A DEVELOPMENT
AGREEMENT FOR POLO VILLAS RESIDENCES; CEQA: THE
PROJECT IS CONSISTENT WITH PREVIOUSLY ADOPTED
ENVIRONMENTAL ASSESSMENTS 2005-537 AND 2010-608;
LOCATION: WEST OF MADISON STREET BETWEEN AVENUES 50
AND 52 [ORDINANCE NO. 599]
Planning Manager Flores presented the staff report, which is on file in the
Clerk’s Office.
Council discussed the timeframe of the fiscal impact in the report; annual TOT
revenue from the project at completion; process to amend the development
agreement should the applicant request it during the 50-year term; fact that
development agreements run with the land not the developer/owners even if
parcels are separated; the inclusion of STVR allowance in the development’s
conditions, covenants and restrictions (CC&R) document; reminder that the
CC&R document and amendment thereto will be reviewed and approved by
the City; Planning Commission comments and concerns; development being
in an isolated, low-density area, and ideal location for hospitality residential –
exactly the intent of the Municipal Code in exempting Development
Agreements from the STVR new-permit-ban; possible reasons for no
responses to notices sent to surrounding homeowners regarding the
Development Agreement; and the development allowance for STVRs which
are subject to all the City’s STVR regulations in the Municipal Code.
MAYOR EVANS ANNOUNCED THAT THE PUBLIC HEARING REMAINED OPENED
FROM THE FEBRUARY 15, 2022 MEETING AND WAS CONTINUED TO THE DATE
CERTAIN OF MARCH 1, 2022
PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY: Fiona Quinn,
Applicant and VP Business Affairs with AvantStay.com – thanked the Council
for considering this project.
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:35 P.M.
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MOTION – A motion was made and seconded by Councilmembers Radi/Peña
to make a finding, included in Ordinance No. 599, that adopting this ordinance
is consistent with the previously adopted Mitigated Negative Declarations, EA
2005-537 and EA 2010-608 for Tracts 33085 and 36279. Motion passed
unanimously.
MOTION – A motion was made and seconded by Councilmembers Radi/Peña
to take up Ordinance No. 599 by title and number only and waive further
reading. Motion passed unanimously.
City Clerk Radeva read the following title of Ordinance No. 599 into the record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, APPROVING A DEVELOPMENT AGREEMENT BY AND
BETWEEN THE CITY OF LA QUINTA AND GTGF, LLC RELATING TO POLO
VILLAS RESIDENCES AND A FINDING THAT THE PROJECT IS
CONSISTENT WITH ENVIRONMENTAL ASSESSMENTS 2005-537 AND
2010-608; CASE NUMBER: DEVELOPMENT AGREEMENT 2021-003;
APPLICANT: GTGF, LLC
MOTION – A motion was made and seconded by Councilmembers Radi/
Sanchez to introduce at first reading Ordinance No. 599 to approve
Development Agreement 2021-0003 for Polo Villas Residences. Motion passed
unanimously.
MAYOR EVANS RECESSED THE COUNCIL MEETING AT 6:37 P.M. TO
CONDUCT THE SPECIAL JOINT MEETING OF THE CITY COUNCIL AND
PLANNING COMMISSION
MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 8:54 P.M.
WITH ALL MEMBERS PRESENT
BUSINESS SESSION – moved from earlier in the Agenda.
1. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH HGA TO
PROVIDE MASTER PLANNING AND PRELIMINARY DESIGN
SERVICES FOR THE LA QUINTA CULTURAL CAMPUS PROJECT NO.
2019-01
Management Analyst Mignogna presented the staff report, which is on file in
the Clerk’s Office.
Council discussed HGA’s experience with museum planning; type of event
planned for community input; criteria used to select HGA for the project; the
budget and scope of other projects by HGA; concern that “scope-creep” will
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occur beyond the Museum and lumber yard property, and exceed the funds
available; importance of keeping the Museum staff involved for functionality;
the vision for integrating the two properties; accessibility and seismic issues
with the lumber yard building; lumber yard building not currently designated
a historic building so tear down is one of the options; need for HGA to return
to Council with options and variations before plans are finalized and before
more than 10% of the contract budget is expended; and exploration of grant
funds by staff and HGA.
MOTION – A motion was made and seconded by Councilmembers Radi/
Fitzpatrick to approve agreement for contract services with HGA in the amount
of $457,300 to provide Master Planning and Preliminary Design Services for
the La Quinta Cultural Campus Project 2019-01; authorize the City Manager
to execute the agreement as recommended; and direct HGA to bring
preliminary concepts and budget back to Council prior to Step 9 of their
proposal. Motion passed unanimously.
DEPARTMENTAL REPORTS
All reports are on file in the City Clerk’s Office.
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Councilmember Peña said he attended an event at the La Quinta Resort today
celebrating the 40th Anniversary of long time employee Rosalinda Rodriguez
who has been with the La Quinta Resort since March 1, 1982, at which he
presented her with a City proclamation, and he also reported on the success
of the car show event in Old Town La Quinta on Saturday, February 26, 2022.
Mayor Evans reported on her participation in the Presidents’ Day Parade and
breakfast; and her attendance at the Desert Valley Builders Association with
Councilmembers Peña and Sanchez.
Councilmember Sanchez reported that he has received many compliments
from residents regarding the improvements at the skate park, particularly the
new shade structure.
REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2022, Mayor Evans reported on her participation
in the following organizations’ meetings:
CVAG EXECUTIVE COMMITTEE
GREATER PALM SPRINGS CONVENTION AND VISITORS’ BUREAU
IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY
COMMISSION
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La Quinta’s representative for 2022, Mayor Pro Tem Fitzpatrick reported on
her participation in the following organization’s meeting:
COACHELLA VALLEY MOUNTAINS CONSERVANCY
La Quinta’s representative for 2022, Councilmember Radi reported on his
participation in the following organization’s meeting:
SUNLINE TRANSIT AGENCY
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Sanchez to adjourn at 9:40 p.m. Motion passed
unanimously.
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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SPECIAL JOINT MEETING
OF THE LA QUINTA CITY COUNCIL
AND PLANNING COMMISSION
MINUTES
TUESDAY, MARCH 1, 2022
CALL TO ORDER
A special joint meeting of the La Quinta City Council and La Quinta Planning
Commission was called to order at 6:43 p.m. by Mayor Evans.
This meeting provided teleconferencing accessibility pursuant to Executive
Orders N-60-20 and N-08-21 executed by the Governor of California, and
subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the
state of emergency relating to novel coronavirus disease 2019 (COVID-19) and
enabling teleconferencing accommodations by suspending or waiving specified
provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
PRESENT: Commissioners Caldwell, Currie, Hassett, McCune, Proctor,
Tyerman, Chairperson Nieto
ABSENT: None
STAFF PRESENT: City Manager McMillen, City Attorney Ihrke, City Clerk
Radeva, Acting Deputy City Clerk McGinley, Director of Business Unit and
Housing Development Villalpando, Public Works Director/City Engineer
McKinney, Design and Development Director Castro, Planning Manager Flores,
and Senior Planner Flores.
PLEDGE OF ALLEGIANCE
Planning Commission Chairperson Nieto led the audience in the Pledge of
Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA
Councilmember Peña said he will recuse himself from participation and
discussion of Study Session Item No. 1 due to a potential conflict of interest
CONSENT CALENDAR ITEM NO. 13
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stemming from the proximity of his real property to the project area. Council
concurred.
COUNCILMEMBER PEÑA LEFT THE DAIS FOR THE DURATION OF THE
SPECIAL JOINT MEETING
STUDY SESSION
1. VILLAGE COMMERCIAL DISTRICT DEVELOPMENT UPDATE
Senior Planner Flores presented the staff report, which is in file in the Clerk’s
Office.
Council and Commissioners discussed correcting the map to show the small
paisley-shaped City-owned lot as Village Commercial (VC); status of IID’s
underground utility plans for the 16-apartment project; status of the mixed
use development on Desert Club; for height perspective, the Embassy Suites
is 60 feet; importance to underground the utilities in the VC district; acquiring
more City property to create opportunities; encouraging development of
tourist homes/apartments above commercial uses; the Village build-out EIR
is a major benefit; IID process for undergrounding utilities is a hinderance in
moving forward due to small developer margins on the small lots; phasing and
prioritizing burying utilities to spur development of key Village lots;
opportunity for exciting development all around the Park, west of Old Town;
developer interest in building multi-family and mixed use; feasibility of
undergrounding utilities, and spreading the cost so it’s reasonable for
developers; consideration of a central parking structure to free up lots for
development and to concentrate traffic; support for identifying a site for a
future parking structure so that locals don’t avoid the area during the tourist
season; the significant cost of approximately $7.5 million for a three-level
parking structure; the success to date of creating a dynamic Village
atmosphere with walkability, artwork, roundabouts, etc.; parking garage
important in the future, and parking fees may make it more financially
feasible; the opportunities the completed Talas development will provide to
the Village; multi-use development more appropriate for the Village than
single family tourist homes; the feasibility of the City paying to bury utilities
and then recouping the cost from future developers; re-examining the criteria
for STVRs in the VC zone as the current multi-unit (3+) requirement
eliminates the small lots that cannot accommodate multiple units; allowance
of tiny homes by changing the current Code that requires homes to be a
minimum of 1,200 square feet; dwindling opportunities for lot consolidation;
current number and location of STVR permits in the VC district; importance of
offering flexibility to developers regarding small lots, e.g., parking, utilities,
hospitality use, etc.; working with developers to determine what combination
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CITY COUNCIL AND PLANNING COMMISSION
of uses pencil out, but refusing land-holds; reminder that extra parking was
added to the Library lot in anticipation of accommodating nearby
developments; parking needs over the next 10 years may change so City must
be strategic and flexible; the effect electric and self-driving cars will have on
parking needs; reconfiguring some large lots to make them attractive to
developers; feasibility study planned for burying utilities includes phasing,
prioritization and financing; a parking structure study would have to be flexible
since future needs are unknown, and links to Talas and Highway 111 not yet
established; both a stand-alone large concrete parking structure and multiple
small structures must be considered as well as parking technology such as
automated parking mechanisms; structures can be money generators;
scooters can be used to move people from structures to Village destinations;
Library lot as possible site for a structure; examination of constraints,
challenges and financing is necessary and consideration of all Village
properties sharing the cost of parking and burying utilities; parking structures
can be multi-use and facades can be camouflaged; and free parking could
stimulate higher sales and sales tax from businesses.
Direction to Staff: (A) conduct a feasibility study regarding undergrounding
utilities, (B) provide options regarding future parking, (C) explore zoning
amendments to allow tiny homes in certain areas and STVRs in VC for all size
units, and (D) explore removing retention basin requirement on small lots.
COUNCIL AND PLANNING COMMISSION MEMBERS’ ITEMS – None.
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Fitzpatrick to adjourn the Special Joint Meeting at 8:28
p.m. Motion passed unanimously by the City Council and the Planning
Commission.
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
161
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SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP
CITY COUNCIL MINUTES
SPECIAL MEETING
ANNUAL COMMUNITY WORKSHOP
SATURDAY, MARCH 12, 2022
CALL TO ORDER
A special meeting of the La Quinta City Council was called to order at 9:03 a.m.
by Mayor Evans to conduct the City’s Annual Community Workshop.
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, and Mayor Evans
ABSENT: Councilmember Sanchez
MOTION – A motion was made and seconded by Mayor Pro Tem
Fitzpatrick/Councilmember Radi to excuse Councilmember Sanchez’s absence
from this meeting. Motion passed: 4-1 – ayes (4), noes (0), absent (1 –
Sanchez), abstain (0).
COMMUNITY MEMBERS SIGNED IN: 53
CITY STAFF PRESENT: 23
CONFIRMATION OF AGENDA – Confirmed
PLEDGE OF ALLEGIANCE
Mayor Evans led the audience in the Pledge of Allegiance
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
– None.
STUDY SESSION
1. ANNUAL COMMUNITY WORKSHOP: “PROPELLING FORWARD – THE
POWER OF COLLABORATION AND THE ROAD TO RECOVERY”
Mayor Evans welcomed all participants to the annual community workshop and
explained the purpose of the workshop.
City Manager McMillen introduced himself, welcomed all participants, and
provided an overview of the workshop agenda and objectives.
Director of Business Unit and Housing Development Villalpando affirmed La
Quinta’s sacred values set by the community:
Health and Wellness
CONSENT CALENDAR ITEM NO. 14
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SPECIAL MEETING ANNUAL COMMUNITY WORKSHOP
High Quality Aesthetics
Vibrant and Safe Community
Visually Beautiful City
Cultural Diversity
Finance Director Martinez presented the City’s current financial status and 10-
year revenue and expenditure projections; a hand-out of the financial projects
was distributed to Council, made publicly available, and incorporated into the
public record and agenda packet of this meeting.
City Clerk Radeva provided an overview of the Short-Term Vacation Rental
(STVR) Program characteristics, compliance status, and taxes, fees, and STVR
Program costs for 2021 calendar year, and citizens’ initiative petition status; a
hand-out of the STVR areas map was distributed to Council, made publicly
available, and incorporated into the public record and agenda packet of this
meeting.
A summary overview of the City’s completed projects and accomplishments over
the last year was presented by Staff.
MAYOR EVANS RECESSED THE COMMUNITY WORKSHOP FOR A BRIEF
BREAK AT 10:15 A.M.
MAYOR EVANS RECONVENED THE COMMUNITY WORKSHOP AT 10:43 A.M.
WITH ALL ATTENDING COUNCILMEMBERS PRESENT
Staff presented the City’s initiatives and Big Rocks projects for fiscal year
2022/23:
Community Resources Department
Wellness Center – expand services and operations to 7-days per week
Ironman and AM/EX Golf Tournament collaborations
Concerts in the Park – increase the number of events for this program
series
Design and Development Department
Talus project – continue to facilitate development and construction
Highway 111 Corridor Specific Plan – streamline existing specific plan
requirements
Al Fresco Dining Program – refine the program to allow for safe and
visually appealing outdoor dining operations
2021-29 Housing Element – adopt the housing element
Village Cultural Campus Master/Vision Plan – conduct a study
New permit management software – implement a new software to
enhance functionality and increase customer service
Historic Resources Survey – update the survey
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Public Works Department
Public Safety Camera System Phase II – additional locations,
installation of fiber cables to increase clarity of video stream at night,
possible license plate reader
Village Area Lighting – replace the pistachio-colored light posts with
smart lighting infrastructure
La Quinta Park Upgrades – update the splash pad, replace the existing
fountain, install retaining wall along the back path, and repurpose the
existing skate park to another recreational amenity
Workshop participants were teamed by tables and asked to collaborate on
ranking the top two Big Rocks projects most important to the community, and
to select a spokesperson to report out for each table. The top two projects
recommended by each table were added to the “Big Rock Projects” list and
participants were asked to vote on each project based on their priority.
The community voted on the projects below, listed based on ranking order:
1. Undergrounding Utilities
2. La Quinta Park Upgrades
3. Public Safety Camera System Phase II
4. Additional Concerts in the Park
5. Coral Mountain Park – Cahuilla History Incorporation
6.1 Shade Shelters at Parks & Bus Stops
6.2 Affordable Housing
Marketing Manager Graham noted the following upcoming City events:
La Quinta Spring Business Update – April 6, 2022, from 4:30 p.m. to 7:30
p.m. at the SilverRock Park; and
City’s 40th Birthday Celebration – April 30, 2022, from 9 a.m. to 12 p.m.,
at the Civic Center Park.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: – Alena Callimanis, La Quinta – expressed her gratitude for
the community workshop and for giving residents an opportunity to voice their
opinions.
Ms. Callimanis submitted written comments in opposition of the Coral Mountain
Resort project, which were distributed to Council, made publicly available, and
incorporated into the public record and agenda packet of this meeting.
Mayor Evans said La Quinta resident Linda Stoddart submitted written comments
noting that traffic signal turning errors at intersections with very little traffic are
inefficient and cause unnecessary extra gas usage.
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PUBLIC SPEAKER: – Philip Bettencourt, La Quinta – said he serves on the
Imperial Irrigation District (IID) Coachella Valley Energy Commission as the At-
Large Commissioner for Cities, and the Commission’s objective is to develop a
long-term strategic plan for continued energy service to the Coachella Valley
following the 2033 expiration of the 99-year lease between IID and the Coachella
Valley Water District.
PUBLIC SPEAKER: – Mario Sewell, La Quinta – said he and his wife are 18-year
residents of La Quinta; feels most of the important issues have been discussed,
such as undergrounding utilities, dealing with sun-chargers (sic, solar panels) in
parks and elsewhere, global warming; noted art is more important than ever,
people come from all over the world to visit the Cove; and he enjoys riding bikes.
PUBLIC SPEAKER: – Tammy Gordon, La Quinta – reminded everyone of the
importance to dump and drain standing water in their yards to help mitigate the
spread of mosquitos and other bug threats to public health; and said this would
aid the Coachella Valley Mosquito and Vector Control District in protecting our
communities.
CLOSING COMMENTS
Marketing Manager Graham said residents can download the City’s GoRequest
app on their phones and easily report any maintenance and code compliance
issues.
Mayor Evans and Councilmembers thanked the participants for their time and
commitment to La Quinta; and noted community input and engagement are vital
in shaping our community’s future and vision of tomorrow.
MAYOR’S AND COUNCILMEMBERS’ ITEMS – None.
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Fitzpatrick/Radi to adjourn at 11:56 a.m. Motion passed: 4-1
– ayes (4), noes (0), absent (1 – Sanchez), abstain (0).
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL
MINUTES
TUESDAY, MARCH 15, 2022
CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 4:01
p.m. by Mayor Evans.
This meeting provided teleconferencing accessibility pursuant to Executive
Orders N-60-20 and N-08-21 executed by the Governor of California, and
subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the
state of emergency relating to novel coronavirus disease 2019 (COVID-19) and
enabling teleconferencing accommodations by suspending or waiving specified
provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Councilmembers Fitzpatrick, Peña, Radi, Sanchez, Mayor Evans
ABSENT: None
STAFF PRESENT: City Manager McMillen, City Attorney Ihrke, City Clerk
Radeva, Administrative Assistant Fuentes, Director of Business Unit and
Housing Development Villalpando, Marketing Manager Graham, Community
Resources Director Escobedo, Community Resource Manager Calderon, Public
Safety Manager Mendez, Management Analyst Calderon, Human Resources
Analyst Tripplet, Public Works Director/City Engineer McKinney, Finance
Director Martinez, Interim Finance Manager Hallick, Design and Development
Director Castro, Planning Manager Flores, Building Official Ortega.
CONFIRMATION OF AGENDA
City Manager McMillen asked to add an “Employee Recognition” item to
Announcements, Presentations, and Written Communications section of the
agenda; and noted that Public Works Director/City Engineer McKinney is
available to provide an update under Departmental Reports Item No. 7 on the
Agenda, on the City’s Americans with Disabilities Act (ADA) improvements
along Avenida Bermudas, funded through the Community Development Block
Grant (CDBG) grant funding program administered by the Federal Department
of Housing and Urban Development (HUD) via the County of Riverside.
Mayor Evans said she would like to comment on Consent Calendar Item No. 2.
Council concurred.
CONSENT CALENDAR ITEM NO. 15
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PLEDGE OF ALLEGIANCE
Councilmember Radi led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY: Alena Callimanis, La
Quinta – said she is a reading volunteer at Coachella Valley Elementary School
and on her way to City Hall; thanked Council for the wonderful Annual
Community Workshop; expressed concern that the number of short-term
vacation rental (STVR) permits requested by Coral Mountain would result in a
50% increase in total City-issued STVR permits if approved.
PUBLIC SPEAKER IN-PERSON: Lynn Langdon, La Quinta – asked Council to
look into the increased frequency and noise of low flying airplanes/jets over
the La Quinta Cove; and said the Historical Society would like to add her 1937
casita to their tours so she would like to install a historic plaque outside, and
asked if a no-parking red curb could be added in front.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
EMPLOYEE RECOGNITION - ADDED PRESENTATION AT CONFIRMATION OF
AGENDA
City Manager McMillen recognized Community Resources Director Escobedo
for his recent graduation from the United States Airforce Academy in San
Antonio, Texas and welcomed him back. City Manager McMillen also
recognized and thanked the department staff who stepped up during Mr.
Escobedo’s absence: Community Resources Manager Calderon, Public Safety
Manager Mendez, and Human Resources Analyst Triplett.
1. PRESENTATION BY COMMUNITY ENGAGEMENT MANAGER
ARTURO AVILES WITH OAK VIEW GROUP – UPDATE ON
ACRISURE ARENA, A MULTI-PURPOSE 10,000-SEAT INDOOR
ARENA, OPENING IN LATE 2022 IN THE COACHELLA VALLEY
PUBLIC SPEAKER VIA TELECONFERENCE ACCESSIBILITY: Arturo Aviles,
Community Engagement Manager with Oak View Group, provided a detailed
presentation on the Acrisure Arena, off Varner Road, north of Interstate 10 in
Thousand Palms.
2. TALUS – PROJECT STATUS UPDATE
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PUBLIC SPEAKERS IN-PERSON: Senior Project Manager Josh Frantz with
Robert Green Company, and Chief Operating Officer with Rilington Group
Bruce Maize provided a detailed presentation on the status of the Talus
project. Robert Green, President of the Robert Green Co. provided an update
on project funding and the recently reauthorized EB-5 program whereby
investors of a half million dollars or more are eligible for a U.S. Visa; updates
will occur monthly with the City Manager on logistics, transfer of the golf
course and all project-related information to avoid communication gaps.
3. PRESENTATION BY BURRTEC WASTE AND RECYCLING – UPDATE
ON THE CITY’S COMPLIANCE EFFORTS WITH CALIFORNIA
SENATE BILL 1383 REGULATIONS REGARDING ORGANIC WASTE
MANAGEMENT AND RECYCLING
PUBLIC SPEAKER IN-PERSON: Mike Veto, District Environmental Coordinator
with Burrtec Waste and Recycling, provided information on how Burrtec will
comply with SB 1383, the Short-Lived Climate Pollutant Reduction Law which
aims to reduce disposal of organic waste in landfills by 75% by 2025, and the
education campaign planned to inform residents.
CONSENT CALENDAR
1. ADOPT ORDINANCE NO. 599 ON SECOND READING APPROVING
DEVELOPMENT AGREEMENT 2021-0003 FOR POLO VILLAS
RESIDENCES; CEQA: THE PROJECT IS CONSISTENT WITH
PREVIOUSLY ADOPTED ENVIRONMENTAL ASSESSMENTS 2005-
537 AND 2010-608; LOCATION: WEST OF MADISON STREET
BETWEEN AVENUES 50 AND 52
2. AUTHORIZE OVERNIGHT TRAVEL FOR THE MARKETING
MANAGER TO ATTEND 2022 DESTINATIONS INTERNATIONAL
MARKETING AND COMMUNICATIONS SUMMIT IN SEATTLE,
WASHINGTON, APRIL 24-26, 2022
3. AFFIRM RESOLUTION NO. 2021-035 FINDINGS RELATED TO THE
STATE OF EMERGENCY DUE TO COVID-19 AUTHORIZING THE
CITY MANAGER TO CONTINUE TO IMPLEMENT TELECONFERENCE
ACCESSIBILITY TO CONDUCT PUBLIC MEETINGS PURSUANT TO
ASSEMBLY BILL 361 (STATS. 2021, CH. 165)
4. APPROVE DEMAND REGISTERS DATED FEBRUARY 25 AND
MARCH 4, 2022
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5. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
DECEMBER 31, 2021
6. ACCEPT ON-SITE IMPROVEMENTS ASSOCIATED WITH THE POLO
VILLAS RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 36279)
LOCATED ON THE SOUTHWEST CORNER OF MADISON STREET
AND VISTA BONITA TRAIL
7. REVIEW GENERAL PLAN AND HOUSING ELEMENT ANNUAL
PROGRESS REPORTS FOR CALENDAR YEAR 2021 AND
AUTHORIZE SUBMITTAL TO THE STATE OFFICE OF PLANNING
AND RESEARCH AND DEPARTMENT OF HOUSING AND
COMMUNITY DEVELOPMENT
8. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE,
AND ADVERTISE FOR BID THE LA QUINTA LANDSCAPE
RENOVATION IMPROVEMENTS PROJECT, LOCATED AT THE LA
QUINTA DESERT PRIDE DEVELOPMENT, ON THE SOUTH SIDE OF
MILES AVENUE AND WEST SIDE OF ADAMS STREET, PROJECT
NO. 2016-03F2
9. ADOPT RESOLUTION TO REAFFIRM ADOPTION OF ANNUAL
ASSESSMENT FOR COUNTY SERVICE AREA 152, AUTHORIZE
RIVERSIDE COUNTY TO CONTINUE TO LEVY ASSESSMENTS, AND
INDEMNIFY AND HOLD THE COUNTY HARMLESS FOR LEVYING
ASSESSMENTS ON CITY PARCELS [RESOLUTION NO. 2022-006]
10. APPROVE PURCHASE OF TRAFFIC SIGNAL MAINTENANCE
EQUIPMENT FROM JTB SUPPLY COMPANY
11. RECEIVE AND FILE FISCAL YEAR 2020/21 DEVELOPMENT
PROJECT FEE REPORT
Comments on Consent Calendar Items:
Item No. 2 - Mayor Evans noted that the City’s Marketing Manager Graham
will be a presenter at the Summit in Seattle discussing large events in small
cities, and as a presenter, her Summit registration fee has been waived.
Item No. 4 – Mayor Evans noted that this item included the replacement of 46
shade structures in La Quinta parks.
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City Clerk Radeva said the following WRITTEN PUBLIC COMMENTS were
received, distributed to Council, made publicly available, and incorporated into
the agenda packet and public record of the meeting:
Item No. 3 – Brad Anderson, Rancho Mirage – opposing teleconference
accessibility for public meetings.
Item No. 11 – The Desert Valley Builders’ Association sent a Letter of
Satisfaction on fiscal year 2020/21 annual Development Project Fee
Report.
MOTION – A motion was made and seconded by Councilmembers
Peña/Fitzpatrick to approve the Consent Calendar as recommended, with Item
No. 1 adopting Ordinance 599, Item No. 3 reaffirming Resolution No. 2021-
035, and Item No. 9 adopting Resolution No. 2022-006. Motion passed
unanimously.
BUSINESS SESSION
1. ORDER REPORT, PURSUANT TO CALIFORNIA ELECTIONS CODE
SECTION 9212, TO ASSESS THE FISCAL, ECONOMIC, AND
RELATED IMPACTS OF THE PROPOSED INITIATIVE MEASURE,
CURRENTLY IN CIRCULATION, SEEKING TO PHASE-OUT AND
PERMANENTLY BAN NON-HOSTED SHORT-TERM VACATION
RENTALS IN NON-EXEMPT AREAS BY JANUARY 1, 2025
City Clerk Radeva presented the staff report, which is on file in the Clerk’s
Office.
Council discussed the importance of including current trends such as STVR use
by remote workers; the prospects provided by the current ordinance in
achieving housing opportunities; and the effects the Initiative would have on
the recent 10-year financial projections must be included in the study.
MOTION – A motion was made and seconded by Councilmembers
Peña/Sanchez to order a report, pursuant to California Elections Code section
9212, to assess the fiscal, economic, and related impacts of the proposed
initiative measure, currently in circulation, seeking to phase-out and
permanently ban non-hosted short-term vacation rentals in non-exempt areas
by January 1, 2025; and authorize the City Manager to enter into a
professional services agreement with a qualified firm to prepare the report at
the recommendation of the City’s Executive Team. Motion passed
unanimously.
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2. ADOPT RESOLUTION TO ADD SENIOR BUILDING
INSPECTOR/PLANS EXAMINER POSITION; RECEIVE AND FILE
FISCAL YEAR 2021/22 MID-YEAR BUDGET REPORT, APPROVE
THE RECOMMENDED BUDGET ADJUSTMENTS, AND DESIGNATE
RESERVE FUNDING ALLOCATIONS [RESOLUTION NO. 2022-007]
Finance Director Martinez presented the staff report, which is on file in the
Clerk’s Office.
Council discussed the increase in credit card processing fees; the small
percentage of property tax revenue received by the City as opposed to the
County; the upward adjustment of transient occupancy tax revenue, with 30%
coming from STVRs; the gradual improvement in residents’ quality of life since
the current STVR ordinance took effect; personnel adjustments; accounting
for inflation and increased cost of fuel, etc.; increase in fire department
services; allocation to the unfunded pension trust benefits; stability afforded
by fully funding every General Fund Reserve category, which allows response
to disasters such as the substantial economic support given to City businesses
during the COVID pandemic; credit for the City’s economic health goes in large
part to voters who approved Measure G, the Council, the Financial Advisory
Committee, and City Staff; the effect inflation will have in reducing the value
of each dollar and therefore, the City’s spending power; the expectation that
in time, the attrition of STVR permits will be reversed by new STVR permits in
exempt areas; and the shortage of applicants with the skill set needed to fill
the Building Inspector position, and the possibly of establishing an in-house
Inspector apprenticeship program.
MOTION – A motion was made and seconded by Councilmembers Peña/
Sanchez to adopt Resolution No. 2022-007 approving a new Senior Building
Inspector/Plans Examiner position:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, AMENDING FISCAL YEAR 2021/22 ADOPTED SALARY
SCHEDULE TO INCLUDE A SENIOR BUILDING INSPECTOR/PLANS
EXAMINER
Motion passed unanimously.
MOTION – A motion was made and seconded by Councilmembers Peña/
Sanchez to receive and file fiscal year 2021/22 Mid-Year Budget Report;
approve the recommended budget adjustments, and designate reserve
funding allocations. Motion passed unanimously.
STUDY SESSION – None
PUBLIC HEARINGS – None
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DEPARTMENTAL REPORTS
All reports are on file in the City Clerk’s Office.
Item No. 7 – Public Works Director/City Engineer McKinney provided an
update on the purpose of the new ramps/safety pads construction on Avenida
Bermudas as part of the City’s required Americans with Disabilities Act
improvements funded by Federal Community Development Block Grants.
Item No. 2 – Council discussed the City Attorney’s report on California Senate
Bill 9 regarding housing development approvals and the reduction of local
control.
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Councilmember Peña reported on his attendance at the ribbon cutting
ceremony at La Quinta High School; the Art Celebration; the Volunteer
Luncheon; the La Quinta High School Football Program Banquet; and the
Community Workshop.
Mayor Evans reported on her attendance at the Costco Journeys Program
event; the Women’s Leaders Forum; the Senior Citizen Outreach event hosted
by the Masonic Lodge; the Hunger Hero award presented to the City by the
FIND Food Bank; and the 80 trees planted as part of the Arbor Day event by
the Boy Scouts and other volunteers at the SilverRock Event Park on March
12, 2022.
REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2022, Mayor Pro Tem Fitzpatrick reported on
her participation in the following organizations’ meetings:
COACHELLA VALLEY MOUNTAINS CONSERVANCY
RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)
ADJOURNMENT
There being no further business, a motion was made and seconded by
Councilmembers Radi/Fitzpatrick to adjourn at 5:58 p.m. Motion passed
unanimously.
Respectfully submitted,
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CITY COUNCIL MINUTES Page 8 of 8 MARCH 15, 2022
MONIKA RADEVA, City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: APPROVE THE 2022 LEGISLATIVE POLICY GUIDE
RECOMMENDATION
Approve the 2022 Legislative Policy Guide and authorize the Mayor, one
Council Member, and the City Manager to issue letters within the scope of
these policies.
EXECUTIVE SUMMARY
•The 2022 Legislative Policy Guide (Guide) details the Council’s positions
on issues that are currently, or anticipated to be, the focus of proposed
legislation and allows the City to weigh in on legislative matters that
may impact the City.
•The Guiding Principles and Policy Positions presented in the Guide serve
as the Council’s direction on pending legislation and enable staff to
immediately respond to proposed legislation in a timely matter.
•The Guide has been updated with proposed legislation pending approval
this calendar year that would impact the City in areas such as Public
Safety, Transportation and Public Works, COVID-19 Recovery,
Community Development, Revenue and Taxation, and the Environment.
FISCAL IMPACT – None
BACKGROUND/ANALYSIS
The legislative landscape is constantly changing, producing pending legislation
that may impact the City’s ability to conduct business and provide services.
The Guide (Attachment 1) enables the City to have a voice on emerging issues
and allows staff to take immediate action on pressing legislation.
The Guiding Principles presented in the Guide direct the City’s legislative
advocacy initiatives which include: Enhance local authority, Sustain fiscal
responsibility, Foster economic development, Promote health and wellness,
Support public safety, and Encourage preservation of the environment.
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The Guide provides an overview of important legislative developments arising
in 2022 and connects them to emerging trends in our area. It also itemizes
the Council’s policy position on key legislative areas such as economic
development, finance, transportation, and public safety. The positions
contained in the Guide are intended to supplement the broad range of goals,
policies, and programs reflected in the General Plan, Municipal Code, and other
adopted documents.
The Guide has been updated with proposed legislation pending approval this
calendar year that would impact the City in areas such as Public Safety,
Transportation and Public Works, COVID-19 Recovery, Community
Development, Revenue and Taxation, and the Environment. Samples of
pending legislation and corresponding page number in the Guide include:
•SB 1475 – Blood Bank Collections (page 4)
•AB 1599 – Reduced Felony Threshold for Theft Crimes (page 4)
•SB 387 – Youth Mental and Behavioral Health (page 4)
•ACA 7 – Local Government Land Use and Zoning (page 6)
•SB 45 – State Assistance for Organic Waste Compliance (page 7)
•AB 1789 – Grant Program for Non-Motorized Trails (page 7)
•2022-23 Proposed State Budget (page 8)
The City receives informational updates on legislative efforts through a variety
of channels, including the League of California Cities, City lobbyist Gonsalves
and Son, and the City Attorney. Gonsalves and Son provides weekly phone
and email updates with staff, monthly summaries, and legislative reports with
an overview of each bill and current status.
ALTERNATIVES
The Guide is a resource for both Council and staff to expedite responses on
legislative matters. Staff does not recommend an alternative to having the
Guide, but Council may choose to modify the Guiding Principles and/or Policy
Positions.
Prepared by: Jeremy Griffin, Management Specialist
Approved by: Gilbert Villalpando, Director
Attachment: 1. Legislative Policy Guide 2022
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ATTACHMENT 1
LEGISLATIVE POLICY GUIDE
2022
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2
2022 Legislative Policy Guide
The Legislative Policy Guide (Guide) is a tool for the City to navigate through the legislative
landscape. This document details the City’s policy positions on priority issues and provides
a comprehensive approach to allow staff to take immediate action on pressing legislation
under City Council direction. The Guide identifies legislative trends and active legislation
that may have an impact on the City’s interests and affairs, and supplements other
Council-established goals and policies. It is intended to be updated on a regular basis.
Guiding Principles
The City of La Quinta is a charter city that supports legislation aimed at preserving local
authority. Additional regulation or mandates that undermine local control are
detrimental to quality service delivery.
The City of La Quinta has been able to successfully maneuver through redevelopment
dissolution and economic downturn through prudent, disciplined spending and cost-
effective stewardship of City resources. Therefore, the City supports measures that
promote fiscal stability.
The City of La Quinta generally supports legislative efforts designed to foster economic
development tools and funding options for effective service delivery.
The City of La Quinta actively seeks to promote a healthy and vibrant community that
provides various recreational activities and opportunities for residents to enjoy the
unique benefits of La Quinta.
The City of La Quinta strongly supports community safety by providing high quality law
enforcement and fire services and maintaining health and safety standards for its
residents.
The City of La Quinta is a thriving desert oasis that supports a proactive and thoughtful
stance regarding the enhancement and conservation of the desert environment that
surrounds us, including the Salton Sea.
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The Guide is to intentionally promote the adoption of legislation that will establish
sound public policy for responsible governance; protect and enhance public health,
safety, and welfare; and aid in the City’s delivery of high-quality services to its
residents.
The Guide is intended to articulate the City’s positions on issues that are currently,
or are anticipated to be, the focus of future legislation. The positions contained in
the Guide are intended to supplement the broad range of goals, policies, and
programs reflected in the General Plan, Municipal Code, and other adopted
documents. Therefore, advocacy efforts may be based on references articulated in
these policy documents as they provide current direction for the City organization.
City departments are encouraged to review proposed legislation to determine how
it relates to the City’s legislative platform and recommend a position that they
determine to be “high priority” and recommend that the Mayor write letters, contact
legislators, and otherwise communicate the position of the City as appropriate. The
Mayor, or designee after conferring with the City Manager, may authorize staff to
contact legislators to advocate for or against legislation that is consistent with the
City’s legislative platform.
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4
Legislation Impacting Us
The public policy landscape is constantly changing, and it is incumbent on the City to stay
up to date on the latest developments. Anticipating the effects emergent legislation may
have on the community is imperative. Below is a short outline of impact in key areas.
SB 1475 (Glazer) Blood Banks: Collection
Senate Bill 1475 authorizes blood collection at a blood bank when a physician or surgeon is not
physically present. The blood bank’s medical director and medical advisory committee must
approve and the employee in charge must be a registered nurse. The registered nurse may be
physically present or available via telehealth. This telehealth option will ensure the ongoing access
to a tenuous blood supply by patients in urgent need of blood transfusions, especially post-
pandemic, and keep the shelves filled with donated blood.
AB 1599 (Kiley) Proposition 47: Repeal
Assembly Bill 1599 repeals and amends certain definitions and penalties for theft crimes and the
possession of controlled substances, except those related to concentrated cannabis. Proposition
47, the Safe Neighborhoods and Schools Act of 2014, reclassified certain crimes from felonies to
misdemeanors, including petty theft and shoplifting crimes not exceeding $950. This bill lowers
the felony threshold from $950 to $400 for retail theft and theft crimes targeting senior citizens
and dependent adults.
Related Proposition 47 bills pending approval: AB 1597, AB 1603, AB 1613, AB 2398, AB 2543,
AB 2545, AB 2718, SB 1108.
SB 387 (Portantino) Pupil Health: School Employee and Pupil Training: Youth Mental
and Behavioral Health
Senate Bill 387 requires a Local Educational Agency, on or before January 1, 2025, to certify to
the Department of Education that 75 percent of its classified and certified employees having direct
contact with pupils at each school have received specified youth behavioral health training. This
required training will help school employees identify the signs of mental and behavioral health
issues such as schizophrenia, bipolar disorder, clinical depression, and anxiety disorders among
pupils in grades 7-12, especially during and after the COVID-19 pandemic.
SB 871 (Pan) Public Health: Immunizations
Existing law prohibits the governing authority of a school or other institution from admitting any
pupil of any public or private elementary or secondary school, childcare center, day nursery,
nursery school, family day care home, or development center, unless they have been fully
immunized against various diseases. Senate Bill 871 would remove an exception relating to
Hepatitis B and add the requirement to be fully immunized against COVID-19.
PUBLIC SAFETY
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5
AB 1738 (Boerner Horvath) Building Standards: Installation of Electric Vehicle Charging
Stations: Existing Buildings
Assembly Bill 1738 requires the Department of Housing and Community Development (HCD) to
propose mandatory building standards for the installation of electric vehicle charging stations with
Level 2 or direct current fast charger electric vehicle supply equipment in existing multi-family
dwellings, hotels, motels, school buildings, and non-residential buildings. Pending the updated
Building Standards Code effective July 2024, all permits with retrofits to existing multi-family
dwellings, schools, hotels, motels, and nonresidential buildings will require electric vehicle
charging stations.
AB 1727 (Medina) Public Works: Fees: Small Business
Assembly Bill 1727 reduces the Department of Industrial Relations’ application fee of $400 for a
small business public works contractor or subcontractor to a lower amount to be specified later.
A public works small business must be registered with the Department prior to bidding on or
engaging in a public works performance contract. This would also require the application fee for
a small business to be prorated based on the number of months the registration is valid for,
rather than annually.
AB 1713 (Boerner Horvath) Vehicles: Required Stops: Bicycles
Assembly Bill 1713 requires a person, 18 or older, riding a bicycle that when approaching a stop
sign at the entrance of an intersection, to yield the right-of-way to any vehicles that have either
stopped at or entered the intersection, or that are approaching on the intersecting highway close
enough to constitute an immediate hazard, and to pedestrians, and continue to yield the right-
of-way to those vehicles and pedestrians until reasonably safe to proceed. This would require
other vehicles to yield the right-of-way to a bicycle that, having yielded as prescribed, has
entered the intersection.
SB 847 (Hurtado) COVID-19 Relief: Tenancy: Grant Program
Senate Bill 847 would, until January 1, 2025, create a grant program under HCD and award a
program grant to a qualified applicant on a first-come, first-served basis. A "qualified applicant"
means a landlord who satisfies certain criteria, including that the landlord has applied for rental
assistance funds in the State Rental Assistance Program and either received a negative final
decision or is still waiting over 20 days for a decision. The grant amount would be the actual rental
debt owed by the tenant. This applies to owners of residential properties and units only.
TRANSPORTATION AND PUBLIC WORKS
COVID-19 RECOVERY
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6
ACA 7 (Muratsuchi) Local Government: Police Power: Municipal Affairs: Land Use and
Zoning
This ballot measure would amend the California Constitution to specify that actions by a charter
city or county related to zoning, development, or land use would be a municipal affair, and prevail
over conflicting state laws. Cities can enact new laws to purposely conflict with state laws such as
Senate Bill 9 (lot splits and duplexes in single-family residential zones). The state cannot modify
how it appropriates funding or funding preference to cities and counties based on state law
conformity. The measure would give most zoning and land use control back to local jurisdictions.
SB 1430 (Melendez) Energy: Building Standards: Photovoltaic Requirements
Senate Bill 1430 would, until January 1, 2030, suspend any existing regulation that requires a new
single-family residential home to install a photovoltaic system (solar panels). To reduce building
costs, this bill would provide that every city and county within the state, and their building
departments, are not required to enforce any existing regulation regarding the requirement for
solar panels on new single-family residential homes.
Ballot Initiative 21-0042A1: Taxpayer Protection and Government Accountability Act
This active ballot initiative protects residents from new and increased taxes and fees unless they
vote on them first. It would be more difficult for the state and local jurisdictions to impose taxes
and fees without more involvement and outreach with the public. New taxes and fees, tax
increases, and fee schedule adjustments would have to be clearly identified and used only as
intended. However, this initiative could also decrease or even eliminate needed revenue streams
from fees and taxes, potentially impacting the current level of services. This would take control
away from local governments to initiate, impose, and update local taxes and fees as needed.
COMMUNITY DEVELOPMENT
REVENUE AND TAXATION
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7
SB 45 (Portantino) Short-Lived Climate Pollutants: Organic Waste Reduction Goals:
Local Jurisdiction Assistance
Senate Bill 45 formally directs the Department of Resources Recycling and Recovery (CalRecycle)
to aid local jurisdictions, including but not limited to any funding approved in the annual Budget,
to help them comply with the regulations of Senate Bill 1383 (short-lived climate pollutants
reduction). The city applied to CalRecycle’s first round of SB 1383 grant funding. This bill may
expedite future rounds of state funding to help implement SB 1383 at the local level.
SB 38 (Wieckowski) Beverage Containers
Senate Bill 38 establishes the Beverage Container Recycling Program by July 2024. This program
puts responsibility on the beverage container industry to develop a Beverage Container
Stewardship Organization (BCSO). The BCSO must develop a plan for the redemption of empty
beverage containers. Beverage dealers earning at least $4 million annually must enable beverage
container returns onsite with a redemption center, reverse vending machine, or at the cash
register. Consumers should be able to drop off containers and receive California Redemption Value
(CRV) just as easily as they had to pay the CRV fee. The state redemption goal is 85% per
beverage container type by 2025. If the redemption falls below that, the CRV would increase to
$0.10 for all beverage containers. While the positive impact would be more redemption
opportunities and CRV refunds for consumers, the negative impacts could include decreased state
funding to local jurisdictions and increased recycling rates from waste haulers.
AB 1789 (Bennett) Outdoor Recreation: California Trails Commission: Trails Corps
Program: Grant Program
Assembly Bill 1789 creates the California Trails Commission and Trails Corps Program to promote
investment, education, and training in the advancement of sustainable trails and best
management practices of non-motorized natural surface trails. This bill appropriates $75 million
from the General Fund, and $15 million annually after June 2023, for competitive grants for trail
development and enhancements.
AB 2851 (Garcia, E) Salton Sea Geothermal Resource Area: Lithium Valley Office of
Development
Assembly Bill 2851 establishes the Lithium Valley Office of Development within the Natural
Resources Agency and requires the office, in consultation with relevant state and local agencies,
to coordinate activities related to funding, economic development, construction, manufacturing,
technical development, and reclamation of lithium located in the Salton Sea geothermal resource
area. The untapped lithium reserves in geothermal brine one mile underground near the Salton
Sea could potentially satisfy one-third of the global lithium demand. This could lead to significant,
positive impacts to the Imperial Valley through mining lithium, manufacturing batteries, and
distributing products around the world.
ENVIRONMENT
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Governor’s Proposed 2022-23 State Budget
Governor Gavin Newsom submitted his 2022-23 State Budget proposal to the Legislature on
January 10, 2022 – a $286.4 billion fiscal blueprint that provides funding for COVID-19 Relief,
Education, Economic Growth and Job Creation, Climate Change, Transportation, Housing, Health Care,
Homelessness, and Crime. This budget proposal is $59 billion more than the previous fiscal year. The
projected surplus is $45.7 billion with $20.6 billion in the General Fund for discretionary purposes.
Pending any changes before final Legislature approval on June 15, 2022, here is a summary1:
COVID-19 Relief
•$2.7 billion for continued COVID-19 efforts this remaining fiscal year and 2022-23
•$300 million to permanently expand the State’s ability to protect health
Education
•$119 billion for K-12 education ($20,855 per student among all funding sources)
•Funding for more affordable student housing and learning-aligned employment
•$1.5 billion to support college and career pathways for high school students
Economic Growth and Job Creation
•Restores business tax credits and adds a new tax credit for green energy technologies
•$20 billion in infrastructure-related investments that will create thousands of jobs
•$500 million in additional tax relief for small businesses
•$1.7 billion to expand the State’s health and human services workforce
Climate Change
•$2.7 billion to expand firefighting capacity and invest in forest health and reforestation
•$1 billion to address drought response needs and future contingencies
Transportation
•$9.1 billion for continued development of an electrified high-speed rail system
•$6.1 billion to support a zero-emission vehicle and charging infrastructure
Housing
•$1.5 billion to accelerate new affordable housing
Health Care
•Closes a key gap in preventative coverage for persons aged 26-49
•$400 million for children’s preventative care, maternity care, and depression screenings
Homelessness
•$2 billion to continue investing in behavioral health housing and encampment cleanup
Crime
•$285 million to bolster law enforcement response to organized retail theft
•$20 million to support small businesses victimized by retail theft
Budget Reserves
•A strong reserve is needed to balance the budget in case of future fiscal emergencies
•$34.6 billion in reserves that includes a maximized Rainy-Day Fund of $20.9 billion
[1]Budget summary based on the Proposed Budget Summary (2022) on the California 2022-23 Governor’s
Budget website at: https://ebudget.ca.gov/2022-23/pdf/BudgetSummary/Introduction.pdf.
2022-23 STATE BUDGET
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9
Policy Positions
•The City of La Quinta supports economic development policies and funding
mechanisms that foster a hospitable and thriving business environment.
•Considering budget shortfalls, the City supports public-private development
opportunities that encourage economic activity and promote health and
wellness within the City.
•The City supports retaining financial flexibility and authority regarding
redevelopment dissolution matters.
•The City opposes measures that would make the City more dependent on the
State for financial stability.
•The City supports legislation that facilitates the recoupment of costs derived
from State and Federal mandates.
•The City of La Quinta is a charter city that relies on contract services to provide
efficient service delivery.
•The City opposes any change in revenue allocations that would negatively
affect local governments.
•The City opposes any action that would preempt local control over locally
imposed taxes and other funding sources.
•The City is opposed to any unfunded State and Federal mandates.
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• The City of La Quinta supports legislation that develops programs to increase
housing opportunities to meet growth demand in our area.
• The City supports legislative efforts that provide incentives to local
governments and private developers to develop housing opportunities
including affordable housing for low-income and disabled seniors, adults, and
veterans.
• The City of La Quinta supports the preservation of our environment.
• The City promotes the development of reasonable regulations to encourage
and maximize the responsible use of reclaimed water as an alternative to
California’s fresh water supply.
• The City supports financial incentives and legislation that encourages water
reuse and the treatment of municipal wastewater for non-potable reuse.
• The City of La Quinta supports measures that provide financing tools for
increasing effective, clean transportation.
• The City supports clean energy alternatives that are adequately funded.
• The City supports State clean energy programs that are financially viable and
direct funding to local government to invest in clean energy.
• The City supports developing vital infrastructure and streamlining the Local,
State, and Federal process for infrastructure development to better meet local
needs.
• The City supports legislation that strengthens local authority over land use and
infrastructure development.
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• The City of La Quinta generally supports legislation that strengthens local law
enforcement and safeguards communities.
• The City supports measures aimed at providing sustained support for law
enforcement to deal with the additional supervision and enforcement
requirements of State-mandated realignment provisions.
• The City opposes expansion of "early release" for offenders without necessary
mechanisms in place for local law enforcement to provide corresponding
services.
• The City of La Quinta strongly supports attracting tourism.
• The City supports efforts that help promote the City's hospitality, parks and
recreation, health and wellness offerings, and entertainment venues.
• The City supports working closely with public and private agencies to help
boost advertisement and other means of garnering tourism.
• The City supports measures that fund parks and recreation programs.
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LEGISLATIVE CALENDAR 2022
MONTHLY OVERVIEW
Below is an overview that summarizes major legislative events and key dates
that occur month-to-month.
January: The previous year’s laws go into effect January 1. Legislature reconvenes on
January 3. The Governor must submit the budget by January 10. Last day for each
house to pass their own bills that were introduced the previous year is January 31.
February: The last day for bills to be introduced is February 18.
April: Spring Recess upon adjournment: April 8–17. Legislature reconvenes on April
18.Last day for policy committees to hear and report new fiscal bills to fiscal
committees is April 29.
May: Policy committees must report non-fiscal bills by May 6. Last day for policy
committees to meet is May 13; last day for fiscal committees to meet is May 20. Floor
session only from May 23–27. Each house must pass their own bills by May 27.
Committee meetings resume on May 31.
June: Budget Bill must be passed by June 15. Last day for a legislative measure to
qualify for the November general election is June 30.
July: The last day for policy committees to meet and report bills is July 1. Summer
Recess begins upon adjournment: July 2–31.
August: Legislature reconvenes on August 1. The last day for fiscal committees to
report bills is August 12. Floor session only from August 15–31. Final day for each
house to pass bills is August 31. Final recess begins upon adjournment: September 1
–December 4.
September: September 30 is the last day for the Governor to approve or veto bills
passed by the Legislature.
October: Bills enacted on or before October 2 take effect in January 2023.
November: The General Election is held on November 8.
December: The 2023-2024 Legislative Session convenes on December 5 for an
organizational session.
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City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: APPROPRIATE FUNDS TO REPLACE THE CITY’S
STREET SWEEPER IN FISCAL YEAR 2021/22
RECOMMENDATION
Appropriate $300,000 to purchase a new street sweeper during fiscal year
2021/22.
EXECUTIVE SUMMARY
The City has one street sweeper that has reached its end of life and is
currently inoperable.
The delivery time for a new sweeper is 10-12 months.
The street sweeper is used to fill the gap in service during wind events and
emergencies.
Additional street sweeping, in-conjunction with contract sweeping, is
required to comply with National Pollutant Elimination System (NPDES)
permit program and to provide desired service levels to our community.
The sweeper purchase may be eligible for full or partial reimbursement
with CSA 152 funds.
FISCAL IMPACT
Approved funds would be allocated from the Machinery and Equipment (501-
0000-80100) account for disbursement. Contingent on availability of CSA 152
funds all or partial cost of sweeper may be reimbursed.
BACKGROUND/ANALYSIS
All city-maintained streets are swept twice a month under two separate contracts
and managed by a third party; one being Burrtec waste disposal, and the other is
the Coachella Valley Association of Governments (CVAG). Due to the wind events
that occur frequently, additional sweeping is required to comply with NPDES
regulations and to provide the level of service our residents expect.
BUSINESS SESSION ITEM NO. 2
189
Our current street sweeper is 15 years old, has reached its end of life, and is
inoperable. Presently City Staff is hand cleaning sand after wind events, which is
neither efficient or sustainable. This also creates safety hazards and adds an
additional strain to the Streets and Stormwater division staff.
The lead time for a new sweeper is 10-12 months due to supply chain issues.
Placing the order this fiscal year will reduce the wait time by 4-5 months. Our
current sweeper is a 2007 regenerating air vacuum model, this model requires a
commercial license to operate. We will procure a mechanical broom model that
can be operated with a non-commercial driver’s licenses.
ALTERNATIVES
Staff does not recommend an alternative action.
Prepared by: Alfred Berumen, Management Analyst, Fleet/Facilities
Approved by: Tony Ulloa, Public Works Deputy Director
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City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH
FIND FOOD BANK AND APPROPRIATE FUNDS FOR FOOD DISTRIBUTION
PROGRAMS
RECOMMENDATION
Approve Agreement for Contract Services with FIND Food Bank and
appropriate funds, in the amount of $60,000, for food distribution programs,
and authorize the City Manager to execute the agreement.
EXECUTIVE SUMMARY
•In July 2020, the City entered into an agreement with FIND to provide
funding to support food distribution to seniors, low/fixed income
residents, and those in need due to the COVID-19 pandemic.
•This partnership has evolved to providing food to La Quinta’s affordable
housing sites, City staff trained in the handling and deployment of food
services with FIND, and serving both La Quinta residents and the region.
•FIND has requested additional funding to continue food distribution
through the 2022 calendar year.
•Approval of the Agreement (Attachment 1) will continue the partnership
with FIND.
FISCAL IMPACT
Approval of this item would appropriate $60,000 in the 2021/22 General Fund
budget as a contribution to other agencies with the Grants Accounts (Account
No. 101-3001-60510).
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191
BACKGROUND/ANALYSIS
In March of 2020, the COVID-19 pandemic created a surge for needed food
resources for La Quinta residents. The food insecurity affected homebound
and isolated seniors, adults and families who lost stable jobs, and children
who lost access to free/reduced meals due to school closures. It was during
this time that the City entered into a partnership with FIND and provided
$40,000 to support the following:
•An increase in service to La Quinta through 7 additional large and small
format free Community Mobile Market sites; and
•Direct service to low/fixed income senior housing complexes; and
•Increased free food distributions from 1 to 11 per month; and
•Increased the amount of food distributed in La Quinta from 120,721
lbs. in 2019 to 692,609 lbs. from January 1 to November 30, 2020.
December 2020, Council approved an additional $60,000 with FIND for food
distribution services to continue services through 2021. In 2021, the amount
distributed decreased to 489,826 lbs. of food to La Quinta residents with an
economic value of $837,602. At the same time, with the sharp rise in gas
prices and continued pressure on family food budgets due to the supply chain
pressure, FIND anticipates a growth in demand for the remainder of 2022.
FIND is requesting an additional $60,000 (Attachment 2) to continue
supporting the increased programmatic expansion of food distributions
through the end of 2022.
ALTERNATIVES - None.
Prepared by: Chris Escobedo, Community Resources Director
Approved by: Jon McMillen, City Manager
Attachments: 1. Contract Services Agreement with FIND Food Bank
2.FIND proposal
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AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made
and entered into by and between the CITY OF LA QUINTA, (“City”), a California
municipal corporation, and FIND FOOD BANK (“FIND”) a non-profit
organization (“Contracting Party”). The parties hereto agree as follows:
1.SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with all terms and conditions of
this Agreement, Contracting Party shall provide those services related to the
storage, preparation and delivery of non-perishable food kits for seniors and
La Quinta residents, as specified in the “Scope of Services” attached hereto
as “Exhibit A” and incorporated herein by this reference (the “Services”).
Contracting Party represents and warrants that Contracting Party is a provider
of first-class work and/or services and Contracting Party is experienced in
performing the Services contemplated herein and, in light of such status and
experience, Contracting Party covenants that it shall follow industry standards
in performing the Services required hereunder, and that all materials, if any,
will be of good quality, fit for the purpose intended. For purposes of this
Agreement, the phrase “industry standards” shall mean those standards of
practice recognized by one or more first-class firms performing similar
services under similar circumstances.
1.2 Compliance with Law. All Services rendered hereunder shall be
provided in accordance with all applicable ordinances, resolutions, statutes,
rules, regulations, and laws of the City and any Federal, State, or local
governmental agency of competent jurisdiction.
1.3 Wage and Hour Compliance. Contracting Party shall comply with
applicable Federal, State, and local wage and hour laws.
1.4 Licenses, Permits, Fees and Assessments. Except as otherwise
specified herein, Contracting Party shall obtain at its sole cost and expense
such licenses, permits, and approvals as may be required by law for the
performance of the Services required by this Agreement, including a City of
La Quinta business license. Contracting Party and its employees, agents, and
subcontractors shall, at their sole cost and expense, keep in effect at all times
during the term of this Agreement any licenses, permits, and approvals that
are legally required for the performance of the Services required by this
Agreement. Contracting Party shall have the sole obligation to pay for any
fees, assessments, and taxes, plus applicable penalties and interest, which
may be imposed by law and arise from or are necessary for the performance
of the Services required by this Agreement, and shall indemnify, defend (with
counsel selected by City), and hold City, its elected officials, officers,
employees, and agents, free and harmless against any such fees,
ATTACHMENT 1
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assessments, taxes, penalties, or interest levied, assessed, or imposed
against City hereunder. Contracting Party shall be responsible for all
subcontractors’ compliance with this Section.
1.5 Familiarity with Work. By executing this Agreement, Contracting
Party warrants that (a) it has thoroughly investigated and considered the
Services to be performed, (b) it has investigated the site where the Services
are to be performed, if any, and fully acquainted itself with the conditions
there existing, (c) it has carefully considered how the Services should be
performed, and (d) it fully understands the facilities, difficulties, and
restrictions attending performance of the Services under this Agreement.
Should Contracting Party discover any latent or unknown conditions materially
differing from those inherent in the Services or as represented by City,
Contracting Party shall immediately inform City of such fact and shall not
proceed except at Contracting Party’s risk until written instructions are
received from the Contract Officer, or assigned designee (as defined in
Section 4.2 hereof).
1.6 Standard of Care. Contracting Party acknowledges and
understands that the Services contracted for under this Agreement require
specialized skills and abilities and that, consistent with this understanding,
Contracting Party’s work will be held to an industry standard of quality and
workmanship. Consistent with Section 1.5 hereinabove, Contracting Party
represents to City that it holds the necessary skills and abilities to satisfy the
industry standard of quality as set forth in this Agreement. Contracting Party
shall adopt reasonable methods during the life of this Agreement to furnish
continuous protection to the Services performed by Contracting Party, and the
equipment, materials, papers, and other components thereof to prevent losses
or damages, and shall be responsible for all such damages, to persons or
property, until acceptance of the Services by City, except such losses or
damages as may be caused by City’s own negligence. The performance of
Services by Contracting Party shall not relieve Contracting Party from any
obligation to correct any incomplete, inaccurate, or defective work at no
further cost to City, when such inaccuracies are due to the negligence of
Contracting Party.
1.7 Additional Services. In accordance with the terms and conditions
of this Agreement, Contracting Party shall perform services in addition to
those specified in the Scope of Services (“Additional Services”) only when
directed to do so by the Contract Officer, or assigned designee, provided
that Contracting Party shall not be required to perform any Additional Services
without compensation. Contracting Party shall not perform any Additional
Services until receiving prior written authorization (in the form of a written
change order if Contracting Party is a contractor performing the Services) from
the Contract Officer, or assigned designee, incorporating therein any
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adjustment in (i) the Contract Sum, and/or (ii) the time to perform this
Agreement, which said adjustments are subject to the written approval of
Contracting Party. It is expressly understood by Contracting Party that the
provisions of this Section shall not apply to the Services specifically set forth
in the Scope of Services or reasonably contemplated therein. It is specifically
understood and agreed that oral requests and/or approvals of Additional
Services shall be barred and are unenforceable. Failure of Contracting Party
to secure the Contract Officer’s, or assigned designee’s written authorization
for Additional Services shall constitute a waiver of any and all right to
adjustment of the Contract Sum or time to perform this Agreement, whether
by way of compensation, restitution, quantum meruit, or the like, for
Additional Services provided without the appropriate authorization from the
Contract Officer, or assigned designee. Compensation for properly
authorized Additional Services shall be made in accordance with Section 2.3
of this Agreement.
1.8 Special Requirements. Additional terms and conditions of this
Agreement, if any, which are made a part hereof are set forth in “Exhibit D”
(the “Special Requirements”), which is incorporated herein by this reference
and expressly made a part hereof. In the event of a conflict between the
provisions of the Special Requirements and any other provisions of this
Agreement, the provisions of the Special Requirements shall govern.
2.COMPENSATION.
2.1 Contract Sum. For the Services rendered pursuant to this
Agreement, Contracting Party shall be compensated in accordance with
“Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed
Sixty Thousand Dollars ($60,000) (the “Contract Sum”), except as provided
in Section 1.7. The method of compensation set forth in the Schedule of
Compensation may include a lump sum payment upon completion, payment
in accordance with the percentage of completion of the Services, payment for
time and materials based upon Contracting Party’s rate schedule, but not
exceeding the Contract Sum, or such other reasonable methods as may be
specified in the Schedule of Compensation. The Contract Sum shall include
the attendance of Contracting Party at all project meetings reasonably deemed
necessary by City; Contracting Party shall not be entitled to any additional
compensation for attending said meetings. Compensation may include
reimbursement for actual and necessary expenditures for reproduction costs,
transportation expense, telephone expense, and similar costs and expenses
when and if specified in the Schedule of Compensation. Regardless of the
method of compensation set forth in the Schedule of Compensation,
Contracting Party’s overall compensation shall not exceed the Contract Sum,
except as provided in Section 1.7 of this Agreement.
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2.2 Method of Billing & Payment. Any month in which Contracting
Party wishes to receive payment, Contracting Party shall submit to City no
later than the tenth (10th) working day of such month, in the form approved
by City’s Finance Director, an invoice for Services rendered prior to the date
of the invoice. Such invoice shall (1) describe in detail the Services provided,
including time and materials, and (2) specify each staff member who has
provided Services and the number of hours assigned to each such staff
member. Such invoice shall contain a certification by a principal member of
Contracting Party specifying that the payment requested is for Services
performed in accordance with the terms of this Agreement. Upon approval in
writing by the Contract Officer, or assigned designee, and subject to
retention pursuant to Section 8.3, City will pay Contracting Party for all items
stated thereon which are approved by City pursuant to this Agreement no
later than thirty (30) days after invoices are received by the City’s Finance
Department.
2.3 Compensation for Additional Services. Additional Services
approved in advance by the Contract Officer, or assigned designee, pursuant
to Section 1.7 of this Agreement shall be paid for in an amount agreed to in
writing by both City and Contracting Party in advance of the Additional
Services being rendered by Contracting Party. Any compensation for
Additional Services amounting to five percent (5%) or less of the Contract
Sum may be approved by the Contract Officer, or assigned designee. Any
greater amount of compensation for Additional Services must be approved by
the La Quinta City Council, the City Manager, or Department Director,
depending upon City laws, regulations, rules and procedures concerning public
contracting. Under no circumstances shall Contracting Party receive
compensation for any Additional Services unless prior written approval for the
Additional Services is obtained from the Contract Officer, or assigned
designee, pursuant to Section 1.7 of this Agreement.
3. PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of the essence in the performance of
this Agreement. If the Services not completed in accordance with the Schedule
of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood
that the City will suffer damage.
3.2 Schedule of Performance. All Services rendered pursuant to this
Agreement shall be performed diligently and within the time period
established in “Exhibit C” (the “Schedule of Performance”). Extensions to the
time period specified in the Schedule of Performance may be approved in
writing by the Contract Officer, or assigned designee.
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3.3 Force Majeure. The time period specified in the Schedule of
Performance for performance of the Services rendered pursuant to this
Agreement shall be extended because of any delays due to unforeseeable
causes beyond the control and without the fault or negligence of Contracting
Party, including, but not restricted to, acts of God or of the public enemy,
fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes,
freight embargoes, acts of any governmental agency other than City, and
unusually severe weather, if Contracting Party shall within ten (10) days of
the commencement of such delay notify the Contract Officer, or assigned
designee, in writing of the causes of the delay. The Contract Officer, or
assigned designee, shall ascertain the facts and the extent of delay, and
extend the time for performing the Services for the period of the forced delay
when and if in the Contract Officer’s judgment such delay is justified, and the
Contract Officer’s determination, or assigned designee, shall be final and
conclusive upon the parties to this Agreement. Extensions to time period in
the Schedule of Performance which are determined by the Contract Officer, or
assigned designee, to be justified pursuant to this Section shall not entitle
the Contracting Party to additional compensation in excess of the Contract
Sum.
3.4 Term. Unless earlier terminated in accordance with the provisions
in Article 8.0 of this Agreement, the term of this Agreement shall commence
on April 5, 2022 and terminate on June 30, 2023 (“Initial Term”). This
Agreement may be extended for one (1) additional year upon mutual
agreement by both parties (“Extended Term”).
4.COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of
Contracting Party (“Principals”) are hereby designated as being the principals
and representatives of Contracting Party authorized to act in its behalf with
respect to the Services specified herein and make all decisions in connection
therewith:
(a)Debbie Espinosa, President/CEO
Tel No. (760) 755-3663
E-mail: despinosa@findfoodbank.org
It is expressly understood that the experience, knowledge, capability,
and reputation of the foregoing Principals were a substantial inducement for
City to enter into this Agreement. Therefore, the foregoing Principals shall be
responsible during the term of this Agreement for directing all activities of
Contracting Party and devoting sufficient time to personally supervise the
Services hereunder. For purposes of this Agreement, the foregoing Principals
may not be changed by Contracting Party and no other personnel may be
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assigned to perform the Services required hereunder without the express
written approval of City.
4.2 Contract Officer. The “Contract Officer”, otherwise known as
the Chris Escobedo, Community Resources Director or assigned designee
may be designated in writing by the City Manager of the City. It shall be
Contracting Party’s responsibility to assure that the Contract Officer, or
assigned designee, is kept informed of the progress of the performance of
the Services, and Contracting Party shall refer any decisions, that must be
made by City to the Contract Officer, or assigned designee. Unless otherwise
specified herein, any approval of City required hereunder shall mean the
approval of the Contract Officer, or assigned designee. The Contract Officer,
or assigned designee, shall have authority to sign all documents on behalf
of City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The
experience, knowledge, capability, and reputation of Contracting Party, its
principals, and its employees were a substantial inducement for City to enter
into this Agreement. Except as set forth in this Agreement, Contracting Party
shall not contract or subcontract with any other entity to perform in whole or
in part the Services required hereunder without the express written approval
of City. In addition, neither this Agreement nor any interest herein may be
transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or
by operation of law, without the prior written approval of City. Transfers
restricted hereunder shall include the transfer to any person or group of
persons acting in concert of more than twenty five percent (25%) of the
present ownership and/or control of Contracting Party, taking all transfers into
account on a cumulative basis. Any attempted or purported assignment or
contracting or subcontracting by Contracting Party without City’s express
written approval shall be null, void, and of no effect. No approved transfer
shall release Contracting Party of any liability hereunder without the express
consent of City.
4.4 Independent Contractor. Neither City nor any of its employees
shall have any control over the manner, mode, or means by which Contracting
Party, its agents, or its employees, perform the Services required herein,
except as otherwise set forth herein. City shall have no voice in the selection,
discharge, supervision, or control of Contracting Party’s employees, servants,
representatives, or agents, or in fixing their number or hours of service.
Contracting Party shall perform all Services required herein as an independent
contractor of City and shall remain at all times as to City a wholly independent
contractor with only such obligations as are consistent with that role.
Contracting Party shall not at any time or in any manner represent that it or
any of its agents or employees are agents or employees of City. City shall not
in any way or for any purpose become or be deemed to be a partner of
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Contracting Party in its business or otherwise or a joint venture or a member
of any joint enterprise with Contracting Party. Contracting Party shall have no
power to incur any debt, obligation, or liability on behalf of City. Contracting
Party shall not at any time or in any manner represent that it or any of its
agents or employees are agents or employees of City. Except for the Contract
Sum paid to Contracting Party as provided in this Agreement, City shall not
pay salaries, wages, or other compensation to Contracting Party for
performing the Services hereunder for City. City shall not be liable for
compensation or indemnification to Contracting Party for injury or sickness
arising out of performing the Services hereunder. Notwithstanding any other
City, state, or federal policy, rule, regulation, law, or ordinance to the
contrary, Contracting Party and any of its employees, agents, and
subcontractors providing services under this Agreement shall not qualify for
or become entitled to any compensation, benefit, or any incident of
employment by City, including but not limited to eligibility to enroll in the
California Public Employees Retirement System (“PERS”) as an employee of
City and entitlement to any contribution to be paid by City for employer
contributions and/or employee contributions for PERS benefits. Contracting
Party agrees to pay all required taxes on amounts paid to Contracting Party
under this Agreement, and to indemnify and hold City harmless from any and
all taxes, assessments, penalties, and interest asserted against City by reason
of the independent contractor relationship created by this Agreement.
Contracting Party shall fully comply with the workers’ compensation laws
regarding Contracting Party and Contracting Party’s employees. Contracting
Party further agrees to indemnify and hold City harmless from any failure of
Contracting Party to comply with applicable workers’ compensation laws. City
shall have the right to offset against the amount of any payment due to
Contracting Party under this Agreement any amount due to City from
Contracting Party as a result of Contracting Party’s failure to promptly pay to
City any reimbursement or indemnification arising under this Section.
4.5 Identity of Persons Performing Work. Contracting Party
represents that it employs or will employ at its own expense all personnel
required for the satisfactory performance of any and all of the Services set
forth herein. Contracting Party represents that the Services required herein
will be performed by Contracting Party or under its direct supervision, and
that all personnel engaged in such work shall be fully qualified and shall be
authorized and permitted under applicable State and local law to perform such
tasks and services.
4.6 City Cooperation. City shall provide Contracting Party with any
plans, publications, reports, statistics, records, or other data or information
pertinent to the Services to be performed hereunder which are reasonably
available to Contracting Party only from or through action by City.
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5.INSURANCE.
5.1 Insurance. Prior to the beginning of any Services under this
Agreement and throughout the duration of the term of this Agreement,
Contracting Party shall procure and maintain, at its sole cost and expense,
and submit concurrently with its execution of this Agreement, policies of
insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is
incorporated herein by this reference and expressly made a part hereof.
5.2 Proof of Insurance. Contracting Party shall provide Certificate of
Insurance to Agency along with all required endorsements. Certificate of
Insurance and endorsements must be approved by Agency’s Risk Manager
prior to commencement of performance.
6.INDEMNIFICATION.
6.1 Indemnification. To the fullest extent permitted by law,
Contracting Party shall indemnify, protect, defend (with counsel selected by
City), and hold harmless City and any and all of its officers, employees,
agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is
incorporated herein by this reference and expressly made a part hereof.
Similarly, to the fullest extent permitted by law, City shall indemnify, protect,
defend (with counsel selected by Contracting Party), and hold harmless
Contracting Party and any and all of its officers, employees, agents, and
volunteers for claims, suits, actions, arbitration proceedings, administrative
proceedings, regulatory proceedings, losses, expenses or costs alleged to be
attributable to the performance by City of City’s obligations as set forth in
“Exhibit A” (Scope of Work), sections 1c and 1d only, except City shall not be
required to indemnify and hold harmless Contracting Party for liability
attributable to the active negligence of Contracting Party.
7.RECORDS AND REPORTS.
7.1 Reports. Contracting Party shall periodically prepare and submit
to the Contract Officer, or assigned designee, such reports concerning
Contracting Party’s performance of the Services required by this Agreement
as the Contract Officer, or assigned designee, shall require. Contracting
Party hereby acknowledges that City is greatly concerned about the cost of
the Services to be performed pursuant to this Agreement. For this reason,
Contracting Party agrees that if Contracting Party becomes aware of any facts,
circumstances, techniques, or events that may or will materially increase or
decrease the cost of the Services contemplated herein or, if Contracting Party
is providing design services, the cost of the project being designed,
Contracting Party shall promptly notify the Contract Officer, or assigned
designee, of said fact, circumstance, technique, or event and the estimated
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increased or decreased cost related thereto and, if Contracting Party is
providing design services, the estimated increased or decreased cost estimate
for the project being designed.
7.2 Records. Contracting Party shall keep, and require any
subcontractors to keep, such ledgers, books of accounts, invoices, vouchers,
canceled checks, reports (including but not limited to payroll reports), studies,
or other documents relating to the disbursements charged to City and the
Services performed hereunder (the “Books and Records”), as shall be
necessary to perform the Services required by this Agreement and enable the
Contract Officer, or assigned designee, to evaluate the performance of such
Services. Any and all such Books and Records shall be maintained in
accordance with generally accepted accounting principles and shall be
complete and detailed. The Contract Officer, or assigned designee, shall
have full and free access to such Books and Records at all times during normal
business hours of City, including the right to inspect, copy, audit, and make
records and transcripts from such Books and Records. Such Books and
Records shall be maintained for a period of three (3) years following
completion of the Services hereunder, and City shall have access to such
Books and Records in the event any audit is required. In the event of
dissolution of Contracting Party’s business, custody of the Books and Records
may be given to City, and access shall be provided by Contracting Party’s
successor in interest. Under California Government Code Section 8546.7, if
the amount of public funds expended under this Agreement exceeds Ten
Thousand Dollars ($10,000.00), this Agreement shall be subject to the
examination and audit of the State Auditor, at the request of City or as part
of any audit of City, for a period of three (3) years after final payment under
this Agreement.
7.3 Ownership of Documents. All drawings, specifications, maps,
designs, photographs, studies, surveys, data, notes, computer files, reports,
records, documents, and other materials plans, drawings, estimates, test
data, survey results, models, renderings, and other documents or works of
authorship fixed in any tangible medium of expression, including but not
limited to, physical drawings, digital renderings, or data stored digitally,
magnetically, or in any other medium prepared or caused to be prepared by
Contracting Party, its employees, subcontractors, and agents in the
performance of this Agreement (the “Documents and Materials”) shall be the
property of City and shall be delivered to City upon request of the Contract
Officer, or assigned designee, or upon the expiration or termination of this
Agreement, and Contracting Party shall have no claim for further employment
or additional compensation as a result of the exercise by City of its full rights
of ownership use, reuse, or assignment of the Documents and Materials
hereunder. Any use, reuse or assignment of such completed Documents and
Materials for other projects and/or use of uncompleted documents without
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specific written authorization by Contracting Party will be at City’s sole risk
and without liability to Contracting Party, and Contracting Party’s guarantee
and warranties shall not extend to such use, revise, or assignment.
Contracting Party may retain copies of such Documents and Materials for its
own use. Contracting Party shall have an unrestricted right to use the concepts
embodied therein. All subcontractors shall provide for assignment to City of
any Documents and Materials prepared by them, and in the event Contracting
Party fails to secure such assignment, Contracting Party shall indemnify City
for all damages resulting therefrom.
7.4 In the event City or any person, firm, or corporation authorized
by City reuses said Documents and Materials without written verification or
adaptation by Contracting Party for the specific purpose intended and causes
to be made or makes any changes or alterations in said Documents and
Materials, City hereby releases, discharges, and exonerates Contracting Party
from liability resulting from said change. The provisions of this clause shall
survive the termination or expiration of this Agreement and shall thereafter
remain in full force and effect.
7.5 Licensing of Intellectual Property. This Agreement creates a non-
exclusive and perpetual license for City to copy, use, modify, reuse, or
sublicense any and all copyrights, designs, rights of reproduction, and other
intellectual property embodied in the Documents and Materials. Contracting
Party shall require all subcontractors, if any, to agree in writing that City is
granted a non-exclusive and perpetual license for the Documents and
Materials the subcontractor prepares under this Agreement. Contracting Party
represents and warrants that Contracting Party has the legal right to license
any and all of the Documents and Materials. Contracting Party makes no such
representation and warranty in regard to the Documents and Materials which
were prepared by design professionals other than Contracting Party or
provided to Contracting Party by City. City shall not be limited in any way in
its use of the Documents and Materials at any time, provided that any such
use not within the purposes intended by this Agreement shall be at City’s sole
risk.
7.6 Release of Documents. The Documents and Materials shall not be
released publicly without the prior written approval of the Contract Officer, or
assigned designee, or as required by law. Contracting Party shall not disclose
to any other entity or person any information regarding the activities of City,
except as required by law or as authorized by City.
7.7 Confidential or Personal Identifying Information. Contracting
Party covenants that all City data, data lists, trade secrets, documents with
personal identifying information, documents that are not public records, draft
documents, discussion notes, or other information, if any, developed or
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received by Contracting Party or provided for performance of this Agreement
are deemed confidential and shall not be disclosed by Contracting Party to any
person or entity without prior written authorization by City or unless required
by law. City shall grant authorization for disclosure if required by any lawful
administrative or legal proceeding, court order, or similar directive with the
force of law. All City data, data lists, trade secrets, documents with personal
identifying information, documents that are not public records, draft
documents, discussions, or other information shall be returned to City upon
the termination or expiration of this Agreement. Contracting Party’s covenant
under this section shall survive the termination or expiration of this
Agreement.
8. ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be interpreted, construed,
and governed both as to validity and to performance of the parties in
accordance with the laws of the State of California. Legal actions concerning
any dispute, claim, or matter arising out of or in relation to this Agreement
shall be instituted in the Superior Court of the County of Riverside, State of
California, or any other appropriate court in such county, and Contracting
Party covenants and agrees to submit to the personal jurisdiction of such court
in the event of such action.
8.2 Disputes. In the event of any dispute arising under this
Agreement, the injured party shall notify the injuring party in writing of its
contentions by submitting a claim therefore. The injured party shall continue
performing its obligations hereunder so long as the injuring party commences
to cure such default within ten (10) days of service of such notice and
completes the cure of such default within forty-five (45) days after service of
the notice, or such longer period as may be permitted by the Contract Officer,
or assigned designee; provided that if the default is an immediate danger to
the health, safety, or general welfare, City may take such immediate action
as City deems warranted. Compliance with the provisions of this Section shall
be a condition precedent to termination of this Agreement for cause and to
any legal action, and such compliance shall not be a waiver of any party’s right
to take legal action in the event that the dispute is not cured, provided that
nothing herein shall limit City’s right to terminate this Agreement without
cause pursuant to this Article 8.0. During the period of time that Contracting
Party is in default, City shall hold all invoices and shall, when the default is
cured, proceed with payment on the invoices. In the alternative, City may, in
its sole discretion, elect to pay some or all of the outstanding invoices during
any period of default.
8.3 Retention of Funds. City may withhold from any monies payable
to Contracting Party sufficient funds to compensate City for any losses, costs,
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liabilities, or damages it reasonably believes were suffered by City due to the
default of Contracting Party in the performance of the Services required by
this Agreement.
8.4 Waiver. No delay or omission in the exercise of any right or
remedy of a non-defaulting party on any default shall impair such right or
remedy or be construed as a waiver. City’s consent or approval of any act by
Contracting Party requiring City’s consent or approval shall not be deemed to
waive or render unnecessary City’s consent to or approval of any subsequent
act of Contracting Party. Any waiver by either party of any default must be in
writing and shall not be a waiver of any other default concerning the same or
any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to
rights and remedies expressly declared to be exclusive in this Agreement, the
rights and remedies of the parties are cumulative and the exercise by either
party of one or more of such rights or remedies shall not preclude the exercise
by it, at the same or different times, of any other rights or remedies for the
same default or any other default by the other party.
8.6 Legal Action. In addition to any other rights or remedies, either
party may take legal action, at law or at equity, to cure, correct, or remedy
any default, to recover damages for any default, to compel specific
performance of this Agreement, to obtain declaratory or injunctive relief, or
to obtain any other remedy consistent with the purposes of this Agreement.
8.7 Termination Prior To Expiration of Term. This Section shall govern
any termination of this Agreement, except as specifically provided in the
following Section for termination for cause. City reserves the right to terminate
this Agreement at any time, with or without cause, upon thirty (30) days’
written notice to Contracting Party. Upon receipt of any notice of termination,
Contracting Party shall immediately cease all Services hereunder except such
as may be specifically approved by the Contract Officer, or assigned
designee. Contracting Party shall be entitled to compensation for all Services
rendered prior to receipt of the notice of termination and for any Services
authorized by the Contract Officer, or assigned designee, thereafter in
accordance with the Schedule of Compensation or such as may be approved
by the Contract Officer, or assigned designee, except amounts held as a
retention pursuant to this Agreement.
8.8 Termination for Default of a Party. If termination is due to the
failure of a party to fulfill its obligations under this Agreement, Contracting
Party shall vacate any City-owned property which Contracting Party is
permitted to occupy hereunder and City may, after compliance with the
provisions of Section 8.2, take over the Services and prosecute the same to
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completion by contract or otherwise, and Contracting Party shall be liable to
the extent that the total cost for completion of the Services required hereunder
exceeds the compensation herein stipulated (provided that City shall use
reasonable efforts to mitigate such damages), and City may withhold any
payments to Contracting Party for the purpose of setoff or partial payment of
the amounts owed City. In the event Contracting Party terminates the
Agreement for City’s default, Contracting Party shall be entitled to
compensation for all Services rendered prior to receipt of the notice of
termination and for any Services authorized by the Contract Officer, or
assigned designee, thereafter in accordance with the Schedule of
Compensation or such as may be approved by the Contract Officer, or
assigned designee, except amounts held as a retention pursuant to this
Agreement.
8.9 Attorneys’ Fees. If either party to this Agreement is required to
initiate or defend or made a party to any action or proceeding in any way
connected with this Agreement, the prevailing party in such action or
proceeding, in addition to any other relief which may be granted, whether
legal or equitable, shall be entitled to reasonable attorneys’ fees; provided,
however, that the attorneys’ fees awarded pursuant to this Section shall not
exceed the hourly rate paid by City for legal services multiplied by the
reasonable number of hours spent by the prevailing party in the conduct of
the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and
in addition a party entitled to attorneys’ fees shall be entitled to all other
reasonable costs for investigating such action, taking depositions and
discovery, and all other necessary costs the court allows which are incurred in
such litigation. All such fees shall be deemed to have accrued on
commencement of such action and shall be enforceable whether or not such
action is prosecuted to judgment. The court may set such fees in the same
action or in a separate action brought for that purpose.
9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1 Non-liability of City Officers and Employees. No officer, official,
employee, agent, representative, or volunteer of City shall be personally liable
to Contracting Party, or any successor in interest, in the event or any default
or breach by City or for any amount which may become due to Contracting
Party or to its successor, or for breach of any obligation of the terms of this
Agreement.
9.2 Conflict of Interest. Contracting Party covenants that neither it,
nor any officer or principal of it, has or shall acquire any interest, directly or
indirectly, which would conflict in any manner with the interests of City or
which would in any way hinder Contracting Party’s performance of the
Services under this Agreement. Contracting Party further covenants that in
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the performance of this Agreement, no person having any such interest shall
be employed by it as an officer, employee, agent, or subcontractor without
the express written consent of the Contract Officer or assigned designee.
Contracting Party agrees to at all times avoid conflicts of interest or the
appearance of any conflicts of interest with the interests of City in the
performance of this Agreement.
No officer or employee of City shall have any financial interest, direct
or indirect, in this Agreement nor shall any such officer or employee
participate in any decision relating to this Agreement which effects his financial
interest or the financial interest of any corporation, partnership or association
in which he is, directly or indirectly, interested, in violation of any State statute
or regulation. Contracting Party warrants that it has not paid or given and will
not pay or give any third party any money or other consideration for obtaining
this Agreement.
9.3 Covenant against Discrimination. Contracting Party covenants
that, by and for itself, its heirs, executors, assigns, and all persons claiming
under or through them, that there shall be no discrimination against or
segregation of, any person or group of persons on account of any
impermissible classification including, but not limited to, race, color, creed,
religion, sex, marital status, sexual orientation, national origin, or ancestry in
the performance of this Agreement. Contracting Party shall take affirmative
action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color, creed, religion, sex,
marital status, sexual orientation, national origin, or ancestry.
10. MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, demand, request, consent, approval, or
communication either party desires or is required to give the other party or
any other person shall be in writing and either served personally or sent by
prepaid, first-class mail to the address set forth below. Either party may
change its address by notifying the other party of the change of address in
writing. Notice shall be deemed communicated forty-eight (48) hours from the
time of mailing if mailed as provided in this Section.
To City:
CITY OF LA QUINTA
Attention: Chris Escobedo
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:
FIND FOOD BANK, INC.
Debbie Espinosa
83775 Citrus Ave
Indio, California 92201
206
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10.2 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed
for or against either party by reason of the authorship of this Agreement or
any other rule of construction which might otherwise apply.
10.3 Section Headings and Subheadings. The section headings and
subheadings contained in this Agreement are included for convenience only
and shall not limit or otherwise affect the terms of this Agreement.
10.4 Counterparts. This Agreement may be executed in counterparts,
each of which shall be deemed to be an original, and such counterparts shall
constitute one and the same instrument
10.5 Integrated Agreement. This Agreement including the exhibits
hereto is the entire, complete, and exclusive expression of the understanding
of the parties. It is understood that there are no oral agreements between the
parties hereto affecting this Agreement and this Agreement supersedes and
cancels any and all previous negotiations, arrangements, agreements, and
understandings, if any, between the parties, and none shall be used to
interpret this Agreement.
10.6 Amendment. No amendment to or modification of this Agreement
shall be valid unless made in writing and approved by Contracting Party and
by the City Council of City. The parties agree that this requirement for written
modifications cannot be waived and that any attempted waiver shall be void.
10.7 Severability. In the event that any one or more of the articles,
phrases, sentences, clauses, paragraphs, or sections contained in this
Agreement shall be declared invalid or unenforceable, such invalidity or
unenforceability shall not affect any of the remaining articles, phrases,
sentences, clauses, paragraphs, or sections of this Agreement which are
hereby declared as severable and shall be interpreted to carry out the intent
of the parties hereunder unless the invalid provision is so material that its
invalidity deprives either party of the basic benefit of their bargain or renders
this Agreement meaningless.
10.8 Unfair Business Practices Claims. In entering into this Agreement,
Contracting Party offers and agrees to assign to City all rights, title, and
interest in and to all causes of action it may have under Section 4 of the
Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2,
(commencing with Section 16700) of Part 2 of Division 7 of the Business and
Professions Code), arising from purchases of goods, services, or materials
related to this Agreement. This assignment shall be made and become
effective at the time City renders final payment to Contracting Party without
further acknowledgment of the parties.
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10.9 No Third-Party Beneficiaries. With the exception of the specific
provisions set forth in this Agreement, there are no intended third-party
beneficiaries under this Agreement and no such other third parties shall have
any rights or obligations hereunder.
10.10 Authority. The persons executing this Agreement on behalf of
each of the parties hereto represent and warrant that (i) such party is duly
organized and existing, (ii) they are duly authorized to execute and deliver
this Agreement on behalf of said party, (iii) by so executing this Agreement,
such party is formally bound to the provisions of this Agreement, and (iv) that
entering into this Agreement does not violate any provision of any other
Agreement to which said party is bound. This Agreement shall be binding upon
the heirs, executors, administrators, successors, and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of
the dates stated below.
CITY OF LA QUINTA,
a California Municipal Corporation
JON MCMILLEN, City Manager
City of La Quinta, California
Dated:
FIND FOOD BANK
a non-profit organization
DEBBIE ESPINOSA
President/CEO
Dated:
ATTEST:
MONIKA RADEVA, City Clerk
La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
209
Exhibit A
Page 1 of 1 Last revised summer 2017
Exhibit A
Scope of Services
City and FIND Food Bank are partnering to provide non-perishable food kits
to homebound seniors and La Quinta residents who do not have the means to
obtain food.
1. Services to be Provided:
a) Food kits to contain non-perishable items such as, canned stew, canned
chili, dry pasta, pasta sauce, beans, and rice. Excludes bottled water.
b) FIND will deliver food kits on the 1st and 3rd Thursdays of the month to
specified locations within the La Quinta city boundaries. Additional
days/times/sites will be added/modified as needed and agreed upon by
both parties.
c) City staff will assess new participants of the food delivery program and
add those that qualify to the distribution rotation as food remains
available.
d) City will provide up to 2 staff members to assist FIND staff with food kit
distribution to front door of resident household (social distancing and
PPE in place) and complete forms required for FIND documentation and
compliance.
e) FIND agrees to repair any damages to the facility caused by their
method of delivery.
2. Performance Standards:
a) FIND shall follow COVID-19 Compliance and Protocols and shall adjust
to modified protocols when necessary.
b) FIND shall provide training to City staff of their specific screening and
delivery process.
210
Exhibit B
Page 1 of 1
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for
in Section 2.3 of this Agreement, the maximum total compensation to be paid
to Contracting Party under this Agreement is not to exceed Sixty Thousand
Dollars ($60,000) (“Contract Sum”). The Contract Sum shall be paid to
Contracting Party upon being invoiced in an amount identified in Contracting
Party’s schedule of compensation attached hereto for the work tasks
performed and properly invoiced by Contracting Party in conformance with
Section 2.2 of this Agreement.
211
Exhibit C
Page 1 of 1
Exhibit C
Schedule of Performance
None.
212
Exhibit E
Page 1 of 7
Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of
this Agreement, the following policies shall be maintained and kept in full force
and effect providing insurance with minimum limits as indicated below and
issued by insurers with A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:
Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable
Cyber Liability
$500,000 (per occurrence/loss)
Contracting Party shall procure and maintain, at its cost, and submit
concurrently with its execution of this Agreement, Commercial General
Liability insurance against all claims for injuries against persons or damages
to property resulting from Contracting Party’s acts or omissions rising out of
or related to Contracting Party’s performance under this Agreement. The
insurance policy shall contain a severability of interest clause providing that
the coverage shall be primary for losses arising out of Contracting Party’s
performance hereunder and neither City nor its insurers shall be required to
contribute to any such loss. An endorsement evidencing the foregoing and
naming the City and its officers and employees as additional insured (on the
Commercial General Liability policy only) must be submitted concurrently with
the execution of this Agreement and approved by City prior to commencement
of the services hereunder.
Contracting Party shall carry automobile liability insurance of
$1,000,000 per accident against all claims for injuries against persons or
213
Exhibit E
Page 3 of 7
damages to property arising out of the use of any automobile by Contracting
Party, its officers, any person directly or indirectly employed by Contracting
Party, any subcontractor or agent, or anyone for whose acts any of them may
be liable, arising directly or indirectly out of or related to Contracting Party’s
performance under this Agreement. If Contracting Party or Contracting
Party’s employees will use personal autos in any way on this project,
Contracting Party shall provide evidence of personal auto liability coverage for
each such person. The term “automobile” includes, but is not limited to, a land
motor vehicle, trailer or semi-trailer designed for travel on public roads. The
automobile insurance policy shall contain a severability of interest clause
providing that coverage shall be primary for losses arising out of Contracting
Party’s performance hereunder and neither City nor its insurers shall be
required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as
appropriate shall be written on a policy form coverage specifically designed to
protect against acts, errors or omissions of the Contracting Party and “Covered
Professional Services” as designated in the policy must specifically include
work performed under this Agreement. The policy limit shall be no less than
$1,000,000 per claim and in the aggregate. The policy must “pay on behalf
of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of
this Agreement.
Contracting Party shall carry Workers’ Compensation Insurance in
accordance with State Worker’s Compensation laws with employer’s liability
limits no less than $1,000,000 per accident or disease.
Contracting Party shall procure and maintain Cyber Liability
insurance with limits of $500,000 per occurrence/loss which shall include the
following coverage:
a.Liability arising from the theft, dissemination and/or use of
confidential or personally identifiable information; including
credit monitoring and regulatory fines arising from such theft,
dissemination or use of the confidential information.
b.Network security liability arising from the unauthorized use of,
access to, or tampering with computer systems.
c.Liability arising from the failure of technology products
(software) required under the contract for Consultant to
properly perform the services intended.
214
Exhibit E
Page 3 of 7
d. Electronic Media Liability arising from personal injury, plagiarism
or misappropriation of ideas, domain name infringement or
improper deep-linking or framing, and infringement or violation
of intellectual property rights.
e. Liability arising from the failure to render professional services.
If coverage is maintained on a claims-made basis, Contracting Party shall
maintain such coverage for an additional period of three (3) years following
termination of the contract.
Contracting Party shall provide written notice to City within ten
(10) working days if: (1) any of the required insurance policies is terminated;
(2) the limits of any of the required polices are reduced; or (3) the deductible
or self-insured retention is increased. In the event any of said policies of
insurance are cancelled, Contracting Party shall, prior to the cancellation date,
submit new evidence of insurance in conformance with this Exhibit to the
Contract Officer. The procuring of such insurance or the delivery of policies or
certificates evidencing the same shall not be construed as a limitation of
Contracting Party’s obligation to indemnify City, its officers, employees,
contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if
Contracting Party fails to provide or maintain any insurance policies or policy
endorsements to the extent and within the time herein required, City may, at
its sole option:
a. Obtain such insurance and deduct and retain the amount of the
premiums for such insurance from any sums due under this Agreement.
b. Order Contracting Party to stop work under this Agreement
and/or withhold any payment(s) which become due to Contracting Party
hereunder until Contracting Party demonstrates compliance with the
requirements hereof.
c. Terminate this Agreement.
Exercise of any of the above remedies, however, is an alternative to
any other remedies a party may have. The above remedies are not the
exclusive remedies for either party’s failure to maintain or secure appropriate
policies or endorsements or fulfill its obligations. Nothing herein contained
shall be construed as limiting in any way the extent to which a party may be
held responsible for payments of damages to persons or property resulting
from a party’s or its subcontractors’ performance of work under this
Agreement.
215
Exhibit E
Page 3 of 7
E.3 General Conditions Pertaining to Provisions of Insurance Coverage
by Contracting Party. Contracting Party and City agree to the following with
respect to insurance provided by Contracting Party:
1.Contracting Party agrees to have its insurer endorse the third-
party general liability coverage required herein to include as additional
insureds City, its officials, employees, and agents, using standard ISO
endorsement No. CG 2010 with an edition prior to 1992. Contracting Party
also agrees to require all contractors, and subcontractors to do likewise.
2.No liability insurance coverage provided to comply with this
Agreement shall prohibit Contracting Party, or Contracting Party’s employees,
or agents, from waiving the right of subrogation prior to a loss. Contracting
Party agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors and
subcontractors to do likewise.
3.All insurance coverage and limits provided by Contracting Party
and available or applicable to this Agreement are intended to apply to the full
extent of the policies. Nothing contained in this Agreement or any other
agreement relating to City or its operations limits the application of such
insurance coverage.
4.None of the coverages required herein will be in compliance with
these requirements if they include any limiting endorsement of any kind that
has not been first submitted to City and approved of in writing.
5.No liability policy shall contain any provision or definition that
would serve to eliminate so-called “third party action over” claims, including
any exclusion for bodily injury to an employee of the insured or of any
contractor or subcontractor.
6.All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises.
Contracting Party shall not make any reductions in scope of coverage (e.g.
elimination of contractual liability or reduction of discovery period) that may
affect City’s protection without City’s prior written consent.
7.Proof of compliance with these insurance requirements, consisting
of certificates of insurance evidencing all the coverages required and an
additional insured endorsement to Contracting Party’s general liability policy,
shall be delivered to City at or prior to the execution of this Agreement. In
the event such proof of any insurance is not delivered as required, or in the
event such insurance is canceled at any time and no replacement coverage is
provided, City has the right, but not the duty, to obtain any insurance it deems
216
Exhibit E
Page 3 of 7
necessary to protect its interests under this or any other agreement and to
pay the premium. Any premium so paid by City shall be charged to and
promptly paid by Contracting Party or deducted from sums due Contracting
Party, at City option.
8.It is acknowledged by the parties of this Agreement that all
insurance coverage required to be provided by Contracting Party or any
subcontractor, is intended to apply first and on a primary, non-contributing
basis in relation to any other insurance or self-insurance available to City.
9.Contracting Party agrees to ensure that subcontractors, and any
other party involved with the project that is brought onto or involved in the
project by Contracting Party, provide the same minimum insurance coverage
required of Contracting Party. Contracting Party agrees to monitor and review
all such coverage and assumes all responsibility for ensuring that such
coverage is provided in conformity with the requirements of this section.
Contracting Party agrees that upon request, all agreements with
subcontractors and others engaged in the project will be submitted to City for
review.
10.Contracting Party agrees not to self-insure or to use any self-
insured retentions or deductibles on any portion of the insurance required
herein (with the exception of professional liability coverage, if required) and
further agrees that it will not allow any contractor, subcontractor, Architect,
Engineer or other entity or person in any way involved in the performance of
work on the project contemplated by this Agreement to self-insure its
obligations to City. If Contracting Party’s existing coverage includes a
deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At that time, the City shall review options with
the Contracting Party, which may include reduction or elimination of the
deductible or self-insured retention, substitution of other coverage, or other
solutions.
11.The City reserves the right at any time during the term of this
Agreement to change the amounts and types of insurance required by giving
the Contracting Party ninety (90) days advance written notice of such change.
If such change results in substantial additional cost to the Contracting Party,
the City will negotiate additional compensation proportional to the increased
benefit to City.
12.For purposes of applying insurance coverage only, this Agreement
will be deemed to have been executed immediately upon any party hereto
taking any steps that can be deemed to be in furtherance of or towards
performance of this Agreement.
217
Exhibit E
Page 3 of 7
13. Contracting Party acknowledges and agrees that any actual or
alleged failure on the part of City to inform Contracting Party of non-
compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other
regard.
14. Contracting Party will renew the required coverage annually as
long as City, or its employees or agents face an exposure from operations of
any type pursuant to this Agreement. This obligation applies whether the
Agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that effect.
15. Contracting Party shall provide proof that policies of insurance
required herein expiring during the term of this Agreement have been renewed
or replaced with other policies providing at least the same coverage. Proof
that such coverage has been ordered shall be submitted prior to expiration. A
coverage binder or letter from Contracting Party’s insurance agent to this
effect is acceptable. A certificate of insurance and an additional insured
endorsement is required in these specifications applicable to the renewing or
new coverage must be provided to City within five (5) days of the expiration
of coverages.
16. The provisions of any workers’ compensation or similar act will not
limit the obligations of Contracting Party under this Agreement. Contracting
Party expressly agrees not to use any statutory immunity defenses under such
laws with respect to City, its employees, officials, and agents.
17. Requirements of specific coverage features, or limits contained in
this section are not intended as limitations on coverage, limits, or other
requirements nor as a waiver of any coverage normally provided by any given
policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue and is not intended by any
party or insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and
distinct from any other provision in this Agreement and are intended by the
parties here to be interpreted as such.
19. The requirements in this Exhibit supersede all other sections and
provisions of this Agreement to the extent that any other section or provision
conflicts with or impairs the provisions of this Exhibit.
20. Contracting Party agrees to be responsible for ensuring that no
contract used by any party involved in any way with the project reserves the
right to charge City or Contracting Party for the cost of additional insurance
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Exhibit E
Page 3 of 7
coverage required by this Agreement. Any such provisions are to be deleted
with reference to City. It is not the intent of City to reimburse any third party
for the cost of complying with these requirements. There shall be no recourse
against City for payment of premiums or other amounts with respect thereto.
21. Contracting Party agrees to provide immediate notice to City of
any claim or loss against Contracting Party arising out of the work performed
under this Agreement. City assumes no obligation or liability by such notice
but has the right (but not the duty) to monitor the handling of any such claim
or claims if they are likely to involve City.
219
Exhibit F
Page 1 of 3
Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law
establishes a professional standard of care for Contracting Party’s Services, to
the fullest extent permitted by law, Contracting Party shall indemnify, protect,
defend (with counsel selected by City), and hold harmless City and any and
all of its officials, employees, and agents (“Indemnified Parties”) from and
against any and all claims, losses, liabilities of every kind, nature, and
description, damages, injury (including, without limitation, injury to or death
of an employee of Contracting Party or of any subcontractor), costs and
expenses of any kind, whether actual, alleged or threatened, including,
without limitation, incidental and consequential damages, court costs,
attorneys’ fees, litigation expenses, and fees of expert consultants or expert
witnesses incurred in connection therewith and costs of investigation, to the
extent same are caused in whole or in part by any negligent or wrongful act,
error or omission of Contracting Party, its officers, agents, employees or
subcontractors (or any entity or individual that Contracting Party shall bear
the legal liability thereof) in the performance of professional services under
this Agreement. With respect to the design of public improvements, the
Contracting Party shall not be liable for any injuries or property damage
resulting from the reuse of the design at a location other than that specified
in Exhibit A without the written consent of the Contracting Party.
b. Indemnification for Other Than Professional Liability. Other
than in the performance of professional services and to the full extent
permitted by law, Contracting Party shall indemnify, defend (with counsel
selected by City), and hold harmless the Indemnified Parties from and against
any liability (including liability for claims, suits, actions, arbitration
proceedings, administrative proceedings, regulatory proceedings, losses,
expenses or costs of any kind, whether actual, alleged or threatened,
including, without limitation, incidental and consequential damages, court
costs, attorneys’ fees, litigation expenses, and fees of expert consultants or
expert witnesses) incurred in connection therewith and costs of investigation,
where the same arise out of, are a consequence of, or are in any way
attributable to, in whole or in part, the performance of this Agreement by
Contracting Party or by any individual or entity for which Contracting Party is
legally liable, including but not limited to officers, agents, employees, or
subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction
(Limitation on Indemnity). Without affecting the rights of City under any
220
Exhibit F
Page 3 of 3
provision of this Agreement, Contracting Party shall not be required to
indemnify and hold harmless City for liability attributable to the active
negligence of City, provided such active negligence is determined by
agreement between the parties or by the findings of a court of competent
jurisdiction. In instances where City is shown to have been actively negligent
and where City’s active negligence accounts for only a percentage of the
liability involved, the obligation of Contracting Party will be for that entire
portion or percentage of liability not attributable to the active negligence of
City.
d. Indemnification Provision for Design Professionals.
1. Applicability of this Section F.1(d). Notwithstanding
Section F.1(a) hereinabove, the following indemnification provision shall apply
to a Contracting Party who constitutes a “design professional” as the term is
defined in paragraph 3 below.
2. Scope of Indemnification. When the law establishes a
professional standard of care for Contracting Party’s Services, to the fullest
extent permitted by law, Contracting Party shall indemnify and hold harmless
City and any and all of its officials, employees, and agents (“Indemnified
Parties”) from and against any and all losses, liabilities of every kind, nature,
and description, damages, injury (including, without limitation, injury to or
death of an employee of Contracting Party or of any subcontractor), costs and
expenses, including, without limitation, incidental and consequential
damages, court costs, reimbursement of attorneys’ fees, litigation expenses,
and fees of expert consultants or expert witnesses incurred in connection
therewith and costs of investigation, to the extent same are caused by any
negligent or wrongful act, error or omission of Contracting Party, its officers,
agents, employees or subcontractors (or any entity or individual that
Contracting Party shall bear the legal liability thereof) in the performance of
professional services under this Agreement. With respect to the design of
public improvements, the Contracting Party shall not be liable for any injuries
or property damage resulting from the reuse of the design at a location other
than that specified in Exhibit A without the written consent of the Contracting
Party.
3. Design Professional Defined. As used in this
Section F.1(d), the term “design professional” shall be limited to licensed
architects, registered professional engineers, licensed professional land
surveyors and landscape architects, all as defined under current law, and as
may be amended from time to time by Civil Code § 2782.8.
F.2 Obligation to Secure Indemnification Provisions. Contracting
Party agrees to obtain executed indemnity agreements with provisions
221
Exhibit F
Page 3 of 3
identical to those set forth herein this Exhibit F, as applicable to the
Contracting Party, from each and every subcontractor or any other person or
entity involved by, for, with or on behalf of Contracting Party in the
performance of this Agreement. In the event Contracting Party fails to obtain
such indemnity obligations from others as required herein, Contracting Party
agrees to be fully responsible according to the terms of this Exhibit. Failure of
City to monitor compliance with these requirements imposes no additional
obligations on City and will in no way act as a waiver of any rights hereunder.
This obligation to indemnify and defend City as set forth in this Agreement are
binding on the successors, assigns or heirs of Contracting Party and shall
survive the termination of this Agreement.
F.3 Indemnity for the Benefit of Contracting Party.
City shall indemnify, defend, protect, hold harmless, and release the
Contracting Party, its officers, agents, and employees, from and against any
and all claims, loss, proceedings, damages, causes of action, liability, costs,
or expense (including attorneys’ fees and witness costs) arising from or in
connection with, or caused by any act, omission, or negligence of such
indemnifying party or its agents, employees, contractors, subcontractors, or
invitees. This indemnification obligation shall not be limited in any way by any
limitation on the amount or type of damages or compensation payable to or
for the indemnifying party under workers’ compensation acts, disability benefit
acts, or other employee benefit acts. This indemnity provision survives the
Agreement.
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City of La Quinta and FIND Food Bank
March 22, 2022
Background – FIND Food Bank
As the desert’s regional food bank, FIND Food Bank provides healthy food and outreach
assistance to food insecure residents of the Coachella Valley Desert Region. As such, the
importance of equitable healthy food distribution is key to achieving our goals of ending hunger
in our area. Utilizing meaningful data to help us understand the density of food insecure
individuals by city provides the necessary one of the meaningful, city specific figures that FIND
consistently uses to help quantify community need is the percent of children attending school
in La Quinta, who qualify for the federal Free and Reduced-Price Meal (FRPM) program. The
total number of La Quinta students qualifying, according to California Board of Education,
2019/20 Student Poverty FRPM Data, is 4,912 children or 65% of all La Quinta students.
Background—The City of La Quinta and FIND Food Bank
Since 2016, FIND Food Bank has been partnering with Desert Recreation District to bring free
healthy food and client-based outreach services resources to the city of La Quinta. The original
Mobile Market program offered one per month in the Old Town La Quinta / La Quinta Cove
area, FIND distributed over 100,000 lbs. of free food regularly to the community. In CY 2019,
the amount FIND Food Bank distributed was a total of 120,721 lbs. of food with nearly half
being fresh produce.
However, in CY 2020, the state of food insecurity in the city of La Quinta, along with the entire
Coachella Valle desert region drastically changed with the economic impact of COVID -19. The
pandemic affected not only the La Quinta residents who had already been receiving services
from FIND, but also a new group of residents who now facing food insecurity as well —including
homebound and isolated seniors, adults who lost stable jobs, and children who lost access to
free and reduced meals due to school closures as well saw a decrease in food supplies at home
due to their family income being affected by job losses. It was at this time that, FIND received
funding support from the City of La Quinta to ensure that with the increased need in food
assistance, food distributions could also increase to support the community needs and literally
ensure that people would not starve as the pandemic’s economic effects continued pressing
forward.
ATTACHMENT 2
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2
With the support and partnership of the City of La Quinta, FIND:
- Increased service to La Quinta by adding 7 additional large and small format free Community
Mobile Market sites (including direct service to low income and fixed income senior housing
complexes)
- Increased free food distributions from 1 distribution per month to 11 distributions per month
- Increased the amount of food distributed in La Quinta from 120,721 lbs. in CY 2019 to 692,609
lbs. in CY 2020
- Distributed 489,826 lbs. of food to La Quinta residents with an economic value of $837,602.
FIND continues to distribute almost 1/2 of the food in the form of fresh produce
2021 Service Number Trend
In CY 2021 and the first two months of 2022, the households and people served by FIND Food
Bank’s La Quinta distribution had begun to level off, with some declines and monthly variances.
*However, with the sharp rise in gas prices and the continued press ure on family food
budgets due to supply chain pressures, we anticipate the potential for growth in service
demand over the next few months of CY 2022.
Date Household Total People Total
Jan 21 1,762 6,598
Feb 21 2,174 8,345
Mar 21 743 3,123
Apr 21 1,573 5,644
May 21 1,717 5,837
Jun 21 1,430 5,067
Jul 21 1,323 5,022
Aug 21 1,452 4,756
Sep 21 800 2,597
Oct 21 895 2,907
Nov 21 863 2,463
Dec 21 718 2,837
*Jan 22 760 2,114
*Feb 22 735 2,031
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Proposal for CY 2022
FIND Food Bank respectfully requests $60,000 to ensure that FIND can continue the increased
programmatic expansion of food distributions through the end of CY 2022 in the City of La
Quinta. From the review of economic impact provided by Feeding America and their University
research partners, including Stanford, food insecurity rates will continue to be impact through
minimally CY 2022 and into the first quarter of 2023. This funding will ensure that there will be
sustained food distributions to support the food insecure residents of La Quinta as the
economy continues to recover. The added food distribution sites that will continue to have
programmatic food distribution services until the end of 2022 through this grant include:
Large Format Free Community Mobile Market Sites:
- LQ Desert Recreation Center
- LQ Desert Recreation Center, Senior specific
- La Quinta High School, (site may be moved to another location in LQ depending on DSUSD
status)
Small Format Free Community Mobile Market Mobile Sites:
- Hadley Villas
- Washington St. Apts.
- Wolf Waters
- Coral Mountain
Program Details
Community Mobile Markets
For CY 2022, FIND proposes continuation of the Mobile Markets in La Quinta, serving the
existing 7 sites, with 11 distributions per month, and including direct service to low income and
fixed income senior housing complexes.
FIND’s Community Mobile Markets are comprised of specialized or converted refrigerated
beverage trucks that are filled at the FIND warehouse with a wide variety of fresh produce,
frozen meat, refrigerated products, dairy, bakery, and dry goods designed to provide
supplemental food assistance. Each Mobile Market truck may deliver up to 10,000 lbs. of
foods.
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4
During the height of the COVID-19 pandemic and throughout 2020 and 2021, social distancing
and other safety considerations dramatically altered distribution logistics and nearly eliminated
the pool of FIND’s critical volunteers. The National Guard, the California Conservation Corps
and the Civil Air Patrol filled the gap in volunteer labor. Now in 2022 FIND is working diligently
to bring back and regenerate our volunteer corps, but are not yet at 100 percent.
FIND Outreach Teams and Mobil Markets
In addition, the FIND Community Mobile Market Program also provides important connections
to resources to enhance household stability and sustainability including CalFresh (food stamps),
unemployment benefits, Women, Infants and Children federal assistance nutrition program
(WIC), free and reduced-price medical and preventative health programs, rental and utility
assistance, and other social services. FIND has two outreach teams: CalFresh Outreach
Coordinators and Community Health Workers. Outreach team members are at each distribution
and assist clients in submitting multiple, public-benefit program applications. The barriers to
accessing these benefits are many and complex, and often deter eligible individuals from
applying.
Acknowledgement of Award
FIND has confirmed that April 8, 2022 will be the date for its 12th annual Telethon. Should this
grant be approved by the City of La Quinta, FIND respectfully requests that it be allowed to
acknowledge it as part of its Telethon. FIND would also request that it be allowed to
acknowledge the gift through its website and social media platforms as a thank you to the City
of La Quinta for its support and partnership in feeding the residents in need in La Quinta.
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City of La Quinta
CITY COUNCIL MEETING: April 5, 2022
STAFF REPORT
AGENDA TITLE: DISCUSS PROJECTS TO BE INCLUDED IN FISCAL YEARS
2022/23 THROUGH 2026/27 CAPITAL IMPROVEMENT PROGRAM
RECOMMENDATION
Discuss projects to be included in fiscal years 2022/23 through 2026/27
Capital Improvement Program and provide Staff direction.
EXECUTIVE SUMMARY
•The Capital Improvement Program (CIP) is a five-year plan for major
construction projects such as bridges, streets, traffic signals, drainage
facilities, landscaping, lighting, parks, and other facilities.
•Based upon Council and resident input over the past year, Staff
developed a preliminary scope and budget for various projects proposed
for the 2022/23 CIP budget.
•Council will be requested to appropriate funds for the 2022/23 CIP
improvements when the operating budget and final CIP is considered in
June 2022.
FISCAL IMPACT
This review does not generate fiscal impacts. Revenue sources are identified
in Attachment 1.
BACKGROUND/ANALYSIS
Staff recommends the following projects be included in the 2022/23 CIP:
Transportation Projects
Transportation projects are generally funded through the Pavement
Management Plan (General Fund), Transportation Development Impact Fees
(DIF), Gas Tax, Measure A, SB1, and ATP funds.
STUDY SESSION ITEM NO. 1
227
• 2022/23 Pavement Management Plan (General Fund: $1.5M)
The City of La Quinta’s current Five-Year Pavement Management Plan
(PMP) (Attachment 2) spans from 2021 to 2026. The proposed 22/23
projects include grind and overlay on Avenue 47 from Washington Street
to Adams Street; slurry seal and crack sealing Eisenhower Drive from
Avenue 50 to Calle Tampico; slurry seal and crack sealing Monroe Street
from Avenue 62 to Avenue 53; and slurry seal and crack sealing the
north/south street segments within the Cove.
• Avenue 50 Pavement Rehabilitation (Measure A: $1.1M)
This project includes pavement rehabilitation of Avenue 50 from
Washington Street to Eisenhower Drive.
• Fred Waring Drive Pavement Rehabilitation (Measure A: $530K, SB1:
$940K)
This project includes pavement rehabilitation of Fred Waring Drive from
Washington Street to Adams Street.
• Avenue 50 Widening Improvements (Measure A: $100K)
This project will be completed in partnership with the City of Indio and
includes Widening Avenue 50 from Jefferson Street to Madison Street to
the general plan roadway conditions, including a multi-use trail along
the north side.
• Highway 111 at Jefferson Street Pavement Rehabilitation (Measure A:
$487K)
This project is in collaboration with the City of Indio and includes
pavement rehabilitation and will address drainage needs, if any, at the
intersection of Highway 111 and Jefferson Street.
• Avenue 53 at Jefferson Street Roundabout (Measure A: $630K)
This project was approved by Council as part of the 2016/17 CIP. Staff
recommends the addition of Measure A funds to supplement the existing
budget; these funds will be used for the landscape improvements and
the construction phase of the project.
• Corporate Centre Drive Gap Closure (Measure A: $932K)
This project entails constructing a 40 ft roadway with curb and gutter to
connect Corporate Centre Drive between La Quinta Centre Drive and the
north side of Highway 111 across from Auto Centre Drive on the vacant
City owned property.
• Avenue 52 Pavement Rehabilitation (Measure A: $500K)
This project includes pavement rehabilitation of Avenue 52 from
Madison Street to Monroe Street.
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Drainage Improvements
•Citywide Drainage Enhancements (General Fund: $477K)
This project will upgrade drainage facilities for minimum 150-year storm
protection in accordance with the Focused Drainage Study.
Parks and Facilities Projects
•Landscape and Lighting Median Island Improvements (General Fund:
$500K)
This project entails refurbishing City-owned medians south of Highway
111, prioritized over five years. Staff has developed an implementation
strategy that recommends priorities and landscape materials.
•Fritz Burns Park Improvements (Measure G: $500K)
This project entails design phase for additional park amenity
improvements at Fritz Burns Park after the space planning effort is
complete.
•La Quinta Skatepark Conversion (Measure G: $500K, General Fund:
$133K)
This project was approved by Council as part of the 2019/20 CIP. Staff
recommends the addition of Measure G and General Funds to convert
the existing skate park at La Quinta Park into another park amenity such
as an urban soccer park, pickleball court or human foosball court,
upgrade existing water feature, park equipment, and construct a
retaining wall at La Quinta Park.
•City Hall Capacity Improvements (Measure G: $550K, Civic Center DIF:
$250K)
This project entails design and construction of improvements to provide
additional capacity for the City Clerk, Design and Development, and
Community Resources/Emergency Services space needs in City Hall
•Sports Complex Lighting Replacement (Measure G: $250K)
This project entails replacing the existing failing light poles at the sports
complex with new energy efficient light poles.
Other Adjustments
•Highway 111 Corridor Area Plan Implementation (Measure G: $1M)
Implement the Highway 111 Corridor Area Plan improvements, which
may include landscape, connectivity and circulation improvements,
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entry monuments, wayfinding, catalyst project sites, lighting, and art
installations.
•Village Undergrounding Project (Measure G: $100K)
This funding will be used to conduct a feasibility study assessing the cost
and challenges to underground utilities in the Village Area.
•American with Disabilities Act (ADA) Transition Plan Update (General
Fund: $150K)
This is an update to the City’s existing ADA Transition Plan Report,
identifying improvements still needed at City parks, buildings,
intersection curb ramps and sidewalks based upon current building
code.
•Citywide Miscellaneous ADA Improvements (CDBG: $132,600K)
This is a continuation of implementing ADA improvements at City parks,
buildings, intersection curb ramps and sidewalks based upon the City's
ADA Transition Plan Report.
•Village Parking Lot (Measure G: $500K)
This funding will allow for land purchase adjacent to the current City
owned parking lot on the west side of Avenida Bermudas south of Calle
Tampico to address parking in the Village Area.
•Phase II Citywide Safety Camera System (Measure G: $ 1.797M)
Phase II of the Citywide Safety Camera System Project includes
installation of cameras at additional parks and city owned facilities, one
additional intersection, fiber optic connections where needed, and
Automatic License Plate Reading (ALPR) cameras at entrance and exit
points of the city.
•Smart Infrastructure Improvements (Measure G: $250K)
This entails conducting a feasibility study and preparing a master plan
to assess the implementation of smart infrastructure improvements.
Reimbursements for Existing Developer Impact Fee Reimbursement
Agreements (Transportation DIF: $400K)
The City entered into reimbursement agreements with nine development
entities who constructed improvements for the benefit of the City in
anticipation of future reimbursement from development impact fees. In 2017
the Council set reimbursement priorities; 9 of 11 developers submitted the
required documentation and have been included in the approved repayment
plan (Attachment 3).
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Projects on the Horizon
The CIP also identified future year projects; those that may be of interest to
the Council entail the following:
•Corporate Yard – Facilities and Administrative Offices (2023/24)
•Washington Street Sidewalk Improvements (Avenue 50 to Calle
Tampico)
(2023/24)
•Moon River Drive Pavement Rehabilitation (Ave 50 to DSUSD ROW)
(2023/24)
Staff seeks direction on all projects included in the draft CIP. After
incorporating Council’s comments, an updated CIP program will be presented
for adoption in June.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachments: 1. Project Revenue Summary from Draft 2022/23 through
2026/27 CIP
2.2021 Pavement Management - 5 Year Plan
3.DIF Reimbursement Agreement Repayment Schedule
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Project # Project DescriptionGeneral Fund OperatingMeasure G Sales TaxSB 1 Road Maint/RehabParks and Rec DIFDIF TransportationCivic Center DIFMaintenance and Facilities DIF Measure AOther RevenueOther Revenue SourceTotal Priority Ranking2022/20232223ADA ADA Accessible Ramps - Various Locations 20,00020,000 High2223CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,000 High2223PMP Pavement Management Plan Street Improvements 1,500,0001,500,000 High2223STI Sidewalks - Various Locations55,00055,000 High2223TMI Citywide Traffic Signal Maintenance Improvements235,000 235,000 High2223DRA Citywide Drainage Enhancements477,000477,000 Medium201702 Developer Reimbursement for DIF Eligible Improvements400,000400,000 Medium201709 Jefferson St. at Avenue 53 Roundabout630,000 630,000 Medium201804 Landscape and Lighting Median Island Improvements500,000500,000 Medium201903 La Quinta Skate Park Conversion133,000 500,000633,000 Medium201905 Highway 111 Corridor Area Plan Implementation1,000,0001,000,000 Medium202102 Fritz Burns Park Improvements500,000500,000 Medium202201 Avenue 50 Pavement Rehabilitation (Washington Street to Eisenhower Drive)1,100,000 1,100,000 Medium202202 City Hall Capacity Improvements550,000 250,000800,000 Low202203 Fred Waring Drive Pavement Rehabilitation (Washington Street to Adams Street)940,211530,0001,470,211 Medium202204 Sports Complex Lighting Replacement250,000250,000 Medium202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street)100,000100,000 Medium202206 Village Undergrounding Project (Feasibility Study) 100,000100,000 Medium202207 Highway 111 at Jefferson Street Rehabilitation 487,000 487,000 Medium202208 Citywide Miscelleneous ADA Improvement Projects132,600CDBG132,600 High202209 ADA Transition Plan Update150,000150,000 Medium202210 Corporate Centre Drive Gap Closure932,000 932,000 Medium202211 Village Parking Lot500,000500,000 Low202212 Phase II Camera System 1,797,0001,797,000 Low202213 Smart Infrastructure Improvements (feasibility study/plan)250,000250,000 Low202214 Avenue 52 Pavement Rehabilitation (Madison Street to Monroe Street)500,000500,000 MediumFY 2022/2023 SUBTOTAL: 2,685,000 5,097,000 940,211 500,000500,000 250,0000 4,414,000 182,60014,568,8112023/20242324ADA ADA Accessible Ramps - Various Locations20,00020,0002324CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0002324PMP Pavement Management Plan Street Improvements1,500,0001,500,0002324STI Sidewalks - Various Locations55,00055,0002324TMI Citywide Traffic Signal Maintenance Improvements235,000 235,0002324DRA Citywide Drainage Enhancements477,000477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000400,000201804 Landscape and Lighting Median Island Improvements500,000500,000201805 Corporate Yard Administrative Offices and Crew Quarters2,273,000500,0002,773,000201905 Highway 111 Corridor Area Plan Implementation1,000,0001,000,000202102 Fritz Burns Park Improvements2,000,0002,000,000202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street)471,613471,613202212 Village Parking Lot 1,100,0001,100,000202213 Phase III Camera System 2,793,0002,793,000202301 Avenue 58 Pavement Rehabilitation (Jefferson Street to Madison Street)1,380,000 1,380,000202302 Caleo Bay at Avenue 47 (New Traffic Signal)430,000430,000202303 Washington Street at Lake La Quinta Drive (New Traffic Signal)430,000430,000202304Moon River Drive Pavement Rehabilitation (Ave 50 to DSUSD ROW)400,000400,000202305 Washington Street Sidewalk Improvements (Avenue 50 to Calle Tampico)478,000478,000FY 2023/2024 SUBTOTAL: 2,552,000 9,166,000 949,6130 1,260,0000 500,000 2,015,000 50,00016,492,6132024/20252425ADA ADA Accessible Ramps - Various Locations20,00020,0002425CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0002425PMP Pavement Management Plan Street Improvements1,500,0001,500,0002425STI Sidewalks - Various Locations55,00055,0002425TMI Citywide Traffic Signal Maintenance Improvements235,000 235,0002425DRA Citywide Drainage Enhancements477,000477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000400,000201804 Landscape and Lighting Median Island Improvements500,000500,000201805 Corporate Yard Administrative Offices and Crew Quarters3,657,0003,657,000201905 Highway 111 Corridor Area Plan Implementation1,000,0001,000,000202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street)579,109579,109202401 Avenue 50 Sidewalk Improvements (Washington Street to Avenida Montero)400,000400,000202402Francis Hack Lane Pavement Rehabilitation (Avenida Bermudas to Cul-De-Sac)380,000380,000202403 Washington Street Sidewalk Improvements (Calle Tampico to Avenue 52)444,000 444,000202404 Cove Area Slurry Seal Improvements Phase 1950,000 950,000FY 2024/2025 SUBTOTAL: 2,552,000 4,657,000 959,109 0 400,000 0 2,029,000 50,000 10,647,109CAPITAL IMPROVEMENT PROGRAMCITY OF LA QUINTAREVENUE SUMMARYHighCritical to keep project funded. Needed to maintain grant funding, maintenance of effort or matching funds.Priority Rating Criteria LegendLowProject could be shifted to next fiscal year without major impacts. No funding constraints or match requirements.MediumOngoing project needing additional funding, community priority, or important for maintenance efforts.ATTACHMENT 1ATTACHMENT 1 233
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Project # Project DescriptionGeneral Fund OperatingMeasure G Sales TaxSB 1 Road Maint/RehabParks and Rec DIFDIF TransportationCivic Center DIFMaintenance and Facilities DIF Measure AOther RevenueOther Revenue SourceTotal Priority Ranking2025/20262526ADA ADA Accessible Ramps - Various Locations 20,00020,0002526CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0002526PMP Pavement Management Plan Street Improvements1,500,0001,500,0002526STI Sidewalks - Various Locations55,00055,0002526TMI Citywide Traffic Signal Maintenance Improvements235,000 235,0002425DRA Citywide Drainage Enhancements477,000477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000400,000201804 Landscape and Lighting Median Island Improvements500,000500,000201905 Highway 111 Corridor Area Plan Implementation1,000,0001,000,000202501 Citywide Striping Refresh500,000 500,000202502 Highway 111/Simon Drive Dual Left Turn Lanes723,850 723,850202503 Cove Area Slurry Seal Improvements Phase 2950,000950,000202504 Avenue 47 Pavement Rehabilitation (Washington Street to Adams Street)512,617512,6172025055-Year PMP Update50,00050,000FY 2025/2026 SUBTOTAL: 2,552,000 1,000,000 950,0000400,00002,021,467 50,0006,973,4672026/20272627ADA ADA Accessible Ramps - Various Locations20,00020,0002627CPM Citywide Preventative Maintenance Plan Improvements50,000Equip Replacement Fund50,0002627PMP Pavement Management Plan Street Improvements1,500,0001,500,0002627STI Sidewalks - Various Locations55,00055,0002627TMI Citywide Traffic Signal Maintenance Improvements235,000 235,0002627DRA Citywide Drainage Enhancements477,000477,000201702 Developer Reimbursement for DIF Eligible Improvements400,000400,000201804 Landscape and Lighting Median Island Improvements500,000500,000201905 Highway 111 Corridor Area Plan Implementation1,000,0001,000,000202601North La Quinta Slurry Seal Improvements/Pavement Repair1,784,0001,784,000202602Citywide Arterial Slurry Seal Improvements997,088997,088FY 2026/2027 SUBTOTAL: 2,552,0001,000,000 997,0880400,00002,019,000 50,0007,018,088TOTAL FISCAL YEARS 2022/23 THROUGH 2026/27: 12,893,000 20,920,0004,796,021 500,000 2,960,000 250,000 500,000 12,498,467 382,60055,700,088235
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SH-111
MONROE ST60TH AVE
54TH AVE
50TH AVE
62ND AVE
64TH AVE
MILES AVE
52ND AVE
I-10
JACKSON ST48TH AVE
FRED WARING DR
49TH AVE
WASHINGTON STLIGAAVENUE 52 CITRUS
MADISON STDUNE PALMS RDAIRPORT BLVD PGA BLVD58TH AVEAVENIDA VALLEJOAVENIDA RUBIOWARNER TRL61ST AVE
66TH AVERIVIERAJEFFERSON STOAK HI
LLAVENIDA VILLAADAMS STBURR STI
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SHIELDS RDWINGED FOOTHERMITAGE
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HJORTH STMERION
51ST AVEEISENHOWER DRCALLE TAMPICO
MANDARINA
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55TH AVEVIA DONAROSS AVEDEL GATO DRVIA SAV ONA
CALLE SINALOA
47TH AVE
46TH AVE
OASIS STCALLE DURANGO
AVENIDA MADEROPARK AVEHOVLEY LN
LIMA HALL RDVILLAGE DR
BERMUDA DUNES DR
CSILLA ST
CETRINO GLASS DRB O N IT A T R L
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MISSOURI DR
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59TH AVE
JASMINE LN
V IA M E L ODI A
53RD AVEAPPIAN WAYDESERT ROSE DRTANGELOYALE STDESERT STRE AM DR PEBBLE BEACH DR
ROCK ROSE DRMAGELLAN PLYUCCA LNBRADSHAW TRLVIA SORRENTOCALLE NORTEVISTA LAGUNASHASTA PLCL
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VIA LUGOLA QUINTA DRFREESIA PLCONTENTOBUNKER LNSILVER ROCKHAWKEYE DR
VIA RITA
SAGUARO RD
ZENDA DR
VIA BELLAGIOTUCSON CIR
LIBERTY STSTONEGATE
SIENA DRSPARKEY WAYQU AR RY LN
SIMON DR
OAKMONT
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SEVILLEC O UP L E S C T
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58TH AVEADAMS STADAMS STMADISON STRIVIERA
MADISON STJEFFERSON STAIRPORT BLVDADAMS ST51ST AVEJEFFERSON STADAMS ST®
Legend
La Quinta
$1.5 Million Budget
Streets
2021-22
2022-23
2023-24
2024-25
2025-26
City of La Quinta
$1.5 Million Budget Map
2021-26
ATTACHMENT 2
ATTACHMENT 2237
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DEVELOPER(RESPONSIVE / CONFIRMED)AGREEMENTDATECIP PROJECT DESCRIPTIONNTE AMOUNT TOTAL POINTSACCRUED FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29ND La Quinta Partners, LLC 4-Dec-07 Avenue 52 - Improved One Lane of Travel & Installed Raised/Landscaped Median 1,344,690$ 1865,455$ 65,455$ 66,536$ 77,563$ 90,000$ 90,000$ 101,106$ 101,408$ 140,021$ 204,400$ 225,000$ 117,747$ East of Madison, LLC 4-Dec-07 Avenue 52 - Improved One Lane of Travel & Installed 1/2 Raised/Landscaped Medi669,920$ 1761,818$ 61,818$ 62,839$ 73,254$ 85,000$ 85,000$ 95,489$ 95,775$ 48,926$ -$ -$ -$ East of Madison, LLC (Part 1) 26-Jan-16 Madison Street - Improved One Lane of Travel & Installed Raised/Landscaped Med976,266$ 1450,909$ 50,909$ 51,750$ 60,327$ 70,000$ 70,000$ 78,638$ 78,873$ 108,905$ 158,978$ 175,000$ 21,976$ Toll Brother's Inc. (Part 1) 6-Feb-08 Avenue 50 - Installed Full Median Curb & Median Island Landscape 179,062$ 1347,273$ 47,273$ 48,054$ 36,463$ -$ -$ -$ -$ -$ -$ -$ -$ East of Madison, LLC (Part 2) 26-Jan-16 Avenue 54 - Improved One Lane of Travel & Striped 1/2 width Painted Median 524,010$ 1140,000$ 40,000$ 40,661$ 47,400$ 55,000$ 55,000$ 61,787$ 61,972$ 85,568$ 36,622$ -$ -$ ND La Quinta Partners, LLC 26-Jan-16 Madison Street - Improved One Lane of Travel 418,400$ 1140,000$ 40,000$ 40,661$ 47,400$ 55,000$ 55,000$ 61,787$ 61,972$ 16,580$ -$ -$ -$ Lennar Homes of California, Inc6-Jun-11 Fred Waring Drive - Installed full Median Curb & Median Island Landscape 103,083$ 1036,364$ 36,364$ 30,356$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Sam's Real Estate Business Trus10-Oct-12 Dune Palms Road - Installed Full Median Curb & Median Island Landscape228,697$ 932,727$ 32,727$ 33,268$ 38,782$ 45,000$ 45,000$ 1,193$ -$ -$ -$ -$ -$ Toll Brother's Inc. (Part 2) 6-Feb-08 Avenue 52 - Median Island Improvements (Landscape Only)95,596$ 725,455$ 25,455$ 25,875$ 18,812$ -$ -$ -$ -$ -$ -$ -$ -$ 4,539,723$ 110400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 400,000$ 139,723$ $Denotes the final payment due to the DeveloperDEVELOPER(NON-RESPONSIVE)AGREEMENTDATECIP PROJECT DESCRIPTIONNTE AMOUNT TOTAL POINTSACCRUED Greystone Clubhouse Assoc., LL12-Jun-08 Avenue 52 - Improved One Lane of Travel & Installed Raised/Landscaped Median 463,894$ 15T.D. Desert Development LLP 12-Oct-06 Avenue 50 - Installed 1/2 Median Curb (with Landscape) 186,900$ 10650,794 25CITY OF LA QUINTA CAPITAL IMPROVEMENT PROGRAMDEVELOPER REIMBURSEMENT AGREEMENT REPAYMENT The above listed developers (two total) have not submitted the appropriate invoices or documentation, and are therefore considered as "Non‐Responsive". The repayment plan above does not include the total of the Non‐Responsive Developers ($650,794) in its total ($4,539,723). TOTAL DEVELOPER REIMBURSEMENT:TOTAL DEVELOPER REIMBURSEMENT:This repayment plan is applicable to the Developers who have submitted invoices to the City, and the City has reviewed / approved repayment.This method calculates the overall percentage based on the Total Points Accrued, and allows the Developers to receive annual payments accordingly, until the Agreement has been satisfied. The percentage of (Total Points Accrued / Total Points) was determined for each Developer Reimbursement Agreement and multiplied by an annual anticipated payment of $400,000 to determine how much each Developer shall receive each year. In the event that a Developer's Agreement was fulfilled in a year, and there was a remainder of the anticipated $400,000, a new percentage, excluding the points from the previously repaid developer, was calculated and redistributed within that same Fiscal Year. ATTACHMENT 3ATTACHMENT 3 239
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MARKETING QUARTERLY REPORTJanuary 1, 2022 - March 31, 2022Print Marketing La Quinta ArtCelebrationRecycle AdsShop LocalRadio CampaignsCOVID-19
EconomicDevelopment/BusinessResources
Westways DiscoverCalifornia Travel Guide Modern Luxury San FranciscoSo Cal Life MagazineModern Luxury Orange County425 Magazine
Palm Springs Life
Locale Magazine
DEPARTMENTAL REPORT ITEM NO. 1
241
Tourism Digital Campaigns
Facebook/Twitter/NextDoor/Instagram
COVID-19 Testing Sites
COVID-19 Microsite COVID-19 UPDATES/Executive
Orders/Emergency Resolutions
County Food Access Site
COVID-19 Vaccine Distribution
RivCo Public Health Updates
CalNotify / MyTurn.ca.gov
COVID-19 Vaccine Booster Digital COVID-19 Vaccine Record
Live Virtual City Council Meeting Reduce Police/Fire False Alarms
Road Improvements / Traffic Alerts
GO Request App Microchip Scanning Program FIND Food Bank Volunteer Sign Up
Miles Ave Improvement Project
Landscape Renovations
Fly over LQ: A Kit Experience
Mission LQ: Rocket Launch
CV Link Construction Alert
2022 Community Workshop
Household Hazardous Waste Event
X Park Construction Updates
Microbusiness Relief Grants
Digital Marketing
Social Media Campaign
#LOVELQ Shop Small Shop Local
Library/Creation Station Services
Museum Exhibits
City Projects in Progress Wellness Center Services
Senior Inspiration Awards
Art in Public Places Recycling/Composting Certified Farmers' Market Keep Dogs on a Leash in Public
YMCA Adams After School Care
Concerts in the Park New Business Shout Outs
STVR Hotline Group Hike Signups
The American Express
Art on Main Street
Tree Planting Event at SilverRock
Firework Display Notifications
City Picnic & 40th Birthday City Hall Digital Services Athletes/Artists/Pillars Nominations
La Quinta Art Celebration
Hot Rod & Custom Car Show
Bicycle Laws + Safety Tips
242
COVID-19 Outreach
Event / Misc. Promotion
243
Keep Dogs On A Leash in Public2022 Community WorkshopGoRequest AppProjects Map Help Reduce False Alarms Shop Small Shop LocalPillars NominationsSTVR HotlineBoosted Campaigns
Expanded Marketing Efforts
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HOUSING COMMISSION MINUTES Page 1 of 3 JANUARY 26, 2022
SPECIAL MEETING
HOUSING COMMISSION
SPECIAL MEETING
MINUTES
WEDNESDAY, JANUARY 26, 2022
CALL TO ORDER
A special meeting of the La Quinta Housing Commission (Commission) was
called to order at 4:07 p.m. by Commissioner Pacheco.
This meeting provided teleconferencing accessibility pursuant to Executive
Orders N-60-20 and N-08-21 executed by the Governor of California, and
subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the
state of emergency relating to novel coronavirus disease 2019 (COVID-19) and
enabling teleconferencing accommodations by suspending or waiving specified
provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Commissioners Casto, Davidson, Pacheco, and Chairperson
Gaeta-Mejia (joined the meeting after roll call)
ABSENT: Commissioner Schuknecht, Chairperson Gaeta-Mejia
CHAIRPERSON GAETA-MEJIA JOINED THE MEETING AT 4:08 P.M.
STAFF PRESENT: Director of Business Unit and Housing Development
Villalpando, Management Analyst Kinley, Management Specialist Griffin, and
Commission Secretary Camarena
PLEDGE OF ALLEGIANCE
Commissioner Pacheco led the audience in the Pledge of Allegiance.
CONFIRMATION OF AGENDA – Confirmed.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Management Analyst Kinley said the City has not received any WRITTEN
PUBLIC COMMENTS or requests to provide VERBAL COMMENTS for this
meeting as of 4:07 p.m. and staff would continue to be monitor email
REPORTS AND INFORMATIONAL ITEM NO. 30
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SPECIAL MEETING
communications and teleconference attendance for the duration of the
meeting, should any requests by the public are received.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
– None
COMMISSIONER’S ITEMS – taken out of Agenda order per the
Commission’s consensus
Commissioner Davidson provided a brief tribute to Mr. Gary Harland who recently
passed away. Mr. Harland was an air force veteran, resident of the La Quinta
affordable housing community of Washington Street Apartments, and a former
Housing Commissioner.
CONSENT CALENDAR
1. APPROVE MEETING MINUTES OF SEPTEMBER 8, 2021
MOTION – A motion was made and seconded by Commissioners
Casto/Davidson to approve the Consent Calendar as recommended. Motion
passes: ayes (4), noes (0), abstain (0), absent 1 (Schuknecht).
BUSINESS SESSION
1. RECOMMEND THE HOUSING AUTHORITY APPROVE PURCHASE AND
SALE AGREEMENT WITH MANNINO LIVING TRUST TO ACQUIRE
CERTAIN PROPERTY LOCATED ON THE NORTH SIDE OF HIGHWAY 111,
WEST OF DUNE PALMS (APN 600-390-024)
Director Villalpando presented the staff report which is on file at the City
Manager’s Office.
Commission and staff discussed the location of the vacant lot, potential
available option for developing the property as outlined in the staff report, and
possibility to connect the property to regional the CV Link Project.
MOTION – A motion was made and seconded by Commissioners Davidson
/Casto to recommend that the Housing Authority approve purchase and sale
agreement with Mannino Living Trust to acquire certain property located on
the north side of Highway 111, West of Dune Palms (APN: 600-390-024).
Motion passes: ayes (4), noes (0), abstain (0), absent 1 (Schuknecht).
STUDY SESSION - None
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SPECIAL MEETING
STAFF REPORTS AND INFORMATIONAL ITEMS – None
COMMISSIONER’S ITEMS – considered as noted above out of Agenda order
ADJOURNMENT
There being no further business, a motion was made and seconded by
Commissioners Casto/Gaeta-Mejia to adjourn the meeting at 4:21 p.m. Motion
passes: ayes (4), noes (0), abstain (0), absent 1 (Schuknecht).
Respectfully submitted,
Reyna Camarena
REYNA CAMARENA, Commission Secretary
City of La Quinta, California
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COMMUNITY SERVICES COMMISSION DECEMBER 13, 2021
REGULAR QUARTERLY MEETING MINUTES
COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, DECEMBER 13, 2021
CALL TO ORDER
A regular meeting of the Community Services Commission was called to order
by Gayl Biondi at 4:14 p.m.
This meeting was held by teleconference pursuant to Executive Orders N-25-
20, N-29-20, N-33-20, N-35-20, and N-60-20 executed by the Governor of
California, in response to the state of emergency relating to novel coronavirus
disease 2019 (COVID-19) and enabling teleconferencing accommodations by
suspending or waiving specified provisions in the Ralph M. Brown Act
(Government Code § 54950 et seq.).
PRESENT: Commissioners , Blakeley, Gordon, La Greca, Shelton, and Chair
Biondi
STAFF PRESENT: Community Resources Director Escobedo, City Clerk
Monika Radeva, Community Resources Manager Calderon, Community
Resources Analyst Calderon, and Community Services Commission Secretary
Chaudhry.
PLEDGE OF ALLEGIANCE
Commissioner Blakeley led the Commission in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
Melissa Lundell, Branch Manager of the La Quinta Library provided an update
on the library’s upcoming programs and events.
Michelle McNeilly, Supervisor of the Creation Station provided an update on
the upcoming programs and events taking place at Makerspace.
Sharla Fox, Director of the La Quinta Museum provided an update on the
museum’s latest exhibits and upcoming events.
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN
COMMUNICATIONS - None
CONFIRMATION OF AGENDA – Confirmed
BUSINESS SESSION
REPORTS AND INFORMATIONAL ITEM NO. 31
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COMMUNITY SERVICES COMMISSION DECEMBER 13, 2021
REGULAR QUARTERLY MEETING MINUTES
1.APPROVE CIVIC CENTER ART COMMITTEE ASSIGNMENTS
MOTION - A motion was made and seconded by Commissioners
Blakeley/Shelton to elect Chair Biondi and Commissioner La Greca to serve on
the Civic Center Art Committee for the March 2022 La Quinta Arts Celebration .
Motion passes unanimously.
2.RECOMMEND A RECIPIENT FOR THE 2022 SENIOR INSPIRATION
AWARD
At 4:43 p.m. Commissioner La Greca recused himself from this discussion
because he is a nominee for the 2022 Senior Inspiration Award.
MOTION - A motion was made and seconded by C hair Biondi and
Commissioner Shelton to recommend Victory Grund as the 2022 Senior
Inspiration Award recipient. Motion passes 4 ayes, 1 absent (La Greca).
At 4:53 p.m. Commissioner La Greca returned to the Council Chambers to
resume participation in the meeting.
3.APPROVE ADDITIONS TO THE PREQUALIFIED ARTISTS LIST
MOTION - A motion was made and seconded by Commissioners Blakeley/La
Greca to approve the prequalified artists list as submitted. Motion passes
unanimously.
STUDY SESSION - None
DEPARTMENTAL REPORTS
1.ART MURAL UPDATE
Community Resources Analyst Calderon presented the staff report verbally.
The Cultural Campus Mural “Bird Song” by artist Nate Frizzell is scheduled for
completion by December 31, 2021.
2.CIVIC CENTER ART PURCHASE UPDATE
Community Resources Analyst Calderon presented the staff report verbally.
Two art pieces were commissioned for Art in Public Places during the
November La Quinta Art Celebration. Both art pieces will be featured at the X
Park.
3.X-PARK UPDATE
252
DECEMBER 13, 2021
Community Resources Analyst Calderon presented the staff report verbally.
The X park is scheduled for completion early 2022. Commissioner Blakely
inquired about injury prevention when the park is operational. Staff reiterated
that several safety protocols will be in place and enforced by the X Park
operator, and all participants will complete waviers prior to participation.
4.COMMUNITY WORKSHOP INVITATION
Community Resources Director Escobedo invited Commissioners to attend the
Community Workshop on January 29, 2022 at the La Quinta Wellness Center.
5.COMMISSION FACILITY TOURS
Community Resources Director Escobedo presented the staff report verbally.
Staff will contact commissioners individually to schedule facility tours based
on areas of interest.
6.PARK PLAYGROUND – NEW EQUIPMENT
Community Resources Manager Calderon presented the staff report verbally.
Commissioners were informed that new playground equipment will be
installed at Seasons Park to replace the previous equipment that was damaged
by a fire.
COMMISSIONER’S ITEMS
Chair Biondi inquired about the status of the Silverrock Event Site restroom
mural project. Community Resources Director Escobedo informed the
Commission that staff will revisit this project in the near future.
Chair Biondi briefly discussed the Community Services Commission Roadmap
and encouraged Commissioners to use the roadmap as a resource for
prioritizing upcoming initiatives.
Commsioners La Greca/Blakely and Chair Biondi discussed the La Quinta Arts
Celebration.
ADJOURNMENT
There being no further business, a motion was made and seconded by
Commissioners La Greca/Blakeley to adjourn the meeting at 5:17 p.m. Motion
passes unanimously.
Respectfully submitted,
COMMUNITY SERVICES COMMISSION
REGULAR QUARTERLY MEETING MINUTES
MICHAEL CALDERON,
Community Services Commission Secretary
City of La Quinta, California
253
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PLANNING COMMISSION
MINUTES
TUESDAY, JANUARY 11, 2022
CALL TO ORDER
A regular meeting of the La Quinta Planning Commission was called to order at 5:01
p.m. by Chairperson Nieto.
This meeting provided teleconferencing accessibility pursuant to Executive Orders
N-60-20 and N-08-21 executed by the Governor of California, and subsequently
Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency
relating to novel coronavirus disease 2019 (COVID-19) and enabling
teleconferencing accommodations by suspending or waiving specified provisions in
the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Commissioners Caldwell (via teleconference), Currie, Hassett,
McCune, Proctor, Tyerman, and Chairperson Nieto
ABSENT: None
STAFF PRESENT: Design & Development Director Danny Castro, Public Works
Director/City Engineer Bryan McKinney, Planning Manager Cheri
L. Flores, Senior Planner Carlos Flores, Associate Planner Siji
Fernandez, Commission Secretary Tania Flores, Assistant City
Attorney Travis Van Ligten (via teleconference)
CONSULTANTS: Planning Consultant Nicole Criste with Terra Nova Planning &
Research, Inc.
PLEDGE OF ALLEGIANCE
Commissioner McCune led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Alena Callimanis, La Quinta – provided information regarding
water conservation, levels, and usage; opposed the Coral Mountain Resort project
due to water consumption concerns; provided drone footage of proposed site.
CONFIRMATION OF AGENDA – Confirmed.
REPORTS AND INFORMATIONAL ITEM NO. 32
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ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATION – None.
CONSENT CALENDAR
1.APPROVE MEETING MINUTES OF OCTOBER 26, 2021
MOTION – A motion was made and seconded by Commissioners Proctor/Currie to
approve the Consent Calendar, as presented. Motion passed unanimously.
BUSINESS SESSION – None.
STUDY SESSION – None.
PUBLIC HEARINGS
1.ADOPT A RESOLUTION TO APPROVE SITE DEVELOPMENT PERMIT
2021-0007 (SDP 2004-816, AMENDMENT NO. 2) AND MINOR
ADJUSTMENT 2021-0010 TO AMEND SINGLE FAMILY RESIDENTIAL
PLANS FOR BELLA AT PIAZZA SERENA; CEQA: THE PROJECT IS
CONSISTENT WITH PREVIOUSLY CERTIFIED MITIGATED NEGATIVE
DECLARATION PREPARED FOR PIAZZA SERENA (EA2001-417).
LOCATION: NORTHWEST CORNER OF AVENUE 58 AND MONROE
STREET
DECLARATIONS REGARDING COMMISSION PUBLIC CONTACT – None.
Associate Planner Fernandez presented the staff report which is on file in the Design
and Development Department.
Staff answered questions regarding the Minor Adjustments (MA) requested for lots
9 and 40; reductions in square footage of the units in the proposed plans, elevation
height changes, garage sizes and measurements, and how square footage is
calculated for projects; the Imperial Irrigation District (IID) project letter citing
submittal requirements; CEQA compliance and consistency with previously
approved Mitigated Negative Declaration; reasons for the MA requested and the
ability to add a residential pool to each lot; public response letters and what
changes were made due to these letters; exterior landscaping plans; short-term
vacation rental permit allowance; solar energy provisions.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING OPEN AT 5:44 P.M.
Applicant Edgar Gomez of Richmond American Homes provided a brief presentation
regarding the history of this phase of the project; existing homeowner and
homeowner association outreach addressing architectural, landscaping, and square
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footage concerns; IID and Coachella Valley Water District (CVWD) ability to service
the project; consistency with the residential standards, zoning code, general plan
policies, and site and landscape design criteria; phasing and timeline for
construction buildout and landscaping; reason for the changes to square footage
of individual units; proposed location of the model homes; managing Homeowner’s
Association for the new phase of the development; the Contemporary Prairie
elevation architecture and design consistency; construction access through
emergency access gate; pool and landscaping packages; supply chain issues and
material shortages; interest and pre-sale units.
Director Castro noted the Commission’s review and consideration of this item was
regarding the Site Development Permit Amendment request to amend the single
family residential plans for Bella at Piazza Serena.
PUBLIC SPEAKER: Alena Callimanis, La Quinta – declined public comment as her
questions were answered.
PUBLIC SPEAKER: Carl Coggins, La Quinta – opposed the project due to garage
capacity, and the design and architecture of the proposed homes.
PUBLIC SPEAKER: David Crouse, La Quinta – opposed the project due to
appearance, size and quality of the proposed homes including garage sizes;
fireplaces as options rather than standard; price point affecting the values of the
existing and surrounding homes.
PUBLIC SPEAKER: Charles Hawkins, La Quinta – expressed appreciation for existing
homes within Piazza Serena; provided a brief history of the project; opposed the
project due to reduction in square footage of proposed homes.
PUBLIC SPEAKER: Tamara Hay, La Quinta – opposed the project due to the
reduction in square footage and expected base price of the proposed homes;
inconsistency with architectural design of plans within the project; lack of
communication with Applicant.
PUBLIC SPEAKER: Donald Imoto, La Quinta – opposed the project due to decreased
square footage and inconsistency of the proposed architectural design with the
existing homes.
PUBLIC SPEAKER: Fonda Lacerra, La Quinta – opposed the project due to
decreased square footage and discrepancy in calculations of living space versus
total building footprint; expressed concerns regarding the reputation of Applicant.
PUBLIC SPEAKER: David Nola, La Quinta – opposed the project due to lack of
communication from the Applicant, decreased square footage of the proposed units
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PLANNING COMMISSION MINUTES Page 4 of 7 January 11, 2022
and inconsistency with existing units and surrounding communities; use of the
emergency access road for construction and safety concerns; reputation of the
Applicant.
PUBLIC SPEAKER: Phillip Reyes, La Quinta – declined public comment as all
concerns had been addressed.
PUBLIC SPEAKER: Raymond Curt Starkweather, La Quinta resident and President
of the Piazza Serena Homeowner’s Association – opposed the project due to
decreased square footage and inconsistency of the architectural design of the
proposed units with the existing homes.
PUBLIC SPEAKER: John “Randy” Young, La Quinta – opposed the project due to
decreased square footage of proposed units.
PUBLIC SPEAKER: Rosalie Young, La Quinta – declined to speak stating her
husband addressed her concerns.
PUBLIC SPEAKER VIA TELECONFERENCE: Natalie Kennel, La Quinta – opposed the
project due to the negative reputation of the Applicant; lack of Applicant’s area
specific knowledge and experience; lack of communication from Applicant;
decreased garage size and capacity.
Staff answered Commission questions regarding changes to the livable square
footage versus building footprint square footage; Applicant responded to
Commission questions and Public Speaker comments regarding calculated square
footage, the Applicant’s reputation, and knowledge of the area.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING CLOSED AT 6:50 P.M.
Commission discussion followed regarding architectural design; discrepancy of
calculating livable square footage versus building footprint square footage; the
Commission’s purview of consideration; market for smaller sized homes; amending
the conditions of approval to include items discussed; real estate values of smaller
homes.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING RE-OPEN AT 6:58 P.M.
Applicant provided additional information regarding the request for the
amendment. Staff provided additional information regarding the Commission’s
purview as it related to this item and the La Quinta Municipal Code; Minor versus
Major modification process and the 10% rule.
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PUBLIC SPEAKER: David Nola, La Quinta – opposed the project amendment due to
decreased livable square footage and the affects this will have on the value of the
existing homes within the project; the reputation of the Applicant.
PUBLIC SPEAKER: Tommi Lacerra, La Quinta – opposed the project due to
decreased square footage and the affects this will have on value of existing homes
within the project and surrounding developments.
PUBLIC SPEAKER: Jason Trada, La Quinta – opposed the project due to poor
salesmanship and lack of trust of the Applicant; decreased square footage and the
effects on the home values of the existing homes.
Applicant responded to comments made regarding the anticipated price points of
the proposed homes with floor plans as presented.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING RE-CLOSED AT 7:10 P.M.
Commission discussion followed regarding exterior landscape; the quantity of plan
type most affected by reduction in square footage; affects the proposed changes
would have on the value of the existing homes; the need for compromise to finish
the project; emergency access point for construction access; need for side-by-side
comparison of square footage including livable space, garage size, and footprint of
each plan.
Commissioner Caldwell recommended a motion for continuance to allow for the
Commission’s and public concerns to be addressed by the Applicant and City Staff.
Assistant City Attorney Van Ligten provided instruction on procedures for
continuing the hearing. Commission and staff discussed square footage
calculations.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING RE-OPEN AT 7:17 P.M.
Staff, Commission, and Applicant discussed timeline for continuation of this item.
Assistant City Attorney Van Ligten clarified the differences between denying this
request or continuing the item and what the Commission’s purview would be if the
item was to be continued.
MOTION – A motion was made and seconded by Chairperson Nieto/ Commissioner
Hassett to continue the Public Hearing for consideration of adoption of a Resolution
to approve a new architectural plan set for Bella at Piazza Serena, a Minor
Adjustment to setbacks on two lots, and find the project consistent with previously
certified Mitigated Negative Declaration, to a date certain of February 8, 2022.
Motion passed unanimously.
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2.CONSIDER NEGATIVE DECLARATION (EA2021-0010), AND GENERAL
PLAN AMENDMENT 2020-0001, FOR THE 2022-2029 HOUSING
ELEMENT UPDATE AND UPDATES TO 2035 GENERAL PLAN CHAPTER
IV, ENVIRONMENTAL HAZARDS (SAFETY ELEMENT), TAKE PUBLIC
TESTIMONY, AND CONTINUE TO FEBRUARY 8, 2022; CEQA: A
NEGATIVE DECLARATION WAS PREPARED UNDER ENVIRONMENTAL
ASSESSMENT 2021-0010; LOCATION: CITY-WIDE
DECLARATIONS REGARDING COMMISSION PUBLIC CONTACT – None.
Planning Consultant Criste presented the staff report which is on file in the Design
and Development Department.
Staff answered questions regarding the removal of discretionary findings from
permitting requirements found on page 104 of the agenda packet and the City’s
ability to make findings related to development standards, general plan, and zoning
ordinances; identifying and allocating sites for affordable housing; the City’s ability
to facilitate an increase in affordable housing access; identified properties to RHNA
requirements and utilization of available properties; costs associated with building
affordable housing and how those figures are calculated; specific sites removed
from a previous prospective affordable housing list; zoning amendments required
for affordable housing overlay and development standards; converting private
housing to affordable housing; state versus local control over findings; the status
of Season La Quinta at Mira Flores.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING OPEN AT 8:11 P.M.
PUBLIC SPEAKER: None.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING CLOSED AT 8:12 P.M.
The Commission expressed appreciation to Planning Consultant Criste and the
Planning Staff for their work on preparing the Housing Element for consideration.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING RE-OPEN AT 8:13 P.M.
MOTION – A motion was made and seconded by Commissioners McCune/Proctor
to continue the Public Hearing to consider adoption of a Resolution recommending
City Council approval of a Negative Declaration (EA2021-0010), and a General Plan
Amendment (GPA2020-0001) for the 2022-2029 Housing Element Update and
updates to the 2035 General Plan Chapter IV, Environmental Hazards (Safety
Element), to a date certain of February 8, 2022. Motion passed unanimously.
STAFF ITEMS – None.
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REPORTS AND INFORMATIONAL ITEMS – None.
COMMISSIONERS’ ITEMS
Commissioner McCune requested Assistant City Attorney Van Ligten provide
additional clarification relating to the calculating of residential square footage by
various entities including the County Tax Assessor, City, and Real Estate Agents at
a future meeting.
Chairperson Nieto requested additional information on State legislature as it relates
to housing including SB8, SB9 and SB10.
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners
Proctor/Currie to adjourn the meeting at 8:20 P.M. Motion passed unanimously.
Respectfully submitted,
TANIA FLORES, Commission Secretary
City of La Quinta, California
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PLANNING COMMISSION
MINUTES
TUESDAY, JANUARY 25, 2022
CALL TO ORDER
A regular meeting of the La Quinta Planning Commission was called to order at 5:05
p.m. by Chairperson Nieto.
This meeting provided teleconferencing accessibility pursuant to Executive Orders
N-60-20 and N-08-21 executed by the Governor of California, and subsequently
Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency
relating to novel coronavirus disease 2019 (COVID-19) and enabling
teleconferencing accommodations by suspending or waiving specified provisions in
the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Commissioners Caldwell, Currie, Hassett (joined at 5:13 P.M.),
McCune (joined 5:15 P.M.), Proctor, Tyerman, and Chairperson
Nieto
ABSENT: None
STAFF PRESENT: Design & Development Director Danny Castro, Public Works
Director/City Engineer Bryan McKinney, Planning Manager Cheri
L. Flores, Senior Planner Carlos Flores, Associate Planner Siji
Fernandez, Commission Secretary Tania Flores, City Attorney Bill
Ihrke
CONSULTANTS: Planning Consultant Nicole Criste with Terra Nova Planning &
Research, Inc.
PLEDGE OF ALLEGIANCE
Commissioner Proctor led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Alena Callimanis, La Quinta – opposed the Coral Mountain Resort
project and provided information regarding extreme heat, California Health and
Safety Code Chapter 5 pertaining to Safe Recreational Water Use; water
consumption.
REPORTS AND INFORMATIONAL ITEM NO. 33
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PUBLIC SPEAKER: Armita Ariano, Coachella Valley Water Keeper Staff Attorney –
opposed the Coral Mountain Resort project and disputed Coachella Valley Water
District’s representation of the water supply for the project; provided information
regarding water supply shortages and future water restrictions; environmental
justice issues due to increased water consumption.
PUBLIC SPEAKER: Mike Rowe, La Quinta – requested that the Planning Commission
take Public Hearing Item No. 3 regarding Griffin Ranch first to limit the public and
applicant wait time as the recommendation for that item is for continuance.
MOTION – A motion was made by Chairperson Nieto to move the Public Hearing
Item No. 3 to the first Public Hearing Item for consideration. Motion passed
unanimously.
CONFIRMATION OF AGENDA
MOTION – A motion was made and seconded by Commissioners Proctor/Caldwell
to confirm the Agenda as amended. Motion passed unanimously.
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATION – None.
CONSENT CALENDAR
1.ADOPT RESOLUTION FINDING THE PROPOSED PURCHASE BETWEEN
THE CITY OF LA QUINTA AND MANNINO LIVING TRUST FOR CERTAIN
PROPERTY LOCATED ON THE NORTH SIDE OF HIGHWAY 111, WEST
OF DUNE PALMS (APN 600-390-024) CONSISTENT WITH THE
GENERAL PLAN 2035. CEQA: THE PROJECT IS EXEMPT FROM
ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15061 (b) (3)
“COMMON SENSE EXEMPTION”
Commissioners expressed appreciation to the City in consideration of enhancement
to the Highway 111 corridor and expanding the mixed-use and affordable housing
plans.
MOTION – A motion was made and seconded by Commissioners Currie/Hassett to
approve the Consent Calendar, as presented. Motion passed unanimously.
BUSINESS SESSION – None.
STUDY SESSION – None.
PUBLIC HEARINGS
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3. Item was moved to first consideration during confirmation of Agenda >>>
ADOPT RESOLUTIONS TO APPROVE AN ADDENDUM TO EA2006-577
AND FIND THE PROJECT CONSISTENT WITH THE PREVIOUSLY
ADOPTED MITIGATED NEGATIVE DECLARATION (EA2006-577) AND
TO APPROVE TENTATIVE TRACT MAP 2021-0001 (TTM 38083) FOR
37 RESIDENTIAL LOTS ON 24.46 ACRES WITHIN THE GRIFFIN
RANCH SPECIFIC PLAN AREA; CEQA: THE DESIGN & DEVELOPMENT
DEPARTMENT HAS PREPARED AN ADDENDUM TO THE PREVIOUSLY
ADOPTED MITIGATED NEGATIVE DECLARATION (EA2006-577)
PURSUANT TO SECTION 15164 OF THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT; LOCATION: SOUTH SIDE OF AVENUE
54 BETWEEN MADISON STREET AND MONROE STREET
DECLARATIONS REGARDING COMMISSION PUBLIC CONTACT – None.
Associate Planner Fernandez presented the staff report which is on file in the Design
and Development Department.
Staff answered questions regarding public comment received regarding this item;
current use and future plans of the adjacent Estate House and property; reasons
for the requested amendments.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING OPEN AT 5:31 P.M.
PUBLIC SPEAKER: Mike Rowe, La Quinta – opposed the project at this time and
requested the item be continued to allow time for surrounding homeowners to meet
and confer with the Applicant regarding the proposed project; answered
Commission questions regarding his perception of the Applicant’s willingness to
meet with the homeowners and develop a solution for homeowner’s concerns.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING CLOSED AT 5:35 P.M.
City Attorney provided guidance on procedures for continuing the Public Hearing
on this item to a date certain; Commission discussion followed regarding
continuance of the item.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING RE-OPEN AT 5:35 P.M.
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MOTION – A motion was made and seconded by Chairperson Nieto/Commissioner
Currie to continue the Public Hearing to consider adoption of a resolution to approve
an Addendum to EA2006-577 and find the project consistent with the previously
adopted Mitigated Negative Declaration (EA2006-577) and to approve Tentative
Tract Map 2021-0001 (TTM 38083) for 37 residential lots on 24.46 acres within the
Griffin Ranch Specific Plan, to a date certain of February 8, 2022. Motion passed
unanimously.
1. CONTINUED FROM JANUARY 11, 2022 – ADOPT RESOLUTIONS
RECOMMENDING THE CITY COUNCIL ADOPT A NEGATIVE
DECLARATION (EA2021-0010) AND A GENERAL PLAN AMENDMENT
(GPA2020-0001), FOR THE 2022-2029 HOUSING ELEMENT UPDATE
AND UPDATES TO 2035 GENERAL PLAN CHAPTER IV,
ENVIRONMENTAL HAZARDS (SAFETY ELEMENT). CEQA: A NEGATIVE
DECLARATION WAS PREPARED UNDER ENVIRONMENTAL
ASSESSMENT 2021-0010. LOCATION: CITY-WIDE
DECLARATIONS REGARDING COMMISSION PUBLIC CONTACT – None.
Planning Consultant Criste presented the staff report which is on file in the Design
and Development Department.
Staff expressed appreciation for Planning Consultant Criste’s hard work on this
item; potential locations for affordable housing opportunity with the previously
approved recommendation for property acquisition of Consent Item No. 1.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING OPEN AT 5:50 P.M.
PUBLIC SPEAKER: None.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING CLOSED AT 5:50 P.M.
MOTION – A motion was made and seconded by Chairperson Nieto/ Commissioner
Hassett to recommend City Council adoption of a Negative Declaration (EA2021-
0010). Motion passed unanimously.
MOTION – A motion was made and seconded by Chairperson Nieto/ Commissioner
Proctor to recommend City Council adoption of a General Plan Amendment
(GPA2020-0001), for the 2022-2029 Housing Element Update and updates to the
2035 General Plan Chapter IV, Environmental Hazards (Safety Element). Motion
passed unanimously.
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2.ADOPT A RESOLUTION RECOMMENDING APPROVAL OF A
DEVELOPMENT AGREEMENT FOR POLO VILLAS. CEQA: THE PROJECT
IS CONSISTENT WITH PREVIOUSLY ADOPTED ENVIRONMENTAL
ASSESSMENTS 2005-537 AND 2010-608. LOCATION: WEST OF
MADISON STREET BETWEEN AVENUES 50 AND 52
DECLARATIONS REGARDING COMMISSION PUBLIC CONTACT – None.
Planning Manager Flores presented the staff report which is on file in the Design
and Development Department.
Staff answered questions regarding the principal uses of the current and proposed
homes; current guidelines for approving Development Agreements (DA) that allow
for exemptions to the Municipal Code that prohibits new Short-Term Vacation
Rental (STVR) permit issuance and DA provisions for such issuance; Code
compliance and violation history of the development’s existing STVRs; noticing
procedures and efficacy for this Public Hearing; public feedback or comment
received to date; number of permanent or long-term residents within the noticing
area; the transferability of STVR permits if DA is approved; the Polo Estates policies
on STVR permits; current and prospective ownership of the units within the
development.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING OPEN AT 6:19 P.M.
PUBLIC SPEAKER: Alena Callimanis, La Quinta – opposed the project due to
language of the Public Hearing Notice; expressed opinion over the DA’s
inconsistency with the City’s current code which restricts issuance of STVR permits.
Applicant Fiona Quinn, Vice President of Legal Affairs for Avantstay, answered
questions regarding Avantstay’s primary interest in the property for STVR use;
Code compliance and violation history of the properties existing units and the
Applicant’s existing STVR properties outside of the development; primary use of
residential properties surrounding the development; internal and third party on-
site security and property rental management; the ability to rent the units as long-
term rentals. Co-Applicant Sean Breuner, CEO of Avantstay, provided a brief
overview of the current development’s primary uses; the positive fiscal impact this
community will have on the City due to projected Transient Occupancy Tax
receipts; the company’s history of successful management of STVR properties with
minimal code violations; the intent of the company to provide a high-end, luxury
experience with value added services to include private chef services and fully
stocked amenities offered at a premium price; the added on-site 24 security; the
requests consistency with the existing property uses and proximity to the site of
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PLANNING COMMISSION MINUTES Page 6 of 7 January 25, 2022
the festivals; the property’s ability to insulate STVR issues from outside residences
due to the layout of the development as well as internally controlled trash and
noise levels; traffic and festival access agreements with Golden Voice to minimize
STVR tenant impact on public access in the festival areas.
CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING CLOSED AT 6:31 P.M.
The Commission discussion followed regarding noticing language and procedures;
consistency with existing units and inconsistency with the City’s Municipal Code as
it relates to STVR permits; history of Code compliance and violations within the
existing community and of the prospective owners; possibility of approval setting
a precedence for other developers; DA negating the work of the STVR Ad-Hoc
Committee and City Council to limit STVR permits; standard 50-year Development
Agreement terms; the importance of Transient Occupancy Tax and the benefits to
the City; appropriateness of STVR for this particular area and for clusters of STVR
limiting exposure to long-term residences; the Commission’s ability to evaluate
Agreements that include STVR provisions on a case-by-case basis; DA provisions
requiring specific compliance measures be met; the intent of the original
development of the Polo Villas and other possible uses given its proximity to the
festivals site.
Due to technical difficulties, Commissioner Proctor left the meeting during his
comments at 6:44 P.M. and returned at 6:45 P.M. for the duration of the meeting.
This did not result in the loss of a quorum during this time, and he was allowed the
floor to complete his comments prior to a motion being made.
MOTION – A motion was made and seconded by Chairperson Nieto/Commissioner
Currie to adopt a resolution recommending the City Council approval of a
Development Agreement (DA2021-0003) and find the project consistent with the
previously adopted Mitigated Negative Declarations EA2005-537 and EA2010-608,
as recommended.
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY
OF LA QUINTA, CALIFORNIA, RECOMMENDING APPROVAL TO
THE CITY COUNCIL OF A DEVELOPMENT AGREEMENT BY AND
BETWEEN THE CITY OF LA QUINTA AND GTGF, LLC RELATING
TO POLO VILLAS RESIDENCES AND A FINDING THAT THE
PROJECT IS CONSISTENT WITH ENVIRONMENTAL
ASSESSMENTS 2005-537 AND 2010-608
CASE NUMBERS: DEVELOPMENT AGREEMENT 2021-0003
APPLICANT: GTGF, LLC
AYES: Commissioners Currie, Hassett, McCune, and Chairperson Nieto NOES:
Commissioners Caldwell, Proctor, and Tyerman ABSENT: None. ABSTAIN: None.
Motion passed by majority vote.
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PLANNING COMMISSION MINUTES Page 7 of 7 January 25, 2022
STAFF ITEMS
Staff provided updates on upcoming City matters to include the postponement of
the Community Workshop previously scheduled for January 9, 2022, the current
closure of City Hall to the public but advised the Commission and public that City
services were to remain open via phone, email, and the City’s website.
REPORTS AND INFORMATIONAL ITEMS – None.
COMMISSIONERS’ ITEMS
Commission provided compliments to City Staff for the work done on the American
Express Golf Tour Event, but recommended adjustments be made to the
parking/shuttle operations for this event in the future; recommended Commission
visit the SilverRock site to see the recent progress.
Commissioner Tyerman reported out on attendance at the Water Reclamation
Operations in the City of Indio and urged the Commission and Public to remain
conscious of water usage and conservation.
Staff answered Commission questions regarding updated statuses for Pavilion
Palms, Coral Mountain Resort, and Desert Club Apartments projects.
ADJOURNMENT
There being no further business, it was moved and seconded by Chairperson
Nieto/Commissioner Currie to adjourn the meeting at 7:04 P.M. Motion passed
unanimously.
Respectfully submitted,
TANIA FLORES, Commission Secretary
City of La Quinta, California
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POWER POINTS
CITY COUNCIL
MEETING
APRIL 5, 2022
APRIL 5, 2022
1
City Council Meeting
April 5, 2022
City Council Meeting
April 5, 2022
Closed Session In Progress
1
2
APRIL 5, 2022
2
Pledge of Allegiance
Public Comment - Teleconference
Join virtually via Zoom
https://us06web.zoom.us/j/82540879912
Meeting ID: 825 4087 9912
“Raise Hand” to speak
Limit Comments to 3 minutes
3
4
APRIL 5, 2022
3
Public Comment - Teleconference
Join virtually via Zoom
by phone: (253) 215 - 8782
Meeting ID: 825 4087 9912
*9 = Raise Hand; *6 = Unmute
Limit Comments to 3 minutes
Public Comment
Via Teleconference
In Progress
https://us06web.zoom.us/j/82540879912
Meeting ID: 825 4087 9912
Telephone: (253) 215-8782
“Raise Hand” to request to speak
*9 = Raise Hand; *6 = Unmute
Limit Comments to 3 minutes
5
6
APRIL 5, 2022
4
City Council Meeting
April 5, 2022
Presentations
City Council Meeting
April 5, 2022
P1 – LifeStream - America’s Blood Centers
Larry Frederick Award
https://tenethealthcare.box.com/s/d8sr2f9ue4k2gpqvfdyt
n9dmt1i9si4j
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8
APRIL 5, 2022
5
City Council Meeting
April 5, 2022
P4 – X-Park Soft Opening
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APRIL 5, 2022
6
Soft Opening
•March 23
•Attracted users from
Coachella Valley,
Inland Empire, L.A.,
and San Diego
•Estimated 550 users
and spectators
Soft Opening
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APRIL 5, 2022
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Operations
•Average over 200 users
per day
•Over 1,275 resident
sessions and 1,128
non-resident sessions
within first 10 days of
operation
Programming
•Daily private & small
group lessons
•Pump track racing
league April 14
•Spring Break mini camp
April 22
•Beginners clinic April 30
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14
APRIL 5, 2022
8
City Council Meeting
April 5, 2022
P5 – TALUS Project Update
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16
APRIL 5, 2022
9
City of La Quinta – Council Meeting Update April 05, 2022
Site Overview
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18
APRIL 5, 2022
10
Project Status Overview
Montage Hotel and Spa and Guestrooms
Mylars for Precise Grading Plan Approval –July 2021 –
Complete
Grading & Pad Certification –July 2021 –Complete
Model Room Construction –Under construction
FF&E due March 2022
Underground Utilities –In progress
Storm Drain, Sewer, and Water Installation –In progress
Building Construction –In progress
Building Permits for Main Building and Spa –Issued
Building Permits for Areas I & II Guestrooms – Issued
Completion –Summer 2023
Project Status
Montage Hotel Vertical Construction
Foundations –November 2021 –Complete
Structural Steel Installation –In progress
Pool Excavations – January 2022 –Complete
Slab on Grade – December 2021 –Complete
Framing –In progress
Montage Spa Vertical Construction
Foundations –November 2021 –Complete
Structural Steel Installation –February 2022 –Complete
Slab on Grade – December 2021 –Complete
Framing –In progress
Site Walls –In progress
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20
APRIL 5, 2022
11
Project Status
Model Room Construction –March 2022 –Complete
Framing –Complete
Window Installation –November 2021 –Complete
MEP Rough Ins –February 2022 –Complete
Fire Sprinkler –February 2022 –Complete
Insulation –February 2022 –Complete
Drywall –March 2022 –Complete
Interior Paint –March 2022 –Complete
Plaster –March 2022 –Complete
Tile –March 2022 –Complete
Millwork –March 2022 –Complete
Finish MEP –March 2022 –Complete
FF&E –March 2022 –Complete
Project Status
Montage Guestrooms Area I
Footing Excavation –November 2021 – Complete
Underground Plumbing and Electrical –In progress
Foundation Installation –In progress
WRB Installation –In progress
Slab on Grade –In progress
Presidential Pools and Spas Excavation, Plumbing, and Gunite –
November/December 2021 – Complete
Montage Guestrooms Area II
Footing Excavation –February 2022 –Complete
Underground Plumbing and Electrical –In progress
Foundation Installation –In progress
WRB Installation –In progress
Slab on Grade –In progress
Montage Guestrooms Area III
Footing Excavation –In progress
Underground Plumbing Trenching –In progress
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22
APRIL 5, 2022
12
Progress Photo –Montage Hotel Framing
Progress Photo –Montage Spa Framing
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24
APRIL 5, 2022
13
Progress Photo –Montage Guestrooms
Progress Photo –Montage Guestroom Area I Slabs
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26
APRIL 5, 2022
14
Project Status Overview
Montage Residences
Underground Utilities – September 2021 ‐March 2022
–In progress
Permits – Issued
Storm drain materials – Delivered
CVWD approval – Complete
Sewer Installation –In progress
Temporary Power –September 2021 –Installed
Cart Path Relocation –October 2021 –Complete
Building Construction –September 2021
Permits – Issued
Subcontract issuance –In progress
Construction –In progress
Curb & Gutter Construction –April 2022
Completion Phase 1 –November 2022
Project Status
Montage Residences Construction
Site Utilities
Sewer Mainline –In progress
Phase 1 [Lots 6‐8, 22‐26]
Under‐Slab Electrical Conduit and Plumbing Installation –
December 2021 – Complete
Footing Excavation –December 2021 – Complete
Foundations and Slab on Grade – January 2022 – Complete
Framing –In progress
HVAC –In progress
Rough Plumbing –In progress
Fireplace Rough In –In progress
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Progress Photo –Montage Residences Lots 22 & 23
Progress Photo –Montage Residences Lots 6‐8
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30
APRIL 5, 2022
16
Montage Residences
artist rendering– subject to change
Montage Residences
artist rendering– subject to change
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32
APRIL 5, 2022
17
Montage Residences
artist rendering– subject to change
Montage Residences
artist rendering– subject to change
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34
APRIL 5, 2022
18
Montage Residences
artist rendering– subject to change
Montage Residences
artist rendering– subject to change
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36
APRIL 5, 2022
19
Project Status Overview
Conference and Shared Services Building
Mylars for Precise Grading Plan –Approved
Site Watering –July 2021 –Complete
Grading & Pad Certification –September 2021 –Complete
Executed GMP Contract with GC – September 2021 –Complete
Building Construction –October 2021
Permits –October 2021 – Issued
Completion –Summer 2023
Project Status
Conference and Shared Services Building Construction
Site Utilities
Domestic Water – January 2022 – Complete
Sewer – January 2022 – Complete
Storm – February 2022 – Complete
Fire Water –In progress
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APRIL 5, 2022
20
Project Status
Conference and Shared Services Building Construction
Shared Services
Underground Electrical –November 2021 – Complete
Underground Plumbing – December 2021 – Complete
Foundation Excavation – January 2022 – Complete
WRB Installation –In progress
Structural Steel Installation –In progress
Framing –In progress
Conference Center
Underground Electrical –November 2021 – Complete
Underground Plumbing – January 2022 – Complete
Foundation Excavation – January 2022 – Complete
WRB Installation –In progress
Structural Steel Installation –In progress
Framing –In progress
Meeting Center
Underground Electrical –November 2021 – Complete
Underground Plumbing – December 2021 – Complete
Foundation Excavation –In progress
Progress Photo –Shared Services Building
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Progress Photo –Conference Center
Project Status Overview
Golf Clubhouse
Mylars for Precise Grading Plan –Approved
Site Watering –July 2021 –Complete
Grading & Pad Certification –September 2021 –Complete
Executed GMP Contract with GC – September 2021 –Complete
Building Construction –October 2021 –In progress
Permit –October 2021 – Issued
Completion –October 2022
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APRIL 5, 2022
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Project Status
Golf Clubhouse Construction
Site Utilities –In progress
Electrical and Plumbing Installation –November 2021 –Complete
Foundations and Slab on Grade – December 2021 –Complete
Structural Steel Installation – December 2021 –Complete
Framing –February 2022 –Complete
Electrical and Plumbing Rough‐In –In Progress
Waterproofing –In Progress
Insulation –In Progress
Roofing –In Progress
Progress Image –Golf Clubhouse MEP Rough In
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APRIL 5, 2022
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Progress Image –Golf Clubhouse
Project Status Overview
Pendry Residences
Final Map Approval –April 2022 –In progress
Final Map Recordation –April 2022
Site Watering –August 2021 –Complete
Mylars for Precise Grading Plan Approval –In progress
Grading & Pad Certification –October 2021 –Complete
Underground Utilities –May 2022
Phase 1 Building Construction –Second Quarter 2022
Phase 1 Completion –Second Quarter 2023
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APRIL 5, 2022
24
Pendry Residences
artist rendering– subject to change
Pendry Residences
artist rendering– subject to change
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48
APRIL 5, 2022
25
Project Status Overview
Pendry Hotel
Mylars for Precise Grading Plan –November 2021 –Complete
and approved
Site Watering –July 2021 –Complete
Grading & Pad Certification–October 2021 –Complete
Building Construction –September 2022
Completion –July 2024
Thank youThank you
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50
APRIL 5, 2022
26
City Council Meeting
April 5, 2022
P6 - Tennis Traffic Update
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52
APRIL 5, 2022
27
3 Intersections Affected
•Fred Waring Drive
•Via Sevilla (La Quinta Del Oro)(Gate 2)
•Miles Avenue
•Channel Drive
•Highway 111
Ingress Traffic Flow
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54
APRIL 5, 2022
28
How Backup Occurs
Backup Results
55
56
APRIL 5, 2022
29
More Results!
Backup at Via Sevilla
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58
APRIL 5, 2022
30
Backup at Fred Waring
The Solution!
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60
APRIL 5, 2022
31
Two Right Turn Lanes
Result of Closures!
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APRIL 5, 2022
32
Result of Closures
Questions
63
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APRIL 5, 2022
33
City Council Meeting
April 5, 2022
B1 – 2022 Legislative Policy Guide
65
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APRIL 5, 2022
34
Guiding Principles
•Preserve Local Authority
•Sustain Fiscal Responsibility
•Foster Economic Development
•Promote Health and Wellness
•Support Public Safety
•Encourage Preservation of the Environment
Policy Positions
•Economic Development
•Finance
•Housing
•Environment
•Transportation & Infrastructure
•Public Safety
•Tourism
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APRIL 5, 2022
35
2021 Legislative Year-in-Review
2,421 bills introduced (770 approved / 66 vetoed)
City Supported Result
AB 1021 – IID governance membership and new study Vetoed
SB 619 – Delayed penalties for SB 1383 implementation Approved
SB 314 – Help local businesses manage impacts of COVID-19 Approved
CalCities Budget Ask – $225M for SB 1383 implementation $60M
City Opposed Result
SB 9 – Lot splits and duplexes in single-family zoning Approved
AB 1135 – Overhaul of affordable housing funding allocation Died
2022 Pending Legislation
Bill / Policy Position
SB 1475 – Blood Bank collections with telehealth RNs Support
AB 1599 – Reduced felony threshold for theft crimes Support
ACA 7 – Local government land use and zoning Support
SB 387 – Youth mental and behavioral health Watch
SB 45 – State funding assistance for SB 1383 compliance Watch
AB 1789 – Grant program for non-motorized trails Watch
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APRIL 5, 2022
36
City Council Meeting
April 5, 2022
B2 – Replacement of City Street Sweeper
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APRIL 5, 2022
37
Background
•Street sweeper 15 years old and
inoperable
•Cost of repairs greater than sweeper
value
•Need to comply with NPDES
regulations
•Mechanical style
•Midsize sweeper
does not require
CDL
•220gal dust
suppression tank
•4 cubic yard hopper
Street Sweeper Highlights
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APRIL 5, 2022
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•Estimated Cost $300,000
•CSA 152 all or partial reimbursement
of funds
•Expected delivery 10-12 months
from order date
Street Sweeper Cost
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APRIL 5, 2022
39
City Council Meeting
April 5, 2022
B3 – FIND Food Bank
FIND FOOD DISTRIBUTION
•Properties receiving food include:
–Coral Mountain
–Hadley Villas*
–Vista Dunes
–Washington Street Apartments*
–Wolff Waters
*These locations are served twice per month
•4,000+ persons served since July 2021; 472
persons on average receive food at these
locations.
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APRIL 5, 2022
40
Hadley Villas & Vista Dunes
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APRIL 5, 2022
41
City Council Meeting
March 5, 2022
S1 – 2022/23 through 2026/27
Capital Improvement Program
Purpose and Timeline
•Review CIP – 5-year plan
•City Council
–Study Session
–SB1 RMRA and Measure A Approval on April 19
–Public Hearing in June
–Appropriate first year funds with City Budget
•Finance Advisory Commission
–April 6, 2022
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FY 2022/23 Projects
•Transportation Projects
•Drainage Projects
•Landscape Renovation Projects
•Parks and Facilities Projects
•Other CIP Projects
•DIF Reimbursements
Transportation Projects
•2022/23 PMP
–Second year of 5-Year PMP
–Grind and overlay on Avenue 47 from Washington
Street to Adams Street
–Crack Fill and Slurry Seal:
•Eisenhower Drive from Avenue 50 to Calle Tampico
•Monroe Street from Avenue 62 to Avenue 53
–Crack sealing the north/south street segments
within the Cove
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APRIL 5, 2022
43
Transportation Projects
•Avenue 53 at Jefferson Street Roundabout
–Roundabout at Jefferson Street and Avenue 53
–Road diet on Jefferson Street from Ave 52 to Ave
54 - buffered bicycle and golf cart lane
•Avenue 50 Pavement Rehabilitation
–Washington Street to Eisenhower Drive
•Fred Waring Pavement Rehabilitation
–Washington Street to Adams Street
Transportation Projects
•Avenue 50 Widening Improvements
–Jefferson Street to Madison Street
–In partnership with city of Indio
–Include multi-use trail on north side
•Highway 111 at Jefferson Street -
(reconstruction of intersection)
–In coordination with city of Indio
–Will also address drainage issues if needed
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APRIL 5, 2022
44
Transportation Projects
•Corporate Centre Drive Gap Closure
–Construct 40 ft roadway with curb and gutter
–Vacant City owned property
–Between La Quinta Centre Drive and the north side
of Highway 111
•Avenue 52 Pavement Rehabilitation
–From Madison Street to Monroe Street
Drainage Improvements
•Citywide Enhancements
–Minimum 150-year storm protection
–Focused drainage study
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APRIL 5, 2022
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Landscape Renovation Projects
Landscape Renovation Project
•Landscape & Lighting Median Island
Improvements
–Refurbish southern medians
–Utilizing current landscape contractor and
staff
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APRIL 5, 2022
46
Parks and Facilities Projects
•Fritz Burns Park Improvements
–Space Planning effort underway
–Design funding for additional park amenity
improvements
•La Quinta Skatepark Conversion
–Conversion of existing skatepark at La Quinta Park to new
amenity: urban soccer park, pickleball or human foosball
–Upgrade existing water feature and park equipment
Parks and Facilities Projects
•Sports Complex Lighting Replacement
–Replace existing failing light poles at sports complex with
new energy efficient light poles
•City Hall Capacity Improvements
–Address space needs in City Hall to provide additional
capacity for:
•City Clerk
•Design and Development
•Community Resources/Emergency Services
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Other CIP Projects
•Highway 111 Corridor Area Plan
Implementation
–Single Specific Plan phase underway
–PS&E for demonstration projects and ATP Grant
application
–Banking construction funding for demonstration
project
–Start to address entry monuments and wayfinding
Other CIP Projects
•Village Undergrounding Project
–Feasibility Study to assess cost and challenges for undergrounding utilities in Village area
•ADA Transition Plan Update
•Citywide Miscellaneous ADA Improvements
•Village Parking Lot
–Funding for land purchase to address parking in Village area
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Other CIP Projects
•Phase II Citywide Safety Camera System
–Installation of safety cameras at additional parks, city owned
facilities and one intersection
–Fiber optic connections
–Automatic License Plate Reading cameras at entrance and exit
points of the city
•Smart Infrastructure Improvements
–Feasibility study master plan assessing implementation of
smart infrastructure
DIF Reimbursements
•Pay down existing obligations
–In lieu of approving new Transportation DIF
Projects
–$400,000 per year
–Anticipated completion: 2028/29
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Projects on the Horizon
•Corporate Yard Administrative Offices and Crew
Quarters (2023/24)
•Washington Street Sidewalk Improvements (2023/24)
–Avenue 50 to Calle Tampico
•Moon River Drive Pavement Rehabilitation (2023/24)
–Avenue 50 to DSUSD Right of Way
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2022/23 CIP
Next Steps
•Seek Council direction
•CIP adopted in June
•Appropriate first year funds with City Budget
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QUESTIONS &
DISCUSSION
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WRITTEN
PUBLIC
COMMENT
CITY COUNCIL
MEETING
APRIL 5, 2022
Noise will echo of Coral
Mountain
Alena Callimanis
La Quinta, CA 92253
CITY COUNCIL MEETING - APRIL 5, 2022 - PUBLIC COMMENTS BY RESIDENT ALENA CALLIMANIS
MATTERS NOT ON THE AGENDA - NOISE WILL ECHO - CORAL MOUNTAIN
EIR States there will be no adverse noise
impact
•The noise engineer explained that based on Federal Highway
Administration guidance and studies, noise bouncing off a hard
surface can cause noise increases of no more than 1-2 dBA, which is
not perceptible to the human ear. Given the distance between the
Wave Basin and Coral Mountain (approximately 650 feet), the soft
surfaces over that distance that absorb sound, and the maximum,
worst-case noise levels generated at the Wave Basin (75.7 dBA), the
Wave Basin will not cause significant noise levels or noise impacts at
Coral Mountain or in the surrounding communities.
CITY COUNCIL MEETING - APRIL 5, 2022 - PUBLIC COMMENTS BY RESIDENT ALENA CALLIMANIS
MATTERS NOT ON THE AGENDA - NOISE WILL ECHO - CORAL MOUNTAIN
CITY COUNCIL MEETING - APRIL 5, 2022 - PUBLIC COMMENTS BY RESIDENT ALENA CALLIMANIS
MATTERS NOT ON THE AGENDA - NOISE WILL ECHO - CORAL MOUNTAIN
CITY COUNCIL MEETING - APRIL 5, 2022 - PUBLIC COMMENTS BY RESIDENT ALENA CALLIMANIS
MATTERS NOT ON THE AGENDA - NOISE WILL ECHO - CORAL MOUNTAIN
THIS PROJECT MAKES NO SENSE AT THIS
LOCATION (Obviously for more reasons than just
noise)
PLUS WE FIND THESE TYPES OF DISCREPANCIES
ALL THROUGHOUT THE EIR
CITY COUNCIL MEETING - APRIL 5, 2022 - PUBLIC COMMENTS BY RESIDENT ALENA CALLIMANIS
MATTERS NOT ON THE AGENDA - NOISE WILL ECHO - CORAL MOUNTAIN
La Quinta City Council and Planning Commission
My name is Tom McDaniel. Our La Quinta home is located in PGA West at
.
I plan to cover my comments tonight in two sections. First, our reasons for
supporting the Coral Mountain Resort project and the second my observations
regarding the Environmental Impact Report.
We have owned our home in PGA West for the past 22 years. We have been full
golf and tennis members at PGA West during this time and I have also been a
member of The Quarry for the past 10 years.
Our home is on the fourth fairway of they Nick Private course. We face the
mountains which are illuminated every night for at least 30 years. We and others
along this stretch of Riviera consider the illumination a plus and it certainly hasn’t
adversely impacted the Big Horn Sheep population since we frequently have a
herd of up 30 Big Horn Sheep grazing off our back patio.
We are also a couple of hundred yards from Lake Cahuilla and have lived
compatibly with the occasional outburst from the Riverside County Law
Enforcement Firing Range and the various the sounds associated with marathons
and ancillary Coachella and Stage Coach events held at the Park and as well as the
American Express golf tournament and concerts.
We don’t find the sounds from these events excessive or detracting from our
desert home experience.
Why support a wave pool as part of the Coral Mountain Resort?
Our main home is in Huntington Beach, AKA Surf City USA, where my wife and I
have lived for over forty years .
The family has now grown to 10. My wife and I, our two married children and four
Grandkids. Our family members are all active in golf, tennis and notably surfing.
CITY COUNCIL MEETING - APRIL 5, 2022 - PUBLIC COMMENTS BY RESIDENT TOM MCDANIEL
MATTERS NOT ON THE AGENDA - THE WAVE AT CORAL MOUNTAIN RESORT PROJECT
Our second and third generation families all see surfing and health/fitness as a
desired component of their recreational options.
Our son in law is a former professional surfer and remains very active in the surf
industry. He currently coaches past US Open surfing champion Courtney Conlogue
as well as other up and coming young surfers.
He is a key contributor to the California Board Riders Association and founder of
the nonprofit Operation Open Water whose mission is to address the physical and
mental health challenges of our first responders….military, police and fire through
surfing and other ocean/water based programs. Coral Mountain would be a great
facility to support this program.
He has been to the Kelly Slater wave pool in the Central Valley of California many
times as a surfer and coach and is very familiar with its operation.
In short, we have a deep knowledge of the surf community and industry. We can
attest that the surfing culture of today is health and fitness oriented and multi-
generational. The surf business is large and global in scope. The sport has far
outgrown early images that were far from flattering.
Why is a wave pool of interest to the surfing community?…predictability.
In the ocean, waves are unpredictable…sometimes flat and the wait time can be
bone chilling and excruciating. Sometimes too big and very dangerous and when
conditions are perfect you are competing with many other surfers to catch a
single wave.
Competitive surf events, such as the US Open of Surfing, may or may not have
competitive wave conditions.
With the wave pool you have predictability and will always get a great wave to
test and perfect your abilities and the wave is all yours!!! It also takes the risk out
of hosting competitive surf events. A real plus in the surf and related industry
support of surfing events.
CITY COUNCIL MEETING - APRIL 5, 2022 - PUBLIC COMMENTS BY RESIDENT TOM MCDANIEL
MATTERS NOT ON THE AGENDA - THE WAVE AT CORAL MOUNTAIN RESORT PROJECT
I have met with the Coral Mountain Project developers on several occasions to
get a full review of the project scope. To be clear, I have no financial interest in
the project or with the developers.
The family has stayed at a resort they developed in Big Sky Montana several
times and it is an outstanding development.
I am satisfied that their design concept is sound, their diligence comprehensive
and professionally done.
I truly believe that the private upscale nature of the Coral Mountain project will
be a welcome addition to the community and diversify the type of recreation and
lifestyle options beyond a strictly golf oriented environment.
I know my family is excited about the multi-generational recreational options that
Coral Mountain will bring to La Quinta.
Comments on the Environmental Impact Report
I have more than 50 years of experience in developing, permitting, constructing
and operating energy projects both in the US and internationally.
Preparing and gaining approvals of environmental impact reports and mitigation
measures was an important element of the many projects developed during my
tenure as the CEO of a global developer and operator of all forms of power
generation and as a Director of a leading manufacturer and developer of utility
scale, commercial and residential solar and energy storage systems.
I have reviewed the final Environmental Impact Report for the Coral Mountain
Resort development prepared under the direction of the City of La Quinta and
assisted/reviewed by many consultants and agencies that are experts in their
fields.
I found the environmental impact assessment and mitigation measures for the
five key impact areas of the Coral Mountain Resort: 1)resort generated light and
glare, 2) biological resources, 3)water resources, 4) noise and 5)traffic to be
comprehensive, thorough and balanced.
CITY COUNCIL MEETING - APRIL 5, 2022 - PUBLIC COMMENTS BY RESIDENT TOM MCDANIEL
MATTERS NOT ON THE AGENDA - THE WAVE AT CORAL MOUNTAIN RESORT PROJECT
I also reviewed the extensive list of comments touching on the key impact areas
and the responses to concerns raised by agencies and individuals who reviewed
the final EIR.I found the responses from the planning staff to be thoughtful and
compelling. The Staff conclusion that the Coral Mountain project with mitigations
would be of minimal environmental impact is amply supported by their
exhaustive review.
The drought in California is a relevant concern. I found the developer’s review of
the extensive water conservation efforts designed into the project to be
comprehensive and responsive to effective water conservation. Compared to the
older developments such as PGA West and Andalusia, Coral Mountain, even with
the wave pool will be a model for efficient water usage. If there are water
constraints in the future, it would seem logical to first look to older less efficient
developments to reduce their wasteful usage.
Since I live close to the project, I understand why noise is of particular concern to
many.
It is relevant and important that the consultants reviewing this area had access to
an existing working wave pool at Surf Ranch and could get real time data to
populate their models which utilize advanced mapping techniques that take into
consideration the character and topography surrounding the Coral Mountain
project.
The resulting conclusion of this work was that noise levels from the projects
operations and event plans were not significant and fall within City regulations,
requirements and oversight which I support.
I would also like to address another area that is briefly mentioned in the report.
The California Energy Commission recently unanimously approved updated Title
24 energy efficiency standards for new homes and commercial buildings. These
updated standards will take effect on January 1, 2023.
New homes are still required to have roof top solar and now be “energy storage
ready” and also include building elements to accommodate new energy efficiency
CITY COUNCIL MEETING - APRIL 5, 2022 - PUBLIC COMMENTS BY RESIDENT TOM MCDANIEL
MATTERS NOT ON THE AGENDA - THE WAVE AT CORAL MOUNTAIN RESORT PROJECT
technologies, an area that I am quite familiar with. Similar standards will also
apply to commercial buildings including hotels.
The Coral Mountain Resort project will be required to meet Title 24 standards.
Thus, the project will be one of the most energy efficient and environmentally
friendly developments in the area.
In summary, I reiterate my support for the Coral Mountain project because it
expands the lifestyle choices within the city, the environmental impact with
mitigation plans is minimal. I also believe the economic and lifestyle benefits to
La Quinta and its residents will positive and sustainable. The City Planning
Commission should vote in favor of the Coral Mountain Project.
Respectfully,
Tom McDaniel
CITY COUNCIL MEETING - APRIL 5, 2022 - PUBLIC COMMENTS BY RESIDENT TOM MCDANIEL
MATTERS NOT ON THE AGENDA - THE WAVE AT CORAL MOUNTAIN RESORT PROJECT