2022 02 09 FAC Minutes Special MeetingFINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 4 FEBRUARY 9, 2022
REGULAR QUARTERLY MEETING
FINANCIAL ADVISORY COMMISSION
MINUTES
WEDNESDAY, FEBRUARY 9, 2022
CALL TO ORDER
A regular quarterly meeting of the La Quinta Financial Advisory Commission
(Commission) was called to order at 4:00 p.m. by Chair Batavick.
This meeting provided teleconferencing accessibility pursuant to Executive
Orders N-60-20 and N-08-21 executed by the Governor of California, and
subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the
state of emergency relating to novel coronavirus disease 2019 (COVID-19) and
enabling teleconferencing accommodations by suspending or waiving specified
provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.).
PRESENT: Commissioners Anderson, Campbell, Dorsey, Mast, Mills, Way,
and Chair Batavick
ABSENT: None
STAFF PRESENT: Finance Director Martinez, Financial Services Analyst Hallick,
Management Assistant Delgado.
PLEDGE OF ALLEGIANCE
Commissioner Mast led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
–None
CONSENT CALENDAR ITEMS
1. APPROVE MEETING MINUTES DATED NOVEMBER 10, 2021
2. APPROVE MEETING MINUTES DATED DECEMBER 14, 2021
3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
SEPTEMBER 30, 2021
4. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
OCTOBER 31, 2021
FINANCIAL ADVISORY COMMISSION MINUTES Page 2 of 4 FEBRUARY 9, 2022
REGULAR QUARTERLY MEETING
5. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED
NOVEMBER 30, 2021
Motion – A motion was made and seconded by Commissioners Way/Campbell
to approve Consent Calendar Item Nos. 3, 4, and 5. Motion passed
unanimously.
CONSENT CALENDAR ITEM NO. 2
Commissioner Mills requested the following revisions to the December 14, 2021
Special Meeting minutes:
x Page 2, Business Session Item No. 1, Paragraph 2 shall read as follows:
“The Commission, staff, and City Consultant/Project Manager Nickerson with
NAI Consulting, Inc., discussed how expenses are disclosed and reflected for
the Project on the City’s financial statements; timeline process for Project
reimbursement; funding allocation options; other agency funding shares; and
Measure G and Unassigned reserve projections. The Commission requested
staff obtain auditor input on how Project should be disclosed in the City’s Annual
Comprehensive Financial Report.”
CONSENT CALENDAR ITEM NO. 1
Chair Batavick requested the following revisions to the November 10, 2021
Regular Meeting minutes:
x Page 3, Commissioner Item No 7 – title and first sentence shall read as
follows:
“Possible Effects on the City’s Budget Due to High Inflation and Supply Chain
Issues
Chair Batavick inquired if staff has looked into a strategy for any impacts on
the City’s budget due to the high inflation and supply chain issues, which may
cause a rise in operating expenses.”
Motion – A motion was made and seconded by Commissioners Batavick/Mills
to approve Consent Calendar Item Nos. 1 and 2 as amended. Motion passed
unanimously.
The Commission and staff discussed the purpose for the non-general fund for
Development Impact Fees-Transportation.
BUSINESS SESSION
1. RECEIVE AND FILE FISCAL YEAR 2020/21 GENERAL FUND YEAR-
END BUDGET REPORT (Report)
FINANCIAL ADVISORY COMMISSION MINUTES Page 3 of 4 FEBRUARY 9, 2022
REGULAR QUARTERLY MEETING
Finance Director Martinez presented the staff report, which is on file in the
Finance Department.
The Commission and staff discussed general fund revenue for transient
occupancy taxes (TOT) it’s funding sources; expenses for short-term vacation
rental (STVR) program and its impact on TOT. Commissioner Campbell inquired
on what is considered a STVR within the City. Commissioner Mills mentioned
that definition on STVR can be found in past Council meetings found on the
City’s archive Council meeting recordings on the website.
Further discussion followed on general fund budgeted revenues and its
variances compared to actual revenue and carryovers for fiscal year 2020/21.
Commissioner Mills suggested the new Commissioners be provided with a copy
of the Reserve Study done by the City, and Staff noted the study would be
provided via email.
The Commission and staff discussed the current formatting of the Report that
is year-over-year differences versus possibly showing in Report year-to-date
year-over-year showing prior year differences. Staff noted the Report format is
under review.
Motion – A motion was made and seconded by Commissioners Mills/Anderson
to receive and file fiscal year 2020/21 general fund year-end budget report as
submitted. Motion passed unanimously.
STUDY SESSION – None
DEPARTMENTAL REPORTS
All reports are on file in the Finance Department.
1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Commissioner Mast asked if the Accounting Manager position posted by the
City was new. Finance Director Martinez said this was her position prior to being
appointed as the Finance Director.
Commissioner Anderson asked if the budget timeline for fiscal year 2021/22
would be affected due to the postponement of the City’s Annual Community
Workshop. Ms. Martinez said that staff has met over the last two weeks with
the capital improvement team and other departments internally to review and
discuss current projects underway; are taking into consideration priority
projects that may have been delayed due to the ongoing pandemic; and
community priorities to make an effort to stay in line with the fiscal year
2021/22 budget timeline as done in prior years.
FINANCIAL ADVISORY COMMISSION MINUTES Page 4 of 4 FEBRUARY 9, 2022
REGULAR QUARTERLY MEETING
2. THIRD QUARTER 2021 (JULY-SEPTEMBER) SALES TAX UPDATE
FOR THE CITY OF LA QUINTA
Commissioner Dorsey inquired on where the City stands in sales per capita in
comparison to other local cities. Financial Services Analyst said the sales per
capita for the City stands firmly in the middle in comparison to other cities in
the Coachella Valley and noted that Palm Springs, Palm Desert, and Rancho
Mirage were a bit higher than La Quinta, and Cathedral City, Indio and
Coachella are below La Quinta.
COMMISSIONERS’ ITEMS – None
ADJOURNMENT
There being no further business, it was moved by Commissioner Mills/Anderson
to adjourn this meeting at 5:11 p.m. Motion passed unanimously.
Respectfully submitted,
Jessica Delgado, Management Assistant
City of La Quinta, California
Digitally signed by Jessica Delgado
DN: cn=Jessica Delgado, o=City of La
Quinta, ou=Finance,
email=jdelgado@laquintaca.gov, c=US
Date: 2022.04.18 17:13:23 -07'00'