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2022 05 03 HA Special Meetingta Quixta GEM of the DESERT — NOTICE AND CALL OF SPECIAL MEETING OF THE LA QUINTA HOUSING AUTHORITY TO THE MEMBERS OF THE LA QUINTA HOUSING AUTHORITY AND TO THE AUTHORITY SECRETARY: NOTICE IS HEREBY GIVEN that a Special Meeting of the La Quinta Housing Authority is hereby called to be held on Tuesday, May 3, 2022, commencing at 5:30 p.m. (or soon thereafter) at La Quinta City Hall located at 78495 Calle Tampico, La Quinta, CA 92253 for the following purpose: CONSENT CALENDAR 1. APPROVE QUARTERLY MEETING MINUTES OF APRIL 19, 2022 BUSINESS SESSION 1. APPROVE BUDGET APPROPRIATION AND FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PROVIDERS AND HOMELESS PREVENTION PARTNERS FOR FISCAL YEARS 2021/22 AND 2022/23 Dated: April 29, 2022 isi Steve Sanchez STEVE SANCHEZ, Chairperson Attest: VN �4 MONIKA RADEVA, Authority Secretary DECLARATION OF POSTING I, Monika Radeva, Authority Secretary, do hereby declare that the foregoing notice for the Special Meeting of the Housing Authority of the City of La Quinta on April 29, 2022, was posted on the outside entry to the Council Chamber at 78495 Calle Tampico and on the bulletin boards at 51321 Avenida Bermudas and 78630 Highway 111 on April 29, 2022. -�66 f MONIKA RADEVA, Authority Secretary La Quinta Housing Authority LA QUINTA HOUSING AUTHORITY SPECIAL MEETING Page 1 of 1 MAY 3, 2022 HOUSING AUTHORITY AGENDA Page 1 of 4 MAY 3, 2022 SPECIAL MEETING HOUSING AUTHORITY AGENDA CITY HALL COUNCIL CHAMBERS 78495 Calle Tampico, La Quinta SPECIAL MEETING TUESDAY, MAY 3, 2022 AT 5:30 P.M. (or soon thereafter) ****************************** SPECIAL NOTICE Teleconferencing and Telephonic Accessibility In Effect Pursuant to Executive Orders N-60-20 and N-08-21 executed by the Governor of California, and subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.), members of the public, Housing Authority, the Executive Director, Authority Counsel, City Staff, and City Consultants may participate in this special joint meeting by teleconference. Members of the public wanting to listen to this meeting may do so by tuning-in live via http://laquinta.12milesout.com/video/live.   Members of the public wanting to address the Housing Authority, either for a specific agenda item or matters not on the agenda are requested to follow the instructions listed below: Written public comments – can be provided by emailing the City Clerk’s Office at CityClerkMail@LaQuintaCA.gov preferably by 2:00 p.m. on the day of the meeting, and will be distributed to the Housing Authority, incorporated into the agenda packet and public record of the meeting, and will not be read during the meeting unless, upon the request of the Chairperson, a brief summary of any public Housing Authority agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov HOUSING AUTHORITY AGENDA Page 2 of 4 MAY 3, 2022 SPECIAL MEETING comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. The email “subject line” must clearly state “Written Comments” and list the following: 1) Full Name 4) Public Comment or Agenda Item Number 2) City of Residence 5) Subject 3) Phone Number 6) Written Comments *** TELECONFERENCE PROCEDURES *** Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Chairperson; the City will facilitate the ability for a member of the public to be audible to the Housing Authority and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Chairperson, in order to become audible to the Housing Authority, and the public. Only one person at a time may speak by teleconference and only after being recognized by the Chairperson. ZOOM LINK: https://us06web.zoom.us/j/82540879912 Meeting ID: 825 4087 9912 Or join by phone: (253) 215 – 8782 It would be appreciated that any email communications for public comments related to the items on the agenda, or for general public comment, are provided to the City Clerk’s Office at the email address listed above prior to the commencement of the meeting. If that is not possible, and to accommodate public comments on items that may be added to the agenda after its initial posting or items that are on the agenda, every effort will be made to attempt to review emails received by the City Clerk’s Office during the course of the meeting. The Chairperson will endeavor to take a brief pause before action is taken on any agenda item to allow the City Clerk to review emails and share any public comments received during the meeting. All emails received by the City Clerk, at the email address above, until the adjournment of the meeting, will be included within the public record relating to the meeting. ****************************** CALL TO ORDER – HOUSING AUTHORITY ROLL CALL: Authority Members: Evans, Fitzpatrick, Peña, Radi, Chairperson Sanchez HOUSING AUTHORITY AGENDA Page 3 of 4 MAY 3, 2022 SPECIAL MEETING VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY] PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Housing Authority on any matter not listed on the agenda by providing written public comments via email as indicated above; or provide verbal public comments via teleconference by joining the meeting virtually at https://us06web.zoom.us/j/82540879912 and use the “raise your hand” feature when prompted by the Chairperson. Please limit your comments to three (3) minutes (or approximately 350 words). The Housing Authority values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CONFIRMATION OF AGENDA CONSENT CALENDAR PAGE 1. APPROVE QUARTERLY MEETING MINUTES OF APRIL 19, 2022 5 BUSINESS SESSION PAGE 1. APPROVE BUDGET APPROPRIATION AND FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PROVIDERS AND HOMELESS PREVENTION PARTNERS FOR FISCAL YEARS 2021/22 AND 2022/23 7 HOUSING AUTHORITY MEMBERS’ ITEMS ADJOURNMENT ********************************* The next quarterly regular meeting of the Housing Authority will be held on July 19, 2022, at 4:00 p.m. at the City Hall Council Chambers, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, Authority Secretary of the La Quinta Housing Authority, do hereby declare that the foregoing agenda for the La Quinta Housing Authority special meeting was posted on the City’s website, near the entrance to the Council Chambers at 78495 Calle Tampico, and the bulletin boards at the Stater Brothers HOUSING AUTHORITY AGENDA Page 4 of 4 MAY 3, 2022 SPECIAL MEETING Supermarket at 78630 Highway 111, and the La Quinta Cove Post Office at 51321 Avenida Bermudas, on April 29, 2022. DATED: April 29, 2022 MONIKA RADEVA, Authority Secretary La Quinta Housing Authority Public Notices The La Quinta Housing Authority Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, twenty-four (24) hours in advance of the meeting and accommodations will be made. If special electronic equipment is needed to make presentations to the Housing Authority, arrangements should be made in advance by contacting the City Clerk’s office at (760) 777-7123. A one (1) week notice is required. If background material is to be presented to the Authority Members during a Housing Authority meeting, please be advised that eight (8) copies of all documents, exhibits, etc., must be supplied to the Authority Secretary for distribution. It is requested that this take place prior to the beginning of the meeting. Any writings or documents provided to a majority of the Housing Authority regarding any item(s) on this agenda will be made available for public inspection at the Clerk’s Office at City Hall located at 78495 Calle Tampico, La Quinta, California, 92253, during normal business hours. HOUSING AUTHORITY MINUTES Page 1 of 2 APRIL 19, 2022 LA QUINTA HOUSING AUTHORITY QUARTERLY MEETING MINUTES TUESDAY, APRIL 19, 2022 CALL TO ORDER A regular quarterly meeting of the La Quinta Housing Authority was called to order at 4:49 p.m. by Chairperson Sanchez. This meeting provided teleconferencing accessibility pursuant to Executive Orders N-60-20 and N-08-21 executed by the Governor of California, and subsequently Assembly Bill 361 (AB 361, 2021), enacted in response to the state of emergency relating to novel coronavirus disease 2019 (COVID-19) and enabling teleconferencing accommodations by suspending or waiving specified provisions in the Ralph M. Brown Act (Government Code § 54950 et seq.). PRESENT: Authority Members Evans, Fitzpatrick, Peña, Radi, Chairperson Sanchez ABSENT: None VERBAL ANNOUNCEMENT – AB 23 was made by Authority Secretary Radeva. STAFF PRESENT: City Manager/Executive Director McMillen, City Attorney/Authority Counsel Ihrke, City Clerk/Authority Secretary Radeva, Acting Deputy City Clerk McGinley, Director of Business Unit and Housing Development Villalpando, Community Resources Director Escobedo, Public Safety Manager Mendez, Community Resource Manager Calderon, Human Resources Analyst Triplett, Finance Director Martinez, Public Works Director/City Engineer McKinney, Design and Development Director Castro. PLEDGE OF ALLEGIANCE Authority Member Evans led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA - Confirmed CONSENT CALENDAR 1. APPROVE HOUSING AUTHORITY SPECIAL MEETING MINUTES OF MARCH 15, 2022 CONSENT CALENDAR ITEM NO. 1 5 HOUSING AUTHORITY MINUTES Page 2 of 2 APRIL 19, 2022 MOTION – A motion was made and seconded by Authority Members Evans/Radi to approve the Consent Calendar as recommended. Motion passed unanimously. BUSINESS SESSION 1.RECEIVE AND FILE FISCAL YEAR 2020/21 HOUSING AUTHORITY YEAR-END BUDGET REPORT Finance Director Martinez presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Authority Members Radi/Fitzpatrick to receive and file 2020/21 Housing Authority Year-End Budget Report. Motion passed unanimously. 2.RECEIVE AND FILE FISCAL YEAR 2021/22 MID-YEAR HOUSING AUTHORITY BUDGET REPORT AND APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS Finance Director Martinez presented the staff report, which is on file in the Clerk’s Office. The Authority discussed the costs and funding for the City’s Housing Element update recently completed; and rent collections from the Dune Palms Mobile Estates exceed incurred expenses. MOTION – A motion was made and seconded by Authority Members Evans/Radi to receive and file fiscal year 2021/22 Mid-Year Housing Authority Budget Report and approve the recommended budget adjustments. Motion passed unanimously. HOUSING AUTHORITY MEMBERS’ ITEMS – None ADJOURNMENT There being no further business, a motion was made and seconded by Authority Members Radi/Evans to adjourn the meeting at 5:02 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Authority Secretary La Quinta Housing Authority 6 City of La Quinta HOUSING AUTHORITY SPECIAL MEETING: May 3, 2022 STAFF REPORT AGENDA TITLE: APPROVE BUDGET APPROPRIATION AND FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PROVIDERS AND HOMELESS PREVENTION PARTNERS FOR FISCAL YEARS 2021/22 AND 2022/23 RECOMMENDATION Approve budget appropriation and funding option to provide assistance to area homeless service providers and homeless prevention partners – Coachella Valley Rescue Mission (CVRM), Martha’s Village and Kitchen (MVK) and Coachella Valley Association of Governments (CVAG) for Fiscal Years 2021/22 and 2022/23. EXECUTIVE SUMMARY Staff receives quarterly metrics regarding the success of this funding and can track how it positively impacts the City of La Quinta and Greater Coachella Valley community. For Authority consideration, the Housing Commission recommends the following allocation totaling $300,000 for 2022/23: o $100,000 to CVRM o $100,000 to MVK o $100,000 to CVAG FISCAL IMPACT The Low-Mod Housing Authority fund has a current homeless funding budget of $250,000 for FY 2021/22 available in account number 243-0000-60532. If approved, a $50,000 budget appropriation would result in a budget of $300,000. The Low-Mod Housing Authority Fund has a current fund balance of approximately $2,790,000 which would be used to increase the budget as directed. BACKGROUND/ANALYSIS The Commission and Staff recommend providing $100,000 to CVRM, MVK, and CVAG, as these organizations serve the City of La Quinta, and Greater Coachella Valley area, assisting with homeless relief efforts and COVID-19 pandemic relief impacting disadvantaged communities. BUSINESS SESSION ITEM NO. 1 7 Each organization is required to provide a quarterly report on their use of the funds, indicate how many La Quinta individuals were assisted, and what services they utilized. Below is a summary of regional accomplishments of each organization for Calendar Year 2021:  CVRM: Over 5,000 unique individuals sheltered, clothed, and fed, when they would otherwise be homeless.  MVK: Over 300 individuals placed into permanent affordable housing after receiving workforce training and obtaining a job that will provide for sustainability and cover all expenses.  CVAG: 75 chronically homeless individuals placed into permanent housing through the program. A standard Memorandum of Understanding (MOU) is signed by all providers, stipulating annual and quarterly reporting requirements. Further, during the October 5, 2021, City Council Meeting regarding the Community Services Grant Program awards, Council direction was given for the Commission to review the Galilee Center’s request for assistance, as it may relate to housing and homeless prevention services. During the March 9, 2022 regular Housing Commission meeting, a study session was held discussing the appropriateness of funding Galilee Center’s request for an annual $5,000 award related to housing and homeless prevention services. As requested by the Commission, a tour of the Galilee Center was conducted on April 6, led by Co- Founder Claudia Castorena for City staff and the Commission. Information about the history of the facility and services provided to the public was discussed. Though the services could be considered in relation to the Low-Mod Housing Fund’s qualifying expenditures of housing and homeless prevention services, and therefore be required to fulfill the same requirements as stipulated in the MOUs for other organizations, the Commission noted the Galilee Center does not provide for La Quinta residents in a close enough proximity to the facility, and therefore does not recommend funding their request for assistance. Staff has prepared three funding options for the Authority to review regarding FY 2022/23, recommending Option 1, per the Commission’s direction: Option 1 (Commission Recommendation w/ Budget Increase): -CVRM: $100,000 -MVK: $100,000 -CVAG: $100,000 TOTAL: $300,000 (Budget increase of $50,000) 8 Option 2 (No Budget Increase): -CVRM: $100,000 -MVK: $100,000 -CVAG: $50,000 TOTAL: $250,000 (No budget increase) Option 3 (Consideration of Galilee Center Request and Budget Increase) -CVRM: $100,000 -MVK: $100,000 -CVAG: $100,000 -Galilee Center: $5,000 TOTAL: $305,000 (Budget increase of $55,000) ALTERNATIVE The Authority may deny this adjusted funding request or direct staff to revise the contribution allocation. Prepared by: Doug Kinley, Management Analyst Approved by: Jon McMillen, Executive Director 9 POWER POINTS HOUSING AUTHORITY SPECIAL MEETING MAY 3, 2022 May 3, 2022 Housing Authority Meeting May 3, 2022 May 3, 2022 Housing Authority Meeting May 3, 2022 B1 – Approve Funding Option for Area Homeless Prevention Programs Homeless  Program  Funding •In 2021, the Housing Authority approved a budget allocation for the following contributions: –$100,000 to Coachella Valley Rescue  Mission (CVRM) –$100,000 to Martha’s Village and Kitchen (MVK) –$100,000 to Coachella Valley Association of Governments for the CV Housing First Program (CVAG) May 3, 2022 Funding Use by Organizations •Martha’s Village and Kitchen –Over 300 individuals placed into permanent affordable housing •Coachella Valley Rescue Mission –Over 5000 unique individuals sheltered •CV Housing First (CVAG) –Over 75 chronically homeless housed FY 2022/23 Homeless Program Funding •Proposed Allocation: $300,000 (FY 21/22 has a current allocation of $250,000, and will be expended to account for $250,000 of these funds, with $50,000 or more used from the FY 22/23 budget for full payment.) –$100,000 to CVRM –$100,000 to MVK –$100,000 to CVAG May 3, 2022 Galilee Center Funding Request •Originally Community Services Grant Request •Request $5,000 annual shelter funding •Study Session and tour with Housing Commission •Special Meeting April 20, 2022, Housing Commission recommending not to fund request Questions? May 3, 2022 WRITTEN PUBLIC COMMENT HOUSING AUTHORITY SPECIAL MEETING MAY 3, 2022