2021 Urban Habitat Change Order 15 - SRR Park Venue Project 2016-08
TO: Jon McMillen, City Manager
FROM: Carley Escarrega, Management Assistant
Via: Bryan McKinney, P.E., Public Works Director/City Engineer
DATE: July 22, 2021
RE: Contract Change Order No. 15
SilverRock Park Venue
Project No. 2016-08
Attached for your signatures is one (1) original Contract Change Order No. 15
between Urban Habitat and the City of La Quinta for the project referenced above.
This Contract Change Order allows for the following: final quantity adjustments and
additional costs for the initial utility delays, labor agreement delays, and building
shipping delays.
Please sign and return the original to the City Clerk for final distribution.
The following Budget Summary is provided:
Project Budget
$ 6,321,900
Original Contract Amount
($ 4,218,880)
Contract Change Order No. 1 - 14
($ 1,273,188)
Contract Change Order No. 15
($ 145,493)
Balance Remaining
$ 684,339
REQUESTING DEPARTMENT TO CHECK THE ITEMS BELOW AS APPROPRIATE:
_X_ Contract payments will be charged to the construction account number: 401-0000-60188-201608-CT
Authority to execute this agreement is based upon:
___ City Manager’s signature authority provided under Resolution No. 2018-014 for budgeted expenditures of
$50,000 or less.
_X_ City Council approval on July 20, 2021
Adequate funding is available. The overall project budget is as follows:
Design $ 551,359
Design to be paid by Alongi Budget $ (48,635)
Professional $ 60,000
Construction Manager $ 125,000
Inspection/Testing/Survey/Monitors $ 89,921
Pre-Construction (Mass Grading) $ 88,630
Bidding Costs $ 4,741
Restroom Building $ 106,421
Construction $ 5,065,312
Change Order to be paid by Alongi Budget $ (98,161)
Utility Fees $ 288,021
Contingency $ 89,291
TOTAL $ 6,321,900
CONSENT CALENDAR ITEM NO. 9
City of La Quints
CITY COUNCIL MEETING: July 20, 2021
STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER NO. 15 TO CONTRACT WITH
URBAN HABITAT FOR THE SILVERROCK PARK VENUE PROJECT AND ACCEPT
SILVERROCK PARK VENUE PROJECT NO. 2016-08
RECOMMENDATION
Approve Change Order No. 15 in the amount of $145,493; accept the
SilverRock Park Venue Project as complete; authorize the City Clerk to file a
Notice of Completion with the Office of the County Recorder; and authorize staff
to release retention in the amount of $281,878, thirty-five days after the Notice
of Completion is recorded.
EXECUTIVE SUMMARY
• The SilverRock Park Venue project included a parking lot, approximately
eight acres of walking paths, turf, landscaping and a meandering stream
with lake and stage area. In addition, one restroom building, one storage
building, and a 3,050 square foot building with utility hook-up. The
project also included pads for future art installations. (Attachment 1)
Change Order No. 15 (Attachment 2) includes final quantity adjustments
and additional costs for the initial utility delays, labor agreement delays,
and building shipping delays.
• The work is complete and Council acceptance will close the contract and
allow final payment.
FISCAL IMPACT
The following is the financial accounting for Project No. 2016-08 with funding
in the amount of $6,566,600 from account number 401-0000-20600 and
$432,903 from the Alongi Project account number 101-1007-71050:
Original Contract Amount
Change Order No. 1 - 14
$ 4,218,880
$ 1,273,188
Pending Change Order No. 15
$ 145,493
Final Contract Amount
$ 5,637,561
Project Budget
$ 619991,503
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Final Contract Amount
$ 5,637,561)
Design & Professional Costs
623,935)
Inspection, Survey,Plans & Other Construction Costs
737 069
Anticipated Funds Remaining*
$ 938
* All costs to date have been accounted for and no further costs are anticipated.
There are adequate funds to close this project; the final retention amount of
$281,878 will be paid from account number 401-0000-20600.
BACKGROUND/ANALYSIS
On August 6, 2019, Council awarded a $4,218,880 contract to Urban Habitat.
On October 8, 2019, a Notice to Proceed was issued with a 120-working day
completion time starting on October 14, 2019 and ending on April 9, 2020. The
project was deemed substantially complete on March 30, 2021. No liquidated
damages or early completion incentives are recommended.
Contract Change Order No. 1 through 14 allow for miscellaneous repairs and
additions; also extending the contract completion date to April 1, 2021.
Contract Change Order No. 15 will be issued for final quantity adjustments and
for the initial utility delays, labor agreement delays, and building shipping
delays. The additional funding budget for delay was recommended by the FAC
on November 4, 2020 and approved by Council on November 17, 2020.
The project construction effort is complete and in compliance with the plans
and specifications. Staff recommends acceptance and release of the retention
thirty-five days after the Notice of Completion is recorded.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Carley Escarrega, Management Assistant
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachments: 1. Vicinity Map
2. Change Order No. 15
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