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2019-08-23 Invoice 082019ALONGI EBENISTERIE ET GC INC 08/23/2019VENDOR: 09089 ALONGI EBENISTERIE ET GC INC CHECK NO: 123599City of La Quinta DATE ID AMOUNTDESCRIPTIONPO #GL ACCT # 8/20/2019 082019 42,000.0008/20/19 - CUBE DESIGN & ENG INTERIOR DESIGN 101-1007-71050 42,000.00CHECK TOTAL ALONGI EBENISTERIE ET GC INC 890 CHEMIN HERRON DORVAL, H9S 1B3 ---Forty Two Thousand Dollars and 00/100 Cents--- 08/23/2019 $42,000.00 CHECK NO: 123599 DATE PAY THIS AMOUNT 78-495 Calle Tampico La Quinta, CA 92253 (760) 777-7150 City of La Quinta WELLS FARGO 11-24/1210 (8) PAY TO THE ORDER OF AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE O123599O T121000248T O4159282482O 2018-05-09 Rev.l JIf, QuMj DEMAND / CHECK REQUEST /Return check to requestor Mail check Name / Title of person requesting check Angela Ferreira, Management Analyst Department individual is associated with; City Manager's Office Vy-A ©IDW AUG 1 9 2019 Ol- LA OLilNTA Check payable to: Along] Ebebisterie et CG inc. fNlame) (V^dbr'NoO' 890 Chemin Herron (Address) " Dorval, Quebec, Canada, H9S 1B3 Amount: $ 42,000 Account Number: Project Number: 101-1007-71050 Check description and invoice number: The check request is for the cube design for building modifications of the mobile unit and for intenor desfyn uf~the uiirtrbut not for furniture or other removable fffterior furnishings or equipment (pX-eisaQ^S fig Signature: (Depart ugust 12, 2019 (Date) APPROVED FOR PAYMENT (Finance Department Use Only) BY: ACCOUhfT NO. DESCRIPTION / ^ngela^Ferreira^ From: Sent: To: Cc: Subject: Jon McMillen Monday, August 19, 2019 10:06 AM Giovanni Alongi 'Bill Ihrke"; Angela Ferreira; 'Rhonda Blincoe'; 'Ethan Hatami'; 'Sophia Soumakis' Re: Interim Settlement Agreement Giovani, We will process the "Good Faith Advance Payment" as refenced below in the Interim Settlement Agreement. Regards - CALIFORNIA — Jon McMillen \ City Manager City of La Quinta 78495 Calle Tampico ° La Quinta, CA 92253 Ph. 760.777.7030 imcmillen@laquintaca.QOv www.laquintaca.aov From: Giovanni Alongi <giovanni@alongi.coni> Date: Monday, August 19, 2019 at 9:22 AM To: Jon McMillen <jmcmillen@laquintaca.gov> Cc: Bill Ihrke <Blhrke@rutan.com>, Angela Ferreira <aferreira@laquintaca.gov>, 'Rhonda Blincoe' <rhonda.blincoe@alongi.com>, 'Ethan Hatami'<ethan@alongi.com>, 'Sophia Soumakis' <design3@alongi.com> Subject: RE: Interim Settlement Agreement EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening attachments, clicking links or responding to requests for information. Hi Jon, "f accept this prooosal for CG' Thank You Giovanni Atongi Alongi Ebenisterle et CG inc. 5110 rue Fairway Lachine, Quebec, H8T1B8 O. (514) 633-5110 ext 224 F. (514) 633-5199 C. (514) 292-8860 Email: giovanni@alongi.com web: www.alongi.com From: Jon McMillan <jmcmillen@laquintaca.gov> Sent: Monday, August 12, 2019 3:12 PM To: Giovanni Alongi - Alongi <giovanni(a)talongl.com> Cc: Bill Ihrke <Blhrke@rutan.com>; Angela Ferreira <aferrelra@laquintaca.gov> Subject: Interim Settlement Agreement ♦♦♦PRIVILEGED SETTLEMENT COMMUNICATION^^^ NOT ADMISSIBLE INTO EVIDENCE PURSUANT TO CALIFORNIA EVIDENCE CODE 1152,1119, OR ANY OTHER APPLICABLE LAW OR REGUUTION. NOT INTENDED TO BE A PUBLIC RECORD. Dear Mr. Alongi Pursuant to our verbal communications concerning the resolution of the remaining performance under that "Contract for the Sale of Good" executed June 19, 2018 ("Original Contract"), by and between the City of La Quinta ("City" as "Buyer") and Alongi Ebenisterie et CG inc. ("CG" as "Seller"), this communication summarizes the proposed deal points and implementation proposed by the City to complete the parties' respective performance under the Original Contract, which are as follow: • The Original Contract to remain in full force and effect, with the dollar amounts set forth therein to remain in place, and specifically attributed as follows: o Purchase Price for the La Quinta Mobile Unit ("Mobile Unit") will remain $265,000 (the "Purchase Price"), and the City's $50,000 Deposit and $50,000 previously made Progressive Payment (for total of $100,000) to remain in place and contributing towards the final Purchase Price; a remaining balance for the Purchase Price is $165,000, which will be paid as set forth in the Original Contract, with a $115,000 Progressive Payment prior to delivery, and final $50,000 payment upon delivery; o On-slte installation will remain $100,000; o Transportation cost from assembly site to the City will remain $35,000; • A "Supplemental Contract" to be drafted by the City, negotiated and agreed upon by CG and City Staff, and presented to the La Quinta City Council for consideration and approval; which will: o Have terms and conditions to clarify the scope of services, schedule of performance, and use of fees (both from the Original Contract and for additional compensation as set forth in this e-mail), among other "standard" or "boilerplate" terms and conditions that are in the City's "Agreement for Contract Services" (a template that has been approved by the City Attorney's Office and repeatedly approved by the City Council for service agreements); o Have additional compensation in the amounts as follows: • $12,000 to be allocated to Xtreme Cube design and engineering for Building Modification of the Mobile Unit, specifically including adding restrooms; • $30,000 to be allocated to Interior Design for the Mobile Unit, such as floor coverings, materials for walls, etc., but NOT for furniture or other removable interior furnishings or equipment; • $152,000 to be allocated for construction of restrooms, office, and storage room with mop sink; • $85,000 to be allocated for installation of insulated roof system; • $75,000 to be allocated for installation of thermo glazing; • $115,000 to be allocated for supply of interior fixtures, flooring and miscellaneous millworks. • As a good faith advance payment for CG's agreement to this proposal, the City will pay to CG the amount of $42,000 ("Good Faith Advance Payment"), to be allocated and used as provided above, with $12,000 for Xtreme Cube engineering and shop drawings and $30,000 for Interior Design; the City will process and send a check in the amount of this Good Faith Advance Payment within five (5) business days of receiving CG's acceptance of this proposal; • The parties will continue to discuss and memorialize in the Supplemental Agreement the logistics for final remodel of the Mobile Unit, and its transportation and installation at the designated site in the City. Note: The City's basic insurance requirements are as follows: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Non-contributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Workers' Compensation (per statutory requirements) Must include the following endorsements: Workers Compensation with Waiver of Subrogation Workers Compensation Declaration of Sole Proprietor if applicable Please be advised that the La Quinta City Attorney, Bill Ihrke, is copied on this email and has approved this e-mail communication. I am unaware of you being represented by legal counsel in connection with this matter, but if you are represented or may in the future be represented by counsel, let us know. If you accept the proposal as outlined above, please reply by e-mail by communicating "CG accepts this proposal" or "I accept this proposal for CG" so that it is clear the proposal is accepted. Thank you for continuing to work with the City of La Quinta, and i look forward to your reply and further completion of this transaction. Regards — CALIFORNIA — Jon McMillen \ City Manager City of La Quinta 78495 Calle Tampico ° La Quinta, CA 92253 Ph. 760.777.7030 1mcmillen@laquintaca.Qov www.laquintaca.aov